HomeMy WebLinkAbout2016-07-19 ResolutionPrepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 16-219
RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE GRANT AGREEMENT WITH
IOWA CITY AREA DEVELOPMENT GROUP AND THE U.S. DEPARTMENT OF COMMERCE
FOR THE CREATION OF THE MERGE INNOVATION SPACE
WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and
WHEREAS, the City's economic development policies are based on the City Council Strategic
Priorities and among these Priorities include promoting a strong and resilient economy,
encouraging a vibrant and walkable core; and enhancing community engagement; and
WHEREAS, the Iowa City Area Development Group, Inc. (ICAD), an Iowa non-profit corporation,
committed to enhancing the economic vitality of the Iowa City area and strengthening the local
community with a strong business climate and employment opportunities; and
WHEREAS, ICAD and the City desire to create the MERGE Innovation Space, an incubation and
co -working space to catalyze new company formation, investment and job creation in the Iowa
City area, to be located in the commercial space in the Iowa City Public Library building, located at
136 S. Dubuque Street; and
WHEREAS, the MERGE Innovation Space project includes remodeling to turn an existing retail
and office space into an incubation space for entrepreneurial start-ups, co -working bench space,
and a full prototype lab with 3D printing, CNC machining and other related equipment; and
WHEREAS, the University of Iowa and [CAD entered into an agreement for cooperative support
of MERGE, wherein the University agree to pursue grant and/or philanthropic funding for the
computer software, hardware, and equipment desired for MERGE, and to share the costs and all
net income/losses obtained from MERGE, and to invest $800,000 toward the initial renovations,
furniture and setup of the MERGE space, which constitutes the non-federal matching share
contribution to the project; and
WHEREAS, ICAD and the City applied for an Economic Development Assistance grant to from
the US Department of Commerce Economic Development Administration (EDA) to fund the
construction -related costs; and
WHEREAS, the EDA has approved the grant application.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council authorizes the City Manager to execute the grant agreement and to administer
the grant funds in accordance with the grant agreement.
2. In accepting the financial assistance award, ICAD and the City's matching share of the projects
costs is committed and unencumbered from the University of Iowa and shall be available as
needed for the project.
Resolution No. 16-219
Page 2
Passed and approved this 19th day of July —,20 16 .
MXYOR
ATTEST:?1iu��,� /{�•
CITY CLERK
Ap roved by
4�
City Attorney's Office -7/1 y 1I(.
Resolution No. 16-219
Page 3
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
Dickens
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
the
CITY OF IOWA CITY 3
M, MEMORANDUM
Date: July 14, 2016
To: Geoff Fruin, Interim City Manager
From: Kris Ackerson, Community Development Planner
Re: City Council meeting on July 19 — Resolution authorizing grant agreement with EDA for
MERGE Innovation Space
Introduction
This resolution authorizes the City Manager to execute a grant agreement with the federal Economic
Development Administration for the proposed MERGE Innovation Space, an entrepreneur incubation
space, to be operated by ICAD and the University. The grant requires a local match, which the
University of Iowa has committed to making. The MERGE Innovation Space will be located in the
city -owned building at 130 and 136 South Dubuque Street, immediately west of the Iowa City Public
Library.
History/ Background
Over the last few years, the City of Iowa City, the Iowa City Area Development Group (ICAD), and
University of Iowa have explored opportunities to partner in the creation of a new business
incubator in downtown. Earlier this year, the City and the Iowa City Area Development Group
submitted a joint application for federal EDA funding to develop the proposed MERGE Innovation
Space. The project was awarded $800,000 to renovate the city -owned building at 130 and 136
South Dubuque Street (formerly Wedge Pizza and UIHC office space). The University of Iowa has
agreed to provide $800,000 in matching funds for the $1.6 million project.
The grant agreement requires the City amend its lease with ICAD to cover a fifteen year useful life
provision for the project. Staff is working to determine what type of lease term is needed to satisfy
the EDA. Once known, staff will return to the Council with a request to amend the lease accordingly.
In light of the City's limited participation in the operation of the MERGE Innovation Space, the City
anticipates entering into an agreement with ICAD to clarify how the EDA grant obligations will be
satisfied and by whom.
Discussion of Solution
EDA requested approval of the grant agreement within thirty days of receiving the award notice on
June 27, otherwise the funding may be rescinded. This resolution authorizes the City Manager to
sign necessary grant documents to proceed with the project.
Recommendation
Staff recommends approval of this resolution, as well as the development of an agreement between
the City of Iowa City and ICAD regarding the respective roles in project development and grant
administration.
Fiscal Impact
The funds for this project include $800,000 from the EDA and $800,000 from the University of Iowa.
Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5025
RESOLUTION NO. 16-220
RESOLUTION AMENDING AFSCME PAY PLAN BY ADDING THE POSITIONS COMMUNITY
OUTREACH ASSISTANT AND DEVELOPMENT SPECIALIST AND THE ADMINISTRATIVE
PAY PLAN BY ADDING THE POSITION GIS COORDINATOR.
WHEREAS, Resolution No. 16-59, adopted by the City Council on March 1, 2016 authorized
budgeted positions for Fiscal Year 2017 which included the newly created positions of
Community Outreach Assistant, Development Specialist, and GIS Coordinator; and
WHEREAS, Resolution No. 15-95, adopted by the City Council on April 7, 2015, established a
classification/compensation plan for AFSCME employees; and
WHEREAS, Resolution No. 15-96, adopted by the City Council on April 7, 2015, established a
classification/compensation plan for Administrative employees; and
WHEREAS, the duties, responsibilities and requirements of the Community Outreach Assistant
position have been evaluated and grade 6 of the AFSCME pay plan has been determined to be
the appropriate classification; and
WHEREAS, the duties, responsibilities and requirements of the Development Specialist position
have been evaluated and grade 14 of the AFSCME pay plan has been determined to be the
appropriate classification; and
WHEREAS, the duties, responsibilities and requirements of the GIS Coordinator have been
evaluated and grade 27 of the Administrative pay plan has been determined to be the
appropriate classification.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The AFSCME pay plan be amended by:
1. Adding the position Community Outreach Assistant to grade 6.
2. Adding the position Development Specialist to grade 14.
The Administrative pay plan be amended by adding the position GIS Coordinator to grade 27.
Passed and approved this 19th day of July 2016
M OR
A roved by
ATTEST:
CITY ERK City Attorneys Office
It was moved by Botchway and seconded by Dickens the Resolution be adopted,
and upon roll call there were:
AYES:
NAYS:
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
7�
P OZ2m�r�
CITY OF IOWA CITY s
MEMORANDUM
Date:
July 7, 2016
To:
Geoff Fruin, City Manager
From:
Karen Jennings, Human Resources Administrator
Re:
Classification of new positions
Introduction:
The FY17 budget approved by City Council on March 1, 2016 included three new approved
positions. These positions must be formally added to the City's classification and compensation
plans to enable staff to proceed with the hiring process.
History/Background:
The adoption of the FY17 budget by City Council included three budgeted positions which did
not previously exist within the City's classification and compensation plan. These positions
include one full-time Community Outreach Assistant position in the Police Department, one
.5FTE Development Specialist position in the Senior Center, and one full-time GIS Coordinator
in the ITS Division of the Finance Department. Job descriptions have been submitted by the
applicable departments, reviewed by Human Resources, and evaluated for appropriate pay
classification utilizing the City's classification evaluation instrument. The Community Outreach
Assistant position has been classified as an AFSCME grade 6 position and the Development
Specialist position in the Senior Center has been classified as an AFSCME grade 14 position.
The GIS position has been classified as an Administrative grade 27 position.
Recommendation:
I recommend that City Council adopt the resolution adding the positions of Community Outreach
Assistant and Development Specialist to the AFSCME pay plan and adding the position of GIS
Coordinator to the Administrative pay plan.
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO. 16-221
RESOLUTION REJECTING BIDS RECEIVED ON JULY 13, 2016 FOR THE
SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDSCAPE
IMPROVEMENT PROJECT 2016.
WHEREAS, one bid was received on July 13, 2016, for the Sycamore Street and Lower
Muscatine Road Landscape Improvement Project 2016 and the low base bid exceeded the
Engineer's Estimate by 29%; and
WHEREAS, the Department of Public Works recommends that the Council reject all bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT all bids received on July 13, 2016, for the Sycamore Street and Lower
Muscatine Road Landscape Improvement Project 2016, are rejected.
Passed and approved this 19th day of July 20 16
ATTEST:
CITY'CEERK
MOOR
Approved by
City Attorney's Office x'19%{0
It was moved by sotchway and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES:
X
X
X
X
X
X
X
NAYS:
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
3 A(LA)
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO.
RESOLUTION REJECTING BIDS RECEIVED ON JULY 13, 2016 FOR
SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDS(
IMPROVEMENT PROJECT 2016.
WHEREAS, one bid was received .on July 13, 2016, for the Sycamore treet and Lower
Muscatine Road Landscape Improvement Project 2016 and the low ba bid exceeded the
Engineer's Estimate by 29%, and
WHEREAS, the Department of Public Works recommends that the uncil reject all bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY CO CIL OF THE CITY OF IOWA
CITY, IOWA, THAT all bids received on July 13, 2016, f the Sycamore Street and Lower
Muscatine Road Landscape Improvement Project 2016.
Passed and approved this day
ATTEST:
CITY CLERK
It was moved by and
adopted, and upon roll call there were:
AYES: NAYS:
by
20
Approved by
City Attorney's Office 7 g �4
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the Resolution be
Botchway
Dickens
Dobyns
Hayek
Mims
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Throgmorton
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Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE SYCAMORE STREET AND LOWER MUSCATINE
ROAD LANDSCAPE IMPROVEMENTS PROJECT 2016.
WHEREAS, of \ , Iowa has submitted the lowest resp nsible bid of for
construction of the above-named project; and
r
WHEREAS, funds for this project are available in the Lower'Muscatine Road
Landscaping account #P397S.Sycamore Landscaping'- Langenberg to L account #
P3979, and S.Sycamore Land caping — Langenberg to'Hwy 6 account # P3980.
NOW, THEREFORE, BE IT RES LVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the constru tion of the above-named project is hereby awarded to
subject to the ondition that awardee secure adequate performance and
payment bond, insurance certific tes, and contract compliance program statements.
2. The Mayor is hereby authorized: to sign and the City Clerk to attest the contract for
construction of the above-named roject, subject to the condition that awardee secure
adequate performance and payment ond, insurance certificates, and contract compliance
program statements.
3. The City Engineer is authorized to exec to change orders as they may become necessary
in the construction of the above-named oiect.
Passed and approved this day of
ATTEST:_
CITY
It was moved I
adopted, and y
roll call there were:
AYES:
2016.
MAYOR
Approved by
City Attorney's Office
and seconded by
NAYS:
the Resolution be
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
NOTICE TO BIDDERS
Sycamore Street and Lower Muscatine Road
Landscaping Improvements Project 2016.
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, until 2:30 P.M.
on the 13th day of July 2016. Sealed proposals
will be opened immediately thereafter by the City
Engineer or designee. Bids submitted by fax
machine shall not be deemed a "sealed bid" for
purposes of this Project. Proposals received after
this deadline will be returned to the bidder
unopened. Proposals will be acted upon by the
City Council at a meeting to be held in the Emma
J. Harvat Hall at 7:00 P.M. on the 19th day of July
2016, or at special meeting called for that
purpose.
The Project will involve, but is not limited to
the following:
205 shade trees, 6 evergreen trees, 149
ornamental trees, 512 shrubs, 8,193
perennials/bulbs, 630 square feet of face
segmental retaining wall, mulch, traffic control,
other related work.
All work is to be done in strict compliance with
the plans and specifications prepared by Shive-
Hattery which have heretofore been approved by
the City Council, and are on file for public exami-
nation in the Office of the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied in
a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety
in the State of Iowa, in the sum of 10% of the bid.
The bid security shall be made payable to the
TREASURER OF THE CITY OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
of the City Council's award of the contract and
post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, If required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award
of the contract, or until rejection is made. Other
bid bonds will be returned after the canvass and
tabulation of bids is completed and reported to the
City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by the
City, and shall guarantee the prompt payment of
AF -1
all materials and labor, and also protect and save
harmless the City from all claims and damages of
any kind caused directly or indirectly by the
operation of the contract, and shall also guarantee
the improvements for a period of two (2) year(s)
from and after its completion and formal accep-
tance by the City Council.
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifications
and form of proposal blanks may be secured at
Rapids Reproductions(Technographics of Iowa
City located at 415 Highland Ave Suite 100, by
bona fide bidders. A $25.00 refundable fee is
required for each set of plans and specifications
provided to bidders or other interested persons.
The fee shall be in the form of a check, made
payable to Technigraphics. The fee will be
returned if the plans are returned in unmarked
and reusable condition within 15 days of Council
Award. A separate and nonrefundable $10.00
shipping and handling fee will apply to plans that
are sent through postal mail.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Economic Development at
(515) 242-4721 and the Iowa Department of
Transportation Contracts Office at (515) 239-
1422.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quantities,
unit prices and extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa reciprocal
resident bidder preference law applies to this
Project.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
AF -2
07-19-16
3= 5=
Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5144
RESOLUTION NO. 16-222
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE 2016 LANDFILL GAS COLLECTION SYSTEM
EXPANSION PROJECT.
