HomeMy WebLinkAbout2016-07-19 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JULY 19, 2016
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Dilkes, Karr, Andrew, W.
Ford, Yapp, Havel, L. Ford.
The Mayor proclaimed: Paint the Town Purple For Alzheimer's Day — July 29, April
Holden, Chair for Iowa City Walk accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Dickens, that the items and recommendations in
the Consent Calendar be received, or approved, and/or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk:; July 5 Work Session; July 5 Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Economic Development Committee — June 14; Planning and Zoning Commission —
July 16, 2015; Planning and Zoning Commission — June 2, 2016;
Telecommunications Commission — May 31.
Permit Motions and Resolutions as recommended by the City Clerk.
Renewal: Class C Beer Permit for Kum & Go LC, dba Kum & Go #504, 1310
Gilbert St.; Class C Liquor License for I.C. Mill Associates, LLC., dba Mill
Restaurant, 120 E. Burlington St.; Outdoor Service Area for I.C. Mill Associates,
LLC., dba Mill Restaurant, 120 E. Burlington St.; Class C Liquor License for Orchard
Green Inc., dba Orchard Green, 521 S. Gilbert St. New: 6 Month Class C Liquor
License for Aramark Sports and Entertainment dba Aramark, 825 Stadium Dr.; 5 day
Class C Liquor License for Aramark Sports and Entertainment, dba Aramark, 825
Stadium Dr.; 6 Month Class C Liquor License for Aramark Sports and Entertainment,
dba Aramark, 960 Evashevski Dr.; 5 day Class C Liquor License for Suzster, Inc.,
dba The Club Car, 122 Wright St.; Outdoor Service Area for Suzster, Inc., dba The
Club Car, 122 Wright St.
Resolutions and Motions: Approve disbursements in the amount of
$10,310,861.30 for the period of June 1 through June 30, 2016, as recommended by
the Finance Director subject to audit; RES. 16-219, AUTHORIZING CITY
MANAGER TO EXECUTE GRANT AGREEMENT WITH IOWA CITY AREA
DEVELOPMENT GROUP AND THE U.S. DEPARTMENT OF COMMERCE FOR
THE CREATION OF THE MERGE INNOVATION SPACE; RES. 16-220,
AMENDING THE AFSCME PAY PLAN BY ADDING THE POSITIONS OF
COMMUNITY OUTREACH ASSISTANT AND DEVELOPMENT SPECIALIST AND
THE ADMINISTRATIVE PAY PLAN BY ADDING THE POSITION GIS
COORDINATOR; RES. 16-221, REJECTING BIDS RECEIVED ON JULY 13, 2016
FOR THE SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDSCAPE
IMPROVEMENT PROJECT 2016. RES. 16-222, AWARDING CONTRACT to Joe
Coleman & Son the amount of $936,823.25 which includes Alternates A,B,C,E,H,I &
J.AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
A CONTRACT FOR CONSTRUCTION OF THE 2016 LANDFILL GAS
COLLECTION SYSTEM EXPANSION PROJECT; RES. 16-223, APPROVING
Complete Description
July 19, 2016
Page 2
$70,000 IN FUNDING FOR FISCAL YEAR 2017 FOR ENGLERT CIVIC THEATRE,
INC. AND EXPRESSING AN INTENTION TO BUDGET $70,000 FOR FISCAL
YEARS 2018 AND 2019; RES. 16-224, APPROVING $20,000 IN FUNDING FOR
FISCAL YEAR 2017 AND EXPRESSING AN INTENTION TO BUDGET $20,000 FOR
FISCAL YEAR 2018 TO THE ENGLERT CIVIC THEATRE, INC. TO SUPPORT THE
MISSION CREEK FESTIVAL; RES. 16-225, APPROVING $60,000 IN FUNDING
FOR FISCAL YEAR 2017 FOR THE IOWA CITY UNESCO CITY OF LITERATURE;
RES. 16-226, APPROVING UNCLASSIFIED SALARY COMPENSATION FOR
FISCAL YEAR 2017 FOR THE CITY ATTORNEY AND CITY CLERK.
Setting Public Hearings: Setting a public hearing for August 2 on an ordinance
rezoning approximately 0.086 acres of property from Intensive Commercial(CI-1)
Zone to Neighborhood Public (P-1) Zone located at 818 S. Dubuque Street (REZ16-
00005).
Correspondence: Laura Hahn regarding Road Diet on Mormon Trek and Vt
Avenue; Kristin Wildensee, Brady Smith regarding Safety with Ridge Road
Increased Traffic / Gateway Project, Complaint [Staff response included]; Brian
Decker regarding Approval of Class E License for JBD Holdings [Staff response
included]; David Robertson regarding Wetherby Area Disturbances; Adam Potter
regarding Mayors Monarch Pledge; Sophia Coker Gunnink regarding Police
Brutality Policies in Iowa City [Staff response included]; Jerry Bokassa regarding
Iowa City; Gordon Mennenga regarding Storm Debris [Staff memo included]; Deb
Starr regarding My neighborhood; Sharmeen (Charming) Jones regarding The
Plumber; The Plumber and Things Come to a Head with Mrs. Diane Broenk;
Evidence on All Zeros; Gangsters Just Outside the Old Factory x2; Shirley Nelsen
regarding From Iowa City native living in Seattle [Staff response included]; Charlie
Eastham regarding Request for location of ICHA "Family Obligations" [Staff
response included]; Rafael Morataya regarding Forest View Tenants Association -
Core Principles of a Just Development x2 [Staff response included]; Acting Sr.
