HomeMy WebLinkAbout2016-05-17 Bd Comm minutesQww IOWA CITY
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
March 24. 2016
FINAL APPROVED
Members Present: Diane Baker, Janet Freeman, Adam Ingersoll, Thomas Martin, Robin Paetzold, Jay
Semel, Monique Washington.
Members Absent: John Beasley, Meredith Rich -Chappell.
Staff Present: Terri Byers, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller, Brent Palmer, Angela Pilkington.
Guests Present: None.
Call Meeting to Order. President Paetzold called the meeting to order at 5:00 pm.
Public Discussion. None.
Approval of Minutes.
The Minutes of the February 25, 2016, Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made Washington and seconded by Baker. Motion carried 7/0.
Unfinished Business.
4b(1)
Bookmobile. Semel attended the City Council meeting to discuss the bookmobile. He described the
discussion they had. Five or six people spoke in support of the Antelope Lending Library. The issue on
the Council agenda was approving the Operating Budget for FY17. Council approved the budget but
stipulated they wanted to see a plan for collaboration between the ICPL and Antelope Lending Library.
The Acting City Manager was asked to negotiate this. Craig has met once with Acting City Manager
Geoff Fruin. Fruin will meet with the Antelope Lending Library people and then there will be a meeting
together. Craig said Antelope Lending Library had 15 weekly stops last summer, during this school year
they had stops at the Center for Worker Justice and Lucas School. Ingersoll said the range Antelope
Lending Library can offer is apples to oranges compared to what the ICPL can offer. Freeman said it is a
modest setup. Craig said they operate on $6,000 per year or so. Washington asked how Antelope
Lending Library would want to collaborate with us. Craig believes they would like the City to provide
financial support and to provide some services that ICPL provides. Craig said we could share calendars
and schedules to optimize service and to cross -promote both bookmobiles. The Antelope Lending
Library does not require proof of address as we do, so we could suggest folks without proof of address
use the Antelope Lending Library. Ingersoll asked if we could partner with them more formally on
literacy programming, for example. Craig reiterated how important reaching out to underserved
populations is to our mission and we do this work day in and day out, but we partner with many non-
profits that promote literacy. Paetzold said both groups have worked long and hard for their
reputations and keeping the identities separate is important. Craig believes with the Acting City
Manager involved, a solution may be found.
Logsden and Craig spoke with the bookmobile consultant today. He will travel to Iowa City in early May
to begin planning. The contract will be revised and will cost under $10.000.
New Business.
Library Board Policy #809: Conduct in the Library. Staff refer to this policy more than any other. It is
enforced every day, and staff are constantly trained about conduct issues. Washington asked if the
teens present problems. Clark said not as much as at times in the past. The Koza Family Teen Center has
been a great addition to the library and has made a difference in the interaction with teens. Paetzold
asked how far these policies extend physically outside our building. Logsden said the policy is enforced
in our building; we do address smoking behavior near the building. We inform the police for other
issues outside the building. Freeman asked if there were security cameras on the Ped Mall. Downtown
district businesses may have some private cameras on the Ped Mall. Clark emphasized that it is a small
percent of library users who do not observe our rules. Freeman asked what happens at a return
appointment after a long ban. Clark said the person must understand their infraction and agree to
abide by our policy. Baker asked if we contact mental health professionals for assistance; sometimes we
do. Ingersoll said it sounds like we balance things well. A motion to approve the policy with the changes
suggested by staff, including the name change to Library Use Policy, was made by Martin and seconded
by Ingersoll. Motion carried 7/0.
Library Board Policy #813: Unattended Children. This is a regularly scheduled policy review. A motion to
approve the policy with the change to reflect the new name of the Conduct policy was made by Baker
and seconded by Washington. Motion carried 7/0.
Staff Reports.
Director's Report. Craig said staff have been working on strategic planning. Last week, Clark, Craig and
Pilkington went to Lobbying Day at the State Legislature. She said Johnson County legislators are the
best. Clark and Craig spoke with some legislators about the State Historical Society. Craig is leaving for
NY tomorrow and will be back on April 1. Craig has tickets for two City of Literature events: next
Thursday, 3/31 at Iowa City'Brewlab, "Made in Iowa," from 5:30 to 7:00 and then a special breakfast
event, "What's so funny' at Brown Deer Golf Club on 4/1 from 7:30-9:00 am. Both events feature Iowa
Nice Guy, Scott Siepker.
