HomeMy WebLinkAbout04-21-2016 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA - REVISED
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, APRIL 21, 2016 - 6:00 P.M.
1. Determine Quorum
2. Election of Officers - Secretary
3. Approval of Minutes from the following meetings: 2 min*
March 17. 2016
4. Public Discussion - Items not on the agenda 5 min
5. Items for Discussion / Action:
a. Airport Master Plan
15 min
b. USAF Display Jet
i. Consider a resolution authorizing chair to sign loan agreement
c. FBO / Flight Training Reports
20 min
i. Jet Air
1. Hangar Proposal
d. South Hangar Development (Edmonds Hangar)
i. Consider a resolution authorizing chair to sign agreement with
MidAmerican Energy
Company for electrical installation services
ii. Consider a resolution authorizing chair to sign agreement with
MidAmerican Energy
Company for gas main installation services
iii. Consider a resolution authorizing chair to sign agreement with
Advanced Electric for
additional electrical services
e. FAA/IDOT Projects: AECOM / David Hughes
20 min
i. FY16 Apron Expansion
1. Consider a resolution accepting bids and authorizing chair to sign contracts
ii. FY15 Obstruction Mitigation
iii. FY17 IDOT Grant Application
f. Airport "Operations"
30 min
i. Strategic Plan -Implementation
ii. Budget
1. Annual Report
2. Equipment Upgrade Schedule
iii. Management
g. Airport Commission By -Laws
i. Change of Term Cycle
h. Commission Members' Reports
2 min
i. Staff Report
2 min
6. Set next regular meeting for May 19, 2016 at 6:00 p.m.
7. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 2 of 81
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
MARCH 17, 2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Carl Byers, Philip Wolford, Harrel Timmons, Terry
Edmonds, Bob Libby
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:05 P.M.
ELECTION OF OFFICERS:
The election of Airport Commission officers was the first order of business. Ogren made the
motion to nominate Odgaard for the Chairperson position. Gardinier seconded the
motion. The motion carried 3-0, Odgaard abstaining. Next the position of Secretary was
addressed. Gardinier nominated Bockenstedt for the Secretary position. No second was
heard. Bockenstedt noted that her term expires next March so she questioned being
nominated for this position. Members briefly discussed this issue with her. Bockenstedt asked
if they could hold off for another month on filling this position, especially since she has not been
on the Commission very long at this point. Tharp noted that they could appoint a temporary
Secretary at this point. Goers then reviewed what the bylaws are for the election of officers,
noting that they should elect a Secretary today if at all possible. Bockenstedt again noted that
she is not comfortable being elected for this position, due to her short time on the Commission,
and she asked that they defer the election of Secretary until next month. Odgaard moved to
defer nomination of the Secretary until the next meeting. Bockenstedt seconded the
motion. The motion carried 3-1, Gardinier in the negative.
Tharp then asked Members to nominate someone as a temporary Secretary for this meeting.
Bockenstedt stated that she would be willing to do this on a temporary basis, for one month.
Ogren nominated Bockenstedt to be the temporary Secretary for one month. Odgaard
seconded the motion. The motion carried 3-0, Bockenstedt abstaining.
APPROVAL OF MINUTES:
The minutes of the February 18, 2016, meeting were reviewed. Ogren moved to accept the
minutes of the February 18, 2016, meeting as presented. Odgaard seconded the motion.
The motion carried 4-0.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 3 of 81
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Master Plan — Tharp stated that Carl Byers is present this
evening in Melissa Underwood's place, as she was unable to attend. He noted
that the 'alignment shift' was presented to the FAA on the runways and that they
are behind this plan. Byers reviewed these changes, noting that the FAA will
typically not fund 'one way' pavement, but in this case due to the mitigating
circumstances, the FAA would most likely help fund the project. Byers added
that funding may be an issue, however, due to this coming under discretionary
funding. He further explained how the FAA would most likely approach this
project and what the Commission might expect. Odgaard asked for some
clarification on the funding issue and Tharp responded to these concerns. He
noted that the FAA would like to see the obstruction mitigation take place first
and then to displace the thresholds. Byers continued to address Member
concerns, noting that sometimes going to the FAA offices in person can help in
receiving the needed funding for such projects. Members discussed this idea,
with Tharp responding to Member concerns regarding the needed funding for
such projects and how meeting with the FAA in person may help them achieve
this. Discussion continued, with Members questioning timeframes for this
obstruction mitigation and the timeframe for completing the plan.
b. Terry Edmonds Ground Lease —
i. Public Hearing — Tharp stated that he and Gardinier met with
Terry Edmonds regarding his desire to build a 52 X 56 hangar on the
south side of hangar K, where he could then store his aircraft. Tharp
noted that the lease in Members' packets is lacking the terms and he then
gave them an updated version of this 30-year lease for their review. The
agreement does require the Airport to put utilities in this area, according
to Tharp, which will help with Edmonds' hangar, but will also allow for
further development in the area in the future. Total cost for the Airport's
obligations of this will be around $50,000 and would come from the
Airport's cash accounts. Gardinier asked what rent would be, and Tharp
noted that it would be $600 per year.
ii. Consider a resolution approving a 30-year ground lease with
Terry Edmonds - Gardinier moved to approve Resolution #A16-08,
approving a 30-year ground lease with Terry Edmonds. Ogren
seconded the motion. The motion carried 4-0.
C. FAA/IDOT Projects: AECOM (David Hughes)
i. FY16 Apron Expansion — Tharp noted that Hughes is unable to
attend this evening as he is traveling. He did note that they held a pre -bid
conference earlier today and several contractors did attend this. Tharp
gave a quick review of the project, noting that the bids will open on the
23rd and should be presented at the April meeting.
ii. FY15 Obstruction Mitigation — Tharp stated that, again, this is
tied to the Master Plan completion and is therefore on hold at this time.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 4 of 81
iii. FY17 IDOT Grant Application — The call letter went out last
month and is due April 291", according to Tharp. He briefly reviewed the
projects they are considering for this round, noting that they should have
something to review at the April meeting.
d. Airport Operations —
i. Strategic Plan- Tharp stated that they are still waiting for the
Master Plan to be completed before beginning this process.
ii. Budget-
1. Annual Report — Tharp stated that he will be emailing the
proposed annual report to Members for their review and that he
hopes to then have it approved at next month's meeting.
2. Equipment Upgrade Schedule — Tharp stated that he has
been working on this with the shop recently, attempting to set up a
schedule for the Airport. He spoke to some of the equipment the
Airport uses and the various ages of such equipment. He then
responded to Member questions regarding this type of schedule.
iii. Management —
1. Computerized Maintenance Management System —
Tharp noted that he put some information regarding this in
Members' meeting packets. He briefly spoke to what this type of
system would entail, adding that lease agreements could also be
added to this computerized system and he explained the benefits
of this. Bockenstedt asked what this type of system would cost,
and Tharp noted that it would depend on how intricate of a system
they would like to have. Odgaard stated that he would like to hear
what others have to say about this type of system, whether it be
City departments or other airports. Tharp stated that he would like
to have a subcommittee work on this and Members briefly
discussed the idea. Ogren and Bockenstedt volunteered for this
subcommittee.
2. Consider a resolution adopting 2016 Airport
Emergency Plan — Tharp noted that he has received input from
both Ogren and Bockenstedt regarding the emergency plan and
that he has incorporated their ideas into the final plan. He noted
that they are still in open meeting so would therefore need to
watch what they discuss regarding this. Odgaard moved to
approve Resolution #A16-09, adopting the 2016 Airport
Emergency Plan. Ogren seconded the motion. The motion
carried 4-0. Ogren noted that they had discussed having
emergency personnel, such as police and fire, take part in an
emergency drill at the Airport, and Tharp stated that he is still
looking into this. Members agreed that they would like to have
something like this on a periodic basis and several audience
members noted that various emergency personnel are interested
as well.
e. FBO/Flight Training Reports
i. Jet Air — Jet Air's representative Matt Wolford addressed
Members concerning the monthly maintenance report. He noted that
there has been a lot of trash pickup with the high winds and then
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 5 of 81
reviewed some of the other maintenance issues they have been faced
with. He also spoke to the de-icing material they have been using.
Bockenstedt then asked for some clarification on what Jet Air charges the
Airport for and what they don't charge for. Wolford responded to these
questions, giving some examples. Speaking to the flight training side of
business, Odgaard shared what he has been encountering, such as a
problem with the auto pilot. Wolford continued, stating that things have
been going well in their shop. He briefly spoke to some feedback they
have received regarding the self -serve and the facilities, noting that they
have been hearing good things from pilots. Gardinier suggested putting
up signs, asking if those visiting the Airport were happy with the service
they received.
1. Hangar Proposal — Wolford then spoke to Jet Air's desire
for additional hangar space. He shared a handout with Members,
noting that these are some potential ideas for moving forward with
this. Wolford noted that perhaps a subcommittee could work with
them on this, in order to achieve what is best for both the Airport
and for Jet Air. Gardinier stated that she would be happy to work
with them on this. Philip Wolford and Harrel Timmons also spoke
to Jet Air's business and what they hope to achieve with additional
hangar space. The discussion continued, with Members asking
questions of Jet Air concerning their proposal for a new hangar.
The discussion also touched on possible revenues for the Airport
should they decide to move ahead with this plan. Members spoke
to having a subcommittee, with Gardinier stating that she is
interested in being part of this, as did Odgaard. Gardinier then
asked Goers about possible conflicts of interest with Odgaard
being an employee of Jet Air as a flight instructor. Goers
responded, giving Members examples of when this might be an
issue.
Consider a resolution to adjourn to Executive Session pursuant to Section 21.5(1)(k) and
(1) of the Iowa Code to discuss the professional competency of individuals whose
appointment, hiring, performance, or discharge is being considered when necessary to
prevent needless and irreparable injury to that individual's reputation and that individual
requests a closed session.
Ogren moved to adjourn to Executive Session at 8:03 P.M. Gardinier seconded the
motion. The motion carried 4-0.
Gardinier moved to adjourn the Executive Session at 8:40 P.M. Bockenstedt seconded
the motion. The motion carried 4-0.
Bockenstedt moved to increase the salary for the Airport Operations Specialist to the
max for grade 23, retroactive to the anniversary date, as discussed in Executive Session.
Ogren seconded the motion. The motion carried 4-0.
f. Commission Members' Reports — Gardinier noted that on hangar 13
the rubber gasket on the door is falling off. Tharp will have maintenance check
on this.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 6 of 81
g. Staff Report — Tharp noted that the FAA outreach meeting will be at the
Airport on July 21". He will share further information as it is known. May 111"
and 121" is the Iowa conference and Tharp shared what he knows about this.
The conference will be in Dubuque this year. Ogren asked about the possible
'debt free' celebration they had discussed. Tharp stated that he has not made
definite plans yet, but that they should be able to get something going. Members
also briefly spoke to their new Commission Member, who should start attending
next month. Tharp explained the confusion with filling this seat and why there
was a delay.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, April 21, 2016,
at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 8:50 P.M. Gardinier seconded the motion. The
motion carried 4-0.
CHAIRPERSON DATE
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 7 of 81
Airport Commission
ATTENDANCE RECORD
2016
TERM
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Minnetta
03/01/19
X
X
X
O/
X
X
X
X
X
X
X
X
X
X
Gardinier
E
Jose
03/01/16
O/
X
X
X
X
X
X
X
X
X
X
O/
X
NM
Assouline
E
E
Chris Ogren
03/01/18
X
X
X
X
X
X
X
X
O/E
X
X
X
X
X
A.Jacob
03/01/18
X
X
X
X
O/
X
X
X
X
X
X
X
X
X
Odgaard
E
Julie
03/01/17
N
N
N
N
N
N
N
N
X
O/
X
X
X
X
Bockenstedt
M
M
M
M
M
M
M
M
E
David Davis
03/01/17
X
O
X
O
O
N
N
N
NM
N
N
N
NM
NM
M
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 8 of 81
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-350-5045
RESOLUTION
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN THE ANNUAL
NATIONAL MUSEUM OF THE UNITED STATES AIR FORCE STATIC
DISPLAY LOAN PROGRAM AGREEMENTS.
WHEREAS, the Iowa City Municipal Airport has long borrowed an aircraft from the National
Museum of the U.S. Air Force as a display at the entrance to the Airport; and
WHEREAS, only certified parties can borrow planes for displays from the National Museum of
the U.S. Air Force; and
WHEREAS, the Commission is not, and likely cannot become, a certified party, as it is not a
direct subdivision of the State; and
WHEREAS, the City of Iowa City is a certified party, and through Iowa City Code 13-1-5(A) has
delegated authority to the Commission to operate the Airport on its behalf; and
WHEREAS, authorizing the Commission Chair to sign the annual Loan Agreements on behalf of
the City would allow the execution of the Agreements without the necessity of bringing them to
the Commission for approval every year.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
The Chairperson (present and future) is authorized to sign Loan Agreements with the
National Museum of the U.S. Air Force for display aircraft.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
Approved by
City Attorneys Office
2016.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 9 of 81
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Ayes Nays Absent
Bockenstedt
Gardinier
Libby
Odgaard
Ogren
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 10 of 81
NATIONAL MUSEUM OF THE UNITED STATES AIR FORCE (NMUSAF)
STATIC DISPLAY LOAN PROGRAM
2016 LOAN AGREEMENT, SDA0082
1.0. Parties. The United States of America or "the Government," represented by the National Museum
of the United States Air Force (NMUSAF), and collectively referred to hereinafter as "the Lender,"
hereby establishes with the CITY OF IOWA CITY hereinafter called "the Borrower," incorporated and
operating under the laws of the State/Country of IA and located at IOWA CITY, a Loan Agreement
hereinafter called "the Agreement" for U.S. Air Force (USAF) historical property. This Agreement is
entered pursuant to Public Law 80-421 [10 United States Code (USC) §2572], and any amendments
thereto, and is effective for the period commencing 1 April 2016 and ending 31 March 2017. This
Agreement is not transferable.
2.0. Borrower Obligations/Costs. The Borrower has applied, in writing, for the loan of USAF historical
property, and hereby agrees to be responsible for all arrangements and, in accordance with 10 USC
§2572, is required to pay all costs, charges and expenses incident to the loan of this property, including,
but not limited to, the cost of preparation, demilitarization, hazardous material removal, disassembly,
packing, crating, handling, maintenance, repair, restoration, transportation and all other actions incidental
to the use and/or movement of the loaned property to or from the Borrower's location.
3.0. Loaned Property. The NMUSAF shall loan to the Borrower the historical property identified in the
inventory report, which has been included in the loan package and is incorporated into this Agreement by
reference as if fully rewritten herein (hereinafter the "Property"). The Borrower accepts the Property on
an "as is, where is" basis, and the Lender makes no warranties, expressed or implied, as to the Property's
condition, fitness for any particular purpose, or other warranty of any kind.
4.0 Loan Conditions.
4.1. The Borrower agrees that the Property shall be used for static display purposes only. Loaned
aerospace vehicles will not be flown or restored to flying condition under any circumstance, nor will they
be licensed with the Federal Aviation Administration (FAA). The Borrower shall not remove any parts
from loaned aircraft except as directed in paragraph 4.2. Relocation of the Property for temporary special
events (parades, ceremonies, air shows, etc.) is not authorized under any circumstances. No decorations
of any type, for any purpose (special event, seasonal display, ceremonies, etc.) are authorized to be
displayed on any of the Property. The Property shall not be used in a manner that provides the
appearance of endorsement by the USAF of any non-federal entity or political candidate, or the
expression of a political viewpoint of any kind. The Property shall not be used for political purposes of
any kind or as part of a political event, including, but not limited to, advertising or promotion of a
political event, or as background for a political debate, speech or other political event.
