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HomeMy WebLinkAbout2016-05-26 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org May 26, 2016 IP1 Council Tentative Meeting Schedule MISCELLANEOUS I132 Copy of email and letter from Mayor Throgmorton to Iowa City Community School District Board Members: Secondary attendance areas I133 Memo from Neighborhood and Development Services Dir., and Development Services Coordinator: Update on Rose Oaks Redevelopment I134 Information from Interim City Manager: Corridor Business Journal May 23 I135 Copy of Press Release: Iowa City Police Chief named Iowa law enforcement executive of the year IP6 Bar Check Report — April 2016 DRAFT MINUTES IP7 Planning and Zoning Commission: May 16 x� CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET IP1 Council Te tative Meeting Schedule MISCELLANEOUS May 26, 2016 IP2 Copy of email and lette from Mayor Throgmorton to JtoWa City Community School District Board Members: Seconds attendance areas I133 Memo from Neighborhoodan Dev Coordinator: Update on Rose Oa P I134 Information from Interim City Manager: I125 Copy of Press Release: Iowa City P of the IP6 Bar Check Report—April 2016 Dir., and Development Services Business Journal May 23 F named Iowa law enforcement executive DRAFT MINUTES I137 Planning and Zoniq§ Commission: May 16 r 1 City Council Tentative Meeting Schedule IP1 rlost Subject to change mi � May 26, 2016 CITY IOWA CITY Date Time Meeting Location Monday, June 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal Monday, June 13, 2016 6:15 PM Special Meeting Emma J. Harvat Hall Wednesday, June 15, 2016 5:30 PM Special Meeting Emma J. Harvat Hall Tuesday, June 21, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 18, 2016 4:00 PM Reception Coralville 4:30 PM Joint Entities Meeting Tuesday, July 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 2, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 16, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 4, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 18 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 1 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Marian Karr From: Sent: To: Cc: Subject: Attachments: Dear Chris and Directors, g 20, 2016 11:19 AM Geoff Fruin; Council; murley.stephe Secondary attendance areas School Attendance Areas letter.pdf Please see the attached letter concerning aspects of your May 10 decisions about Secondary Attendance Areas. The letter ends by proposing the possibility of a meeting between the Board and elected representatives from Iowa City and other cities in the District. A related possibility is to have a sub -set of the Board meet with sub -sets of the various Councils. Please let me know if either type of meeting is something you would like to pursue. Mayor Jim Throgmorton Iowa City City Council, At -Large May 20, 2016 Iowa City Community School District Board 1725 N Dodge Street Iowa City, Iowa 52245 Transmitted via email Dear President Lynch and Board Members, ^r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.icgov.org At your May 10 meeting you made a series of votes concerning school attendance areas. We understand that you narrowly voted to assign Kirkwood Elementary students to Northwest and West. You also voted to allow Alexander Elementary students — currently assigned to Northwest — to transfer voluntarily to Southeast but not to City. Our City Council discussed your decision during our work session on May 17. On behalf of the Council, I want to share with you our deep concern about negative consequences that are likely to result from the first of those two decisions, and to strongly encourage you to change it. We recognize that your role is not an easy one. We further recognize that several legitimate values led a majority of Board members to vote in favor of the decision we are now asking you to change, including: reducing transportation costs, enabling students to attend schools nearest their homes, and responding to concerns expressed by Alexander and Kirkwood parents about having their children sent to distant junior highs. In brief, however, we think it is extremely Important to achieve relatively equal balance in Low SES and ELL student ratios at the three major high schools. As best we can tell, this balance can be achieved by assigning Kirkwood students to Liberty. If we read the attendance area data correctly, your decisions will, if not changed, result in significantly lower percentages of Low SES students at Liberty (20.15%) when compared to West and City (34.04% and 36.30% respectively). Likewise only 1.19% of Liberty's students would be ELL, whereas 5.94% and 4.59% of West's and City's would be. The percentages in the elementary and junior high schools increase our concern. As you know better than we, they indicate that, all else being equal, disparities at the high school level are likely to increase over time. The disparities at the high school level worry us partly because we understand they are likely to produce significant differences in the quality of learning and educational achievement at those schools. Liberty's student body would be significantly more homogenous, and its students would have far fewer opportunities to learn from students unlike themselves. West and City, on the other hand, would have significantly larger percentages of students who are distracted from learning by the very real day -today challenges associated with growing up poor or near -poor, growing up black in a white world, or having to learn in a non-native language. At an even deeper level, the disparities foreshadow a problematic future for the region. The historical record is clear. In far too many U. S. cities over the past 5+ decades, white middle- class households have fled from urban neighborhoods and public schools, which had, in their view, become excessively populated by lower-income people of color. Having fled, they moved to municipalities and school districts that were whiter and wealthier. May 20, 2016 Page 2 In our view, the Board's decision, if not changed, risks initiating or accelerating such a process in the Iowa City area. This risk is directly tied to municipalities' and developers' decisions about what kind of housing to facilitate and build. To the Board's great credit, it recognizes these decisions have produced dramatic differences in Low SES rates among schools, especially at the elementary level. Roughly 18 months ago, you urged Iowa City, Coralville, and North Liberty to ensure that the populations of our neighborhoods would be diverse enough to produce elementary and secondary school populations that would be sufficiently diverse as well. We in Iowa City have recently taken (and will continue to take) several steps to ensure greater diversity at the neighborhood scale. Interim City Manager Geoff Fruin would be happy to provide you with details about what we have already done and intend to do. But if the Board's decision remains unchanged, developers in other municipalities would have a very strong incentive to build upper -end housing, especially on currently vacant land adjacent to new schools. The Board's decision concerning balance at the high school level also worries us because it significantly departs from the Facilities Master Plan, which the Board had approved after a lengthy public process and which our Council had publicly supported quite strongly. We note that our Council had also expressed strong public support for the Revenue Purpose Statement, which the Board successfully