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HomeMy WebLinkAbout2016-05-03 ResolutionPrepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 16-114 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: ND Express East - 2221 Rochester Ave. Passed and approved this 3rd day of Mav 20 16 OR ATTEST: 7S - 11.fit/ CI LERK Approved by City Attorney's Office It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: X X X X X X NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton -n-0-16 4c(14) Paul D. Pate a Secretary of State State of Iowa i z FILED 28E 0 City of Iowa City City Johnson Party 2 Agreement LL M509006 Party 3 0 0 5/4/2016 2:07:27 PM PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: cnrer Omer u not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) Agreement between the City of Iowa City and the City of University Heights for the provision of transit service within the corporate limits of University Heights (Res 16-115) Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/30/2017 ❑Indefinite Duration [mm/dd/yyyyl Item 5. Does this agreement amend or renew an existing agreement? (check one) ❑ NO m YES Filing # of the agreement: M508200 (Use the filing number of the most recent version filed for this agreement) The filing number of the agreement may be found by searching the 28E database at: htto'//sos iowa.gov/28e. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Tuttle FIRST Name Kellie Title Administrative Secretary Department Administrative Secretary Email kellie-tuttle@iowa-city.org Phone 319-356-5043 Full Legal Name Organization Type `County Party 1 City of Iowa City City Johnson Party 2 City of University Heights City Johnson Party 3 Party 4 Party 5 cnrer Omer u not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) Agreement between the City of Iowa City and the City of University Heights for the provision of transit service within the corporate limits of University Heights (Res 16-115) Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/30/2017 ❑Indefinite Duration [mm/dd/yyyyl Item 5. Does this agreement amend or renew an existing agreement? (check one) ❑ NO m YES Filing # of the agreement: M508200 (Use the filing number of the most recent version filed for this agreement) The filing number of the agreement may be found by searching the 28E database at: htto'//sos iowa.gov/28e. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Tuttle FIRST Name Kellie Title Administrative Secretary Department Administrative Secretary Email kellie-tuttle@iowa-city.org Phone 319-356-5043 Prepared by: Brad Neumann, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235 RESOLUTION NO. 16-115 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE FY2017 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS WHEREAS, Chapter 28E, Code of Iowa, provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of University Heights; and WHEREAS, the parties have negotiated a contract for transit service in FY2017 at a rate of $36,884, a copy of which is attached and incorporated herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The attached FY2017 28E Agreement for transit services between the City of Iowa City, Iowa and the City of University Heights, Iowa is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest in duplicate same on behalf of the City of Iowa City. 2. The City Clerk is directed to file a copy of said agreement with the Secretary of the State of Iowa, as required by Iowa Code Chapter 28E. Passed and approved this 3rd day of May '2016. ATTEST: o . 5f - 5c CITY -CLERK M OR Approved by City Attorney's Office IJ Resolution No. _ 16-115 Page 2 It was moved by Botchway and seconded by adopted, and upon roll call there were: AYES: NAYS: Dickens the Resolution be ABSENT: Botchway II Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Brad Neumann, PCD, 410 E. Washington, Iowa City, IA 52240 319-356-5235 FY2017 28E AGREEMENT FOR TRANSIT SERVICES BETWEEN THE CITY OF IOWA CITY, IOWA AND THE CITY OF UNIVERSITY HEIGHTS, IOWA This agreement is made and entered into this 3rd day of May , 2016, by and between the City of Iowa City, Iowa and the City of University Heights, Iowa, both municipal corporations. WHEREAS, Chapter 28E of the Code of Iowa provides, in substance, that any power which may be exercised by a public agency of the state may be exercised jointly with another public agency having such power, and WHEREAS, it is in the mutual interest of the parties to encourage the use of public transit by residents of Iowa City and University Heights. NOW, THEREFORE, it is hereby agreed by and between the City of Iowa City and the City of University Heights, as follows: /. Scope of Services No separate legal or administrative entity is created herein. The City of Iowa City shall provide public transit service to the City of University Heights. Iowa City shall determine the scheduling of buses, the routes, and the location of bus stops within University Heights. It is agreed that residents of University Heights will obtain the same level of transit service as residents of Iowa City who are served by the same routes. Residents of University Heights will also be eligible for the same fare structure as Iowa City residents. A Duration The term of this agreement shall commence July 1, 2016, and continue through and including June 30, 2017. ///. Termination This agreement may be terminated upon thirty calendar days written notice by either party. In the event of termination, Iowa City shall provide public transit service through the last day of the thirty -day notice period, and University Heights shall pay for all services rendered, including those rendered in the thirty -day period. /V. Compensation The City of University Heights agrees to pay $36,884 for the provision of public transit service as herein described during FY2017. Payment shall be made in twelve monthly payments of $3,073.67 each, to be received by the City of Iowa City on or before the 15th of each month. V. Chapter 28E Code of Iowa In accordance with Chapter 28E of the Code of Iowa, this agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa. CITY OF IOWA CITY ---- es A. Throgmorton,-Mayor Attest: A�14?.� City Clerk -Marian K. Karr Ap ved by: City Attorney's Office STATE OF IOWA ) ) ss: JOHNSON COUNTY ) CITY OF UNIVERSITY HEIGHTS B/ A 1-� Weldon E. Heitman (Wally), Mayor Attest: City Clerk, Christine M. Anderson On this 3rd day of MaY , 2C 16 , before me, Kellie K. Tuttle , a Notary Public in and for the State of Iowa, personally appeared James A. Throgmorton and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. 16-115 passed by the City Council, on the 3rd day of May , 20 16 and that James A. Throgmorton and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. My Public in and for the State of Iowa STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this 8'h day of March 2016, before me, Steven E. Ballard, a Notary Public in and for the State of Iowa, personally appeared Weldon E. Heitman (Wally) and Christine M. Anderson, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of University Heights, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. 16-11 passed by the City Council, on the 81h day of March, 2016, and that Weldon E. Heitman and Christine Anderson, acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. r STEVEN E. BALLARD T^� " Steven E. Ballard COMMISSION NO. 161395 `- ••y" YCOMM/SS/ONIXpIRES Notary Public in and for the State of Iowa o _ 1 I, k 1 .r"IIIS `1 CITY OF IOWA CITY MEMORANDUM Date: April 26, 2016 To: Geoff Fruin, Interim City Manager From: Chris O'Brien, Director of Transportation & Resource Management Re: FY2017 28E Agreement with University Heights to provide transit service Introduction: Included for consideration for the May 3, 2016 City Council Meeting you will find the Item & Comment, Resolution and supporting documentation for the 28 E Agreement between the City of Iowa City and the City of University Heights for FY2017 fixed route transit services. History/background: University Heights has contracted with the City of Iowa City for transit services since the 1970's. The contract amount is based on a formula taking into account the Consumer Price Index as an escalator of the previous year's contract. This contract is then submitted to the City of University Heights for approval. The University Heights City Council signed this agreement at their March 8, 2016 city council meeting. Discussion of Solution: Per this agreement, University Heights agrees to pay an amount of $36,884.00 for contracted fixed route transit services. This was an increase of 2.0% which was based on the National Consumer Price Index. Recommendation: It is my recommendation that City Council approve this resolution for the 28E Agreement between University Heights and the City of Iowa City for fixed route transit services. 05-03-16 4d(1) 4d(2) Prepared by: Karen Howard, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5251 (SUB15-00022) RESOLUTION NO. RESOLUTION APPROVING FINAL PLAT OF RIVERSIDE CROSSING PLAT 1, IOWA CITY, IOWA. WHEREAS, the owner, Kum & Go, L.C., filed with the City Clerk the final plat of Riverside Crossing Plat 1, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: LOTS 2 THROUGH 9, BLOCK 1 AND THE VACATED ALLEY COINCIDENT WITH THE EAST LINE OF LOTS 6 THROUGH 9 AND THE VACATED ALLEY COINCIDENT WITH THE WEST LINE OF LOTS 2 THROUGH 5 ALL IN CARTWRIGHT'S ADDITION, IOWA CITY, IOWA, ACCORDING TO THE PLAT THEREOF RECORDED IN BOOK 13 AT PAGE 432, DEED RECORDS OF JOHNSON COUNTY, IOWA; EXCEPTING THAT PROPERTY CONVEYED TO THE STATE OF IOWA BY WARRANTY DEED DATED AUGUST 3, 1960, RECORDED IN BOOK 245, PAGE 29, DEED RECORDS OF JOHNSON COUNTY, IOWA; AND ALSO EXCEPTING THAT PORTION ACQUIRED BY THE STATE OF IOWA THROUGH CONDEMNATION PROCEEDINGS FILED OF RECORD DECEMBER 15, 1989, RECORDED IN BOOK 1039, PAGE 174 AND RECORDED DECEMBER 15, 1988 BOOK 1039 PAGE 98; AND ALSO EXCEPTING THERE FROM THOSE PORTIONS CONVEYED FOR HIGHWAY RECORDED OCTOBER 24, 1960 IN BOOK 229, PAGE 107; AND ALSO EXCEPTING THERE FROM THAT PORTION CONVEYED IN THE WARRANTY DEED RECORDED JULY 20,1983 IN BOOK 657, PAGE 96; AND ALSO EXCEPTING THERE FROM THAT PORTION CONVEYED IN THE WARRANTY DEED RECORDED MARCH 16, 1989 IN BOOK 1050, PAGE 396; AND ALSO EXCEPTING THERE FROM THAT PORTION CONVEYED IN THE PURCHASE AGREEMENT RECORDED MARCH 16, 1989 IN BOOK 1050, PAGE 407; AND ALSO EXCEPTING THERE FROM THAT PORTION CONVEYED IN WARRANTY DEED RECORDED MARCH 16, 1989 IN BOOK 1050, PAGE 414. WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, there are no public improvements within the platted area; WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2015) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The said final plat and subdivision located on the above-described real estate be and the same are hereby approved; and 2. The City accepts the dedication of Outlot A as public right-of-way; and 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after Resolution No. _ Page 2 passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this day of ATTEST: CITY CLERK It was moved by adopted, and upon roll call there were: AYES: NAYS: pM/tempiates/SUBi&00022 Final Plat Resolution (2).Eoc.doc MAYOR Approved by 2016. 6 " `� City Attorney's Office Y Z 0 Iler and seconded by the Resolution be ABSENT: Thomas Mims Botchway Dickens Cole Taylor Throgmorton http://www. i cgov.org/site/CMSv2/File/p lann ing/u maniLoningmap. pu l FINAL PLAT RIVERSIDE CROSSING PLAT 1 GVPpo, o< �0 g<. N 4T4YE M-") t Q 5 < �O —3. a 254 •v ,. •• ..-..-ami. -P:v an ri w nzvl eopl Wa vrEz eooY 4W wu Xa w«< WEST BENTON STREET rrL I' -m PLAT DESCRIPTION: Wn z Xww Y. ewpl :.IX n< Y.u1m xlLr Wal®.r wm rr va, ut r Wn F pwWpl Y .w pN .v.1m .dL. � Nw nY Xn uX 6 Wn z nNauw a xL w 4YXIwYwrs .opnd. w.. do ♦ .Eca.p.E m Nt wi nINXa az um wm a awl zoom. wwL d vTMa ro.i w:�mn m:ce.En ro ,::z mrz a _ .Ynni a I umm N m za r..a X, o® Pzwms n JpNYd: mNn :prN dN •aE zlw > Xr nNNgl mtdw.npl mo®Noum . mnm4M rczm r zd.r n Ir w:n Ir u .rN . � Nw wadi xx •.d..a ipa[C<H6 OCIf9.R as�r M 6n[ S6 PI6 :Owed, !OI NI. ..R Po: ILW P¢VnnW mM mW�d.i MM. SE.0®Exl� � �I�t Xaa N aLOI IPW I.¢ W,::: m W IX®Ixc urJ¢ INI 1MI.i rml:m MH pN�a.p x ,.z r q Ir w aow .Pon v.a .d. LEGEND' rwaw v oww.X Wlm ♦ A Ce a`�imi :ae .obi ,•, • o nm wNE • anN:a qt YI/a.,d aEueK r psLia2 Y pd.IK [e6 9[vsc r d d DATEOF SURVEY: S9aY L Na. o� y Q01�� w X4 4mrt In W W 16. IS%IF ,Ir I anvsdr. ro ENGINEER/SURVEYOR'. �a�d10wW Z`_`�' 0.}LIE4 0�6 qM aNll ��� OWNER/DEVELOPER: qt =0- 0x1 owDATE DATEOF SURVEY: S9aY L Na. o� y W SUBDIVIDER'S ATTORNEY r°r. oo wn a�nwvmr J e ,a^ V Z v> 5 0 L) Q U Z W LL 0 Fn LU Ix +auu v.:s rn9vn yr v STAFF REPORT To: City Council Prepared by: Marti Wolf, Planning Intem Item: SUB15-00022 Kum & Go Date: May 3, 2016 GENERAL INFORMATION: Applicant: Kum & Go, L.C. 6400 Westown Parkway West Des Moines, IA 50266 (515) 226-0128 Contact Person: Keith Weggen Civil Design Advantage 3405 SE Crossroads Drive, Suite G Grimes, IA 50111 (515) 369-4400 Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Final plat approval Development of a convenience store and gas station 715, 731 South Riverside and 124 West Benton 58,511 square feet (1.4 acres) Restaurant/vacant Riverfront Crossings—West Riverfront Subdistrict (RFC -WR) North: multi -family; RFC -WR South: Commercial; CC -2 East: Commercial; RFC -WR West: Residential; RS -8 Downtown and Riverfront Crossings Master Plan August 14, 2015 (Complete application received on April 18, 2016) June 16, 2016 The applicant, Kum & Go, has submitted a final plat for Riverside Crossing Plat 1, a 1 -lot, 1.4 -acre subdivision located at the northwest corner of South Riverside Drive and West Benton Street. These properties were rezoned from Community Commercial (CC -2) to Riverfront Crossings - West Riverfront (RFC -WR) at the City Council meeting on September 19, 2015. 2 ANALYSIS The final plat of SUB15-00022 is a one lot commercial subdivision intended to consolidate previously platted lots into one lot prior to redevelopment of the property as a convenience store/gas station. No preliminary plat was filed. The City may waive submission of the preliminary plat if the final plat includes all the requirements of the preliminary plat. Staff finds that the submitted plat is in compliance with the subdivision regulations. There are no public improvements planned within the platted area, therefore, there are no construction drawings required. Legal papers are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the May 3, 2016 City Council meeting. STAFF RECOMMENDATION: Staff recommends approval of SUB15-00022, the final plat of Riverside Crossing, Plat 1, a 1 -lot, 1.4 -acre commercial subdivision located at the northwest comer of South Riverside Drive and West Benton Street, subject to approval of legal papers by the City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: John Yapp, Development Services Coordinator, Department of Neighborhood and Development Services PCD\StaR ReportsUnal plat aleft repoh. ku 0503-16 Prepared by: Marti Wolf, Planning Intem, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5239 (SUB15-00030) 4d(3) RESOLUTION NO. 16-128 rm RESOLUTION APPROVING FINAL PLAT OF WINDMILL HEIGHTS, IOWA CITY, IOWA. WHEREAS, the applicant, Joseph Clark, on behalf of owner, Windmill Heights, L.L.C., filed with the City Clerk the final plat of Windmill Heights, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: A PORTION OF SOUTHWEST QUARTER OF THE NORTHEAST QUARTER AND THE SOUTHEAST QUARTER OF THE NORTIIWEST QUARTER ALL IN SECTION 12, TOWNSHIP 79 NORTH, RANGE 6 WEST OF THE FIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSON COUNTY, IOWA, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF LOT 51 OF ROCHESTER RIDGE PART FOUR, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 57, PAGE 338; THENCE S87°23'33"W ALONG THE NORTH LINE OF AUDITOR'S PARCEL 'B' AND AUDITOR'S PARCEL 'A' AS MONUMENTED AND RECORDED IN PLAT BOOK 33, PAGE 218, A DISTANCE OF 359.51 FEET TO THE EAST LINE OF WASHINGTON PARK ADDITION PART 10 AS RECORDED IN PLAT BOOK 30, PAGE 54; THENCE N01°59'57W ALONG SAID EAST LINE OF WASHINGTON PARK , A DISTANCE OF 329.90 FEET TO THE SOUTHEAST CORNER OF GREEN MOUNTAIN MEADOW AS RECORDED IN PLAT BOOK 39, PAGE 84; THENCE N01°55'05"W ALONG SAID EAST LINE OF GREEN MOUNTAIN MEADOW , A DISTANCE 512.74 FEET TO THE CENTERLINE OF ROCHESTER AVENUE AS SHOWN ON THE ROAD RIGHT-OF-WAY RE-ESTABLISHMENT PLAT RECORDED IN PLAT BOOK 54, PAGE 300; THENCE NORTHEASTERLY ALONG SAID CENTERLINE BEING A CURVE TO THE LEFT HAVING A RADIUS OF 1146.59 FEET AND A CHORD BEARING OF N 77°55'37" E, AN ARC LENGTH OF 137.70 FEET; THENCE N74°44'13"E ALONG SAID CENTERLINE, A DISTANCE OF 231.91 FEET TO THE WEST LINE OF ROCHESTER RIDGE PART ONE EXTENDED NORTHERLY AS RECORDED IN PLAT BOOK 56, PAGE 60; THENCE S01°50'43"E ALONG SAID WEST LINE OF ROCHESTER RIDGE PART ONE AND THE WEST LINE OF ROCHESTER RIDGE PART THREE AS RECORDED IN PLAT BOOK 57, PAGE 116 AND WEST LINE OF SAID ROCHESTER RIDGE PART FOUR, A DISTANCE OF 916.11 FEET TO THE POINT OF BEGINNING; EXCEPT 33 FEET OF ROCHESTER AVENUE LYING SOUTH OF SAID CENTERLINE. SAID TRACT OF LAND CONTAINING 6.97 ACRES MORE OR LESS, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform to Chapter 354, Code of Iowa (2015) and all other state and local requirements. Resolution No. 16-128 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at this time for public safety reason. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner. Passed and approved this 3rd day of ATTEST: AC1,���e CITY CtERK May , 2p lb Mry OR Approved by City Attorney's Office V12.0 116 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Thomas X Mims X Botchway X Dickens X Cole X Taylor X Throgmorton pcdltempiateaMIndmill Final Plat - Resolution.doc.doc 46 C3) To: City Council Item: SUB15-00021 Windmill Heights GENERAL INFORMATION: STAFF REPORT Prepared by: Marti Wolf, Planning Intern Date: April 27, 2016 Applicant: Joseph G. Clark 310 East Burlington Street Iowa City, IA 52240 319-631-1894 gjc1974@msn.com Contact Person: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Brian Boelk 509 South Gilbert Street Iowa City, IA 52240 319-338-7557 Final plat approval Development of a 22 -lot, low-deisty single-family residential subdivision Rochester Avenue between Green Mountain Drive and Teton Circle 6.97 acres, 22 lots Vacant, Low -Density Single Family Residential (RS -5) North: Residential, OPD -5 South: Residential, RS -5 East: Residential, OPD -5 West: Residential, RS -5 and OPD -5 Northeast Planning District NE2-Pheasant Hill/Lemme March 21, 2016 October 6, 2015 The applicant, Joseph G. Clark, has submitted a final plat for Windmill Heights, a 22 -lot, 6.97 -acre single-family residential subdivision located on Rochester Avenue between Green Mountain Drive and Teton Circle. The proposed subdivision provides an east -west connection between two adjacent neighborhoods via Green Mountain Drive and North Westminster Street. The preliminary plat was approved on May 21, 2015. 2 ANALYSIS: The final plat of Windmill Heights is in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the May 3`d Council Meeting. Outlot C, at the southeast corner of Lot 7 will provide a location for mailbox clusters. The final plat includes two new outlots that were not part of the preliminary plat. The purpose of outlots A and B is to provide open space, which could be conveyed to an abutting property owner for use as additional yard space. Sidewalks must be installed along all three outlots (an 8 -foot sidewalk is required along Rochester Avenue and 5 -foot sidewalks along Westminster Street and Green Mountain Drive). A Stormwater Detention Facility Easement Agreement between adjacent property owners, Windmill Heights, L.L.C., and the City of Iowa City, was approved on September 16, 2015. The agreement granted and conveyed an easement over and across the eastern berm of the Washington Park storm water detention basin for construction, installation, maintenance, and use of storm water control structures for the Windmill Heights subdivision. The Windmill Heights storm water detention basin shall be in accordance with plans and specifications approved by the City. A stormwater management easement along the back (east) of lots 3-7 precludes the placement of permanent structures, including buildings, fences, retaining walls, sheds, swimming pools, etc. within 60 feet of the east property line. This, along with a 40 -foot arterial street setback will limit the building activity on Lot 3, but does not preclude residential development on the lot. Neighborhood Open Space: The Neighborhood Open Space Plan identifies the proposed subdivision as part of the Pheasant Hill/Lemme Neighborhood Open Space District (NE2). The Neighborhood Open Space Ordinance requires the dedication of 6,185.52 square feet (0.142 acres) for open space or the payment of fees in lieu of. The Parks and Recreation Department has chosen fees in lieu of land dedication. The fee will be equivalent to the value of 6,185.52 square feet of property. Payments in lieu of dedication will be deposited in a special neighborhood open space account designated by Windmill Heights. All payments must be used to acquire or develop open spaces, parks, recreation facilities, or greenways/trails within the Pheasant Hill/Lemme open space district. Infrastructure Fees: Infrastructure fees include $435 per acre for water main extension fees as well as $5,000 per stormwater basin to be placed in escrow (there are two basins). Payment of these fees should be addressed in the legal papers. STAFF RECOMMENDATION: Staff recommends approval of SUB15-00021, the final plat of Windmill Heights a 22 -lot, 6.97- acre residential subdivision located at Rochester Avenue between Green Mountain Drive and Teton Circle, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. It is anticipated that construction drawings and legal papers will be approved prior to the May 3 Council meeting. ATTACHMENTS: 1. Location Map 2. Final plat 1 Approved by: r /moi John Yapp, Development Services Department of Neighborhood and [ PCD\Staff Reports4indmill heights final plat staff mpod dmx t Services nttp://www.icgov.org/site/(;m SV2/Filelplanning/urban/Zoning Map. pdf FINAL PLAT WINDMILL HEIGHTS IOWA CITY, IOWA LEGALnescwrn4N APOSPOPROP EONIMNUT OWRER OF WE NO RMGR OYLRTEN RNDTXE EENREAR MN A0'WE mm TFETONNbERANIN GMQN 13. TENPIN' 11-- M,.11.OFME P. ryMOARE LM ... IbxRO x uxn,I gOfSGIREOa540LLOM5: GIEGNMSGu T,RGEO[REWnO RECORDED BOOK 5L PACE 334TEN[ SNT33'REE'wRAIONGTX[ No NE EOFAwI ATE PARI ARE UNTOI'S PAR¢t'A'AE MONOMFx AND RECORDED w PIATGGGG 11, MEE 314 A NUMPTEOF THENCENGI YST ALONG SVD EASTINA OE.'...A.',AODA ARAO EIRW FFATOME SOLFH:� COAREG O1 MENMOONINN MEADOWA5 RKOMED IN Poi... 3O. PAIRS T,FH3XDE•SSl6N/ A.. YID "S., OF GREEN MOUNTAIN MEADOW, A DISTANCE E3 Fl FEET TO ME CENTE MIKE OF WKmMWA AMENOFM o.ON ERWDNGUMyB-WAV RE-EMARWFIVINTMTRE.I.I. M IIAI MOA 5, PAGE 3W MFTS N ETMO NO SMS E 7755 1'E AN AR[ VNRAW OF 137M REP. MENKEN7CW1 EXONG SAO ENTZAJNE,A P4PENIEGLU iNOTMIBOOR56 pAGEtl,MEHCFE 50]'50']F EA.GIS DR4ATWEOEMEFWUEXR06EPAUOXEANDTXEWEST OEP➢OIEFTEARIO FOU ADIG ANERO91G101 FEET TO WE- 11.1EEE4WXw4, ACER 33 B. OF BD.EETEAAE UEMNAGRDNTN45moGEUPRNNc GADTAAROFWIOCOMwxmG 693 ACRFS MORE OR LETA. AND EUG IECTTO EISEMEXTSAND RfSTACTOXTOF MUOIG 1.— ...MAN wWEDw. —ME smfM—KONG Ness CUWO TeEID fs. I P.r I I SIE � em - -a q Ivre yL� R I I I +• R_ E y PA.AwDOSUEGLLV TUNiwwRIMBRUEE T hbk FARE — AAAA - "GO RUSURRING BEEN City Council May 3, 2016 Planning and Zoning Items Final Plat of Windmill Heights (SUB15- 00030) • Approval will allow a 22 -lot, 6.94 -acre single family residential subdivision located south of Rochester Ave, between Green Mountain Drive and Teton Circle City of Iowa City e 0 SUB 15-00021 Pre Pared by: Kabe Gandh Feet Date Prepared August 201: Windmill Heights 0 400 800 _,. T•yt r wyxar . `, tin 1, + 1. _. �yy m I � Jim ` i' Wwu,1' a♦ 1 1 'j L a oo t r. hbk -7 FINAL PLAT 11 T IOWA CITY, IOWA I tI C I I L 11 1 f I I I T I I 1 111 111, 1, 11 11 1 1 1 1 4. 7- 1 hbk —bar_ 4d(4) Prepared by: Chris O'Brien, Director of Transportation and Resource Management, 410 E. Washington St., Iowa City, IA 52240 (319)356-5156 RESOLUTION NO. 16-116 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A FEDERAL AID AGREEMENT FOR AN IOWA'S CLEAN AIR ATTAINMENT PROGRAM (ICAAP) PROJECT FOR A JOINT BICYCLE SHARING PROGRAM BETWEEN THE CITY OF IOWA CITY AND THE UNIVERSITY OF IOWA WHEREAS, The City of Iowa City supports biking opportunities in order to lower greenhouse gas emissions, encourage physical activity of residents, and lower vehicle miles travelled per capita; and WHEREAS, The City of Iowa City and the University of Iowa submitted an application to the Iowa Department of Transportation requesting ICAAP funding for the development of a joint Bike -Share Program project, which was approved in the amount of $135,300; and WHEREAS, a portion of the local funding match required will be provided by the University of Iowa Parking and Transportation Department($20,000), University of Iowa Staff Council($4,000), University of Iowa Student Government($4,000), and the City of Iowa City($13,700); and WHEREAS, the City of Iowa City will be responsible for all the grant assurances, and both the City of Iowa City and the University of Iowa will be responsible for future operations and maintenance of the equipment for its estimated useful life. NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: The Mayor is hereby authorized to sign and the City Clerk to attest in duplicate the Federal aid agreement for an Iowa's Clean Air Attainment Program(ICAAP) Project for a joint bicycle sharing program between the City of Iowa City and the University of Iowa. Passed 7 approved tbi t day of Mav 2016. Ma*r ATTEST: :A 2L x�n/ CITY CLERK Ap ved by ` - City Attorney's Office Resolution No. 16-116 _ Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Dickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the December 2015 IOWA DEPARTMENT OF TRANSPORTATION Federal -Aid Agreement for a Iowa's Clean Air Attainment Program (ICAAP) Project Recipient: Iowa City Project Number(s): STP -A-3715(662)--86-52 Iowa DOT Agreement Number: 2015-ICAAP-07 CFDA No. and Title: 20.205 Highway Planning and Construction This is an agreement between Iowa City (hereinafter referred to as Recipient) and the Iowa Department of Transportation (hereinafter referred to as the Department). Iowa Code Sections 306A.7 and 307.44 provide for the Recipient and the Department to enter into agreements with each other for the purpose of financing transportation improvement projects in Iowa with Federal funds. Federal regulations require Federal funds to be administered by the Department. The Recipient has received Federal funding through the Iowa's Clean Air Attainment Program (ICAAP), which is funded by the Congestion Mitigation and Air Quality (CMAQ) Program which was continued by the Moving Ahead for Progress in the 21't Century (MAP -21), Public Law 112-141, and codified at Section 149 of Title 23, United States Code (U.S.C.); which are hereinafter referred to as ICAAP funds. Pursuant to the terms of this agreement and applicable statutes, the Department agrees to provide the funding named above to the Recipient for the authorized and approved costs for eligible items associated with the project. Under this agreement, the parties further agree as follows: 1. The Recipient shall be responsible for carrying out the provisions of this agreement. 2. All notices required under this agreement shall be made in writing to the appropriate contact person. The Department's contact person shall be Zac Bitting, Office of Systems Planning, 800 Lincoln Way, Ames, Iowa 50010, 515-239-1713. The Recipient's contact person shall be Chris O'Brien, City of Iowa City, 410 E. Washington St., Iowa City, IA 52240. 3. The Recipient shall be responsible for the development and completion of the following described project: Iowa City — University of Iowa Bike Share Program. Establishing first phase of bike share program in and around the campus of the University of Iowa in Iowa City. 4. The Recipient shall receive reimbursement for costs of authorized and approved eligible project activities from ICAAP funds. The portion of the project costs reimbursed with ICAAP funds shall be limited to a maximum of either 80 percent of eligible costs (other than those reimbursed with other Federal funds) or the amount listed ($135,300) in the Metropolitan Planning Organization of Johnson County current Transportation Improvement Program (TIP) and approved in the current Statewide Transportation Improvement Program (STIP), whichever is less. Eligible project activities will be as December 2015 described in Section 149 of Title 23, United States Code (U.S.C.) and determined by the Department to be eligible. S. Eligible project costs in excess of the amount reimbursed by the Department above will be considered the local contribution and may include cash, non-cash or approved State fund contributions. The local contribution must equal a minimum of 20 percent of eligible project costs. The recipient shall certify to the Department the value of any non-cash contribution to the project prior to it being incurred. The Department retains the sole authority to determine the eligibility and value of the Recipient's non-cash contribution for the purposes of this agreement. If the Recipient's total cash and non-cash contribution is determined by the Department to be less than that required by this agreement, the Recipient shall increase its cash contribution or the grant amount associated with this project shall be reduced accordingly. 6. The Recipient must have let the contract or have construction started within two years of October 1, 2015. If the Recipient does not do this, they will be in default for which the Department can revoke funding commitments. This agreement may be extended for periods up to six months upon receipt of a written request from the Recipient at least sixty (60) days prior to the deadline. 7. If the project described in this agreement crosses a DOT primary road, then: The Recipient shall convey title to the State of Iowa, by quit claim deed, to any right of way necessary for the primary road crossing, all at no cost to the DOT. However, the DOT shall prepare detailed legal descriptions and plats. The general configuration of the right of way to be conveyed shall be agreed to by the Recipient and the DOT prior to the survey. The Recipient shall submit six copies of plans for all primary road system crossings to the DOT contact person for review and approval by the District Offices for necessary permits, Offices of Road Design and Maintenance with regard to crossing design and location, signing, fencing, safety, maintenance, compliance with access control policy, etc. Said approval shall be obtained before the Recipient proceeds with the construction of any primary road system crossing. c. The use of primary highway right of way for this project's purpose shall be subject to any rights enjoyed by any existing utility lines presently within the right of way. If excavation of a utility line over which this project has been placed is necessary for any reason, the utility shall be responsible for proper backfilling of said excavation to ground level. The Recipient shall be responsible for any necessary resurfacing or restoration. The use of primary highway right of way for this project's purposes shall be subject to any future plans for reconstruction, improvement, maintenance, or relocation of the highway by the DOT. Any relocation of this project necessary because of said plans shall be at the expense of the Recipient, all at no cost to the DOT. This agreement may be declared to be in default by the Department if the Department determines that the Recipient's application for funding contained inaccuracies, omissions, errors or misrepresentations; or if the Department determines that the project is not developed as described in the application. December 2015 8. If the Recipient fails to perform any obligation under this agreement, the Department shall have the right, after first giving thirty (30) days written notice to the Recipient by certified mail return receipt requested, to declare any part or all of this agreement in default. The Recipient shall have thirty (30) days from date of mailing of the notice to cure the default. If the Recipient cures the default, the Recipient shall notify Department no later than five (5) days after cure or before the end of said thirty (30) day period given to cure the default. The Department may thereafter determine whether the default has, in fact, been cured, or whether the Recipient remains in default. 9. This agreement may be declared to be in default by the Department if the Department determines that the Recipient's application for funding contained inaccuracies, omissions, errors or misrepresentations; or if the Department determines that the project is not developed as described in the application. 10. In the event a default is not cured the Department may revoke funding commitments or seek repayment of funds loaned or granted by this agreement. By signing this agreement the Recipient agrees to repay said funding if they are found to be in default. Repayment methods may include cash repayment, installment repayments with negotiable interest rates, charges against the Recipient's share of road use tax funds, or other methods as approved by the Transportation Commission. 11. The Recipient shall comply with Exhibit 1, General Agreement Provisions for use of Federal Highway Funds on Non -primary Highways, which is attached hereto and by this reference is incorporated into this agreement. 12. This agreement is not assignable without the prior written consent of the Department. 13. If any part of this agreement is found to be void and unenforceable, the remaining provisions of this agreement shall remain in effect. 14. It is the intent of both parties that no third party beneficiaries be created by this agreement. 15. This agreement shall be executed and delivered in two or more copies, each of which so executed and delivered shall be deemed to be an original and shall constitute but one and the same agreement. 16. This agreement and the attached exhibit constitute the entire agreement between the Department and the Recipient concerning this project. Representations made before the signing of this agreement are not binding, and neither party has relied upon conflicting representations in entering into this agreement. Any change or alteration to the terms of this agreement shall be made in the form of an addendum to this agreement. The addendum shall become effective only upon written approval of the Department and the Recipient. December 2015 IN WITNESS WHEREOF, each of the parties hereto has executed this agreement as of the date shown opposite its signature below. RECIPIENT: City of Iowa City BY: Date May 3 2016 Title: MaVor CERTIFICATION: Marian K. Karr certify that I am the Clerk of the city, and that (Name of City Clerk) James A. Throgmorton who signed said Agreement for and on behalf of (Name of Mayor/Signer Above) the city was duly authorized to execute the same by virtue of a formal resolution duly passed and adopted by the city, on the 3rd day of May , 2016 . Signed: City Clerk of Iowa City, Iowa. IOWA DEPARTMENT OF TRANSPORTATION Planning, Programming and Modal Division 800 Lincoln Way, Ames, Iowa 50010 By: of Systems Planning Date 3� - i December 2015 EXHIBIT 1 General Agreement Provisions for use of Federal Highway Funds on Non -primary Projects Unless otherwise specified in this agreement, the Recipient shall be responsible for the following: 1. General Requirements. The Recipient shall take the necessary actions to comply with applicable State and Federal laws and regulations. To assist the Recipient, the Department has provided guidance in the Federal - aid Project Development Guide (Guide) and the Instructional Memorandums to Local Public Agencies (I.M.