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2016-11-03 Info Packet
-^� CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org November 3, 2016 IP1 Council Tentative Meeting Schedule MISCELLANEOUS I122 Copy of Press Release: Iowa City announces three Police Chief finalists, public meet and greet on November 10 I123 Information from Council Member Thomas: Urban Trees Can Save Tens of Thousands of Lives Globally by Reducing Air Pollution and Temperature IP4 Memo from Housing Administrator: Fiscal Year 2016 Section Eight Management Assessment Program (SEMAP) rating for the Iowa City Housing Authority IPS Copy of letter to Manville Heights Neighborhood Association from Iowa City Historic Preservation Commission Chair: Historic District designation in the Manville Heights Neighborhood IP6 Invite: 2016 ECICOG Legislative Open House IP7 Information: I.C. Better Bridges Institute I138 Copy of IDOT letter: Hot Mix Asphalt (HMA) Resurfacing on U. S. 218 IP9 Civil Service Entrance Examination — Special Projects Inspector I1210 Civil Service Entrance Examination — Geographic Information Systems Coordinator I1311 2016 Building Statistics (Third Quarter) IP12 Copy of Press Release: Iowa City receives Healthy Hometown Founder award DRAFT MINUTES IP13 Historic Preservation Commission October 13 IP14 Public Art Advisory Committee: September 15 City Council Tentative Meeting Schedule IPI Subject to change November 3, 2016 CITY OF IOWA CITY Date Time Meeting Location Tuesday November 15 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Saturday, January 7, 2017 B:OOA-S:OOP Budget Work Session Emma J. Harvat Hall Tuesday, January 10, 2017 1:00-7:00 P Budget Work Session (CIP) Emma J. Harvat Hall Tuesday, January 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, February 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, March 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 4, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, April 18, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 2, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, May 16, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Iowa City announces three Police Chief finalists, public meet and greet on November 10 Page 1 of 2 IP2 RReeceive Updates JEnter Email Address I Go Iowa City announces three Police Chief finalists, public meet and greet on November 10 City of Iowa City sent this bulletin at 11/03/2016 03:48 PM CDT 0 SHARE Having trouble viewing this email? View it as a Web pace. °��°� IOWA CITY FOR IMMEDIATE RELEASE Date: 11/3/2016 Contact: Geoff Fruin, City Manager Phone: 319-356-5013 Iowa City announces three Police Chief finalists, public meet and greet on November 10 On Thursday, Nov. 10, 2016, three Police Chief finalists will gather in Iowa City to complete the final phase of the selection process including a public meet and greet event. The meet and greet will be held from 6 to 8 p.m. in the Assembly Room of the Senior Center, located at 28 S. Linn Street. Following brief introductions, members of the public will be able to interact with the candidates one-on- one in an informal setting and be given an opportunity to provide feedback to the City Manager.. Slavin Management Consultants was hired in July to conduct a national search. After developing a recruitment profile based on community input, Slavin recruited applicants through industry networks and advertisements in the following outlets: 1) International Association of Chiefs of Police (IACP); 2) International City/County Management Association (ICMA); 3) Hispanic American Police Command Officers Association (HAPCOA); 4) National Organization of Black Law Enforcement Executives (NOBLE); 5) National Association of Women Law Enforcement Executives (NAWLEE); among others. Of the 18 candidates, four semi-finalists were interviewed by two committees made up of community members and City staff. Following these interviews, three finalists were selected and include: Rich Austin, Jr. of Charlotte, NC; Troy Kelsey of Iowa City; and Jody Matherly of Altoona. Rich Austin is currently a Captain in the Charlotte -Mecklenburg Police Department. He has served that department in several roles beginning in 1993, including Internal Affairs, Field Services, Community Police Officer, and Patrol Officer. He also served as a Patrol Officer and Detective with the Pineville, NC Police Department from 1990-1993 before joining the Charlotte -Mecklenburg organization. Austin holds Masters Degrees in Public Administration, Music Performance, Criminal Justice, and Christian Education. He is currently working toward a Doctorate in Public Administration. https://content.govdelivery.com/accounts/IAIOWA/bulletins/16fi9l4 11/3/2016 Iowa City announces three Police Chief finalists, public meet and greet on November 10 Page 2 of 2 