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HomeMy WebLinkAbout2016-05-12 Info PacketL S.,5 CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET I131 Council Tentative Meeting Schedule MAY 17 WORK SESSION May 12, 2016 IP2 Memo from Interim City Manager: 5/17 Pre Work Session Affordable Housing Study Open House IP3 Work Session Agenda I134 Memo from City Clerk: KXIC Radio Show IP5 Pending City Council Work Session Topics MISCELLANEOUS IP6 Memo from Neighborhood and Development Services and Dir., Development Services Coordinator: Update on Rose Oaks Redevelopment IP7 Information from Council Member Mims: Haven for Hope IP8 Article from Council Member Mims: The one thing rich parents do for their kids that makes all the difference IP9 Copy of email from Interim City Manager: 2016 Just the Facts MidAmerican Energy Company IP10 Article from Interim City Manager: Which Neighborhoods Win by Building Affordable Housing? IP11 Memo from City Attorney: Open Meetings after Hutchison v. Shull IP12 Economic Development Committee minutes — April 12 IP13 Press Release: Urbanist Daniel Parolek to give presentation on housing and walkable urban living IP14 Press Release: Johnson County celebrates Bike to Work Week 2016 IP15 Press Release: City receives award for financial reporting IP16 Press Release: National Police Week recognition ceremony to be held Tuesday, May 17 Information from Mayor regarding School Assignment Zones. [Distributed as Late Handout 5/16/16.] Email from Council Member Rockne Cole to Council: Rose Oaks Liaison Proposal [Distributed as Late Handout 5/17/16.] May 12, 2016 Information Packet (continued) 2 DRAFT MINUTES IP17 Airport Commission: April 21 IP18 Board of Adjustment: April 13 -Lr CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET Tentative Meeting Schedule MAY 17 WORK May 12, 2016 IP2 Memo froV Interim City Manager: 5/17 Pre Work SeAsion Affordable Housing Study Open House IP3 Work Session IP4 Memo from City IPS Pending City C KXIC Radio Show (Uork Session Top M IP6 Memo from Neighborhood ands Coordinator: Update on Rose Oa IP7 Information from Council Member IPS Article from Council Member i makes all the difference EOUS Services and Dir., Development Services Haven for Hope i' one thing rich parents do for their kids that IP9 Copy of email from Interi City Manager: Company I1310 Article from Interim Ci Manager: Which 6 Just the Facts MidAmerican Energy Housing? \ IPI 1 Memo from City Aft rney: Open Meetings after Hutchisi IP12 Economic Deve pment Committee minutes —April 12 IP13 Press Releas : Urbanist Daniel Parolek to give prese Win by Building Affordable v. Shull on housing and walkable urban livin IP14 Press Rel ase: Johnson County celebrates Bike to Work Week 2 16 IP15 Press elease: City receives award for financial reporting IP16 Pre s Release: National Police Week recognition ceremony to be held Tuesday, May 17 DRAFT MINUTES Airport Commission: April 21 Board of Adjustment: April 13 VO-IL-10 IP1 City Council Tentative Meeting Schedule �. mom Subject to change May 12, 2016 CI F IOWA CITY Date Time Meeting Location Tuesday, May 17, 2016 4-4:45 PM Affordable Housing Study Open House Emma J. Harvat Hall 5:00 PM Special Formal / Ex. Session Work Session 7:00 PM Formal Meeting Monday, June 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal Monday, June 13, 2016 6:15 PM Work Session Emma J. Harvat Hall Tuesday, June 21, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 18, 2016 4:00 PM Reception Coralville 4:30 PM Joint Entities Meeting Tuesday, July 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 2, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 16, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 4, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 18 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 1 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting u5-12-1 IP2 r =r .per CITY OF IOWA CITY MEMORANDUM Date: May 11, 2016 To: City Council From: Geoff Fruin, Interim City Manager Re: 5/17 Pre Work Session Affordable Housing Study Open House Over the past two years, the City has partnered with the University of Iowa's Iowa Initiative for Sustainable Communities (IISC) program. From the IISC website:, The IISC is a campus -wide engaged learning organization located in the Provost's Office of Outreach & Engagement. The IISC partners with rural and urban communities across Iowa to match students and faculty to projects that are proposed by our partners and address priorities for advancing quality of life in the state. The IISC matches community needs with the expertise and resources of the University of Iowa faculty and students, and continuously adds new faculty and courses to the initiative. The City's participation in the IISC program has allowed us to strengthen ties with the University and advance progress on a wide variety of projects that without such partnership would never had been realized. For information on the projects completed through the IISC program please visit the IISC website at http://iisc.uiowa.edu/partner/iowa-city (year one projects) and http://iisc.uiowa.edu/partner/iowa-city-year-2 (year two projects) In anticipation of the June 21 work session on affordable housing, I would like to allow two graduate students, Kevin Garza and Eric Hawkinson, a chance to showcase their work on affordable housing to the Council and general public. Their work contains good historical information on housing in Iowa City and also offers recommendations informed by local interviews and case studies across the country. Some of their work will be reflected in the materials presented at the June 21 work session. Eric and Kevin have offered to attend a pre -Council work session event at Emma Harvat Hall on Tuesday May 17`h from 4:00 to 4:45 pm. They will have a visual display and be able to talk with interested Council members, staff and the public in an open house style format. This is a great opportunity to learn from these students and express the City's appreciation for their work on a community -wide objective to enhance the affordable housing stock. More on their project can be found at http://iisc.uiowa.edu/proiectthousing-and-equity and a summary from the students is attached to this memo. Please join us on May 17th in the between 4:00 and 4:45 for this event. Summary of Equity and Housing Research for the City of Iowa City Eric Hawkinson Iowa City consistently appears in the rankings on lists for "Best Small Towns" and "Best Places to Live." It boasts a vibrant culture that is greatly augmented by the University of Iowa. The downtown and UI campus have grown in an interconnected manner, which allows for a highly walkable and robust city center teeming with shops, restaurants, bars, galleries, and music venues. Despite its high scores on quality of life rankings, Iowa City is not immune to the problem of inequitable access to affordable housing. Rising income inequality can lead to inequitable access to housing because fewer low and middle income residents can afford the market rate prices. In Iowa City, this is driven by the demand from students wishing to live near UI campus. This area of increased renter demand has been dubbed, the University Impact Area. The City of Iowa City's strategic plan has the stated goal of creating becoming more inclusive, and the comprehensive plan envisions diverse and affordable housing in all neighborhoods—old and new. In anticipation of greater income inequality, the City asked for an investigation to examine trends of housing inequality in the community and develop recommendations that will help the City in its neighborhood stabilization efforts and achieve its goal to maintain healthy neighborhoods that appeal to diverse populations. UI Urban and Regional Planning graduate students, Eric Hawkinson and Kevin Garza have been documenting this research in a report, which has three components: a historic narrative of housing in Iowa City, a collection of Iowa City stakeholder perspectives, and a series strategies from comparable and innovative cities. The narrative documents the growth of the University of Iowa, a booming private rental market, overall population growth, and increasing diversity in Iowa City. The students then began a communicative approach through interviews with stakeholders, and attempted to build a shared agenda for affordable housing. Finally, after looking at strategies in other cities, the students zeroed -in on three potentially viable strategies for the City to consider — affordable housing tax abatement, Low Income Housing Tax Credit reform, and land banking. More on these can be found in the final report. IP3 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org Pre Work Session Affordable Housing Study Open House 4:00 to 4:45 pm [IP # 2 Info Packet 5/12] Special Formal / Executive Session 5:00 PM separate agenda posted City Council Work Session Agenda Tuesday, May 17, 2016 Emma J. Harvat Hall - City Hall Following 5:00 PM Special Formal • Questions from Council re Agenda Items • Council Appointments [agenda item # 25] • Discussion of school assignment zones • Review Downtown Traffic Model Report • Information Packet Discussion [May 5, 12] KXIC Schedule [IP # 4 Info Packet of 5/12] • Council Time • Meeting Schedule • Pending Work Session Topics [IP # 5 Info Packet of 5/12] 0 Upcoming Community Events/Council Invitations � r 1 IP4 CITY OF IOWA CITY MEMORANDUM Date: May 12, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk m Re: KXIC Radio Show KXIC offers a City show at 8:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on May 17. Wednesday June 1 —Throgmorton June 8 — June 15 — June 22 — June 29 — July 6 — July 13 — July 20 - In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Friday June 3 - June 17 — Dickens July 1 — July 15 — Please remember that KXIC is very flexible with taping the Wednesday sessions ahead of the show. It is the intent of the Friday interviews to be live. Uxadioshowasking.doc I r IP5 �� CITY OF IOWA CITY UNESCO CITY OF UTEMTURE PENDING CITY COUNCIL WORK SESSION TOPICS May 12, 2016 June 7.2016: • Waste minimization strategy review (multi -family recycling, curbside composting, single stream recycling, plastic bags and cardboard) — Relates to item 6 June 21, 2016• • Staff presentation of a preliminary affordable housing action plan— Relates to items 10 and 14 Strategic Plan / Budget Related Topics: 1. Review and consider amending the City's Tax Increment Finance (TIF) Policy (Economic Development Committee to make recommendation to full Council) 2. Consider amending the City's Annexation Policy to require the provision of affordable housing in new residential/mixed-use areas 3. Evaluate the implementation of a Form Based Code in one or two parts of the community 4. Provide timely and appropriate input on the ICCSD's planned 2017 bond referendum 5. Significantly improve the Council and staff's ability to engage with diverse populations on complex or controversial topics 6. Evaluate and consider implementation of a plastic bag policy 7. Undertake a project in FY 2017 that achieves a significant measurable carbon emission reduction 8. Set a substantive and achievable goal for reducing city-wide carbon emissions by 2030, and create an ad- hoc climate change task force, potentially under an umbrella STAR Communities committee, to devise a cost-effective strategy for achieving the goal. 9. Identify and implement an achievable goal to reduce disproportionality in arrests 10. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and implement strategies to achieve this goal 11. Determine scope of Council identified on/off street parking study 12. Determine scope of Council identified housing market analysis of core neighborhoods 13. Determine scope of Council identified complete streets study 14. Determine use of affordable housing funds resulting from the sale of the Court / Linn property Other Topics: 15. Discuss marijuana policies and potential legislative advocacy positions 16. Discuss formation of staff /citizen climate adaptation advisory group 17. Permanent City Manager 18. Review the Child Data Snapshot (IP2 2/18) and discuss related strategies with local stakeholders 19. Discuss creation of an ad-hoc committee on social justice and racial equity Date: May 12, 2016 05-12-T8 CITY O F IOWA CITY IP6 MEMORANDUM To: Geoff Fruin, Interim City Manager From: Doug Boothroy, Director, Neighborhood and ment Services 7y-1-*` John Yapp, Development Services Coordinator Re: Update on Rose Oaks Redevelopment Project Introduction: The City Council had requested periodic updates on the Rose Oaks redevelopment project. In addition to the information in this memo, an update from the Executive Director of Shelter House is attached. Status of Permitting Process: To date, the site plan has not been approved and no building permits have been issued. We anticipate at least one more iteration of the site plan needing to be reviewed. One building has been 'posted' for demolition (the northernmost 36 -unit apartment building which has been vacant for several years). The 'posting' is a requirement in City Code that the building be posted with a public notice for at least seven working days prior to the demolition permit being issued - the notice states 'DEMOLITION NOTICE' and has contact information for Building Inspections staff. In addition, staff cannot issue the demolition permit until the site plan is approved. Staff has also not issued building permits for interior remodeling of buildings on the site. We recently received a request to revise the building permit application to focus just on remodeling the seven buildings along the west side of the property. This will allow for remodeling of the seven existing buildings as a first phase. We anticipate receiving permit fees for remodeling the seven buildings and issuing the permit as early as next week. For interior remodeling, permits may be issued prior to the site plan being approved, as the footprints of the buildings will not change. The review process is a building code review; the project will be inspected by building inspectors periodically during the remodeling process. Occupancy of Site: Rose Oaks Management and Shelter House staff have told us that to date, 102 of the 400 units on the property remain occupied, with 30 of those households indicating they would like to move and are looking for housing. An update from the Executive Director of Shelter House regarding human service agency efforts is attached. We are appreciative of Shelter House and other human service agency staff taking the lead on this effort. There has been some misunderstanding that the funds the City granted to Shelter House for assistance to tenants would result in direct payment to tenants. Shelter House, with assistance from Salvation Army, the Crisis Center, and Johnson County General Assistance, is using those funds to provide assistance with moving expenses, lease application fees, deposit assistance, assistance with rent for qualifying households, etc. but not with direct payment to tenants. In contrast, the return -of -deposit and $500 incentive offered by Rose Oaks Management to tenants who are willing to terminate their lease early would result in a direct payment to tenants. Attachment To: John Yapp, Development Services Coordinator, City of Iowa City From: Crissy Canganelli, Executive Director, Shelter House Re: Rose Oak Tenant Relocation Assistance Update Date: May 11, 2016 Unfortunately, there is not much change since the report provided on May 2"d. To date, we have assisted 36 unique individuals with information, supplies and/or financial assistance. Since the initial report one additional household (for a total of ten) has received moving supplies; we paid one final utility bill for someone who moved out and a water deposit at a new unit for another individual who moved out. To date we have: ■ Paid six application fees (for five different people — cumulative). ■ Scheduled one moving truck/movers for an August 1st move out ($350 for a truck & 2 hours of help). ■ Assisted only one household with HOME funds (as previously reported) with deposit assistance. A second household was scheduled to move with City funds, then backed out and decided to stay at Rose Oaks for another month since she had to relocate on site and would be getting a month of rent for free (even though we strongly encouraged her NOT to do this as there is a risk there will not be another sublease available for June 1 st). Although we have coverage five days of the week (with staff from Shelter House, Salvation Army, the Crisis Center, and Johnson County General Assistance) and both daytime and evening hours, people are simply not coming in. We, of course, can neither require that people seek assistance nor that they move. We have requested, and this afternoon received, a current Occupancy List including phone numbers. With the phone numbers in hand we intend to start calling tenants directly. To date, we have relied on letters to be sent by the Property Managers to the tenants regarding our availability and services/financial assistance offered. The letters have not been enough to prompt people to act. We hope that phone calls will have a greater impact. This afternoon's correspondence with Rose Oaks staff indicates 102 units remain occupied with 30 of these households having made a commitment to move. From Council Member Mims 'W = ILT WN �tilII�1[�+r '^.�ti[itYtalP4"'" f �1 •� 171 i i . 4F_ N Haven for pe Campus officially opened April 26, 2010; became fully operational June 30, 2010 IP7 Offers housing, transformational and life-saving services for men, women and children experiencing homelessness in Bexar County 851 residents currently living on the Transformational Campus 426 single men, 175 single women and 250 Family Members (includes 156 children with an average age of 6); 46 Veterans Since opening, over 2,691 people have exited the transformational campus and moved to permanent housing After one year, 90% of people that exited with a housing placement did not return to homelessness The average length of stay for individuals staying at Haven for Hope for the last twelve months (Apr. 2015 -Mar. 2016) was 197 days for single people and 177 days for families The downtown homeless count has decreased by approximately 80% San Antonio Homeless Point -in -Time Count Je 26, 1010 On. 19,1010 Ln. l6, Zoll len. 22, 1011 Jon 28.2014 ien 29. 