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HomeMy WebLinkAbout2016-08-02 Bd Comm minutesMay 19,2016 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION MAY 19, 2016 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby Members Absent: A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Melissa Underwood FINAL RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Recommend granting utility easement to MidAmerican Energy. (Discussion item e) DETERMINE QUORUM: The meeting was called to order at 6:04 P.M. by Libby. Gardinier asked about the temporary secretary situation. Tharp stated that they would need to appoint a temporary secretary. Bockenstedt noted that she would be temporary secretary. Members agreed to Bockenstedt being temporary secretary 3-0 APPROVAL OF MINUTES: Next the minutes of the April 21, 2016, meeting were reviewed. Libby moved to accept the minutes of the April 21, 2016, meeting as presented. Gardinier seconded the motion. The motion carried 2-0, Bockenstedt abstaining as she was not at this meeting. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: "M'' ?� 2b 1) a. Request for Event - i. Rotary Club of Iowa City — Tharp noted that John Ockenfels facilitated this request as a Member of the Rotary Club of Iowa City. He noted that the Rotary Club is asking for permission to hold their event where they transition in their new District Governor. They have done this in the past, using Ockenfels hangar. Tharp stated that the event will be serving alcohol and this is why the Commission must approve the request. The club has the necessary insurance in place, so this will not be an issue. Libby moved to approve the Rotary Club of Iowa City's request as discussed. Gardinier seconded the motion. The motion carried 3-0. May 19, 2016 Page 2 b. Airport Master Plan — Tharp noted that he does not have much of an update on this topic, but that Melissa Underwood may have some comments. She noted that they have submitted the Master Plan and ALP to the FAA for their review. Underwood briefly reviewed what the next steps will be in this process and responded to Member questions. C. FAA/IDOT Projects: AECOM / David Hughes - i. FYI Apron Expansion — Tharp noted that Hughes is not present this evening. He continued, stating that the apron extension has just gotten started. Survey work was done earlier today and tomorrow should see the dirt starting to be removed, before the project begins in earnest. ii. FYI Obstruction Mitigation — Tharp noted that as Underwood stated, they are waiting for the ALP to receive the FAA's approval before moving forward with this project. Gardinier asked about the various flags she has seen in the area. Tharp responded, noting that these have to do with elevations mainly. d. Jet Air Hangar Proposal Deferred — Tharp noted that he is still working with Jet Air on this proposal and therefore he is asking that the Commission defer both resolutions at this point in time. Matt Wolford with Jet Air stated that after a meeting with their accountants, they realized they needed to rethink this project and make some changes. He noted that they will most likely need the subcommittee to meet at least once to discuss these changes. Jet Air still plans to move forward with this plan, theyjust need to look at how they go about it. Wolford continued, noting that they would have to begin work by mid-July if they plan to complete this project yet this year. Otherwise they would have to wait until the next construction season begins. He then spoke to the need for the subcommittee to meet in the next week or so. Members spoke briefly about the participation for this subcommittee, in light of Odgaard's absence until mid-June. L Consider a resolution setting a public hearing to amend the FBO agreement - Gardinier moved to defer the Jet Air Hangar proposal public hearing to amend the FBO agreement, as per the discussion. Bockenstedt seconded the motion. The motion carried 3-0. ii. Consider a resolution setting a public hearing for a 30 -year ground lease - Gardinier moved to defer the Jet Air Hangar proposal public hearing for a 30 -year ground lease, as per the discussion. Bockenstedt seconded the motion. The motion carried 3-0. e. South T -hangar Utility Construction — Tharp stated that this is tied in with their ongoing hangar project. He noted that they have Mid -American lined up to do the utility work; however, they are requesting an easement before moving forward. He then shared a late handout with Members regarding this. Tharp further explained what this will entail, noting that the City Council will need to grant this easement to Mid -American. May 19, 2016 Page 3 L Consider a resolution recommending Council approve an easement with Mid -American Energy for gas and electric utility line placement at the Iowa City Municipal Airport — Gardinier moved to recommend Resolution #A16-15 to the City Council to approve an easement to Mid -American Energy. Libby seconded the motion. The motion carried 3-0. Airport Operations i. Strategic Plan — Implementation — Tharp stated that there isn't much of an update at this time. ii. Budget — Tharp noted that the fiscal year will end June 301h. Regarding the budget, he noted that on page 15 of the electronic document, invoices for the boiler repairs can be found. There is also a charge from Seneca for one of the self -serve motors. Bockenstedt asked Tharp why some of the percentages are so far over budget. He noted that it could be the way things were coded when they did the line items. He then reviewed some of the charges and responded to Member questions regarding these. Gardinier stated that she too questions why they have so many areas of overages. Tharp stated that he will go over the areas in question and give Members some detail on them. Gardinier pointed out some that she would like further explanation on. Tharp stated that he would prepare a memo and highlight the accounts and the charges. Bockenstedt then noted on page 33 that 'Total Revenues' is higher than 'Total Expenses,' and that this is a good thing. Tharp agreed, noting that they should expect to have some money left at year-end. 1. Annual Report — Tharp noted that he incorporated the comments received from Members and he then shared a newly updated version with them. The report will be presented to the City Council sometime this summer. Libby volunteered to do this in Odgaard's absence. iii. Management — Tharp stated that he did attend the Iowa Aviation Conference last week and received some good information regarding a new set of rules from the FAA for drone operators. They should hear something in June on this. He also noted that FAA news regarding funding for the upcoming year was somewhat on the negative side. This may impact the obstruction mitigation projects, according to Tharp. The State news was not much better as far as funding possibilities. g. Airport Commission By -Laws — Tharp noted that they touched on this at last month's meeting. He briefly explained the reason the City Clerk's office brought this issue forward, in hopes of aligning the various boards and commissions better. For the Airport Commission, this means extending the existing terms to July and changing the meeting at which officers are elected. I. Consider a resolution amending the by-laws — Gardinier moved to recommend approval of Resolution #A16-16 to amend the current by-laws per the discussion. Libby seconded the motion. The motion carried 3-0. May 19, 2016 Page 4 h. FBO / Flight Training Reports - i. Jet Air — Matt Wolford shared the monthly maintenance reports with Members. He noted that in April they had problems with both the large tractor and the small tractor, plus the rain kept them from keeping up with mowing. He then talked about the fire extinguishers at the Airport, and Gardinier asked about these and whether they are weather resistant or not. Wolford stated that anymore they are all plastic and don't have metal pieces that can rust. Continuing, Wolford stated that they performed repairs on a picnic table and the roof at the public viewing area. They also worked on cleaning up building G and hauled some old things to the landfill. Gardinier noted that when she fueled up recently, the motor on the self -serve hose was making a terrible grinding noise. Wolford stated that they are watching this to see what is happening as they have had problems with this motor for some time now. Gardinier suggested they pull the maintenance records on this self -serve for the past few years to see just what they have done. Continuing, Wolford noted that Jet Air has been keeping busy, especially the past few weeks. He shared some of the things happening within Jet Air. Commission Members' Reports — Gardinier shared that she did the handicap flight for the Air Race Classic and they passed her handicap ride. She further explained what this entailed. Libby noted that they have begun planning for a disaster drill at the Airport. He added that this coming Saturday there will be a disaster drill with the bomb squad here in Johnson County. j. Staff report — Tharp stated that at the recent Aviation Conference he was elected to the board of directors for the Public Airports Association. He noted that this group is basically legislative in nature, where they advocate for legislation and bills that support aviation. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. June 16, 2016, at 6:00 P.M. in the Airport Terminal Building. Tharp noted that Odgaard will still be gone and that Gardinier will also be gone. Ogren is expected to return for this meeting, however. ADJOURN: Libby moved to adjourn the meeting at 7:05 P.M. Gardinier seconded the motion. The motion carried 3-0. CHAIRPERSON DATE May 19, 2016 Page 5 Airport Commission ATTENDANCE RECORD 2015-2016 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o 0 0 0 -+ 0 0 0 0 0 0 01 V 00 fD O -+ N � N N W A CTS NAME EXP. cn M o i w m to -• N oo V 0 N N N fll (JI fJl G1 O 01 0) 01 O 01 Minnetta 03/01/19 0/ Gardinier E X X X X X X X X X X X X Jose 03/01/16 0/ N N N Assouline X X X X X X X X E X M M M Chris Ogren 03/01/18 0/ 0/ X X X X X E X X X X X X E A.Jacob 03/01/18 0/ O/ Odgaard X E X X X X X X X X X X E Julie 03/01/17 N N N N N O/ 0/ Bockenstedt M M M M M X E X X X X E X David Davis 03/01/17 N N N N N N N N N N N O 0 M M M M M M M M M M M Robert Libby 03/01/20 N N N N N N N N N N N M M M M M M M M M M M X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time 2b(2) MINUTES APPROVED BOARD OF ADJUSTMENT JUNE 15, 2016 — 5:15 PM MPOJC OFFICE, CITY HALL MEMBERS PRESENT: Larry Baker, Connie Goeb, Becky Soglin, Tim Weitzel MEMBERS ABSENT: Gene Chrischilles STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: Thomas McInerney, Justin Matiyabo, Katie Sturgell, Sue Benton, Mike Benton, Binua Matiyabo, Anthony Smith CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Baker outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDERATION OF THE APRIL 13, 2016 MEETING MINUTES: Soglin moved to approve the minutes of April 13, 2016, with minor changes. Goeb seconded the motion. A vote was taken and the motion passed 4-0. SPECIAL EXCEPTION ITEM (EXC16-00003): Discussion of an application for a special exception submitted on behalf of the King of Glory Church to allow expansion of an existing daycare center located in the Low Density Single - Family (RS -5) zone at 2024 G Street and 931 Third Avenue. Walz began the staff report noting that she did receive a letter from a neighbor earlier in the day which she distributed to the Board [and was distributed to the applicant].. Walz explained that the Board had previously approved a daycare to be located in a house that is associated with the Church and subsequently approved a second special exception to expand the daycare from 16 to 33 children. The Church is now seeking to increase the daycare again by expanding into the basement of the church. Walz noted there will need to be some modifications to the church building to accommodate the daycare. She showed photos of the location from various views and also the site plan for the property. A few issues with the site plan, the daycare will still operate out of the house, but they wish to expand into the basement of the church, which will involve creating an ADA accessible path to enter into the lower level of the church. Board of Adjustment June 15, 2016 Page 2 of 12 Walz stated that the biggest issues for daycare operations in residential zones are parking and vehicle traffic and the noise associated with children. Walz explained that when Staff was reviewing this application one of the chief concerns was vehicle circulation and parking. Staff has been observing the parking situation and on most days there were only five or six vehicles in the lot. The applicant has proposed some screening to screen the play area as well as some of the parking area. Walz reviewed the specific standards. In regard to required indoor and outdoor activity areas, she noted that following the DHS standards there was sufficient activity areas. Vehicular circulation access to the shared parking area is provided via a curb cut from G Street so that is where all the traffic would come from. The applicant has stated that to provide adequate care for the various age groups of children they will require only 10 employees. With 10 employees and 64 children, the daycare is required to provide a minimum of 16 parking spaces + 3 stacking spaces. The parking area shared by the Church and daycare provides 20 parking spaces and sufficient space for 3 cars to stack adjacent to the entrance from the parking area. However at peak times it may be necessary for cars to park on the street, or there may be some delay entering or exiting the lot. However, the daycare makes use of van service to transport many of its clients to and from the site. With regard to pedestrian circulation there is adequate pedestrian access to the Church building and daycare from the parking lot from G Street. With the site development standards Walz noted they plan to bring the parking area closer to conformance, with the removal of a portion of the pavement to create more separation from parking to public sidewalk and by adding screening along Muscatine Avenue to screen the play area. The Church had previously received a parking reduction special exception based on the schedule for the daycare and the Church do not operate in the same business hours. This special exception can continue as long as the hours of operation for the daycare are noted to not interfere with Church business. Walz said that she would not review all of the general standards listed in the Staff report, but did note with regards to `the specific proposed exception will not be detrimental to or endanger the public health, safety, comfort or general welfare" staff believes the application satisfies this criterion based on findings articulated in the specific standards regarding vehicle circulation and pedestrian access. Additionally, by providing van service to provide pick-up and drop-off of children, the daycare greatly reduces the demand for parking and circulation on what is a constrained site. That along with the sufficient parking and on -street frontage parking will be adequate. Staff recommends approval of EXC16-00003, a special exception to allow the expansion of an existing daycare and a reduction in the required parking from 40 spaces to 20 on property located in the Low Density Single -Family (RS -5) zone at 2024 G Street subject to the following conditions: Hours of operation shall be limited to 7:00 AM to 6:00 PM, Monday through Friday. Substantial compliance with the site plan submitted. Fencing of the play area that faces onto Muscatine Avenue will be black chain link. The size of the daycare may not exceed 64 children according to the age schedule submitted with this application. • The applicant must secure a building permit for the proposed Board of Adjustment June 15, 2016 Page 3 of 12 modifications to the church building in order to establish the use. Recommended that all parking loading and unloading should take place within the parking area or on the G Street frontage. Walz noted that the final condition was to address what may occur if the daycare would ever change such that most children are not provided van service to the site. Goeb noted this is the third time this property has been in front of the Board for a special exception. The first was just to allow the daycare, next to increase the number allowed in the daycare, and now to again increase the allowable number. Walz confirmed that statement. Goeb asked how the daycare can keep increasing the number of children without increasing the parking necessary. Walz said there is a small increase in the parking but it doesn't extend over the 20 spots that are there. The parking is based on number of employees, and the number of employees needed is based on the ages of the children in the daycare. She explained that if the City does receive complaints about parking issues at the location they will check to make sure the daycare is operating to the age schedule they said they would to make sure they are not using extra parking. Goeb asked about noise and if there were any Code regulations to control that. Walz said there are not, but the Board could impose a condition on the special exception that would address noise if they wish. Baker asked about the playground size and what the maximum number of children that could be on the playground at one time. Walz said the maximum number of children on the playground at any one time is 19. Baker questioned what was meant by a privacy fence. Walz explained it would be a 5-6 foot solid, for example wood, fence. On the question of parking, Baker noted the report states "most of the children at the daycare are served by a pickup service and are delivered to the site by a van which reduces the number of vehicles coming into the lot" but a van requirement is hard to enforce. Walz said the City can enforce that they have a van and they offer van service but cannot force families to use that service. Dulek suggested that if the Board wishes to impose the condition of a van service, they should also indicate a percentage of clientele