Loading...
HomeMy WebLinkAbout2016-07-19 ResolutionPrepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 16-219 RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE GRANT AGREEMENT WITH IOWA CITY AREA DEVELOPMENT GROUP AND THE U.S. DEPARTMENT OF COMMERCE FOR THE CREATION OF THE MERGE INNOVATION SPACE WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and WHEREAS, the City's economic development policies are based on the City Council Strategic Priorities and among these Priorities include promoting a strong and resilient economy, encouraging a vibrant and walkable core; and enhancing community engagement; and WHEREAS, the Iowa City Area Development Group, Inc. (ICAD), an Iowa non-profit corporation, committed to enhancing the economic vitality of the Iowa City area and strengthening the local community with a strong business climate and employment opportunities; and WHEREAS, ICAD and the City desire to create the MERGE Innovation Space, an incubation and co -working space to catalyze new company formation, investment and job creation in the Iowa City area, to be located in the commercial space in the Iowa City Public Library building, located at 136 S. Dubuque Street; and WHEREAS, the MERGE Innovation Space project includes remodeling to turn an existing retail and office space into an incubation space for entrepreneurial start-ups, co -working bench space, and a full prototype lab with 3D printing, CNC machining and other related equipment; and WHEREAS, the University of Iowa and [CAD entered into an agreement for cooperative support of MERGE, wherein the University agree to pursue grant and/or philanthropic funding for the computer software, hardware, and equipment desired for MERGE, and to share the costs and all net income/losses obtained from MERGE, and to invest $800,000 toward the initial renovations, furniture and setup of the MERGE space, which constitutes the non-federal matching share contribution to the project; and WHEREAS, ICAD and the City applied for an Economic Development Assistance grant to from the US Department of Commerce Economic Development Administration (EDA) to fund the construction -related costs; and WHEREAS, the EDA has approved the grant application. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council authorizes the City Manager to execute the grant agreement and to administer the grant funds in accordance with the grant agreement. 2. In accepting the financial assistance award, ICAD and the City's matching share of the projects costs is committed and unencumbered from the University of Iowa and shall be available as needed for the project. Resolution No. 16-219 Page 2 Passed and approved this 19th day of July —,20 16 . MXYOR ATTEST:?1iu��,� /{�• CITY CLERK Ap roved by 4� City Attorney's Office -7/1 y 1I(. Resolution No. 16-219 Page 3 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the CITY OF IOWA CITY 3 M, MEMORANDUM Date: July 14, 2016 To: Geoff Fruin, Interim City Manager From: Kris Ackerson, Community Development Planner Re: City Council meeting on July 19 — Resolution authorizing grant agreement with EDA for MERGE Innovation Space Introduction This resolution authorizes the City Manager to execute a grant agreement with the federal Economic Development Administration for the proposed MERGE Innovation Space, an entrepreneur incubation space, to be operated by ICAD and the University. The grant requires a local match, which the University of Iowa has committed to making. The MERGE Innovation Space will be located in the city -owned building at 130 and 136 South Dubuque Street, immediately west of the Iowa City Public Library. History/ Background Over the last few years, the City of Iowa City, the Iowa City Area Development Group (ICAD), and University of Iowa have explored opportunities to partner in the creation of a new business incubator in downtown. Earlier this year, the City and the Iowa City Area Development Group submitted a joint application for federal EDA funding to develop the proposed MERGE Innovation Space. The project was awarded $800,000 to renovate the city -owned building at 130 and 136 South Dubuque Street (formerly Wedge Pizza and UIHC office space). The University of Iowa has agreed to provide $800,000 in matching funds for the $1.6 million project. The grant agreement requires the City amend its lease with ICAD to cover a fifteen year useful life provision for the project. Staff is working to determine what type of lease term is needed to satisfy the EDA. Once known, staff will return to the Council with a request to amend the lease accordingly. In light of the City's limited participation in the operation of the MERGE Innovation Space, the City anticipates entering into an agreement with ICAD to clarify how the EDA grant obligations will be satisfied and by whom. Discussion of Solution EDA requested approval of the grant agreement within thirty days of receiving the award notice on June 27, otherwise the funding may be rescinded. This resolution authorizes the City Manager to sign necessary grant documents to proceed with the project. Recommendation Staff recommends approval of this resolution, as well as the development of an agreement between the City of Iowa City and ICAD regarding the respective roles in project development and grant administration. Fiscal Impact The funds for this project include $800,000 from the EDA and $800,000 from the University of Iowa. Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 16-220 RESOLUTION AMENDING AFSCME PAY PLAN BY ADDING THE POSITIONS COMMUNITY OUTREACH ASSISTANT AND DEVELOPMENT SPECIALIST AND THE ADMINISTRATIVE PAY PLAN BY ADDING THE POSITION GIS COORDINATOR. WHEREAS, Resolution No. 16-59, adopted by the City Council on March 1, 2016 authorized budgeted positions for Fiscal Year 2017 which included the newly created positions of Community Outreach Assistant, Development Specialist, and GIS Coordinator; and WHEREAS, Resolution No. 15-95, adopted by the City Council on April 7, 2015, established a classification/compensation plan for AFSCME employees; and WHEREAS, Resolution No. 15-96, adopted by the City Council on April 7, 2015, established a classification/compensation plan for Administrative employees; and WHEREAS, the duties, responsibilities and requirements of the Community Outreach Assistant position have been evaluated and grade 6 of the AFSCME pay plan has been determined to be the appropriate classification; and WHEREAS, the duties, responsibilities and requirements of the Development Specialist position have been evaluated and grade 14 of the AFSCME pay plan has been determined to be the appropriate classification; and WHEREAS, the duties, responsibilities and requirements of the GIS Coordinator have been evaluated and grade 27 of the Administrative pay plan has been determined to be the appropriate classification. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The AFSCME pay plan be amended by: 1. Adding the position Community Outreach Assistant to grade 6. 2. Adding the position Development Specialist to grade 14. The Administrative pay plan be amended by adding the position GIS Coordinator to grade 27. Passed and approved this 19th day of July 2016 M OR A roved by ATTEST: CITY ERK City Attorneys Office It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 7� P OZ2m�r� CITY OF IOWA CITY s MEMORANDUM Date: July 7, 2016 To: Geoff Fruin, City Manager From: Karen Jennings, Human Resources Administrator Re: Classification of new positions Introduction: The FY17 budget approved by City Council on March 1, 2016 included three new approved positions. These positions must be formally added to the City's classification and compensation plans to enable staff to proceed with the hiring process. History/Background: The adoption of the FY17 budget by City Council included three budgeted positions which did not previously exist within the City's classification and compensation plan. These positions include one full-time Community Outreach Assistant position in the Police Department, one .5FTE Development Specialist position in the Senior Center, and one full-time GIS Coordinator in the ITS Division of the Finance Department. Job descriptions have been submitted by the applicable departments, reviewed by Human Resources, and evaluated for appropriate pay classification utilizing the City's classification evaluation instrument. The Community Outreach Assistant position has been classified as an AFSCME grade 6 position and the Development Specialist position in the Senior Center has been classified as an AFSCME grade 14 position. The GIS position has been classified as an Administrative grade 27 position. Recommendation: I recommend that City Council adopt the resolution adding the positions of Community Outreach Assistant and Development Specialist to the AFSCME pay plan and adding the position of GIS Coordinator to the Administrative pay plan. Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 16-221 RESOLUTION REJECTING BIDS RECEIVED ON JULY 13, 2016 FOR THE SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDSCAPE IMPROVEMENT PROJECT 2016. WHEREAS, one bid was received on July 13, 2016, for the Sycamore Street and Lower Muscatine Road Landscape Improvement Project 2016 and the low base bid exceeded the Engineer's Estimate by 29%; and WHEREAS, the Department of Public Works recommends that the Council reject all bids. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT all bids received on July 13, 2016, for the Sycamore Street and Lower Muscatine Road Landscape Improvement Project 2016, are rejected. Passed and approved this 19th day of July 20 16 ATTEST: CITY'CEERK MOOR Approved by City Attorney's Office x'19%{0 It was moved by sotchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: X X X X X X X NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 3 A(LA) Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. RESOLUTION REJECTING BIDS RECEIVED ON JULY 13, 2016 FOR SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDS( IMPROVEMENT PROJECT 2016. WHEREAS, one bid was received .on July 13, 2016, for the Sycamore treet and Lower Muscatine Road Landscape Improvement Project 2016 and the low ba bid exceeded the Engineer's Estimate by 29%, and WHEREAS, the Department of Public Works recommends that the uncil reject all bids. NOW, THEREFORE, BE IT RESOLVED BY THE CITY CO CIL OF THE CITY OF IOWA CITY, IOWA, THAT all bids received on July 13, 2016, f the Sycamore Street and Lower Muscatine Road Landscape Improvement Project 2016. Passed and approved this day ATTEST: CITY CLERK It was moved by and adopted, and upon roll call there were: AYES: NAYS: by 20 Approved by City Attorney's Office 7 g �4 S ftWA...WlMMefedh,p M. Animal QroaM Ad.g- C..er zoA P.,. an Apin 2014 upwW 7116 the Resolution be Botchway Dickens Dobyns Hayek Mims Payne Throgmorton 3loom� Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDSCAPE IMPROVEMENTS PROJECT 2016. WHEREAS, of \ , Iowa has submitted the lowest resp nsible bid of for construction of the above-named project; and r WHEREAS, funds for this project are available in the Lower'Muscatine Road Landscaping account #P397S.Sycamore Landscaping'- Langenberg to L account # P3979, and S.Sycamore Land caping — Langenberg to'Hwy 6 account # P3980. NOW, THEREFORE, BE IT RES LVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the constru tion of the above-named project is hereby awarded to subject to the ondition that awardee secure adequate performance and payment bond, insurance certific tes, and contract compliance program statements. 2. The Mayor is hereby authorized: to sign and the City Clerk to attest the contract for construction of the above-named roject, subject to the condition that awardee secure adequate performance and payment ond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to exec to change orders as they may become necessary in the construction of the above-named oiect. Passed and approved this day of ATTEST:_ CITY It was moved I adopted, and y roll call there were: AYES: 2016. MAYOR Approved by City Attorney's Office and seconded by NAYS: the Resolution be Botchway Cole Dickens Mims Taylor Thomas Throgmorton NOTICE TO BIDDERS Sycamore Street and Lower Muscatine Road Landscaping Improvements Project 2016. Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 13th day of July 2016. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 19th day of July 2016, or at special meeting called for that purpose. The Project will involve, but is not limited to the following: 205 shade trees, 6 evergreen trees, 149 ornamental trees, 512 shrubs, 8,193 perennials/bulbs, 630 square feet of face segmental retaining wall, mulch, traffic control, other related work. All work is to be done in strict compliance with the plans and specifications prepared by Shive- Hattery which have heretofore been approved by the City Council, and are on file for public exami- nation in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, If required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of AF -1 all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the improvements for a period of two (2) year(s) from and after its completion and formal accep- tance by the City Council. The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Rapids Reproductions(Technographics of Iowa City located at 415 Highland Ave Suite 100, by bona fide bidders. A $25.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable $10.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF -2 07-19-16 3= 5= Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5144 RESOLUTION NO. 16-222 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2016 LANDFILL GAS COLLECTION SYSTEM EXPANSION PROJECT. WHEREAS, Joe Coleman & Son Environmental Services of Pana, IL, has submitted the lowest responsible bid of $936,823.25 for construction of the above-named project; and WHEREAS, the bid includes the base bid and Alternates #A, B, C, E, H, I & J; and WHEREAS, funds for this project are available in the landfill account # L3327. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project for the base bid plus Alternates # A, B, C, E, H, I & J is hereby awarded to Joe Coleman & Son Environmental Services, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this 19th day of July 120 16 MAYOR Approved by ATTEST: CITY LERK City Attorney's Office It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton NOTICE TO BIDDERS 2016 LANDFILL GAS COLLECTION SYSTEM EXPANSION PROJECT AT THE CITY OF IOWA CITY SANITARY LANDFILL Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, Prior to 3:00 P.M. on the 12 h day of Julv. 2016. