HomeMy WebLinkAbout2016-06-21 Bd Comm minutes�-�-iii--,.pa CITY OF IOWA CITY 3b
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'a� MEMORANDUM
Date: 6/8/15
To: Mayor and City Council
From: Staff Member of Community Police Review Board
Re: Recommendation from Community Police Review Board
At their May 18, 2016 meeting the Community Police Review Board made the following
recommendation to the City Council:
(1) Accept CPRB Forum Summary
(2) Accept By -Law changes
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X Agenda item will be prepared by staff for Council action
S:RECrorm.doc
FINAL/APPROVED
COMMUNITY POLICE REVIEW BOARD
MINUTES — May 18, 2016
CALL TO ORDER: Chair Melissa Jensen called the meeting to order at 5:32 P.M.
MEMBERS PRESENT: Donald King, Royceann Porter, Mazahir Salih
MEMBERS ABSENT: Joseph Treloar
STAFF PRESENT: Legal Counsel Ford, Staff Kellie Tuttle
STAFF ABSENT: None
OTHERS PRESENT: Captain Kelsay of the ICPD
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB Forum Summary
(2) Accept By -Law changes
CONSENT CALENDAR
Motion by Salih, seconded by King, to adopt the consent calendar as presented or amended.
• Minutes of the meeting on 02/17/16
• Minutes of the meeting on 04/26/16
• ICPD Memorandum #16-01 (December 2015 Use of Force)
• ICPD Use of Force Report — December 2015
• ICPD Memorandum #16-03 (January 2016 Use of Force)
• ICPD Use of Force Report — January 2016
ICPD Memorandum — Quarterly Summary report IAIR/CPRB, 15t Qtr 2016
Email correspondence from Joseph Jason
Motion carried, 4/0, Treloar absent.
OLD BUSINESS
Community Forum — The Board reviewed the draft of the forum summary and agreed to
forward on to City Council. Salih wanted to know why the Board thought
attendance was so low at the forum and what they could do to increase it.
Porter stated she thought the advertising was sufficient didn't think it was
the issue. Many of the citizens she encounters said they didn't want to go
to anything like that. Tuttle told the Board they could try asking for a
presentation from the police department. Topics could include the
investigation process and why the investigation is done by the police
department; know your rights, or cultural competency.
CPRB
May 18, 2016
Page 2
NEW BUSINESS
By -Laws — Tuttle explained to the Board that the City is streamlining the application process for
individuals to apply for multiple Boards and Commissions at one time,
retain applications for a longer period, and Council appointments be made
twice a year. In order to group vacancies to provide for appointments
twice a year it is necessary to modify terms of 5 current Boards and
Commissions. CPRB is one of those and needs to be adjusted to terms
expiring July 1.
Motion by King, seconded by Porter to approve the draft of the current by-
law changes and to keep on the agenda for further review. Motion carried,
4/0, Treloar absent.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
STAFF INFORMATION
None.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• June 14, 2016, 5:30 PM, Helling Conference Rm
• July 12, 2016, 5:30 PM, Helling Conference Rm
• August 9, 2016, 5:30 PM, Helling Conference Rm
• September 13, 2016, 5:30 PM, Helling Conference Rm
Salih stated that she would be out of town in June and July.
Motion by Salih, seconded by King to hold an executive session only meeting on Monday, May
23, 2016 at 5:30 P.M.
ADJOURNMENT
Motion for adjournment by Porter, seconded by King.
Motion carried, 4/0, Treloar absent.
Meeting adjourned at 6:22 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2015-2016
(Meeting Date)
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
TERM
4/7
4/28
5/20
6/16
7/20
9/8
10/12
12/16
1/20
1/25
2/17
4/12
4/26
5/18
NAME
EXP.
Melissa
9/1/16
X
X
X
X
X
X
X
X
X
X
X
NM
X
X
Jensen
Joseph
9/1/17
X
O/E
X
X
X
X
X
X
X
X
X
NM
X
O/E
Treloar
Royceann
9/1/16
X
X
O
O/E
O/E
O
X
O
X
X
X
NM
X
X
Porter
Mazahir
9/1/17
X
X
O/E
O
O
X
O
O/E
O
X
O
NM
X
X
Salih
Fidencio
9/1/15
O
X
X
X
X
---
---
---
---
---
--
---
---
Martinez
Donald
9/1/19
---
---
---
---
---
---
X
X
X
X
O
NM
X
X
King
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
May 18, 2016
Iowa City City Council
City of Iowa City
410 East Washington St
Iowa City, Iowa 52240
Re: Community Police Review Board Annual Community Forum
The Iowa City Community Police Review Board (CPRB) held the annual Community Forum, Tuesday, April
26, 2015 at 6:00 p.m. Members at the forum were Melissa Jensen (Chair), Joe Treloar (Vice Chair),
Royceann Porter, Mazahir Salih, and Don King. Legal counsel Pat Ford was also present.
