HomeMy WebLinkAbout2016-09-20 Bd Comm minutesJune 16, 2016
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JUNE 16,2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Robert Libby, A. Jacob Odgaard, Chris Ogren
Members Absent: Minnetta Gardinier
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, Carl Byers, Philip Wolford, Mark Brewer, David Hughes
DETERMINE QUORUM:
The meeting was called to order at 6:01 P.M. by Odgaard.
APPROVAL OF MINUTES:
09-20-16
35(1)
Minutes of the May 19, 2016, meeting were reviewed. Odgaard stated that since he was not at
this meeting, he may recuse himself from voting. He also noted that he found a typo in the
minutes. Ogren stated that she also was not present, and she questioned what ALP is. Tharp
noted that this stands for Airport layout plan. Libby moved to accept the minutes of the May
19, 2016, meeting as presented. Bockenstedt seconded the motion. The motion carried
4-0, Gardinier absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Request to Use Airport Grounds -
i. University of Iowa — Vehicle Research — Tharp introduced Mark Brewer, a
member of the Vehicle Research Lab with the University. He noted that
this is a continuation of the conversation from last fall about using the
closed runway for vehicle testing. Brewer then spoke to Members, noting
that what they would like to do is use the closed runway 12 to 18 times in
total per year to perform some testing. He gave Members a brief
rundown of what this research group does. He noted that they do work
through the Public Policy Center, which hopes to enact policy or advise
on policy that gives better health outcomes in aggregate. Students from
the College of Public Health are involved in this research, as well, as are
students from the College of Engineering and the National Advance
June 16, 2016
Page 2
Driving Simulator. Brewer then shared a video with Members, noting
vehicle safety features that are becoming the norm on new cars. He
explained that in their research they are testing the variances on these
new technologies. Doing such testing in adverse conditions, such as rain
and snow, will give them further data to work with.
Continuing, Brewer noted that they will be using an autonomous car with
inflatable obstacles. He added that all research would be insured through
the University of Iowa. Members then asked questions of Brewer, with
Odgaard noting that they have discussed this in the past as far as if there
would be any interference with Airport operations. Tharp agreed, noting
that this type of use, in this location, would be fairly negligible in terms of
safety issues. Bockenstedt asked if these experiments would be
approximately one time per week or just how that would work. Brewer
noted that they would most likely use the area in the fall and then again in
the spring, but that they do not foresee this being a long-term study, nor
an intensive one. Bockenstedt asked for further clarification on
who would be performing these studies, noting that in one paragraph it
talks about University employees and in another it notes using drivers that
are not employees. Weber clarified this, stating that if someone is
volunteering to drive, there would be an employee in the vehicle with
them. Otherwise they would be using University employees only, as they
have enough people to perform this research. Ogren noted that they
have had a lot of interest from other parties about using this closed
runway, as well. Bockenstedt asked if the Airport should have something
in writing so that they are not liable for anything that could happen.
Brewer stated that this would not be a problem. Libby stated that this is
his only concern — the liability — and that if they would have such a
document, he believes it would be a great opportunity. Bockenstedt
noted that another group had approached the Airport about using the
closed runway but that the Commission was not in favor of this. Ogren
stated that it was a club that wanted to use the runway and that there
would be a lot more people than this research project would generate.
Members continued to discuss this request, with Bockenstedt asking if
there is anyone monitoring the radio at the Airport for things such as an
emergency landing, and if so would they be able to clear an area quickly
— such as the closed runway. He responded that they do and that this
would not be a problem. The discussion returned to the previous group
that wanted to use this area, and Tharp noted that one of the problems
there was the spectator aspect of it and being able to accommodate this.
Also the safety aspects of such a use were discussed. With Members
being agreeable to this arrangement, Tharp stated that they will begin
work on formalizing this.
b. Airport Master Plan — Tharp stated that Carl Byers is present this evening to
answer any questions Members may have. Byers stated that they have received
comments back from the FAA on the Master Plan. He stated that Underwood
hopes to get the document back to the FAA, with all of the comments addressed,
later this week. Then it should be another month or so before they hear back
from the FAA.