4.2. The Borrower agrees to allow the Lender to remove parts from loaned aerospace vehicles for
the NMUSAF or military requirements, upon written direction from the NMUSAF. Such parts are
generally internal in nature and removal or replacement should not alter the external aesthetic appearance
of the aerospace vehicle.
4.3. The Borrower shall not part with possession of the Property or any component of the Property
in any manner to any third party either directly or indirectly. The Borrower shall not enter into any
negotiations with a third party regarding any future disposition of the loaned material, in whole or in part.
1 Revised October 2015
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 11 of 81
4.4. The Borrower agrees to all of the following: to use the Property in a careful and prudent
manner; to not modify the Property in any manner, without prior written permission of the Lender, which
would alter the original form, design, or the historical significance of said Property; to perform routine
maintenance to include (but not limited to) annual upkeep, periodic painting, tire inflation, repair of
damage, day-to-day care and management of the Property, so as to provide an acceptable appearance and
to not reflect negatively on the Lender; and to display and protect the Property in accordance with the
instructions set forth in Attachments 1 and 2, which are incorporated into this Agreement by reference as
if fully rewritten herein.
4.5. The Borrower agrees that any additions, modifications or alterations that improve the Property
become part of said Property and are owned by the NMUSAF.
4.6. Interior access to loaned aerospace vehicles (cockpit, cargo areas, etc.) for purposes other than
maintenance or restoration work by persons other than staff or authorized maintenance personnel is
prohibited. This is to ensure not only the integrity and preservation of the aircraft, but more importantly,
the safety and security of the public.
5.0. Use as Security, Sale or Lease. The Borrower agrees not to use the Property as security for any
loan, and not to sell, lease, rent, lend or exchange the Property under any circumstances.
6.0. Professional Photography. The Borrower shall not make or allow the use of the Property for any
commercial purpose, including, but not limited to, use of the Property for still photography, motion
picture, television or video production, without prior written approval from the Lender. Casual
photography or motion video created by visitors for personal or non -promotional use is permitted.
7.0. Incident Reporting. The Borrower shall within one (1) working day of discovery, notify the Lender
of any instance of loss, damage or destruction of the Property.
8.0. Title. The Borrower shall obtain no interest in the Property by reason of this Agreement and title
shall remain in the Lender at all times.
9.0. Receipt, Custody & Liability.
9.1. This Agreement shall be executed prior to the Borrower accepting physical custody of the
Property or on or before 1 April 2016.
9.2. The Borrower agrees to provide a receipt to the Lender at the time it assumes physical custody
of the Property (unless the Property is already in its possession).
9.3. The Borrower agrees that it is strictly liable for up to the full replacement value (FRV) of the
Property, as identified in the inventory report, and to accept such liability upon assuming physical custody
of the Property or execution of this Agreement, whichever occurs first.
9.4. The Borrower agrees that the FRV of the Property is as identified in the inventory report and
waives any right to contest the FRV in any legal proceeding. In the event any item of historical property
does not have an FRV identified in the inventory report, the FRV shall be determined at the sole
discretion of the NMUSAF.
9.5. The Borrower agrees that if the Property, or any portion thereof, has been irreparably
damaged, destroyed or stolen the NMUSAF may direct the Borrower to either replace the Property with
an historical item of equal value to the satisfaction of the NMUSAF or require monetary reimbursement
equaling the FRV. In the event of less than total loss to the Property, or any portion thereof, the Borrower
2 Revised October 2015
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 12 of 81
agrees to repair/replace the damage to the Property to the satisfaction of the NMUSAF or reimburse the
NMUSAF for the full value of the damage, as determined by the NMUSAF. The election of a remedy
under this subparagraph is at the sole discretion of the NMUSAF. This subparagraph is not intended to
waive or limit the Government's rights and remedies, legal or equitable, and the Government reserves all
such rights and remedies.
9.6. The Borrower agrees to place the Property on exhibit within ninety (90) days from the date it
takes physical custody, or as otherwise mutually agreed upon.
10.0. Borrowers Responsibilities.
10.1. The Borrower agrees to indemnify, save harmless, and defend the Lender from and against all
claims, demands, actions, liabilities, judgments, costs, and attorney's fees, arising out of, claimed on
account of, or in any manner predicated upon personal injury, death, or property damage caused by or
resulting from possession and/or use of the Property.
10.2. The Borrower agrees to report, as requested, to the Lender on the condition and location of
the Property. Further, the Borrower agrees to allow authorized Department of Defense representatives
access to the Borrower's records and facilities to assure accuracy of information provided by the Borrower
and compliance with the terms of this Agreement.
10.3. The Borrower agrees to return said Property to the Lender on termination of this Agreement
or earlier, if it is determined that the Property is no longer required, at no expense to the Lender. In the
event of a partial termination, the Borrower agrees to the return of all items of the Property subject to the
partial termination, at no expense to the Lender.
11.0. Initial Loan Agreement Requirements.
11.1. The Borrower agrees to furnish the Lender a CD/DVD containing digital images of the
Property within fifteen (15) days of taking physical possession of the Property. The image file name must
be the accession number for that item (e.g. SD-2000-0123.JPG). For aircraft and ballistic missiles,
images will include views showing all external surfaces including tail number and all accessible interior
areas including instrument panels, avionics racks and equipment, aircrew, passenger, cargo and payload
compartments, wheel wells, and bomb bays. Digital images for all other artifacts will be of sufficient
detail to ensure positive identification of each object.
11.2. The Borrower shall arrange insurance coverage for the Property on an all-risk, wall-to-wall
basis, at a minimum, for an amount that equals the total agreed upon FRV for all items in the inventory
report, plus any additional amount to cover the inventory that does not have an identified FRV, so long as
the Property remains in its possession. The Borrower further agrees to furnish the Lender proof of said
insurance. For Borrowers with private insurance coverage, proof shall constitute a copy of the insurance
certificate from the commercial provider, noting any deductible, and showing coverage up to the FRV of
the Property and any additional coverage for Property that does not have an FRV identified in the
inventory report. For self -insured organizations, proof shall constitute a written and signed statement
attesting to its ability to reimburse the Government for the FRV of the Property (as identified in the
inventory report and/or as determined by the NMUSAF).
Revised October 2015
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 13 of 81
12.0. Annual Loan Renewal Requirements.
12.1. The Borrower agrees to furnish the Lender a CD/DVD containing digital images of the
Property. The image name must be the accession number for that item (e.g. SD-2000-0123.JPG). Digital
images of aircraft and missiles will provide general views to include sufficient detail to show the overall
condition and tail number of the airframe. Digital images for all other artifacts will be of sufficient detail
to ensure positive identification of each object and its current condition.
12.2. The Borrower agrees to furnish a copy of the most recent annual financial statements to
include revenue and expense reporting and a projected budget for the next operating year.
123. The Borrower agrees to furnish the Lender proof of insurance as required in subparagraph
11.2 for each renewal period.
12A. The Borrower agrees to furnish a signed inventory as provided by the Lender with the annual
renewal package, which accurately reflects the Property in its possession. Discrepancies in the inventory
provided by the Lender shall be noted on the inventory report by the Borrower to the extent that such
notes accurately reflect the current inventory held by the Borrower. In the event of a dispute, the Lender
shall make the final determination of the current inventory on or near the renewal date and document the
NMUSAF records accordingly.
13.0. Display/Maintenance Requirements.
13.1. No aircraft will be renovated, reconfigured, painted, have markings changed, or tail number
altered, or any parts added, removed, or replaced as part of a planned restoration effort without prior
written approval from the NMUSAF.
13.2. The Borrower agrees that all aircraft, missiles and artifacts on display will have an
identification sign adjacent to each display. For aircraft and missiles note the type, model, and serial
number. If the aircraft or missile has been reconfigured, markings changed, or serial number altered after
acquisition for display purposes, it will be stated on the sign and noted in all records as follows:
"The (item) on display is actually (nomenclature), Serial No. , but painted and marked
to depict (nomenclature), Serial No. , assigned to the (Unit and/or person) in (location or
theater) during (year)."
133. The sign will state that the item is part of the NMUSAF collection as follows:
"This (artifact/object) is on loan from the National Museum of the United States Air Force."
13A. For aircraft on which the serial number has been altered for display purposes with prior
written approval, the mission, design and series (e.g. F-100C or F-4C) along with the original serial
number will be stenciled in two inch letters using contrasting paint colors on the fuselage under the
horizontal stabilizers.
13.5. All record keeping will reflect the true serial number.
Revised October 2015
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 14 of 81
14.0. Radioactive Components.
14.1. Completion of Section 2 of Air Force Form 3580, (USAF Museum Aerospace Vehicle Static
Display Acceptance Condition and Safety Certificate), or comparable certification indicating that a
complete radioactive material survey has been accomplished shall be included in the official file.
14.2. In accordance with Attachment 1, ("NMUSAF Loan and Static Display Programs'
Instructions for Preparation and Maintenance of Aerospace Vehicles"), if radioactive items are
determined to have been installed or reinstalled during later inspections, the Borrower will pay the cost of
removal of the radioactive items and any decontamination required.
15.0. Loan Termination.
15.1. The Borrower agrees to return said property to the NMUSAF on termination of this
Agreement or earlier, if it is determined that the property is no longer required, at no expense to the
NMUSAF.
15.2. The failure of the Borrower to observe any of the conditions set forth in this Agreement
and Attachments 1 and 2 thereto shall be sufficient cause for the Lender to terminate the loan and
repossess the Property. Repossession of all or any part of the Property by the Lender shall be made at
no cost to the Government; the Borrower shall be responsible for paying all maintenance, freight, storage,
crating, handling, transportation and other costs or charges attributable to such repossession.
153. In the event the loan is terminated for any reason, the provisions of this Agreement will
remain in effect until all of the Property, or in the event of a partial termination that portion of the
Property at issue, has been relocated and in a condition that is satisfactory to the NMUSAF.
15A. Termination of the loan and subsequent repossession of all or any part of the Property at the
option of the Borrower shall require no less than thirty (30) days advance notice to the Lender in writing.
This requirement may be waived by the Lender only through the provision of a written waiver to the
Borrower prior to the return of the Property.
15.5. The Lender reserves the right not to renew this Agreement, in all or part, and to recall the
Property if required by the Lender to meet the requirements of the NMUSAF, Wright -Patterson AFB, OH
or for other military requirements. The Lender will provide a written thirty (30) day notice of intent to
recall to the Borrower. In the event of recall, movement of the recalled Property from the Borrower's site
will be accomplished at the Lender's expense.
16.0. Dispute Resolution. In the event a dispute arises between the parties over the terms and conditions
of this Agreement reasonable attempts will be undertaken to resolve the matter through negotiation
between the parties or persons appointed, in writing, by the parties. This Agreement shall be construed
and interpreted in accordance with Federal law. If any provision herein is held unlawful or otherwise
unenforceable by the Court any remaining provisions shall be considered divisible and remain in full
force and effect. In the further event that negotiations fail to reach a resolution, the parties agree that the
Federal District Court for the Southern District of Ohio, at Dayton, Ohio, will be the exclusive venue for
resolving such disputes.
5 Revised October 2015
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 15 of 81
Executed on behalf of the Lender this Twenty -Eighth Day of January, 2016 at Wright -Patterson AFB OH.
UNITED STATES OF AMERICA
By: PATRICIA OCHS
Title: Static Display Program Administrator
Agency: National Museum of the United States Air Force
Address: NMUSAF/MUC
1100 Spaatz St
Wright -Patterson AFB OH 45433-7102
Telephone: (937) 255-4770
Email: patricia.ochs@us.af.mil
Fax Number: (937) 656-4081
ACCEPTANCE
The Borrower, through its authorized representative, hereby accepts responsibility of the Property subject
to the terms and conditions contained in this Agreement set forth above. The Borrower certifies that they
have read, understand and acknowledge that concealing a material fact and/or making a fraudulent
statement in dealing with the federal government may constitute a violation of federal law in accordance
with 18 USC § 1001.
Executed on behalf of the Borrower this day of 2016, at
(Name of Borrower/Organization)
RN
(Signature)
(Typed or Printed Name & Title)
Address:
Telephone:
Email:
Fax Number:
2
Revised October 2015
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 16 of 81
Date: April 18, 2016
To: Airport Commission
From: Airport Operations Specialist
Re: Jet Air Proposal
At the March 17, 2016 Airport Commission meeting, Jet Air gave to the Commission a proposal
to construct a new hangar. The Airport Commission appointed a subcommittee to further
discuss the proposal and to report back to the Commission.
The Subcommittee met on March 21" and discussed the proposal with representatives of Jet
Air.
The subcommittee is recommending the Airport Commission proceed with Option 2 from the
proposal.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 17 of 81
Jet Air, Inc.
Iowa City Airport Expansion Proposal
Summary:
Since 2002, Jet Air, Inc. has been committed to serving the aviation customers at the Iowa City Airport. Jet Air completed
construction of the first "Privately Owned" land -lease hangar at the Iowa City Airport in November 2012. The 6,400
heated hangar was designed to accommodate corporate users and further improve the services provided to both local
and transient customers. Now in 2016, space is tight once again and options need to be evaluated to determine if the
construction of another hangar is feasible.
Results from Hangar M's construction (See Exhibit A):
• Increased Based Aircraft: 1 jet, 1 turbo -prop, 3 single -engine aircraft. All of which required heated hangar space.
• Increased Fuel Sales from Based Aircraft: The above -listed new aircraft consumed 35,591 gal. in 2015.
• Increased Transient Aircraft Accommodation: More availability for visiting traffic.
• Aircraft De-icing Improvements: Over -head heat provided to quickly get frost/ice off of aircraft.
• Promoted Active Aircraft: Heated "corporate -style" space promotes higher utilization.
• Gained 'Temporary" Space: Newcomers to the airport used space through Jet Air while on T-Hangar waiting list.
• Gain in Airport Value: The Airport gained a hangar that would have cost approx. $627,904 to build.
• Fostered Jet Air's business expansion in Iowa City: More charter aircraft, staff and increased customer base.
• Fuel Consumption by Jet Air's managed / charter aircraft increased: 39,714 gal. in 2011 to 103,984 gal. in 2015!
• Increased Community Event Involvement: Fly Iowa, Iowa City Area Development Meeting, 2 Wedding Receptions.
• Increased based -aircraft flexibility: Newer single -engines have a wider wingspan that will not fit in T-hangars.
Further benefits of the new proposed hangar (See Exhibit B):
In the four years since Hangar M was constructed, the space has now filled up (over -capacity) and an additional hangar
is needed to continue to foster growth at the airport. Jet Air has gathered pricing estimates to construct a much larger
hangar (100'x100') that would offer all of the benefits of those above as well as several additional features:
• Large -Aircraft Capability: 26ft Tall by 80ft Wide Door to accommodate aircraft that currently can only use the Iowa
City Airport in "good -weather" situations because they will not fit in any hangars (The tallest door at the airport
right now is 20ft 6in.). Examples: Citation Sovereign, Citation X, Falcon 50, Falcon 900, Challenger 300, etc.
