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HomeMy WebLinkAbout2016-04-19 Bd Comm minutesFebruary 18, 2016 Page 1 4b(1) MINUTES FINAL IOWA CITY AIRPORT COMMISSION FEBRUARY 18, 2016 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Jose Assouline, Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Melissa Underwood, Jack Young RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order by Chairperson Gardinier at 6:02 P.M. APPROVAL OF MINUTES: Minutes from the January 21, 2016, meeting were reviewed first. Ogren noted that there was a typo on page 4 of the minutes, under'Employee Review,' the last line, "...helped explained," should be "...help explain." Odgaard noted that on the same page under'Airport Operations,' where it says "...the total cost between around $25,000," should be "...the total cost between $25,000 and $30,000," instead. Ogren moved to accept the minutes of the January 21, 2016, meeting as amended. Odgaard seconded the motion. The motion carried 5-0. Next the minutes of the February 2, 2016, meeting were reviewed. Ogren stated that for "Others Present" it shows the same people as the January meeting. Ogren moved to accept the minutes of the February 2, 2016, meeting as amended. Bockenstedt seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Gilbert Street Leased Area (Larry Bell) —Tharp stated that he did speak with the FAA regarding this possible sale and that the FAA would be in agreement with moving ahead with a purchase agreement on this property. He stated that once the Master Plan is complete, the FAA should allow this sale to take place. Tharp noted that Jack Young is present this evening and that he is one of the interested parties in this sale. Young stated that he is present just to see what is occurring with this possible sale. Tharp stated that they will need to acquire an February 18, 2016 Page 2 appraisal in order to establish fair market value on the land, before they would be able to move forward. Members then discussed the issue, asking for clarification from Tharp. Goers then gave Members some background on how the possible land sale would occur. He also addressed the current lease with Mr. Bell on this parcel. Bockenstedt stated that she would like to discuss the lease currently in place with Bell and the possibility of releasing him from it. Gardinier stated that the Commission did discuss this issue and that they felt Bell should be held to the lease. Members continued to discuss this, asking questions of Tharp and Goers regarding the 30 -year lease that is in place. Bockenstedt again stated that she would like to release Bell from the lease. Members agreed that they need to expedite this land sale as quickly as possible, in hopes of releasing Bell from the lease early. Bockenstedt moved that they release Mr. Bell from the lease at the end of February, 2016, and work on the land sale as soon as possible. No second was heard. Motion failed. Assouline stated that he is interested in releasing Mr. Bell from the lease, but that he believes it will be terminated with the land sale. More discussion followed at this point, with others agreeing that the Master Plan needs to be completed first so that they are able to move ahead with a sale. Bockenstedt then amended her motion to release Mr. Bell from the lease upon completion of the Master Plan and acceptance of it by the FAA. No second was heard. Motion failed. Members again discussed the proposed motion, with Gardinier stating that she is not in favor of setting a precedent on this issue. Tharp asked the Members if they want him to contact Realtor Jeff Edberg regarding this sale. Members agreed that since they have an interested buyer, they do not see a need in doing so at this time. They also agreed that once they move forward with the land sale that Bell could be released from the lease agreement. b. Airport Master Plan — Melissa Underwood then addressed Members, sharing handouts with them. She noted that the FAA has looked at the proposed Master Plan and that they were actually surprised at the number of obstructions for runway 12. The FAA has asked the Master Plan group to review this section again, noting that the amount of money needed to mitigate these obstructions would be quite high. Underwood noted that they looked at the runway threshold again and she further explained what changes to this would entail. Continuing, Underwood explained further how the FAA looks at obstruction mitigation in this situation. Members asked questions of Underwood and she attempted to further clarify what their findings show. The discussion continued, with Underwood showing what changes to the threshold would mean with regards to obstruction mitigation numbers. Underwood noted that since the FAA has already seen the proposed plan in its entirety, it is just this section that needs to be reviewed again. She hopes that once this is done, they will be able to move forward. Members asked for further clarification of any threshold changes and Underwood attempted to clarify these for them. C. Terry Edmonds Ground Lease — Tharp noted that this is for a 30 -year lease with Terry Edmonds and he gave Members some background on February 18, 2016 Page 3 this issue. He stated that he will have further information at the next meeting, when they hold the public hearing. Goers responded to Member questions