Transportation Engineering Planner regarding Removal of (1) HANDICAP PARKING
space in front of 821 Roosevelt Street; Jean Jordison regarding A city council
member who doesn't support Iowa City; Julia Mears, Harry Olmstead x2 regarding
Oakcrest Sidewalk; Center for Worker Justice, Sara Riggs, Laura Crossett regarding
CWJ Support of Mass Dislocation Funds for Rose Oaks Residents.
Harry Olmstead, 1951 Hannah Ct., appeared encouraging Council to establish a
Commission on Disabilities, and reminded Council of the ADA celebration events
planned for July 22-23. Supervisor of Animal Services Liz Ford and Rebecca Neades,
Animal Center Foundation, announced the Foundation had achieved their goal of
raising $1 million to pay off the new facility ahead of schedule. The following individuals
appeared regarding Forest View relocation: Margarita Baltazar; Zulay Flores; and
Gilberto Flores. Andrew Coghill-Behrends, 423 Elmridge Ave., appeared regarding
violence and current policies in the Police Department. Jim Knapp, Rundell Street,
appeared regarding flood insurance concerns for his property. Staff will respond to Mr.
Coghill-Behrends and Mr. Knapp. Brad McDowell, 5 Brunswick Ct., thanked Police for
their quick response to two recent eastside shooting incidents, and conveyed his
concern on the alarming situation. Santos Garcia appeared regarding compensation for
his Rose Oaks relocation. Coalition for Racial Justice representatives Annie Tucker and
Dorothy Whiston appeared regarding the Police Chief search.
Complete Description
July 19, 2016
Page 3
A public hearing was held on an ordinance vacating Cottonwood Avenue east of
Yewell Street (VAC16-00001). Development Services Coordinator Yapp presented a
power point.
Moved by Botchway, seconded by Thomas, that the ordinance vacating Cottonwood
Avenue east of Yewell Street (VAC16-00001), be given first vote.
Moved by Mims, seconded by Botchway, to adopt RES. 16-227, APPROVING THE
EXTRATERRITORIAL PRELIMINARY PLAT OF GLENWOOD SPRINGS, JOHNSON
COUNTY, IOWA. Development Services Coordinator Yapp presented a power point.
Individual Council Members expressed their views.
Moved by Botchway, seconded by Dickens, recommending if a County Conditional
Use Permit is granted for 4525 Taft Avenue, it be limited to a period of 15 years with a
possibility of future renewals. Development Services Coordinator Yapp presented a
power point.
A public hearing was held on a resolution authorizing conveyance of a single family
home located at 321 Douglass Street. No one appeared
Moved by Dickens, seconded by Botchway, to adopt RES. 16-228, AUTHORIZING
CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 321 DOUGLASS
STREET.
A public hearing was held on a resolution approving plans, specifications, form of
contract, and estimate of cost for the construction of the 2016 Derwen Drive Pavement
Rehabilitation and Drainage Tile Installation Project, establishing amount of bid security
to accompany each bid, directing city clerk to post notice to bidders, and fixing time and
place for receipt of bids. No one appeared
A public hearing was held on a resolution approving plans, specifications, form of
contract, and estimate of cost for the construction of the 2016 Derwen Drive Pavement
Rehabilitation and Drainage Tile Installation Project, establishing amount of bid security
to accompany each bid, directing city clerk to post notice to bidders, and fixing time and
place for receipt of bids. No one appeared.
Moved by Dickens, seconded by Mims, to adopt RES. 16-229, APPROVING
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE 2016 DERWEN DRIVE PAVEMENT
REHABILITATION AND DRAINAGE TILE INSTALLATION PROJECT, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK
TO POST NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF
BIDS.
A public hearing was held on a resolution approving Amendment No. 14 to the City -
University Project 1 Urban Renewal Plan to add land to the urban renewal area.
Economic Development Coordinator Ford presented a power point.
Moved by Botchway, seconded by Mims, to adopt RES. 16-230, APPROVING
AMENDMENT NO. 14 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL
PLAN TO ADD LAND TO THE URBAN RENEWAL AREA.
Moved by Mims, seconded by Botchway, to adopt RES. 16-231, APPROVING,
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK
TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND
CONFLUENCE OF CEDAR RAPIDS, IOWA TO PROVIDE DESIGN AND
ENGINEERING CONSULTANT SERVICES FOR PHASE 1 OF THE RIVERFRONT
CROSSINGS PARK PROJECT.
Complete Description
July 19, 2016
Page 4
Moved by Dickens, seconded by Mims, that ORD. 16-4669, AMENDING TITLE 17,
ENTITLED 'BUILDING AND HOUSING," CHAPTER 5, ENTITLED "HOUSING CODE,"
TO EXCLUDE CRIME VICTIMS FROM RENTAL PERMIT SANCTIONS, be passed and
adopted.
Moved by Mims, seconded by Dickens, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting
at which it is to be finally passed be suspended, the second consideration and vote be
waived, and that ORD. 16-4670, AMENDING TITLE 17, ENTITLED 'BUILDING AND
HOUSING," CHAPTER 5, ENTITLED "HOUSING CODE," TO REQUIRE THAT THE
INFORMATIONAL DISCLOSURE AND ACKNOWLEDGMENT FORM NOTIFY
TENANTS OF THE AVAILABILITY OF A MAP SHOWING WHETHER A RENTAL UNIT
IS LOCATED INA FLOOD PLAIN, be voted on for final passage at this time. Moved by
Mims, seconded by Botchway, that the ordinance be finally adopted at this time.