presented to the voters in February 2013. All of us know that the new construction, expansions, and renovations currently called for in the FMP depend upon 60% approval of a bond referendum in 2017. If the May 10 decision stands, however, we think it is much less likely that a majority of Iowa City voters will support passage of that referendum. For these reasons, we strongly encourage you to revisit your decision concerning Secondary Attendance Areas, and to maintain a relatively equal balance among high schools in terms of Low SES and ELL student percentages. This is an extremely complicated and important inter -jurisdictional issue. We would be eager to meet with you to discuss it. If you prefer, we would be pleased to participate in a meeting that would include elected representatives from other cities in the District. Thank you, friends, for considering our concerns Best regards, Ji hrogmorton Mayor of Iowa City cc: Stephen Muriey, ICCSD Superintendent Geoff Fruin, Interim City Manager City Council l -4 BM Date: May 25, 2016 CITY OF IOWA CITY MEMORANDUM To: Geoff Fruin, Interim City Manag From: Doug Boothroy, Director, Neighband Development Services John Yapp, Development Services Coordinator?/W-` Re: Rose Oaks Redevelopment Update The City Council has requested staff periodically provide an update on the Rose Oaks redevelopment process Status of permits: Permits for the remodeling of existing buildings along the west side of the property have been issued. The contractor hired by Rose Oaks management has begun the remodeling process, and inspections staff have been on-site. The building plans and inspections process are conducted according to the adopted Building Code. The site plan has not yet been approved. Remaining issues are primarily related to sidewalk location, curb ramps, and ensuring accessible routes through the property. Staff has confirmed the contractor has posted one building for demolition (an apartment building on the north side of the property which has been vacant for several years) — staff cannot issue the demolition permit until the site plan is approved. There are four additional buildings proposed for demolition per the site plan. Rose Oaks management and their contractor have notified the Iowa Department of Natural Resources of asbestos removal operations for the property — asbestos removal is regulated and inspected by Iowa DNR. In general, the room or rooms in which asbestos removal operations are occurring must be sealed; material must be kept wet to minimize dust; asbestos material must be kept in an airtight container; and removal operations must be conducted by a licensed contractor. Status of residents: As requested, Shelter House and Rose Oaks management staff have produced a matrix listing the # of households on-site; when their lease ends; whether or not they have accepted the Rose Oaks incentive to terminate the lease early, whether or not they have requested assistance, what assistance they have received to -date; and if the household has indicated a move -out date. The matrix is attached. You will note in the 'Applied for Help' column many of the cells are blank. Shelter House staff have indicated a blank cell indicates that the household has not yet formally responded to human service agency staff contact. Human service agency and Rose Oaks staff have both left letters on the doors of occupied apartments at different times, and have made phone calls to all the households (agency staff has reported that some of the phone numbers are out of service), and have been engaging with residents on-site. The letters have indicated when office hours are available, and what kind of assistance is available. The on-site office has been staffed with Shelter House and other human service agency staff five days a week at different times, and residents are also able to access staff at the Shelter House main office. Agency staff are continuing to reach out to residents. We would like to reiterate our appreciation for Shelter House and other human service agency staff for their efforts, and for Rose Oaks management for their continued cooperation in providing information, and for providing agency staff with an on-site office. IP36 March Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? - Move Out Date-Given 1 No No information & housing lists April LesseEx ration ..:... Unit Qualify for Incentive? Applied for Help? Received Help. r Ivioye Out Date Given 2 No 3 No No information & housing lists 4 No 5 No Yes no request yet 6 No Yes in process for rent, utility dep. & utility bill 6/1/2016 7 No 8/1/2016 8 No 8/1/2016 9 No 10 No called- not interested yet 11 No Yes application fees x6 12 No Yes info & moving supplies 6/3/2016 May Lease Expiration Unit Qualify for Incentive,? Applied for-Help? Received HelpV, Move Out Date Given 13 No Yes water de &partial rent 5/23/2016 14 No 5/31/2016 15 No 16 No 17 No Tom Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 18 Yes Yes inte reter & moving supplies 19 Yes 5/23/2016 20 Yes No infonnation & housing lists 6/1/2016 21 Yes 5/21/2016 July LeaseExpiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 22 Yes 5/31/2016 23 Yes 24 Yes 7/31/2016 25 Yes Yes will pay moving truck on 8/1 8/1/2016 26 Yes No information & housing lists 7/31/2016 27 Yes 5/28/2016 28 Yes 5/31/2016 29 Yes 5/31/2016 30 Yes 5/21/2016 31 Yes 7/31/2016 32 Yes 7/31/2016 33 Yes 34 Yes 35 Yes 36 Yes August Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 37 Yes 38 Yes 6/15/2016 39 Yes Yes was approved - changed her mind 8/1/2016 40 Yes 8/31/2016 41 Yes 5/31/2016 42 iYes 43 Yes i 8/1/2016 September Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 44 Yes 45 Yes 6/1/2016 46 Yes hasapp information & housing lists 47 Yes Yes in process for moving truck 6/1/2016 48 Yes No information & housing lists 49 Yes 8/1/2016 50 Yes Yes application fee x2 & housing search 51 Yes 5/23/2016 52 Yes Yes japplication fee & search October Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 53- Yes 8/1/2016 54 Yes 6/1/2016 55 Yes 56 Yes 57 Yes November Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date 58 Yes Yes inte reter &movin supplies 59 Yes Yes inte reter &movin supplies 60 Yes 8/1/2016 December Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 61 Yes 5/21/2016 62 Yes Yes application fee & moving supplies 6/10/2016 63 Yes 64 Yes Yes moving supplies & housing info 65 Yes 66 Yes 67 Yes 8/1/2016 68 Yes 8/1/2016 69 Yes 70 Yes Yes housing info - waiting for an answer on a rental 8/1/2016 January Lease Expiation Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 71 Yes 6/1/2016 72 Yes Yes iapplication fee & search 73 Yes February Lease Expiration Unit Qualifyfor Incentive? Applied for Help? Received' help? Move Out Date Given 74 Yes 75 Yes 76 Yes 5/31/2016 77 Yes 78 Yes 79 Yes left ms s - no response 8/1/2016 80 Yes 81 Yes 82 Yes March Lease Expiration Unit Qualify for Incentive? Applied for Help? Received Help? Move Out Date Given 83 Yes information & housing lists 84 Yes 85 Yes 5/31/2016 86 Yes information & housing lists 6/1/2016 87 Yes information & housing lists 8/1/2016 88 Yes Yes paid application fee 89 Yes 90 Yes Yes information & housing lists Alread moved out A Yes Paid rent & dep w/HOME funds 4/27/2016 B Yes Paid water dep w/donor funds C Yes Paid utility bill w/donor funds 4/31/16 D Yes paid application fee 0 Julie Voparil From: Geoff Fruin Sent: Monday, May 23, 2016 12:54 PM To: Marian Karr; Julie Voparil Subject: FW: Biz Daily: Protostudios, MERGE get $1.5M Could you place this in the