HomeMy WebLinkAbout2016-09-06 ResolutionPrepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043
RESOLUTION NO. 16-258
RESOLUTION TO REFUND CIGARETTE PERMIT
WHEREAS, Dan's Short Stop at 2221 Rochester Ave in Iowa City,
Iowa, has surrendered Cigarette Permit No.�] 7-S5 expiring 06/30/17
and requests a refund on the unused portion, now thereof,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY,
IOWA, THAT: Cigarette Permit No. C17-55 issued to Dan's Short Stop
be cancelled and,
BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby
authorized and directed to draw a warrant on the General Fund in the amount of $7 9. oo,
payable town's Short Stop Corp as a refund on Cigarette Permit No.
C17-55
Passed and approved this 6th day of September 20 16
MAYOR /
Approved by
ATTEST: 2?d�
CT�`CLERK 4CiAorneys tce
It was moved by sotchway and seconded t
Resolution be adopted, and upon roll call there were:
AYES:
NAYS:
Thomas
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
3c(15)
-sem
3d(1)
Prepared by: Bob Miklo, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB16-00008)
RESOLUTION NO. 16-259
RESOLUTION APPROVING FINAL PLAT OF
ACT FIRST ADDITION, IOWA CITY, IOWA.
WHEREAS, the owner, ACT, Inc., filed with the City Clerk the final plat of ACT First Addition, Iowa
City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson
County, Iowa, to wit:
PART OF LOT 1, B.D.I. THIRD ADDITION TO IOWA CITY, IOWA AS
RECORDED IN BOOK 17, PAGE 83 IN THE OFFICE OF THE JOHNSON
COUNTY, IOWA RECORDER DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID LOT 1; THENCE
N61058'32"W 113.19 FEET ALONG THE SOUTHWESTERLY LINE OF SAID
LOT 1; THENCE N62°58'56"W 499.21 FEET ALONG SAID SOUTHWESTERLY
LINE; THENCE N61°39'22"W 216.03 FEET TO THE SOUTHWESTERLY
CORNER OF SAID LOT 1; THENCE N27049'17"E 1168.40 FEET ALONG THE
WESTERLY LINE OF SAID LOT 1 TO THE NORTHWESTERLY CORNER OF
SAID LOT 1; THENCE S61052'34"E 397.61 FEET ALONG THE NORTHERLY
LINE OF SAID LOT 1 TO THE NORTHEASTERLY CORNER OF SAID LOT 1;
THENCE S1004'52"E 535.65 FEET ALONG THE EASTERLY LINE OF SAID
LOT 1; THENCE SOUTHWESTERLY 705.26 FEET ALONG SAID EASTERLY
LINE AND THE ARC OF A 1381.54 FOOT RADIUS CURVE, CONCAVE
WESTERLY (CHORD BEARS S13°32'03"W 697.63 FEET); THENCE
S28041'05"W 16.69 FEET ALONG SAID EASTERLY LINE TO THE POINT OF
BEGINNING.
SAID PARCEL CONTAINS 18.07 ACRES, SUBJECT TO EASEMENTS AND
RESTRICTIONS OF RECORD.
WHEREAS, the Neighborhood and Development Services Department and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with the
free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2015) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
Resolution No. 16-259
Page 2
2. The City accepts the dedication of the easements as provided by law.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Passed and approved this 6th day of September 2016.
MOOR
Approved by
ATTEST:
CITY ETEL RK City Attorney's Office / t
It was moved by Botchway and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
AYES:
Pcd/IemPl.ta,1Flnal Plat - Resolution (4).doc. dac
NAYS:
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
To: City Council
Item: SUB16-00008
ACT First Addition (a resubdivision
of Lot 1, B.D.I. Third Addition)
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Bob Miklo and Marti Wolf, Intern
Date: August 2, 2016
Applicant: ACT, Inc.
500 ACT Drive
P.O. Box 168
Iowa City, IA 52243
319-337-1528
Jeff.stabenow@act.org
Contact Person:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
Comprehensive Plan:
File Date:
Susan Forinash
Hall & Hall Engineers, Inc.
1860 Boyson Road
Hiawatha, IA 52233
319-362-9548
susan@halleng.com
Final plat approval
To subdivide one existing parcel into two lots,
allowing for separate ownership
2609 and 2727 South Scott Blvd.
18.07 acres
McCarrel ACT Facility, General Industrial (1-1)
North: Systems Unlimited, General Industrial (1-1)
South: Highway 6 right-of-way and agricultural —
County Residential (R)
East: Snyder Creek open space - Intensive
Commercial (CI -1)
West: Undeveloped — (1-1)
Industrial
July 6, 2016
60 Day Limitation Period: September 3, 2016
2
BACKGROUND INFORMATION:
The applicant, ACT Inc., has submitted a final plat for ACT First Addition, a 2 -lot, 18.07 -acre
industrial subdivision located at 2609 and 2727 South Scott Boulevard. The Subdivision Code
allows the waiver of preliminary plats in the instance where no new infrastructure is required for
the subdivision. Since this is a subdivision of one lot into two and requires no new infrastructure,
staff recommends that the preliminary plat be waived. The proposed property line would align
with the existing shared drive off Scott Boulevard, with a 30 -foot shared access easement. No
new curb cut would be created onto Scott Boulevard.
ANALYSIS:
The final plat of ACT First Addition is in compliance with the subdivision regulations. Legal papers
are currently being reviewed by staff. It is anticipated that these documents will be approved prior
to the August 2 City Council meeting. Because no new public infrastructure in is proposed there
are no construction drawings. The plat contains necessary easements for utilities, stormwater
management, access and right-of-ways.
STAFF RECOMMENDATION:
Staff recommends approval of SUB16-00008, the final plat of ACT First Addition (a resubdivision
of Lot 1, B.D.I. Third Addition), a 2 -lot, 18.07 -acre industrial subdivision located at 2609 and 2727
Scott Boulevard, subject to approval of legal papers by the City Attorney.
ATTACHMENTS:
1. Location Map
2. Final plat
Approved by: r''
John Yapp, Development Sery e
Department of Neighborhood and
P=SIeH Repa sftal plat staff report daa
Coordinator,
Development Services
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FINAL PLAT
ACT FIRST ADDITION
(A RESUBDIVISION OF B.D.I. THIRD ADDITION, LOT 1)
IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
PREPARED BY/ RETURN TO: RYAN R REMLING. LS, HALL@ HALL ENGINEERS, INC, 186D BOYSON ROAD, HIAWATHA, IOWA 52233
PLAT/PLLAIAPPROYED
CITY OF IOWA CRY. IOWA
CRY am DATE
UTLEY CASEMENTS AS SHORN HEREON MAY OR MAY NOT.
INCLUDE SANITARY YNER UHES. ANO/Qi SLORM YeER LNES.
AHD/pi WATER ONES: SEE CONSTRICTION PLANS FDA DETAAS.
Mary EASEMENTS AS GRO M HEREON. ARE AOEWATE FOR THE
INSTALLATION AND MAINTENANCE OF THE FACURES REWIRED BY
THE FOLLOWING AGEHOES:
MIDAMERIC.W ENERGY CO. DATE
CMILAWiNH DATE
.EDA. DATE
I
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IOWA CITY. IOWA 52244 OWNEflS ATTORNFC }� g ��
PD. ROWSURI/
RYAN R. R:. TOM AN, TUC \ R.
RYAN R. ALL NG.ENG L5, WALKER &ELM , LLEN. �� N 5/8' REBAR
1PAUL860 S HALL ENGINEERS. INC. 321 E A GET STREET
LLP \ ` / ��� CARYELLOW770 PLASM •q
1860 BOYSON ROAD5223 321 E MARKET S1REEi 1\
HIAWATHA IA 522]3 IOWA CITY, IOWA 52245 `M
(319) 362-9548 (319)-354-1104 \ Y
gelmonQalmlaW.COm \ 1 56OSV2TE %
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— —
NOTES ON THIS PLAT ARE NOT INTENDED TO CREATE ANY VESTED \\ Z n]H9' �/ F 16.69 6
PRIVATE INTEREST IN ANY STATED USE RESDUCTION OR COVENANT ON
CREATE ANY THIRD PARTY BENEFICIARIES TO ANY NOTED USE \ G 2' REBAR h (1
RESTRICTION OR COVENANT..
LEGAL DESCRIPTION' \
PART OF LOT 1, B.O.I. THIRD ADDITION TO IOWA CITY, IOWA AS RECORDED IN BOOK IT, PAGE
83 IN ME OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID LOT 1; THENCE N61'58'32"W 113.19 FEET
ALONG THE SOUTHWESTERLY LINE OF SAID LOT I: THENCE 1625856"W 499.21 FEET ALONG
SAID SOUTHWESTERLY LINE: THENCE N51'39'22•W 216.03 FEET TO THE SOUTHWESTERLY
CORNER OF SAID LOT 1: THENCE N27'49'I7'E 1168.40 FEET ALONG ME WESTERLY ONE OF
SAID LOT I TO ME NORTHWESTERLY CORNER OF SAID LOT 1; THENCE S61'52'34'E 397.61
FEET ALONG ME NORTHERLY UNE OF SAID LOT I TO THE NORMEASTERLY CORNER OF SAID
LOT 1; THENCE SI'04'52"E 535.65 FEET ALONG ME EASTERLY LINE OF SAID LOT 1; THENCE
SOUTHWESTERLY 705.26 FEET ALONG SAID EASTERLY LINE AND ME ARC OF A 1381.54 FOOT
RADIUS CURVE. CONCAVE WESTERLY (CHORD BEARS S13'32'03"W 697.63 FEET); MERGE
S28'41'05'W 16.69 FEET ALONG SAID EASTERLY LINE TO ME POINT OF BEGINNING.
SURVEY LEGEND SAID PARCEL CONTAINS 18.07 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
O SET 1/2- REBAR W/YELLOW
PLASTIC CAP N0. 18769
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GRAPHIC SCALE IN FEET
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MNiNa I$
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Curre
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Length
Radius
Chord
Chord Brg
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29' 14'
56'
360.49'
705.26'
1381.54'
69).63'
SIX 32' OSW
C2
3' 39'
48"
44.18'
88.33'
1381.54'
88.31'
SO' 44' 29'W
C3
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10'
313.70'
616.94'
1381.54'
611.83'
S15' 21' 5B'W
Curve Table
Recorded
Curve
Della
Tangent
Length
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Chord
Chord Brg
CI
29' 14'
56-
360.49'
705.26'
1381.50
697.63'
NIS 32' 03'E
PART OF LOT 1, B.O.I. THIRD ADDITION TO IOWA CITY, IOWA AS RECORDED IN BOOK IT, PAGE
83 IN ME OFFICE OF THE JOHNSON COUNTY, IOWA RECORDER DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID LOT 1; THENCE N61'58'32"W 113.19 FEET
ALONG THE SOUTHWESTERLY LINE OF SAID LOT I: THENCE 1625856"W 499.21 FEET ALONG
SAID SOUTHWESTERLY LINE: THENCE N51'39'22•W 216.03 FEET TO THE SOUTHWESTERLY
CORNER OF SAID LOT 1: THENCE N27'49'I7'E 1168.40 FEET ALONG ME WESTERLY ONE OF
SAID LOT I TO ME NORTHWESTERLY CORNER OF SAID LOT 1; THENCE S61'52'34'E 397.61
FEET ALONG ME NORTHERLY UNE OF SAID LOT I TO THE NORMEASTERLY CORNER OF SAID
LOT 1; THENCE SI'04'52"E 535.65 FEET ALONG ME EASTERLY LINE OF SAID LOT 1; THENCE
SOUTHWESTERLY 705.26 FEET ALONG SAID EASTERLY LINE AND ME ARC OF A 1381.54 FOOT
RADIUS CURVE. CONCAVE WESTERLY (CHORD BEARS S13'32'03"W 697.63 FEET); MERGE
S28'41'05'W 16.69 FEET ALONG SAID EASTERLY LINE TO ME POINT OF BEGINNING.
SURVEY LEGEND SAID PARCEL CONTAINS 18.07 ACRES, SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
O SET 1/2- REBAR W/YELLOW
PLASTIC CAP N0. 18769
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PLASTIC CAP N0, 13480
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ACT FIRST ADDITION
(A RESUBMISION OF B.D.I. THIRD ADDITION, LOT 1)
IN THE CITY OF IOWA CITY, JOHNSON COUNTY, IOWA
HALL & HALL ENGINEERS, INC.
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Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5230
RESOLUTION NO. 16-260
RESOLUTION ADOPTING IOWA CITY'S FY16 ANNUAL ACTION PLAN AMENDMENT #4, WHICH IS
A SUB -PART OF IOWA CITY'S 2016-2020 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING
THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa,
to prepare and submit an Annual Action Plan as part of the City's Consolidated Plan (CITY STEPS) to
plan for the use of federal funds to assist lower income residents with housing, jobs and services; and
WHEREAS, the FY16 Annual Action Plan Amendment #4 proposes to amend the Annual Action Plan by
reducing the number of assisted units in one housing project by twenty-five percent or more, attached
hereto as Exhibit A; and
WHEREAS, according to CITY STEPS, said amendment is considered a substantial change to said
Annual Action Plan and requires City Council approval; and
WHEREAS, the City has disseminated information soliciting public input on the proposed said
Amendment; and
WHEREAS, adoption of said Amendment is required by the U.S. Department of Housing and Urban
Development; and
WHEREAS, the City Council finds that the public interest will be served by the adoption of the Amended
FY16 Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
The City of Iowa City's Amendment #4 to the FY16 Annual Action Plan, copies of which are filed in
the Neighborhood and Development Services Department, are hereby approved and adopted.
2. The City Manager of Iowa City is hereby authorized and directed to submit the applicable
documentation for the City of Iowa City's Amended FY16 Annual Action Plan to the U.S.
Department of Housing and Urban Development to provide all the necessary certifications
required by the U.S. Department of Housing and Urban Development in connection with said Plan.
Passed and approved this 6th day of September .2016.
e�-
MAVOR
Approved by
ATTEST: %(jic„i� �- xij u� , 5? - i S - f S --
CIT LERK City Attorneys Office
Resolution No. 16-260
Page 2
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS
ABSENT: ABSTAIN:
Thomas the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
EXHIBIT A
FY16 Annual Action Plan
Substantial Amendment #4
July 2016
REVISED JULY 14, 2016
The Annual Action Plans are a portion of Iowa City's Consolidated Plan (a.k.a. CITY STEPS). The
Annual Action Plan includes information on the proposed use of Community Development
Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs, and
services for low -moderate income persons. The Annual Action Plan outlines proposed activities
and their budgets.