June 16, 2016
Page 3
C. Hangar 32 -
i. Consider a resolution approving a 3 -year Use Agreement with
University of Iowa — Tharp briefly explained what this Use Agreement
covers. He noted that there is a roughly 2.6% increase, a CPI inflater,
over the present rate. Ogren stated that she saw a typo on page 26 of
the agreement, Item C, the second word. It should say "it is" instead of "it
in." Libby moved to approve Resolution #A16-17 approving a 3 -year
Use Agreement with the University of Iowa. Ogren seconded the
motion. The motion carried 4-0, Gardinier absent.
d. FAXIDOT Projects: AECOM / David Hughes -
i. FY16 Apron Expansion — Hughes stated that the apron expansion is
pretty much completed now. There is some cure time yet on the
concrete, approximately another 17 days, before they can get their test
results.
ii. FY15 Obstruction Mitigation — Hughes noted that on the obstruction
mitigation they are still awaiting approval of the Master Plan ALP before
moving forward. Bockenstedt asked what the next step will be, and
Hughes responded, noting that it will be the environmental assessment
portion of the process. Members briefly discussed the timeframes
involved in this project.
e. Airport Operations -
i. Strategic Plan — Implementation — Tharp stated that the annual report
went out in the Council packet today. He noted that the Chair typically
attends a Council meeting, along with Tharp, to briefly review the report
with Council. Tharp noted that they are waiting for the Master Plan to
get through the FAA process before delving into the strategic plan
section.
ii. Budget —
1 . Budget Review — Tharp noted that June is the last month of the
fiscal year. He stated that at the end of today's meeting packet
there are several accounts that he has pulled out for Members to
review. He then further explained what he has provided for
Member review. Bockenstedt asked if they will be coming in
under budget or over, and Tharp responded that they will be pretty
much right in line with what they expected. Referring to page 60,
Tharp noted that he responded to questions raised at the last
meeting. For instance, on page 60, this shows the details of the
Equipment Rental account. He noted that normally they do not
have much in this area. However, this fiscal year they rented the
lift used to restore the old jet, and then they also rented heaters
during the winter when the boilers were acting up. Tharp then
responded to Member questions and gave further clarification of
the accounts he shared with them in this meeting packet.
iii. Management — Tharp noted that with this being the end of the fiscal year,
things are still working their way through accounting. By August they
should know exactly where they stand. Once this is done, it will be time
to start the FY18 budget process.
June 16, 2016
Page a
FBO / Flight Training Reports -
i. Jet Air — Matt Wolford shared the monthly maintenance reports with
Members. He briefly reviewed some of the items that were taken care of,
noting that they have used a lot of weed killer this season in various
places. He noted that there are several spots where they have been
reseeding, where the grass has been killed off. He stated that they have
purchased ceiling tiles for the lobby area and hope to begin working on
this soon. They will move the current tiles around to other areas. Wolford
stated that today they were able to trim the bushes out front and put
mulch down around the area. He added that they plan to work on the
side of the building next and plant some bushes there where others have
died off. They also plan to do some landscape work around the Airport
sign on Riverside Drive. Libby stated that it looks really nice out there
now.
Speaking next to the Jet Air side of things, Wolford noted that they have
several students in their flight training right now. Charter flights have
been busy, according to Wolford. He added that they have been in the
process of building a reception counter for the front office of the
shop, as opposed to having an open room with desks. Philip Wolford
added that aircraft sales have been staying pretty busy for them. He
stated that on the maintenance side they are also keeping busy, and they
have a new shop mechanic who will be starting in another month or so,
after he graduates. He also spoke briefly to the runway length, noting
that he had a call recently from a crew asking how long the runway is.
They then opted to land in Cedar Rapids instead. Wolford stated that he
cannot stress enough that the runway distance is extremely important and
that they need to get the category C and D approaches fixed, as well.
Members continued to discuss this issue, noting the importance of having
the necessary approaches. Bockenstedt asked if Wolford could further
explain his concern over this issue. Wolford noted that not only is it fuel
sales, but also bringing traffic to the Airport. The larger planes will not
attempt to land if they are unsure of the runway length.
g. Commission Members' Reports — None.
h. Staff report — Tharp noted that he, Bockenstedt, and Ogren met to talk about the
maintenance issues at the Airport and ways to possibly improve some of the
reporting mechanisms. Tharp then reminded everyone that July 215` is the next
planned meeting, which is also the day the FAA regional administrator is coming
to the Airport. He briefly explained what this may entail, and Members spoke to
who should take part in this visit.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. July 21, 2016, at
6:00 P.M. in the Airport Terminal Building.
ADJOURN:
June 16, 2016
Page 5
Bockenstedt moved to adjourn the meeting at 7:17 P.M. Ogren seconded the motion.
The motion carried 4-0, Gardinier absent.
