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Home My WebLink About2016-08-18 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org August 18, 2016 I131 Council Tentative Meeting Schedule MISCELLANEOUS I132 Information from City Manager: 2016 Job and Resource Fair I133 Memo from Fin. Director: Quarterly Financial Summary for Period Ending June 30, 2016 I134 Copy of Press Release: Local entertainers present musical roast to raise funds for animal groups I135 Copy of Press Release: First Avenue in Iowa City to close Saturday, August 20 through early September IP6 Civil Service Entrance Examination — Community Outreach Assistant DRAFT MINUTES I137 Airport Commission: July 21 I138 Airport Commission: August 5 I139 Board of Adjustment: August 10 I1310 Planning and Zoning Commission: August 4 i City Council Tentative Meeting Schedule IP1 Subject to change wl August 18, 2016 CITY IOWA CITY Date Time Meeting Location Tuesday, September 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 4, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 18, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 24, 2016 4:00 PM Reception Johnson County Health 4:30 PM Joint Entities Meeting Human Services Bldg. i Tuesday, November 1, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 15, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:OD PM Formal Meeting 0 r, 10) • Are you seeking diverse, professional candidates to apply for entry level positions? • Would you like an opportunity to talk to prospective candidates? • Do you desire to meet with job seekers all in one place? If you answered "Yes" to any of these questions, register to participate in the Annual Job S Resource Fair! Register at http://bit.ly/2aQOxit_ICjobfair 4 For More Information Call 319-356-5022 Sponsored by City of Iowa City Human Rights Commission, Iowa City Housing Authority, Goodwill of the Heartland, Iowa Works, Shelter House, Iowa Vocational Rehabilitation Services and Successful Living. r,_p CITY OF IOWA CITY IP3ask2 Mae Date: August 15, 2016 To: City Manager, City Council From: Dennis Bockenstedt, Finance Director Re: Quarterly Financial Summary for Period Ending June 30, 2016 Introduction Attached to this memorandum are the City's quarterly financial reports as of June 30, 2016. The quarterly financial report includes combined summaries of all fund balances, revenues, and expenditures for fiscal year 2016 through the end of the fiscal year. This report represents the entire fiscal year's activities, but the totals presented are still preliminary and unaudited. Accruals will continue to be posted through August and September and until the annual financial audit is completed by Eide Bailly. Revenue Analysis This revenue analysis pertains to the revenue reports, Revenues by Fund and Revenues by Type, on pages 4-6. In these two reports, the actual revenues would ideally be near 100% of budget since we have completed the fiscal year; however, not all of the accrued revenues have been received and posted yet. For the major governmental funds, their actual revenues appear to have finished the year very close to their revised budget estimates. The General Fund is at 99.0%, the Road Use Tax Fund is at 106.6%, the Employee Benefits Fund is at 99.7%, and the Debt Service Fund is at 100.2%. Some large accruals are still outstanding such as the final Hotel/Motel Tax receipt (Other City Taxes) in the General Fund, but overall, these funds appear to have received revenues in line with what we were anticipating. In the major enterprise funds, the actual revenues as a percentage of the budget ranged between 94.4% and 167.8%. The Wastewater Fund finished with revenues at 167.8% of budget and the Water Fund finished with revenues at 134.7% of budget. These percentages are misleading, however, as the actual figures include the unbudgeted bond proceeds. When the bond proceeds are removed from the totals, the actual percentages fall to 93.9% for the Wastewater Fund and to 93.3% for the Water Fund. These two funds also have a large accrual remaining for unbilled water/sewer fees which should push their actual revenue totals closer to 100%. Several funds are below the 100% benchmark due to the timing of grants. These funds include the Community Development Block Grant (CDBG) Fund at 57.4%, the HOME Fund at 51.5%, the Other Shared Revenue Fund at 28.8%, the Metro Planning Org of Johnson County at 75.1%, and the Governmental Projects Fund at 68.6%. Revenues for these funds are significantly below budget due to the timing of the state and federal grant revenues and private loan repayments. These revenues have not yet been received or earned and will be amended into next year's budget. The combined total actual revenues for all budgetary funds through June are $171,866,881 or 102% of budget. When the two revenue bond refunding transactions are removed the total drops to $167,748,300 or 93.6% of budget. The budget shortfall of $10,752,511 is primarily due to the timing of the aforementioned grant revenues and other unrecorded accruals. Overall, the City's revenues are not substantially different than projected, and most of the anomalies and budget variances can be explained. Expenditure Analysis This expenditure analysis pertains to the expenditure reports, Expenditures by Fund and Expenditures by Fund by Department on pages 7-9. The analysis of the City's expenditures for fiscal year 2016 through June is similar to the analysis for the City's revenues. We generally expect the actual expenditure levels to be around 100% of budget at this time of year. Also, similar to the revenues, not all accruals have been recorded and posted yet. For the majority of the City's funds, their actual expenditures are currently at or below 100% of their budgeted expenditures. The General Fund is at 92.0°/x, the Road Use Tax Fund is at 91.8%, and the Debt Service Fund is at 98.7%. The same is true for most of the City's enterprise funds; however, the Airport Fund finished at 118.5% of budget primarily due to a number of major repairs that occurred, and the same is true with the Wastewater Fund finishing at 100.2%. Some of the other funds have actual expenditures that well are below the 100% benchmark. Those funds include the Community Development Block Grant (CDBG) Fund (38.6%), the HOME Fund (65.3%), and the Other Shared Revenue Fund (30.6%). Also well below budget are the Governmental Projects Fund (32.0%), and the Enterprise Projects Fund (9.9%). All of these funds contain a great deal of grant and project activity which does not always occur evenly throughout the fiscal year. Unexpended appropriations will be carried forward into the next fiscal year and amended into the fiscal year 2017 budget. The combined total actual expenditures for all budgetary funds through June are $138,727,055 or 69.5% of budget. When the capital project funds and the CDBG, HOME, and Other Shared Revenue funds are removed from the calculation, the actual percentage of expenditures versus budget increases to 94.4%. Overall, the City's expenditures are expected to finish at or below budget and in compliance with State law. Conclusion Generally, there are no major concerns or shortfalls to report with the City's fund balances at yearend; most of the City's fund balances finished the year near expectations or had explainable variances. This year-end report is preliminary and accruals for revenues and expenditure are still outstanding. The City's final financial performance will be available for the start of the fiscal year 2018 budget process in October. Additional information is available from the Finance Department upon request. City of Iowa City Fund Summary Fiscal Year 2016 through June 30, 2016 Beginning Ending Restricted, Unassigned Fund Year -to -Date Transfers Year -to -Date Transfers Fund Committed, Fund Balance Revenues In Expenditures Out Balance Assigned Balance Budgetary Funds General Fund 10" General Fund $ 49,045,399 $ 48,114,437 $12,468,366 $ 49,827,560 $12,806,282 $ 46,994,360 $ 24,714,225 $ 22,280,135 Special Revenue Funds 2100 Community Dev Block Gmr 144,414 979,248 - 660,467 25,000 438,195 - 438,195 2110 HOME 132,858 594,459 - 747,609 - (20,292) - (20,292) 2200 Road Use Tax Fund 5,564,215 8,408,347 396,132 5,432,194 3,167,781 5,768,719 - 5,768,719 2300 Other Shared Revenue (109) 357,810 218,879 446,465 - 130,114 - 130,114 2350 Metro Planning Org of J.C. 292,006 249,072 270,235 558,140 - 253,173 - 253,173 2400 Employee Benefits 1,592,570 10,488,946 - 1,120,494 9,383,633 1,577,388 - 1,577,388 2500 Affordable Housing Fund - 1,000,000 - - - 1,000,000 1,000,000 2510 Peninsula Apartments 105,146 71,906 - 52,501 - 124,551 - 124,551 26" Tax Increment Financing 835 1,028,035 - - 791,965 236,906 236,684 222 2820 SSMID-Downtown District - 293,683 - 295,284 - (1,601) - (1,601) Debt Service Fund 5••• Debt Service 6,444,718 13,256,204 1,269,704 15,016,250 - 5,954,376 825,151 5,129,226 Permanent Funds 6001 Perpetual Care 115,882 96 - - - 115,978 - 115,978 Enterprise Funds 710' Parking 3,713,076 10,989,478 5,500,000 3,204,961 6,274,551 10,723,042 5,885,583 4,837,459 715` Mass Transit 4,762,385 4,553,000 3,108,169 6,674,828 79,651 5,669,075 1,202,688 