The FY16 Plan Amendment #4 proposes to reduce the number of SRO units for the planned
CHARM Homes LLC project from eight units to four units and add rehabilitation activities, due
to difficulty in finding ADA accessible units to purchase. This project is already included in the
Annual Action Plan and is being revised.
The City Council will consider this recommendation on September 6 following a 30 -day public
comment period and an amendment will be submitted to the U.S. Department of Housing and
Urban Development (HUD) subject to City Council approval.
Jurisdiction: City of Iowa City, Iowa
Contact Person
Jurisdiction Web Address:
Tracy Hightshoe
http://www.icgov.org/actionplan
Neighborhood Services Coordinator
410 E. Washington Street
Iowa City, IA 52240
319.356.5244
Tracy-Hightshoe@iowa-city.org
Proposed Amendment
Project Name
CHARM Homes LLC, Affordable Rental Housing
Target Area
Goals Supported
Increase the supply of affordable rental housing
Needs Addressed
Expanding Affordable Rental Housing
Funding
CDBG:$61,650
Description
The applicant proposes to acquire one property with four
single room occupancy units each and rehab the property
for accessibility. Targeted groups are the elderly and those
with disabilities.
Target Date
3/31/2017
Estimate the number and type of families
that will benefit from the proposed
activities
4 units for elderly and those with disabilities.
0-30% MFI: 75 percent
31%-50% MFI: 25 percent
Location Description
To be determined
Planned Activities
Property acquisition and rehabilitation
Publication Notice
Iowa City Press Citizen
August 19, 2016
PUBLIC MEETING NOTICE
FY16 Annual Action Plan Amendment #4
The City Council will hold a public meeting, accept comments, and consider approval of Iowa City's FY16
Annual Action Plan Amendment #4 on September 6, 2016. The meeting will be held at City Hall, Emma
Harvat Hall, 410 East Washington Street at 7:00 p.m.
The Annual Action Plans are a portion of Iowa City's Consolidated Plan (a.k.a. CITY STEPS). The Annual
Action Plan includes information on the proposed use of Community Development Block Grant (CDBG) and
HOME Investment Partnership (HOME) funds for housing, jobs, and services for low -moderate income
persons. The Annual Action Plan outlines proposed activities and their budgets.
This amendment proposes to reduce the number of SRO units for the planned CHARM Homes LLC project
from eight units to four units and add rehabilitation activities, due to difficulty finding ADA accessible units.
Copies of the proposed amendment is available from the Neighborhood and Development Services
Department, 410 East Washington Street; the Iowa City Public Library, 123 S. Linn Street; or on Iowa
City's web site (www.icpov.org/actionPlan). Additional information is available by calling 356-5230.
Comments may be submitted in writing to the Neighborhood and Development Services Department at
the address above or by email to Kristopher-Ackerson@iowa-city.org. If you require special
accommodations or language translation please contact Tracy Hightshoe at 356-5230 or 356-5493 TTY at
least seven (7) days prior to the meeting.
Public Comments Received with Staff Response
The 30 -day public comment period for the FY16 Annual Action Plan Amendment #4 starts July 1
and ends August 1, 2016. The City Council is holding a public meeting on September 6, 2016.
Comments Received:
None
Staff Response:
N/A
Publish on August 26, 2016
PUBLIC MEETING NOTICE
FY16 Annual Action Plan Amendment #4
The City Council will hold a public meeting, accept
comments, and consider approval of Iowa City's
FY16 Annual Action Plan Amendment #4 on
September 6, 2016. The meeting will be held at
City Hall, Emma Harvat Hall, 410 East Washington
Street at 7:00 p.m.
The Annual Action Plans are a portion of Iowa
City's Consolidated Plan (a.k.a. CITY STEPS). The
Annual Action Plan includes information on the
proposed use of Community Development Block
Grant (CDBG) and HOME Investment Partnership
(HOME) funds for housing, jobs, and services for
law -moderate income persons. The Annual Action
Plan outlines proposed activities and their budgets.
This amendment proposes to reduce the number
of SRO units for the CHARM Homes LLC project
from eight units to four units and add
rehabilitation activities, due to difficulty finding
ADA accessible units.
Copies of the proposed amendment is available
from the Neighborhood and Development
Services Department, 410 East Washington
Street; the Iowa City Public Library, 123 S. Linn
Street; or on Iowa City's web site
(www.icgov.org/actionplan). Additional
information is available by calling 356-5230.
Comments may be submitted in writing to the
Neighborhood and Development Services
Department at the address above or by email to
Kristopher-Ackerson@iowa-city.org. If you
require special accommodations or language
translation please contact Tracy Hightshoe at
356-5230 or 356-5493 TTY at least seven (7) days
prior to the meeting.
09-06- 66
r
CITY OF IOWA CITY 3
3�� MEMORANDUM
Date: August 22, 2016
To: Geoff Fruin, City Manager
From: Kristopher Ackerson, Community Development Planner
Re: City Council meeting on September 6 — Resolution Adopting the FY16 Annual Action Plan
Amendment #4
Introduction
A resolution considering approval of the FY16 Annual Action Plan Amendment #4 will be considered
at the City Council meeting on September 6. The amendment reduces the number of assisted units
and adds rehabilitation to a previously funded project by CHARM Homes LLC.
History/ Background
CHARM Homes LLC was awarded $61,650 in FY16 CDBG funding to acquire two residential
properties that would provide housing for low income elderly and disabled residents. CHARM Homes
has been unable to find suitable, accessible units and requests reducing the project to one property
and utilizing funds to rehabilitate a property for accessibility. To date, CHARM Homes has not
expended any funds for this project.
Discussion of Solution
The proposed amendment will facilitate the acquisition of four residential single room occupancy
units for elderly and disabled residents (see Exhibit A).
Recommendation
Staff recommends approval of Amendment #4. At their meeting on August 18, the Housing and
Community Development Commission recommended unanimously in favor of approving Amendment
#4. To date, the City has received no written comments from the public concerning this FY16
Annual Action Plan Amendment.
Fiscal Impact
These funds represent HOME and CDBG entitlement funds from the U.S. Department of Housing and
Urban Development.
If you have any questions about the amendment please contact me at 356-5230 or at Kristopher-
Ackerson@iowa-city.org.
C:\Usem\mkarr\HppDataTocal\Microsoft\Windows\Tempomry Internet Files\Content.0utlooMOVI NUGE\Council memo.doc
3d
Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 16-261
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY
AND IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL
IMPROVEMENT DISTRICT TO ALLOW THE TEMPORARY AND
LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER
DURING NORTHSIDE OKTOBERFEST WITHIN A SPECIFIED AREA
ON A CITY STREET.
WHEREAS, section 4-5-3D of the City Code allows private entities to sell beer and persons to
consume beer in a city park, on public right-of-way or on a city ground excluding public
buildings under limited circumstances;
WHEREAS, Iowa City Downtown Self Supported Municipal Improvement District, d/b/a Iowa City
Downtown District ("District") would like to be able to sell beer in a demarcated area on the
street along the 200 and 300 -block of Market Street, the 100 and 200 block of N. Linn Street,
and in the City parking lot north of the 300 -block of Market Street during the Northside
Oktoberfest; and
WHEREAS, it is in the City of Iowa City's interest to execute the attached agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The City Manager is authorized to sign the attached agreement and any needed amendments.
Passed and approved this 6th day of September 2016.
M OR
Approved,b
ATTEST: � ( -(,
CI RK City Attorney's Office
Resolution No. 16-261
Page 2
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
Thomas the
AYES:
NAYS: ABSENT: ABSTAIN:
x
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
x
Throgmorton
Drafted by: Susan Dulek, Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240;319/356-5030
2016 AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND IOWA CITY DOWNTOWN SELF -
SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT
TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND
POSSESSION OF BEER DURING NORTHSIDE OKTOBERFEST
This Agreement is made between Iowa City Downtown Self Supported Municipal
Improvement District, d/b/a Iowa City Downtown District ("District") and the City of Iowa
City, a municipal corporation ("City"), in Iowa City, Iowa.
WHEREAS, District is an "authorized entity" as that term is defined in section 4-5-
3D of the City Code;
WHEREAS, District has applied for a license to sell beer during the Northside
Oktoberfest to be held in the Northside; and
WHEREAS, the parties wish to enter into an agreement to allow District to sell beer
and to allow persons to possess and consume beer under limited circumstances on
downtown City streets.
THE PARTIES THEREFORE AGREE AS FOLLOWS:
Authorized Site. In consideration for District's promises herein, the City agrees
to allow District control over the area in the 200 - 300 block of Market Street, the
City parking lot in the 300 block, and 100-200 block of N. Linn St. on
September 24, 2016 from 9:00 am to 7:00 pm as shown on the diagram which is
attached, marked Exhibit A, and incorporated herein ("authorized site").
2. Term. This agreement shall be in effect only on September 24, 2016.
3. Access. District shall take all reasonable steps to ensure that only persons over
twenty-one (21) years of age have access to beer and that all persons over
twenty-one (21) years of age shall be provided either a hand stamp or wrist band
upon entry into the authorized site.
4. License. This agreement is void if District does not have a license to sell beer on
the authorized site on September 24, 2016.
5. Sale of Beer and Alcohol Restrictions. District shall only sell beer to a person
who is over twenty-one (21) years of age. District acknowledges that the
authorized sites are subject to all applicable alcohol restrictions in the City Code.
6. Advertisement. District shall not, nor shall it allow anyone to, erect or place any
sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon
the authorized site with the exception that signage may be placed on the interior
and exterior tent walls. Sponsorship signage unrelated to businesses selling
alcohol, beer, wine, or tobacco will be allowed.
7. Inspection. City staff, including the Iowa City Police Department, may
periodically inspect the authorized sites without any prior notice to determine
compliance with the terms of this agreement.
8. Debris and Trash. District shall be solely responsible for collecting all debris and
trash from the authorized sites, and the City shall then remove the debris and
trash. If District fails to do so and if City staff has to collect the debris and trash
from the authorized sites, District may be responsible for the cost incurred by the
City, including staff time, and shall pay the costs in full within thirty (30) days of
receiving an invoice.
9. No Smoking. Smoking is prohibited in the authorized site, and District shall
post a no -smoking a sign at the front entrance to the authorized sites and two
signs inside the authorized sites. The signs shall comply with Iowa Code
Section 142D.6 (2015). Additionally, the use of electronic cigarettes is
prohibited in the authorized site. Electronic cigarette means vapor product as
defined in Section 453A.1 of the Code of Iowa (2015).
10. Temporary Toilet Facilities and Hand Washing Stations. District shall provide at
its sole cost sixty (60) temporary toilet facilities in the location shown on Exhibit
A, including two (2) that are handicap accessible. District shall further provide at
its sole cost thirty (30) hand washing stations adjacent to the facilities unless the
facilities themselves are equipped with hand washing stations.
11. Occupancy and Exits. The maximum occupancy load of the authorized site is
8,000 persons, and District is solely responsible for maintaining the occupancy
limits. District shall post a sign with the maximum occupancy load inside the
authorized site. District shall maintain at least three (3) exits in the authorized
site and post "exit" signs at all exits, with the location and size of the signs to be
approved by the City Fire Department. Each exit must be a minimum 36 inches
in width.
12. Anchoring and Drilling. District shall not drill any holes into the pavement or the
sidewalk and shall not anchor a tent tie down or pole to the pavement or the
sidewalk.
13. Fencing. At a minimum, the authorized site shall be enclosed by a double row
of fencing. If available, the City prefers a fencing product that is a single fence
that consists of six feet (6') interlocking panels with a mesh that does not allow
for a container of beer to get passed from through the fencing.
14. Insurance.
a) Premises Insurance. On September 24, 2016, District shall carry
comprehensive general liability insurance for bodily injury and property
damage on the authorized site in the amount of $1,000,000 (one million
dollars) for each occurrence and $2,000,000 (two million dollars) in the
aggregate and shall name the City as an additional insured. District shall
furnish a copy of a certificate of insurance for same, satisfactory to the
City at the time of execution of this agreement. District shall notify the
City 1 week before cancellation of said insurance, and said cancellation
shall automatically terminate this Agreement.
b) Dram Shop Insurance. On September 24, 2016, District shall carry "dram
shop" insurance in compliance with Iowa Code section 123.92 (2015) in
the amount of $500,000 (five hundred thousand dollars). District shall
provide 1 week notice to the City before cancellation of said insurance,
and said cancellation shall automatically terminate this Agreement.
c) Governmental Immunities Endorsement. District shall obtain a
governmental immunities endorsement that meets the requirements set
2
forth on Exhibit
16. Indemnification. Distr
City shall be obligated
for damages of any kir
consumption, or posse
by any person or per:
at its own expense a
agents any claim agaii
out of the use of the
beer on the authorized
17. Non -Discrimination. I
employment or public
gender identity, sex,
disability, marital statu
to hiring, accepting,
! employment. "Public
providing goods, servic
18. Termination. The
violation of any prc
is attached and incorporated herein.
shall pay on behalf of the City all sums which the
pay by reason of any liability imposed upon the City
resulting from the use of the authorized sight or sale,
ion of beer on the authorized site, whether sustained
i, caused by accident or otherwise and shall defend
on behalf of the City, its officers, employees and
the City, its officers, employees, and agents arising
ihorized site or sale, consumption, or possession of
istrict shall not discriminate against any person in
ccommodation because of race, religion, color, creed,
ational origin, sexual orientation, mental or physical
or age. "Employment"shall include but not be limited
registering, classifying, promoting, or referring to
accommodation" shall include but not be limited to
�s, facilities, privileges and advantages to the public.
may terminate this agreement upon written notice for
i of this agreement.
19. Assignment and Subletting. District shall not assign or sublet this agreement
without prior written approval of the City.
20. Entire Agreement. This constitutes the whole agreement between the parties,
and may be modified in `writing only, duly signed by the parties.
Dated, this 6th
IOWA CITY AND IOWA CITY
-32
THE CITY OF IOWA CITY
Geo ruin, tity Manager
of September, 2016.