The forum opened with a roll call vote and an introduction of members. No correspondence was
received for the forum. Jensen shared there was information was available in the back of the room
including brochures, both in English and Spanish, as well as complaint forms. There was a brief overview
of the CPRB given.
An update was provided on the name change. On May 2015, City Council adopted the
recommendations of the Charter Review Commission, changing the name to Community Police Review
Board
Following the above, Jensen opened up the forum for public discussion. Mike Smithey from Iowa City
spoke thanking the Board for their service to the City. No other questions or concerns were raised
At the conclusion of comments from the public, the Board thanked the audience for their input. Jensen
called for the meeting to be adjourned.
ti
Melissa Jensen
Chair
9
Community Police Review Board
April 26, 2016 Community Police Review Board Annual Community Forum Page I
Board Members Present: Melissa Jensen (Chair), Joseph Treloar (Vice Chair), Royceann
Porter, Mazahir Salih, Donald King
Board Members Absent: None
Staff Present: Pat Ford (legal counsel)
CALL TO ORDER & ROLL CALL:
Jensen/ It's six o'clock so we're going to go ahead. I want to call the meeting to order. Joe
Treloar
Treloar/ Present.
Jensen/ Royceann Porter.
Porter/ Here.
Jensen/ Mazahir Salih.
Salih/ Here.
Jensen/ Don King
King/ Here.
INTRODUCTION OF BOARD & BRIEF OVERVIEW:
Jensen/ Ahight. I'm Melissa Jensen, I'm the Chair of the Community Police Review Board. In
addition to these other fine folks up here, the gentleman on the end is Pat Ford. He is our
legal counsel. So, um, just a couple of really quick kind of housekeeping kind of things.
Um, on the table in the back we have information. There are complaint forms, and the
complaint forms back there are available I believe in English and Spanish?
(can't hear)
Jensen/ Complaint forms in English, ok. And we also have some other information on our
brochure, that's in the back. Other information about the Community Police Review
Board just in case, um, you weren't aware of this, is available on the City website. You
can see the complaint forms, you can do, um, translation in a couple of other languages
for our information, as far as the forms so that's available as well, so feel free to if you
have questions about that, um you can go there as well. So, just really quick, um if it's
helpful for everyone, just a really quick kind of overview. Um, the Community Police
Review Board has been around since 1997. And a couple of things that have happened in
the last year, I always like to go talk about what we've done since we've been here last.
This represents only a reasonably accurate transcription of the Iowa City Community Police
Review Board Annual Community Forum of April 26, 2016.
April 26, 2016 Community Police Review Board Annual Community Forum Page 2
Um, one is I think at the last community forum we spoke about an educational video, and
it was almost ready but not quite. That video has been completed and is on the website
for anybody who is interested in it. Um, so that is out there and its just a way of getting
information out to people and so that's available and I think a number of us are on that.
We try and talk a little bit about how we were formed, how the process works, um and
that kind of information. And then one of the other things that occurred since, um, our
last community forum is a name change. And it seems like in the last couple of years,
we've has a couple of name changes. Um but this particular time um to go from Citizen
Police Review Board, the City adopted the recommendations of the Charter Review
Commission which occurred in this last year. And one of those was to change the name
to um make it a little more inclusive. Citizen for different people could have different
connotations. So our name was changed to the Community Police Review Board,
doesn't change the CPRB, but it does change the actual name a little bit, so that's out
there as well. So, um, in addition to that I believe we have no correspondence. So
that's something that we usually ask about. So if anyone would like to comment or ask
questions, what we'd like you to do is to come up to the microphone, and sign in if you
would please, and give us your name so that we know who you are. And then it's not
like we have a huge crowd but if you would at least limit your comments at least initially
to you know, in consideration to 5 minutes and in consideration of other folks in the room
to make sure everybody has time to speak. And you know, you can get back up and talk
or we can do further clarifications or things like that. So I'd like to um, unless the Board
has something additional to share to start with, I'd like to go ahead and open it up then.