4,466,386 720' Wastewater 19,788,658 21,755,066 4,923,113 10,664,693 6,673,113 29,129,031 19,933,301 9,195,730 730' Water 12,332,979 12,674,347 1,999,258 7,625,628 3,796,554 15,584,402 8,181,849 7,402,554 7400 Refuse Collection 1,050,437 2,935,624 - 2,929,113 - 1,056,948 - 1,056,948 750` Landfill 24,052,855 6,178,128 1,341,538 4,500,699 2,047,419 25,024,402 23,042,752 1,981,650 7600 Airport 611,028 339,830 121,929 410,190 93,307 569,290 100,000 469,290 7700 Storm water 1,571,993 1,077,258 - 707,887 836,945 1,104,419 - 1,104,419 780' Cable Television 1,571,324 - - - 1,571,324 0 - 0 79" Housing Authority 5,911,702 8,794,448 - 8,305,405 45,184 6,355,561 2,931,843 3,423,718 Capital Project Funds Governmental Projects 12,886,726 15,958,068 12,640,898 18,116,009 621,770 22,747,914 - 22,747,914 Enterprise Projects 8,108,609 1,769,392 4,206,257 1,430,678 200,000 12,453,580 - 12,453,580 Total Budgetary Funds $159,799,706 $ 171,866,881 $48,464,479 $ 138,727,055 $48,414,479 $ 192,989,533 $ 87,054,076 $105,935,457 Non -Budgetary Funds Capital Project Funds Internal Service Projects $ 465,596 $ 25,195 $ - $ 424,014 $ - $ 66,777 $ - $ 66,777 Internal Service Funds 810* Equipment 11,018,138 5,865,075 2,654,484 5,133,217 2,654,484 11,749,997 10,483,556 1,266,441 8200 Risk Management 3,298,488 1,538,154 - 1,386,283 - 3,450,359 - 3,450,359 830• Information Technology 2,530,336 1,863,768 3,128,118 1,827,236 3,178,118 2,516,869 536,996 1,979,873 8400 Central Services 658,527 241,027 - 233,977 - 665,577 - 665,577 8500 Health Insurance Reserves 10,620,338 7,192,271 - 7,592,427 - 10,220,182 3,969,641 6,250,541 8600 Dental Insurance Reserves 142,803 364,025 - 370,061 - 136,768 - 136,768 Total Non -Budgetary Funds $ 28,734,226 $ 17,089,516 $ 5,782,602 $ 16,967,215 $ 5,832,602 $ 28,806,527 $ 14,990,192 $ 13,816,335 Total All Funds $188,533,932 $ 188,956,397 $54,247,081 $ 155,694,270 $54,247,081 $221,796,060 $102,044,268 $119,751,792 3 City of Iowa City Revenues by Fund Fiscal Year 2016 through June 30, 2016 Budgetary Fund Revenues General Fund 10" General Fund Special Revenue Funds 2100 Community Dev Block Grant 2110 HOME 2200 Road Use Tax Fund 2300 Other Shared Revenue 2310 Energy Eff & Cons Block Grant 2350 Metro Planning Org of Johnson Cc 2400 Employee Benefits 2500 Affordable Housing Fund 2510 Peninsula Apartments 26" Tax Increment Financing 2820 SSMID-Downtown District Debt Service Fund 5"' Debt Service Permanent Funds 6001 Perpetual Care Enterprise Funds 710' Parking 715` Mass Transit 720* Wastewater 730' Water 7400 Refuse Collection 750' Landfill 7600 Airport 7700 Storm water 780' Cable Television 79" Housing Authority Capital Project Funds Governmental Projects Enterprise Projects Total Budgetary Revenues Non -Budgetary Fund Revenues Capital Project Funds Internal Service Projects Internal Service Funds 810' Equipment 8200 Risk Management 830' Information Technology 8400 Central Services 8500 Health Insurance Reserves 8600 Dental Insurance Reserves Total Non -Budgetary Expenditures Total Revenues - All Funds 2015 2016 2016 2016 Actual Budget Revised Actual Variance Percent $ 46,753,570 $ 45,535,046 $ 48,614,309 $ 48,114,437 $ (499,872) 99.0% 685,596 859,962 1,706,962 979,248 (727,714) 57.4% 1,476,424 533,378 560,456 1,153,965 594,459 (559,506) 51.5% 1,863,768 7,414,926 6,794,627 7,887,080 8,408,347 521,267 106.6% 7,508,804 129,659 - 1,240,308 357,810 (882,498) 28.8% 377,699 1,168 - - - - 0.0% (1,424,603) 321,768 331,761 331,761 249,072 (82,689) 75.1% 9,782,477 10,480,961 10,520,961 10,488,946 (32,015) 99.7% - - 1,000,000 1,000,000 - 100.0% 73,697 70,119 70,119 71,906 1,787 102.5% 640,244 1,020,126 1,020,126 1,028,035 7,909 100.8% 296,141 294,092 294,092 293,683 (409) 99.9% 13,651,221 13,230,050 13,230,050 13,256,204 26,154 100.2% 432 96 96 96 0 100.5% 5,619,653 5,328,876 10,828,876 10,989,478 160,602 101.5% 4,419,840 4,206,668 4,523,468 4,553,000 29,532 100.7% 12,592,429 12,965,154 12,965,154 21,755,066 8,789,912 167.8% 8,753,178 9,412,456 9,412,456 12,674,347 3,261,891 134.7% 3,182,296 3,057,022 3,057,022 2,935,624 (121,398) 96.0% 6,037,167 5,833,264 5,833,264 6,178,128 344,864 105.9% 1,281,691 324,100 324,100 339,830 15,730 104.9% 1,374,913 1,140,978 1,140,978 1,077,258 (63,720) 94.4% 754,999 - - - - 0.0% 8,091,662 8,055,240 8,633,411 8,794,448 161,037 101.9% 17,267,580 19,661,327 23,265,528 15,958,068 (7,307,460) 68.6% 3,414,404 762,258 1,446,725 1,769,392 322,667 122.3% $153,074,089 $149,924,639 $168,500,811 $171,866,881 $ 3,366,070 102.0% $ 100,760 $ 100,000 $ - $ 25,195 $ 25,195 6,343,244 6,446,145 6,446,145 5,865,075 (581,070) 1,581,498 1,476,424 1,474,136 1,538,154 64,018 1,765,501 2,092,829 2,092,829 1,863,768 (229,061) 251,501 256,208 256,208 241,027 (15,181) 7,508,804 7,841,907 7,841,907 7,192,271 (649,636) 362,316 377,699 377,699 364,025 (13,674) $ 17,913,624 $ 18,591,211 $ 18,488,924 $ 17,089,516 $ (1,424,603) $170,987,713 $168,515,850 $186,989,735 $188,956,397 $ 1,941,467 4 0.0% 91.0% 104.3% 89.1% 94.1% 91.7% 96.4% 92.4% 101.1% City of Iowa City Revenues by Type Fiscal Year 2016 through June 30, 2016 Intergovernmental Fed Intergovemmenl Revenue 2015 2016 2016 2016 (11,680,067) 52.0% Property Tax Credits Actual Budget Revised Actual Variance Percent Budgetary Fund Revenues 7,230,663 6,744,663 7,837,116 8,320,117 483,001 106.2% Property Taxes $ 51,492,986 $ 52,033,986 $ 52,033,986 $ 51,873,416 $ (160,570) 99.7% Delinquent Property Taxes 3,366 - - 189 189 0.0% TIF Revenues 640,244 1,020,126 1,020,126 1,025,601 5,475 100.5% Other City Taxes 2,877,888 2,786,289 2,786,289 2,485,227 (301,062) 89.2% Licenses, Permits, & Fees: 989,787 980,701 980,701 1,459,048 478,347 148.8% General Use Permits 103,958 87,011 87,011 82,496 (4,515) 94.8% Food& Liquor Licenses 120,434 99,912 99,912 92,738 (7,174) 92.8% Professional License 18,704 16,610 16,610 18,700 2,090 112.6% Franchise Fees 750,167 727,698 727,698 582,547 (145,151) 80.1% Construction Permits & Insp Fees 1,537,002 1,280,144 1,280,144 2,102,774 822,630 164.3% Misc Lic & Permits 38,115 37,960 37,960 35,657 (2,303) 93.9% Subtotal 2,568,380 2,249,335 2,249,335 2,914,912 665,577 129.6% Intergovernmental Fed Intergovemmenl Revenue 13,160,509 16,406,042 24,328,895 12,648,828 (11,680,067) 52.0% Property Tax Credits 1,135,396 2,152,703 2,152,703 2,088,758 (63,945) 97.0% Road Use Tax 7,230,663 6,744,663 7,837,116 8,320,117 483,001 106.2% Slate 28E Agreements 1,753,673 1,684,894 1,820,083 2,058,908 238,825 113.1% Operating Grants 84,126 90,067 90,067 106,547 16,480 118.3% Disaster Assistance 61,259 - 86,927 117,562 30,635 135.2% Other State Grants 10,543,117 2,237,352 3,700,058 5,997,654 2,297,596 162.1% Local 28E Agreements 989,787 980,701 980,701 1,459,048 478,347 148.8% Subtotal 34,958,530 30,296,422 40,996,550 32,797,422 (8,199,128) 80.0% Charges For Fees And Services: Building & Development 694,796 358,082 1,358,082 1,723,559 365,477 126.9% Police Services 226,621 31,335 31,335 112,112 80,777 357.8% Animal Care Services 9,945 10,000 10,000 10,400 400 104.0% Fire Services 11,404 7,500 7,500 9,304 1,804 124.1% Transit Fees 1,448,151 1,385,691 1,385,691 1,299,179 (86,512) 93.8% Culture & Recreation 741,912 805,961 805,961 737,820 (68,141) 91.5% Library Charges 39 - - 22 22 0.0% Misc Charges For Services 67,073 52,236 52,236 71,270 19,034 136.4% Water Charges 8,531,499 9,271,112 9,271,112 8,498,915 (772,197) 91.7% Wastewater Charges 12,180,738 12,555,993 12,555,993 11,359,089 (1,196,904) 90.5% Refuse Charges 3,925,946 3,446,256 3,446,256 3,299,386 (146,870) 95.7% Landfill Charges 5,043,246 5,269,970 5,269,970 5,631,337 361,367 106.9% Stone water Charges 1,147,390 1,140,000 1,140,000 1,075,379 (64,621) 94.3% Parking Charges 5,972,285 5,751,956 5,751,956 5,927,772 175,816 103.1% Subtotal 40,001,045 40,086,092 41,086,092 39,755,543 (1,330,549) 96.8% Miscellaneous: Code Enforcement 322,537 415,841 415,841 253,174 (162,667) 60.9% Parking Fines 614,363 512,997 512,997 549,575 36,578 107.1% Library Fines & Fees 166,785 175,666 175,666 155,519 (20,147) 88.5% Contributions & Donations 547,781 413,318 1,121,279 667,526 (453,753) 59.5% Printed Materials 49,104 43,136 43,136 50,376 7,240 116.8% Animal Adaption 12,912 11,060 11,060 14,190 3,130 128.3% Misc Merchandise 66,801 59,036 59,036 61,049 2,013 103.4% Intra -City Charges 2,760,448 2,766,196 3,237,534 3,112,634 (124,900) 96.1% Other Misc Revenue 930,739 634,418 1,710,511 707,310 (1,003,201) 41.4% Special Assessments 604 979 979 1,192 213 121.8% Subtotal $ 5,472,074 $ 5,032,647 $ 7,288,039 $ 5,572,544 $ (1,715,495) 76.5% I City of Iowa City Revenues by Type Fiscal Year 2016 through June 30, 2016 6 2015 2016 2016 2016 Actual Budget Revised Actual Variance Percent Use Of Money And Property: Interest Revenues $ 1,139,734 $ 742,838 $ 742,838 $ 616,927 $ (125,911) 83.1% Rents 1,291,672 1,192,640 1,192,640 1,286,919 94,279 107.9% Royalties & Commissions 105,454 80,634 80,634 149,751 69,117 185.7% Subtotal 2,536,860 2,016,112 2,016,112 2,053,597 37,485 101.9% Other Financial Sources: Debt Sales 7,866,773 12,982,068 9,476,888 23,897,097 14,420,209 252.2% Sale Of Assets 2,316,495 494,150 8,469,982 7,747,095 (722,887) 91.5% Loans 2,339,448 927,412 1,077,412 1,744,239 666,827 161.9% Subtotal 