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 1gth day of July. 2016, or at special meeting called for that purpose. The Project will involve the following: Installation of vertical and horizontal landfill gas extraction Points, installation of new leachate conveyance piping, connection of additional landfill gas collection components, and connection of the newly installed infrastructure to the existing leachate and landfill gas collection and control systems. All work is to be done in strict compliance with the Project Manual and Drawings prepared by Barker Lemar Engineering Consultants, of West Des Moines, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CIN OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by AF -1 3,A the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) years from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Completion Dates: Final Completion: November 18, 2016. Liquidated Damages of $2,500 per calendar day for exceeding three (3) allowable days of the enclosed landfill gas ground flare system being inoperable; and $400 per calendar day beyond the specified final completion date of November 18, 2016. The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the Office of City Engineer, 410 East Washington St., Iowa City, Iowa, by bona fide bidders. A $75.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa Com. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. The City reserves the right to reject any or all AF -2 proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF -3 Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 16-223 RESOLUTION APPROVING $70,000 IN FUNDING FOR FISCAL YEAR 2017 FOR ENGLERT CIVIC THEATRE, INC. AND EXPRESSING AN INTENTION TO BUDGET $70,000 FOR FISCAL YEARS 2018 AND 2019 WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and WHEREAS, the City's economic development policies are based on the City Council Strategic Priorities; and WHEREAS, among these Priorities include promoting a strong and resilient economy, encourage continued development of the Downtown and near Downtown area with the specific action of facilitating private investment through partnerships in strategic properties, and encouraging a vibrant and walkable core; and WHEREAS, the Englert Civic Theater, Inc. has requested a $50,000 in operations funding assistance and reimbursement for $20,000 in capital improvements from the Community Development Assistance funds for FYI 7, and the same amount in FYI and FYI 9; and WHEREAS, this fund has been established to assist entities that further economic development activity by increasing employment opportunities, attracting visitors to Iowa City, growing tourism activity, and increasing the diversity of entertainment opportunities in Iowa City; and WHEREAS, the Englert offers a downtown entertainment venue with a wide variety of programming, attracting over 60,000 local residents and regional visitors annually to the downtown who frequent restaurants, shops and other entertainment venues adding to the diversity and vitality of businesses downtown; and WHEREAS, the Englert is a non-profit organization having demonstrated broad public support yet requiring additional financing to operate without a deficit and to invest in capital improvements to allow the 104 year old building to continue to function as required; and WHEREAS, an economic development grant will enable the Englert to continue to operate at its current level and make capital investments in the theatre structure located at 221 E. Washington Street; and WHEREAS, the City Council Economic Development Committee recommended approval of this funding assistance to the full City Council at its February 4, 2016 meeting; and WHEREAS, funds for this expense are available from account 10610510-448020 Community Development Assistance fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council approves an economic assistance grant from the Community Development Assistance fund for FY17 in the amount of $50,000 for operations funding assistance and $20,000 for capital improvements to be paid upon completion of at least $20,000 of documented capital expenses incurred by the Englert Civic Theater, Inc. in improving the theatre structure. Resolution No. 16-223 Page 2 2. The City Council hereby expresses its intention to budget the same amounts in fiscal years 2018 and 2019, subject to future approval of budgets for those fiscal years. Passed and approved this 19th day of July 20 16 MAYOR /J pp oved b ATTEST: CITYICLERK City Attorney's Office Resolution No. 16-223 Page 3 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the r � CITY OF IOWA CITY 3dt6t CITY IOWA CITY MEMORANDUM -' UNESCO CITY OF UTERATURE --V Date: July 7, 2016 To: Geoff Fruin, Interim City Manager From: Wendy Ford, Economic Development Coordinator Re: FY 17 Funding Assistance for the Englert, Mission Creek Festival and Iowa City UNESCO City of Literature Introduction Each of these three organizations has received funding from the City of Iowa City for each of the past several years. The requests have always come before the City Council Economic Development Committee (EDC) which has typically approved the disbursement of the budgeted funds. This year, in part because of the new Economic Development Committee and City Council, staff asked for EDC approval of a recommendation to the City Council for approval of these disbursements to ensure everyone on Council was aware of the disbursements in this transition year Background The budget line that funds these organizations is Community Development Assistance (10610510-448020). When presented to Council at budget time, the Community Development Assistance line is based on a combination of amounts expected to be requested and amounts for which the EDC has previously approved the intent to budget. In the case of the Englert and the City of Literature, the previous EDC approved an intent to budget and the current City Council approved the budget with those placeholder amounts. In the case of Mission Creek, the budget included funding for an expected request from Mission Creek. Discussion Timing of the distribution of these funds is critical for these organizations, which is why, in the past, the EDC has approved distribution of the budgeted funds at the meeting they receive an update and annual reports from directors. Going forward, staff will ensure that these organizations' Annual Reports to the EDC come with a request for two actions from the committee: 1) approving the distribution of the budgeted fiscal year's request and 2) approving the intent to include funding in the budgeting process for upcoming fiscal year. This should ensure that budgeted amounts are approved for timely distribution at the beginning of the fiscal year and that a budget amount is included in the budgeting process for the upcoming year. Recommendation Staff recommends the approval of these three funding requests, as approved by the City Council Economic Development Committee (3-0) on February 4, 2016: 1) Englert Theater, $70,000, 2) Mission Creek Festival, $20,000, and 3) Iowa City UNESCO City of Literature, $60,000. EDC February 4, 2016 Throgmorton seconded the motion. The motion carried 3-0. Andre Perry, Executive Director and Bill Thomason, finance director, from the Englert Theater were introduced. Ford noted that the Englert has submitted their request for funding for FY17, with a request to also keep a placeholder for them in FYI S and FYI budgeting process. Ford noted that a few years ago the Englert increased their request from $50,000 to $70,000, with the idea that $20,000 of this amount would be used for capital improvements. She noted the capital improvements over the last couple of budget cycles have included significant roof repairs, the renovation of the second floor gallery/lounge and the addition of a concession station on first floor. Ford pointed out how the Englert has grown, with a current budget of just over $1.5 million per year. Ford turned the floor over to Perry. He began by explaining the mission of the Englert and how they bring in entertainment for the community, but also perform outreach in terms of supporting other non -profits and partner with them in programming. The Englert sees approximately 65,000 patrons a year, and are selling around 35,000 tickets each year, as well. Working with other non -profits, the Englert is able to give away approximately 5,400 tickets each year. Perry noted that they are also working on various revenue streams, such as increased rental of space, in order to off -set the withdrawal of the University uses. Lastly, Perry noted that a new festival was started last fall — the Witching Hour. He stated that it was well received and they hope to grow festivals such as this. Cole suggested considering the use of matching funds in future fundraising efforts. Cole moved to recommend the request to the full City Council for a funding request for the Englert Theater for $70,000, per the discussion. Throgmorton seconded the motion. The motion carried 3-0. Ford noted that Perry is also present for the Mission Creek Festival request for funding. Perry spoke to this request, noting that the City has been very supportive with this festival in the past. He gave new Members a brief history of the festival, noting that it is a six-day festival that takes place in downtown Iowa City, using both traditional and non-traditional performing spaces, and offers programming across a range of mediums — music, literature, comedy, art, food culture, tech —to name a few. This will be the 11th year of the festival. The past three years Mission Creek has worked with the Englert in providing administrative support and helping to keep things running smoothly. Perry then spoke to some of the emerging areas of their festival and how they hope to make their mark. He also spoke briefly to the outreach that takes place, such as with The Dream Center. Perry noted that this request is for $20,000, which is an increase. They will be seeing some shifts in their funding in 2017 and this is planning ahead for that and the collaboration with the Englert Theater. Cole moved to recommend the request to the full City Council for a funding request for the Mission Creek Festival for $ 20,000, per the discussion. Throgmorton seconded the motion. The motion carried 3-0. EDC February 4, 2016 Throgmorton seconded the motion. The motion carried 3-0. CONSIDER ANNUAL REPORT AND REQUEST FOR FUNDING FOR ENGLERT THEATER (Andre Perry. Executive Director): Andre Perry, Executive Director and Bill Thomason, finance director, from the Englert Theater were introduced. Ford noted that the Englert has submitted their request for funding for FY17, with a request to also keep a placeholder for them in FY18 and FY19 budgeting process. Ford noted that a few years ago the Englert increased their request from $50,000 to $70,000, with the idea that $20,000 of this amount would be used for capital improvements. She noted the capital improvements over the last couple of budget cycles have included significant roof repairs, the renovation of the second floor gallery/lounge and the addition of a concession station on first floor. Ford pointed out how the Englert has grown, with a current budget of just over $1.5 million per year. Ford turned the floor over to Perry. He began by explaining the mission of the Englert and how they bring in entertainment for the community, but also perform outreach in terms of supporting other non -profits and partner with them in programming. The Englert sees approximately 65,000 patrons a year, and are selling around 35,000 tickets each year, as well. Working with other non -profits, the Englert is able to give away approximately 5,400 tickets each year. Perry noted that they are also working on various revenue streams, such as increased rental of space, in order to off -set the withdrawal of the University uses. Lastly, Perry noted that a new festival was started last fall — the Witching Hour. He stated that it was well received and they hope to grow festivals such as this. Cole suggested considering the use of matching funds in future fundraising efforts. Cole moved to recommend the request to the full City Council for a funding request for the Englert Theater for $70,000, per the discussion. Throgmorton seconded the motion. The motion carried 3-0. CONSIDER ANNUAL REPORT AND REQUEST FOR FUNDING FOR MISSION CREEK 1K (Andre Perry. Co -Founder and Producer): i Ford noted that Perry is also present for the Mission Creek Festival request for funding. Perry spoke to this request, noting that the City has been very supportive with this festival in the past. He gave new Members a brief history of the festival, noting that it is a six-day festival that takes place in downtown Iowa City, using both traditional and non-traditional performing spaces, and offers programming across a range of mediums — music, literature, comedy, art, food culture, tech —to name a few. This will be the 11th year of the festival. The past three years Mission Creek has worked with the Englert in providing administrative support and helping to keep things running smoothly. Perry then spoke to some of the emerging areas of their festival and how they hope to make their mark. He also spoke briefly to the outreach that takes place, such as with The Dream Center. Perry noted that this request is for $20,000, which is an increase. They will be seeing some shifts in their funding in 2017 and this is planning ahead for that and the collaboration with the Englert Theater. Cole moved to recommend the request to the full City Council for a funding request for the Mission Creek Festival for $ 20,000, per the discussion. Throgmorton seconded the motion. The motion carried 3-0. EDC February 4, 2016 Ford referred to a list of TIF projects within the city, noting the increase in property values in City - assisted TIF projects. She responded to Member questions, further explaining the totals shown in the table of TIF -funded projects. Cole asked if dilution of market share was part of the evaluation when assisting business. Markus and Fruin responded that TIF applications are required to include market studies to help in the evaluation. Throgmorton then spoke to the urban renewal report the Council received last year, noting that having the table helps to clarify, for him, what exactly is taking place with these TIF projects. He added that they also need to find better ways of communicating the ideas embedded in both the table and the map. Ford shared that she always tries to