2015 Updated 3.31.16 Job placement and training programs are proving effective • Over 1,747 individuals have attained employment since opening 90 campus partners provide over 150 different social services • 30 on-campus; 47 off-campus/community referral; and 13 community support partners • Counseling, education programs, job training, life skills, legal services, ID recovery, etc. • Volunteers play a large role at Haven — on average there are 1,000 volunteers working on the campus each month serving in various ways (individuals and groups) The Ambassadors Program is comprised of Haven residents who give back to the community through volunteer service work. Since their inception in August 2012, nearly 938 Ambassadors have volunteered on more than 78 projects. Between January and March 2016, their work consisted of interior and exterior painting for Habitat for Humanity, graffiti abatement, and excavation for a public art project. This work is valued at approximately $8,649.91. In March, the Ambassadors are continuing their service work at the Madonna Neighborhood Center (MNC). Upgrades to the MNC consist of exterior painting, minor wood repairs, striping the parking lot and landscaping their baseball field. The value contributed to the MNC this month was $3,394.08. The total value for all Ambassador projects this period is $12,043.99. The Restoration Center built by Haven for Hope which opened in April 2008 with $6.1 million in State funding provides critical sobering & detoxification services • Over 35,000 individuals have received life-saving services • Approximately $50,054,650 documented cost avoidance for City & Countyjails, emergency rooms and court rooms in first five years of operation (2008-2013) The In-House Recovery Program (IHRP), which provides designated housing and support for those with drug & alcohol addictions, has had a total of 1,219 individuals successfully complete the program. Many of these graduates are job-ready once they complete the program. Since opening in October, 2010 the IHRP has a success rate of 57.91% which exceeds the average completion rates for treatment programs (44%). The In-House Wellness Program (IHWP), which provides treatment for patients with mental illness, began operation on December 10, 2011 and has served 770 unduplicated individuals. The In-House Wellness Program for Women (IHWWP), which provides treatment services specifically for women with mental illness began operation in November 2013 and has served 251 unduplicated individuals. Since opening, IHWP and IHWWP have a success rate of 49.40%. Better Utilization of County Tax Dollars • Jail recidivism rate for those leaving Jail and coming to Campus is 24% since opening (38 of 145 individuals); in the Courtyard the rate is 32% (131 of 394). The Bexar County average is approximately 80%. • There is currently an average of approximately 1,000 open beds per night at the Bexar County Jail. In June 2010, the jail was over capacity and the County was looking to move prisoners to other cities. Approximately 5,000 fewer jail bookings occurred in Haven's first year of operation compared to the previous year Updated 3.31.16 Better Utilization of City Resources • The Restoration Center creates cost efficiencies by enabling the San Antonio Police Department to quickly divert public inebriates to the Center instead of detention facilities. Additionally, officers can quickly divert injured prisoners to the Center's on-site minor emergency clinic instead of the hospital ER, thereby saving time they used to spend in emergency rooms. The combined estimated value of getting those officers back on the street is approximately $1 million per year. The Courtyard is a safe sleeping area for those unwilling, unable or waiting to participate in transformation programs • Average overnight count for last three months (Jan 16 -Mar 16) was 595 with a high of 717 Average served during the day for the last three months (Jan 16 -Mar 16) was 823, with a high of 950 Over 4,600 people moved from the Courtyard into higher levels of residential care, including IHRP, IHWP, and other forms of supportive and/or permanent housing, since Haven's opening in 2010. Over the past 12 months, the number of individuals was 792 As of March 31, 2016, actively enrolled Veterans in the Courtyard totaled 116. For the last twelve months (April 2015 -March 2016), the total number of enrolled veterans was 341 Over 40,000 quality medical, dental and vision care services provided annually More than 250 different U.S. cities have visited the campus from various states 61% of the funding for the $100.5 million construction project came from the private sector $100.5 million Haven for Hope Construction Funding Jobs created from constructing Haven for Hope • 190 new jobs created by Haven for Hope • Approximately 150 new jobs created by partner agencies 465 Construction jobs Updated 3 31 16 Haven for Hope's funding comes from a wide range of sources Haven for Hope Operational Budget - FV 2016- $16,182 (K's) United Way, 1,5: Private Contributions, 3,482,000,21% • (1) State Government . NuStar Foundation Updated 3.31.16 Partners CAM, 936,000, 6% (1) state Government, 16% (2) Local Government (City), 3,013,000,19% wernment (County), .,000,000, 6% NuStar Foundation, Federal Government, 3,000,000,19% 592,000,4% • (2) Local Government (City) , Local Government (County) Federal Government . Private Contributions . United Way . Partners CAM THE CENTER FOR HEALTH CARE SERVICES Mental Health d Substance Abuse Solutions Where hope and healing begin. Helping People Live Independent, Productive Lives for 49 Years Created in 1966, The Center for Health Care Services (CHCS) is the mental health authority for Bexar County. In 2014, 900 dedicated staff members delivered 750,000 services to 36,000 patients in 30 locations across Bexar County. Treatment for Mental Illness and Substance Abuse At -risk children struggling with emotional disturbances receive wraparound services that help them thrive under The Centers Bexar Cares program. Single mothers fighting substance abuse challenges are able to deliver and keep their babies by participating in The Mommies Program, a partnership with University Health System. Adults experiencing symptoms of mental illness are empowered to make positive life changes through our Adult Behavioral Health Programs. Veterans with mental illness, including Post -Traumatic Stress Disorder (PTSD), receive psychiatric treatment, linkages to safe housing and employment assistance from CHCS programs. Internationally Acclaimed Jail/ER Diversion Strategies The Center's Jail Diversion Program has been adopted throughout Texas. The programs have saved taxpayers more than $50 million by enabling law enforcement to divert people from jail to crisis intervention and mental illness treatment. SINCE ITS INCEPTION IN 2003, THE CENTER'S JAIL DIVERSION PROGRAM HAS: Diverted more than 100,000 people from jail or emergency rooms. • Trained 2,800 law enforcement officers in the 40 hour Crisis Intervention Team training model. • Trained over 250 school district police and administrators in the newly created Children's Crisis Intervention Training for Schools. • Reduced overcrowding in the Bexar County jail from over -capacity to 800 empty beds. Ending Homelessness by Treating Illness Prospects Courtyard is an open door to medical care, therapy, detoxification and a thorough system of transformation and restoration care. Our experienced counselors and peer support specialists meet the homeless where they are, offering a safe place to sleep, a shower and a meal. The facility has twin 80 -bed dormitories (one for men, one for women). No demands are made on people seeking shelter: they are invited to begin a process of recovery, but it is not a requirement for admittance. A Community of Support Promotes Recovery UHS, $ ■State, $47,053,722 • County, $1,543,698 Funding By Source Federal, $23,631,368 • Foundation Grant, $485,827 ■ Medicare or Medicaid, $17,044,079 • Other, $4,060,242 SPONSORING AGENCIES _111_r� r . s University a Health System Q�4 AVOIDING RISK MEANS LIMITING YOUR EXPOSURE—SEE PAGE 24 NOVEMBFH/DECEMBER 2011 • VOL. 31. NO. B /i VVW BEHAVIORAL. NET BEHAVIORALH EALTH CARE THE PRACTICAL RESOURCE FOR THE FIELD'S LEADERS Enli alt ,WWW ncarcera How crisis intervention training, community crisis care. and jail diversion efforts are cutting recidivism and saving millions Therapeutic design approaches to prevent self -harm Inmates trained as certified peer support specialists Youth program offers alternatives to residential treatment i�u runrr RIGHT PLACE, RIGHT TIME RIGHT APPROACH Texans collaborate to build a "model" jail diversion and crisis mental health system BY DENNIS GRANTHAM, EDITOR-IN-CHIEF B) April 2000. when Ile was named President a nd CF0 of licwr Count)' Mental I Icalth Atoll my in San Antonia. Icxas. Lcon F.A.uls had learned two ten• iulport:um lessons in four stars of work asibcdirranr ofn monm iii%wo ices I, r the Texas I)rparunon I of XI IINIR in A Alain: "Il it ea,I, monk%, dant holier aslong' .old " So11lctinic•,, wu have to ret 411'.1 ... nit, nut al tha' o.u: Ill Ills mama tea re as a heba%Ln•d health es,%mi%c, I %.ol, kid long home iv.diied that local I rL'.lniiation, 11.1d the d„il.. the %i,ion, aura lar the unut p.0 1. the .Ihilin to dogood%koik in Ihch ommomiks. So—I, statedirrCa a-.Ilctelishcd Ilick lumetolrad .1 laouracliug prolan 111.11 dk%oltcd ,late a'loolo in',ers ice, Ill +gl:um.fill I'll din, into the h;wd, of fex.l: 3-rcgionaluxntal lu ali ll aut hor111%', I mill 1106to 1494.11i, 11, Ipplo.l,h a,md+incd .t ,implilicd Ii,i of p,I I'll 111,1111C ,tand'od,..in euy+h.lni, on Ick 111li,.11 a„i,t.uK C. .11111 added int, nt ire, Int pro, Oct, skill' oatpcifurmcd the field. lit, 111.11111.E '1npPort l hos, "ho supptrrl the consuulcrs... Iu 1`)78.:1( :ul illICI I.Ohl• IlltCOM' of state officials. Frans IC-11'1il'd a %v6ole fat mare About just %%ho nl.ul)of Ihose Com w ntcn %refe, Ibnv Fabdn, P111).%%hothen 11C.IdCLI the lcsas Clinlinal Justice Com- mission, said that lilt bars the state had been incatceruing loo many nun -violent offenders. including a growing number with • %everv" mental health or sribslance use• disorders. \lost. Fahvio said, had liven convicted of 11(111 -violent, whstance-related filo- nie,- often possession ar DWI under the state, Sulu 1780s-cr.l drug Encs. which made possession of as little is .t gram or too n( illicit suhstamcs a lclonv. 'Ilicse drag offenders %rerc o major component in ,%%elfin" the li•xas slate prison pope 1,11 ion ncarh' six-lold humccn 19-8 .Ind 201,1, a pclimd Out game .oric>ponding groKth in the .at ac , _+' i coo nt % jaik. A dcaadc long. 12.1 billion cllorl aomplctc•d in _`001 riffled ,tae pli,an ,•tpacir% Io marc then NOW lied,. lit tilt middle of 111v dc,adc, a, prison number, ,onlinued it, rise. lex.0 legida- lar, Kele IaNtd lotOolralll till pllmpeet of add i m• it, what wa, ,tbead% the w•nrld l I.m,.prin o,vsn•ul.Ic At Ilia print. the elIi II to make cIifitin,d justice :old ,cniku. tui: IclorIll, pik ked up ,Ie.on. t,an .n 111111" wugh-ou-.rime IaK nlaleo,. A souk "loop, the llz:u (:onmti,sion on t)Ilcndcr% %%itb I\lcdical .old Mental Impainocnl, hfCOUJ1 \II1. v.did:ued F.Ibclo', tarlici finding th:o sloe prison beds hansed large nunlhm, of non-violent and low risk offenders. About one in lire had severe mental illnesses. said the 'I COON/ I'll report, wililc more had Ices severe mental Itcahh problem, that contributed to serious sub- stance use disorders (SUDO. lllese. along with :t growing number of aging imitates, were driving inatased prison healthcare costs because, under Medicaid'% "innate nv.rrr'�.+:•ol:,;t gin, BEHAVIOPAI HFAITHCARE 15 exclusion," state prison inmates lose access to benefits, making every aspect of prison medical care a state problem. A vision for collaborative effort As prison problems were seen to worsen at the state level, county and local officials had known about and felt the problem for years. Evans, who left state office in 2000 when he was hired to turn around Boar County's troubled behavioral health authority, The Center for Health Care Services (CHCS), saw going in that he'd have little money to work with, but freedom to pursue some big ideas. The first idea, central to everything developed since, was to blend, braid, and integrate funding streams from many small bureaucracies to stretch their value. Freeing thosedollars mdputdngthemtoworkwould require a tremendous level of collaboration, coordination, and trust. So Evans and his CHCS team ser about identifying potential partners and getting to work on the second idn: an effective program to divert mentally ill individuals from jail. CHCS team members started a conversa- cion with the San Antonio PD and the Bexar County Sheriffs Department. At first, talk ofdiverting any offenders was ridiculed. But by understanding, then addressing the issue in terms of real law enforcement concerns, CHCS staff began to make headway. SAPD police overtime exceeded $600,000 annually, primarily due to time lost by law officers who had to arrest, transport, and arrange disposition for non-violent mentally ill offenders. The Bexar County sheriff faced legal action for overaowdingat the County's 3,400 -bed jail. "Initially, the focus of our jail diversion efforts was in the arra ofthe mentally ill," ox - plains Gilbert Gonzales, Diversion Program Director. "But we soon found that the real question—the real problem for police—is, 'What is the most appropriate place for this detainee, based on the seriousness of the of- fense?'" Because hundreds of detainees per month were mentally ill, public intoxicants, or homeless, thecycle ofarrest, incarceration, and medical care posed a huge drain on po- lice, hospital, magistrate, and jail resources. A "community collaborative," formed under the leadership of CHCS and led by a respected local judge, brought together stakeholders from 22 law enforcement, healthcare, consumer, family, and other community organizations to consider im- portant issues, including jail diversion and crisis mental healthcare. In time, this collaboration established guidelines, supported by local officials, that enabled officers to exercise disaetion in di- vertingnon-violent, misdemeanor detainees with apparent mental health orsubstance use problems into community-based crisis care. olversion guidelines help local officers Thejail diversion guidelines worked because they were dear and limited, says Gonzales. "I dont care what kind of good intentions you have, ifyou have a violent offender, you cannot deal with that through diversion. We dont do that [in our program]. But many offenses are non-violent, misdemeanor lrh .Rodin h,dtsn mmosramA In Roxar CountV offenses—where it is clear that properly trained officers ought to be able to exercise some discretion." "In the past," he continues, "if a cop thought that a detainee had a minor injury, was drunk, orwas ill, he'd have to take him to the ER, wait 10 or 12 hours, and then book him. If there was a mental illness involved, the officer would have to take the detainee to the San Antonio state hospital, 10 miles out of town, and wait hours for an assessment." The case for jail diversion and uisis care was also supported by a medical director's roundtable (also formed with CHCS lead- ership) that examined the issues and costs of treating 450 m 500 psychiatric "crisis" cases at local hospitals each month. The roundtable found that one in three of these were brought in by officers on the way to booking and incarceration. And, rarely were such ER visits easy, since they often included not only psychiatric stabilization or detoxification, but also identification and treatment of untreated medical conditions. A collaborative that function$ as a system Over the past decade, the CHCS and its Bata, County parosers have fashioned a so- phisticated local collaborative that functions as a system of public mental healthcare and crisis care. It's a system that not only expands access and availability of treatment, but one with the capability of intervening, linking individuals to care, and diverting detainees at 46 points in the criminal justice process (see Figure 1). wear......,. r.. ...... r._e. _...__. __-_. Felony Drug Court Misdemeanor Drug Court DWI Court Community Court Veterans Court Mental Health Court Not Guilty by Reason of Insanity (NGRI) Court Mentally III Offender Facility Outpatient Competency Restoration Community Reintegration Program Involuntary Outpatient Commitment Forensic Assertive Community Treatment Outpatient Substance Use Treatment for Probationers Veterans Jail Diversion Program YJOW.aEN.F,ONAL NET 16 NOVEMBER/DECEMBER 2011 Pie -booking diversion resourees 1) Community crisis lines Managed by experienced CHCS personnel, this hotline handles crisis calls from throughout the county, resolves caller issues, or routes the calls for further assistance. Crisis line managers play a key role in coordinating and utilizing available crisis intervention, crisis ore, law enforcement, orjail diversion resources throughout the county. 2) Mobile crisis tesmu The Bexar Co un ty Sheriffs Deputy Mobile Outreach Team (DMOT) and the SAPD's Crisis Interven- tionTeams (CITE) combinelaw-enforcement and CHCS professionals to respond to crisis situations. 3) Crlsis-trained offrcerss Since 2005, crisis intervention training has been man- dated for all law enforcement officers in Bexar County. This 40 -hour role-play train- ing program and examination helps officers to identify, stabilize, and safely decscalate individuals with apparent mental health concerns. It's an essential alternative to con- ventional policetactia which tend to further escalate mentally ill individuals in crisis. 4) NewmentalhedthdockenAredesign of the mental health docket embeds CHCS professionals into the pre-trial process, where they can identify and screen new detainees, Bero r County's )ail diversion program Is now corxsld- ered a national "model" program. Leon Evans, Presi- dent and CED of the Center for Health Care Services recently received congratulations for the program's impact from U.S. Attorney General Eric Holder. develop treatment plans, make disposition recommendations, and fink offenders to services. Bexar County judges use existing state laws to order and enforce treatment compliance for offenders in lieu ofjad time. 5) Gists Care CeatcmCritical m the early success of the jail diversion effort was giving officers fast, convenient access to "drop off' crisis cue resources for detainees. CHCS started with a 23 -hour crisis stabilization center which has since morphed into a 24-hour Crisis Care Center (CCC) that's staffed by medical, psychiatric, and social work professionals. Open to the public and Collaborators from Bexar County's Center for Health Care Services (CHCS), the Bexar County Sheriff's Department, and the San Antonio Police Department (SAPD) include: Aaron Diaz (CHCS), Deputy David Luna, Jeanie Paradise (CHCS), Gilbert Gonzales (CHCS), Romano Lopez (SAPD), Deputy Ross Garza, Melissa Graham (SAPD), and Ned Bandoske (SAPD). The group recently attended September's Crisis Intervention Team International Conference In Virginia Beach. tolawenforccment, the CCCrecelves 500 to 700 individuals monthly. Since opening, the center added a wcB-equipped medical pmce- dures room to provide treatment for minor injuries and provide medical clearances, a 20 -bed soberingareafor public intoxicants, a 15 -bed inpatient cictox/counselingarea,and an on -sits mental health/dmg court. Figure 1. Through 46 points of Intervention at four key stages in the community mental health and criminal justice processes, the jail diversion process developed in Boxer County, Texas provides a comprehensive range of mental health and addiction treatment services while avoiding costly and unnecessary Incarcerations for non-violent offenders. WWW 6EH,xVIORNL NET BEHAMORALHEALTHCARE 17 1a NOVEMBER/DECEMBER 2011 A2009 study of519 homeless, chronically tebriated individuals explains the impact of rte 20 -bed sobering facility, which enables ublic intoxicants to essentially "sleep off heir intoxication under medical observa- ion (the facility is staffed by EMS -trained )enonnel, with medical resources on call). Ibis relatively simple intervention, open to soli« and thepublic, saved the county $5.1 nillion and the city $1.4 million in legal and rospical costs in about six months. I all local officials credit the Crisis Care Center's time -saving scrvices with "putting five more officers on the street every day." Treatment after incarceration The second leg of the tail diversion program focuses on appropriate treatment options for mentally ill individuals who are already incarcerated. To locate these individuals, CHCS personnel conduct daily informa- tion searches, cross -marching the state's prison population with the names of in- dividuals who have received services from n , City at San Antonio Beriar County Savings Public Inebriates $435,435 $1,983,514 $2,419,009 diverted from detention $925,015 $2,818,755' $3,743,770 Injured prisoners $528000 $1,267,200 $1,795,200 diverted from ER $435,000 $1,044,000 $1,479,000 Mentally ill diverted $322 SDC $774 000 $1,096,500 from ER $283,500 $676,000 ------ Mentally ill diverted $208,159 $371,350 $579,509 from magistration facility $179,833 $322,300 $502,133 Jail casts saved for detainees awaiting a state hospital 0 $255,055 $255,055 bed for inpatient competency restoration $1,020,000 $1,020,000 Total jail time saved using outpatient $137,898 $137,898 vs. Inpatient 0 competency restoration $900,000 $900,000 Jail time saved with outpatient competency 0 $385,522 $385,522 restoration at bond posting and on return $221,000 $221,000 Total Year 1 $1,494,094 $5,174,599 $6,888,893 Total Year 2 $1,823,348 $7,002,055 $8,825,403 t Figure 3: Two-year cost savings for the City of San Antonio and Bear County. V/W W,EHAV1WAL NET public mental health systrm TO assist these non %iolent, often repeat offenders, an early release to-ucatment program was formed with tic help Ofcom- munity corrections resources. Offenders who meet program cr iLeria may be released front j ail and stepped -down i n to long-term residential treatment (typically 90 to ISO days) at two local facilities: the 60-bcd Mentally 111 Offender Facility m the 150 - bed Substance Use Offendrr paciliry. judges may also exercise a third option: ordering an individual's involuntaty commitment to intensive outpatient treatment in lieu of prison time. Community re-euny support A third leg of the diversion focuses on preventing recidivism and future arrests. The counry's "Genesis' re-entry program identifies and supports re-entering offend- ers considered "high-risk" for recidivism. These individuals receive more intensive community-based treatment, including regular visits with specially trained com- munity corrections officers, who act as case managers for Heir ongoing treatment throughout their period of