info packet? thanks — Geoff From: Corridor Business Journal [mailto:news@corridorbusiness.com] Sent: Monday, May 23, 2016 11:43 AM To: Geoff Fruin Subject: Biz Daily: Protostudios, MERGE get $1.5M { _r 1m + f CBJ Business Daily The day's business headlines in your inbox before lunch, for Monday, May 23, 2016. Compiled by Dave De Witte, dave corridorbusiness.com $1.5 million state grant OK'd for Iowa City prototyping studio The Iowa Economic Development Authority (IEDA) announced a $1.5 million grant Friday for a biomedical and electronics prototyping hub, called protostudios, to support small businesses and train students in Iowa. Protostudios will be located within downtown Iowa City's MERGE space in the former Wedge pizzeria on the west side of the Iowa City Public Library building. MERGE, expected to open this fall, is a partnership between the University of Iowa Office of the Vice President for Research and Economic Development and the Iowa City Area Development Group. The IEDA grant will pave the way for the installation of 3D modeling hardware, prototyping and electronics equipment, and work space for the development of everything from biomedical devices to wearable technology. Iowa City Public Library Building with MERGE space With protostudios upstairs and office and meeting space downstairs, MERGE will gather entrepreneurs, startup companies, engineers, technology professionals, graphic artists, hackers, students, professionals, and business resources all in one location. MERGE will include dedicated offices for startups and space for coding and web and mobile app development. "This project will benefit entrepreneurs and inventors across the state, facilitate collaboration across disciplines, and secure Iowa City's reputation as a hive of creative commercialization, particularly in biomedicine and engineering," Dan Reed, UI vice president for research and economic development, said in a press release. David Conrad, assistant vice President for research and economic development, said the goal is for the university and the community to bring together people and resources to foster new ideas, technological innovation, and business growth. He said protostudios will be a statewide economic development resource, joining a network of advanced manufacturing hubs in the state that includes TechWorks at the University of Northern Iowa. MetaCommunications expansion plans get state assistance MetaCommunications was awarded state assistance Friday for an expansion that is expected to create 105 new jobs in Iowa City. meta The enterprise software company was awarded $775,000 in direct financial assistance through the High Quality Jobs program for a planned $1.6 h#A million capital investment. MetaCommunications produces software used by creative agencies and global brands to help them innovate faster and more effectively. The company's hiring plans extend over three years, the Iowa Economic Development Authority (IEDA) stated in a press release detailing Friday's IEDA assistance awards. The IEDA board of directors approved direct financial assistance and tax benefits for eight companies planning capital investments totaling over $43 million. The project with the largest impact on employment is a planned 1,000 job expansion of Cognizant Technology Solutions in Des Moines. Cognizant was awarded $812,000 in direct financial assistance and tax benefits under the High Quality Jobs Program. It is proposing a two-phase project in Des Moines that includes expansion of its Business Process Services Delivery Center. The company is planning a capital investment of $9 million and is expected to create at least 1,014 jobs over the next five years, of which 116 qualify for incentives at a qualifying wage of $26.72. A spreadsheet of the assistance awarded by the IEDA Board Friday is available here. Cloud strategy, design £u•m BluPrairie launches Iowa native Michelle Bates, former director of IT Architecture Services for Rockwell Collins, has launched BluPrairie an independent cloud strategy and design partner. BluPrairie, based in Coralville, helps businesses, governmental agencies, start-ups and institutions of higher education leverage new technology to do business differently. It joins the ranks of women -owned tech firms in Iowa, a fact the company was quick to point out. In a press release, Ms. Bates said she plans to apply her knowledge about working with cloud service providers such as Google and Amazon Web Services from her Rockwell Collins experience to helping small- to mid-sized businesses in the Midwest. "I was raised in Kalona, Iowa and after earning my accounting degree I spent 20 years in Fortune 500 companies and start-ups in the technology arena," Ms. Bates said. "I like to tell people that if a girl from the land of the Amish can understand technology, then anyone can understand technology. And that's the approach I am taking with my new company. I want to make the cloud accessible and understandable at all levels of an organization, from those familiar with technology to those who are new to it." Brian Waller, president of the Technology Association of Iowa (TAI), said BluPrairie is a welcome addition to the state and TAI. "Anytime we have an opportunity to have someone with Michelle's experience expand the level of services and talents we can provide in the state, it's a win for all of us." Get Power Checking superpowers j with 1.50% Annual Percentage Yield olu�- on qualifying balances $0 to $25,000. Financial Executives of the Year to be honored by CBJ The Corridor Business Journal (CBJ) has announced its Financial Executive of the Year honorees, to be recognized at a June 1 awards breakfast and profiled in the June 6 edition of the weekly CBJ. CFOs, treasurers and controllers who made an outstanding contribution to the performance of their company or organization over the past year were chosen by the 2015 honorees. 2016 Financial Executives of the Year (listed alphabetically): • Private Company (revenue up to $50MM): Jim Balvanz of Ready Wireless, LLC • Community Service Award: Bonnie Beardsworth of the Entrepreneurial Services Group LLC • Best Turnaround Specialist:Michelle Byard of HR Green Inc. • Government/Education Entity:Casey Drew of the City of Cedar Rapids • Large Nonprofit (25 or more employees): Kenneth Fisher of UI Health Care • Public Company: Gary Ortale of MidWestOne Bank • Small Nonprofit (24 or less employees): John Rhomberg of the National Resilience Institute The 'Best Turnaround Specialist" and "Community Service" awards are new this year. Best Turnaround Specialist recognizes a CFO who has broken through the traditional boundaries of finance contributing to a significant transaction, transformation or turnaround of his/her company. The Community Service Award recognizes a CFO who has contributed significant time, talent and/or funds for the betterment of his/her community. The Financial Executive of the Year awards breakfast will be held from 7:30-9:30 a.m. June 1 at the Coralville Marriott. Each honoree will have the opportunity to address attendees for up to five minutes after receiving their award. Tickets to the event are $45 per individual and $405 per table of 10. For more information or to register, visit www.corridorbusiness.com or contact Ashley Levitt at (319) 887-2251, ext. 311, or ashlevCa.corridorbusiness.com. The registration deadline is May 25. ITC settles shareholder lawsuits over Fortis deal, sets vote ITC Holdings Corp. has announced a June 22 shareholder vote on its proposed acquisition