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Home My WebLink About2016-09-22 Info Packet� L 1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org September 22, 2016 IN Council Tentative Meeting Schedule MISCELLANEOUS I132 Information from Mayor Pro tem Botchway: Resource Document for 30 Hours Presentation IP3 City Council Listening Post Summary Report I134 Memo from City Manager: Employee Transportation Benefits IP5 Memo from Iowa City Housing Adm.: Update on Transition Payment to Tenants of Rose Oaks Apartments from City's Affordable Housing Fund IP6 Civil Service Entrance Examination — Civil Engineer City Council Tentative Meeting Schedule �p� Subject to change September 22, 2016 CI F IOWA CITY Date Time Meeting Location Tuesday, October 4, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 18, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 24, 2016 4:00 PM Reception Johnson County Health 4:30 PM Joint Entities Meeting Human Services Bldg. Tuesday, November 1, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 15, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Marian Karr From: Kingsley Botchway Sent: Thursday, September 22, 2016 11:03 AM To: Marian Karr Subject: FW: Nailah Roberts Resource Document Attachments: Resource Document for 301 -lours Presentation.docx For today's city council packet. Kingsley Botchway II Iowa City Council Member No correspondence (including emails) to City Council is confidential. All correspondence (including emails) to me as a City Council member about City issues is a public record. From: Roberts, Nailah [nailah-roberts@uiowa.edu] Sent: Thursday, September 22, 2016 10:02 AM To: Kingsley Botchway Subject: Nailah Roberts Resource Document Kingsley, I have attached the document I created for the 30 Hours presentation. You have my permission to put this in the City Council packet with my name attached to it. Nailah Roberts University of Iowa nailah-roberts(a,uiowa.edu 30 Hours Presentation Saturday, 17 September, 2016 Title - Think Before You Dial: Alternatives to Police Intervention in a Crisis Local Resources The Crisis Center of Johnson County 1121 Gilbert Court, Iowa City, IA 52240 Office: 319.351.2726 24 Hour Crisis Line: 319.351.0140 Online Crisis Chat: www. iowacrisischat.org Crisis Text: 855.895.8398 available 2p -10p www.J ccrisiscenter.org Direct Services: CCJC connects residents to shelters around and beyond the Johnson County area, provides food security resources through the Food Bank, suicide counseling and prevention, and emergency financial support. All of these services can be facilitated in English, Spanish, French, Arabic, and Mandarin. Domestic Violence Intervention Program (DVIP) 1105 South Gilbert Court, Iowa City, IA 52240 Office: 319.351.1042 24 Hour Crisis Line: 1.800.373.1043 http://www.dvipiowa.orgl Direct Services: DVIP serves eight counties in the South Eastern region of Iowa with trained advocates and volunteers of ranging backgrounds. Resources include temporary and long- term sheltering, crisis intervention, legal advocacy, youth and adult counseling, and community education. Some advocates and volunteers speak English, French, Spanish, Arabic, and Mandarin. Iowa Free Medical Clinic 2440 Towncrest Dr, Iowa City, IA 52240 Phone: 319.337.4459 hhttp://freemedicalclinic.ore / Direct Services: The Free Medical Clinic offers free basic health care to all people, including residents for whom English is their second (or more) language, undocumented residents, residents without health insurance, etc. In addition to basic care, FMC provides STI testing and treatment, general dental care and limited dental hygiene, Chronic Care Clinics for patients with diabetes or high blood pressure, for example. To set up an appointment call the office number. Iowa River Landing LGBTQ Healthcare Clinic 105 East 91h St, Coralville, IA 52241 Office: 319.467.2000 (Request "Internal Medicine LGBTQ Clinic') Toll Free: 855.467.3700 http:llwww.uilebtqclinic.com/index.htmi Direct Services: The UIHC LGBTQ Healthcare Clinic provides gender competent full-service health care for LGBTQ individuals' health needs. Patient services include same-day urgent care visits, gynecological services, contraceptive management, hormone therapy, HIV testing, STI testing and treatment, immunizations, post-surgical care for those who have undergone gender affirming surgery, chronic disease management and routine wellness exams National Alliance on Mental Illness Johnson County (NAMIJC) 1005 South Gilbert Ct, Iowa City, IA 52240 R Place Peer Center: 10 E Benton St, Iowa City IA open 1-5p M -F Office: 319.337.5400 Helpline: 1.800.273.8255 http://namijc.org/ Direct Services: NAMIJC provides support and advocacy for individuals and families affected by mental illness, such as monthly support groups, treatment education, mental health library, peer centered meeting place. NISAA African Family Services 1700 South 1st Avenue, Suite A Iowa City, IA Office: 319.333.2453 Crisis Line: 1.866.881.4641 htt//nisaaafs.ore/ Direct Services: NISAA provides culturally specific counseling, legal advocacy, safety planning, crisis advocacy, and "Basing with law enforcement, employers, and educational institutions in English and Arabic for survivors of domestic violence and sexual assault. Rape Victim Advocacy Program (RVAP) 332 South Linn St #100, Iowa City, IA 52240 Office: 319.335.6001 24 Hour Crisis Line: 319.335.6000 https: / /rval2.uiowa.eW Direct Services: RVAP is associated with the