PUBLIC DISCUSSION COMMUNITY POLICE REVIEW BOARD:
Jensen/ Ok... Pat would you like to sing to us? (laughter)
Ford/ Uh, no thank you.
Treloar/ Anyone play the piano, there's a really nice piano?
Jensen/ Ok, well we're kind of quiet tonight, that's alright. We can um, did anyone have
questions? Are you familiar with how the process works? Where the complaint forms
are? Um, would that information be helpful? Complaint forms are available, um a
number of different places. Um, you can get the off the website, they're available here at
the Library, they're at the Spot, um they're at different locations and those can be picked
up. They can be picked up down at the City as well and you can get the information
online as I mentioned. And um, anyone that has concerns, um or has direct knowledge,
there sometimes would be an individual maybe they themselves aren't able to fill out the
form for a variety of reasons, someone can assist them but if they have concerns, they can
do that and submit the forms so...
(man speaking from the audience, can't hear)
Jensen/ yeah if you would, just to make sure we can put it all...
This represents only a reasonably accurate transcription of the Iowa City Community Police
Review Board Annual Community Forum of April 26, 2016.
April 26, 2016 Community Police Review Board Annual Community Forum Page 3
Smithey/ My name is Mike Smithey. How many complaints did you all review this year and
what all did you receive this year verses how many did you review?
Jensen/ Well that's kind of an interesting question, only because we do a report, and I want to
make sure I say this right, we do the report based on fiscal year and we include that
information but we also report on calendar year. So as far as the current year we're in
we've had two um complaints so far this year. One has been completed, and the other is
still in process. So that's for 2016.
Smithey/ Calendar year?
Jensen/ For calendar year. We do also do an annual report, um and that always again because
that's based on fiscal year, uh that information is always, so for example this year that
information hasn't been completed yet because fiscal year doesn't end until the end of
June. So that information will be included and when that report is available that will also
be on the website.
Man in audience/ I thought this was going to be a little more generalized. This is strictly dealing
with complaints or issues?
Jensen/ It's a community forum, so if you have concerns you want to share, or if you want to
talk about the process, it's basically just an opportunity to get up and speak.
Treloar/ And we're the Community Police Review Board for the Iowa City Police Department
only, not Johnson County Sheriff's Department, not Coralville, it's just we're part of,
we're a board on the Iowa City, appointed by the Iowa City Council. So...
Man in audience/ I don't have any complaints so I guess I'll cut this short.... (laughter) I thought
this was going to be a little more generalized about the police... (can't hear)
Jensen/ Alight, thank you sir. Anybody else? I guess at this point is there a need to hold the
forum for, if we don't have anybody that wants to speak or ask questions? Anybody:
We're good?
ADJOURNMENT:
Jensen/ Ok. So I guess I'd ask for a motion to adjourn?
Treloar/ I motion we adjourn.
Jensen/ Alright, all in favor.
King/ Seconded.
Jensen/ All in favor? All ayes, nobody opposed. All right, well thank you, thank you.
This represents only a reasonably accurate transcription of the Iowa City Community Police
Review Board Annual Community Forum of April 26, 2016.
IOWA CITY
COMMUNITY POLICE
REVIEW BOARD
BY-LAWS
(Revised 05/16, Res. 16-)
BY-LAWS
IOWA CITY COMMUNITY
POLICE REVIEW BOARD
ARTICLE I. AUTHORITY
The Community Police Review Board formerly known as the Citizens Police Review Board
(hereafter referred to as the Board) shall have that authority which is conferred by Chapter 8 of
the City Code of the City of Iowa City, Iowa and through the adoption of these by-laws stated
herein.
ARTICLE II. PURPOSE
The purpose of the by-laws stated herein is to provide for the general welfare of the Iowa City
community by establishing a Board to advise the Police Chief, City Manager and City Council on
matters pertaining to the policies, practices and overall performance of the Iowa City Police
Department. Further, in an effort to assure that the Iowa City Police Department's performance is
in keeping with community standards, this Board is created to review investigations into
complaints of police misconduct to insure that such investigations are conducted in a matter which
is fair, thorough, and accurate, and to maintain a central registry and to provide City Council with
an annual report on all such complaints.