give an illustration of how the process works, as well, so that she can show the 'before' and 'after' effects of a particular project from a property value standpoint. She gave Members several examples of this, noting that the other taxing jurisdictions are taken into consideration in Iowa City's model. Ford continued to clarify Iowa City's TIF policy and the accompanying table and map, giving examples of projects that have been undertaken and how well these projects have progressed per staffs expectations. Ford also spoke to other communities within Johnson County who use TIF and the difference between their use and Iowa City's. Markus and Fruin gave Members some further history on TIF and its uses, as it was originally meant to be used. Markus also spoke to the bond rating analysis done on cities, noting that neighboring jurisdictions do not do well in this area due to their vast use of TIF for debt service. He noted, Iowa City continues to maintain its triple-A bond rating. Wrapping up her slide presentation, Ford showed Members the specifics of the City's tax levy, its implication in school funding and a comparison of Iowa City's and Coralville's impact on the state budget to backfill the school district a portion of TIF revenues diverted from schools. Throgmorton thanked Ford for the presentation, noting that it was extremely helpful and informative. He also stated that he wanted to throw out an idea for both the Committee and staff to think about. The idea is to schedule a one to two-hour meeting, that would be televised, in which Ford would go through the slide presentation, as she just did for the Committee, and where the Council would invite those who have been skeptics of TIF to attend this meeting so that they can observe and ask questions about TIF. He would like to see a dialogue on how TIF about it and hear how folks think the City is doing with its use of TIF, in an effort so that the public can come to a better understanding of how Iowa City uses TIF. Cole spoke again to the communication issue and how they might better facilitate this. r CONSIDER ANNUAL REPORT AND REQUEST FOR FUNDING FROM CITY OF LITERATURE X(John Kenyon, Executive Director): John Kenyon, Executive Director, and Eileen Johnson, Chair of the City of Literature Board, were both introduced. Ford introduced the request, noting the City of Literature has requested $60,000 for FY17. This would include what has been a regular funding of $50,000 per year since its inception, plus $10,000 for the book festival, which a few years ago was moved from the University of Iowa Library to the City of Literature. Ford stated that Kenyon would give Members some background on the City of Literature organization and answer any questions on this year's funding request. Kenyon spoke to Members, thanking the Committee for hearing their request. He began by explaining that the Iowa City UNESCO City of Literature organization is an independent 501 c(3) that manages the City's designation as a City of Literature. Iowa City is the third city in the world to be given this designation and has had this designation since November of 2008. Continuing, Kenyon explained how the organization was set up and the driving force behind it. He also explained what the organization does, and the type of programming and advocacy that takes place throughout the year. Cole moved to recommend the request to the full City Council for the City of Literature for $60,000, per the discussion. ' 07-19-16- 3d(7) Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 16-224 RESOLUTION APPROVING $20,000 IN FUNDING FOR FISCAL YEAR 2017 AND EXPRESSING AN INTENTION TO BUDGET $20,000 FOR FISCAL YEAR 2018 TO THE ENGLERT CIVIC THEATRE, INC. TO SUPPORT THE MISSION CREEK FESTIVAL WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and WHEREAS, the City's economic development policies are based on the City Council Strategic Priorities; and WHEREAS, three of the seven Priorities include promoting a strong and resilient economy, encouraging a vibrant and walkable core; and enhancing community engagement; and WHEREAS, the Englert Civic Theater produces the Mission Creek Festival and has requested $20,000 in funding assistance for the Festival from the Community Development Assistance funds for FY17, and the same amount in FY18; and WHEREAS, this fund has been established to assist entities that further economic development activity by increasing employment opportunities, attracting visitors to Iowa City, growing tourism activity, and increasing the diversity of entertainment opportunities in Iowa City; and WHEREAS, founded in 2005, the Mission Creek Festival is an annual week-long Spring festival dedicated to inspiring and building the Iowa City area's artistic communities through the exposure of local, regional, national and international artists; and WHEREAS, the Festival has grown over its twelve year history and continues to grow, adding new venues to accommodate a growing and increasingly diverse schedule of literary readings, music performances, public lectures, film screenings, local food culture, educational outreach, and a tech + innovation mini -conference, and WHEREAS, the primary objective of the Mission Creek Festival is to enhance the quality of life in the community through diverse arts programming that caters to young and creative individuals, traditional patrons of the arts and the general public, and because of that, is gaining national recognition, drawing thousands of locals and visitors each year to performances; and WHEREAS, an economic development grant of $20,000 in FY17 will enable Mission Creek Festival to grow significantly in 2017 and 2018; and WHEREAS, the City Council Economic Development Committee recommended approval to the full City Council at their February 4, 2016 meeting; and WHEREAS, funds for this expense are available from account 10610510-448020 Community Development Assistance fund and will advance the Strategic Planning Priorities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Resolution No. 16-224 Page 2 An economic development grant in the amount of $20,000 be made to the Englert Civic Theater, Inc. to support the Mission Creek Festival through funds available in the Community Development Assistance budget for fiscal year 2017, and 2. It hereby expresses its intention to budget the same amount, $20,000 from the same fund for the FY18 budget, subject to approval of said budget. Passed and approved this 19th day of July 20 16 MAYOR Ap roved by ATTEST: �� zrJ -k" -iyJ CITY CLERK City Attorney's Office 7 13/le0 Resolution No. 16-224 Page 3 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES x NAYS: ABSENT: ABSTAIN: Dickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the 3d(8) Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 16-225 RESOLUTION APPROVING $60,000 IN FUNDING FOR FISCAL YEAR 2017 FOR THE IOWA CITY UNESCO CITY OF LITERATURE WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and WHEREAS, the City's economic development policies are based on the City Council Strategic Priorities; and WHEREAS, among these Priorities include promoting a strong and resilient economy, encouraging a vibrant and walkable core; and enhancing community engagement; and WHEREAS, the Iowa City UNESCO City of Literature has requested that the City budget $50,000 in economic assistance for its operations and $10,000 in assistance for the Iowa City Book Festival in the FY17 budget for the Community Development Assistance fund; and WHEREAS, this fund has been established to assist entities that further economic development activity by increasing employment opportunities, attracting visitors to Iowa City, growing tourism activity, and increasing the diversity of entertainment opportunities in Iowa City; and WHEREAS, the Iowa City UNESCO City of Literature was established in 2008 with a mission to support literature on a local, regional, national, and international level, connecting readers and writers through the power of story and that this mission serves Iowa City by promoting the value of literature to residents, visitors and business interests worldwide; and WHEREAS, the Iowa City UNESCO City of Literature is a non-profit organization having demonstrated broad public outreach and support for the One Book Two Book Children's Literature Festival, the Iowa City Book Festival, Music IC, Hawkeye Readers, the annual selection, presentation and celebration of the Paul Engle Prize and other activities; and WHEREAS, an economic development grant will enable the Iowa City UNESCO City of Literature to continue to operate at its current level; and WHEREAS, the City Council Economic Development Committee recommended approval to the full City Council at its February 4, 2016 meeting; and WHEREAS, funds for this grant are available from account 10610510-448020 Community Development Assistance fund and will advance the Strategic Planning Priorities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council approves this $60,000 request for funding from the Community Development Assistance budget for fiscal year 2017. Passed and approved this 19th day of July 20 16 Resolution No. 16-225 Page 2 MOOR ,ll Approved by ATTEST:_2Lctt rte. Y CGi� SCI �Gt �r /d ,�yl wvr�y�cE{se� CITY C RK City Attorney's Office Resolution No. 16-225 Page 3 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: Dickens AYES: NAYS: ABSENT: ABSTAIN: x Botchway X Cole % Dickens x Mims % Taylor % Thomas % Throgmorton the 07-19-16 Prepared by: Marian Karr, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5041 3d(9) RESOLUTION NO. 16-226 RESOLUTION ON UNCLASSIFIED SALARY COMPENSATION FOR FISCAL YEAR 2017 FOR THE CITY ATTORNEY AND CITY CLERK WHEREAS, the City of Iowa City, Iowa, employs the City Attorney and City Clerk subject to solely to the action of the City Council referred to as unclassified personnel; and WHEREAS, it is necessary to establish salary compensation for the said unclassified personnel. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the following positions shall receive as salary compensation that amount which is set forth and where said employee shall receive or collect any fees or other compensation from others for services as such employee, the same shall be paid to the City Treasury. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the following compensation is hereby established effective July 1, 2016: Salary: City Attorney - $141,856.00 City Clerk - $111,924.80 Passed and approved this 19th day of _ July 2016. /� M OR ATTEST: i%7 ,���,� 7� -� c ) CITY CLERK ` roved by: City Attorney's Office WREs-saladed.dx Resolution No. Page 2 16-226 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: Dickens the AYES: NAYS: ABSENT: ABSTAIN: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Prepared by: Marti Wolf, Planning Intern, 410 E. Washington St., Iowa City, IA 52240; 319-356-5240 (SUB16-00007) RESOLUTION NO. 16-227 RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY PLAT OF GLENWOOD SPRINGS, JOHNSON COUNTY, IOWA. WHEREAS, the applicant, Hochstedler Building and Development, filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of Glenwood Springs, a 13 -lot, 22.31 - acre residential subdivision, in Johnson County, Iowa; and WHEREAS, the City and Johnson County have entered into a Fringe Area Agreement that establishes policies for the orderly growth and development within the City's extraterritorial jurisdiction; and WHEREAS, is subdivision is located within that area designated in the Fringe Area Agreement as Area C and outside the growth area of the City; and WHEREAS, this subdivision, therefore, is reviewed based upon the City Rural Design Standards, set forth in the Fringe Area Agreement, which allow for a less complete infrastructure and less detailed design requirements than the City's codified subdivision standards; and WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval, though noted that the dedication of Dane Road and connectivity to adjacent property via Palisades Place should be given particular attention when this property is final platted; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa; and WHEREAS, at the time a final plat for this subdivision is filed and approved, particular attention should be paid to dedication of the Dane Road right-of-way and street connectivity to adjacent property via Palidades Place. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The attached preliminary plat of Glenwood Springs, Johnson County, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Resolution No. 16-227 Page 2 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS Passed and approved this Approved by ABSENT: ABSTAIN: 19th day of City Attorney's Office 7/l� 114, MAYOR Botchway Botchway Cole Dickens Mims Taylor Thomas Throgmorton July ,2016. the ATTEST: CITY CLERK GLENW00D SPRINGS NpSi LYG61tlM1HeMN, NNINeO . PRELIMINARY PLAT GLENWOOD SPRINGS JOHNSON COUNTY, IOWA tt aes :---- Srp a a 7: 12 N 13 t�bb Srp a a r1 12 N 13 ID STAFF REPORT To: Planning & Zoning Commission Prepared by: Bob Miklo Item: SUB16-00007 Date: July 7, 2016 Glenwood Springs GENERAL INFORMATION: Applicant: Hochstedler Building and Development 1434 Compton Place P.O. Box 1208 Iowa City, IA 52244 319-631-8072 Contact Person Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: Duane Musser 1917 South Gilbert Street Iowa City, IA 52240 319-351-8282 Preliminary plat approval Development of a 13 -lot residential subdivision Dane Road SW and Highway 218 22.31 acres County Residential (R) North: Highway 218 - County Residential (R) South: Agricultural - County Residential (R) East: Highway 218 - County Residential (R) West: Agricultural - County Residential (R) Fringe Area Agreement (Fringe Area C) June 15, 2016 July 30, 2016 The applicant, Hochstedler Building and Development, is requesting approval of the preliminary plat of Glenwood Springs, a 13 -lot, 22.31 -acre residential subdivision located at Dane Road SW and Highway 218. This property is outside of the Iowa City Corporate Limits but within the 2 -mile extraterritorial area. It is located in Fringe Area C and just beyond the growth area limit located along Highway 218. The applicant has indicated that they have chosen not to use the "Good Neighbor Policy" ANALYSIS: Fringe Area Agreement: The Fringe Area Agreement between Iowa City and Johnson County specifies that subdivisions in Area C and outside of the growth area will be reviewed based on City Rural Design Standards. These standards allow for less complete infrastructure and have less detailed design requirements compared to the City's Subdivision Standards. City