Moved by Mims, seconded by Botchway, to adopt RES. 16-232, AUTHORIZING
THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN EMPLOYMENT
AGREEMENT BETWEEN THE CITY OF IOWA CITY AND GEOFFREY E. FRUIN,
CITY MANAGER. Mayor Throgmorton outlined the process utilized to prepare the
contract. Individual Council Members welcomed and congratulated the new City
Manager.
The Mayor noted that no applications have been received for the following Boards
and Commissions and all will be readvertised: Airport Zoning Commission for a six-year
term January 1, 2016 — December 31, 2021; Airport Zoning Brd. of Adjustment — for a
five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of
Adjustment, for a five-year term January 1, 2014 — December 31, 2018 (Formerly
advertised); Historic Preservation Commission for a Jefferson St. representative to fill
three-year term, March 29, 2016 — March 29, 2019 (New District formed). Historic
Preservation Commission for an At Large representative to fill an unexpired term, upon
appointment — July 1, 2017. Applications must be received by 5:00 p.m., Wednesday,
August 31, 2016. Applicants MUST reside in Iowa City and be 18 years of age unless
specific qualifications are stated. [Staff will not publish additional notices after a period
of six publications; but will continue to advertise vacancies with postings and on the
Council agenda. However, no additional publication costs will be incurred.]
The Council unanimously agreed to appoint Susan Mims to the State of Iowa
League of Cities Environmental Coordination Committee.
The Mayor noted previously announced vacancies: Community Police Review Board
for two vacancies to fill four-year terms, July 1, 2016 — July 1, 2020; Housing and
Community Development Commission for three vacancies to fill three-year terms July 1,
2016 — July 1, 2019. Applications must be received by 5:00 p.m., Wednesday, July 27,
2016; Housing and Community Development Commission for an unexpired term — July
1, 2017. Applications must be received by 5:00 p.m., Wednesday, August 10, 2016;
Historic Preservation Commission for an At Large representative for an unexpired term,
upon appointment to July 1, 2017. Applications must be received by 5:00 p.m.
Wednesday, August 31, 2016. Correspondence accepted from Ben Sandell resigning
from the Historic Preservation Commission.
Mayor Pro tem Botchway noted the first annual "Do you See Me Now?" competition
between the Parks and Recreation Department Youth Summer Program and the Iowa
City Police Department, with a basketball game scheduled for July 27 and soccer game
on July 30.
Complete Description
July 19, 2016
Page 5
Moved by Mims, seconded by Botchway, to adjournregular meletin 8:25 p.m.
J es A. Throgmortn, Mayor
Marian K. Karr, City Clerk
'T'l r?rm
CITY OF IOWA CITY 3a(l)
MEMORANDUM
Date: July 12, 2016
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, July 5, 2016, 5:00 PM in Emma J. Harvat Hall
Council: Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. Absent: Botchway
UISG: Simpson
Staff: Fruin, Andrew, Dilkes, Karr, Yapp, Havel, Rackis, Boothroy, Ralston, Howard
A transcription and power points are available in the City Clerk's Office and the City website.
QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS
1. (Consent Calendar: # 2a(1) June 21 work session minutes) City Clerk Karr noted a
correction on page 2 as distributed.
2. (Consent Calendar: Correspondence ...# 2f(10) Angie Smith; Tom Rutkowski ...... Bike
Lanes and Road Diets) — In response to Council Member Cole, Interim City Manager
Fruin stated eventually Council will be voting on plans and specs for the project and that
staff will be preparing a memo summarizing input received and providing Council an
opportunity for further direction prior to the next meeting.
3. (Consent Calendar: # 2d(4) Engineering budget positions ...) In response to Mayor
Throgmorton, Interim City Manager assured Council that the City was not losing energy
efficiency competency noting that the former architectural energy services coordinator
has moved to the facilities management division and brings her expertise to that role and
the sustainability coordinator has picked up the energy analysis.
NDS Dir. Boothroy presented a power point. Development Services Coordinator Yapp present
for discussion. Individual Council Members expressed their views and directed staff to prepare a
consulting services RFP for both the south district and core neighborhoods bordering
downtown, including Northside Marketplace commercial area. The scope will include an initial
neighborhood study, concept plan and inventory; and to consider conducting the housing and
parking study simultaneously with the Northside form based code project
ACTION: Staff will proceed as outlined stopping short of producing a written code
that would be considered after Council receives feedback from the community,
staff, and consultant. Staff will return to Council with project scope prior to
issuing RFP. (Fruin)
Council Work Session
July 5, 2016
Page 2
REVIEW COUNCIL MEMBER COLE PROPOSAL FOR ROSE OAKS ASSISTANCE
Mayor Throgmorton indicated that Council Member Cole has requested the item be deferred
two weeks to the July 190' meeting.
JOINT MEETING AGENDA ITEMS [IP # 4 Info Packet of 6/301
Council Members directed the City Clerk to request a summary of the affordable housing action
plan (with presentation by Iowa City) and an update on CIT be added to the joint meeting
agenda.
ACTION: Notify Coralville of the agenda items. (Karr)
INFORMATION PACKET DISCUSSION [June 23, 301
➢ June 23
1. (IP2 — Listening Post ....) In response to Council Member Taylor, Mayor Throgmorton
presented a brief report of the June 29`h event at Forest View and stated a summary
report would be in the next information packet.
➢ June 30
None
COUNCIL TIME
Council Member Thomas reported he had received a call from Deanna Carter on
Oakcrest regarding the complete streets program, and stated his desire to have further
discussion on the traffic calming and completes streets programs. Interim City Manager
Fruin noted the area is being discussed because of the access off of Oakcrest to Horn
Elementary and will provide an overview of the sidewalk infill project which has been in
the planning stage for a couple of years. Staff will proceed ahead with the project unless
Council provides different direction.