Approved�y:
�csa`
City Attorney's Office
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EXHIBIT B
Governmental Immunities Endorsement
1. Non -waiver of Government Immunity. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Iowa City, Iowa
as Additional Insured does not waive any of the defenses of governmental immunity
available to the City of Iowa City, Iowa, under Code of Iowa Section 670.4 as it now
exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of
insurance shall cover only those claims not subject to the defense of governmental
immunity under the Code of Iowa Section 670.4 as it now exists and as it may be
amended from time to time. Those claims not subject to Code of Iowa Section 670.4
shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Iowa City, Iowa shall be
responsible for asserting any defense of governmental immunity, and may do so at
any time and shall do so upon the timely written request of the insurance carrier.
Nothing contained in this endorsement shall prevent the carrier from asserting the
defense of governmental immunity on behalf of the City of Iowa City.
4. Non -Denial of Coverage. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits accruing
to the City of Iowa City, Iowa under this policy for reasons of governmental immunity
unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of
governmental immunity asserted by the City of Iowa City, Iowa.
5. No Other Change in Policy. The insurance carrier, the City of Iowa City, Iowa,
agree that the above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
51
3d(5)
Prepared by: Ronald Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5138
RESOLUTION NO. 16-262
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN IOWA DEPARTMENT
OF TRANSPORTATION AGREEMENT FOR MAINTENANCE AND REPAIR OF
PRIMARY ROADS IN MUNICIPALITIES
WHEREAS, City of Iowa City, Iowa has negotiated an agreement for maintenance and repair of
primary roads within the corporate limits with the Iowa Department of Transportation; and
WHEREAS, this agreement outlines the responsibilities for maintenance and repair of the primary
roads within the corporate limits of the City during the period of July 1, 2016 through July 1, 2021;
and
WHEREAS, the City Council deems it in the public interest to enter into the agreement with the
Iowa Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
It is in the public interest to enter into the above mentioned agreement attached hereto,
and the agreement is hereby approved as to form and content.
2. The Mayor is authorized to sign the agreement between the City of Iowa City and the Iowa
Department of Transportation.
3. The Public Works Director is authorized to sign any supplements to this agreement.
Passed and approved this 6th day of September 2016.
MOOR
Approved by
City Attorney's Office
It was moved by Botchwav and seconded by Thomas the Resolution be
AYES: NAYS: ABSENT:
x Botchway
x Cole
x Dickens
x Mims
x Taylor
x Thomas
x Throgmorton
Form 81004w
05A1
Iowa Department of Transportation
\J Agreement for Maintenance and Repair of
Primary Roads in Municipalities
This Agreement made and entered into by and between the Municipality of Iowa City I Johnson
County, Iowa, hereinafter referred to as the Municipality, and the Iowa Department of Transportation, Ames, Iowa, hereinafter
referred to as the Department.
AGREEMENT:
In accord with Provisions of Chapter 28E, Sections 306.3, 306.4, 313.3-5, 313.21-.23, 313.27, 313.36, 314.5, 321.348 and
384.76 of the Code of Iowa and the Iowa Administrative Rules 761 — Chapter 150 (IAC) the Municipality and Department enter
into the following agreement regarding maintenance, repair and minor reconstruction of the primary roads within the boundaries
of the Municipality.
I. The Department shall maintain and repair:
A. Freeways (functionally classified and constructed)
1. Maintain highway features including ramps and repairs to bridges.
2. Provide bridge inspection.
3. Highway lighting. Responsibility for energy and maintenance costs for US 218 lighting at IA 1 and Melrose
Avenue interchanges will be accord in Iowa D.O.T. Agreement No. 84-14-088.
B. Primary Highways — Urban Cross -Section (curbed) (See Sec. ILA)
1. Pavement: Maintain and repair pavement and subgrade from face of curb to face of curb (excluding parking
lanes, drainage structures, intakes, manholes, public or private utilities, sanitary sewers and storm sewers).
2. Traffic Services: Provide primary road signing for moving traffic, pavement marking for traffic lanes, guardrail,
and stop signs at intersecting streets.
3. Drainage: Maintain surface drainage within the limits of pavement maintenance described in 1.B.1 above.
4. Snow and Ice Removal: Plow traffic lanes of pavement and bridges and treat pursuant to the Department's
policy.
5. Vehicular Bridges: Structural maintenance and painting as necessary.
6. Provide bridge inspection.
C. Primary Highways — Rural Cross -Section (uncurbed) (See 11.13)
Maintain, to Department standards for rural roads, excluding tree removal, sidewalks, and repairs due to utility
construction and maintenance.
D. City Streets Crossing Freeway Rights of Way (See II.C)
1. Roadsides within the limits of the freeway fence.
2. Surface drainage of right of way.
3. Traffic signs and pavement markings required for freeway operation.
4. Guardrail at piers and bridge approaches.
5. Bridges including deck repair, structural repair, berm slope protection and painting.
6. Pavement expansion relief joints and leveling of bridge approach panels.
II. The Municipality shall maintain and repair:
A. Primary Highways — Urban Cross -Section (curbed) (See Sec. 1.6)
Pavement: Maintain and repair pavement in parking lanes, intersections beyond the limits of state pavement
maintenance; curbs used to contain drainage; and repairs to all pavement due to utility construction,
maintenance and repair.
2. Traffic Services: Paint parking stalls, stop lines and crosswalks. Maintain, repair and provide energy to traffic
signals and street lighting.
3. Drainage: Maintain storm sewers, manholes, intakes, catch basins and culverts used for collection and
disposal of surface drainage.
4. Snow and ice removal: Remove snow windrowed by state plowing operations, remove snow and ice from all
areas outside the traffic lanes and load or haul snow which the Municipality considers necessary. Remove
snow and ice from sidewalks on bridges used for pedestrian traffic.
5. Maintain sidewalks, retaining walls and all areas between curb and right-of-way line. This includes the removal
of trees as necessary and the trimming of tree branches as necessary.
6. Clean, sweep and wash streets when considered necessary by the Municipality.
7. Maintain and repair pedestrian overpasses and underpasses including snow removal, painting and structural
repairs. Maintenance and repair of pedestrian overpasses at Iowa Avenue and Burlington Street should be in
accordance with MOU 2003-16-071.
B. Primary Highways — Rural Cross -Section (uncurbed) (See Sec. I.C)
Maintain and repair highway facilities due to utility construction and maintenance.
2. Removal of trees as necessary and the trimming of tree branches as necessary.
3. Maintain sidewalks.
C. City Streets Crossing Freeway Rights of Way (See I.D)
1. All pavement, subgrade and shoulder maintenance on cross streets except expansion relief joints and bridge
approach panel leveling.
2. Mark traffic lanes on the cross street.
3. Remove snow on the cross street, including bridges over the freeway.
4. Clean and sweep bridge decks on streets crossing over freeway.
5. Maintain all roadside areas outside the freeway fence.
6. Maintain pedestrian overpasses and underpasses including snow removal, painting, lighting and structural
repair.
III. The Municipality further agrees:
A. That all traffic control devices placed by the Municipality on primary roads within the Municipal boundaries shall
conform to the "Manual on Uniform Traffic Control Devices for Streets and Highways."
B. To prevent encroachment or obstruction within the right of way, the erection of any private signs on the right of way,
or on private property which may overhang the right of way and which could obstruct the view of any portion of the
road or the traffic signs or traffic control devices contrary to Section 318.11 of the Code of Iowa.
C. To comply with all current statutes and regulations pertaining to overlength and overweight vehicles using the primary
roads, and to issue special permits for overlength and overweight vehicles only with approval of the Department.
D. To comply with the current Utility Accommodation Policy of the Department.
E. To comply with the access control policy of the Department by obtaining prior approval of the Department for any
changes to existing entrances or for the construction of new entrances.
IV. Drainage district assessments levied against the primary road within the Municipality shall be shared equally by the
Department and the Municipality.
V. Major construction initiated by the Department and all construction initiated by the Municipality shall be covered by separate
agreements.
VI. The Department and the Municipality may by a separate annual Supplemental Agreement, reallocate any of the
responsibilities covered in Section I of this agreement.
VII. This Agreement shall be in effect for a five year period from July 1, 2016 to June 30, 2021
IN WITNESS WIIEKEOF, The Parties hereto have set their hands, for the purposes herein expressed, on the dates indicated
below.
City of Iowa City
MICIP T 17 DEPART !T 0 T SPORTATION
By // C/MAYOR BY District Engineer
9
Date - September 6, 2016 ]�J � Date 9 7/1(�
ATTEST:
(Page 7 0£ 48)
Printed from CME. Q
'O -der
AGREEMENT
County Johnson
City Iowa City
Proj. No. FN -218-4(27)--21-52
Iowa G.O.T.
Agreement No. 84-14-088
IT IS AGREED by and between the State of Iowa, Iowa Department of
Transportation (hereafter D.O.T.), Highway Division and the City of Iowa City
in Johnson County, Iowa, (hereafter City) as follows:
1. The D.O.T. proposes to design, let, construct acid inspect
a prOect :or relocated D.S. 218 lighting -in and near the
City at the Iowa I and Melrose Ave. Interchanges (see
Exhibit "A" attached).
2. The above referenced project is further described below.
A. The Iowa I Interchange will have 29 luminaires
mounted on 27 Holes- Tri:- lur"irraires will be 150
xatt high pressum sodium mounted at a -height of
30 f_.
8.. the 1elrose`!ive_-3etange will have 28 luminaires -
wounte9 c- 21F, poles. The luminaires will be 150
watt high-pressure sodium moLntFd-atzz height of
30 ft.
The D.O.T. will constr6ct-the abova.rsferenced lighting
installations ail at no'cust•to the City. Responsitilit-W- -
. * , uture energy and maintenance casts rill he in
ac .�dn: with section 23, page 2 sof "Stipuiatio•i of
Settlement No. 45014" in t," District Court of the State
of Iowa it an for Johnsiii-ft n.y. Said "Stipulation of -
3ptcleTent" was executed by the Cit.,'; .rohnson County and
ti.eVA.1:'on the 21st day of Apr11-1.980, ;.:moi said
pro: inion -reads a -r --fol lows:
"The Citi i, ?_maintain and_pay_ali future energy
I' .ts 'td tilt lights located at the interchange of
ATierial Highway 518 and Melrose,Auvefiue. If the
City should annex into its corporate boundaries the
interchange of Primary Highway Iowa 1 and Arterial
Highway 518, or a portion thereof, the City at that
(Page 8 of 48)
Printed from CME
2
time will assume the responsibility for maintenance
and energy of said 7i;l+is at the interchange."
4. The City further agrees, upon rompletion of the project;
that no changes in the physical features thereof will be
undertaken or permitted without the prior written consent
of the D.O.T.
5. The City agrees that through traffic will be maintained
during the construction period.
6, in the event this project is financed with federal funds,
the City shall take whatever action may be necessary to
comply with applicable federal laws and regulations.
7. Responsibilities for construction, maintenance, lighting
and utilities shall be in accord with 823 I.A.C. j06,P)
Ch. 1 (Iona Ad!ninistrative Code).
B. Any costs incurred by the City in performing its
obligations hereunder shall be borne exclusively by the
City without reimbursement by the D.O.T.
g. Subject to the approval of and without expense to the
D.O.T., the City agrees to perform (or cause to be
performed). all reiocatiois, alteratives, adjuatmivts r.r
re:-0vais of utility facilities_ including but not limited
- ,power, telephone and te=egrapi; lines, cable telev:sior,—
lines; natural gas sripelines, waZ. r mains and 'hydrants, "
curb boxes, sanitary sewers, and �,_laLad poles,
installations and appurte.-,ances, whether privately yr
publicly owned, and all other facilities or obstructions _
.hich are located within the limits of an establishez
street or alley and which will interfere with
construction of the project, all in arcoruance with the
Utility Acmniodation Policy of the D_O.T.
_10. It is agreed_that ho new or future utility occupancy of -
the prirwry-highway right of way, r(or any future
relocations of nr alterations to exiting utilities within.
such limits, shall be permitted or und&taken by the City
without the prior written consent of the D.O.T. All work
shall be performed in accordance with the_Utility
` Accommoddtion Pslicy and other applicable require:ment.; of
the D.D.T..
N- The CITY, its successors in interest and assigns, -as part
of the consideration hereof, does hereby covenant and
agree that; (1) no person on the ground of race, color,
sex, or national_ origin shall be excluded from
(Page 9 of 98)
Printed from CME
3
participation in, denied the benefits of, or be otherwise
subject to discrimination in the use of said facilities,
(2j that no person on the ground of race, color, age, sex
or national origin shall be excluded from participation
in, denied the benefits of, or otherwise be sutjected to
Discrimination in the construction of any improvements on
over or under such land and the furnishing of services
thereon, (3) that the City shall use the premises in
compliance with tll other requirements imposed by or
pursuant to Title 49, Code of Federal Regulation,
Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally
Assisted Programs of the Department of Transportation -
€ffectuation of Title VI of the Civil Rights Act of 1964,
and as said regulations may a amended and Title 23 U.S.
Code Section 324, Prohibition of Discrimination on the
basis of sex.
12. If any section, provision or part of this Agreement shall
be found to be invalid or unconstitutional, such judgment
shall not affect the validity of the Agreement as a whole
or any section, provision or part thereof not found to be
invalid or -unconstitutional.
13. This Agreeme;--4-- may be executed
of which so execute!- shall be
and both Scali Lanstitute tMt
instrument_ -
in two countprparts, each
dee^ed to be an oriaY7al -
one and the same —
(Page 10 of 48)
Printed from CME
CountyJohnson
Project No. FN -218-4(27)--21-52
IN WITNESS WHEREOF, each of the parties hereto has executed Agreement
No. 84-14-088 as of the date shown opposite its signature below.
City of— Iowa Cit:L,,
BY: February I4 1984.