Semel out at 5:50.
Departmental Reports:
Adult Services. No comments.
Community & Access Services. Discussion about the different languages spoken in our community and
how the library addresses this.
Development Office Report. McCarthy said a significant Chinese childrens' book donation is
forthcoming. Hills Bank became our second business partner of the month, committing $5,000 per year
for a three-year cycle. McCarthy said the first of the summer reading program coupons from Aspen Leaf
frozen yogurt arrived today.
Spotlight on the Collection. No comments.
Miscellaneous. All of our circulating laptops are now checked out with a couple of holds. Other libraries
have contacted us about how this is working.
President's Report. President Paetzold appointed a Committee to Evaluate the Director. Semel, Martin,
and Washington will serve.
Announcements from Members. Martin said a slate of officers has been put together. Ingersoll said
both the Englert Theatre and Film Scene are kicking off new fundraising campaigns soon. Washington
said Phil Hemingway is interested in coming to a Board meeting.
Committee Reports.
Foundation Members. None.
Communications. None.
Disbursements.
The MasterCard expenditures for February, 2016 were reviewed. A motion to approve the
disbursements for February, 2016 was made by Martin and seconded by Washington. Motion carried
6/0.
Set Agenda Order for April Meeting.
Meet as Corporate Members of Friends Foundation Board.
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Baker. Motion
carried 6/0. President Paetzold closed the meeting at 6:10 pm.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meeting Date
Name
Temn
Expiration
5/28/15
6/25/15
7/23/1
8/27/15
9/24/15
10/22/15
11/19/15
12/17/15
1/28/16
2/25/16
3/24/16
4/28/16
Diane Baker
6/30/19
X
X
X
X
X
O/E
O/E
X
O/E
X
X
O
John Beasley
6/30/21
Not on Board
X
X
X
X
X
X
X
O
O/E
O/E
Thomas Dean
6/30/15
X
X
Off Board
Janet Freeman
6/30/19
O/E
X
X
O
X
X
X
X
O/E
O/E
X
X
David Hamilton
6/30/15
O/E
X
Off Board
Adam Ingersoll
6/30/21
Not on Board
X
X
X
X
X
X
X
X
X
X
Tom Martin
6/30/17
X
X
X
X
O/E
X
X
X
X
X
X
X
Linzee Kull
McCra
6/30/15
X
X
Off Board
Robin Paetzold
6/30/17
X
X
X
X
X
X
X
X
X
X
X
X
Meredith
Rich -Chappell
6/30/17
X
X
X
O/E
X
X
X
X
X
X
O/E
X
Jay Semel
6/30/19
X
O/E
X
X
X
X
X
X
X
X
X
O/E
Monique
Washington
6/30/21
Not on Board
X
X
X
X
X
X
X
X
X
X
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
4b(2)
MINUTES — FINAL
CITY OF IOWA CITY CIVIL SERVICE COMMISSION
May 5, 2016 — 8:15 a.m.
HELLING (LOBBY) CONFERENCE ROOM — CITY HALL
Members Present: Lyra Dickerson, Rick Wyss
Members Absent: Jesse Case
Staff to the
Commission Present: Karen Jennings, Tracy Robinson
Others Present: Chief Sam Hargadine
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None.
CALL TO ORDER:
The meeting was called to order at 8:16 a.m. Dickerson chaired the meeting.
CERTIFICATION OF PROMOTIONAL LIST FOR THE POSITION OF POLICE
CAPTAIN:
After a brief discussion, Wyss moved to accept the promotional list as proposed, and
Dickerson seconded. All were in favor. Hargadine thanked Wyss for participating on the
selection committee.
OLD BUSINESS:
Jennings stated that applications are being accepted for Police Officer through May 13,
with test day on June 11 and interviews scheduled for July. Commissioners will be sent a
reminder of the testing time and location in the event any of them wish to observe.
NEW BUSINESS:
None.
ADJOURNMENT:
Wyss moved to adjourn, Dickerson seconded, all were in favor and the meeting was
adjourned at 8:19 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2016
(Meeting Date)
NAME
TERM
EXPIRES
3/21/16
5/5/16
Lyra Dickerson
4/3/18
X
X
Paul Hoffe
4/4/16
X
---
Jesse Case
4/3/17
X
O/E
Rick Wyss
4/4/20
---
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
--- = Not a Member
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May 5, 2016 CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
TO: The Honorable Mayor and the City Council www.lcgov.org
RE: Civil Service Promotional Examination — POLICE CAPTAIN
We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby
certify the following named person(s) as eligible for the position of Police Captain.