2. Mayor Throgmorton provided the following update:
• reported on a downtown garden walk with Linda Schreiber and the need for the
City to provide some rules providing sights for dogs to relieve themselves, either
by wayfaring signs and/or requiring future mixed use or residential development
in the downtown area provide a facility.
• Stated he did a Mayor's Walk in the Peninsula along Foster Road, on June 29'"
and received many good reviews from the neighborhood.
Stated he and Interim City Manager Fruin would be meeting with University
President Harreld on July 12 and main discussion topics would include off -
campus demand for student housing and redevelopment of the Riverfront
Crossings District. Council Member Cole suggested adding University
participation in the UniverCity program. Council Member Thomas suggested
discussion of the river walk concept.
Council Work Session
July 5, 2016
Page 3
MEETING SCHEDULE
1. Mayor Throgmorton noted the joint meeting hosted by Coralville on July 18.
2. Council Member Mims reminded members of the MPOJC meeting on July 13
PENDING WORK SESSION TOPICS IIP # 5 Info Packet of 6/301
Interim City Manager Fruin stated the traffic calming review will be scheduled for an
August work session.
2. In response to Council Member Mims, Interim City Manager Fruin acknowledged
concerns on Ridge Road as a result of the Gateway project and indicated problems
related to projects wouldn't be delayed by the process.
3. In response to Council Member Cole, Interim City Manager Fruin stated staff would
report back on Horace Mann speeding concerns.
UPCOMING COMMUNITY EVENTS / COUNCIL INVITATIONS
Mayor Throgmorton noted an event at the Animal Shelter at 5:30 PM on July 14, when
the Friends of the Animal Shelter would be presenting a major contribution.
2. Council Member noted he received an invitation form the Sudanese Development
Association to celebrate Ramadan on July 81"
Meeting ended 6:20 PM.
mr'm-Tr"'
Subject to change as finalized b the Cit Clerk. For a final official co 3
g y y copy, contact the
City Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $
OFFICIAL COUNCIL ACTIONS — 7/5/16
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Absent: Botchway.
ITEM 1 b. (ADDITION) PROCLAMATION: National Disability Voter Registration Week —
July 11 — July 15, Harry Olmstead accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
ITEM 2. CONSENT CALENDAR: ITEM 2a. Approval of Council Actions, subject to
corrections, as recommended by the City Clerk: June 21 Work Session; June 21
Regular Formal Official & Complete. ITEM 2b. Receive and File Minutes of Boards and
Commissions (any recommendations contained in minutes become effective only upon
separate Council action): Board of Adjustment —April 13; Board of Library Trustees —
May 26; Civil Service Commission — June 23; Historic Preservation Commission — May
12; Housing and Community Development Commission — May 19; Human Rights
Commission — May 17; Parks and Recreation Commission — May 11; Planning and
Zoning Commission — May 16; Planning and Zoning Commission — May 19; Senior
Center Commission — March 17. ITEM 2c. Permit Motions and Resolutions as
recommended by the City Clerk. Renewal: Class C Liquor License for Fraternal Order of
Eagles, Iowa City Aerie #695, 225 Highway 1 W.; Outdoor Service Area for Fraternal
Order of Eagles, Iowa City, Aerie #695, 225 Highway 1 W.; RES. 16-208, TO ISSUE
DANCING PERMIT to Fraternal Order of Eagles, Iowa City Aerie #695, 225 Highway 1
W.; Iowa City Fall Fun Festival (Regina Tent B), 2140 Rochester Ave.; Class E Liquor
License for Hartig Drug Store #10, 701 Mormon Trek Blvd.; Special Class C Liquor
License for nodo Downtown, 5 S. Dubuque St.; Class C Beer Permit for The Basket
Cases, 601 St.; Thomas Ct.; Class C Beer Permit for Big Kmart #4315, 901 Hollywood
Blvd.; Class C Beer Permit for Deli Mart #1, 525 Hwy 1 West; Class C Beer Permit for
Deli Mart #2,1920 Lower Muscatine Rd.; Class C Beer Permit for Deli Mart #3, 2410
Mormon Trek Blvd.; Class C Beer Permit for Deli Mart #5, 206 E. Benton St.; Class E
Liquor License for Hy -Vee Drugstore, 310 N. 15` Ave.; Class B Beer Permit for Jimmy
Jack's Rib Shack, 1940 Lower Muscatine Rd.; Outdoor Service Area for Jimmy Jack's
Rib Shack, 1940 Lower Muscatine Rd.; Class B Beer Permit for Iowa City Fall Fun
Festival (Tent A), 2140 Rochester Ave.; Class B Beer Permit for Iowa City Fall Fun
Festival (Tent B), 2140 Rochester Ave.; Special Class C Liquor License for Sushi Popo,
725 Mormon Trek Blvd.; Outdoor Service Area for Sushi Popo, 725 Mormon Trek Blvd.;
New: Class E Liquor License for Sauce, 108 E. College. ITEM 2d. Resolutions and
Motions: Approve disbursements in the amount of $19,162,814.20 for the period of May