CHAIRPERSON DATE
June 16, 2016
Page 6
Airport Commission
ATTENDANCE RECORD
2015-2016
Kev:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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03/01/19
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Gardinier
X
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X
X
X
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Jose
03/01/16
X
O/E
X
NM
NM
NM
NM
Assouline
X
X
X
X
X
X
Chris Ogren
03/01/18
X
X
X
X
O/E
X
X
X
X
X
X
O/E
X
A.Jacob
03/01/18
X
X
X
X
X
O/E
X
Odgaard
O/E
X
X
X
X
X
Julie
03/01/17
X
X
X
X
O/E
X
X
Bockenstedt
NM
NM
NM
NM
X
O/E
Robert Libby
03/21/20
NM
NM
NM
NM
NM
NM
NM
NM
NM
NM
X
X
X
Kev:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
July 21, 2016 3b(2)
Page 1 _
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
JULY 21, 2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard,
Chris Ogren
Staff Present: Michael Tharp, Sue Dulek
Others Present: Matt Wolford, Melissa Underwood, Harrel Timmons, Philip Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
The meeting was called to order at 6:08 P.M. by Odgaard.
APPROVAL OF MINUTES:
Minutes of the June 16, 2016, meeting were reviewed. Tharp noted that Dulek gave him a
couple of corrections — on the front page of the minutes she suggested making it clear how
often the University plans to do their testing, which will be 12 to 18 times total per year. Then on
page 3 of the minutes, second paragraph —where the conversation was centered on there
being an inflatable car and pedestrians being used in the testing. Ogren moved to accept the
minutes of the June 16, 2016, meeting as amended. Libby seconded the motion. The
motion carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
'. Motion to move Item 4f up in the agenda — Odgaard noted that there is
a desire to move Item 4f — Jet Air — up in the agenda as Matt and Philip Wolford
need to leave early. Ogren moved to allow Item 4f to be moved up in the
agenda. Odgaard seconded the motion. The motion carried 5-0.
f. FBO / Flight Training Reports -
i. Jet Air — Matt Wolford with Jet Air shared the monthly maintenance
reports with Members. He noted that there has been a lot of grass
mowing this season with the rain and heat. There have also been several
storms that left debris needing to be picked up around the grounds. He
July 21, 2016
Page z
added that with the storms they have had to replace some door seals as
water was coming in. The bushes in front of the terminal have been
trimmed, new plants have been planted, and mulch has been laid down.
Wolford continued, noting other odds and ends that staff took care of.
The self -serve pump is down currently and parts have been ordered to
repair this. Gardinier suggested that a large sign be posted when the
self -serve pump is not working so pilots know this. Referring to the July
report, Wolford noted that there was more of the same — mowing and
debris pick up. A fuel filter was replaced, as well. Wolford noted that
earlier today they purchased some nice Rubbermaid tables for the
Congressional meeting. These will come in handy for other activities as
well. Philip Wolford noted that with some of the storms that came through
a couple of airplanes that were outside were damaged. He also spoke to
the t -hangar that Jet Air would like to build. He stated that the sub-
committee has met to review the new plans, with the change being that
the Airport would be buying hangar M at a reduced rate, and then do a
lease on it with Jet Air. This way there would be no lost funding for the
Airport. Tharp stated that they will need to move forward with this and get
the paperwork together in order to have the Commission review the
plans. Speaking to Jet Air's business, Philip Wolford noted that they did
sell an aircraft that is going to be based in Iowa City and that they are
working with a company that is interested in relocating their airplane to
Iowa City, as well.
a. Airport Master Plan — Melissa Underwood spoke next, bringing Members up to
date on the Master Plan process. She noted that last Friday they did receive the
FAA's comments on the Airport layout plan. They have addressed these
comments, according to Underwood, and she shared some of the changes that
were recommended. The main change involved taxiway and taxilane
connections, and Underwood further clarified these changes. She added that
none of these changes need to be handled immediately, that it will probably be
something they could do when the parallel taxiway is reconstructed or the runway
— some major pavement project. The changes are basically safety measures,
according to Underwood. Members reviewed these changes and asked
questions of Underwood. Continuing, Underwood spoke to the location of the
ASOS. The FAA is questioning the location being close to where planes are
parked and possible interference with the ASOS and wind data. Underwood
stated that she sent back a response to the FAA saying she disagreed with this,
that you can have objects 15 -feet below the sensor in the 500 -foot radius circle of
the ASOS with no interference. In addition, the planes that would be in this area
would be smaller planes, not the bigger jets. She noted that Tharp is looking for
the ASOS sighting study that was done when it was first put in this location to
see if they can obtain some data from this, in order to keep the conversation
going with the FAA. Underwood and Tharp then responded to Member
questions regarding the Master Plan process and when they can move forward
with various projects.
b. FAXIDOT Projects: AECOM / David Hughes -
i. FYI Apron Expansion — Tharp stated that Hughes is not available this
evening. As for the apron expansion work, Tharp noted that the apron is
July 21, 2016
Page 3
open and usable. He noted that they are wrapping up some punchlist
items at this point and there will be some final seeding yet to come.
ii. FYI Obstruction Mitigation — As mentioned in the previous
conversation, the obstruction mitigation is on hold until the Master Plan is
finalized.