• Floor Drains / Water for washing aircraft: The maintenance shop is currently split between line service duties and
shop mechanic duties. By having aircraft washing capabilities in the new hangar, it allows further growth in
maintenance expansion at the airport.
• MORE Fuel Sales: Based on the amount of fuel sold from Hangar M tenants per square foot in 2015, it would be
reasonable to project an additional fuel flowage of approximately 55,600 gal. annually at maximum capacity. This
equates to $5,560/year in annual flowage fees at the current flowage rates.
9 Flexibility: 100'x100' is 36% larger than Hangar M, offering much more in terms of flexibility.
Exhibit A — Hangar M
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 18 of 81
Year of Construction:
Replacement Value:
Total Size:
Door Size:
Annual Gallons by full-time tenants:
2012
$627,904 (Based on Hangar L construction costs of $98.11/sq. ft.)
80'x80' (6,400sq. ft.)
18' tall x 65' wide
35,917 gal. ($3,591.70 in annual fuel flowage to airport - 2015)
Exhibit B — Proposed New 100'x100' Hangar
Year of Construction: 2016
Replacement Value: $981,100 (Based on Hangar L construction costs of $98.11/sq. ft.)
Total Size: 100'x100' (10,000sq. ft.)
Door Size: 26' tall x 80' wide
Projected Annual Gallons by full-time tenants: 55,600 gal. ($5,560.00 in new fuel flowage to airport)
Based on the square footage cost for the construction of Hangar L in 2012, a 100x100 hangar would cost the airport
approximately $981,100 to construct. Jet Air would propose the following options to minimize the airport's capital
outlay:
Option 1: The Iowa City Airport Purchases Hangar M and then leases it back to Jet Air. Jet Air would then use the
proceeds of the sale towards constructing a new hangar.
Option 2: The Iowa City Airport would issue a grant to Jet Air for the construction of the new hangar.
Further details on these options are listed in the following pages.
Airport Commission Agenda & Info Packet
Meeting Date: 54-21-16
Option 1: "Purchase of Hangar W Summary:
Page 19 of 81
Jet Air constructed Hangar M in 2012 as a private -build hangar on public property through the use of a land lease. The
land lease is set to expire in May of 2042 (26+ years) from now. Jet Air would be willing to sell the hangar at a very good
value (significantly lower than it would cost the airport to build) and in -turn sign a lease for the hangar from the airport
that would offer a direct return on the airport's investment. The proceeds of the sale would be used towards the
construction of a new 100'x100' hangar at the Iowa City airport. This hangar would become the property of the Iowa
City Airport after the 30 year land lease expires.
Hangar M Replacement Cost: $ 627,904.00 ($98.11/sq. ft. — same as Hangar L in 2012)
Hangar M Sale Price to the Airport: $ 287,000.00 ($44.84/sq. ft. —Significantly lower than market value!)
Infrastructure build-up by airport: $ 88,000.00 (All of taxiway, %: of ramp)
Total Airport Cash Outlay: $ 375,000.00
Fixed Lease Rate hangar M: $ 14,361.60 per year
Annual land lease New Hangar: $ 2,040.00 per year (same per square foot as Hangar M)
Proiected Fuel Flow Increase (new hangar): $ 5,560.00 per year
Overall Airport Annual Revenue Increase: $ 21,961.60 per year
Requirements of the Airport:
• Purchase of Hangar M
• Invest in New Hangar in the same manner as other private -build construction (All of taxiway, % of ramp expense)
• Offer a lease of Hangar M to Jet Air for $1,196.80/month
o This lease rate matches Hangar L lease rate of 18.7 cents / sq. ft.
o Same terms and conditions as Hangar L
o Extensions at Jet Air's option for up to 30 years
• Provide 30-year Land Lease to Jet Air for new 100'x100' Hangar (same terms as Hangar M's land lease).
• Work with Jet Air and McGladrey Accounting firm to structure the leases/transactions appropriately.
• Due to the significant capital contribution by Jet Air to build the new hangar, additional options to the FBO
Agreement would need to be added to align the operating agreement with the Land Lease on the new hangar.
o Jet Air's FBO Agreement options end on December 31, 2026
o Jet Air would require 4 additional 5-year extension options through December 31, 2046
■ Same conditions as the existing contract (CPI adjustments, fuel flow adjustments, etc.)
Requirements of Jet Air:
• Sell Hangar M free and clear of all liens and encumbrances at a price of $287,000 subject to the infrastructure
build-up by airport for the new hangar.
• Sign a lease for Hangar M (as defined above).
• Sign a land lease for the new 100'x100' hangar with the support of the airport (as defined above).
• Design and build a 100x100 hangar to be put into service as soon as practical.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 20 of 81
Option 2: "Assistance in Building New 100x100 Hangar" Summary:
Jet Air could also pursue the new 100'x100' hangar if the airport offered a $162,000 "Grant" in addition to the typical
airporc infrastructure buildup (Taxiway and % Ramp) towards the construction of the new 100'x100' hangar. This
$981,100 (2016 replacement value) hangar would become the property of the Iowa City Airport after the 30 year land
lease expires.
Hangar "N" Replacement Value $ 981,100.00 ($98.11/sq. ft. — same as Hangar L)
Total "Grant" from Airport to Jet Air: $ 162,000.00
Infrastructure build-up by airport: $ 98,000.00 (All of taxiway, ''M of ramp)
Total Airport Cash Outlay: $ 250,000.00
Airport annual fixed revenue increase: $ 2,040.00 per year (same per square foot as Hangar M)
Projected Fuel Flow Increase (new hangar): $ 5,560.00 per year
Overall Airport Annual Revenue Increase: $ 7,600.00 per year
Requirements of the Airport:
• Offer a grant of $162,000.00 to Jet Air for the construction of a new 100'x100' hangar.
• Invest in New Hangar in the same manner as other private -build construction (All of taxiway,''/: of ramp expense)
• Provide 30-year Land Lease to Jet Air for new 100'x100' hangar (same terms as previously).
• Due to the significant capital contribution by Jet Air to build the new hangar, additional options to the FBO
Agreement would need to be added to align the operating agreement with the Land Lease on the new hangar.
o Jet Air's FBO Agreement options end on December 31, 2026
o Jet Air would require 4 additional 5-year extension options through December 31, 2046
• Same conditions as the existing contract (CPI adjustments, fuel flow adjustments, etc.)
Requirements of Jet Air:
• Sign a land lease for the new 100'x100' hangar with the support of the airport (as defined above).
• Design and build a 100x100 hangar to be put into service as soon as practical.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 21 of 81
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE
SECRETARY TO ATTEST A CONTRACT FOR ELECTRICAL TRANSFORMER
INSTALLATION IN THE SOUTH T-HANGAR AREA.
WHEREAS, the Iowa City Airport Commission desires to enter into a contract with MidAmerican
Energy, Inc. to provide for installation of electrical transformer and associated service lines;
WHEREAS, both parties have agreed to the contract terms.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
The Chairperson is hereby authorized to sign and the Secretary to attest to the attached
contract.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by
adopted, and upon roll call there were:
Ayes
and seconded by
Nays
12016.
AWToved by
City Attorney's Office
Absent
the Resolution be
Bockenstedt
Gard nier
Libby
Odgaard
Ogren
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 22 of 81
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-3505045
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE
SECRETARY TO ATTEST A CONTRACT FOR GAS MAIN INSTALLATION IN
THE SOUTH T-HANGAR AREA.
WHEREAS, the Iowa City Airport Commission desires to enter into a contract with MidAmerican
Energy, Inc. to provide for installation of gas main service;
WHEREAS, both parties have agreed to the contract terms;
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The Chairperson is hereby authorized to sign and the Secretary to attest to the attached
contract.
Passed and approved this day of
CHAIRPERSON
ATTEST
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
2016.
Approved by
(G
City Attorney's Office
Absent
the Resolution be
Bockenstedt
Gardinier
Libby
Odgaard
Ogren
2-97
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 23 of 81
MidAmerican Energy Company
Gas Main Extension Agreement - Refundable Advance for Construction
MidAmerican Energy Company, an Iowa Corporation, its successors and assigns, (Company), and
Iowa City Airport I its successors and assigns, (Applicant) agree as follows:
1. Company will extend its gas distribution mains as required to make natural gas service available to the following platted
and described area:
2. The Company shall:
a. Install, own, operate and maintain the gas distribution system and reserves the right to extend or alter the system
in the future if necessary.
b. Furnish all necessary labor and materials required for the construction of such mains and distribution system.
C. Schedule such main installation with Applicant so as to provide timely service.
3. The Applicant shall:
a. Provide a signed final plat of the subdivision or a detailed plot plan of the area to be served.
b. Provide, without cost to the Company, such easements as are nedessary for the construction, operation and
maintenance of the gas main extension.
C. Provide easement areas: 1) cleared of all obstructions; 2) within 4" of final grade over the route of the distribution
system; 3) with streets finished to local specifications; and 4) with sewer and water installed.
d. Place visible stakes, including lot numbers, on all lot corners and easement lines.
e. Provide drawings showing the location of all present and future underground facilities.
f. Locate all underground facilities such as storm sewers, sanitary sewers, septic lines and water lines that are not
located by members of a one -call locating system.
g. Indemnify, protect and hold harmless the Company from and against all liability, damage, loss, claims and actions
of any nature whatsoever which arise out of damage to underground facilities resulting from the customer's
failure to correctly locate such facilities as required under this agreement.
It. Hold Company harmless for any loss, cost or damage caused by delays in construction of the distribution
system and services.
4. Applicant agrees to provide a cash advance for construction totaling $ 9,932.22 . This amount includes 1 $ 8,329.60
for construction costs plus the composite Federal and State Tax liability (where applicable) of $ 1,602.62 1. The cash
advance for construction shall be due when this Agreement is signed by Applicant. If Applicant requires that the installation
be completed during the winter construction season, or when adverse working conditions impede construction, Applicant
shall pay an additional non-refundable sum of rS 4.89-1 per foot. Company reserves the right to determine when
such winter and/or adverse conditions exist. The amount of the cash advance is subject to change if Applicant's signed
acceptance is not received by the Company within 90 days from the date Company executes this Agreement.
5. Company will refund portions of the cash advance for construction to Applicant as new customers connect to the main,
subject to the following terms:
a. A refund based on estimated revenue plus tax shall be allowed for each new gas customer connect made within
the first ten years following the date of this agreement.
b. No interest will be paid on refunded cash advances.
C. Refunds will be made at least once a year during the ten year period.
d. Total refunds shall not exceed the original cash advance for construction.
e. No refunds shall be made for customers connected after ten years from the date of this agreement.
f. The balance remaining on deposit at the end of the ten year period shall be deemed a non-refundable contribution
in aid of construction.
g. Further main extensions which use any part of the gas main extension constructed under this Agreement will Not
result in refunds.
6. Within the area described above, Company will provide gas service to customers in accordance with Company's tariffs
and regulatory requirements.
MIDAMERICAN ENERGY COMPANY APPLICANT
By: W/k, ems— BY:
_..._.
Title: Gas Engirld ring Director. Title:
WMIS #: 2478067 Date Wanted:
District: Cedar valley Date Signed:
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 24 of 81
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE
SECRETARY TO ATTEST A CONTRACT FOR ELECTRICAL SERVICE
INSTALLATION IN THE SOUTH T-HANGAR AREA.
WHEREAS, the Iowa City Airport Commission desires to enter into a contract with Advanced
Electrical Services, Inc. to provide for installation of electrical transformer pad and associated
service lines; and
WHEREAS, the optional 200 amp metered service will be installed; and
WHEREAS, both parties have agreed to the contract terms.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The Chairperson is authorized to sign a services agreement for the above work.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Ap ad by
City Attorneys Office
Absent
2016.
the Resolution be
Bockenstedt
Gardiner
Libby
Odgaard
Ogren
Airport Commission Agenda & Info Packet
Meetina Date: 04-21-16 Page 25 of81
E ADVANCED ELECTRICAL SERVICES, INC.
Electrical Contracting & Service Company
Advanced BoreTek—A Division of Advanced Electrical Services
(319) 351-6452 • (319) 351-3080 FAX • aesjake@msn.com • 1233 Gilbert Court • Iowa City, IA 52240
March 31, 2016
Iowa City Airport
ATTN: Michael Tharp
RE: Hangar Expansion
We propose to provide the following:
One transformer pad with spill containment
640 ft. of 3" SCH 40 PVC for conduits to 3 hangars
790 ft of 2" duct for communications pathways
150 ft of two 4" SCH 40 PVC for primary power
350 aluminum wire from transformer to glider hanger
Dig 510 ft. for primary power and secondary
Three handholes
Labor, Material and Equipment $15, 900.00
Add Option: install 200 amp metered service on the glider hangar ADD: $2,500.00
Add Option: Add protection post around transformer $300.00 per post, $250.00 per rail
Pricing does not include:
Bonds, fees or dues
Frost charges
Approved By
- V �-r
`-r6
City AtlOrnsy's Offl ,
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 26 of 81
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-3565045
RESOLUTION NO.
RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CHAIRPERSON
TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR 2016
TERMINAL APRON EXPANSION
WHEREAS, All -American Concrete, Inc. of West Liberty, Iowa, has submitted the lowest
responsive bid of $191,487.30 for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The bids for the above named projected are accepted.
2. The contract for the construction of the above named project is hereby awarded to All -
American Concrete, Inc. subject to the conditions:
a. That awardee secures adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
3. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above -named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements upon instruction from legal counsel.
Passed and approved this day of
CHAIRPERSON
ATTEST.
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
AA r�
City Attorney's Office
Absent
2016.
the Resolution be
Bockenstedt
Gardinier
Libby
Odgaard
Ogren
Airport Commission Agenda & Info Packet
��� Meeting Date: 04-21A�OM 5153237919 telPage 27 of81
aw 500 SW 7th Street 5152444803 fax
suite 301
Des Moines, Iowa 50309
www.aecom.com
March 31, 2016
Mr. Jacob Odgaard
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT. Expand Aircraft Parking Apron
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOT AIP Project 911601OW100
Contract No. 17452
AECOM ID No. 60446968
Dear Mr. Odgaard
We have reviewed the bids received by the City of Iowa City on July 10, 2012, for the above -mentioned
project. Five (5) bids were received. All American Concrete, Inc. of West Liberty, Iowa, submitted the
low bid in the amount of $191,487.30. The low bid submitted was lower than the Engineer's Estimate
by an amount of $11,812.70. A copy of the tabulation of the bids received in attached.
We recommend award of a contract for Expand Aircraft Parking Apron, Iowa DOT AIP Project No.
9116010W100, Contract no. 17352 to All American Concrete, Inc. of West Liberty, Iowa in the amount
of $191,487.30.
If you should have any questions or need additional information, please contact our office at your
convenience.
Yours sincerely,
David B. Hughes, P.E.
Enclosures: As noted
P'1604469681OW Terminal Apmn Expansion) oo_Gommunicatianst310_G11ent1MG033116.1V.dcc
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 28 of 81
TABULATION OF BIDS
IOWA CITY MUNICIPAL AIRPORT
EXPAND AIRCRAFT PARKING APRON
IDOT PROJECT NO. 91161OW 100
CONTRACT NO.17452
MARCH 30, 2016
Engineer's Estimate All American Concrete, Inc.
West Liberty, Iowa 52776
Streb Construction Co., Inc.