1 through May 31, 2016, as recommended by the Finance Director subject to audit;
RES. 16-209, ACCEPTING THE WORK FOR THE 2016 FOREST GLEN STORM
SEWER REPAIR PROJECT; RES. 16-210, APPROVING, AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MMS
CONSULTANTS, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR
THE HEBL AVENUE IMPROVEMENTS PROJECT; RES. 16-211, AMENDING
Official Actions
July 5, 2016
Page 2
BUDGETED POSITIONS IN THE ENGINEERING DIVISION OF THE PUBLIC WORKS
DEPARTMENT AND THE ADMINISTRATIVE PAY PLAN BY DELETING THE
POSITION OF ARCHITECTURAL SERVICES/ENERGY COORDINATOR,
ADMINISTRATIVE GRADE 27, AND ADDING ONE FULL-TIME CIVIL ENGINEER,
AFSCME GRADE 15; RES. 16-212, APPROVING AN AMENDMENT TO THE
AGREEMENT BETWEEN THE STATE OF IOWA FLOOD MITIGATION BOARD AND
THE CITY FOR THE USE OF SALES TAX REVENUES FOR THE STATE OF IOWA
FLOOD MITIGATION PROGRAM FOR THE WASTEWATER TREATMENT PLANT
RELOCATION PROJECT. ITEM 2e. Setting Public Hearings: RES. 16-213, SETTING
PUBLIC HEARING FOR JULY 19, 2016, ON A PROPOSAL TO CONVEY A SINGLE
FAMILY HOME LOCATED AT 321 DOUGLASS STREET; Setting a public hearing for
July 19 on an ordinance vacating Cottonwood Avenue East of Yewell Street. (VAC16-
00001); RES. 16-214, SETTING A PUBLIC HEARING ON JULY 19, 2016 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE 2016 DERWEN DRIVE PAVEMENT REHABILITATION
AND DRAINAGE TILE INSTALLATION PROJECT, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO
PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. ITEM 2f. Correspondence:
Dianna Harris regarding Animal Shelter Hours [Staff response included]; Mike McKay
regarding Geoff Fruin; Lynne Dixie, Suzanne and Joel Erenberger regarding Response
to proposed sidewalks on Douglass St. and Douglass Court; Palmer Holden regarding
Rose Hill (Rose Oaks); Fred Ruppert regarding Benton and other Westside streets;
Harry Olmstead regarding Trash [Staff response included];
Marguerite Outing; Connie Gob; Joanne Madsen; Karin Southard (x2) regarding
Proposed Home at 101 Lusk Ave [Staff memos and responses included.] Additional
Email from City Attorney; Bonnie Larsen -Dooley regarding Recreation Center Pottery
studio [Staff memo included]; Bobbie Ney regarding Tree trimming in historic
neighborhood [Staff responses included]; Angie Smith, Tom Rutkowski, Amaris Hanson,
Dan Berkowitz, Nate Van Der Weide, Murray Bouschlicher, Ryan Kinser, Tom Carsner,
Bjorn Swenson, Nick Maddix, Karen Parrott, Jason B. Lassner, Karen Torno
Fashimpaur, H. J. Pedelty, Anne Duggan, Think Bicycles of Johnson County; Amanda
McFadden, Grant Brown, Quinn Stamp, Kevin Burgess, Donald Baxter (x2), Tim R.
Sissel, Virginia Miller, Forrest Meyer, Jennifer Lassner regarding Bike Lanes and Road
Diets; Michael Caligiuri regarding UIDM's 3`d Annual FTK Day [Staff response
included]; Scott McGill and Adam Herrig regarding Traffic speeds in Windsor Ridge
Neighborhood [Staff response included]; Diana Kruse regarding Traffic on Ridge Road /
Gateway Project; Senior Transportation Engineering Planner regarding Installation of
(2) NO PARKING BETWEEN SIGNS signs along the outside of the Hollywood Court
cul-de-sac; David Robertson regarding Crime in the Weatherby Park area; Nate
Kaeding regarding Gateway Project [Staff response included].
ITEM 3. COMMUNITY COMMENT: Charlie Eastham, 953 Canton St., provided an
update on Rose Oaks. The following individuals appeared regarding 101 Lusk Avenue:
Karin Southard, 420 Lexington; Dennis Befeler, 234 Hutchinson Ave., presented a
petition signed by 273 individuals, opposing the project; Craig Syrop, 117 McLean St.;
Ann Lahey; Chris Rossi, 4 Rowland Ct.; Bill Ackerman, 814 Newton Rd. and owner of
property at 631 Baird St.; Gerard Rushton, 215 Lexington Ave.; Atty. Jim Larew, 228
Woolf Ave., atty. representing group requesting appeal to Board of Adjustment; Pam
Michaud, 109 S. Johnson St. Petition accepted from Mr. Befeler.
Official Actions
July 5, 2016
Page 3
ITEM 4a. PUBLIC HEARING. Mark Seabold, Shive Hattery and M & W Properties,
presented a power point. Closed. RES. 16-215, APPROVING AN AMENDMENT TO
THE COMPREHENSIVE PLAN FOR PROPERTY LOCATED NORTH OF BENTON
STREET AND WEST OF ORCHARD STREET TO BE INCLUDED IN THE
DOWNTOWN AND RIVERFRONT FRONT CROSSINGS MASTER PLAN. (CPA16-
00002). Mark Seabold, Shive Hattery and M & W Properties, presented a power point.
ITEM 4b. ORD. 16-4667, AMENDING CITY CODE TITLE 14 TO ADOPT
AMENDMENTS RELATED TO ESTABLISHING A COMMUNITY SERVICE — LONG
TERM HOUSING USE, AND ESTABLISHING PARKING, DENSITY AND PROVISIONAL
AND SPECIAL EXCEPTION CRITERIA FOR SAID USE. Waive second consideration.
Adopted.
ITEM 4c. ORD. 16-4668, AMENDING CITY CODE SECTION 14-2G, RIVERFRONT
CROSSINGS FORM BASED DEVELOPMENT STANDARDS, TO ADD A RIVERFRONT
CROSSINGS AFFORDABLE HOUSING REQUIREMENT. Waive second consideration.
