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HomeMy WebLinkAbout2016-07-19 Council minutesr CITY OF IOWA CITY MEMORANDUM Date: July 26, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, July 19, 2016, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton. UISG: Simpson Staff: Fruin, Andrew, Dilkes, Karr, Yapp, Boothroy, W. Ford, Nations, Hightshoe, Havel, O'Brien, Ralston, Bockenstedt, Kelsey A transcription and power points are available in the City Clerk's Office and the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar correspondence: # 3f(4) David Robertson: Wetherby Area Disturbances and 3f(9) Deb Staff: My neighborhood) In response to Council Member Thomas, Interim City Manager Fruin outline the procedure for responding to Council correspondence by stating if a question is posed, staff will respond. Mayor Throgmorton reported he had been in contact with Ms. Staff and would be visiting the area in August. 2. (Consent Calendar correspondence: 3f(12) Charlie Eastham: Request for location of ICHA "Family Obligations" and 3f(13) Rafael Morataya: Forest View Tenants Association - Core Principals of a Just Development) In response to Council Member Cole, Interim City Manager Fruin reported 3f(12) had been responded to by the City Attorney's office and he would be meeting with Mr. Morataya later in the week. 3. (Agenda item 12 resolution... City Manager contract ... ) Mayor Throgmorton thanked City Atty. Dilkes and City Clerk Karr for their help over the past few months regarding the City Manager search, and noted the July 14 memo in the packet highlighting the elements of the new proposed contract. He stated he would be talking with Council Members soliciting suggestions about one of the elements of the contact dealing with a preliminary set of goals. 4. (Agenda item 13e ... State of Iowa League of Cities environmental coordination committee appointment) Mayor Throgmorton said he would be asking questions regarding this appointment at the formal meeting. DISCUSS CREATION OF A CLIMATE CHANGE TASK FORCE [IP # 4 Info Packet of 7/14] Interim City Manager Fruin facilitated discussion and reviewed the memo which outlined the hiring of a facilitator and naming a citizen based climate change task force. Council Members Taylor and Cole volunteered to serve on the RFP committee. ACTION: Staff will proceed as outlined with drafting and issuing a RFP for facilitation services related to the task force. Sustainability Coordinator Nations will lead the process and involve Council Members Taylor and Cole. (Fruin, Nations) Council Work Session July 19, 2016 Page 2 UNDERTAKE A PROJECT IN FY 2017 THAT ACHIEVES A SIGNIFICANT MEASURABLE CARBON EMISSION REDUCTION [IP # 5 and IP # 6 Info Packet of 7/141 Interim City Manager Fruin reviewed the memos in the information packet from the Sustainability Coordinator and agreed to proceed as outlined with $70,000 of the $100,000 budgeted funds for AmeriCorps program and $30,000 for non-profit local project. ACTION: Staff will proceed as outlined and NDS will develop a proposal process for a non-profit partnership, with a recommendation on the partnership to be presented to Council at a later date. REVIEW COUNCIL MEMBER COLE PROPOSAL FOR ROSE OAKS ASSISTANCE (Late handouts distributed 3f(17) from Center for Worker Justice - Support of Mass Dislocation Funds for Rose Oaks Residents; and Council Member Cole memo "Supplemental Transition Assistance Is Needed"). Individual Council Members expressed their views. After discussion, Mayor Pro tem Botchway and Council Member Cole agreed to continue to refine the Rose Oaks financial assistance proposal and include the material in an information packet prior to further discussion. ACTION: Mayor Pro tem Botchway and Council Member Cole to prepare proposal for inclusion in upcoming information packet. INFORMATION PACKET DISCUSSION rJuly 7,141 ➢ July 7 1. (IP3 — News Release ... Director of USDA Center ... Iowa City Farmer's Market) Council member Thomas stated he really liked the double up food bucks program. 