$) that are referenced by the Guide. Both are available on-line at: http://www.iowadot.gov/local_systems/publications/im/lpa_ims.htm. The Recipient shall follow the applicable procedures and guidelines contained in the Guide and I.M.s in effect at the time project activities are conducted. b. In accordance with Title VI of the Civil Rights Act of 1964 and associated subsequent nondiscrimination laws, regulations, and executive orders, the Recipient shall not discriminate against any person on the basis of race, color, national origin, sex, age, or disability. In accordance with Iowa Code Chapter 216, the Recipient shall not discriminate against any person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability. The Recipient agrees to comply with the requirements outlined in I.M. 1.070, Title VI and Nondiscrimination Requirements which includes the requirement to provide a copy of the Recipient's Title VI Plan or Agreement and Standard DOT Title VI Assurances to the Department. c. The Recipient shall comply with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA), Section 504 of the Rehabilitation Act of 1973 (Section 504), the associated Code of Federal Regulations (CFR) that implement these laws, and the guidance provided in I.M. 1.080, ADA Requirements. When pedestrian facilities are constructed, reconstructed, or altered, the Recipient shall make such facilities compliant with the ADA and Section 504. To the extent allowable by law, the Recipient agrees to indemnify, defend, and hold the Department harmless from any claim, action or liability arising out of the design, construction, maintenance, placement of traffic control devices, inspection, or use of this project. This agreement to indemnify, defend, and hold harmless applies to all aspects of the Department's application review and approval process, plan and construction reviews, and funding participation. e. As required by 2 CFR 200.501 "Audit Requirements', a non -Federal entity expending $750,000 or more in Federal awards in a year shall have a single or program -specific audit conducted for that year in accordance with the provision of that part. Auditee responsibilities are addressed in Subpart F of 2 CFR 200. The Federal funds provided by this agreement shall be reported on the appropriate Schedule of Expenditures of Federal Awards (SEFA) using the Catalog of Federal Domestic Assistance (CFDA) number and title as shown on the first page of this agreement. If the Recipient will pay initial project costs and request reimbursement from the Department, the Recipient shall report this project on its SEFA. If the Department will pay initial project costs and December 2015 then credit those accounts from which initial costs were paid, the Department will report this project on its SEFA. In this case, the Recipient shall not report this project on its SEFA. If the Recipient desires to claim indirect costs associated with work performed by its employees, the Recipient shall prepare and submit to the Department an indirect cost rate proposal and related documentation in accordance with the requirements of Part E of 2 CFR. Before incurring any indirect costs, such indirect cost rate proposal shall be certified by the Recipient and submitted for review. The Recipient shall supply the Department with all information required by the Federal Funding Accountability and Transparency Act of 2006 and 2 CFR Part 170. g. The Recipient shall comply with the following Disadvantaged Business Enterprise (DBE) requirements: i. The Recipient shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any Department -assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Department -assisted contracts. ii. The Recipient shall comply with the requirements of I.M. 3.710, DBE Guidelines. iii. The Department's DBE program, as required by 49 CFR Part 26 and as approved by the Federal Highway Administration (FHWA), is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). h. Termination of funds. Notwithstanding anything in this agreement to the contrary, and subject to the limitations set forth below, the Department shall have the right to terminate this agreement without penalty and without any advance notice as a result of any of the following: 1) The Federal government, legislature or governor fail in the sole opinion of the Department to appropriate funds sufficient to allow the Department to either meet its obligations under this agreement or to operate as required and to fulfill its obligations under this agreement; or 2) If funds are de -appropriated, reduced, not allocated, or receipt of funds is delayed, or if any funds or revenues needed by the Department to make any payment hereunder are insufficient or unavailable for any other reason as determined by the Department in its sole discretion; or 3) If the Department's authorization to conduct its business or engage in activities or operations related to the subject matter of this agreement is withdrawn or materially altered or modified. The Department shall provide the Recipient with written notice of termination pursuant to this section. December 2015 2. Programming and Federal Authorization. a. The Recipient shall be responsible for including the project in the appropriate Regional Planning Affiliation (RPA) or Metropolitan Planning Organization (MPO) Transportation Improvement Program (TIP). The Recipient shall also ensure that the appropriate RPA or MPO, through their TIP submittal to the Department, includes the project in the Statewide Transportation Improvement Program (STIP). If the project is not included in the appropriate fiscal year of the STIP, Federal funds cannot be authorized. b. Before beginning any work for which Federal funding reimbursement will be requested, the Recipient shall contact the Department to obtain the procedures necessary to secure FHWA authorization. The Recipient shall submit a written request for FHWA authorization to the Department. After reviewing the Recipient's request, the Department will forward the request to the FHWA for authorization and obligation of Federal funds. The Department will notify the Recipient when FHWA authorization is obtained. The cost of work performed prior to FHWA authorization will not be reimbursed with Federal funds. 3. Federal Participation in Work Performed by Recipient Employees. If Federal reimbursement will be requested for engineering, construction inspection, right-of-way acquisition or other services provided by employees of the Recipient, the Recipient shall follow the procedures in I.M. 3.310, Federal -aid Participation in In -House Services. b. If Federal reimbursement will be requested for construction performed by employees of the Recipient, the Recipient shall follow the procedures in I.M. 3.810, Federal -aid Construction by Local Agency Forces. c. If the Recipient desires to claim indirect costs associated with work performed by its employees, the Recipient shall prepare and submit to the Department an indirect cost rate proposal and related documentation in accordance with the requirements of 2 CFR 200. Before incurring any indirect costs, such indirect cost proposal shall be certified by the FHWA or the Federal agency providing the largest amount of Federal funds to the Recipient. 4. Design and Consultant Services a. The Recipient shall be responsible for the design of the project, including all necessary plans, specifications, and estimates (PS&E). The project shall be designed in accordance with the design guidelines provided or referenced by the Department in the Guide and applicable I.M.s. b. If the Recipient requests Federal funds for consultant services, the Recipient and the Consultant shall prepare a contract for consultant services in accordance with 23 CFR Part 172. These regulations require a qualifications -based selection process. The Recipient shall follow the procedures for selecting and using consultants outlined in I.M. 3.305, Federal -aid Participation in Consultant Costs. c. If Preliminary Engineering (PE) work is federally funded, and if right-of-way acquisition or actual construction of the project is not started by the close of the tenth fiscal year following the fiscal December 2015 year in which the Federal funds were authorized, the Recipient shall repay to the Department the amount of Federal funds reimbursed to the Recipient for such PE work. PE includes work that is part of the development of the PS&E for a construction project. This includes environmental studies and documents, preliminary design, and final design up through and including the preparation of bidding documents. PE does not include planning or other activities that are not intended to lead to a construction project. Examples include planning, conceptual, or feasibility studies. S. Environmental Requirements and other Agreements or Permits. a. The Recipient shall take the appropriate actions and prepare the necessary documents to fulfill the FHWA requirements for project environmental studies including historical/cultural reviews and location approval. The Recipient shall complete any mitigation agreed upon in the FHWA approval document. These procedures are set forth in I.M. 3.105, Concept Statement Instructions; 3.110, Environmental Data Sheet Instructions; 3.112, FHWA Environmental Concurrence Process; and 3.114, Cultural Resource Regulations. b. If farmland is to be acquired, whether for use as project right-of-way or permanent easement, the Recipient shall follow the procedures in I.M. 3.120, Farmland Protection Policy Act Guidelines. c. The Recipient shall obtain project permits and approvals, when necessary, from the Iowa Department of Cultural Affairs (State Historical Society of Iowa; State Historic Preservation Officer), Iowa Department of Natural Resources, U.S. Coast Guard, U.S. Army Corps of Engineers, the Department, or other agencies as required. The Recipient shall follow the procedures in I.M. 3.130, 404 Permit Process; 3.140, Storm Water Permits; 3.150, Highway Improvements in the Vicinity of Airports or Heliports; and 3.160, Asbestos Inspection, Removal and Notification Requirements. d. In all contracts entered into by the Recipient, and all subcontracts, in connection with this project that exceed $100,000, the Recipient shall comply with the requirements of Section 114 of the Clean Air Act and Section 308 of the Federal Water Pollution Control Act, and all their regulations and guidelines. In such contracts, the Recipient shall stipulate that any facility to be utilized in performance of or to benefit from this agreement is not listed on the Environmental Protection Agency (EPA) List of Violating Facilities or is under consideration to be listed. 6. Right -of -Way, Railroads and Utilities. a. The Recipient shall acquire the project right-of-way, whether by lease, easement, or fee title, and shall provide relocation assistance benefits and payments in accordance with the procedures set forth in I.M. 3.605, Right -of -Way Acquisition, and the Department's Office of Right of Way Local Public Agency Manual. The Recipient shall contact the Department for assistance, as necessary, to ensure compliance with the required procedures, even if no Federal funds are used for right- of-way activities. The Recipient shall obtain environmental concurrence before acquiring any needed right-of-way. With prior approval, hardship and protective buying is possible. If the P December 2415 Recipient requests Federal funding for right-of-way acquisition, the Recipient shall also obtain FHWA authorization before purchasing any needed right-of-way. b. If the project right-of-way is federally funded and if the actual construction is not undertaken by the close of the twentieth fiscal year following the fiscal year in which the Federal funds were authorized, the Recipient shall repay the amount of Federal funds reimbursed for right-of-way costs to the Department. c. If a railroad crossing or railroad tracks are within or adjacent to the project limits, the Recipient shall obtain agreements, easements, or permits as needed from the railroad. The Recipient shall follow the procedures in I.M. 3.670, Work on Railroad Right -of -Way, and I.M. 3.680, Federal -aid Projects Involving Railroads. d. The Recipient shall comply with the Policy for Accommodating Utilities on City and County Federal -aid Highway Right of Way for projects on non -primary Federal -aid highways. For projects connecting to or involving some work inside the right-of-way for a primary highway, the Recipient shall follow the Department's Policy for Accommodating Utilities on Primary Road System. Certain utility relocation, alteration, adjustment, or removal costs to the Recipient for the project may be eligible for Federal funding reimbursement. The Recipient should also use the procedures outlined in I.M. 3.640, Utility Accommodation and Coordination, as a guide to coordinating with utilities. e. If the Recipient desires Federal reimbursement for utility costs, it shall submit a request for FH WA authorization prior to beginning any utility relocation work, in accordance with the procedures outlined in I.M. 3.650, Federal -aid Participation in Utility Relocations. 7. Contract Procurement. The following provisions apply only to projects involving physical construction or improvements to transportation facilities: a. The project plans, specifications, and cost estimate (PS&E) shall be prepared and certified by a professional engineer or architect, as applicable, licensed in the State of Iowa. b. For projects let through the Department, the Recipient shall be responsible for the following: Prepare and submit the PS&E and other contract documents to the Department for review and approval in accordance with I.M. 3.505, Check and Final Plans and I.M. 3.510, Check and Final Bridge or Culvert Plans, as applicable. ii. The contract documents shall use the Department's Standard Specifications for Highway and Bridge Construction. Prior to their use in the PS&E, specifications developed by the Recipient for individual construction items shall be approved by the Department. iii. Follow the procedures in I.M. 3.730, Iowa DOT Letting Process, to analyze the bids received, make a decision to either award a contract to the lowest responsive bidder or reject all bids, and if a contract is awarded, execute the contract documents and return to the Department. December 2015 c. For projects that are let locally by the Recipient, the Recipient shall follow the procedures in I.M. 3.720, Local Letting Process, Federal -aid. d. The Recipient shall forward a completed Project Development Certification (Form 730002) to the Department in accordance with I.M. 3.750, Project Development Certification Instructions. The project shall not receive FHWA Authorization for construction or be advertised for bids until after the Department has reviewed and approved the Project Development Certification. e. If the Recipient is a city, the Recipient shall comply with the public hearing requirements of the Iowa Code Section 26.12. f. The Recipient shall not provide the contractor with notice to proceed until after receiving written notice the Department has concurred in the contract award. B. Construction. a. A full-time employee of the Recipient shall serve as the person in responsible charge of the construction project. For cities that do not have any full time employees, the mayor or city clerk will serve as the person in responsible charge, with assistance from the Department. b. Traffic control devices, signing, or pavement markings installed within the limits of this project shall conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways" per 761 Iowa Administrative Code Chapter 130. The safety of the general public shall be assured through the use of proper protective measures and devices such as fences, barricades, signs, flood lighting, and warning lights as necessary. c. For projects let through the Department, the project shall be constructed under the Department's Standard Specifications for Highway and Bridge Construction and the Recipient shall comply with the procedures and responsibilities for materials testing according to the Department's Materials I.M.s. Available on-line at: http://www.iowadot.gov/erl/current/iM/navigation/nay.htm. d. For projects let locally, the Recipient shall provide materials testing and certifications as required by the approved specifications. e. If the Department provides any materials testing services to the Recipient, the Department will bill the Recipient for such testing services according to its normal policy as per Materials I.M. 103, Inspection Services Provided to Counties, Cities, and Other State Agencies. f. The Recipient shall follow the procedures in I.M. 3.805, Construction Inspection, and the Department's Construction Manual, as applicable, for conducting construction inspection activities. 10 December 2015 9. Reimbursements. a. After costs have been incurred, the Recipient shall submit to the Department periodic itemized claims for reimbursement for eligible project costs. Requests for reimbursement shall be made at least annually but not more than bi-weekly. b. To ensure proper accounting of costs, reimbursement requests for costs incurred priorto June 30 shall be submitted to the Department by August 1 if possible, but no later than August 15. c. Reimbursement claims shall include a certification that all eligible project costs, for which reimbursement is requested, have been reviewed by an official or governing board of the Recipient, are reasonable and proper, have been paid in full, and were completed in substantial compliance with the terms of this agreement. The Department will reimburse the Recipient for properly documented and certified claims for eligible project costs. The Department may withhold up to 5% of the Federal share of construction costs or 5% of the total Federal funds available for the project, whichever is less. Reimbursement will be made either by State warrant or by crediting other accounts from which payment was initially made. If, upon final audit or review, the Department determines the Recipient has been overpaid, the Recipient shall reimburse the overpaid amount to the Department. After the final audit or review is complete and after the Recipient has provided all required paperwork, the Department will release the Federal funds withheld. e. The total funds collected by the Recipient for this project shall not exceed the total project costs. The total funds collected shall include any Federal or State funds received, any special assessments made by the Recipient (exclusive of any associated interest or penalties) pursuant to Iowa Code Chapter 384 (cities) or Chapter 311 (counties), proceeds from the sale of excess right- of-way, and any other revenues generated by the project. The total project costs shall include all costs that can be directly attributed to the project. In the event that the total funds collected by the Recipient do exceed the total project costs, the Recipient shall either: i. in the case of special assessments, refund to the assessed property owners the excess special assessments collected (including interest and penalties associated with the amount of the excess), or Refund to the Department all funds collected in excess of the total project costs (including interest and penalties associated with the amount of the excess) within 60 days of the receipt of any excess funds. In return, the Department will either credit reimbursement billings to the FHWA or credit the appropriate State fund account in the amount of refunds received from the Recipient. 10. Project Close-out. a. Within 30 days of completion of construction or other activities authorized by this agreement, the Recipient shall provide written notification to the Department and request a final audit, in 11 December 2015 accordance with the procedures in I.M. 3.910, Final Review, Audit, and Close-out Procedures for Federal -aid Projects. b. For construction projects, the Recipient shall provide a certification by a professional engineer, architect, or landscape architect as applicable, licensed in the State of Iowa, indicating the construction was completed in substantial compliance with the project plans and specifications. Final reimbursement of Federal funds shall be made only after the Department accepts the project as complete. d. The Recipient shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The Recipient shall also make these materials available at all reasonable times for inspection by the Department, FHWA, or any authorized representatives of the Federal Government. Copies of these materials shall be furnished by the Recipient if requested. Such documents shall be retained for at least 3 years from the date of FHWA approval of the final closure document. Upon receipt of FHWA approval of the final closure document, the Department will notify the Recipient of the record retention date. e. The Recipient shall maintain, or cause to be maintained, the completed improvement in a manner acceptable to the Department and the FHWA. 12 Publish 4/12, REVISED I NOTICE TO TO BIDDERS I\ l ASPHALT RESURFACING PROJECT 2016 J Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 21st day of April 2016. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 3rd day of May 2016, or at special meeting called for that purpose. The Project will involve the following: 3,835 tons of asphalt cement concrete, 18,898 sq. yards of pavement milling, 942 feet of pcc curb and gutter replacement, 1,255 sq. yards of pcc sidewalk and curb ramp pavement removal and replacement, 11,660 GAL. of chip sealing binder, 585 tons of chip seal cover aggregate, traffic control, other related work. All work is to be done in strict compliance with the plans and specifications prepared by the City of Iowa City Engineering Division which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Completion Deadlines: Phase 1: Street Milling and Overlay Early start: June 13, 2016 Completed: August 5, 2016 Liquidated Damages: $500 per day Phase 2: Chipseal Surfacing Early start: July 1, 2016 Completed: August 31, 2016 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at Rapids Reproductions/Technographics of Iowa City located at 415 Highland Ave Suite 100, by bona fide bidders. A $25.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable $10.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK _7=Tg�m 4d(5) Prepared by Dave Panos, Public Works, 410 E Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 16-117 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ASPHALT RESURFACING PROJECT 2016. WHEREAS, L.L. Felling Company of North Liberty, Iowa has submitted the lowest responsible bid of $975,732.56 for construction of the above-named project; and WHEREAS, funds for this project are available in the Pavement Rehabilitation Fund account # S3824. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Feldman Concrete, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 3rd day of May 2016. MAXOR Approved'by ATTEST: Aate,, -• 7taL,/ CIT ERK It was moved by Botchway and seconded by adopted, and upon roll call there were: AYES: X X X X X X NAYS: City Attorney's Office Dickens the Resolution be ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton LA C\ C(0 ) Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142 RESOLUTION NO. 16-118 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA RIVER RAW WATER MAIN CONVERSION PROJECT. WHEREAS, Calacci Construction Company, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of $184,562.00 for construction of the above-named project; and WHEREAS, funds for this project are available in the Iowa City Gateway Project account # S3809. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Calacci Construction Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 3rd day of May 20 16 MOOR Ap ved by ATTEST: rtsti �� CITY CtERK City Attorney's Office It was moved by Botchway and seconded by adopted, and upon roll call there were: AYES: NAYS: X X X X X X X pweng"asters\awrdcon.doc 4116 Dickens the Resolution be ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142 RESOLUTION NO. RESOLUTf9N AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA RIVER RAW WATER MAIN CONVERSION PROJECT. WHEREAS, for of has submitted the lowest of the above-named project; and WHEREAS, funds for this project Ate available in the Iowa City Gateway Project NOW, THEREFORE, BE IT CITY, IOWA, THAT: 1. The contract for the BY THE CITY COUNCIL OF , subject to performance and payment bond, ins statements. the above-named F the condition that �nce certificates, and bid of # S3809. CITY OF IOWA hereby awarded to secure adequate compliance program 2. The Mayor is hereby authorized to sign d the City Clerk to attest the contract for construction of the above-named project,s p)ect to a condition that awardee secure adequate performance and payment bond, inset ance ertificates, and contract compliance program statements. 3. The City Engineer is authorized to execute cha9Xediders as they may become necessary in the construction of the above-named project. Passed and approved this day of ATTEST CITY CLERK It was moved by adopted, and upon roll call AYES: pweng\masters\awrdwn. doc 4116 MAYOR and seconded by were: NAYS: r� Approved City Attorney's ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Resolution be 4d(6) NOTICE TO BIDDERS <fb� IOWA RIVER RAW WATER MAIN CONVERSION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 281' day of April, 2016. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 3b day of May, 2016, or at special meeting called for that purpose. The Project will involve the following: Furnish all labor, equipment and materials required for installation of 80 LF of 16" restrained joints ductile iron water main, valves, hydrants, water service, abandoning existing mains, cleaning and disinfection of existing main, traffic control, street, sidewalk and trail repairs, and miscellaneous associated work. All work is to be done in strict compliance with the plans and specifications prepared by Veenstra & Kimm, Inc., of Coralville, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred RK -5 percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Completion Date: June 30, 2016 Specified Start Date: May 23, 2016 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of City of Iowa City, City Engineer's Office, by bona fide bidders. A $30 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK OWK Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 RESOLUTION NO. 16-119 RESOLUTION ACCEPTING THE WORK FOR THE 2015 LANDFILL GAS FLARE REPLACEMENT PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2015 Landfill Gas Flare Replacement Project, as included in a contract between the City of Iowa City and Calacci Construction of Iowa City, dated March 9, 2015, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Landfill account #L3324; and WHEREAS, the final contract price is $479,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 3rd day of May 120 16 MA OR Approved by ATTEST: CITY�eLERK It was moved by Botchway and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x x x x Pweng/masters/acptwork.doc 4116 ,JeqA C1 Aq to City Attorney's Office Dickens the Resolution be ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 4d(7) ENGINEER'S REPORT April 19, 2016 yid h) 1 ®1�"T CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: 2015 Landfill Gas Flare Replacement Project Dear City Clerk: I hereby certify that the construction of the 2015 Landfill Gas Flare Replacement Project has been completed by Calacci Construction of Iowa City, IA in substantial accordance with the plans and specifications prepared by Barker Lemar Engineering Consultants. This project was bid as a unit price contract and the final contract price is $479,000.00. There were no change orders for the project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer pw ng/maslers/engrptdac Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 RESOLUTION NO. 16-120 RESOLUTION ACCEPTING THE WORK FOR THE 2015 SEWER REPAIR PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2015 Sewer Repair Project, as included in a contract between the City of Iowa City and Calacci Construction of Iowa City, Iowa, dated May 20, 2015, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and WHEREAS, funds for this project are available in the Annual Sewer Repair account # V3101; and WHEREAS, the final contract price is $147,427.22. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Passed and approved this 3rd day of May 20 16 MAY 6R 49ClTY3LERK Approv/ed byATTEST: 5 ft�J i�A ��;XLUAorney's Office/U/�� It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: Pweng/masters/acptwork. doc 4/16 NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton ► r 1 !' WOW cul CITY OF IOWA CITY 4d(8) MEMORANDUM DATE: April 19, 2016 TO: Geoff Fruin, Interim City Manager FROM: Jason Havel, City Engineer -J�)rj& re: 2015 Sanitary Sewer Repair Project Introduction: The City of Iowa City owns and operates the public sanitary sewer system within Iowa City and University Heights. This sewer system is a significant capital asset for the city with portions dating back to the 1800's. Both regular and preventative maintenance are important to provide safe and reliable sewer service. History/Background: Each year, the City budgets $500,000 for maintenance work on the sanitary sewer system. This money is used for sewer repairs at various locations throughout the City as they are needed. This project included repairs at eight different locations. Discussion of Solution: As a part of the project, four change orders were needed to address issues that arose during construction such as underground utility pipe conflicts and an additional site was also added to the project as a need for additional repairs was discovered after the project was bid. Financial Impact: The project was awarded to Calacci Construction of Iowa City with a contract price of $135,980.00. Including project change orders, the final contract price is $147,427.22. Recommendation: Staff recommends acceptance of this project. cc: Ron Knoche, Public Works Director Daniel Scott, Project Engineer ENGINEER'S REPORT April 19, 2016 City Clerk Iowa City, Iowa Re: 2015 Sewer Repair Project Dear City Clerk: r A CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the 2015 Sewer Repair Project has been completed by Calacci Construction of Iowa City, IA in substantial accordance with the plans and specifications prepared by the Iowa City Engineering Division. This project was bid as a unit price contract and the final contract price is $142,427.22. There were five change orders totaling $26,558.17 for the project as shown below: 1. CO #1 Riverside Drive Manhole Adjustments $ 5,405.00 2. CO #2 SW -501 Intakes at Highland/Keokuk $ 7,705.00 3. CO #3 SW -507 Intakes at Highland/Marcy $ 8,800.00 4. CO #4 Manhole Structure Top at Highland/Keokuk $ 1,782.00 5. CO #5 Additional Work at Gilbert Ct/3rd St $2,866.17 Total $26,558.17 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer pw ngrmastarslengrptdw mmnpff-Tr� 4d(9) Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 RESOLUTION NO. 16-121 RESOLUTION ACCEPTING THE WORK FOR THE 2015 NED ASHTON PARK STORM SEWER REPAIR PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2015 Ned Ashton Park Storm Sewer Repair Project, as included in a contract between the City of Iowa City and Lynch's Excavating of West Branch, Iowa, dated September 16th, 2015, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineering office; and WHEREAS, funds for this project are available in the Stormwater account # 77770110; and WHEREAS, the final contract price is $24,065.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 3rd day of May 120 16 MA�r R Approved by ATTEST: a/ 56;Q.u—n "bYlu CITY RK City Attorney's Office q 19',11u It was moved by aotchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X X X X X X X Pwang/masters/acptwork.doc 4116 Botchway Cole Dickens Mims Taylor Thomas T Throgmorton ENGINEER'S REPORT April 20th, 2016 y d (q) ®.�T CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: 2015 Ned Ashton Park Storm Sewer Repair Project Dear City Clerk: I hereby certify that the 2015 Ned Ashton Park Storm Sewer Repair Project has been completed by Lynch's Excavating of West Branch, Iowa in substantial accordance with the plans and specifications prepared by the City of Iowa City Engineering Division. The project was bid as a unit price contract and the final contract price is $24,065.00 There were a total of zero (0) change or extra work orders for the project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely,�`�� ash on Havel City Engineer Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 RESOLUTION NO. 16-122 RESOLUTION ACCEPTING THE WORK FOR THE NATURAL GAS MAIN REPLACEMENT, SOUTH WASTEWATER TREATMOENT PLANT WHEREAS, the Engineering Division has recommended that the work for the Natural Gas Main Replacement, South Wastewater Treatment Plant project, as included in a contract between the City of Iowa City and Profile Contracting LLC of Bettendorf, Iowa dated November 10', 2015 be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineering office; and WHEREAS, funds for this project are available in the Wastewater account # 72720122; and WHEREAS, the final contract price is $89,812.76 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 3rd day of May '20 16 MA R Approved by ATTEST: �t J CITY RK It was moved by sotchway and seconded by adopted, and upon roll call there were: AYES: Pweng/maslers/acplwork.doc 4/16 NAYS: atrx_� City Attorney's Office N 1,,7 1 Ito Dickens the Resolution be ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 4d(10) ENGINEER'S REPORT April 20", 2016 Yau"1 • CFTM CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: Natural Gas Main Replacement, South Wastewater Treatment Plant Dear City Clerk: I hereby certify that the Natural Gas Main Replacement, South Wastewater Treatment Plant project has been completed by Profile Contracting L.L.C. of Bettendorf, Iowa in substantial accordance with the plans and specifications prepared by Watersmith Engineering of Muscatine, Iowa. The project was bid as a unit price contract and the final contract price is $89,812.76 There were a total of zero (0) change or extra work orders for the project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, a Jason Havel City Engineer Prepared by: Josh Slattery, Senior Civil Engineer, 410 E. Washington Sl., Iowa City, IA 52240 319-3565149 RESOLUTION NO. 16-123 RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE 2016 SIDEWALK INFILL PROJECT. WHEREAS, the City of Iowa City desires to construct the 2016 Sidewalk Infill ("Project") which includes the construction of 4 -foot wide sidewalk along Oakcrest Street from 828 Oakcrest Street to 916 Oakcrest Street, and also adjacent to 1130 Oakcrest Street; and WHEREAS, the City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and WHEREAS, the City staff has determined the location of the proposed Project; and WHEREAS, City staff should be authorized to acquire necessary property rights at the best overall price to the City; and WHEREAS, funds for this project are available in the Sidewalk Infill account # S3828. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit -claim deed, and/or easement for the construction of the 2016 Sidewalk Infill Project ("Project") which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit -claim deed and/or easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property and/or easements, and offers to purchase property and/or easements. 3. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compensation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. 4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. 5. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Resolution No. 16-123 Page 2 Passed and approved this 3rd day of May 20 16 ATTEST: & CIT LERK MVOR Approve8 by '4w A� City Attorney's Office y y, t,, It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: pweng\masterslacquireprop. doc NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton � r lkui1�r CITY OF IOWA CITY 4d�) MEMORANDUM DATE: April 26, 2016 TO: Geoff Fruin, Interim City Manager FROM: Jason Havel, City Engineer :741 9r - RE: Acquisition of Property Interests Necessary for the Construction of the 2016 Sidewalk Infill Project — May 3, 2016 Introduction: The 2016 Sidewalk Infill Project includes the construction of 4 -foot wide sidewalk along Oakcrest Street from 828 Oakcrest Street to 916 Oakcrest Street, and also adjacent to 1130 Oakcrest Street. The project also includes 4 -foot wide sidewalk along the south side of D Street between 1s` Avenue and 2nd Avenue including curb ramps at the intersection of 2nd Avenue and D Street. The proposed sidewalk along D Street, together with the curb ramps at the intersection of 2nd Avenue, are an important accessibility improvement that connects the sidewalk network to neighborhood amenities in the Towncrest area and was requested by neighbors. The acquisitions of temporary construction easements are necessary for the construction of this project. The necessary easements and their extents have been determined during the design of the project. History/Background: The proposed sidewalks will need to go through driveways. While the cross slope of the sidewalk is relatively flat, the slopes of the driveways can be very steep. In order to make up of for the grade that is lost from the relatively flat sidewalk section through the driveway, in some instances the reconstruction of the driveway will need to extend into the private property to ensure that the driveway slopes are not steeper than the recommended design standards. Discussion of Solution: Temporary construction easements will be provided so that the reconstruction of the driveways can extend into the private property where necessary to ensure that the driveway slopes are not steeper than the recommended design standards. Financial Impact: The financial impact is unknown at this time. Fair market value for the easements will be established by an appraisal consultant. City staff will make an offer to purchase the easements for the established fair market value and negotiate with the property owners. In the event the necessary easements for the project cannot be acquired by negotiation, the City Attorney will be authorized and directed by the resolution to initiate condemnation proceedings for acquisition of the easements necessary to fulfill the functions of the Project, as provided by law. Recommendation: Staff recommends authorizing the acquisition of property interests necessary for the construction of the 2016 sidewalk Infill Project at the May 3, 2016 council meeting. Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5410 RESOLUTION NO. 16-124 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NUMBER 1 TO THE FEBRUARY 19, 2013 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND SHIVE-HATTERY, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE BURLINGTON/CLINTON INTERSECTION IMPROVEMENTS PROJECT. WHEREAS, the City of Iowa City entered into a contract on February 19, 2013 for consulting services with Shive-Hattery, Inc., of Iowa City, Iowa, to provide design services for the Burlington/Clinton Intersection Improvements Project; and WHEREAS, the City of Iowa City desires to broaden the scope of services to be performed by the Consultant to provide additional design development and plan revisions and to prepare final design for construction of the Burlington/Clinton Intersection Improvements Project; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with Shive-Hattery, Inc.; and WHEREAS, funds for this project are available in the Burlington & Clinton Intersection Improvements account #S3840; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Consultant Agreement, Burlington/Clinton Intersection Improvements Project, Amendment No.1 attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Amendment No. 1 to the Consultant's Agreement. Passed and approved this 3rd day of May 2016. MAYOR —y� Appr ved by ATTEST: CKk J�uiv��Iix e,_ Cl ERK City Attomey'sOffice Resolution No. 16-124 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: Dickens the AYES: NAYS: ABSENT: ABSTAIN: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton CONSULTANT AGREEMENT BURLINGTON/CLINTON INTERSECTION IMPROVEMENTS PROJECT AMENDMENT NO. 1 THIS AMENDMENT to the February 19, 2013, CONSULTANT AGREEMENT for the Burlington/Clinton Intersection Improvements Project, hereinafter referred to as the Project, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Shive-Hattery, Inc., hereinafter referred to as the Consultant, is made and entered into this 3rd day of May 2016. WHEREAS, the City desires to broaden the scope of services to be performed by the Consultant to provide additional design development and plan revisions, as detailed below, prior to bidding the project; and WHEREAS, the Project was delayed in an attempt to coordinate the Project schedule with the University of Iowa's School of Music and Art Museum projects near the intersection of Burlington Street and Clinton Street; and WHEREAS, plans for the University of Iowa's Art Museum project were not made available until after the City Project had begun; and WHEREAS, certain design considerations were made to accommodate the planned construction of the University of Iowa's Art Museum project, which was proposed to include certain improvements within the right-of-way to be designed and constructed by the Art Museum project; and WHEREAS, the School of Music project is nearing completion and the Art Museum project was recently moved to another site; and WHEREAS, Consultant had made substantial progress toward completing the design based upon the Art Museum project's planned improvements within the right-of-way; and WHEREAS, now that the University's planned improvements have changed, the Project design must be revised to accommodate changes in field conditions; and WHEREAS, Consultant is willing to perform these additional services for an increase in their fee and extension of the schedule for completion. NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree to the following amendments to the February 19, 2013 Consultant Agreement, as amended: SCOPE OF ADDITIONAL SERVICES: Consultant agrees to perform the following additional services for the City, and to do so in a timely and satisfactory manner. Survey and Base Mapping A. Design Survey The Consultant shall update and field verify topographic survey within the project limits area, as shown on Exhibit A due to the School of Music construction completion and field adjustments for accommodating the Art Museum construction. In addition, the Consultant will update the Base Map with new topographic survey information. B. Right -of -Way and Easements Identify Right -of -Way and easements needed to complete the public improvements. Preparation of plats and legal descriptions to be provided to the City for negotiations with property owners. Construction Document Phase A. Pedestrian Detour Route Revisions Recent construction activity for the Hilton Garden Inn on the east side of Clinton Street, which was not contemplated in the original scope, requires revisions to the planned pedestrian detours. B. Due to direction from the City in preparation for construction of both the School of Music and Art Museum, pavement removal and replacement limits were revised to include additional pavement areas. In addition, the pavement replacement that was done in conjunction with the School of Music project was expanded at the City's request. Project plans must be revised to accommodate the changes in scope and field conditions. C. Revisions to Specifications D. Watermain design shall be verified and updated as necessary to reflect changes in City specs and design procedures that occurred while the project was on hold. Permitting Apply for and obtain the following watermain permits from the Iowa Department of Natural Resources: 1. DNR 542-3030 2. DNR 542-3031 3. DNR 542-3178 4. DNR 542-3179 5. DNR 542-1531 Project Coordination A. Adjacent Project Coordination Consultant shall work with the City to coordinate project design with adjacent projects, including projects that were not contemplated in the original Project scope, such as the Hilton Garden Inn development. B. Watermain Coordination Coordinate with City staff to ensure watermain design meets updated specs and design procedures that were revised while the project was on hold. TIME OF COMPLETION: The Consultant shall complete the following phases of the Project in accordance with the revised schedule shown below. Survey & Base Mapping" Platting Documents to City Construction Document Phase Bidding Construction" Start May 2016 May 2016 May 2016 August 2016 October 2016 'Dependent upon contract approval at May V Council meeting. "Dependent upon Right of Way acquisition. III. COMPENSATION FOR ADDITIONAL SERVICES Complete May 2016 May 2016 August 2016 Sept. 2016 August2017 In consideration for the above-described change to the Scope of Services, the Consultant's total hourly not -to -exceed fee is increased for the performance of the Scope of Services and increase in rates, as amended, by $32,500, including any authorized reimbursable expenses, pursuant to the Schedule of Fees attached to the original agreement. Compensation Breakdown Summary Survey & Base Mapping $5,100 Construction Document Phase $16,800 Permitting $1,900 Proiect Coordination $8.700 Total $32,500 IV. All other provisions of the February 19, 2013 consultant agreement, not specifically amended herein shall remain in full force and effect. FOR THE CITY/ By: Title: Mayor 3, 2016 ATTEST:;7YI/is��t /FOR THE CONSULTANT By: Title: Date:_M-:i 3. 20 to by: CITY OF IOWA CITY 4d(12) MEMORANDUM DATE: April 27, 2016 TO: Geoff Fruin, Interim City Manager FROM: Jason Havel, City Engineer SPi& RE: Burlington/Clinton Intersection Improvements Project — May 3 Introduction: This project will reconstruct Clinton Street, from Court Street through its intersection with Burlington Street, including additional turn lanes on Clinton Street at Burlington Street. The project also includes traffic signal modifications and curb ramp reconstruction at the intersection, and new water main along Clinton Street between Burlington Street and Court Street. History/Background: Design consultant services for this project are being provided by Shive-Hattery, Inc., with the original contract signed in February of 2013. Construction of the project was anticipated to coincide with construction of the University of Iowa School of Music building, which is being constructed at the intersection and is approaching completion. Prior to finalizing the design of the Burlington/Clinton Intersection Improvements Project, the University of Iowa and a private development group introduced plans for a joint venture (including a University Museum of Art) to be located at the southeast quadrant of the intersection of Burlington Street and Court Street. The intersection improvement project was put on hold to determine the best way to coordinate with two major University construction projects on both sides of Clinton Street that were expected to impact Clinton Street pavement. During the time period when the City project was on hold, City and consultant staff continued to meet and correspond with the University and their consultants to discuss project coordination and phasing. Recently, the University of Iowa determined they would no longer be pursuing a Museum of Art building at the Burlington Street and Court Street intersection. Discussion of Solutions: With the School of Music project nearing completion, and the Museum of Art project moved to a different location, the City desires to proceed with the Burlington/Clinton Intersection Improvements Project. Due to the extended project design period and construction that has occurred at the intersection, the final project design requires additional survey, project coordination and design revisions. Financial Impact: The not -to -exceed fee for the original contract was $71,100. Amendment No. 1 includes additional fees in the amount of $32,500, and the amended total not -to -exceed fee for this project is $103,600. Funding for the project includes Traffic Safety Improvement Program (TSIP) funds, General Obligation Bond proceeds and Water revenues. Total project costs are estimated at $1.1 million. Recommendation: Staff recommends proceeding with approval of Amendment No. 1 �Ld(Ia) CONSULTANT AGREEMENT BURLINGTON/CLINTON INTERSECTION IMPROVEMENTS PROJECT AMENDMENT NO. 1 THIS AMENDMENT to the February 19, 2013, CONSULTANT AGREEMENT for the Burlington/Clinton Intersection Improvements Project, hereinaAer referred to as the Project, by and between the City of Iowa City, a municipal corporation, TIC. �reinafter referred to as the City and Shive-Hattery, Inc., ereinafter referred to as the Ct, is made and entered into this day of , 2016. WHEREAS, the City de res to broaden the scope of.,services e performed by the Consultant to provide additional desi n development and plan r visions, as detailed below, prior to bidding the project; and � 1/ WHEREAS, the Project has been with the University of Iowa's cho Burlington Street and Clinton ree WHEREAS, the School of Music P recently moved to another site; a WHEREAS, the City desires to m Iowa project timelines; and WHEREAS, Consultant is willing to and extension of the schedule for o NOW THEREFORE, itis agree to the following amendments tc t\ I. SCOPE OF ADDITIONAL Consultant agrees to�pE a timely and atisfactoD Survey and Base Mapj A. Desigi),Survey The Con\tant\shall ul area, as shownoq`Exhil Consultant will also upd delayed due ft'o/attempts to\coordinate the project schedule of of Music and Art Museum projects near the intersection of t; and roject is pawing` completion and the Art`Museum Project was ode fo and with the Project mdepend\ f�tfie University of and Feld verify to due to U of I School Base Map with new and Easements for an increase in their fee the parties do now agree nent. as amended: services for the City, and to do so in ; survey within the project limits construction completion. survey information. Identify Right -of -Way and easements needed to completis, the public improvements. Preparation hf plats and legal descriptions to be provided to t City for negotiations with properly owners. Construction Document Phase A. Coordination with project stakeholders (up to two B. Pedestrian Detour Route Revisions • Due to project delays the route for pedestrian C. Plan revisions for School of Music and pavement replacement locations D. Revisionslo Specifications E. Coordinatiokfor watermain plans with City staff Permitting City to organize meeting(s) has changed Developments, including revised • Prepare and sbmit watermain permit forms to Iowa Department of Natural Resources: \ 1. DNR 542-303 2. DNR 542-3031 3. DNR 542-3178 4. DNR 542-3179 5. DNR 542-1531 Project Coordination A. Additional project coordMtion due to other adjacent projects, including: University of Iowa Sch of of Music Voxman Building project • University of Iowaf use m of Art (project canceled March 2016) Hotel development on Cl nton Street B. Watermain Coordi • Due to project design II. TIME OF COMPLETIQN: The Consultant shall complete the revised schedule sliown below. coordination is needed to finalize watermain phases of the Project in accordance with the Complete Survey "Base apping' Ma 2016 May 2016 Platting Docu , ents to City May 016 May 2016 Construction ocument Phase** May 2 16 August 2016 Bidding August 16 Sept. 2016 Construct i October 2 16 August 2017 *Dependent upon contract approval at May 3rd Council meeti **Dependent upon Right of Way activities. III. COMPENSATION FOR ADDITIONAL SERVICES In consideration for the above-described change to the Scope of Services, the Consultant's total hourly not -to -exceed fee is increased for the performance of the Scope of Services and increase in rates, as amended, by $32,500, including any authorized reimbursable expenses, pursuant to the Schedule of Fees attached to the original agreement. Survey & Base Mappine Construction Document Total IV. All other provisions of the amended herein shall rei FOR THE CITY ATTEST: $5,100 $16,800 $1,900 $32,500 19, 2013 consultant agreement, not specifically force and effect. Title: FOR THE CONSULTANT Approved by: Attorney's Office q'A'i1_� Prepared by: Mary Niichel-Hegwood, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5078 RESOLUTION NO. 16-125 RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN RETAIL NATURAL GAS SUPPLIER AGREEMENT WITH MIDAMERICAN ENERGY SERVICES, LLC FOR BULK SUPPLY OF NATURAL GAS FOR MERCER PARK AQUATIC CENTER AND SOUTH WASTEWATER TREATMENT FACILITY WHEREAS, the City has been purchasing bulk natural gas (as distinguished from metered natural gas) from MidAmerican (MidAm) and its predecessors for over 20 years; and WHEREAS, the master agreement was last updated over ten years ago; and WHEREAS, MidAm and City staff have negotiated a new master agreement, the term if which is August 1, 2016 through December 31, 2016 with one-year renewal options, where the price is dependent on the market; and WHEREAS, this resolution authorizes the City Manager to sign a new master agreement with MidAm for the purchase of bulk natural gas for Mercer Park Aquatic Center and the South Wastewater Treatment Facility; and WHEREAS, the average annual natural gas cost will be approximately $28,000 for Mercer Park Aquatic Center and $82,000 for the South Wastewater Treatment Facility, which exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funds for the purchase of bulk natural gas are available through account 10520542- 438070 for Mercer Park Aquatic Center and 72720122-438070 for South Wastewater Treatment Facility; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Upon the approval of the City Attorney, the City Manager is authorized to sign a master agreement with MidAm for the bulk purchase of natural gas for Mercer Park Aquatic Center and the South Wastewater Treatment Facility and to take whatever steps are necessary to effectuate the purchase. 2. Upon the approval of the City Attorney, the City Manager is further authorized to sign five, one-year renewals of the master agreement. Passed and approved this 3rd day of May 2016. MA OR Approved b ATTEST: CITY CtERK City Attorney's Office Resolution No. 16-125 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton r CITY OF IOWA CITY Zft- ; 4 MEMORANDUM Date: April 19, 2016 To: Geoff Fruin, Interim City Manager From: Mary Niichel-Hegwood, Purchasing Agent Re: MidAmerican New Master Agreement mmmmi- 4d(13) Introduction: The current agreement that the City has with MidAmerican Energy to supply bulk natural gas for Mercer Park Aquatic Center and the South Wastewater Treatment Facility will expire at the end of July 2016. Upon expiration of this contract, the Parks and Recreation Department and the Public Works Department are requesting to enter into another contract with MidAmerican for the purchase of bulk natural gas. History/Back-ground: The City of Iowa City has been purchasing bulk natural from MidAmerican and its predecessors for over 20 years. Due to the age of the existing master supplier agreement, MidAmerican Energy has provided the City with a new master agreement for the purchase of bulk natural gas. The term of the new master agreement is August 1, 2016 through December 31, 2016. The resolution authorizes the City Manager to sign the master agreement and five, one-year renewals. Financial Impact: Pricing for the natural gas is dependent on the market. Below is the estimated annual cost for natural gas for each facility: Mercer Park Aquatic Center $28,000 South Wastewater Treatment Facility $82,000 Funds for the purchase of natural gas are available through account 10520542-438070 for Mercer Park Aquatic Center and 72720122-438070 for the South Wastewater Treatment Facility. C: Juli Seydell-Johnson, Parks and Recreation Director Ron Knoche, Public Works Director Dennis Bockenstedt, Finance Director Lt C)� �\ Lk) Marian Karr From: Zuckerman, Rachel K <rachel-zuckerman@uiowa.edu> Sent: Sunday, May 01, 2016 11:12 AM To: Marian Karr Cc: Neal, Nicole S; Simpson, Jacob D; Freeman, Lauren; Nelson, Benjamin C Subject: UISG Vice City Council Liaison Hello Marian, I am the incoming President of the University of Iowa Student Government. I wanted to reach out and let you know that Ben Nelson (cc'd on this email) will be taking over as our new Vice City Council Liaison. Looking forward to working with you! All the best, Rachel Rachel Zuckerman President-elect I University of Iowa Student Government Political Science, Journalism I University of Iowa'17 (248) 504-1397 Late Handouts Distributed (Date) Prepared by: Kumi Morris, 410 E. Washington St., Iowa City, IA 52240, (319)355-5082 RESOLUTION NO. 16-126 RESOLUTION SETTING A PUBLIC HEARING ON MAY 17, 2016 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY PARKING GARAGE MAINTENANCE PROGRAM AND BRIDGE REPAIR 2016 PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Parking Facility Restoration Repair account # T3004 and the Annual Bridge Maintenance and Repair account #S391 0. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cosl for the construction of the above-mentioned project is to be held on the 177}1 day of May, 2016, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 3rd day of May '20 16 M OR Approved by ATTEST: //'1� tea✓ /- / �C. CITY -CLERK City Attorney's Office S: IENGIARCHITECTURE FILE%ProjecLsM%rking Garage Maintenance Program 2015 through 20181Fronl Ends and Bids Documents and NOGcesVOMItESOLUTION Set Public Hearing Project City of Ivxa City ParMng Garage Maintenance Program and Bridge Repair 2016 ProjecLdoc Resolution No. 16-126 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Dickens the Botchway Cole Dickens x Mims x Taylor x Thomas x Throgmorton I 41.0,21110 *V CITY OF IOWA CITY '�� MEMORANDUM 4e1 Date: April 26, 2016 To: Geoff Fruin, Interim City Manager From: Chris O'Brien, Director of Transportation & Resource Management Re: Agenda item for May 3, 2016 City Council Meeting Introduction: The Transportation & Resource Management Department is pursuing the City of Iowa City Parking Garage Maintenance Program and Bridge Repair 2016 Project with the approved Parking Facility Restoration Repair budget. The Public Hearing for Plans, Specifications, Form of Contract and Estimate of Cost will be set at the May 3, 2016 City Council Meeting for May 17, 2016. History/background: As a part of our ongoing facility maintenance we routinely perform repairs to concrete, caulk joints, expansion joints, etc., in order to maintain the integrity of the facilities. This project will primarily consist of concrete repairs and sealant in the Capitol Street facility along with minor repairs in the Dubuque Street, Tower Place and Chauncey Swan facilities. In addition to this year's parking garage maintenance we have added an add alternate that includes expansion joint work on three Iowa City bridges. The scope of work is right in line with work performed on parking garage expansion joints and fit well into our project. Discussion of Solution: This work will begin in June and finish in October and will result in temporary loss of spaces to allow for the concrete work to be completed. We intend to have all facilities operational for the duration of the project. Conclusion: We enlisted the services of THP Limited Inc., to complete a work detail and bid documents for the City of Iowa City Parking Garage Maintenance Program 2016 Project. They estimated the cost of this project, including design, is $400,000.00 to be funded out of parking operations. This project will aid in extending the life of the parking facilities and help protect against more costly repairs in the future. This project was approved as a part of the CIP program. yeC�'J Prepared by: Dave Panos, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145 RESOLUTION NO. 16-127 RESOLUTION SETTING A PUBLIC HEARING ON MAY 17, 2016 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDSCAPE IMPROVEMENTS PROJECT 2016, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Lower Muscatine Road Landscaping account #P3978, S.Sycamore Landscaping — Langenberg to L account # P3979, and S.Sycamore Landscaping — Langenberg to Hwy 6 account # P3980. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 17th day of May at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 3rd day of May , 2016. MAYOR ATTEST: • CITY RK Approved by City Attorney's Office y 26,1to S 1ENG1PlMRaselutionsTroject Resolutionslsening Public HeannglAsphall Resurfacing 20151 Public Hearing Project -Asphalt Resurfacing 2015 dee Resolution No. Page 2 16-127 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CITY 4e(2) MEMORANDUM - DATE: April 21, 2016 TO: Geoff Fruin, Interim City Manager FROM: Jason Havel, City Engineer �+ RE: Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016 May 3, May 17, June 21 Introduction: This agenda item begins the bidding process for the Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016. History / Background: The City is interested in adding corridor beautification with street trees and other amenities to these recently completed project areas. • Sycamore Street Improvements 2010 and 2015 — Hwy 6 to Lehman Avenue • Highway 6/ Sycamore Street Intersection Improvements • Lower Muscatine Road Reconstruction Project - Kirkwood Avenue to First Avenue The Lower Muscatine Road project included an agreement for installation of landscaping along the frontage and within parking lot areas of Mid -American Energy and Kirkwood College Campus. Landscaping is also needed to fulfill landscaping obligations with escrowed money for Brookwood Pointe Parts 1, 2, and 3 subdivisions. The Sycamore Street Improvements 2015 included Two roundabouts, and landscaping is needed now for the new roundabout areas. Discussion of Solution: In March of 2016, the City Public Works Department hired Shive-Hattery, Inc. of Cedar Rapids as the landscape architect consultant to complete the final landscaping design for the project. The landscaping plan has been completed and includes design for installation of various sizes and species of street trees in the parkway within the areas identified above in History/Background. Proposed landscaping for the roundabouts includes a variety of low maintenance native grasses, flowers, and ornamental trees plantings. To increase the height of the center of the roundabouts, each will include a low profile decorative concrete block wall forming a center ring. During project design, the consultant coordinated with the Parks and Recreation Department to choose acceptable varieties of plantings in an effort to install lower maintenance varieties. The project is scheduled to have a June 2016 bid letting with installation occurring in the fall when planning conditions are favorable and recommended per project specifications. Financial Impact: The estimated cost for the planned improvements is $261,368.84. This project is funded by Road Use Tax. Recommendation: Staff recommends proceeding with setting public hearing for the plans, specifications, form of contract, and estimate of cost for construction of the Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016. The proposed project schedule will be as follows: • May 3, 2016 - Set Public Hearing on Contract Documents • May 17, 2016 - Hold Public Hearing on Contract Documents • June 21, 2016 - Award Project cc: Ron Knoche, Public Works Director Dave Panos, Senior Civil Engineer Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5230 RESOLUTION OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE OF A PORTION OF VACATED WATERFRONT DRIVE RIGHT-OF-WAY WITHIN SOUTHGATE ADDITION, PART 1, TO EVC IOWA CITY, L.L.C. AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR MAY 17, 2016 WHEREAS, the applicant, EVC Iowa City, L.L.C., desires to redevelop certain portions of Southgate Addition, Part 1, which includes a portion of Waterfront Drive right-of-way located at the southeast corner of the intersection of South Gilbert Street and U.S. Highway 6; and WHEREAS, City Council is currently considering the vacation of this right-of- way; and �\ WHEREAS, the applicarrt has requested that the City convey to it the right-of- way proposed to be vacated, If the vacation is approved, upon the payment of fair market value for said rights. ' NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT\, 1. The City Council does hereby decl a its irytent to consider the conveyance of the vacated right-of-way legally describo op'the attached Right -of -Way Vacation Plat, in consideration for payment of fair ket value for said rights. 2. A public hearing on said proposa show be and is hereby set for May 17, 2016, at 7 p.m. in Emma J. Harvat Mall at Ci Hall, 410 E. Washington St., Iowa City, Iowa, or if said meeting is cancelled, at tN next meeting of the City Council thereafter as posted by the City Clerk. The City Jerk is hereby directed to cause Notice of Public Hearing to be published as provid d by law. Passed and approved this day of ATTES K1111:11 Attorney's Office 5131110 PRDPRIETOR am'aFIDNACm' a RVEY RE U BY: DATEOFSUHVEY: ,� s GDRAPHICSCALENFEET I�W j, "PLAT OF SURVEY" N ACUfm.Y![L Mn M PI.Ii ACTT RlLg6® N PIAT stat e1 Ai PABe fer LP TK RCgare tF TIC ,CN'At UU.Tr wl(AIIQb LRwC / I d.SbIS DESCRIPTION - PIGHT-OF-WAY VACATION (WATERFRONT DRIVE) at the Southwest Cama Of Lot 1 r Iowa City, Iowa, In accordance In Plat Book 9 at Paae 34 e conch a 91455 foot mdlrs cta4e, oencaw Northwestedy, - I That chard Dean N34*3V42'E, to Its Iatenwctlan with I Right -of -Way Ills M arh- t Drim -Thence SoufAwe Let along sold Noftltaly Wpht-of-Way Line an a radpta curve, codwre N y, show 20,74 foot 512V0'13'E: Threes 9outhaastaly, 7294 f4sC along a Right �f-Way an a 193.98 bet radius am Nortltewtady oee 72.47 font chard bison S97MV.. Intasectien Rh the South Line of sold Lot 1 e Thence NS790'OD'E, 24.132 Waterfront Drlw Right -oh �7,=Squan feet). and RIGHrf-WAY VACATION PLAT WATERFRONT)R OUTHGATEADDTTION, PART I IN GOVERNMENTLOT4 OF SECTION I&T79144MIN- H P.M. IOWA CITY, JOHNSON COUNTY, IOWA u s rilc;rr WgyNU . /8dUTHQATE AMPTOOM\ I G°PlaG�4 it \ 2 N /LCQ�V�'G MIN M MT TIppL1' RY.aBm N FLV NYJt 9 AT P.be M cP TI!�.C�i LP 00 traayao• SOUTT QATADDET ONE PART I / N RAT YGM 9 Ai PKC M CP TK il[Llaa Q M 41flAI LCWfY b g1na:. 1 ENT LOT 'OF THE V. IOWA, LEGEND AND NOTES w natal) L-Dg rf is ,a it _ Pg r Q 0 laity 0. I/fl4&A LS len las Na. a1D3 Hy go. meed dab b Dsambar 3I, 20�r - - CEIM tags Addition, - LOT um PIATIEU Olt BY DIED thenal the ---------------- ----- EI®lND EAS UHER RatPOSE NOTED iN MORdeseof 00 feet - IMENSIARED aiz I C Da feet LAKES samD ODEA ALL DNF1031*6 m N REI Ate NaCCDDa to o r.0p03mZoy <p tfM01J.lIJ401 8>z> 00 `0 d1 n� Ii1310J110 Fe ?Dpn 4` ob ZZt01H7 I-030SI \ m AV Q. gg Ell s C►3`i1� �1� A AT Ten _ -i j a 'f r$ yNQs se ty that NL amd.wnwtlno dmnlnt was plmme� aM and aTawyor w w'aand of 1the Shat. b l yI `k+rud ProiaNloid Lantl L-Dg rf is ,a it D. laity 0. I/fl4&A LS len las Na. a1D3 Hy go. meed dab b Dsambar 3I, 20�r Pagn or srb mwetl D Mb erot o r.0p03mZoy <p tfM01J.lIJ401 8>z> 00 `0 d1 n� Ii1310J110 Fe ?Dpn 4` ob ZZt01H7 I-030SI \ m AV Q. gg Ell s C►3`i1� �1� A AT Ten _ -i j a 'f r$ Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5230 RESOLUTION OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE OF A PORTION OF VACATED WATERFRONT DRIVE RIGHT-OF-WAY WITHIN \SOUTHGATE ADDITION, PART 1, TO EQUITY VENTURES COMMERCIAL DEVELOPMENT, L.C. AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR MAY 17, 2016 WHEREAS, the applicant, Equity Ventures Commercial Development, L.C., desires to redevelop certain portions of Southgate Addition, Part 1, which includes a portion of Waterfr nt Drive right-of-way located at the southeast comer of the intersection of South 'Ibert Street and U.S. Highway 6; and WHEREAS, City Co ncil is currently considering the vacation of this right-of- way; and WHEREAS, the applica t has requested that the City convey to it the right-of- way proposed to be vacated,X vacated,'the vacation is approved, upon the payment of fair market value for said rights. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT:\, 1. The City Council does hereby decla?e its intent to consider the conveyance of the vacated right-of-way legally described".on the attached Right -of -Way Vacation Plat, in consideration for payment of fair market value for said rights. 2. A public hearing on said proposal shout be and is hereby set for May 17, 2016, at 7 p.m. in Emma J. Harvat Hall at City all, 410 E. Washington St., Iowa City, Iowa, or if said meeting is cancelled, at the ext meeting of the City Council thereafter as posted by the City Clerk. The City C rk is hereby directed to cause Notice of Public Hearing to be published as provided y law. Passed and approved this day of MAYOR ATTEST: CITY CLERK Approved by 4 ,. City Attorney's 2016. Viz P/e, 05-03-16 4e(3) Prepared by: Marti Wolf, Planning Intern, 410 E. Washington St, Iowa City, IA; 319-3565240 (CPA16-00001) RESOLUTION NO. 16-129 A RESOLUTION AMENDING THE COMPREHENSIVE PLAN TO CHANGE THE LAND USE DESIGNATION FROM RESIDENTIAL 2-8 DWELLING UNITS PER ACRE TO OFFICE COMMERCIAL FOR PROPERTY LOCATED NORTH OF MELROSE AVENUE AND EAST OF CAMP CARDINAL BOULEVARD (CPA16-00001). WHEREAS, Saint Andrew Presbyterian Church has requested that the land use designation for the property north of Melrose Avenue and east of Camp Cardinal Boulevard be changed from 2-8 Dwelling Units per Acre to Office Commercial in the Iowa City Comprehensive Plan WHEREAS, the Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and describing the location and configuration of appropriate land uses throughout the City, provides notification to the public regarding intended uses of land; and illustrates the long range growth area limit for the City; and WHEREAS, if circumstances change and/or additional information or factors come to light, a change to the Comprehensive Plan may be in the public interest; and WHEREAS, evidence must be shown the proposed amendment will be compatible with other policies of the Comprehensive Plan; and WHEREAS, the subject property is at the intersection of Camp Cardinal Boulevard and Melrose Avenue, with close proximity to Highway 218, located in the Northwest District of the City; and WHEREAS, the general principles of the Comprehensive Plan encourage buffers between residential development and major highways; and WHEREAS, office uses are less sensitive than residential uses to highway noise and could benefit from the visibility and high traffic counts of this location; and WHEREAS, the Iowa City Zoning Code recognizes Office Commercial (CO -1) zone as an appropriate zone near residential neighborhoods and an appropriate transition to more intense uses; and WHEREAS, the Planning and Zoning Commission has reviewed this amendment and unanimously determined that circumstances have changed to the extent that an amendment to the comprehensive plan is warranted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. It is in the public interest to update the Comprehensive Plan Future Land Use Map to respond to changes in circumstances in the Northwest District of the City. 2. The land use designation for the property north of Melrose Avenue and east of Camp Cardinal Boulevard shall be changed from 2-8 Dwelling Units per Acre to Office Commercial in the Iowa City Comprehensive Plan. Passed and approved this 3rd day of May 20 16 MAYOR: ,J Aped by: II// ATTEST:_ I1n r ,,� (� �f a'4'4J rt �gzryP�le��ty CI ERK City Attorney's Office/2o/�� Resolution No. 16-129 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the &b STAFF REPORT To: Planning and Zoning Commission Item: CPA16-00001 GENERAL INFORMATION: Prepared by: Bob Miklo and Marti Wolf, Planning Intern Date: March 17, 2016 Applicant: Saint Andrew Presbyterian Church 1300 Melrose Avenue Iowa City, Iowa 52246 319-338-7523 Contact: Bill Wittig 2286 E. Grantview Street Coralville, IA 52241 319-631-6100 Requested Action: Purpose: Location: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: Comprehensive Plan amendment To change land use designation from Residential (2- 8 DU/A) to Office Commercial (CO -1) North of Melrose Avenue east of Camp Cardinal Boulevard Undeveloped ID -RS North: Undeveloped St. Andrew Presbyterian Church under construction, OPD -5 East: Residential, OPD -1 South: Residential, OPD -5 West: Highway 218, ID -RS Residential 2 to 8 dwelling units per acre February 25, 2016 April 10, 2016 The applicant, St. Andrew Presbyterian Church, is requesting an amendment to the Comprehensive Plan for the property located north of Melrose Avenue and east of Camp Cardinal Boulevard to change the land use designation from Residential (2-8 dwelling units per acre) to Office Commercial. The applicant acquired this area as part of a larger property located on the east side of Camp Cardinal Road where their new church building is being constructed. This property is separated by a wooded ravine from the church site. The applicant intends to sell it for development. 