regarding this proposal. Bockenstedt questioned if they want a 30 -year lease or one with renewal options and a shorter overall lease time period. Tharp explained why the 30 -year period was chosen. L Consider a resolution setting a public hearing for a 30 -year ground lease with Terry Edmonds — Assouline moved to consider Resolution #A16-05 setting the public hearing for a 30 -year ground lease with Terry Edmonds. Ogren seconded the motion. The motion carried 5-0. The public hearing will be held at the next Airport Commission meeting. d. FAXIDOT Projects: AECOM (David Hughes) L FYI Apron Expansion — Hughes noted that this is the public hearing and that after this they will be moving forward with plans, specifications, and form of contract for the apron expansion. The goal is to begin this project the first part of May. 1. Public Hearing — No comments. 2. Consider a resolution approving the plans, specifications and form of contract for the 2016 Apron Expansion and placing bids — Ogren moved to consider Resolution #A16-06 approving plans, specifications, and form of contract for the 2016 apron expansion. Assouline seconded the motion. The motion carried 5-0. ii. FYI Obstruction Mitigation — Hughes stated that this was covered under the Master Plan section. e. U.S. Army Reserve — Tharp stated that this is a public hearing regarding the U.S. Army Reserve Center parking area next to that building. The new lease rate would be $4,425 for the year. L Public Hearing — No Comments. ii. Consider a resolution approving a ground lease with the United States Government for ground located adjacent to the U.S. Army Reserve Center—Assouline moved to consider Resolution #A16-07 approving a ground lease with the U.S. Government for ground located adjacent to the U.S. Army Reserve Center. Ogren seconded the motion. The motion carried 5-0. f. Airport Operations — i. Strategic Plan- Tharp stated that there is not much else to add here, as they await the completion of the Master Plan. He noted that he did share the City's strategic plan so Members would have an idea of what the Council considers their priorities. Tharp noted that he is considering an April date for a 'debt -free' party/open house to celebrate the Airport's debt -free status. ii. Budget — Tharp stated that the boiler install should be completed yet this week. He noted that there is nothing new to add on the budget itself. He added that fuel sales are up at this point. This led to a brief discussion of the price per gallon at the Airport in February 18, 2016 Page 4 relation to other airports' pricing. Wolford also spoke to the pricing, noting that they consistently look at area airports and their pricing, in order to stay competitive. iii. Management — None. g. FBO/Flight Training Reports I. Jet Air — Matt Wolford of Jet Air shared the monthly maintenance reports with Members. He noted that they had a lot of ice this past month to deal with. Other items of maintenance included light bulb replacement and more work with the AV gas pump. Wolford stated that they have had the contractor out to help trace the electrical system to try and find the problem. Gardinier stated that when she flew recently there did appear to be a problem with the hose reel on the gas pump. Wolford stated that he would look into this and make sure things are working properly. Discussion continued on the problems with this system and the various attempts to find the electrical problem. In regards to Jet Air, Wolford noted that Odgaard is working with flight students regularly. He stated that they also have an instructor on a part- time basis who has several students. Charter flights have been down somewhat, which is normal for this time of year. Wolford continued, stating that they have been looking at upgrading their fleet and he spoke briefly to this. Consider a resolution to adjourn to Executive Session pursuant to Section 21.5(1)(k) and (1) of the Iowa Code to discuss security procedures or emergency preparedness information, and to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Odgaard moved to adjourn to Executive Session at 7:52 P.M. Ogren seconded the motion. The motion carried 5-0. Ogren moved to adjourn the Executive Session at 8:19 P.M. Gardinier seconded the motion. The motion carried 5-0. h. Commission Members' Reports — Ogren noted that former Commission Member Dan Clay is back in the area and was recently hired as a Dean at the University. Gardinier noted that her plane is in the shop right now. She also stated that this will be her last meeting as Chairperson. She reminded Members that they will need to consider who will serve next in this position. Staff Report — Tharp thanked Assouline for his work on the Commission. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. March 17, 2016. at 6:00 P.M. in the Airport Terminal Building. Ogren stated that she may not be present for this meeting due to travel. Odgaard added that he may be late but will do his best to attend. February 18, 2016 Page 5 ADJOURN: Assouline moved to adjourn the meeting at 8:30 P.M. Ogren seconded the motion. The motion carried 5-0. CHAIRPERSON DATE Airport Commission February 18, 2016 Page 6 Airport Commission ATTENDANCE RECORD 2016 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 o O o 0 0 0 0 0 NAME EXP. m v o o m m N c0 C." Cn CR 0 CA Cn UI C" C" C" Cn Of O M Minnetta 03/01/19 X X X X O/ X X X X X X X X X Gardinier E Jose 03/01/16 X O/ X X X X X X X X X X O/ X Assouline E E Chris Ogren 03/01/18 X X X X X X X X X O/E X X X X A.Jacob 03/01/18 X X X X X O/ X X X X X X X X Odgaard E Julie 03/01/17 N N N N N N N N N X O/ X X X Bockenstedt M M M M M M M M M E David Davis 03/01/17 X X O X O O N N N NM N N N NM M M M M M M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time "T'm-Tr- 4b(2) MINUTES APPROVED PARKS AND RECREATION COMMISSION MARCH 9, 2016 RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, Clay Claussen, Maggie Elliott, Wayne Fett, Cara Hamann, Paul Roesler, Joe Younker Members Absent: Larry Brown, Lucie Laurian Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall, Tammy Neumann, Rae Lynn Schepers Others Present: Patrick Alvord, Confluence; Eric Hornig, Hitchcock Design Group; Don Marner, Snyder & Associates; Brenda Nelson, Confluence; Ben Sandell, Confluence CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m STAFF INTRODUCTION: Seydell Johnson introduced Tammy Neumann, Administrative Secretary for the Parks and Recreation Division. Neumann began her career with the City in 1998 as the Administrative Secretary for the Planning and Community Development Department (now Neighborhood Development Services). She transferred into the position of Office Coordinator for the Recreation Division in 2000 and eventually to the Administrative Secretary position in 2004. Neumann's duties include coordination of the Iowa City Farmers Market, the Community Garden Program, and the Adopt -a -Park program. She also serves as the Secretary for the Parks and Recreation Foundation. She handles all special use applications for walks/runs and larger events that are held within the park system. Neumann just celebrated her 18" anniversary with the City on February 29. NEW COMMISSION PACKET FORMAT: Seydell Johnson asked for Commission members input regarding the new format for the monthly packets. She explained that each agenda item will now have a memo attached explaining the commissions expected role as well as background information, timelines of projects when appropriate and attachments. Packets will also include a list of future commission items, previous items and discussions, any notable activity within the department, staff issues and an ongoing project master list. Commission members approved of the new format. Seydell Johnson encouraged them to let her know of any suggestions they may have in the future. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Elliott, seconded by Fett, to present the proposed plan for the East Side Sports Complex Master Plan to City Council for approval. Passed 7-0 Brown & Laurian absent). PARKS AND RECREATION COMMISSION March 9, 2016 Page 2 of 6 OTHER FORMAL ACTION: Moved by Elliott, seconded by Fett, to approve the February 10, 2016 minutes as written. Passed 7- 0 Brown and Laurian absent). PUBLIC DISCUSSION None EASTSEDE SPORTS COMPLEX MASTER PLAN: Seydell Johnson reminded Commission that Parks and Recreation staff have been working with Hitchcock Design Group to create a design for a proposed sports complex on the east side of Iowa City. The City owns the property that includes 74 acres of land located at 420'' St. and Taft Road. After incorporating recommendations gathered from public and stakeholder meetings, Hitchcock Design Group created primary and secondary concept master plans for the East Side Sports Complex. Eric Hornig was at the meeting to present these plans to Commission for review. The primary plan includes several sports fields (baseball, football, and soccer fields). The secondary plan includes an indoor turf space, trail loops for Winning events, a dog run, parking, neighborhood access, concessions/restrooms, playgrounds and a maintenance facility. Discussion ensued regarding parking and entry points into the park, a future dek hockey space, open spaces, and possible fitness stations along the trail. Fett agreed that there is a need for soccer fields, possibly football fields, and batting cages. He also mentioned that indoor soccer is very popular with both youth and adult leagues. Claussen asked if there would be enough fields to provide for a regional draw. Dyson assured him that the facility would provide a regional draw as well as enhancement to the economic development in the community. Seydell Johnson noted that the proposed phasing and cost estimates will be included in a final report submitted to the Commission at a future meeting. There is currently no funding allocated for construction Moved by Elliott, seconded by Fett, to present the proposed plan for the East Side Sports Complex Master Plan to Citv Council for approval. Passed 7-0 Brown & Laurian absent). LOWER CITY PARK MASTER PLAN: Seydell Johnson reminded Commission that City staff has been working with consultants from Confluence to create a redesign of the trails, parking, signage, ball fields, shelters, festival stage, carnival rides, maintenance areas and placement of other amenities within Lower City Park. The goal is to redesign the park to enhance flood resiliency during nuisance, seasonal, or 100 year flood events, while keeping many of the current amenities and also adding new features not currently offered. One of the major changes proposed is to reposition the park entrance from Park Road and moving the road