ARTICLE III. MEMBERSHIP:
Section 1. Qualifications. The Board shall consist of five (5) members appointed by the City
Council who shall be eligible electors of the City of Iowa City, Iowa and shall meet the criteria
contained in Chapter 8, City Code, City of Iowa City, Iowa. Appointments to the Board shall
include one current or former "peace officer' as that term is defined by state law. The City Council
may waive the residency requirement for good cause shown and may waive the requirement that
the Board include one current or former "peace officer" for good cause shown.
Section 2. Compensation. Members shall serve without compensation, but may be reimbursed
for expenses incurred for travel outside the city on designated Board business. Such expenses
must be submitted to the City Manager for approval and reimbursement.
Section 3. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be provided with copies of the ordinance creating the Board, the
written policies of the Iowa City Police Department, the Board by-laws, open records law, open
meetings law and other documentation that would be useful to Board members in carrying out
their duties. They shall also be given an orientation briefing by the appropriate City staff and the
Board as is deemed appropriate.
Section 4. Absences. Three consecutive absences of a Board member, without excuse of the
Chairperson, from regular or special meetings may result in a recommendation to the City Council
from the Board to discharge said member and appoint a new Board member.
Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness,
disqualification or removal shall be filled by the City Council after at least 30 days public notice of
the vacancy.
2
Section 6. Terms. Members shall be initially appointed for staggered terms as outlined in Chapter
8, City Code, City of Iowa City, Iowa. Thereafter, Members shall be appointed for terms of four
years, with terms expiring on September July 1. If a position becomes vacant by reason of
resignation or otherwise, and results in an unexpired term of six months or less, the Council may
choose to fill the unexpired term in such a manner that the appointee shall continue in the position
not only through the unexpired term, but also through a subsequent regular term.
Section 7. Resignations. Resignations shall be submitted in writing to the Mayor with a copy to
the City Clerk and the Chairperson of the Board at least 30 days prior to the date of intended
departure.
ARTICLE IV. OFFICERS:
Section 1. Number. The officers of this Board shall be a Chairperson and Vice -Chairperson, each
of whom shall be elected by the members of the Board.
Section 2. Election and Term of Office. Officers of the Board shall be elected by a majority of all
members as soon as practicable after formation of the Board, and thereafter annually at the first
regular meeting in October each year; if the election of officers shall not be held at such meeting,
such election shall be held as soon thereafter as is convenient.
Section 3. Vacancies. A vacancy in any office because of death, resignation, removal,
disqualification or other cause shall be filled by the members for the unexpired portion of the term.
Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint
committees, call special meetings and in general perform all duties incident to the office of a
Chairperson, and such other duties as may be prescribed by the members from time to time.
Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death, inability
or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so
acting shall have all the powers of and be subject to all the restrictions upon the Chairperson.
ARTICLE V. BOARD MEETINGS:
Section 1. Regular Meetings. The Board's regular meeting will be held the second Tuesday of
each month. This meeting time may be rescheduled upon agreement by a majority of the Board.
Section 2. Special meetings. Special meetings may be called by the Chairperson and shall be
called by the Chairperson or Vice Chairperson at the request of three or more Members of the
Board. At least one (1) full day's written notice of meeting place, time and agenda shall be given
to each Member and the media.
Section 3. Agenda. Insofar as possible, at regular and special meetings only matters included
on the agenda may be discussed and formal votes taken. Care shall be taken to avoid discussion
of non -agenda items.
Section 4. Quorum. A majority of the members of the Board shall constitute a quorum at any
meeting.
Section 5. Place of Meetings. Meetings, both regular and special, shall be held in an accessible
City facility. Meetings which are forums solely for community input may be in other appropriate
meeting places in Iowa City.
Section 6. Notice of Meetinos. Notice of meetings shall be required; meetings may be called upon
notice not less than twenty-four (24) hours before the meetings unless such notice is impossible
or impracticable, in which case notice shall be provided as outlined in the Iowa Code. The news
media shall be notified by staff. Board meetings shall be public except where provided in the Iowa
Code.
Section 7. Proxies. There shall be no vote by proxy
Section 8. Public Discussion. Time shall be made available during all meetings for open public
discussion.
Section 9. Motions. Motions may be made or seconded by any member of the Board, including
the Chairperson.
Section 10. Exparte Contacts. A member who has had a discussion of an agenda item outside of
a public meeting with an interested party shall reveal the contact, name the other party and share
specifics of the contact, copies if in writing or a synopsis if verbal.