Rural Design Standards: Streets: Access to the subdivision will be via Dane Road, a County road with a chip seal surface. The road is currently an easement rather than public right-of-way. As a condition of approval staff recommends that the easement be dedicated as public right-of-way if this property is annexed into the City. This condition should be addressed in the legal documents for the final plat. Within the subdivision the proposed streets, Sierra Terrace SW and Palisades Place SW, will be a 25 -foot P.C.0 with sidewalks on both sides. This design exceeds the 22 -foot wide chipseal rural design standard. The County Engineer has determined that with a speed limit of 45 miles per hour, site distance and intersection spacing for Sierra Terrace and Palisaded Place are adequate. To allow for street connectivity, if the adjacent Clausen Farm property is developed for residential uses in the future, staff recommends that Palisades Place be covered by an easement to allow extension of the street. This may also provide for a second street out of the subdivision. Staff recommends that this be a condition of approval to be addressed in the legal documents for the final plat. Water and Sewer Treatment The subdivision will be served by private water wells and septic systems. Because other subdivisions in the area have known well water problems (radionuclide issues), staff has requested confirmation that well water will meet minimum standards set out in the Safe Drinking Water Act. The applicant's engineer indicates that each home will have a water softener and iron removal system. These systems will be designed to remove radionuclides. The County Health Department will need to approve the water and septic systems for this subdivision. Stormwater Management: The Fringe Area Agreement requires compliance with the City's stormwater management standards. The City Engineer has identified deficiencies in the current storm water management design and has indicated that a larger basin may be necessary. These deficiencies will need to be corrected prior to approval of the plat. Fire Rating: The Fringe Area Agreement requires that the developer's engineer establish a fire rating and provide a letter from the Hills Fire Protection District approving the fire hydrant system. The applicant's engineer has obtained a letter from the City of Hill's indicating that the Hills Volunteer Fire Department will provide fire protection for Glenwood Springs and that their department has an ISO Public Protection Classification of 07/7X. Sensitive Areas: This property contains steep slopes and woodlands and is subject Johnson County's sensitive areas regulations. The City's sensitive areas regulations do not apply to subdivisions outside of the growth area. Zoning: The property is zoned Residential (R) by Johnson County. The County Residential zoning allows single family dwellings as a permitted use, with minimum lot area of 40,000 square feet. The County encourages clustering of home sites on smaller lots with larger areas of open space PCMStaff RepodMslaff mpodl mlimirwy plaLd= being set aside in common owned outlots. The applicant has chosen not to use the clustering option. All lots are a minimum of 1 acre and appear to meet the County zoning requirements. If this property were in the city or in the growth area, dwellings would need to set back 300 feet from Highway 218 to provide a buffer from the highway. Because this is not in the growth area this provision does not apply, but staff recommended that when designing the subdivision, the applicant consider the proximity of the highway and to create a buffer with setbacks and landscaping. The applicant's engineer has indicated that they have included a 10 -foot wide landscape easement along the highway. They are also working with the IDOT to preserve existing trees within the highway right-of-way and to plant additional trees. STAFF RECOMMENDATION: Staff recommends that this application be deferred pending approval of the stormwater management plan by the City Engineer. Upon resolution of stormwater management issues, staff recommends approval of the preliminary plat of Glenwood Springs, a 13 -lot, 22.31 -acre residential subdivision located at Dane Road SW and Highway 218, subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. DEFICIENCIES AND DISCREPANCIES: Stormwater management must be approved by the City Engineer. ATTACHMENTS: 1. Location Map 2. Preliminary Plat Approved by: w,11 John Yapp, Development Service Department of Neighborhood and RCMSteA ReWo sa are repon-pWiminmy p4W.d= Development Services PRELIMINARY PLAT GLENWOOD SPRINGS JOHNSON COUNTY, IOWA xv- /.'..' � W) r ao-1 Z F r r r ao-1 r Planning and Zoning Commission July 7, 2016 — Formal Meeting Page 2 of 7 Intensive Commercial (CI -1) to Neighborhood Public (P-1) to allow for the redevelopment of the Johnson County Ambulance Center. The County has recently purchased the property to the south which contained a house that has been removed, and the proposal is to rezone the parcel Public so the entire piece owned by the County is zoned Public for the redevelopment of the ambulance center. Miklo explained that the Iowa City Zoning Code contains the Public zone to notify adjacent property owners that it is owned by the public and is not subject to the typical zoning regulations, there are some site development standards, but as long as it is used for a public purpose uses are not limited. Miklo showed a rendering of what was being built on the property. The property is in the Riverfront Crossings District and the County has made a good attempt to make the building compatible with the character envisions for that district. Staff is recommends approval of REZ16-00005, an application submitted by Johnson County for a rezoning from CI -1 to P-1 for 3,739 square feet of property located at 818 S. Dubuque Street. Dyer asked why this project was already under construction if the zoning request has not already been approved. Miklo said the County applied for this rezoning some time ago but it has been delayed getting on the agenda, so the building official did issue a building permit subject to the rezoning. He noted the building official was comfortable doing so because there really isn't much of a choice, if a public entity owns a piece of property it needs to be zoned Public. Parsons opened the public hearing. Josh Busard (Director, Johnson County Planning, Development and Sustainability) came forward to answer any questions the Commission has. He noted that the new building is also the medical examiners building, not just for ambulance. The Commissioners had no questions for Busard. Parsons closed the public hearing. Theobald moved to approve REZ16-00005 a rezoning from Intensive Commercial (CI -1) to Neighborhood Public (P-1) for 3,739 square feet of property located at 818 S. Dubuque Street. Signs seconded the motion. A vote was taken and the motion passed 5-0 (Hensch abstaining, Freerks absent). (Hensch returned to the meeting room) DEVELOPMENT ITEM (SUB16-00007): Discussion of an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218. Miklo explained that this property is outside of the City limits but is within the two-mile fringe Planning and Zoning Commission July 7, 2016— Formal Meeting Page 3 of 7 area of the City where the City does have review of subdivisions. The State Code grants the City the ability to approve or deny subdivisions to ensure that there isn't leap frog development right outside that doesn't meet City standards where the City might one day expand. The Fringe Area Agreement specifies that properties that are outside the growth area aren't treated as stringently as they are if they are within the growth area. This location is just outside the growth area. The Fringe Area Agreement has a list of standards for this area that are less stringent than what applied within the City. Miklo said the proposed subdivision does meet or exceed those standards in terms of street design, sidewalks, concrete streets with curbs and gutter all of which is more than what is required. Miklo said that there were some concerns about drinking water for this subdivision in that some other subdivisions in the area have had issues. The applicant has indicated that they will be using private water treatment systems to address those concerns. The County Health Department will have to approve both the septic systems for sanitary sewer treatment and the wells for the water. Because the subdivision will flow into the Iowa City watersheds it is subject to the Iowa City stormwater management ordinance and Miklo has spoken with the City Engineer who has approved this subdivision's stormwater management. Another requirement is the fire rating, this area is served by a volunteer fire department, and the fire rating puts them on notice that this is an additional area that they would be responsible for. Miklo said there are some sensitive areas, some steep slopes, and those are subject to the County's steep slope regulations, so the County will review those for compliance. If the City standards did apply, there would have been a requirement for a 300 foot buffer from the interstate for individual houses. Although this standard does not apply, it was pointed out to the applicant with an encouragement for a buffer and the applicant responded noting they have worked with the Iowa Department of Transportation to preserve and add to the trees that are within the right-of-way to help create a buffer. Miklo said the staff recommendation is subject to two conditions being addressed at the time of the final plat. One is the dedication of Dane Road to the City if this property is ever annexed. The reason for that is in the County the roadways are easement and in the City they are right-of- ways where the City owns the property. Additionally Staff is recommending that an easement be provided so that if the property to the south ever develops for residential uses, they could have access to the street within Glenwood Springs. This would allow both properties to have two accesses to Dane Road to create a loop system and avoid a cul-de-sac. Staff is recommending approval of the preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. Hensch asked how far outside the City limits this property is located. Miklo showed on the map the area that is City versus the area that is County around this location. This subdivision will be less than a mile from City limits. Parsons asked why the subdivision was being developed with two cul-de-sacs rather than just one, and Miklo believes it is due to a ravine in the center of the property. Hensch opened the public hearing. Ron Amelon (MMS Consultants) began by answering the question about the two access points out onto Dane Road is due to the ravine that runs down the center of the property and there are Planning and Zoning Commission July 7, 2016 — Formal Meeting Page 4 of 7 sensitive features that are in that ravine. Amelon also addressed the buffer from the interstate noting it is something that the developer is conscious of and wants to make sure that there is a good buffer. The site itself does have a natural buffer from the interstate, the site is about 25 feet higher than the interstate. Hencsh asked how many feet it would be from the back of the lots to Highway 218. Amelon feels it is between 200 to 250 feet. Hensch also addressed the water quality issue, and asked if it was a radon issue with the water. Amelon said another subdivision has some issues with their water quality with radionuclides being borderline lower than what is acceptable by the DNR. This proposed subdivision will have two separate wells and two separate homeowners associations so each well will be considered private. That will allow for in-home treatments to deal with the radionuclides (water softner, iron removal, etc.) that will make it acceptable to the standards. If it were to be a public system the DNR does not allow in-home treatments. Hensch asked if the County will require any monitoring of the radionuclide levels. Amelon was unsure of the answer and would have to ask the County. Miklo stated to clarify that it is approximately 180 feet from the edge of the interstate pavement to the property line, and then another 60 feet to the closest house. He said the City subdivision regulations measure from the edge of the highway right-of-way, not the pavement. He also noted that City Standards to do state that the 300 foot buffer can be reduced if there is a natural buffer that results in a noise level of less the 60 dBA. He said that due to the topography that may be the case here, but because the regulation does not apply no measurements were taken. Hensch closed the public discussion. Signs noted for the record that he is acquainted with the developer, he is an agent in the same office as Signs, but Signs has no financial or business interests with the developer or this development. Martin moved to approve SUB16-00007 an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. Parsons seconded the motion. A vote was taken and the motion passed 6-0 (Freerks absent). CONDITIONAL USE ITEM (CU16-00002): Discussion of an application submitted by Rittenmeyer Trucking Company for a Conditional Use Permit to allow the continuation of a truck and equipment storage business as a home business at 4525 Taft Ave SE in Area B of the Iowa City /Johnson County Fringe Area. Miklo stated that this application is a renewal of a conditional use permit that the Commission recommended approval of five years ago. There was a five-year time limit placed on the Development Item SUB16-00007 Discussion of an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 -acre residential subdivision located at Dane Road SW and Highway 218 The Planning and Zoning Commission recommended approval by a vote of 6-0 i PRELIMINARY PLAT GLENWOOD SPRINGS i% JOHNSON COUNTY, IOWA j WR / m"\ f t. T,R'X 911gTECIW /4?1A .� , �c �O:^'•..�f '✓ i ria-e�36 T,R'X 911gTECIW /4?1A .� , �c �O:^'•..�f '✓ DATE: July 18, 2016 TO: FROM RE: CITY OF IOWA CITY MEMORANDUM Geoff Fruin, Interim City Manager Lucy Joseph, Code Enforcement Specialist Tracy Hightshoe, Neighborhood Services Coordinator Late Handouts u,mi uu,,., (Date) July 19th City Council meeting agenda item: sale of UniverCity Neighborhood Partnership home Introduction On July 19'", City Council will hold a public hearing and vote on a resolution authorizing the conveyance of 321 Douglass St. as part of the UniverCity Neighborhood Partnership Program. Once this home is sold, the program will have sold 55 homes. 