Troy Kelsey is currently a Captain with the Iowa City Police Department. He has served Iowa City since 1991 in several roles, including Captain in charge of Field Operations, Lieutenant, and Public Information Officer. He also served as Interim Chief during the current transition. Prior to his service in Iowa City, Kelsey served as a member of the Coralville Police Department from 1986-1991. Kelsey holds a Bachelor of Science Degree from the University of Iowa. Jody Matherly is currently serving as Chief of Police in Altoona, Iowa. He has served in this role since 2012. Matherly also served as Chief of Police in Grinnell from 2003-2012. Prior to moving to Iowa, Matherly served the Flint, Michigan Police Department for 16 years, from 1987-2003, ending his service in Flint as a Police Lieutenant. He also held the position of Police Officer in smaller departments in Michigan from 1983-1987. Matherly holds a Master of Liberal Studies Degree in Interdisciplinary Technology and a Bachelor of Science Degree. Further information about the finalists, including their cover letters and resumes, can be found at www.icqov.org/policechiefsearch. The public will have the opportunity to provide feedback to the City Manager regarding the candidates by completing a comment sheet at the meet and greet, by submitting comments online through a survey available at www.icaov.org/policechiefsearch, or by emailing comments to policechiefsearch(rDiowa-citv.org. All public comments are due by 5 p.m. on Thursday, Nov. 17, 2016. Hard copy comment sheets should be turned in to the Human Resources Office at City Hall, 410 E. Washington Street. Following the public meet and greet and time to receive and review public comments, the City Manager will forward the final candidate to the Civil Service Commission for certification to the hiring list and will then appoint the new chief subject to formal approval by the City Council. To learn more details regarding the search process and finalists, visit www.icnov.org/i)olir-echiefsearch. I ! r 45% 091L Questions? %A6Z-4MMMWWA1IF& Contact Us CITY or 10%VA Cm urascoanOF urunnue STAY CONNECTED: f [yhfnUJ SUBSCRIBER SERVICES: Manage Preferences I Unsubsuibe I Halo z NJ https://content.govdelivery.com/accounts/IAIOWA/bulletins/16f 994 11/3/2016 Urban Trees Can Save Tens of Thousands of Lives Globally by Reducing Air Pollution a... Page 1 of 3 From Council Member Thomas IP3 TheNature Conservancy Urban Trees Can Save Tens of Thousands of Lives Globally by Reducing Air Pollution and Temperature Nature Conservancy Study Projects Impact of Tree Planting in 245 Cities Denver, CO / Arlington, VA, USA I October 31, 2016 A new study from The Nature Conservancy fords that an investment in tree planting of just US $4 per resident in some of the world's largest cities could improve the health of tens of millions of people by reducing air pollution and cooling city streets. Released today at the American Public Health Association annual meeting, the Pleating Healthy AA'r study applies well-established research into how trees clean and cool the air locally at a global scale to identify those places where an investment in tree planting can make the biggest impact on people's lives. The Conservancy partnered with the C40 Cities Climate Leadership group to develop the study, with the aim of providing urban leaders with the data they need to demonstrate that investments in tree planting can improve public health in their cities. "Trees can have a significant local impact on pollution levels and temperatures," said Roti McDonald_ lead scientist for global cities at The Nature Conservancy and the study's primary author. "Urban trees can save lives and are just as cost-effective as more traditional solutions like putting scrubbers on smokestacks or painting roofs white." The challenges facing cities are significant, but trees can be an important part of the solution: • Every year, more than 3 million people die from the effects of fine particulate matter — air pollution so small that it can enter the bloodstream and lungs, causing such ailments as asthma, heart disease and stroke. In cities, much of this pollution comes from the burning of fossil fuels, including in car engines. Trees can remove as much as a quarter of the particulate matter pollution within a few hundred yards, and when planted in the right places, can offer a http://www.nature.org/newsfeatures/pressreleases/urban-trees-can-save-tens-of-thousands-... 