Section 11. Conflict of Interest. Members who believe they have a conflict of interest on a matter
about to come before the Board shall state the reason for the conflict of interest, leave the room
before the discussion begins, and return after the vote.
Section 12. Voting. A majority vote is required for adoption of any motion, except for a motion to
close a session as provided for in the Iowa Code. Upon request, voting will be by roll call and will
be recorded by yeas and nays. Every member of the Board, including the Chairperson, is required
to cast a vote upon each motion. A member who abstains shall state the reason for abstention.
Section 13. Roberts Rules of Order. The rules in the current edition of Roberts Rules of Order
Newly Revised shall govern the Board in all cases to which they are applicable and in which they
are not inconsistent with these bylaws and any special rules or order the Board may adopt.
ARTICLE VI. GENERAL AND LIMITED POWERS AND DUTIES:
The Board shall have the powers and duties set forth in Chapter 8 of the City Code of Iowa City.
ARTICLE VII. PUBLIC RECORDS: EXCEPTIONS
Section 1. All records of the Board shall be public, except:
(a) Complaints, reports of investigations, statements and other documents or records
obtained in investigation of any complaint shall be closed records unless a public hearing
is held or a contrary determination is made by Counsel to the Board pursuant to the
provisions of the Iowa Code.
(b) The minutes and tape recordings of any session closed under the provisions of the Iowa
Code shall be closed records.
(c) No member of the Board or of its staff shall disclose information protected by the Iowa
4
Open Records Law or the Iowa Open Meetings Law. Nothing in this provision shall prevent
the Board from releasing such information concerning alleged or acknowledged practices
to the Iowa City City Council, the City Manager and/or Chief of Police, either in the form of
its required annual report or otherwise. This section does not prevent any complainant,
witness or other person from publicizing the filing of a complaint or the matter therein com-
plained of. Violation of these provisions by a member of the Board or its staff shall
constitute grounds for removal.
ARTICLE VIII. CONDUCT OF BOARD BUSINESS
Section 1. Agenda. The Chairperson, or a designated representative, together with staff
assistance shall prepare an agenda for all Board meetings. Agendas are to be posted at least 24
hours before the meeting and shall be sent to Board members and the media prior to meetings.
Copies will be available to the public at the meeting.
Section 2. Minutes. Minutes of all meetings are to be prepared and distributed to Board and City
Council members. Specific recommendations requiring Council action are to be set off from the
main body of the minutes and appropriately identified.
Section 3. Review Policy. The Board shall review all policies and programs of the City relating to
the Board's duties as stated herein, and make such recommendations to the City Council as are
deemed appropriate.
Section 4. Referrals from Council. From time to time letters, requests for information, requests for
recommendations, and other matters are referred to the Board by the City Council. The Board will
initiate consideration of each item at the next regular Board meeting and shall notify Council of its
disposition.
Section 5. Annual Report. An annual report detailing the activities of the Board shall be prepared
by the Chairperson, approved by the Board, and submitted to the City Council.
ARTICLE IX. SUBCOMMITTEES:
The subcommittees of this Board including composition, duties, and terms shall be as designated
by the Chairperson.
ARTICLE X. AMENDMENTS:
These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative
vote of not less than three members of the Board at any regular meeting or at any special meeting
called for that purpose. Amendments shall become effective after approval by the City Council.
May 18, 2016
s:C1 k1CPRB\Bylaws.doc
FINAL/APPROVED
3b(2)
COMMUNITY POLICE REVIEW BOARD
MINUTES — May 23, 2016
CALL TO ORDER: Chair Melissa Jensen called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Donald King, Royceann Porter, Joseph Treloar
MEMBERS ABSENT: Mazahir Salih
STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford
STAFF ABSENT: None
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL
None
EXECUTIVE SESSION
Motion by King, seconded by Treloar to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by
state or federal law to be kept confidential or to be kept confidential as a condition for that
government body's possession or continued receipt of federal funds, and 22.7(11) personal
information in confidential personnel records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police officer investigative reports,
except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications
not required by law, rule or procedure that are made to a government body or to any of its
employees by identified persons outside of government, to the extent that the government
body receiving those communications from such persons outside of government could
reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 4/0, Salih absent. Open session adjourned at 5:31 P.M.
REGULAR SESSION
Returned to open session at 7:12 P.M.