321 Douglass Street Under the UniverCity Neighborhood Partnership, the City proposes to sell 321 Douglass St. for $88,721, which includes carrying costs of $2,721. "Carrying costs' are all the costs incurred by the City to acquire, maintain and sell the home, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, and real estate taxes along with any costs in excess of $50,000 in rehabilitation expenses. Renovations included electrical work, plumbing, newly refinished and repainted walls, new light fixtures, a completely rehabilitated kitchen and bathroom, new carpet, and the installation of brand new furnace, A/C, and water heater. The home must also be owner -occupied for 20 years. Built in 1956, this house has 696 square feet of living space, including two bedrooms and one bathroom. The homebuyer is under 80% of median income and will receive down payment assistance in the amount of $5,000. Statement of Fiscal Impact The assessed value of 321 Douglass St. at the time of purchase was $86,000 and the sale price is approximately $88,721. There will be no impact on the General Fund for ongoing operating expenses. Recommendation This home is located on a street where there are many rental properties. The renovated home will be an asset to the neighborhood and community. Staff recommends approval of the resolution to authorize the conveyance of 321 Douglass St. as part of the UniverCity Neighborhood Partnership program. July 18, 2016 Page 2 321 Douglass St. — before renovations 321 Douglass St. — after renovations Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 16-228 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 321 DOUGLASS STREET. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and WHEREAS, the City purchased and rehabilitated a single family home located at 321 Douglass Street, Iowa City; and WHEREAS, the City has received an offer to purchase 321 Douglass Street for the principal sum of $86,000 (the amount the City paid to acquire the home), plus the "carrying costs" of approximately $2,700, which are all costs incurred by the City to acquire the home, maintain it and sell it, including abstracting and recording fees, interest on the loan to purchase the home, mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to repair and rehabilitate the home; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, on July 5, 2016, the City Council adopted a Resolution proposing to convey its interest in 321 Douglass Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attomey, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 321 Douglass Street, legally described as Lot 20, Wise Addition, Iowa City, Iowa subject to a temporary construction easement that the City many need for sidewalk construction. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Resolution No. 16-228 Page 2 It was moved by Dickens and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Botchway x Cole x Dickens x Mims X Taylor x Thomas x Throgmorton Passed and approved this 19th day of July 2016. OR ATTEST: CITY CEERK Approved by City Attorney's Office r CITY OF IOWA CITY 44.6Z114 MEMORANDUM Date: June 28, 2016 To: Geoff Fruin, Interim City Manager From: Jason Havel, City Engineer 'f' Re: 2016 Derwen Drive Pavement Rehabilitation and Drainage Tile Installation Project, Plans, Specifications, Form of Contract and Estimate of Cost Introduction Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Derwen Drive Pavement Rehabilitation and Drainage Tile Installation Project are complete. A public hearing and Council approval are necessary to allow the project to move forward. History/Background The pavement on the east end of Derwen Drive, near Sunset Street, is nearing the end of its useful life. Subsurface moisture and groundwater issues have hastened the deterioration of the pavement. Discussion of Solutions This project will install a subsurface drainage system that will extend the life of the new pavement. Sidewalk curb ramps will be installed to bring the intersection into compliance with the Americans with Disabilities Act. Financial Impact The project will be funded through the Annual Storm Water Improvements fund, M3631. The Engineers Estimate for the project is $109,475.50. Recommendation Staff recommends approving the Plans, Specifications, Form of Contract, and Estimate of Cost. Cc: Ben Clark, Senior Civil Engineer Ron Knoche, Public Works Director Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 RESOLUTION NO. 16-229 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2016 DERWEN DRIVE PAVEMENT REHABILITATION AND DRAINAGE TILE INSTALLATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and WHEREAS, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and WHEREAS, funds for this project are available in the Annual Stormwater Improvements Fund account # M3631. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 11th day of August, 2016. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16th day of August, 2016, or at a special meeting called for that purpose. Passed and approved this 19th day of July 20 16 MOOR oved b ATTEST: 2'I,:t,tg,;z�v/J k 7C4A,) CI LERK City Attorney's Office Resolution No. 16-229 Page 2 It was moved by Dickens and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: x x ABSENT: ABSTAIN: Mims the Botchway Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Prepared by: Ben Clark, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356- 5436 RESOLUTION AGREEMENT,I 2016 DERWEN INSTALLATION ACCOMPANY BIDDERS, AND RESOLUTION NO. PROVING PLANS, SPECIFICA ESTIMATE OF COST FOR THE CO VE PAVEMENT REHABILITATION JECT, ESTABLISHING AMOUNT I BID, DIRECTING CITY CLERK - 401 TIME AND PLACE FOR RECEIl - WHEREAS, notice of public hearl on the plans, cost for the above-named project as published as and WHEREAS, funds for this project ate available in account # M3631. \ NOW, THEREFORE, BE IT RESOLT BY CITY, IOWA THAT: \ The plans, specifications, form project are hereby approved. FS, FORM OF RUCTION OF THE D DRAINAGE TILE - BID SECURITY TO POST NOTICE TO OF BIDS. s, form of contract and estimate of law, and the hearing thereon held; Stormwater Improvements Fund CITY COUNCIL OF THE CITY OF IOWA and estimate of cost for the above-named 2. The amount of bid security to aqc pany each bid for the construction of the above- named project shall be in the aly of 10"/0 (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and irected to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timer posting notice n the Construction Update Network, operated by the Master Builder ofAowa, the City of I a City website, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 11" day of August, 2016. At that toe, the bids will be opened b the City Engineer or his designee, and thereupon refefred to the City Council of the CitX of Iowa City, Iowa, for action upon said bids at its neo regular meeting, to be held at the mma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 16" day of August, 201 or at a special meeting called for that purpose. Passed and a , roved this day of MAYOR by 20 ATTEST: >Vrµ�dCV_C-yt rM Pt -l: -M CITY CLERK City Atl rney's Offices 2I It p pwengvnasterslres appp&s.dx 7/18 Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 16-230 RESOLUTION APPROVING AMENDMENT NO. 14 TO THE CITY -UNIVERSITY PROJECT 1 URBAN RENEWAL PLAN TO ADD LAND TO THE URBAN RENEWAL AREA. WHEREAS, the City of Iowa City has adopted a comprehensive plan for the physical development of the municipality as a whole, giving due regard to the environs and metropolitan surroundings, the current plan locally known as the IC2030 Comprehensive Plan; and WHEREAS, the City has also adopted the City -University Project 1 Urban Renewal Plan ("Plan") for the purpose of exercising its urban renewal powers granted pursuant to Iowa Code Chapter 403 within the City -University Project 1 Urban Renewal Area ("Area"); and WHEREAS, in anticipation of amending the Plan to add one block of land to the Area, City Council adopted a resolution of necessity (Reso. No. 16-184) on June 6, 2016, finding that one or more slum, blighted or economic development areas exist in Iowa City and that the rehabilitation, conservation, redevelopment, development or combination thereof, of the area is necessary in the interest of the public health, safety and welfare of the community; and WHEREAS, pursuant to Reso. No. 16-184, the City mailed a copy of the proposed Amendment No. 14 to the affected taxing entities, along with a notice of consultation to be held between the City and the affected taxing entities, and notice of the public hearing; and WHEREAS, said consultation was scheduled for June 23, 2016, at 11:30 a.m. in the City Manager's Conference Room in City Hall. No representatives from the affected taxing entities were present at said time and place, and no taxing entities submitted any written recommendations for modification of the proposed division of revenue within 7 days after the consultation; and WHEREAS, pursuant to said Reso. No. 16-184, on this day a public hearing on the proposed Amendment No. 14 to the City -University Project 1 Urban Renewal Plan was held after due and proper notice of said public hearing was given by timely publication on July 7, 2016, in the Iowa City Press Citizen, a newspaper having general circulation in the Iowa City area. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. This Council finds that the City -University Project 1 Urban Renewal Plan and all amendments thereto, including Amendment No. 14, conform to the general plan for the development of the City as a whole; will not result in the displacement of families, and do not contain open land to be acquired by the City. -1- Section 2. That the Amendment No. 14 is hereby approved and adopted as the "Amendment No. 14 to the City -University Project 1 Urban Renewal Plan for the City - University Project 1 Urban Renewal Area"; and the City Clerk is hereby directed to file a certified copy of said Amendment No. 14 with the proceedings of this meeting. Section 3. That the City -University Project 1 Urban Renewal Plan for the City - University Project 1 Urban Renewal Plan Area, as amended herein, shall be in full force and effect from the date of this resolution until the later of the date of termination set forth in the Plan, as amended, or the date on which payment of all obligations issued or advances made to carry out the purposes thereof shall be fully provided for. Said Amendment No. 14 shall be forthwith certified by the City Clerk, along with a copy of this Resolution, to the Recorder for Johnson County, Iowa, to be filed and recorded in the manner provided by law. PASSED AND APPROVED this 19th day of July 2016. ATTEST: ,JVGGcr� ldu�nwdrr���n-d,..� Cth Attorney'o ONIG! ,7/7/Ito -2- M or Resolution No. Page 3 16-230 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Mims the Botchway Cole Dickens Mims Taylor Thomas Throgmorton Amendment No. 14 City -University Project 1 Urban Renewal Plan City of Iowa City, IA Original Area Adopted 1969 Amendment No.1 -1972 Amendment No. 2 -1973 Amendment No. 3 -1973 Amendment No. 4 -1976 Amendment No. 5 -1977 Amendment No. 6 -1979 Amendment No. 7 -1984 Amendment No. 8 -1987 Amendment No. 9 - 2001 Amendment No. 10 - 2012 Amendment No. 11 - 2013 Amendment No. 12 - 2014 Amendment No. 13 - 2015 INTRODUCTION The City -University Project 1 Urban Renewal Plan ("Plan") for the City -University Project 1 Urban Renewal Area ("Area" or "Urban Renewal Area"), adopted in 1969 and amended thirteen times since, is being further amended with this Amendment #14 to add additional land to the Urban Renewal Area ("Amendment #14" or "Amendment"). The "base valuation" of the Original Area and each of the amendment areas will remain unchanged by this Amendment. The overall base value of the Urban Renewal Area, after adoption of this Amendment, will be determined by adding all of the base valuations of the subareas together. Except as modified by this Amendment, the provisions of the original City University Project 1 Urban Renewal Plan, as previously amended, are hereby ratified, confirmed, and approved and shall remain in full force and effect as provided herein. In case of any conflict or uncertainty, the terms of this Amendment shall control. DESCRIPTION OF THE URBAN RENEWAL AREA The legal description of the property being added to the City University Project 1 Urban Renewal Area is attached hereto as Exhibit "A." A map of the entire City University Project 1 Urban Renewal Area, as amended, is attached hereto as Exhibit "B." AREA DESIGNATION The Area added as the Amendment is an economic development district that is appropriate for new commercial and residential development. PROJECT AREA OBJECTIVES In addition to the objectives listed in the Plan as previously amended, this amendment allows for the contemplation of a public/private partnership involving all or part of amended area for the potential preservation of a historic structure, expansion of the fire station, municipal offices, parking facilities, and residential or commercial uses. The City anticipates further amending the Plan to add an urban renewal activity detailing how this objective may be reached at such time as such activities are more particularly identified. DEBT This Amendment No. 14 does not impact the amount of debt the City proposes to incur on projects in the Area, as amended. The July 1, 2015 constitutional debt limit is $247,527,890. The City's outstanding general obligation debt is $71,803,152. -2- MAI 4TLF9P11T:VTW The City University Project 1 Urban Renewal Plan may be amended from time to time for a variety of reasons, including but not limited to, adding or deleting land, adding urban renewal projects, or to modify goals or types of renewal activities. The City Council may amend this Plan in accordance with applicable state law. EFFECTIVE PERIOD This City University Project 1 Urban Renewal Plan Amendment #14 will become effective upon its adoption by the City Council. Notwithstanding anything to the contrary in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. REPEALER Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. SEVERABILITY CLAUSE If any part of the Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the previous amendments to the Plan, or any part of the Plan not determined to be invalid or unconstitutional. -3- EXHIBIT "A" LEGAL DESCRIPTION OF AMENDMENT #14 2016 Amended Area Beginning at a point on the north R.O.W. line of Iowa Ave where it intersects with the east R.O.W line of Gilbert Street; Thence east along said Iowa Avenue north R.O.W. line to a point where it intersects with the east R.O.W. line of Van Buren Street; Thence south along said Van Buren Street east R.O.W. line south to a point where it intersects with the south R.O.W. line of Washington Street; Thence west along said Washington Street south R.O.W. line west to a point where it intersects with the east R.O.W. line of S. Gilbert Street; Thence north along the east R.O.W. line of Gilbert Street north to the point of beginning, also described as Block 44, Original Town, Iowa City, Iowa, according to the plat thereof, and the entirety of all right-of-way adjacent thereto not already located within the Urban Renewal Area, as amended. EXHIBIT "B" MAP OF CITY UNIVERSITY PROJECT 1 URA [showing all subareas] City -University Project 1 Urban Renewal Area V %.I AsAmended _ I � I$ 19 I I �Y� I_M'XT�SuIERYE off'- o(R" r ,�N OI �EFIItON eT Illi Ili ooualnasm la l I^ RUPPFNi'/�2ryT�y' - ��y L Urban renewal area boundary ® 1969 Original Area E.