by Canada -based Fortis Inc., and the settlement of several shareholder lawsuits alleging the company's board breached its fiduciary duty in the deal. The regional transmission company is the parent business of Cedar Rapids -based ITC Midwest, which provides power transmission infrastructure and services in Iowa for Alliant Energy. Fortis and ITC announced on Feb. 22 that the two companies had entered into an agreement under which Fortis will acquire ITC in a transaction valued at approximately $11.3 billion. ITC shareholders will receive $22.57 in cash and 0.7520 Fortis shares per ITC share. ITC said the price represented a premium of 33 percent over ITC's closing share price on Nov. 27, 2015. Fortis subsequently announced on April 20 that it had reached a definitive agreement with GIC Private Limited, Singapore's sovereign wealth fund, to acquire a 19.9 percent equity interest in ITC for $1.228 billion in cash. Under terms of the shareholder settlement, ITC did not admit any wrongdoing in the Fortis deal, but has subsequently issued an amendment to its proxy statement and prospectus relative to the merger. Short -Term Event Planner May 23 Coralville Roundtable - Wig & Pen, by the Iowa City Area Chamber of Commerce, 12-1 p.m., Wig & Pen Pizza Pub, 1220 Highway 6 W., Iowa City. Roundtables are social lunches over the noon hour. All are invited to network, keep up to date with Chamber and community events and frequent a member restaurant or business. Non -chamber members interested in attending should call the Chamber (319) 337-9637. Questions can be directed to Mackenzie DeRoo at (319) 337 9637 or infola,iowacitvarea.com. May 24 International Traders of Iowa: SBIR Grants, by the International Traders of Iowa, 6-8 p.m., National Czech & Slovak Museum & Library, 1400 Inspiration Place SW, Cedar Rapids. The International Traders of Iowa is sponsoring an informational event about $2.5 billion in Small Business Innovation Research (SBIR) grants available for fiscal year 2016. The event will feature keynote speaker Robert H. Sternowski, president of Softronics, Ltd., a Cedar Rapids company that has won 15 SBIR contracts in its field. Cost: $50 for ITI members and $60 for non-members. For more information or to register, visit www.iowatraders.org/e CLA Estate Services Planning Workshop, by CLA Estate Services, 9:30 a.m., Clarion Hotel & Convention Center, 525 33rd Ave. SW, Cedar Rapids. Guests will receive information for seniors on securing estate and retirement planning. They will receive a workbook and information to act upon regarding the pros and cons of wills and trusts, how to avoid probate, long-term health care concerns, tax reduction planning and more. Free. For more information, call (866) 252-8721. Headlines from CBS 2/FOX 28 These news items are provided by CBS 2/FOX 2 J The Iowa Department of Natural Resources says Cedar Rapids has too many geese. "They estimate there are 2,000 resident adult geese just in the urban core," said Cedar Rapids Parks and Recreation Director, Sven Leff. "That's not including the geese that migrate through here or just pass through." The number of geese brings a lot of concerns, including concerns about sanitation and nuisances for walkers, bikers and runners, and ! even the potential for geese to hold up local traffic. Now the city is proposing to round up hundreds of the birds to be processed for their meat and donate it to area food pantries. They also want to allow hunters to shoot the geese in some undeveloped areas of the city. These news items are provided by CBS 2/FOX 28. CBS 2 Chief Meteorologist Terry Swails' Weather First Forecast We're calm and mild again today with highs in the low 80s this afternoon. Later this afternoon, a few clouds will move in and overnight there is a chance for a few spotty showers and thunderstorms. A few showers may linger Tuesday morning, but there is a higher chance for rain late Tuesday afternoon. A few isolated thunderstorms on Tuesday could be on the strong side; storms will be capable of producing large hail and strong winds. Showers and thunderstorms will be possible each day through the end of the week, with the highest chance on Wednesday. Forward this email This email was sent to Qeoff-fruin(&iowa-citv.org by newsacorridorbusiness.com Click here to select the CBJ email(s) you wish to receive I To unsubscribe to ALL CBJ emails, click here. Privacy Policy Corridor Business Journal 1 845 Quarry Rd., Ste. 125 1 Coralville I IA 152241 Julie IP5 From: Geoff Fruin Sent: Friday, May 20, 2016 10:48 AM To: Marian Karr; Julie Voparil Subject: FW: Iowa City Police Chief named Iowa law enforcement executive Of the year Could we place this in the info packet please? From: City of Iowa City [mailto:CityofIowaCity@public.govdelivery.com] Sent: Friday, May 20, 2016 10:28 AM To: Geoff Fruin Subject: Iowa City Police Chief named Iowa law enforcement executive Of the year 0 SHARE Having trouble viewing this email? View it as a Web page. 10WACITY FOR IMMEDIATE RELEASE Date: May 20, 2016 Contact: Sgt. Scott Gaarde Phone: 319-356-5293 Iowa City Police Chief named Iowa law enforcement executive Of the year On May 19, 2016, law enforcement executives from across the state met for annual Iowa Police Chiefs Association (IPCA) Law Enforcement Coordinating Committee (LECC) conference in Coralville, Iowa. During the awards ceremony, Iowa City Police Chief Sam Hargadine was recognized for his commitment and dedication to the Iowa City community and the law enforcement profession. Iowa City Police Chief Sam Hargadine was awarded the Law Enforcement Executive of the Year award by the Iowa Police Chiefs Association. Chief Hargadine, has a lengthy history of service with time in the U.S. Army and over 30 years of law enforcement service that includes serving as a Police Captain for the Columbia, Missouri Police Department, and 11 years as the Police Chief for Iowa City, Iowa During his tenure as the Iowa City Police Chief, he has streamlined his department, raised the level of professionalism and made the Iowa City Police Department a place where officer recruits strive to be employed. Chief Hargadine, upon coming to Iowa, immediately dove into service for the Iowa Police Chiefs Association and for all of Iowa law enforcement. He has served on the Board of Directors for the 6th Judicial Correctional District, as liaison to the Iowa City Area Crime Stoppers Board of Directors, the Iowa Police Chiefs Association LECC Training Committee, as the Iowa Police Chiefs Treasurer and presently as the Vice -President of the Iowa Police Chiefs Association. His efforts have benefited Iowa law enforcement agencies by providing guidance and leadership that has allowed for a legislative voice, improved training, and overall collaboration of various law onfnrromant anencios "W hon nno thinks of a law enfnrromont laariar in the stats of Inwa Rhiof Sam Hargadine is most certainly one that comes to mind," stated Iowa Police Chiefs Association President Jeremy Logan. "Chief Hargadine sets that standard for law enforcement executives and is a critical asset to the law enforcement community, our association and our state." t r Questions? Contact Us CITY OF 1OWN CITY uM3000rn of EIIERATUR[ STAY CONNECTED: SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I HeID This email was sent to geoff-fruin@iowa-city.org using Gov Delivery, on behalf of: City of Iowa City 410 E Pmww 1Y n�tsi� Washington Street - Iowa City, IA 52240 9r+tro.d.r Iowa City Police Department IP6 and University of Iowa DPS Bar Check Report - April, 2016 _ Possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Occupancy Monthly Totals Prev 12 Month Totals I Under-21 PAULA (occupancy loads last updated Oct 2008) Bar Under2l PAULA Bar Ratio Ratio �= University of Iowa Checks Under2l PAULA Checks (Prev 12 Mo) (Prev 12 Mo) ❑2 Dogs Pub 120 1 0 0 7 0 .. 