11/2/2016 Urban Trees Can Save Tens of Thousands of Lives Globally by Reducing Air Pollution a... Page 2 of 3 very effective barrier, filtering bad air and protecting local residents. • Urban heat is already the deadliest type of weather-related disaster facing the world, and the impacts will only increase as our climate continues to change. In France in 2003, a summer heat wave killed approximately 11,000 people in one week, so many that the Paris city morgue was overwhelmed and the bodies had to be stored at a vegetable market. The most vulnerable to deadly heat waves are elderly people without access to air conditioning. Trees can cool their immediate vicinity by as much as 2 degrees C, offering a means of protecting people from the impacts of a changing climate. The Conservancy's Planting Healthy Air study found that an annual global investment of US $100 million in tree planting could provide 77 million people with cooler cities and 68 million people with measurable reductions in particulate matter pollution. Cities with high population density, high levels pollution and heat, and a low cost of planting trees showed the highest return on investment, with countries like India, Pakistan and Bangladesh topping the global rankings. But the data also shows neighborhoods in every city that offer a high potential benefit to residents from tree planting. Planting Healthy Air. Global Return on Investment Rankings: The study ranks all 245 cities for the potential per capita impact of planting trees, as defined by degrees of temperature reduction or the amount of fine particulate matter pollution that could be removed with a given investment: Top ROI Cities Particulate Matter Top ROI Cities Heat 1. Karachi, Pakistan 1. Dhaka, Bangladesh 2. Dhaka, Bangladesh 2. Mumbai, India 3. Delhi, India 3. Karachi, Pakistan 4. Faisalabad, Pakistan 4. Ho Chi Minh, Vietnam 5. Mumbai, India 5. Kathmandu, Nepal 6. Dakar, Senegal 6. Damascus, Syria 7. Ahmadabad, India 7. Freetown, Sierra Leone 8. Kathmandu, Nepal 8. Port an Prince, Haiti 9. Cairo, Egypt 9. Dakar, Senegal 10. Freetown Sierra Leone 10. Faisalabad, Pakistan Frees are the only >olution that both -lean and cool the air, http://www.nature. org/newsfeatures/pressreleases/urban-trees-can-save-tens-of-thousands-... 11/2/2016 Urban Trees Can Save Tens of Thousands of Lives Globally by Reducing Air Pollution a... Page 3 of 3 while simultaneously offering other benefits, including urban green space for residents, habitat for wildlife and carbon sequestration. Tree planting is a solution that mayors and other municipal leaders around the globe can implement to improve the lives of residents within their communities, reducing air pollution and slowing climate change. "Trees alone cannot solve all of the world's urban air and heat challenges, but they're an important piece of the solution," McDonald said. FOR MORE INFORMATION: Interactive maps that can be used to zoom in to neighborhood level data are available at: nature.org/healthyair. The Planting Healthy Air Executive Summary, as well as photos, graphics, maps and other visual assets available for publication can be found at: https://www.dropbox.com/sh/hldor7l2bzk4gp5m/AAA.hTkZpYAdgNgFLtGSo2fvsa? dl=0. The Nature Conservancy is a leading conservation organization working around the world to conserve the lands and waters on which all life depends. Visit The Nature Conservancy on the web at www.nature.org. To learn about the Conservancy's global initiatives, visit www.nature.org/globa . To keep up with current Conservancy news, follow knature press on Twitter. Copyright © 2016 The Nature Conservancy. Terms of Use I Privacy Policy I Charitable Solicitation Disclosures The Nature Conservancy is a nonprofit, tax-exempt charitable organization (tax identification number 53- 0242652) under Section 501(c)(3) of the Internal Revenue Code. Donations are tax-deductible as allowed by law. *By providing my mobile phone number, I agree that The Nature Conservancy may contact me by mobile phone call and text message regarding the Conservancy's programs, events and membership. Terms of Use I Privacy Policy http://www.nature.org/newsfeatures/pressreleases/urban-trees-can-save-tens-of-thousands-... 11/2/2016 r ri_,--® 1 11 -03 - CITY OF IOWA CITY IN �� MEMORANDUM Date: November 3, 2016 To: Geoff Fruin, City Manager From: Steven J. Rackis, Housing Administrator Re: Fiscal Year 2016 Section Eight Management Assessment Program (SEMAP) rating for the Iowa City Housing Authority Introduction The Iowa City Housing Authority achieved a High Performer status with a score of 100% for Fiscal Year 2016. What is the section eight management assessment program? The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. How does SEMAP improve program performance? SEMAP will help the Federal Department of Housing and Urban Development (HUD) target monitoring and assistance to PHA programs that need the most improvement. What are the 14 key indicators of performance? The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. The 14 key indicators of PHA performance are: • Proper selection of applicants from the housing choice voucher waiting