that must use the van, such as one-third, so that there is then a way to follow up and assure the van service is being utilized. Baker asked the applicant to come forward to address and answer questions of the Board. Thomas McInerney (1208 Marcy Street) is the architect for 921 Third Avenue project. He explained that the project is achievable because they have the opportunity to utilize the remaining part of parking that was not being utilized and also with the installation of a ramp there will be an accessible access to the basement level, which has an existing restroom that can be modified for accessibility. The intent of this project is to not put an addition on but rather utilize currently unutilized space. The children that this daycare serves are 90% from low- income housing so this will be an opportunity to service more of that population. He added that part of the project will be to install fire sprinklers into the building. Soglin asked if McInerney could describe how the outdoor areas are used. McInerney said the playgrounds are used in shifts so that is why they needed more indoor space to accommodate all the children even when some are on the playground. Soglin asked if that meant that there Board of Adjustment June 15, 2016 Page 4 of 12 would be children on the playground throughout the entire day. Justin Mativabo (2024 G Street) came forward to answer Soglin's question. He said they play outside on rotation, each group is outside for about a half-hour twice a day. Baker questioned the addition of more children to the daycare and how that would affect the number of children on the playground at one time. Walz said there is sufficient outdoor space to accommodate the added children. Baker voiced concern about added noise. Goeb asked how many staff are supervising the children when they are outside. McInerney referred to the DHS guidelines for ratios of staff per child is based on the ages of the children. There was discussion regarding the van that is used for the daycare. it is a 15 -person van and is used for ail ages of children that attend the daycare. Matiyabo noted that DHS checks to make sure the van is compliant for transporting children. Baker asked about the playground and how much fencing would be necessary to create the privacy from the neighbors. McInerney said it would be about 5 to 6 feet. Soglin expressed concern about the playground on the Muscatine Avenue side of the property and that a chain link fence does not seem sufficient for such a busy road. She also voiced her concern about supervision of children while on the playground. Baker opened the public hearing. Katie Sturaell (920 4^ Avenue) is a native of Iowa City and questioned the number of children up to the age of two the daycare will have and according to DHS regulations of one employee to every four children. Walz said that is correct up to 24 months, but it changes at 24 months, and the daycare will be overseen by DHS regulations. Sturgell noted her concern is the level of supervision for the children. Her house backs up to the outdoor play area of the daycare and said it can be very noisy. Additionally the children shout at her dog and throw things into her yard at the dog—this is not being addressed by the staff who are supposed to be watching the children. Goeb asked about the fence and Sturgell said it is her chain link fence on the property line. Sturgell stated that on June 8 her husband was in the backyard with the dog and one of the children did come over the fence from the daycare into the backyard. At that time there was no supervision for the handful of children that were playing outside. Another child had to go inside to get an employee to let them know one of the children had jumped the fence. Baker asked how many times Sturgell has noticed children on the playground with no supervision. Sturgell said she has not kept exact track but it has been half a dozen to a dozen times that the children were teasing her dog without the employees intervening, but it was only the one time her husband saw no adult supervision on the playground. Baker asked if Sturgell had ever filed a complaint with DHS and Sturgell said she has not. She intends to look on the DHS website for information on filing a complaint about the June 8 incident. Soglin asked if Sturgell has spoken with any of the daycare staff or supervisors and Sturgell Board of Adjustment June 15, 2016 Page 5 of 12 said she had not, but intends to. Baker asked if there were a 6- to 8 -foot solid wood fence would that alleviate some of Sturgell's concerns and she replied it would. Baker asked about the noise concerns and when those became a problem. Sturgell said it has been more noticeable this summer and is fairly consistent throughout the day. Soglin asked when the daycare increased the number of children, and Walz said that was in 2015. Sue Benton (2001 Muscatine Avenue) stated that when they moved into this neighborhood 18 years ago they knew there was a church nearby and knew that meant every Sunday there would be more traffic and activity than on weekdays. One day a week, maybe some occasional weekday meetings, that was acceptable. The building changed hands many times, sometimes they were good neighbors, sometimes not. When the King of Glory congregation bought the property they asked for a special exception to start a daycare and Benton said she was not thrilled about that idea. However because she wanted to be a good neighbor, she did not object. In hindsight they should have thought about all the children playing outside, the noise, the increased traffic and commotion that comes now on a daily basis. Now King of Glory wants another special exception to nearly double the number of children they serve, which will be more noise from the playground, increased traffic, and basically expanding their business into what has traditionally been a quiet residential area. Benton questions where does this end. She is not in favor of granting this special exception and feel that expansion of this daycare business further intrudes on the nature of their residential neighborhood. Goeb asked if Benton noticed a change when the daycare expanded in 2015. Benton said that yes, the noise level became more noticeable over time as well as the traffic. Mike Benton (2001 Muscatine Avenue) stated he feels like the proposed expansion is a done deal and questions once the Board allows this new service, if the Church goes away, does the daycare and the ability to use the property remain. Walz said that yes the daycare could still remain but also noted no decision had been made. She stated that the Board makes that decision based on evidence and testimony they hear from the public as well as the applicant. Baker added that there are no preparatory meetings of the Board, they are hearing this application for the first time at this meeting. Walz explained that the Board has options, they can approve a request, they can deny a request, or they can approve a request with conditions. Benton voiced his concern about the proposed expansion saying he feels the property will no longer function primarily as a church but rather a business. Baker asked for clarification from the applicant about the daycare operations. Binua Mativabo (2024 G Street) confirmed that the Church runs the daycare but the clientele is not restricted to Church members. Baker closed the public hearing. Goeb questioned the square footage of the entire facility and if her calculations are correct they could provide daycare for up to 91 children. Walz said she did not know for sure, but that while further expansion may be possible based on the square footage, any further expansion would Board of Adjustment June 15, 2016 Page 6 of 12 be limited by the minimum parking requirements. Baker asked about the current parking capacity and what capacity of children will that allow for. Walz said it would depend on the ages of the children, how many staff would need to be added, and how many parking spaces those staff would need. After this request, they are very close to capacity of parking spaces per employee. Baker noted the areas of concern: the available parking and the screening and noise concerns, both of which are based on the allowable density. Walz agreed, she however noted that while Staff is fine with a privacy fence along the property lines to screen from the neighboring houses, however, for aesthetic reasons she thought it was unlikely that staff would recommend a privacy fence along Muscatine Avenue. Weitzel asked if a solid fence was the normal mitigating factor used for noise control. Walz replied that given the limitations on space for setbacks or landscape buffering, it likely was the only means of addressing noise. Baker shared his concerns that this application is a dramatic increase in density, it will have an impact on parking and traffic, and there is demonstrated evidence of neighbors' concerns about noise, based on the current density. Goeb agreed that the density is a concern. Soglin also feels the density is a concern. Weitzel stated that with regards to the van service, the Board