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Home My WebLink About2016-08-02 Council minutesr . CITY OF IOWA CITY ��'°'�� MEMORANDUM Date: August 10, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, August 2, 2016, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton UISG: Simpson Staff: Fruin, Andrew, Dilkes, Karr, Yapp, Boothroy, Hightshoe, Knoche, Ralston, Bockenstedt, Rackis, Sovers, Bowers, Schaul, Kopping A transcription and power points are available in the City Clerk's Office and the City website. QUESTIONS FROM COUNCIL REGARDING AGENDA ITEMS 1. (Consent Calendar # 2d(3) Silver Slope, Part Two and # 2d(5) Mormon Trek 4 -Lane to 3 -Lane conversion) Mayor Throgmorton announced that item 2d(3), accepting the work for Silver Slope, Part Two, would be removed from the Consent Calendar and considered at a later time; and item 2d(5) Mormon Trek conversion would be removed from the Consent Calendar for separate consideration. 2. (Consent Calendar correspondence: # 2f(6) Bob Oppliger ... Road Diet on Mormon Trek and First Avenue) In response to Council Member Mims, City Manager Fruin stated staff would look into 'watch for bicycle' signs that would alert motorists entering and existing driveways to private businesses on First Avenue. Staff will provide education campaign as part of bike master plan. 3. (IP 12 Memo from Finance Dir.: FY2017 SSMID Distribution to TCDD) In response to Council Member Cole, City Manager Fruin reported the Downtown District Board had also just received the information and have not decided whether to come forward with additional requests, noting that over the years the City had partnered with them on a number of projects in the past. 4. (Consent Calendar # 2d(4) ... Senior Center Grant Agreement with Johnson County ... resolution ... funds to support Center) Mayor Pro tem Botchway raised concerns regarding the gap in funding, and if not from the County then other entities. City Manager Fruin stated the City was grateful for County dollars but were not enough. A majority of Council asked staff to add the topic of "Senior Center membership subsidies" to the next joint meeting agenda. 5. (Consent Calendar # 2f(2) correspondence ... Kevin Burgess ... bicycle commuter benefit for city employees) Mayor Throgmorton requested staff provide information on the proposal to offer employees a bicycle commuter benefit. The City Manager will provide a memo outlining the current parking subsidy benefit, and provide information on this benefit and other modes of transportation benefits that could be extended to employees. Council Work Session August 2, 2016 Page 2 COUNCIL APPOINTMENTS (Agenda Item # 6) Community Police Review Board (CPRB) — appoint Monique Green and Orville Townsend Housing and Community Development (HCDC) — re -appoint Christine Harms and Bob Lamkins appoint Dromi Etsey DISCUSS BUDGETARY GOALS FOR FY 18 IIP # 3 Info Packet of 7/281 City Manager Fruin facilitated discussion and reviewed the goals identified in his memo: 1. Reduce property tax rate in each of last five years 2. Work to bolster reserves and create additional emergency reserve to help predicted losses in property tax revenue 3. Notable changes in service levels or major initiative / projects requiring significant resources that the Council as a whole wants to evaluate and incorporate into FY18 budget 4. Other than advancement of strategic plan priorities, other goal that the group as a whole has for upcoming budget Majority agreed to continue # 1 and # 2 goals. Individual suggestions for # 3 and # 4 included paving old streets; affordable housing plan; additional Police and Community Service Officers; Evaluate Gilbert Street for Road Use diet; additional dollars to Racial Equity Grant Program; balance of vehicle and bike safety issues. The City Manager encouraged additional input be made to him by the end of August. ACTION: Comments will be framed in staff approach to FY18 budget. (Fruin) [IP # 4 Info City Manager Fruin reviewed information received from the Rose Oaks ownership and the status of units occupied. After discussion a majority of Council directed staff to prepare a resolution for the August 16 meeting outlining the parameters of the Rose Oaks assistance program offering $250 to all 207 households