Motion by Treloar, seconded by King to set the level of review for CPRB Complaint #16-02 and
to 8-8-7 (13)(1)(a), On the record with no additional investigation.
Motion carried, 4/0, Salih absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to chance)
• June 14, 2016, 5:30 PM, Helling Conference Rm
• July 12, 2016, 5:30 PM, Helling Conference Rm
• August 9, 2016, 5:30 PM, Helling Conference Rm
• September 13, 2016, 5:30 PM, Helling Conference Rm
CPRB
May 23, 2016
Page 2
Motion by King, seconded by Porter to hold special meetings on June 7, 2016 at 4:00 P.M. and
June 14, 2016 at 4:00 P.M.
Motion carried, 4/0, Salih absent.
ADJOURNMENT
Motion for adjournment by Treloar, seconded by King.
Motion carried, 4/0, Salih absent.
Meeting adjourned at 7:14 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2015-2016
(Meeting Date)
KEY: X =
Present
8
5/20
6/16
7/20
9/8
10/12
12/16
1/20
1125
2/17
4/12
4/26
5/18
5/23
NAME
Melissa
X
X
X
X
X
X
X
X
X
NM
X
X
X
Jensen
Joseph
X
X
X
X
X
X
X
X
X
NM
X
O/E
X
Treloar
Royceann
IF
O
O/E
O/E
O
X
O
X
X
X
NM
X
X
X
Porter
Mazahir
O/E
O
O
X
O
O/E
O
X
O
NM
X
X
O/E
Salih
Fidencio
X
X
X
---
---
---
---
---
---
---
---
MartinezDonald
---
---
X
X
X
X
O
NM
X
X
X
King
KEY: X =
Present
O =
Absent
O/E =
Absent/Excused
NM =
No meeting
--- =
Nota Member
r
CITY OF IOWA CITY 3
MEMORANDUM
Date: June 14, 2016
To: Mayor and City Council
From: Wendy Ford, City Council Economic Development Committee
Re: Recommendations from City Council Economic Development Committee
At their June 14, 2016 meeting the City Council Economic Development Committee approved
the May 10 minutes with the following recommendation to the City Council:
Cole moved to recommend the request to the full City Council for financial assistance of
$40,000 for facade improvements to Big Grove Brewery, located at 1225 S. Gilbert
Street.
Throgmorton seconded the motion.
The motion carried 3-0.
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
_x_ Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MAY 10, 2016
CITY MANAGER'S CONFERENCE ROOM, CITY HALL, 12:00 P.M.
Members Present: Rockne Cole, Susan Mims, Jim Throgmorton
Staff Present: Eleanor Dilkes, Wendy Ford, Geoff Fruin, Tracy Hightshoe
Others Present: Tom Banta ([CAD); Nancy Bird (ICDD); Matt Swift and Jill (Big Grove);
John Rapson; Dick Dorcweiler; Steve Locher; Rebecca Neades (ICACC);
Mitchell Schmidt (Gazette)
RECOMMENDATIONS TO COUNCIL:
Cole moved to recommend the request to the full City Council for financial assistance of
$40,000 for facade improvements to Big Grove Brewery, located at 1225 S. Gilbert Street.
Throgmorton seconded the motion.
The motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 12:00 P.M.
CONSIDER APPROVAL OF MINUTES:
Minutes of the April 12, 2016, meeting were reviewed.
Cole moved to approve the minutes as presented.
Throgmorton seconded the motion.
The motion carried 3-0.
Fruin spoke to Members regarding this request, noting that in 2013 the Riverfront Crossings
Master Plan was adopted for this area. This section of Gilbert Street is included in the Master
Plan and the request for facade improvements would be a very positive thing for this area. He
spoke to the value of improving one of the older buildings in this area and about Big Grove's
plans for it. Matt Swift then addressed Members, stating that they are excited about the
opportunity to bring Big Grove Brewery to Iowa City. They plan to use a high-tech brewing
system that will enable them to brew in an efficient manner. There will be a tap room addition in
the rear of the building which will open up toward the park behind the building. Mims stated that
she was very pleased to see this application and the plans that Big Grove has for this building.
Cole agreed with Mims, stating that this area of Riverfront Crossings could use a development of
this type. He believes it will become a destination. Throgmorton also agreed that the project will
be a plus for the area. He then asked for some clarification of the plans in the packet — he
wanted to know more about a mezzanine area that is shown on the drawings and how it
integrates with the rest of the floor plan. Swift explained where noting that it will be business
offices and located above the main floor area of the building. Fruin then spoke briefly to the park
development to the west, noting that Council will be seeing some plans soon regarding what is
projected for this area.