12,522,716 14,403,630 19,024,282 33,388,431 14,364,149 175.5% Total Budgetary Revenues $153,074,089 $149,924,639 $168,500,811 $ 171,866,881 $ 3,366,070 102.0% Non -Budgetary Fund Revenues Capital Project Funds $ 100,760 $ 100,000 $ - $ 25,195 $ 25,195 0.0% Internal Service Funds 17,812,864 18,491,211 18,488,924 17,064,321 (1,424,603) 92.3% Total Non -Budgetary Revenues $ 17,913,624 $ 18,591,211 $ 18,488,924 $ 17,089,516 $ (1,399,408) 92.4% Total Revenues - All Funds $170,987,713 $168,515,850 $186,989,735 $ 188,956,397 $ 1,966,662 101.1% 6 City of Iowa City Expenditures by Fund Fiscal Year 2016 through June 30, 2016 Debt Service Fund 5"' Debt Service Permanent Funds 6001 Perpetual Care Enterprise Funds 710' Parking 715' Mass Transit 720' Wastewater 730' Water 7400 Refuse Collection 750' Landfill 7600 Airport 7700 Storm water 780' Cable Television 79" Housing Authority Capital Project Funds Governmental Projects Enterprise Projects Total Budgetary Expenditures Non -Budgetary Funds Expenditures Capital Project Funds Internal Service Projects Internal Service Funds 810' Equipment 8200 Risk Management 830' Information Technology 8400 Central Services 8500 Health Insurance Reserves 8600 Dental Insurance Reserves Total Non -Budgetary Expenditures Total Expenditures -All Funds 17,208,781 13, 207,838 15,210,235 15,016,250 193,985 98.7% 0.0% 11,228,816 2015 2016 2016 2016 94.4% 6,485,716 6,556,267 Actual Budget Revised Actual Variance Percent Budgetary Fund Expenditures 10,395,608 10,644,078 10,664,693 (20,615) 100.2% General Fund 8,423,501 8,606,087 7,625,628 980,459 88.6% 10" General Fund $ 49,320,669 $ 50,327,585 $ 54,180,252 $ 49,827,560 $ 4,352,692 92.0% Special Revenue Funds 4,437,980 4,699,796 4,500,699 199,097 95.8% 2100 Community Dev Block Grant 535,735 753,955 1,711,569 660,467 1,051,102 38.6% 2110 HOME 387,664 551,612 1,145,121 747,609 397,512 65.3% 2200 Road Use Tax Fund 5,563,553 5,840,581 5,919,223 5,432,194 487,029 91.8% 2300 Other Shared Revenue 129,831 - 1,459,187 446,465 1,012,722 30.6% 2350 Metro Planning Ong of Johnson Co. 541,601 610,325 610,325 558,140 52,185 91.4/0 2400 Employee Benefits 976.606 951,539 1,091,539 1,120,494 (28,955) 102.7% 2510 Peninsula Apartments 59,957 48,206 48,206 52,501 (4,295) 108.9% 26" Tax Increment Financing 18,670 42,500 42,500 - 42,500 0.0% 2820 SSMID-Downtown Disbict 296,141 294,092 294,092 295,284 (1,192) 100.4/0 Debt Service Fund 5"' Debt Service Permanent Funds 6001 Perpetual Care Enterprise Funds 710' Parking 715' Mass Transit 720' Wastewater 730' Water 7400 Refuse Collection 750' Landfill 7600 Airport 7700 Storm water 780' Cable Television 79" Housing Authority Capital Project Funds Governmental Projects Enterprise Projects Total Budgetary Expenditures Non -Budgetary Funds Expenditures Capital Project Funds Internal Service Projects Internal Service Funds 810' Equipment 8200 Risk Management 830' Information Technology 8400 Central Services 8500 Health Insurance Reserves 8600 Dental Insurance Reserves Total Non -Budgetary Expenditures Total Expenditures -All Funds 17,208,781 13, 207,838 15,210,235 15,016,250 193,985 98.7% 0.0% 11,228,816 3,270,015 3,395,921 3,204,961 190,960 94.4% 6,485,716 6,556,267 6,879,486 7,250,374 6,674,828 575,546 92.1% $157,987,398 10,384,032 10,395,608 10,644,078 10,664,693 (20,615) 100.2% 7,646,828 8,423,501 8,606,087 7,625,628 980,459 88.6% 2,922,269 3,088,438 2,975,446 2,929,113 46,333 98.4% 4,677,884 4,437,980 4,699,796 4,500,699 199,097 95.8% 365,460 346,072 346,072 410,190 (64,118) 118.5% 1,095,239 786,064 793,193 707,887 85,306 89.2% 687,397 - - - - 0.0% 7,730,524 7,537,903 8,217,730 8,305,405 (87,675) 101.1% 24,859,198 36,301,340 56,597,763 18,116,009 38,481,754 32.0% 6,485,716 3,892,758 14,450,028 1,430,678 13,019,350 9.9% $159,678,838 $157,987,398 $199,688,737 $ 138,727,055 $ 60,961,682 69.5% $ 62,526 $ 100,000 $ 465,596 $ 424,014 41,582 91.1% 5,194,488 5,990,748 5,990,748 5,133,217 857,531 85.7% 1,435,706 1,329,373 1,329,373 1,386,283 (56,910) 104.3% 1,786,707 2,018,404 2,118,404 1,827,236 291,168 86.3% 308,846 308,458 315,258 233,977 81,281 74.2% 7,285,127 7,880,283 7,880,283 7,592,427 287,856 96.3% 354,318 359,275 359,275 370,061 (10,786) 103.0% $ 16,427,718 $ 17,986,541 $ 18,458,937 $ 16,967,215 $ 1,491,722 91.9% $176,106,556 $175,973,939 $218,147,674 $ 155,694,270 $ 62,453,404 71.4% 7 City of Iowa City Expenditures by Fund by Department Fiscal Year 2016 through June 30, 2016 2015 2016 2016 2016 Actual Budget Revised Actual Variance Percent Budcetary Funds Expenditures General Fund 10'• General Fund City Council $ 97,273 $ 119,412 $ 121,412 $ 106,882 $ 14,530 88.0% City Clerk 518,724 576,888 576,888 530,821 46,067 92.0% City Attorney 690,901 712,939 712,939 678,868 34,071 95.2% City Manager 1,805,223 2,260,704 2,339,031 2,147,490 191,541 91.8% Finance 3,751,801 4,097,972 4,057,257 4,347,083 (289,826) 107.1% Police 12,389,622 12,892,439 13,015,803 12,430,594 585,209 95.5% Fire 7,598,771 7,754,662 7,795,901 7,479,742 316,159 95.9% Parks & Recreation 7,628,887 8,147,163 8,192,787 7,283,313 909,474 88.9% Library 5,908,777 6,150,211 6,280,211 6,073,366 206,845 96.7% Senior Center 834,813 898,419 937,254 816,986 120,268 87.2% Neighborhood & Development Services 6,958,307 5,326,434 8,333,300 6,596,507 1,736,793 79.2% Public Warks 1,137,570 1,390,342 1,817,469 1,335,908 481,561 73.59/. Total General Fund 49,320,669 50,327,585 54,180,252 49,827,560 4,352,692 92.0% Special Revenue Funds 2100 Community Dev Block Grant Neighborhood & Development Services 535,735 753,955 1,711,569 660,467 1,051,102 38.6% 2110 HOME Neighborhood & Development Services 387,664 551,612 1,145,121 747,609 397,512 65.3% 2200 Road Use Tax Fund Public Works 5,563,553 5,840,581 5,919,223 5,432,194 487,029 91.8% 2300 Other Shared Revenue Neighborhood & Development Services 129,831 - 1,459,187 446,465 1,012,722 30.6% 2350 Metro Planning Ong of Johnson Cc Neighborhood & Development Services 541,601 610,325 610,325 558,140 52,185 91.4% 2400 Employee Benefits Finance 976,606 951,539 1,091,539 1,120,494 (28,955) 102.7% 2510 Peninsula Apartments Neighborhood&Development Services 59,957 48,206 48,206 52,501 (4,295) 108.9% 26" Tax Increment Financing Neighborhood & Development Services 18,670 42,500 42,500 - 42,500 0.0% 2820 SSMID-Dovmlovm District Neighborhood& Development Services 296,141 294,092 294,092 295,284 (1,192) 100.4% Total Special Revenue Funds 8,509,758 9,092,810 12,321,762 9,313,154 3,008,608 75.6% Debt Service Fund 5" Debt Service Finance 17,208,781 13,207,838 15,210,235 15,016,250 193,985 98.7% Total Debt Service Fund 17,208,781 13,207,838 15,210,235 15,016,250 193,985 98.7% Permanent Fund 6001 Perpetual Care Parks & Recreation 0.0% Total Permanent Fund $ - $ - $ - $ - $ - 0.0% City of Iowa City Expenditures by Fund by Department Fiscal Year 2016 through June 30, 2016 Internal service Funds 810' Equipment Public Works 8200 Risk Management Finance 830' Information Technology Finance 8400 Central Services Finance 8500 Health Insurance Reserves Finance 8600 Dental Insurance Reserves Finance Total Internal service Funds Total Non -Budgetary Expenditures Total Expenditures - All Funds 5,194,488 5,990,748 1,435,706 1,329,373 1,786,707 2,018,404 5,990,748 5,133,217 1,329,373 1,386,283 2,118,404 1,827,236 308,846 308,458 315,258 233,977 7,285,127 7,880,283 7,880,283 7,592,427 857,531 85.7% (56,910) 104.3% 291,168 86.3% 81,281 74.2% 287,856 96.3% 354,318 2015 2016 2016 2016 103.0% 16,365,192 17,886,541 Actual Budget Revised Actual Variance Percent Enterprise Funds $ 16,967,215 $ 1,491,722 91.9% $176,106,556 $175,973,939 $ 218,147,674 710' Parking $ 62,453,404 71.4% Transportation & Resource Managemer $ 11,228,816 $ 3,270,015 $ 3,395,921 $ 3,204,961 $ 190,96D 94.4% 715' Mass Transit Transportation & Resource Managemer 6,556,267 6,879,486 7,250,374 6,674,828 575,546 92.1% 720• Wastewater Public Works 10,384,032 10,395,608 10,644,078 10,664,693 (20,615) 100.2% 730• Water Public Works 7,646,828 8,423,501 8,606,087 7,625,628 980,459 88.6% 7400 Refuse Collection Transportation & Resource Managemer 2,922,269 3,088,438 2,975,446 2,929,113 46,333 98.4% 750' Landfill Transportation & Resource Managemer 4,677,884 4,437,980 4,699,796 4,500,699 199,097 95.8% 7600 Airport Airport Operations 365,460 346,072 346,072 410,190 (64,118) 118.5% - 7700 Storm water Public Works 1,095,239 786,064 793,193 707,887 85,306 89.2% 780' Cable Television City Manager 687,397 - - - - 0.0% 79•• Housing Authority Neighborhood & Development Services 7,730 524 7,537,903 8,217,730 8,305,405 (87,675) 101.1% Total Enterprise Funds 53,294,716 45,165,067 46,928,697 45,023,404 1,905,293 95.9% Capital Project Funds Governmental Projects 24,859,198 36,301,340 56,597,763 18,116,009 38,481,754 32.0% Enterprise Projects 6,485,716 3,892,758 14,450,028 1,430,678 13,019,350 9.9% Total Capital Project Funds 31,344,914 40,194,098 71,047,791 19,546,686 51,501,105 27.59/6 Total Budgetary Expenditures $159,678,838 $157,987,398 $199,688,737 $138,727,055 $ 60,961,682 69.5% Non -Budgetary Funds Expenditures Capital Project Funds Internal Service Projects $ 62,526 $ 100,000 $ 465,596 $ 424,014 $ 41,582 91.1% Total Capital Project Funds 62,526 100,000 465,596 