Tity- Mayor _
I, V MarWfIi. Karr certify that I am the Clerk of
the CITY, and that John aIcamald Mayor, who signed said
Agreement for and On -behalf of Me CITY was duly authcrized to execute the
same by virtue of a formal Resolution, Resolution No. BA -28 , duly
passed and adopted by the CITY, on the 14th day of February ,
1984. - -
IOWA DEPARTP T -AF TRAN$POKTATIiA
} R r
V
f Way Vire- r
- . �:ghway Di,isSm
ATTEST: -
BY "-�
Signed % ,�>
— -ity-Clerk of Iowa Cit;, Iowa
F&,Tuarr 14 , 1933
-
Date"
Received & AppavedBy Tke Legal, 31 lfinatlf
(Page 1 of 3)
Printed from CME
MEMORANDUM OF UNDERSTANDING
No. 2003-16-071
Staff Action: W W3- 0514'
It is agreed by and between the Iowa Department of Transportation (hereafter "DOT"), the city
of Iowa City (hereafter "CITY") and the University of Iowa (hereafter "UNIVERSITY") as
follows:
WITNESSETH; that
WHEREAS, the DOT, CITY and UNIVERSITY have previously entered into various
arrangements providing for the existing pedestrian overpasses over US Highway 6 in the CITY
described as;
Burlington Street pedestrian bridge crossing US 6 (Riverside Drive) along the north
side of Burlington Street and crossing Burlington Street along the west side of
Riverside Drive;
Iowa Avenue pedestrian bridge crossing US 6 (Riverside Drive) along the south side
of Iowa Avenue; and
Health Science Campus pedestrian bridge crossing US 6 approximately'/< mile east
of Woolf Avenue, and connecting the International Center with the Health Sciences
Campus; and
WHEREAS, the DOT, CITY and UNIVERSITY desire to clarify their respective
responsibilities for these pedestrian overpasses; and
NOW THEREFORE IT IS AGREED as follows:
I. The DOT, CITY and UNIVERSITY accept joint ownership of the Burlington Street and
Iowa Avenue pedestrian bridges and agree to the following allocation of responsibilities with
regard thereto and to discharge said responsibilities in a timely and satisfactory manner:
A. The UNIVERSITY is responsible for routine maintenance of the pedestrian bridges and
for 25% of the cost of all major repair, reconstruction and new construction projects
including necessary right of way.
B. The CITY is responsible for 25% of the cost of all major repair, reconstruction and new
construction projects including necessary right of way and agrees to be the lead agency
for design and engineering. The design and engineering cost may be part of the CITY's
25% share.
C. The DOT is responsible for minor maintenance and for 50% of the cost of all major
repair, reconstruction and new construction projects including necessary right of way.
(Page 2 0£ 3)
Printed from CME
The DOT may provide contract administration services at its discretion as part of its 50%
contribution.
2. The UNIVERSITY recently completed the Health Science Campus pedestrian bridge in
accordance with Agreement Number 99-I-119 for project number BR -801-0(62)--7A-52 and
thus is the owner and bears responsibility for all maintenance, repairs and reconstruction of
said structure.
3. For purposes of this Memorandum, the following definitions shall apply:
A. Routine Maintenance: Those day-to-day activities necessary to maintain a pedestrian
overpass in safe and passable condition including snow and ice removal, clearing of any
debris, and any necessary cleaning of the structure.
B. Minor Maintenance: Those special activities necessary to preserve the long-term
condition of a pedestrian overpass including painting, railing repair, and patching.
C. Major Repair: Those activities necessary to repair serious structural deficiencies in a
pedestrian overpass including bridge floor repair and repair of structural damage.
D. Reconstruction: The replacement of one or more major element(s) of a pedestrian
overpass to address a critical structural deficiency.
E. New Construction: The replacement of a pedestrian overpass with an entirely new
structure on or near the original location. New construction requires that the original,
replaced structure be completely removed.
4. If any section, provision or part of this Memorandum shall be found to be invalid or
unconstitutional, such judgement shall not affect the validity of the Memorandum as a whole
or any section, provision or part thereof not found to be invalid or unconstitutional.
5. This Memorandum maybe executed in three counterparts, each of which so executed shall
be deemed to be an original.
6. The principles as set forth in sections 1 through 6 herein represents the understanding of the
DOT, CITY and UNIVERSITY. Any subsequent change or modification to the terms of this
Memorandum of Understanding shall be in the form of a duly executed Addendum to this
Memorandum.
(Page 3 of 3)
Printed from CME
IN WITNESS WHEREOF, each of the parties hereto has executed Memorandum of
Understanding 2003-16-071 as of the date shown opposite its signature below.
CITY OF IOWA CITY:
2002 .
I, Marian K. Karr certify that I am the Clerk of the CITY, and
that Ernest W. Lehman , who signed said Memorandum of Understanding
for and on behalf of the CITY was duly authorized to execute same on the 19th day of
November 2002/.
Signed � r_-. . z Z �
City Clark of Iowa City, Iowa
UNIVERSITY OF IOWA:
By: 44 Date - 20 b2<-
Title: is u.Srro'eSS r4tSAL. -W,
IOWA DEPARTMENT OF TRANSPORTATION:
By: laahcu.d ra ,C It& Date 2003.
Richard E. Kautz, P.E.
District 6 Engineer
Highway Division
r
d
,-®r CITY OF IOWA CITY -°
�'°`a� MEMORANDUM_
Date: September 1, 2016
To: Geoff Fruin, City Manager
From: Ron Knoche, Public Works Director
Re: Iowa Department of Transportation Five Year Maintenance Agreement
Introduction: The Iowa Department of Transportation (IaDOT) has primary roads extensions
within the Iowa City corporate limits. The IaDOT and the City have joint jurisdiction over these
primary road extensions.
History/Background: The Iowa Code and Administrative Rules identify the responsibilities of
the IaDOT and the City over these primary road extensions. This agreement is in accordance
with the Iowa Code and Administrative Rules regarding the maintenance, repair and minor
reconstruction of the primary roads within the corporate boundaries.
Discussion of Solutions: This is the standard agreement the IaDOT uses for all municipalities.
There are two items that are unique to Iowa City. The City is responsible for the lighting at the
interchanges of Highway 218 and Highway 1 and Highway 218 and Melrose Avenue. The City,
University of Iowa and the IaDOT have a separate agreement for the pedestrian bridges over
Highway 6 at Burlington Street and Iowa Avenue. These unique items are identified in the
agreement. This agreement will be in effect from July 1, 2016 until June 30, 2021. This
resolution will authorize the Mayor to sign the maintenance agreement.
Financial Impact: The City and the IaDOT negotiate supplements to this agreement. An
example of a supplement is winter maintenance for sections of Highway 1 through Iowa City.
The City plows snow on the Burlington Street, Dodge Street and Governor Street designated as
Highway 1. Through this supplement, the IaDOT reimburses the City based on the lane miles
plowed. The resolution will authorize the Public Work Director to sign any supplements to the -
maintenance agreement.
Recommendation: Staff recommends Council adopt the resolution to authorize the mayor to
sign the maintenance agreement and the Public Works Director to sign supplements to the
agreement.
3d(6)
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO. 16-263
RESOLUTION ACCEPTING THE WORK FOR THE NORMANDY DRIVE
RESTORATION PHASE 1116 PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
Normandy Drive Restoration Phase IIIB Project, as included in a contract between the City of
Iowa City and L.L. Pelling of North Liberty, Iowa, dated April 7, 2015, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Iowa River Corridor Trail - Peninsula to
Waterworks account # R4160; and
WHEREAS, the final contract price is $222,548.05.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 6th day of September _,2016.
M OR `
Approved by
ATTEST: ;3zr% - 9f Ja arrfac�.
CI LERK City Attorney's Office
It was moved by Botchway and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
AYES
x
Pweng/masters/acptwork.doc
8116
NAYS: ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
J(6)
cccccrilh
y�®i@-
Il
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
August 26, 2016
Honorable Mayor and City Council
Iowa City, Iowa
Re: Normandy Drive Restoration Project, Ph III B
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the Normandy Drive Restoration Project, Ph. III B has
been completed by LL Pelling Company, Inc. of North Liberty, Iowa in substantial accordance
with the plans and specifications prepared by Abundant Playscapes, Inc. of Iowa City, Iowa.
This project was bid as a unit price contract with a price of $223,030.55 and the final contract
price is $222,548.05.
There was one change order totaling $6,500.00 for the project as shown below:
1. CO #1 SW -402 Replacement $6,500.00
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
�
Jason Havel, P. E.
City Engineer
pweng/masters/engmt.0oc
3d(7)
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5415
RESOLUTION NO. 16-264
RESOLUTION ACCEPTING THE WORK FOR THE U.S. HIGHWAY 6 AND
SYCAMORE STREET INTERSECTION IMPROVEMENT PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
U.S. Highway 6 and Sycamore Street Intersection Improvement Project, as included in a contract
between the City of Iowa City and Peterson Contractors, Inc. of Reinbeck, Iowa, dated July 31,
2012, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in Sycamore Street - Highway 6 to City Limits
account # 3811; and
WHEREAS, the final contract price is $1,852,422.25.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 6th day of September 20 16
-� Z� 2 �
MOOR
Approved by
ATTEST:ort�i.�
CI LERK City Attorney's Office 91.3d I Ile
It was moved by Botchway and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
AYES:
05
Pweng/masters/acptwork, doc
8/16
NAYS: ABSENT:
Botchway
Dickens
Dobyns
Hayek
Mims
Payne
Throgmorton
ENGINEER'S REPORT
August 31, 2016
City Clerk
Iowa City, Iowa
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
Re: U.S. Highway 6 and Sycamore Street Intersection Improvement Project
Dear City Clerk:
I hereby certify that the construction of the U.S. Highway 6 and Sycamore Street Intersection
Improvement Project has been completed by Peterson Contractors, Inc. of Reinbeck, IA in
substantial accordance with the plans and specifications prepared by Foth Infrastructure and
Environment, L.L.C.
This project was bid as a unit price contract and the final contract price is $1,852,422.25.
There were five change orders to the project as shown below:
1. CO #1 Clean and Preparation of Surface, HMA Surface Patching $3,873.10
2. CO #2 18" Diam. Storm Sewer Piping $913.80
3.CO #3 Remove 36" Diam Storm Pipe, Concrete Sewer Collar $766.00
4. CO #4 Enlarge Handhole, Remove and Replace Handhole $4,912.00
5. CO #5 Curb and Gutter, PCC, 6" Depth $11,554.48
a. This change order added an alternate project item resulting in a net savings of
$1,239.66 to the project.
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
1�
Jason Havel, P.E.
City Engineer
p nglmasler engrpldx
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3d(8)
Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240-319-356-5041
RESOLUTION NO. 16-265
RESOLUTION ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING,
CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP
BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO
THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER
AS PROPERTY TAXES.
WHEREAS, the City Clerk has filed with the City Clerk an assessment schedule providing the
amount to be assessed against certain lots for the actual unpaid abatement costs of mowing,
cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same
manner as property taxes;
WHEREAS, said schedule is attached as Exhibit A to this resolution and incorporated herein by
this reference;
WHEREAS, Iowa Code § 364.13B authorizes the City Council to assess against the property
said abatement costs in the same manner as property taxes; and
WHEREAS, the City Council finds that the property owners listed in Exhibit A have received a
written notice of the date and time of the public hearing on the adoption of said assessment
schedule, in substantially the same form attached hereto as Exhibit B.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1).
The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow
removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied
against the properties listed in Exhibit A.
All unpaid assessments not paid within thirty (30) days after the first publication of the final
assessment schedule shall bear interest at the rate of 9% per annum, commencing on October
13, 2016.
Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City,
Iowa. Until October 13, 2016 payment may be made at the City Clerk, 410 E. Washington
Street, Iowa City, Iowa.
The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer
of Johnson County, Iowa for collection in the same manner as property taxes. The assessment
cannot be paid in installments.
Resolution No 1.6-265
Page 2
The City Clerk is further directed to publish notice of the schedule once each week for two
consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which
shall be not more than fifteen (15) days from the date of filing of the final assessment schedule.
Passed and approved this 6th day of September '2016.
Approved by
ATTEST: �� i t C� S .l _ t C.
City CTeTk City Attorneyls Office
It was moved by Botchway and seconded by Thomas the Resolution be
adopted, and upon roll call there was:
AYES:
nI
sue\Ord&RestA bateRes.d oc
NAYS: ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
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August 29, 2016
Name
Address
City, State, ZIP
Dear Property Owner:
EXHIBIT B
1
CITY OF IOWA CITY
410 Cast Washington 51FCC 1
Iowa CILy, Iowa 52240-182(,
(3 19) 356-5000
(3 19) 356-5009 FAX
www.icgov_org
This is to notify you that the City Council will be considering a resolution on September
6, 2016 that will assess against your property the cost that the City has incurred to do
one of the following: unpaid mowing, clean-up of property, snow removal, sidewalk
repair, or stop box repair charges. Enclosed for your information is a copy of the bill. If
the City Council approves the assessment against your property, the amount will be
collected by the Johnson County Treasurer in the same manner as a property tax.
If you pay the amount due in full before the City Council meeting, the resolution will not
include an assessment against your property. You can make the payment by mailing
or coming in person to the City Clerks office, 410 East Washington Street,
between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the
amount is not paid within the specified 30 days, interest will accrue at a rate set by the
City Council.
If you have any questions about the resolution, please contact my office at 356-5043.
Sincerely,
Marian K. Karr
City Clerk
Enc.
Copy to: Accounting Division-w/enc.
:3d(9;
Prepared by: Jul! Seydell Johnson, Director of Parks 8 Recreation, 220 S. Gilbert St., Iowa City, IA 52240; (319)3565104
RESOLUTION NO. 16-266
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND RDG PLANNING AND DESIGN, INC. OF DES MOINES,
IOWA TO PROVIDE CONSULTANT SERVICES FOR IOWA CITY PARK MASTER PLAN
PROJECT.
WHEREAS, the City of Iowa City desires to develop a Park Master Plan for City -owned property located
throughout the community; and
WHEREAS, the City desires to assess community preferences, needs and desires for park facilities; and
WHEREAS, the project generally includes assessing accessibility and condition of park areas, engaging the
community to determine park preferences and assessing current system for equitable allocation of park
facility and services; and
WHEREAS, the City desires the services of a consulting firm to prepare a comprehensive Park Master Plan
which will include an ADA accessibility transition plan for park facilities; and
WHEREAS, the City has negotiated a Consultant Agreement for said consulting services with RDG Planning
and Design, Inc. to provide said services; and
WHEREAS, it is in the public interest to enter into said Consultant Agreement; and
WHEREAS, funds for this project are from the General Fund and available in account #105101000-432060.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
THAT:
1. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultants
Agreement.
3. The City Manager is authorized to execute contract amendments that are deemed necessary to
complete the design of the above-named project.
Passed and approved this 6th day of September _'2016.
MAYOR
pro ed by
ATTEST:d���A��/C,%
CITY`GLERK City Attorneys Office
Resolution No. 16-266
Page 2
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
Thomas the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 6th day of September, 2016, by and between
the City of Iowa City, a municipal corporation, hereinafter referred to as the CITY and RDG Planning and
Design, Inc., hereinafter referred to as the CONSULTANT.