C. FY2017 Iowa DOT Grant Application — Tharp stated that he put this in the
meeting packet so that the Members could see what it looks like filled out and
what levels were applied for. Both projects are on the funded list, according to
Tharp, in terms of being recommended to the Transportation Commission — the
taxiway extension and the north t -hangar bathrooms. Both are funded at 70%.
Tharp then responded to Member questions and concerns, further explaining
how these projects will be handled.
d. 2016-2017 T -Hanger Rates — Tharp noted that Gardinier will need to recuse
herself from this item as she has a hangar at the Airport. He explained how each
year the Commission reviews the hangar rates before he sends out the yearly
contracts. He noted that he looks at other airports to see what they are charging
in order to compare rates. Tharp stated that the last time they raised rates was
during the 2014-2015 cycle. At that time the south t -hangars had a 4% increase,
with the north t -hangar rates remaining the same since 2011. Tharp stated that
he still believes the north hangars are at a market cap. His recommendation is to
leave all of the t -hangar rates the same at this point. Members responded to this,
asking questions of Tharp regarding how often rates have increased. Odgaard
moved to maintain t -hangar rates at the current levels. Libby seconded the
motion. The motion carried 4-0, Gardinier recusing herself. Tharp stated
that there is also a copy of the t -hangar lease in the packet. He noted that last
year he was given authority by the Commission to enter into the t -hangar leases.
e. Airport Operations -
i. Strategic Plan — Implementation — Tharp stated that in the on-going
effort to get people out to the Airport, they hosted the FAA Congressional
outreach meeting recently. He noted that there were approximately 28
people in attendance, with 12 being from the FAA. He briefly shared what
the meeting entailed, noting that the FAA spoke about the AIP program
and also the medical reform that was part of the FAA extension.
Gardinier asked if there will be minutes or some type of report available
from this meeting, and Tharp stated that he will ask about this. Gardinier
suggested they put out a press release regarding this visit and share with
others what took place here. Regarding the strategic plan, Tharp noted
that he had a conversation recently with Regenia Bailey, who runs a
leadership group and does strategic planning activities. He would like to
invite her to speak to the Commission regarding their strategic planning
process.
ii. Budget —
1. FY2017 Budget Review — Tharp stated that he put this in the
packet so Members could review the FY17 budget and pose any
questions they may have. Bockenstedt asked for some
clarification on the total revenues and expenditures section.
Tharp responded, explaining what some of the expenditures were
July 21, 2016
Page 4
for. Members continued to discuss the FY17 budget, questioning
various line items. A discussion continued about the fuel tank and
when they may need to discuss replacing it. Gardinier asked if
they have given any thought to replacing the self -serve as the
repairs are costing quite a bit. Tharp stated that he has begun to
research the cost of upgrades and what would be needed to do
this.
iii. Management — None.
g. Commission Members' Reports — Libby spoke to the issue of the Airport
having a disaster drill. He noted that he has talked with Dave Wilson, the
Emergency Manager, regarding this. The goal is to have this drill in May, with
planning done on a regional basis, and he briefly explained what they would like
to see take place in this drill. Members briefly discussed who all should take part
in this drill. Gardinier spoke about her recent participation in the Air Race
Classic, noting that they finished 22"' in the race. She stated that after the race
she flew to Ottawa, which was her first time flying into Canada. Ogren stated
that she was at the Airport on Saturday for the Young Eagles' event, as was
Gardinier. She noted that it was quite busy at first and turned out to be a
successful event. Odgaard noted that there is interest in making the Young
Eagles' events into half-day camps for the youngsters. He also shared that he
helped to fly an airplane to Phoenix, one that was previously housed at the
Airport.
h. Staff report — Tharp stated that he too was at the Young Eagles' event. There
were approximately 31 participants. He also noted that at the end of the month
and early August he will be out of the office here and there. He reminded
Members of the Sertoma pancake breakfast on August 28'"
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. August 18,
2016. at 6:00 P.M. in the Airport Terminal Building. Ogren noted that she will be out of town on
this date.
ADJOURN:
Ogren moved to adjourn the meeting at 7:40 P.M. Gardinier seconded the motion. The
motion carried 5-0.