1. William Campbell
IOWA CITY CIVIL SERVICE COMMISSION
Lyra W Dickerson, Chair
Jesse Case
Richard Wyss
ATTEST: e • -ew" 1
Marik. K. Karr, City Clerk
r
rp CITY OF IOWA CITY 4
MEMORANDUM
Date: May 9, 2016
To: Mayor and City Council
From: John Yapp, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their May 5, 2016 meeting the Planning & Zoning Commission approved the April 21st
minutes with the following recommendation to the City Council:
By a vote of 7-0 the Commission recommends the Iowa City Planning & Zoning
Commission By -Laws with regards to qualifications that the Commission members must
reside within City limits and also that the term expiration dates change from May 1 to
July 1. Additionally update any code references to conform to the Zoning Code.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
APRIL 21, 2016 — 7:00 PM — FORMAL
EMMA HARVAT HALL — CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch,
Phoebe Martin, Max Parsons, Jodie Theobald
MEMBERS ABSENT:
STAFF PRESENT: Sara Hektoen, Bob Miklo
OTHERS PRESENT:
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends the Iowa City Planning & Zoning Commission
By -Laws with regards to qualifications that the Commission members must reside within City
limits and also that the term expiration dates change from May 1 to July 1. Additionally update
any code references to conform to the Zoning Code.
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were none
COMPREHENSIVE PLAN ITEM:
Consider a motion setting a public hearing for May 5 for discussion of an amendment to the
Comprehensive Plan for property located north of Benton Street and west of Orchard Street to
be included in the Downtown and Riverfront Crossings Master Plan.
Miklo said at this point there is no discussion on this item tonight, but the proposal it to add
properties on the west side of Orchard Street to the Riverfront Crossings Master Plan. Miklo
showed a map of the area. The cul-de-sac with five buildings on it would also be included in
this amendment, as well as three houses that do not have street frontage. The applicant owns
several of these properties, but not all. Based on the application Staff prepared a rough draft for
inclusion into the Riverfront Crossings Master Plan and that is what the public hearing will
address. So Staff is recommending the Commission set a public hearing for May 5.
Hensch moved to set a public hearing for May 5 for discussion of an amendment to the
Comprehensive Plan for property located north of Benton Street and west of Orchard
Street to be included in the Downtown and Riverfront Crossings Master Plan.
Motion was seconded by Eastham.
A vote was taken and the motion carried 7-0.
AMENDMENT TO PLANNING & ZONING COMMISSION BY-LAWS:
Planning and Zoning Commission
April 21, 2016—Formal Meeting
Page 2 of 4
Miklo explained that currently the different City Commissions and Boards have different end
dates to their terms. The proposed change is to have all terms expire on July 1.
The second amendment is to not require members to be a registered voter to sit on a Board or
Commission. The change states that one must be a resident of Iowa City.
Miklo explained that these two amendments will clarify the by-laws.
Martin asked if someone could be a registered voter without being a resident. Hektoen noted
that one can be a resident without being a registered voter.
Hektoen also suggested a by-laws amendment to update the code references, some are
outdated.
Eastham asked Hektoen to look at Article 5, section 11, Voting. The second sentence reads "a
two-thirds vote of the members of the Commission present, or not less than four votes, should
be required in consideration of a substantial amendment to the zoning chapter and the adoption
of the Comprehensive Plan or amendment thereof'. Eastham noted that when rounding up two-
thirds of seven would be five members. Freerks explained that sentence is to state one or the
other. Either two-thirds vote of members OR not less than four votes, the not less than four
votes is to cover the situation if a member is absent. Hektoen noted that under the zoning code
it states "for zoning map amendments or text amendments not less than four votes shall be
required to recommend approval for any amendment". Freerks suggested Staff look at this
question and if it needs to be clarified or written in the by-laws more clearly, they could make
that change in a future meeting.
Freeks noted that on the back of the memorandum where it discussed the terms of Planning
and Zoning Commissioners it states extension is one month, however it really is two.