list; • Sound determination of reasonable rent for each unit leased; • Establishment of payment standards within the required range of the HUD fair market rent; • Accurate verification of family income; • Timely annual reexaminations of family income; • Correct calculation of the tenant share of the rent and the housing assistance payment; • Maintenance of a current schedule of allowances for tenant utility costs; • Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts; • Timely annual housing quality inspections; • Performing of quality control inspections to ensure housing quality; • Ensure that landlords and tenants promptly correct housing quality deficiencies; • Ensure that all available housing choice vouchers are used; • Expand housing choice outside areas of poverty or minority concentration; • Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. How does SEMAP work? SEMAP is used to remotely measure PHA performance and administration of the housing choice voucher November 3, 2016 Page 2 program. SE" uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. Iowa City Housing Authority On October 28, 2016, HUD released the SEMAP score for the Iowa City Housing Authority. The Iowa City Housing Authority achieved a High Performer status with a score of 100% for Fiscal Year 2016. The points earned for each of the 14 indicators are identified in the attached memo received from the Kansas City, Kansas, Regional HUD Office. October 24, 2016 Marilyn Rosenquist, Coordinator Manville Heights Neighborhood Association 323 Mullin Avenue Iowa City, IA 52246 Dear Ms. Rosenquist, I� Iowa Citi Historic Preservation Commission Ciryy I tall, 410 F Washingrun Strcct, h,wa City. L\. 52-140 During the review of the Lusk Avenue building permit, questions were raised regarding the appropriateness of a historic district designation to address concerns regarding the design of new houses in the Manville Heights Neighborhood. Local Historic District designation is an overlay zoning district requiring a rezoning action. A Historic District Overlay zone provides for the management of exterior changes that require a building permit to ensure that they are compatible with the historic character of the individual buildings and the neighborhood. Demolitions, additions and new construction are reviewed for compliance with historic preservation design guidelines. Staff reviews minor changes, while more significant changes require review and approval of the Historic Preservation Commission. Historic designation also makes a property eligible for certain zoning incentives and tax credits. The Historic Preservation Commission conducted a study of Manville Heights in 2008/2009 and concluded that large parts of the neighborhood are eligible for the National Register of Historic Places and also local historic district designation. The study identified three potential historic districts shown on the attached map. These three portions of Manville Heights are historically significant due to development associated with the establishment of a West Campus for the University of Iowa in the 1920s. Location of professional schools for medical, dental and law students on the West Campus provided a strong anchor for the neighborhood. Creation of a West Side fraternity district west of Riverside Drive on the eve of the Great Depression signaled a shift in student housing patterns affording the Manville Heights Neighborhood some of its most significant large-scale buildings. The neighborhood is also historically significant as having been the home of several notable Iowans, including James Van Allen, professor and head of the University of Iowa Department of Physics and Astronomy, Nile Kinnick, a member of Phi Kappa Psi Fraternity, 363 Riverside Drive and five men who went on to become university presidents, including three at the University of Iowa (Hancher, Bowen and Boyd). The residences of these notable figures still exist and generally retain their historic design. In February 2010 the findings of the study were presented at a Manville Heights Neighborhood meeting. There was some neighborhood support for historic district designation, but there was also some vocal opposition. The Historic Preservation Commission concluded that the Commission would only move forward with a district if it was requested to do so by the neighborhood association. There was no finther interest expressed by Manville Heights residents after that meeting. ULD Iowa City Historic Preservation Commission City I [all, 410 1C Washington Strcct, Iowa City. IA. 521-40 The Historic Preservation Commission asks that you please share this letter as broadly as possible within the neighborhood; including Nextdoor, email lists or personal contacts. If there is any interest expressed on the part of the Manville Heights Neighborhood