WHEREAS, Joe Coleman & Son Environmental Services of Pana, IL, has submitted the lowest
responsible bid of $936,823.25 for construction of the above-named project; and
WHEREAS, the bid includes the base bid and Alternates #A, B, C, E, H, I & J; and
WHEREAS, funds for this project are available in the landfill account # L3327.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The contract for the construction of the above-named project for the base bid plus
Alternates # A, B, C, E, H, I & J is hereby awarded to Joe Coleman & Son Environmental
Services, subject to the condition that awardee secure adequate performance and
payment bond, insurance certificates, and contract compliance program statements.
The Mayor is hereby authorized to sign the contract for construction of the above-named
project and the Contractor's Bond, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
3. The City Engineer is authorized to execute change orders as they may become necessary
in the construction of the above-named project.
Passed and approved this 19th day of July 120 16
MAYOR
Approved by
ATTEST:
CITY LERK City Attorney's Office
It was moved by Botchway and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Botchway
X Cole
X Dickens
X Mims
X Taylor
X Thomas
X Throgmorton
NOTICE TO BIDDERS
2016 LANDFILL GAS COLLECTION SYSTEM
EXPANSION PROJECT AT THE CITY OF IOWA
CITY SANITARY LANDFILL
Sealed proposals will be received by the City
Clerk of the City of Iowa City, Iowa, Prior to 3:00
P.M. on the 12 h day of Julv. 2016. Sealed
proposals will be opened immediately thereafter
by the City Engineer or designee. Bids submitted
by fax machine shall not be deemed a "sealed
bid" for purposes of this Project. Proposals
received after this deadline will be returned to the
bidder unopened. Proposals will be acted upon
by the City Council at a meeting to be held in the
Emma J. Harvat Hall at 7:00 P.M. on the 1gth day
of July. 2016, or at special meeting called for that
purpose.
The Project will involve the following: Installation
of vertical and horizontal landfill gas extraction
Points, installation of new leachate conveyance
piping, connection of additional landfill gas
collection components, and connection of the
newly installed infrastructure to the existing
leachate and landfill gas collection and control
systems.
All work is to be done in strict compliance with
the Project Manual and Drawings prepared by
Barker Lemar Engineering Consultants, of West
Des Moines, Iowa, which have heretofore been
approved by the City Council, and are on file for
public examination in the Office of the City Clerk.
Each proposal shall be completed on a form
furnished by the City and must be accompanied
in a sealed envelope, separate from the one
containing the proposal, by a bid bond executed
by a corporation authorized to contract as a
surety in the State of Iowa, in the sum of 10% of
the bid. The bid security shall be made payable to
the TREASURER OF THE CIN OF IOWA CITY,
IOWA, and shall be forfeited to the City of Iowa
City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days
of the City Council's award of the contract and
post bond satisfactory to the City ensuring the
faithful performance of the contract and mainte-
nance of said Project, if required, pursuant to the
provisions of this notice and the other contract
documents. Bid bonds of the lowest two or more
bidders may be retained for a period of not to
exceed fifteen (15) calendar days following award
of the contract, or until rejection is made. Other
bid bonds will be returned after the canvass and
tabulation of bids is completed and reported to
the City Council.
The successful bidder will be required to furnish
a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to
be issued by a responsible surety approved by
AF -1
3,A
the City, and shall guarantee the prompt payment
of all materials and labor, and also protect and
save harmless the City from all claims and
damages of any kind caused directly or indirectly
by the operation of the contract, and shall also
guarantee the maintenance of the improvement
for a period of two (2) years from and after its
completion and formal acceptance by the City
Council.
The following limitations shall apply to this
Project:
Specified Completion Dates: Final Completion:
November 18, 2016.
Liquidated Damages of $2,500 per calendar day
for exceeding three (3) allowable days of the
enclosed landfill gas ground flare system being
inoperable; and $400 per calendar day beyond
the specified final completion date of November
18, 2016.
The plans, specifications and proposed contract
documents may be examined at the office of the
City Clerk. Copies of said plans and specifi-
cations and form of proposal blanks may be
secured at the Office of City Engineer, 410 East
Washington St., Iowa City, Iowa, by bona fide
bidders.
A $75.00 refundable fee is required for each set
of plans and specifications provided to bidders or
other interested persons. The fee shall be in the
form of a check, made payable to City of Iowa
Com.
Prospective bidders are advised that the City of
Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of
minority contractors can be obtained from the
Iowa Department of Inspections and Appeals at
(515) 281-5796 and the Iowa Department of
Transportation Contracts Office at (515) 239-
1422.
Bidders shall list on the Form of Proposal the
names of persons, firms, companies or other
parties with whom the bidder intends to subcon-
tract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall
submit a list on the Form of Agreement of the
proposed subcontractors, together with quanti-
ties, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must
be given to products and provisions grown and
coal produced within the State of Iowa, and to
Iowa domestic labor, to the extent lawfully re-
quired under Iowa Statutes. The Iowa reciprocal
resident bidder preference law applies to this
Project.
Contractor awarded the contract shall submit a
list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit
prices and extended dollar amounts.
The City reserves the right to reject any or all
AF -2
proposals, and also reserves the right to waive
technicalities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
AF -3
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 16-223
RESOLUTION APPROVING $70,000 IN FUNDING FOR FISCAL YEAR 2017
FOR ENGLERT CIVIC THEATRE, INC. AND EXPRESSING AN INTENTION TO
BUDGET $70,000 FOR FISCAL YEARS 2018 AND 2019
WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and
WHEREAS, the City's economic development policies are based on the City Council Strategic
Priorities; and
WHEREAS, among these Priorities include promoting a strong and resilient economy, encourage
continued development of the Downtown and near Downtown area with the specific action of
facilitating private investment through partnerships in strategic properties, and encouraging a
vibrant and walkable core; and
WHEREAS, the Englert Civic Theater, Inc. has requested a $50,000 in operations funding
assistance and reimbursement for $20,000 in capital improvements from the Community
Development Assistance funds for FYI 7, and the same amount in FYI and FYI 9; and
WHEREAS, this fund has been established to assist entities that further economic development
activity by increasing employment opportunities, attracting visitors to Iowa City, growing tourism
activity, and increasing the diversity of entertainment opportunities in Iowa City; and
WHEREAS, the Englert offers a downtown entertainment venue with a wide variety of
programming, attracting over 60,000 local residents and regional visitors annually to the
downtown who frequent restaurants, shops and other entertainment venues adding to the
diversity and vitality of businesses downtown; and
WHEREAS, the Englert is a non-profit organization having demonstrated broad public support yet
requiring additional financing to operate without a deficit and to invest in capital improvements to
allow the 104 year old building to continue to function as required; and
WHEREAS, an economic development grant will enable the Englert to continue to operate at its
current level and make capital investments in the theatre structure located at 221 E. Washington
Street; and
WHEREAS, the City Council Economic Development Committee recommended approval of this
funding assistance to the full City Council at its February 4, 2016 meeting; and
WHEREAS, funds for this expense are available from account 10610510-448020 Community
Development Assistance fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The City Council approves an economic assistance grant from the Community Development
Assistance fund for FY17 in the amount of $50,000 for operations funding assistance and
$20,000 for capital improvements to be paid upon completion of at least $20,000 of
documented capital expenses incurred by the Englert Civic Theater, Inc. in improving the
theatre structure.
Resolution No. 16-223
Page 2
2. The City Council hereby expresses its intention to budget the same amounts in fiscal years
2018 and 2019, subject to future approval of budgets for those fiscal years.
Passed and approved this 19th day of July 20 16
MAYOR
/J pp oved b
ATTEST:
CITYICLERK City Attorney's Office
Resolution No. 16-223
Page 3
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
ABSTAIN:
Dickens
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
the
r �
CITY OF IOWA CITY 3dt6t
CITY IOWA CITY MEMORANDUM -'
UNESCO CITY OF UTERATURE
--V
Date: July 7, 2016
To: Geoff Fruin, Interim City Manager
From: Wendy Ford, Economic Development Coordinator
Re: FY 17 Funding Assistance for the Englert, Mission Creek Festival and
Iowa City UNESCO City of Literature
Introduction
Each of these three organizations has received funding from the City of Iowa City for each of the
past several years. The requests have always come before the City Council Economic
Development Committee (EDC) which has typically approved the disbursement of the budgeted
funds. This year, in part because of the new Economic Development Committee and City
Council, staff asked for EDC approval of a recommendation to the City Council for approval of
these disbursements to ensure everyone on Council was aware of the disbursements in this
transition year
Background
The budget line that funds these organizations is Community Development Assistance
(10610510-448020). When presented to Council at budget time, the Community Development
Assistance line is based on a combination of amounts expected to be requested and amounts
for which the EDC has previously approved the intent to budget. In the case of the Englert and
the City of Literature, the previous EDC approved an intent to budget and the current City
Council approved the budget with those placeholder amounts. In the case of Mission Creek, the
budget included funding for an expected request from Mission Creek.
Discussion
Timing of the distribution of these funds is critical for these organizations, which is why, in the
past, the EDC has approved distribution of the budgeted funds at the meeting they receive an
update and annual reports from directors.
Going forward, staff will ensure that these organizations' Annual Reports to the EDC come with
a request for two actions from the committee: 1) approving the distribution of the budgeted fiscal
year's request and 2) approving the intent to include funding in the budgeting process for
upcoming fiscal year. This should ensure that budgeted amounts are approved for timely
distribution at the beginning of the fiscal year and that a budget amount is included in the
budgeting process for the upcoming year.
Recommendation
Staff recommends the approval of these three funding requests, as approved by the City
Council Economic Development Committee (3-0) on February 4, 2016: 1) Englert Theater,
$70,000, 2) Mission Creek Festival, $20,000, and 3) Iowa City UNESCO City of Literature,
$60,000.
EDC February 4, 2016
Throgmorton seconded the motion.
The motion carried 3-0.
Andre Perry, Executive Director and Bill Thomason, finance director, from the Englert Theater
were introduced. Ford noted that the Englert has submitted their request for funding for FY17,
with a request to also keep a placeholder for them in FYI S and FYI budgeting process. Ford
noted that a few years ago the Englert increased their request from $50,000 to $70,000, with the
idea that $20,000 of this amount would be used for capital improvements. She noted the capital
improvements over the last couple of budget cycles have included significant roof repairs, the
renovation of the second floor gallery/lounge and the addition of a concession station on first
floor. Ford pointed out how the Englert has grown, with a current budget of just over $1.5 million
per year. Ford turned the floor over to Perry. He began by explaining the mission of the Englert
and how they bring in entertainment for the community, but also perform outreach in terms of
supporting other non -profits and partner with them in programming. The Englert sees
approximately 65,000 patrons a year, and are selling around 35,000 tickets each year, as well.
Working with other non -profits, the Englert is able to give away approximately 5,400 tickets each
year. Perry noted that they are also working on various revenue streams, such as increased
rental of space, in order to off -set the withdrawal of the University uses. Lastly, Perry noted that
a new festival was started last fall — the Witching Hour. He stated that it was well received and
they hope to grow festivals such as this. Cole suggested considering the use of matching funds
in future fundraising efforts.
Cole moved to recommend the request to the full City Council for a funding request for
the Englert Theater for $70,000, per the discussion.
Throgmorton seconded the motion.
The motion carried 3-0.
Ford noted that Perry is also present for the Mission Creek Festival request for funding. Perry
spoke to this request, noting that the City has been very supportive with this festival in the past.
He gave new Members a brief history of the festival, noting that it is a six-day festival that takes
place in downtown Iowa City, using both traditional and non-traditional performing spaces, and
offers programming across a range of mediums — music, literature, comedy, art, food culture,
tech —to name a few. This will be the 11th year of the festival. The past three years Mission
Creek has worked with the Englert in providing administrative support and helping to keep things
running smoothly. Perry then spoke to some of the emerging areas of their festival and how they
hope to make their mark. He also spoke briefly to the outreach that takes place, such as with
The Dream Center. Perry noted that this request is for $20,000, which is an increase. They will
be seeing some shifts in their funding in 2017 and this is planning ahead for that and the
collaboration with the Englert Theater.
Cole moved to recommend the request to the full City Council for a funding request for
the Mission Creek Festival for $ 20,000, per the discussion.
Throgmorton seconded the motion.
The motion carried 3-0.
EDC February 4, 2016
Throgmorton seconded the motion.
The motion carried 3-0.
CONSIDER ANNUAL REPORT AND REQUEST FOR FUNDING FOR ENGLERT THEATER
(Andre Perry. Executive Director):
Andre Perry, Executive Director and Bill Thomason, finance director, from the Englert Theater
were introduced. Ford noted that the Englert has submitted their request for funding for FY17,
with a request to also keep a placeholder for them in FY18 and FY19 budgeting process. Ford
noted that a few years ago the Englert increased their request from $50,000 to $70,000, with the
idea that $20,000 of this amount would be used for capital improvements. She noted the capital
improvements over the last couple of budget cycles have included significant roof repairs, the
renovation of the second floor gallery/lounge and the addition of a concession station on first
floor. Ford pointed out how the Englert has grown, with a current budget of just over $1.5 million
per year. Ford turned the floor over to Perry. He began by explaining the mission of the Englert
and how they bring in entertainment for the community, but also perform outreach in terms of
supporting other non -profits and partner with them in programming. The Englert sees
approximately 65,000 patrons a year, and are selling around 35,000 tickets each year, as well.
Working with other non -profits, the Englert is able to give away approximately 5,400 tickets each
year. Perry noted that they are also working on various revenue streams, such as increased
rental of space, in order to off -set the withdrawal of the University uses. Lastly, Perry noted that
a new festival was started last fall — the Witching Hour. He stated that it was well received and
they hope to grow festivals such as this. Cole suggested considering the use of matching funds
in future fundraising efforts.