Hensch moved to amend the Iowa City Planning & Zoning Commission By-laws with
regards to qualifications that the Commission members must reside within City limits
and also that the term expiration dates change from May 1 to July 1. Additionally update
any code references to conform to the Zoning Code.
Parsons seconded the motion.
A vote was taken and the motion carried 7-0.
CONSIDERATION OF MEETING MINUTES: APRIL 7. 2016
Hensch moved to approve the meeting minutes of April 7, 2016
Martin seconded the motion.
A vote was taken and the motion passed 7-0.
PLANNING AND ZONING INFORMATION:
Miklo noted that Karen Howard Julie Tallman are attending a form -based code
Planning and Zoning Commission
April 21, 2016 — Formal Meeting
Page 3 of 4
conference in Utah this week and one of the speakers is the person who coined the
term "the missing middle". Staff hopes to be able to work with the Commission to work
on some Code amendments that would address that concept.
Freerks presented Eastham with a certificate of acknowledgement and thanks for his
service to the Commission. Eastham expressed his appreciation for having been able to
serve on the Commission.
ADJOURNMENT:
Eastham moved to adjourn.
Martin seconded.
A vote was taken and motion carried 7-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2015-2016
FORMAL MEETING
INFORMAL MEETING
NAME
5/21
614
712
7/16
8/6
EASTHAM, CHARLIE
05/16
X
10/1
10/15
11/5
11119
12/3
1/7
1/21
2/19
3/3
3/17
417
4/21
DYER, CAROLYN
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
EASTHAM, CHARLIE
X
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
FREERKS,ANN
X
X
X
O/E
X
%9/3
X
X
O/E
X
X
X
O/E
X
X
X
X
X
HENSCH, MIKE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
MARTIN, PHOEBE
X
X
X
X
X
O/E
X
O/E
X
X
X
X
X
X
X
X
X
PARSONS,MAX
X
X
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
X
THEOBALD, JODIE
X
X
I X
I X I
O/E
I X I
X
I X
X
X I
X
X I
X
X
I X
I X I
X
I X I
X I
X
INFORMAL MEETING
NAME
TERM
EXPIRES
5/18
DYER, CAROLYN
05/16
X
EASTHAM, CHARLIE
05/16
X
FREERKS, ANN
05/18
X
HENSCH, MIKE
05/19
X
MARTIN, PHOEBE
05/17
X
PARSONS, MAX
05/19
X
THEOBALD, JODIE
05/18
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
05-W-16
4b(4)
APPROVED
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, MARCH 28,2016--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST. -TOWER PLACE PARKING FACILITY
MEMBERS PRESENT: Alexa Homewood, Laura Bergus, Paul Gowder
MEMBERS ABSENT: Nick Kilburg, Derek Johnk
STAFF PRESENT: Ty Coleman, Mike Bran, Geoff Frain
OTHERS PRESENT: Josh Goding, Bond Drager
SUMMARY OF DISCUSSION
Bergus noted the litigation hold email Commissioners received from the City Attorney informing
them to keep any communications they might have had regarding the Mediacom vs. Iowa City
law suit. Coleman said Grassley informed him that Mediacom has plans to upgrade their Internet
service over the next few years to provide up to a gigabit of bandwidth. Homewood said the
City agreed to move some of the local access channels to new channel assignments and made
other accommodations to facilitate their proposed 305 -megabit service that never came to
fruition. Goding reported PATV has new schedules for their production workshops. A new
workshop on website design will be held Wed. April 27 at 6 p.m. Another new class called `Be
a YouTube Star" that will help users improve their YouTube videos will be held May 12 at 5:30.
Instruction for producers to learn how to submit programs electronically is now being offered by
appointment. PATV will partner with The Dream Center to provide production workshops for
children attending their summer day camp. PATV is seeking grant money to help cover the cost.
The Legal Department informed Coleman that there was not much that could be communicated
about the Mediacom lawsuit at this time. Legal has no knowledge of Mediacom resubmitting a
letter of credit or any filings by Mediacom with the Iowa Utilities Board. Grassley did confirm
with Coleman that it is his understanding that Mediacom is operating under a municipal
franchise. Geoff Frain said the City is in the process of realigningits work objectives to meet
the goals of the new City Council. The communications staff is looking at the strategic plan and
trying to determine any adjustments that might be made in their operations. The programming
on City Channel 4, such as the short news clips geared for social media, has made a contribution
to those efforts. Those programs will be focusing on the strategic plan focus areas. Bergus
asked about a recent Iowa Supreme Court opinion regarding government bodies not using a staff
person to communicate with its members in such a way as to avoid open meetings laws and
asked if the City was planning to distribute a memo to boards and commissions for guidance.