Association to learn more about the process and effects of historic district designation, representatives of the Historic Preservation Commission are available to meet to present information and take questions. Feel free to contact our staff, Bob Miklo, Senior Planner, Neighborhood and Development Services Department at 356 5240 bob-mikloCa.lowa-city.ore if you and/or other residents of the Manville Heights neighborhood would like to schedule such a meeting. Sincerely, 6-1.. p: e Szpavbt,L Ginalie Swaim, Chair Iowa City Historic Preservation Commission O,Q d 3A V �o sy o �F NORTH O,Q *T BEET- LEE yG' off? L ST o LEE Oo ST * �-� I • � ,r ii 311`d ao dsm > RI vERslp f DR -A � LEXINGTON AVE HUTCHINSON AVE MAGOWAN AVE FERSON BELDON AVE K ELLIS A D RIDGELAND A E VE From: ECICOG <nicole.vannelson@ecicog.org> Sent: Tuesday, November 01, 2016 12:06 PM To: Council Subject: You Are Invited - 2016 Legislative Open House You Are Invited! LEGISLATIVE OPEN HOUSE TUESDAY, NOVEMBER 22ND, 4:OOPM - 6:OOPM CORALVILLE CITY HALL, 1512 7TH STREET, CORALVILLE SCHEDULE 4:OOPM - 4:30PM Enjoy refreshments and meet informally with legislators 4:30PM - 6:OOPM Formal program, provides legislators the opportunity to give their views on the upcoming session, including time for questions and answers City and county officials and members of the general public are encouraged to attend PLEASE FEEL FREE TO FORWARD THIS INVITATION TO OTHERS This event is co- sponsored by ECICOG, the Iowa League of Cities, the Iowa State Association of Counties, and IMMthe Qt f ECICOG www.ecicwg ore 700 16th Street NE Suite 301 Cedar Rapids, IA 52402 Copyright 20XX. All Rights Reserved. ECICOG, 700 16th Street, NE, Suite 301, Cedar Rapids, IA 52402 2 IP7 IOWA CITY PUBLIC LIBRARY MEETING ROOMS B & C I.C. BETTER BRIDGES The Iowa City (I.C.) Better Bridges Institute is a two-day event for business owners and managers to learn about diversity and enhance strategies to create more inclusive environments. L Individuals with disabilities are encouraged to attend all University of Iowa sponsored events. If you are a person with a disability who requires a reasonable accommodation in order to participate in this program, please contact the Chief Diversity Office at 319-353-2388, diversity@uiowa.edu. Institute To learn more contact: NANCY BIRD nancy@downtowniowacity.com TME 6 CHIEF DIVERSIFY OFFICE office of tINIVEMIIY IINI�VER4Outreach & OF IOWA Building Community oFtown Engagement IP8 ,10#DOT SMA E� I CUSTOMER DRIVEN www.iowadot.gov ,. 20'S �v''s 3 I Fj I , • :- District 6Office I Highway Division 5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404 'fVo(iCl}t9j 164 0235 1 Fax (319)364-9614 1 Email: jim.schnoebelen@dot.iowa.gov October 28, 2016 county Johnson The Honorable Jim Throgmorton Mayor of Iowa City 410 E Washington Street Iowa City, IA 52240-1826 Dear Mayor Throgmorton: Project No. NHSN-218-4(42)`2R-52 Notification Letter No. 2017-M-111 RE: Hot Mix Asphalt (HMA) Resurfacing on U.S. 218 This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to Ict an HMA resurfacing project on U.S. 218 from Hills to I mile south of Riverside Drive in Iowa City on March 21, 2017. A part of said project lies within the city. The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be made against the City. The project is proposed for construction during 2017. Subject to the approval oC and without expense to the DOT, the City agrees to perform (or cause private utilities to perf)rm), all relocations, alterations, adjustments or removals of existing utility facilities including but not limited to power, telephone and telegraph lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses, sanitary sewers, and related poles, installations and appurtenances, whether privately or publicly owned, and all other facilities or obstructions which are located within the limits of an established street or alley and which will interfere with construction of the project, all in accordance with the Utility Accommodation Policy of the DOT. Resident Construction Engineer, John Vu, of Cedar Rapids, Iowa, telephone number 319-365-6986, will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for the Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely, 9OW4 xz.. James. R. Schnoebelen, P. E. District 6 Engineer J RS/hmb cc: Dcannc Popp John Vu r i IP9 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319)356-5009 FAX www,icgov.org October 27, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Special Projects Inspector Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Special Projects Inspector. William Minor IOWA CITY CIVIL SERVICE COMMISSION Lyra W. Dickerson, Chair r _ IP10 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www.icgov.org November 2, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Geographic Information