Adopted.
ITEM 4d. RES. 16-216, ESTABLISHING THE FEE AN OWNER MAY OPT TO PAY IN
LIEU OF PROVIDING AFFORDABLE HOUSING IN THE RIVERFRONT CROSSINGS
DISTRICT.
TEM 4e. RES. 16-217, APPROVING PRELIMINARY AND FINAL PLAT OF PINE
GROVE, IOWA CITY, IOWA (SUB16-00006). Adopted, 5/1/1, Taylor voting "no" and
Botchway absent.
ITEM 5. PUBLIC HEARING Closed. RES. 16-218, AUTHORIZING CONVEYANCE OF
A SINGLE FAMILY HOME LOCATED AT 1109 5TH AVENUE.
ITEM 6. Ordinance amending Title 17, entitled 'Building and Housing," Chapter 5,
entitled "Housing Code," to exclude crime victims from rental permit sanctions.
SECOND CONSIDERATION.
ITEM 7. Ordinance amending Title 17, entitled 'Building and Housing," Chapter 5,
entitled "Housing Code," to require that the informational disclosure and
acknowledgment form notify tenants of the availability of a map showing whether a
rental unit is located in a flood plain. FIRST CONSIDERATION. Correspondence
accepted from Lary Baker.
ITEM 8. ANNOUNCEMENT OF VACANCIES. Previous: Airport Zoning Commission
for a six-year term January 1, 2016 — December 31, 2021; Airport Zoning Brd of
Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning
Brd. of Adjustment for a five-year term January 1, 2014 — December 31, 2018 (Formerly
advertised); Historic Preservation Commission for a Jefferson St. representative to fill
three-year term, March 29, 2016 — March 29, 2019 (New District formed). Applications
must be received by 5:00 p.m., Wednesday, July 17, 2016; Community Police Review
Board for two vacancies to fill four-year terms, July 1, 2016 — July 1, 2020; Housing
and Community Development Commission for three vacancies to fill three-year terms
July 1, 2016 —July 1, 2019. Applications must be received by 5:00 p.m., Wednesday,
July 27, 2016. NEW: Housing and Community Development Commission for
an unexpired term — July 1, 2017. Applications must be received by 5:00 p.m.,
Wednesday, August 10, 2016. Correspondence accepted from Matthew Pierce.
Adjourned to executive session 8:25 p.m. to evaluate the professional competency of
individuals whose appointment, hiring, performance or discharge is being considered
Official Actions
July 5, 2016
Page 4
when necessary to prevent needless and irreparable injury to that individuals'
reputations and those individuals requested a closed session.
Adjourned formal meeting 9:20 p.m.
A more complete description of Council Activities is on file in the office of the City
Clerk.
s/James A. Throgmorton, Mayor.
s/Marian K. Karr, City Clerk /7
-ublication --u 2��,,,, VVV
Submitted or p — 7 /16.
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JULY 5, 2016
Iowa City City Council Regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Absent: Botchway. Staff members present: Fruin, Andrew, Dilkes, Karr,
Rackis, Havel, Yapp.
The Mayor proclaimed National Disability Voter Registration Week, July 11 — July
15, Harry Olmstead accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Dickens, seconded by Cole, that the items and recommendations in the
Consent Calendar be received, or approved, and/or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: June 21 Work Session; June 21 Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Board of
Adjustment — April 13; Board of Library Trustees — May 26; Civil Service
Commission — June 23; Historic Preservation Commission — May 12; Housing and
Community Development Commission — May 19; Human Rights Commission — May
17; Parks and Recreation Commission — May 11; Planning and Zoning Commission
— May 16; Planning and Zoning Commission — May 19; Senior Center Commission —
March 17.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Class C Liquor License for Iowa City Aerie #695 Fraternal, dba Fraternal Order of
Eagles, Iowa City Aerie #695, 225 Highway 1 W.; Outdoor Service Area for Iowa
City Aerie #695 Fraternal, dba Fraternal Order of Eagles, Iowa City, Aerie #695, 225
Highway 1 W.; RES. 16208, TO ISSUE DANCING PERMIT to Iowa City Aerie #695,
Fraternal, dba Fraternal Order of Eagles, Iowa City Aerie #695, 225 Highway 1 W.;
Iowa City Fall Fun Festival, dba Iowa City Fall Fun Festival (Regina Tent B), 2140
Rochester Ave.; Class E Liquor License for Hartig Drug Co. Inc., dba Hartig Drug
Store #10, 701 Mormon Trek Blvd.; Special Class C Liquor License for Silver Asklof
L.L.C., dba nodo Downtown, 5 S. Dubuque St.; Class C Beer Permit for Cindy
Ruppert, dba The Basket Cases, 601 St. Thomas Ct.; Class C Beer Permit for
Kmart Corporation, dba Big Kmart #4315, 901 Hollywood Blvd.; Class C Beer Permit
for Delimart Properties, Inc., dba Deli Mart#1, 525 Hwy 1 West; Class C Beer
Permit for Delimart Properties, Inc., dba Deli Mart #2, 1920 Lower Muscatine Rd.;
Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #3, 2410 Mormon
Trek Blvd.; Class C Beer Permit for Delimart Properties, Inc., dba Deli Mart #5, 206
E. Benton St.; Class E Liquor License for Hy -Vee, Inc., dba Hy -Vee Drugstore, 310
N. 1St Ave. Class B Beer Permit for Jimmy Jack's Inc., dba Jimmy Jack's Rib Shack,
940 Lower Muscatine Rd.; Outdoor Service Area for Jimmy Jack's Inc., dba Jimmy
Jack's Rib Shack, 1940 Lower Muscatine Rd.; Class B Beer Permit for Iowa City Fall
Fun Festival, dba Iowa City Fall Fun Festival (Tent A), 2140 Rochester Ave.; Class B
Beer Permit for Iowa City Fall Fun Festival, dba Iowa City Fall Fun Festival (Tent B),
2140 Rochester Ave.; Special Class C Liquor License for E & E Restaurant, LLC,
dba Sushi Popo, 725 Mormon Trek Blvd.; Outdoor Service Area for E & E
Complete Description
July 5, 2016
Page 2
Restaurant, LLC, dba Sushi Popo, 725 Mormon Trek Blvd. New: Class E Liquor
License for JBD Holdings LLC., dba Sauce, 108 E. College.