0 0 ❑Airliner 223 1 0 1 20 12 5 0.6 0.25 ❑American Legion 140 0 0 0 ❑Atlas World Grill 165 0 0 0 ❑BardotIowa 6 0 0 28 2 3 0.0714286 0.1071429 ❑Baroncini- 0 0 0 ❑Basta 176 0 0 0 1 0 0 .. 0 ❑Blackstone- 297 0 0 0 Ll Blue Moose- 436 3 0 0 19 0 0 0 [-]Bluebird Diner 82 0 0 0 ❑ Bob's Your Uncle "` 260 0 0 0 [_1 Bo-James 200 3 0 0 15 0 0 0 ❑ Bread Garden Market & Bakery - 0 0 0 ❑Brix 0 0 0 ❑ Brothers Bar & Grill, (It's] 556 12 2 0 118 29 31 0.2457627 0.2711864 []Brown Bottle, [The]- 289 0 0 0 ❑Buffalo Wild Wings Grill & Bar- 189 0 0 0 ❑Cactus 2 Mexican Grill (314 E Burlinf 0 0 0 2 0 7 0 3.5 ❑Cactus Mexican Grill (245 s. Gilbert) 0 0 0 4 0 4 0 1 ❑Caliente Night Club 498 1 0 0 5 0 0 i; 0 ❑Carl & Ernie's Pub & Grill 92 0 0 0 2 0 0 0 0 ❑Carlos O'Kelly's- 299 0 0 0 ❑Chili Yummy Yummy Chili 0 0 0 ❑Chipotle Mexican Grill 119 0 0 0 ❑Clarion Highlander Hotel 0 0 0 ❑Clinton St Social Club 0 0 0 1 0 0 0 0 Thursday, May 19, 2016 Page 1 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - April, 2016 I , Ppsspssion of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Occupancy (occupancy loads last updated Oct 2008) V= University of Iowa Monthly Bar Checks Totals 'Under2l 0 PAULA 0 Prev 12 Month Totals Bar Checksl Under2l PAULA 7 0 0 I Under 21 Ratio (Prevl2nno) 0 PAULA Roto (Prev12Mo) ❑Club Car, [The] 56 0 0 E] Coach's Corner 160 0 0 0 2 0 0 0 0 El Colonial Lanes` 502 0 0 0 ❑Dave's Foxhead Tavern 87 0 0 0 3 0 0 0 0 ❑ DC's 120 14 2 7 102 46 21 0.4509804 0.2058824 El Deadwood, [The] 218 0 0 0 2 0 0 ,. 0 ❑Devotay— 45 0 0 0 ❑Donnelly's Pub 49 0 0 0 2 0 0 0 [:]Dublin Underground, [The] 57 0 0 0 1 0 0 ., 0 ❑Eagle's, [Fraternal Order of] 315 0 0 0 ❑Eden Lounge 1 0 0 26 8 1 0.3076923 0.0384615 ❑EI Banditos 25 0 0 0 ❑ EI Cactus Mexican Cuisine 0 0 0 ❑ EI Dorado Mexican Restaurant 104 0 0 0 ❑EI Ranchero Mexican Restaurant 161 0 0 0 F-1 Elks #590, [BPO] 205 0 0 0 ❑ Englert Theatre— 838 0 0 0 El Fieldhouse 178 5 0 0 58 14 5 0.2413793 0.0862069 ❑FilmScene 0 0 0 ❑ First Avenue Club— 280 1 0 0 6 0 0 0 0 F1 Formosa Asian Cuisine— 149 0 0 0 ❑Gabes 261 0 0 0 4 0 0 0 0 ❑ George's Buffet 75 0 0 0 5 0 0 0 0 ❑Givanni's— 158 0 0 0 ❑Godfather's Pizza 170 0 0 0 ❑Graze" 49 0 0 0 2 0 i! 0 0 Thursday, May 19, 2016 Page 2 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - April, 2016 2016 MAY; ( `` possession of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Occupancy (occupancy loads last updated Oct 2008) �= University of Iowa 1Checks Monthly Totals Bar Under2l PAULA — ❑Grizzly's South Side Pub 265 0 0 0 Ll Hilltop Lounge, [The] 90 0 0 0 ❑ Howl ing Dogs Bistro 0 0 0 [I IC Ugly's 72 1 0 0 El India Cafe 100 0 0 0 El Iron Hawk 0 0 0 [-]Jimmy Jack's Rib Shack 71 0 0 0 ❑Jobsite 120 0 0 0 ❑Joe's Place 281 5 0 0 ❑Joseph's Steak House- 226 0 0 0 ❑ Linn Street Cafe 80 0 0 0 ❑Los Portales 161 0 0 0 I ❑Martini's 200 7 0 0 ❑Masala 46 0 0 0 ❑ Mekong Restaurant- 89 0 0 0 ❑Micky's- 98 0 0 0 ❑Mill Restaurant, [The]- 325 0 0 0 ❑ Moose, [Loyal Order of] 476 0 0 0 [_]Motley Cow Cafe- 82 0 0 0 ❑ Noodles & Company' 0 0 0 ❑Okoboji Grill- 222 0 0 0 ❑Old Capitol Brew Works 294 0 0 0 []One -Twenty -Six 105 0 0 0 ❑Orchard Green Restaurant` 200 0 0 0 ❑Oyama Sushi Japanese Restaurant 87 0 0 0 ❑Pagliai'sPizza- 113 0 0 0 Prev 12 Month Totals Bar Under2l PAULA Checks 13 0 0 14 0 0 Under 21 PAULA Ratio Ratio (Prev 12 Mo) � (Prev 12 Mo) 0 0 31 1 0 1 0 1 1 0 46 20 0 0 59 18 3 0 1 0 3 0.3050847 0.0508475 00 I 00 00 Thursday, May 19, 2016 Page 3 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - April, 2016 'Possession of Alcohol Numbers are reflective of Iowa Business Name Occupancy (occupancy bads last updated Oct 2008) ®=OniversiryofIowa Under City Monthly Bar checks the Legal Police activity Totals Under2l Age and PAULA 0 (PAULA) University Prev 12 Bar Checks Under of Month Under2l 21 Charges Iowa Police Totals PAULA Activity Under2l Ratio (Prev 12Mo) ❑ Panchero's (Clinton St)— 62 0 0 ❑ Panchero's Grill (Riverside Dr)- 95 0 0 0 ❑Pints 180 2 0 0 51 0 0 ❑ Pit Smokehouse' 40 0 0 0 ❑Pizza Arcade 0 0 0 E] Pizza Hut— 116 0 0 0 El Players 114 0 0 0 ❑Quinton's Bar & Deli 149 0 0 0 4 0 0 ❑Rice Village 0 0 0 ❑ Ride 0 0 0 El Ridge Pub 0 0 0 ❑ Riverside Theatre— 118 0 0 0 ❑Saloon^' 120 0 0 0 1 0 0 .. EJ Sam's Pizza 174 0 0 0 ❑Sanctuary Restaurant, [The] 132 0 0 0 ❑Shakespeare's 90 0 0 0 5 0 0 0 ❑Sheraton 0 0 0 ❑Short's Burger & Shine— 56 0 0 0 1 0 0 ❑Short's Burger Eastside 0 0 0 ❑Sports Column 400 7 3 0 82 54 20 0.6585366 ❑Studio 13 206 0 0 0 10 0 0 0 ❑Summit. [The] 736 10 8 2 100 36 44 0.36 ❑Sushi Popo 84 0 0 0 ❑Szechuan House 0 0 0 ❑TakanamiRestaurant— 148 0 0 0 ❑Taqueria Acapulco 0 0 0 PAULA Ratio (Prev 12 Mo) 0 111 0.2439024 0 0.44 Thursday, May 19, 2016 Page 4 of 5 Iowa City Police Department and University of Iowa DPS Bar Check Report - April, 2016 Pd5sesisidn of Alcohol Under the Legal Age (PAULA) Under 21 Charges Numbers are reflective of Iowa City Police activity and University of Iowa Police Activity Business Name Occupancy Monthly Totals Prev 12 Month Totals Under2l PAULA (occupancy loads last updated Oct 2008) =untversdy of Iowa Bar Checks Under2l PAULA Bar Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prey 12 Mo) TCB 250 7 0 0 43 0 0 0 0 .Thai Flavors 60 0 0 0 (Thai Spice 91 0 0 0 '.Times Club @ Prairie Lights 60 0 0 0 Trumpet Blossom Cafe 94 0 0 0 Union Bar 854 9 2 1 102 41 38 0.4019608 0.3725490 iVFW Post #3949 197 0 0 0 Vine Tavern, )The] 170 0 0 0 12 0 0 0 0 Wig & Pen Pizza Pub- 154 0 0 0 (Yacht Club, [Iowa City]- 206 1 0 0 8 0 0 0 0 (Yen Ching 0 0 0 Z'Mariks Noodle House 47 0 0 0 97 17 11 1048'( 260 183 0.2480916 0.1746183 Totals Off Premise0 8 8 0 8 97 0 0 Grand Totals 19 280 includes outdoor seating area ^' exception to 21 ordinance Thursday, May 19, 2016 Page 5 of 5 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION MAY 16, 2016 — 5:00 PM — INFORMAL MEETING HELLING CONFERENCE ROOM — CITY HALL MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Ann Freerks STAFF PRESENT: Doug Boothroy, Sara Hektoen, Bob Miklo, John Yapp Hensch called the meeting to order at 5:00 PM. COMPREHENSIVE PLAN ITEM: A public hearing for discussion of an amendment to the Comprehensive Plan for property located north of Benton Street and west of Orchard Street to be included in the Downtown and Riverfront Crossings Master Plan. Miklo stated that the applicant has requested to defer this item until the June 2 meeting. Staff has met with the applicant and gone over the questions and concerns raised at the last meeting. The applicant is revising their plans to address those concerns. At Thursdays meeting the Commission will open the public hearing and then defer this item until the June 2 meeting. CODE AMENDEMENT ITEMS: 1. Discussion of amendments to City Code Section 14-2G to adopt a Riverfront Crossings Inclusionary Housing (IH) Ordinance. Boothroy stated they have been working on this ordinance for a while and noted that when the City adopted the Riverfront Crossings area they created a "Neighborhood of Opportunity" by significantly raising the residential density and by allowing residential where previously it was not allowed. The City is also creating a major city park and doing infrastructure upgrades so the City is taking a significant interest and investment in this area. One