through Lower City Park away from the river's edge. After receiving input from the Parks and Recreation Commission, a public open house, and an online forum, staff from Confluence was able to identify the key park features. Patrick Alvord from Confluence was at the meeting tonight to introduce a revised plan. For example, the original concept showed removal of the ponds. However, after public input, it was determined that there is a great desire to keep a pond within the park that would provide fishing and skating. Other revisions include centralizing a parking lot PARKS AND RECREATION COMMISSION March 9, 2016 Page 3 of 6 closer to the fields where they are needed most and then strategically placing smaller parking lots in other areas. The plan shows relocation of the boat ramp to the north side of the river which would provide easier and better access. Seydell Johnson noted that the excavation of wetlands will provide the needed dirt to raise areas in the park. Alvord mentioned that there was some confusion after their last presentation to Commission regarding the lawn area and how it was going to affect the stage. Laurian specifically was concerned about the lower elevation shown on the plan around the stage would cause a bowl that would collect water. Alvord explained that the festival stage, ticket booths, theatre in the round and the park shelter will all remain in their exact locations with no elevation change. The plan shows a lawn area allowing for an informal stage area outside of the theatre. This would require extension of the pavement that exists around the stage while also creating an elevation change that would provide flood protection. The water would be able to be pumped out of the "bowl." He noted that the plan also shows a second shelter opposite of the one that already exists near the stage. Alvord explained the phasing schedule for construction. He noted that phase 1 would include excavation and filling of the existing ponds, creating a temporary access road while raising the existing road. Phase 2 would include construction of the stage and lawn area around the stage. This phase would also include creating an additional connection to the park. Phases 3, 4 and 5 are somewhat interchangeable. Phase 3 would predominantly include grading, leveling, and construction of the ball diamonds as well as landscaping and restoration of the park. Claussen asked what the projected timeline is for this project. Seydell Johnson said it would likely be phased over a ten year period. She further noted that there is no funding in the CIP at this time. The initial goal is to get a master plan created and then request funds in future CIP processes. Hamann expressed her concern about the amount of pavement shown in the plan near the festival stage as she feels it would take away from the park feel. Alvord said the thought is that it would provide more functionality and accommodate better accessibility. However, he said he is willing to reintroduce a landscape element back into the plan. He will communicate with the Riverside Theatre staff to get their input. Hamann also reminded Alvord that at his last presentation they had discussed the possibility of adding a sledding hill to the park. He said that they did not include that idea into the plan. Moved by Hamann, seconded by Bentler, to approve the proposed master plan developed by Confluence Landscape Design Group as presented with consideration given to the aesthetics around the stage and also consider the addition of a sledding hill. Passed 7-0 Brown and Laurian absent. HICKORY HILL MASTER PLAN Seydell Johnson explained that the City, with the assistance of the Friends of Hickory Hill Park, is working with Snyder and Associates to develop a master plan for Hickory Hill Park. This after a study was completed of trails and bridges in the park that have experienced erosion due to seasonal flooding. Other items that were to be considered when creating the master plan were park programming, access to the park and way -finding signage. Seydell Johnson noted that $600,000 has been allocated in CIP funds to be phased over the next three years. The process will include public meetings offered in March and again in April. The final master plan is anticipated to be completed by June of 2016. Don Mamer with Snyder and Associates was at tonight's meeting to present the master plan as it is to date. He presented an overall concept plan that focused on the items mentioned above. He also addressed the idea of including natural playscapes and other architectural improvements such as restoring or PARKS AND RECREATION COMMISSION March 9, 2016 Page 4 of 6 rebuilding park shelters. He also addressed the desire for gathering areas and sculptures in the park. When addressing trails, he talked about paved, secondary (granular), and natural primitive surface options. Commission members were encouraged to pass on suggestions they may have to Seydell Johnson. At this point, Seydell Johnson pointed out the Survey for Current Board/Commission Members that is distributed by the Human Rights Department. The information collected is used by Human Rights for statistical purposes and will be used to track the demographics of those serving on boards and commissions within the City. As part of a racial equity and diversity initiative that was implemented by the