WHEREAS, the City desires a 10 -year Master Plan for park facility improvements that prioritizes
providing equitable, accessible and well maintained park facilities throughout Iowa City, and
WHEREAS, City desires to retain Consultant to create a 10 -year Master Plan.
NOW THEREFORE, it is agreed by and between the parties hereto that the CITY does now contract with
the CONSULTANT to provide services as set forth herein.
L CONTRACT REQUIREMENTS
CONSULTANT agrees to perform the following services for the CITY, and to do so in a timely and
satisfactory manner.
Task 1: Scope of Work
The Scope of Work shall include a Work Plan, Facility Evaluation, Programs and Services Analysis,
Resident Interest and Needs, Policy Standards, Prioritization, Demographic Analysis, and Other
Recommendations. This plan will not include spaces and recreation programs taking place within the
City's recreation and aquatic centers. In order to fulfill these requirements the Master Plan
Consultant shall complete the following tasks:
1.1 Evaluation of existing park facilities for compliance with the most current standards of
Americans with Disabilities Act. Final report will include the following items related to the ADA
evaluation:
a. Describe process(es) used to conduct ADA evaluation.
b. A list, by facility and park location, that describes deficiencies.
c. Photos of deficiencies.
d. A transition plan with recommended phasing for corrective work and recommendations
of areas/items that may be left "as is" along with reasoning for these recommendations.
1.2 Evaluation of existing park facilities for safety and maintenance concerns.
a. A list, by facility and park location, that describes deficiencies.
b. Photos of deficiencies.
1.3 A maintenance/replacement plan with recommended phasing for corrective work and
recommendations of areas/items that may be left "as is" along with reasoning for these
recommendations.
1.4 Evaluation of the number and distribution of each type of park based recreational facility as
bench marked against comparative communities and/or regional/national standards. (Playgrounds,
picnic shelters, athletic fields, tennis courts, pickleball courts, bocce ball, horseshoes, etc.)
1.5 Six meetings with staff and six meetings with community steering committee to review progress
and provide feedback throughout process.
1.6 Public Input process including community input regarding facility and park improvements
through public forum, an on-line tool/portal and other means as proposed by consultant.
Interviews with stakeholders, community groups and CITY staff to gather information regarding
the needs and priorities for park facilities.
1.7 Develop a strategic action plan that represents the values of the community for park facilities.
1.8 Develop detailed recommendations for park facility improvements and cost estimates for each.
1.9 Make presentations for public hearings at an Iowa City Parks Commission and an Iowa City
Council meeting.
1.10Creation of a graphical/illustrative document with maps and tables to ease readability/
understanding to assist with implementation.
Task 2: Public Involvement
The creation of the City of Iowa City Parks System Master Plan must include an opportunity for
residents to provide input concerning park facility priorities. The consultant will develop and utilize
innovative and cost-effective methods to generate and maximize public participation in the review of
the plan. The consultant will work with staff and the Parks and Recreation Commission along with
public officials and agencies, interested individuals and parties representing a wide range of parks and
recreation user groups.
Task 3: Items to be Provided to the CITY
The CONSULTANT will be responsible for providing the following items to the CITY to facilitate
the project plan:
1. Detailed plan of work
2. Summary of existing conditions, inventories and analysis
3. Fifteen (15) copies of a draft Master Plan for distribution and review; draft shall include
all the information contained in the scope of work.
4. Appropriate written materials and graphics to be used for public presentations.
5. Fifteen (15) copies of the final Master Plan, including all elements listed in the scope of
work. One black and white and one color reproducible copy of the Master Plan and
electronic files to be used by the CITY for future reproduction.
6. Final Master Plan maps showing all open space, trails, recreation facilities provided in
color poster format (24- inch by 36 -inch). This shall include the goals, objectives and
policies of the Master Plan.
Task 4: Resources to be Provided to the CONSULTANT
The CITY will provide the following items to the consultant to facilitate the project plan:
1. A project manager - Director of Parks and Recreation
2. An advisory committee - comprised of Parks and Recreation staff, Planning staff and the
Parks and Recreation Commission.
3. Copies of all existing applicable studies, plans and other data including the City of Iowa
City Comprehensive Plan, the Neighborhood Open Space Plan, existing trail and park
plans, recreation activity brochures, etc.
4. Access to all applicable City records
5. Assistance with logistics and scheduling of community meetings and interviews.
Task 5: Deliverables
The CONSULTANT will produce an ADA Transition Plan for Parks Facilities, an Executive
Summary Park Master Plan report and a Master Plan Document from which the Parks and Recreation
Department can envision its future and develop the necessary procedures and operation to achieve the
stated goals. The documents will be a management tool designed to produce decisions and actions to
shape and guide the purpose of the organization, the operation of the organization, and the
background for how the organization will focus and act in the future. The product will, at minimum,
incorporate the following components and characteristics:
1. Evaluation of current park facilities to determine compliance with the American with
Disabilities Act.
2. Evaluation of current park facilities to determine safety and maintenance needs.
3. Environmental scan of community to include community demographics, community
trends and socio economic characteristics of each park service area.
4. Analysis of community input of park facility needs.
5. Timeline reflecting the prioritized improvements that will identify short-term projects
(4 - 6 years) and longer term projects (beyond 6 years).
6. A master planning document that reflects service priorities in the short term (4-6) for the
Parks and Recreation Department as well as reflects on long term (7-10 year) needs.
7. Executive Summary of Master Planning Document including updated map of park
facilities and amenities.
Task 6: Schedule
The following schedule identifies milestone dates for the project. The Parks and Recreation
Department reserves the right to adjust the schedule when necessary.
Draft Report Submitted to Parks and Recreation Commission —May 2017
Formal Presentation and Final Report Submitted to Parks and Recreation
Commission — June 2017
H. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and agrees to
prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color, religion,
sex, national origin, disability, age, marital status, gender identity, or sexual
orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin, disability,
age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work and
services performed up to the time of termination. Should the City terminate this
Agreement, the Consultant shall be paid for all work and services performed up to the time
of termination. However, such sums shall not be greater than the "lump sum" amount listed
of $70,000.
C. This Agreement shall be binding upon the successors and assigns of the parties hereto,
provided that no assignment shall be made without the written consent of all Parties to said
Agreement.
D. It is understood and agreed that the retention of the Consultant by the CITY for the purpose
of the Project shall be as an independent contractor and shall be exclusive, but the
Consultant shall have the right to employ such assistance as may be required for the
performance of the Project.
E. It is agreed by the CITY that all records and files pertaining to information needed by the
Consultant for the project shall be available by said CITY upon reasonable request to the
Consultant. The CITY agrees to furnish all reasonable assistance in the use of these records
and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any state,
federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the CITY, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the CITY shall be
given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to famish, upon termination of this Agreement and upon demand by
the CITY, copies of all basic notes and sketches, charts, computations, and any other data
prepared or obtained by the Consultant pursuant to this Agreement without cost, and
without restrictions or limitation as to the use relative to specific projects covered under this
Agreement. In such event, the Consultant shall not be liable for the CITY's use of such
documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a
professional engineer affixed thereto or such seal as required by Iowa law.
The CITY agrees to tender the Consultant all fees in a timely manner, excepting, however,
that failure of the Consultant to satisfactorily perform in accordance with this Agreement
shall constitute grounds for the CITY to withhold payment of the amount sufficient to
properly complete the Project in accordance with this Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force and
effect.
L. Original contract drawings shall become the property of the CITY. The Consultant shall be
allowed to keep mylar reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will be
paid by the CITY.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa
Code prohibits a CITY officer or employee from having an interest in a contract with the
CITY, and certifies that no employee or officer of the CITY, which includes members of
the City Council and CITY boards and commissions, has an interest, either direct or
indirect, in this agreement, that does not fall within the exceptions to said statutory
provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the Consultant's
negligent acts, errors and omissions to the CITY in the sum of $1,000,000.
P. No modifications to the Scope of Services or other contract terms can be made without the
written consent of both parties. For purposes of this clause, e-mail is to be considered a
writing. Authority to approve changes from the CITY side is vested solely with the City
Manager
III. COMPENSATION FOR SERVICES
The Total Contract Lump Sum is Seventy Thousand Dollars ($70,000.00), which includes
reimbursable expenses.
W. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement, that it is the entire Agreement, and that no
other monies or considerations have been solicited.
C. The following documents are hereby incorporated into this Agreement by this reference, in
order of precedence: RFP #17-16 for Consulting Services for a Comprehensive Master
Plan for the City of Iowa City Park System and the CONSULTANT'S Proposal.,
D. This Agreement shall be interpreted and enforced in accordance with the laws of the State
of Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in
a court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby
submit to personal jurisdiction therein and irrevocably waive any objection as to venue
therein, including any argument that such proceeding has been brought in an inconvenient
foram.
FOR
By:
Title: James A. Thropmorton, Mayor
Date: September 6, 2016
ATTEST:
Manan CCKKarr, City Clerk
Date: i / i
Appro ed by:
`�i` 5 FS-31-iS-
City Attorney's Office
r
��� CITY OF IOWA CITY s
MEMORANDUM
Date: August 29, 2016
To: Geoff Fruin, City Manager
From: Juli Seydell Johnson, Director of Parks and Recreation
Re: Request for Approval — Resolution for Consulting Services —
Park Master Plan
Introduction:
The City of Iowa City last completed a Park Master Plan in November 2008. Many of the goals
and objectives of this plan have been completed. An updated planning document is desired in
order to guide department operations for the next 10 years. In addition, the parks have not
received a comprehensive evaluation for accessibility compliance with the Americans with
Disability Act.
History/Background:
The goal of this project is to create a 10 year Master Plan for park facility improvements that
prioritizes providing equitable, accessible and well maintained park facilities throughout Iowa City.
Project includes an assessment of current park facilities to evaluate for accessibility and
compliance with the American Disabilities Act, assessment of current safety and maintenance
needs, determination of probable lifespan of current facilities and recommendations for future
facility needs based upon community social -economic demographics, recreational use trends and
community interests.
The project schedule is as follows:
• Evaluate Existing Park Facilities — Fall 2016
• Public Input Process — January — March, 2017
• Plan Formulation and Review— March -June, 2017
• Project Completion — June 30, 2017
Discussion of Solutions:
Six landscape architecture and engineering teams submitted formal proposals for consideration.
An evaluation committee recommended RDG for this project after reviewing written proposals
and conducting interviews with several of the firms.
Financial Impact:
Funding for this project is available from the General fund Park Administration operating budget,
account #105101000-432060.
Recommendation:
Approve contract in the amount of $70,000 with RDG Planning and Design, Inc., of Iowa to provide design
and engineering consultant services for the Park Master Pian Park project.
3e-0)
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)3565053
RESOLUTION NO. 16-267
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY2017 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., September 20, 2016, or if
said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City
Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2017
Operating Budget.
The City Clerk is hereby directed to give notice of said public hearing and time and place thereof
by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not
less than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 6th day of September , 20 1_6.
Approved by
City Attorney's Office
It was moved by Botchway and seconded by Thomas the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X—
Botchway II
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
X—
Throgmorton
r
--.,®dry C ET Y C} F IOWA CETY 3e 1
MEMu
'�
Date:
August 24, 2016
To:
Geoff Fruin, City Manager
From:
Dennis Bockenstedt, Finance Director
Re:
Budget Amendment #1 for FY2017
Introduction
The Finance Department requests the City Council set a public hearing for consideration of
amending the fiscal year 2017 annual budget. This is the first budget amendment for fiscal year
2017.
History/Background
The State of Iowa allows cities to amend their annual budget for supplemental appropriation
authority. This may include new or revised revenue and expenditure projections, transfers
between funds, and capital improvement program changes. Increased expenditures must utilize
available fund balance or additional revenue sources as the State does not allow amendments
to increase property taxes.
Budget amendments are submitted to the Finance Department and reviewed for approval by the
Finance Director and City Manager. Requests to carry appropriations over from one year to the
next are also submitted and approved in the same manner. A formal recommendation for a
budget amendment is then prepared for City Council approval.
Discussion of Solutions
This proposed budget amendment increases overall revenues and transfers -in by $34,258,905,
as shown on Line 15 of the attached notice (see Revenues & Other Financing Sources, lines 1-
15). The majority of the revenues being amended is for intergovernmental revenues, other
financing sources, and transfers in. Intergovernmental revenues (line 9) are being increased by
$7,808,359, which primarily represents State and Federal grants on capital projects and
HOME/CDBG revenues that are being carried forward from the prior year. Other Financing
Sources (line 13) is being amended by $14,895,000 for the 2016 TIF revenue bond issue and
for the sale of property at the College/Gilbert intersection. Lastly, transfers in (line 14) are being
amended by $10,100,000 for transfers being carried forward for the Gateway Project
($10,000,000 in sales tax) and for the Burlington/Clinton intersection ($100,000 in Water funds).
The section entitled Expenditures & Other Financial Uses (lines 16-28) provides for an increase
in appropriations of $87,850,937. The majority of the increase in appropriations is related to
governmental capital improvement projects that are being carry forward from prior years (line
23) and total $50,031,020. The next largest increase in appropriations is for the Business
Type/Enterprise program (line 25) and totals $24,735,341. The increase in this program
primarily reflects the carry forward of utility fund capital improvement projects from prior years.
August 24, 2016
Page 2
The third largest program amendment is for Transfers Out (line 27). This program is being
increased by $10,100,000 and reflects sales tax funding for the Gateway Project and Water
funding for the Burlington/Clinton intersection project. The last significant amendment is for the
Community and Economic Development program (line 20) and totals $2,456,012. This reflects
the carry forward of appropriations for the CDBG/HOME programs and the hazard mitigation
grant.
The net budgeted result to fund balances is a reduction of $53,592,032 (line 29). This reduction
will be covered through excess fund balances and bond funds and will not affect property tax
revenues or levies.
Recommendation
The Notice of Public Hearing for the first budget amendment of fiscal year 2017 is attached to
this memo along with a detailed list of the individual amendments. The Notice lists September
20, 2016 as the public hearing date for the proposed amendment. It is recommended that the
City Council set the public hearing as listed and approve publication of the Notice as required by
law.