re-entry. All, re-entering individuals are alsolinked to available community funding and educa- tional resources. A powerful, measurable local impact Statewide, innovative and effective mental health and diversion programs, togetherwith other correctional and sentencing reforms, have been credited with saving Texas nearly half a billion dollars in corrections costs in the past five years. Ata recent SAMHSAGAINS conference, Evans summed up a decade of CHCS work with a bold claim: "Treatment works," he said. "I can prove it." He pointed to figures like these: Within a 12 -month period during 2010-2011, 5,100 persons were screened, referred to, or provided service in the Bexar County/CHCS crisis care system, while 8,000 people utilized sobering, medical detox, medical clearance, and intensive outpatient drug abuse services. During two budget years, 2009 and 2010, CHCS services documented direct savings of $15.5 million dollars for local governments through )ail diversion, consumer engagement and treatment. Savings to the City of San Antonio totaled $3.317 million, and $12.2 Million for Bexar County (see Figure 3). Overcrowding at the Bexar County jail has not only been reduced, but the jail now routinely has a surplus of approximately 800 beds. Jail diversion initiatives have been instrumental in reducing the average monthly census in the jail in recent years. • Jall slays for mentally ill detainees, once five times longer than those for other detainees, have been dramatically reduced thanks to rapid access to treatment and better access to competency restoration services. • Recidivism among non-violent offenders referred to treatment is below 10 percent. • Available county and state prison capacity is better utilized to house more violent, higher - risk offenders. ■ Texas reforms, while promising, 'are a hit or miss thing' Scott Henson, a former criminal justice reporter and longtime author of "Grits for Breakfast," a bldg on criminal justice issues in Texas, says it plainly "Texas is the epicenter of incarceration." But, underlying the state's massive cor- rectional system, which incarcerates nearly 150,000 inmates and manages 72,000 parolees and 450,000 probationers annually—is a complicated patch- work of 237 county jurisdictions—each with a jail—and 37 local mental health authorities. Citing examples from Bexar, Harris, and Dallas counties, Henson says that most of the more progressive jail diversion and criminal justice reforms are happening at the local level, in pilot -type situations, where one or two officials have the vision and the ability to get things done." While nearly every jurisdic- tion, and notably the large urban counties, "are doing some or many things right," he notes that "they're also screwing up on something that the next juris- diction is doing well." Bexar County is nationally known for its jail diversion program, but Henson says that Harris County has an excellent system for identifying and treating mentally Ill detainees in the county jail. He attributes the use of a mental health screening algorithm, developed by a psychologist at the Harris County public defender's office that isused upon the arrival of each detainee. This process helps, to ensure that mentally,illdetainees are identified for medicationand: treatrnent that reducethelikelihood of decompensation or crisis that Could extend their jail time. But,, he notes, Harris County's approach remains very "jail -centric," and lacks the kind of cost-effective community interventions that Bexar County has been mastering for a decade. Perhaps for that reason, Harris County vot- ers have rejected several proposals to add a 1,200 -bed mental health wing to a county jail that, at 9,400 beds, is already the nation's third largest. Henson cites "competency restoration" as a continuing problemforincar- cerated individuals iii'Texas and across the country. Detainees determined to be incompetent "can't even plead guilty," he says, and may therefore 6e jailed for long periods without disposition as they await competency restoration in a state hospital. More and more states are taking action to allow outpatient competency restoration (OCR). In Texas, four pilot programs showed that OCR cost just one-third of inpatient competency restoration and that it produced dramatic reductions in the disposition time for detainees. However, OCR is available in just nine of Texas' 237 counties. "This [competency restoration] is so expensive and takes up so many re- sources In the justice system that it's just ridiculous that It goes on," Henson exclaims. Despite much progress and many reforms, Henson says that access to real and effective behavioral health treatment in the Texas criminal justice sys- tem—whether through jail diversion, probation, or re-entry programs—is very much a "hit or miss" situation. "It really depends on whether your local deci- sion makers have the vision to take it on," he says. 1,`, ne,,.,v„ a.,.e, OFHAVIORAL HEALTHCARE 19 Lbe 'Wml)ingtou lJost Wonkblog I From Council Member Mims The one thing rich parents do for their kids that makes all the difference By Emily Badger May 10 Wealthy parents are famously pouring more and more into their children, widening the gap in who has access to piano lessons and math tutors and French language camp. The biggest investment the rich can make in their kids, though — one with equally profound consequences for the poor — has less to do with "enrichment" than real estate. They can buy their children pricey homes in nice neighborhoods with good school districts. "Forty to fifty years of social -science research tells us what an important context neighborhoods are, so buying a neighborhood is probably one of the most important things you can do for your kid," says Ann Owens, a sociologist at the University of Southern California. "There's mixed evidence on whether buying all this other stuff matters, too. But buying a neighborhood basically provides huge advantages." Owens's latest research, published in the American Sociological Review, suggests that wealthy parents snapping up such homes have driven the rise of income segregation in America since 1990. The rich and non - rich are less and less likely to share the same neighborhoods in the United States, a trend shaped more by the behavior of the wealthy than the poor or middle class. Owens's work, though, adds another twist: The recent rise of income segregation, she finds, is almost entirely caused by what's happening among families with children. Since 1990, income segregation hasn't actually changed much among households without kids. That's two-thirds of the population. "Yes income segregation is rising," Owens says, "but this is really a story about kids." Children aren't evenly distributed across communities. You're more likely to find them in, say, the suburbs of Fairfax County than in Chinatown in the District. So the environments they and their families occupy don't necessarily reflect the experience of the typical American household. Along a number of divides, whether by race or poverty levels, children tend to live with more segregation than the population at large. In her study, Owens looked at income segregation patterns across neighborhoods in the loo largest metros in the United States. From 1990 to 2010, income segregation among families with children rose by about 20 percent. By 2010, income segregation was twice as nigh among families with children younger than 18 living at home as among households without them. That means that a typical childless household lives among more diverse neighbors from across the economic spectrum than does the typical family with children. The nationwide phenomenon of rising income segregation is in effect the aggregate outcome of parents who can afford to jockeying for position for their kids. And as income inequality has widened over this same time, the rich have more and more money to spend on the real estate arms race to get into wealthy neighborhoods, where everyone else is wealthy, too (and the same can be said of the local classrooms). Owens's research suggests that rising income inequality hasn't translated into the same residential sorting effect for households without children. That's perhaps because the childless rich — including so- called DINKs — are spending their greater wealth on other luxuries, such as expensive restaurants, travel and entertainment. Given that school quality is embedded in the high cost of housing in many communities (think Northwest Washington), it's also logical that households without children would decline to pay a premium for an amenity they don't plan to use. Owens additionally argues that as wealthy parents are spending their added resources on housing, they're choosing that housing with schools r,qr+i nii�orl�� ire m;"A Tn I,nr An+n +I n n'a XAAAr irinmm� onrrrnrrn+i �r� P CLIL1l.LLlQlly 111111111LL. 111 llcl uuLa, L1101GD VV1LR71 111L.V111G 0C;6IO6QL1V11 among families with children in "fragmented" metropolitan areas that have more school districts for parents to choose from, allowing greater sorting between low -quality and coveted districts. It's highly likely this same pattern exists within school districts, as wealthy parents compete for housing within the attendance zones of the best schools (again, think Northwest Washington). But Owens doesn't yet have the data to show this at the smaller local level. It's also true that as income inequality is widening, the kind of information you'd need to wield your wealth to buy into the best neighborhood is proliferating, too. Most real estate sites such as Redfin list grades for local schools right on the bottom of each property listing. So it's never been easier to make sure you're buying not only the best home, but also the public schools with the best standardized test scores. Owens's work has a fascinating policy implication. Advocates of integrated schools — which researchers believe provide greater benefits for poorer and minority students — often argue that we should use housing policy to address deeply entrenched educational inequalities. Build more affordable housing in good school districts, or simply break down exclusionary housing policies there, and we'd create more integrated schools. Wonkbook newsletter Your daily policy cheat sheet from Wonkblog. Owens is suggesting that the opposite might work, too. "We always think, well, we're never going to have integrated schools as long as we have such highly segregated neighborhoods," she says. "I want to point out maybe we'll never have integrated neighborhoods if we have segregated schools." If we found ways to integrate schools — as former District Mayor Vincent C. Gray (D) controversially proposed two years ago — that might take some of the exclusivity out of certain neighborhoods. School quality is capitalized into housing prices, making those neighborhoods unaffordable to many families. Imagine, for instance, if all the public schools in the District or the Washington region were integrated and of comparable quality. Families might pay more to live in Northwest to be near Rock Creek Park. But you'd see fewer home -bidding wars there just to access scarce school quality. More to the point, homes families already paid handsomely to buy might lose some of their value. Politically, the two topics that most enrage voters are threats to property values and local schools. So either of these ideas — wielding housing policy to affect schools, or school policy to affect housing — would be tough sells. Especially to anyone who has secured both the desirable address and a seat in the best kindergarten in town. Parents in Upper Northwest, for instance, deeply opposed the idea of ending neighborhood schools in Washington. And Gray's proposal never came to pass. But, Owens says, "I feel more hopeful in studying these issues today than I did five years ago." At least, she says, we are all now talking more about inequality and segregation. Emily Badger is a reporter for Wonkblog covering urban policy. She was previously a staff writer at The Atlantic Cities. V Follow @emilymbadger IP9 Marian Karr From: Geoff Fruin Sent: Wednesday, May 11, 2016 6:46 PM To: Marian Karr Cc: Simon Andrew Subject: Fwd: 2016 energy efficiency programs and MEC Fact Sheet Attachments: 2016 Just The Facts—MidAmerican Energy Company.pdf; ATT00001.htm Marian, Could you place the email and attachment in the info packet? Thanks Mpm Sent from my iPhone Begin forwarded message: From: "Simon Andrew" <Simon-Andrew(a,iowa-city.org> To: "Geoff Fruin" <Geoff-Fruinaa,iowa-city.org> Subject: FW: 2016 energy efficiency programs and MEC Fact Sheet From: Theis, Gregory S[mailto:GSTheisCa)midamerican.coml Sent: Wednesday, May 11, 2016 12:29 PM To: Theis, Gregory S Subject: 2016 energy efficiency programs and MEC Fact Sheet Hi, Our vision includes a future where MidAmerican Energy provides 100% renewable energy to our customers. Check out our latest proposed wind investment: httos://www.midamericanenergy.com/news-article.aspx?story=777 Below are links to MidAmerican Energy's 2016 Energy Efficiency programs and attached is an updated MidAmerican Energy Just the Facts document. If you are working with residents or business projects please include energy efficiency in their plans. Contact me with any energy efficiency questions. Thanks! Iowa Residential: httns://www.midamericanenergy.com/ia-res-forms.aspx Iowa Business: https://www.midamericanenergy.com/ia-bus-forms.ast)x Illinois Residential: httos://www.midamericanener¢y.com/il-res-fonns.aspx Illinois Business: httys://www.midamericaneneray.com/ii-bus-forms.aspx Greg Theis Business Development Manager MidAmerican Energy 563-333-8917 This email may be privileged and may contain confidential information intended only for those named above. Any other distribution, re -transmission, copying or disclosure is strictly prohibited. If you have received this email in error, please notify me immediately and delete this file/message from your system. 0 I E E JUST THE FACTS MIDAMERICAN ENERGY COMPANY SERVICE AREA 10,600 square miles ELECTRIC CUSTOMERS SERVED 752,000 NATURAL GAS CUSTOMERS SERVED 733,000 OWNED AND CONTRACTED GENERATION CAPACITY 8,535 megawatts OWNED AND CONTRACTED RENEWABLE AND NONCARBON GENERATION CAPACITY 4,009 megawatts MidAmerican Energy Company, based in Des Moines, Iowa, meets customers' energy needs by providing reliable, affordable and environmentally responsible energy to customers in Iowa, Illinois, South Dakota and Nebraska. BILL J. FEHRMAN RENEWABLE ENERGY LEADER President and CEO . MidAmerican Energy began investing in renewable energy in 2004. • In 2015, the energy MidAmerican Energy generated from wind equaled 47% of all energy sold to its retail customers in Iowa. • In April 2016, we announced our 100% renewable vision; we want to provide 100% renewable energy for our customers. That vision involves Iowa Utilities Board approval of our 2,000 -megawatt Wind A project. When the Wind A project is complete, our annual renewable energy generation is expected to reach a level that's equal to 85% of our Iowa customers' annual retail usage. • MidAmerican Energy is the No. 1 owner of wind - powered generation among U.S. rate -regulated energy providers. With the completion of Wind A, our investment in wind projects will be more than $10 billion, with minimal cost impact to our customers. Our rates in Iowa are among the lowest in the nation and approximately 38% below the national average. > CONTINUED ON BACK OURCOREPRINCIPLES OUR CHANGING CAPACITY MIX ■ WIND ■ COAL ■ NATURAL GAS ■ NUCLEAR/OTHER CUSTOMER COMMITMENT AND SATISFACTION • Our customers deserve the best, and we're committed to providing exceptional service. We solicit feedback from customers to ensure we not only meet, but exceed, their expectations and we consistently rank among the nation's leading energy providers in national surveys measuring overall customer satisfaction. DEMONSTRATING ENVIRONMENTAL RESPECT • MidAmerican Energy believes responsible environmental management is good business. We are committed to using resources wisely and preserving, protecting, restoring and improving our natural surroundings for the benefit of future generations. • In 2015, MidAmerican Energy completed a 10 -year initiative to install environmental improvements at its coal -fueled generation plants, which aligned with existing and anticipated requirements of the U.S. Environmental Protection Agency. This included the installation of emissions controls on all large coal -fueled generation units that will operate beyond 2016. • MidAmerican Energy reduced its coal -fueled generation capacity in 2015 by removing two units at Walter Scott, Jr. Energy Center from service and limiting Riverside Generating Station's fuel source to natural gas. In April 2016, two coal -fueled units at Neal Energy Center were retired. • In partnership with the Iowa Department of Natural Resources and the U.S. Fish and Wildlife Service, we are developing a habitat conservation plan for our Iowa wind projects. • Our company was recognized as one of 36 Environmental Champions in the 2015 Cogent Reports Residential Utility Trusted Brand and Customer Engagement Study. And for the 15th year in a row, MidAmerican Energy was honored by the National Arbor Day Foundation and the National Association of State Foresters with the Tree Line USA designation, recognizing our efforts to preserve and protect trees in the communities we serve. GIVING BACK TO COMMUNITIES Through community involvement, valued partnerships, sponsorships and charitable giving, we're committed to making our communities the best they can be. We sponsor a variety of organizations and events that promote science, technology, engineering and math education, student athletes and renewable energy. Through our Global Days of Service and Matching Gift programs, we support employees' contributions of time and money to charitable organizations or educational institutions of their choice. MidAmerican ENERGY, www. m idamericanenergy.com APRIL 2016 Study: Poor Neighborhoods See Large Place -Based Benefits from Affordable Housing - ... Pag1P10 From Interim City Manager Which Neighborhoods Win by Building Affordable Housing? "Affordable housing proximity may be viewed as an amenity in some areas, but a disamenity in others." TANVI MISRA I y @Tanvim 112:18 PM ET I * Comments Affordable housing in Washington D.C., circa 2004. (AP Photo/Manuet Balce Ceneta) Building affordable housing in low -poverty neighborhoods can greatly improve the lives of poor households why tQlive thea without compromising developers' bottom lines. But in which neighborhoods does affordable housing produce the greatest good, economically speaking? http://www.citylab.com/housing/2016/05/which-neighborhoods-win-by-building-affordabl... 5/10/2016 Study: Poor Neighborhoods See Large Place -Based Benefits from Affordable Housing - ... Page 2 of 5 A recent working paper published in the National Bureau of Economic Research takes a stab at that question. In it, the Stanford University economists Rebecca Diamond and Timothy McQuade evaluate the spillover costs and benefits of housing projects funded through the Low Income Housing Tax Credit in 129 U.S. counties across 15 states, highlighted in the map below: Note: Counties were selected based on whether the history of housing transaction data began in 1996 or earlier and had at least an average of 1000 arm -length transactions per year. This gives 129 counites in 15 states and covers 31% of the US population. Here are the paper's main findings: Impact on property value varies by neighborhood type In neighborhoods with a median income below $26,000, property values within 0.1 miles of Low -Income Housing Tax Credit (LIHTC) housing increased by 6.5 percent 10 years after it was built. In neighborhoods with a median income above $54,000, they decreased by 2.5 percent—but only where at Least half the residents were white. Here's how the authors explain that discrepancy in the paper: http://www.citylab.comlhousing/2016/05/which-neighborhoods-win-by-building-affordabl... 