Cole moved to recommend the request to the full City Council for a funding request for
the Englert Theater for $70,000, per the discussion.
Throgmorton seconded the motion.
The motion carried 3-0.
CONSIDER ANNUAL REPORT AND REQUEST FOR FUNDING FOR MISSION CREEK
1K (Andre Perry. Co -Founder and Producer):
i
Ford noted that Perry is also present for the Mission Creek Festival request for funding. Perry
spoke to this request, noting that the City has been very supportive with this festival in the past.
He gave new Members a brief history of the festival, noting that it is a six-day festival that takes
place in downtown Iowa City, using both traditional and non-traditional performing spaces, and
offers programming across a range of mediums — music, literature, comedy, art, food culture,
tech —to name a few. This will be the 11th year of the festival. The past three years Mission
Creek has worked with the Englert in providing administrative support and helping to keep things
running smoothly. Perry then spoke to some of the emerging areas of their festival and how they
hope to make their mark. He also spoke briefly to the outreach that takes place, such as with
The Dream Center. Perry noted that this request is for $20,000, which is an increase. They will
be seeing some shifts in their funding in 2017 and this is planning ahead for that and the
collaboration with the Englert Theater.
Cole moved to recommend the request to the full City Council for a funding request for
the Mission Creek Festival for $ 20,000, per the discussion.
Throgmorton seconded the motion.
The motion carried 3-0.
EDC February 4, 2016
Ford referred to a list of TIF projects within the city, noting the increase in property values in City -
assisted TIF projects. She responded to Member questions, further explaining the totals shown
in the table of TIF -funded projects. Cole asked if dilution of market share was part of the
evaluation when assisting business. Markus and Fruin responded that TIF applications are
required to include market studies to help in the evaluation. Throgmorton then spoke to the
urban renewal report the Council received last year, noting that having the table helps to clarify,
for him, what exactly is taking place with these TIF projects. He added that they also need to find
better ways of communicating the ideas embedded in both the table and the map. Ford shared
that she always tries to give an illustration of how the process works, as well, so that she can
show the 'before' and 'after' effects of a particular project from a property value standpoint. She
gave Members several examples of this, noting that the other taxing jurisdictions are taken into
consideration in Iowa City's model. Ford continued to clarify Iowa City's TIF policy and the
accompanying table and map, giving examples of projects that have been undertaken and how
well these projects have progressed per staffs expectations. Ford also spoke to other
communities within Johnson County who use TIF and the difference between their use and Iowa
City's. Markus and Fruin gave Members some further history on TIF and its uses, as it was
originally meant to be used. Markus also spoke to the bond rating analysis done on cities, noting
that neighboring jurisdictions do not do well in this area due to their vast use of TIF for debt
service. He noted, Iowa City continues to maintain its triple-A bond rating. Wrapping up her slide
presentation, Ford showed Members the specifics of the City's tax levy, its implication in school
funding and a comparison of Iowa City's and Coralville's impact on the state budget to backfill the
school district a portion of TIF revenues diverted from schools.
Throgmorton thanked Ford for the presentation, noting that it was extremely helpful and
informative. He also stated that he wanted to throw out an idea for both the Committee and staff
to think about. The idea is to schedule a one to two-hour meeting, that would be televised, in
which Ford would go through the slide presentation, as she just did for the Committee, and
where the Council would invite those who have been skeptics of TIF to attend this meeting so
that they can observe and ask questions about TIF. He would like to see a dialogue on how TIF
about it and hear how folks think the City is doing with its use of TIF, in an effort so that the public
can come to a better understanding of how Iowa City uses TIF. Cole spoke again to the
communication issue and how they might better facilitate this.
r CONSIDER ANNUAL REPORT AND REQUEST FOR FUNDING FROM CITY OF LITERATURE
X(John Kenyon, Executive Director):
John Kenyon, Executive Director, and Eileen Johnson, Chair of the City of Literature Board, were
both introduced. Ford introduced the request, noting the City of Literature has requested
$60,000 for FY17. This would include what has been a regular funding of $50,000 per year since
its inception, plus $10,000 for the book festival, which a few years ago was moved from the
University of Iowa Library to the City of Literature. Ford stated that Kenyon would give Members
some background on the City of Literature organization and answer any questions on this year's
funding request. Kenyon spoke to Members, thanking the Committee for hearing their request.
He began by explaining that the Iowa City UNESCO City of Literature organization is an
independent 501 c(3) that manages the City's designation as a City of Literature. Iowa City is the
third city in the world to be given this designation and has had this designation since November
of 2008. Continuing, Kenyon explained how the organization was set up and the driving force
behind it. He also explained what the organization does, and the type of programming and
advocacy that takes place throughout the year.
Cole moved to recommend the request to the full City Council for the City of Literature for
$60,000, per the discussion.
' 07-19-16-
3d(7)
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 16-224
RESOLUTION APPROVING $20,000 IN FUNDING FOR FISCAL YEAR 2017
AND EXPRESSING AN INTENTION TO BUDGET $20,000 FOR FISCAL YEAR
2018 TO THE ENGLERT CIVIC THEATRE, INC. TO SUPPORT THE MISSION
CREEK FESTIVAL
WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and
WHEREAS, the City's economic development policies are based on the City Council Strategic
Priorities; and
WHEREAS, three of the seven Priorities include promoting a strong and resilient economy,
encouraging a vibrant and walkable core; and enhancing community engagement; and
WHEREAS, the Englert Civic Theater produces the Mission Creek Festival and has requested
$20,000 in funding assistance for the Festival from the Community Development Assistance funds
for FY17, and the same amount in FY18; and
WHEREAS, this fund has been established to assist entities that further economic development
activity by increasing employment opportunities, attracting visitors to Iowa City, growing tourism
activity, and increasing the diversity of entertainment opportunities in Iowa City; and
WHEREAS, founded in 2005, the Mission Creek Festival is an annual week-long Spring festival
dedicated to inspiring and building the Iowa City area's artistic communities through the exposure
of local, regional, national and international artists; and
WHEREAS, the Festival has grown over its twelve year history and continues to grow, adding new
venues to accommodate a growing and increasingly diverse schedule of literary readings, music
performances, public lectures, film screenings, local food culture, educational outreach, and a
tech + innovation mini -conference, and
WHEREAS, the primary objective of the Mission Creek Festival is to enhance the quality of life in
the community through diverse arts programming that caters to young and creative individuals,
traditional patrons of the arts and the general public, and because of that, is gaining national
recognition, drawing thousands of locals and visitors each year to performances; and
WHEREAS, an economic development grant of $20,000 in FY17 will enable Mission Creek
Festival to grow significantly in 2017 and 2018; and
WHEREAS, the City Council Economic Development Committee recommended approval to the
full City Council at their February 4, 2016 meeting; and
WHEREAS, funds for this expense are available from account 10610510-448020 Community
Development Assistance fund and will advance the Strategic Planning Priorities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Resolution No. 16-224
Page 2
An economic development grant in the amount of $20,000 be made to the Englert Civic
Theater, Inc. to support the Mission Creek Festival through funds available in the
Community Development Assistance budget for fiscal year 2017, and
2. It hereby expresses its intention to budget the same amount, $20,000 from the same fund
for the FY18 budget, subject to approval of said budget.
Passed and approved this 19th day of July 20 16
MAYOR
Ap roved by
ATTEST: �� zrJ -k" -iyJ
CITY CLERK City Attorney's Office 7 13/le0
Resolution No. 16-224
Page 3
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES
x
NAYS: ABSENT: ABSTAIN:
Dickens
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
the
3d(8)
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 16-225
RESOLUTION APPROVING $60,000 IN FUNDING FOR FISCAL YEAR 2017
FOR THE IOWA CITY UNESCO CITY OF LITERATURE
WHEREAS, the City of Iowa City has established Strategic Planning Priorities; and
WHEREAS, the City's economic development policies are based on the City Council Strategic
Priorities; and
WHEREAS, among these Priorities include promoting a strong and resilient economy,
encouraging a vibrant and walkable core; and enhancing community engagement; and
WHEREAS, the Iowa City UNESCO City of Literature has requested that the City budget $50,000
in economic assistance for its operations and $10,000 in assistance for the Iowa City Book
Festival in the FY17 budget for the Community Development Assistance fund; and
WHEREAS, this fund has been established to assist entities that further economic development
activity by increasing employment opportunities, attracting visitors to Iowa City, growing tourism
activity, and increasing the diversity of entertainment opportunities in Iowa City; and
WHEREAS, the Iowa City UNESCO City of Literature was established in 2008 with a mission to
support literature on a local, regional, national, and international level, connecting readers and
writers through the power of story and that this mission serves Iowa City by promoting the value of
literature to residents, visitors and business interests worldwide; and
WHEREAS, the Iowa City UNESCO City of Literature is a non-profit organization having
demonstrated broad public outreach and support for the One Book Two Book Children's Literature
Festival, the Iowa City Book Festival, Music IC, Hawkeye Readers, the annual selection,
presentation and celebration of the Paul Engle Prize and other activities; and
WHEREAS, an economic development grant will enable the Iowa City UNESCO City of Literature
to continue to operate at its current level; and
WHEREAS, the City Council Economic Development Committee recommended approval to the
full City Council at its February 4, 2016 meeting; and
WHEREAS, funds for this grant are available from account 10610510-448020 Community
Development Assistance fund and will advance the Strategic Planning Priorities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The City Council approves this $60,000 request for funding from the Community Development
Assistance budget for fiscal year 2017.
Passed and approved this 19th day of July 20 16
Resolution No. 16-225
Page 2
MOOR
,ll
Approved by
ATTEST:_2Lctt rte. Y CGi� SCI �Gt �r /d ,�yl wvr�y�cE{se�
CITY C RK City Attorney's Office
Resolution No. 16-225
Page 3
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
Dickens
AYES:
NAYS: ABSENT: ABSTAIN:
x
Botchway
X
Cole
%
Dickens
x
Mims
%
Taylor
%
Thomas
%
Throgmorton
the
07-19-16
Prepared by: Marian Karr, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5041 3d(9)
RESOLUTION NO. 16-226
RESOLUTION ON UNCLASSIFIED SALARY COMPENSATION FOR FISCAL YEAR
2017 FOR THE CITY ATTORNEY AND CITY CLERK
WHEREAS, the City of Iowa City, Iowa, employs the City Attorney and City Clerk subject to
solely to the action of the City Council referred to as unclassified personnel; and
WHEREAS, it is necessary to establish salary compensation for the said unclassified
personnel.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that the following positions shall receive as salary compensation that amount
which is set forth and where said employee shall receive or collect any fees or other
compensation from others for services as such employee, the same shall be paid to the City
Treasury.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the following compensation is hereby established effective July 1, 2016:
Salary: City Attorney - $141,856.00
City Clerk - $111,924.80
Passed and approved this 19th day of _ July 2016.
/� M OR
ATTEST: i%7 ,���,� 7� -� c )
CITY CLERK `
roved by:
City Attorney's Office
WREs-saladed.dx
Resolution No.
Page 2
16-226
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES:
NAYS: ABSENT: ABSTAIN:
x
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
x
Throgmorton
Prepared by: Marti Wolf, Planning Intern, 410 E. Washington St., Iowa City, IA 52240; 319-356-5240 (SUB16-00007)
RESOLUTION NO. 16-227
RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY PLAT OF
GLENWOOD SPRINGS, JOHNSON COUNTY, IOWA.
WHEREAS, the applicant, Hochstedler Building and Development, filed with the City Clerk of Iowa
City, Iowa, an application for approval of the preliminary plat of Glenwood Springs, a 13 -lot, 22.31 -
acre residential subdivision, in Johnson County, Iowa; and
WHEREAS, the City and Johnson County have entered into a Fringe Area Agreement that
establishes policies for the orderly growth and development within the City's extraterritorial
jurisdiction; and
WHEREAS, is subdivision is located within that area designated in the Fringe Area Agreement as
Area C and outside the growth area of the City; and
WHEREAS, this subdivision, therefore, is reviewed based upon the City Rural Design Standards,
set forth in the Fringe Area Agreement, which allow for a less complete infrastructure and less
detailed design requirements than the City's codified subdivision standards; and
WHEREAS, the Department of Neighborhood and Development Services and the Public Works
Department examined the preliminary plat and recommended approval, though noted that the
dedication of Dane Road and connectivity to adjacent property via Palisades Place should be
given particular attention when this property is final platted; and
WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due
deliberation, recommended acceptance and approval of the plat; and
WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of
the City of Iowa City, Iowa; and
WHEREAS, at the time a final plat for this subdivision is filed and approved, particular attention
should be paid to dedication of the Dane Road right-of-way and street connectivity to adjacent
property via Palidades Place.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The attached preliminary plat of Glenwood Springs, Johnson County, Iowa, is hereby
approved.
2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed
to certify this resolution, which shall be affixed to the plat after passage and approval by
law.