Iowa City, Iowa 52224
Rogers Construction, Inc.
Iowa City, Iowa 52440
Metro Pavers, Inc.
Iowa City, Iowa 52244
Absolute Concrete Construction, Inc.
Slater, Iowa 50244
ITEM
NO.
DESCRIPTION
UNIT
PLAN
QUANTITY
ESTIMATED UNIT
PRICE
EXTENDED TOTAL
ESTIMATED UNIT
PRICE
EXTENDED TOTAL
ESTIMATED UNIT
PRICE
EXTENDED TOTAL
ESTIMATED UNIT
PRICE
EXTENDED TOTAL
ESTIMATED UNIT
PRICE
EXTENDED TOTAL
ESTIMATED UNIT
PRICE
EXTENDED TOTAL
1
MORI LIZATION AND DEMORI LIZATION
LS
1
$ 12,444.40
$ 12,444.40
5 7,000.00
5 7,000.00
$ 35,000.00
$ 35,000.00
$ 41,750.00
$ 41,750.00
$ 22,100.00
$ 22,100.00
5 40,000.00
5 40,000.00
z
UNCLASSIFIED EXCAVATION
CYD
1,350
$ 15.00
$ 20,250.00
$ 10.00
5 13,500.00
$ 10.00
5 13,500.00
$ 14.00
$ 18,900.00
$ 10.00
5 13,500.00
$ 10.00
5 13,500.00
3
INLET PROTECTION
EA
3
$ 100.00
5 300.00
5 200.00
5 600.00
5 300.00
5 900.00
$ 250.00
$ 750.00
5 300.00
5 900.00
5 150.00
$ 450.00
4
REMOVAL OF INLET PROTECTION
EA
3
$ 50.00
5 150.00
$ 125.00
$ 375.00
5 150.00
5 450.00
$ 250.00
$ 750.00
5 150.00
5 450.00
$ 25.00
$ 75.00
5
CEMENT TREATED SUBGRADE
SYD
2,600
$ 10.00
$ 26,000.00
5 10.50
$ 27,300.00
5 10.50
$ 27,300.00
$ 7.50
5 19,500.00
5 10.50
$ 27,300.00
$ 9.50
$ 24,700.00
6
MODIFIED SUBBASE
CYD
435
$ 30.00
5 13,050.00
$ 34.00
$ 14,790.00
$ 34.00
$ 14,790.00
$ 27.00
$ 11,745.00
$ 34.00
$ 14,790.00
$ 26.50
$ 11,527.50
7
8-INCH PORTLAND CEMENT CONCRETE PAVEMENT
SYD
2,500
$ 40.00
5 100,000.00
$ 39.75
$ 99,375.00
$ 38.00
$ 95,000.00
$ 43.00
5 107,500.00
$ 50.00
5 125,000.00
$ 55.00
$ 137,500.00
8
JAIRCRAFr TIEDOWNANCHORS
EA
24
5 200.00
5 4,800.00
$ 98.00
$ 2,352.00
5 200.001
5 4,800.00
$ 40.00
$ 960.0015
150.00
5 3,600.00
5 300.00
$ 7,200.00
9
APRON MARKING (YELLOW -REFLECTIVE -WATERBORNE)
SF
162
$ 1.80
$ 291.60
$ 2.10
$ 340.20
$ 2.80
$ 453.60
$ 2.80
$ 453.60
$ 9.70
$ 1,571.40
$ 10.00
$ 1,620.00
10
APRON MARKING (BLACK -NON -REFLECTIVE -WATERBORNE)
SF
336
$ 1.50
5 504.00
$ 2.10
$ 705.60
$ 2.25
$ 756.00
$ 2.25
$ 756.00
$ 9.60
$ 3,225.60
$ 10.00
$ 3,360.00
11
18-INCH REINFORCED CONCRETE PIPE (RCP)
LR
174
$ 50.00
5 8,700.00
$ 48.00
$ 8,352.00
$ 48.00
$ 8,352.00
$ 45.00
$ 7,830.00
$ 48.00
$ 8,352.00
$ 45.00
$ 7,830.00
12
4- INCH PERFORATED SUBDRAIN(SDR 35) INCLUDING POROUSBACKFILL
LR
152
$ 7.50
5 1,140.00
$ 22.50
5 3,420.00
$ 22.50
$ 3,420.00
$ 17.00
$ 2,584.00
$ 22.50
5 3,420.00
$ 8.75
$ 1,330.00
13
4-INCH NON -PERFORATED SUBDRAIN(SDR 35)
LR
195
5 6.00
5 1,170.00
$ 12.50
$ 2,437.50
$ 12.50
$ 2,437.50
$ 16.00
$ 3,120.00
$ 12.50
$ 2,437.50
$ 7.50
$ 1,462.50
14
SUBDRAIN CLEANOUT
EA
6
$ 500.00
5 3,000.00
$ 425.00
5 2,550.00
$ 425.00
5 2,550.00
5 1,000.00
$ 6,000.00
$ 425.00
5 2,550.00
$ 1,325.00
$ 7,950.00
15
TYPE B CATCH BASIN
EA
1
$ 7,500.00
5 7,500.00
5 3,150.00
5 3,150.00
5 3,150.00
5 3,150.00
$ 7,500.00
$ 7,500.00
5 3,150.001
$ 3,150.00
5 6,400.00
$ 6,400.00
16
SEEDING AND MULCHING
ACRE
0.8
5 3,000.00
5 z,400.00
5 3,1100
5 3,040.00
5 4,500.00
5 3,600.00
$ 3,800.00
$ 3,040.00
5 3,600.0215
z,880.00
5 1500.00
$ 5,200.00
17
TOPSOILING (OBTAINED ON -SITE) (STRIP, SALVAGE, AND SPREAD)
CYD
400
5 a.00
5 1,600.00
$ 5.50
$ 2,200.00
$ 5.50
$ 2,200.00
5 4.00
$ 1,600.00
$ 5.50
$ z,z00.00
$ 7.25
$ 2,900.00
Tabuiated by AECOM March 31, zOlE
TOTAL
Bid Bond
Addendums
$ 203,300.00
10%
z
TOTAL $ 191,487.30
10%
z
TOTAL
$ 218,659.10
10%
z
TOTAL
$ 234,738.60
10%
z
TOTAL
$ 237,426.50
10%
z
TOTAL
$ 273,005.00
10%
z
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 29 of 81
Date: April 18, 2016
To: Airport Commission
From: Airport Operations Specialist
Re: Iowa DOT Grant Application
The annual Iowa DOT Office of Aviation Grant program assists airports with funding for certain
airport projects. These projects would have the local share of 15%-30% of the project estimates.
These projects correlate to two funding sources: the General Aviation Vertical Infrastructure
(GAVI) program and the Airport Improvement Program (AIP).
As previously mentioned there are several possible options the Airport Commission has
discussed.
Attached are cost estimates for several different projects to be considered for the application
this year.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 30 of 81
Taxilane Expansion
Ibis project would provide for the taxilane as described in the Jet Air proposal. Additional Storm Sewer
work would be required to assist water drainage in the area
Item
Mobilization
PCC Pavement, 8"
Aggregate, 6"
Storm Sewer
Storm Sewer Manhole
Subdrain
Excavation
Seeding, Topsoiling
Admin, Legal, Engineering
Unit
LS
SYD
CYD
LFT
EA
LF
Quantity
1
665
125
350
2
340
CYD 700
SYD 400
LS
Unit Price
6,500.00
45.00
35.00
65.00
3,500.00
25.00
15.00
15.00
Total
6,500
29,925
4,375
22,750
7,000
8,500
10,500
6,000
19,000
TOTAL $ 114,550
70% $ 80,185
30% $ 34,365
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 31 of 81
North T-Hangar Restroom
Iowa City Municipal Airport
Iowa City, Iowa
Item
Unit
Quantity
Unit Price
Total
Mobilization
LS
1
$
4,500.00
$
4,500
Pavement Cut and Patch
SYD
25
$
65.00
$
1,625
Sanitary Sewer
LFT
500
$
25.00
$
12,500
Sanitary Sewer Manhole
EA
2
$
2,500.00
$
5,000
Water Service
LF
700
$
30.00
$
21,000
T-Hangar B Modifications
SFT
100
$
200.00
$
20,000
Seeding, Topsoiling
SYD
200
$
15.00
$
3,000
Admin, Legal, Engineering
LS
$
12,500
TOTAL $ 80,125
70% $ 56,088
30% $ 24,038
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 32 of 81
Airfield Electrical Improvements
Project would install LED lighting in the FBO shop Hangar (Bldg F)
Item Unit Quantity Unit Price Total
Mobilization LS 1 $ 1,500.00 $ 1,500
Replace Interior Lights in Maintenance
Hangar EA 16 $ 1,200.00 $ 19,200
Admin, Legal, Engineering LS $ 4,500
TOTAL $ 25,200
85% $ 21,420
15% $ 3,780
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 33 of 81
These estimates reflect the costs to install LED lighting into the individual hangars
Airfield Electrical Improvements
North T-Hangars
Item
Mobilization
Replace Interior Lights in T-Hangar Bays
Replace Interior Lights in Storage Rooms
Admin, Legal, Engineering
Airfield Electrical Improvements
South T-Hangars
Item
Mobilization
Replace Interior Lights in T-Hangar Bays
Replace Interior Lights in Storage Rooms
Admin, Legal, Engineering
Unit Quantity
LS 1
EA 60
EA 3
LS
Unit Quantity
LS 1
EA 68
EA 6
LS
Unit Price Total
$ 5,000.00 5,000
$ 1,100.00 $ 66,000
$ 900.00 $ 2,700
$ 14,200
TOTAL $
85% $
15% $
Unit Price
$ 6,000.00
$ 1,100.00 $
$ 900.00 $
TOTAL $
85% $
15% $
87,900
74,715
13,185
Total
6,000
74,800
5,400
17,200
103,400
87,890
15,510
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 34 of 81
Apron Reconstruction
Iowa City Municipal Airport
Iowa City, Iowa
Item Unit Quantity Unit Price Total
Mobilization
LS
1
$ 15,600.00
$ 15,600
PCC Pavement, 8"
SYD
2,860
$ 45.00
$ 128,700
&qgregate, 4"
CYD
320
$ 30.00
$ 9,600
Pavement Removal
SYD
2,860
$ 10.00
$ 28,600
Subdrain
LF
2,500
$ 15.00
$ 37,500
Excavation
CYD
500
$ 18.00
$ 9,000
Sodding
SYD
1,800
$ 5.00
$ 9,000
Admin, Legal, Engineering
LS
$ 48,000
TOTAL $ 286,000
Airport Co ion Age & In a,ket
IOWA`,DOT Air, o��a�e�u�c�mg Page 35 of 81
Office of Aviation Application Instructions
Fiscal Year 2017
Applications for FY 2017 Iowa DOT annual aviation grant programs are due in the Office of Aviation no later
than 4:00 p.m. Friday, April 29, 2016. Public owned airports are eligible to apply for vertical infrastructure and
airport improvement projects. All necessary application forms can be found at:
http://www.iowadot.gov/aviation/legislative/stateapplicationpage.html. Additional information about the programs can be
found in the Airport Manager and Sponsor Guide: http://www.iowadot.gov/aviation/managersandsponsors/guidebook.html
Complete applications* that include the authorized signature of the airport sponsor should be emailed to
shane.wrightgdot.iowa.gov. If you are unable to scan and email the application, please mail one copy of the
application to the address below. No late applications will be considered. Aviation staff will review the
applications and prioritize projects based on the following criteria: airport role as identified in the 2010 Iowa
Aviation System Plan, justification for the project, type of project, percent of local support, and whether the
airport has multi -jurisdictional support. Recommended projects will be presented to the Iowa Transportation
Commission in June, with approval requested at the July meeting.
* Please Note: A complete application includes councillcommission resolutions or statements verifying that local
match will be available to complete the project. Plan meetings to ensure they take place prior to the application
deadline.
A completed application package includes the following documents:
1. Funding Application Checklist and Funding Application Summary Sheet (Form
291114) — Use the checklist to ensure that all necessary information is included.
The Funding Application should include current sponsor contact information, a short
recap of desired projects in FY 2017 in priority order, and signature of the airports
sponsor.
2. Project Data Sheet (Form 291115) — Complete one sheet for each project. Attach
drawings and additional pages as needed to provide a thorough description and
justification of the project so that the project is clearly understandable.
3. 5-year Capital Improvement Plan (CIP)(Form 291112) — If you already submitted a
CIP with the federal pre -application, update to include requests for state funded
projects.
4. Airport sponsor resolution or documentation from the sponsor that endorses project
and verifies availability of local matching funds.
5. Verification of planning (ALP for new construction, security plan for security
projects, pavement maintenance program for pavement projects).
6. Verification that the city and/or county has an airport zoning ordinance. Include
copy if it is not available on the airport page on the Iowa DOT website:
hitp://www.iowadot.gov/aviation/ai[poirts/municipal.aspx
7. Minority Impact Statement required by 2008 Iowa Acts 11F 2393.
8. Federally obligated airports are required to verify that their airport's based aircraft
information has been updated since December 1, 2015 at www.basedaircraft.com.
Non -federally obligated airports must supply a list of based aircraft "N" numbers
with their application.
Complete Applications are due: 4:00 p.m. Friday, April 29, 2016
Please email completed application package to Shane.Wrightgdot.iowa.gov or mail one copy to:
Office of Aviation, Iowa DOT, 800 Lincoln Way, Ames, Iowa 50010 ATTN: Shane Wright
Questions: Shane Wright 515-239-1048
Page 1 of 2- (Seepage 2 for project eligibility information)
AirporICLonnnnission a & Info cket
1FrepQI7 a - - - Punding Page 36 of 81
C IOWA DOT Application Instructions Continued
Fiscal Year 2017
Office of Aviation
Airport development/maintenance projects: Eligible projects generally include planning and improvements
related to enhancing airport safety, capacity, security and environmental concerns. Projects are eligible for up to
85% state share with no maximum amount; however, local participation will be considered when prioritizing
projects. Projects for new development must be shown on an airport layout plan, and the airport must have a
security plan in place for a security related project. Examples of eligible projects:
• runway, apron and taxiway • security related projects such as
construction and rehabilitation lighting and access control
• airfield drainage
• airfield lighting and signing
• navigation and communication aides
• planning such as airport layout plans
(ALPS), master plans, land use and
zoning, and multi jurisdictional
feasibility studies
• fuel facility installations and upgrades
• land acquisition
• obstruction removal (make sure
your approaches are clear 20:1)
• airport entrance signage (match 50%)
General Aviation Vertical Infrastructure (GAVI): Projects are eligible for up to 85% state share. Local
participation will be considered when prioritizing projects. Eligible projects include construction and renovation of
airport terminals, hangars, and maintenance buildings. GAVI grants are available only to general aviation
airports. Routine maintenance of buildings and minor renovation projects are not eligible. Both new and
rehabilitation projects will be considered each year. Include specific justification, such as a documented waiting
list, with the application. The form is available on the Office of Aviation website:
httn://www.iowadot. gov/aviation/legislative/stateannlicationi)age.html
Maximum funding per project for FY 2017: new construction $150,000 and rehabilitation $75,000.