Jun15
NOTICE OF PUBLIC HEARING
Fom, 653.e1 AMENDMENT OF FY2016-2017 CITY BUDGET
The City Council of Iowa City in JOHNSON County, Iowa
will meet at City Hall, 410 E. Washington Street
at 7:00pm on September 20, 2016
(SWI) (OBf,)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2017
from
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
FY16 Capital Project expenditures carried forward include $18,710,158 for Gateway Project, $3,712,125 for
Washington Street Project, and Enterprise Fund projects: $2,177,712 for N. WWTF Removal and $2,171,339 for
Biosolid Dewatering Equipment. FY16 expenditures carried forward include $1,350,630 for CDBG/HOME and
$970,712 for hazard mitigation grant. New expenditures include $14,187,250 for the College/Gilbert project and
$14,600,000 for bond refundings; additional detail is available in the City Clerk's Office.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Marian Karr. Citv Clerk
City Clerkl Finance Officer Name
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues &Other Financing Sources
Taxes Levied on Property
1
55,330,223
,
55,330,223
Less: Uncollected Property Taxes -Levy Year
2
0
0
Net current Property Taxes
3
55,330,223
0
55,330,223
Delinquent Property Taxes
4
0
0
71F Revenues
5
2,276,953
2,276,953
Other City Taxes
6
2,773,364
2,773,384
Licenses 8 Permits
7
1,738,882
1,738,882
Use of Money and Property
a
2,183,878
2,183,878
Intergovernmental
9
32,760,649
7,808,359
40,569,008
Charges for Services
10
44,893,835
35,862
44,929,697
Special Assessments
11
604
604
Miscellaneous
12
4,636,645
1,419,664
6,056,329
Other Financing Sources
13
18,080,389
14,895,000
32,975,389
Transfers In
14
42,492,182
10,100,000
52,592,182
Total Revenues and Other Sources
15
207,167,624
34,258,905
241,426,529
Expenditures & Other Financing Uses
Public Safety
16
23,533,468
174,423
23,707,891
Public Works
17
9,308,622
15,250
9,323,872
Health and Social Services
18
350,000
350,000
Culture and Recreation
19
14,042,292
65,718
14,108,010
Community and Economic Development
20
7,510,229
2,456,012
9,966,241
General Government
21
9,208,682
9,208,682
Debt Service
22
15,146,227
273,173
15,419,400
Capital Projects
23
35,452,2251
50,031,020
85,483,245
Total Government Activities Expenditures
24
114;551,745
53,015,596
167,567,341
Business Type/Enterprises
25
53,712,711
24,735,341
78,448,052
Total Gov Activities 8 Business Expenditures
26
168,264,456
77,750,937
246,015,393
Transfers Out
27
42,492,182
10,100,000
-52,592,182
Total Expand lturesrrransfes Out
26
210,756,638
87,850,937
298,607,575
Excess Revenues 8 Other Sources Over
(Under) ExpendlturesJTransfam Out Fiscal Year
29
777T777777
-3,589 014-53,592,032-57,181.046
77777777T
Beginning Fund Balance July 1
30
128,701,779
128 701,779
Ending Fund Balance June 30
31
125,112,765
-53,592,032
71,520,733
FY16 Capital Project expenditures carried forward include $18,710,158 for Gateway Project, $3,712,125 for
Washington Street Project, and Enterprise Fund projects: $2,177,712 for N. WWTF Removal and $2,171,339 for
Biosolid Dewatering Equipment. FY16 expenditures carried forward include $1,350,630 for CDBG/HOME and
$970,712 for hazard mitigation grant. New expenditures include $14,187,250 for the College/Gilbert project and
$14,600,000 for bond refundings; additional detail is available in the City Clerk's Office.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Marian Karr. Citv Clerk
City Clerkl Finance Officer Name
Budget Amendment 91
Fiscal Year 2017
Fund
OrR
Obiect
Description
Amount
Line
Budget Carryforwards: 1000
10410310
476130
Power DMS software
$
9,466
16
1000
10450110
432060
Consultants for Standards of Cover/Strategic Plan
$
15,575
16
1000
10450110
444080
CAD software updates
$
5,000
16
1000
10450110
464020
Uniforms
$
7,500
16
1000
10450110
474420
MDC replacement
$
7,500
16
1000
10450120
474420
Warning sirens
$
20,000
16
1000
10450200
469250
Safety clothing
$
26,607
16
1000
10450200
474220
Command vehicle components
$
10,000
16
1000
10530200
432080
Prairie burning services
$
25,000
19
1000
10570100
469140
Treadmill
$
5,481
19
1000
.10570100
473010
Remodel lobby, assembly room, kitchen
$
15,000
19
1000
10570100
474420
Workstation/desk replacement
$
7,000
19
1000
10570400.
472010
Fitness room improvements
$
13,237
19
1000
10610220
472010
UniverCity home improvements
$
84,670
20
1000
10610250
472010
Fayade improvement loan funds
$
50,000
20
2100
21610320
331100
CDBG program revenues
$
(203,610)
9
2100
21610320
369900
CDBG program revenues
$
(677,684)
12
2100
21610320
448090
CDBG program loans
$
931,992
20
2100
21610330
331100
CDBG program revenues
$
(90,718)
9
2100
21610330
448060
CDBG program loans
$
36,369
20
2100
21610330
448090
CDBG program loans
$
8,661
20
2110
21610420
331100
HOME program revenues
$
(392,343)
9
2110
21610420
448090
HOME program loans
$
373,608
20
2200
22710332
474420
Message Board Trailer
$
15,250
17
2300
23610290
331200
FEMA funding
$
(728,034)
9
2300
23610290
334810
State mitigation funding
$
(97,071)
9
2300
23610290
471010
Hazard mitigation land acquisitions
$
970,712
20
7200
72720140
474420
Sewer Inspection TV Truck
$
150,000
25
7300
73730110
432060
Water Plant Control Systems Replacement study
$
15,000
25
7300
73730120
474420
Heat unit in ammonia storage room
$
7,000
25
7300
73730120
474420
Ice machine replacement
$
7,000
25
7300
73730120
445230
Pump removal
$
18,473
25
7300
73730120
445230
Filter channel sediment removal
$
15,000
25
7300
73730130
469190
Tapping machine
$
5,396
25
7300
73730140
474420
Two toughpads for meter reading
$
12,435
25
7700
77770110
473010
2016 Drain Tile Project
$
38,550
25
8100
81710520
474230
Trucks
$
767,877
X
8100
81710520
474270
Other Operating Equipment
$
376,336
X
Budget Amedments:
1000
10410358
424100
Police Clothing Allowances
$
525
16
1000
10410357
424100
Police Clothing Allowances
$
525
16
1000
10410320
424100
Police Clothing Allowances
$
4,200
16
1000
10410100
424100
Police Clothing Allowances
$
875
16
1019
10410342
464030
New Ballistic Vests for Tactical Team
$
66,650
16
3100
31530910
334900
Hydroseeder
$
(23,848)
9
3100
31530910
474320
Hydroseeder
$
23,848
23
5039
50310839
391100
Chauncey TIF revenue band proceeds
$
(657,323)
13
5039
50310839
480180
Chauncey TIF revenue bond interest
$
273,173
22
7151
71810280
334900
Paratransit bus replacement
$
(76,000)
9
7151
71810280
474250
Paratransit bus replacement
$
95,000
25
7201
72720831
480100
Revenue bond refunding
$
10,515,000
25
7301
73730862
480100
Revenue bond refunding
$
4,085,000
25
7500
75750121
474270
Landfill equipment GPS system
$
120,000
25
1
CIP Carryforwards:
7605
76850905
331100
Runway 12-30 Obstruction Mitigation
$
(505,260)
9
7605
76850905
432060
Runway 12-30 Obstruction Mitigation
$
39,668
25
7605
76850905
473010
Runway 12-30 Obstruction Mitigation
$
449,400
25
7605
76850905
331100
Runway7/25 Design Conversion
$
(225,000)
9
7605
76850905
432090
Runway 7/25 Design Conversion
$
37,500
25
7605
76850905
473010
Runway 7/25 Design Conversion
$
212,500
25
7605
76850905
334900
Airfield Pavement Rehabilitation
$
(29,208)
9
7605
76850905
435060
Airfield Pavement Rehabilitation
$
8,581
25
7605
76850905
473010
Airfield Pavement Rehabilitation
$
33,145
25
3100
31610900
473010
Riverfront Crossings Redevelopment
$
380,417
23
3100
31610900
473010
Towncrest Redevelopment
$
679,140
23
3100
31310790
473010
City Hall -other projects
$
114,465
23
3100
31310790
432060
Phone System Replacement
$
50,000
23
3100
31610900
391100
Chauncey TIF revenue bond proceeds
$
(12,147,677)
13
3100
31610900
392100
Sale of College/Gilbert property
$
(2,090,000)
13
3100
31610900
480060
Chauncey TIF revenue bond issuance costs
$
50,427
23
3100
31610900
448070
Chauncey Building grant
$
14,187,250
23
7505
75750905
473010
Hebl Road Improvements
$
816,154
25
7505
75750905
432090
Landfill Surveillance Cameras
$
8,000
25
7505
75750905
476110
Landfill Surveillance Cameras
$
75,000
25
7505
75750905
432090
Landfill Gas Collection System
$
125,000
25
7505
75750905
473010
Landfill Gas Collection System
$
825,000
25
7705
77770905
432090
Stevens Drive Storm Sewer Improvements
$
25,000
25
7705
77770905
473010
Storm Water Improvements
$
239,961
25
3100
31710940
432060
Public Works Facility Site Improvements
$
265,959
23
3100
31710940
473010
CBD Improvements
$
366,316
23
3100
31710940
432090
Riverside Dr Pedestrian Tunnel
$
99,971
23
3100
31710940
432090
Idyllwild Drainage Improvements
$
46,723
23
3100
31710940
473010
Idyllwild Drainage Improvements
$
450,000
23
3100
31710940
473010
Lower Muscatine Road Landscaping
$
91,952
23
3100
31710940
473010
South Sycamore Landscaping
$
91,927
23
3100
31710940
473010
South Sycamore Landscaping
$
92,036
23
3100
31530910
473010
Annual Park Improvements
$
137,182
23
3100
31530910
473010
Annual Park ADA Improvements
$
25,000
23
3100
31530910
473010
Lower City Park Emergency Road Access
$
210,614
23
3100
31530910
473010
Park at N WWTF Site
$
500,000
23
3100
31530910
334900
City Park Cabin Restoration
$
(12,500)
9
3100
31530910
362100
City Park Cabin Restoration
$
(15,000)
12
3100
31530910
473010
City Park Cabin Restoration
$
200,000
23
3100
31520900
473010
City Park Pool Cabana Shelters
$
60,939
23
3100
31530910
473010
Emerald Ash Borer Response Plan
$
150,000
23
3100
31530910
341500
Pheasant Hill Park Renovation
$
(35,862)
10
3100
31530910
432090
Pheasant Hill Park Renovation
$
6,862
23
3100
31530910
473010
Pheasant Hill Park Renovation
$
54,000
23
3100
31530910
473010
Happy Hollow Shelter & Restroom
$
150,000
23
3100
31530910
334900
Ashton House Patio Improvements
$
(155,000)
9
3100
31530910
473010
Ashton House Patio Improvements
$
146,870
23
3100
31530920
473010
Annual Trail Improvements
$
50,000
23
3100
31530920
473010
Hickory Hill Trail Redesign
$
162,880
23
3100
31530910
473010
Sustainable Roadway Vegetation Program
$
41,918
23
3100
31530910
473010
Willow Creek/Kiwanis Park Master Plan
$
34,775
23
3100
31520900
473010
Elementary School Rec Facility
$
750,000
23
3100
31310790
369900
Upgrade Building BAS Controls
$
(177,000)
12
3100
31310790
472010
Upgrade Building BAS Controls
$
295,000
23
3100
31520900
472010
Mercer Aq Ctr/Scanlan Gym Improvements
$
22,747
23
3100
31520900
473010
Tennis/Pickle Ball Court Resurfacing
$
70,000
23
3200
32710910
473010
Gateway Project
$
18,710,168
23
3200
32710910
331100
Gateway Project
$
(4,329,916)
9
3200
32710910
393160
Gateway Project
$
(10,000,000)
14
1011
10310711
490040
Gateway Project
$
10,000,000
27
3200
32710930
473010
ADA Curb/Ramp Sidewalks
$
67,349
23
2
3200
32710910
473010
Pavement Rehabilitation
$
1,397,916
23
3200
32710930
473010
Sidewalk Infill
$
110,680
23
3200
32710910
331100
Burlington & Clinton Intersection
$
(200,000)
9
3200
32710910
393210
Burlington & Clinton Intersection
$
(100,000)
14
7300
73730130
490040
Burlington & Clinton Intersection
$
100,000
27
3200
32710910
473010
Burlington & Clinton Intersection
$
1,061,322
23
3200
32710910
473010
Davenport Brick Street Reconstruction
$
675,000
23
3200
32710910
331100
Mormon Trek/Benton Right Turn Lane
$
(500,000)
9
3200
32710910
473010
Mormon Trek/Benton Right Turn Lane
$
1,099,485
23
3200
32710910
473010
First Ave/RR Crossing Underpass
$
2,087,866
23
3200
32710910
362100
First Ave/RR Crossing Underpass
$
(550,000)
12
3200
32710910
334900
First Ave/RR Crossing Underpass
$
(239,851)
9
3200
32710950
473010
LED Streetlight Replacement
$
64,814
23
3200
32710910
473010
First Ave Three Lane Conversion
$
229,350
23
3200
32710910
473010
Washington Street Reconstruction
$
3,712,125
23
7105
71810915
473010
Parking Facility Restoration
$
341,224
25
7105
71810915
432060
Capitol & Dubuque St Facade Improvements
$
150,000
25
7155
71810925
473010
Transit Bus Shelter Replacement
$
100,000
25
7155
71810925
473010
Transit Bus Camera Replacement
$
108,000
25
7205
72720905
473010
Annual Sewer Improvements
$
441,925
25
7205
72720905
473010
Sludge Biosolid Dewatering Equipment
$
2,171,339
25
7205
72720905
473010
North WW Treatment Plant Removal
$
2,177,712
25
7205
72720905
473010
Wastewater Clarifier Repairs
$
300,000
25
7305
73730905
473010
Ground Storage Reservoir VFD Replacement
$
100,220
25
7305
73730905
432090
Dill Street Water Main
$
50,1700
25
7305
73730905
473010
Douglas St/Ct Water Main
$
595,338
25
7305
73730905
432090
Water Treatment Plant Filter
$
20,000
25
7305
73730905
473010
Water Plant Computer Control System Repl
$
163,900
25
7305
73730905
476130
Water Utility Billing System
$
7,920
25
7305
73730905
432090
Giblin Drive Water Main
$
29,000
25
3100
31450900
473010
Fire Station #3 Kitchen Remodel
$
35,000
23
3100
31410930
448080
FY13 JAG Grant
$
13,926
23
3100
31410930
472010
Fire/Police Storage Facility
$
700,000
23
3100
31410930
448080
FY15 JAG Grant
$
6,801
23
$
54,736,245
Intergovernmental
$
(7,808,359)
9
Charges for Services
$
(35,862)
10
Miscellaneous
$
(1,419,684)
12
Other Financing Sources
$
(14,895,000)
13
Transfers In
$
(10,100,000)
14
Public Safety
$
174,423
16
Public Works
$
15,250
17
Health & Social Services
$
-
18
Culture & Recreation
$
65,718
19
Community& Economic Development
$
2,456,012
20
General Government
$
-
21
Debt Service
$
273,173
22
Capital Projects
$
50,031,020
23
Business-Type/Enterprise
$
24,735,341
25
Transfers Out
$
10,100,000
27
Internal Service (not budgeted)
$
1,144,213
X
$
54,736,245
Internal Service (not budgeted)
$
(1,144,213)
Excess Revenues & Other Financing Sources under
Expenditures/Transfers Out
$
53,592,032
29
9
52-483
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION - FY 2017 -AMENDMENT #1
To the Auditor of JOHNSON County, Iowa:
The City Council of Iowa City in said County/Counties met on September 20, 2016
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. <== ENTER RESOLUTION NUMBER
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 3( 2017
(AS AMENDED LAST ON NIA .)