Resolution No. 16-227
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES
NAYS
Passed and approved this
Approved by
ABSENT: ABSTAIN:
19th day of
City Attorney's Office 7/l� 114,
MAYOR
Botchway
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
July ,2016.
the
ATTEST:
CITY CLERK
GLENW00D SPRINGS
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PRELIMINARY PLAT
GLENWOOD SPRINGS
JOHNSON COUNTY, IOWA
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STAFF REPORT
To: Planning & Zoning Commission Prepared by: Bob Miklo
Item: SUB16-00007 Date: July 7, 2016
Glenwood Springs
GENERAL INFORMATION:
Applicant: Hochstedler Building and Development
1434 Compton Place
P.O. Box 1208
Iowa City, IA 52244
319-631-8072
Contact Person
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
Comprehensive Plan:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
Duane Musser
1917 South Gilbert Street
Iowa City, IA 52240
319-351-8282
Preliminary plat approval
Development of a 13 -lot residential subdivision
Dane Road SW and Highway 218
22.31 acres
County Residential (R)
North: Highway 218 - County Residential (R)
South: Agricultural - County Residential (R)
East: Highway 218 - County Residential (R)
West: Agricultural - County Residential (R)
Fringe Area Agreement (Fringe Area C)
June 15, 2016
July 30, 2016
The applicant, Hochstedler Building and Development, is requesting approval of the preliminary
plat of Glenwood Springs, a 13 -lot, 22.31 -acre residential subdivision located at Dane Road SW
and Highway 218. This property is outside of the Iowa City Corporate Limits but within the 2 -mile
extraterritorial area. It is located in Fringe Area C and just beyond the growth area limit located
along Highway 218.
The applicant has indicated that they have chosen not to use the "Good Neighbor Policy"
ANALYSIS:
Fringe Area Agreement: The Fringe Area Agreement between Iowa City and Johnson County
specifies that subdivisions in Area C and outside of the growth area will be reviewed based on
City Rural Design Standards. These standards allow for less complete infrastructure and have
less detailed design requirements compared to the City's Subdivision Standards.
City Rural Design Standards:
Streets: Access to the subdivision will be via Dane Road, a County road with a chip seal surface.
The road is currently an easement rather than public right-of-way. As a condition of approval staff
recommends that the easement be dedicated as public right-of-way if this property is annexed into
the City. This condition should be addressed in the legal documents for the final plat.
Within the subdivision the proposed streets, Sierra Terrace SW and Palisades Place SW, will be a
25 -foot P.C.0 with sidewalks on both sides. This design exceeds the 22 -foot wide chipseal rural
design standard. The County Engineer has determined that with a speed limit of 45 miles per
hour, site distance and intersection spacing for Sierra Terrace and Palisaded Place are adequate.
To allow for street connectivity, if the adjacent Clausen Farm property is developed for residential
uses in the future, staff recommends that Palisades Place be covered by an easement to allow
extension of the street. This may also provide for a second street out of the subdivision. Staff
recommends that this be a condition of approval to be addressed in the legal documents for the
final plat.
Water and Sewer Treatment The subdivision will be served by private water wells and septic
systems. Because other subdivisions in the area have known well water problems (radionuclide
issues), staff has requested confirmation that well water will meet minimum standards set out in
the Safe Drinking Water Act. The applicant's engineer indicates that each home will have a
water softener and iron removal system. These systems will be designed to remove
radionuclides. The County Health Department will need to approve the water and septic
systems for this subdivision.
Stormwater Management: The Fringe Area Agreement requires compliance with the City's
stormwater management standards. The City Engineer has identified deficiencies in the current
storm water management design and has indicated that a larger basin may be necessary.
These deficiencies will need to be corrected prior to approval of the plat.
Fire Rating: The Fringe Area Agreement requires that the developer's engineer establish a fire
rating and provide a letter from the Hills Fire Protection District approving the fire hydrant
system. The applicant's engineer has obtained a letter from the City of Hill's indicating that the
Hills Volunteer Fire Department will provide fire protection for Glenwood Springs and that their
department has an ISO Public Protection Classification of 07/7X.
Sensitive Areas: This property contains steep slopes and woodlands and is subject Johnson
County's sensitive areas regulations. The City's sensitive areas regulations do not apply to
subdivisions outside of the growth area.
Zoning: The property is zoned Residential (R) by Johnson County. The County Residential zoning
allows single family dwellings as a permitted use, with minimum lot area of 40,000 square feet.
The County encourages clustering of home sites on smaller lots with larger areas of open space
PCMStaff RepodMslaff mpodl mlimirwy plaLd=
being set aside in common owned outlots. The applicant has chosen not to use the clustering
option. All lots are a minimum of 1 acre and appear to meet the County zoning requirements.
If this property were in the city or in the growth area, dwellings would need to set back 300 feet
from Highway 218 to provide a buffer from the highway. Because this is not in the growth area
this provision does not apply, but staff recommended that when designing the subdivision, the
applicant consider the proximity of the highway and to create a buffer with setbacks and
landscaping. The applicant's engineer has indicated that they have included a 10 -foot wide
landscape easement along the highway. They are also working with the IDOT to preserve
existing trees within the highway right-of-way and to plant additional trees.
STAFF RECOMMENDATION: Staff recommends that this application be deferred pending
approval of the stormwater management plan by the City Engineer. Upon resolution of
stormwater management issues, staff recommends approval of the preliminary plat of Glenwood
Springs, a 13 -lot, 22.31 -acre residential subdivision located at Dane Road SW and Highway 218,
subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to
allow access to Palisades Place if the adjacent property develops for a residential subdivision in
the future.
DEFICIENCIES AND DISCREPANCIES:
Stormwater management must be approved by the City Engineer.
ATTACHMENTS:
1. Location Map
2. Preliminary Plat
Approved by: w,11
John Yapp, Development Service
Department of Neighborhood and
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Development Services
PRELIMINARY PLAT
GLENWOOD SPRINGS
JOHNSON COUNTY, IOWA
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Planning and Zoning Commission
July 7, 2016 — Formal Meeting
Page 2 of 7
Intensive Commercial (CI -1) to Neighborhood Public (P-1) to allow for the redevelopment of the
Johnson County Ambulance Center. The County has recently purchased the property to the
south which contained a house that has been removed, and the proposal is to rezone the parcel
Public so the entire piece owned by the County is zoned Public for the redevelopment of the
ambulance center.
Miklo explained that the Iowa City Zoning Code contains the Public zone to notify adjacent
property owners that it is owned by the public and is not subject to the typical zoning
regulations, there are some site development standards, but as long as it is used for a public
purpose uses are not limited. Miklo showed a rendering of what was being built on the property.
The property is in the Riverfront Crossings District and the County has made a good attempt to
make the building compatible with the character envisions for that district.
Staff is recommends approval of REZ16-00005, an application submitted by Johnson County for
a rezoning from CI -1 to P-1 for 3,739 square feet of property located at 818 S. Dubuque Street.
Dyer asked why this project was already under construction if the zoning request has not
already been approved. Miklo said the County applied for this rezoning some time ago but it
has been delayed getting on the agenda, so the building official did issue a building permit
subject to the rezoning. He noted the building official was comfortable doing so because there
really isn't much of a choice, if a public entity owns a piece of property it needs to be zoned
Public.
Parsons opened the public hearing.
Josh Busard (Director, Johnson County Planning, Development and Sustainability) came
forward to answer any questions the Commission has. He noted that the new building is also
the medical examiners building, not just for ambulance.
The Commissioners had no questions for Busard.
Parsons closed the public hearing.
Theobald moved to approve REZ16-00005 a rezoning from Intensive Commercial (CI -1) to
Neighborhood Public (P-1) for 3,739 square feet of property located at 818 S. Dubuque
Street.
Signs seconded the motion.
A vote was taken and the motion passed 5-0 (Hensch abstaining, Freerks absent).
(Hensch returned to the meeting room)
DEVELOPMENT ITEM (SUB16-00007):
Discussion of an application submitted by Hochstedler Building and Development for a
preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at
Dane Road SW and Highway 218.
Miklo explained that this property is outside of the City limits but is within the two-mile fringe
Planning and Zoning Commission
July 7, 2016— Formal Meeting
Page 3 of 7
area of the City where the City does have review of subdivisions. The State Code grants the
City the ability to approve or deny subdivisions to ensure that there isn't leap frog development
right outside that doesn't meet City standards where the City might one day expand. The Fringe
Area Agreement specifies that properties that are outside the growth area aren't treated as
stringently as they are if they are within the growth area. This location is just outside the growth
area. The Fringe Area Agreement has a list of standards for this area that are less stringent
than what applied within the City. Miklo said the proposed subdivision does meet or exceed
those standards in terms of street design, sidewalks, concrete streets with curbs and gutter all
of which is more than what is required.
Miklo said that there were some concerns about drinking water for this subdivision in that some
other subdivisions in the area have had issues. The applicant has indicated that they will be
using private water treatment systems to address those concerns. The County Health
Department will have to approve both the septic systems for sanitary sewer treatment and the
wells for the water. Because the subdivision will flow into the Iowa City watersheds it is subject
to the Iowa City stormwater management ordinance and Miklo has spoken with the City
Engineer who has approved this subdivision's stormwater management. Another requirement is
the fire rating, this area is served by a volunteer fire department, and the fire rating puts them on
notice that this is an additional area that they would be responsible for. Miklo said there are
some sensitive areas, some steep slopes, and those are subject to the County's steep slope
regulations, so the County will review those for compliance. If the City standards did apply,
there would have been a requirement for a 300 foot buffer from the interstate for individual
houses. Although this standard does not apply, it was pointed out to the applicant with an
encouragement for a buffer and the applicant responded noting they have worked with the Iowa
Department of Transportation to preserve and add to the trees that are within the right-of-way to
help create a buffer.
Miklo said the staff recommendation is subject to two conditions being addressed at the time of
the final plat. One is the dedication of Dane Road to the City if this property is ever annexed.
The reason for that is in the County the roadways are easement and in the City they are right-of-
ways where the City owns the property. Additionally Staff is recommending that an easement
be provided so that if the property to the south ever develops for residential uses, they could
have access to the street within Glenwood Springs. This would allow both properties to have
two accesses to Dane Road to create a loop system and avoid a cul-de-sac.
Staff is recommending approval of the preliminary plat of Glenwood Springs, a 13 -lot, 22.31
acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat
addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to
Palisades Place if the adjacent property develops for a residential subdivision in the future.
Hensch asked how far outside the City limits this property is located. Miklo showed on the map
the area that is City versus the area that is County around this location. This subdivision will be
less than a mile from City limits.
Parsons asked why the subdivision was being developed with two cul-de-sacs rather than just
one, and Miklo believes it is due to a ravine in the center of the property.
Hensch opened the public hearing.
Ron Amelon (MMS Consultants) began by answering the question about the two access points
out onto Dane Road is due to the ravine that runs down the center of the property and there are
Planning and Zoning Commission
July 7, 2016 — Formal Meeting
Page 4 of 7
sensitive features that are in that ravine. Amelon also addressed the buffer from the interstate
noting it is something that the developer is conscious of and wants to make sure that there is a
good buffer. The site itself does have a natural buffer from the interstate, the site is about 25
feet higher than the interstate. Hencsh asked how many feet it would be from the back of the
lots to Highway 218. Amelon feels it is between 200 to 250 feet.
Hensch also addressed the water quality issue, and asked if it was a radon issue with the water.
Amelon said another subdivision has some issues with their water quality with radionuclides
being borderline lower than what is acceptable by the DNR. This proposed subdivision will have
two separate wells and two separate homeowners associations so each well will be considered
private. That will allow for in-home treatments to deal with the radionuclides (water softner, iron
removal, etc.) that will make it acceptable to the standards. If it were to be a public system the
DNR does not allow in-home treatments.
Hensch asked if the County will require any monitoring of the radionuclide levels. Amelon was
unsure of the answer and would have to ask the County.
Miklo stated to clarify that it is approximately 180 feet from the edge of the interstate pavement
to the property line, and then another 60 feet to the closest house. He said the City subdivision
regulations measure from the edge of the highway right-of-way, not the pavement. He also
noted that City Standards to do state that the 300 foot buffer can be reduced if there is a natural
buffer that results in a noise level of less the 60 dBA. He said that due to the topography that
may be the case here, but because the regulation does not apply no measurements were taken.
Hensch closed the public discussion.
Signs noted for the record that he is acquainted with the developer, he is an agent in the same
office as Signs, but Signs has no financial or business interests with the developer or this
development.
Martin moved to approve SUB16-00007 an application submitted by Hochstedler Building
and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre
residential subdivision located at Dane Road SW and Highway 218 subject to the final
plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow
access to Palisades Place if the adjacent property develops for a residential subdivision
in the future.
Parsons seconded the motion.
A vote was taken and the motion passed 6-0 (Freerks absent).
CONDITIONAL USE ITEM (CU16-00002):
Discussion of an application submitted by Rittenmeyer Trucking Company for a Conditional Use
Permit to allow the continuation of a truck and equipment storage business as a home business
at 4525 Taft Ave SE in Area B of the Iowa City /Johnson County Fringe Area.
Miklo stated that this application is a renewal of a conditional use permit that the Commission
recommended approval of five years ago. There was a five-year time limit placed on the
Development Item
SUB16-00007
Discussion of an application submitted by Hochstedler
Building and Development for a preliminary plat of
Glenwood Springs, a 13 -lot, 22.31 -acre residential
subdivision located at Dane Road SW and Highway 218
The Planning and Zoning Commission recommended
approval by a vote of 6-0
i
PRELIMINARY PLAT
GLENWOOD SPRINGS i%
JOHNSON COUNTY, IOWA j
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DATE: July 18, 2016
TO:
FROM
RE:
CITY OF IOWA CITY
MEMORANDUM
Geoff Fruin, Interim City Manager
Lucy Joseph, Code Enforcement Specialist
Tracy Hightshoe, Neighborhood Services Coordinator
Late Handouts u,mi uu,,.,
(Date)
July 19th City Council meeting agenda item: sale of UniverCity Neighborhood
Partnership home
Introduction
On July 19'", City Council will hold a public hearing and vote on a resolution authorizing the
conveyance of 321 Douglass St. as part of the UniverCity Neighborhood Partnership Program.