could articulate the recommendation of using the van service to mitigate the amount of traffic in and out of the area, however as Staff has indicated it is going to be difficult to enforce. Soglin stated that it appears that taking the density up to 64 children is too much, but questioned if the daycare could add more children without building another playground. Walz said that additional floor area was needed and that was to be added in the church building. Soglin asked if the play area has to be connected to the building the children are in, or can they be walked across the lot to the other playground. McInerney stated there is no requirement that says the playground must be connected to the building. Soglin stated that is a concern for her, that walking children across the lot to a playground area risks a child running off or being injured. Walz noted that the Board is able to determine if the site is fit for what is being proposed, based on the general and specific criteria. Baker asked if the Board was in agreement that there should be some fencing buffer, such as6 foot solid fence, between the existing playground and the neighboring houses. Goeb and Soglin said that condition would only be necessary if an increase in density was allowed. Goeb stated that she is not supportive of approving an increase in density. Soglin stated that if she were to agree to an increase it would be a very small number. She had supported the two previous special exceptions for the daycare but did not feel she could support this much larger expansion. Soglin said she was sympathetic to the fact that the Church is providing a service, one that is needed in the community, however there is some valid information from neighbors that this is a residential area and that the expansion proposed is too much. This building was Board of Adjustment June 15, 2016 Page 7 of 12 just a church, which is very different from a daily daycare. If the site was larger or if the buildings and parking area were arranged differently it might be more appropriate. Weitzel stated he would have a problem with voting for a small increase in capacity that cannot be achieved due to financial limitations. A certain density will be needed to financially allow for the improvements to the church basement and alterations for accessibility. Weitzel moved for the approval of EXC16-00003, discussion of an application for a special exception submitted on behalf of the King of Glory Church to allow expansion of 64 children to an existing daycare center located in the Low Density Single -Family (RS -5) zone at 2024 G Street and 931 Third Avenue. Goeb seconded the motion. Goeb stated regarding agenda item EXC16-00003 she finds that under the general standards #2 the proposed exception would be injurious to the use and enjoyment of other property in the immediate vicinity. From the testimony of the neighbors it has been shown that it has impinged on their enjoyment and has been injurious and would only get worse with increasing the capacity of the daycare. Soglin seconded that finding and also stated that with regards to general standards #1 the specific proposed exception will be detrimental to or endanger the public health, safety, comfort or general welfare. She feels there would be significant safety issues to increase the daycare size in this location. Weitzel concurred with the finding that general standard #2 is not met based on the testimony that the noise has affected quality of life issues for the neighboring residents. A vote was taken and the motion was denied 0-4. Baker stated the motion declared denied, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. SPECIAL EXCEPTION ITEM (EXC16-000041: Discussion of an application submitted on behalf of Little Creations Academy to allow the establishment of a daycare center in the Low Density Single -Family (RS -5) zone at 2929 East Court Street. Walz began the staff report showing an aerial photo of the property, noting that since that photo had been taken a couple of duplexes have been constructed close to the property at each corner. The property is in a residential zone, however the site is considerably larger than the previous application. The daycare would be in the lower level of the church, it is more of a garden level than basement. The parking lot is not conforming in that it does not have the required setback or appropriate screening. The designated play area the applicant has proposed would wrap around the back portion of the property where the entrance is located. Walz explained that there is more than ample parking for a daycare, even if some spots were removed to bring the parking lot into compliance, they could make up for the lost spots by restriping and adding compact spaces. Staff is recommending moving the play area away from Board of Adjustment June 15, 2016 Page 8 of 12 the neighboring property lines and adding a fence and hedging to mitigate noise and for screening. The applicant is proposing to start the daycare with 16 children but the intent is to grow to 42 children. The interior floor plan shows there is adequate square footage for the 42 children, and the play area (outdoor playground) is also adequate. Walz noted that the vehicular situation is appropriate due to the two curb cuts into the parking area and more than adequate parking and for stacking of vehicles during drop-off and pick-up times. With regards to pedestrian circulation there are two sidewalks that lead from the site to the street. With regards to general standard #2 and being sensitive to the residential properties the play area is suggested to be constructed at least 20 feet from where the houses property lines are and the addition of privacy fencing and additional screening. Staff recommends approval of EXC16-00004, a special exception to allow the establishment of a daycare center for up to 42 children on property located in the Low Density Single -Family (RS-5)zone at 2929 E. Court Street subject to the following conditions: Substantial compliance with the site plan submitted with some modification to the play area location, shifting the northern boundary south 15-20 feet south to allow greater separation between the daycare use and the adjacent residential dwelling to the east. Hours of operation shall be limited to 7:00 AM until 6:00 PM, Monday through Friday. Retain the shrubs along the east side of the outdoor play area and install privacy fence in this area (a 5-6 foot solid fence). Establish the required 10 -foot setback between the parking area and sidewalk on Raven Street and install low (S2) shrub screening as required by code. Install 4-5 small trees along the west side of the parking lot to serve as screening forthe parking area. Establish required bicycle parking. A building permit is required in order to establish the use Goeb questioned if neighbors were notified as well as the signs regarding the special exception being posted. Walz said letters were sent to property owners within 300 feet of any portion of the Church property. She did note that the sign was taken from the property and not replaced. Goeb stated her concern that the sign was not on the property for the required time period. Dulek noted that neither the State Code nor the City Code require notifications, it is part of the operations manual. Soglin asked about the parking lots and Walz stated the lots were ample enough for vehicular circulation and turn -around. Baker asked the applicant to come forward to address and answer questions of the Board. Anthony Smith (3715 Banar Avenue SW, Cedar Rapids) pastor for the New Creations International Church. Board of Adjustment June 15, 2016 Page 9 of 12 Baker asked if Smith had any questions or concerns regarding the Staff report. Smith stated that with regards to the Staff recommendation to add 4-5 trees along the west side of the property, there is already one large tree there so feels adding 2 additional trees would be sufficient. Soglin asked Smith about the hours of operation. Smith said they prefer to open at 6:30 a.m. to service those that have to be at work at 7:00 a.m. Walz stated that it would be fine to update the hours of operation to 6:30 a.m. to 6:00 p.m., they just need to be defined reasonably. Goeb asked if they anticipate the density to go above 42 children. Smith said they cannot due to the square footage available. He added that they will be starting with 16 children to make sure the program is operating efficiently with 16 children before adding additional children and staff. Soglin asked what the timeline is for increasing from 16 children to capacity of 42. Smith said that progression would be based on their proficiency and what the director and staff can accommodate. Soglin asked about fencing around the playground area. She asked if Smith would be willing to do fencing higher than 4 feet. Smith doesn't believe the higher fencing is necessary due to the sloping of the property. Goeb questioned the fencing along Court Street and the property to the east stating it should be solid material to help mitigate noise. Baker agreed, sharing the concern about