=. 2001 Amended Area ® 2012 Amended Area ® 2016 Amended Area -5- ZI ii ll� I I I I I I I I I ICJFANDA� __ — ,2r1AWmim c!!"�PW LI Ytl_P C- m-S B`TE T > I ,p nvf p Lm uW l 4 Prepared by: Jul! Seydell Johnson, Director of Parks & Recreation, 220 S. Gilbert St., Iowa City, IA 52240; (319)356-5104 RESOLUTION NO. 16-231 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND CONFLUENCE OF CEDAR RAPIDS, IOWA TO PROVIDE DESIGN AND ENGINEERING CONSULTANT SERVICES FOR PHASE 1 OF THE RIVERFRONT CROSSINGS PARK PROJECT. WHEREAS, the CITY of Iowa City desires to develop Phase 1 of a public park on City -owned property located in the Riverfront Crossings area; and WHEREAS, the City of Iowa City desires to restore Ralston Creek from the northern boundary of the park on Kirkwood Avenue to its confluence with the Iowa River and create off -channel wetlands to provide improved water quality, flood resiliency, wildlife habitat, recreational and educational benefits; and WHEREAS, the project generally includes final design for restoration of Ralston Creek, final design for wetland construction, final designs for trail connections, preliminary design for creek exploration area, stream crossings, wetland boardwalk; and functional design plans for park shelter/restrooms, natural playground, parking area, river overlooks and entryway plaza; and WHEREAS, the City desires the services of a consulting firm to prepare preliminary and final design for Phase 1 of the Riverfront Crossings Park Project; and WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with Confluence, Inc. to provide said services; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with Confluence, Inc.; and WHEREAS, funds for this project are from the State Hazard Mitigation Sales Tax fund and available in account#V3142. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement. 3. The City Manager is authorized to execute contract amendments that are deemed necessary to complete the design of the above-named project. Passed and approved this 19th day of July 2016 il ATTEST: Pa? it • T1¢_ CIT ERK OR Approved by City Attorneys Office Resolution No. 16-231 Page 2 It was moved by Mims and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Section IV CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this 19_ 'corporation, day of 6ULy 2016, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City, and Confluence, Inc. dba Confluence, hereinafter referred to as the Consultant. WHEREAS, the City has issued a request for proposals for design and engineering services for the Riverfront Crossings Park Project; and WHEREAS, Consultant submitted a proposal for said services; and WHEREAS, the City desires to enter into a contract with Consultant for said services. NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. SCOPE OF SERVICES Consultant agrees to perform the services for the City set forth in Exhibit A, which is attached and incorporated herein and to do so in a timely and satisfactory manner. It. TIME OF COMPLETION The Consultant shall complete the following phases of the Project in accordance with the schedule set forth in Exhibit B, which is attached and incorporated herein. III. GENERAL TERMS A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount listed in Section IV. The City may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. -2 - Section IV C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep mylar reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract With the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, -3 - Section IV either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. O. The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the City in the sum of $1,000,000. IV. COMPENSATION FOR SERVICES The Total Contract Lump Sum is Two Hundred Ninety -Six Thousand Dollars ($296,000.00). An itemized break down is attached, marked Exhibit C, and incorporated herein. Reimbursable expenses are included in the total contract lump sum indicated above. V. MISCELLANEOUS A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY By: d� '114� Gffff Fruin Title: Interim City Manager Date: July 19, 2016 SULTA T By.. Patr ck . Alvord---� Title: Principal Date: 77./4!0- 14P Approved by: City Attorney's Office � -n-lf. Date -4 - EXHIBIT A Section IV 1.1. PREDESIGN PHASE The predesign phase of the project includes all of the initial project coordination, data gather and base map compilation tasks required to develop an accurate and complete picture of the existing conditions as well as establish the project's guiding principles, goals, objectives, and primary responsibilities. During this phase, a project website will be created; the project schedule will be established; and prior planning and construction documents will be reviewed. 1.1.1. Data Collection, Review and Analysis 1.1.1.1. Topographic Survey 1,1.1.2. Soils Testing and Reports 1.1.1.3. Base Mapping 1.1.1.3.1. GIS Based overlay w/ Topographic Survey 1.1.2. Project Kick -Off 1.1.2.1. Goals & Objectives 1.1.2.2. Guiding Principles 1.1.2.3. S.W.O.T. Analysis 1.1.2.4. Stakeholder Identification 1.1.2.5. Project Schedule Review & Discussion 1.1.3. Project Website Coordination Create a project specific website for the purpose of sharing and disseminating project information to the general public. Update website at each project milestone; solicit public feedback on project leading up to and Immediately following the Public Information Meeting. Post progress plans and updates as directed by City staff. 1.1.4. Evaluation and Review 1.1.4.1. 2015 Riverfront Crossings Park Concept Design Report 1.1.4.2. North Wastewater Treatment Plant Restoration Report 1.1.4.2.1. As -built construction drawings 1.1.4.3. 2011 Riverfront Crossings District Sub -Area Plan 1.2. PRELIMINARY DESIGN PHASE The preliminary design phase of the project includes a significant portion of the conceptual design work and revisions to the current park master plan. Once the overall plan has been established the design team will focus attention on the Phase 1 project design. This phase will include presentations to the Parks and Recreation Commission and the general public. Following the public presentations, the plan will be appropriately refined and the first Opinion of Probable Cost will be developed and reviewed with City Staff. 1.2.1. Master Plan Revisions' 1.2,1.1. Railroad bridge assessment & adaptive reuse feasibility 1.2.1.2. Civic spaces Including elements that celebrate Iowa City as a City of Literature — Sabin school arches and designs created through grant from State Department of Cultural Affairs. 1.2.1.3. River access and engagement 1.2.1.4. Trails and trail connections 1.2.1.5. Restroom(s) and shelters 1.2.1.6. Deliverables: Revised/updated color plan drawing; 2-3 character sketches depicting the future constructed condition of the park. 1.2.2. Phase 1 Project 1.2.2.1. Stream re -meandering and riparian restoration 1.2.2.2. Evaluate wetland alternatives 1.2.2.3. Natural and functional elements of stream crossings and accesses 1.2.2.4. Design services for the creek exploration area, stream crossings, wetland boardwalk and trail connections along the east and west banks of Ralston Creek and associated trail connection to the Iowa River Corridor Trail that extends under the U.S. Hwy 6 bridge. The trail along the east bank of Ralston Creek will intersect with the stream crossings that extend to the park and with future pedestrian streets that will extend to Gilbert Street as illustrated in the Riverfront Crossings Master Plan. 1.2.2.5. Include elements of Artful Rainwater Design in wetlands, creek exploration area, stream crossings and park areas, - 5 - Section IV 1.2.2.6. Include basic utility plan for utility extensions into the park. 1.2.3. Overall site grading 1.2.4. Parking lot layout 1.2.5. MldAmerican Coordination Plan Consultant will develop an estimate of the presumptive electrical service requirements of the park at full build -out and prepare a coordination plan Illustrating the assumed locations of the future electrical service. The plan will assist MidAmerican in their design for the transmission service relocation. 1.2.6. Parks and Recreation Commission presentation 1.2.7. Public Input/Information Meeting coordination and facilitation A public input/information meeting will be coordinated by the design team with assistance of City staff for the purpose of engaging the public in a general discussion about recommended and proposed changes to the existing concept plan; to solicit public opinion on proposals for the stream restoration and wetland construction as well as to provide Information on the project schedule, timeline and expected outcomes. 1.2.8. Opinion of Probable Cost 1.3. FINAL DESIGN PHASE This phase of the project focuses on final design for the Phase 1 construction project elements and amenities. Final plans and specifications will be prepared and submitted for City review and approval. The design team will begin the permitting process and a final opinion of probable cost will be developed based on the final plans and specifications. Preparations for bidding will be made In this phase. 1.3.1. Final Plans and Specifications 1.3.1.1. Stream re -meandering and riparian restoration 1.3.1.2. Wetland grading and construction 1.3.1.3. Planting and maintenance plans 1.3.1.4. Stream crossings and accesses 1.3.1.5. Trails and trail connections 1.3.1.6. Overall site grading and seeding 1.3.1.7. Creek exploration area 1.3.1.8. Wetland boardwalk—no structural 1.3.1.9. Park Landscaping Plan —within project boundaries 1.3.1.10.Pedestdan bridge over Ralston Creek (1) Final plans and specifications for one (1) pedestrian bridge crossing Ralston Creek. This work entalls final design for adaptive reuse of the existing railroad bridge OR the design and engineering of a new pedestrian bridge. A final decision about which bridge to design will be based on results of structural and planning assessment of existing bridge and coordination with the master plan. 1.3.2. Design Review Meetings 1.3.3. Permitting 1.3.4. Opinion of Probable Cost 1.4. BIDDING AND CONSTRUCTION PHASE In this phase, the design team will assist the City with administering the bidding process and provide construction observation and administration services as outlined below. 1.4.1. Submit final drawings in AutoCAD format 1.4.2. Print plans and specifications, issue public notice of project letting 1.4.3. Attend pre-bid meeting 2. 6- Section IV 1.4.4. Respond to bidder inquiries, issue addenda 1.4.5. Review bids and recommend award 1.4.0. Attend pre -construction meeting 1.4.7. Attend weekly construction progress meetings and provide inspections/observations as necessary. (74 hours total) 1.4.8. Review submittals and Change Orders (17 hours total) 1.4.9. Assist with clarifications (10 hours total) 1.4.10. Provide record/as-built drawings ("red -lined" PDFs) 1.4.11. Review partial pay estimates 1.4.12. Final field review and project close-out documentation (32 hours total) 1.4.13. Landscape Architect Site Observation (2 visits) Services listed below are not currently included in the Total Contract Lump Sum but can be added to the Contract at the Owner's direction and approval in writing to the Consultant. Contract sums for the Optional Services are listed on the attached Exhibit C. 2.1. Final design of pedestrian -duty boardwalk over wetland area 2.2. Resident engineering services 3. EXCLUSIONS 3.1. Functional Design Services for Entryway Plaza; Park Shelters and Restrooms; Natural Playscapes; Parking Areas; Riverfront Trails; River Overlooks; Civic Spaces; etc. 3.2. Preliminary and final Architectural drawings, including structural engineering, and related construction documents for public restrooms, park shelters and/or appurtenant buildings and structures. 3.3. Any other services not expressly described herein. EXHIBIT B Riverfront Crossings Park Proposed Project Schedule 07.13.2016 Week Date Task/Milestone 0 19 -Jul -16 City Council Approval 0 20 -Jul -16 Notice To Proceed 1 20 -Jul -16 Survey, base mapping, geotech, preliminary concept begin 2 25 -Jul -16 Begin website creation 3 1 -Aug -16 Data Gathering 4 10 -Aug -16 MEETING: Project Kick -Off & Concept Review 11 -Aug -16 Preliminary Design (PD) begins: master plan revisions - civic spaces, river access and engagement, trails and trail connections, restrooms and shelters Phase 1 PD begins: stream re -meandering, riparian restoration, off - channel wetland, creek exploration areas 5 15 -Aug -16 Bridge structural assement begins (if necessary) 6 22 -Aug -16 PD continues 7 31 -Aug -16 DUE: Survey & Geotech 1 -Sep -16 Begin preliminary grading concept, hydraulic modeling 6 5 -Sep -16 PD continues 9 12 -Sep -16 PD continues 10 19 -Sep -16 PD continues 11 26 -Sep -16 PD continues 12 3 -Oct -16 SUBMITTAL: 30% Design Review (to City) 13 12 -Oct -16 MEETING: 30% Design Review w/ City Staff + Design Team 14 19 -Oct -16 MEETING: Public Engagement/information 15 24 -Oct -16 MEETING: Review results of public engagement w/ City Staff + Design Team 25 -Oct -16 PD continues: design refinement, Phase 1 PD -trails, boardwalks, parking lots, stream design, wetland design, Mid -Am relocation EXHIBIT B Riverfront Crossings Park Proposed Project Schedule 07.13.2016 Week Date Task/Milestone 16 31 -Oct -16 PD 17 7 -Nov -16 PD 18 14 -Nov -16 PD 19 21 -Nov -16 PD 20 28 -Nov -16 PD 21 5 -Dec -16 PD 22 14 -Dec -16 SUBMITTAL: 60% Design Review (to City) 23 21 -Dec -16 MEETING: 60% Design Review w/ City Staff + Design Team 22 -Dec -16 Final Design (FD) begins: trails, stream, wetland, grading, landscaping, etc. 24 26 -Dec -16 Holiday Break 25 2 -Jan -17 FD 26 9 -Jan -17 FD 27 16 -Jan -17 FD 28 23 -Jan -17 FD 29 1 -Feb -17 SUBMITTAL: 90% Design Review (to City) 30 8 -Feb -17 MEETING: 90% Design Review w/ City Staff + Design Team 31 13 -Feb -17 Final Revisions (FR) begin. 