5/10/2016 Study: Poor Neighborhoods See Large Place -Based Benefits from Affordable Housing - ... Page 3 of 5 Affordable housing proximity may be viewed as an amenity in some areas, but a disamenity in others. Preference over demographics might explain that difference How new affordable housing is perceived has to do, in part, with how the groups it attracts to the neighborhood are perceived. From the paper: If local residents have preferences over the demographics of their neighbors, the in -migration of LIHTC residents may further attract different types of residents, and these new in -migrants could make the neighborhood more or less desirable. That's why researchers compared the demographics of homebuyers before and after construction. Perhaps surprisingly, they found that in the years after, the poor neighborhoods saw an influx of slightly wealthier homebuyers (with 3-4 percent higher incomes). In richer neighborhoods, the new homebuyers were slightly poorer (with 1.5 percent lower incomes). The racial composition of some of these neighborhoods also changed. Namely, the share of black homebuyers in high -minority neighborhoods, both poor and not -so -poor, decreased. The authors suggest that this might be because other racial and ethnic groups moved in, and concludes that building affordable housing in high -minority areas, therefore, "may lead to lower racial segregation." (It's worth emphasizing the "may" in that sentence. A decrease in the share of African Americans doesn't necessarily lessen segregation. In a Hispanic -black neighborhood, for example, if the fall in the share of black residents is accompanied by a rise in the share of Hispanic residents, the neighborhood may even become more segregated.) http://www.citylab.com/housingl2016/05/which-neighborhoods-win-by-building-affordabl... 5/10/2016 Study: Poor Neighborhoods See Large Place -Based Benefits from Affordable Housing - ... Page 4 of 5 The one other neighborhood characteristic economists tracked was crime. In poor neighborhoods, crime rates dropped after development of affordable housing; in richer ones, they didn't really change. Who wants to live near affordable housing? If higher -income households chose to live in poor neighborhoods, they were actually willing to pay a larger percentage of their housing cost to live near the newly built affordable buildings—in both high- and low -minority areas. (Minority homebuyers, in particular, were willing to dish out more to live in high -minority areas compared to whites.) "In that community, when you build affordable housing ... that amenity is valued by everyone," Diamond tells CityLab. "Higher -income people are willing to pay more dollars for amenities likely because they have a larger income to spend." In richer areas, too, minorities didn't mind living near affordable housing. The richer homebuyers, on the other hand, were happy to pay more to avoid these sites. "In high-income neighborhoods, everyone dislikes living near affordable - housing developments, but the rich disproportionately do," Diamond explains. Is it more cost-effective to build in low-income areas? In the last part of their paper, the researchers estimate the net economic benefits for the renters, homeowners, and landlords in the various neighborhood types they examined. For poor, mostly white neighborhoods, that dollar value is $116 million; for poor, high -minority neighborhoods that tend to be denser, this number goes up to $211 million. "There's this big, positive, place -based effect of [affordable housing on] revitalizing these poor areas." Diamond says. "These benefits really are accruing to the residents in those neighborhoods." On the flip side, high-income neighborhoods saw a loss of $12 million as a result of falling home prices. But it's important to evaluate that number in the context of the significant economic and health benefits for low-income tenants http://www.citylab.comlhousing/2016/05/which-neighborhoods-win-by-bui lding-affordabl... 5/10/2016 Study: Poor Neighborhoods See Large Place -Based Benefits from Affordable Housing - ... Page 5 of 5 Living in these areas, the authors point out. Pointing to economic -mobility research by economist Raj Chetty, the authors estimate that building affordable housing in posher neighborhoods would award its typically low-income tenants around $26.7 million, which "more than offsets the losses to local residents in these high income areas ($12.1 million)." But even with this additional calculation, if it comes down to an either-or choice between building in high-income or low-income neighborhoods, the net positive economic impact of new affordable housing projects in the latter is far greater, per the authors' cost -benefit analysis. "Even though each individual household [in a poor neighborhood] is actually going to get a smaller per -person benefit than the lucky few who live in a high- income neighborhood in affordable housing, it might even be—you could argue—possibly more equitable," Diamond says. "As opposed to giving a few Low-income people lucky access to this big positive amenity, you might find it desirable to give many low-income people a little bit of benefit." About the Author Tanvi Misra is a staff writer for CityLab covering demographics, inequality, and urban culture. She previously contributed to NPR's Code Switch blog and BBC's online news magazine. ALL POSTS I V @Tanvim http://www.citylab.comlhousingl20l 6/05/which-neighborhoods-win-by-building-affordabl... 5/10/2016 City of Iowa City MEMORANDUM Date: May 5, 2016 To: City Council, City Boards and Commissions, City Manager, Department Heads From: Eleanor M. Dilkes, City Attorne� Re: Open Meetings after Hutchison v. Shull On March 18, 2016 in the case of Hutchison v. Shull (No. 14-1649), 2016 Iowa Sup. LEXIS 35, the Iowa Supreme Court adopted a new standard for determining whether a "meeting" occurs under Iowa's Open Meetings Law (Chapter 21 of the Iowa Code). As you know, the Iowa Open Meetings law prohibits a majority of a public body from deliberating about a matter within the scope of the body's policy-making duties unless that deliberation occurs at a properly noticed public meeting. Prior to Hutchison it was generally understood that for a "meeting" to occur there had to be a gathering (in person or by electronic means) of a majority of the members of the public body. After Hutchison a meeting of a public body can occur even if a majority of the board or Council are not physically or electronically present. A meeting now occurs whenever a majority of members of a governmental body meet, whether each member attends personally, electronically or through an agent. In Hutchison individual Warren County supervisors deliberated about a staff reorganization through serial one on one meetings with the County Administrator acting as the "conduit" who relayed messages between the supervisors. Because the Administrator was found to be an "agent" of the supervisor(s) not present the Administrator was counted in determining that a majority of the Board had met in violation of the open meetings law. The Court stated: In summary, the open meetings law does not prohibit discussions between members of a governmental body and its staff to exchange ideas and gather information in order for the body to act upon an issue during an open meeting. However, the open meetings law does prohibit the majority of a governmental body gathering in person through the use of agents or proxies to deliberate any matter within the scope of its policy- making duties outside the public view. 2016 Iowa Sup. LEXIS at 39-40. The Court's application of agency principles to determine when a meeting occurs raises a number of unresolved questions. There are many potential "agents", including staff, family members, members of the public and council/board members themselves. One person can be the "agent" for one council/board member or more than one council/board member. Because of the Hutchison decision, actions of staff and members of the public body may be subject to additional scrutiny by those opposed to a decision. The following is my general guidance in light of Hutchison. UO -7"L-76 IP11 May 5, 2016 Page 2 1. Staff and council/board members may share information outside of a public meeting 2. Outside of a public meeting staff should not assist the council/board members in reaching a consensus even if less than a majority of the council/board is present. 3. Outside of a public meeting a staff member should not relate his/her understanding of the position of another council member even if less than a majority of the council/board is present. 4. Members of the council/board should be mindful that they can be an "agent" of other members and should avoid relaying the opinions of another member(s) not present when discussing policy matters with less than a majority of members. 5. Whenever in doubt, discussion should occur at a public meeting. If an informational discussion could be perceived as an improper "meeting" the matter should be placed on an agenda for a public meeting for direction/action of the board/council. 6. Action should not be taken to implement a measure on which board/council approval is required until after that decision is made at a public meeting. These are generalizations and will not apply in every instance. For example, if the City Manager meets with council members A and B and tells them what the position of council member C is, only 3 members of the council would be involved in the discussion, with C participating through his "agent", the City Manager. However, if during this conversation the City Manager relays the position of council members C and D then 4 members (a majority of the Council) have had a meeting with 2 participating through their "agent", the City Manager. Because of potential challenges and the difficulty of proving what actually occurred, however, it is best to reserve discussion of the positions of other council/board members for public meetings. A recent update from the Iowa Public Information Board (IPIB) notes that many questions and concerns have arisen about the impact of Hutchison. The IPIB plans to issue an advisory opinion on the issues which I will pass on to you when I receive it. In addition, I will continue to discuss the case with other city attorneys in Iowa and will provide additional guidance as necessary. Please contact me if you have questions CC: Assistant City Attorneys US -72-76 IP12 MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE APRIL 12, 2016 CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 12:00 P.M. Members Present: Rockne Cole, Susan Mims, Jim Throgmorton Staff Present: Wendy Ford, Tracy Hightshoe, Geoff Fruin, Doug Boothroy, Eleanor Dilkes, John Yapp Others Present: Curt Nelson, Julie Zielinski, Nancy Quellhorst, Nancy Bird, Nate Kaeding, Kate Moreland, Charlie Eastham RECOMMENDATIONS TO COUNCIL: Throgmorton moved to recommend approval of the request from EDC, Inc. for $25,000 in funding for FY18. Cole seconded the motion. The motion carried 3-0. Cole moved to recommend approval of the request use $50,000 CDBG Economic Development funds for small business assistance for FY17. Throgmorton seconded the motion. The motion carried 3-0. Throgmorton moved that they direct staff to incorporate the affordable housing provisions contained in the memo from Boothroy and Yapp into a draft ordinance for the full Council to consider. Cole seconded the motion. The motion carried 3-0. CALL MEETING TO ORDER: The meeting was called to order by Chairperson Susan Mims at 12:00 P.M. CONSIDER APPROVAL OF MINUTES: Minutes of the February 2, 2016 meeting were reviewed by Members. Cole moved to approve the minutes as presented. Throgmorton seconded the motion. The motion carried 3-0. UPDATE FROM EDC INC.- CONSIDER REQUEST FOR $25,000 IN FUNDING FOR FY18: Ford noted that Members have a memo in their packet concerning this item. She outlined a staff recommendation for funding of $25,000 for EDC, Inc. (Entrepreneurial Development Center) in Cedar Rapids. She noted that both Curt Nelson and Julie Zielinski from EDC, Inc. are present and she gave a brief outline of EDC's services. Their work includes working with businesses on both ends of the corridor to build job opportunities and business success in the corridor. Ford noted that EDC, Inc. has developed what they call "a recipe for success" for business assistance. This includes ensuring the 'ingredients' of marketing, development, sales, operations, information EDC April 12, 2016 Page 2 technology, and finance are all part of the business plan and that there is the right amount of support from each area. Ford noted that EDC, Inc. has also been funded by neighboring communities: Cedar Rapids at a $100,000; Coralville just began at the $20,000 level; North Liberty continues at $5,000; and Hiawatha has been contributing $11,500 annually. Ford stated that staff believes it is important to consider supporting the Entrepreneurial Development Center because cities that help to grow entrepreneurial pursuits in their communities are stronger cities. Entrepreneurs build businesses, create jobs and draw employees to the area. Iowa City has been supportive of the entrepreneurial community, Ford continued, noting that the City has also helped sponsor EntreFEST in the past, as well as provide significant support for ICAD and the CoLab, all of which help foster support for small business entrepreneurs. The staff recommendation, therefore, is to budget $25,000 for FY18, and an intent to budget for FY19, with the expectation of receiving annual reports from EDC, Inc. Ford asked Nelson to give an update on EDC's work. Nelson added that the State has also contributed around $100,000 annually to EDC, Inc., and that Senator Harkin has been a big supporter of what they do, with over a million dollars of support received from the federal government for their projects. Nelson noted that although they have a Cedar Rapids address, EDC works throughout Iowa. When he founded EDC, Inc. in 2003, it was focused primarily on the Iowa City to Cedar Rapids' corridor, but they have worked in 40 counties over the years. Looking at last year alone, Nelson noted that approximately a third of their hours were spent in Iowa City itself, with around half of their time in Johnson County. He also spoke to how they have helped raise capital for businesses and also helped to bring in needed talent for continued operations. Throgmorton asked Nelson if he would further clarify what some of these businesses do, as he is not familiar with them. Nelson then gave further details to Members and responded to questions regarding some of the businesses they have worked with. Cole asked Nelson if there are other organizations like EDC, Inc. in the area. Nelson stated that there are no other organizations like EDC, that they were very careful when they set it up to not duplicate what others are doing. Cole then asked what type of outreach efforts EDC has made to under -served communities in the area. Nelson noted that they take referrals from anywhere in the state of Iowa, that anyone who contacts them can be eligible for support. Throgmorton moved to recommend approval of the request from EDC, Inc. for $25,000 in funding for FY18. Cole seconded the motion. The motion carried 3-0. DISCUSSION OF THE $50,000 CDBG FY17 ECONOMIC DEVELOPMENT SET-ASIDE (Tracy Hightshoe): Hightshoe addressed Members regarding the set-aside of $50,000 for the FY17 CDBG Economic Development funds. She stated that the decision on the use of these funds goes through the Economic Development Committee, not the Housing and Community Development Commission. The Housing Commission determines the amount. The funds may be used for small business loans for businesses that hire low- to moderate -income employees. Over the years, these funds have helped approximately 23 businesses in Iowa City. Hightshoe noted that for FY16, they funded curb ramps in the Riverfront Crossings area, and in FY15 and earlier, they did facade grants through the Building Change program. They were able to help approximately nine businesses in the downtown area with renovations. Continuing, Hightshoe shared some of the more recent projects they have assisted, noting that the fund is currently depleted. Staff is recommending the $50,000 be used for small business loans. Fruin then asked if Hightshoe EDC April 12, 2016 Page 3 could give Members some examples of small businesses they have helped in the past. She noted several local small businesses that these funds have been able to help. She stated that the majority of businesses make their payments, and that in 2016, for example, the City expects to receive approximately $40,000 in repayments. Hightshoe then responded to Member questions regarding the use of these funds. Fruin noted the flexibility of these funds and how they have been able to help fund other projects. Cole moved to recommend approval of the request use $50,000 CDBG Economic Development funds for small business assistance for FY17. Throgmorton seconded the motion. The motion carried 3-0. Ford noted that this item on the agenda is in regards to one of City Council's strategic planning items — to review and revise Iowa City's TIF policies. She reviewed current policies, noting that these have been used as a guide for staff as they evaluate TIF requests. She noted the goals of economic development — to increase the tax base, to foster a good environment for entrepreneurial activities, and to attract high quality jobs. She noted that staff tries to meet these goals while aligning with the Council's strategic planning, Urban Renewal Plans, and the Comprehensive Plans. Continuing, Ford described some of the business and activity the City has assisted financially and she described the various Economic Development Division's budgeted financial sources. Fruin talked about the TIF policy in general, noting that the evaluation process is one of the most rigorous and time-consuming in the state. The policy was put together with a clear understanding that public dollars are to be the last dollars in on projects in which the City participates, and is designed to ensure that there is public benefit in any type of public/private partnership. Fruin stated that Councilors undoubtedly hear from developers about how the process for TIF funds in Iowa City is much more rigorous than in other communities. He noted that TIF is not an entitlement to alternative financing for developers. Fruin suggested that Members look at the current TIF policy and determine how it is serving the community right now. Fruin stated that as Members review policy, they may wish to add clarity to items they'd like to see tightened and more restrictive and conversely, add clarity to items that will be allowed greater flexibility. An example of flexibility would be the range of sustainability features required in a project requesting TIF. Fruin noted that there is a memo in the meeting packet from Doug Boothroy and John Yapp about affordable housing, which are tightly defined, leaving less flexibility when comes to development and use of TIF funds. Throgmorton stated that he believes there should be greater consistency between the economic development policy and the strategic plan, especially with regards to sustainability, social justice, and racial equity. He questioned if there might be some metrics in the Mayor's compact or in the STAR communities rating process that could provide them with some particulars that would be useful. Throgmorton pointed out that he believes most of the policies are too vague. Throgmorton noted, for example, "achieve high quality architectural and site design" and that he has no idea what this means. He suggested 'enhancing long-term sustainability through neighborhood and building design' instead, by'encouraging developments that enhance walkability and access to jobs and schools via public transit.' EDC April 12, 2016 Page 4 With regards to the energy efficiency component, he suggested being more specific by calling for 'energy efficiency that exceeds the State energy code by 40%,' or that 'draws from the architectural 2030 challenge.' Overall, he believes they need greater specificity in these components. Throgmorton stated that he does like what is being recommended in the affordable housing memo. With regards to the creation of high quality jobs, he stated that he values this and finds it to be very important, but he thinks that they need to find a way to reward economic developments that directly improve jobs and opportunities for lower income residents. As for underutilized and blighted properties, Throgmorton stated that there have been a couple of instances where the parcels were so small that he did not understand how they could be eligible for assistance. He noted the Camp Cardinal urban renewal area as an example. He stated that it is very small and he questioned the'urban renewal' portion of this. Mims stated that she would encourage Committee Members to put their suggestions and thoughts in writing so that they can then share with the full Council, with the added benefit of giving staff an idea of what Members are hoping to achieve. This would also allow the business community to see what types of changes are being proposed to these policies, giving them a