Be It Resolved by the Council of the City of Iowa City
Section 1. Following notice published September 9, 2016
and the public hearing held, September 20, 2016 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Passed this day of
roan ruw,w=xn
Signature
City Clerk/Finance Officer
signature
Mayor
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
55,330,223
0
55,330,223
Less. Uncollected Property Taxes -Levy Year
2
0
0
0
Not Current Property Taxes
3
55,330,223
0
55,330,223
Delinquent Property Taxes
4
0
0
0
TIF Revenues
5
2,276,953
0
2,276,953
Other City Taxes
6
2,773,384
0
2,773,384
Licenses & Permits
7
1,738,882
0
1,738,882
Use of Money and Property
8
2,183,878
0
2,183,878
Intergovernmental
9
32,760,649
7,808,359
40,569,008
Charges for Services
10
44,893,835
35,862
44,929,697
Special Assessments
11
604
0
604
Miscellaneous
12
4,636,645
1,419,684
6,056,329
Other Financing Sources
13
18,080,369
14,895,000
32,975,389
Transfers In
14
42,492,182
10,100,000
52,592,182
Total Revenues and Other sources
15
207,167,624
34,258,905
241,426,529
Expenditures & Other Financing Uses
Public Safety
16
23,533,466
174,423
23,707,891
Public works
17
9,308,622
15,250
9,323,872
Health and Social Services
18
350,000
0
350,000
Culture and Recreation
19
14,042,292
65,718
14,108,010
Community and Economic Development
20
7,510229
2,456,012
9,966,241
General Government
21
9,208,682
0
9,208,682
Debt Service
22
15,146,227
273,173
15,419,400
Capital Projects
23
35,452,225
50,031,020
85,483,245
Total Gmenin Activities Expenditures
24
114,551,745
53,015,596
167,567,341
Business Type I Enterprises
Total Gov Activities & Business Expenditures
25
26
53,712,711
168,264,456
24,735,341
77,750,937
78,448,052
246,015,393
Transfers Out
27
42,492,182
10,100,000
52,592,182
Total Exponditumsrrransfam Out
28
210,756,638
87,850,937
298,607,575
Excess Revenues & Other Sources Over
(Under) ExpenditureafTransfers Out Fiscal Year
29
':'7-77-77
3589,014
-53,592032
"
57,181,046
Beg inFund Balance July l
En ding Fund Balance June 30
30
31
128,701,779
125,112,765
0
-53,592,032
128,701,779
71,520,733
Passed this day of
roan ruw,w=xn
Signature
City Clerk/Finance Officer
signature
Mayor
�d (3)
Prepared by: Kent Ralston, Transportation Planner, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5253
RESOLUTION NO. 16-268
RESOLUTION RESCINDING RESO 11-294 AND ADOPTING EVALUATION CRITERIA FOR
THE IOWA CITY NEIGHBORHOOD TRAFFIC CALMING PROGRAM
WHEREAS, the Iowa City Neighborhood Traffic Calming Program was originally adopted in 1996,
and updated most recently in 2011 with approval of Reso 11-294; and
WHEREAS, the goal of the Traffic Calming Program is to reduce excessive vehicle
speeds/volumes on local and collector streets where there is a strong desire by a neighborhood;
and
WHEREAS, it is in the public interest to modify the traffic calming evaluation criteria to ensure
broad neighborhood support for projects at the onset, to direct limited resources towards
neighborhoods showing the greatest need/support, and to formalize several aspects of the
program that require clarification.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. Resolution No. 11-294 is hereby rescinded.
2. The Iowa City Neighborhood Traffic Calming Program evaluation criteria, attached, are hereby
approved.
Passed and approved this 6th day of September 20 16
IFA
proved by
ATTEST: �� p(/ • y .r C61 r1
CITY'ELERK City Attorney's Office 3 �I�
Resolution No.
Page 2
16-268
It was moved by Cole and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
_ x Botchway
x Cole
_ x Dickens
_ x Mims
x Taylor
x Thomas
x Throgmorton
Iowa City Residential Neighborhood Traffic Calming Program
Evaluation Criteria
Modified by the City Council 9-6-16
1. To initiate a traffic study of the street proposed for traffic calming, a petition will be required
from interested residents along the street proposed for traffic calming. The petition must
clearly indicate the geographic boundaries of the request and be signed by 50% of dwelling
units with abutting property.
Staff Action: Review petition for eligibility requirements and collect traffic speed/volume data if
eligible.
2. The street considered for traffic calming measures should be functionally classified as a local
residential street or a collector street. On a collector street, traffic diversion should not be an
objective or a result of traffic calming measures. Streets should not exceed 3,000 vehicles per
day.
3. Traffic volumes on a residential street should exceed 500 vehicles per day and on a collector
street should exceed 1000 vehicles per day; or
4. The measured 85th percentile speed should exceed 5 mph over the posted speed limit. For
example, on a street with a posted speed limit of 25 mph, the averaged 85th percentile speeds
should exceed 30 mph to be considered for traffic calming.
5. 75% of lots located along the street frontage should be developed to be considered for traffic
calming.
Staff Action: Review collected speed/volume data and developed lots to ensure roadway
meets thresholds.
6. The Police Department, Fire Department, and ambulance service will be asked to comment
on the proposed street modification's impact on emergency vehicle response. The Transit
Division will be asked to comment on the proposed street modification's impact on public
transit service. Speed humps and speed tables will not be recommended on primary
emergency response routes or transit service routes.
Staff Action: Traffic Calming Committee to assemble to discuss menu of traffic calming
solutions available to the neighborhood.
Staff will meet with the neighborhood association and/or interested residents and discuss with
participants a menu of traffic calming measures reasonable for evaluation. The goal of the
neighborhood meeting is to determine if there is a general consensus on what, if any,
measures the neighborhood would like to pursue.
Staff Action: Evaluate perceived traffic problems, roadway geometry, and the impact on
adjacent streets (traffic diversion) from the proposed traffic calming measures. The objective
of the design shall be to reduce the 85th percentile speed to the speed limit.
8. If the evaluation shows that traffic calming measures can be implemented safely, a mail -back
survey will then be conducted by the City. The survey will be sent to each residential dwelling
unit with property abutting the affected portion of the street. The questionnaire will allow each
residential dwelling unit to express: (1) support for all proposed traffic calming measures; (2)
support for some traffic calming measures but not others; or (3) no support for any traffic
calming measure. A proposal for traffic calming must be supported by at least 60% of the
residential dwelling units responding to the questionnaire and have a 50% response rate in
order to be considered for implementation.
Staff Action: In addition to the mail -back survey, notification of the proposal will be posted in
the right-of-way soliciting public comment. Written comments received will be provided to the
City Council.
9. The City Council shall make the final determination regarding the appropriateness of a traffic
calming project based on traffic information, neighborhood support, staff recommendations,
and other factors deemed pertinent.
10. Requests for traffic calming removal will require the same petition rate, response rate, and
support rate indicating broad neighborhood support. Requests for removal should not be
considered for 3 years after initial installation and requests for subsequent traffic calming
should not be considered for 5 years after removal. City Council shall make the final
determination regarding the removal.
r
�--��"p°�4� CITY OF IOWA CITY 3
MEMORANDUM --
Date: August 31, 2016
To: Geoff Fruin, City Manager
From: Kent Ralston, Transportation Planner
Re: Traffic Calming Program Review
Introduction:
At the August 16, 2016 City Council Work Session, staff provided an overview of the
Neighborhood Traffic Calming Program and recommended several changes to the criteria used
to evaluate potential traffic calming projects (8-11-16 info. packet memo attached for reference).
You may remember that the intent of the recommended changes are to ensure broad
neighborhood support for traffic calming projects at the onset, direct limited funding towards
neighborhoods showing the greatest need, and to formalize aspects of the program that require
clarification.
At the Work Session, several Council members expressed a desire to meet with staff separately
to further discuss recommended changes to the evaluation criteria prior to formally considering
adoption of any changes to the Traffic Calming Program.
Discussion:
On August 20, the City Manager and staff from the Neighborhood and Development Services,
Engineering, and Public Works Departments met with Councilors Taylor and Thomas. After
discussion the group agreed on the following modifications to staffs original recommendation to
Council, as set forth in the attached August 10 memo.
• Petition Signature Requirement - reduced from 67% of abutting properties to 50%
• Survey Response Rate Requirement - reduced from 67% to 50%
• Survey Approval Rate Requirement - reduced from 67% to 60%
• 85'h Percentile Eligible Speed Requirement - reduced from 7mph over posted speed limit to
5mph
After the August 16th Work Session, staff also received a request from a Council member for
some additional statistics related to the traffic calming program. Following is a snapshot of traffic
calming projects and the overall effectiveness of the traffic calming solutions used.
Approximately 31 traffic calming projects initiated by neighborhoods since the program
implementation.
In 65% of cases (20), traffic calming projects initiated by neighborhood resulted in physical
changes approved by Council, and installed:
o (16) speed hump projects
o (2) traffic circles
o (1) street barricade
o (1) centerline / striped shoulder pilot project
In 35% of cases (11), traffic calming projects initiated by neighborhood did not result in a
permanent physical traffic calming solution:
o (5) did not pass neighborhood survey — approval rates between 38% and 55%
o (2) projects removed at neighborhoods request
o (2) did not meet traffic speed/volume criteria
o (1) was not able to be installed due to spacing requirements
o (1) neighborhood requested enforcement only
• Iowa City traffic calming projects and effect on speeds/volumes:
o (-11%) reduction in overall traffic volumes
o (-12%) 4 mph overall reduction in speeds
Financial Impact:
Proposed changes to the program outlined in this memo do not have a direct financial impact.
The City budget includes a $25,000 annual allocation for traffic calming. This amount may need
increased in the future depending on number of requests and types of solutions used.
Recommendation:
Staff recommends Council approve the attached resolution and new evaluation criteria for the
Iowa City Neighborhood Traffic Calming Program.
CITY OF IOWA CITY
MEMORANDUM
Date: August 10, 2016
To: Geoff Fruin; City Manager
From: Kent Ralston; Transportation Planner
Re: Traffic Calming Program Review
Introduction:
The Iowa City Traffic Calming Program was originally adopted by City Council in 1996 and
remains largely unchanged since its inception. The goal of the program is to reduce excessive
vehicle speeds/volumes on local and collector streets where there is a strong desire by a
neighborhood, and where the need to calm traffic is confirmed through data collection. Due to
an increasing number of requests and staff -time allocated to the program, and to ensure the
program remains effective, a review was conducted.
History/Background:
Traffic calming includes three main elements; education, enforcement, and environment.
Education is the process of making motorists more aware of their speeds. Educational
component's include 'flagging' posted speed limit signs, posting 'check your speed' signage,
use of the Police Department's radar feedback trailer, and other forms of public outreach
including educational campaigns. Enforcement is targeted police presence for a period of time.
While this approach is very effective, consistent enforcement in all neighborhoods is simply not
feasible. Environment includes physical modifications to roadways where traffic is effectively
slowed or diverted. While there are numerous proven environmental modifications available for
use, each situation must be evaluated independently to ensure such modifications can be
implemented safely and appropriately in the larger context of the road network. While reducing
vehicle volumes may not always be feasible (or desirable) due to the existing street pattern,
minimizing excessive speeds in neighborhoods is always desired.
Discussion:
The attached document identifies proposed changes to the existing traffic calming criteria. While
the existing program has served the community well, the rational for the proposed changes are
as follows:
1. Ensure broad neighborhood support for projects at the onset - thereby minimizing staff time
for projects that ultimately fail to gamer adequate neighborhood support
2. Direct limited funding towards projects/neighborhoods showing the greatest need
3. Formalize aspects of the program that require clarification
Several internal procedural changes are also planned for the program. Most importantly, staff
intends to create a 'traffic calming committee' that will bring together appropriate staff to discuss
traffic calming requests and review speed/volume data collected. The committee will allow for
discussion and coordination across City departments allowing for more comprehensive and cost
effective solutions. Potential outcomes of the additional coordination could allow routine street
resurfacing projects to occur in concert with physical traffic calming, or planting street trees as
part of the program — neither of which has occurred previously. The committee will ultimately be
responsible for identifying a menu of traffic calming solutions most appropriate for the situation.
Staff intends to use traffic calming solutions included in the US Traffic Calming Manual for the
adopted traffic calming program, including but not limited to: speed humps, diverters, median
islands, traffic circles, raised crosswalks, chokers, lane striping, on -street parking, and street
trees.
While the City's Traffic Calming Program is targeted towards retrofitting existing streets, staff
understands the need to also effectively design new streets to discourage excessive vehicle
speeds while maintaining the City's ability to provide services. To ensure proper design of our
roadways, staff intends to review the 2016 Statewide Urban Design and Specifications (SUDAS)
Design Manual and discuss adoption of the standards with Council in the spring of 2017. A goal
of SUDAS is to promote uniformity of urban design across Iowa and to provide a mechanism for
research and adoption of improved design standards. Staffs review will include specifications
for street width, on -street parking, street trees, bicycle facilities and other 'complete streets'
design elements provided in the manual. Recommendations to Council regarding street
standards will also be augmented by outcomes of the pending form -based code planned to be
completed by a consultant by next spring.