Once this home is sold, the program will have sold 55 homes.
321 Douglass Street
Under the UniverCity Neighborhood Partnership, the City proposes to sell 321 Douglass St. for
$88,721, which includes carrying costs of $2,721. "Carrying costs' are all the costs incurred by
the City to acquire, maintain and sell the home, including abstracting and recording fees,
interest on the loan to purchase the home, mowing and snow removal, utilities, and real estate
taxes along with any costs in excess of $50,000 in rehabilitation expenses. Renovations
included electrical work, plumbing, newly refinished and repainted walls, new light fixtures, a
completely rehabilitated kitchen and bathroom, new carpet, and the installation of brand new
furnace, A/C, and water heater. The home must also be owner -occupied for 20 years. Built in
1956, this house has 696 square feet of living space, including two bedrooms and one
bathroom. The homebuyer is under 80% of median income and will receive down payment
assistance in the amount of $5,000.
Statement of Fiscal Impact
The assessed value of 321 Douglass St. at the time of purchase was $86,000 and the sale price
is approximately $88,721. There will be no impact on the General Fund for ongoing operating
expenses.
Recommendation
This home is located on a street where there are many rental properties. The renovated home
will be an asset to the neighborhood and community. Staff recommends approval of the
resolution to authorize the conveyance of 321 Douglass St. as part of the UniverCity
Neighborhood Partnership program.
July 18, 2016
Page 2
321 Douglass St. — before renovations
321 Douglass St. — after renovations
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 16-228
RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME
LOCATED AT 321 DOUGLASS STREET.
WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the
University of Iowa and the City to encourage home ownership and reinvestment in designated
neighborhoods surrounding the University of Iowa; and
WHEREAS, the City purchases rental units located in designated neighborhoods surrounding
the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and
WHEREAS, the City purchased and rehabilitated a single family home located at 321 Douglass
Street, Iowa City; and
WHEREAS, the City has received an offer to purchase 321 Douglass Street for the principal
sum of $86,000 (the amount the City paid to acquire the home), plus the "carrying costs" of
approximately $2,700, which are all costs incurred by the City to acquire the home, maintain it
and sell it, including abstracting and recording fees, interest on the loan to purchase the home,
mowing and snow removal, utilities, real estate taxes, and any costs in excess of $50,000 to
repair and rehabilitate the home; and
WHEREAS, this sale would provide affordable housing in a designated area surrounding the
University of Iowa; and
WHEREAS, on July 5, 2016, the City Council adopted a Resolution proposing to convey its
interest in 321 Douglass Street, authorizing public notice of the proposed conveyance, and
setting the date and time for the public hearing; and
WHEREAS, following the public hearing on the proposed conveyance, the City Council finds
that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. Upon the direction of the City Attomey, the Mayor and the City Clerk are authorized to
execute a warranty deed conveying the City's interest in 321 Douglass Street, legally
described as Lot 20, Wise Addition, Iowa City, Iowa subject to a temporary construction
easement that the City many need for sidewalk construction.
2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any
actions necessary to consummate the conveyance required by law.
Resolution No. 16-228
Page 2
It was moved by Dickens and seconded by Botchway the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
x Botchway
x Cole
x Dickens
x Mims
X Taylor
x Thomas
x Throgmorton
Passed and approved this 19th day of July 2016.
OR
ATTEST:
CITY CEERK
Approved by
City Attorney's Office
r
CITY OF IOWA CITY
44.6Z114
MEMORANDUM
Date: June 28, 2016
To: Geoff Fruin, Interim City Manager
From: Jason Havel, City Engineer 'f'
Re: 2016 Derwen Drive Pavement Rehabilitation and Drainage Tile Installation Project,
Plans, Specifications, Form of Contract and Estimate of Cost
Introduction
Plans, Specifications, Form of Contract and Estimate of Cost for the 2016 Derwen Drive
Pavement Rehabilitation and Drainage Tile Installation Project are complete. A public hearing
and Council approval are necessary to allow the project to move forward.
History/Background
The pavement on the east end of Derwen Drive, near Sunset Street, is nearing the end of its
useful life. Subsurface moisture and groundwater issues have hastened the deterioration of the
pavement.
Discussion of Solutions
This project will install a subsurface drainage system that will extend the life of the new
pavement. Sidewalk curb ramps will be installed to bring the intersection into compliance with
the Americans with Disabilities Act.
Financial Impact
The project will be funded through the Annual Storm Water Improvements fund, M3631. The
Engineers Estimate for the project is $109,475.50.
Recommendation
Staff recommends approving the Plans, Specifications, Form of Contract, and Estimate of Cost.
Cc: Ben Clark, Senior Civil Engineer
Ron Knoche, Public Works Director
Prepared by: Ben Clark, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436
RESOLUTION NO. 16-229
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
2016 DERWEN DRIVE PAVEMENT REHABILITATION AND DRAINAGE TILE
INSTALLATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO
ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST NOTICE TO
BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
WHEREAS, funds for this project are available in the Annual Stormwater Improvements Fund
account # M3631.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 11th day of August,
2016. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 16th day of August, 2016, or at a special meeting called for that
purpose.
Passed and approved this 19th day of July 20 16
MOOR
oved b
ATTEST: 2'I,:t,tg,;z�v/J k 7C4A,)
CI LERK City Attorney's Office
Resolution No. 16-229
Page 2
It was moved by Dickens and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
x
x
ABSENT: ABSTAIN:
Mims the
Botchway
Cole
x Dickens
x Mims
x Taylor
x Thomas
x Throgmorton
Prepared by: Ben Clark, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356- 5436
RESOLUTION
AGREEMENT,I
2016 DERWEN
INSTALLATION
ACCOMPANY
BIDDERS, AND
RESOLUTION NO.
PROVING PLANS, SPECIFICA
ESTIMATE OF COST FOR THE CO
VE PAVEMENT REHABILITATION
JECT, ESTABLISHING AMOUNT I
BID, DIRECTING CITY CLERK -
401 TIME AND PLACE FOR RECEIl -
WHEREAS, notice of public hearl on the plans,
cost for the above-named project as published as
and
WHEREAS, funds for this project ate available in
account # M3631. \
NOW, THEREFORE, BE IT RESOLT BY
CITY, IOWA THAT: \
The plans, specifications, form
project are hereby approved.
FS, FORM OF
RUCTION OF THE
D DRAINAGE TILE
- BID SECURITY TO
POST NOTICE TO
OF BIDS.
s, form of contract and estimate of
law, and the hearing thereon held;
Stormwater Improvements Fund
CITY COUNCIL OF THE CITY OF IOWA
and estimate of cost for the above-named
2. The amount of bid security to aqc pany each bid for the construction of the above-
named project shall be in the aly of 10"/0 (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and irected to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timer posting notice n the Construction Update Network, operated
by the Master Builder ofAowa, the City of I a City website, and the Iowa League of Cities
website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 11" day of August,
2016. At that toe, the bids will be opened b the City Engineer or his designee, and
thereupon refefred to the City Council of the CitX of Iowa City, Iowa, for action upon said
bids at its neo regular meeting, to be held at the mma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 16" day of August, 201 or at a special meeting called for that
purpose.
Passed and a , roved this day of
MAYOR
by
20
ATTEST: >Vrµ�dCV_C-yt rM Pt -l: -M
CITY CLERK City Atl rney's Offices 2I It p
pwengvnasterslres appp&s.dx 7/18
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248
RESOLUTION NO. 16-230
RESOLUTION APPROVING AMENDMENT NO. 14 TO THE CITY -UNIVERSITY
PROJECT 1 URBAN RENEWAL PLAN TO ADD LAND TO THE URBAN RENEWAL
AREA.
WHEREAS, the City of Iowa City has adopted a comprehensive plan for the
physical development of the municipality as a whole, giving due regard to the environs
and metropolitan surroundings, the current plan locally known as the IC2030
Comprehensive Plan; and
WHEREAS, the City has also adopted the City -University Project 1 Urban
Renewal Plan ("Plan") for the purpose of exercising its urban renewal powers granted
pursuant to Iowa Code Chapter 403 within the City -University Project 1 Urban
Renewal Area ("Area"); and
WHEREAS, in anticipation of amending the Plan to add one block of land to the
Area, City Council adopted a resolution of necessity (Reso. No. 16-184) on June 6,
2016, finding that one or more slum, blighted or economic development areas exist in
Iowa City and that the rehabilitation, conservation, redevelopment, development or
combination thereof, of the area is necessary in the interest of the public health, safety
and welfare of the community; and
WHEREAS, pursuant to Reso. No. 16-184, the City mailed a copy of the
proposed Amendment No. 14 to the affected taxing entities, along with a notice of
consultation to be held between the City and the affected taxing entities, and notice of
the public hearing; and
WHEREAS, said consultation was scheduled for June 23, 2016, at 11:30 a.m.
in the City Manager's Conference Room in City Hall. No representatives from the
affected taxing entities were present at said time and place, and no taxing entities
submitted any written recommendations for modification of the proposed division of
revenue within 7 days after the consultation; and
WHEREAS, pursuant to said Reso. No. 16-184, on this day a public hearing on
the proposed Amendment No. 14 to the City -University Project 1 Urban Renewal Plan
was held after due and proper notice of said public hearing was given by timely
publication on July 7, 2016, in the Iowa City Press Citizen, a newspaper having
general circulation in the Iowa City area.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA:
Section 1. This Council finds that the City -University Project 1 Urban Renewal
Plan and all amendments thereto, including Amendment No. 14, conform to the
general plan for the development of the City as a whole; will not result in the
displacement of families, and do not contain open land to be acquired by the City.
-1-
Section 2. That the Amendment No. 14 is hereby approved and adopted as the
"Amendment No. 14 to the City -University Project 1 Urban Renewal Plan for the City -
University Project 1 Urban Renewal Area"; and the City Clerk is hereby directed to file
a certified copy of said Amendment No. 14 with the proceedings of this meeting.
Section 3. That the City -University Project 1 Urban Renewal Plan for the City -
University Project 1 Urban Renewal Plan Area, as amended herein, shall be in full
force and effect from the date of this resolution until the later of the date of termination
set forth in the Plan, as amended, or the date on which payment of all obligations
issued or advances made to carry out the purposes thereof shall be fully provided for.
Said Amendment No. 14 shall be forthwith certified by the City Clerk, along with a copy
of this Resolution, to the Recorder for Johnson County, Iowa, to be filed and recorded
in the manner provided by law.
PASSED AND APPROVED this 19th day of July 2016.
ATTEST:
,JVGGcr� ldu�nwdrr���n-d,..�
Cth Attorney'o ONIG! ,7/7/Ito
-2-
M or
Resolution No.
Page 3
16-230
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
Mims the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
Amendment No. 14
City -University Project 1
Urban Renewal Plan
City of Iowa City, IA
Original Area Adopted 1969
Amendment No.1 -1972
Amendment No. 2 -1973
Amendment No. 3 -1973
Amendment No. 4 -1976
Amendment No. 5 -1977
Amendment No. 6 -1979
Amendment No. 7 -1984
Amendment No. 8 -1987
Amendment No. 9 - 2001
Amendment No. 10 - 2012
Amendment No. 11 - 2013
Amendment No. 12 - 2014
Amendment No. 13 - 2015
INTRODUCTION
The City -University Project 1 Urban Renewal Plan ("Plan") for the City -University
Project 1 Urban Renewal Area ("Area" or "Urban Renewal Area"), adopted in 1969 and
amended thirteen times since, is being further amended with this Amendment #14 to
add additional land to the Urban Renewal Area ("Amendment #14" or "Amendment").
The "base valuation" of the Original Area and each of the amendment areas will remain
unchanged by this Amendment. The overall base value of the Urban Renewal Area,
after adoption of this Amendment, will be determined by adding all of the base
valuations of the subareas together.
Except as modified by this Amendment, the provisions of the original City University
Project 1 Urban Renewal Plan, as previously amended, are hereby ratified, confirmed,
and approved and shall remain in full force and effect as provided herein. In case of
any conflict or uncertainty, the terms of this Amendment shall control.
DESCRIPTION OF THE URBAN RENEWAL AREA
The legal description of the property being added to the City University Project 1 Urban
Renewal Area is attached hereto as Exhibit "A." A map of the entire City University
Project 1 Urban Renewal Area, as amended, is attached hereto as Exhibit "B."
AREA DESIGNATION
The Area added as the Amendment is an economic development district that is
appropriate for new commercial and residential development.
PROJECT AREA OBJECTIVES
In addition to the objectives listed in the Plan as previously amended, this amendment
allows for the contemplation of a public/private partnership involving all or part of
amended area for the potential preservation of a historic structure, expansion of the fire
station, municipal offices, parking facilities, and residential or commercial uses. The City
anticipates further amending the Plan to add an urban renewal activity detailing how this
objective may be reached at such time as such activities are more particularly identified.
DEBT
This Amendment No. 14 does not impact the amount of debt the City proposes to incur
on projects in the Area, as amended. The July 1, 2015 constitutional debt limit is
$247,527,890. The City's outstanding general obligation debt is $71,803,152.
-2-
MAI 4TLF9P11T:VTW
The City University Project 1 Urban Renewal Plan may be amended from time to time
for a variety of reasons, including but not limited to, adding or deleting land, adding
urban renewal projects, or to modify goals or types of renewal activities. The City
Council may amend this Plan in accordance with applicable state law.
EFFECTIVE PERIOD
This City University Project 1 Urban Renewal Plan Amendment #14 will become
effective upon its adoption by the City Council. Notwithstanding anything to the contrary
in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban
Renewal Plan shall remain in effect until terminated by the City Council, and the use of
incremental property tax revenues, or the "division of revenue," as those words are
used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the
Iowa Code.