424,014 41,582 91.1% Internal service Funds 810' Equipment Public Works 8200 Risk Management Finance 830' Information Technology Finance 8400 Central Services Finance 8500 Health Insurance Reserves Finance 8600 Dental Insurance Reserves Finance Total Internal service Funds Total Non -Budgetary Expenditures Total Expenditures - All Funds 5,194,488 5,990,748 1,435,706 1,329,373 1,786,707 2,018,404 5,990,748 5,133,217 1,329,373 1,386,283 2,118,404 1,827,236 308,846 308,458 315,258 233,977 7,285,127 7,880,283 7,880,283 7,592,427 857,531 85.7% (56,910) 104.3% 291,168 86.3% 81,281 74.2% 287,856 96.3% 354,318 359,275 359,275 370,061 (10,786) 103.0% 16,365,192 17,886,541 17,993,341 16,543,201 1,450,140 91.9% $ 16,427,718 $ 17,986,541 $ 18,458,937 $ 16,967,215 $ 1,491,722 91.9% $176,106,556 $175,973,939 $ 218,147,674 $155,694,270 $ 62,453,404 71.4% 9 Local entertainers present musical roast to raise funds for animal groups Page 1 of 2 01 I P4 Receive Updates I Enter Email Address o M Local entertainers present musical roast to raise funds for animal groups City of Iowa City sent this bulletin at 08/18/2016 11:37 AM CDT (O SHARE Having trouble viewing this email? View it as a Web page. °�� 10WACITY FOR IMMEDIATE RELEASE Date: Aug. 18, 2016 Contact: Liz Ford Phone: 319-356-5295 Local entertainers present musical roast to raise funds for animal groups It won't be raining cats and dogs this weekend at the Johnson County Fairgrounds, but rather, "Reigning Cats and Dogs," a musical roast to benefit the Iowa City Animal Care and Adoption Center, Friends of the Animal Center Foundation, and the Johnson County Humane Society. The musical extravaganza, directed by June Braverman, will feature local entertainers as well as friends, neighbors, and family members whose starring roles will include those of cats and dogs. The group will perform parodies of popular songs that have been rewritten to feature lyrics about animals and their owners, such as "Super Cat A Fragalistic" and "Don't Crate Me In." Performances will also represent the Young Footliters, Best Buddies of Iowa City High School, Gospel Explosion Church, The Quire, Iowa City Comedy Troupe, Keep on Dancing, Iowa City Hospice, and Combined Efforts. Shows are scheduled Saturday, Aug. 20, 2016 at 7 p.m. and Sunday, Aug. 21 at 2 p.m. in Building B at the Johnson County Fairgrounds, 4261 Oak Crest Hill Rd SE. Tickets are available online at http://bit.ly/animalmusical or at the door one hour prior to performance time. Tickets are $10 for adults and $5 for students K-12. For more information, contact Iowa City Animal Services Supervisor Liz Ford at 319-356-5295, ext. 7. https://content.govdelivery.com/accounts/IAIOWAlbulletins/I5de5aa 8/18/2016 First Avenue in Iowa City to close Saturday, August 20 through early September Page 1 of 2 M0 Receive Updates JEnter Email Address Go T First Avenue in Iowa City to close Saturday, August 20 through early September City of Iowa City sent this bulletin at 08/11/2016 04:40 PM CDT O SHFIRE Having trouble viewing this email? View it as a Web page. °,�°� 10WACITY FOR IMMEDIATE RELEASE Date: 8/11/16 Contact: Jason Reichert Phone: 319-356-5416 First Avenue in Iowa City to close Saturday, August 20 through early September Construction of the First Avenue Grade Separation Project, which elevates the railroad crossing and lowers the road, is progressing and will require the closure of First Avenue beginning Saturday, August 20, 2016. The closure will impact First Avenue, south of Bradford Drive through Mall Drive, which will be closed to thru traffic and is necessary for crews to remove the temporary road and begin paving under the new railroad bridge. During this closure, First Avenue traffic will detour onto Muscatine Avenue, Scoff Boulevard and US Highway 6. South East Junior High School, from the north, and businesses along First Avenue and Mall Drive, from the south, will remain accessible. It is anticipated that First Avenue will re -open to traffic in early September. This closure will also affect pedestrians. People looking to safely cross the railroad during the closure should use the Longfellow tunnel located at the corner of Lower Muscatine Road and Kirkwood Avenue. The Iowa City Community School District is communicating with parents of South East Junior High School, City High School and Tate High School and has issued the following safety recommendations: • If your student is eligible, use the school bus. https://content.govdelivery.com/accounts/IAIOWA/builetins/I5c7b 19 8/18/2016 First Avenue in Iowa City to close Saturday, August 20 through early September Page 2 of 2 • South East Junior High families that live south of the railroad tracks and are not bus eligible will be contacted directly by school administration with instructions on an alternate walk/ride route to the school. • City High and Tate High students not eligible for the school bus, will need to find an alternate walk/bike route as there will not be access to cross the railroad tracks at First Avenue. • South East Junior High parents are urged to avoid Bradford Drive to drop-off and pick-up students. An alternative drop-off and pick-up area will be at Mercer Park Aquatic Center. The Iowa City Community School District (ICCSD) will continue to work with families as the start of classes approach to provide students with a safe route to and from school during the closure. For additional information related to ICCSD's plans, please contact your student's school directly. School contact information can be found at www.iowacityschools.org. To receive project updates, sign-up for e -subscriptions, like the City of Iowa City on Facebook and follow the City of Iowa City on Twitter. To learn more visit icgov.org/firstaveproiect. I t � ; xW1 A�ITIr�1 Questions? Contact Us CITY OF IOWA CITY UKWO O uluuuua STAY CONNECTED: IvIll, t i nU SUBSCRIBER SERVICES. Manage Preferences I Unsubscribe I HEIR Parting M https://content.govdelivery.com/accounts/IAIOWA/bulletins/I5c7b19 8/18/2016 t r 1 IP6 CITY OF IOWA CITY 410 East Washington Strcel Iowa City, Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www.icgov.org August 12, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Community Outreach Assistant Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Community Outreach Assistant. Henry Harper IOWA CITY CIVIL SERVICE COMMISSION LyraCW. Dicker'son, Chair July 21, 2016 Page 1 IP7 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JULY 21, 2016 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Sue Dulek Others Present: Matt Wolford, Melissa Underwood, Harrel Timmons, Philip Wolford RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:08 P.M. by Odgaard. APPROVAL OF MINUTES: Minutes of the June 16, 2016, meeting were reviewed. Tharp noted that Dulek gave him a couple of corrections — on the front page of the minutes she suggested making it clear how often the University plans to do their testing, which will be 12 to 18 times total per year. Then on page 3 of the minutes, second paragraph — where the conversation was centered on there being an inflatable car and pedestrians being used in the testing. Ogren moved to accept the minutes of the June 16, 2016, meeting as amended. Libby seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: *. Motion to move Item 4f up in the agenda — Odgaard noted that there is a desire to move Item 4f — Jet Air — up in the agenda as Matt and Philip Wolford need to leave early. Ogren moved to allow Item 4f to be moved up in the agenda. Odgaard seconded the motion. The motion carried 5-0. f. FBO / Flight Training Reports - i. Jet Air — Matt Wolford with Jet Air shared the monthly maintenance reports with Members. He noted that there has been a lot of grass mowing this season with the rain and heat. There have also been several storms that left debris needing to be picked up around the grounds. He Juiy 21, 2016 Page z added that with the storms they have had to replace some door seals as water was coming in. The bushes in front of the terminal have been trimmed, new plants have been planted, and mulch has been laid down. Wolford continued, noting other odds and ends that staff took care of. The self -serve pump is down currently and parts have been ordered to repair this. Gardinier suggested that a large sign be posted when the self -serve pump is not working so pilots know this. Referring to the July report, Wolford noted that there was more of the same — mowing and debris pick up. A fuel filter was replaced, as well. Wolford noted that earlier today they purchased some nice Rubbermaid tables for the Congressional meeting. These will come in handy for other activities as well. Philip Wolford noted that with some of the storms that came through a couple of airplanes that were outside were damaged. He also spoke to the t -hangar that Jet Air would like to build. He stated that the sub- committee has met to review the new plans, with the change being that the Airport would be buying hangar M at a reduced rate, and then do a lease on it with Jet Air. This way there would be no lost funding for the Airport. Tharp stated that they will need to move forward with this and get the paperwork together in