noise. Stating that having a solid fence and higher than 4 feet is necessary to help mitigate noise. Soglin questioned the large tree on the property and safety issues if portions of the tree are overgrown. Smith stated that DHS liked the tree on the property because it provided natural shade. They chose the area for the playground because of the natural shade from the tree, the building and the tall bushes. Smith also noted that he sent out a notification about this special exception hearing via his app "Nextdoor" which has a large number of followers from the east side of Iowa City. He only received positive feedback. Goeb asked where Smith anticipates the children to come from, the congregation families, or the neighborhood. Smith said the daycare was always in their plans, and it will be open to all families. Goeb asked what the timetable for the opening of the daycare would be. Smith said they had originally hoped for the end of June, but are still working through all these meetings and DHS requirements. Soglin shared concern about 42 children on the playground. Smith said that they won't all be on the playground. They are starting with 16 children, ages 3-5. When they begin to add more children they will be younger, and infants will never be on the playground. Baker opened the public hearing Board of Adjustment June 15, 2016 Page 10 of 12 Seeing no one, Baker closed the public hearing Weitzel noted that with the proximity to residential areas the privacy fence is needed but other than that feel the application is acceptable. Baker said they will want to specify which sides of the playground will need the solid fence, the north and east. Additionally specify the height of the fence to be 6 feet. Soglin moves to approve of EXC16-00004, a special exception to allow the establishment of a daycare center for up to 42 children on property location in the Low Density Single -Family (RS-5)zone at 2929 E. Court Street subject to the following conditions: Substantial compliance with the site plan submitted with some modification to the play area location, shifting the northern boundary south 16-10 to allow greater separation between the daycare use and the adjacent residence to the east. • Hours of operation shall be limited to 6:30 AM until 6:00 PM, Monday through Friday. Retain the shrubs along the east side of the outdoor play area and install a 6 foot solid privacy fence on the north and east sides of this area. Establish the required 10 -foot setback between the parking area and sidewalk on Raven Street and install low (S2) shrub screening as required by code. Install 2-3 small trees along the west side of the parking lot to serve as screening forthe parking area. Establish required bicycle parking. A building permit is required in order to establish the use. Goeb seconded the motion. Soglin stated regarding agenda item EXC16-00004 she concurs with the findings set forth in the Staff Report of June 15, 2016 and conclude the general and specific criteria are satisfied unless amended or opposed by another Board member she recommends that the Board adopt the findings in the Staff Report as our findings with acceptance of this proposal. Soglin also noted the applicant has met the general criteria regarding not being injurious to neighbors and has followed DHS guidelines and worked conscientiously with neighbors and Staff to meet all criteria. A vote was taken and the motion passed 4-0. Baker stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. Board of Adjustment June 15, 2016 Page 11 of 12 EXC16-00002: Approval of the decision to allow a Rooftop Service Area for property located in the Central Business District (CB -10) zone at 115 and 117 Iowa Avenue. Walz explained that this was a new special exception for the City and in explaining it she made an error stating live entertainment was not allowed when what is disallowed by Code is live entertainment using amplified sound. The City Attorney recommended bringing this topic back to the Board to clarify what the Code allows. Walz clarified that amplified sound is only allowed by a temporary use permit. No amplified sound is allowed for live performance. Goeb stated she would be okay with allowing the live entertainment, so long as no amplified sound is used. Baker agreed, live performances (without amplified sound) should be allowed. Goeb moved to approve EXC16-00002 without the prohibition on live entertainment. Weitzel seconded the motion. A vote was taken and passed 3-0 (Soglin abstained due to missing the meeting where the original vote was taken). BOARD OF ADJUSTMENT INFORMATION: Baker said that he had requested a copy of the Rooftop Service Areas ordinance because he questioned why the Board has the right to review sound and other issues on all other special exceptions but not this one. After reading the ordinance he is still unclear why an interpretation was made that precluded the Board from discussing amplified sound, especially since other criteria refer to sound—such as the requirement for a sound mitigation plan. Baker believes the Board should request clarification from the Council as to why the Board is barred from discussing sound particular to just this one special exception. Dulek said it was not likely the Council would respond and that perhaps the Board should ask for clarification from Staff first as to why they recommended this ordinance to Council this way. Goeb echoed Baker's confusion and said it was not consistent. By consensus the Board agreed to ask for clarification on the interpretation of the ordinance. ADJOURNMENT: Weitzel moved to adjourn. A vote was taken and the motion passed 4-0. BOARD OF ADJUSTMENT ATTENDANCE RECORD NAME TERM EXP. 8/12 9/14 10/14 12116 1/13 2117 319 1 4/13 6115 BAKER, LARRY 1/1/2017 X X X X X O/E X X X GOEB, CONNIE 1/1/2020 X X X X X X X X X GRENIS, BROCK 1/112016 X X O/E X — CHRISCHILLES, T. GENE 1/1/2019 X X X X X X X X O/E SOGLIN, BECKY 1/1/2018 X X X X X X X O/E X WEITZEL, TIM 1/1/2021 X X X X KEY: X = Present O = Absent O/E = Absent/Excused — = Not a Member 2b(3) Minutes Human Rights Commission June 21, 2016 Lobby Conference Room APPROVED Members Present: Eliza Willis, Orville Townsend Sr, Andrea Cohen, Kim Hanrahan, Paul Retish, Shams Ghoneim, Adil Adams, Joe D. Coulter. Members Absent: Karol Krotz. Staff Present: Stefanie Bowers. Recommendations to Council: No. Call to Order: Ghoneim called the meeting to order at 5:30. Minutes from the May 17, 2016 meeting date were approved after noting that Krotz term expiration should be 2017 and not 2019. Motion Coulter, seconded by Hanrahan. Motion passed 8-0. A funding request for an ADA Anniversary event featuring Tai Tomasi, a disability rights attorney with Disability Rights of Iowa, was approved for $100 out of the $325 request. Motion Coulter, seconded by Hanrahan. Motion passed 7-1 (Townsend dissenting). The event will be held on Friday, July 22 at the Iowa City Public Library Meeting Room A. The ARC of Southeast Iowa is also a sponsor. Commissioner Adams and possibly Commissioners Ghoneim and Retish (if their schedules allow) will staff the vendor table at the ADA Anniversary Celebration 2016. The celebration will be held on Saturday, July 23 from loam-12pm on the Iowa City Ped Mall. Commissioner Willis will present the awards to the Juneteenth essay and art contest winners at the Sixth Annual Juneteenth Celebration being held on Saturday, June 25 from 12pm-6pm at the Mercer Park and Aquatic Center. An Awards banquet will be held on Friday, June 24 recognizing Trailblazers for Civil Rights in three different age categories. Co-sponsors for the upcoming Solidarity event to date include the Center for Human Rights, Consultation of Religious Communities, Johnson County Board of Supervisors, United Nations Association Iowa Chapter, and the Muslim Public Affairs Council. This event will be part of a series and will include keynote speakers and breakout sessions. See attached handout by subcommittee for more information. Commissioners selected Diane Finnerty to be the keynote speaker for the Annual Human Rights Breakfast being held in October. Motion Coulter, seconded by Retish. Motion passed 6-2 (Willis and Cohen dissenting). The annual job fair may be moved to the Robert A. Lee Recreational Center as it was held in past years. Commissioners Willis and Hanrahan will meet in the near future to plan a program and/or event prior to the general election. Commissioners Cohen, Coulter and Hanrahan attended the Affordable Housing Conference on June 17, 2016. Bowers will send out the links to the PowerPoint presentations from the Conference. Commissioners Willis and Coulter participated in Iowa City Pride Day on June 18, 2016 on behalf of the Commission. It is noted as the largest turn out for the event ever. Commissioners Willis, Retish and Ghoneim met with a group of Disability Rights Activists visiting from the Ukraine. The meeting included the Mayor of Iowa City as well. Commissioner Ghoneim and past Commissioner Olmstead will be reappointed on the University of Iowa's Center for Human Rights Advisory Board. Reports of Commissioners: Ghoneim