Commercial Service Vertical Infrastructure (CSVI): Eligible projects include construction and major
renovation of terminals, hangars, and maintenance buildings at commercial service airports. Applications for FY
2017 should be for specific projects that the airport will initiate in FY 2017. The form is available on the office of
aviation website: httn://www.iowadot.gov/aviation/legislative/stateal)plicationpage.httn
Immediate Safety Enhancements (ISE): Applications are accepted throughout the year for safety and emergency
repairs that arise during the year or are recommended by the airport inspector as a result of an airport inspection.
State share is 70% of the project up to a maximum of $10,000. The form is available on the Office of Aviation
website: httns://forms.iowadot.gov/Formsmgt/Extemal/291119.doc
Land Use and Comprehensive Planning: If the city and county have older ordinances or do not have airport
zoning, grants are available to assist sponsors in developing or updating current airport zoning ordinances. State
share is 85% up to a maximum of $25,000 for zoning ordinances. An agreement must be in place prior to planning
activities taking place; however, there will be no reimbursement for costs until the new ordinance is enacted.
Applications are available on the Office of Aviation website at:
htt,)S://forms.iowadot.gov/Formsmgt/Extemal/291118.doc.
Submit with the annual application. Applications submitted at other times of the year may be approved subject to
available funding.
Windsocks: Windsocks are available to public use airports and may be ordered through the annual application
process or at any time by contacting Mike Marr at 515-239-1468 or via email: Micha l.Marr(u),dot.iowa.gov.
W:Wodal\Aviation\Funding Progmns\Forms\Application Forms\State Program Instructions\FY2017 State Application Instructions.docx
2of2
Airport Commission Agenda & Info Packet
0I0WA00T Meeting Date: 04-21-16 Page 37 of81
Fonnz llftd t0g15>
AIRPORT STATE FUNDING APPLICATION CHECKLIST
Fiscal Year 2017
Please attach the following documents with your application:
❑ Funding Application and Checklist
❑ Project Data Sheet, including a detailed cost breakdown. Use one for each project
❑ City/sponsor resolution that endorses the project and certifies availability of matching funds
❑ 5-year Capital Improvement Program (CIP)
❑ Verification that project is identified in a current ALP on file with the Office of Aviation (when applying for
new construction of buildings or airfield expansion)
❑ Pavement maintenance program (verify the use of the pavement maintenance program provided
by the Iowa DOT or similar program when applying for pavement preservation or reconstruction)
❑ Verification that you have an Airport Security Plan on file with the Office of Aviation (when applying for
airport security projects)
❑ Protective land use zoning and/or planning (please answer the following)
Height zoning ❑ Yes Date adopted ❑ No ❑ Pending
Land use planning/zoning ❑ Yes Date adopted ❑ No ❑ Pending
Comprehensive plan adopted with airport land use included ❑ Yes ❑ No ❑ Pending
Other (please explain)
❑ Provide verification that you have either updated the www.basedaircraft.com website or submitted based
aircraft N- numbers to the Office of Aviation.
❑ Minority Impact Statement
Send 1 signed copy of the application materials to the address listed below.
Please mail, FAX, or email signed application to:
Iowa Department of Transportation ATTN: Program Manager
Office of Aviation email: Shane.WriahtO-dot.iowa.aov
800 Lincoln Way 515-239-1048 (questions)
Ames, Iowa 50010 FAX: 515-233-7983
Airport Commission Agenda & Info Packet
LZIOWADOT Meeting Date: 04-21-16 Page 38 of81
Form 291114.d (09-15)
Airport Name:
Airport Sponsor Name:
Contact Person:
Complete Mailing Address:
city
Email Address:
AIRPORT STATE FUNDING APPLICATION
Fiscal Year 2017
Title:
State Zip Code
Daytime Phone:
FAX Number:
Project Description — If applying for more
than one project, list in order of priority. A
separate project application data sheet is
needed for each project.
Project Type
Total Project
Amount
State
Amount
Requested
Percent
State
Share
Windsocks — Orders may be placed using this form or by calling Indicate quantity needed:
515-239-1468
18" x 96" 36" x 144"
The Sponsor certifies that the information contained in this application is accurate and complete to the best of
his/her knowledge.
Signature of Authorized Sponsor Representative
Typed Name
Please mail, FAX, or email application to:
Iowa Department of Transportation
Office of Aviation
800 Lincoln Way
Ames, Iowa 50010
Title
Date
ATTN: Program Manager
email: Shane.WrightO-dot.iowa.gov
515-239-1048 (questions)
FAX: 515-233-7983
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 39 of 81
Iowa City Municipal Airport
2015 Annual Report
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 40 of 81
Executive Summary
The Iowa City Municipal Airport is owned by the City of Iowa City, and operated by the Iowa
City Airport Commission. The Mayor and City Council of Iowa City, Iowa appoint members of
the Iowa City Airport Commission.
The Iowa City Municipal Airport houses 91 aircraft, which are maintained in: 59 T-hangars, 1
maintenance facility, 6 corporate hangars, 1 corporate building, 1 Fixed Based Operation (FBO)
maintenance hangar, and 1 FBO cold storage hangar. Two runways, of 5004 (Runway 7/25) and
3900 (Runway 12/30) feet, are used during approximately 36,000 operations annually.
Based on a 2009 Iowa Department of Transportation Economic Impact Study, the Iowa City
Municipal Airport contributes $11.2 million and 115 jobs in the local economy. Among Iowa's
100+ general aviation airports, it has the fourth largest economic impact in the State.
The Iowa City Municipal Airport operations budget for FYI shows income of $1,350,106and
expenses of $1,049,269. General levy support was reduced from $72,342 in FY 2013 to
$68.4152 in FY 2015. Land sales contributed $930,843 to revenue and $679,144 was used for
debt payoff.
The Iowa City Municipal Airport received funds in FY2013 for capital projects from the Federal
Aviation Administration and the Iowa Department of Transportation. These funds financed
projects to maintain and enhance the facilities at the Iowa City Municipal Airport. FAA grant
funds allowed the Airport to continue the development of the Runway 7/25 Parallel Taxiway.
Iowa DOT funds were used to construct new box hangars and perform maintenance work on the
terminal building Since January 1, 2010 the Iowa City Municipal Airport has received over
$10,000,000 in grant funds from the Federal Aviation Administration and the Iowa Department
of Transportation Office of Aviation, and has used these funds for construction and maintenance
of the airport facilities.
Beginning in 2002, the City of Iowa City and the Airport Commission collaborated to create and
market the Aviation Commerce Park. Funds from the sale of lots have been used to pay previous
airport related debt as well as construction of additional hangar units. As of January 2015, all
lots are either under obligation to a purchase agreement, or have been sold.
The Iowa City Airport Commission has completed its planned reconstruction and extension of
the runways at the Iowa City Municipal Airport. Projects continue to focus on enhancing
services and community involvement. The following projects are planned in the next 5 years: 1)
A master plan update and obstruction mitigation project; 2) an expanded apron for parking
during high traffic events; and 3) additional hangar space to better accommodate all sizes of
aircraft using the Iowa City Municipal Airport.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 41 of 81
AIRPORT BACKGROUND
The Iowa City Municipal Airport is located approximately 2 miles southwest of downtown Iowa
City. The Iowa City Airport Commission has immediate controlling responsibility for the Iowa
City Municipal Airport. The Airport Commission consists of five voting members, who are
directly responsible for the planning, operation, and budget management of the Iowa City
Municipal Airport. The Commission works collaboratively with Iowa City's elected officials
and staff to ensure safe, efficient, and effective use of the airport to support Iowa City and the
surrounding area.
The Iowa City Municipal Airport is one of the busiest general aviation airports in Iowa with over
35,000 flight operations annually. It is currently home to approximately 93 based aircraft located
in 59 T-hangars, and 6 corporate hangars. These aircraft are used for charter flights, corporate
activity supporting local business, flight instruction, rental, pleasure, and charity purposes.
Additionally, thousands of flights in and out of the airport support important community
activities such as the organ transplant program and Air Ambulance flights to and from The
University of Iowa Hospital and Clinics, as well as economic development for the area. Local
businesses that utilize the airport include Billion Auto Group, ITC Midwest, Kum & Go, Family
Video, Lear Corporation, and many others.
Existing airport facilities include two runways, the terminal building, a maintenance facility,
hangars, aircraft fueling facilities, aircraft parking ramp, tie down apron, and vehicle parking
area. Runway 7-25 serves as the primary runway with a length of 5004 feet. Runway 12-30
serves as a secondary crosswind runway with a length of 3900 feet. The airport terminal
building, built in 1951, includes a pilot's lounge with wireless intemet access, a weather briefing
room, a lobby, a conference/class room, vending machines, a meeting room, and administration
facilities for airport management and a fixed based operator. The airport has a rotating beacon
and lighted wind indicator. The airport is equipped with a remote communications outlet (RCO)
and Automated Surface Observation System (ASOS).
The airport has been an important element in the Iowa City community since 1918 and in 1944
was placed under the control of the Iowa City Airport Commission by public vote. Since that
time, the airport has remained under the governance of the Airport Commission with fiscal
support from the City of Iowa City. The airport is included in the National Plan of Integrated
Airport Systems (NPIAS). The NPIAS identifies the Iowa City Municipal Airport as a general
aviation airport. This designation means that the federal government currently provides funding
annually through the FAA for eligible capital improvement projects at the airport. The Iowa
Department of Transportation Office of Aviation's Aviation System Plan identifies the Iowa City
Municipal Airport as an Enhanced Service Airport. Enhanced Service airports are defined as
airports that serve nearly all general aviation aircraft and are economic and transportation centers
for the state.
Several businesses and University of Iowa enterprises are stationed at the airport. Jet Air, Inc. is
the fixed base operator, with 58 employees at Iowa City and their other locations. The Iowa
City -based staff of 17 offers charter flights, flight instruction, aircraft sales, maintenance, fuel,
and sale of aviation related merchandise. Numerous faculty members at the University Oflowa
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 42 of 81
College Of Engineering use the airport for federally funded research on aviation technology and
atmospheric weather phenomena. This research is primarily based out of the Operator
Performance Laboratory located in building H and includes 7 full-time staff and 5 full-time
student workers. Care Ambulance operates a full time ambulatory service and patient transfers.
They have partnered with Jet Air as Jet Air Care to provide medical transport flights to and from
the Iowa City area.
AIRPORT VISION STATEMENT
"The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe,
cost-effective general aviation airport that creates and enriches economic, educational, health care,
cultural, and recreational opportunities for the greater Iowa City area."
AIRPORT MISSION STATEMENT
"The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City
and to meet the needs of its stakeholders."
G\I"Ia]AII_\►1BIN 011D[ILILLh51moll Y11L
In a continuing effort to develop and maintain a relationship with the community, the airport
hosts numerous community events throughout the year. Examples include:
SERTOMA Fly-in✓Drive-in Pancake Breakfast
The SERTOMA fly -in pancake breakfast and car show headlines the annual events; this
event raises funds for use by the Service to Mankind (SERTOMA) organization. The
2015 SERTOMA breakfast took place on August 30. During the event, volunteers served
over 2500 breakfasts in a large hangar made available by Jet Air.
Iowa City Municipal Airport — Annual Report 2014 Page 4
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 43 of 81
EAA Young Eagles
The Experimental Aircraft Association (EAA) created the Young Eagles program in 1992
as an effort to get youth interested in aviation. Since then, over 1.9 million flights have
been donated by EAA members to encourage youth to get involved with aviation.
The Iowa City Airport hosted multiple groups that held Women in Aviation event. The
Experimental Aircraft Association Chapter 33 and the Iowa 99s partnered with The Iowa
Children's Museum to host 75 Girl Scouts. They started their day with a tour of The
Iowa Children's Museum's aviation exhibits and then spent time at the Iowa City
Municipal Airport learning about flight planning and aircraft maintenance. The activities
were capped with the EAA's Young Eagles program which provided aircraft rides to the
youth for free.
Airport Master Plan Open House
As part of the Airport Master Plan preparation, the Airport Master Plan Advisory Group
held 2 open house meetings for the public to provide input into the master planning
process.
During these meeting the Master Plan advisory group displayed draft information
regarding the activity levels of the Iowa City Airport and received feedback from pilots
and from community members regarding airport operations and draft plans regarding
future operations.
Iowa City Area Development Group
The Iowa City Municipal Airport hosted the Iowa City Area Development Group's
Annual Meeting in 2015. This brought many area companies and organization members
to the Iowa City Municipal Airport. ICAD staff presented the future of economic
development and celebrated the past achievements of the organization. 15 area
companies demonstrated future technologies that included 3-D printing
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 44 of 81
ECONOMIC IMPACT STUDY
In 2009, the Iowa Department of Transportation conducted an Economic Impact Study for the
general aviation airports in the state of Iowa. That study determined that the Iowa City
Municipal Airport contributes 115 jobs and $11.2 million worth of economic activity. The 115
jobs which are linked to the Iowa City Municipal Airport distribute approximately $3.2 million
in annual payroll. Based on economic activity, the Iowa City Municipal Airport ranks as the 4t'
largest general aviation airport in Iowa (IDOT "Iowa Economic Impact of Aviation 2009")
BUDGET
Relative to the findings of the state's economic impact study, the Iowa City Municipal Airport
provides an extremely good return for the city's investment in the airport. The Iowa City Airport
Commission and staff continue to maintain an efficient operating budget, which provides the
necessary services and repairs to support the airport infrastructure. In FY2015, the City of Iowa
City contributed $68,415 towards operations at the Iowa City Municipal Airport. That was a
reduction from FY14's $72,342 level.
The Iowa City Municipal Airport operations budget for FY15 shows income of $1,350,106and
expenses of $1,049,269. The airport received $930,843 land sale transactions which it used to
repaying airport debt as well as finance additional construction projects.
The Iowa City Municipal Airport receives operating revenue primarily from three sources: rental
income, fuel sales, and general levy support.
The Airport Commission examines and occasionally adjusts T-hangar rental rates on an annual
basis, comparing rates to those at airports within a one -hour drive time to the Iowa City area.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 45 of 81
Fuel Sales Commission
$30,000
$25,000
$20,000
41$15,000 ■ Estimated
3
r,$10,o0o ■Actual
WO $5000 ❑Difference
$0
-$5,000 FY09 FY 0 tFYFY12 FY13 FY14 FY15
-$10,000
Fiscal Year
Airport usage information is best tracked from the fuel flowage fees for fuel purchased at the
airport. Fuel Flowage fees are paid by tenants that utilize the fuel storage system at the airport.
These fees are paid at a rate of $.10 per gallon of fuel. FY2008 represents the pre -recession peak
fuel commissions. That year the airport earned just over $21,000 in commissions. Following
projects which have increased runway lengths and enhanced the usability of the airport, as well
as a rebound in the charter and medical flight activities, the Iowa City Municipal Airport has, in
the last three years, realized increased revenue from fuel flowages fees. FY2015 brought in over
$27,000 from fuel commissions. This represents a slight overall increase in the fuel
commissions from FY2014. Comparing the different fuel types sold at the Iowa City Airport,
there was a 10% increase in the Jet A commission as compared to the aviation gasoline (100LL)
fuel. 100LL commissions continue to remain virtually flat. Personal and hobby aviation
continues to be hampered by high fuel prices and other economic challenges. The chart below
tracks the fuel sales by type over a calendar year.