order to have the Commission review the plans. Speaking to Jet Air's business, Philip Wolford noted that they did sell an aircraft that is going to be based in Iowa City and that they are working with a company that is interested in relocating their airplane to Iowa City, as well. a. Airport Master Plan — Melissa Underwood spoke next, bringing Members up to date on the Master Plan process. She noted that last Friday they did receive the FAA's comments on the Airport layout plan. They have addressed these comments, according to Underwood, and she shared some of the changes that were recommended. The main change involved taxiway and taxilane connections, and Underwood further clarified these changes. She added that none of these changes need to be handled immediately, that it will probably be something they could do when the parallel taxiway is reconstructed or the runway — some major pavement project. The changes are basically safety measures, according to Underwood. Members reviewed these changes and asked questions of Underwood. Continuing, Underwood spoke to the location of the ASOS. The FAA is questioning the location being close to where planes are parked and possible interference with the ASOS and wind data. Underwood stated that she sent back a response to the FAA saying she disagreed with this, that you can have objects 15 -feet below the sensor in the 500 -foot radius circle of the ASOS with no interference. In addition, the planes that would be in this area would be smaller planes, not the bigger jets. She noted that Tharp is looking for the ASOS sighting study that was done when it was first put in this location to see if they can obtain some data from this, in order to keep the conversation going with the FAA. Underwood and Tharp then responded to Member questions regarding the Master Plan process and when they can move forward with various projects. b. FAA/IDOT Projects: AECOM / David Hughes - i. FY16 Apron Expansion — Tharp stated that Hughes is not available this evening. As for the apron expansion work, Tharp noted that the apron is July 21, 2016 Page 3 open and usable. He noted that they are wrapping up some punchlist items at this point and there will be some final seeding yet to come. ii. FYI Obstruction Mitigation —As mentioned in the previous conversation, the obstruction mitigation is on hold until the Master Plan is finalized. C. FY2017 Iowa DOT Grant Application — Tharp stated that he put this in the meeting packet so that the Members could see what it looks like filled out and what levels were applied for. Both projects are on the funded list, according to Tharp, in terms of being recommended to the Transportation Commission — the taxiway extension and the north t -hangar bathrooms. Both are funded at 70%. Tharp then responded to Member questions and concerns, further explaining how these projects will be handled. d. 2016-2017 T -Hanger Rates — Tharp noted that Gardinier will need to recuse herself from this item as she has a hangar at the Airport. He explained how each year the Commission reviews the hangar rates before he sends out the yearly contracts. He noted that he looks at other airports to see what they are charging in order to compare rates. Tharp stated that the last time they raised rates was during the 2014-2015 cycle. At that time the south t -hangars had a 4% increase, with the north t -hangar rates remaining the same since 2011. Tharp stated that he still believes the north hangars are at a market cap. His recommendation is to leave all of the t -hangar rates the same at this point. Members responded to this, asking questions of Tharp regarding how often rates have increased. Odgaard moved to maintain t -hangar rates at the current levels. Libby seconded the motion. The motion carried 4-0, Gardinier recusing herself. Tharp stated that there is also a copy of the t -hangar lease in the packet. He noted that last year he was given authority by the Commission to enter into the t -hangar leases. e. Airport Operations - i. Strategic Plan — Implementation — Tharp stated that in the on-going effort to get people out to the Airport, they hosted the FAA Congressional outreach meeting recently. He noted that there were approximately 28 people in attendance, with 12 being from the FAA. He briefly shared what the meeting entailed, noting that the FAA spoke about the AIP program and also the medical reform that was part of the FAA extension. Gardinier asked if there will be minutes or some type of report available from this meeting, and Tharp stated that he will ask about this. Gardinier suggested they put out a press release regarding this visit and share with others what took place here. Regarding the strategic plan, Tharp noted that he had a conversation recently with Regenia Bailey, who runs a leadership group and does strategic planning activities. He would like to invite her to speak to the Commission regarding their strategic planning process. ii. Budget — 1. FY2017 Budget Review — Tharp stated that he put this in the packet so Members could review the FY17 budget and pose any questions they may have. Bockenstedt asked for some clarification on the total revenues and expenditures section. Tharp responded, explaining what some of the expenditures were July 21, 2016 Page 4 for. Members continued to discuss the FY17 budget, questioning various line items. A discussion continued about the fuel tank and when they may need to discuss replacing it. Gardinier asked if they have given any thought to replacing the self -serve as the repairs are costing quite a bit. Tharp stated that he has begun to research the cost of upgrades and what would be needed to do this. iii. Management — None. g. Commission Members' Reports — Libby spoke to the issue of the Airport having a disaster drill. He noted that he has talked with Dave Wilson, the Emergency Manager, regarding this. The goal is to have this drill in May, with planning done on a regional basis, and he briefly explained what they would like to see take place in this drill. Members briefly discussed who all should take part in this drill. Gardinier spoke about her recent participation in the Air Race Classic, noting that they finished 22nd in the race. She stated that after the race she flew to Ottawa, which was her first time flying into Canada. Ogren stated that she was at the Airport on Saturday for the Young Eagles' event, as was Gardinier. She noted that it was quite busy at first and turned out to be a successful event. Odgaard noted that there is interest in making the Young Eagles' events into half-day camps for the youngsters. He also shared that he helped to fly an airplane to Phoenix, one that was previously housed at the Airport. h. Staff report — Tharp stated that he too was at the Young Eagles' event. There were approximately 31 participants. He also noted that at the end of the month and early August he will be out of the office here and there. He reminded Members of the Sertoma pancake breakfast on August 28th. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday. August 18, 2016. at 6:00 P.M. in the Airport Terminal Building. Ogren noted that she will be out of town on this date. ADJOURN: Ogren moved to adjourn the meeting at 7:40 P.M. Gardinier seconded the motion. The motion carried 5-0. CHAIRPERSON Airport Commission DATE July 21, 2016 Page 5 ATTENDANCE RECORD 2015-2016 Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o > 0 0 0 0 0 0 0 0 0 (O O .s N = OD NAME> EXP. � c`n (\o m N m v Mrn s > m a� 3 m s CD > CDm r 3 0) > 0) Minnetta 03/01/19 X X X X X X 0/ X Gardinier X X X X E Jose 03/01/16 X O/E X N N N N NM Assouline X X X X M M M M Chris Ogren 03/01/18 0/ X X X X X 0/ X JN X X E X E A.Jacob 03/01/18 X X X X X 0/ X Odgaard X X X X E Julie 03/01/17 N N O/ X X X X 0/ X X X Bockenstedt M M X E E Robert Libby 03/21/20 N N N N N NM NM N X X X X M M M M M M Key: X = Present X/E = Present for Part of Meeting 0 = Absent O/E = Absent/Excused NM = Not a Member at this time August 5, 2016 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION AUGUST 5, 2016 — 5:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Members Absent: Julie Bockenstedt, Robert Libby, Staff Present: Michael Tharp, Eric Goers Others Present: DETERMINE QUORUM: The meeting was called to order at 5:04 P.M. by Odgaard. ITEMS FOR DISCUSSION/ACTION: DRAFT C a. Consider a resolution setting a public hearing on a 30 year ground lease with Jet Air Inc. Gardinier moved the motion, seconded by Ogren. Motion approved 3-0 (Bockenstedt and Libby absent) Consider a resolution setting a public hearing on a 30 hangar lease with Jet Air, Inc for Hangar M — Ogren moved the resolution, seconded by Gardinier. Motion approved 3-0 (Bockenstedt and Libby absent) Consider a resolution setting a public hearing to extend the FBO Agreement for four additional five year options Ogren moved the resolution, seconded by Odgaard. Motion approved 3- 0(Bockenstedt and Libby absent) Gardinier nominated Ogren to be Acting Secretary for the meeting, seconded by Odgaard. Motion approved 3-0 ADJOURN: Ogren moved to adjourn the meeting at 5:08 P.M. Gardinier seconded the motion. The motion carried 3-0. (Bockenstedt and Libby absent) CHAIRPERSON DATE August 5, 2016 Page z Airport Commission ATTENDANCE RECORD 2015-2016 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM C) o O o O O O O O o (oO -� N •..