chance to provide feedback to Council. Throgmorton asked if having a transcript of this meeting would be possible, in order to provide them with exactly what is being proposed. Mims asked staff about taking this portion of the meeting and having it transcribed into a memo from Ford to Council, to memorialize the discussion on changes to the TIF policies. Fruin asked if Members want staff to provide feedback on their suggestions. Mims stated that she believes they need to get the ideas out there so the community can react, and also to give staff more time to react to the suggestions. Cole noted the issue of consistency and expectations of the business community. He stated that it seems that they should administer the policy as it is currently written, until it is changed. Once policies are changed, of course, the expectations would change as well. Cole stated that he believes they should not be rushed in terms of recommendations and that he wants to have outreach and feedback throughout the community first. One exception for Cole is the affordable housing recommendations. He believes these have been well vetted by a large number of stakeholders and might only need a few tweaks before becoming part of the policies. Cole noted he thinks City Council members find out about requests for TIF funds too late and are not given time for input. The first public mention of a TIF request is when it comes before the EDC, which is frequently only a few weeks before it comes before council. He noted he would like more time for input. Along the same lines, Throgmorton stated that one of his concerns has been that the policies are quite vague and that the synthesis of vague policies has been left to the discretion of the City Manager's office. As a result, he believes that the Council has not played much of a role in indicating what it really wants. He believes the City Council should provide better specificity so everyone knows what City Council requires and what they find to be important. Mims stated that she agrees they need to get their ideas out as soon as possible so that they can move forward obtaining community and developer feedback. Cole, referring to the recommendations for affordable housing, stated that he believes modifications to the policy could be made in this area fairly quickly. Boothroy noted that when they reviewed the affordable housing policies, they determined a requirement of a minimum of 15%, recognizing that financial gaps go up as the affordable housing requirements increase. This EDC April 12, 2016 Page 5 is because of the revenue and value differences to the developer between offering a market rate versus and affordable housing product. Throgmorton asked if staff believes more work should be done on the proposal in the memo from Boothroy and Yapp. Boothroy stated that they met last Thursday with their committee to look at the language of the ordinance, and that everyone agreed to what was proposed. It will next go before the Planning and Zoning Commission for their review, before going to the full Council. Cole noted that in the past, the EDC has met only a few times per year. He asked if they could make this a regular monthly meeting instead. Mims noted that they have always met as needed, based on timeliness and what had to be considered by the committee. Throgmorton agreed that they should most likely meet a minimum of once per month, especially while revising these policies. Throgmorton moved that they direct staff to incorporate the affordable housing provisions contained in the memo from Boothroy and Yapp into a draft ordinance for the full Council to consider. Cole seconded the motion. Discussion then ensued, with Cole restating his concern that they give the community time to weigh in on recommended policies. After a brief discussion, he agreed with the other Members on moving forward with these recommendations. The motion carried 3-0. Fruin noted that staff will get this on a meeting agenda and will schedule a follow-up meeting, as well. He asked if they could revisit one item — the City Manager's spending authority for economic opportunity funds. Fruin stated that the practice was originally put in place as such so that the City could be more responsive to smaller requests. He asked what the Members' expectations are for these funds as they move forward. These would be the Economic Development Opportunity funds, up to $50,000 per 'opportunity,' which the City Manager could approve. Cole asked if these projects weren't previously on the Consent Calendar, and Fruin noted that they would first be on the EDC agenda for review and approval before going to the full Council. After some discussion, Members agreed that the current practice should continue. STRATEGIC PLAN ITEM DISCUSSION: SIGNIFICANTLY IMPROVE THE COUNCIL AND STAFF'S ABILITY TO ENGAGE WITH DIVERSE POPULATIONS: Throgmorton stated that his intent with this topic is to put it on the table so that at the next meeting they could follow up on the discussion. He noted that a month or so ago he sent the Committee an email explaining the need for a 'community gap analysis.' He stated this could be done by meeting with a diverse set of small focus groups, sharing the City's story about its use of TIF, listening to reactions to that story, and asking for advice from the focus group members about how to narrow the community gap. Throgmorton noted that'gap analysis' is a'term of art' in economic development. He added that there is a big gap between what the community thinks the TIF policy and programs are and how the staff and Council think about them. He believes they need a'community gap analysis' in order to alleviate misinformation. Cole agreed, stating that they do need to get out into the community more, and that he would like to see them better explain to the community how these programs are administered. Mims agreed there is an understanding gap, stating that other things have played into this misinformation, such as comments made during political campaigns, for example. The EDC April 12, 2016 Page 6 community does not always get correct information. She agreed that the community needs to be better educated on the use of such programs as TIF. Throgmorton then further clarified his idea of focus groups and how they might approach this topic in the community. Ford noted that presenting a streamlined TIF story would be a challenge given the technical detail required for a full understanding of the concept. She could do this and she also said she believes elected officials should be a part of this outreach so that the community is better able to digest the political considerations Council must address when presented with a TIF request. Cole stated that he believes they will need to do public forums and listening posts in order to get stakeholder feedback on this topic. Throgmorton stated that the key is to engage in dialogue with focus groups so that the learning can go both ways, not just trying to educate the public in general. Cole suggested they do a series of public forums called 'bridging the gap,' where they would have dialogue concerning the TIF. Members continued to discuss this issue, noting what they believe are the best ways to educate the public on TIF. Fruin stated that staff will consider these ideas and will come back to Members with a recommendation. A(11; 1aN:IaQ-.49 Hightshoe talked about the micro loan program briefly, noting that staff plans to market it to persons of color, women, and immigrants for use of these funds. She also talked about a series of five new workshops called 'So You Want to Start a Business.' This series, the month of May (National Small Business month), came out of a collaboration with Kirkwood Community College, Community CPA, three local banks, and a community outreach group, Sankofa. COMMITTEE TIME: None. OTHER BUSINESS: None. ADJOURNMENT: Throgmorton moved to adjourn the meeting at 1:35 pm. Cole seconded the motion. Motion carried 3-0. EDC April 12, 2016 Page 7 Council Economic Development Committee ATTENDANCE RECORD 2016 Key: X = Present O = Absent O/E = Absent/Excused TERM g NAME EXP. g J J Rockne Cole 01/02/18 X X Susan Mims 01/02/18 X X Jim Throgmorton 01/02/18 X X Key: X = Present O = Absent O/E = Absent/Excused Urbanist Daniel Parolek to give presentation on housing and walkable urban living 05-12-1 IP13 Receive Updates JEnter Email Address Go W ��� 10WACITY FOR IMMEDIATE RELEASE Date: May 11, 2016 Contact: Doug Boothroy Phone: 319-356-5121 Urbanist Daniel Parolek to give presentation on housing and walkable urban living As demographics and lifestyles change, so do cities. The question is, how do communities adapt to change in order to meet the wants and needs of its current residents and those who will soon follow? Daniel Parolek, a nationally recognized architect, urbanist and leader in architecture, design, and urban planning, will share his ideas with area residents on Tuesday, May 24 from 7 to 8:30 p.m. in Meeting Room A of the Iowa City Public Library, 123 S. Linn Street. His presentation, "Missing Middle: Responding to the Demand for Walkable Urban Living" will discuss how to build vibrant, diverse, sustainable, walkable urban spaces that meet today's housing needs while simultaneously creating community. "Missing Middle Housing" is a term Parolek uses to define the type of housing that falls between single-family homes and large apartment complexes or high-rises -- duplexes, fourplexes, bungalow courts, mansion apartments, and live -work units. Although these are not new housing concepts, very few have been built since the 1940s, when consumers shifted their focus to single-family homes with large yards and a car in every garage. Today, interest in these housing styles has been revitalized. Demographics are changing, and people are seeking smaller living quarters in walkable neighborhoods with shared community spaces. According to Parolek, the urban housing market now demands more compact spaces that are well-designed, affordably constructed, comfortable, and usable, with a smaller footprint in terms of sustainability. A home with a one -car garage is sufficient, if a garage is needed at all. More important is the neighborhood's walkability and ease of access to shopping, services, restaurants, and other businesses. These housing types are often close in size to detached single-family homes, and they can offer greater density without looking dense. The Missing Middle provides housing for a range of incomes, ages, and lifestyles, and easily fits in with existing single-family neighborhoods, infill or urban renewal areas, or new construction projects. Parolek's presentation, sponsored by the City of Iowa City, is open to the public. No registration is necessary, and there is no admission charge. For more information, call the Neighborhood and Development Services office at 319-356-5230. na city adapt? Demographics are changing. Transportation choices are changing. Urban lifestyles are changing. Housing preferences are changing. Daniel Parolek, nationally recognized architect and urbanist, will offer new ideas on how to build vibrant, 4_ diverse, sustainable, walkable urban places that create community while meeting today's housing needs in: MISSING MIDDLE Responding to the Demand for Walkable Urban Living AL May 24, 2016 7 - 8:30 pm ® I Iowa City Public Library, Room A �- 1;1211 123 S. Linn Street, Iowa City "` WN CITY OF IOWA CITY Public invited. No registration or admission required! UNESCO CIN OF LITERATURE For more info, call 319-356-5230 Johnson County celebrates Bike to Work Week 2016 I City of Iowa City N City of IOWA CITY VJ-72.76 IP14 Search A UNESCO CITY OF LITERATURE LIVING WORKING ENJOYING CITY GOVERNMENT NEWS AND MEDIA CALENDAR REPORT A CONCERN Home/ News Johnson County celebrates Bike to Work Week 2016 Johnson County's annual Bike to Work Week, which encourages bicycle riding as an alternative mode of transportation as well as for exercise and recreation, is scheduled May 15-21. A variety of events and activities that celebrate bikes and bicyclists have been announced. Coralville, Iowa City, Johnson County, North Liberty, and University Heights, along with local businesses and organizations, are hosting the following events to encourage residents to park their cars and take in the town on two wheels: Sunday, May 15 • Mayor's Family Ride with Iowa City Mayor Jim Throgmorton: Ride with friends and family at a gentle, no -rider -left -behind pace. Meet at 3 p.m. in front of City Park Pool at Upper City Park, 200 E. Park Road, Iowa City. Monday, May 16 • Bike Commuter Breakfast, 7 to 10 a.m., sponsored by Thirtieth Century Bicycle, 312 E. Prentiss Street. • Bike/Bus/Car Race, 11:30 a.m. start time at the Coralville Public Library, 1401 5th Street. This annual event pits local elected officials against each other in a race involving a bike, bus, and car. The race begins at the Coralville Public Library and ends at the Iowa City Public Library, 123 S. Linn Street. Racers in the 2016 contest are North Liberty Mayor Amy Nielsen (on the bus), Johnson County Board of Supervisors Chair Rod Sullivan (in his car), and Iowa City City Councilor Rockne Cole (on his bike). Select Language https:Hviww.icgov.org/news/Johnson-county-celebrates-bike-work-week-2016 5/11/2016 Johnson County celebrates Bike to Work Week 2016 1 City of Iowa City Page 2 of 5 Sponsored by the Metropolitan Planning Organization of Johnson County. For more information, contact Sarah Walz at 319-356-5239. • Wheely Fun Bike Basics, 7 to 8:30 p.m. in Meeting Room A of the Iowa City Public Library, 123 S. Linn Street. Learn what you need to know to keep your bike in proper running order so that you can stay on the road! Sponsored by the Iowa City Bike Library. Tuesday, May 17 • Bike Commuter Breakfast, 7 to 9 a.m., Johnson County Administration Building, 913 S Dubuque Street, Iowa City. Rain location will be at the parking ramp north of the Health and Human Services Building, 855 S. Dubuque Street. Sponsored by Johnson County Administration. • Legal Cycling presentation, 7 to 8:30 p.m., Meeting Room A of the Iowa City Public Library, presented by Bikelaw's Jim Freeman. Wednesday, May 18 • Bike Commuter Breakfast, 6:30 to 8:30 a.m., University Heights City Office, 1004 Melrose Avenue. Sponsored by the City of University Heights and Geoff's Bike and Ski. • Lunch with Local Burrito, noon to 1 p.m., sponsored by The Broken Spoke, 757 S. Gilbert Street. • Co-op to Co-op Family Ride, 5:30 p.m. Meet at Chauncey Swan Park, 405 E. Washington Street, Iowa City, for this annual ride, sponsored by New Pioneer Co-op. The ride starts near the Iowa City store and ends at the Coralville store, where fun and refreshments await! Rain date for this event is Thursday, May 19. Thursday, May 19 • Lunch with Griddle Me This! Noon to 1 p.m. at The Broken Spoke, 757 S. Gilbert Street. Friday, May 20 • Commuter Breakfast, 7 to 9 a.m. at World of Bikes, 723 S. Gilbert Street. • End of Week Party, 5:30 to 7:30 p.m., at the Iowa City Bike Library, 700 S. Dubuque Street. New this year: Portrait with Your Bike, courtesy of photographer Mauro Heck. • Full Moon Ride, 7:30 p.m., hosted by Kasey Bullerman. Leave from the Bike Library at 700 S. Dubuque Street in Iowa City. Select Language https://www.icgov.org/news/johnson-county-celebrates-bike-work-week-2016 5/11/2016 Johnson County celebrates Bike to Work Week 2016 1 City of Iowa City Page 3 of 5 Saturday, May 21 • Temporary Bike Boulevard, 8 a.m. to noon. Four University of Iowa graduate students, in partnership with the City of Iowa City and volunteers from the University of Iowa's Bicycle Advisory Committee, will create a pop-up Bike Boulevard on College Street in Iowa City (from City High at 1900 Morningside Drive to the Farmers Market at Chauncey Swan Parking Ramp, 460 E. Washington Street) on Saturday, May 21. Bicyclists of all levels can experience the full potential of bike -friendly roadways with a separated bike lane between Muscatine Avenue and Summit Street and other bicycle accomodations along the way. The Bike Boulevard will also allow bicyclists to practice their road -sharing skills and learn the rules of cooperative transportation to show respect for all road users and ensure safe travel. More information available at www.facebook.com/iowacitybikeboulevard/. • Farmers Market coupons: As an added incentive for riding your bike to the Farmers Market, pick up a $2 discount coupon to use with any vendor as part of the Move Naturally to the Market program. The same deal applies every Saturday from here on out in May. Saturday, May 28 • Tour de Farm, 1 to 4 p.m. This riding tour of the historic Lucas Farms neighborhood actually occurs after the conclusion of Bike Week, but it's a good opportunity to get in a good ride while learning more about one of Iowa City's most charming and eclectic neighborhoods. Ride starts and ends at 1609 DeForest Avenue in Iowa City. For more information about bicycling events and resources, visit www.thinkbicycles.org/bike-to-work-week or contact Anne Duggan at 319-621-0221 or thinkbicycles@gmail.com. A Contact Sarah Walz Assistant Transportation Planner 319-356-5239 sarah-walz@iowa-city.org Department Select Language https://www.icgov.org/news/johnson-county-celebrates-bike-work-week-2016 5/11/2016 City receives award for financial reporting IP15 Receive Updates lEnter Email Address Go W °ry� 10WACITY FOR IMMEDIATE RELEASE Date: May 12, 2016 Contact: Dennis Bockenstedt Phone: 319-366-5053 City receives award for financial reporting For the 31 st consecutive year, the Certificate of Achievement for Excellence in Financial Reporting has been awarded to the City of Iowa City for its Comprehensive Annual Financial Report (CAFR) for the fiscal year that ended June 30, 2015. The Government Finance Officers Association (GFOA) awarded the Certificate of Achievement, the highest form of recognition in governmental accounting and financial reporting, for "significant accomplishment by a government and its management," according to the letter announcing the award. The CAFR is the document prepared after the fiscal year ends to report the City's actual income, incurred expenses, and financial position in accordance with Generally Accepted Accounting Principles (GAAP). The FY2015 report is available for viewing at www.icgov.org/CAFR. The GFOA established the awards program in 1945 to encourage state and local governments to exceed minimum accounting requirements by preparing comprehensive annual financial reports that provide transparency and full disclosure -- and then recognize municipalities, counties, states, school districts and other government entities that achieve that goal. Annual financial reports submitted to the program for consideration for the award are reviewed by selected members of the GFOA professional staff and the GFOA Special Review Committee, comprised of individuals with expertise in public sector financial reporting. For more information, contact City of Iowa City Finance Director Dennis Bockenstedt at 319-356- 5053 or dennis-bockenstedtna Iowa-citv.org. V IL�1p IP16 � Marian Karr From: City of Iowa City<CityoflowaCity@public.govdelivery.com> Sent: Thursday, May 12, 2016 10:13 AM To: Marian Karr Subject: National Police Week recognition ceremony to be held Tuesday, May 17 0 SHARE Having trouble viewing this email? View it as a Web page. City of IOWA CITY FOR IMMEDIATE RELEASE Date: 5/12/2016 Contact: Tom Widmer, Police Chaplain IL .T7T-MT1L1%]W 1.