2 The applicant has used the Good Neighbor Policy, and held a Good Neighbor Meeting on February 11, 2016 at West High School. A written report from that meeting is attached. ANALYSIS The zoning code states that applications for a Comprehensive Plan Amendment must include evidence that the following approval criteria are met: 1. Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest. 2. The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto. The applicant has submitted the attached statement regarding the approval criteria. Staff analysis is follows. Regarding #1 Circumstances have changed and/or additional information or factors have come to light such that the proposed amendment is in the public interest: This property is located within the Northwest Planning District and is designated for residential development at a density of 2 to 8 dwelling units per acre. This residential designation was placed on the property when the 1989 Comprehensive Plan was adopted. At that time the area west of West High contained no City infrastructure and was generally used for agricultural purposes. Since the adoption of the residential designation for this property Camp Cardinal Boulevard has been built (2007) and a neighborhood has begun to develop with a variety of housing types and a few compatible non-residential uses. Cardinal Point South, which is located approximately''/2 mile to the north contains a mixture of single family homes, townhouses and duplexes. There is also a medical office located at the intersection of Camp Cardinal Boulevard and Kennedy Parkway approximately a mile to the north of the subject property. St. Andrew Presbyterian Church is being built to the north of this property and additional residential development is anticipated to occur with installation of infrastructure that is being installed to serve the church property. With these changes a clear vision of the larger neighborhood that was not in place in 1989 when the subject lot was designated for residential development has emerged. The triangular shape of this property, its relationship to Camp Cardinal Boulevard and Highway 218 and topographic conditions isolate it from adjacent development and make it less suitable for residential development. The proposed Office Commercial designation would allow development that would be compatible with adjacent residential development. Regarding #2 The proposed amendment will be compatible with other policies or provisions of the Comprehensive Plan, including any District Plans or other amendments thereto: A detailed district plan has not been drafted for the Northeast District. However there are land use policies in the Comprehensive Plan, which staff believes support the designation of the property for office uses. The land use policies indicate alternatives to single-family may be appropriate for property located at major intersections (page 26) and encourage buffers between residential development and major highways (page 22). This property is at the intersection of Camp Cardinal Boulevard and Melrose Avenue and its close proximity to Highway 218 make it less suitable for residential development. The subdivision regulations discourage residential development within 300 feet of the Highway 218 right-of-way to help minimize exposure to highway noise. Although this property is 300 feet from Highway 218, the intervening property contains Camp Cardinal Boulevard, a major arterial street, so essentially there is no buffer from 3 the highway. Offices uses are less sensitive to highway noise and could benefit from the visibility and high traffic counts of this location. If this property is designated for office uses, the most appropriate zoning designation would be Commercial Office (CO -1). The Comprehensive Plan land use policies encourage appropriate transitions from commercial uses to residential areas. The Zoning Code recognizes the CO -1 zone as an appropriate zone near residential neighborhoods and an appropriate transition to more intense uses. The physical characteristics of the subject property (ravines to the north and east) also provide a buffer from the adjacent residential zones. Concerns expressed at the neighborhood meeting regarding lighting, signage and screening can be addressed when the zoning of this property is reviewed. Based on the above conditions, staff finds that the requested Comprehensive Plan amendment to change the land use designation of the subject property from Residential (2-8 dwelling units per acre) to Office Commercial satisfies the necessary criteria. STAFF RECOMMENDATION: Staff recommends that CPA16-0001 an amendment to the Comprehensive Plant to change the land use designation from Residential (2 to 8 dwelling unit per acre) to Office Commercial for property located north of Melrose Avenue east of Camp Cardinal Boulevard be approved. ATTACHMENTS: 1. Location Map 2. Aerial Photograph 3. Applicant's Statement 4. Good Neighbor Meeting Notes Approved by: v1A John Yapp, Development Services Coordinator, Department of Neighborhood and Development Services City of Iowa City e C PA'16-00001 Prepared 6y: Marti wolf Feet St. Andrew'$ 0 800 `1600 date Prepared March 2016 � \`.4 \ T e ON r 1 r '• 1. `�` �`-- '✓,•�._r�. fi�� , ��\\�� �_---T" i� y\. ;[ C cY• •,�. •gay •. E. [ i {" Application for a Comprehensive Plan Amendment at CamrD) • •- - • i - • "• rZ4S i _ - �• � 1111 4. Applicant's statement for approval criteria The location of the parcel falls under the purview of the Northwest District plan; however, since this district has yet to be created, there are elements of the City of Iowa City's Comprehensive Plan that outline criteria for creating healthy neighborhoods and provide supportive evidence to the proposed amendment: • Neighborhood Commercial Areas include the proposed office commercial use, which can potentially offer a focal point and gathering place within walking distance of the neighborhood. • Pedestrian/Bikeway Connections provide neighborhood access to the proposed site via the adjacent continuous sidewalk and roadway network. Buffer Residential Development from Incompatible Uses through the development of an office commercial use between residential houses and major roadways such as, Camp Cardinal Road and Highway 218. Additionally, circumstances have changed in the past few years such that the proposed amendment serves the public interest; these changes include: • An increase in residential development to the north of the proposed site with 53 Lots built in the Cardinal Pointe South subdivision. • The Norman Borlaug Elementary school was recently built in the fall of 2012. • The Mercy Family Medicine of West Iowa City clinic was also constructed in that same year. • Saint Andrew Presbyterian Church is constructing a new church on the northern portion of this property. Due to the above listed changes to the surrounding land use and compatibility with the City of Iowa City's Comprehensive Plan, we are confident that the proposed amendment meets the approval criteria. r] n " •. '-� ..moo Ul d 0 .-n St Andrew Comprehensive Plan Amendment St. Andrew Presbyterian Church Good Neighbor Meeting Notes Date Held: February 11, 2016 Time: 5 pm - 7pm Attendees: 8 neighbors, plus 4 people representing HBK Engineering, City of Iowa City and St Andrew's Church Location: West High School, Room 132 The purpose of the meeting was to reach out to neighbors located near the intersection of Camp Cardinal Blvd and Camp Cardinal Road to discuss a proposal to amend the Iowa City Comprehensive Plan for a portion of the property that is owned by St. Andrew Presbyterian Church. The event Included two proposed concept plans provided by HBK Engineering and was attended by eight neighbors, Steve Long and Vanessa Fixmer-Oraiz from HBK Engineering, the real estate broker for St. An- drew, Bill Wittig, and the City of Iowa City's Development Services Coordinator, John Yapp. The following are comments heard from the attendees: • Several residents voiced concerns over lighting , including the height of light fixtures as well as the location. • While both concepts were well received, there were definite concerns over the allowed height limit of the buildings. Almost every single attendee remarked that they wouldn't want anything over 2 or 3 stories. • Preserve the tree line on the perimeter. • Screening is really important, whether built structures or landscaped trees and bushes. • Several people commented that they would not want residential allowed on the site. • A few recommendations were: A park, a Day Care/Child Care facility, a Coffee shop (maybe even a Starbucks). • Concerns about ingress/egress given the curvature of the road. • Signage was also a concern, particularly due to the proximity to Highway 218. • office use was an acceptable use. • Several people commented that they were pleased that the proposal did not include something that produces a lot of light and noise such as a gas station. R� G'U For questions or concerns, please contact Steve Long or Vanessa Fixmer-Oraiz at 319338-7557. - T N ... I concur that this is a representation of comments expressed at the February 11, 2016 Good Neighbor Meeting:^^. 77•� John Yapp G) Development Services Coordinator, City of Iowa City MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 7, 2016 — 7:00 PM — FORMAL EMMA HARVAT HALL — CITY HALL MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Jodie Theobald MEMBERS ABSENT: None STAFF PRESENT: Sara Hektoen, Bob Miklo OTHERS PRESENT: Bill Wittig, Jamie Rosenfels, Eric Anderson, Chris Teigen, Brigette Ingersoll, Don Beussink, Julie Houston, Dick Tucker, Salaish Sarin, David Shafer, Helene Donta, John Roffman, Robert Rosenfels, Steve Schmidt, Adam Ingersoll, Bill Thomasson, Duane Musser RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of CPA16-0001 an amendment to the Comprehensive Plan to change the land use designation from Residential (2 to 8 dwelling unit per acre) to Office Commercial for property located north of Melrose Avenue east of Camp Cardinal Boulevard. By a vote of 6-1 (Eastham voting no) the Commission recommends approval of REZ16-00003 a rezoning of approximately 26.98 -acres from Interim Development Single Family (ID -RS) zone to Planned Development Overlay (OPD -8) zone and a preliminary plat for Nepola Subdivision, a 3 -lot subdivision with 170 -senior dwelling units located on Camp Cardinal Road. Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none COMPREHENSIVE PLAN ITEM (CPA 16-00001): A public hearing on an amendment to the Comprehensive Plan submitted by Saint Andrew Presbyterian Church to change the land use designation of property located north of Melrose Avenue and east of Camp Cardinal Boulevard from Residential 2 to 8 dwelling units per acre to Office Commercial. Miklo began the staff report noting the property in question was acquired by Saint Andrew Planning and Zoning Commission April 7, 2016—Formal Meeting Page 2 of 17 Presbyterian Church as part of a larger tract of property. The Church is building a new facility on the northern portion of the property, there is also a wooden ravine on the property and then this parcel. The Church does not need this parcel for its purposes so they are hoping to market the property for development. Miklo explained that when considering a Comprehensive Plan amendment the Commission is asked to consider whether circumstances have changed or there is new information about the area that wasn't available when the plan was adopted and that would lead to a good reason to change the plan. This particular property was shown as residential (density 2-8 dwelling units per acre) when it first appeared in the Comprehensive Plan in 1989. Since that Plan was adopted, there have been some changes in the area, the most significant was the construction of Camp Cardinal Boulevard which was not anticipated in the 1989 version of the Comprehensive Plan. There has also been extensive development that has occurred in the area. First the Walnut Ridge Subdivision started in the early 1990's, and then more recently after Camp Cardinal Boulevard was built, Cardinal Ridge Subdivision was developed. With the construction of Camp Cardinal Boulevard we are starting to see the formation of neighborhoods in the area and have a clearer vision of how the area will develop. Next, the Commission is to consider if the proposed amendment is compatible with the other policies of the Comprehensive Plan. There are a few specific policies that the Staff believe apply in this area, one is a policy of considering uses other than single-family near four lane highways such as interstate 80 or in this case Highway 218. In fact the subdivision regulations discourage development near the highway and there is a restriction of residential development within 300 feet of the right-of-way. Technically that 300 foot restriction does not apply to this property because right-of-way for Highway 218 ends with the entrance ramp and this property is beyond 300 feet. However this property is still exposed to the highway noise because of the location of Camp Cardinal Boulevard and the physical attributes of the property. Therefore Staff feels development of something other than residential is appropriate for this property given that policy. Another policy of the Comprehensive Plan is to create buffers or transitions from more intense uses to residential uses and the most appropriate zoning for this area if designated as "office" in the Comprehensive Plan would be Commercial Office (CO -1) zone. The zoning ordinance recognizes CO -1 as being appropriate adjacent to residential because it is generally low in intensity, it has height restrictions of a two-story building. Miklo noted that before this area could be developed it would have to go through a rezoning and a couple of the issues that might arise during a rezoning application can be addressed at that time. Conditions can be placed for requirements of landscaping screening and lighting standards if deemed necessary. Staff recommends that CPA16-0001 an amendment to the Comprehensive Plan to change the land use designation from Residential (2 to 8 dwelling unit per acre) to Office Commercial for property located north of Melrose Avenue east of Camp Cardinal Boulevard be approved. Hensch asked what type of facilities would be allowed by CO -1 zoning. Miklo stated most typically it would be an office building, medical office or financial office. An example in this area would be at the corner of Camp Cardinal Boulevard and Kennedy Parkway where a Mercy Medical Clinic is located. Additionally there could be offices such as an insurance agent. The Commercial Office zoning does allow for some limited retail, like a small restaurant. A drive-thru restaurant would not be allowed. Planning and Zoning Commission April 7, 2016 — Formal Meeting Page 3 of 17 Eastham asked if Staff considered Community Commercial (CC -2) zoning as a recommendation. Miklo explained that is something the Comprehensive Plan has addressed specifically, to not open up another interchange to CC -2 development. The policy has been to develop that at Highway 1 and Highway 218 because those uses tend to be more intense with more signage, lighting, etc. Eastham asked about the water and sewer service to this area. Miklo noted those services are available to this area. Freerks opened the public hearing. — Bill Wittig (Elite First Realty & member of St. Andrew Church) stated the Church requested this Comprehensive Plan amendment. As the marketing agent for the property he recognized that no one will buy the property if they do not know what they can develop on the property. Wittig stated there have been meetings with Staff and with neighbors of the property and agreed this is a compatible use that is pretty restrictive and protective of neighbors. This change would make the property marketable. Any buyer that would be interested would still have to go through the zoning process, this is just allowing the Church to move forward with marketing the property. Hensch asked Wittig if there were any other types of uses that they considered. Wittig said the two previous offers for the property were convenience stores, but that was not agreeable with the neighbors. Jamie Rosenfels (125 Kennedy Parkway) stated her home would be directly across from this property. She noted she grew up in the country in rural Iowa and lived in the country for 50 some years. They decided to move to Iowa City eight and half years ago and spent several months looking at properties. When they were shown this property on Kennedy Parkway the open space around the property is what sold them on the property. They were told by their realtor that the open space would never be developed. Rosenfels noted she would consider moving if that open space was developed, the property has already become very ugly with the excavation that is going on. She is also concerned her property values will decrease, noting people want to live in her neighborhood because of the open space surrounding them. Freerks closed the public hearing. Hensch moved to approve CPA16-0001 an amendment to the Comprehensive Plan to change the land use designation from Residential (2 to 8 dwelling unit per acre) to Office Commercial for property located north of Melrose Avenue east of Camp Cardinal Boulevard. Parsons seconded the motion. Eastham noted this proposed change in the Comprehensive Plan probably meets all the requirements and standards the Commission is to consider and CO -1 is an acceptable potential zoning for future development. He is bothered that homeowners buy properties after being told that surrounding areas will not be developed. That is usually untrue. Eastham struggles with how to address that issue, but notes his job on the Commission is to approve amendments if all the standards are met, and therefore apologizes to the neighbors who might have been told something else by their realtors. Planning and Zoning Commission April 7, 2016 — Formal Meeting Page 4 of 17 Freerks feels this is a good compromise for what could be developed in this area. Things have changed since the 1989 Comprehensive Plan for this area, development is surely going to occur and it's unfortunate that homeowners are told otherwise. She believes office uses are appropriate for the area. Martin noted that just last evening they were at a Planning & Zoning workshop and were encouraged to review their city's Comprehensive Plans so she read through the Plan today. This whole area is developing and that is not going to stop, and based on the Comprehensive Plan this is an acceptable use. It is a lovely area and there could be some really great uses for this property that would serve the community surrounding it. Theobald noted she will be supporting this amendment, but noted her concern of this area not including any multi -family housing and would eventually like to see that in this overall area of the city. Eastham noted that realtors do know what is going on with regards to future developments within the city and especially in this area so they should not be telling prospective buyers that development won't happen. A vote was taken and the motion carried 7-0. REZONING/DEVELOPMENT ITEM (REZ16-00003/SUB16-00004): Discussion of an application submitted by Ryan Companies US Inc for a rezoning of approximately 26.98 -acres from Interim Development Single Family (ID -RS) zone to Planned Development Overlay (OPD -8) zone and a preliminary plat for Nepola Subdivision, a 3 -lot subdivision with 170 -senior dwelling units located on Camp Cardinal Road. Miklo noted that since the last meeting the applicant, Ryan Companies, has met with the adjacent neighbors and submitted a revised site plan and elevation drawings. The revised plans do include a notation on Outlot A indicating that future development would be restricted to the density allowed on 3.75 acres given that the rest of the density is being transferred to Lot 1 to accommodate the senior housing development. Also note the actual configuration and density on Outlot A will be subject to a planned development overlay zoning in the future so the actual number and how it's laid out on the property is yet to be determined. Miklo also stated the revised site plan does include additional landscaping on Outlot A and on the adjacent Saint Andrew property. As noted in the previous Staff report, Staff is recommending approval of this rezoning and the Nepola subdivision that accompanies it. Hensch asked Miklo to address the issue of the computation of the density on the 26.9 acres versus one of the letters received that state that is inappropriate because that land is not owned by the developer so it can only be calculated on the 6+ acres. Miklo explained the planned development applies to the entire property and it is true that the density of the 170 units is being concentrated on Lot 1. So 120 units of density is coming from Outlot A to Lot 1. The development of the remaining 3 acres of density left on Outlot A would be determined at a later date. If the planned development overlay was not being proposed then a conventional subdivision could be proposed under either the RS -5 or RS -8 zoning and theoretically if this was zone RS -8 that could approach 200 units. The proposed Planned Development Overlay allows that density to be clustered and that is what is being proposed. Prepared by: Marti Wolf, Planning Intern, 410 E. Washington St, Iowa City, IA; 319-356-5240 (CPA16-00001) RESOLUTION NO. A RESOLUTION AMENDING THE COMPREHENSIVE PLAN TO CHANGE THE LAND USE DESIGNATION FROM RESIDENTIAL 2-8 DWELLING UNITS PER ACRE TO OFFICE COMMERCIAL FOR PROPERTY LOCATED NORTH OF MELROSE AVENUE AND EAST OF CAMP CARDINAL BOULEVARD (CPA16-00001). WHEREAS, Saint Andrew Presbyterian Church has requested that the land use designation for the property north of Melrose Avenue and east of Camp Cardinal Boulevard be changed from 2-8 Dwelling Units per Acre to Office Commercial in the Iowa Ci omprehensive Plan WHEREAS, th Iowa City Comprehensive Plan serves as a land -use planning guide by illustrating and desc 'bing the location and configuration of ppropriate land uses throughout the City, provides notific ion to the public regarding intende uses of land; and illustrates the long range growth area limi for the City; and WHEREAS, if circu stances change and/or additio al information or factors come to light, a change to the Comprehe ive Plan may be in the publ' interest; and WHEREAS, evidence ust be shown the propo d amendment will be compatible with other policies of the Comprehensi Plan, including any D' trict Plans; and WHEREAS, the subject roperty is at the i tersection of Camp Cardinal Boulevard and Melrose Avenue, with close pro 'mitt' to Highway 18; and WHEREAS, the general prin iples of the mprehensive Plan encourage buffers between residential development and majo ighways; nd WHEREAS, office uses are less ensitive o highway noise and could benefit from the visibility and high traffic counts of this location; nd WHEREAS, the Iowa City Zoning o recognizes Office Commercial (CO -1) zone as an appropriate zone near residential neighb hoods and an appropriate transition to more intense uses; and WHEREAS, the Planning and Z ing ommission has reviewed this amendment and unanimously determined that circums nces h ve changed to the extent that an amendment to the comprehensive plan is warranted NOW, THEREFORE, /nation LVED BY TH\Northwt NCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. It is in the pubto update the CPlan Future Land Use Map to respond to chanmstances in thetrict. 2. The land use dfor the propertyose Avenue and east of Camp Cardinal Boulebe changed frling Units per Acre to Office Commercial in t Comprehensive Plan. Passed and approv this day of ATTEST: CITY CLERK ,20 MAYOR: Approved by: 3 iE5 City Attorney's Office Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 16-130 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1807 LOWER MUSCATINE ROAD, WHEREAS, the property located at 1807 Lower Muscatine Road was significantly impacted by the Lower Muscatine Road Reconstruction Project due to the realignment of the Sycamore Street and Lower Muscatine Road intersection; and WHEREAS, prior to the commencement of the project, the home was voluntarily listed for sale and City staff believed the acquisition of the home was the in public interest; and WHEREAS, on June 9, 2009, the City purchased the single family home located at 1807 Lower Muscatine Road; and WHEREAS, since the conclusion of the project, it is no long feasible for the City to retain ownership of the home; and WHEREAS, the City has received an offer to purchase the home at 1807 Lower Muscatine Road for the principal sum of $145,700. WHEREAS, on April 19, 2016, the City Council adopted a Resolution proposing to convey its interest in 1807 Lower Muscatine Road, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 1807 Lower Muscatine Road, legally described as Auditor's Parcel 2009048, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Resolution No. 16-130 Page 2 It was moved by sotchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: Passed and approved this Approved by City Attorney's Office NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 3rd day of May 2016. Lt-( &-- k� MA R ATTEST: . CI ERK r Prepared by: Brad Neumann, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235 RESOLUTION NO. 16-131 RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY2017 IOWA DOT STATE TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING. WHEREAS, the City of Iowa City, Iowa has undertaken to provide its residents with a public transportation system; and WHEREAS, the Iowa Department of Transportation offers financial assistance to local governmental units for their public transportation systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: We, hereby, authorize the City Manager, on behalf of the City of Iowa City, to apply for financial assistance as noted below and to enter into related contract(s) with the Iowa Department of Transportation. From the State Transit Assistance Program: 3.559160% (approximately $513,374) of Formula Funds From federal operating assistance for transit: $1,439,334; From federal funds for transit in non -urbanized areas and/or for transit serving primarily elderly persons and person with disabilities: $119,704; From state-wide federal capital assistance for transit: $17,787,300; We understand acceptance of federal transit assistance involves an agreement to comply with certain labor protection provisions. We certify that the City of Iowa City has sufficient non-federal funds to provide required local match for capital projects and at time of delivery will have the funds to operate and maintain vehicles and equipment purchased under this project. We request the State Transit Assistance formula funding be advanced monthly as allowed by law, to improve transit system cash flow. Passed and approved this 3rd day of _ May 20 16 . Resolution No. 16-131 Page 2 MAD(OR Ap roved by ATTEST: �y�l./�-cnl�.sl � • �t�ti✓�S- CITY CLERK City Attorney's Office It was moved by Dickens adopted, and upon roll call there were: pcogWrWsta-app-12.dw and seconded by Botchway the Resolution be NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319-887- 6065 RESOLUTION NO. 16-132 RESOLUTION ADOPTING THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2016. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated Annual Plan; and, WHEREAS, the Iowa City Housing Authority is required to update the Annual Plan under the Quality Housing and Work Responsibility Act of 1998 ("QHWRA"); and, WHEREAS, the Annual Plan provides details about the PHA's current programs and the resident population served, as well as the PHA's strategy for addressing the housing needs of currently assisted families and the larger community; WHEREAS, the Annual Plan also serves as the annual application for grants to support improvements to public housing buildings (Capital Fund Program); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Iowa City Housing Authority's Annual Plan for Fiscal Year 2016 is approved. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certification as may be required by the Department of Housing and Urban Development. Passed and approved this 3rd day of May 20 16 . ATTEST: CITY CrERK MA7kOR Approved by City Attorney's Office Resolution No. 16-132 Page 2 It was moved by Dickens and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton FY17 Aid to Agencies Priorities Priority Project type 05 Homeless Services 05E Transportation Services High 05L Child Care Services 050 Mental Health Services 05W Food Banks 05A Senior Services 05B Handicapped Services 05D Youth Services Medium 05F Substance Abuse Services 05G Servicesfor Battered and Abused Spouses 05H Employment Training 05M Health Services 05Q Subsistence Payments 05C Legal Services 051 Crime Awareness/Prevention 05J Fair Housing Activities (per Public Services cap) Q5K Tenant/Landlord_ Counseling Low 05N Services for Abused and Neglected 05P Screening for Lead Poisoning 05R Homeownership Assistance (not direct) 05T Security Deposits 05U Housing Counseling 05V Neighborhood Cleanups FY17 Aid to Agencies Budget FY17 HCDC Agency Requests Recommendation Main Priority Shelter House $65,000 $50,000 High - Homeless Services Neighborhood Centers of JC $50,000 $43,700 High - Child Care Services Medium - Employment Training & Youth Services Domestic Violence Intervention $48,000 $40,000 High -Homeless Services Program Medium - Services for Battered and Abused Spouses & Youth Services United Action for Youth $52,391 540,000 High - Homeless & Mental Health Services Medium - Youth Services Crisis Center of Johnson County $55,825 $40,000 High - Homeless Services Big Brothers / Big Sisters $33,000 525,000 High - Mental Health Services Elder Services Inc. $50,000 $25,000 Medium - Transportation, Handicapped, Health and Senior Services Housing Trust Fund of JC $24,000 $24,000 High - Homeless Services IC Free Medical/Dental Clinic $15,000 $15,000 High - Homeless & Mental Health Medium - Health, Senior, Substanace Abuse and Youth Free Lunch Program $18,000 $16,000 High - Homeless Services Pentacrest, Inc./Pathways Adult $15,000 515,000 High - Mental Health Day Health Center Medium - Handicapped & Senior Services Prelude Behavioral Services $25,000 515,000 High - Mental Health Services Medium - Health & Substance Abuse Services Rape Victim Advocacy Program $17,500 515,000 High - Mental Health Services Medium - Health & Youth Services 4 C's Community Coord. Child $41,750 515,000 High - Child Care Care Total $378,700 FY17 Aid to Agencies Unfunded Applications Arc of Southeast Iowa $15,000 $0 High - Child Care & Mental Health Services Medium -Handicapped and Youth Services Four Oaks - Pal Program $15,000 $0 High - Child Care and Mental Health Services Compeer of Johnson County $15,000 $0 High - Mental Health Services National Alliance on Mental Illness $15,000 $0 High - Mental Health Services of Johnson Co. Table to Table $10,000 $0 High -Child Care, Food Banks, Homeless Services Medium - Senior, Batter and Abused Spouse & Youth Services Systems Unlimited $55,000 $0 High- Mental Health Medium - Youth Services Iowa Jobs for American's Graduates $15,000 $0 Medium - Employment Training and (JAG) Youth Services IV Habitat for Humanity $15,000 $0 Medium - Handicapped, Health and Senior Services Girl Scouts of Eastern Iowa & $15,000 $0 Medium -Youth Services Western Illinois Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St:, Iowa City, IA 52240 319.356.5230 RESOLUTION NO. 16-133 RESOLUTION ALLOCATING HUMAN SERVICES AID TO AGENCIES FUNDING FOR THE FISCAL YEAR ENDING JUNE 30, 2017 WHEREAS, the City of Iowa City budgeted for aid to local human services agencies; and WHEREAS, the Housing and Community Development Commission recommended allocations of aid to agencies funding amongst human services agencies at its January 21, 2016 meeting; and WHEREAS, the amount of aid proposed to be allocated, $378,700 is budgeted as Aid to Human Services Agencies in the FY17 Budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The funding recommendations from the Housing and Community Development Commission are hereby adopted. 2. The City Manager is hereby authorized to execute agreements for aid to agencies with the organizations identified in Exhibit A (attached). Passed and approved this 3rd day of May , 2016. ATTEST: -V • 7C4A2/ CITY CLERK / 7 MAY R f ApprovedC by City Attorney's Office Resolution No. 16 - Page 2 It was moved by Dickens and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Botchway the Botchway Cole Dickens Mims Taylor Thomas Throgmorton Exhibit A FY17 HMC Agency Requests Recommendation Main Priority Shelter House $65,000 $50,000 High- Homeless Services Neighborhood Centers of 1C $50,000 $43,700 High - Child Care Services Medium - Employment Training & Youth Services Domestic Violence Intervention $48,000 $40,000 High -Homeless Services Program Medium - Services for Battered and Abused Spouses & Youth Services United Action for Youth $52,391 $40,000 High - Homeless & Mental Health Services Medium - Youth Services Crisis Center of Johnson County $55,825 $40,000 jHIgh - Homeless Services Big Brothers / Big Sisters $33,000 $25,000 High- Mental Health Services Elder Services Inc. $50,000 $25,000 Medium -Transportation, Handicapped, Health and Senior Services Housing Trust Fund of JC $24,000 $24,000 High - Homeless Services IC Free Medical/Dental Clinic $15,000 $15,000 High- Homeless & Mental Health Medium- Health, Senior, Substance Abuse and Youth Services Free Lunch Program $18,000 $16,000 High - Homeless Services Pentacrest, Inc./Pathways Adult $15,000 $15,000 High - Mental Health Day Health Center Medium - Handicapped & Senior Services Prelude Behavioral Services $25,000 $15,000 High - Mental Health Services Medium - Health & Substance Abuse Services Rape Victim Advocacy Program $17,500 $15,000 High - Mental Health Services Medium - Health & Youth Services 4 C's Community Coord. Child Care $41,750 $15,000 High- Child Care Arc of Southeast Iowa $15,000 $0 High - Child Care & Mental Health Services' Medium -Handicapped and Youth Services Four Oaks - Pal Program $15,000 $0 High- Child Care and Mental Health Services Compeer of Johnson County $15,000 $0 High- Mental Health Services National Alliance on Mental Illness $15,000 $0 High - Mental Health Services of Johnson Co. Table to Table $10,000 $0 High -Child Care, Food Banks, Homeless Services Medium.