Frain said the Legal Department was preparing a memo for the City Council and it will likely go
to boards and commissions as well.
ELECTION OF OFFICERS
Bergus nominated and Gowder seconded Homewood for chair. Homewood was unanimously
elected chair. Homewood nominated Johnk for vice -chair contingent on his acceptance. Bergus
seconded. Johnk was unanimously elected vice -chair.
APPROVAL OF MINUTES
Bergus moved and Gowder seconded a motion to approve the amended February 29, 2016
minutes. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Bergus noted the litigation hold email Commissioners received from the City Attorney informing
them to keep any communications they might have had regarding the Mediacom vs. Iowa City
law suit. Homewood said she was unaware of anything Commissioners would have that would
not be on the City's servers.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Homewood noted the report in the meeting packet. Billing issues seem to be a recurring
complaint.
Coleman said Grassley informed him that Mediacom has plans to upgrade their Internet service
over the next few years to provide up to a gigabit of bandwidth. Homewood said the City
agreed to move some of the local access channels to new channel assignments and made other
accommodations to facilitate their proposed 305 -megabit service that never came to fruition.
LOCAL ACCESS CHANNEL REPORTS
Homewood noted that City Channel 4 had a written report in the meeting packet and the Library
had a written report distributed at the meeting. PATV emailed Commissioners with a report
earlier in the afternoon. Goding reported PATV has new schedules for their production
workshops. The guidelines workshop will be held the first Thursday of the month at 6 p.m. The
studio training workshop will be the first Tuesday of the month at 5p.m. The HD camera
workshop is now scheduled for the second to last Thursdays at 6 p.m. Digital editing workshops
are on the first Friday at 5:30. Advanced editing is at 6 p.m. on the fourth Thursday. A new
workshop on website design will be held Wed. April 27 at 6 p.m. Another new class called `Be
a YouTube Star" that will help users improve their YouTube videos will be held May 12 at 5:30.
Instruction for producers to learn how to submit programs electronically is now being offered by
appointment. PATV is offering a series of community producer workshops at the Senior Center
on April 12, 19, and 26. Completing all 3 workshops would certify attendees in all workshops
needed to become a community producer at PATV. PATV staff has been busy editing a short
documentary for Livable Johnson County. PATV will record several programs for the Hoover
Museum. PATV will partner with The Dream Center to provide production workshops for
children attending their summer day camp. PATV is seeking grant money to help cover the cost.
Drager reported the library is moving their online video offerings to YouTube from their own
servers. Coleman said the City Channel has been exploring ways to support the City's new
comprehensive plan.
CITY CABLE TV OFFICE REPORT
Coleman said the Commission had expressed an interest in having some contact with the City
Administration and the Legal Department, when appropriate. The Legal Department informed
Coleman that there was not much that could be communicated about the Mediacom lawsuit at
this time. Legal has no knowledge of Mediacom resubmitting a letter of credit or any filings by
Mediacom with the Iowa Utilities Board. Grassley did confirm with Coleman that it is his
understanding that Mediacom is operating under a municipal franchise.
2016 TELECOMMUNICATIONS COMMISSION INITIATIVES
Coleman said the Commission had expressed a desire for better communication between the
Commission and City Administration. Geoff Fruin said the City is in the process of realigning
its work objectives to meet the goals of the new City Council. The communications staff is
looking at the strategic plan and trying to determine any adjustments that might be made in their
operations. The strategic plan has 7 focus areas and 35-40 actions items identified for staff. The
programming on City Channel 4, such as the short news clips geared for social media, has made
a contribution to those efforts. In the future those programs will be focusing on the strategic plan
focus areas. Bergus asked about a recent Iowa Supreme Court opinion regarding government
bodies not using a staff person to communicate with its members in such a way as to avoid open
meetings laws and asked if the City was planning to distribute a memo to boards and
commissions for guidance. Fruin said the Legal Department was preparing a memo for the City
Council and it will likely go to boards and commissions as well. The ruling will change the way
some bodies operate. It is permissible to call staff with questions, information, or suggestions,
but if the body is going to take a vote and staff is meeting individually with members and
determining or influencing how they might vote, it could be a violation.