2. (IP5 — Email from Bob Elliott to Brenna Fall, Snyder and Associates: Proposed Road Diets.) In response to Council Members Cole and Taylor, Interim City Manager Fruin stated staff was recommending Council move forward with both projects and provide alternative direction if necessary at this time before moving forward on plans and specs. City Engr. Havel present for discussion. [See IP12 in 7/14 Information Packet] Majority agreed to proceed with both projects. ➢ July 14 1. (IP6 — Memo from Sustainability Coordinator ... STAR certification results report) In response to Mayor Pro tem Botchway, Sustainability Coordinator Nations addressed questions regarding certain areas were the City received no points or no information was available. 2. (IP9 — Memo from City Clerk ... KXIC Radio Show) Council agreed to the following schedule: Wednesday July 20 — Mims July 27 - Cole August 3 - Mims August 10 - Dickens August 17 -Thomas August 24 - Throgmorton August 31 - Botchway September 7 - Taylor Council Work Session July 19, 2016 Page 3 Friday (first and third Friday of each month) July 15 — Simpson August 5 — Botchway August 19 — Cole September 2 — Botchway September 16 — Dickens 3. (IP10 — Memo from City Clerk .... Listening Posts) Council directed the City Clerk to schedule two additional listening posts. One at Farmer's Market in September and one at the Senior Center prior to the end of the year. 4. (IP14 — Memo from Equity Dir. .... Diversity Implementation Update and Status on Racial Equality and Diversity Initiative...) Mayor Pro tem Botchway thanked Equity Dir. Bowers for the work on the report. 5. (IP11 — Memo from Asst. to the City Manager ... Backrest Street Sidewalk Infill Project) Majority of Council expressed support to proceed with the sidewalk infill project. 6. (IP13 — Response from MPOJC Ex. Dir..... Traffic on Ridge Road / Gateway Project) In response to Council Member Mims, Interim City Manager Fruin reported Ridge Road will close completely with phase II of the project, with the closure expected in October. Kimble and Brown Streets are expected to re -open at that time. In response to Council Member Code, Interim City Manager Fruin stated that a review of the traffic calming program was on the pending list and would be scheduled for an upcoming work session. COUNCIL TIME 1. Council Member Dickens reported that the Washington Street temporary closure has also temporarily closed the Running Wild store. The store will be working out of their Coralville location until further notice, praised City crews for the communication with businesses on the project, and hoped it would be done quickly. 2. (Late addition to Information Packet) Mayor Pro tem Botchway noted the invitation from Missie Forbes from DVIP to attend a lunch and learn event, and providing four different dates. He stated he was unable to attend any of the dates and encouraged Council Members to consider the invitation. The City Clerk will send an email to Council Members to access availability, and respond to Ms. Forbes. 3. Mayor Throgmorton provided the following update: • Shared information on meeting with University President Herrald, University representatives Rod Lehnertz and Tom Rocklin and Interim City Manager Fruin and discussion on off -campus student housing demand, relationship of that to housing market; and collaborative possibilities in the Riverfront Crossings District and the river front. • Reported on a Partnership for Alcohol Safety meeting he co-chaired with University. Council Work Session July 19, 2016 Page 4 • Stated he and Interim City Manager Fruin would be meeting traveling to Des Moines July 20 for a meeting with Des Moines Mayor Cownie • Informed Council of an event on July 14 when he accepted a check from the Friends of the Animal Shelter Foundation reflecting the final payment of their commitment to the new facility. 4. Mayor Throgmorton reminded everyone of the ADA celebration planned for July 22-23. 5. Council Member Taylor noted the Rummage in the Ramp event. MEETING SCHEDULE None PENDING WORK SESSION TOPICS UIP # S Info Packet of 7/141 1. Mayor Throgmorton requested the addition of one item to the pending list "Discuss future actions concerning downtown development; and requested a work session item be scheduled soon to outline the search for a Police Chief. UPCOMING COMMUNITY EVENTS / COUNCIL INVITATIONS None Meeting ended 6:40 PM.