- Senior, Batter and Abused 5 ouse & Youth Services Systems Unlimited $55,000 $0 High- Mental Health Medium- Youth Services Iowa Jobs for American's $15,000 $0 Medium- Employment Training and Graduates (JAG) Youth Services IV Habitat for Humanity $15,000 $0 Medium- Handicapped, Health and Senior Services Gid Scouts of Eastern Iowa & $15,000 $0 Medium -Youth Services Western Illinois Total $680,466 $378,700 It -`,p CITY OF IOWA CITY 10 N. N7 W'47& MEMORANDUM Date: April 25, 2015 To: Geoff Fruin, Interim City Manager From: Marcia Bollinger, Neighborhood Outreach Coordinator Re: FY17 Aid to Agencies Funding Allocation Introduction: The City annually budgets financial aid to human service agencies serving Iowa City residents. For FY17 the City budgeted $378,700 for this purpose. The attached resolution allocates these funds to the identified local human service agencies. History/Background: The City Council directed the Housing and Community Development Commission (HCDC) to review and formulate a funding recommendation for the applications requesting Iowa City funds received under the United Way Joint Funding process. Similar to previous years, Johnson County human service agencies request funding for United Way, Johnson County and the cities of Iowa City and Coralville on this one application. At their January 21, 2016 meeting, the Housing and Community Development Commission (HCDC) developed a funding recommendation to forward to City Council, minutes attached. HCDC's funding recommendation is Exhibit A of the resolution. Discussion of Solutions: This is the sixth year that these funding recommendations have been made by HCDC. Previously, funding recommendations were made by a subcommittee of the City Council. The City Council has the option of revising HCDC's recommendations. Financial Impact: The City budgeted $378,700 in the FY17 budget for financial aid to human service agencies serving Iowa City residents. These funds consist of funds from the General Fund ($250,000), Community Development Block Grant (CDBG) program ($100,000), and utility user fees ($28,700). Recommendation: Staff recommends the allocation of funds consistent with the HCDC recommendation, which is attached to the resolution. MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 21, 2016 — 6:30 PM SENIOR CENTER, ASSEMBLY ROOM DISCUSS FY2017 AID TO AGENCIES FUNDING REQUESTS AND CONSIDER BUDGET RECOMMENDATION TO CITY COUNCIL — APPLICATIONS ARE AVAILABLE AT W W W.ICGOV.ORG/ACTION PLAN: Byler noted that Ackerson compiled the Commissioner's recommendations showing the median and the average. He mentioned that generally for Aid to Agencies they do not call each agency up unless someone on the Commission has specific questions. Byler noted that if anyone from the agencies wishes to address the Commission they are welcome to. He mentioned the Commission appreciates the time that went into the applications and wishes they could fully award them all. Byler suggested the Commission go through the recommendations based on majority agreement first. Persson suggested that the median shows only a $1,000 difference in overall allocations, so perhaps approve the median and then figure out how to allocate the additional $1,000. Byler suggested discussing the projects first and then arriving at a consensus based on the median numbers. Byler noted that a minimum $15,000 allocation is driving some of the decisions. The Commission used to fund less than $5,000, but decided to raise the minimum to make a greater impact with the funds. Bacon Curry noted that in one application it was noted how the raising of the minimum wage was affecting agencies but felt it important to support the other initiatives that are important. Agencies that were only chosen for funding by one Commissioner were discussed. Byler noted that Big Brothers Big Sisters to him is a youth organization which is listed as a medium priority, but it shows on the list as a mental health/high priority. Scott Hansen, Big Brothers Big Sisters, stated they are a mentoring organization and provide services in many different ways. They work very closely with child psych at UIHC for mental health services. He did note that mental health services is not their primary focus, but have programs that provide mental health services. Persson noted she and her husband were a couples match for Big Brother Big Sisters for ten years for a young person with disabilities. Hightshoe asked if they spent more than $24,000 for mental health services. Hansen stated yes. Hightshoe noted that whenever there is an agency with a medium priority and they are applying for a specific program that is a high priority, it can be funded with conditions. In the City's agreement only the activities associated with the high priority will be funded. So in this case if the City awarded money to Big Brother Big Sisters, the $24,000 would need to be targeted to mental health services. Byler also commented on Elder Services. They are a medium priority and were allocated a significant amount less than in prior years. From his understanding the Council was then petitioned directly and the Council came up with additional funds to increase their allocation for the year. Byler noted that was unusual and Council would probably not be able to keep doing this as there is just not enough extra money out there. He did note all applicants are very important to the community. Bacon Curry noted that other agencies were clearer about what the funds would be used for. She wasn't sure if it was going to be spread out amongst the whole agency or if specific programs were being targeted. Byler asked if any other Commissioners wanted to discuss specific applications. Byler then asked if any of the applicants in the audience wanted to address the Commission to comment on their applications. No one came forward. Persson noted that if they go with the median allocation model, there is an additional $1,000 to allocate. She suggested those additional funds go to Prelude Behavioral Services. Olmstead suggested the additional funds go to the Free Lunch Program because it is hard for that program to get resources financially, and the median is under the requested amount. Conger agreed, noting that it would be nice to see the funds to go an agency that does not collect fees for services. Prelude has clients that pay or they can bill insurers for services whereas Free Lunch is strictly donation funded. Lamkins agreed on giving the Free Lunch Program the additional funds. Bacon Curry also agreed, noting Free Lunch asked for $18,000. Persson noted no objection as well. Byler asked if there was someone from Domestic Violence Intervention Program. He had a question on the budget. In the last fiscal year there was a $140,000 increase in salaries and there was a $300,000 federal grant and wanted more information on those line items. Dee Dixon, DVIP, replied stating that they began to serve more areas/counties as the State of Iowa closed programs in southeast Iowa. In their service area they lost more than half the available beds when shelters closed. Olmstead moved that the Commission recommend to the City Council the following allocations for FYI Aid to Agencies funding. Agency FY17 Requests HCDC Recommendation Shelter House $65,000 $ 50,000 Neighborhood Centers of JC $50,000 $ 43,700 Domestic Violence Intervention Program $48,000 $ 40,000 United Action for Youth $52,391 $ 40,000 Crisis Center of Johnson County $55,825 $ 40,000 Big Brothers / Big Sisters $33,000 $ 25,000 Elder Services Inc. $50,000 $ 25,000 Housing Trust Fund of JC $24,000 $ 24,000 IC Free Medical/Dental Clinic $15,000 $ 15,000 Free Lunch Program* $18,000 $ 16,000 Pentacrest, Inc./Pathways Adult Day Health Center $15,000 $ 15,000 Prelude Behavioral Services $25,000 $ 15,000 Rape Victim Advocacy Program $17,500 $ 15,000 4 C's Community Coord. Child Care $41,750 $ 15,000 Arc of Southeast Iowa $15,000 $ - Four Oaks - Pal Program $15,000 $ - Compeer of Johnson County $15,000 $ - National Alliance on Mental Illness of Johnson Co. $15,000 $ - Table to Table $10,000 $ - Systems Unlimited $55,000 $ - Iowa Jobs for American's Graduates (JAG) $15,000 $ - IV Habitat for Humanity $15,000 $ - Girl Scouts of Eastern Iowa & Western Illinois $15,000 $ - Total Request: $680,466 $378,700 Conger seconded the motion. A vote was taken and the motion passed 9-0. Marian Karr From: Kim Schillig <kimschillig@gmail.com> Sent: Thursday, April 28, 2016 8:28 AM To: Council Subject: HCDC recommendation on Aid To Agency funds Good morning, As a resident, property owner and business owner in the Iowa City, as well as a Board member of Elder Services, hie (ESI), I am writing to the City Council in a plea to reconsider the recommended Housing and Community Development Committee budgeted Aid To Agency funds support directed to ESI in the Fiscal Year 2017. On a personal note, I moved back to Iowa City a little over two years ago to assist with my aging parents. It is a conscious decision to set aside my personal and professional goals to meet the needs of my mother and father. As a Realtor in the community I have clients that are vulnerable and at risk that I have referred to ESI and other not for profit agencies and organizations to ensure that they can remain safe and stable in their homes until their needs become more critical requiring advanced medical support. As many of you are likely aware, Iowa City is recognized, nationally, as a favored home base for many seniors after they retire. The result is a greater demand for programs and services provided for and to seniors from the local agencies serving the needs of seniors. Although ESI leverages volunteers to help meet this need, there are real costs of equipment, supplies, inventory of food, etc, that cannot be offset by the use of volunteers. As a not for profit ESI competes with the large number of not for profit agencies for donations within Iowa City and the greater five counties ESI serves. To sustain our programs and services ESI turns to the communities served to ensure that the basic needs of food and transportation continue to be provided. Please consider the following points: 1. Since 2011 ESI has continually experienced a decline in funding, despite a growing senior population. The drop in funding support from Iowa City since 2011 is 64.8% while the senior population has grown 8.2%. The senior population is expected to continue to expand 20% by 2025. 2. ESI served 19,230 underfunded meals in Iowa City alone to the tune of $50,000 in underfunding of meals. a. One of ESI's largest funders is in the process of changing funding models, which could increase that deficit by 10% 3. This is to say nothing of the other services, such as Elder Abuse investigation, over a thousand calls each year providing information and referral, which are provided for free, or RSVP which facilitates over $250,000 worth of volunteering in Iowa City, and has a match requirement of $32,800 each year. 4. Services which in the past subsidized other services in ESI have dried up; ESI will have to start to examine which programs and services to cut in order to remain sustainable as a resource. a. Over the past 5 years we have seen nearly 2/3 of our Case Management client's lose Medicaid and under the MCOs Case Management may disappear entirely in the next 6 months. Please, reconsider the HCDC recommended funding of ESI for the fiscal year 2017 to the requested $50,000. The sustainability of ESI depends on your intervention! Regards, Kim Schillig Kim Schillig, I REALTOR© LEPIC-KROEGER, REALTORS® Office: 319-248-3316 1 Cell: 310-795-2133 [v/t] 2346 Mormon Trek Blvd, Iowa City, IA 52246 www.kimschillig.com email: kim(a,kimschillig.com Licensed to sell real estate in Iowa Marian Karr From: Kaskie, Brian <brian-kaskie@uiowa.edu> Sent: Thursday, April 28, 2016 10:26 AM To: Council Hello, My name is Brian Kaskie. I serve as President of the Board for Elder Services Incorporated (ESI), For more than 30 years, ESI has worked to help persons over 60 stay healthy, independent and in their own homes. Our programs and services include providing meals, chore services and case management. As the demand for our services continue to grow along with the growing population of older adults, the city of Iowa City appears to have decreased their support. Since 2011, the city has decreased our funding by 64.8% while the senior population has grown from 8.2% of the population in 2010 to an expected 20% by 2025. Last year, ESI served 19,230 meals in Iowa City alone at a loss of nearly 2.50 per each meal. Historically, the support from Iowa City has helped us meet this deficit, which currently sits at $50,000 for this year. In addition, ESI conducts investigations of elder abuse, receives over a thousand calls each year for information and referral, and has coordinated over $250,000 worth of volunteering in Iowa City. With the changes to our Medicaid program, our organization must increasingly rely on our local sources of support. While we certainly understande the process that has been developed to allocate city support but it just ism: adding up for us. We appreciate your consideration. Brian Kaskie FY17 Annual Action Plan CDBG/HOME Budget Aid to Agencies Shelter House $ 50,000 $ Persons / Public Services Aid to Agencies NCJC $ 43,700 $ - Households / Aid to Agencies DVIP $ CDBG HOME Facilities Category Project Name Award Award Assisted Aid to Agencies Shelter House $ 50,000 $ 650 Public Services Aid to Agencies NCJC $ 43,700 $ - 120 Aid to Agencies DVIP $ 6,300 $ - 300 Neighborhood Improvement Set-aside $ 75,000 $ - NA Public Facilities $ 235,000 $ - 18 Arc of Southeast Iowa $ 51,000 $ - 1 CH DO Operating THF $ $ 16,000 NA MYEP Acquisition $ 50,000 $ - 3 THF Rental Housing $ - $ 58,000 1 Housing Shelter House FUSE $ 25,000 $ 250,000 15 CDBG Owner -Occupied Rehab $ 235,000 $ - 18 HOME Owner -Occupied Rehab $ - $ 90,000 4 Economic Development Economic Development Set-aside $ 50,000 $ - 2 Administration CDBG Administration $ 131,704 $ NA HOME Program Administration $ $ 48,437 NA Total $ 717,704 $ 4621437 1114 April 22, 2016 PUBLIC MEETING NOTICE FY17 Annual Action Plan The City Council will hold a public meeting, accept comments and consider approval of Iowa City's FY17 Annual Action Plan on May 3. The meeting will be held at City Hall, Emma Harvat Hall, 410 E. Washington Street at 7:00 p.m. The Annual Action Plan is a portion of Iowa City's 2016-2020 Consolidated Plan (a.k.a. CITY STEPS). The Annual Action Plan includes information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs, and services for low - moderate income persons. The FY17 Annual Action Plan outlines proposed activities and their budgets. Copies of the FY17 Annual Action Plan and additional information are available from Neighborhood Services, 410 E. Washington Street; Iowa City Public Library, 123 South Linn Street; or online (www.icgov.org/actionplan) or by calling 319- 356-5230. Comments may be submitted in writing to Neighborhood Services at the address above or by email to Kristopher-Ackerson@Iowa- City.org. If you require special accommodations or language translation please contact Kristopher Ackerson at 356- 5247 or 356-5493 TTY at least seven (7) days prior to the meeting. Publish 4/1 PUBLIC COMMENT PERIOD FYI Annual Action Plan The City of Iowa City is soliciting public comments on the proposed Federal Fiscal Year 2016 (City FY17) Annual Action Plan. The Annual Action Plan is a portion of Iowa City's 2016-2020 Consolidated Plan (a.k.a. CITY STEPS). The FYI Annual Action Plan will include information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds for housing, jobs and services for low -moderate income persons. The Annual Action Plan outlines proposed activities, project locations, budgets and the scope of activities being funded. Copies of the draft Annual Action Plan are available from Neighborhood Services, City Hall, 410 East Washington Street, Iowa City, 52240; Iowa City Public Library, 123 South Linn Street; and online at www.icgov.org/actionplan. Written comments may be submitted to Neighborhood Services at the address above. A 30 -day public comment period will begin with the publication of this notice and end on May 2, 2016. r r^�~•p°�CITY OF IOWA CITY 11 �=;�� MEMORANDUM Date: April 22, 2016 To: Geoff Fruin, Interim City Manager From: Kris Ackerson, Community Development Planner Re: Consider a resolution adopting the FY17 Annual Action Plan Introduction The City receives Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds annually from the U.S. Department of Housing and Urban Development (HUD). A draft copy of the FY17 Annual Action Plan is enclosed for your reference. At the time of this memo, the City has not received any public comment. A public meeting and resolution considering approval of the FY17 Annual Action Plan, which formally allocates the City's CDBG and HOME funds, will be held at the City Council meeting on May 3. History/Background The City anticipates it will have approximately $1,180,141 in CDBG and HOME funds available for allocation to eligible projects or entities that provide housing, jobs, and/or services to low -moderate income residents. Applications for CDBG and HOME funds were due on January 15, 2016. The Housing and Community Development Commission (HCDC) held a question/answer session with the applicants on February 18, ranked the projects, and met on March 10 to formulate funding recommendations, minutes attached. On April 11, The Housing Fellowship submitted a letter requesting that the $134,000 recommended for its rental housing project be allocated to the Shelter House permanent supportive housing (FUSE) project. The Housing Fellowship intended to apply for low-income housing tax credits (LIHTC) but two other LIHTC projects were,approved in Johnson County in February, which meant that next year's LIHTC applications in our community may not be as competitive. At their April 21 meeting, HCDC reconsidered their recommendation from March 10 and ultimately approved new or revised funding recommendations (see Exhibit A), including $51,000 to Arc of Southeast Iowa to expand classroom capacity, $275,000 for the Shelter House FUSE Project, and $58,000 for The Housing Fellowship to acquire a new rental housing unit. To date, no written public comments have been submitted. Discussion of Solution Each year, the Housing and Community Development Commission provides CDBG and HOME funding recommendations. The City Council has the option of revising these allocations or approving the plan (includes the FY17 CDBG/HOME budget) as presented. Recommendation At the City Council meeting on May 3, staff recommends approval of the resolution and allocation outlined in Exhibit A that includes HCDC's revised recommendation. If needed, amendments or C:\Users\mkarr\AppData\Local\Micros ft\Windows\Temporary Intemet Files\ContentOutlook\OVIN9]GE\Memo Approving the Action Plan.doc changes to this plan may be considered. If changes are made to the FY17 Annual Action Plan, Council could approve the plan, as amended, that evening. The plan must be submitted to HUD by May 15. Fiscal Impact The City budgeted $1,180,141 in the FY17 budget for eligible CDBG and HOME projects. These funds represent HOME and CDBG entitlement funds, program income, and uncommitted or returned CDBG and HOME funds from prior projects that did not proceed. If you have any questions about the draft FY17 Annual Action Plan or the proposed projects please feel free to contact me at 356-5230 or at Kristopher-Ackerson@Iowa-City.org. Enclosed: Draft FY2017 Annual Action Plan Exhibit A Aid to Agencies Shelter House $ 50,000 $ - Persons / Public Services Aid to Agencies NCIC $ 43,700 $ - Households/ Aid to Agencies DVIP $ CDBG HOME Facilities Category Project Name Award Award Assisted Aid to Agencies Shelter House $ 50,000 $ - 650 Public Services Aid to Agencies NCIC $ 43,700 $ - 120 Aid to Agencies DVIP $ 6,300 $ - 300 Neighborhood Improvement Set-aside $ 75,000 $ NA Public Facilities Arc of Southeast Iowa $ 51,000 $ - 1 CHDOOperating THF $ - $ 16,000 NA MYEP Acquisition $ 50,000 $ - 3 THF Rental Housing $ - $ 58,000 1 Housing Shelter House FUSE $ 25,000 $ 250,000 15 CDBG Owner -Occupied Rehab $ 235,000 $ - 18 HOME Owner -Occupied Rehab $ - $ 90,000 4 Economic Development Economic Development Set-aside $ 50,000 $ - 2 CDBG Administration $ 131,704 $ - NA Administration HOME Program Administration $ - $ 48,437 NA Total $ 717,704 $ 462,437 1114 Housing and Community Development Commission — April 21, 2016 REVIEW AND CONSIDER RECOMMENDATION TO CITY COUNCIL ON APPROVAL OF FY17 ANNUAL ACTION PLAN (ONLINE AT W W W.ICGOV.ORG/ACTION P LAN ) Consider reallocation of FY17 proposed The Housing Fellowship Project: Byler explained that at the last meeting the Commission funded 4 projects out of the 12 that applied and made the allocation to The Housing Fellowship Project of $134,000 which was for a tax credit application. The Housing Fellowship responded that they were not confident they would be competitive for a tax credit award due to recent developments with the program. The Housing Fellowship submitted a letter suggesting to move The Housing Fellowship allocation to the Shelter House allocation and The Housing Fellowship may end up partnering with the Shelter House in some capacity. Byler explained that the Commission now can decide how to reallocate these funds. There is still a minimum amount of HOME funds that must be allocated to a Community Housing Development Organization (CHDO) which would be $58,000. The Housing Fellowship was the sole CHDO to apply for funds in this round. So the first question is what could be done with $58,000. Maryann Dennis (The Housing Fellowship) said they could buy a house with the $58,000. Byler noted that anytime money comes back to the Commission, he prefers to have a discussion amongst all the applicants rather than just reallocate without input. Therefore he suggests $58,000 be allocated to The Housing Fellowship to purchase a home and then take the remaining $76,000 into discussion for review for any of the remaining projects. Hightshoe explained that a recommended allocation needs to be decided at this meeting so the updated FY17 Annual Action Plan can go to Council. Crissy Canganelli (The Shelter House) addressed the Commissions questions regarding the scope of their projects. Canganelli stated that no other funding sources have been committed yet. They have an accepted purchase agreement for a property and are inquiring as to the maximum residential occupancy of that property. They need to isolate the permanent housing component and not include the low barrier shelter in the same building. They wish to just proceed with the housing. They are focusing on the chronic homeless individuals. The total project cost will be $1.6 million and the cost will still be the same without the winter shelter because they will still develop that space for common space. Canganelli spoke about visiting organizations that provide housing first for chronic homeless in Charlotte. This is all on a single site. They were extremely impressed with the design features of the facility and the security staffed on the property 24/7. They also had office space for staff and nursing staff. There was discussion on the design of the efficiency apartments planned and common space. Byler asked if anyone on the Commission wanted to make a recommendation for fund, noting that no public facility was funded. There is $76,000 that can be allocated to any of the applicants. Olmstead stated his recommendation for funding DVIP Shelter. Ackerson shared the Commission rankings of the applications to assist with the discussion Dennis noted that in the Iowa City Strategic Plan states support for the FUSE project. That has not been noted in any previous City plan. Olmstead noted how nice it was to see organizations that have to compete for grants and funds working together for common goals. Conger shared her support of the FUSE project and committing the additional funds to that project. Seiple also stated her support is for the funds to go to the Shelter House to support the FUSE project. Byler stated his preference is to fund either partially or fully the DVIP or Arc projects. Pierce asked if granting $51,000 to Arc would support their projects and Ackerson and Hightshoe believed it would be a good start. Olmstead moved to reallocated FY17 CDBG and HOME budget allocations to City Council as: Housing Pierce Requested Amount Allocation Recommendation Re -Allocation Recommendation CHDOoperations — THF $ 16,000 $ 16,000 $ 16,000 Diamond Senior Apartments $237,636 $ -- $ -- Habitat for Humanity $ 80,000 $ -- $ -- MYEP $ 65,000 $ 50,000 $ 50,000 The Housing Fellowship $300,000 $134,000 $58,000 Shelter House Permanent Supportive Housing $290,000 $250,000 $275,000 Subtotal $988,636 $450,000 $399,000 Public Facilities Arc of SE Iowa $160,000 $ -- $51,000 CSCC Childcare $145,000 $ -- $ — DVIP Shelter $ 45,917 $ — $ — MYEP Facility $ 60,000 $ — $ — Shelter House Winter Shelter $160,000 $ -- $ — United Action for Youth $ 50,000 $ — $ — Subtotal $620,917 $ — — Is— Pierce seconded the motion. A vote was taken and the motion passed 5-0. MARCH 10, 2016 HCDC MINUTES APPROVED Persson began noting that she was very impressed with how the applications were presented and the projects proposed and there will need to be tough choices, and the choices will need to be made with relation to the priorities that have been set by City Council and also at the National level. Her proposal is to go with the recommendation of City Staff. Byler noted some on the Commission did allocate large amounts of funds to applications that City Staff did not include in their funding, so some of those items could be discussed. He also thought perhaps they could begin by narrowing the field somewhat and look at the applications that got no, or very little, support from Commissioners or City Staff in this funding round. Those applications, in the Public Facilities area, would be Arc of SE Iowa, CSCC Childcare, and United Action for Youth. Next they reviewed the applications that receive just one or two Commissioners' support. DVIP is the first one. Peirce explained his support to DVIP was due to their two large projects of new windows and a parking lot improvement. From an energy efficiency perspective he would like to allocate them enough money to replace the windows, but feels the parking lot project could wait. Byler noted the parking lot part of the project was around $20,000, so Peirce noted he would lower his recommended allocation to DVIP by $20,000. Seiple felt it was important to fund a public facilities project, it sends the message that the Commission cares. She also noted it is hard to allocate so much money to the Housing Fellowship not knowing if they will use the funds for another year. Seiple also noted the replacement of windows for DVIP would save them money in the long run in energy costs. She also agreed with Peirce that she would change her allocation to just support the window replacement and not the parking lot improvements. Persson agreed that the DVIP was a worthy project, however the Commission has consistently funded DVIP and is concerned about whether DVIP is attempting to raise money to pay for some of these improvements. With regards to the parking lot situation, that seems like a project that they could raise money for, people are more willing to contribute to some of these organizations like DVIP more than others. Olmstead noted an overall concern that there are 12 applicants and if we follow the Staff recommendations they would only be funding four. Byler noted that Persson's point about fundraising was a valid point. He feels that the public facilities and Aid to Agencies applications could be evaluated better if the Commission could look out more than one year. It would be nice to be able to award money to applicants in a future year, noting that applicants would also have to raise matching funds to leverage the money. Matching funds and community involvement are part of the scoring criteria. Byler stated because there were only two supporters of the DVIP application, and other applicants with only two supporters out of the nine (including Staff recommendations) that majority would deny allocating funds to those applications. Byler did question the MYEP application, and asked if any representative was in attendance to answer questions. Lindsey Lee came forward to answer questions. Byler noted that the MYEP projects have support of five of the nine Commissioners and Staff but the support is split between the Housing and Public Facilities projects. He asked Lee if they had to choose, either the security upgrades or to do a house this year, which is the higher priority. Lee responded that the housing would be a higher priority Persson questioned that priority noting she toured the other site and saw mold and water damage and would feel that would be a higher priority to fix before building another house. Lee responded that they feel they can fix those items little by little but coming up with the $60,000 to buy a house would be a bigger challenge. Persson asked them to prioritize that before sending in the application to the City in the future. Byler recommends $50,000 towards the MYEP housing project since that is the MYEP preference. Next, the Habitat for Humanity project also only had support of two Commissioners. Olmstead noted he supported their application because they have requested over the years and it seems like they have not gotten the support from the City as needed. Hightshoe noted that Habitat for Humanity did get funding and was able to purchase two lots on Prairie Du Chien. The next application discussed was the Diamond Senior Apartments. There were only three Commissioners that supported this project. However those three allocated a significant amount in support. The project was approved for their tax credits. Ackerson noted that when Diamond Senior Apartments applied for their tax credits they had to submit a development budget and that they will have to stick to that budget. There are rules when they are putting the project together and it will only get funded if it is financially feasible. The fact that the tax credits were approved means the project is funded and it will move forward, with or without the money that was requested in this application. Hightshoe noted that if the Commission decides to allocate money to Diamond Senior Apartments that would allow them to take a developer fee earlier. Lamkins noted he was happy the Diamond Senior Apartments project was going forward, and that is why he recommended allocation, however since it is going forward regardless, he would like to move his allocation to Shelter House. Jacobson liked this project because it was a tremendous infusion of affordable housing and it is needed in that area. As Lamkins did, Jacobson is fine with moving his allocation to another application and his general feeling is to support larger projects to get more bang for the buck. He moved $68,000 to the Shelter House and will think about where the rest of his $180,000 allocation should go. Ackerson clarified the difference between the Shelter House Transitional Housing application and the Shelter House Winter Shelter Public Facilities application. The CDBG rules do not allow temporary uses of facilities, so the Winter Shelter is technically not a CDBG eligible project but the transitional housing project is. Persson asked what if it was a year-round shelter and not just a winter shelter. Ackerson said there are ways to accomplish funding for that, they could prorate the HOME funds for that. Hightshoe noted that any funds allocated to Shelter House would go under the application for Transitional Housing since that is allowable, and then that would free up other parts of the Shelter House's budget to fund the Winter Shelter. Byler noted there was overwhelming support for Shelter House, so to perhaps allocate $250,000. The CHDO operations has support as well for the $16,000 allocation, Byler admitted he didn't allocate funds due to it being operation costs and not project related. Seiple asked whether The Housing Fellowship would rather have the operations allocation or more funds allocated to the housing project. Maryann Dennis said the $16,000 operations allocation is for staffing and one of the HUD priorities is funding a community housing organization. The Housing Fellowship has never thought of having low income housing representation on the policy making body as just someone sitting in a chair. It is taken very seriously and The Housing Fellowship was a certified community housing organization before the City of Iowa City began receiving HOME funds. The operations, the compliance, the fiscal management of a community housing organization are not easy. Dennis also noted that the Johnson County Board of Supervisors passed their budget and the County is taking a general obligation bond in the amount of $600,000 to be used anywhere in Johnson County for affordable housing efforts. The details have not been worked out but the money is intended to be transferred from the County to the Housing Trust Fund of Johnson County which will then accept applications and allocate funds. That source of financing was not in Dennis' application, but there is a possibility they could access some of those funds. Therefore she would like to have the $16,000 CHDO operating allocation and $150,000 on the tax credit housing project. Byler said then the allocation would be $16,000 to CHDO operations and leave $134,000 to the housing project. Doing so would fairly represent a majority opinion. Lamkins asked how many beds or rooms the Shelter House project was. Hightshoe said it was 15 efficiencies. He then asked how many homes The Housing Fellowship was developing, Hightshoe said 28. Byler noted the Shelter House was leveraging so many different sources. Lamkins said he was good the allocations but might try to put the Shelter House and The Housing Fellowship's allocations closer to the same amounts. Persson said the Shelter House works with people not only with housing but intense social services. Hightshoe noted for the Commission that if either The Housing Fellowship or Shelter House do not get the tax credits they are applying for (and we won't know until next March or so) then the Commission can take those funds and reallocate to another applicant. Persson said that she would want to look at allocating the MYEP facilities project as well as the CSCC Childcare facility because of location and to support a population they need to be supporting. Byler agreed with Lamkins and perhaps shift $25,000 from Shelter House up to The Housing Fellowship. His reasoning is because they are allocating more than half the money to one organization as it is allocated now, and that The Housing Fellowship project will create more units than Shelter House. He recognized it is a different style of housing. Persson said she also looks at the social cost of leaving people in a certain type of situation. Seiple agrees that both projects are serving populations that we need to be caring about in this community and really wants Shelter House to feel the support of the City. Ackerson noted that the tax credit projects bring in a lot of outside money and investment into the community. Peirce agreed with Seiple that allocating the $250,000 to Shelter House sends a strong message of support. Olmstead spoke regarding of the CSCC Childcare application in that the Commission did ask the applicant for a breakdown of two or three projects and what they ended up receiving was all three projects listed by what the activity would be, so he is still confused what their project really will cost. Secondly, he has a concern about giving money to a religious body, particularly to making upgrades to the church. The ramp and the ADA bathroom would be used by the daycare, but also the church. Hightshoe noted that other non-profit daycares have been funded and are operated by non -religious based organizations, even if they are located in a religious building. Jacobson moved to recommend the following FY17 CDBG and HOME budget allocations to City Council: Housing Requested Amount Allocation Recommendation CHDO operations —THF $ 16,000 $ 16,000 Diamond Senior Apartments $237,636 $ -- Habitat for Humanity $ 80,000 $ -- MYEP $ 65,000 $ 50,000 The Housing Fellowship $300,000 $134,000 Shelter House Perm Supp Housing $290,000 $250,000 Subtotal $988,636 $450,000 Public Facilities Arc of SE Iowa $160,000 $ -- CSCC Childcare $145,000 $ -- DVIP Shelter $ 45,917 $ -- MYEP Facility $ 60,000 $ -- Shelter House Winter Shelter $160,000 $ -- United Action for Youth $ 50,000 $ -- Subtotal $620,917 $ -- Lamkins seconded the motion. A vote was taken and the motion carried 7-0. Executive Summary AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction Objectives & Outcomes The Annual Plan articulates funding decisions for the next year of Community Development Block Grant and HOME Investment Partnerships Program funds according to the long-term goals established in CITY STEPS, the city's 2016-2020 Consolidated Plan. The CP was guided by three overarching goals that are applied according to community needs. These goals are: • To provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs and transitioning homeless persons and families into housing. • To provide a suitable living environment through safer, more livable neighborhoods, greater integration of low and moderate income residents throughout the city, increased housing opportunities and reinvestment in deteriorating neighborhoods. • To expand economic opportunities through more jobs paying self-sufficient wages, homeownership opportunities, development activities that promote long-term community viability and the empowerment of low- and moderate -income persons to achieve self- sufficiency. Focus of the Plan As required by the federal government, the identification of needs and the adoption of strategies to address those needs must focus primarily on low- and moderate -income (LMI) individuals and households. The Consolidated Plan must also address the needs of persons with "special needs" such as the elderly, persons with disabilities, large families, single parents and homeless individuals and families. Priorities Iowa City is committed to allocating funds that serve the needs of low -to -moderate income residents. Households with incomes less than 50% of the area median income, particularly those with extremely low incomes (less than 30% of area median income), are particular priorities. The city has also identified special needs individuals as among those who face the greatest challenges and who should receive high priority in the expenditure of federal funds, including at -risk children and youth, low income families, the homeless and persons threatened with homelessness, the elderly, and persons with disabilities. Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) The Consolidated Plan planning process requires the city to specifically address needs and proposed strategies in the following three areas: housing, homelessness and community development. Based upon outreach efforts, the following community development and housing needs were determined to have a high priority and will continue to be an emphasis of CDBG funding: Housing • Non -student renter households up to 50% of MFI • Persons and families at -risk for homelessness • owner -occupied housing units (elderly, small family, special needs) Public Services • Homeless Services • Transportation Services • Child care services • Mental health • Food banks Public Facilities and Improvements • Facility improvements to the structures housing the public service providers Economic Development • Micro -enterprise development 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Based on guidance provided by HUD, the following performance measurement system is utilized by the City of Iowa City. Simply stated, performance measurement is an organized process for gathering information to determine how well programs and activities are meeting established needs and goals. HUD needs this information in a common format to summarize program outcomes at the national level. For each activity that the city funds, it must determine the goal of the activity based on local intent, identify one objective and one outcome for each activity, indicate the objective and outcome in IDIS and report on applicable indicators in IDIS and the Consolidated Annual Performance and Evaluation Report Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015( (CAPER). Each activity must have an outcome statement. This outcome statement in its most basic form is the activity's objective plus outcome. Three specific objectives are relative to each activity funded: 1. Creating (or Enhancing) Suitable Living Environments. Applicable to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment. This objective relates to activities that are intended to address a wide range of issues faced by low and moderate income persons, from physical problems with their environment to social issues such as crime prevention, literacy, or elderly health services. 2. Providing Decent Housing. Applicable to housing programs where the purpose is to meet individual family or community needs, and not programs where housing is an element of a larger effort (such as would otherwise be applied under the "Suitable Living Environment" Objective). 3. Creating Economic Development Opportunities. Applicable to activities that are related to economic development, commercial revitalization, orjob creation. Three specific outcomes are relative to stated objectives: 1. Availability/Accessibility. Applicable to activities that make services, infrastructure, public services, public facilities, housing or shelter available or accessible to low- and moderate income people, including persons with disabilities. In this category, accessibility does not refer only to physical barriers, but also to making the affordable basics of daily living available and accessible to low- and moderate -income people. 2. Affordability. Applicable to activities that provide affordability in a variety of ways to low- and moderate -income people. It can include the creation or maintenance or affordable housing, basic infrastructure hook-ups, or services such as transportation or day care. Affordability is an appropriate objective whenever an activity is lowering the cost, improving the quality, or increasing the affordability of a product or service to benefit a low-income household. 3. Sustainability. Applicable to activities or services that are aimed at improving communities or neighborhoods, helping to make them livable or viable by providing benefit to low- and moderate -income persons or by removing or eliminating slums or blighted areas. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The City of Iowa City's past performance in the administration and implementation of the CDBG and HOME programs has fulfilled the spirit and intent of the federal legislation creating these programs. The city has facilitated affordability for decent housing, availability and accessibility to a suitable living environment, sustainability of a suitable living environment, and accessibility to economic opportunities. Annual Action Plan 3 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) Each year, the City is required to submit a Consolidated Annual Performance Evaluation Report (CAPER) to HUD, reporting on the activities that were funded with CDBG and HOME dollars, the amount spent, and the beneficiaries assisted. The City has submitted the required reports each year, and HUD has accepted the reports each year. Electronic versions of the City's past CAPER reports can be found on the City's website at www.iowa-city.org/actionplan. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. Throughout the year the Housing and Community Development Commission (HCDC) holds public hearings to oversee the operation of Neighborhood Services (formerly the Community Development Division), the Iowa City Housing Authority, monitor CDBG and HOME projects, and listen to public input into these and other programs. The City of Iowa City's current 5 -year Consolidated Plan was adopted in May 2015. Numerous public meetings and hearings were held to solicit public comment regarding the development of the CITY STEPS plan in accordance with the City's Citizen Participation Plan. The city ensured broad public participation in the development of CITY STEPS. The stakeholders invited to participate in the process are detailed in the Plan. HCDC and the City Council have held a number of meetings for the preparation of this Annual Action Plan and other HUD related documents. The public has been invited to participate in all of the meetings and efforts were made to encourage and increase citizen participation. A chronology of the events, meetings, public hearings and actions taken in relation to the Annual Action Plan and Iowa City's 2016- 2020 Consolidated Plan (a.k.a. CITY STEPS) are contained in Section A-12 Participation. S. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. A 30 -day public comment period regarding the draft Annual Action Plan ran from April 1 to May 3. A public meeting was held on May 3. Comments received and staff response can be found in Appendix A. 6. Summary of comments or views not accepted and the reasons for not accepting them None at this time. Summary Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 4 Other Resources and Leverage Iowa City is fortunate to have active and vital organizations that provide housing and supportive services within the community. As such, multiple resources (federal, state, local and private) are available for activities including housing, jobs and human services. In addition to these funds, other resources like donations and volunteers are utilized. According to the applications, we have been able to estimate over $2.3 million in other funds will be leveraged. In addition, other municipal resources such as general fund expenditures, infrastructure improvements, and tax exemptions may be used to meet the City's HOME match liability. Actual leverage and HOME match figures will depend on the outcomes of the projects proposed in this annual action plan. Upon completion of this year's projects the exact amount of other resources leveraged by these projects will be known and included within the Consolidated Annual Performance and Evaluation Report. Private banks and lending institutions often provide significant capital to both Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) projects. Both the City and local organizations recognize this mutually beneficial relationship. To promote the goals and objectives of the Consolidated Plan (a.k.a. CITY STEPS) both parties have taken steps to strengthen and expand our partnerships. As stated above, other resources include in-kind donations, volunteers, foundations and businesses. The following is a list of organizations or groups identified as contributing to past CDBG and HOME projects: • Private (donations) • Private (loans) • Public funds (federal and state) • United Way • Johnson County • In-kind Donations (skilled labor, goods, materials, waived fees) • Volunteers • City of Iowa City • Iowa Finance Authority (Low Income Housing Tax Credits) Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) PR -05 Lead & Responsible Agencies — 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator IOWA CIN Neighborhood and Development Services Department HOME Administrator I IOWA CITY I Neighborhood and Development Services Department Table 1— Responsible Agencies Narrative (optional) Consolidated Plan Public Contact Information Neighborhood Services Division City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 Phone: (319) 356-5247 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015( AP -10 Consultation — 91.100, 91.200(b), 91.215(1) 1. Introduction Institutional Structure & Enhanced Coordination Form of Government - The City of Iowa City is organized under the Council -Manager form of government. Iowa City citizens elect seven Iowa City residents to the City Council for overlapping four- year terms. Four of the Council Members, known as the Council Members At -large, are nominated and elected by the eligible electors of the City at large. The other three are known as District Council Members and are nominated by the eligible electors of their respective districts and elected by the qualified voters of the City at large. The Council, in turn, selects one of its members to serve as mayor for a two-year term. The Mayor presides at the City Council meetings and has one vote on the Council - the same as the other six members. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. With respect to the consolidated plan's homeless strategy, the City undertakes extensive consultation as part of its consolidated planning effort; particularly in association with the Johnson County Local Homeless Coordinating Board (LHCB) Continuum of Care's planning process. The LHCB represents over 25 agencies in Iowa City providing services to the homeless and low-income persons in Johnson County. The City works closely with the LHCB to increase coordination between housing providers, health, and service agencies in addressing the needs of persons that are chronically homeless. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Not applicable. Annual Action Plan 2016 OMB Control No: 7506-0117 (exp. 07/31/2015) 7 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 2—Agencies, grouos, organizations who oarticiaated 1 Agency/Group/Organization THE HOUSING FELLOWSHIP Agency/Group/Organization Type Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are Input during the development of the Consolidated Plan the anticipated outcomes of the consultation or areas for improved and Annual Action Plans. coordination. 2 Agency/Group/Organization SHELTER HOUSE Agency/Group/Organization Type Housing Services - Housing Services -homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs- Families with children Homelessness Needs -Veterans Briefly describe how the Agency/Group/Organization was consulted. What are Input during the development of the Consolidated Plan the anticipated outcomes of the consultation or areas for improved and Annual Action Plans. coordination? 3 Agency/Group/Organization Elder Services Inc. Agency/Group/Organization Type Services -Elderly Persons What section of the Plan was addressed by Consultation? Housing Need Assessment Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 4 Agency/Group/Organization Iowa City Housing Authority Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 5 Agency/Group/Organization SYSTEMS UNLIMITED, INC. Agency/Group/Organization Type Services - Housing Services -Children Services -Persons with Disabilities Services -Health Services -Employment What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 6 Agency/Group/Organization Housing Trust Fund of Johnson County Agency/Group/Organization Type Housing Services - Housing Other government - County What section of the Plan was addressed by Consultation? Housing Need Assessment Market Analysis Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 10 7 Agency/Group/Organization Successful Living Agency/Group/Organization Type Housing Services -Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Need Assessment Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 8 Agency/Group/Organization Metropolitan Planning Organization of Johnson County Agency/Group/Organization Type Other government - County Regional organization Planning organization What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Market Analysis Economic Development Anti -poverty Strategy Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 11 9 Agency/Group/Organization Iowa City Transit Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Market Analysis Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 10 Agency/Group/Organization Iowa City Area Chamber of Commerce Agency/Group/Organization Type Services -Employment What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. it Agency/Group/Organization Iowa Workforce Development Agency/Group/Organization Type Services -Employment What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 12 Agency/Group/Organization GOODWILL INDUSTRIES OF THE HEARTLAND Agency/Group/Organization Type Services -Employment What section of the Plan was addressed by Consultation? Economic Development Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 12 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 13 Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 13 Agency/Group/Organization Iowa City Economic Development Division Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? 14 Agency/Group/Organization IOWA CITY COMMUNITY SCHOOL DISTRICT Agency/Group/Organization Type Services -Children Services -Education What section of the Plan was addressed by Consultation? Housing Need Assessment Homeless Needs - Families with children Homelessness Needs - Unaccompanied youth Non -Homeless Special Needs Market Analysis Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 15 Agency/Group/Organization Johnson County Local Homeless Coordinating Board Agency/Group/Organlzation Type Services -homeless Planning organization Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 13 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 14 What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 16 Agency/Group/Organization HACAP Agency/Group/Organization Type Services -Children Services -homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 17 Agency/Group/Organization DVIP Agency/Group/Organization Type Services -Victims of Domestic Violence What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Homelessness Strategy Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 14 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 15 Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 18 Agency/Group/Organization Johnson County Democrats Agency/Group/Organization Type Political Organization What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 19 Agency/Group/Organization Iowa City Parks and Recreation Department Agency/Group/Organization Type Other government - Local What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 20 Agency/Group/Organization Arc of Southeast Iowa Agency/Group/Organization Type Services-Children Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 15 21 Agency/Group/Organization Neighborhood Centers of Johnson County Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 22 Agency/Group/Organization Compeer of Johnson County Agency/Group/Organization Type Services -Persons with Disabilities What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination. This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 23 Agency/Group/Organization Access 2 Independence Agency/Group/Organization Type Services -Persons with Disabilities What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 24 Agency/Group/Organization Johnson County Social Services Agency/Group/Organization Type Other government - County Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 16 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 17 What section of the Plan was addressed by Consultation? Public Housing Needs Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs -Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 25 Agency/Group/Organization Salvation Army Agency/Group/Organization Type Services -Children Services -Persons with HIV/AIDS Services -Victims of Domestic Violence Services -homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 17 26 Agency/Group/Organization Abbe Center for Community Mental Health Agency/Group/Organization Type Services -Children Services -Persons with Disabilities Services -Victims of Domestic Violence Services -homeless Health Agency What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Strategy Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination. necessary. 27 Agency/Group/Organization Free Lunch Program Agency/Group/Organization Type Services -Children Services -Elderly Persons Services -homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs -Veterans Homelessness Needs - Unaccompanied youth Homelessness Strategy Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 18 28 Agency/Group/Organization Iowa4Cs Agency/Group/Organization Type Services -Children Child Welfare Agency What section of the Plan was addressed by Consultation? Homeless Needs - Families with children Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 29 Agency/Group/Organization Crisis Center of Johnson County Agency/Group/Organization Type Services -Health Services - Victims What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 30 Agency/Group/Organization MECCA SERVICES Agency/Group/Organization Type Services -Health What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? This organization was consulted through in-person interviews and follow-up telephone conversations, as necessary. 31 Agency/Group/Organization 6th Judicial District Dept of Correctional Services Agency/Group/Organization Type Other government - State What section of the Plan was addressed by Consultation? Non -Homeless Special Needs Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 19 Identify any Agency Types not consulted and provide rationale for not consulting Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 20 Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 32 Agency/Group/Organization Visiting Nurse Association of Johnson County Agency/Group/Organization Type Services-Health Health Agency What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. 33 Agency/Group/Organization United Action for Youth Agency/Group/Organization Type Services-Children Services-Health Services -Education What section of the Plan was addressed by Consultation? Non-Homeless Special Needs Briefly describe how the Agency/Group/Organization was consulted. What are This organization was consulted through in-person the anticipated outcomes of the consultation or areas for improved interviews and follow-up telephone conversations, as coordination? necessary. Identify any Agency Types not consulted and provide rationale for not consulting Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 20 Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Strategic Plan incorporates needs and strategies identified by these Continuum of Care JCLHCB groups Neighborhood and Development Strategic Plan is a means of implementing IC2030 visioning, including IC2030 Consolidated Plan Services Department creating attractive and affordable housing for all 2014 Analysis of Impediments to Neighborhood and Development Strategic Plan goals and objectives will intentionally, affirmatively Fair Housing Choice Services Department further fair housing 2008 Affordable Housing Market Neighborhood and Development Strategic Plan acknowledges and addresses needs identified in AHMA Analysis Services Department Table 3 — Other local / regional / federal planning efforts Narrative (optional) Plans that most influenced the development of the CP include the City's IC2030 Comprehensive Plan update adopted in May 2013, the 2014 Analysis of Impediments to Fair Housing Choice, the 2008 Affordable Housing Market Analysis (prepared in collaboration with the cities of Coralville, North Liberty, Tiffin, and University Heights), and planning documents generated by the Johnson County Local Homeless Coordinating Board (JCLHCB) and Balance of State Continuum of Care (CoC). In accordance with 24 CFR 91.100(4), the City will notify adjacent units of local government of the non -housing community development needs included in its CP. The City will continue to interact with public entities at all levels to ensure coordination and cooperation in the implementation of the CP and thereby maximize the benefits of the City's housing and community development activities for the residents being served. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) AP -12 Participation — 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting December 2015 • Public notice that CDBG and HOME applications are available • CDBG/HOME Applicant Workshop #1 January 2016 • CDBG/HOME Applicant Workshop #2 • Applications due January 15 February • HCDC meeting question/answer discussion with applicants March • HCDC meeting review of rankings & average funding; recommendation on funding awards April • Draft Annual Action Plan -30 -day comment period begins • HCDC meeting— recommendation on the Annual Action Plan to Council • Public Meeting Notice Appears in Press -Citizen May Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 22 • Expiration 30 -day comment period on the FY15 Annual Action Plan • City Council: public meeting on the FY15 Annual Action Plan • City Council: resolution -approving the FY15 Annual Action Plan Anticipated Dates May 15 - Annual Action Plan submitted to HUD May 30 - Submission of Environmental Review Record and FONSI (as applicable) June 16 - Submission of Request for Release of Funds July 1- Start CDBG and HOME projects Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of Summary of Summary of comments URL (If response/attendance comments received not accepted applicable) and reasons Notice to solicit public input on theNone 1 Internet Outreach General public to date. None. draft Annual Action Plan. Table 4 —Citizen Participation Outreach Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 23 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 24 Expected Resources AP -15 Expected Resources — 91.220(c) (1, 2) Introduction Currently, Iowa City receives CDBG and HOME funds for housing construction, rehabilitation initiatives, and other eligible activities. These funding sources are expected to be available over the next five years. In addition, other local funding sources and program income are anticipated to be available to finance projects. Priority Table Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Narrative Description Annual Program Prior Year Total: Allocation: Income: $ Resources: $ Available $ $ Reminder of ConPlan S CDBG public - Acquisition federal Admin and Planning Economic Development Housing Public Improvements Public Services 568,519 90,000 59,185 717,704 0 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 25 Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative Description Annual Program Prior Year Total: Funds Amount Allocation: Income: $ Resources: $ Available $ $ Reminder of ConPlan HOME public- Acquisition federal Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA 384,374 78,063 0 462,437 0 General public - UniverCity UniverCity—City budgets 2-5 Fund local 250,000 0 0 250,000 450,000 homes annually. General public - Homeowner rehab - City budgets $200,000 Fund local GRIP annually for the GRIP 200,000 0 0 200,000 600,000 program. Table 5 - Expected Resources — Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City has been active in encouraging applicants and subrecipients to obtain other public and private resources that address needs identified in the Consolidated Plan. For example, the facade improvement program requires a 70 percent private match for all projects. The City of Iowa City and its subrecipients were able to leverage CDBG & HOME funds at a rate of over $0.67 in non -formula funds for every $1 of formula funds. The CDBG program does not have federal match requirements, however leveraging for the HOME and CDBG programs are based on activities completed during Year 40. The HOME program matching requirements are discussed under the HOME section of this report. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 26 If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The city owns property in the central business district that allows the city flexibility in developing and encouraging affordable housing units and employment opportunities. Discussion Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 27 Annual Goals and Objectives AP -20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area I Improve the quality of 2016 2020 Affordable Citywide Expanding Homeowner Housing owner housing Housing Affordable Rehabilitated: 25 Household Rental/Owner Housing Unit Housing Preserve Existing Affordable Housing Units 2 Improve access to 2016 2020 Affordable Citywide Expanding Homeowner Housing Added: affordable owner housing Housing Affordable 1 Household Housing Unit Rental/Owner Housing 3 Improve quality of 2016 2020 Affordable Citywide Preserve Existing Rental units rehabilitated: 3 affordable rental units Housing Affordable Housing Household Housing Unit Homeless Units 4 Increase the supply of 2016 2020 Affordable Citywide Expanding Public Facility or affordable rental housing Housing Affordable Infrastructure Activities for Rental/Owner Low/Moderate Income Housing Housing Benefit: 4 Households Assisted Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 28 Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 5 Improve access to 2016 2020 Affordable Citywide Expanding Tenant -based rental affordable renter housing Housing Affordable assistance / Rapid Homeless Rental/Owner Rehousing: 10 Households Housing Assisted Housing & Services for Homeless/Those at Risk 6 Improve and maintain 2016 2020 Public and Citywide Public Facility Other: 2 Other public facilities neighborhood Improvements facility improvement 7 Provide public services 2016 2020 Non -Homeless Citywide Public Services Other: 3 Other Special Needs Economic Development 8 Improve/maintain public 2016 2020 Public and Citywide Infrastructure Other: 2 Other infrastructure/amenities neighborhood Maintenance & facility Improvement improvement 9 Strengthen economic 2016 2020 Non -Housing Citywide Economic Businesses assisted: 1 development Community Development Businesses Assisted Development 30 Remove slum and blight 2016 2020 Non -Housing Citywide Economic Businesses assisted: 1 Community Development Businesses Assisted Development 31 Planning and administration 2016 2020 Program admin Citywide Planning & Other: 10ther Administration Table 6—Goals Summary Annual Action Plan 2016 01013 Control No: 2506-0117 (exp. 07/31/2015) 29 Goal Descriptions 1 Goal Name Improve the quality of owner housing Goal Description Rehab of existing owner -occupied units 2 Goal Name Improve access to affordable owner housing Goal Description Assistance for new homeowners 3 Goal Name Improve quality of affordable rental units Goal Description Rehab of existing renter -occupied units 4 Goal Name Increase the supply of affordable rental housing Goal Description Acquire one new renter -occupied unit 5 Goal Name Improve access to affordable renter housing Goal Description Assistance for renters 6 Goal Name Improve and maintain public facilities Goal Description Upgrading and expansion of public facilities 7 Goal Name Provide public services Goal Description Increase the effectiveness of physical investments that improve conditions forthe elderly, youth, low-income persons, and other special populations Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 01 8 Goal Name Improve/maintain public infrastructure/amenities Goal Description Improving or replacing outdated and deteriorating infrastructure 9 Goal Name Strengthen economic development Goal Description Direct technical and business assistance 10 Goal Name Remove slum and blight Goal Description Facade improvement program 11 Goal Name Planning and administration Goal Description Administrative and planning costs to operate the CDBG and HOME programs successfully Table 7 —Goal Descriptions Estimate the number of extremely low-income, low-income, and moderate -income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 31 AP -35 Projects — 91.220(d) Introduction The following project information for FFY 2016 (City FY2017) provides a comprehensive overview on the ranges of CDBG and HOME activities. # Project Name 1 CDBG and HOME Administration 2 Iowa City Owner -Occupied Rehab 3 MYEP Acquisition 5 Shelter House Supportive Housing 6 Economic Development 7 Neighborhood Improvement 8 Aid to Agencies Shelter House 9 Aid to Agencies NCJC 10 Aid to Agencies DVIP 11 Arc of Southeast Iowa Renovation 12 CHDO Operating The Housing Fellowship 13 THF Rental Acquisition Table 8 — Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The primary obstacle to meeting the underserved needs is the limited resources available to address priorities. Iowa City, like many cities across Iowa, continues a long and arduous flood recovery process. As a result, the City's financial and staff resources continue to be invested in grant funded recovery projects, which further limits pursuit of outside grant funds for housing and community development projects. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 32 Projects AP -38 Projects Summary Project Summary Information Table 9— Project Summary 1 Project Name CDBG and HOME Administration Target Area Citywide Goals Supported Planning and administration Needs Addressed Planning & Administration Funding CDBG: $131,704 HOME: $48,437 Description Program administration as per HUD regulations Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities Not applicable Location Description 410 East Washington Street, Iowa City, Iowa 52240 Planned Activities Program administration as per HUD regulations Z Project Name Iowa City Owner -Occupied Rehab Target Area Citywide Goals Supported Improve the quality of owner housing Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 33 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 34 Needs Addressed Preserve Existing Affordable Housing Units Funding CDBG: $235,000 HOME: $90,000 Description Housing rehabilitation for owner -occupied housing units Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities 22 low income households Location Description Planned Activities Housing rehabilitation for owner -occupied housing units 3 Project Name MYEP Acquisition Target Area Goals Supported Increase the supply of affordable rental housing Needs Addressed Funding CDBG: $50,000 Description Acquisition of residential property for SRO units Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities Three SRO units for residents with disabilities Location Description To be determined. Planned Activities Acquisition of residential property for SRO units 4 Project Name Shelter House Supportive Housing Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 34 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 35 Target Area Citywide Goals Supported Increase the supply of affordable rental housing Needs Addressed Expanding Affordable Rental/Owner Housing Funding CDBG:$25,000 HOME: $250,000 Description Property acquisition and construction of fifteen SRO units for income qualified tenants. Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities Fifteen low income residents with disabilities. Location Description Confidential at this time. Planned Activities Property acquisition and construction of fifteen SRO units for income qualified tenants. 5 Project Name Economic Development Target Area Citywide Goals Supported Strengthen economic development Needs Addressed Economic Development Funding CDBG: $50,000 Description Funding to facilitate the creation and expansion of businesses and create new employment opportunities for low-income people. Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities Two businesses that will employ LM persons. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 35 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 36 Location Description Planned Activities Funding to facilitate the creation and expansion of businesses and create new employment opportunities for low-income people 6 Project Name Neighborhood Improvement Target Area Citywide Goals Supported Improve/maintain public infrastructure/amenities Needs Addressed Public Facility Improvements Funding CDBG:$75,000 Description Improvements to the built environment that enhance the quality -of -life for residents earning less than AMI. Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities 500 families earning below the AMI. Location Description Planned Activities 7 Project Name Aid to Agencies Shelter House Target Area Goals Supported Provide public services Needs Addressed Public Services Funding CDBG: $50,000 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 36 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 37 Description Operational funding for programming that address barriers to employment for persons who are homeless. Persons are assisted with housing and vocational issues, mental health, substance abuse, transportation and related needs. Target Date 6/30/2017 Estimate the number and type of 650 homeless individuals families that will benefit from the proposed activities Location Description 429 Southgate Avenue, Iowa City, Iowa 52240 Planned Activities 8 Project Name Aid to Agencies NC1C Target Area Goals Supported Provide public services Needs Addressed Public Services Funding CDBG: $43,700 Description Operating costs associated with programming that provides licensed childcare for primarily low - moderate income infants, toddlers and pre-schoolers at their Broadway and Pheasant Ridge Centers in Iowa City. Target Date 6/30/2017 Estimate the number and type of 120 low to moderate income children families that will benefit from the proposed activities Location Description 2105 Broadway St, Iowa City 2651 Roberts Road, Iowa City Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 37 Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 38 Planned Activities Operating costs associated with programming that provides licensed childcare for primarily low - moderate income infants, toddlers and pre-schoolers at their Broadway and Pheasant Ridge Centers in Iowa City. 9 Project Name Aid to Agencies DVIP Target Area Goals Supported Provide public services Needs Addressed Public Services Funding CDBG: $6,300 Description Provide short-term shelter to women and children fleeing intimate partner domestic violence as well as provide counseling support to adult and youth victims of domestic violence during their stay. Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities 300 clients yearly who are victims of domestic violence during the compliance period Location Description Confidential Planned Activities 30 Project Name Arc of Southeast Iowa Renovation Target Area Citywide Goals Supported Improve and maintain public facilities Needs Addressed Public Facility Improvements Funding CDBG: $51,000 Description Interior renovations to increase capacity. Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 38 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 39 Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities Sixty clients will be served by the additional classroom space. Location Description 2620 Muscatine Ave, Iowa City, IA 52240 Planned Activities Interior renovations to increase the classroom capacity of the facility. it Project Name CHDO Operating The Housing Fellowship Target Area Citywide Goals Supported Planning and administration Needs Addressed Planning & Administration Funding CDBG: $16,000 Description CHDO operating expenses for The Housing Fellowship. Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities Not applicable Location Description 322 E 2nd St, Iowa City, IA 52240 Planned Activities CHDO operating 12 Project Name THF Rental Acquisition Target Area Citywide Goals Supported Increase the supply of affordable rental housing Needs Addressed Expanding Affordable Rental/Owner Housing Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 39 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 40 Funding HOME: $58,000 Description Rental acquisition for income eligible residents. Target Date 6/30/2017 Estimate the number and type of families that will benefit from the proposed activities One household below 60%AMI Location Description Planned Activities Acquisition of one residential unit for affordable rental Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 40 AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Iowa City will invest its CDBG and HOME funds in areas primarily impacted by non -student LMI persons. Several of the City's UMI census areas are located in the downtown area and include the University of Iowa and a significant rental housing stock that is predominantly occupied by students. While resources other than CDBG and HOME funds may be used in these areas to maintain and preserve housing, infrastructure, and public services, the City's CDBG and HOME funds will be focused in areas that are home to families, the elderly, the disabled, and the homeless. In order to achieve the greatest impact possible from the limited federal funds available, the City intends to allocate its non -housing community development resources primarily to projects that will have a focused neighborhood impact, as opposed to infrastructure projects of more dispersed expected benefit. The City's provision of funding for new construction and acquisition of affordable housing is governed by its Affordable Housing Location Model, which has three goals: • Avoiding further burden on neighborhoods and elementary schools that already have issues related to a concentration of poverty, • Promoting diverse neighborhoods in terms of income levels, and • Incorporating factors important to the Iowa City Community School District in affordable housing siting as it relates to educational outcomes. The model mathematically combines seven factors, including distance to existing subsidized family rental housing, income, sales prices, school mobility and performance, poverty, and crime density, and sets threshold scores below which funding for rental housing construction or acquisition should not be available. The affordable housing location model, now frequently cited as a best practice, has been successful in achieving its intended objective of not placing additional assisted rental housing in areas of concentrated poverty and other factors. The City does not restrict the location of funding for owner -occupied housing or for rental rehabilitation, nor does it restrict the location of funding for projects for the elderly or persons with disabilities. Geographic Distribution Target Area Percentage of Funds Citywide 100 Table 10 - Geographic Distribution Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 41 Rationale for the priorities for allocating investments geographically In light of the limited amount of CDBG funds available to the City, not all the City's housing and community development needs can be addressed over the next five years. Therefore, priorities must be established to ensure that scarce resources are directed to the most pressing housing and community development needs. The neighborhood -level focus for non -housing community development needs within income -eligible areas reflects the City's desire to create appreciable and lasting living environment improvements given limited funds, and the specific geographic targeting of new family rental housing reflects the need to affirmatively further fair housing by directing this type of development to a broader range of neighborhoods, combating existing segregated settlement patterns. Discussion Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 42 Affordable Housing AP -55 Affordable Housing — 91.220(g) Introduction The City will use HOME funds and a portion of CDBG funds for new affordable housing and to rehabilitate existing housing units. The special needs population will be served through the rehabilitation of an existing structure for rental housing. The homeless population will be served through assistance grants to local service providers. Therefore, these two groups do not have easily quantifiable goals. The one year goals noted below have been extrapolated from the table included in SP -45. One Year Goals for the Number of Households to be Supported Homeless 15 Non -Homeless 23 Special -Needs 3 Total 41 Table 11- One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 15 Rehab of Existing Units 22 Acquisition of Existing Units 4 Total 41 Table 12 - One Year Goals for Affordable Housing by Support Type Discussion Annual Action Plan 2016 OMB Control No: 25060117 (exp. 07/31/2015) 43 AP -60 Public Housing— 91.220(h) Introduction Iowa City Housing Authority (ICHA) is part of the Neighborhood and Development Services Department and was established in 1969 to administer housing assistance programs throughout Johnson County, Iowa County and Washington County North of HWY 92. Actions planned during the next year to address the needs to public housing The ICHA targets available tenant based rental assistance to disabled, elderly, and families with children under 18 (who reside in our jurisdiction) whose income is <= 30% of AMI. The ICHA targets available public housing units to disabled, elderly, and families with children under 18 (who reside in our jurisdiction) whose income is <= 80% of AMI. The ICHA will maximize HCVP and VASH budget authority and voucher utilization and lease -up rates for Public Housing. The HCV Homeownership program permits eligible participants the option of purchasing a home with HCV assistance rather than renting. Public Housing tenants are eligible for a Special Admission to the HCV Homeownership program if they have lived in a Public Housing unit longer than 1 year and their total tenant payment (TTP) is higher than $499. The Family Self -Sufficiency (FSS) Program promotes self-sufficiency and asset development by providing supportive services to participants to increase their employability, to increase the number of employed participants, and to encourage increased savings through an escrow savings program. This program is designed to work with households on a five-year plan to attain financial self-sufficiency as well as provide rental assistance. Actions to encourage public housing residents to become more involved in management and participate in homeownership Timeline and Analysis of the Housing Authority's efforts to create a Resident Advisory Board (RAB) In March 2009, The Housing Authority surveyed all active Public Housing tenants and Family Self - Sufficiency (FSS) program participants (211 families) to determine interest in serving on a Resident Advisory Board (RAB). Twenty-six (26) families responded. In May 2009, The Housing Authority sent the twenty-six RAB interest survey respondents a copy of the survey used to collect citizen input for CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low -Income Residents 2010 — 2015. Eight (8) families responded. In June 2008, the Iowa City Housing Authority's Public Housing unit located at 608 Eastmoor, Iowa City, Iowa, was severely damaged by flooding. It was located in the 500 -year flood -plain. Due to the City of Iowa City's intent to purchase all properties located the 100- and 500 -year flood -plains, the Housing Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 44 Authority submitted a Demolition/Disposition applications to the Federal Department of Housing and Urban Development (HUD). HUD requires RAB input/comment for Demolition/Disposition applications. The twenty-six respondents to the survey were contacted in October 2010 to submit input/comments but none responded. In December 2014, The Housing Authority surveyed all active Public Housing tenants (75 families) to determine interest in serving on a Resident Advisory Board (RAB). Seven (7) families responded; three (3) stating an interest; four (4) stating no interest. Analysis of the recommendations submitted by Resident Advisory Board (RAB) and the decisions made on these recommendations. There appears to be very little interest in Housing Authority participating families in serving on an RAB focusing solely on Housing Authority programs and services. The majority of comments received via three separate survey instruments are beyond the scope, power, and authority of the Iowa City Housing Authority to impact these concerns, or other City Departments and Community Based Agencies are better suited to meet these concerns. Examples include fixing streets, repairing abandoned homes, empowering neighborhoods, dealing with perception of City-wide increase in criminal activity, safety, events, neighborhood development and clean up, etc. The Iowa City Housing Authority and the City of Iowa City Neighborhood Services will continue the initiative they launched in 2008: "Good Neighbors—Strong Neighborhoods." The idea is to partner with Neighborhood Associations to develop strategies to promote the peaceful enjoyment of the neighborhood for all residents. The goal is the increased participation of Housing Authority clients in the activities sponsored by the City of Iowa City Neighborhood Associations. Through the Office of Neighborhood Services, the City of Iowa City supports and encourages neighborhood action and provides ideas and resources that can help shape the future of a neighborhood. The City coordinates with the Neighborhood Associations to work through their short and long-term needs that best serve the interests of the neighborhood within the goals of the larger community. The City of Iowa City also provides financial and technical assistance in the printing and mailing of newsletters and meeting notices. The Housing Authority will repeat the survey process in partnership with the City of Iowa City Housing and Community Development Commission when citizen input is collected for CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low -Income Residents 2021-2025 and the Iowa City Housing Authority 5 -year plan for 2021— 2025. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance HUD has not designated ICHA as troubled. Discussion Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 45 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 46 AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction As a participant in the Johnson County Local Homeless Coordinating Board (JCLHCB), the City is a partner in its plan to address homelessness and the priority needs of homeless individuals and families, including homeless subpopulations. During FY2016, the City's federal funds will continue to support programs to provide decent and safe living environments for homeless and those at risk of becoming homeless, through funding such activities as emergency shelter operations, financial assistance for rent, utilities and other critical expenses, and rapid re -housing. The City will maintain support for JCLHCB, the region's Continuum of Care (CoC) organization. The City will contribute CDBG, General Fund, and utility revenues to help assist local service agencies provide services. Non-profit agencies will apply through the United Way Joint Funding process to access these funds. Applicants can apply for United Way, Johnson County, Iowa City, and Coralville funds under one application. Each funding entity determines how they will allocate the funds they contributed. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City's strategies as they specifically relate to reaching out to homeless persons and understanding their individual needs include: Advocate human services coordination • Pursue a single application for service system entry • Pursue the formation of a local computerized system that connect clients with services, serves as a database, and provides inter -agency referrals • Support the Local Homeless Coordinating Board (LHCB) Increase understanding of issues surrounding Johnson County homelessness • Conduct a study of rural homelessness coordinated with Metropolitan Planning Organization of Johnson County (MPOJC) to determine the level of unmet need, formulate outreach efforts, and support requests for additional funding. • Conduct a survey to determine community attitudes surrounding affordable housing and homeless organizations and participants. Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 47 Addressing the emergency shelter and transitional housing needs of homeless persons In light of the limited amount of CDBG and HOME funds available to the City, not all of the area's homeless needs can be addressed using federal funds. The City does not receive Emergency Solutions Grant (ESG) or HOPWA entitlement funds from HUD to assist with homeless needs, and it relies on a variety of community agencies to provide basic needs assistance and other support forthe local homeless population. However, the City will continue to support the JCLHCB in FY16, and it will continue to implement strategies related specifically to addressing emergency and transitional housing needs for the homeless, including: Expand/Rehabilitate Emergency Shelter • Improve and maintain existing shelter facilities • Support expansion or addition of facilities to meet increased demand • Expand staff within existing system to provide improved service Support plans for Improving day shelter opportunities • Expand available services such as social/case worker availability, facilities, childcare opportunities, improved public and private transportation access, showers • Supported Training and Access to Resources (STAR) program continuation Improve transitional housing programs for families • Continue to develop scattered site, transitional housing programs requiring participation in supportive services • Provide transitional housing for single individuals • Continue to develop Single Room Occupancy (SRO) type housing for persons living alone with access to supportive services • Continue support of transitional housing for unaccompanied youth Provide special needs transitional housing • Continue to support the development of transitional housing for persons with mental illness. • Provide services to support special needs populations in non -facility based care environments (i.e. Compeer, Buddy System, Coaches) Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) Wl permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The Continuum of Care (CoQ addresses the housing and supportive services needs in each stage of the CoC process to help homeless persons make the transition to permanent housing and independent living. The City will continue to support the CoC strategy to meet the needs of homeless persons and those at risk of becoming homeless. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. In recent years, Iowa City has allocated the maximum amount of CDBG funding possible to public services to assist human service organizations. To the extent possible, the City will provide support to the system of facilities and service providers described in the homeless inventory. ICHA locally administers efforts that assist in homelessness prevention, including the Section 8 voucher program and administration of 81 units of public housing for residents who are low-income, very low income, and extremely low-income. Discussion One year goals for the number of households to be provided housing through the use of HOPWA for: Short-term rent, mortgage, and utility assistance to prevent homelessness of the individual or family Tenant -based rental assistance Units provided in housing facilities (transitional or permanent) that are being developed, leased, or operated Units provided in transitional short-term housing facilities developed, leased, or operated with HOPWA funds Total Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 49 AP -75 Barriers to affordable housing — 91.2200) Introduction The City of Iowa City finalized an Analysis of Impediments to Fair Housing Choice in March 2014. The impediments identified, along with recommendations to address the impediments, are outlined in SP - 55. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City is actively involved in presenting to organizations in the region to educate persons about what is affordable housing and who needs it. Presentations will continue during FY16. The City will also support the Local Homeless Coordinating Board's efforts to develop a campaign to educate the community on affordable housing and put a face on who needs affordable housing. The City will continue to review housing to be constructed with City or CDBG/HOME assistance to ensure it meets the City's Affordable Housing Design Guidelines. Quality design and neighborhood compatibility will assist with neighborhood and community acceptance of affordable housing. The City will support the rehabilitation of existing rental units in low income neighborhoods and work with private property owners to preserve affordable housing throughout neighborhoods in Iowa City. The City will also work with the Human Rights Coordinator to provide Fair Housing updates to educate local commissions and boards. Based on multiple years of functional experience, the City has plans to reevaluate certain aspects of the Affordable Housing Location Model. Most notably, the model factors in the density of a project but imposes a buffer irrespective of the surrounding neighborhood density, which limits housing options beyond the model's original goals. Discussion Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 50 AP -85 Other Actions — 91.220(k) Introduction The following section provides information about the additional actions being undertaken by the City of Iowa City related to community development. Actions planned to address obstacles to meeting underserved needs Iowa City has a long history of successfully implementing HUD funded programs. Serving the needs of the City's various special needs population drives the city's consolidated planning efforts. Addressing the needs of the homeless and special needs populations are high priorities for use of resources within Iowa City. Due to limited funding and the prospect of reduced funding in future years, the following considerations will be made when determining whether to fund a project: 1. The project must bean identified CITY STEPS priority. Applicant must document the ability of the project to address the specific need. 2. The project budget is justified and leverages other financial resources, including human resources. Applicant must document efforts to obtain outside funding as well. 3. The project has a measurable impact in the community. The project primarily targets low- income persons, utilizes community partnerships, and provides adequate benefits in relation to costs. 4. The applicant can maintain regulatory compliance. Applicant must demonstrate it has strong financial skills, administrative capacity to complete a federal grant, and the ability to complete the project within the required time period. The City will continue to work with area social service agencies and providers to address obstacles to meeting underserved needs. Declining resources have been the key impediment to addressing needs. Actions planned to foster and maintain affordable housing The City will continue to support its goals of maintaining and expanding affordable housing by utilizing its CDBG and HOME allocations to create new opportunities for affordable rental and homeownership and rehabilitate existing affordable units. The GRIP program will continue providing $200,000 annually for low- to moderate -income homeowners to rehabilitate their properties. The UniverCity Program will continue as funds are available. Actions planned to reduce lead-based paint hazards The City will continue to ensure compliance with the HUD lead-based paint regulations that implement Annual Action Plan 2016 OMB Control No: 2506-0117 ("p. 07/31/2015) 51 Title X of the Housing and Community Development Act of 1992, which covers the CDBG and HOME programs, among others. The State of Iowa passed legislation in 2009 to certify renovators who work in housing and child -occupied facilities and to require all children entering kindergarten to be tested for lead poisoning. The Housing Rehabilitation Office will continue to implement all aspects of the lead-based paint regulations. In its efforts to evaluate and reduce lead-based paint hazards in all of its CDBG and HOME funded rehabilitation projects, the Office provides information and outreach on the dangers of lead- based paint, as well as guidance in the identification and reduction of lead-based paint hazards to all program participants. Blood level tests may be paid through the Housing Rehabilitation program for targeted populations such as children under seven when needed. Actions planned to reduce the number of poverty -level families The City, Housing Authority, and the Johnson County Local Homeless Coordinating Board work together to address homeless and poverty issues. In addition to the activities outlined in the Annual Action Plan, the Housing Authority provides supportive services and coordination with the agencies making up the Local Homeless Coordinating Board to support families and individuals achieve their highest level of self- sufficiency. With respect to economic development, the City has had a long-term partnership with the Iowa City Area Development Group ([CAD) and the Iowa City Area Chamber of Commerce. ICAD is a private non- profit organization whose mission is to position the region as a quality place to work. ICAD works as a confidential advocate for expanding businesses and new industries. [CAD helps businesses pursue state and local financial assistance and serves as a liaison between the City, the Iowa Economic Development Authority, the University of Iowa and other entities. The Chamber of Commerce works to enhance the business climate in Johnson County and provides educational programs on customer service, human resources, and other issues relevant to small businesses. Starting in FY03, the City set aside CDBG funds to promote economic development. Funds primarily support gap financing or start-up capital to micro -enterprises or small business creating jobs for low - moderate income persons. These funds are available throughout the year, instead of a once a year funding cycle to allow greater flexibility and attract a greater number of applicants. Loans have been provided to bakeries, restaurants, small construction contractors, craft retail stores, salons, fitness studios, and more. In 2013, the City Council expanded the use of the Economic Development Fund to be used for facade improvements in the City -University Urban Renewal Area as part of the Building Change program. The program meets the objectives of the Urban Renewal Plan by 1) eliminating substandard buildings blighting influence and environmental deficiencies; 2) improving the appearance of buildings and encouraging high standards of design; and 3) encouraging the restoration and rehabilitation of structures in downtown Iowa City with architectural and/or historic significance. The ongoing program Annual Action Plan 52 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) has been in place since 2013 and the City awards grants to small businesses for building and storefront improvements. Actions planned to develop institutional structure The City undertakes extensive consultation as part of its consolidated planning effort, particularly in association with the Johnson County Local Homeless Coordinating Board (JCLHCB) Continuum of Care's planning process. The JCLHCB represents over 25 agencies in Iowa City providing services to the homeless and low-income persons in Johnson County. The City works closely with the JCLHCB to increase coordination between housing providers, health, and service agencies in addressing the needs of persons that are chronically homeless. The City facilitates coordination among its partner agencies that results in a broadly shared understanding of community needs, collaborative and complementary approaches to addressing needs, and responsiveness to changes in conditions. Additionally, resources such as Aid to Agencies and City General Funds available for economic development indicate a real commitment to leveraging all possible resources to meet needs. Actions planned to enhance coordination between public and private housing and social service agencies The City created a citizen advisory group, the Housing and Community Development Commission (HCDC), in 1995, to assess Iowa City's community development needs for housing, jobs and services for low and moderate income residents, and to promote public and private efforts to meet such needs. HCDC leads the CDBG/HOME allocation process to determine what projects will be awarded funds based on priorities established in CITY STEPS. Each year the City and HCDC reviews applications on a competitive basis. Fragmentation and duplication of services in Iowa City is a minor obstacle due to the communication and coordination of existing service providers. Service providers are members of the Johnson County Local Homeless Coordinating Board and participate in the local Continuum of Care planning. Discussion Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 53 Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: I The City offers the General Rehab Improvement Program (GRIP) to (provide low interest loans to income eligible homeowners to rehabilitate their homes. ApproxlmIately $200,000 in general Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 54 obligation funds are allocated annually for this program. The City also continues to administer the UniverCity program, focusing on neighborhoods located near the University campus that retain a single family character and a demand for single family housing, but that also have a large renter population. The City also purchases rental homes that are rehabilitated and sold, some of which are restricted to homeowners under 80% of median income. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: Iowa City has elected to adopt the following recapture or resale provisions when HOME funds are used to create affordable housing. Recapture guidelines are used for any homebuyer activity where the client receives direct financial assistance (including any assistance that reduces the purchase price from the fair market value to an affordable price) and resale is used when the homeowner does not receive direct financial assistance. Recapture Provision A recapture provision of the HOME regulations pursuant to CFR Part 24 92.254 (a)(5)(ii) will be used when HOME funded assistance is provided to reduce the selling price of a home from appraised value to one of affordability (affordability subsidy) for people at income levels of 80% or less of Iowa City's median income. This will include an affordability period based on the amount of HOME funds used for that purpose as indicated in the following table. If downpayment assistance will be provided, that amount will be added to the total amount to determine the affordability period. • < $15,000: 5 years • $15,000-$40,000:10 years • > $40,000: 15 years Upon the sale of the home, the net proceeds (sale price, minus superior loan repayment and closing costs) shall be distributed proportionately between the City, up to the Principal Amount, and the Buyer (Shared Net Proceeds). The City and/or HUD are not responsible for covering negative net proceeds. The Principal Amount shall be forgiven after the affordability period identified in the Recapture Agreement ends if the homeowner remains in compliance with their written agreement. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Iowa City has elected to adopt the following recapture or resale provisions when HOME funds are used to create affordable housing. Recapture guidelines are used for any homebuyer activity where the client receives direct financial assistance (including any assistance that reduces the purchase price from the fair market value to an affordable price) and resale is used when the homeowner Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 55 does not receive direct financial assistance. Resale Provision A resale provision deed restriction will be used with an affordability period based on the amount of HOME funds provided perthe following table when HOME funds are used for a construction subsidy. < $15,000: 5 years $15,0005ZAA $40,000: 10 years • $40,000: 15 years The affordability period shall begin with the original HOME assisted owner's closing date. If the home does not continue to be the principal residence of the buyer during the duration of the period of affordability, then the housing will be sold only to a buyer whose family's income does not exceed 80% of Iowa City's area median income as determined annually by HUD. The City will target homeowners between 60 to 80% of Iowa City's area median income. The buyer shall use the home as their principal residence. The purchase price may not exceed 95% of the median area purchase price for single family housing in the Iowa City MSA as determined annually by HUD for new or existing housing. The original HOME -assisted owner is entitled to a fair return on investment (homebuyer's downpayment plus capital improvements made to the house). The City will determine the original homebuyer's return on investment by using the percentage change in the Consumer Price Index (CPI) over the period of ownership. The value of capital improvements will be based on the actual costs of the improvements as documented by the homeowner's receipts. The City will determine whether the sale price meets said requirements and must approve the price before Buyers accept a purchase offer. There may be a declining housing market where home values are depreciating. If the home is sold for less or the same price as the original price, the original homebuyer may not receive a fair return or any return on their investment. The City and/or HUD are not responsible for covering a loss on the original homebuyer's investment. HOME regulations allow revocation of HOME's affordability restrictions if an ownership interest is terminated prematurely by foreclosure, transfer in lieu of foreclosure, or assignment of an insured mortgage to HUD. Under the HOME program, certain requirements must be placed on properties by means of deed restrictions or a recorded note and mortgage. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 56 will be used under 24 CFR 92.206(b), are as follows: Not Applicable —The City of Iowa City does not use HOME funds for this purpose. Discussion Annual Action Plan 2016 OMB Control No: 2506-0117 (exp: 07/31/2015) 57 Annual Action Plan 2016 OMB Control No: 2506-0117 (exp. 07/31/2015) 58 Prepared by: Kristopher Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. 16-134 RESOLUTION ADOPTING IOWA CITY'S FY17 ANNUAL ACTION PLAN WHICH IS A SUB- PART OF IOWA CITY'S 2016-2020 CONSOLIDATED PLAN (CITY STEPS) AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the City of Iowa City, Iowa, to prepare and submit the FY17 Annual Action Plan as part of the City's 2016-2020 Consolidated Plan (CITY STEPS) to plan the use of federal funds to assist lower income residents with housing, jobs, and services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds for City of Iowa City fiscal year 2017; and WHEREAS, the City has disseminated information, received public input and held a public meeting on the FY17 Annual Action Plan; and WHEREAS, the FY17 Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, the Iowa City Housing and Community Development Commission has recommended that Exhibit A be approved; and WHEREAS, adoption of the FY17 Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FY17 Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City FY17 Annual Action Plan, containing the allocation of CDBG and HOME funds attached hereto as Exhibit A, is hereby approved and adopted. 