Fuel Sales by .-
00000
�����
100 ILL
00000
—Total Gallons
0
2009 2010 2011 2012 20132014
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 46 of 81
GRANT SUPPORTED AIRPORT PROJECTS
Major airport projects are funded through partnerships with either the Federal Aviation
Administration or the Iowa Department of Transportation. The 2011 FAA Reauthorization
brought with it some stabilization as it provided funding for 2012-2015, but it also brought
additional local costs for projects with federal participation. The reauthorization act ended a
series of 22 continuing resolutions which had allowed the FAA to continue operating following
the expiration of the previous authorization act in 2007. The change in the grant payment share
which lowered the maximum FAA participation to 90% from 95% of eligible project costs had
an impact as the local community now has to provide a higher percentage of the funds. The
Iowa City Airport Commission is currently tracking various congressional bills which would
continue the existing FAA programs through a short-term extension and their impacts to airport
operations.
Federal grants contribute 90% of the project costs and are typically associated with major
pavement rehabilitation and upgrades. State grants fund 70-85% of project costs, and are
typically associated with minor pavement and facility repairs and upgrades.
In 2014 with FAA grant support, the Iowa City Airport Commission began the process of
updating the Airport Master Plan. The Airport Master Plan is a strategic document that lays out
the goals and operation of the airport over a 20 year period, the last Master plan was completed
in 1996. This plan will be completed in 2016. During the process of creating this plan, the
Airport used a Master Plan advisory group consisting of City and Airport Administration
officials, Airport tenants, and neighborhood representatives. The plan is created using this grout
and then forwarded to the Iowa City Airport Commission for final approval. The new Airport
Master Plan looks at existing conditions and future growth needs to establish a road map for the
Airport Commission and community to continue operating the airport as a community resource.
The Iowa City Airport Commission also received a FY2016 Iowa DOT Office of Aviation grant
to begin phased pavement reconstruction plan. These series of projects when completed would
expand the aircraft by approximately 22,000 square feet and replace a similar sized area of
parking adjacent to the terminal building that contains original concrete from the 1950s.
The Airport, along with City staff, continues efforts to develop land available in Aviation
Commerce Park a/k/a North Airport Development. Funds received from the sale or lease of this
land have been used to pay off City incurred debt for costs associated with the improvements of
that land. The original loan for the infrastructure has been paid for by proceeds from the sale of
parcels in this area.
The Airport Commission and City Council entered into an agreement in FY2011 which
memorializes a plan for further sales of Aviation Commerce Park land to be used to accelerate
the payback of other building construction debt balances.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 47 of 81
In Fiscal Year 2015, the final 4 lots of this area were sold. As a result of these final sales the
Iowa City Airport is now clear of all debt.
FUTURE AIRPORT ACTIVITIES/PROJECTS
The Iowa City Municipal Airport continues to plan for the future. Utilizing state and federal
grants, as well as local improvement money, the Airport continues to refurbish and replace
existing facilities and expand operational capability.
FAA Grant Pre -Applications are due annually in December. The Iowa City Airport Commission
has submitted its application for funding which includes projects being derived from the Airport
Master Plan. Additional FAA projects will include runway reconfigurations, additional
obstruction mitigation and expansion of the aircraft parking areas.
In August, The Iowa Department of Transportation awarded the Iowa City Airport a grant for
FY2016 projects at the airport. Future projects expected to seek grant funding include a
continuation of building lighting conversion to LED technology, replacement of hangar bi-fold
doors, and additional pavement replacement work.
State Grant Applications are due annually in the spring. The Airport has utilized funding from
the Iowa DOT Office of Aviation to finance repairs to hangars, taxiways, and other infrastructure
which would have a low priority on the FAA scale.
Following completion of the Airport Master plan, the Iowa City Airport Commission will update
it's 5 year strategic plan. The 5 year strategic plan provides a segmented approach to achieving
goals and objectives of the Iowa City Airport Commission.
The Airport Commission will continue to maintain and strengthen its relationship with City
Council, staff, and the surrounding community by keeping a focus on the mutual goals for the
Iowa City Municipal Airport.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 48 of 81
Airport Staff
Michael Tharp, C.M., Operations Specialist
Airport Commission
Christine Ogren
Minnetta Gardinier
Jacob Odgaard
Julie K.W. Bockenstedt
Respectfully Submitted,
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 49 of 81
Date: April 18, 2016
To: Airport Commission
From: Airport Operations Specialist
Re: Equipment Replacement Schedule
Background: As a result of the decreased use on airport equipment the standard city
replacement schedule can be extended regarding when airport equipment is replaced. The
airport currently pays into a replacement fund for each piece of equipment.
Due to financial constraints, these payments have not kept up since they were adjusted
downward following the early 2000s. The Airport has also only replaced equipment that was
specially requested (Ford Pickup for snow removal operations) or that has failed completely
(ZTR mower).
Current Status: The Airport Operations Specialist and Equipment Superintendent have met and
discussed the current conditions of the fleet, as well as maintenance issues and future
expectations. Several pieces of equipment are becoming issues as replacement parts are
increasingly difficult to obtain.
Proposal: Begin a new replacement cycle based on 15-year replacement schedule. The
replacement schedule would be to replace all existing major equipment pieces over a 10 year
period and update the replacement costs as necessary to reflect a 15 year replacement cycle.
The pieces that would retain a shorter cycle are the ZTR Riding Mower (7 years) and the
SnowEx Chemical Spreader (8 years). This cycle would begin in FY2018. Equipment trade-in
value would support any inflation increases in the costs.
Budget Impact: This process would increase the amount of money paid into the replacement
fund for equipment replacement as each piece is replaced. The Airport currently pays in a total
of $1467 per month is replacement costs. At the end of the initial replacement phase this would
rise to $2168 per month. A unknown and unaccounted for savings would occur from reduced
maintenance needed on the new equipment.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 50 of 81
Fund Balance, July 1
15 War cytle
15 War Wide
15 War Wide
15 War Wide
15 War code
15 War Wide
15 War Wide
15 War Wide
15 War Wide
15 War Wide
]year Way
8 year Way
2016 2017 2019 2019 2020 2021 2022 GUS 2026 2025 2026 2827 2028 2829 2030 2031
$199121.81 $216,7364S $16(tZ1221 $161609 W $26p3901 $16.93066 $63,92269 $4024927 WC7069 196,09309 $Bg6195] $i W,Cd39] $1189693] $166,996]1 $1]ip261]
$7 00000
$1 oa000
$n5,000 oo
STOOD 00
$1420000
$61000 00
$22 ]0000
$]600000
$dz00000
$13]0000
$],80000
$3950000
$13]0000
$8,58000
Be. Direct pollacenmr Costs $000 $78,00000 $12,00000 $166,00000 $3390000 $000 $3858000 $000 $000 $39,58000 $000 $13,70000 $000 $000 $858000
Reparations Account Pa/mants $17,60666 SCLS3]]6 $2313776 $26,62906 $26,79143 $26,99225 $26,82558 $2692262 $2692268 $26,82568 $26,02560 $26025.60 $26,82568 $26,82560 $26,025.40
Ending Bruce $216,73665 116021221 $141.09 W $26,03901 $16930 66 US92269 $6026927 1(n i]869 $9609309 $8(t6185] 1106,663 W $118,96937 1166996.]] 11]10201] $188,66557
ModNy Papreds(Cureng $1,66/22 Current Replamment Payments
$1 79681 After Replaced Trader
$1 928]5 After Replaced Trader and Holds. Sgtl Loader
$2,21909 After Replaced Trador6kid Load erA)ump Truck c attachements
$2 23262 After Replaced Trador6kid Load erA)ump Truck or AttachementeConctar Attadiment (15' BaMing/Enew Plow)
$2 26935 After Replaced Trador6kid Load erA)ump Truck or AttachementeCractar Attadi men6/ZTR Mower
$2,23597 After Replaced Trador6kid Load erA)ump Truck or AttachementeCractar Attadi men6/ZTR Mower/18Mods Mower
$2 2E356 After Replaced Trador6kid LoaderfiDump Truck or AcachementeCractar Attadimentsi Mower/18' Mods Mower/Snow Ex Spreader
$2168 ]Tmdr w/ ARachementeCractar Attadimentsi Mower/18' Mods Mower/Snow Ex SpreaderFord Pickup 39 Ian buck
DESCRIPTION
ACQUIRE
COST
ACQUIRE
DATE
CURRENT
MONTHLY
REPLACE
PAID
MonPhly
paymentto
reputationC°zito
10Nof Es
0o1 Est
MHACQUIREUNITtl
Repltte
AMOUNT
PAID AS OF
Wildly
LIFE
EXPECTANCY
(Months)
s)
CNy Standard
Life
Espanol
Exctancy
CURRENT
LIFE
(Months)
PROJECTED
REPLACE
YEAR
ESLCOST
TO
REPLACE
1991
1g35CNIVERSALAHW-PO-2WINGPLOW
54,3E300
101was
$3826
$3889
8
$7,21970
180
120
266
2005
$7,00000
992
1 se HENKE 61 SiH511' SANG BLOW
$631800
DEC&%
$888
$8333
$888
190
120
358
iB YEAR
$1500000
999
1993 BOBCAT Ben SKID LOADER
$15,07100
1Oil 893
$10000
$23333
171
$26,89304
180
180
278
2889
$42 88880
991
1995GMCC7011' WMPTRCCK
V0,13788
81
$17880
$63889
36
$98,73260
180
120
at
2885
$11500000
19%
19WMB11' HYDMCLICBRODM
$740000
06/05/97
$888
$3889
#OIV/81
$888
180
120
Ron
2886
$700000
993
20ICABEtG(ddO c4TBACTORWILDADER%B-ADE
$66,67560
81/16A1
$1896
U3333
568
$20,01046
180
180
183
2016
$7800000
996
21p2 WW0DAE1..II. MOWER
$9,33900
05/01/02
$5686
$7889
189
$366132
180
120
167
2012
$14,20000
995
2003 WOODS 5QryiA SNOW BLOWER
$115233
11/P/83
$6183
$3333
8
$602352
180
120
169
2016
$60000
998
2006.0 SMOWER
$16,98688
BNBBNB
$16888
$12611
68
$1316880
180
120
96
2818
$22,]8888
998
2Dii WGDF2506%d WITHPLDW
$2928688
82/89f11
$296.19
$21966
]3
$179A559
180
120
61
2821
83958888
989
20id TOLdC)]6 2TRMOWER
$1111588
8]/22f16
$16636
$16318
]d
$292]28
86
86
21
2021
$1370000
9985
I 2Di5 SNOW1 SP/550
I $616583
1V25/15
all To
$8125
183
$292]2
96
I 96
I 5
I2826
I $],88888
$1,"1
$2168 ]
$196 ]26.15
10
10
15
10
10
15
10
10
10
10
8
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 51 of 81
20M 2033 2036 2035 20M 2037 203E 2039 2060 2061 2062 20 20" 2065 20" 2061 206E 2069 2050 2051 2052 2053
$1 EE 66557 $216,69097 $162.51637 $16656177 $14,%717 UO069257 U6J17 W &000 37 $6563077 $92,65617 $79.19157 $9150697 $11753237 $163,55]$169.59317 $19560957 $21125 17 $15929057 $12960997 $1163937 $17,66977 WA 50017
$? 00000 $? 00000
$1500000 $1500000
$11600000 $11600000
$? 00000 $? 00000
$1420000 $1420000
$6,00000 $6,00000
$2 .70000 $2 .70000
$3950000
$79 000 00 $79 000 00
$4200000 $4200000
$1310000 $131W 00 $1310000
$Wa 00 $1E3E1 BE
$000 $78,00000 W,00000 $157,70000 $2020000 $000 $22,70000 $9,U800 $000 $39,50000 $13j0000 $000 $000 $000 $000 $10381 e0 $7800000 $55,70000 $111,00000 $2020000 WW U2,70000
U6,02560 $2602560 $2.O2 60 $2602560 U6,02560 $2602560 $26025.40 $26025.40 $2602560 U6,USQ $26025.60 U6,02560 U6,02560 $26025.60 $26025.40 $26026.40 $26021.60 U6,02860 U6,02960 U6,03060 U6,03110 U6,03260
U1669097 $162.51637 $166,Ml1 $16W17 $2069257 U6J17 W &O0M337 N400]] $9265 17 $79.19157 $915W.97 $1175= $1E3557 77 $169.59317 $195.60957 $21125 17 $1592W51 $12960E91 $1163E37 $17.4077 $U,5W17 $16E32.57
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 52 of 81
205 2055 2056 2057 205E 2059 2060
U6,0257 $72,%S 97 $87,68639 $6031579 $86,3219 $112.39959 $138,62/.99
$39$0000
$13.70000
$11 6199E
$000 $1141998 %320000 $000 $000 $000 $000
$26,03340 $26,03660 $26,03540 $26,03660 $26,037 40 $26,03860 $26,03940
$72,%S 97 $87,68039 $6031579 $86,3219 $112,38959 $138,62/.99 $166,66139
Airport Commission Agenda & Info Packet
nn PPfin� na}Pnd-91-18
04/14/2016 15:49 (CITY OF IOWA CITY IP 1
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2016/9 TO 2016/9
ACCOUNT/VENDOR INVOICE
PO YEAR/PR TYP S
76850110 Airport Operations
7600-70-70-850-850100-850110-000-0000-435060-
Legal Publications
010238
IOWA CITY PRESS CITI
2630936
2016 9 INV P
ACCOUNT TOTAL
7600-70-70-850-850100-850110-000-0000-437010-
Comp Liability Insurance
010046
AW WELT AMBRISCO INS
65407
2016 9 INV P
ACCOUNT TOTAL
7600-70-70-850-850100-850110-000-0000-438100-
Refuse Collection Charges
010507
JOHNSON COUNTY REFUS
84705
2016 9 INV P
010507
JOHNSON COUNTY REFUS
84708
2016 9 INV P
7600-70-70-850-850100-850110-000-0000-438110-
011937 ALLIANCE CONNECT 0789004025.2016.03
7600 -70-70 -850-850100- 850110- 000- 0000-442010-
010856 JET AIR INC IOW IVI-16-000586
7600 -70-70 -850-850100- 850110- 000- 0000-442020-
012238 OTIS ELEVATOR COMPAN CER65338C15
7600 -70-70 -850-850100- 850110- 000- 0000-442070-
013610 STANDARD PEST CONTRO 29621
7600 -70-70 -850-850100- 850110- 000- 0000-445080-
010856 JET AIR INC IOW IVI-16-000587
7600-70-70-850-850100-850110-000-0000-449060-
010256 IOWA PUBLIC AIRPORTS IPAA 2016
7600-70-70-850-850100-850110-000-0000-449120-
010856 JET AIR INC IOW IVI-16-000603
ACCOUNT TOTAL
Local Phone Service
2016 9 INV P
ACCOUNT TOTAL
Other Building R&M Services
2016 9 INV P
ACCOUNT TOTAL
Structure R&M Services
2016 9 INV P
ACCOUNT TOTAL
Bldg Pest Control Services
2016 9 INV P
ACCOUNT TOTAL
Snow and Ice Removal
2016 9 INV P
ACCOUNT TOTAL
Dues & Memberships
2016 9 INV P
ACCOUNT TOTAL
Equipment Rental
2016 9 INV P
WARRANT
CHECK
DESCRIPTION
9.90 032516
154959
Publications 2/1/16
9.90
875.00 031816 154689 AIRPORT COMMISSION
875.00
80.00 040116 155585 Refuse & Recycling
30.00 040116 155585 Refuse & Recycling
110.00
110.00
85.83 031116 154499 MAR 2016 INV
85.83
600.00 031816 154747 March Cleaning/Jani
600.00
180.00 031116 154601 Elevator Service an
180.00
30.00 031816 154819 Pest Control Servic
30.00
