HomeMy WebLinkAboutSending a press release-Boards-Commissions_11-16III. Sending a media release (specific for Boards and Commissions)
Access the GovDelivery media release system here: https://admin.govdelivery.com/session/new
(Skip 1-3 if you use this link)
1) Go to www.icgov.org
2) Scroll to the bottom of the page and under the ICgov.org heading, click on “Employee Resources”
3) Click on “E-subscription log-in”
4) Log-in using your City email address and the password you selected, then press sign-in
5) Click on “Bulletins” on the left-hand side of the screen
6) Click on “Create Advanced Bulletin”
7) Select your template. Each template is labeled accordingly. (if you are unsure of which template to use, e-mail
CommunicationsTeam@iowa-city-org)
Move your move over the template you would like to use and click on “Use this template”
8) In the “Subject” box, enter your headline text. Avoid using all-caps in headlines and body text.
9) Fill in current date, contact information, and phone number.
Enter today’s date with slashes and the full year: 6/14/2016
The “Contact” field should include a name and staff title. Occasionally, the contact will be someone who
works outside of the City organization. Please provide their name, office or organization affiliation, and
title, such as: Mary Smith, Johnson County Auditor.
Enter phone numbers with dashes, and always include the area code: 319-356-5000
10) In the “Headline” section, enter your headline (the same as what you entered in the “Subject” box above). If this
is for a Board or Commission meeting, the headline will already be filled.
11) In the body copy section, fill in dates and times.
12) Click on the “Send Test” (which emails you and/or others a preview of the release) or “Preview” buttons located
in the right hand corner to review your article prior to publishing. To send a test bulletin, enter the email
addresses of people you want to review it. It is important to have someone else review your media release prior
to issuing, as mistakes can most easily be avoided this way. If you are new to GovDelivery, please “Send Test” to
CommunicationsTeam@iowa-city-org for review prior to publishing.
13) After review, make any necessary edits.
14) Select your recipient group by clicking on the blue arrow next to the “To” box.
15) Select the appropriate subscriber list. If you are sending a media release regarding a board, commission or
committee meeting, select the “Boards, Commissions and Committees” box, which will open up the full list.
Deselect all boards, commissions and committees that don’t pertain to your target group.
16) Click “Save and Next” at the top of the page.
17) The “Review” page will indicate whether you have missed a step somewhere in the process. If you see a gold
box with an exclamation point, you have some additions or corrections to make on previous pages. The box will
tell you what’s missing. Click the “Edit” button on the right to return to previous pages to add or correct the
information. When finished, click on the “Save and next” buttons on the first and second pages until you are
back at the “Review” page. Click on “Save Changes.”
18) Review your information a final time through the “Send Test” or “Preview” functions.
19) If it looks good, click “Send Now”
A. It will ask you again if you are sure you want to send. If you do, click “Yes”
B. Congratulations, you have sent a media release! Go to Step IV.
Revisions
If you find an error in your release after publishing, you may need to reissue the release; depending upon the nature of
the error. Minor spelling errors do not need to be reissued, but need to be edited for the website article and sharing on
social media. You will need to state the reason for the reissue at the beginning of the release.
1) To access the GovDelivery article, repeat steps 1 through 5 above.
2) Next, select the “Sent” tab and select the article that you issued.
3) Select “Open a Copy,” then make your edits.
4) Follow steps 12 through 21 (above) to send your release.