REPEALER
Any parts of the previous Plan, as previously amended, in conflict with this
Amendment are hereby repealed.
SEVERABILITY CLAUSE
If any part of the Amendment is determined to be invalid or unconstitutional, such
invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan
as a whole or the previous amendments to the Plan, or any part of the Plan not
determined to be invalid or unconstitutional.
-3-
EXHIBIT "A"
LEGAL DESCRIPTION OF AMENDMENT #14
2016 Amended Area
Beginning at a point on the north R.O.W. line of Iowa Ave where it intersects with the east
R.O.W line of Gilbert Street; Thence east along said Iowa Avenue north R.O.W. line to a point
where it intersects with the east R.O.W. line of Van Buren Street; Thence south along said Van
Buren Street east R.O.W. line south to a point where it intersects with the south R.O.W. line of
Washington Street; Thence west along said Washington Street south R.O.W. line west to a
point where it intersects with the east R.O.W. line of S. Gilbert Street; Thence north along the
east R.O.W. line of Gilbert Street north to the point of beginning, also described as Block 44,
Original Town, Iowa City, Iowa, according to the plat thereof, and the entirety of all right-of-way
adjacent thereto not already located within the Urban Renewal Area, as amended.
EXHIBIT "B"
MAP OF CITY UNIVERSITY PROJECT 1 URA [showing all subareas]
City -University Project 1 Urban Renewal Area
V %.I
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Prepared by: Jul! Seydell Johnson, Director of Parks & Recreation, 220 S. Gilbert St., Iowa City, IA 52240; (319)356-5104
RESOLUTION NO. 16-231
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND CONFLUENCE OF CEDAR RAPIDS, IOWA TO
PROVIDE DESIGN AND ENGINEERING CONSULTANT SERVICES FOR PHASE 1 OF
THE RIVERFRONT CROSSINGS PARK PROJECT.
WHEREAS, the CITY of Iowa City desires to develop Phase 1 of a public park on City -owned property
located in the Riverfront Crossings area; and
WHEREAS, the City of Iowa City desires to restore Ralston Creek from the northern boundary of the park on
Kirkwood Avenue to its confluence with the Iowa River and create off -channel wetlands to provide improved
water quality, flood resiliency, wildlife habitat, recreational and educational benefits; and
WHEREAS, the project generally includes final design for restoration of Ralston Creek, final design for
wetland construction, final designs for trail connections, preliminary design for creek exploration area, stream
crossings, wetland boardwalk; and functional design plans for park shelter/restrooms, natural playground,
parking area, river overlooks and entryway plaza; and
WHEREAS, the City desires the services of a consulting firm to prepare preliminary and final design for
Phase 1 of the Riverfront Crossings Park Project; and
WHEREAS, the City of Iowa City has negotiated an Agreement for said consulting services with Confluence,
Inc. to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement with Confluence, Inc.; and
WHEREAS, funds for this project are from the State Hazard Mitigation Sales Tax fund and available in
account#V3142.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and
content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement.
3. The City Manager is authorized to execute contract amendments that are deemed necessary to
complete the design of the above-named project.
Passed and approved this 19th day of July 2016
il ATTEST: Pa? it • T1¢_
CIT ERK
OR
Approved by
City Attorneys Office
Resolution No. 16-231
Page 2
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT: ABSTAIN:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
Section IV
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 19_ 'corporation,
day of 6ULy
2016, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the
City, and Confluence, Inc. dba Confluence, hereinafter referred to as the Consultant.
WHEREAS, the City has issued a request for proposals for design and engineering services for
the Riverfront Crossings Park Project; and
WHEREAS, Consultant submitted a proposal for said services; and
WHEREAS, the City desires to enter into a contract with Consultant for said services.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
SCOPE OF SERVICES
Consultant agrees to perform the services for the City set forth in Exhibit A, which is attached and
incorporated herein and to do so in a timely and satisfactory manner.
It. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule set forth in Exhibit B, which is attached and incorporated herein.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section IV. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
-2 -
Section IV
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
With the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
-3 -
Section IV
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
IV. COMPENSATION FOR SERVICES
The Total Contract Lump Sum is Two Hundred Ninety -Six Thousand Dollars
($296,000.00). An itemized break down is attached, marked Exhibit C, and
incorporated herein.
Reimbursable expenses are included in the total contract lump sum indicated above.
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
It is further agreed that there are no other considerations or monies contingent
upon or resulting from the execution of this Agreement, that it is the entire
Agreement, and that no other monies or considerations have been solicited.
FOR THE CITY
By: d� '114�
Gffff Fruin
Title: Interim City Manager
Date: July 19, 2016
SULTA T
By..
Patr ck . Alvord---�
Title: Principal
Date: 77./4!0- 14P
Approved by:
City Attorney's Office
� -n-lf.
Date
-4 -
EXHIBIT A
Section IV
1.1. PREDESIGN PHASE
The predesign phase of the project includes all of the initial project coordination, data gather and base map
compilation tasks required to develop an accurate and complete picture of the existing conditions as well as
establish the project's guiding principles, goals, objectives, and primary responsibilities. During this phase, a
project website will be created; the project schedule will be established; and prior planning and construction
documents will be reviewed.
1.1.1. Data Collection, Review and Analysis
1.1.1.1. Topographic Survey
1,1.1.2. Soils Testing and Reports
1.1.1.3. Base Mapping
1.1.1.3.1. GIS Based overlay w/ Topographic Survey
1.1.2. Project Kick -Off
1.1.2.1. Goals & Objectives
1.1.2.2. Guiding Principles
1.1.2.3. S.W.O.T. Analysis
1.1.2.4. Stakeholder Identification
1.1.2.5. Project Schedule Review & Discussion
1.1.3. Project Website Coordination
Create a project specific website for the purpose of sharing and disseminating project information to
the general public. Update website at each project milestone; solicit public feedback on project
leading up to and Immediately following the Public Information Meeting. Post progress plans and
updates as directed by City staff.
1.1.4. Evaluation and Review
1.1.4.1. 2015 Riverfront Crossings Park Concept Design Report
1.1.4.2. North Wastewater Treatment Plant Restoration Report
1.1.4.2.1. As -built construction drawings
1.1.4.3. 2011 Riverfront Crossings District Sub -Area Plan
1.2. PRELIMINARY DESIGN PHASE
The preliminary design phase of the project includes a significant portion of the conceptual design work and
revisions to the current park master plan. Once the overall plan has been established the design team will focus
attention on the Phase 1 project design. This phase will include presentations to the Parks and Recreation
Commission and the general public. Following the public presentations, the plan will be appropriately refined
and the first Opinion of Probable Cost will be developed and reviewed with City Staff.
1.2.1. Master Plan Revisions'
1.2,1.1. Railroad bridge assessment & adaptive reuse feasibility
1.2.1.2. Civic spaces Including elements that celebrate Iowa City as a City of Literature — Sabin
school arches and designs created through grant from State Department of Cultural Affairs.
1.2.1.3. River access and engagement
1.2.1.4. Trails and trail connections
1.2.1.5. Restroom(s) and shelters
1.2.1.6. Deliverables: Revised/updated color plan drawing; 2-3 character sketches depicting the
future constructed condition of the park.
1.2.2. Phase 1 Project
1.2.2.1. Stream re -meandering and riparian restoration
1.2.2.2. Evaluate wetland alternatives
1.2.2.3. Natural and functional elements of stream crossings and accesses
1.2.2.4. Design services for the creek exploration area, stream crossings, wetland boardwalk and trail
connections along the east and west banks of Ralston Creek and associated trail connection
to the Iowa River Corridor Trail that extends under the U.S. Hwy 6 bridge. The trail along the
east bank of Ralston Creek will intersect with the stream crossings that extend to the park
and with future pedestrian streets that will extend to Gilbert Street as illustrated in the
Riverfront Crossings Master Plan.
1.2.2.5. Include elements of Artful Rainwater Design in wetlands, creek exploration area, stream
crossings and park areas,
- 5 - Section IV
1.2.2.6. Include basic utility plan for utility extensions into the park.
1.2.3. Overall site grading
1.2.4. Parking lot layout
1.2.5. MldAmerican Coordination Plan
Consultant will develop an estimate of the presumptive electrical service requirements of the park at
full build -out and prepare a coordination plan Illustrating the assumed locations of the future electrical
service. The plan will assist MidAmerican in their design for the transmission service relocation.
1.2.6. Parks and Recreation Commission presentation
1.2.7. Public Input/Information Meeting coordination and facilitation
A public input/information meeting will be coordinated by the design team with assistance of City staff
for the purpose of engaging the public in a general discussion about recommended and proposed
changes to the existing concept plan; to solicit public opinion on proposals for the stream restoration
and wetland construction as well as to provide Information on the project schedule, timeline and
expected outcomes.
1.2.8. Opinion of Probable Cost
1.3. FINAL DESIGN PHASE
This phase of the project focuses on final design for the Phase 1 construction project elements and amenities.
Final plans and specifications will be prepared and submitted for City review and approval. The design team will
begin the permitting process and a final opinion of probable cost will be developed based on the final plans and
specifications. Preparations for bidding will be made In this phase.
1.3.1. Final Plans and Specifications
1.3.1.1. Stream re -meandering and riparian restoration
1.3.1.2. Wetland grading and construction
1.3.1.3. Planting and maintenance plans
1.3.1.4. Stream crossings and accesses
1.3.1.5. Trails and trail connections
1.3.1.6. Overall site grading and seeding
1.3.1.7. Creek exploration area
1.3.1.8. Wetland boardwalk—no structural
1.3.1.9. Park Landscaping Plan —within project boundaries
1.3.1.10.Pedestdan bridge over Ralston Creek (1)
Final plans and specifications for one (1) pedestrian bridge crossing Ralston Creek. This work
entalls final design for adaptive reuse of the existing railroad bridge OR the design and
engineering of a new pedestrian bridge. A final decision about which bridge to design will be
based on results of structural and planning assessment of existing bridge and coordination
with the master plan.
1.3.2. Design Review Meetings
1.3.3. Permitting
1.3.4. Opinion of Probable Cost
1.4. BIDDING AND CONSTRUCTION PHASE
In this phase, the design team will assist the City with administering the bidding process and provide
construction observation and administration services as outlined below.
1.4.1. Submit final drawings in AutoCAD format
1.4.2. Print plans and specifications, issue public notice of project letting
1.4.3. Attend pre-bid meeting
2.
6- Section IV
1.4.4. Respond to bidder inquiries, issue addenda
1.4.5. Review bids and recommend award
1.4.0. Attend pre -construction meeting
1.4.7. Attend weekly construction progress meetings and provide inspections/observations as necessary.
(74 hours total)
1.4.8. Review submittals and Change Orders (17 hours total)
1.4.9. Assist with clarifications (10 hours total)
1.4.10. Provide record/as-built drawings ("red -lined" PDFs)
1.4.11. Review partial pay estimates
1.4.12. Final field review and project close-out documentation (32 hours total)
1.4.13. Landscape Architect Site Observation (2 visits)
Services listed below are not currently included in the Total Contract Lump Sum but can be added to the
Contract at the Owner's direction and approval in writing to the Consultant. Contract sums for the Optional
Services are listed on the attached Exhibit C.
2.1. Final design of pedestrian -duty boardwalk over wetland area
2.2. Resident engineering services
3. EXCLUSIONS
3.1. Functional Design Services for Entryway Plaza; Park Shelters and Restrooms; Natural Playscapes;
Parking Areas; Riverfront Trails; River Overlooks; Civic Spaces; etc.
3.2. Preliminary and final Architectural drawings, including structural engineering, and related construction
documents for public restrooms, park shelters and/or appurtenant buildings and structures.
3.3. Any other services not expressly described herein.
EXHIBIT B
Riverfront Crossings Park
Proposed Project Schedule 07.13.2016
Week Date Task/Milestone
0 19 -Jul -16 City Council Approval
0 20 -Jul -16 Notice To Proceed
1 20 -Jul -16 Survey, base mapping, geotech, preliminary concept
begin
2 25 -Jul -16 Begin website creation
3 1 -Aug -16 Data Gathering
4 10 -Aug -16 MEETING: Project Kick -Off & Concept Review
11 -Aug -16 Preliminary Design (PD) begins: master plan revisions - civic spaces,
river access and engagement, trails and trail connections, restrooms
and shelters
Phase 1 PD begins: stream re -meandering, riparian restoration, off -
channel wetland, creek exploration areas
5 15 -Aug -16 Bridge structural assement begins (if necessary)
6 22 -Aug -16 PD continues
7 31 -Aug -16
DUE: Survey & Geotech
1 -Sep -16
Begin preliminary grading concept, hydraulic modeling
6 5 -Sep -16
PD continues
9 12 -Sep -16
PD continues
10 19 -Sep -16
PD continues
11 26 -Sep -16 PD continues
12 3 -Oct -16 SUBMITTAL: 30% Design Review (to City)
13 12 -Oct -16 MEETING: 30% Design Review w/ City Staff + Design Team
14 19 -Oct -16 MEETING: Public Engagement/information
15 24 -Oct -16 MEETING: Review results of public engagement w/ City Staff +
Design Team
25 -Oct -16
PD continues: design refinement, Phase 1 PD -trails, boardwalks,
parking lots, stream design, wetland design, Mid -Am relocation
EXHIBIT B
Riverfront Crossings Park
Proposed Project Schedule 07.13.2016
Week
Date
Task/Milestone
16
31 -Oct -16
PD
17
7 -Nov -16
PD
18
14 -Nov -16
PD
19
21 -Nov -16
PD
20
28 -Nov -16
PD
21
5 -Dec -16
PD
22
14 -Dec -16
SUBMITTAL: 60% Design Review (to City)
23
21 -Dec -16
MEETING: 60% Design Review w/ City Staff + Design Team
22 -Dec -16
Final Design (FD) begins: trails, stream, wetland, grading,
landscaping, etc.