� W N W A (`I m V 00 NAME EXP. Cnn m (DD r) O N a N 3 m O 01 01 01 U1 S O m m O O O) M 0) Minnetta 03/01/19 X X X X X X o/ x x Gardinier X X X X E Jose 03/01/16 X O/E X N N N N N N Assouline X X X X M M M M M M Chris Ogren 03/01/18 0/ X X X X X O/ X X X X X E X E A.Jacob 03/01/18 X X X X X O/ X X X Odgaard X X X X E Julie 03/01/17 N N O/ X X X X 0/ x x X O/ Bockenstedt M M X E E E Robert Libby 03/21/20 N N N N N NM NM N X X X X O/ M M M M M M E Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time MINUTES PRELIMINARY BOARD OF ADJUSTMENT AUGUST 10, 2016 – 5:15 PM EMMA HARVAT Hall, CITY HALL MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Becky Soglin, Tim Weitzel b1A8511cl-.W—Al **40411 STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: Adam Pretorius, Jessica Kinney, Cory Wilson CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: A brief opening statement was read by Baker outlining the role and purpose of the Board and the procedures that would be followed the meeting. CONSIDERATION OF THE JULY 13. 2016 MEETING MINUTES: Goeb moved to approve the minutes of July 13, 2016. Weitzel seconded the motion. A vote was taken and the motion passed 5-0 SPECIAL EXCEPTION ITEM: Discussion of an application for a special exception submitted by Adam Pretorius to allow an eating establishment to be located in in the Planned Development Overlay, Low Density Single -Family Residential (OPD -5) zone at 1040 Martin St. Walz began the staff report showing an aerial photo of the site. The building is located on the corner next to the public square which is the centerpiece of the larger Peninsula development. The Peninsula development is unusual for Iowa City, it is a master -planned neighborhood. The entire neighborhood is zoned RS -5 and open space was set aside to allow for a more dense type of development. The master -plan also allowed for of residential types—single-family homes, townhomes, and multi -family buildings. The area around the public square allowed for a mixed of uses as well, there can be home-based businesses and more traditional commercial uses on the ground floor with residential uses above. Those uses were meant to primarily be neighborhood servicing such as office uses and retail uses. Eating establishments (restaurants, coffee houses, cafes, etc.) were not originally considered but were later written into the Plan to be allowed by special exception. This applicant is seeking approval for a coffee shop which is classified as an eating establishment. Board of Adjustment August 10, 2016 Page 2 of 7 Walz noted that the applicant has applied some time ago to create some parking along an area adjacent to the park and the City had approved that application. The creation of that additional parking is now moving forward. However, when Staff reviewed this application they based their decision on the on -street parking that is already available. On the weekends there is additional demand for off-street parking in the area, but staff did not find it to be unmanageable. Walz stated that the special exception application signs were posted on the site and neighbors within 300 feet were notified. There were a few phone calls but no one expressed any concern. Walz reminded the Board that a couple of years ago they approved a special exception for a neighboring property that has become a restaurant. The Board also approved a spot for a coffee shop at another location but that spot was taken by a retail use (Woofables). That special exception has now expired. Since this new proposed coffee shop is in a different location a new special exception is necessary. Walz showed photos of the area and building and proposed floor plans for the coffee shop. The front portion will be used for the public coffee area and what was the garage for the building will be converted into backroom storage space. Staff feels that given the limited square footage of the space that garage conversion seems essential but do feel it is important to restrict the customer space to not include that area that would need an additional special exception. With regards to the standards, Walz stated because this proposed shop is small in size and located in a remote area of Iowa City it will limit the market for the property, and therefore not overwhelm the area with traffic or create a burden on the surrounding neighborhoods. The customer space is only 766 square feet and the storage area will only be 377 square feet. The residential uses for the building will be parking in private parking spaces behind the building. The building is entirely built so the only thing that would need further review will be exterior lighting on the building which has to be reviewed by the building inspector to assure it meets City standards. There are also strict rules on signage which will also be reviewed. The application seems consistent with the other commercial uses in the area (the restaurant) which has received no complaints from the neighborhood. Staff recommends approval of a special exception to allow an eating establishment to be located at 1040 Martin Street, subject to the following conditions: 1. Hours of operation are limited to 10 PM weeknights; 11 PM on Fridays and Saturdays. 2. Amplified sound on the exterior of the building is prohibited. 3. Outdoor alcohol service requires an OSA permit. 4. All aspects of the commercial establishment are limited to the first floor of the building: 766 feet of commercial space for customer access and operations for the eating establishment; 377 square feet to be used as backroom storage only. Chrischilles asked if the outdoor seating is already included in this plan. Walz confirmed it is, showing on a site plan where the outdoor seating would be and that it will be on private property not on the public sidewalk. Soglin asked what the proposed hours of operation would be for this coffee shop and what the hours of the other commercial uses in the area are. Walz said the restaurant is allowed to be open until 10 PM on weekdays and 11 PM on Fridays and Saturdays. She noted the hour limits set forth in the special exception go with the property, not the business. Soglin stated her concern with the hours is if the restaurant is open until 11 PM, the workers are likely out of there until midnight, and then if a coffee shop is opening at 6 AM there may be deliveries even earlier Board of Adjustment August 10, 2016 Page 3 of 7 so that between the two businesses there is a lot of activity almost 24 hours per day. Weitzel asked about the conditions places on the outdoor alcohol service. Walz said to serve alcohol outdoors would require the owners to apply for a special permit. An outdoor service area permit does not stay with a property, each individual business must apply annually. Dulek noted it is an annual review as well, along with the liquor permit. Goeb asked for clarification where the outdoor seating area would be. Walz said there is a little in the front of the building with the majority around the corner. Goeb asked if there was on - street parking in that area and Walz confirmed there was all around the pubic square. Baker asked if there was any requirement for parking. Walz replied there was not, the concept for this area was for the businesses to be neighborhood businesses that pedestrians could use, and not have large parking areas to generate additional traffic to the area. Baker also asked about the additional parking and if that was the applicant's property or the City's. Walz said it was the City's and they gave the applicant permission to take part of the grass area within the public right-of-way to create parking with the approved special exception. The park is not a public park, it is owned and maintained by the homeowners association. Baker is concerned in the report where it states "Staff has observed that there appears to be sufficient on -street parking to serve the use." and Baker has been out in that area several times a week and feels that parking is not sufficient and is a mess in that area. Walz stated that the neighborhood is designed to have an urban pedestrian feel and while there are many cars parked along the streets, that can slow traffic and create what feels like an issue but that does not mean there is an inadequate amount of parking. Additionally the idea of the coffee shop is that people from the neighborhood will be walking to it, not all driving there. Baker noted that under the Staff recommendation "Amplified sound on the exterior of the building is prohibited" but what if there is amplified sound coming from inside the building that can be heard outside? Dulek said that would be addressed through neighborhood complaints. Weitzel asked in general if there were any restrictions on opening hours anywhere else in town. Walz said there may be some restrictions on certain uses but could not think of any. Dulek was also not sure there were any restrictions on opening hours, however said there are restrictions on noise in certain hours (such as