Resolutions and Motions: Approve disbursements in the amount of
$19,162,814.20 for the period of May 1 through May 31, 2016, as recommended by
the Finance Director subject to audit; RES. 16-209, ACCEPTING THE WORK FOR
THE 2016 FOREST GLEN STORM SEWER REPAIR PROJECT; RES. 16-210,
APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND
THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY
OF IOWA CITY AND MMS CONSULTANTS, INC. TO PROVIDE ENGINEERING
CONSULTANT SERVICES FOR THE HEBL AVENUE IMPROVEMENTS
PROJECT; RES. 16-211, AMENDING BUDGETED POSITIONS IN THE
ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT AND THE
ADMINISTRATIVE PAY PLAN BY DELETING THE POSITION OF
ARCHITECTURAL SERVICES / ENERGY COORDINATOR, ADMINISTRATIVE
GRADE 27, AND ADDING ONE FULL-TIME CIVIL ENGINEER, AFSCME GRADE
15; RES. 16-212, APPROVING AN AMENDMENT TO THE AGREEMENT
BETWEEN THE STATE OF IOWA FLOOD MITIGATION BOARD AND THE CITY
FOR THE USE OF SALES TAX REVENUES FOR THE STATE OF IOWA FLOOD
MITIGATION PROGRAM FOR THE WASTEWATER TREATMENT PLANT
RELOCATION PROJECT.
Setting Public Hearings: RES. 16-213, SETTING PUBLIC HEARING FOR JULY
19, 2016, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT
321 DOUGLASS STREET; Setting a public hearing for July 19 on an ordinance
vacating Cottonwood Avenue east of Yewell Street (VAC16-00001); RES. 16-214,
SETTING A PUBLIC HEARING ON JULY 19, 2016 ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE 2016 DERWEN
DRIVE PAVEMENT REHABILITATION AND DRAINAGE TILE INSTALLATION
PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING,
AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR
PUBLIC INSPECTION.
Correspondence: Dianna Harris regarding Animal Shelter Hours [Staff response
included]; Mike McKay regarding Geoff Fruin; Lynne Dixie, Suzanne and Joel
Erenberger regarding Response to proposed sidewalks on Douglass St. and
Douglass Court; Palmer Holden regarding Rose Hill (Rose Oaks); Fred Ruppert
regarding Benton and other Westside streets; Harry Olmstead regarding Trash [Staff
response included]; Marguerite Outing, Connie Gob, Joanne Madsen, Karin
Southard (x2) regarding Proposed Home at 101 Lusk Ave. [Staff memos and
responses included]; Bonnie Larsen -Dooley regarding Recreation Center Pottery
studio [Staff memo included]; Bobbie Ney regarding Tree trimming in historic
neighborhood [Staff responses included]; Angie Smith; Tom Rutkowski; Amaris
Hanson; Dan Berkowitz; Nate Van Der Weide, Murray Bouschlicher, Ryan Kinser,
Tom Carsner, Bjorn Swenson, Nick Maddix, Karen Parrott, Jason B. Lassner, Karen
Torno Fashimpaur, H. J. Pedelty, Anne Duggan, (Think Bicycles of Johnson
County), Amanda McFadden, Grant Brown, Quinn Stamp, Kevin Burgess, Donald
Baxter (x2), Tim R. Sissel, Virginia Miller, Forrest Meyer, Jennifer Lassner regarding
Bike Lanes and Road Diets; Michael Caligiuri regarding UIDM's 3rd Annual FTK Day
[Staff response included]; Scott McGill and Adam Herrig regarding Traffic speeds in
Windsor Ridge Neighborhood [Staff response included]; Diana Kruse: Traffic on
Complete Description
July 5, 2016
Page 3
Ridge Road / Gateway Project; Senior Transportation Engineering Planner regarding
Installation of (2) NO PARKING BETWEEN SIGNS signs along the outside of the
Hollywood Court cul-de-sac; David Robertson regarding Crime in Wetherby Park
area; Nate Kaeding regarding Gateway Project / Communication and Traffic
Mitigation [Staff response included].
In response to Mayor Throgmorton, City Atty. Dilkes stated she had emailed Council
Members advising them not to engage in conversation on the 101 Lusk Avenue matter,
noting the matter has been appealed to the Board of Adjustment. Charlie Eastham, 953
Canton St., provided an update on Rose Oaks. The following individuals appeared
regarding 101 Lusk Avenue: Karin Southard, 420 Lexington; Dennis Befeler, 234
Hutchinson Ave., presented a petition signed by 273 individuals, opposing the project;
Craig Syrop, 117 McLean St.; Ann Lahey; Chris Rossi, 4 Rowland Ct.; Bill Ackerman,
814 Newton Rd. and owner of property at 631 Baird St.; Gerard Rushton, 215 Lexington
Ave.; Atty. Jim Larew, 228 Woolf Ave., atty. representing group requesting appeal to
Board of Adjustment; Pam Michaud, 109 S. Johnson St. Moved by Dickens, seconded
by Mims, to accept the petition from Mr. Befeler.