4,500.00 031816 154747 Maintenance/Grounds
4,500.00
150.00 031816 154743 2016 Annual Due
150.00
1,073.06 031816 154747 Maintenance Reimbur
Airport Commission Agenda & Info Packet
nn PPfin� na}Pnd-91-1R
04/14/2016 15:49 (CITY OF IOWA CITY IP 2
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2016/9 TO 2016/9
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION
ACCOUNT TOTAL
1,073.06
7600-70-70-850-850100-850110-000-0000-452010-
Office Supplies
090215
OFFICEMAX CT*IN#1142
131775
2016 9 INV P
134.10
PCard
P-Card invoice
for
ACCOUNT TOTAL
134.10
7600-70-70-850-850100-850110-000-0000-466040-
Plumbing Supplies
010856
JET AIR INC
IOW
IVI-16-000603
2016 9 INV P
128.35
031816
154747
Maintenance
Reimbur
ACCOUNT TOTAL
128.35
7600-70-70-850-850100-850110-000-0000-466050-
Electrical Supplies
010856
JET AIR INC
IOW
IVI-16-000603
2016 9 INV P
436.63
031816
154747
Maintenance
Reimbur
ACCOUNT TOTAL
436.63
7600-70-70-850-850100-850110-000-0000-467020-
Equipment R&M Supplies
013552
QT POD
58276
2016 9 INV P
564.75
031816
154800
Replacement
Control
ACCOUNT TOTAL
564.75
ORG 76850110 TOTAL
8,877.62
FUND
7600 Airport
TOTAL:
8,877.62
** END OF REPORT - Generated by Michael Tharp **
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 1
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
369100 Reimb of Expenses
850110 Airport Operations
76850110 369100 Reimb of Expenses
0
0
0
-2,000.00
369900 Miscellaneous Other Income
850110 Airport Operations
76850110 369900 Miscellaneous Othe
0
0
0
-1,745.00
381100 Interest on Investments
850110 Airport Operations
76850110 381100 Interest on Invest
0
0
0
-2,436.72
382100 Land Rental
850110 Airport Operations
76850110 382100 Land Rental
-48,000
0
-48,000
-14,690.51
382200 Building/Room Rental
850110 Airport Operations
76850110 382200 Building/Room Rent
-250,000
0
-250,000
-191,255.84
00 2,000.00 100.0%
00 1.745.00 100.0%
00 2,436.72 100.0%
00-33,309.49 30.6%*
00-58,744.16 76.5%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 2
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
384200 Vending Machine Commission
850110 Airport Operations
76850110 384200 Vending Machine Cc
384900 Other Commissions
850110 Airport Operations
76850110 384900 Other Commissions
393120 General Levy
850110 Airport Operations
76850110 393120 General Lev
411000 Perm Full Time
850110 Airport Operations
76850110 411000 Perm Full Time
413000 Temporary Employees
850110 Airport Operations
76850110 413000 Temporary Employee
-100
-26,000
0 -100
Fs
0-26,000-25,025.50
-121,929 0-121,929-91,446.75
57,138 0 57,138 39,660.57
0 0 0 435.00
00-100.00 .0%*
00-974.50 96.3%
00-30,482.25 75.0%
00 17,477.43 69.4%
00-435.00 100.0%*
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 3
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
414500 Longevity Pay
850110 Airport Operations
76850110 414500 Longevity Pay
421100 Health Insurance
850110 Airport Operations
76850110 421100 Health Insurance
421200 Dental Insurance
850110 Airport Operations
76850110 421200 Dental Insurance
421300 Life Insurance
850110 Airport Operations
76850110 421300 Life Insurance
421400 Disability Insurance
850110 Airport Operations
76850110 421400 Disability Insuran
325 0 325 325.00
4,907 0 4,907 3,350.88
345 0 345 251.28
149 0 149 105.21
276 0 276 181.89
MI1
00 100.0%*
00 1,556.12 68.3%
00 93.72 72.8%
00 43.79 70.6%
00 94.11 65.9%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 4
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
422100 FICA
850110 Airport Operations
76850110 422100 FICA
423100 IPERS
850110 Airport Operations
76850110 423100 IPERS
431020 Court Costs & Services
850110 Airport Operations
76850110 431020 Court Costs & Sery
432020 Annual Audit
850110 Airport Operations
76850110 432020 Annual Audit
435060 Legal Publications
850110 Airport Operations
76850110 435060 Legal Publications
4.354 0 4.354 3.062.87
5,131 0 5,131 3,609.64
98 0 98
M
1,437 0 1,437 630.44
205 0 205 9.90
00 1.291.13 70.3%
00 1,521.36 70.3%
00 98.00 .0%
00 806.56 43.9%
00 195.10 4.8%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 5
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
436030 Transportation
850110 Airport Operations
76850110 436030 Transportation
436050 Registration
850110 Airport Operations
76850110 436050 Registration
436060 Lodging
850110 Airport Operations
76850110 436060 Lodging
436080 Meals
850110 Airport Operations
76850110 436080 Meals
437010 Comp Liability Insurance
850110 Airport Operations
76850110 437010 Comp Liability Ins
1.000 0 1.000 356.50
500 0 500 250.00
500 0 500 313.24
200 0 200 50.00
3,748 0 3,748 2,916.64
00 643.50 35.70
00 250.00 50.0%
00 186.76 62.6%
00 150.00 25.0%
00 831.36 77.8%*
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IOWA CITY P 6
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
437020 Fire & Casualty Insurance
850110 Airport Operations
76850110 437020 Fire & Casualty In
437030 Worker's Comp Insurance
850110 Airport Operations
76850110 437030 Worker's Comp Insu
437041 Bonding & Other Insurance
850110 Airport Operations
76850110 437041 Bonding & Other In
437200 Loss Reserve Payment
850110 Airport Operations
76850110 437200 Loss Reserve Pavme
438010 Stormwater Utility Charges
850110 Airport Operations
76850110 438010 Stormwater Utilit
12.790 0 12.790 8.679.00
166 0 166 171.00
875 0 875 829.00
5,000 0 5,000 5,000.00
14,320 0 14,320 10,650.78
00 4.111.00 67.9%
00 -5.00 103.0%*
00 46.00 94.7%*
LIES
00 100.0%*
00 3,669.22 74.4%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IOWA CITY P 7
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
438030 Electricity
850110 Airport Operations
76850110 438030 Electricity
438050 Landfill Use
850110 Airport Operations
76850110 438050 Landfill Use
438070 Heating Fuel/Gas
850110 Airport Operations
76850110 438070 Heating Fuel/Gas
438080 Sewer Utility Charge
850110 Airport Operations
76850110 438080 Sewer Utility Char
438090 Water Utility Charge
850110 Airport Operations
76850110 438090 Water Utility Char
17.290 0 17.290 11.029.97
150 0 150 32.10
6,773 0 6,773 1,654.32
2,566 0 2,566 1,184.12
2,215 0 2,215 1,304.53
00 6.260.03 63.80
00 117.90 21.4%
00 5,118.68 24.4%
00 1,381.88 46.1%
00 910.47 58.9%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 8
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
438100 Refuse Collection Charges
850110 Airport Operations
76850110 438100 Refuse Collection
438110 Local Phone Service
850110 Airport Operations
76850110 438110 Local Phone Servic
438120 Long Distance Service
850110 Airport Operations
76850110 438120 Long Distance Sery
442010 Other Building R&M Services
850110 Airport Operations
76850110 442010 Other Building R&M
442020 Structure R&M Services
850110 Airport Operations
76850110 442020 Structure R&M Sery
1.207 0 1.207 1.102.50
266 0 266 750.24
63 0 63 63.24
18,940 0 18,940 8,370.75
1,134 0 1,134 1,510.00
00 104.50 91.3%*
00-484.24 282.0%*
00 -.24 100.4%*
00 10,569.25 44.2%
00-376.00 133.2%*
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 9
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
442030 Heating Equipment R&M Services
850110 Airport Operations
76850110 442030 Heating Equipment
442040 Cooling Equipment R&M Services
850110 Airport Operations
76850110 442040 Cooling Equipment
442060 Electrical & Plumbing R&M Srvc
850110 Airport Operations
76850110 442060 Electrical & Plumb
442070 Bldg Pest Control Services
850110 Airport Operations
76850110 442070 Bldg Pest Control
443080 Other Equipment R&M Services
850110 Airport Operations
76850110 443080 Other Equipment R&
500 0 500 7.201.75
500 0 500 358.06
5,000 0 5,000 3,151.43
387 0 387 240.00
6,904 0 6,904 3,838.14
00-6.701.75 1440.4%*
00 141.94 71.6%
00 1,848.57 63.0%
00 147.00 62.0%
00 3,065.86 55.6%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
so
*see* munis,
atylererpsDlution
CITY OF IONA CITY P 10
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
444060 Cable & Electrical R&M Srvcs
850110 Airport Operations
76850110 444060 Cable & Electrical
445030 Nursery Srvc-Lawn & Plant Care
850110 Airport Operations
76850110 445030 Nursery Srvc-Lawn
445080 Snow and Ice Removal
850110 Airport Operations
76850110 445080 Snow and Ice Remov
445110 Testing Services
850110 Airport Operations
76850110 445110 Testing Services
445230 Other Operating Services
850110 Airport Operations
76850110 445230 Other Operating Se
332 0 332
Fs
41,780 0 41,780 26,721.85
18,657 0 18,657 21,929.15
811 0 811 590.00
274 0 274
ME
00 332.00 .0%
00 15,058.15 64.0%
00-3,272.15 117.5%*
00 221.00 72.7%
00 274.00 .0%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 11
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446100 City Attorney Chargeback
850110 Airport Operations
76850110 446100 City Attorney Char
446130 ITS-PC/Peripheral/Tablet S/R
850110 Airport Operations
76850110 446130 ITS-PC/Peripheral/
446140 ITS -Capital Replacement Chgbk
850110 Airport Operations
76850110 446140 ITS -Capital Replac
446160 ITS -Infrastructure Fee
850110 Airport Operations
76850110 446160 ITS-Infrastucture
446220 Phone Service Chargeback
850110 Airport Operations
76850110 446220 Phone Service Char
6.892 0 6.892
Fs
830 0 830 990.00
4,267 0 4,267 1,962.90
8,761 0 8,761 8,761.00
800 0 800
00 6.892.00 .0%
00-160.00 119.3%*
00 2,304.10 46.0%
LIES
00 100.0%*
00 .00 800.00 .0%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 12
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446300 Phone Equipment/Line Chgbk
850110 Airport Operations
76850110 446300 Phone Eciuinment/Li
446320 Mail Chargeback
850110 Airport Operations
76850110 446320 Mail Chargeback
446350 City Vehicle Replacement Chgbk
850110 Airport Operations
76850110 446350 City Vehicle Repla
446360 City Vehicle Rental Chargeback
850110 Airport Operations
76850110 446360 City Vehicle Renta
446370 Fuel Chargeback
850110 Airport Operations
76850110 446370 Fuel Chargeback
1.320 0 1.320 900.00
303 0 303 174.94
18,582 0 18,582 13,893.00
264 0 264
LIES
4,944 0 4,944 2,529.65
00 420.00 68.2%
00 128.06 57.70
00 4,689.00 74.8%
00 264.00 .0%
00 2,414.35 51.2%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 13
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
446380 Vehicle R&M Chargeback
850110 Airport Operations
76850110 446380 Vehicle R&M Charge
449055 Permitting Fees
850110 Airport Operations
76850110 449055 Permitting Fees
449060 Dues & Memberships
850110 Airport Operations
76850110 449060 Dues & Memberships
449120 Equipment Rental
850110 Airport Operations
76850110 449120 Equipment Rental
452010 Office Supplies
850110 Airport Operations
76850110 452010 Office Supplies
20.346 0 20.346 18.410.15
250 0 250 440.00
1,254 0 1,254 1,185.00
200 0 200 3,218.27
724 0 724 346.82
00 1.935.85 90.5%*
00-190.00 176.0%*
00 69.00 94.5%*
00-3,018.27 1609.1%*
00 377.18 47.9%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 14
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
452030 Minor Office Equip/Furniture
850110 Airport Operations
76850110 452030 Minor Office Eauin
454020 Subscriptions
850110 Airport Operations
76850110 454020 Subscriptions
461040 Other Agriculture Chemicals
850110 Airport Operations
76850110 461040 Other Agriculture
466040 Plumbing Supplies
850110 Airport Operations
76850110 466040 Plumbing Supplies
466050 Electrical Supplies
850110 Airport Operations
76850110 466050 Electrical Supplie
259 0 259
Fs
0 0 0 208.00
516 0 516 435.06
50 0 50 128.35
188 0 188 771.16
00 259.00 .0%
00-208.00 100.0%*
00 80.94 84.3%*
00 -78.35 256.7%*
00-583.16 410.2%*
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 15
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
466070 Other Maintenance Supplies
850110 Airport Operations
76850110 466070 Other Maintenance
467020 Equipment R&M Supplies
850110 Airport Operations
76850110 467020 Equipment R&M Supp
467160 Other Vehicle R&M Supplies
850110 Airport Operations
76850110 467160 Other Vehicle R&M
468030 Asphalt
850110 Airport Operations
76850110 468030 Asphalt
468050 Sand
850110 Airport Operations
416 0 416 227.68
562 0 562 4,344.32
0 0 0 58.16
00 188.32 54.7%
00-3,782.32 773.0%*
00 -58.16 100.0%*
50 0 50 .00 .00 50.00 .0%
76850110 468050 Sand 50 0 50 .00 .00 50.00 .0%
04/14/2016 16:23
mtharp
FOR 2016 09
ACCOUNTS FOR:
76850110 Airport Operations
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
atylererpsDlution
CITY OF IONA CITY P 16
YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
469040 Traffic Cntrl Imprvmt Supplies
850110 Airport Operations
76850110 469040 Traffic Cntrl Imnr
469190 Minor Equipment
850110 Airport Operations
76850110 469190 Minor Equipment
469200 Tools
850110 Airport Operations
76850110 469200 Tools
469260 Fire Ext & Refills
850110 Airport Operations
76850110 469260 Fire Ext & Refills
473020 Non -Contracted Improvements
850110 Airport Operations
76850110 473020 Non -Contracted Imp
329 0 329 1.370.85
500 0 500 6,187.08
500 0 500 47.67
202 0 202 669.35
33,500 0 33,500 33,726.92
00-1.041.85 416.7%*
00-5,687.08 1237.4%*
00 452.33 9.5%
00-467.35 331.4%*
00-226.92 100.7%*
Airport Commission Agenda & Info Packet
nn PPfin� na}Pnd-91-1R
04/14/2016 16:23
OF IONA CITY
17
mtharp
(CITY
YEAR-TO-DATE BUDGET
REPORT
IP
glytdbud
JULY 2015 -
MARCH 2O16
FOR 2016 09
ACCOUNTS FOR:
ORIGINAL
TRANFRS/
REVISED
AVAILABLE PCT
76850110 Airport Operations
APPROP
ADJSTMTS
BUDGET YTD ACTUAL ENCUMBRANCES
BUDGET USED
TOTAL Airport Operations-99,957 0-99,957-55,743.00 .00-44,214.00 55.8%
TOTAL REVENUES-446,029 0-446,029-328,600.32 .00-117,428.68
TOTAL EXPENSES 346,072 0 346,072 272,857.32 .00 73,214.68
Airport Commission Agenda & Info Packet
nn PPfin� na}Pnd-91-18
04/14/2016 16:23 (CITY OF IONA CITY IP 18
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
FOR 2016 09
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED
GRAND TOTAL-99,957 0-99,957-55,743.00 .00-44,214.00 55.8%
** END OF REPORT - Generated by Michael Tharp **
Airport Commission Agenda & Info Packet
nn PPfin� na}Pn4-91-1R
04/14/2016 16:23 (CITY OF IONA CITY IP 19
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 2015 - MARCH 2O16
Field # Total Page Break
Sequence 1 9 Y Y
Sequence 2 11 N N
Sequence 3 6 N N
Sequence 4 0 N N
Report title:
YEAR-TO-DATE BUDGET REPORT
Includes accounts exceeding 0% of budget.