CHAIRPERSON DATE
July 21, 2016
Page 5
Airport Commission
ATTENDANCE RECORD
2015-2016
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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03/01/19
X
X
X
X
X
X
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Gardinier
X
X
X
X
E
Jose
03/01/16
X
O/E
X
N
N
N
N
N
N
NM
Assouline
X
X
X
X
M
M
M
M
M
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Chris Ogren
03/01/18
O/
X
X
X
X
X
O/
X
X
X
X
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X
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A.Jacob
03/01/18
X
X
X
X
X
O/
X
X
Odgaard
X
X
X
X
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Julie
03/01/17
N
N
O/
X
X
X
X
O/
X
X
X
Bockenstedt
M
M
X
E
E
Robert Libby
03/21/20
N
N
N
N
N
NM
NM
N
X
X
X
X
M
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
August 5, 2016
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
AUGUST 5, 2016 — 5:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: Julie Bockenstedt, Robert Libby,
Staff Present: Michael Tharp, Eric Goers
Others Present:
DETERMINE QUORUM:
The meeting was called to order at 5:04 P.M. by Odgaard.
FINAL
a. Consider a resolution setting a public hearing on a 30 year ground lease
with Jet Air Inc.
Gardinier moved resolution #A16-18, seconded by Ogren. Motion approved
3-0 (Bockenstedt and Libby absent)
3b(3)
b Consider a resolution setting a public hearing on a 30 hangar lease with Jet
Air, Inc for Hangar M —
Ogren moved the resolution #A16-19, seconded by Gardinier. Motion
approved 3-0 (Bockenstedt and Libby absent)
Consider a resolution setting a public hearing to extend the FBO
Agreement for four additional five year options
Ogren moved the resolution #A16-20, seconded by Odgaard. Motion
approved 3-0(Bockenstedt and Libby absent)
Gardinier nominated Ogren to be Acting Secretary for the meeting, seconded by Odgaard.
Motion approved 3-0
ADJOURN:
Ogren moved to adjourn the meeting at 5:08 P.M. Gardinier seconded the motion. The
motion carried 3-0. (Bockenstedt and Libby absent)
CHAIRPERSON DATE
August 5, 2016
Page 2
Airport Commission
ATTENDANCE RECORD
2015-2016
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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03/01/19
X
X
X
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X
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x
x
Gardinier
X
X
X
X
E
Jose
03/01/16
X
O/E
X
N
N
N
N
N
N
Assouline
X
X
X
X
M
M
M
M
M
M
Chris Ogren
03/01/18
0/
X
X
X
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X
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X
X
X
X
X
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X
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A.Jacob
03/01/18
X
x
X
x
X
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X
X
x
Odgaard
X
X
X
X
E
Julie
03/01/17
N
N
O/
X
x
x
x
0/
x
X
xfE/
Bockenstedt
M
M
X
E
E
Robert Libby
03/21/20
N
N
N
N
N
NM
NM
N
X
X
x
X
M
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
FINAL/APPROVED
3b(4)
COMMUNITY POLICE REVIEW BOARD
MINUTES — August 17, 2016
CALL TO ORDER: Vice Chair Joseph Treloar called the meeting to order at 5:37 P.M.
MEMBERS PRESENT: Monique Green, Mazahir Salih (5:39 P.M.), Orville Townsend
MEMBERS ABSENT: Donald King
STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford
STAFF ABSENT: None
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL
None
NEW MEMBER INTRODUCTION
Current and new Board members themselves.
CONSENT CALENDAR
Motion by Salih, seconded by Green, to adopt the consent calendar as presented or amended.
Minutes of the meeting on 06/07/16
ICPD Memorandum #16-05 (February 2016 Use of Force)
• ICPD Use of Force Report — February 2016
Letter from Aaron Leonard with staff response
Motion carried, 4/0, King absent.
OLD BUSINESS
None.
NEW BUSINESS
None.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
The Board discussed briefly what items typically go on the consent calendar, procedures
concerning items from the police department, meeting frequency/forums, and complaint
procedures/executive sessions.
CPRB
August 17, 2016
Page 2
Treloar informed the Board of the involvement he and King had meeting with the Civil Service
Commission and representatives from the search firm regarding the police chief recruitment.
Tuttle handed out minutes from the 7/13/16 meeting.
STAFF INFORMATION
Tuttle asked Board members to look over the Board contact list to make sure the information is
accurate.
EXECUTIVE SESSION
Notneeded.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to chance)
• September 13, 2016, 4:30 PM, Helling Conference Rm (Changed time to 4:30PM)
• October 11, 2016, 5:30 PM, Helling Conference Rm
• November B, 2016, 5:30 PM, Halling Conference Rm
• December 13, 2016, 5:30 PM, Helling Conference Rm
• January 10, 2017, 5:30 PM, Helling Conference Rm
Vice Chair Treloar and new members agreed to meet at 4:30 on September 13th for an
orientation.