32 20 -Feb -17 FR 33 27 -Feb -17 FR 34 8 -Mar -17 SUBMITTAL: FINAL PLANS & SPECIFICATIONS 35 16 -Mar -17 Plans and specs to Council Agenda MAMO :U& Riverfront Crossings Park Proposed Project Schedule 07.13.2016 Week Date Task/Milestone 36 20 -Mar -17 37 28 -Mar -17 City Council (Approval) - City to confirm number of Council reads required 31 -Mar -17 Project Out -to -Bid 38 3 -Apr -17 Bid Week 1 39 10 -Apr -17 Bid Week 2 40 17 -Apr -17 Bid Week 3 21 -Apr -17 BID LETTING 41 24 -Apr -17 Bid review & recommendation 42 1 -May -17 Approval, award, contract negotiation begins 43 8 -May -17 44 15 -May -17 45 22 -May -17 46 29 -May -17 47 5 -Jun -17 48 12 -Jun -17 49 19 -Jun -17 50 26 -Jun -17 51 3 -Jul -16 CONSTRUCTION BEGINS - Ci 52 10 -Jul -17 C2 53 17 -Jul -17 C3 54 24 -Jul -16 C4 EXHIBIT B Riverfront Crossings Park Proposed Project Schedule 07.13.2016 Week Date Task/Milestone 55 31 -Jul -17 C5 56 7 -Aug -17 C6 57 14 -Aug -17 C7 58 21 -Aug -17 C8 59 28 -Aug -17 C9 60 4 -Sep -17 C10 61 11 -Sep -17 C11 62 18 -Sep -17 C12 63 25 -Sep -17 C13: Tree Planting 64 2 -Oct -17 C14: Tree Planting 65 9 -Oct -17 C15: Tree Planting 66 16 -Oct -17 SUBSTANTIAL COMPLETION - C16 67 23 -Oct -17 C17 68 30 -Oct -17 FINAL COMPLETION - C18 Riverfront Crossings Park Fee Matrix 07.13.zpls EXHIBIT C 103 Confluence Scope Item Estimated Fees Contract Administration $5,000 Project Website Coordination/Administration $2,500 Preliminary Design Services $18,300 Review and evaluate concept reports, etc Evaluate integration and reuse of existing railroad bridge - evaluate impact to adjacent planned development Master Plan revisions- revise plan graphic and notations (no revisions to previously prepared Master Plan report) Preliminary design for creek exploration area, stream crossings. Welland boardwalk and troll connections Prepare preliminary cost opinions Coordination and meetings with City and design team Presentation to Parks and Rao Commission Public Inpu0lnformation Meeting -coordination and facilitation $10,000 Presentation boards and materials not included in fee Final Design Services $17,000 Pmpare final plans and specifications for amenities associated with stream restoration and offchsnnel welland - includes final planting plan assistance for Phase 1 Prepare final cast estimates for amenilles Final design of creek exploration area, stream crossings, wetland boardwalk, and trail connections Lanscaping Plan for park- within project boundaries Bidding and Construction Observation Services $1,000 Construction Observation -Landscape Architect: observe Planting operations (2 site visits TOTAL CONFLUENCE BASE FEE ESTIMATE : $55,800 Additional services not included In base fee estimate above: Functional Design Services -3.0% of estimated cost of construction as established during preliminary design En Placa Park Shellers/Restroans, Natural Playscape(s), ParWng Areas. RiverfrentTrails, River Overlooks, etc. 103 Riverfront Crossings Park Fee Matrix 07.133016 EXHIBIT C HR Green Scope Item Estimated Fees Contract Management, Meetings, Coordination, Quality Control $9,950 Preliminary Design Services $93,690 Geotechnical, survey, and sails studies Evaluate concept report etc. and develop preliminary plans Structural assessment of existing railroad bridge and cost / benefit of replacement Permit research, welland delineation and Indiana bat habitat assessment (review & wnfirm for permits) Prepare preliminary plans for Phase 1 Elements, including: Plan review submittals at 30%, 60%. 90% stages Stream re -meandering and riparian restoration Welland grading and construction Natural and functional elements of stream crossings and accesses (rock, soil, plants, etc.) Trails including east and west sides of Ralston Creek and trail connections Design of RR bridge conversion to pedestrian bridge OR new pedestrian bdtlge (same fee) Overall site grading, preliminary parking lot layout Coordinate with MidAmedcan Energy for transmission line relocation and park power service Preliminary opinions of probable costs with each submittal Meet with City to review preliminary plans and cost estimates Present preliminary plans to parks and recreation commission Final Design Services $77,160 Prepare final plans and specifications for Phase 1 Elements, including Stream re-meandedng and riparian restoration Wei grading and constriction Planting Plans, coordinated with self -mitigating designs Natural and functional elements of stream crossings and accesses (rock, soil, plants. etc.) Trails including east and west sides of Ralston Creek and trail connections Design of RR bdtlge conversion to pedestrian bridge OR new pedestrian bridge (same fee) Overall site grading and seeding Regular design review meetings Assist the City in obtaining all necessary permits Prepare final cast estimates Bidding and Construction Services $28,200 Submit final drawings in AutoCAD formal Print plans and specs, Issue public notice of project letting Respond to bidder inquires, Issue addenda Attend bid letting and tabulate bids Review bids and recommend award Construction coordination with City Inspectors (8 his total) Review submittals and change orders (17 his total) Provide milestone inspections (26 his total) Assist with clarifications (10 his total) Provide record as -built drawings ('red4inetl' POFs) Review partial pay estimates Final field review and project closeout documentation (32 his total) Limited Resident Engineering and Observation (40 his total) " Weekly construction progress meetings, in addition to limited resident engineering (including 2 his per week each for both resident engineer and project manager, assuming 16 weeks construction (64 hrs total for this additional task) $9,000 TOTAL HR GREEN BASE FEE ESTIMATE: $218,200 Additional services net Included In base fee estimate above: Structural design (preliminary and final) of pedesman-0uy, boardwalk over wetland area $12,000 " Labor effort included In the base fee estimate for resident engineering is nummimal, assuming City staff will handle day-to-day construction observation / resident engineering. 40 hours have been Included, which is intended to support City staff at cd0cal phases only. The estimates shown below are in addition to the base fee estimate. Phase 1 conslmcgon Is currently estimated to require approximately 4 months (16 viable weeks, not Including delays for weather, etc.). If the City wishes to hire HR Green to manage the bulk of resident engineering services, the following guidelines would apply. In short, the more often an observer is onsite, the more likely consWction'issuee will be caught and addressed before they become problems, and the more smoothly the project will progress in general. Someone (City staff or HRG staff) should be onsite roughly half -lime for a pmject of this time. Note that this task could be added / modified at a later time, prior to the pre -construction meeting, as budget allows. FINAL DECISION ON RESIDENT ENGINEERING SERVICES WILL BE MADE AFTER PRE -CONSTRUCTION MEETING Banc part-time residem engneenng (t0 hrs /wwk)- sun minimal, but sufficient lf City staff is able to help as well $14,400 Half -lime resident engineering (20 tire / week) - recommended B City staff is not utilized; provides standard, efficient coverage $33,600 ull-time resitlent engineering 140 his /week) - typical or DOT or municipal construction Ina crowded nghlo -way, probably mcessivelor hale 1 of this project $72,000 2 of Riverfront Crossings Park Fee Matrix 07.13.2036 EXHIBIT C Rohroach Aseoclalos Scope Item Estimated Fees Preliminary Design Services $10,000 Revlew and evaluate concept re orfs, etc. Pmgmmming and Ixelimmary plans for restru mstshelfem Coordination and meetings with design team TOTAL ROHRBACH ASSOCIATES BASE FEE ESTIMATE $10,000 TOTAL PROJECT REIMBURSABLE EXPENSES: $12,000 TOTAL BASE FEES ESTIMATE (Confluence, HRG, Rohrbach Associates) $256,000 3 of CITY OF IOWA CITY MEMORANDUM Date: July 11, 2016 To: Geoff Fruin, Interim City Manager From: Juli Seydell Johnson, Director of Parks and Recreation Re: Request for Approval — Resolution for Design and Engineering Consulting Services — Riverfront Crossings Park, Phase 1 Introduction: The City of Iowa City adopted the Riverfront Crossing District Master Plan in 2013. Riverfront Crossings is a large redevelopment area in the center of Iowa City near downtown and the University of Iowa Campus and bisected by the Iowa River. In an effort to move critical infrastructure facilities out of the floodplain after the major flood event in 2008, the City secured $6.0 million for project expenses through the Iowa Flood Mitigation Program to decommission and demolish the City's North Wastewater Treatment Plant and convert the area into a new riverfront park. Last year the City completed the demolition of the former North Wastewater Treatment Plant. History/Background: This next phase of the flood mitigation project includes restoring Ralston Creek from the northern boundary of the park on Kirkwood Avenue to its confluence with the Iowa River and creating off - channel wetlands to provide improved water quality, flood resiliency, wildlife habitat, recreational and educational benefits. The scope of the project includes final design for restoration of Ralston Creek, final design for wetland construction, final designs for trail connections, preliminary design for creek exploration area, stream crossings, wetland boardwalk; and functional design plans for park shelter/restrooms, natural playground, parking area, river overlooks and entryway plaza. The project schedule is as follows: • Planning and Design —July through December 2016 • Project Bid — February 2017 • Phase 1 Construction — Summer 2017 Phase 1 construction includes restoration of Ralston Creek, one bridge crossing to the east of the site, trail connections to the north, east and south, and off -channel wetlands in the southern portion of the site. Wetland creation is a part of the larger flood control efforts of this site. Discussion of Solutions: Twelve landscape architecture and engineering teams submitted formal proposals for consideration. An evaluation committee recommended Confluence for this project after reviewing written proposals and conducting interviews with several of the firms. Financial Impact: Funding for this project is available from the State Hazard Mitigation Sales Tax fund and available in Capital Improvement Plan account #V3142. Recommendation: Approve contract in the amount of $296,000 with Confluence of Cedar Rapids, Iowa to provide design and engineering consultant services for Phase 1 of the Riverfront Crossings Park project. Prepared by: Eleanor M. Mikes, City Attorney, 410 E. Washington St., Iowa City, IA 52240(319)356-5030 RESOLUTION NO. 16-232 CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF IOWA CITY AND GEOFFREY E. FRUIN, CITY MANAGER. WHEREAS, this City Council has determined that it would be in the best interests of the City of Iowa City, Iowa, to appoint Geoffrey E. Fruin as City Manager for the City of Iowa City; and WHEREAS, an Employment Agreement between the City and Geoffrey E. Fruin as City Manager has been prepared, which Employment Agreement is attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Geoffrey E. Fruin be and he is hereby appointed City Manager for the City of Iowa City, Iowa effective July 31, 2016; and The Employment Agreement attached hereto and made a part of hereof is hereby approved as to form and content; and The Mayor and City Clerk are authorized and directed to execute said Agreement in duplicate for and on behalf of the City of Iowa City, Iowa. Passed and approved this 19th day of July 20 16 M OR ATTEST: CITY CLERK rovedb cz� 7. - 7—n-1(, City Attorney's Office Resolution No. 16-232 Page 2 It was moved by trims and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Botchway Cole Dickens Mims Taylor Thomas Throgmorton the EMPLOYMENT AGREEMENT Introduction This Agreement, made and entered into this 7-19-16 .by and between IOWA CITY, IOWA, a municipal corporation, (hereinafter called "Employer") and GEOFFREY E. FRUIN (hereinafter called "Employee") an individual who has the education, training and experience in local government management and who, as a member of ICMA, is subject to the ICMA Code of Ethics, both of whom agree as follows: Section 1: Term This agreement shall remain in full force and effect from 7/31/16 until terminated by the Employer or Employee as provided in Section 8, 9 or 10 of this agreement. Section 2: Duties and Authority Employer agrees to employ Geoffrey E. Fruin as City Manager to perform the functions and duties specified in Article IV of the Iowa City Charter & Title I Chapter 7 of the Iowa City Code and to perform other legally permissible and proper duties and functions as the Council may from time to time assign. Section 3: Compensation A. Base Salary: Employer agrees to pay Employee an annual base salary of $180,000 payable in installments at the same time that the other administrative employees of the Employer are paid. B. This agreement shall be automatically amended to reflect any salary adjustments that are provided or required by the Employer's compensation policies to include all salary adjustments on the same basis as applied to executive (department head) administrative employees of the Employer C. In addition, consideration shall be given on an annual basis to increase compensation. Such decision shall be communicated with the annual performance evaluation as detailed under Section 11 of this agreement. Increased compensation may be provided in the form of a salary increase and/or other benefit considerations. Section 4: Health, Disability and Life Insurance Benefits A. The Employer agrees to provide health, hospitalization, surgical, vision, dental and comprehensive medical insurance for the Employee and his dependents equal to that which is provided to all other administrative employees of Iowa City. B. The Employer agrees to provide disability insurance equal to that which is provided to all other administrative employees of Iowa City. C. The Employee may elect to submit once per calendar year to a complete physical examination, including a cardiovascular examination, by a qualified physician selected by the Employee, the cost of which shall be paid by the Employer unless the cost is covered by insurance. D. The Employer shall pay the amount of the premium not in excess