of the goals of the Riverfront Crossings area is for it to be a walkable area and an inclusive environment with regards to housing. At the time the Council adopted this overlay there was the conversation regarding inclusionary housing and rather than suggesting affordable housing in this area, make it a mandatory requirement. The Council asked Staff to put together an ad-hoc work committee of various stakeholders to see if there was common ground between these various interests. Staff knew they needed the support of those who work in the housing industry, for-profit and not -for - profits developers, and advocates, to come to an agreement to the principles would be the basis for the inclusionary housing requirement. Boothroy said the committee came up with seven Planning and Zoning Commission May 16, 2016— Informal Meeting Page 2 of 8 principles (included in the memo that was in the Commissioners packets) that were recommended to the City Council to serve as a basis for the development of a Riverfront Crossings Inclusionary Housing requirement. What was critical to the requirement was that this inclusionary housing requirement only apply to the Riverfront Crossings area which is appropriate because it is the area of the city where there is the most potential for housing growth. The Council was pleased to see that there was unanimous agreement amongst the committee and directed Staff to move forward with the ordinance that is being presented now. Boothroy said the committee spent a lot of time looking at all the parameters and principles and those on the committee have considerable amount of experience in the community producing affordable housing, working with affordable housing, and understanding affordable housing, what works and what doesn't work. Boothroy noted that out of this process came two recommendations: one regarding TIF (tax increment financing) of affordable housing and the committee recommends that on TIF projects the set-aside would be 15% of the number of units being provided be affordable and would have to be so for 20 years. What is important about that recommendation is it is the floor, the Council will have the ability depending on a project to perhaps do a 20% for 30 years TIF if desired. The Council has now adopted the committee's recommendation with regards to financing of public projects, so every project that comes before Council now that has public money in it must provide a minimum of 15% of number of units being affordable for a minimum of 20 years. With regards to the second recommendation for the Riverfront Crossings area, it is that only developments that do not use public financing (TIF) would have a requirement that 10% of the units must be affordable for 10 years. Because of the scale of projects that will be in the Riverfront Crossings area, the City is expecting a number of them to ask for TIF funding and those will be handled by a developer's agreement and approved by the Council and must include the minimum of 15% of affordable housing for 20 years. For other projects that will not be publicly subsidized 10% of the units must be affordable for 10 years, which is a compromise between the developers and the non -for -profits on the committee. One of the concerns was if we set aside too high a percentage of units or too high number of years it could have a chilling effect on development in the Riverfront Crossings area. The committee did not want to discourage development of affordable housing for projects that did not have public funding. The other realization was that a lot of projects will have public funding. Signs discussed the points of contention and wondered about a project that has less than 10 units not being included in the inclusionary housing ordinance. Boothroy said part of the challenge is if the amount is less than 10% it becomes more of a challenge to meet that affordability. In other ordinance situations this formula has worked well. With 10 units, the 10% would be 1 unit, which is reasonable. Having Brad Langguth from Hills Bank on the committee was helpful because he knew the numbers of a project's profitability. Everyone is aware that all projects must make a profit, in the TIF projects the City is financing the affordable housing portion, but in the other projects if the developer can't make a profit, they can't build the units, and then they can't provide the affordable housing. Hensch asked about some of the incentives for the developer, such as the parking requirements being waived. Also if a developer includes inclusionary housing they can get a height bonus up to five stories. Boothroy said the height bonus was already in the Riverfront Crossings zoning. Boothroy said the only significant incentive was the reduction in parking which will allow for greater density and to maximize the cost on the project which will provide for more affordable housing. Hensch noted that while one of the goals of Riverfront Crossings is to make it a Planning and Zoning Commission May 16, 2016— Informal Meeting Page 3 of 8 walkable community but the truth is there is an overabundance of automobiles in Iowa City and not having parking available may be an issue. Boothroy said the reduction in parking is for the affordable units only and the hope is that over time since this is a mixed-use area close the downtown and campus there will be employment opportunities in this neighborhood so the automobile won't be as important for the occupants because they will be able to stay within the area for all their needs. Theobald noted that the grocery stores in this area (Bread Garden, Pioneer Co-op) are not necessarily affordable for someone who is living in this area for the affordable housing. Boothroy agreed they might not be but as the flavor of the neighborhood changes and more mixed-use is in the area there will be more types of uses they can benefit from. Boothroy stated that when the committee made their initial recommendation they were not aware that the State Code prohibits rent control. So the committee had to revise their recommendation (as discussed on page 2 of his memo) and list options for achieving affordable housing. So instead of requiring a rental property, the developer is allowed to choose how they meet the affordable housing requirement at the time of upzoning. By requiring these options the City is not requiring the developer to have rental housing, it is their choice. Not every developer will want to do upzoning, but for those that do they will have to choose how they will achieve affordable housing. There are three options they can do without having to go to the City and ask for a special determination. 