City in 2013, Human Rights track the demographics of board/commission members annually. Commission members were encouraged to complete the survey. Seydell Johnson reminded the board that Commission member Hamann announced that MPOJC is updating their current bicycle master plan. There has been ongoing communication at the commission level about the lack of transportation and the barriers this creates for individuals participating in programs. This is especially true for low-income families. Commission members agreed that it would be appropriate for a letter on behalf of the commission be written and sent to MPOJC suggesting that they include a pedestrian plan along with the bicycle master plan. Hamann provided a memo for consideration to Seydell Johnson who in turn forwarded that to commission members for review and input. Members approved the letter with revisions. The letter will be sent to Sarah Walz attention with MPOJC. ECOPOLIS PROPOSED NORMANDY DRIVE FORUM: This topic was brought up at the February commission meeting after Bentler reported that she received an email from Jeff Biggers on behalf of the Ecopolis group. Biggers noted that they would like to have a forum to discuss revisions to the Parkview/Normandy Dr. area. Their desire is to rebrand this area into something that would include gardens, fruit trees, etc. He specifically asked for commission involvement. Bentler noted that she does not feel comfortable participating in the forum. She feels it would be better for someone who has more knowledge of the area. It was determined that Seydell Johnson would be a more appropriate participant as the Director of Parks and Recreation, rather than a commission member. REPORT ON ITEMS FROM CITY STAFF Recreation Division Superintendent (Chad Dyson): • Dyson reported that the department has received an IDALS grant to develop an edible classroom outside of the Robert A. Lee Recreation Center. The department is partnering with Backyard Abundance to develop this area and Fred Meyer has provided a preliminary design. Dyson will invite Backyard Abundance staff to a future commission meeting. Parks Division Superintendent (Zac Hall): • Hall reported that he is getting more inquiries and interest in the development of neighborhood gardens. He reminded commission that this is part of the Blue Zones initiative. He is currently working with the Peninsula neighborhood who will likely install a garden next year. • Hall announced that he will be attending an Emerald Ash Borer workshop at the end of March. Will continue to update Commission on new information. • Hall reported that staff is expanding the cross-country course at Kickers Soccer Park. PARKS AND RECREATION COMMISSION March 9, 2016 Page 5 of 6 Parks & Recreation Director (Juli Seydell Johnson): • Seydell Johnson reviewed the new commission packet layout with commission members as noted on page I of these minutes. Members were encouraged to let her know of comments, concerns, etc. • Claussen asked about the status of the City Manager position. Seydell Johnson announced that Geoff Fruin, current Assistant City Manager, has been named as Interim City Manager. Claussen noted that he sent a letter encouraging council to do so, further stating that he had a good experience working with Fruin while he took part in the commission meetings and the department director interviews. a : I t _y7RZola IIIN 1/_VLM 1I_\ 1f.33211`I Claussen suggested that the Commission resume discussions about the status of the Parks and Recreation Foundation. Seydell Johnson noted that she has met with Sheila Boyd from the Community Foundation of Johnson County. She will invite her to attend the April commission meeting. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Roesler asked for a status report on the Mercer Park playground. Hall reported that he will be attending a preconstruction meeting on Friday. They are expected to start installation on April 1. The equipment has arrived and is being stored at the Parks Department. Claussen suggested that more information be provided to the community about this project. Younker asked what the status is of two homes that are to be demolished near Creekside Park. Hall explained that there are two homes that are part of the flood buyout program that will be demolished in May. This property will become park land, however, it has to be maintained as a permeable surface. No structures will be able to be added to this space, therefore, staff will discuss other options. ADJOURNMENT Moved by Roesler, seconded by Elliott, to adjourn the meeting at 6:48 p.m. Motion passed 7-0 Brown and Laurian absent). PARKS AND RECREATION COMMISSION March 9, 2016 Page 6 of 6 PARKS AND RECREATION ATTENDANCE RECORD NAMEtn kn .M\, kn v\ „may M p d' r,4 M O TERMi a e � I a '. EXPIRES Suzanne 1/1/17 X X X O/E X X X O/E X X X X X Bentler David 1/1/15 O/E O/E X X X X X X X O/E Bourgeois Larry Brown 1/1/18 X X X X X X X O/E X O/E X X O/E Clay 1/1/18 X X X X X X X X X X X X X Claussen Maggie 1/1/17 X O/E X X X X X X X X X X X Elliott Wayne Fett 1/1/19 * * * * * * * * * * X X Cara 1/1/16 X X X X O/E X X X X X O/E X X Hamann Katie Jones 1/1/18 X X X X Lucie 1/1/15 X X X X O/E O/E X X X X X O/E O/E Laurian Paul Roesler 1/1/18 * * * * * X X X X X O/E O/E X Joe Younker 1/1/16 X X O/E X O/E O/E X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time