24
26 -Dec -16
Holiday Break
25
2 -Jan -17
FD
26
9 -Jan -17
FD
27
16 -Jan -17
FD
28
23 -Jan -17
FD
29
1 -Feb -17
SUBMITTAL: 90% Design Review (to City)
30
8 -Feb -17
MEETING: 90% Design Review w/ City Staff + Design Team
31
13 -Feb -17
Final Revisions (FR) begin.
32
20 -Feb -17
FR
33
27 -Feb -17
FR
34
8 -Mar -17
SUBMITTAL: FINAL PLANS & SPECIFICATIONS
35
16 -Mar -17
Plans and specs to Council Agenda
MAMO :U&
Riverfront Crossings Park
Proposed Project Schedule 07.13.2016
Week
Date
Task/Milestone
36
20 -Mar -17
37
28 -Mar -17
City Council (Approval) - City to confirm number of Council reads
required
31 -Mar -17
Project Out -to -Bid
38
3 -Apr -17
Bid Week 1
39
10 -Apr -17
Bid Week 2
40
17 -Apr -17
Bid Week 3
21 -Apr -17
BID LETTING
41
24 -Apr -17
Bid review & recommendation
42
1 -May -17
Approval, award, contract negotiation begins
43
8 -May -17
44
15 -May -17
45
22 -May -17
46
29 -May -17
47
5 -Jun -17
48
12 -Jun -17
49
19 -Jun -17
50
26 -Jun -17
51
3 -Jul -16
CONSTRUCTION BEGINS - Ci
52
10 -Jul -17
C2
53
17 -Jul -17
C3
54
24 -Jul -16
C4
EXHIBIT B
Riverfront Crossings Park
Proposed Project Schedule
07.13.2016
Week
Date
Task/Milestone
55
31 -Jul -17
C5
56
7 -Aug -17
C6
57
14 -Aug -17
C7
58
21 -Aug -17
C8
59
28 -Aug -17
C9
60
4 -Sep -17
C10
61
11 -Sep -17
C11
62
18 -Sep -17
C12
63
25 -Sep -17
C13: Tree Planting
64
2 -Oct -17
C14: Tree Planting
65
9 -Oct -17
C15: Tree Planting
66
16 -Oct -17
SUBSTANTIAL COMPLETION - C16
67
23 -Oct -17
C17
68
30 -Oct -17
FINAL COMPLETION - C18
Riverfront Crossings Park Fee Matrix
07.13.zpls
EXHIBIT C
103
Confluence Scope Item
Estimated Fees
Contract Administration
$5,000
Project Website Coordination/Administration
$2,500
Preliminary Design Services
$18,300
Review and evaluate concept reports, etc
Evaluate integration and reuse of existing railroad bridge - evaluate impact to adjacent planned development
Master Plan revisions- revise plan graphic and notations (no revisions to previously prepared Master Plan report)
Preliminary design for creek exploration area, stream crossings. Welland boardwalk and troll connections
Prepare preliminary cost opinions
Coordination and meetings with City and design team
Presentation to Parks and Rao Commission
Public Inpu0lnformation Meeting -coordination and facilitation
$10,000
Presentation boards and materials not included in fee
Final Design Services
$17,000
Pmpare final plans and specifications for amenities associated with stream restoration and offchsnnel welland - includes final planting plan
assistance for Phase 1
Prepare final cast estimates for amenilles
Final design of creek exploration area, stream crossings, wetland boardwalk, and trail connections
Lanscaping Plan for park- within project boundaries
Bidding and Construction Observation Services
$1,000
Construction Observation -Landscape Architect: observe Planting operations (2 site visits
TOTAL CONFLUENCE BASE FEE ESTIMATE :
$55,800
Additional services not included In base fee estimate above:
Functional Design Services -3.0% of estimated cost of construction as established during preliminary design
En Placa
Park Shellers/Restroans, Natural Playscape(s), ParWng Areas. RiverfrentTrails, River Overlooks, etc.
103
Riverfront Crossings Park Fee Matrix
07.133016
EXHIBIT C
HR Green Scope Item
Estimated Fees
Contract Management, Meetings, Coordination, Quality Control
$9,950
Preliminary Design Services
$93,690
Geotechnical, survey, and sails studies
Evaluate concept report etc. and develop preliminary plans
Structural assessment of existing railroad bridge and cost / benefit of replacement
Permit research, welland delineation and Indiana bat habitat assessment (review & wnfirm for permits)
Prepare preliminary plans for Phase 1 Elements, including:
Plan review submittals at 30%, 60%. 90% stages
Stream re -meandering and riparian restoration
Welland grading and construction
Natural and functional elements of stream crossings and accesses (rock, soil, plants, etc.)
Trails including east and west sides of Ralston Creek and trail connections
Design of RR bridge conversion to pedestrian bridge OR new pedestrian bdtlge (same fee)
Overall site grading, preliminary parking lot layout
Coordinate with MidAmedcan Energy for transmission line relocation and park power service
Preliminary opinions of probable costs with each submittal
Meet with City to review preliminary plans and cost estimates
Present preliminary plans to parks and recreation commission
Final Design Services
$77,160
Prepare final plans and specifications for Phase 1 Elements, including
Stream re-meandedng and riparian restoration
Wei grading and constriction
Planting Plans, coordinated with self -mitigating designs
Natural and functional elements of stream crossings and accesses (rock, soil, plants. etc.)
Trails including east and west sides of Ralston Creek and trail connections
Design of RR bdtlge conversion to pedestrian bridge OR new pedestrian bridge (same fee)
Overall site grading and seeding
Regular design review meetings
Assist the City in obtaining all necessary permits
Prepare final cast estimates
Bidding and Construction Services
$28,200
Submit final drawings in AutoCAD formal
Print plans and specs, Issue public notice of project letting
Respond to bidder inquires, Issue addenda
Attend bid letting and tabulate bids
Review bids and recommend award
Construction coordination with City Inspectors (8 his total)
Review submittals and change orders (17 his total)
Provide milestone inspections (26 his total)
Assist with clarifications (10 his total)
Provide record as -built drawings ('red4inetl' POFs)
Review partial pay estimates
Final field review and project closeout documentation (32 his total)
Limited Resident Engineering and Observation (40 his total) "
Weekly construction progress meetings, in addition to limited resident engineering (including 2 his per week each for both resident engineer and
project manager, assuming 16 weeks construction (64 hrs total for this additional task)
$9,000
TOTAL HR GREEN BASE FEE ESTIMATE:
$218,200
Additional services net Included In base fee estimate above:
Structural design (preliminary and final) of pedesman-0uy, boardwalk over wetland area
$12,000
" Labor effort included In the base fee estimate for resident engineering is nummimal, assuming City staff will handle day-to-day construction
observation / resident engineering. 40 hours have been Included, which is intended to support City staff at cd0cal phases only. The estimates
shown below are in addition to the base fee estimate.
Phase 1 conslmcgon Is currently estimated to require approximately 4 months (16 viable weeks, not Including delays for weather, etc.). If the City
wishes to hire HR Green to manage the bulk of resident engineering services, the following guidelines would apply. In short, the more often an
observer is onsite, the more likely consWction'issuee will be caught and addressed before they become problems, and the more smoothly the
project will progress in general. Someone (City staff or HRG staff) should be onsite roughly half -lime for a pmject of this time. Note that this task
could be added / modified at a later time, prior to the pre -construction meeting, as budget allows.
FINAL DECISION ON RESIDENT ENGINEERING SERVICES WILL BE MADE AFTER PRE -CONSTRUCTION MEETING
Banc part-time residem engneenng (t0 hrs /wwk)- sun minimal, but sufficient lf City staff is able to help as well
$14,400
Half -lime resident engineering (20 tire / week) - recommended B City staff is not utilized; provides standard, efficient coverage
$33,600
ull-time resitlent engineering 140 his /week) - typical or DOT or municipal construction Ina crowded nghlo -way, probably mcessivelor hale 1
of this project
$72,000
2 of
Riverfront Crossings Park Fee Matrix
07.13.2036
EXHIBIT C
Rohroach Aseoclalos Scope Item
Estimated Fees
Preliminary Design Services
$10,000
Revlew and evaluate concept re orfs, etc.
Pmgmmming and Ixelimmary plans for restru mstshelfem
Coordination and meetings with design team
TOTAL ROHRBACH ASSOCIATES BASE FEE ESTIMATE
$10,000
TOTAL PROJECT REIMBURSABLE EXPENSES:
$12,000
TOTAL BASE FEES ESTIMATE (Confluence, HRG, Rohrbach Associates)
$256,000
3 of
CITY OF IOWA CITY
MEMORANDUM
Date: July 11, 2016
To: Geoff Fruin, Interim City Manager
From: Juli Seydell Johnson, Director of Parks and Recreation
Re: Request for Approval — Resolution for Design and Engineering Consulting Services —
Riverfront Crossings Park, Phase 1
Introduction:
The City of Iowa City adopted the Riverfront Crossing District Master Plan in 2013. Riverfront
Crossings is a large redevelopment area in the center of Iowa City near downtown and the
University of Iowa Campus and bisected by the Iowa River. In an effort to move critical
infrastructure facilities out of the floodplain after the major flood event in 2008, the City secured
$6.0 million for project expenses through the Iowa Flood Mitigation Program to decommission and
demolish the City's North Wastewater Treatment Plant and convert the area into a new riverfront
park. Last year the City completed the demolition of the former North Wastewater Treatment
Plant.
History/Background:
This next phase of the flood mitigation project includes restoring Ralston Creek from the northern
boundary of the park on Kirkwood Avenue to its confluence with the Iowa River and creating off -
channel wetlands to provide improved water quality, flood resiliency, wildlife habitat, recreational
and educational benefits. The scope of the project includes final design for restoration of Ralston
Creek, final design for wetland construction, final designs for trail connections, preliminary design
for creek exploration area, stream crossings, wetland boardwalk; and functional design plans for
park shelter/restrooms, natural playground, parking area, river overlooks and entryway plaza.
The project schedule is as follows:
• Planning and Design —July through December 2016
• Project Bid — February 2017
• Phase 1 Construction — Summer 2017
Phase 1 construction includes restoration of Ralston Creek, one bridge crossing to the east of
the site, trail connections to the north, east and south, and off -channel wetlands in the southern
portion of the site. Wetland creation is a part of the larger flood control efforts of this site.
Discussion of Solutions:
Twelve landscape architecture and engineering teams submitted formal proposals for
consideration. An evaluation committee recommended Confluence for this project after
reviewing written proposals and conducting interviews with several of the firms.
Financial Impact:
Funding for this project is available from the State Hazard Mitigation Sales Tax fund and available
in Capital Improvement Plan account #V3142.
Recommendation:
Approve contract in the amount of $296,000 with Confluence of Cedar Rapids, Iowa to provide design and
engineering consultant services for Phase 1 of the Riverfront Crossings Park project.
Prepared by: Eleanor M. Mikes, City Attorney, 410 E. Washington St., Iowa City, IA 52240(319)356-5030
RESOLUTION NO. 16-232
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE
CITY CLERK TO ATTEST AN EMPLOYMENT AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND GEOFFREY E. FRUIN, CITY MANAGER.
WHEREAS, this City Council has determined that it would be in the best interests of the City of
Iowa City, Iowa, to appoint Geoffrey E. Fruin as City Manager for the City of Iowa City; and
WHEREAS, an Employment Agreement between the City and Geoffrey E. Fruin as City Manager
has been prepared, which Employment Agreement is attached hereto and made a part hereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
Geoffrey E. Fruin be and he is hereby appointed City Manager for the City of Iowa City, Iowa
effective July 31, 2016; and
The Employment Agreement attached hereto and made a part of hereof is hereby approved as to
form and content; and
The Mayor and City Clerk are authorized and directed to execute said Agreement in duplicate for
and on behalf of the City of Iowa City, Iowa.
Passed and approved this 19th day of July 20 16
M OR
ATTEST:
CITY CLERK
rovedb
cz�
7. - 7—n-1(,
City Attorney's Office
Resolution No. 16-232
Page 2
It was moved by trims and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
Botchway
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
the
EMPLOYMENT AGREEMENT
Introduction
This Agreement, made and entered into this 7-19-16 .by and between IOWA CITY,
IOWA, a municipal corporation, (hereinafter called "Employer") and GEOFFREY E.
FRUIN (hereinafter called "Employee") an individual who has the education, training
and experience in local government management and who, as a member of ICMA, is
subject to the ICMA Code of Ethics, both of whom agree as follows:
Section 1: Term
This agreement shall remain in full force and effect from 7/31/16 until terminated by the
Employer or Employee as provided in Section 8, 9 or 10 of this agreement.
Section 2: Duties and Authority
Employer agrees to employ Geoffrey E. Fruin as City Manager to perform the functions
and duties specified in Article IV of the Iowa City Charter & Title I Chapter 7 of the Iowa
City Code and to perform other legally permissible and proper duties and functions as
the Council may from time to time assign.
Section 3: Compensation
A. Base Salary: Employer agrees to pay Employee an annual base salary of $180,000
payable in installments at the same time that the other administrative employees of the
Employer are paid.