ADJOURNMENT
Bergus moved and Gowder seconded a motion to adjourn. The motion passed unanimously.
Adjournment was at 6:03 p.m.
Respectfully submitted,
Michael Brau
Cable TV Administrative Aide
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)
Elias
Bergus
Kilburg
Butler
Homewood
3/23/15
X
X
X
X
X
Johnk
4/27/15
x
x
Pic
X
X
6/1/15
X
X
X
X
X
6/22115
o/c
X
X
X
x
8/24/15
0
x
X
x
oic
9/28/15
X
X
X
X
X
10/16/15
X
X
X
X
x
11/23/15
X
X
olc
o/c
x
1/25/2016
olc
X
X
X
x
2/22/2016
x
x
x
x
ole
Gowder
3/28/2016
x
x
o/c
o
x
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)
4 SCS ;
Late Handouts Distributed
MINUTES (Date) APPROVED
PUBLIC ART ADVISORY COMMITTEE
MARCH 4TH, 2016 — 3:30 PM
CITY MANAGER'S CONFERENCE ROOM — CITY HALL
MEMBERS PRESENT: Brent Westphal, Sayuri Sasaki Hemann, John Engelbrecht, Juli
Seydell-Johnson, Ron Knoche
NOT PRESENT: Bill Nusser, Tam Bryk
STAFF PRESENT: Marcia Bollinger, Calvin Hoff
PUBLIC PRESENT: Geoff Fruin
RECOMMENDATIONS TO THE CITY COUNCIL: (to become effective only after Council
action)
None
CALL TO ORDER:
Meeting called to order at 3:30pm.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
Geoff Fruin spoke regarding Pedestrian Mall renovation and the proposed public art project
"The Lens'.. He stated that the council did not provide support for the request to contribute to
the fundraiser for the project nor did they provide support for the project regardless of the
fundraising request. He noted that at this time there were no updates on the Blackhawk mini
park and that decisions will
REVISED PUBLIC ART MATCHING FUND APPLICATION:
After working through the process with the intital applicants for the program in January, Marcia
felt that there needed to be adjustments to the application packet questions that provided the
PAAC with the informationi that they needed to evaluate the requests. She explainted that the
new application features more questions in simpler language. It also differentiated between
physical and non-physical public art displays. The budget section of the new application has
also been simplified. The new application inquires as to how the broader Iowa City community
will be integrated, as well as how the success of the project will be gauged. A revision of the
temporary display policy was also included.
CONSIDERATION OF THE MINUTES OF THE FEBRUARY 4th, 2016 MEETING:
MOTION: John Engelbrecht moved to approve the February 4th, 2016 minutes. Brent Westphal
seconded. Motion passed unanimously.
UPDATES:
There were updates from Calvin Hoff regarding the Poetry in Public program. The number of
both adult and child submissions were given. The makeup of the new Poetry in Public review
committee was discussed as well.
OTHER:
John Engelbrecht asked if the group would like to invite Geoff Fruin back to discuss the city
council process further. The group agreed with this decision.
John Engelbrecht also inquired as to the source of the budget, which Marcia Bollinger explained
was from general funds.
ADJOURNMENT:
John Engelbrecht moved to adjourn the meeting. Sayuri Sasaki Hemann seconded. Meeting
adjourned at 4:30pm.
Public Art Advisory Committee
Attendance Record
2015-2016
Name
Term
Expires
11/6
12/4
2/5
3/5
5/8
6/4
7/16
2/4
3/3
Bodkin Bryk, Tam
01/01/19
X
X
X
X
X
X
O/E
x
O/E
Engelbrecht, John
01/01/18
X
X
X
X
X
O
X
x
X
Westphal, Brent
01/01/17
O/E
X
X
X
X
X
X
x
X
Nusser, Bill
01/01/17
X
O/E
O/E
O/E
O
O
X
O
O
Hemann, Sayuri Sasaki
01/01/18
---
--
X
X
X
X
X
x
X
Knoche, Ron
---
-
X
X
X
X
X
x
X
Moran, Mike
X
X
X
O/E
X
X
X
---
--
Seydell-Johnson, Jul!
-
—
-
---
---
—
--
X
X
Key:
X = Present
O = Absent
O/E = Absent/Excused
-- = Not a member