EDC May 10, 2016 2
APPROVED
Cole moved to recommend the request to the full City Council for financial assistance of
$40,000 for facade improvements to Big Grove Brewery, located at 1225 S. Gilbert Street.
Throgmorton seconded the motion.
The motion carried 3-0.
Ford noted after last month's meeting, staff thought that they should lay out a plan for a policy
review. Staff is suggesting that they conduct a series of focus groups that would involve small
groups of constituents who have or would be likely to have involvement with the TIF process.
This could include developers, architects and engineers, taxing entities, the Chamber of
Commerce, the local development group, and the Iowa City Downtown District, etc. Input could
then be gathered from these various groups, all in an effort to help guide changes to the
economic development and TIF policies. Ford stated that staff envisions that these focus groups
would be attended by at least one staff member and one member of the Committee. During this
time, Ford noted that the Economic Development Committee would continue to meet monthly,
with staff presenting various metrics for consideration. Once these focus groups have met and
ideas have been gathered, staff would present a recommendation for a new economic
development/TIF policy to a larger gathering of the focus groups before making a final
recommendation to the EDC.
Mims stated that she likes this idea, that she believes they need to gather input from key
stakeholders that are involved in development and potential TIF requests. She added that she
agrees with Ford, that they need something that will be workable both for the City, the taxpayers
of the City, and also the business owners and developers. Throgmorton stated that he has a
slightly different view, though he agrees with the importance of gathering input from key
stakeholders. He believes they need to expand the set of stakeholders. He suggested adding the
Center for Worker Justice, the Black Voices Project, and the City Federation of Labor, in
conjunction with the non-profit housing groups in the area. Throgmorton stated that he believes
these groups have a strong interest in what he considers 'social justice,' which needs to be a
component of the economic development policy. Continuing, Throgmorton added that he
believes they need a separate stakeholder group consisting of environmental organizations. In
regards to the focus group discussions, Throgmorton further clarified how he believes they can
help participants better understand such policies as TIF and economic development. He also
spoke to the current policies and what he believes they need to change, such as providing
incentives for ensuring that they are continually producing a walkable city. Regarding incentives,
Throgmorton stated that he believes they also need to provide them for projects that directly
benefit lower-income residents, such as providing job opportunities.
Cole stated that he wants to emphasize that we should honor the current policy but that he
believes they need to move forward as soon as possible with making changes, especially in light
of several upcoming projects and TIF requests. He stated that he agrees with Throgmorton, that
they must have labor involved in the process. Cole stated that he has four areas of concern
where he would like to see changes made. One is the affordable housing issue, and he believes
they have started to move in the right direction here. Environmental standards is another area he
believes will be important. Cole stated that he believes they should have some smaller
committees focusing on these important areas. Continuing, Cole spoke to the issue of high-
quality design and the need to further delve into this area as well. As for the review process with
TIF, Cole would also like to see this changed. He would like a process that would allow a
developer to appeal a staff 'no'decision, when staff discourages approaching the EDC or Council
EDC May 10, 2016 3
APPROVED
with a request for TIF. The appeal would go to the Council forjudgment. In terms of timeframes,
Cole agreed with Ford's outline.
Mims stated that she does not see how they can update the policies in a very timely manner if
they are also going to be educating stakeholders — that this would be a more prolonged process.
Regarding the topics that Cole and Throgmorton raised, Mims said that these are pretty much
already included in the current TIF policies and perhaps just need a bit more specificity. As for
the social justice piece, she does not see how some of these additional stakeholders are going to
provide significant input to the development of the policies, other than to say what they would like
to see happen, from their point of view. She believes that one of the biggest things in making
changes to these policies is that they will need to be workable in the end. She spoke to the
balance that she believes is needed with these types of policies.
Cole then spoke regarding the Center for Worker Justice and how they work closely with the
Iowa Policy Center and the Labor Center at the University of Iowa. He stated that he has found
that they are able to bring a lot of policy weight to proposals that they would make, which he
believes would be very beneficial in this circumstance. Cole stated that at the end of this process
he would like to make three concrete improvements that have been vetted by the community for
the next two to four years. He wants these changes to be significant and workable, as well as to
facilitate development.