University of Iowa Division of Student Life, however their services are available to non -student community members in seven counties as well. They provide free, confidential healing support; counseling and therapy; medical, legal, academic, and community advocacy, and educational prevention programming. Transformative Healing 17001st Ave, Iowa City, IA 52245 Office: 319.389.8430 24 Hour Sexual Assault Hotline: 1.800.284.7821 24 Hour Domestic Violence Helpline: 1.800.770.1650 Iowa Affirmation and Resources Chat (ARCh): http://www.iowaarch.org/ http:/Iwww.thiowa.org/ Direct Services: Transformative Healing provides LGBTQIA+ conscious crisis intervention, safety planning, peer counseling, medical and legal advocacy, and LGBTQIA+ friendly resource education. Women's Resource & Action Center 230 North Clinton St, Iowa City, IA 52245 Office: 319.335.1486 httls: / /wrac.uiowa.edu / Direct Services: WRAC is associated with the University of Iowa Division of Student Life, however their services are available to non -student community members. Among their many programs and services WRAC arranges individual counseling services with Counseling Psychology PhD candidates, hosts violence prevention and diversity education groups, and free public use of The Sojourner Truth Library. NOTE: http://namijc.org/crisis-info/ has a very long list of national and local, online and phone crisis intervention and emergency assistance hotlines. NOTE: httl2://www,wccrisiscenter.org/program-statistics/ shows findings from studies of individuals and families who utilize crisis and emergency assistance programs Policing Alternatives and Transformative Justice Readings Garza, Alicia. Who Do You Serve, Who Do You Protect: Police Violence and Resistance in the United States. Edited by Maya Schenwar, Joe Macas, Alana Yu Ian Price. Haymarket Books, 2016 Schwartz, Sunny. Dreams from the Monster Factory: A Tale of Prison, Redemption, and One Woman's Fight to Restore Justice to All. Simon and Schuster, 2009. httl2s:lldocs.google.com/documentld/l YOLwXOuOz- P63 FVhVO0 FkD 0bbBXcy16YP0csgnBgto/mobilebasic http_//www theatlantic com/politicslarchive/2015/05/calling-someone-other-than-the- cops/392378/ http_/ thoughtsonliberty com/three-people-you-can-call-to-help-vou-who-arent-the- police httl2s•//medium com/Ccbnukirklthree-questions-you-should-ask-before-calling-the-cops- a5 bfa6eb7e7a#.wlsrew29n http;,lwww truth -out org/news/item/32782-community_groups-work-to-provide- emergency-medical-alternatives-separate-from-police http /www truth -out org/opinion item/32489-building-community-safety-12ractical- steps-toward-liberatory-transformation http /thefreethoughtl2romect.com/meet-worlds-alternative-dialing-9-1-1/ https•//www.thenation.com /ai 1 /abolish -police -instead -lets -have -full -social -economic - and -political http://wwwusl2risonculturecom/blogl20l4/12/29/thinking-through-the-end-of -equality/ olp ice/ htti2s:IIcobp.resist ca/sites/cobl2 resist cables/alternatives-to-police-web.12df IP3 LISTENING POST SUMMARY REPORT Date: September 17, 2016 Location: Iowa City Farmers Market Time of Listening Post: 9-11am Council Members Attending: John Thomas, Rockne Cole Approximate number who attended: 15 Topics discussed (bullet points): • Iowa City Gateway Project: improve northbound traffic flow by evaluating signalization at Park Road • Mayor's Downtown development memo • Bicycle Networks and Safety: improve access to downtown from eastside neighborhoods and across the river; pleased with trail maintenance • Traffic calming: traffic impacts on Court Street between Muscatine/Summit remain a concern • Garden structure (e.g., hoop houses): permit use in community gardens • Kinnick House/Infill development: improve design standards • Nuisance, or abandoned properties. Several residents asked about protocols for reporting unkempt properties. • We had several questions about bike lanes, and the need to update our cycling infrastructure for commuting as well as recreational purposes. • Many residents continue to express concerns about short term rentals, especially those online rentals encouraging large numbers of people to rent. Public Comments on this location of listening post: none Public Comment on future locations of the listening post: Farmer's Market is an excellent location for regular listening posts. Public Comments on the listening posts: appreciate the opportunity to chat with City Council. Any items/things that would improve future listening posts: none r ., CITY OF IOWA CITY LL4mj Z- l�� MEMORANDUM Date: September 22, 2016 To: City Council From: Geoff Fruin, City Manager Re: Employee Transportation Benefits At a recent City Council meeting you asked staff to provide you information on transportation related benefits for City employees. This memo intends to summarize existing benefits and provide commentary on a potential bicycling benefit that the City Council specifically inquired about a few meetings ago. The City Code provides that City employees can obtain both monthly parking and transit passes at one half the cost of the public rate. This benefit applies to all employees not covered by a collective bargaining agreement. However all three of our collective bargaining agreements currently extend parking benefits to those employees. Current utilization of these benefits is summarized below: 212 employees currently pay half price for parking permits in either surface lots or parking structures. The subsidized amount of this benefit equates