deliveries). Baker opened the public hearing and asked the applicant to come forward and address the Board. Adam Pretorius (670 Walker Circle) addressed some of the questions the Board raised. There will be 410 households in the Peninsula neighborhood at the time of completion, they are about 9 months from that completion date. There are currently about 2.5 residents per household so there will be about 1000 residents in this neighborhood. There are also neighboring developments (Mackinaw with 1,000 residents) that the business will be marketed to. The coffee shop is looking to capitalize on the park, noting that the bus stop is right across the street. The first bus of the day comes at 6:30 a.m. There are a lot of law, dental and medical folks from The University of Iowa that take the bus into work each day. Therefore the hours of operation they would propose would be 6 AM to 2 PM with the height of their traffic expected between 6 AM and 8 AM. Pretorius noted that they did tell their developer that the five parking spaces across the street must be completed for the purchase of this property. The five spaces Board of Adjustment August 10, 2016 Page 4 of 7 will be diagonal parking spaces and the homeowners association will maintain the spaces (snow removal, etc.). The parking will have no restrictions (no time limits) and will be open to all (not just for the coffee shop). Pretorius noted that as a resident of the area, he had expected an increase in traffic when the restaurant opened and was pleasantly surprised that did not happen. He also clarified that each commercial unit has a one -car garage, the restaurant did have two but converted theirs into a kitchen and dry storage area. Pretorius also said they have no intent to use their dry storage area ever for the public. He noted that they have applied for both a permit for retail and for food service, the primary focus is the coffee shop but in the future may want to add in some retail items similar to a mini -mart and also said they do not have an intent at this time to obtain an alcohol license, but that could come up later. Their main goal is to compliment but not compete with the restaurant (Apres Bistro — whose current hours are 5 PM to 10 PM weekdays and 5 PM to 11 PM on Friday and Saturday). With regards to music there will be music played inside but no intent to have it outside. For signage there will be a 6 by 2 foot sign that will be on the corner of the building and is non -illuminated. Soglin asked about deliveries and when those would be expected. Pretorius responded that they have not figured out the logistics yet of who would be doing the deliveries but are in discussions with the company that Apres Bistro uses and they usually deliver around 2 PM. Soglin asked how many employees they expect. Pretorius said their initial pro forma shows two in the busy hours and just one during other times of the day. Soglin noted they would likely need to drive into the area for their jobs so that would contribute to additional parking. Pretorius agreed. Goeb asked about summer hours and being open later to serve ice cream. Pretorius said they have tabled the ice cream idea for now, eventually they might like to be open later on Friday and Saturday for that, but they will need to revisit that at a later date. Dulek stated that from the City Code it does state that "no person should load or unload crates, containers, building materials, garbage cans or similar objects outdoors between 10 PM and 6 AM" so therefore there should not be deliveries at 4 AM. Jessica Kinney (co-owner of the coffee shop) will be taking primary responsibility for the execution of the menu, staffing and front of the house operations. The menu will not be extensive, focus will be on the coffee service, with about five items offered for breakfast and lunch. It will be pretty basic with sandwiches and grab -n -go items. Cory Wilson (1451 Foster Road) lives in the area and works for the development office. He stated the neighborhood is pretty excited for a coffee shop in the area. With regards to the parking and the curb cuts, the design of the park had the sidewalk set back with the intention of future parking there. They will also put in some landscaping once the parking is in to tie it all into the neighborhood. Baker closed the public hearing. Weitzel moves to approve a special exception to allow an eating establishment to be located at 1040 Martin Street, subject to the following conditions: 1. Hours of operation are limited to 10 PM weeknights; 11 PM on Fridays and Saturdays. Board of Adjustment August 10, 2016 Page 5 of 7 2. Amplified sound on the exterior of the building is prohibited. 3. Outdoor alcohol service requires an OSA permit. 4. All aspects of the commercial establishment are limited to the first floor of the building: 766 feet of commercial space for customer access and operations for the eating establishment; 377 square feet to be used as backroom storage only. Chrischilles seconded the motion. Weitzel finds that the use draws from the neighborhood itself which was primarily intended to have some small commercial uses as specified in the Staff Report, Comprehensive Plan and Zoning Ordinance. Soglin stated regarding agenda item she concurs with the findings set forth in the Staff Report of August 10, 2016 and conclude the general and specific criteria are satisfied unless amended or opposed by another Board member he recommends that the Board adopt the findings in the Staff Report as our findings with acceptance of this proposal. A vote was taken and the motion passed 5-0. Baker stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. BOARD OF ADJUSTMENT INFORMATION: Soglin noted that the Board had an application the previous year (EXC15-00012) regarding the MidWestOne Bank at Rochester and First Avenue and now that construction of that is underway she noted that much more of the building has been torn down than she had anticipated from the application. She asked if Staff could review. ADJOURNMENT: Weitzel moved to adjourn. Soglin seconded the motion. A vote was taken and the motion passed 5-0. BOARD OF ADJUSTMENT ATTENDANCE RECORD NAME TERM EXP. 9/14 10/14 12/16 1/13 2117 319 4/13 6/15 7/13 8/10 BAKER, LARRY 1/1/2017 X X X X O/E X X X X X GOEB, CONNIE 1/1/2020 X X X X X X X X X X GRENIS, BROCK 1/1/2016 X O/E X - -- -- CHRISCHILLES, T. GENE 1/1/2019 X X X X X X X O/E X X SOGLIN, BECKY 1/1/2018 X X X X X X O/E X X X WEITZEL, TIM 1/1/2021 -- X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused — = Not a Member MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION AUGUST 4, 2016 — 7:00 PM — FORMAL MEETING EMMA HARVAT HALL — CITY HALL MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Ann Freerks, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: None STAFF PRESENT: Sara Hektoen, Karen Howard OTHERS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends approval of the amendments to Title 14, Zoning Code to establish standards for a new form- based code district, the Eastside Mixed Use District, to clarify and refine the language of certain provisions of the Riverfront Crossings form - based code, to adjust parking requirements and apartment mix standards to encourage student housing in areas abutting the University campus and to encourage housing for a broader mix of populations throughout Riverfront Crossings and the Eastside Mixed Use Districts; and to ensure that zoning requirements for exterior lighting are applied in the Riverfront Crossings and Eastside Mixed Use Districts as described in the Staff Report of July 27, 2016 and amended in the Staff Memo of August 4, 2016. By a vote of 7-0 the Commission recommends approval of REZ16-00006 the rezoning of multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College Street, Washington Street and Burlington Street from Central Business Support (CB -5), Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed Use (EMU). By a vote of 7-0 the Commission recommends the Council forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none CODE AMENDMENT ITEM: Discussion of amendments to Title 14, Zoning Code, to establish standards for a new form - based code district, the Eastside Mixed Use District, to clarify and refine the language of certain provisions of the Riverfront Crossings form -based code, to adjust parking requirements and Planning and Zoning Commission August 4, 2016— Formal Meeting Page 2 of 6 apartment mix standards to encourage student housing in areas abutting the University campus and to encourage housing for a broader mix of populations throughout Riverfront Crossings and the Eastside Mixed Use Districts; and to ensure that zoning requirements for exterior lighting are applied in the Riverfront Crossings and Eastside Mixed Use Districts. Howard noted that Staff sent a follow-up memo to the Commission in their packets to address some of the discussion at the last meeting, specifically to answer some of the questions about commercial uses in this District. Howard stated while they believe there won't likely be a large demand for commercial uses there are some existing now and other small businesses may want to move into some of the