with an October 31 cutoff and all unused dollars being retained by the affordable housing fund. ACTION: NDS will begin preparations to launch the program after the resolution is adopted; resolution to be prepared by City Attorney and on the August 16 agenda. (Fruin) [Break 6:40 p.m. - Discussion continued after the formal meeting] INFORMATION PACKET DISCUSSION IJUIy 281 ➢ July 28 1. (IP7 — City Manager ... New Police Chief search) City Manager Fruin reviewed the process and timeline for recruitment and public input on the appointment of a new Police Chief, and stated he hoped to forward an individual to Council for confirmation in late October. 2. (IP11 — City Clerk .... Distribution of late handouts) In response to Council Member Mims, City Clerk reviewed the current procedure for distribution of late handouts. Majority of Council agreed to continue the same procedure. Council Work Session August 2, 2016 Page 3 3. (IP10 — City Clerk ... League of Cities meeting) Mayor Throgmorton indicated he would be attending the first two days of the League meeting, and encouraged other Council Members to contact City Clerk Karr if they were interested in attending. 4. (IP13 — Human Rights Coordinator ... Social Justice and Racial Equity Grant Program) Mayor Pro tem Botchway requested the Human Rights Commission consider ways to involve the University of Iowa in the Grant Program. 5. (IP14—Transportation Planner ... Dodge Street Speed Concerns) Council Member Cole commended staff for reaching out to IDOT and hopefully persuade ]DOT to consider lowering the speed during school day. Transportation Planner Ralston stated 20 mile per hour school speed zones would be on the next DOT quarterly meeting agenda and discussed with the City Manager providing other potential traffic calming options they might pursue as well. City Manager Fruin stated staff would report back. 6. (IP16 — Bar Check Report) Mayor Throgmorton reported he had discussed with the City Manager and City Attorney reformatting the report to include additional narrative highlighting trends and other pieces of information. City Atty. D]Ikes provided information on history of the City's attempt to tie the PAULA rate to liquor license renewals and .'good morale character. COUNCIL TIME 1. Mayor Throgmorton provided the following update: • Shared information on meeting with Des Moines Mayor Cownie and City Manager Fruin regarding the Metro Coalition, initiatives regarding the East Village, and carbon emission reductions. • Reported on Downtown District Open House on July 21, and Council Member Mims also attending. • Presented brief remarks at the ADA celebration July 22-23, and introduced speaker Tai Tomasi. • Welcomed 25 Mandela Fellows from Africa at a reception. • Reported on assisting Rose Oaks residents move on August 1 with City Manager Fru]n. • Noted the important July 19 School Board election, filling a vacant seat and encouraged the School Board to continue doing everything to ensure kids get the best quality education; and stated he and Council Member Mims would be meeting with Members Liebig and Kirschling in a couple of weeks. Praised City Manager and staff on equity impact review tool and for release of RFP for bicycle master plan. Council Work Session August 2, 2016 Page 4 2. Mayor Pro tem Botchway noted Martha Hampel remarks during the formal meeting relative to a Charter Amendment, and questioned whether the item could be addressed to save the costs of a special election. City Attorney Dilkes stated that an ordinance (and three readings) would be necessary to amend the Charter and once the petition is filed it goes on the ballot. City Clerk Karr noted the deadline for submissions of ballot language per State Code was August 31. MEETING SCHEDULE Mayor Throgmorton reported an Economic Development meeting would be held August 5. PENDING WORK SESSION TOPICS IlP # 6 Info Packet of 7/281 Mayor Throgmorton noted upcoming work session items: August 16, 2016 • Discuss future actions concerning downtown development • Review staffs proposed changes to the neighborhood traffic calming program September 6. 2016 • Joint meeting Parks and Recreation Commission to review various park plans UPCOMING COMMUNITY EVENTS / COUNCIL INVITATIONS None Meeting ended 8:30 PM, ,__