of $2,000 annually for term life insurance in the amount of three (3) times the Employee's annual base salary, including all increases in the base salary during the life of this agreement. The Employee shall name the beneficiary of the life insurance policy. Employee understands that this is a taxable benefit. E. Other Benefits. During the term of this agreement, Employer shall offer to Employee other fringe benefits which may be provided other non -represented Administrative and Confidential employees of Employer. Section 5: Vacation, Sick, and Holidays A. Upon commencing employment, the Employee shall be credited with vacation leave equal to the highest annual accrual (192 hours) provided to all other employees. The Employee shall then accrue sick and vacation leave on an annual basis at the highest rate provided to any other employees. Employer agrees to provide a holiday and personal day benefit program equal to that which is provided to all other administrative employees of Employer. The employee shall carry over all sick leave previously accrued while working for the Employer. B. The Employee is entitled to accrue unused vacation leave up to a maximum of 400 hours, and in the event the Employee's employment is terminated, either voluntarily or involuntarily, the Employee shall be compensated for all accrued vacation time. All sick leave shall be accrued consistent with all other administrative employees. Section 6: Retirement A. The Employer agrees to enroll the Employee into the applicable state or local retirement system and to make all the appropriate contributions on the Employee's behalf, for the Employer's share. B. In addition to the Employer's payment to the state or local retirement system (as applicable) referenced above, Employer agrees to execute all necessary agreements provided by ICMA Retirement Corporation [ICMA-RC] or other Section 457 deferred compensation plan for Employee's continued participation in said supplementary retirement plan and, in addition to the base salary paid by the Employer to Employee, Employer agrees to pay an amount equal to 12.5% of his base salary or the maximum allowable amount under IRS rules whichever is the lesser amount, into the designated plan on the Employee's behalf, in equal proportionate amount each pay period. The parties shall fully disclose to each other the financial impact of any amendment to the terms of Employee's retirement benefit. In lieu of making a contribution to a Section 457 deferred compensation plan, the dollar value of this contribution may be used, at the Employee's option, to purchase previous service from another qualified retirement or pension plan. Section 7: General Business Expenses A. Employer agrees to budget for and to pay for professional dues and subscriptions of the Employee necessary for continuation and full participation in national, regional, state, and local associations, and organizations necessary and desirable for the Employee's continued professional participation, growth, and advancement, and for the good of the Employer. B. Employer agrees to budget for and to pay for travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions to adequately continue the professional development of Employee and to pursue necessary official functions for Employer, including but not limited to the ICMA Annual Conference, the state league of municipalities, and such other national, regional, state, and local governmental groups and committees in which Employee serves as a member. C. Employer also agrees to budget for and to pay for travel and subsistence expenses of Employee for short courses, institutes, and seminars that are necessary for the Employee's professional development and for the good of the Employer. D. Employer recognizes that certain expenses of a non -personal but job related nature are incurred by Employee, and agrees to reimburse or to pay said general expenses. The finance director is authorized to disburse such moneys upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits or other necessary documentation required in accordance with the policies of the City of Iowa City. E. The Employer acknowledges the value of having Employee participate and be directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for the reasonable membership fees and/or dues to enable the Employee to become an active member in local civic clubs or organizations. F. The Employer shall provide Employee with a technology allowance of $2,000 per year for software, subscriptions, hardware, mobile devices and other technology that enable the Employee to perform functions of the job while away from the office. The allowance is intended for purchases that are above and beyond standard office accommodations such as desktop computers. The City Finance Director is authorized to 3 provide the Employee reimbursement for such expenses upon proof of purchase. Section 8: Termination For the purpose of this agreement, termination shall occur when: A. The majority of the governing body votes to terminate the Employee at a duly authorized public meeting. B. If the Employer, citizens or legislature acts to amend any provisions of the Iowa City Charter or Iowa City Code pertaining to the role, powers, duties, authority, responsibilities of the Employee's position that substantially changes the form of government, the Employee shall have the right to declare that such amendments constitute termination. C. If the Employer, without the approval of Employee, reduces the base salary, compensation or any other financial benefit of the Employee, unless it is applied in no greater percentage than the average reduction of all administrative employees, such action may constitute a breach of this agreement and, at the Employee's sole discretion, can be regarded as a termination. D. If the Employee resigns following an offer to accept resignation, whether formal or informal, by the Employer as representative of the majority of the governing body that the Employee resigns, then the Employee may declare a termination as of the date of the suggestion. Section 9: Severance Severance shall be paid to the Employee when employment is terminated as defined in Section 8. In the event Employee is terminated or discharged by the City Council and during such time the Employee is willing and able to perform his duties under this Agreement, then, and in that event, the Employer shall continue to pay to the Employee his then -existing base salary and deferred compensation on the regular payroll schedule of the Employer (i) until the expiration of fifteen (15) months from the date of termination. To the extent allowable by law, Employer shall either continue to provide and pay for Employee and dependents health insurance or pay Employee's premiums for COBRA coverage during the severance period. If the Employee is terminated because of a conviction of a felony or conviction for a misdemeanor involving misconduct in office under Chapter 721 of the Iowa Code, then the Employer is not obligated to pay severance under this section. 151 Section 10: Resignation In the event that the Employee voluntarily resigns his position with the Employer, the Employee shall provide a minimum of 60 days notice unless the parties agree otherwise. Section 11: Annual Goal Setting and Performance Evaluation Employer shall annually review the performance of the Employee prior to August 1 subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the Employer and Employee. Within thirty (30) days of execution of this agreement the Employer shall provide the Employee with a preliminary set of goals for the following year. The Employer shall discuss these preliminary goals during an executive session with the Employee and, within 14 days of that discussion, present the Employee with a final written set of goals. Subsequently, new goals shall be provided to the Employee at the time of the annual performance evaluation. A written summary of the performance evaluation shall be provided to the Employee within thirty (30) days of the performance review. The performance review shall include consideration of an increase in compensation. Section 12: Hours of Work It is recognized that the Employee must devote a great deal of time outside the normal office hours on business for the Employer, and to that end Employee shall be allowed to establish an appropriate work schedule. Section 13: Outside Activities The employment provided for by this Agreement shall be the Employee's sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the Employer and the community, the Employee may elect to accept limited teaching opportunities with the understanding that such arrangements shall not constitute interference with nor a conflict of interest with his or her responsibilities under this Agreement. Section 14: Residence Employee agrees to maintain residence within the corporate boundaries of the local government. Section 15: Indemnification Beyond that required under Federal, State or Local Law, Employer shall defend, save harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of Employee's employment or duties, unless R the act or omission involved willful or wanton conduct. In the defense of such claims, the Employee may request and the Employer shall not unreasonably refuse to provide independent legal representation at Employer's expense and Employer may not unreasonably withhold approval. Legal representation, provided by Employer for Employee, shall extend until a final determination of the legal action including any appeals brought by either party. The Employer shall indemnify employee against any and all losses, damages, judgments, interest, settlements, fines, court costs and other reasonable costs and expenses of legal proceedings including attorneys fees, and any other liabilities incurred by, imposed upon, or suffered by such Employee in connection with or resulting from any claim, action, suit, or proceeding, actual or threatened, arising out of or in connection with the performance of his or her duties unless the act or omission involved willful or wanton conduct. Any settlement of any claim must be made with prior approval of the Employer in order for indemnification, as provided in this Section, to be available. Employee recognizes that Employer shall have the right to compromise, adjust and settle claims against Employee for which Employee is entitled to indemnification. Further, Employer agrees to pay all reasonable litigation expenses of Employee throughout the pendency of any litigation to which the Employee is a party, witness or advisor to the Employer. Such expense payments shall continue beyond Employee's service to the Employer as long as litigation is pending. Section 16: Bonding Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 17: Other Terms and Conditions of Employment Except as otherwise provided in this Agreement, the Employee shall be entitled to the highest level of benefits that are enjoyed by other administrative employees of the Employer as provided in the Charter, Code, Personnel Rules and Regulations or by practice. Section 18: Notices Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows: (1) EMPLOYER: Mayor of Iowa City, Iowa with a copy to the Clerk 410 E. Washington St. Iowa City, Iowa 52240 (2) EMPLOYEE: Geoffrey E. Fruin, 3077 Lower West Branch Road Iowa City, IA 52245 11 Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 19: General Provisions A. Integration. This Agreement sets forth and establishes the entire understanding between the Employer and the Employee relating to the employment of the Employee by the Employer. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this agreement during the life of the agreement. Such amendments shall be incorporated and made a part of this agreement. B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives and successors in interest. C. Effective Date. This Agreement shall become effective on July 31, 2016. D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. E. Governing law. This agreement and the interpretation of this agreement shall be governed by Iowa law. IOWA CITY, a Municipal Corporation By: Attest: By:Z4 f Geoffrey E. Fruin 7 z d as 7— /3 -/10 City Attorney r �I�•p°� CITY OF IOWA CITY 12 MEMORANDUM Date: July 14, 2016 To: City Council From: Mayor Jim Throgmorton Subject: Employment agreement with City Manager The formal meeting agenda for July 19 includes the employment agreement with City Manager designee Geoff Fruin. This memo documents steps I took to craft a good agreement, and highlights a few key elements of that agreement. The steps included: (1) reviewing Tom Markus' contract; (2) reviewing employment agreements for the City Managers of Ames, Dubuque, Des Moines, Champaign, and Lawrence; (3) reviewing the ICMA's Model Employment Agreement; (4) reviewing salaries currently being paid to the City Managers/Administrators of Cedar Rapids, Dubuque, Davenport, Ames, Coralville, and Marion, as well as the salary most recently paid to Tom Markus; (5) reviewing Geoff Fruin's proposed changes to the prior agreement with Tom Markus; (6) asking City Attorney Eleanor Dilkes to review and recommend any appropriate changes to Fruin's proposed contract; asking City Council member Susan Mims to review and discuss with me Fruin's proposed contract; and (7) negotiating details of the final draft contract with Geoff Fruin. I draw your attention to two key elements of the proposed contract. First, it includes a base starting salary of $180,000 per year. This is slightly higher than Tom Markus's final base salary, but it excludes a $5,700 per year automobile allowance and the equivalent of $9,400 in vacation and personal hours that had been included in Markus's contract. The proposed base salary is considerably lower than the salaries for City Managers/Administrators in Cedar Rapids, Dubuque, Davenport, and Ames, and slightly higher than for the one for the City Administrator of Coralville. Second, Section 11 of the proposed contract commits the Council to specifying goals for the City Manager. This will initially be accomplished as follows: "Within thirty (30) days of execution of this agreement the Employer shall provide the Employee with a preliminary set of goals for the following year. The Employer shall discuss these preliminary goals during an executive session with the Employee and, within 14 days of that discussion, present the Employee with a final written set of goals."' I will soon be soliciting your suggestions about what to include in the preliminary set of goals. Cc: Marian Karr Eleanor Dilkes Geoff Fruin