Members were asked to bring their schedules to the next meeting to look at the meeting dates
for Oct/Nov.
ADJOURNMENT
Motion for adjournment by Salih, seconded by Townsend.
Motion carried, 4/0, King absent.
Meeting adjourned at 6:03 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2015-2016
(Meeting Date)
KEY: X =
TERM
9/8
10/12
12/16
1/20
1/25
2/17
4/12
4/26
5/18
5/23
6/7
8/17
NAME
EXP.
Melissa
9/1/16
X
X
X
X
X
X
NM
X
X
X
X
--
Jensen
Joseph
9/1/17
X
X
X
X
X
X
NM
X
O/E
X
X
X
Treloar
Royceann
9/1/16
O
X
O
X
X
X
NM
X
X
X
O
---
Porter
Mazahir
9/1/17
X
O
O/E
O
X
O
NM
X
X
O/E
O/E
X
Salih
Donald
9/1/19
---
X
X
X
X
O
NM
X
X
X
X
O/E
King
Monique
7/1/20
---
---
—
—
---
---
---
---
---
---
X
Green
Orville
7/1/20
---
---
---
---
---
--
—
---
---
---
---
X
Townsend
KEY: X =
Present
O =
Absent
O/E =
Absent/Excused
NM =
No meeting
--- =
Not a Member
� r �
A4
CITY OF IOWA C1TY
MEMORANDUM
Date: September 6, 2016
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their September 1, 2016 meeting the Planning & Zoning Commission approved the August
0 minutes with the following recommendations to the City Council:
By a vote of 7-0 the Commission recommends approval of the amendments to Title 14,
Zoning Code to establish standards for a new form- based code district, the Eastside
Mixed Use District, to clarify and refine the language of certain provisions of the
Riverfront Crossings form -based code, to adjust parking requirements and apartment
mix standards to encourage student housing in areas abutting the University campus
and to encourage housing for a broader mix of populations throughout Riverfront
Crossings and the Eastside Mixed Use Districts; and to ensure that zoning requirements
for exterior lighting are applied in the Riverfront Crossings and Eastside Mixed Use
Districts as described in the Staff Report of July 27, 2016 and amended in the Staff
Memo of August 4, 2016.
2. By a vote of 7-0 the Commission recommends approval of REZ16-00006 the rezoning of
multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College
Street, Washington Street and Burlington Street from Central Business Support (CB -5),
Central Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20)
to Eastside Mixed Use (EMU).
3. By a vote of 7-0 the Commission recommends the Council forward a letter to the
Johnson County Board of Adjustment recommending that if a Conditional Use Permit is
granted to allow a tree service business at 4522 Taft Avenue, it be limited to a period of
15 years with the possibility of future renewals.
Additional action (check one)
No further action needed
_ Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action - Done
3
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
AUGUST 4, 2016 — 7:00 PM — FORMAL MEETING
EMMA HARVAT HALL — CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Ann Freerks, Phoebe Martin, Max
Parsons, Mark Signs, Jodie Theobald
MEMBERS ABSENT: None
STAFF PRESENT: Sara Hektoen, Karen Howard
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends approval of the amendments to Title 14, Zoning
Code to establish standards for a new form- based code district, the Eastside Mixed Use
District, to clarify and refine the language of certain provisions of the Riverfront Crossings form -
based code, to adjust parking requirements and apartment mix standards to encourage student
housing in areas abutting the University campus and to encourage housing for a broader mix of
populations throughout Riverfront Crossings and the Eastside Mixed Use Districts; and to
ensure that zoning requirements for exterior lighting are applied in the Riverfront Crossings and
Eastside Mixed Use Districts as described in the Staff Report of July 27, 2016 and amended in
the Staff Memo of August 4, 2016.
By a vote of 7-0 the Commission recommends approval of REZ16-00006 the rezoning of
multiple properties encompassing portions of the 500 blocks of Iowa Avenue, College Street,
Washington Street and Burlington Street from Central Business Support (CB -5), Central
Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside
Mixed Use (EMU).
By a vote of 7-0 the Commission recommends the Council forward a letter to the Johnson
County Board of Adjustment recommending that if a Conditional Use Permit is granted to allow
a tree service business at 4522 Taft Avenue, it be limited to a period of 15 years with the
possibility of future renewals.