*&&1 National Police Week recognition ceremony to be held Tuesday, May 17 In observance of National Police Week from May 15-21, Chaplains of the Iowa City Police Department will be hosting a brief recognition ceremony for Iowa City officers and their families. The public is invited to the ceremony which will begin at 11 a.m. on Tuesday, May 17 at Chauncey Swan Park, located at the corner of Gilbert and Washington Streets. Mayor Jim Throgmorton will read a copy of the City's proclamation recognizing National Police Week, and Police Chief Sam Hargadine will also speak. In the event of rain, the ceremony will be moved to Emma Harvat Hall, City Hall, 410 E. Washington Street. Questions? Contact Us CIIV OI 10WA C11Y UPAKOCHN Of lntRAIORI STAY CONNECTED: M © It ® T SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Help IP WORK SESSION Late Handouts j)tstrtbute, Marian Karr From: Jim Throgmorton S Sent: Monday, May 16, 2016 1:30 PM s To: Marian Karr (Date) Cc: Geoff Fruin Subject: Late handout addition Attachments: Letter to Chris Lynch and the School Board members.doc; Attendance_ Area Development_-_ 5-12-16.pdf Hi Marian. In tomorrow evening's work session, we will be discussing the School Board's May 10 decision about secondary school attendance areas. The two attached documents pertain to that discussion. Please put them in the Late Handout so that Council members will have an opportunity to study them prior to tomorrow night's meeting. The first document is a draft letter to be sent to the School Board. I will be asking Council members to authorize sending it to the Board on behalf of the Council as a whole. Without getting deeply into wordsmithing, Council members should be be prepared to suggest and discuss possible changes to the draft. The second document is Attendance Area Development Information as posted on the District's web site as of May 12. Mayor Jim Throgmorton Iowa City City Council, At -Large Letter to Chris Lynch and the School Board members. Dear Chris and Directors, At your work session on Tuesday, May 10, you made a series of votes concerning school attendance areas. We understand that you narrowly voted to assign Kirkwood Elementary students to Northwest Jr. High and West High. You also voted to allow Alexander Elementary students — currently assigned to Northwest — to transfer voluntarily to Southeast Jr. High but not to City High. We have no desire to tell you how to do your job. Nor do have the experience and knowledge to do so. But we need to share with you o ay at the negative consequences of the first of those two decisions, a strongly encourage you to change that decision. In brief, we think it is extremely imp( SES and ELL student ratios at the th. balance can be achieved by assigning significantly lower percentages to West and City (34.04% and students would be ELL, where€ The disparities in as we initially feare the percentages in the percentages arM 20.89% of stude 42.61% at West's balance in Low we can tell, this will, if not cl3llPlged, result in rty (20.15%) when compared se only 1.19% of Liberty's hand City's would be. OR t0q% school level are not as large .1y, especially when we look carefully at schools. These percentages foretell how Ler time simply by the movement of that 18.37% of the elementary school students In West's and City's catchment areas, the 4% respectively. Likewise, at the junior high level, atchment area are Low SES, whereas 39.98% and The ELL percentages show a similar pattern. These disparities worry 05artly because they would be likely to produce significant differences in the quality of learning and educational achievement at those schools. Liberty's student body would be significantly more homogenous, and its students would have far fewer opportunities to learn from students unlike themselves. West and City, on the other hand, would have significantly larger percentages of students who are distracted from learning by the very real day-to-day challenges associated with growing up poor or near -poor, growing up black in a white world, or having to learn in a non-native language. At an even deeper level, the disparities foreshadow a problematic future for the region. The historical record is clear. In far too many U. S. cities over the past 5+ decades, white middle-class households fled from urban neighborhoods and public schools, which, in their view, had become excessively populated by lower-income people of color. Having fled, they moved to municipalities and school districts that were whiter and wealthier. In our view, the Board's decision, if not changed, risks initiating or accelerating such a process in the Iowa City area. This risk is directly tied to municipalities' and developers' decisions about what kind of housing to facilitate and build. AL� To the Board's great credit, it has recognized these increasing disparities among schools. Roughly 181 Coralville, and North Liberty to ensure that th be diverse enough to ensure that elementary diverse as well. We in Iowa City have recently taken (and greater diversity at the neighbor cal( about what we have already done. our staff will present to the City Co '1 will be designed to increase the suPe afford, and to ensure oust: of being excessive cen in But if the Board's have a v land adAMM ad'to have been producing you urged Iowa City, Nur neighborhoods would could be sufficiently ike) severalWs to ensure provide you MM details at a work session on June 21, ing strategy. This strategy households can ut the city instead ers in other municipalities would especially on currently vacant If the 0 decisions d, it rd for us to imagine that a majority of Iowa City voter ld suppor and AWendurn in 2017. Why would Iowa City voters vote to have roperty t llars support a School District that enables a new high school to be mud althier whiter than the other two high schools in the District? And yet, we also kn a e of that referendum would mean that planned expansions and renova several Iowa City schools would not take place. For these reasons, we strongly encourage you to change your decision concerning Secondary Attendance Areas, and to maintain a relatively equal balance among high schools in terms of Low SES and ELL student percentages. We recognize that your role is not an easy one. We further recognize that several legitimate values led a majority of Board members to vote in favor of the decision we are now asking you to change: reducing transportation costs, enabling students to attend the schools nearest their homes, and others. All else being equal, we too would prefer to see Iowa City students attend nearby schools. In Iowa City, we are trying to promote a more walkable city. As part of that effort, we have begun exploring the possibility of applying a Form Based Code to specified parts of our city, possibly including the area around Alexander and New Hoover. If adopted, such a new code would enhance the ability of students to walk to those schools. It would also enhance the appeal of the neighborhoods around those schools. On balance, however, we think it is more important to achieve relative equal balance in Low SES and ELL student ratios at the three major high schools. Than] Best i Jim T Maya Attendance Area Development Information Board Approved Attendance Areas Motions— 5/10/16 - Motion to approve the Elementary Attendance Zone 2019 Master Plan in the Board Packet, to use these boundaries for 2017 HS reticulation, and to implement the Horn/Weber boundaries for the 17/18 school year. o Motion by Chris Lynch, second by Brian Kirschling. o Final Resolution: Motion Carries o Yea: LaTasha DeLoach, Tom Yates, Brian Kirschling, Chris Lynch o Nay: Christopher Liebig, Phil Hemingway, Lori Roetlin Motion to reaffirm the current Secondary Feeder System approved in May 2015 with the addition to allow Alexander students the option to voluntary transfer to Southeast forjunior high if they choose. o Motion by Chris Lynch, second by Brian Kirschling. o Final Resolution: Motion Fails o Yea: LaTasha DeLoach, Brian Kirschling, Chris Lynch o Nay: Christopher Liebig, Tom Yates, Phil Hemingway, Lori Roetlin Motion to assign Kirkwood to Northwest and West. o Motion by Christopher Liebig, second by Tom Yates. o Final Resolution: Motion Carries o Yea: Christopher Liebig, Tom Yates, Phil Hemingway, Lori Roetlin o Nay: LaTasha DeLoach, Brian Kirschling, Chris Lynch Motion to allow Alexander, currently assigned to Northwest, voluntary transfer to South East. o Motion by Tom Yates, second by Christopher Liebig. o Final Resolution: Motion Carries o Yea: Christopher Liebig, LaTasha DeLoach, Tom Yates, Phil Hemingway, Lori Roetlin, Brian Kirschling, Chris Lynch Motion to allow Alexander the option to voluntary transfer to City High. o Motion by Christopher Liebig, second by Phil Hemingway. o Final Resolution: Motion Fails o Yea: Christopher Liebig, Phil Hemingway, Lori Roetlin o Nay: LaTasha DeLoach, Tom Yates, Brian Kirschling, Chris Lynch 5/12/16 — Board Approved Attendance Areas P a g e 11 Attendance Area Development Information Liberty High School Attendance Area 2017-18 Gita 1pCake McBride 3 Lake Macbride 1801h St NE o State Park o i-1 {a w r ary ` A z •� f %Aii fill O nentary 804 1 r A • OakAalc ilia Wickham Elemen .iy Kit kwood�Eleme•+tary s `98r Both • ASk Elemer --am, 5/12/16- Board Approved Attendance Areas Page 12 Attendance Area Development Information West High School Attendance Area 2017-18 `Z� l 1. ��i loll auellli nt.ny Tiffin � — ,entmy r_, Co, • NirMl • 1 F n+"V wk 1 • nerrta mr mor al +moi-ertsal 1 �rne, y • © Banlaug Ele' v - �i'�;Ehm iu•r Lf W L nn,e ,ernei"ty oov 0 A m errtary v Flemerrtary Cme11i1.. errtary O • ¢� n"Alke,iridifElemel Aly (7 iL11 O Op O G Elemelrt y 218 5/12/16 — Board Approved Attendance Areas P a g e 13 Attendance Area Development Information West High School Attendance Area 2017-18 Tiffin ..,. ma�0a Ptl R.h"t Rd 5 M Rd O powered by fXCENSUS !- cd s F L 00 7 G` —r� O L' �Ntlb Flemelltary 5/12/16 — Board Approved Attendance Areas P a g e 14 T K SY • • '� bhmmh nemen{n Z 13r.11A11(I I '111, .IIY • lulxo llemri M.nvl Uemeldary°. ��`' I.Rdsw O Iwr 0.d $K u� I. Re� I I I ne11-P,IN It OV<I el' y . 11�1 eIIOW {IGnlell{afy$ �{ Lucas l ary • na HemeMaq • e� a m.�,ly P011rel Ptl SW • G • • (T) • � tAp�. � Y p4PumoM Pd • Ad SW 0'0'e� D Me��Vyrfj•� i.Ale.,n. ieq tleme,dary [y" O powered by fXCENSUS !- cd s F L 00 7 G` —r� O L' �Ntlb Flemelltary 5/12/16 — Board Approved Attendance Areas P a g e 14 _Attendance Area Development Information City High School Attendance Area 2017-18 F36 280,1, er Hwy NI 5/12/16 — Board Approved Attendance Areas P a g e 15 All Students White Hispanic African Amer Native Amer Aslan Unk/Other Low SES ELL Special Education Elementary School Students Alexander Elementary Borlaug Elementary Coralvllle Central Elementary Garner Elementary Hills Elementary Hoover Elementary Horn Elementary Kirkwood Elementary Lemme Elementary Uncoln Elementary Longfellow Elementary Lucas Elementary Mann Elementary Penn Elementary Shimek Elementary Twain Elementary Van Allen Elementary Weber Elementary Wickham Elementary Wood Elementary White Hispanic African Amer Na0ve Amer Asian Unk/Other Low SES ELL Special Education Junior High School Students 7th 8th NUHS NWJHS SUHS White Hispanic African Amer Native Amer Aslan Unk/Other Low SES ELL Special Education FUTURE CAPi High School Students 9th fifth 11th 12th CHS WHS THS White Hispanic African Amer Native Amer Asian Unk/Other Low SES ELL Special Education FUTURE PACOY CHS %'s Range WHS %'s Range LHS Wit Range 4639 2998 64.63% 60-70% 580 12.50% 142094. 868 18.71% 1420% 18 0.39% 410% 175 3.77% 0.10% 0 0.00% 0-10% 1887 40.68% 4450% 474 10.22% 10.20% 449 9.68% 0.10% 2555 115 4.50% 5060% 4 0.16% 410% 6 0.23% 20-30% 1 0.04% 0AM 4 0.16% 1420% 258 10.10% 6040% I 0.04% 10.20% 0 0.00% 20-30% 398 15.58% 410% 94 3.68% 410% 323 12.64% 410% 417 16.32% .- 217 F49% 410% 1 0.04% 1420% 195 7.63% 410% 193 7.55% 1420% 0 0.00% 4 0.16% 5 0.20% 319 12.49% 1668 65.28% 60-70% 322 12.60% 10-20% 468 18.32% 10-20% 11 0.43% 0.10% 86 3.37% 410% 0 O.00% 0.10% 1087 42.54% 4450% 346 13.54% 1420% 203 7.95% 0.10% 690 345 50.00% 5060% 345 50.00% 410% 2 0.29% 20-30% 17 2.46% 0AM 671 97.25% 1420% 415 60.14% 6040% loo 15.07% 10.20% 138 20.00% 20-30% 3 O43% 410% 30 4.35% 410% 3 01 410% 294 42.61% .- 0 9.28% 410% 21 82 11.88% 1420% 864 1 79.86% 410% 1394 361 2590% 5060% 333 23.89% 410% 336 24.10% 20-30% 364 26.11% 0AM 1282 91.97% 1420% 39 2.80% 0-10% 73 5.24% 4450% 915 65.64% 1420% 154 11.05% 1420% 262 18.79% 142036 4 0.29% 0.10% 59 4.23% 610% 0 0.00% 0.30% 506 36.30% 3050% 64 4.59% 410% 164 11.76% 1420% 15931 87.51% 5563 298653.68% a.16% 5060% 434 ].80% 410% 1513 27.20% 20-30% 10 0.18% 0AM 620 11.15% 1420% 0 0.00% 0-10% 2266 40.73% 4450% 661 11.88% 1420% 375 6.74% 410% 3099 253 a.16% 8490% 420 13.55% 410% 42] 13.78% 1420% 8 0.26%. 410% 173 5.58% 410% 3 0.10% 50-W% 490 15.81% 410% 316 10.20% 20-30% 2 0.06% 410% 20 0.65% 10.20% 12 0.39% 410% 8 0.26% 3010% 3 0.10% 0-10% 1 0.03% 0-10% 12 0.39% 410% 11 73 2.36% 410% 26 0.84% 419 13.52% 420 13.55% 13 OA2% 1596 51.50% 5060% 246 7.94% 410% 890 28.72% 20-30% 7 0.23% 0.10% 360 11.62% 10-20% 0 O.3o% 410% 1379 44.50% 4450% 490 15.81% 30-20% 160 5.16% 410% 813 392 48.22% 8490% 421 51.]8% 410% 114 14.02% 1420% 566 69.62% 410% 133 16.36% 410% 447 54.98% 50-W% 61 7.50% 410% 216 26.57% 20-30% 2 0.25% 410% 87 10.70% 10.20% 0 0.00% 410% 325 39.98% 3010% 73 8.98% 0-10% 65 800% 0-10% 866 93.88% 410% 11 1651 432 26.17% 8490% 415 25.14% 410% 399 24.17% 1420% 405 24.53% 410% 262 15.87% 410% 1319 79.89% 0.10% 70 4.24% 1420% 943 57.12% 5060% 127 7.69% 0.30% 407 24.65% 20-30% 1 0.06% 0.10% 173 10.48% 10.20% 0 0.00% 0-10% 562 34.04% 3040% 98 5.94% 410% 11 150 9.09% 410% 1686 98.04% 2952 2385 80.79% 8490% 116 3.93% 410% 316 10.70% 1420% 12 0.41% 410% 123 4.17% 410% 0 0.00% 0.10% 565 19.14% 1420% 56 1.90% 410% 191 6.47% 410% 1851 0 0.00% 2 0.11% 1 0.05% 591 31.93% 0 0.00% 1 0.05% 8490% 4 0.22% 410% 2 0.11% 1(1 0 O.O %. 0.10% 126 6.81% 410% 0 0.00% 0-10% 0 0.00% 20.30% 0 0.00% 410% 530 28.63% 0 2 0.11% 11 1 0.05% 410% 490 26A7% 3 0.16% 97 5.24% I 0.05% 1518 82.01% 8490% 65 3.51% 0.13% 180 5 0.27% 410% 83 4.48% 410% 0 340 16.3]% 1420% 44 2.38% 0.1094 101 SA6% 0.10% 426 223 52.35% 203 4].65% 384 90.14% 35 8.22% 7 1.64% 342 80.28% 8490% 24 5.63% 410% 43 10.09% 1(1 3 0.70% 0.10% 14 3.29% 410% 0 0.00% 0-10% 89 20.89% 20.30% 4 0.94% 410% 40 9.39% 0 745 57.13% 11 675 176 26.0]% 185 27.41% 180 26.67% 134 19.85% 53 7.85% 598 88.59% 24 3.56% 525 77.78% 70-80% 27 4.00% 0.10% 93 13.78% 1(1 4 0.59% 0-10% 26 3.85% 0.10% 0 0.00% 410% 136 20.15% 20-30% 8 1.19% 410% 50 7.41% 410% 1500 45.00% 0-10% 10-20% 2430% 3010% 40-50% 5060% 60.70% 70.80% 80-90% 90-100% Late Handouts Distributed Marian Karr /% From: Rockne Cole <rocknecole@gmail.com> Sent: Tuesday, May 17, 2016 3:11 PM (Date) To: Council Cc: Susan Mims; John Thomas; James Throgmorton; Pauline Taylor; Kingsley Botchway; Terry Dickens; Geoff Fruin; Marian Karr Attachments: Rose Oaks Liaison Proposal from Councilor Cole.pdf Dear Mayor Throgmorton Please find my enclosed liaison proposal for review at tonight's meeting. If necessary, due to timing, I am amenable to considering at our next council session. Councilor Cole To: Iowa City Council From: Councilor Rockne Cole Re: Rose Oaks Council Liaison Date: May 17, 2016 I would like to propose asking the Center for Worker Justice (CWJ) to select a temporary liaison to ensure that we have complete information regarding the situation at Rose Oaks. During our previous meeting, Councilor Mims asked why I would propose a new liaison when I had commended our staffs prior reporting on the situation at Rose Oaks. I do feel that they have done an admirable job of reporting information from Rose Oaks management, and from the pertinent social service agencies such as Shelter House that are working with residents. Nevertheless, after listening to these reports, and reviewing written memos, it is clear to me that a direct line of communication would assist our council in obtaining a more complete picture as to the situation at the Rose Oaks Apartments from the residents' point of view. CWJ has already been working closely with residents, and the residents seem to feel more comfortable reporting directly to them. I propose we ask the Center for Worker Justice to act as a liaison between Rose Oaks residents and our council. We would be requesting them to provide biweekly updates from the Rose Oaks residents that we would have available for review in our information packets. When staff writes their updates for us, they would then incorporate the updated information that CWJ is receiving from various residents, and if necessary, respond to concerns raised by the residents. As indicated above, while I believe that the memos accurately reflect the position of Rose Oaks management as well as our service providers, we need to improve reporting on how the residents view their situation. This proposal will improve our reporting and also, provide us with greater confidence that we have a complete picture as to what is happening at Rose Oaks. If council needs additional time to review this proposal, I ask the council to defer and review this proposal at our next council meeting. April 21, 2016 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION APRIL 21, 2016 — 6:00 P.M. AIRPORT TERMINAL BUILDING DRAFT Members Present: Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren, Robert Libby Members Absent: Julie Bockenstedt Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Ron Roetzel RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Odgaard called the meeting to order at 6:05 P.M. ELECTION OF OFFICERS: 05-12-16 IP17 Odgaard noted that they first need to appoint a temporary Secretary. After a brief discussion, Members agreed to make this a permanent position, not a temporary one. New Member Robert Libby stated that he would be agreeable to holding this position. Odgaard nominated Robert Libby for the Secretary position. Ogren seconded the motion. The motion carried 4-0. APPROVAL OF MINUTES: Next the minutes of the March 17, 2016, meeting were reviewed. Ogren moved to accept the minutes of the March 17, 2016, meeting as presented. Odgaard seconded the motion. The motion carried 4-0. PUBLIC DISCUSSION: Odgaard stated that he wanted to take this time to welcome Robert (Bob) Libby to the Commission and asked him to share a bit about himself. Libby stated that he has been in the area for a long time and has been renting a hangar for the past six years. He run Care Ambulance and does air medical flights out of the Airport. Libby then brought up the issue of a mass disaster drill at the Airport, noting that he has been speaking with others about this and that they are ready to begin the planning, depending on how the Commission would like to handle this. ITEMS FOR DISCUSSION/ACTION: April 21, 2016 Page 2 a. Airport Master Plan — Tharp stated that Melissa Underwood is unable to attend this evening. He noted that Ron Roetzel is present, however, to continue the discussion. He stated that this evening they want to show Members the Airport layout plan with the displaced threshold, with Tharp sharing what will be submitted to the FAA for approval. Members then asked questions of Tharp, basically wanting to know how the FAA will handle the Airport's financial requests and master plan submission. Tharp began an overview of what is included in the submission to the FAA, noting that it is a compilation of what they and the master plan committee have discussed over the past 18 months. He responded to Member questions, further explaining the various portions of the plan. Members continued to discuss the obstruction mitigation portion, sharing their concerns with how this will be handled. Roetzel also responded to Member concerns, further clarifying the various portions of the plan. With the Commission's approval, Tharp will submit this plan to the FAA for their review and subsequent approval. Odgaard moved to approve submission of the plan to the FAA. Gardinier seconded the motion. The motion carried 4-0. b. USAF Display Jet — Tharp spoke to this issue, noting that with changes in the City Manager's office, questions were raised about why the Airport Commission wasn't taking care of this, versus the Manager's office. Therefore the Members need to grant the Chair the authority to sign this loan agreement. Goers further explained what was behind this change and why it is now okay for the Chair to sign this loan agreement, with the Commission's approval. I. Consider a resolution authorizing chair to sign loan agreement — Ogren moved to approve Resolution #A16-10, authorizing the chair to sign the loan agreement. Gardinier seconded the motion. The motion carried 4-0. C. FBOIFlight Training Reports - i. Jet Air — Matt Wolford with Jet Air first reviewed the monthly maintenance reports with Members. He noted that most of the items are regular maintenance — light bulb replacement, mower maintenance, trash pickup, door repair, and clean up after the various storms. On the FBO side, Wolford noted that they recently co-sponsored an event in Cedar Rapids involving privately -held companies in the area. It was a celebration of sorts where these companies shared their continued success. 