Print totals only: N
Print Full or Short description: F
Print full GL account: N
Format type: 1
Double space: N
Suppress zero bal accts: Y
Include requisition amount: N
Print Revenues -Version headings: N
Print revenue as credit: Y
Print revenue budgets as zero: N
Include Fund Balance: N
Print journal detail: N
From Yr/Per: 2015/ 1
To Yr/Per: 2015/ 9
Include budget entries: Y
Incl encumb/liq entries: Y
Sort by JE # or PO #: J
Detail format option: 1
Include additional JE comments: N
Multiyear view: F
Amounts/totals exceed 999 million dollars: N
Find Criteria
Field Name Field Value
Org 76850110
Object
Project
Rollup code
Account type
Account status
REPORT OPTIONS
Year/Period: 2016/ 9
Print MTD Version: N
Roll projects to object: N
Carry forward code: 1
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 74 of 81
CITY OF IOWA CITY
MEMORANDUM
Date: April 4, 2016
To: Boards and Commissions Staff
From: Marian K. Karr, City Clerk PO4
Re: Boards and Commissions
History/Background:
In November 2015 staff recommended two changes to the present Board and Commission
application process. The first redefined and expanded definition of prohibited relationships to be
consistent with the City's current personnel policy and adopted a formal policy that addressed
the reappointment process for current board and commission members. Res. #15-300 was
adopted addressing those issues.
The second change recommended was to make the application process more user friendly and
increase diversity of the applicant pool by streamlining the application, provide for email
submissions, and improved printing capabilities. Staff also outlined a process for individuals to
apply for multiple Boards and Commissions at one time, retain the applications for a longer
period, and Council appointments be made twice a year.
Course of Action:
Currently all Boards and Commissions vacancies open at different times throughout the year
with the majority being at the end and beginning of the year. In order to group the vacancies to
provide for appointments twice a year it is necessary to create new terms with by-law changes.
Vacancies will be divided into two groups. Twelve Boards and Commissions will be retaining
the same terms and do not need by-law changes. However, it will be necessary for five Boards
and Commissions to change their by-laws to reflect new terms of July 1. We do realize that this
would shorten or lengthen a few terms for the first appointments. A list of all City board and
commission is attached and shows those requiring by-law changes and adjustments to
accomplish the first appointment cycle.
you with agenda
and Council approval of revised by-laws after Board action.
By grouping the appointments we hope to streamline the application process, allow people to
apply for more than one board or commission at the same time, create a candidate pool and
hopefully bring more attention to all openings when they occur.
S:bdsandcommlapplicationslmemoform 11
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 75 of 81
Requires By -Law change
New Term Change in
Current Term Ending
Commission
End Date
current term
3/29
Airport
7/1
Extend 3 mo
3/29
Telecommunications
7/1
Extend 3 mo
3/29
Historic Preservation
7/1
Extend 3 mo
5/1
P&Z
7/1
Extend 1 mo
9/1
HCDC
7/1
Shorten 2 mo
9/1
CPRB
7/1
Shorten 2 mo
Requires No By -Law change
12/31
12/31
12/31
12/31
12/31
12/31
1/1
1/1
1/1
1/1
First Mon of April
7/1
Airport Zon Brd Adj
Same —
Airport Zoning
Same —
Brd Appeals
Same --
Senior Center
Same
Review Brd
Same ---
Ass. Exam Brd
Same ---
Brd Adjustment
Same ---
Human Rights
Same ---
Parks & Rec
Same ---
Public Art
Same ---
Civil Service
Same ---
Library
Same
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 76 of 81
BY-LAWS
IOWA CITY MUNICIPAL AIRPORT COMMISSION
ARTICLE 1.
MEETINGS —
Section 1. Regular Meetings. Regular meetings of this Commission shall be held
monthly.
Section 2. Special Meetings. Special meetings of the members may be called by the
Chairperson or shall be called by the Chairperson at the request of 3 members of the
Commission.
Section 3. Place of Meetings. Regular meetings shall be held in the Terminal
Building at the Iowa City Municipal Airport or other appropriate meeting place should the
Terminal Building not be available.
Section 4. Notice of Meeting. Notice of the Airport Commission meetings shall be
given in accordance with the Open Meetings Statute of the State of Iowa.
Section 5. Quorum. A majority of the members of the Commission shall constitute a
quorum at any meeting, and the majority of votes cast at any meeting at which a quorum
is present shall be decisive of any motion or election. A change in the by-laws shall
require a majority vote of the full Commission. (See Article V., Section 1.)
Section 6. Action. Once a matter is discussed and voted on by a quorum, the
majority vote shall prevail.
Section 7. Proxies. There shall be no vote by proxy.
Section 8. Public Discussion. Time shall be made available during all regular
meetings for public discussion.
ARTICLE 11.
MEMBERSHIP --
Section 1. Qualifications. The Airport Commission shall consist of five (5) voting
members. Members shall be appointed by the Mayor and approved by the City Council.
All members of the Commission shall be entitled to the necessary expenses, including
travel expenses, incurred in the discharge of their duties. At the request of the Airport
Commission, the Mayor, with approval of the City Council, may appoint a non -voting,
advisory Commission member who resides outside the City boundaries.
Section 2. Term. New members shall be appointed for a four-year term. The
appointment shall be made during the month of February, with the Commissioner
assuming office upon appointment.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 77 of 81
Section 3. Incomplete Term. In the event any member is unable to complete his/her
appointed term, the vacancy shall be filled for the duration of the unexpired term by the
process described in Section 1.
Section 4. Absences. Three (3) unexplained absences of a Commission member within
a 12 month period may result in a recommendation to the Mayor from the Commission to
discharge said member and appoint a new Commission member.
Section 5. Orientation of New Members. Prior to the first regular meeting following their
appointment, new members shall be provided with copies of the pertinent portions of the
Code of Iowa, Airport Commission By -Laws, and other documents that could be useful
to Commission members in carrying out their duties. They may also be given an
orientation briefing by members of the City Council, the City Staff, the Airport
Commission, and others as may be deemed appropriate.
ARTICLE III.
OFFICERS --
Section 1. Number. The officers of this Commission shall be a Chairperson and
Secretary, each of whom shall be elected members of the Commission.
Section 2. Election and Term of Office. The officers of this Commission shall be elected
annually at the March meeting in each year; if the election of officers shall not be held at
such meeting, such election shall be held as soon thereafter as is convenient.
Section 3. Vacancies. A vacancy in any office because of death, resignation, removal,
disqualification or otherwise shall be filled by the members for the unexpired portion of
the term.
Section 4. Chairperson. The Chairperson, when present, shall preside at all meetings of
the Commission, appoint committees, call special meetings and in general, perform all
duties incident to the office of the Chairperson and such other duties as may be
prescribed by the members from time to time.
Section 5. Secretary. In the absence of the Chairperson or in the event of his/her death
or inability or refusal to act, the Secretary shall perform the duties of the Chairperson
and when so acting shall have all the powers of and be subject to all the restrictions
upon the Chairperson. The Secretary or his/her designated representative shall be
responsible for keeping the official minutes of the Commission and filing the minutes and
official documents.
ARTICLE IV.
CONDUCT OF COMMISSION AFFAIRS --
Section 1. Agenda. The Chairperson, or his/her designated representative shall prepare
an agenda for all regular and special Commission meetings. Agendas are to be sent to
Commission members, at least three days prior to the regular meetings. In the event of a
special meeting, a minimum of 24 hours notice shall be given.
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16 Page 78 of 81
Section 2. Recording Secretary. A recording secretary, not to be a Commission member,
shall be provided for at all regular and special meetings.
Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and
distributed to Commission members and the City Council within 2-4 weeks of the
meeting.
Section 4. Policies and Programs. Periodically the Commission shall review the policies
and programs of the City, County, and Regional Planning Commissions relating to the
Municipal Airport and make such recommendations to these bodies as are deemed
appropriate.
Section 5. Referrals From Council. Periodically, letters, requests for information,
requests for recommendations, and other matters are referred to the Commission by the
City Council. The Commission shall initiate consideration of such items at the next
regular meeting following receipt and shall notify the Council of the disposition.
Section 6. Attendance at Council Meetings. The Commission Chairperson or designated
representatives are to be in attendance at all City Council meetings, including informal
sessions, at which matters pertaining to the Municipal Airport are to be discussed or
action taken. The Commission Chairperson is to receive Council agendas prior to each
Council meeting and is to be otherwise notified of meetings involving Airport business.
Section 7. Annual Report. An annual report, detailing the activities of the Commission,
shall be prepared by the Chairperson or his/her designated representative, approved by
the Commission, and submitted to the City Council.
ARTICLE V.
AMENDMENTS --
Section 1. These by-laws may be altered, amended or repealed and new by-laws may
be adopted by the members at any regular or special meeting called for that purpose. All
amendments must be approved by a majority vote of the full Commission.
Section 2. These by-laws shall prevail as written unless any part thereof stands in
conflict with the Code of Iowa, in which event the Iowa Code shall prevail.
Section 3. In all procedural matters not specifically provided for in the by-laws, the latest
edition of Roberts Rules of Order shall prevail.
Amended and approved on September 17, 2015
IIIIIINEOPW
SeYretW
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 79 of 81
WEDNESDAY, MAY 11, 2016
2:00 p.m. - 4:00 p.m.
Location
8:00 a.m. - 5:00 p.m.
Location
3:00 p.m. - 5:00 p.m
Location
5:00 p.m. - 7:00 p.m.
Tentative Times
Location
IOWA PUBLIC AIRPORTS A5SOCIATION CONFERENCE
MAY 11 - 12,2016
CONFERENCE PROGRAM
IPAA Conference Registration
Grand River Center Lobby
Early Exhibitor Setup
Grand River Exhibit Area
IPAA Board Meeting
New DBQ Regional Terminal Conference Room
Dubuque Regional Airport New Terminal Facility
Tour
DBQ Terminal
500 Bell St
Unsecure
500 Bell St
10965 Aviation Drive
10965 Aviation Drive
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 80 of 81
IOWA PUBLIC AIRPORTS ASSOCIATION CONFERENCE
MAY 11 - 12, 2016
CONFERENCE PROGRAM
THURSDAY, MAY 12, 2016
6:00 a.m. - 7:30 a.m. Exhibitor Setup
Location Grand River Center Exhibitor Area 500 Bell St
7:30 a.m. -10:00 a.m. IPAA Conference Registration
Location Grand River Center, 2nd Level
7:30 a.m. - 8:45 a.m. Breakfast/Exhibit Space Open
Location Grand River Center, Salon C 500 Bell St
Sponsored by: Asphalt Paving Association of Iowa
8:45 a.m. - 9:00 a.m. Welcome Remarks
Location Grand River Center, Salon D
Speaker: City of Dubuque Mayor Roy Buol
9:00 a.m. - 9:30 a.m. General Session I State Update by IADOT
Location Grand River Center, Salon D
Speakers: Tim McClung or ]DOT Representative
9:30 a.m. - 10:00 a.m. General Session II Industry Update by FAA
Location Grand River Center, Salon D
Speakers: Jim Johnson or FAA Representative
10:00 a.m. -10:30 a.m. Break -Exhibitor Area
Location Grand River Exhibitor Area
Sponsored by: TBD
10:30 a.m. -11:30 a.m. General Membership Meeting IPAA
Location Grand River Center, Salon D
11:30 a.m. - 12:00 p.m. Break
Location Grand River Center, Exhibitor Area
Sponsored by: TBD
12:00 p.m. -12:45 p.m. Luncheon
Location Grand River Center, Salon C
Sponsored by: TBD
Speaker: TBD
Mike Rae - Presentation of Awards
Airport Commission Agenda & Info Packet
Meeting Date: 04-21-16
Page 81 of 81
IOWA PUBLIC AIRPORTS ASSOCIATION CONFERENCE
MAY 11 - 12, 2016
CONFERENCE PROGRAM
THURSDAY, MAY 12, 2016 CONTINUED
1:00 p.m. - 1:30 p.m. Transportation to Dubuque Regional Airport
Location Bus departs from Grand River Center Lobby at 1:15 p.m.
Bus Sponsored by: TBD
1:30 p.m. - 4:00 p.m. DBQ Airport Stations - Open to all attendees
Location Maintenance Equipment Exhibit (SRE, Mowing, Etc)
FBO Operations Exhibit (Ground Handling, Fueling, etc)
2:00 p.m. - 2:45 p.m. Break Out Session 1- UAV/UAS Applications
Panel Speakers: Steven Zietz - Terra Plane LLC
Tim McClung - IDOT Aviation
Location
Jet Center Hangar
2:00 p.m. - 2:45 p.m. Break Out Session 1A - Pavement Management
Panel Speakers: John Cunningham - Iowa Concrete Paving Association
Bill Rosener - Asphalt Paving Association of Iowa
Greg Broussard - Bolton & Menk, Inc.
Laura Raczkowski -Applied Pavement Technology
Location Jet Center Conference Room
2:45 p.m. - 3:00 p.m. Break - DBQ Airport
Location Jet Center Hangar - Apron
Sponsored by: TBD
3:00 p.m. -3:45 p.m. Breakout Session 2 - Hangar Building/Construction
Panel Speakers: Mike Nass- CWI Airport
Todd Dalsing - DBQ Airport
Randy Vogel - Crawford, Murphy & Tilly
Location Jet Center Hangar
3:00 p.m. - 3:45 p.m. Break Out Session 2A - Airport Revenue
Panel Speakers: Abe Weber - ATWAirport
Gary Schmidt - Director of MAC's reliever airports
Location Jet Center Conference Room
4:00 p.m. - 4:30 p.m. Transportation to Grand River Center
Location Bus departs from Dubuque Jet Center at 4:15 p.m.
Bus Sponsored by: TBD
4:45 p.m. - 6:15 p.m. Reception at Exhibitors area
Location Grand River Exhibit Area
Sponsored by: FOTH
6:30 p.m. - 9:00 p.m. Network Dinner - within walking distance from Grand Harbor Hotel
Location National Mississippi River Museum and Aquarium - 350 E 3rd St, Dubuque
Dinner Sponsor: Crawford, Murphy & Tilly INC.
9:00 P.M. - 1:00 a.m. Trans Iowa Equipment Hospitality Event
Location Grand harbor Hotel & Resort - Corporate Lounge - Top Floor
Drinks and Snacks provided
Sponsor: Trans Iowa Equipment