will serve on several cultural panels in the fall to discuss and share information on end of life care for persons who are Muslim. These include the University of Iowa Center for Human Rights on September 19, 2016 and October 4, 2016 for Hospice Board. Adams invited community members to attend the end of Ramadan Celebration Coulter serves on the Iowa Commission on Native American Affairs, State Department of Human Rights This Commission recently sent a letter to federal agencies including the Army Core of Engineers, the Environmental Protection agency that noted the impact the Bakken Pipeline has on Native Communities here in Iowa. Coulter also did a major presentation on Trends in Indian Health in Iowa. Adjournment: 7:03 p.m. 2 TOPY From: Shams y, Jun 1 , 2016 :47 P m@mchsi.com> �l Sent: Saturday, June 18, 2016 2:47 PM To: Stefanie Bowers Cc: Kingsley Botchway; Charlie Eastham; Charlie Eastham; Amy Weismann Subject: Summary & Minutes of Planning Committee June 16 Meeting Dear Commissioners and Planning Committee Members: Below is the summary of that meeting for your information and reference. Thank you. Best regards Shams June 16,2016 Planning Committee Meeting Summary and updates: Background and obiective of October 13, 2016 Event: (Building and Crossing Bridges Together) As shared previously the intent is to: Spearhead a grass root event partnering with several entities to plan a Joint Solidarity Event before the election that can include (UICHR, ACLU -IA, CRC, City Council, JC BOD of Supervisors, Members of the LGB, Persons with disabilities, Latino /African /Native American Communities, immigrant, refugees, Center for workers justice, UNI, and Muslim Community) to demonstrate solidarity, propose an action plan, to address and fight against the hate and fear mongering tactics / rhetoric by GOP front runners, their supporters, and all who are misinformed. The Planning Committee met on June 16, 2016 at 11 am in City Hall. Present: Orville (briefly), Kim, Amy, Charlie, and Shams. The following agenda items were addressed or bypassed: * Updates from Plannine Committee members: - ** Kingsley: update on the second session etc. (Absent) *.* Orville: ideas and updates on race relations. (Left early) ** Charlie: update on his selected topic. Plans to work with Center for Workers Justice on issues of interest. ** Kim: LGBTQ voices. Kim kindly agreed to be a leader/facilitator of a related topic/breakaway group. Proposed having an Allied group as well ** Paul /Andrea :unable to attend. COPY ** Amy: UICHR. Proposed that UI students and student groups to be included as well as suggested that we focus on topics rather than separating breakout groups by specific identities i.e. Muslims, African Americans, Latinos ,LGBTQ, etc. Since we all have multiple identities. She felt that since the objective of the event is to Build& Cross Bridges Together, we need to structure the event accordingly by also addressing and focusing on our commonalities rather than our differences. ** Suggested Topics for breakout groups and identifying leaders/ facilitators: We need to identify 10 topics and 10 leaders/co-Leaders. The discussion on format is ongoing. Format Options discussed were: 1) 10 -tables/ groups/ with Facilitator Co -Facilitator as follows:/Identity 1 1) Center for Workers Justice. 2) 2)LGBTQ.Voices and concerns. 3) 3)Ally table to all underrepresented communities.. 4) 4)Know your Human and Civil Rights Rights. 5) 5)Muslim, Arab, Southeast Asian, Sudanese. 6) 6)Human Rights and Students Collective voices. 7) 7)Latino Group 8) 8)Disability, Mental Illness, special needs group. 9) 9) Black voices. 10 10) Immigrant and refuges voices. I1)10 tables/ groups/ with Facilitator+Co-Facilitator as follows:/Topic 1) Workers Rights. 2) LGBTQ Rights. 3) Allies to all & Building Bridges. 4) Race relations and the black voices. 5) Know your Human and Civil Rights. r OPY . 6) Being a Muslim, Arab, Sudanese, or Southeast Asian today. 7) Latino concerns and rights. 8) ADA, Mental Illness, barriers, local resources & self -advocacy. 9) Immigrant and refuges lives and challenges. 10) Human Rights and Students Collective voices ** Shams: updated all on progress need to articulate Panel's objective, and participants. Professor Motier Haskins agreed to be a panelist. (Representing the Muslim Perspective). Need to articulate Save the day Flyer, what to have on it, including images by the next meeting. *Committee Members are encouraged to please contact other sponsors and breakout group leaders/facilitators. * Present Committee members indicated that best days for them are Mondays & Fridays. *Suggested next meetings are Monday June 27 at 3 Pm or Friday July 1 at 11 am. Please all email me as soon as you can your preferred date. Minutes and summary were respectfully submitted by Shams. G. Attending committee members please feel free to correctledit as needed. Iowa City Human Rights Commission's Goal Setting Questionnaire for July 7, 2016 The Commission will hold a goal -setting session on Thursday, July 7 from 5 -7 p.m, in the Helling Conference Room here at City Hall. The purpose of the session is to prepare a recommendation for the City Council as it relates to a social and racial equity grant and, if time allows, discuss the current structure of Commission sub -committees. If time runs out and we are not able to discuss sub- committees we will plan to continue the discussion at a future meeting date. Part One: In its Strategic Plan for 2016-2018 the City Council committed $25,000 to fund a grant that is to advance social and racial equity in the community. In the space below please answer the following. How you envision the grant working? Include in your response the role the Commission should play in the process. Part Two: In the fall of 2014 the Human Rights Commission established the following sub -committees: Community Outreach; Council Outreach; Educational Programming; Educational Outreach. How can the Commission sub -committees be more effective? Part Three Please list and explain any concerns or opportunities as it relates to the Human Rights Commission or operations. Your response does not need to identify potential solutions. Please return this questionnaire to Stefanie Bowers either in the self-addressed stamped envelope or via email at stefanie-bowers@iowa-citv.ora. Human Rights Commission Attendance Record NAME TERM EXP. 6/16 15 7/21 IS 8/18 15 9/16 15 10/20 15 11/17 15 12/15 15 1/19 16 2/16 16 3/15 16 4/18 16 5/17 16 6/21 16 Joe D. Coulter 1/1/2019 X O/E X X X X X X X X X O/E X Adil D. Adams 1/1/2019 -- -- --- --- --- --- --- O/E O O/E O X X Eliza Jane Willis 1/1/2019 --- -- --- --- --- --- --- X O/E X X X X Paul Retish 1/1/2017 X X X XX X O/E X X X X X Orville Townsend, Sr. 1/1/2017 O/E X X X X jx X X X X X X X Andrea Cohen 1/1/2018 — --- --- — -- — X X X X X X Kim Hanrahan 1/1/2018 O/E X X X X X X X O/E X X X Shams Ghoneim 1/1/2018 X X X X O/E X X O/E X X X X X Karol Krotz 1/1/2017 --- --- --- -- -- -- -- -- -- -- --- O O Key X = Present O = Absent O/E = Absent/Excused --- = Vacant "nTr?r- 2b(4) Minutes Human Rights Commission Goal Setting Session July 7, 2016 Lobby Conference Room APPROVED Members Present: Eliza Willis, Orville Townsend Sr, Andrea Cohen, Kim Hanrahan, Paul Retish, Shams Ghoneim, Adil Adams, Joe D. Coulter. Members Absent: Karol Krotz. Staff Present: Stefanie Bowers. Call to Order: 5:00 p.m. The Iowa City Human Rights Commission met on July 7, 2017 with the specific purpose of discussing how to make its subcommittees more effective and to have a conversation on how City funding in the amount of $25,000 can be best utilized to advance social justice and racial equity (SJRE Program) in the community. Commissioners decided to discontinue with standing subcommittees at this time and use instead ad hoe committees for when concerns or issues arise in the community. The Commission outlined how a SJRE Program could work as a funding source for the community and will continue to discuss it at its formal July meeting date. Adjourned: 6:59 p.m. Human Rights Commission Attendance Record 2015/2016 NAME TERM EXP. 7/21 15 8/18 15 9/16 15 10/20 15 11/17 15 12/15 15 1/19 16 2/16 16 3/15 16 4/18 16 5/17 16 6/21 16 7/7 16 Joe D. Coulter 1/1/2019 O/E X X X X X X X X X O/E X X Adil D. Adams 1/1/2019 --- -- -- --- — --- O/E O O/E O X X X Eliza Jane Willis 1/1/2019 -- -- --- -- -- -- X O/E X X X X X Paul Relish 1/1/2017 X X X X X X O/E X X X X X X Orville Townsend, Sr. 1/1/2017 X X X X X X X X X X X X X Andrea Cohen 1/1/2018 --- -- -- --- -- --- X X X X X X X Kim Hanrahan 1/1/2018 X X X X X X X X O/E X X X X Shams Ghoneim 1/1/2018 X X X O/E X X O/E X X X X X X Karol Krotz 1/1/2017 -- -- -- -- --- — — -- — — O O O Key X = Present O = Absent O/E = Absent/Excused -- = Vacant r_, ---r.® CITY OF IOWA CITY Z MEMORANDUM Date: July 8, 2016 To: Mayor and City Council From: Bob Miklo, Planning & Zoning Commission Re: Recommendations from Planning & Zoning Commission At their July 21, 2016 meeting the Planning & Zoning Commission approved the July 7th minutes with the following recommendations to the City Council: 1. By a vote of 5-0 (Hensch abstaining, Freerks absent) the Commission recommends approval of REZ16-00005 a rezoning from Intensive Commercial (CI -1) to Neighborhood Public (P-1) for 3,739 square feet of property located at 818 S. Dubuque Street. 