Until the SUDAS review and formed -based code are completed, staff will continue to rely on
standards outlined in the City Code - Title 15 'Land Subdivisions' with respect to street width,
on -street parking, access standards, connectivity, block length and pattern, and the use of traffic
calming solutions where necessary. In addition to using the newly formed traffic calming
committee to address questions with respect to retrofit projects, the committee will also be used
to vet solutions for new roadways during design.
Financial Impact:
Proposed changes to the program outlined in this memo do not have a direct financial impact.
The City budget includes a $25,000 annual allocation for traffic calming. This amount may need
increased in the future depending on number of requests and types of solutions used.
Recommendation:
Staff recommends ratifying the proposed changes to the adopted Traffic Calming Program by
formal resolution and utilizing the new procedures outlined in this memo upon adoption. This
would include the formation of a staff -level traffic calming committee that would evaluate traffic
calming requests and communicate a menu of appropriate solutions to neighborhoods, and
evaluate new roadways when necessary.
Staff intends to review the 2016 Statewide Urban Design and Specifications (SUDAS) Design
Manual and discuss adoption of the standards with Council in the spring of 2017.
Recommendations to Council will also be based on outcomes of the pending form -based code
planned to be completed by that time.
Current & Proposed Traffic Calming Criteria 41
Current Policy
Proposed Policy
Rational for Change
Traffic Calming
Letter from Neighborhood
Necessary for proposed petition
Initiation
Association or Petition
Petition
signature requirement (below)
To ensure broad neighborhood
Petition
Signatures must be from abutting
Signatures from 67% of abutting
support at the onset and to minimize
Requirements
properties - no requirement for
properties
staff time on projects not desired by
number of signatures
the larger neighborhood
Mail -back Survey
Yes
Yes
na
Local streets: All households with
direct access to the street;
Only households with property
To simplify the survey scope and to
Collector streets: All households
ensure that only households applying
Survey Scope
with direct access and households
abutting the street frontage
for traffic calming get to formally vote
on adjacent streets which must use
Proposed for traffic calming
for/against a project.
collector
Survey Response
To increase participation in the survey
Rate Requirement
none
>=67%
whether for or against a project.
Survey Approval
>= 60%
>= 67%
To increase neighborhood support
Rate
To allow neighborhoods to develop
Local & Collector (75% of lots must
further to see if on -street parking,
Eligible Streets
Local & Collector
be developed)
street trees, or other forms of 'side -
friction' calm traffic.
Explicitly ineligible
Arterial Streets
Arterial Streets
na
streets
Eligible Minimum
Local ADT > 500; Collector ADT >
Local ADT > 500; Collector ADT >
Traffic Volumes
1,000
1,000
na
To disallow traffic calming on streets
Eligible Maximum
None - projects should not divert
that function as arterials and to
Traffic Volumes
traffic
3,000 ADT
minimize diversion onto adjacent
streets
To ensure funding of projects only
Eligible Speeds
85% percentile speeds must exceed
85% percentile speeds must exceed
where truly needed. 7 mph is typical
5 mph over the posted speed limit
7 mph over the posted speed limit
of programs reviewed.
By Petition (Only after 3 years using
To ensure that effective projects are
Requests for
same process to obtain traffic
not removed simply due to
Removal
By Petition
calming - No subsequent requests
neighborhood turnover or when
for 5 years)
deemed a nuisance.
Prioritization
First come first served
First come first served
na
Method
Iowa City Residential Neighborhood Traffic Calming Program
Evaluation Criteria
Modified by the City Council 9-6-16
1. To initiate a traffic study of the street proposed for traffic calming, a feffnal request will h�
sakaiag OF petition will be required from interested residents along the street proposed for
traffic calming. The petition must clearly indicate the geographic boundaries of the request
and be signed by 50% of dwelling units with abutting property.
Staff Action: Review petition for eligibility requirements and collect traffic speed/volume data if
eligible.
2. The street considered for traffic calming measures should be functionally classified as a local
residential street or a collector street. On a collector street, traffic diversion should not be an
objective or a result of traffic calming measures. Streets should not exceed 3.000 vehicles per
day.
3. Traffic volumes on a residential street should exceed 500 vehicles per day and on a collector
street should exceed 1000 vehicles per day; or
4. OR G0l1GGt0F StFeets with E)VBF 3,000 YehiGleG PeF day, tFaffiG Galming featuFes whiGh Fes'
4. The measured 85th percentile speed should exceed 5 mph over the posted speed limit. For
example, on a street with a posted speed limit of 25 mph, the averaged 85th percentile speeds
should exceed 30 mph to be considered for traffic calming.
5. 75% of lots located along the street frontage should be developed to be considered for traffic
Calming.
Staff Action: Review collected speed/volume data and developed lots to ensure roadway
meets thresholds.
6. The Police Department, Fire Department, and ambulance service will be asked to comment
on the proposed street modification's impact on emergency vehicle response. The Transit
Division will be asked to comment on the proposed street modification's impact on public
transit service. Speed humps and speed tables will not be recommended on primary
emergency response routes or transit service routes.
Staff Action: Traffic Calming Committee to assemble to discuss menu of traffic calming
solutions available to the neighborhood.
7. Staff will meet with the neighborhood association and/or interested residents, and discuss with
participants a menu of determine whish traffic calming measures afe reasonable for
evaluation. The coal of the neighborhood meetinq is to determine if there is a general
consensus on what, if any, measures the neighborhood would like to pursue. Staff will GeRdUr.
a tFaffiG study WhiGh Will iAGlude evaluating the pemeived tFaffiG pFeblems, roadway geaFnetFy,
Staff Action: Evaluate perceived traffic problems, roadway geometry, and the impact on
adjacent streets (traffic diversion) from the proposed traffic calming measures. The objective
of the design shall be to reduce the 8e percentile speed to the speed limit.
8. If the traf#isstudy evaluation shows that traffic calming measures can be implemented safely,
a mail -back survey will then be conducted by the City. The survey
street. The questionnaire will allow each residential dwelling unit to express: (1) support for all
proposed traffic calming measures; (2) support for some traffic calming measures but not
others; or (3) no support for any traffic calming measure. A proposal for traffic calming must
be supported by at least 60% of the residential dwelling units responding to the questionnaire
and have a 50% response rate in order to be considered for implementation. On astFeet
h...ntienally nlennified- as a Innnl nidentiel ntFee4 the oil hRAkF;-,FVey will iRrlude ell
F 'dentmal dwelling units with diFeGt R_VGP,;r tm the strag On R street funotionally rlassi ed a
a Gellei;ter street, the mail bank sup ey will ORGlude all Fesidential dwelling units with dipe
streets whinh feed saloly into the nellentn. ntrnel
Staff Action: In addition to the mail -back survey, notification of the proposal will be posted in
the right-of-way soliciting public comment. Written comments received will be provided to the
City Council.
9. The City Council shall make the final determination regarding the appropriateness of a traffic
calming project based on traffic information, neighborhood support, staff recommendations,
and other factors deemed pertinent.
10. Reauests for traffic calmina removal will reauire the same petition rate. response rate. and
support rate indicating broad neighborhood support. Requests for removal should not be
considered for 3 years after initial installation and requests for subsequent traffic calming
should not be considered for 5 vears after removal. Citv Council shall make the final
determination regarding the removal
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
RESOLUTION NO. 16-269
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
SYCAMORE STREET AND LOWER MUSCATINE ROAD LANDSCAPE
IMPROVEMENTS PROJECT 2016, ESTABLISHING AMOUNT OF BID
SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST
NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF
BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
WHEREAS, funds for this project are available in the Lower Muscatine Road
Landscaping account #P3978, S.Sycamore Landscaping — Langenberg to L account #
P3979, and S.Sycamore Landscaping — Langenberg to Hwy 6 account # P3980.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 20th day of
September, 2016 At that time, the bids will be opened py the City Engineer or his
designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for
action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall,
City Hall, Iowa City, Iowa, at 7:00 p.m. on the 4th day of October, 2016 or at a special
meeting called for that purpose.
Passed and approved this 6th day of September 20 16
MOOR
Approved by
ATTEST: _ r.,J f i . ��t�111a1�{EUa
CI ERK City Attorney's Office S 2Rho
Resolution No. 16-269
Page 2
It was moved by Mims and seconded by Botchwav the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
Botchway
Cole
x Dickens
x Mims
X Taylor
x Thomas
x Throgmorton
Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -
RESOLUTION NO. 16-270
RESOLUTION OF INTENT TO BUDGET $70,000 IN ANNUAL FUNDING FOR
IOWA CITY AREA DEVELOPMENT GROUP FOR THE FOUR FISCAL YEARS
18-21 AND UP TO AN ADDITIONAL $100,000 FOR THE MERGE BUILD OUT IN
FISCAL YEAR 2017.
WHEREAS, the City of Iowa City has stated Economic Development goals and strategies, and
WHEREAS, the stated economic development goals include supporting organizations which help
to incubate, grow, foster and create new business operations by providing non-traditional
collaborative environments; and
WHEREAS, the City of Iowa City has provided financial support to the Iowa City Area
Development Group, Inc. (ICADG) for decades to assist in achieving stated Economic
Development goals; and
WHEREAS, historically, the City has provided $100,000 annually for the past ten years to support
ICADG: and
WHEREAS, ICADG is currently leasing two floors of City -owned space at 138 S. Dubuque Street
adjacent to the public library at below-market rates; and
WHEREAS, in consideration of the City's support for ICADG through the reduced rental rate, it is
appropriate to reduce the annual funding amount to $70,000 for fiscal years 2018 through 2021,
and
WHEREAS, ICADG and the City received a federal Economic Development Administration grant
for the construct and operate the "MERGE Innovation Space" within the rented space, which will
include making permanent improvements to the building; and
WHEREAS, because those permanent improvements will become property of the City, it is
appropriate for the City to provide a grant up to $100,000 for those expenses; and
WHEREAS, ICADG agrees to report annually on performance for its regular activities and for the
MERGE Innovation Space.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
It is the intent of this City Council that $70,000 be budgeted for professional services
performed by the Iowa City Area Development Group, Inc. in each budget year from fiscal
year 2018 through 2021.
2. The City Manager is granted authority to evaluate and approve up to $100,000 in FY2017
funding for build out expenses that would be permanently affixed to the building including,
but not limited to, HVAC systems, an entry vestibule or upgrades to electric service panels.
Resolution No. 16-270
Page 2
Passed and approved this 6th day of September '20 16
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Resolution No. 16-270
Page 3
It was moved by trims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
x
Botchway
x
Cole
x
Dickens
%
Mims
%
Taylor
%
Thomas
x
Throgcnorton
CITY OF IOWA CITY
UNESCO CITY OF LITERATURE
CITY OF IOWA CITY
MEMORANDUM
Date: August 31, 2016
To: Geoff Fruin, City Manager
From: Wendy Ford, Economic Development Coordinator
Re: Iowa City Area Development Group financial assistance
Introduction
This resolution is for the approval of four fiscal years of continuing annual financial assistance
and approval of the City Manager's authority to disburse additional funding, if necessary, for the
build out of the new MERGE Innovation Space.
Iowa City Area Development Group (ICADG) has been at the front line of Iowa City's Economic
Development Marketing since its inception in 1984. The City provides financial support for the
organization whose mission is to enhance the quality of our communities by serving the
business development needs of interstate commerce companies.
ICAD's vision statement defines a culture — stating that they will create, collaborate and lead
regional economic development initiatives that contribute to the creation and growth of
companies, wealth and quality jobs through a spirit of innovation and a culture of sharing that
transforms knowledge into economic opportunity. That culture continues to evolve.
Background/History
For the last ten years, the City has provided financial support to ICADG's operations with
$100,000 per year. In FY12, ICADG started the CoLab, a business incubator/co-working space
for start-ups and small businesses located in their offices on Court Street. To help ensure that
CoLab would succeed, the City contributed an additional $50,000 in FY12 and $25,000 in FY13
and FY14.
The CoLab on Court Street was a resounding success and has outgrown its first home. A little
more than a year ago, ICADG President, Mark Nolte, Dr. Dan Reed, Vice President for
Research and Economic Development at the University of Iowa and the City Manager's office
began work on a plan that would relocate and allow operations to expand to two floors in the
publicly owned space at 136 S. Dubuque Street, at the west end of the Iowa City Public Library
building. The new co -working space, the MERGE Innovation Space, would offer everything the
CoLab had offered plus hands-on labs for proto-type making, computer coding and more.
The City has agreed to lease the space to ICADG at below market rate monthly prices —
providing a savings to ICADG of approximately $100,000 per year. This facilitates the important
work of ICADG and MERGE and puts the new hub of business innovation in downtown Iowa
City. ICADG was awarded an $800,000 matching grant (matching funds from the University of
Iowa) for the build out of the MERGE Innovation Space.
Solution
Today's resolution would give approval for two pieces of financial assistance.
September 1, 2016
Page 2
1) Four years of $70,000 per year continued financial support of ICAD operations.
In light of the City forgoing approximately $100,000 year on the leased space in the library
building, the City's annual funding would drop from $100,000 per year as it has been for 10
years, to $70,000 per year for FY18 through FY21. The resolution specifies that it is the
intent of this City Council to budget $70,000 in each fiscal year, 2018 through 2021,
recognizing that the current City Council cannot commit to a future City Council budget.
2) Up to $100,000 for build out expenses in the MERGE Innovation Space.
Understanding that the EDA grant may not cover all budgeted expenses required to
complete the MERGE Innovation Space build out in the end, this gives authority to the City
Manager to evaluate a request for and approve up to $100,000 in FY2017 funding for build
out expenses in that event. Eligible expenses would only be those that would be permanently
assigned to the building such as HVAC systems, an entry vestibule or upgrades to electric
service panels, etc.
Recommendation
Providing this financial support is aligned with several City Council Strategic Planning Priorities
including promoting a strong and resilient local economy, encouraging, a vibrant and walkable
urban core, fostering healthy neighborhoods through the use of public spaces, and enhancing
community engagement and intergovernmental relations.
Staff recommends approval of this resolution because it considers both costs and benefits of
assisting in the creation of the MERGE Innovation Space, a center for innovation, coding
education, prototyping for manufacturing and business incubation in downtown Iowa City.