existing buildings in the District. Staff believes most of the commercial uses will develop along Van Buren Street because it is closest to downtown. Nevertheless Staff felt it was reasonable to establish some standards even though it will largely be residential a neighborhood: they want to be conscientious of livability and the transition from commercial to residential. Staff is recommending that the uses that tend to draw a lot of customers to the sites (i.e. restaurants, retail, personal -service orientated and commercial recreational uses) not be open to the public between the hours of 11:00 p.m. and 6:00 a.m. except if located along the Van Buren Street frontage or along Burlington Street. Staff feels those are reasonable hours and likely most of the commercial uses wouldn't be open during those hours anyway. The restaurant that is located in the area now that is open into the early morning hours is a unique situation and is likely trying to capture the after-hours crowd. If that business ever moves out and another restaurant moves in the new hour restrictions would apply. Howard noted in addition there was one other commercial use that probably wouldn't ever locate in this District but one that would not be desired is the animal -related uses (veterinary clinic or pet boarding facility) so that would be disallowed. Dyer asked about a business that makes dog biscuits. Howard stated that would not be animal - related but rather retail because the animals would not be at the facility. Freerks asked about the brewery/restaurant that is currently located in the District, would they need to change their hours to close at 11:00 p.m. rather than 12:00 a.m. Howard said they have frontage onto Van Buren Street so they would be exempt from those hour restrictions. Howard stated with regards to the question of lighting, Staff did check with MidAmerican Energy on the light Pam Michaud mentioned in the alley, it is an old barn -style light so it likely is over - lighted for the area, but MidAmerican Energy is changing out their fixtures over time and would come change this one out. The owner of the apartment complex pays for that light service to light the parking lot of his apartment building for safety and security. The new fixture will be better, likely downcast and a LED fixture. Other than that, Staff felt the lighting regulations they had proposed are appropriate. Howard noted the correction to the side and rear setbacks that disconnect between the graphic and the form -based code language, there is a minor change that is addressed in the memo and a portion of the sentence should be kept "Surface Parking, Loading, and Service Area: 5' min. or 0' where parking is shared with the adjacent property. Must comply with the same side and rear setback requirements as principal buildings. Setback area shall be landscaped to the S2 Standard". Freerks opened the public hearing. Seeing no one, Freerks closed the public hearing. Planning and Zoning Commission August 4, 2016— Formal Meeting Page 3 of 6 Theobald moved to approve the amendments to Title 14, Zoning Code as described in the Staff Report of July 27, 2016 and amended in the Staff Memo of August 4, 2016. Parsons seconded the motion. Parsons noted that this land with its close proximity to downtown and the historical neighborhoods to the east will be a desirable area in the future and it is obvious that this code amendment has been well thought out by Staff. Signs stated he likes the addition of the set business hours to keep the goal of maintaining that neighborhood transition. Freerks asked if property owners were made aware of this change, as there was no public present this evening. Howard noted the business operation hours wouldn't affect any of the businesses that are there now, any that are currently open after 11 will be grandfathered in. She noted that required notifications of this meeting and agenda were followed. A vote was taken and the motion carried 7-0. REZONING ITEM IREZ16-00006 Discussion of an application submitted by the City of Iowa City for a rezoning of multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College Street, Washington Street and Burlington Street from Central Business Support (CB -5), Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed Use (EMU). Howard explained that this would be implementing the Code Amendment that the Commission just recommended and set the new zoning for this area. Staff is recommending approval. Martin asked again if all the property owners in this area were notified of the proposed change, Howard said there was a neighborhood meeting as well as notification to all by personal letter. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing Theobald moved to approve REZ16-00006 the rezoning of multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College Street, Washington Street and Burlington Street from Central Business Support (CB -5), Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed Use (EMU). Martin seconded the motion. A vote was taken and the motion carried 7-0. 5101011Z11VL111610 Discussion of an application submitted to Johnson County from Mickey and Sarah McGrew (General Tree Service) for a Conditional Use Permit to allow a tree trimming and removal business located at 4522 Taft Avenue SE in Area B of the Iowa City/Johnson County Fringe Area. Planning and Zoning Commission August 4, 2016 — Formal Meeting Page 4 of 6 Martin noted that the realtor representing Mickey and Sarah McGrew stopped in her office to ask how long this meeting tonight would be and noted that their offer on the property was no longer contingent on receiving this conditional use. Martin stated she has no business interest in this property and responded with no information. Howard began the staff report showing where the property is located, on Taft Avenue south of Highway 6, it is outside the City's growth area but inside the Fringe Area. As always the conditional use permits for the County that are in the Fringe Area need a recommendation from the City Council. If the City Council doesn't approve the conditional use, it does take 4/5 of the County Board of Adjustment to approve a conditional use. The area is currently zoned agricultural, the McGrews wish to have a tree service business as well as their home at the location. Staff is recommending that the conditional use permit be limited to a term of 15 years with the possibility of renewal. While Staff doesn't feel it will have any negative impact on existing or near -future development within Iowa City the long-term future use is uncertain so a limit will allow for a revisit to ensure compatible land uses. Staff recommends that the City forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals. Hensch asked if this land was immediately south of Breckenridge Trailer Court. Howard confirmed it was. Freerks asked if there was a set limit of number of employees in a county home-based business. Howard did not have the answer to that question. Hensch noted that he had this company cut down trees in his yard after a wind storm that it has one employee and hires extra employees when needed and they just meet them at the job site. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Signs moved to recommend to Council to forward a letter to the Johnson County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals. Parsons seconded the motion. A vote was taken and the motion passed 7-0. CONSIDERATION OF MEETING MINUTES: JULY 21, 2016 Signs moved to approve the meeting minutes of July 21, 2016 with edits. Parson seconded the motion. A vote was taken and the motion passed 7-0. Planning and Zoning Commission August 4, 2016— Formal Meeting Page 5 of 6 PLANNING AND ZONING INFORMATION: Signs asked about the business hour limitations in neighborhoods and if there was anything in the Riverfront Crossings District that also limited hours of operations. He noted that area is intended to be a very mixed-use area and wonders if the question will arise at some point. Howard said it could come up and will be something Staff can consider. Hektoen noted that the limited hours of operations is unique to the area discussed this evening because of the transitional nature of the area, whereas Riverfront Crossings will be more urban. Howard noted there are some transitional areas of Riverfront Crossings so it should be reviewed. ADJOURNMENT: Theobald moved to adjourn. Martin seconded. A vote was taken and motion carried 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2015-2016 FORMAL MEETING KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 8/20 9/3 9/17 10/1 10/15 11/5 11/19 12/3 1/7 1/21 2/19 3/3 3/17 417 4/21 5/5 5/19 6/2 7/7 7/21 8/4 DYER, CAROLYN X X X X X X X X X X X X X X X X X X X X X EASTHAM, CHARLIE X X X X X X X X X X X X X X X — — — FREERKS, ANN X X X X X O/E X X X O/E X X X X X X O/E X O/E X X HENSCH, MIKE X X X X X X X X X X X X X X X X X X X O/E X MARTIN, PHOEBE X X O/E O/E X O/E X X X X X X X X X X X X X O/E X PARSONS, MAX X X X X X X O/E X X X X X O/E X X X X X X X X SIGNS, MARK — — — -- -- -- -- X X X X X X THEOBALD, JODIE X X X X X X X X X X X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member