2. By a vote of 6-0 the Commission recommends approval of SUB16-00007 an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. 3. By a vote of 6-0 the Commission recommends that the City forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a truck equipment and storage business at 4525 Taft Ave, it be limited to a period of 15 years with a possibility of future renewals. Additional action (check one) No further action needed Board or Commission is requesting Council direction _X_ Agenda item will be prepared by staff for Council action - Done MINUTES PLANNING AND ZONING COMMISSION JULY 7, 2016 — 7:00 PM — FORMAL MEETING EMMA HARVAT HALL — CITY HALL APPROVED MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Ann Freerks, STAFF PRESENT: Sara Hektoen, Bob Miklo OTHERS PRESENT: Josh Busard, Ron Amelon, Mike Rittenmeyer RECOMMENDATIONS TO CITY COUNCIL: By a vote of 5-0 (Hensch abstaining, Freerks absent) the Commission recommends approval of REZ16-00005 a rezoning from Intensive Commercial (CI -1) to Neighborhood Public (P-1) for 3,739 square feet of property located at 818 S. Dubuque Street. By a vote of 6-0 the Commission recommends approval of SUB16-00007 an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. By a vote of 6-0 the Commission recommends that the City forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a truck equipment and storage business at 4525 Taft Ave, it be limited to a period of 15 years with a possibility of future renewals. Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none REZONING ITEM (REZ16-00005): Discussion of an application submitted by Johnson County Board of Supervisors for a rezoning from Intensive Commercial (CI -1) to Neighborhood Public (P-1) for approximately .086 acres of property located at 818 S. Dubuque Street. Hensch abstained from the discussion of this item due to his employment with Johnson County and left the room. Miklo began the staff report noting that the property to the north was recently rezoned from Planning and Zoning Commission July 7, 2016 — Formal Meeting Page 2 of 6 Intensive Commercial (CI -1) to Neighborhood Public (P-1) to allow for the redevelopment of the Johnson County Ambulance Center. The County has recently purchased the property to the south which contained a house that has been removed, and the proposal is to rezone the parcel Public so the entire piece owned by the County is zoned Public for the redevelopment of the ambulance center. Miklo explained that the Iowa City Zoning Code contains the Public zone to notify adjacent property owners that it is owned by the public and is not subject to the typical zoning regulations, there are some site development standards, but as long as it is used for a public purpose uses are not limited. Miklo showed a rendering of what was being built on the property. The property is in the Riverfront Crossings District and the County has made a good attempt to make the building compatible with the character envisions for that district. Staff is recommends approval of REZ16-00005, an application submitted by Johnson County for a rezoning from CI -1 to P-1 for 3,739 square feet of property located at 818 S. Dubuque Street. Dyer asked why this project was already under construction if the zoning request has not already been approved. Miklo said the County applied for this rezoning some time ago but it has been delayed getting on the agenda, so the building official did issue a building permit subject to the rezoning. He noted the building official was comfortable doing so because there really isn't much of a choice, if a public entity owns a piece of property it needs to be zoned Public. Parsons opened the public hearing. Josh Busard (Director, Johnson County Planning, Development and Sustainability) came forward to answer any questions the Commission has. He noted that the new building is also the medical examiners building, not just for ambulance. The Commissioners had no questions for Busard. Parsons closed the public hearing. Theobald moved to approve REZ16-00005 a rezoning from Intensive Commercial (CIA) to Neighborhood Public (P-1) for 3,739 square feet of property located at 818 S. Dubuque Street. Signs seconded the motion. A vote was taken and the motion passed 5-0 (Hensch abstaining, Freerks absent). (Hensch returned to the meeting room) DEVELOPMENT ITEM (SUB16-00007): Discussion of an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218. Miklo explained that this property is outside of the City limits but is within the two-mile fringe Planning and Zoning Commission July 7, 2016— Formal Meeting Page 3 of 6 area of the City where the City does have review of subdivisions. The State Code grants the City the ability to approve or deny subdivisions to ensure that there isn't leap frog development right outside that doesn't meet City standards where the City might one day expand. The Fringe Area Agreement specifies that properties that are outside the growth area aren't treated as stringently as they are if they are within the growth area. This location is just outside the growth area. The Fringe Area Agreement has a list of standards for this area that are less stringent than what applied within the City. Miklo said the proposed subdivision does meet or exceed those standards in terms of street design, sidewalks, concrete streets with curbs and gutter all of which is more than what is required. Miklo said that there were some concerns about drinking water for this subdivision in that some other subdivisions in the area have had issues. The applicant has indicated that they will be using private water treatment systems to address those concerns. The County Health Department will have to approve both the septic systems for sanitary sewer treatment and the wells for the water. Because the subdivision will flow into the Iowa City watersheds it is subject to the Iowa City stormwater management ordinance and Miklo has spoken with the City Engineer who has approved this subdivision's stormwater management. Another requirement is the fire rating, this area is served by a volunteer fire department, and the fire rating puts them on notice that this is an additional area that they would be responsible for. Miklo said there are some sensitive areas, some steep slopes, and those are subject to the County's steep slope regulations, so the County will review those for compliance. If the City standards did apply, there would have been a requirement for a 300 foot buffer from the interstate for individual houses. Although this standard does not apply, it was pointed out to the applicant with an encouragement for a buffer and the applicant responded noting they have worked with the Iowa Department of Transportation to preserve and add to the trees that are within the right-of-way to help create a buffer. Miklo said the staff recommendation is subject to two conditions being addressed at the time of the final plat. One is the dedication of Dane Road to the City if this property is ever annexed. The reason for that is in the County the roadways are easement and in the City they are right-of- ways where the City owns the property. Additionally Staff is recommending that an easement be provided so that if the property to the south ever develops for residential uses, they could have access to the street within Glenwood Springs. This would allow both properties to have two accesses to Dane Road to create a loop system and avoid a cul-de-sac. Staff is recommending approval of the preliminary plat of Glenwood Springs, a 13-lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. Hensch asked how far outside the City limits this property is located. Miklo showed on the map the area that is City versus the area that is County around this location. This subdivision will be less than a mile from City limits. Parsons asked why the subdivision was being developed with two cul-de-sacs rather than just one, and Miklo believes it is due to a ravine in the center of the property. Hensch opened the public hearing. Ron Amelon (MMS Consultants) began by answering the question about the two access points out onto Dane Road is due to the ravine that runs down the center of the property and there are Planning and Zoning Commission July 7, 2016 — Formal Meeting Page 4 of 6 sensitive features that are in that ravine. Amelon also addressed the buffer from the interstate noting it is something that the developer is conscious of and wants to make sure that there is a good buffer. The site itself does have a natural buffer from the interstate, the site is about 25 feet higher than the interstate. Hencsh asked how many feet it would be from the back of the lots to Highway 218. Amelon feels it is between 200 to 250 feet. Hensch also addressed the water quality issue, and asked if it was a radon issue with the water. Amelon said another subdivision has some issues with their water quality