CALL TO ORDER:
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were none
CODE AMENDMENT ITEM:
Discussion of amendments to Title 14, Zoning Code, to establish standards for a new form -
based code district, the Eastside Mixed Use District, to clarify and refine the language of certain
provisions of the Riverfront Crossings form -based code, to adjust parking requirements and
Planning and Zoning Commission
August 4, 2016 — Formal Meeting
Page 2 of 6
apartment mix standards to encourage student housing in areas abutting the University campus
and to encourage housing for a broader mix of populations throughout Riverfront Crossings and
the Eastside Mixed Use Districts; and to ensure that zoning requirements for exterior lighting are
applied in the Riverfront Crossings and Eastside Mixed Use Districts.
Howard noted that Staff sent a follow-up memo to the Commission in their packets to address
some of the discussion at the last meeting, specifically to answer some of the questions about
commercial uses in this District. Howard stated while they believe there won't likely be a large
demand for commercial uses there are some existing now and other small businesses may
want to move into some of the existing buildings in the District. Staff believes most of the
commercial uses will develop along Van Buren Street because it is closest to downtown.
Nevertheless Staff felt it was reasonable to establish some standards even though it will largely
be residential a neighborhood: they want to be conscientious of livability and the transition from
commercial to residential. Staff is recommending that the uses that tend to draw a lot of
customers to the sites (i.e. restaurants, retail, personal -service orientated and commercial
recreational uses) not be open to the public between the hours of 11:00 p.m. and 6:00 a.m.
except if located along the Van Buren Street frontage or along Burlington Street. Staff feels
those are reasonable hours and likely most of the commercial uses wouldn't be open during
those hours anyway. The restaurant that is located in the area now that is open into the early
morning hours is a unique situation and is likely trying to capture the after-hours crowd. If that
business ever moves out and another restaurant moves in the new hour restrictions would
apply. Howard noted in addition there was one other commercial use that probably wouldn't
ever locate in this District but one that would not be desired is the animal -related uses
(veterinary clinic or pet boarding facility) so that would be disallowed.
Dyer asked about a business that makes dog biscuits. Howard stated that would not be animal -
related but rather retail because the animals would not be at the facility.
Freerks asked about the brewery/restaurant that is currently located in the District, would they
need to change their hours to close at 11:00 p.m. rather then 12:00 a.m, Howard said they
have frontage onto Van Buren Street so they would be exempt from those hour restrictions.
Howard stated with regards to the question of lighting, Staff did check with MidAmerican Energy
on the light Pam Michaud mentioned in the alley, it is an old barn -style light so it likely is over -
lighted for the area, but MidAmerican Energy is changing out their fixtures over time and would
come change this one out. The owner of the apartment complex pays for that light service to
light the parking lot of his apartment building for safety and security. The new fixture will be
better, likely downcast and a LED fixture. Other than that, Staff felt the lighting regulations they
had proposed are appropriate.
Howard noted the correction to the side and rear setbacks that disconnect between the graphic
and the form -based code language, there is a minor change that is addressed in the memo and
a portion of the sentence should be kept "Surface Parking, Loading, and Service Area: 5' min. or
0' where parking is shared with the adjacent property. Must comply with the same side and rear
setback requirements as principal buildings. Setback area shall be landscaped to the S2
Standard".
Freerks opened the public hearing.
Seeing no one, Freerks closed the public hearing
Planning and Zoning Commission
August 4, 2016 — Formal Meeting
Page 3 of 6
Theobald moved to approve the amendments to Title 14, Zoning Code as described in the
Staff Report of July 27, 2016 and amended in the Staff Memo of August 4, 2016.
Parsons seconded the motion.
Parsons noted that this land with its close proximity to downtown and the historical
neighborhoods to the east will be a desirable area in the future and it is obvious that this code
amendment has been well thought out by Staff.
Signs stated he likes the addition of the set business hours to keep the goal of maintaining that
neighborhood transition.
Freerks asked if property owners were made aware of this change, as there was no public
present this evening. Howard noted the business operation hours wouldn't affect any of the
businesses that are there now, any that are currently open after 11 will be grandfathered in. She
noted that required notifications of this meeting and agenda were followed.
A vote was taken and the motion carried 7-0.
REZONING ITEM (REZ16-00006):
Discussion of an application submitted by the City of Iowa City for a rezoning of multiple
properties encompassing portions of the 500 blocks of Iowa Avenue, College Street,
Washington Street and Burlington Street from Central Business Support (CB -5), Central
Business Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside
Mixed Use (EMU).
Howard explained that this would be implementing the Code Amendment that the Commission
just recommended and set the new zoning for this area. Staff is recommending approval.
Martin asked again if all the property owners in this area were notified of the proposed change
Howard said there was a neighborhood meeting as well as notification to all by personal letter.
Freerks opened the public hearing.