Systems Coordinator Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Geographic Information Systems Coordinator. Matthew Boyle IOWA CITY CIVIL SERVICE COMMISSION Lyr4N. Dickerson, Chair IP11 FILED City of Iowa City 2016 Building Statistics ging u _q P 2; p 7 /aluerrype of ConstructionJanuary ary arc By Unau u u• r vaimbst INmember Ingle Family -S 1,085,800 2,631,225 4,534,025 4,285,494 4,502,146 3,122,390 665,000 4,049,288 2,851,724 5,081,545 32,8178,437 Number of Permits 4 6 i0 16 21 13 3 16 12 17 12 -S 1,349,870 420,000 1,013,465 300,000 3,0831%1 p Number of Peon" 2 1 2 1 4 ksoffts 8 Fratemites - $ Number of Permits Multiple Units 3,883,333 1,564,850 4,060,000 1,000,000 13,252,114 6,900,000 12,508,696 5,165,675 48,314,668 Number of Permits 3 4 2 1 foundatlo 2 8 1 -founds 3 1-foundatio 1 22 Number of Buildings_ 3 4 2 2 5 3 2 21 _ Number of Dwelling Units _ 27 17 28 78 54 88 48 338 b- Commerdal[Residential 8,949,457 8,000,000 12,949,457 Number of Permits 2 (1 -fou 1-foundabon 3 Number of Buildings 1 1 Number of Dwelling units 8 8 Motels, Hotels - S 23,500,000 23,500,000 Number of Permits 1 1 -hu rchas-S 8,000,000 8,000,000 8,000,000 Number of Permits 1 1 ndushiel - S 10.71)(1.4)(101 470.0001 119,540 89,000 11,378,540 Number of Permits 1 1 1 1 4 Service Stations - $ Number of Permits HospitNs a Institutions - $ Number of Permits Offices. Banks, Prof. - S 188,000 9,500,000 1,500,000 11,188,000 Number of Permits 1 foundation 1 1 3 Public Works a Utilities - $ 7,619,000 7,1119,000 7,619,000 Number of Permits 3 3 Schools - S 14,000,000 14,000,000 14,000,000 Number of Permits 1 1 Stores 4 Customer Svc. - S 1,918,418 1,100,887 3,900,000 750,000 7,667,285 Number of Permits 1 1 2 1 5 Also. StructureslFences-S 151,500 1,000 105,000 4,800 282,300 Number of Panetta 71 1 1 1 10 emodel. Residential - S 414,212 895,942 929,851 688,030 6,252,798 5,714,583 1,215,0831 1,438,680 1,165,505 7,761,334 28,476,018 Number of Permits 23 23 39 41 39 37 30 48 27 36 341 Remodel, Commercial - S 1,295,544 13,495.592 1,718,550 4.467,960 11,665,395 8,317,942 3,380,828 4,991,805 11,492,808 1,149,500 81,955,722 17,930,013 Number of Peonits 15 8 13 7 20 13 7 17 13 6 119 Remodel, Public Works - S Number of Permits Necessary Structures 4,000 222,000 25,000 179,000 3,000 104,000 316,000 853,000 Number of Permits 1 4 1 2 1 1 5 1 15 TOTAL VALUE 13,687,356 44,608,092 34,087,146 23,026,484 25,908,257 48,256,353 15,368,449 19,251,838 28,407,733 19,474,054 270,055,762 47,549,013 TOTAL PER14f19 45 45 81 69 90 74 46 90 57 65 882 rMTrZrTM IP12 Marian Karr MJ From: City of Iowa City <CityoflowaCity@public.govdelivery.com> Sent: Thursday, November 03, 2016 3:51 PM To: Marian Karr Subject: Iowa City receives Healthy Hometown Founder award © SHARE Having trouble viewing this email? View it as a Web page. 10WACITY FOR IMMEDIATE RELEASE Date: Nov. 3, 2016 Contact: Shannon McMahon Phone: 319-356-5058 Iowa City receives Healthy Hometown Founder award City of Iowa City representatives traveled to Ankeny earlier this week to accept a "Healthy Hometown Founder Award" for its efforts to implement initiatives to improve the health and well- being of the Iowa City community. The award was presented at the Iowa Healthiest State Initiative "Bringing it Home" conference held at the FFA Enrichment Center in Ankeny on Nov. 1, 2016. City Council members Pauline Taylor and John Thomas, Assistant to the City Manager Simon Andrew, Parks and Recreation Director Juli Seydel Johnson, and Neighborhood Services Coordinator Tracy Hightshoe, attended the event. "The Healthy Hometown Founder award celebrates the achievements made in Iowa City," said Jami Haberl, Executive Director of the Iowa Healthiest State Initiative. "Iowa City has been a model for other Iowa communities and is an encouraging example of what can be done when the citizens of a community join together to truly transform their environment." Some noteworthy achievements in Iowa City that were recognized include • Iowa City Community School District students saw a 2 to 3% increase in healthy body mass index (BMI), a measure of body fat based on height and weight. • Two roundabouts and 1.2 miles of new sidewalks improved access to an elementary school and encouraged walkability. • Local employers logged 89,515 miles of steps over the course of one year. • A local grocery store expanded its produce selection, resulting in a 215% increase in produce sales. The event also served as a celebration of the Healthiest State Initiative's five-year anniversary. THE nonpartisan, nonprofit organization engages communities, schools, worksites, businesses, organizations and individuals to take measures to improve their health and happiness while striving to make Iowa the healthiest state in the nation. More information about the Healthy Hometown program, including resources