B. This agreement shall be automatically amended to reflect any salary adjustments
that are provided or required by the Employer's compensation policies to include all
salary adjustments on the same basis as applied to executive (department head)
administrative employees of the Employer
C. In addition, consideration shall be given on an annual basis to increase
compensation. Such decision shall be communicated with the annual performance
evaluation as detailed under Section 11 of this agreement. Increased compensation
may be provided in the form of a salary increase and/or other benefit considerations.
Section 4: Health, Disability and Life Insurance Benefits
A. The Employer agrees to provide health, hospitalization, surgical, vision, dental and
comprehensive medical insurance for the Employee and his dependents equal to that
which is provided to all other administrative employees of Iowa City.
B. The Employer agrees to provide disability insurance equal to that which is provided
to all other administrative employees of Iowa City.
C. The Employee may elect to submit once per calendar year to a complete physical
examination, including a cardiovascular examination, by a qualified physician selected
by the Employee, the cost of which shall be paid by the Employer unless the cost is
covered by insurance.
D. The Employer shall pay the amount of the premium not in excess of $2,000
annually for term life insurance in the amount of three (3) times the Employee's annual
base salary, including all increases in the base salary during the life of this agreement.
The Employee shall name the beneficiary of the life insurance policy. Employee
understands that this is a taxable benefit.
E. Other Benefits. During the term of this agreement, Employer shall offer to Employee
other fringe benefits which may be provided other non -represented Administrative and
Confidential employees of Employer.
Section 5: Vacation, Sick, and Holidays
A. Upon commencing employment, the Employee shall be credited with vacation leave
equal to the highest annual accrual (192 hours) provided to all other employees. The
Employee shall then accrue sick and vacation leave on an annual basis at the highest
rate provided to any other employees. Employer agrees to provide a holiday and
personal day benefit program equal to that which is provided to all other administrative
employees of Employer.
The employee shall carry over all sick leave previously accrued while working for the
Employer.
B. The Employee is entitled to accrue unused vacation leave up to a maximum of 400
hours, and in the event the Employee's employment is terminated, either voluntarily or
involuntarily, the Employee shall be compensated for all accrued vacation time. All sick
leave shall be accrued consistent with all other administrative employees.
Section 6: Retirement
A. The Employer agrees to enroll the Employee into the applicable state or local
retirement system and to make all the appropriate contributions on the Employee's
behalf, for the Employer's share.
B. In addition to the Employer's payment to the state or local retirement system (as
applicable) referenced above, Employer agrees to execute all necessary agreements
provided by ICMA Retirement Corporation [ICMA-RC] or other Section 457 deferred
compensation plan for Employee's continued participation in said supplementary
retirement plan and, in addition to the base salary paid by the Employer to Employee,
Employer agrees to pay an amount equal to 12.5% of his base salary or the maximum
allowable amount under IRS rules whichever is the lesser amount, into the designated
plan on the Employee's behalf, in equal proportionate amount each pay period. The
parties shall fully disclose to each other the financial impact of any amendment to the
terms of Employee's retirement benefit.
In lieu of making a contribution to a Section 457 deferred compensation plan, the dollar
value of this contribution may be used, at the Employee's option, to purchase previous
service from another qualified retirement or pension plan.
Section 7: General Business Expenses
A. Employer agrees to budget for and to pay for professional dues and subscriptions
of the Employee necessary for continuation and full participation in national, regional,
state, and local associations, and organizations necessary and desirable for the
Employee's continued professional participation, growth, and advancement, and for the
good of the Employer.
B. Employer agrees to budget for and to pay for travel and subsistence expenses of
Employee for professional and official travel, meetings, and occasions to adequately
continue the professional development of Employee and to pursue necessary official
functions for Employer, including but not limited to the ICMA Annual Conference, the
state league of municipalities, and such other national, regional, state, and local
governmental groups and committees in which Employee serves as a member.
C. Employer also agrees to budget for and to pay for travel and subsistence expenses
of Employee for short courses, institutes, and seminars that are necessary for the
Employee's professional development and for the good of the Employer.
D. Employer recognizes that certain expenses of a non -personal but job related
nature are incurred by Employee, and agrees to reimburse or to pay said general
expenses. The finance director is authorized to disburse such moneys upon receipt of
duly executed expense or petty cash vouchers, receipts, statements or personal
affidavits or other necessary documentation required in accordance with the policies of
the City of Iowa City.
E. The Employer acknowledges the value of having Employee participate and be
directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for
the reasonable membership fees and/or dues to enable the Employee to become an
active member in local civic clubs or organizations.
F. The Employer shall provide Employee with a technology allowance of $2,000 per
year for software, subscriptions, hardware, mobile devices and other technology that
enable the Employee to perform functions of the job while away from the office. The
allowance is intended for purchases that are above and beyond standard office
accommodations such as desktop computers. The City Finance Director is authorized to
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provide the Employee reimbursement for such expenses upon proof of purchase.
Section 8: Termination
For the purpose of this agreement, termination shall occur when:
A. The majority of the governing body votes to terminate the Employee at a duly
authorized public meeting.
B. If the Employer, citizens or legislature acts to amend any provisions of the Iowa City
Charter or Iowa City Code pertaining to the role, powers, duties, authority,
responsibilities of the Employee's position that substantially changes the form of
government, the Employee shall have the right to declare that such amendments
constitute termination.
C. If the Employer, without the approval of Employee, reduces the base salary,
compensation or any other financial benefit of the Employee, unless it is applied in no
greater percentage than the average reduction of all administrative employees, such
action may constitute a breach of this agreement and, at the Employee's sole discretion,
can be regarded as a termination.
D. If the Employee resigns following an offer to accept resignation, whether formal or
informal, by the Employer as representative of the majority of the governing body that
the Employee resigns, then the Employee may declare a termination as of the date of
the suggestion.
Section 9: Severance
Severance shall be paid to the Employee when employment is terminated as defined in
Section 8.
In the event Employee is terminated or discharged by the City Council and during such
time the Employee is willing and able to perform his duties under this Agreement, then,
and in that event, the Employer shall continue to pay to the Employee his then -existing
base salary and deferred compensation on the regular payroll schedule of the Employer
(i) until the expiration of fifteen (15) months from the date of termination. To the extent
allowable by law, Employer shall either continue to provide and pay for Employee and
dependents health insurance or pay Employee's premiums for COBRA coverage during
the severance period.
If the Employee is terminated because of a conviction of a felony or conviction for a
misdemeanor involving misconduct in office under Chapter 721 of the Iowa Code, then
the Employer is not obligated to pay severance under this section.
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Section 10: Resignation
In the event that the Employee voluntarily resigns his position with the Employer, the
Employee shall provide a minimum of 60 days notice unless the parties agree
otherwise.
Section 11: Annual Goal Setting and Performance Evaluation
Employer shall annually review the performance of the Employee prior to August 1
subject to a process, form, criteria, and format for the evaluation which shall be mutually
agreed upon by the Employer and Employee. Within thirty (30) days of execution of this
agreement the Employer shall provide the Employee with a preliminary set of goals for
the following year. The Employer shall discuss these preliminary goals during an
executive session with the Employee and, within 14 days of that discussion, present the
Employee with a final written set of goals. Subsequently, new goals shall be provided to
the Employee at the time of the annual performance evaluation. A written summary of
the performance evaluation shall be provided to the Employee within thirty (30) days of
the performance review. The performance review shall include consideration of an
increase in compensation.
Section 12: Hours of Work
It is recognized that the Employee must devote a great deal of time outside the normal
office hours on business for the Employer, and to that end Employee shall be allowed to
establish an appropriate work schedule.
Section 13: Outside Activities
The employment provided for by this Agreement shall be the Employee's sole
employment. Recognizing that certain outside consulting or teaching opportunities
provide indirect benefits to the Employer and the community, the Employee may elect to
accept limited teaching opportunities with the understanding that such arrangements
shall not constitute interference with nor a conflict of interest with his or her
responsibilities under this Agreement.
Section 14: Residence
Employee agrees to maintain residence within the corporate boundaries of the local
government.
Section 15: Indemnification
Beyond that required under Federal, State or Local Law, Employer shall defend, save
harmless and indemnify Employee against any tort, professional liability claim or
demand or other legal action, whether groundless or otherwise, arising out of an alleged
act or omission occurring within the scope of Employee's employment or duties, unless
R
the act or omission involved willful or wanton conduct. In the defense of such claims, the
Employee may request and the Employer shall not unreasonably refuse to provide
independent legal representation at Employer's expense and Employer may not
unreasonably withhold approval. Legal representation, provided by Employer for
Employee, shall extend until a final determination of the legal action including any
appeals brought by either party. The Employer shall indemnify employee against any
and all losses, damages, judgments, interest, settlements, fines, court costs and other
reasonable costs and expenses of legal proceedings including attorneys fees, and any
other liabilities incurred by, imposed upon, or suffered by such Employee in connection
with or resulting from any claim, action, suit, or proceeding, actual or threatened, arising
out of or in connection with the performance of his or her duties unless the act or
omission involved willful or wanton conduct. Any settlement of any claim must be made
with prior approval of the Employer in order for indemnification, as provided in this
Section, to be available.
Employee recognizes that Employer shall have the right to compromise, adjust and
settle claims against Employee for which Employee is entitled to indemnification.
Further, Employer agrees to pay all reasonable litigation expenses of Employee
throughout the pendency of any litigation to which the Employee is a party, witness or
advisor to the Employer. Such expense payments shall continue beyond Employee's
service to the Employer as long as litigation is pending.
Section 16: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of the Employee
under any law or ordinance.
Section 17: Other Terms and Conditions of Employment
Except as otherwise provided in this Agreement, the Employee shall be entitled
to the highest level of benefits that are enjoyed by other administrative employees of the
Employer as provided in the Charter, Code, Personnel Rules and Regulations or by
practice.
Section 18: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the
United States Postal Service, postage prepaid, addressed as follows:
(1) EMPLOYER: Mayor of Iowa City, Iowa with a copy to the Clerk
410 E. Washington St.
Iowa City, Iowa 52240
(2) EMPLOYEE: Geoffrey E. Fruin,
3077 Lower West Branch Road
Iowa City, IA 52245
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Alternatively, notice required pursuant to this Agreement may be personally served in
the same manner as is applicable to civil judicial practice. Notice shall be deemed given
as of the date of personal service or as the date of deposit of such written notice in the
course of transmission in the United States Postal Service.
Section 19: General Provisions
A. Integration. This Agreement sets forth and establishes the entire understanding
between the Employer and the Employee relating to the employment of the Employee
by the Employer. Any prior discussions or representations by or between the parties are
merged into and rendered null and void by this Agreement. The parties by mutual
written agreement may amend any provision of this agreement during the life of the
agreement. Such amendments shall be incorporated and made a part of this
agreement.
B. Binding Effect. This Agreement shall be binding on the Employer and the Employee
as well as their heirs, assigns, executors, personal representatives and successors in
interest.
C. Effective Date. This Agreement shall become effective on July 31, 2016.
D. Severability. The invalidity or partial invalidity of any portion of this Agreement will
not affect the validity of any other provision. In the event that any provision of this
Agreement is held to be invalid, the remaining provisions shall be deemed to be in full
force and effect as if they have been executed by both parties subsequent to the
expungement or judicial modification of the invalid provision.
E. Governing law. This agreement and the interpretation of this agreement shall be
governed by Iowa law.
IOWA CITY, a Municipal Corporation
By:
Attest:
By:Z4 f
Geoffrey E. Fruin
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City Attorney
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MEMORANDUM
Date: July 14, 2016
To: City Council
From: Mayor Jim Throgmorton
Subject: Employment agreement with City Manager
The formal meeting agenda for July 19 includes the employment agreement with City Manager
designee Geoff Fruin. This memo documents steps I took to craft a good agreement, and
highlights a few key elements of that agreement.
The steps included: (1) reviewing Tom Markus' contract; (2) reviewing employment agreements
for the City Managers of Ames, Dubuque, Des Moines, Champaign, and Lawrence; (3)
reviewing the ICMA's Model Employment Agreement; (4) reviewing salaries currently being paid
to the City Managers/Administrators of Cedar Rapids, Dubuque, Davenport, Ames, Coralville,
and Marion, as well as the salary most recently paid to Tom Markus; (5) reviewing Geoff Fruin's
proposed changes to the prior agreement with Tom Markus; (6) asking City Attorney Eleanor
Dilkes to review and recommend any appropriate changes to Fruin's proposed contract; asking
City Council member Susan Mims to review and discuss with me Fruin's proposed contract; and
(7) negotiating details of the final draft contract with Geoff Fruin.
I draw your attention to two key elements of the proposed contract.
First, it includes a base starting salary of $180,000 per year. This is slightly higher than Tom
Markus's final base salary, but it excludes a $5,700 per year automobile allowance and the
equivalent of $9,400 in vacation and personal hours that had been included in Markus's
contract. The proposed base salary is considerably lower than the salaries for City
Managers/Administrators in Cedar Rapids, Dubuque, Davenport, and Ames, and slightly higher
than for the one for the City Administrator of Coralville.
Second, Section 11 of the proposed contract commits the Council to specifying goals for the
City Manager. This will initially be accomplished as follows: "Within thirty (30) days of execution
of this agreement the Employer shall provide the Employee with a preliminary set of goals for
the following year. The Employer shall discuss these preliminary goals during an executive
session with the Employee and, within 14 days of that discussion, present the Employee with a
final written set of goals."'
I will soon be soliciting your suggestions about what to include in the preliminary set of goals.
Cc: Marian Karr
Eleanor Dilkes
Geoff Fruin