1. Hangar Proposal — Tharp then spoke to Jet Air's proposal for a 100 X 100 storage hangar. He stated that the subcommittee met with Jet Air and worked through the proposals. He shared a handout from that subcommittee meeting, noting what the proposals were from that session. Tharp spoke to possible opportunities to obtain grant funding for portions of such a project. Members spoke to the proposals, asking Tharp for clarification of the 30 -year ground lease and other aspects. Tharp stated that what he is looking for tonight is Commission approval to move forward with such a project. Odgaard moved to accept the proposal as discussed. Libby seconded the motion. The motion carried 4-0. April 21, 2016 Page 3 d. South Hangar Development (Edmonds Hangar) - Tharp noted that this is a continuation of the ground lease approval from lastimonth. The three resolutions deal with electrical and gas main services. I. Consider a resolution authorizing chair to sign agreement with MidAmerican Energy Company for electrical installation services — Gardinier moved to approve Resolution #A16-11, allowing the Chair to sign the agreement with MidAmerican Energy Company for electrical installation. Ogren seconded the motion. The motion carried 4-0. ii. Consider a resolution authorizing chair to sign agreement with MidAmerican Energy Company for gas main installation services — Ogren moved to approve Resolution #A16-12 allowing the Chair to sign an agreement with MidAmerican Energy for gas main installation. Gardinier seconded the motion. The motion carried 4- 0. iii. Consider a resolution authorizing chair to sign agreement with Advanced Electric for additional electrical services — Libby moved to approve Resolution #A16-13 allowing the Chair to sign an agreement with Advanced Electric for additional electrical services. Ogren seconded the motion. The motion carried 4-0. e. FAA/IDOT Projects: AECOM / David Hughes - i. FYI Apron Expansion — Hughes noted that they received five bids on this project. The low bid came from All American Concrete, coming in at $192,000. Hughes noted that All American did some previous work for the Airport that they were quite happy with. Hughes noted that there was a meeting earlier today with All American and if the contract is approved, they hope to begin the first part of May. 1. Consider a resolution accepting bids and authorizing chair to sign contracts — Ogren moved to accept Resolution #A16-14, accepting the bid from All American Concrete and authorizing the Chair to sign contracts for this project. Libby seconded the motion. The motion carried 4-0. ii. FYI Obstruction Mitigation —Hughes noted that they will revisit this once the master plan is approved by the FAA. iii. FYI IDOT Grant Application — Hughes stated that this application is due the end of this month and that he and Tharp have been working on completing the application. Tharp noted that they do have the opportunity to apply for the taxi lane extension, similar to what they did in the past. There is a 70/30 split, so they would be asking the State for around $70,000. He spoke to some of the possible changes in State funding guidelines and what this might mean for FAA -eligible funding, such as a 60/40 split instead. Members then discussed the possible funding changes and how they believe the application should be completed, as well as what projects they would like to include in this list. Airport Operations L Strategic Plan — Implementation — Tharp stated that this basically deals with the annual report, which is also on the agenda. With plans going to the FAA for approval, this will help to kick start the five-year strategic plan discussion. April 21, 2016 Page 4 ii. Budget - 1. Annual Report — Tharp responded to Member questions regarding this report, noting what projects and plans are typically included in each year's report. Ogren noted that she sent several changes for this report to Tharp earlier today. Tharp noted that this is the report they typically present to Council to keep them apprised of the Airport's plans going forward. 2. Equipment Upgrade Schedule — Tharp noted that over the past few weeks he has talked with the foreman at the equipment shop to get an idea of how often they are there for repairs, etc. This is being done so the Airport can get a better idea of when they will need to replace equipment, typically done on a 10 -year cycle. Tharp further explained the spreadsheet that was in Member meeting packets, giving further detail to what is included there. Some items that will be up for replacement in coming years include the tractor, skid loader, dump truck with attachments, tractor attachments, and mower. iii. Management — Tharp noted that Bockenstedt had asked for more clarification on the budget. He briefly explained what is in the report he provides to Members, noting that if there are any further clarifications needed that Members should let him know. On page 63, for example, expenses for the heating equipment repairs and upgrades are shown. On the management side of things, Tharp noted that Gardinier gave him her draft of the employee review and that they should be able to finalize this very soon. g. Airport Commission By -Laws i. Change of Term Cycle - Tharp noted that the City Clerk is trying to organize the terms on all boards and commissions so they are more in line with each other. The request for the Airport Commission is to have the terms begin July 151 to get them in line with the other boards and commissions. Tharp noted that if everyone is agreeable, they should have a resolution to approve at the next meeting. He will be working with Goers on the language for this. h. Commission Members' Reports — Ogren stated that she recently saw former Commission Member Jose Assouline at a conference. Gardinier stated that she flew to Florida recently and that winds were at 40 knots when she took off. She added that she attended an EAA Chapter meeting last month at the Marion Airport, where they shared their upcoming plans. Staff report — Tharp noted that the agenda for the State aviation conference is in their packet. The dates this year are May 11 and 12 and it is being held in Dubuque. Tharp will be there for both days. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. May 19, 2016, at 6:00 P.M. in the Airport Terminal Building. Ogren stated that she will not be present for this April 21, 2016 Page 5 meeting. Odgaard will also be unavailable due to a trip to China. (Tharp will check with Bockenstedt to make sure they will have a quorum for the meeting. ADJOURN: Ogren moved to adjourn the meeting at 8:27 P.M. Gardinier seconded the motion. The motion carried 4-0. CHAIRPERSON DATE Airport Commission April 21, 2016 Page 6 Airport Commission ATTENDANCE RECORD 2016 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 00 -+ -� 0 0 0 0 0 0 CIN � 0 V w O O CD N W A N NAME EXP. N � Cn rn o v O + + v N � m C11 Cil Cl" CA Cn (71 CA LA Of 0 O> 01 0 O > O 01 Minnetta 03/01/19 X O/ X X X X X X X X X X X Gardinier E Jose 03/01/16 X X X X X X X X X O/ X NM X Assouline E Chris Ogren 03/01/18 X X X X X X O/E X X X X X X A.Jacob 03/01/18 X X O/ X X X X X X X X X X Odgaard E Julie 03/01/17 N N N N N N X O/ X X X X O/E Bockenstedt M M M M M M E David Davis 03/01/17 X O O N N N NM N N N NM NM NM M M M M M M Robert Libby 03/01/20 N N N N N N NM N N N NM NM X M M M M M M M M M Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time MINUTES PRELIMINARY BOARD OF ADJUSTMENT APRIL 13, 2016 — 5:15 PM EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Tim Weitzel MEMBERS ABSENT: Becky Soglin STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: Brian Flynn, Pat Barta, Aaron Doubet CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Baker outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDERATION OF THE MARCH 9, 2016 MEETING MINUTES Chrischilles moved to approve the minutes of March 9, 2016. Weitzel seconded the motion. A vote was taken and the motion passed 4-0. SPECIAL EXCEPTION ITEM (EXC16-00002): Discussion of an application for a special exception submitted on behalf of Joe's Place to allow a Rooftop Service Area for property located in the Central Business District (CB -10) zone at 115 and 117 Iowa Avenue. Walz began the staff report showing an aerial view of the property indicating the zoning designations of the surrounding properties. Joe's Place consists of three store fronts and the proposed rooftop service area is above two of those, 115 and 117 Iowa Avenue. The opposite side of Iowa Avenue and Clinton Street is the P-2 zone, which is the University of Iowa. Other surrounding areas are CB -10 zones. Walz explained this is the first application the Board has received under this new ordinance to allow rooftop service areas. The subject property is in the Downtown District and CB -10 zone. The purpose of the CB -10 zone is to allow for a wide range of retail, service, office and high density residential uses and to support a healthy and vibrant commercial area and allow the development of a mix of uses often with residential or office uses above store front commercial uses. Walz noted that in 2015 the Zoning Code was amended to allow rooftop service areas (RSA) as an accessory use in a number of zones and each of those zones has its own criteria Board of Adjustment April 13, 2016 Page 2 of 12 for the standards it has to meet to be allowed. In the CB -10 zone RSAs are allowed provisionally for hospitality oriented uses (hotels), commercial recreational, and eating establishments (restaurants). RSAs for drinking establishments (bars) are allowed under the special exception process. Joe's Place is a drinking establishment. RSAs are an accessory use—an outdoor gathering space on the rooftop, or upper floor terrace of a building that is open to the public. If the RSA is an accessory to an establishment that is licensed by the State to sell alcohol it is considered a type of outdoor service area, so that brings in additional regulations that have to do with the serving of alcohol. So there can be a RSA that doesn't serve alcohol, but when it is a rooftop service area that does serve alcohol a number of other provisions apply. The applicant, Joe's Place, is seeking a special exception to allow a rooftop service area above the existing drinking establishment. Walz showed photos and sketches of the building and where the RSA would be and the views of the surrounding areas. The applicant is proposing to construct a wooden deck on the rooftops of 115 and 117 Iowa Avenue to provide a little over 1200 square feet of open air seating. The proposed area will be elevated slightly above the existing roof, so that the floor area will be even across the rooftop of the two buildings. They will be using some of the 2"' floor area of the building at 115 Iowa Avenue to create the necessary restrooms, and the service area of the bar (where the employees would be) is in the interior of the building as well (so it can be locked up at night) but all the area where the customers will be served is on the exterior of the building. The proposed RSA would serve concession style food and beverages and the proposed hours of operation would be 3 pm to 2 am with no amplified sound after midnight. Amplified sound is permitted on the exterior of the building for rooftop service areas by temporary permit only and live music is not permitted. Walz next discussed the specific standards. The RSA shall meet all building and fire code requirements, be ADA compliant, include elevator service, and have accessible restrooms provided. There will be an elevator to make the RSA handicap accessible. The route back to the elevator from the ground floor will be inspected at the time the building inspections are done to confirm it is an accessible route. Access to the second floor will be via an interior stairwell and the elevator. In terms of emergency egress there is an outdoor stairwell that would go down by the exterior beer garden at the back of 119 Iowa Avenue. Customers won't have access to the interior of the building but it is possible if there was an emergency there is an additional stairwell that is shared by a neighboring building that could be accessed as well. The RSA shall be designed in an attractive manner that will not detract from adjacent uses, and will prevent nuisance and safety issues. The site plan that was provided shows the layout of the proposed RSA and Walz showed some views of the outside of the buildings and explained how the RSA would be constructed and laid out. The RSA will be setback 40 feet from the front of the building and there will be 4 foot tall metal panels so it won't be visible from the street. The 5 - foot metal panels will also be installed on the parapet wall so the RSA will be screened from the views of the buildings to the east. Along the remaining perimeter area, railings 4 feet in height will prevent customers from falling or entering onto other rooftop areas or adjacent structures. Walz also noted that the property at 113 Iowa Avenue has no upper floor use. The RSA shall be located directly adjacent to or above the use to which it is accessory and there shall not be other uses located on floors in between the RSA and the use to which it is accessory. This RSA is directly above the bar area at 115 and 117 Iowa Avenue and there are no other uses located between. Board of Adjustment April 13, 2016 Page 3 of 12 The RSA must be set back from adjacent upper floor uses and the edge of the roof and screened and completely enclosed within a decorative fence or wall. Walz confirmed that is the case on the eastern wall of the building that will face towards the Basta building. The proposed RSA must be set back a minimum of 10 feet from the street facing edge of the roof. Walz confirmed it will be setback more than 40 feet from the street facing edge. The lighting must comply with the Outdoor Lighting Standards. Walz noted typically this is included in the special exception because it is a requirement of the special exception. The lighting plan has not been submitted yet but will be as part of the building permit process and it must comply with the City standards. No signs shall be allowed in or on the exterior wall or fence of the RSA that are within public view. Walz explained that no signs are being proposed for the RSA, the applicant has indicated that there may be television screens in the area around the bar but those should not be visible from the public street or the adjacent residential. For RSAs that are also outdoor service areas there must be an RSA management plan in place and at least one employee must be designated to monitor the safety and compliance of the RSA during hours of operation. Walz showed the Board the management plan that was submitted with the application and it indicates the hours of operation, no amplified sound after midnight, all customers will be carded at entry to the bar, all customers will only be able to access the rooftop from the interior stairs or elevator, and at least two to eight employees will staff the upper bar at all times and there will be a floating crowd control manager that monitors the entire bar. To ensure that the RSA is managed appropriately over time, the City Code states that if nuisance or safety issues arise, the City may require immediate changes to the management plan and/or the number of monitors to remedy the situation and reserves the right to suspend or revoke the RSA permit. Staff recommends reiterating this as a condition of the special exception. This is important so that the condition is clear to the current owner, but also any future owner as the RSA is allow to transfer with ownership. In the CB -10 zone, where the building containing the RSA abuts or is directly across a public alley from a property containing upper floor residential uses or hotel rooms that have windows facing the RSA there are limits on the hours of operations. In this case the alley to the rear is not a public alley, it is a private alley. If alcohol is being served, food service must be provided. Prior to approval of an RSA, the applicant must submit evidence indicating how this requirement will be met. In this situation the applicant intends to sell food concession style, so people would order at the bar area, food would be available in RSA but not in the lower floors of the bar. Dulek explained the noise conditions, starting with amplified sound. The way the ordinance reads is amplified sound is not allowed at all, only by a temporary use permit. Therefore from the Board's standpoint, the Board cannot limit amplified sound, because it does not exist. Non amplified sound is allowed, but there must be a plan by the applicant to address the noise. The temporary use permit will be a City Staff decision, and it will be an annual permit review that Staff can revoke at any time if there are nuisance issues. The Board has no jurisdiction over that. Goeb asked if amplified sound is permitted by the temporary use permit, why live music is not allowed. Dulek said that was discussed during the ordinance approval process last year but did not know the specifics. Board of Adjustment April 13, 2016 Page 4 of 12 Walz continued and discussed other noise outside of amplified sound. Given the distance of this RSA and other adjacent upper floor uses, the screening to the east, and that the CB -10 zone is a zone where a certain amount of noise is anticipated, it will not create a significant disturbance to the neighborhood. Dulek noted the ordinance states the design of the RSA must minimize the area of noise, so it must be designed with that in mind. Chrischilles asked if there were apartments above the Basta restaurant. Walz confirmed there were, and that is why the screening will be mounted on the parapet wall on the east of the RSA. Walz noted additional special exception approval criteria for nonconforming drinking establishments. An RSA accessory to a nonconforming drinking establishment may be allowed by special exception provided it meets the general approval criteria and the additional approval criteria The RSA shall be located directly above and contiguous to the licensed drinking establishment. This RSA meets that requirement, it is directly above the bar. There shall be no horizontal expansion of the licensed drinking establishment. The proposed RSA is located above the existing bar area. There is no horizontal expansion of the use. There shall be no increase in interior floor area or interior occupant load. This is met, all of the customers, except those using the restroom (which is an allowable exception) will be on the exterior of the building as shown on the floor plan. Walz noted the general standards follow through from the specific standards, and can answer questions about those if needed. She noted general criteria number 3: the establishment of the specific proposed exception will not impede the normal and orderly development and improvement of the surrounding property for uses permitted in the zone in which such property is located. That is not just for what is currently there, but what could be in the area in the future. The subject property is located in the Central Business District of the Downtown District and it is intended to allow for high density mixed uses and to be an entertainment area in Iowa City. The zone is intended to provide a healthy and vibrant commercial core with a mix of uses. RSAs were added as an allowed use in the zone in order to obtain more diverse seasonal opportunities similar to what the City has with sidewalk cafes. Staff believes with appropriate controls and amplified sound administered through a temporary use permit the proposed use would be compatible with surrounding development and would be an attractive development to the downtown environment. Walz stated that this is addressed in the Comprehensive Plan, that this be a vibrant area. Downtown is a growing area with lots of activities and as the population grows and the university grows, providing new and unique venues is a good thing for downtown. Staff is recommending approval of EXC16-00002, a special exception to allow at Rooftop Service Area in the Central Business (CB -10) zone located above 115 and 117 Iowa Avenue subject to the following conditions: • Substantial compliance with the site plan submitted. • No solid roof shall be constructed over any portion of the outdoor service area. Amplified sound is allowed by temporary use permit only. No live music or live performance permitted. • A lighting plan must be in compliance with the Zoning Ordinance and approved by the Building Official prior to issuance of a building permit. Handicapped accessible routes must be maintained between the front entrance and elevator and between the elevator and second floor restrooms. Board of Adjustment April 13, 2016 Page 5 of 12 Substantial compliance with the management plan, requiring no fewer than 2 employees present on the rooftop at all times, and one crowd control manager for the entire bar/business. • As per City Code, if nuisance or safety issues arise, the City may require immediate changes to the management plan and/or the number of monitors to remedy the situation and may suspend or revoke the Outdoor Service Area permit. Food service must be provided during all hours of operation Baker noted for the audience that the Board has no preparation meetings, so this is the only opportunity