Seeing no one Freerks closed the public hearing
Theobald moved to approve REZ16-00006 the rezoning of multiple properties
encompassing portions of the 500 blocks of Iowa Avenue, College Street, Washington
Street and Burlington Street from Central Business Support (CB -5), Central Business
Service (CB -2) and Neighborhood Stabilization Residential (RNS-20) to Eastside Mixed
Use (EMU).
Martin seconded the motion.
A vote was taken and the motion carried 7.0.
COUNTY CONDITIIONAL USE (CU16-00003):
Discussion of an application submitted to Johnson County from Mickey and Sarah McGrew
(General Tree Service) for a Conditional Use Permit to allow a tree trimming and removal
business located at 4522 Taft Avenue SE in Area B of the Iowa City/Johnson County Fringe
Area.
Planning and Zoning Commission
August 4, 2016 — Formal Meeting
Page 4 of 6
Martin noted that the realtor representing Mickey and Sarah McGrew stopped in her office to
ask how long this meeting tonight would be and noted that their offer on the property was no
longer contingent on receiving this conditional use. Martin stated she has no business interest
in this property and responded with no information.
Howard began the staff report showing where the property is located, on Taft Avenue south of
Highway 6, it is outside the City's growth area but inside the Fringe Area. As always the
conditional use permits for the County that are in the Fringe Area need a recommendation from
the City Council. If the City Council doesn't approve the conditional use, It does take 4/5 of the
County Board of Adjustment to approve a conditional use. The area is currently zoned
agricultural, the McGrews wish to have a tree service business as well as their home at the
location. Staff is recommending that the conditional use permit be limited to a term of 15 years
with the possibility of renewal. While Staff doesn't feel it will have any negative impact on
existing or near -future development within Iowa City the long-term future use is uncertain so a
limit will allow for a revisit to ensure compatible land uses.
Staff recommends that the City forward a letter to the Johnson County Board of Adjustment
recommending that if a Conditional Use Permit is granted to allow a tree service business at
4522 Taft Avenue, it be limited to a period of 15 years with the possibility of future renewals.
Hensch asked if this land was immediately south of Breckenridge Trailer Court. Howard
confirmed It was.
Freerks asked if there was a set limit of number of employees in a county home-based
business. Howard did not have the answer to that question. Hensch noted that he had this
company cut down trees in his yard after a wind storm that it has one employee and hires extra
employees when needed and they just meet them at the job site.
Freerks opened the public hearing.
Seeing no one Freerks closed the public hearing.
Signs moved to recommend to Council to forward a letter to the Johnson County Board
of Adjustment recommending that if a Conditional Use Permit is granted to allow a tree
service business at 4522 Taft Avenue, it be limited to a period of 15 years with the
possibility of future renewals.
Parsons seconded the motion.
A vote was taken and the motion passed 7-0.
CONSIDERATION OF MEETING MINUTES: JULY 21, 2016
Signs moved to approve the meeting minutes of July 21, 2016 with edits.
Parson seconded the motion.
A vote was taken and the motion passed 7-0.
Planning and Zoning Commission
August 4, 2016 — Formal Meeting
Page 5 of 6
PLANNING AND ZONING INFORMATION:
Signs asked about the business hour limitations in neighborhoods and if there was
anything in the Riverfront Crossings District that also limited hours of operations. He
noted that area is intended to be a very mixed-use area and wonders if the question will
arise at some point. Howard said it could come up and will be something Staff can
consider. Hektoen noted that the limited hours of operations is unique to the area
discussed this evening because of the transitional nature of the area, whereas
Riverfront Crossings will be more urban. Howard noted there are some transitional
areas of Riverfront Crossings so it should be reviewed.
ADJOURNMENT:
Theobald moved to adjourn.
Martin seconded.
A vote was taken and motion carried 7-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2015-2016
FORMAL MEETING
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
8/20
9/3
9/17
1011
10/15
11/5
11/19
12/3
1/7
1/21
2/19
3/3
3/17
417
4/21
51515/19
6/2
7/77121
8/4
DYER, CAROLYN
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
EASTHAM, CHARLIE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
—
—
—
—
FREERKS, ANN
X
X
X
X
X
O/E
X
X
X
O/E
X
X
X
X
X
X
O/E
X
O/E
X
X
HENSCH, MIKE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
MARTIN, PHOEBE
X
X
O/E
O/E
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
PARSONS, MAX
X
X
X
X
X
X
O/E
X
X
X
X
X
O/E
X
X
X
X
XT
X
X
X
SIGNS, MARK
—
—
—
—
—
—
—
—
—
—
—
—
X
X
T X
X
X
X
THEOBALD, JODIE
X
X
X
X
X
X
X
X
X
X
X
X
X I
X
X
X
X
I X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member