2. The City Manager is hereby designated as the Chief Executive Officer and authorized to act on behalf of the City of Iowa City in connection with the FY17 Annual Action Plan. 3. The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FY17 Annual Action Plan to the U.S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 4. The City Manager is hereby authorized to execute, terminate, or amend CDBG and HOME Agreements executed in connection with the allocation of public funds with sub - recipients, Community Housing Development Organizations (CHDOs), or other legal entities. Passed and approved this 3`' day of May, 2016. ATTEST: CITY CLERK M YOR City Attorney's Office Resolution No. 16-134 Page 2 It was moved by Dickens and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Exhibit A Aid to Agencies Shelter House $ 50,000 $ Persons / Public Services Aid to Agencies NCIC $ 43,700 $ Households/ Aid to Agencies DVIP $ CDBG HOME Facilities Category Project Name Award Award Assisted Aid to Agencies Shelter House $ 50,000 $ 650 Public Services Aid to Agencies NCIC $ 43,700 $ 120 Aid to Agencies DVIP $ 6,300 $ - 300 Public Facilities Neighborhood Improvement Set-aside $ 75,000 $ NA Arc of Southeast Iowa $ 51,000 $ - 1 CHDO Operating THF $ - $ 16,000 NA MYEP Acquisition $ 50,000 $ - 3 THF Rental Housing $ - $ 58,000 1 Housing Shelter House FUSE $ 25,000 $ 250,000 15 CDBG Owner -Occupied Rehab $ 235,000 $ - 18 HOME Owner -Occupied Rehab $ - $ 90,000 4 Economic Development Economic Development Set-aside $ 50,000 $ - 2 Administration CDBG Administration $ 131,704 $ - NA HOME Program Administration $ - $ 48,437 NA Total $ 717,704 $ 462,437 1114 NOTICE TO BIDDERS STATE OF IOWA - Sealed bids will be received by the Iowa Department of Transportation (DOT), Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010 on April 19, 2016 at 10:00 A.M. CDT for various items of construction and maintenance work. Plans, specifications and proposal forms for the work may be seen at the Office of Contracts until noon on the day previous to the letting. A listing of projects open for bids and details for each project will be available to potential bidders and suppliers three weeks prior to the letting date at www.bidx.com/ia/main or www.iowadot.00v or by calling the Office of Contracts at 515-239-1414. The Iowa DOT uses the Bid Express website — www.bidx.com - as the official depository for bid submittal. The Iowa DOT will ensure this depository is available for a two-hour period prior to the deadline for submission of bids. If there is an interruption of communications or loss of service by Bid Express during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to allow potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Office of Contracts after 10:30 A.M. on the day bids are to be received, unless otherwise specified by the Iowa DOT. Unless otherwise specified, bidder shall submit an electronic proposal with digital signature using bidding software furnished by the Department and electronic bid submittal procedures of the Department. Proposals received after the bid deadline will not be read. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa DOT reserves the right to waive technicalities and reject any or all bids. A proposal guarantee, not less than the amount as set forth in the proposal form, shall be filed with each proposal. The proposal guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the contracting authority or bidder; and, where made payable to the bidder, shall contain an unqualified endorsement to the contracting authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Annual Bid Bond (form 650043) may be used in lieu of the monetary options specified above. Both forms are available from the Office of Contracts. These must be delivered to the Office of Contracts at the address above Iowa DOT personnel will be available to accept proposal guaranties during regular business hours of 8:00 a.m. to 4:30 p.m. A Proposal Guaranty/Bid Bond (Form 131084) may be used for the proposal guaranty in lieu of that specified above, using the electronic bid bond verification feature authorized by the Department. Per Iowa Code section 423.3 (80), the contracting authority will issue an exemption certificate for the purchase or use of building materials, supplies and equipment used in the performance of the construction contract. Failure to execute a contract and file an acceptable performance bond and certificate of insurance within 30 days of the approval date for awarding the contract will be just and sufficient cause for the denial of the award and forfeiture of the proposal guarantee. The Iowa DOT (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On federal -aid projects, where disadvantaged business enterprise (DBE) goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without DBE goals, the contractor must show that affirmative action has been made to seek out and consider DBEs as potential subcontractors. Some projects may be listed in multiple proposals (as an individual project or part of a combined package of projects). The contracting authority will determine which combination of proposals produce the lowest bid for these projects. Minimum wage rates for all federal -aid projects have been predetermined by the U.S. Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the federal -aid highway system. All federal -aid projects are subject to the Contract Work Hours Standards Act, as amended (title I of Pub. L. 87-581, Aug. 13, 1962, 75 Stat.357) and implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within Iowa, and also, a resident bidder shall be allowed a preference against a nonresident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no federal funds involved. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 004 County: JOHNSON Proposal ID: 52-3715-652 Work Type: BRIDGE REPLACEMENT - OTHER Proposal Section: 0001 ROADWAY ITEMS 0002 ITEMS FOR A 443'-6 X 97'-0 PARTIAL THRU ARCH BRIDGE DBE Goal: 2.0% Working Days: 240 Late Start Date: 2016/05/31 Guarantee: $2,500,000.00 Project: HDP -3715(652)--71-52 Route: DUBUQUE STREET FROM FOSTER ROAD TO CHURCH STREET, AND PARK ROAD FROM DUBUQUE STREET TO HOLT AVE. Prepared by: Melissa Clow, Special Projects Administrator, 410 E. Washington St., Iowa City, IA 52240 (319)356-5413 RESOLUTION NO. 16-135 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT [HDP -3715(652)-- 71-52]. WHEREAS, Peterson Contractors, Inc. of Reinbeck, IA has submitted the lowest responsible bid of $40,552,162.78 for construction of the above-named project; and WHEREAS, funds for this project are available in the Iowa City Gateway account # S3809. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Peterson Contractors, Inc., subject to the condition that awardee secure adequate bond and insurance certificates. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate bond and insurance certificates. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 3rd day of May 20 16 ATTEST: CITY CtERK MA)M A roved by City Attorney's Office It was moved by Dickens and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES X pwengWasterMawrdwn. doc 4116 NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 16-136 RESOLUTION APPROVING INCLUSION OF AFFORDABLE HOUSING GOALS IN ECONOMIC DEVELOPMENT POLICIES. WHEREAS, according to 2015 update to the 2007 Affordable Housing Market Analysis for the Iowa City Urbanized Area, median housing values have increased at more than double the rate (up 15.6%) that median income has decreased (down 8.2%) since 2000; and WHEREAS, according to 2015 update to the 2007 Affordable Housing Market Analysis for the Iowa City Urbanized Area, the proportion of renters considered to be cost -burdened (paying more than 30% of their income for housing) decreased slightly in the urbanized area between 2000 and 2012, the proportion of severely cost burdened renters (paying more than 50% of their income on housing) increased by 1,900 households, a 7.3 percent increase; and WHEREAS, according to 2015 update to the 2007 Affordable Housing Market Analysis for the Iowa City Urbanized Area, nearly one quarter of the homeowner households were cost -burdened in the urbanized area in 2012, a 6 percent increase since 2000, and the number of severely cost - burdened homeowner households increased by over 1,100 households, or 3.4 percent; and WHEREAS, the City desires to have an increase in all types of housing stock and acknowledges that affordable housing comes with additional costs to housing developers making it less economically feasible without public participation; and WHEREAS, Economic Development Policies heretofore have listed affordable housing as one of many goals the City seeks to achieve when participating in a project with public financing, but methods for achieving that goal have been undefined; and WHEREAS, the City now desires to more clearly define its expectations for affordable housing where tax increment financing is being provided to a developer of a residential or mixed use project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The following policies are approved and shall be inserted into the Economic Development Policies for new construction projects that include residential dwelling units where the City and the developer enter into a developer's agreement for tax increment financing: 1. A minimum 15% of the residential units must be affordable for a minimum of 20 years, or the term of the developer's agreement, whichever is longer. 2. For rental housing, dwelling units shall be targeted to households at a maximum of 60% Area Median Income (AMI). The City may negotiate dwelling units being designated for households at a lower AMI. Resolution No. 16-136 Page 2 3. For owner -occupied housing, dwelling units should be targeted to households at a maximum of 110% AMI. The City may negotiate dwelling units being designated for households at a lower AMI. 4. The City may negotiate a fee -in -lieu of on-site affordable housing with the fee to be used for affordable housing purposes (for example, grants/loans for construction of affordable housing, down payment assistance for income -qualified households, etc.). Passed and approved this 3rd day of May 20 16 . ATTEST: a4z. vri 4JJ CITY CLERK MAYOR Approved by City Attorney's Office Resolution No. 16-1 Page 3 It was moved by Thomas and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Botchway the Botchway Cole Dickens Mims Taylor Thomas Throgmorton r -.,-® CITY OF IOWA CITY 13 MEMORANDUM Date: April 25, 2016 To: Geoff Fruin, Interim City Manager From: Wendy Ford, Economic Development Coordinator Doug Boothroy, Director, Neighborhood and Development Services John Yapp, Development Services Coordinator Re: Affordable housing goals in Economic Development Policy Introduction The Economic Development Committee has begun a process to review and update Economic Development Policies. The current policies, adopted in 2014, identify affordable housing as one of many Economic Development goals, but the means to achieve the goal needs clarity. This proposed policy is the first of the revised Economic Development Policies for your consideration. Background In 2015, staff met with an ad hoc Inclusionary Housing Committee (membership included representatives from non-profit and for-profit developers, affordable housing advocacy, and banking) to develop parameters for implementing affordable housing in the Riverfront Crossings District. One of the recommendations was that affordable housing be required when any residential project uses tax increment financing. The rationale is that creating affordable housing units would be part of the tradeoff for receiving this public financing, and that the public financing would help offset costs and reduced project value resulting from the affordable housing requirement. It also helps ensure market -rate housing in City -assisted projects does not become more expensive to cross -subsidize the cost of the affordable units. Discussion of Solutions Staff recommends that the Economic Development Policy be amended to include requirements for affordable housing consistent with the Inclusionary Housing Committee recommendations as more fully detailed below. This will formalize the City's policy in our economic development materials and make it clear for developers and property owners who are considering requests for TIF. The benefit of including this policy in the Economic Development Policies is that the affordable housing requirement would apply for any residential project seeking financial assistance, not just those in the Riverfront Crossings District. We recommend the following be inserted into the Economic Development Policies for residential projects requestirig public financing. These four recommendations are consistent with and provide slightly more clarification than the text that April 25, 2016 Page 2 was reviewed and approved for your recommendation by the Economic Development Committee: When the City participates financially through tax increment financing in a development that includes 10 or more residential dwelling units: 1. A minimum 15% of the residential units must be priced affordably, as set forth below, for a minimum of 20 years, or the term of the developer's agreement, whichever is longer. 2. For rental housing, the required affordable dwelling units shall be rented at a rate affordable to households with a maximum of 60% Area Median Income (AMI). The City may negotiate dwelling units being designated for households at a lower AMI. 3. For owner -occupied housing, the required affordable dwelling units shall be sold at a rate affordable to households with a maximum of 110% AMI. The City may negotiate dwelling units being priced at a rate affordable for households at a lower AMI. 4. The City may negotiate a fee -in -lieu of on-site affordable housing with the fee to be used for affordable housing purposes within the same Urban Renewal Area (for example, grants/loans for construction of affordable housing, down payment assistance for income -qualified households, etc.). Financial Impact The financial impact of this policy is three -fold: First, the policy will lead to the creation of affordable housing units, which has a positive financial impact on households seeking affordable housing units. Second, the proposed amendments will likely lead to larger requests for public financing in order to offset the reduced revenues and project value as a result of the affordable housing requirement. In the Riverfront Crossings District, for example, the proposed Inclusionary Housing amendment obligates certain developments to provide 10% of the units at affordable rates for a period of 10 years. If a developer desires TIF funding to satisfy that obligation, this policy requires that the developer provide 15% or more of the units at affordable rates for 20 years, or the life of the developer's agreement, whichever is longer. Third, the policy will likely lead to more scattered -site affordable housing, as it will apply to any residential project seeking tax increment financing, not just those in a particular district. Recommendation The City Council Economic Development Committee voted (3-0) to recommend approval of this policy at their meeting April 12, 2016. Staff also recommends amending the Economic Development Policies to include this affordable housing requirement for residential projects seeking tax increment financing. Cc: Eleanor Dilkes, City Attorney Sara Greenwood Hektoen, Assistant City Attorney EDC April 12, 2016 3 PRELIMINARY recommending the $50,000 be used for small business loans. Fruin then asked if Hightshoe could give Members some examples of small businesses they have helped in the past. She noted several local small businesses that these funds have been able to help. She stated that the majority of businesses make their payments, and that in 2016, for example, the City expects to receive approximately $40,000 in repayments. Hightshoe then responded to Member questions regarding the use of these funds. Fruin noted the flexibility of these funds and how they have been able to help fund other projects. Cole moved to recommend approval of the request use $50,000 CDBG Economic Development funds for small business assistance for FY17. Throgmorton seconded the motion. The motion carried 3-0. Ford noted that this item on the agenda is in regards to one of City Council's strategic planning items — to review and revise Iowa City's TIF policies. She reviewed current policies, noting that these have been used as a guide for staff as they evaluate TIF requests. She noted the goals of economic development — to increase the tax base, to foster a good environment for entrepreneurial activities, and to attract high quality jobs. She noted that staff tries to meet these goals while aligning with the Council's strategic planning, Urban Renewal Plans, and the Comprehensive Plans. Continuing, Ford described some of the business and activity the City has assisted financially and she described the various Economic Development Division's budgeted financial sources. Fruin talked about the TIF policy in general, noting that the evaluation process is one of the most rigorous and time-consuming in the state. The policy was put together with a clear understanding that public dollars are to be the last dollars in on projects in which the City participates, and is designed to ensure that there is public benefit in any type of public/private partnership. Fruin stated that Councilors undoubtedly hear from developers about how the process for TIF funds in Iowa City is much more rigorous than in other communities. He noted that TIF is not an entitlement to alternative financing for developers. Fruin suggested that Members look at the current TIF policy and determine how it is serving the community right now. Fruin stated that as Members review policy, they may wish to add clarity to items they'd like to see tightened and more restrictive and conversely, add clarity to items that will be allowed greater flexibility. An example of flexibility would be the range of sustainability features required in a project requesting TIF. Fruin noted that there is a memo in the meeting packet from Doug Boothroy and John Yapp about affordable housing, which are tightly defined, leaving less flexibility when comes to development and use of TIF funds. Throgmorton stated that he believes there should be greater consistency between the economic development policy and the strategic plan, especially with regards to sustainability, social justice, and racial equity. He questioned if there might be some metrics in the Mayor's compact or in the STAR communities rating process that could provide them with some particulars that would be useful. Throgmorton pointed out that he believes most of the policies are too vague. Throgmorton noted, for example, "achieve high quality architectural and site design" and that he has no idea what this means. He suggested 'enhancing long-term sustainability through EDC April 12, 2016 4 PRELIMINARY neighborhood and building design' instead, by'encouraging developments that enhance walkability and access to jobs and schools via public transit.' With regards to the energy efficiency component, he suggested being more specific by calling for 'energy efficiency that exceeds the State energy code by 40%,' or that'draws from the architectural 2030 challenge.' Overall, he believes they need greater specificity in these components. Throgmorton stated that he does like what is being recommended in the affordable housing memo. With regards to the creation of high quality jobs, he stated that he values this and finds it to be very important, but he thinks that they need to find a way to reward economic developments that directly improve jobs and opportunities for lower income residents. As for underutilized and blighted properties, Throgmorton stated that there have been a couple of instances where the parcels were so small that he did not understand how they could be eligible for assistance. He noted the Camp Cardinal urban renewal area as an example. He stated that it is very small and he questioned the'urban renewal' portion of this. Mims stated that she would encourage Committee Members to put their suggestions and thoughts in writing so that they can then share with the full Council, with the added benefit of giving staff an idea of what Members are hoping to achieve. This would also allow the business community to see what types of changes are being proposed to these policies, giving them a chance to provide feedback to Council. Throgmorton asked if having a transcript of this meeting would be possible, in order to provide them with exactly what is being proposed. Mims asked staff about taking this portion of the meeting and having it transcribed into a memo from Ford to Council, to memorialize the discussion on changes to the TIF policies. Fruin asked if Members want staff to provide feedback on their suggestions. Mims stated that she believes they need to get the ideas out there so the community can react, and also to give staff more time to react to the suggestions. Cole noted the issue of consistency and expectations of the business community. He stated that it seems that they should administer the policy as it is currently written, until it is changed. Once policies are changed, of course, the expectations would change as well. Cole stated that he believes they should not be rushed in terms of recommendations and that he wants to have outreach and feedback throughout the community first. One exception for Cole is the affordable housing recommendations. He believes these have been well vetted by a large number of stakeholders and might only need a few tweaks before becoming part of the policies. Cole noted he thinks City Council members find out about requests for TIF funds too late and are not given time for input. The first public mention of a TIF request is when it comes before the EDC, which is frequently only a few weeks before it comes before council. He noted he would like more time for input. Along the same lines, Throgmorton stated that one of his concerns has been that the policies are quite vague and that the synthesis of vague policies has been left to the discretion of the City Manager's office. As a result, he believes that the Council has not played much of a role in indicating what it really wants. He believes the City Council should provide better specificity so everyone knows what City Council requires and what they find to be important. Mims stated that she agrees they need to get their ideas out as soon as possible so that they can move forward obtaining community and developer feedback. EDC April 12, 2016 5 PRELIMINARY Cole, referring to the recommendations for affordable housing, stated that he believes modifications to the policy could be made in this area fairly quickly. Boothroy noted that when they reviewed the affordable housing policies, they determined a requirement of a minimum of 15%, recognizing that financial gaps go up as the affordable housing requirements increase. This is because of the revenue and value differences to the developer between offering a market rate versus and affordable housing product. Throgmorton asked if staff believes more work should be done on the proposal in the memo from Boothroy and Yapp. Boothroy stated that they met last Thursday with their committee to look at the language of the ordinance, and that everyone agreed to what was proposed. It will next go before the Planning and Zoning Commission for their review, before going to the full Council. Cole noted that in the past, the EDC has met only a few times per year. He asked if they could make this a regular monthly meeting instead. Mims noted that they have always met as needed, based on timeliness and what had to be considered by the committee. Throgmorton agreed that they should most likely meet a minimum of once per month, especially while revising these policies. Throgmorton moved that they direct staff to incorporate the affordable housing provisions contained in the memo from Boothroy and Yapp into a draft ordinance for the full Council to consider. Cole seconded the motion. Discussion then ensued, with Cole restating his concern that they give the community time to weigh in on recommended policies. After a brief discussion, he agreed with the other Members on moving forward with these recommendations. The motion carried 3-0. Fruin noted that staff will get this on a meeting agenda and will schedule a follow-up meeting, as well. He asked if they could revisit one item — the City Manager's spending authority for economic opportunity funds. Fruin stated that the practice was originally put in place as such so that the City could be more responsive to smaller requests. He asked what the Members' expectations are for these funds as they move forward. These would be the Economic Development Opportunity funds, up to $50,000 per'opportunity,' which the City Manager could approve. Cole asked if these projects weren't previously on the Consent Calendar, and Fruin noted that they would first be on the EDC agenda for review and approval before going to the full Council. After some discussion, Members agreed that the current practice should continue. Throgmorton stated that his intent with this topic is to put it on the table so that at the next meeting they could follow up on the discussion. He noted that a month or so ago he sent the Committee an email explaining the need for a 'community gap analysis.' He stated this could be done by meeting with a diverse set of small focus groups, sharing the City's story about its use of TIF, listening to reactions to that story, and asking for advice from the focus group members about how to narrow the community gap. Throgmorton noted that'gap analysis' is a 'term of art' in economic development. He added that there is a big gap between what the community thinks the TIF policy and programs are and how the staff and Council think about them. He believes they need a "community gap analysis' in order to alleviate misinformation. Cole agreed, stating that they do need to get out into the re;l Prepared by: Eleanor Dilkes, City Attorney, 410 Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 16-137 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN ENGAGEMENT AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND THE BROWN WINICK LAW FIRM TO PROVIDE LEGAL SERVICES IN THE MATTER OF MCC IOWA LLC D/B/A MEDIACOM V. CITY OF IOWA CITY AND IMON COMMUNICATIONS, LLC WHEREAS, the City Council believes it is in the best interests of the City of Iowa City to retain the services of special counsel to represent the interests of the City in the matter of MCC Iowa LLC d/b/a Mediacom vs. City of Iowa City and IMON Communications, LLC; WHEREAS, due to the specialized nature of the litigation, staff recommends that the City enter into a contract for legal services with Brown, Winick, Graves, Gross, Baskerville & Schoenebaum, P.L.C., which firm has expertise in telecommunications and litigation. WHEREAS, the estimated fees are now expected to exceed the City Manager's authority and the Engagement Agreement requires the approval of Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The Engagement Agreement attached hereto is in the public interest, and is approved. 2. The Mayor and the City Clerk are hereby authorized and directed to execute the attached Engagement Agreement. 3. Funds for this contract are available in the Risk Account #82310611. Passed and approved this 3rd day of May 20 6 MAJOR p roved by ATTEST: CITY CLERK City Attorney's Office Resolution No. 16-137 Page 2 It was moved by Thomas and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Botchway Cole Dickens Mims Taylor Thomas Throgmorton the ��' 6 rown wi n i ek Brown. winiA Graves , Gross666 Grand Avenue, Suite a000 ATTORNEYS A T LAW • Baskerville and Schoenebaum, P.LC. Ruan Center, Des Moines, IA 50309•2570 December 30, 2015 direct phone: 515-242-2415 direct fax: 515-323-8515 email: pts@brownwinick.com Eleanor M. Dilkes CityAttorney City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 Re: Engagement Agreement City of Iowa City Dear Ms. Dilkes: This letter is intended to set forth and summarize the basic terns upon which the City of Iowa City ("City")bas engaged my firm to represent the City in connection with MCCIowa City of Iowa City (N.D.Iowa 3:15-cv-00143). Additionally, we wish to: aclmowledge ouLLC v. r acceptance of this engagement; set forth the anticipated scope of our services; describe the billing ponditions olicies and practices that will apply to this engagement; and set forth other basic terms and cof our representation. 1. Scout ofEn oemr en+, You have indicated that we will be called legal advice and assistance to the City in connection with MCC Iowa LLC v. City of Iowa City Providen to (N.D.Iowa 3:15-ev-00143) 2.COrflset of Interest. We have reviewed our firm's client list and, based on our understanding of the scope of our engagement hereunder, our representation of the City as described herein does not conflict with our representation of any other client of this firm In the event such a conflict of notify the City ands such other or party, conflict of interest, would arise in the future, we would immediately our party, and we would discuss with both parties our ability to continue representation, or, if necessary or appropriate, the desirability of obtaining alternate counsel. At this time, however, we do not anticipate any such conflicts. A Firm Commitment to Business'" 515.242-2400 phone 515-283•0231 fax www.brownwinidceom December30,2015 Page 2 3• BilLpg Policies/Procedures, It has been my experience that the relationship of this firm with its clients is best served when there is a mutual understanding of our billing Policies and procedures. All attorneys and legal assistants are assigned hourly rates commensurate with their respective levels of skill and experience. Our fees for this representation will be based on our hourly billing rates in effect at the time services are rendered, reduced by a 10% courtesy discount. It is anticipated that Sheila Tipton and I will perform the primary services and will make staffing decisions ppropri this matter. We will, on occasion, assign projects to other attorneys in our office when appropriate. This allows us to provide the best representation at a reasonable cost to the City. In any event, we will always make decisions regarding this engagement with the objective of rendering services on the most efficient and cosi-effective basis reasonably Possible. Our hourly billing rates for, the team paralegals who may be i of attorneys and involved in rendering services under this engagement are as follows: Sheila Tipton (partner) — nv Philip Sto�egen (partner) — $300; Haley Van Loon (partner) — $250; Michael Dee (partner) _ $305; Margaret Hibbs (associate) — $185; Thomas Story (law clerk) — $170; and Lisa Jones ) (paralegal) — $150. (These billing rates will be reduced by 50% for travel time outside the Greater Des Moines area.) It s our Policy to serve ents with the most effective allocatingrthe costs of such systems in accordance with usage b individual systems available, while addition to our fees for legal services, the Ci Y individual clients. Therefore, in expense disbursements, including telephone, simile, mecsenget, couderseparately oand other r certain costs and communication vests; copying charges; document retrieval; computer research facilities (LEXIS and Westlaw); court reporters; travel outside of the Greater Des Moines area (including meal costs, as evidenced by receipts and subject to limits in accordance with the City's reimbursement policy with respect to such costs); and other costs and expenses incurred on the City's behalf. Certain large cost or expense billings will be forwarded to the City for direct payment to the third pang or may be requested for payment in advance of the cost being incurred Any estimate of anticipated fees that we would provide to the City at the City's request, whether for budgeting purposes or otherwise, is only an approximation of potential fees, Under no circtunstances are such estimates a maximum or minimum fee quotation Our actual fees will be determined in accordance with the policies described above. We understand that the City Manager Of Iowa City has the authority to contract with professionals, including attorneys, without City Council authorization for an amount not in excess of $60,000. Our current estimate offees for representation of the City in this matter does not exceed $60,000 although it is possible that Protracted litigation would result in fees in excess of this amount, in which event we understand that matter, it will be necessary to obtain council authorization for continued representation of the City in this December 30, 2015 Page 3 Our time records relating to this representation will be reviewed by me, and the City will generally receive billing statements for legal services on an approximately monthly basis. We will make every effort to include all cost and expense disbursements as of the date of each statement. However, some disbursements, such as telephone charges and computer-assisted research, are not available to us until the following months, in which case such charges will be included in the next statement. Our billing statements are due and payable upon receipt. We reserve the right to charge the City interest at a stated rate equal to the Wall Street Journal prime rate plus 2% per annum on any bill outsta$ding for more than 30 days from the date of the invoice. After 30 days, interest will begin accruing on the outstanding balance and the accrued interest will be added to the overall balance due. Should it become necessary for us to enforce the terms and provisions of this agreement the City hereby agrees to pay all costs of collection, including the costs of any collection agency and reasonable attorneys' fees incurred 4• General ResCity o bene it - of Attorney and Client. We will provide the legal services described above for the Ctty's benefit for which the City will be billed in the manner set forth perform our servi above. We will keep the City apprised of developments as necessary to ces and will we may require to perform the services requeste consult with the City necessary to ensure the timely, effective and efficient completion of our work. We understand that the City will provide us with such factual info effi and documents as d. We also understandthat the City will make tih suc business and technical decisions and determinations as are appropriate to facilitate the compleon h our services. Finally, we understand that the City will remit payment of our billing statementsof P7omptly upon receipt regardless of whether the matter to which this representation relates is pending or complete. Non-payment of expenses or fees when due shall be a basis for our withdrawal from representation. The City has the right to terminate this agreement at any time, subject to payment of any final billings. Conversely, we reserve the right to withdraw from this representation at any time, subject to the rules of professional conduct governing attorneys. 5. Place of Performance and Gov Law. It is agreed that the legal services provided by this firm on the City's behalf are deemed to be performed in the State of Iowa, even if our engagement requires attorneys or legal assistants to travel outside ofthe State of Iowa It is further agreed that our relationship is governed by the laws of the State of Iowa, regardless of any conflict of laws. 6. Waiver of Future Conflicts. It is agreed that this firm reserves the right to continue representing, or to undertake the representation of, existing or new clients in any matter not substantially related to our work for the City, even if the interests of such clients in those other matters are directly adverse to the City. We agree, however, that the prospective consent to conflicting representation reflected in the preceding sentence shall not apply where, as the result of our representation of the City, we have obtained sensitive, proprietary or otherwise December 30, 2015 Page 4 confidential information that, if known to any such other client, could be used to the material disadvantage of the City. 7. E -Mail Authorization. We have found electronic transmission of documents and other information/materials to be, in many instances, extremely beneficial to clients, saving both time and expense. However, the ethical rules applicable to lawyers state that no "sensitive materials" may be transmitted via e-mail unless the client's advance written consent is received. By your signature below, the City hereby consents to our transmission of such materials by e- mail. Should you have any questions or concerns regarding the matters addressed herein, or should you wish to discuss any matter relating to our legal representation, please do not hesitate to call me directly. If you have no questions, please sign and date one of the duplicate originals ofthis letter and return it to me in the enclosed postage -paid envelope. You may retain the other original for your records. I look forward to working with you on this matter. Very truly yours, BROWN, WINICK, GRAVES, GROSS, BASKERVII.LE & SCHOENEBAUM, P.L.C. By: PhilipE t gen AGREED TO AND ACCEPTED: CITY OF IOWA CITY lvlarkus City Manager Dated V 1011 y A ,-V r% 2016. M OR CITY CLERK