the Board has to ask questions about the report in front of them. The Board is not allowed to talk to the public or each other regarding this application outside of this meeting. Chrischilles asked about the railings that will be 4 feet in height, what material will they be composed of and how are they constructed. Walz showed on the applicant's packet a rendering of the material and fencing that will be used for the railings. Goeb asked how the hours of the RSA are decided upon and Walz explained those are the allowable hours for a bar under the ordinance, and the currently hours of operation for Joe's Place. Goeb asked if Joe's Place was to change their hours of operation, would that also change the hours of operation for the RSA. Walz said yes, if the Board does not restrict the RSA. Dulek noted that 10 am is the earliest a RSA can be open and 2 am is the latest under the Code. Chrischilles asked if the RSA would be a non-smoking area. Walz confirmed it would be non- smoking. Chrischilles noted that on page 4 of the report, item number 2, it refers to "The portion of the outdoor seating area located above 115 Iowa Avenue is set back approximately 30 feet from the rear of the building. Screening is not indicated in this area, which overlooks a private alley." And wondered why there would be no screening back there. Walz said that portion of the roof will have railings, and a large portion of the area will be screened by the elevator structure. She also noted there is only a small part of seating in that area, most of the roof in that area will be preserved for the HVAC units. Goeb questioned the sturdiness of the roof with all the extra weight. Walz explained that will the construction of the decking on top of the roof, it is almost as if they are constructing a whole new roof that will support the additional weight. Chrischilles asked about the standard that states "Amplified sound may be restricted or prohibited during public events, festivals or concerts" and who determines if it will be restricted. Dulek said the City could restrict amplified sound during times like Jazz Fest and will be noted in the temporary use permit. Chrischilles asked how that would be enforced. Dulek said they temporary use permit holders would be notified when the City is restricting or prohibiting their amplified sound. Chrischilles noted that City Staff are the only ones that can issue the temporary use permit for amplified sound, and questioned then if City Staff could alter the permit to allow amplified sound past midnight, or make if end at a time earlier than midnight. Dulek said that the ordinance approved by Council says that midnight is the latest, but a temporary permit could be issued that states amplified sound must end prior to midnight. Chrischilles asked if the Board felt that Board of Adjustment i April 13, 2016 Page 6 of 12 i midnight was too late, do they have any authority to enforce that. Dulek said the concern can be noted in the minutes, but cannot be part of the exception. Goeb asked how it came about that sidewalk cafes that serve alcohol have more leniency than what is being issued to the RSA. Walz commented that the sidewalk cafes do have restrictions placed on them in terms of hours of operation and amplified sound, and are on an annual permit system. Dulek noted that sidewalk cafes are on City right-of-ways and not on private property so they are regulated through an annual easement agreement and they pay for the use of that space. Walz noted the RSA will require the property owner to make a significant financial investment into their property and therefore it was decided they should not be on a yearly permit basis. Baker asked why amplified sound is allowed but not lived music. Dulek answered that was a decision the Council made in passing this ordinance. Baker asked about other live performance. Dulek confirmed that the Code only says "no live music" and Walz said they added the condition of no live performance given the scale of the RSA in this application. The Board can decide to remove that condition. Baker asked if they could install televisions on the RSA, and Walz confirmed they may. Baker asked if the volume of the televisions would be a separate issue than the volume of the amplified sound. Walz said that would be considered amplified sound. Baker asked if the televisions would be wired into the sound system. Walz said either way it is considered amplified sound. Dulek said the volume of the televisions will be enforced through the temporary use permit. Baker pointed out under the design criteria "The RSA shall be designed in an attractive manner that will not detract from adjacent uses, and will prevent nuisance and safety issues. The applicant shall submit a design plan with the application for an RSA that, at a minimum, specifies and illustrates the proposed size, dimensions, setbacks from adjacent buildings and roof edges, occupancy load, layout, landscaping elements, access routes, elevator, and accessible bathrooms. RSAs shall meet the following minimum standards. If a special exception is required, the board of adjustment may impose additional or more restrictive conditions to mitigate any anticipated externalities, including, but not limited to, restrictions on hours of operation, lighting, size, occupancy load, and setback and screening requirements." Baker questioned why the Board has purview to change all other conditions except sound amplification. Dulek confirmed that the ordinance is written such that the Board is not allowed to consider amplified sound, that the City Council wished for that to be an administrative decision. Chrischilles asked about the temporary use permit, and when that would be issued. Dulek said that after the Board makes a decision, regardless of the decision, no amplified sound is allowed. If the RSA applicant wishes to have amplified sound, they must apply for a temporary use permit. Other examples of temporary use permits used around Iowa City are for the fall Regina Fun Festival, or for the HyVee lawn centers. These temporary permits are for a use that is not normally allowed in the zoning code, and the zoning code does not allow a RSA to have amplified sound. Therefore the only way to get amplified sound is to obtain a temporary use permit. A temporary use permit is not a special exception, a special exception is permanent whereas a temporary use permit has a finite time limit. Baker asked how the City will measure the grounds for revoking a temporary use permit. Dulek noted she would find the provision in the Code and share it with the Board. Chrischilles asked Board of Adjustment April 13, 2016 Page 7 of 12 about the rooftop at FilmScene and Walz said that was different because it is not a drinking establishment. It is an entertainment venue, not a restaurant or bar. Baker noted also in the standards it notes "Amplified sound may be restricted or prohibited during public events, festivals or concerts" and asked if the applicant is operating the sound system at a level that was approved by the staff in the temporary use permit, why would it be prohibited during these other events. Dulek noted they could say no amplified sound at all during such events as Jazz Fest or Arts Fest. Baker questions then if it can't be used during those events because it can be heard and interfere with those events, then why allow it at all. Dulek said it will depend on the event and the RSA location as to whether it will interfere with other events. She noted that is why they use the temporary use permit process, because of its flexibility. Baker opened the public hearing and asked the applicant to come forward to address and answer questions of the Board. Brian Flynn (Joe's Place) began by stating the difference between a drinking establishment (that serves food) and a restaurant (that serves alcohol) is that a drinking establishment is open until 2 am. Restaurant licenses only allow them to be open until midnight. Chrischilles asked if this particular RSA is for a drinking establishment. Walz and Flynn both confirmed that was correct. Walz noted that is why it requires a special exception. Goeb asked about the hours of operation. She noted a drinking establishment can be open from the hours of 6 am to 2 am but wondered what the hours of Joe's Place are. Flynn responded that currently they open at noon, perhaps earlier on weekends especially on football weekends which can sometimes be as early at 8 am. Goeb asked then what the hours of the RSA would be, it appears in the report to be from 3 pm to 2 am. Walz said that was part of the management plan submitted by the applicant. Flynn noted there are several items in that management plan that do not work for their business operations. The two employees on the rooftop at all times logistically doesn't work if there isn't the business on the rooftop to support the need for two employees up there. Goeb asked more specifically about the hours of operation for the RSA and with respect to football game Saturdays. Flynn noted that for special events, such as football games, they might open the RSA earlier than 3 pm. Walz confirmed that if the Board approves this application without restrictions, the applicant can have the RSA open anytime within their normal hours of operation. Chrischilles asked how the applicant would monitor the number of people on the rooftop. Flynn said they use security to make sure they stay within the limits of the occupancy of the area. It will be easily controlled since there is a single set of stairs up to the area. Chrischilles noted that the applicant has done a good job with their proposal and planning. However he is bothered by a couple of items. One being since this is on a roof, there is a safety concern. The other issue is the amplified sound, however the Board has no jurisdiction on that issue. In terms of the safety, he is concerned about the 4 foot railings and they look as if they could easily be climbed over. Flynn noted that is the basic idea of what will be used, however they will likely use something with more screening because the view of the HVAC systems is not attractive. He noted that his establishment 30 Hop in Coralville has never had an issue with someone trying to climb over the rail. Chrischilles noted the clientele is different. Walz noted that the Board can impose conditions on the special exception to state certain materials are used for the railings, or they must be at a certain height. Board of Adjustment April 13, 2016 Page 8 of 12 Chrischilles asked how far is the edge of this RSA with respect to the beer garden below (in terms of throwing things). Walz showed the area, the RSA is directly above the beer garden. Pat Barta (contractor) noted that with regards to the screening, the architect didn't totally understand where the contractor wanted the perforated fence. The perforated fence is supposed to run across the back of the RSA to screen the HVAC equipment. He also noted there would be a masonry wall behind the bar area. Weitzel asked if they discussed with the architects the sound ending properties of the screening that is indicated on the drawings. Aaron Doubet (DB Acoustics, Marion, Iowa) said the actual panel in the railing would not control sound very well, but if there are issues an absorbent panel for sound control can be sandwiched between the perforated panels. Baker asked if there would be a maximum sound level set that staff could not go above. Doubet said they would set an adaptive volume level with a maximum, he can put microphones in the space that will measure the ambient noise of the space and that can control individual speakers. So for example if the north end of the RSA is populated heavily the speakers in that area will automatically be raised to a level predetermined above the ambient noise level, but other speakers on the RSA will not change. The system is programmed so staff do not need to worry about changes. There will be an override to turn it off, but not necessarily to turn it back on. Doubet noted that with regards to the televisions, the sound is only controlled through the sound system, it is not controlled at individual televisions. This will control from having a blaring television, it is hard -wired controlled through the sound system. So the same standards and systems that apply to the music volumes will apply to the television volumes. Baker asked if the music upstairs would be the same music as downstairs. Doubet said it doesn't have to be, it can be completely separate or tie in. Doubet also explained that with the sound system they can direct sound certain ways. Where Basta and the apartments above are, no sound will be directed towards that area, all sound will be transferred away. Baker asked about exit safety from the RSA and if an employee has to access the exterior emergency exit to get people out. Berta explained that the existing outdoor patio has an 8 foot fence that has a crash bar system for emergency exit. On the roof they will have a similar system, there will be a gate to the exterior stairs that will have the crash bar system. Those exterior stairs egress into the private alley. Flynn noted that staff monitors those exits to make sure people aren't entering through those emergency exits. Baker asked about stairway widths. Barta explained that the Code requires a minimum width for stairways depending on the occupancy. Weitzel asked about monitoring occupancies and the management plan, which states a minimum of two people. Flynn responded that the number of staff on the RSA will depend on the number of occupants. Dulek said the owner/applicant can decide what the adequate management plan is and there is a need for reasonable flexibility. If the reasonable expectations are not met, they may not be able to get the temporary use permit or alcohol permit. Board of Adjustment April 13, 2016 Page 9 of 12 Goeb indicated the part of the staff report where it says "while staff is not aware of any proposed heat sources being proposed at this time, heat sources would be required to meet Fire Code and Building Code, and would be inspected" and wanted to verify that if the applicant wanted to add propane heaters to the rooftop it would have to meet the Fire Codes. Flynn noted that at 30 Hop in Coralville they do have the propane heaters and the sprinkler system on the roof covers that area. Walz said this language was added just for assurance that if an heat source or open flame was added, Fire Codes would be followed, the applicant has not indicated they will use propane heaters at this time. Baker asked about the rooftop space and if there would be dancing space on the rooftop. Flynn said that every year when they apply for a liquor license they need to indicate whether or not there will be dancing at the establishment. Barta noted the floor construction would not change if there were to be dancing, the proposed design could handle that activity. Baker closed the public hearing. Dulek replied to the earlier question of revocation and enforcement of the temporary use permit. The outdoor service area, the permission to sell and consume alcohol outside, is completely within Council discretion and if there is a violation or Council has issues with it, Staff can recommend to Council it should be suspended or terminated, and the appeal goes through Council. With the temporary use permit, if Staff feels the permitee is in violation of the terms, Staff will say it should be suspended or revoked, and the appeal of that decision comes to the Board of Adjustment. The Board and Staff discussed the amplified noise with no live music versus live performance issues and also the levels of decibel noise and how it will be regulated by the temporary use permit. Goeb moved for the approval of EXC16-00002, a special exception to allow at Rooftop Service Area in the Central Business (CB -10) zone located above 115 and 117 Iowa Avenue subject to the following conditions: • Substantial compliance with the site plan submitted. • No solid roof shall be constructed over any portion of the outdoor service area. Amplified sound is allowed by temporary use permit only. • No live music or live performance permitted. A lighting plan must be in compliance with the Zoning Ordinance and approved by the Building Official prior to issuance of a building permit. Handicapped accessible routes must be maintained between the front entrance and elevator and between the elevator and second floor restrooms. • Substantial compliance with the management plan, requiring no fewer than 2 employees present on the rooftop at all times, and one crowd control manager for the entire bar/business. As per City Code, if nuisance or safety issues arise, the City may require immediate changes to the management plan and/or the number of monitors to remedy the situation and may suspend or revoke the Outdoor Service Area permit. • Food service must be provided during all hours of operation. Weitzel seconded the motion. Board of Adjustment April 13, 2016 Page 10 of 12 Chrischilles moved to amend the motion with an additional condition that the site plan include the perforated metal screening is used in all areas where there is screening to be located, and should be at least 5 feet in height above the floor. Goeb seconded the amendment. Baker and Weitzel both understand the concern, but are not compelled to add in that condition. Weitzel noted it is an unnecessary expense and there has been no proof of a problem. Chrischilles noted that the contractor said it would actually be cheaper since it would be uniformity of product. Chrischilles said he does not want the railing concept shown on the architect's site plan to be used, he feels it will open up problems of climbing over. Weitzel also noted the Code already indicates what the minimum screening and railing is necessary for safety and asking for the 5 feet is above the requirement. Goeb noted that not only for safety, but for aesthetic reasons it will look better to have a consist product around the whole rooftop. Baker noted that once the Board opens up adding a foot to the minimum standard that then opens up the conversation as to why not add two, and so forth. The safety standards are in place already for a reason. Since the amendment did not receive the support of three members of the Board, it will not be added to the motion. Baker called the question and asked for a finding of facts. Weitzel stated regarding agenda item EXC16-00002 he concurs with the findings set forth in the Staff Report of April 13, 2016 and conclude the general and specific criteria are satisfied unless amended or opposed by another Board member he recommends that the Board adopt the findings in the Staff Report as our findings with acceptance of this proposal. Weitzel specifically noted in the Staff report it was compelling that the specific standards addressed everything that was required by code and other uses in the area will be preserved. Baker noted that the inability of the Board to consider sound mitigation or amplification issues is an issue that needs to be reconsidered. The findings of the Staff, based on the limitations the Board have, he does concur. Chrischilles stated he opposed based on the findings in the Staff Report because he feels they could do a better job with regards to the safety of the project. Goeb seconded the findings of fact. A vote was taken and the motion passed 3-1 (Chrischilles dissenting). Baker stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. Board of Adjustment April 13, 2016 Page 11 of 12 BOARD OF ADJUSTMENT INFORMATION: Walz noted that the Board had drafted a letter to the City Council in January regarding rental properties located in the flood plain and Staff has proposed a remedy for that in which Staff has mapped out all the rental properties in the flood plain and that map will be attached to the rental disclosure form so people can see whether the property they are renting is in a flood plain. Baker stated with regards to the Board not being able to discuss or weigh in on the issue of sound amplification he would like a rationale as to why. Goeb also asked for a clarification on the live music issue. ADJOURNMENT: Weitzel moved to adjourn. A vote was taken and the motion passed 4-0. BOARD OF ADJUSTMENT ATTENDANCE RECORD NAME TERM EXP. 418 5/13 6/10 8/12 9/14 10/14 12/16 1/13 2/17 3/9 4/13 BAKER, LARRY 1/1/2017 X X X X X X X X O/E X X GOEB, CONNIE 1/1/2020 X X X X X X X X X X X GRENIS, BROCK 1/1/2016 O/E X O/E X X O/E X — CHRISCHILLES, T. GENE 1/1/2019 X X X X X X X X X X X SOGLIN, BECKY 1/1/2018 X X X X X X X X X X O/E WEITZEL, TIM 1/1/2021 — -- -- — X X X KEY: X = Present O = Absent O/E = Absent/Excused — = Not a Member