Mims asked if staff's recommendation, as laid out in the memo, with the addition of some of the
additional stakeholder groups as mentioned by both Throgmorton and Cole, would be acceptable
to the other Members. Throgmorton stated that he believes it is absolutely crucial that a range of
stakeholders be involved in this process, that they should have a say as to what should be
developed in the city, that they should have a say as to what incentives are provided and for what
types of development they are provided for.
The discussion continued, with Mims asking the other Members how they would like to proceed
from here. Throgmorton stated that basically the recommendation of staff is a good one, and that
his suggestion is to add to the stakeholder groups that would be involved. He also believes it to
be crucial for staff to be collecting useful information about what measures could reasonably be
expected to encourage developers to produce structures that are, for example, very energy
efficient. Cole then spoke to affordable housing, noting that while this area is critical, he goes
back to three areas: environmental, quality jobs, and quality design. He believes that if they could
measurably improve these three areas and have the stakeholders focus on these, that it would
not be an overwhelming process. He also stated that he believes they should not rule out upfront
money for TIF when it comes to things like affordable housing and sustainability. Fruin then
spoke briefly to Cole's appeals process comment, noting that a developer can request TIF from
Council even if they have been discouraged from doing so at the staff level. He added that a few
years ago they had a request that proved not to have a financial gap and the developer followed
staff's recommendation not to proceed with a request because there was no gap. The developer
could still have approached Council to make his case.
Throgmorton then referred to his memo in the meeting packet. Elaborating on it, he said he
believes the density bonus provision needs to be compatible and consistent with whatever the
economic development policy becomes in order for things to move forward in the manner they
believe it should. Mims noted that these bonus provisions are totally separate from the TIF policy.
Mims spoke to how past Councils have handled TIF requests, giving some background on these.
Cole then asked how staff plans to solicit participation in the aforementioned focus groups. Fruin
responded that he and Ford would basically come up with a list of these participants, but that if
Members have any suggestions to let them know. Members then agreed that staff will look at
EDC May 10, 2016 4
APPROVED
setting up focus group dates and once these are known, Members can decide which groups they
can sit in on.
STAFF REPORT:
Ford spoke briefly to the upcoming workshop series 'So You Want to Start a Business' that she
and Hightshoe are working on. This weekend will be the first of five programs being offered at
Kirkwood Community College. Right now there are approximately 25 people registered for each
of the five sessions. Hightshoe also noted new changes the microloan loan program. This
program is geared to low income entrepreneurs (making 80% or less of median income) with
loans up to $10,000 at an interest rate of 3%. The City will continue as loan guarantors, in a
partnership with MidwestOne Bank.
COMMITTEE TIME:
Throgmorton asked where the public can find the City's economic development policy on the web
site. Ford noted that it is at icgov.org and in the upper right hand corner, where the search field is,
they can type in 'economic development policies.' The page will then come up with the links to
that document.
OTHER BUSINESS:
None.
ADJOURNMENT:
Cole moved to adjourn the meeting at 1:04 P.M.
Throgmorton seconded the motion.
Motion carried 3-0.
EDC May 10, 2016 5
APPROVED
Council Economic Development Committee
ATTENDANCE RECORD
2016
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
N
A
NAME
EXP.
A
N
o
rn
rn
rn
Rockne Cole
01/02/18
X
X
X
Susan Mims
01/02/18
X
X
X
Jim
01/02/18
X
X
X
Throgmorton
Key:
X = Present
O = Absent
O/E = Absent/Excused
06.
3b(4
RULES COMMITTEE MEETING
MINUTES
June 15, 2016
City Clerk's Office
5:15 PM
Committee Members Present: Botchway, Dickens
Staff Members Present: Karr
Review by-law changes:
Airport Commission
Community Police Citizens Review Board
Historic Preservation Commission
Planning and Zoning Commission
Telecommunications Commission
Council Member Dickens stated the revisions were done in accordance to coincide with
discussion at Council orientation in November 2015 and the current strategic plan. Karr
indicated the changes were needed to continue the goal to develop a process for
individuals to apply for multiple Boards and Commissions at one time, retain applications
for a longer period, and provide for Council appointments twice a year. Mayor Pro tem
Botchway indicated a desire to have the applications be submitted electronically as well.
The Rules Committee recommended approval of the bylaws as presented.
The Clerk will prepare resolutions for Council action at the June 21 formal meeting
Meeting adjourned 5:20 PM