and assessments for Iowa communities, is available at: www.iowahealthieststate.com. Governor Terry Branstad and Lt. Governor Kim Reynolds posed with City of Iowa City representatives Simon Andrew, John Thomas, Pauline Taylor, Juli Seydell Johnson, and Tracy Hightshoe after awarding the City a "Healthy Hometown Founder" award for its health initiative efforts. Questions? Contact Us CITY OI IOWA CITY L"K0 OIY ur L"(RAttMR STAY CONNECTED: SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I HBID This email was sent to marian-karr@iows-oity.org using GovDelivery, on behalf of: City of Iowa City 410 E PMW*dkV jYeOY� Washington Street Iowa City, IA 52240 9W ft �" IP13 MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION OCTOBER 13, 2016 EMMA J. HARVAT HALL MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Cecile Kuenzli, Andrew Litton, Pam Michaud, Ginalie Swaim MEMBERS ABSENT: Gosia Clore, Sharon DeGraw, Frank Wagner STAFF PRESENT: Jessica Bristow, Bob Miklo OTHERS PRESENT: Julie Myers, Alicia Trimble RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: 820 Ronalds Street. Bristow said this house is in the Brown Street Historic District. She said it is in an area where there is quite a wide alley, with garages and barns all along the alley. Bristow said the house is primarily a foursquare, with some details that are reminiscent of some of the earlier Victorian houses, such as a gable and a bay on the west side that is held up by brackets. She said that the projecting piece is probably an addition that was put on after 1933, because it is not on the 1933 Sanborn map. Bristow said the house also has an addition that was enlarged in the back, and the front porch was filled in at one point in time. Bristow said that on the alley there is an existing small garage. She said that the we had, at one point, approved removing the garage door, filling it in with a wall, adding a passage door, and changing out some of the windows. Bristow showed that in a photo one can see a little bit of the peak of the neighbor's garage. She said that right now the applicant proposes to add a garage in the location between the neighbor's garage and her own garage. Bristow stated that staff has been working with the owner for a while and had been looking at some of the old barn -style garages as seen in the North Side and in the College Green Neighborhood. She showed photographs of garages and referred to a two-story rectangular garage. Bristow said the goal here is to have a one and one- half car garage with a studio and also add solar panels on the roof. Bristow said the site is in the northeast corner of the property. She said the size of the garage is smaller than the neighbor's garage and is clearly subordinate to the size of the house, which is compliant with one of the guidelines. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 2 of 10 Bristow showed the alley view and the west elevation. She said the owner would like to add double hung windows to the garage, and the windows would be a little bit larger than the typical simple windows discussed in the guidelines. Bristow said staff felt this would be an appropriate modification to the guidelines to get a more light into that upper space. She said the garage door pictured has a paneled look with a vertical board type of pattern to the panels. Bristow said the owner is looking at using a garage door that is smooth in those areas but had not decided at this point. She said the windows in the garage door would be two long windows with simulated divided lights with four openings. Bristow stated that all of the trim would match the trim that is on the house, because that is appropriate with the double hung windows. She added that on the south side, the panels would be attached to a standing seam roof, which is a very appropriate way to add solar panels to a roof, because they do not need to penetrate the roof covering. Bristow said this prevents leaking issues. She said a similar material is proposed for the awning that would go over the passage door on the south side. Bristow said there are a few more windows on the east elevation than on the west. She said the building plans are in the packets. Bristow said the material would be similar to the Dutch lap siding on the original garage. She said the solar panels themselves would be framed in a gray -like color. Bristow said the recommended motion was to approve the certificate of appropriateness, provided that the final window and door product information would be reviewed by staff and chair. She said the motion also discusses colors and said staff was looking along the lines of the garage and barn -like colors. Bristow said the standing seam roof product is a little bit different than the smooth standing seam that would normally be approved. She said staff