1. On-site owner occupied affordable housing; 2. On-site rental affordable housing; or 3. Fee -in -lieu contribution to an affordable housing fund Hensch asked if someone wishes to upzone a particular parcel but were unwilling to do any inclusionary housing the zoning would be denied. Boothroy confirmed that was correct. Hektoen noted that which method of affordability the developer chooses to pursue is their option. Boothroy noted that anytime a developer does not comply with the zoning parameters set forth in the Code they are not granted building permits. This inclusionary housing will be a parameter in this zone. He also noted that because of the form -based code of Riverfront Crossings there will be many options for developers as well as since the area was formally zoned for more industrial and commercial uses, the ability now to upzone to high density residential and mixed -uses is a benefit for developers. Dyer asked for the reason for excepting elder apartments regardless of income. Boothroy said just to encourage more elderly housing close to downtown where more services are. Theobald asked for more information on how the 10 years was agreed upon. Boothroy said it was similar to how the 10% was agreed upon, the financial feasibility of the project. The longer the period of time, the more it costs the developer over lost revenue. However near the end of the time frame of the ordinance there is a monitoring clause that will allow the City to see if there is a need for a change in the parameters. Parsons asked if this was the first in the State for requiring inclusionary housing. Boothroy confirmed that it is. Parsons asked if there were other areas of the Country that have done this. Planning and Zoning Commission May 16, 2016 — Informal Meeting Page 4 of 8 Boothroy said there are quite a few areas along the east and west coasts that have done it, some areas of Chicago, and in Colorado such as Boulder. Parsons noted he would be interested in learning what these other Cities have learned from putting such ordinances in place. Signs noted he was a member of the Johnson County Affordable Housing Coalition and is concerned because Iowa City is the most expensive market in the state, and why other communities don't do inclusionary housing is because they have plenty of affordable housing available. Additionally with regards to senior housing, he is aware of several senior housing projects in development right now and they are all high-end senior housing, so where will the affordable senior projects be. Boothroy noted there is an affordable senior housing project being built in Towncrest now. Signs asked about the 60% AMI for rentals and the 110% for the owner -occupied housing will be used versus not having the 30% of income be the threshold. Boothroy said 60% was chosen because 80% doesn't really address the low-income rental housing market in Johnson County. 80% AMI is almost market rate. 60% or less is the standard the committee decided upon to address low-income. The committee did not like the idea of blending, or allowing individuals that were not considered low-income to benefit from this type of housing. With regards to the affordable owner -occupied the Homebuilders Association were adamant about a minimum of 110% as based on experience of affordable housing providers who have had difficulty qualifying low income households with lower than 100% AMI for mortgages. Hensch noted that upkeep to a home can be an issue for low-income homeowners. Boothroy agreed that there can be difficulty maintaining a home as well as paying property taxes, which will go up and incomes may not. Dyer asked about these owner -occupied units, they will likely be condos and therefore have a condo association fee. Boothroy stated that was taken into consideration when the 110% AMI was agreed upon. Parsons asked who would manage these apartments, the non-profit or the City. Hektoen said they would be managed like any other rental, the non-profit may enter into a lease agreement with the apartment management company or landlord and assist with verifying the income qualifications. Boothroy acknowledged that every year the HUD qualifications for income verification are reviewed through tenants income tax returns. Boothroy discussed the Fee -in -Lieu option and pointed out it is an equal option to rental or home ownerships and because it is part of the upzoning the fee would have to be used to subsidize affordable housing only in the Riverfront Crossings area. The consultant that reviews all the City's development projects for TIF agreements created the model for the fee structure. Itis not a replacement cost, but rather the difference between affordable and market. Using that model the fair market value in the Riverfront Crossings area for a Fee -in -Lieu will be $80,872 per unit. The fee is reviewed biennially by the Council. Boothroy explained the rest of the memo discusses some details that state the units must be comparable to those at market rate. There is discussion on the income verification, and how the goal was to make this process similar to how the City administers HOME/CDBG funds with procedures and staffing that is already in place. Planning and Zoning Commission May 16, 2016 — Informal Meeting Page 5 of 8 Boothroy noted there is a typo in the memo, City Council amended the Economic Development Policy on May 3 not on May 17. 2. Discussion of amendments to City Code Title 14 to adopt amendments related to establishing a Community Service — Long Term Housing use, and establishing parking, density, and provisional and special exception criteria for said use. Yapp explained that this item came to the City from staff at the Shelter House and for the past year or so they have been pursuing the idea of a project of a FUSE (Frequent User System Engagement) or Housing First project. FUSE refers to people who are chronically homeless (homeless for a year or more and in and out of local institutions frequently). Other parts of the Country have taken a Housing First approach which is instead of trying to deal with these people in the separate institutions (justice system, medical, human service agencies) the philosophy was housing first, provide them with a safe, stable place to live then start to deal with the other aspects that are going on in their life that have caused them to be homeless with the goal that eventually they would be able to move on into their own apartment. What was found was providing the housing first was much more economical than the costs incurred with hospitals, justice systems, and other human service agencies. Therefore, led by the Shelter house, along with other human service agencies and medical fields, they have been developing a project to provide multi -family housing and efficiency apartments for the chronically homeless in Iowa City and Johnson County. One of the struggles with this project was finding a location. When the City Staff began looking through zoning codes and standards, they found that the codes and standards were not appropriate for what Shelter House wanted to do, including density and parking. None of the individuals will have a car upon moving into this facility, and estimate maybe one in five might own a vehicle once their lives stabilize. The other factor was density, currently in the commercial zones there is a one unit per 2,725 square foot of lot area. What Shelter House would like to do is efficiencies, so a higher density than the Code currently allows. Additionally the City did not have a description of this type of use in the Zoning Code. There is a description for standard multi -family development, for a rooming house (but this is not a rooming house), and for assisted living and group housing. This use would be individual efficiency apartments but in a setting with management and security and community and office space for the residents and other community members. Staff is proposing a new use category. Currently the General Code does have a category called Community Service Uses (where shelters are defined in the Zoning Code). Shelters are defined as short-term housing where tenancy may be arranged for periods of less than one month when operated by a public or nonprofit agency. So Staff is proposing adding to the Community Service Uses the following "The use may provide tenancy for long-term housing for persons with disabilities when operated by a