A public hearing was held on a resolution approving an amendment to the
Comprehensive Plan for property located North of Benton Street and West of Orchard
Street to be included in the Downtown and Riverfront Crossings Master Plan (CPA16-
00002). John Yapp, Development Services Coordinator, presented a power point.
Mark Seabold, Shive Hattery and M & W Properties, presented a power point.
Moved by Dickens, seconded by Mims, to adopt RES. 16-215, APPROVING AN
AMENDMENT TO THE COMPREHENSIVE PLAN FOR PROPERTY LOCATED
NORTH OF BENTON STREET AND WEST OF ORCHARD STREET TO BE
INCLUDED IN THE DOWNTOWN AND RIVERFRONT FRONT CROSSINGS MASTER
PLAN. Individual Council Members expressed their views.
Moved by Mims, seconded by Dickens, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting
at which it is to be finally passed be suspended, the second consideration and vote be
waived, and that ORD. 16-4667, AMENDING CITY CODE TITLE 14 TO ADOPT
AMENDMENTS RELATED TO ESTABLISHING A COMMUNITY SERVICE — LONG
TERM HOUSING USE, AND ESTABLISHING PARKING, DENSITY AND PROVISIONAL
AND SPECIAL EXCEPTION CRITERIA FOR SAID USE, be voted on for final passage
at this time. Moved by Mims, seconded by Dickens, that the ordinance be finally
adopted at this time.
Moved by Mims, seconded by Dickens, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting
at which it is to be finally passed be suspended, the second consideration and vote be
waived, and that ORD.16-4668, ORDINANCE AMENDING CITY CODE SECTION 14-
2G, RIVERFRONT CROSSINGS FORM BASED DEVELOPMENT STANDARDS, TO
ADD A RIVERFRONT CROSSINGS AFFORDABLE HOUSING REQUIREMENT, be
voted on for final passage at this time. Moved by Mims, seconded by Dickens, that the
ordinance be finally adopted at this time.
Moved by Mims, seconded by Dickens, to adopt RES. 16-216, ESTABLISHING THE
FEE AN OWNER MAY OPT TO PAY IN LIEU OF PROVIDING AFFORDABLE
HOUSING IN THE RIVERFRONT CROSSINGS DISTRICT. Development Services
Coordinator Yapp presented a power point.
Complete Description
July 5, 2016
Page 4
Moved by Dickens, seconded by Mims, to adopt RES. 16-217, APPROVING
PRELIMINARY AND FINAL PLAT FOR PINE GROVE, IOWA CITY, IOWA.
Development Services Coordinator Yapp presented a power point.
Individual Council Members expressed their views. The Mayor declared the resolution
adopted, 5/1/1, with the following division of roll call vote: Ayes: Cole, Dickens, Mims,
Thomas, Throgmorton. Nays: Taylor. Absent: Botchway.
A public hearing was held on a resolution authorizing conveyance of a single family
home located at 1109 5t' Avenue.
Moved by Dickens, seconded by Mims, to adopt RES. 16-218, AUTHORIZING
CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1109 5T" AVENUE.
Moved by Dickens, seconded by Thomas, that the ordinance amending Title 17,
entitled "Building and Housing," Chapter 5, entitled "Housing Code," to exclude crime
victims from rental permit sanctions, be given second vote.
Moved by Dickens, seconded by Thomas, that the ordinance amending Title 17,
entitled "Building and Housing," Chapter 5, entitled "Housing Code," to require that the
informational disclosure and acknowledgment form notify tenants of the availability of a
map showing whether a rental unit is located in a flood plain, be given first vote.
Correspondence accepted from Larry Baker. Development Services Coordinator Yapp
present for discussion.
The Mayor noted the current vacancies for Boards and Commissions: Airport Zoning
Commission for a six-year term January 1, 2016 — December 31, 2021; Airport Zoning
Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport
Zoning Brd. of Adjustment for a five-year term January 1, 2014 — December 31, 2018
(Formerly advertised); Historic Preservation Commission for a Jefferson St.
representative to fill three-year term, March 29, 2016 — March 29, 2019 (New District
formed); Applications must be received by 5:00 p.m., Wednesday, July 17, 2016.
Community Police Review Board for two vacancies to fill four-year terms, July 1, 2016 —
July 1, 2020; Housing and Community Development Commission for three vacancies to
fill three-year terms July 1, 2016 — July 1, 2019. Applications must be received by 5:00
p.m., Wednesday, July 27, 2016.
The Mayor noted the current vacancy: Housing and Community Development
Commission for an unexpired term — July 1, 2017. Moved by Dickens, seconded b
Mims, to accept correspondence from Matthew Pierce. Applications must be received
by 5:00 p.m., Wednesday, August 10, 2016. Applicants MUST reside in Iowa City and
be 18 years of age unless specific qualifications are stated. [Staff will not publish
additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred.]
Moved by Mims, seconded by Dickens to adjourn to executive session to evaluate
the professional competency of individuals whose appointment, hiring, performance or
discharge is being considered when necessary to prevent needless and irreparable
injury to that individuals' reputations and those individuals requested a closed session.
8:25 p.m. Council returned to open session, 9:20 p.m. Moved by Mims, seconded by
Dickens to adjourn meeting at 9:20 p.m.
James A. Throgmorton, Mayor
Complete Description
July 5, 2016
Page 5
Marian K. Karr, City Clerk