to $93,720 per year. There had been a past practice to provide parking passes to select positions at no cost. This practice has been discontinued as those positions have turned over. Currently, the City Council and City Manager are the only employee positions to receive a parking permit at no cost. Going forward this benefit will no longer be extended to the City Manager position. Options related to the City Council parking passes are noted at the conclusion of this memo. Year to date, 12 employees have accessed a total of 73 monthly bus permits. The subsidized amount of this benefit equals $1,168 year to date. There are a few key considerations to keep in mind when reviewing these benefits. Those considerations are noted below: • Many City employees work in locations where free parking is provided and thus do not utilize these benefits (e.g. outlying fire stations, parks maintenance building, transit offices, public works campus, etc.) • City employees that work downtown either choose to take advantage of the available benefits or avoid costs through carpooling, walking/bicycling or parking on the non - metered streets surrounding the downtown area. • Eliminating the parking subsidy will likely push more employees working downtown to seek on -street parking as many do not live in close proximity to City Hall. Of the City's 592 permanent employees 274 live in Iowa City, 102 live in Coralville or North Liberty and 216 live in other communities or rural areas. • The forgone revenue from the discounted parking and transit passes impact those respective enterprise funds and do not impact the City's General Fund. • Requiring employees to pay for parking, albeit discounted parking, does impact low wage earners more significantly than higher paid positions. The City Council inquired about a potential new benefit that would extend up to a $20 monthly stipend to employees that use a bicycle for the majority of their commuting trips. Creating this type of benefit is possible, however I would submit the following thoughts before proceeding with such an offering. September 22, 2016 Page 2 • This type of benefit would require direct payment from the City's General Fund, as opposed to the forgone revenue in the Parking or Transit Enterprise Funds. • This benefit may be attractive to employees in all City locations, not just those working downtown. • This type of benefit would generally have to work on the 'honor system' as there is no good way to monitor how each employee is traveling to work. The City's parking enforcement staff is already in place to monitor appropriate use of parking passes. • Employee benefits are generally not extended to union employees outside of the collective bargaining process. In the past, employees advocating for new benefits have been encouraged to bring those up through that established processed. Staff does not recall bicycling benefits coming up in any recent collective bargaining discussions. However, the issue of paid employee parking frequently comes up in collective bargaining discussions. Staff is not recommending any changes to existing transportation related benefits for employees. As previously noted, the City Council has historically been given free parking passes. While this is a long-standing practice it is not consistent with City Code. It would be appropriate for the Council to either amend the City Code to reflect this practice or to discontinue the practice and have City Council Members pay discounted rates along with other City employees. Unless the City Council directs staff to amend the Code, we will initiate the process to charge for the parking passes beginning for the month of November 2016. Should the Council wish to pursue changes or additions, staff would be happy to provide more detailed analysis, answer questions or gather more information so that you can make an informed decision. CITY OF IOWA CITY LL MEMORANDUM Date: September 22, 2016 To: Geoff Fruin / . 4ZA From: Steven J. Rackis, Housing Administrator y/(�y Re: Update on Transition Payment to Tenants of Rose Oaks Apartments from City's Affordable Housing Fund Background: On August 16, 2016, the City Council of the City of Iowa City resolved that each of the two -hundred and seven (207) households with a valid lease at the Rose Oaks Apartment Complex as of February 27, 2016, as shown by the list provided to the City of Iowa City by Rose Oaks management, shall be eligible, upon application, to receive a transition payment of $250 from the City's affordable housing fund. Discussion: Following is the data for the Rose Oaks transition payment effort as of September 14, 2016: • One -hundred and eleven (I 11) applications received. • One -hundred and two (102) checks have been mailed or retrieved in-person. • Six (6) checks will be mailed on September 23, 2016. • Three (3) checks will be mailed on September 30, 2016. • Seventy-three (73) applications were "Returned to Sender" by the U.S. Postal Service. • Twenty-four (24) tenants have not responded. Conclusion: The Neighborhood and Development Services Department will continue to administer the Rose Oaks Transition payment effort until the October 31, 2016 deadline. � r I P6 CITY Or IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org September 14, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Civil Engineer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Civil Engineer. Brett Zimmerman IOWA CITY CIVIL SERVICE COMMISSION LyraGN. Dickerson, Chair