public or nonprofit agency." The parking standard and the density standard would only apply when it is a community service use operated by a public or nonprofit agency, in other words this would not apply to any private multi -family apartments. Yapp noted that the phrase "for persons with disabilities" means that the chronically homeless that enter into this facility must have a diagnosed disability, in other words they are not people who are homeless by choice. The name of the use that is proposed would be: Community Service - Long term housing. Staff chose not to call this Housing First because that is just one type of model and other models may come forth in the future that also provide long term housing for homeless or persons with disabilities. Planning and Zoning Commission May 16, 2016 — Informal Meeting Page 6 of 8 Yapp explained that regarding density, as he mentioned in commercial zones residential density is currently limited to one unit per 2,275 square feet of lot area regardless of unit size, regardless of number of bedrooms. Yapp referenced the memo in the Commissioner's' packets where there is a table showing the comparisons of densities that currently exist in the community. Staff is recommending one unit per 900 square foot of lot area. For a'/2 acre lot that would result in 24 units, which is consistent with rooming house density in the medium multi -family zones. Yapp noted regarding parking, initially people moving into this facility would not have vehicles and discussed exempting residential units from parking all together, but the concern is that the building will likely be there longer than the use and didn't want to create a functionally obsolete building or property if this FUSE/Housing First program fails or is wildly successful and move on to bigger properties. Therefore to ensure there will be some minimum amount of parking on the property they used the guidelines they use for assisted living facilities with one parking spot per three beds. That ensures there is some parking on the property. There is a process in the City Code where a group can request a special exception from the Board of Adjustment to reduce the minimum parking requirement by up to 50% for'unique circumstances.' The use will also have community space and offices and Staff is not recommending any parking reduction for those particular uses and that requirement is one parking space per 300 square feet. Yapp then discussed where such a Community Service — Long Term Housing facility should be permitted. He noted this type of use has elements consistent with community service uses (supportive services, and it has office & community room components); it has elements that are consistent with multi -family uses (the apartments themselves); and it has elements consistent with assisted living in that the occupants must have a disability. In the memo there is a table showing the commercial zones where these types of uses are permitted. Staff is recommending that the Community Service — Long Term Housing facility be allowed as a provisional use in the Commercial Office, Intensive Commercial, and Community Commercial zones as well as the CB - 2 and CB -5 zones. Additionally staff is recommending if the facility is adjacent to or across the street from a single family residential zone, a special exception be required. It was discussed that perhaps a special exception was needed regardless of the zone or zone adjacent but because this use is geared towards people with disabilities, who are a protected class, making the use subject to a public hearing and a Board of Adjustment decision was troublesome. Hensch asked about the definition of disability. Yapp said they must be diagnosis with a disability and they follow the federal definition of disability. Dyar asked if there was an estimate of what number of people would be in need of this service have a diagnosis of a disability. Yapp was uncertain, but said people from Shelter House would be at the meeting on Thursday and could help answer such questions. Yapp next discussed the proposed provisional use criteria, this use (Community Service — Long Term Housing) would be added to the provisional use chapter. It would be stated that in the Commercial Office, Intensive Commercial, and Community Commercial zones a minimum of 900 square feet per lot area and the dwellings must be efficiency or one -bedroom units. For the CB - 2 and CB -5 zones they propose the same density that exists for dwellings currently in those zones. In regards to management plan required, Yapp said this is similar language to what is in the code currently for shelters in that the applicant must submit a site plan and a management plan that addresses potential nuisances such as loitering, noise, lighting, late night operations, odors, outdoor storage and litter. The management plan must include plans for controlling those Planning and Zoning Commission May 16, 2016 — Informal Meeting Page 7 of 8 potential nuisances, provisions for onsite 24/7 management and/or security, and a conflict resolution procedure to resolve nuisances if they occur. For example, if a neighbor complains about something, there needs to be a conflict resolution procedure written into their management plan for how to address any concerns. The site plan/management plan must be submitted concurrently to the City or if a special exception is required with the special exception application. A special exception is required if the property is across the street or adjacent to a single family residential zone. With regards to neighborhood meetings, in this situation it is recommended to be required. For other rezoning and special exception situations the City encourages but does not require a good neighbor meeting, but because of the type of project it would be required in this situation and the owner/operator must provide copies of their management plan and contact information for the management team. Yapp stated that the site and building material standards follow what is in the Code now for shelter uses, with the addition that up to 50% of the first floor may be occupied by residential use. The primary use of the first floor should still be office and community space, consistent with the commercial zone. Yapp included some articles in the Commissioner's packets regarding Housing First project for review. Yapp said Staff would be prepared to answer the disability questions on Thursday. Dyer asked if this was being listed as multi -family because that is what is anticipated to being built, because in other parts of the country smaller houses have been used. Yapp confirmed it is multi -family because that is what is proposed at this time, but added that if a small house was owned by a nonprofit agency it could be occupied by this population without having to make any code amendments, it would just be considered a rental house and be required to maintain a rental permit. PLANNING AND ZONING INFORMATION: Yapp noted that Dan Perolek, a form -based code expert, will be here on May 24. When the City developed the South District Plan there was conversation about the "missing middle". Dan Perolek is the person that coined the term "missing middle". Yapp noted that the public session with Dan Perolek at the library will be videotaped. He will be doing a workshop with Staff and the Homebuilders Association at 1:30 on Tuesday and the public presentation will be at the library at 7:00. ADJOURNMENT: Dyer moved to adjourn. Parsons seconded. A vote was taken and motion carried 6-0.