with radionuclides being borderline lower than what is acceptable by the DNR. This proposed subdivision will have two separate wells and two separate homeowners associations so each well will be considered private. That will allow for in-home treatments to deal with the radionuclides (water softner, iron removal, etc.) that will make it acceptable to the standards. If it were to be a public system the DNR does not allow in-home treatments. Hensch asked if the County will require any monitoring of the radionuclide levels. Amelon was unsure of the answer and would have to ask the County. Miklo stated to clarify that it is approximately 180 feet from the edge of the interstate pavement to the property line, and then another 60 feet to the closest house. He said the City subdivision regulations measure from the edge of the highway right-of-way, not the pavement. He also noted that City Standards to do state that the 300 foot buffer can be reduced if there is a natural buffer that results in a noise level of less the 60 dBA. He said that due to the topography that may be the case here, but because the regulation does not apply no measurements were taken. Hensch closed the public discussion. Signs noted for the record that he is acquainted with the developer, he is an agent in the same office as Signs, but Signs has no financial or business interests with the developer or this development. Martin moved to approve SUB16-00007 an application submitted by Hochstedler Building and Development for a preliminary plat of Glenwood Springs, a 13 -lot, 22.31 acre residential subdivision located at Dane Road SW and Highway 218 subject to the final plat addressing 1) dedication of Dane Road right-of-way and 2) an easement to allow access to Palisades Place if the adjacent property develops for a residential subdivision in the future. Parsons seconded the motion. A vote was taken and the motion passed 6-0 (Freerks absent). Discussion of an application submitted by Rittenmeyer Trucking Company for a Conditional Use Permit to allow the continuation of a truck and equipment storage business as a home business at 4525 Taft Ave SE in Area B of the Iowa City /Johnson County Fringe Area. Miklo stated that this application is a renewal of a conditional use permit that the Commission recommended approval of five years ago. There was a five-year time limit placed on the Planning and Zoning Commission July 7, 2016 — Formal Meeting Page 5 of 6 approval by the County so that this could be reassessed in terms of its compatibility with current development within the County. Iowa City had recommended a 10 -year period for reassessment. So the proposal is to renewal the conditional use permit to allow a trucking business to store their equipment on this property. Miklo noted this area is not one the City anticipates being annexed into the City any time soon and therefore is comfortable recommending renewal of this permit for a period of 15 years. After the 15 years, the City and the County can then reassess to see if there is residential growth. Staff recommends that the City forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a truck equipment and storage business at 4525 Taft Ave, it be limited to a period of 15 years with a possibility of future renewals. Martin asked if in the last five years has there been any complaints about the property. Miklo said he asked the County staff and they said there has not been. Hensch opened the public discussion. Mike Rittenmeyer (4529 Taft Avenue SE) is the owner of Rittenmeyer Trucking and stated he is happy with the Staff recommendation. Hensch asked what the road is constructed of. Rittenmeyer said it is chip -seal. He had to add the chip -seal and is also required by the County to maintain it from the south edge of Breckenridge to his property. Hensch closed the public hearing. Parsons moved that the City forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a truck equipment and storage business at 4525 Taft Ave, it be limited to a period of 15 years with a possibility of future renewals. Martin seconded the motion. A vote was taken and the motion passed 6-0 (Freerks absent). CONSIDERATION OF MEETING MINUTES: JUNE 2. 2016 Parsons moved to approve the meeting minutes of June 2, 2016 with a minor edit. Martin seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: Miklo passed out an article about retirement housing that discusses zoning implications that might be of interest to the Commissioners. ADJOURNMENT: Martin moved to adjourn. Parsons seconded. A vote was taken and motion carried 6-0. PLANNING ✓3<ZONING COMMISSION ATTENDANCE RECORD 2015-2016 FORMAL MEETING KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 816 8120 913 9/17 10/1 10115 11/5 11/19 12/3 117 1/21 2/19 313 3117 417 412115/5 5/19 6/2 7/7 DYER, CAROLYN X X X X X X X X X X X X X X X X X X X X EASTHAM, CHARLIE X X X X X X X X X X X X X XX X — FREERKS, ANN X X X X X X O/E X X X O/E X X X X X X O/E X O/E HENSCH, MIKE X X X X X X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X O/E 0/E X O/E X X X X X X X X X X X X X PARSONS, MAX X X X X X X X O/E X X X X X O/E X X X X X X SIGNS, MARK — — — — — -- — — — — — — — -- — — X X X X THEOBALD, JODIE O/E X X X X X X X X X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member Approved Minutes 2r7 May 19, 2016 MINUTES SENIOR CENTER COMMISSION May 19, 2016 ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Jay Honohan, Jack Hobbs, Mark Holbrook, Kathy Mitchell Members Absent: Joy Beadleston, Cheryl Clamon, Margaret Reese Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman Others Present: None CALL TO ORDER: The meeting was called to order by Honohan at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM MARCH 17, 2016 MEETING: Motion: To accept the minutes as amended from the March 17, 2016 meeting. Motion carried on a vote of 4/0. Mitchell/Hobbs PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: None. COMMISSION ASSIGNMENTS: Honohan will attend an upcoming City Council meeting and Board of Supervisors Kopping reported Johnson County will support the Senior Center with a $59,224 grant in FY17. Friends of the Center received the annual endowment percentage check from the Community Foundation in the amount of $34,876.56 which was deposited into the operational budget of the Senior Center. In FY17 Friends of the Center plans to support special programming such as Ashton Applewhite's visit in September, tables for the 2nd floor and fundraising consultant Linda Wastyn. Approved Minutes May 19, 2016 UPDATE ON ARIKITCHEN/LOBBY REMODEL Kopping reported that Nuemann Munson Architects will be coming to the Senior Center for a walk through of the lobby, kitchen and Assembly Room. They will then bring some ideas back to formulate a budgeting plan. OPERATIONAL OVERVIEW Kopping noted the skin cancer screening event organized by Emily Edrington was successful. A joint concert between Family Folk Machine and the Voices of Experience choir will be held May 22nd. Kromray noted a typo in her report. The current number of members is 1602. Kopping reported that the new half time development person's office will be where the computer lab is currently located. The computer lab will be moving to room 207 which is currently the SCTV studio. SCTV's equipment and work space will remain in the same space (room 206) and staff and SCTV participants are working with Channel 4 on using studio space at Channel 4 and also utilizing other spaces in the Senior Center for filming. Buhamn reported the demographic survey was compiled by Brianna Petersen who was social work intern this past semester. This is the 3`d year we have done this demographic survey. The second report was a survey from an independent study student, Margaret Cruise. She sent out a survey to new members. Next year a survey will be sent out to these same members to see if their outcomes have changed. A five year strategic planning and goal setting session will occur on June 11th with commissioners, steering council, and staff. Kopping noted that she is working on a bed bug policy. She believes she will be finished with it by the next commission meeting. The Development Specialist position will be listed at the end of June with interviews occurring in July. Kopping anticipates the new person will start by the beginning of August. COMMISSION DISCUSSION: ►= ADJOURNMENT: 2 Approved Minutes May 19, 2016 Motion: To Adjourn. Motion carried on a vote of 4/0. Hobbs/Mitchell Approved Minutes May 19, 2016 Senior Center Commission Attendance Record Year 2016 Name Term Ex fires 5121115 6111115 7/16115 10/15/15 11/19/15 12117/15 1/14116 2118116 3117116 4121/16 5119116 Joy Beadleston 12/31/19 — — — — — — X X X NM O/E Cheryll Clamon 12/31/18 X X X X X NM X X X NM O/E Chuck Felling 12/31/15 X X X X X NM — — — — — Jack Hobbs 12/31/16 X X X X X NM X X O/E NM X Mark Holbrook 12/31/18 X X X X X NM X X X I NM X Jay Honohan 12/31/16 X X X X O/E NM O/E X X NM X Kathy Mitchell 12/31/19 X O/E X X X NM X X X NM X Margaret Reese 12/31/15 X X X X X NM X X X NM O/E Key: X = Present O = Absent O/E = Absent/Excused NM= No meeting — = Not a member