finds that the material would not be appropriate on a historic structure. Bristow said there has been discussion about how the agricultural roof products can actually diminish the architectural character of a historic house, according to the Secretary of the Interior Standards for Rehabilitation. She said this involves a garage or barn, so it is not as crucial that it is smooth in between the seams. Bristow said that here there are not the small ridges or small seam spacing that one would have in some of the agricultural roofs. She said the architect had suggested this material so that there would not be oil canning in the roof. Bristow said the Commission would need to decide if the material should be approved. Swaim asked what is meant by oil canning. Bristow said that basically when it is installed, there can be some dimpling or some bending of the flat area. Kuenzli said that since this is in the city, the barn color was mentioned as red with a green roof. She said that would not tie into the house at all. Bristow said that in the alley, there are a couple of older, barn -type structures. She said that one of them on the west end of the alley is actually an old barn, and it is red. Miklo said that, historically, it was not uncommon for the garage or outbuilding to be of a different material and a different design when compared to the house. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 3 of 10 Miklo said the guidelines suggest two ways to go. He said that there could be a simpler design, like a barn, or one that matches the house. Miklo said that on Summit Street, most of the old barns that are there probably were barn red or darker colors historically. Agran said he was surprised to see that there would be discussion about the color. He said he agrees that the colors were different 100 years ago, when they were different ancillary structures. Agran said the neighborhood no longer looks like it did 100 years ago. He said that even though the architecture of the building is really permanent, paint colors tend to not be. He said that even though the Commission encourages something in a certain direction, it does not make it a requirement. Miklo said if this was going to be a smooth clapboard siding, then the colors that match the house would be appropriate. He said that because the choice was to design the building to be more like a barn rather than trying to match the house staff encourage the owner to consider this when choosing colors. Kuenzli asked if the owner would have the option of later painting it the same color as the house. Miklo replied that the owner can paint it any color she wants to, as painting does not require a permit. He said staff is just encouraging that the initial paint color be an appropriate color for the architecture of the building. Bristow said the color selection was just something staff wanted to discuss with the owner. She said that earlier in the day she talked to the owner about making the building match the house. Bristow said that a lot of it stemmed from the idea of the roof itself having a factory finish. She said it would not be appropriate to necessarily have a bright blue standing seam roof on this building, but would be appropriate to have something that would carry through with the character as well as the rustic character of the alley. Agran said he just wanted a clarification of the recommended motion and that the color suggestion was not something that was binding. Swaim said she thinks encouragement is fine but would welcome other colors that would perhaps harmonize with the house. Michaud asked if it would be another primary residence because this will having living space,. Miklo said it would not. He said it would be an accessory apartment, and as long as the property is owner -occupied, one may have an accessory apartment on the property in certain zones. Miklo said it would be allowed here, because the property is zoned RS -S. Michaud said she had inquired about building a carriage house on her property and was told she could not. Miklo said that is because her property is zoned differently. He said he could talk to her about her property outside of the meeting. Myers thanked the Commission for looking at the project. She said she is not wed to a particular color at all and has not even proposed a color, because the project has not progressed that far. Myers said that staff was helping her with ideas that might fit with a historic barn. She said that she will eventually address the color. Myers said she and her husband had thought about painting the barn the same yellow color as the house, perhaps with a gray roof to harmonize with the solar panels to make them disappear. She said they also like the idea of barn red. Myers said they are looking for an overall scheme. She stated that it is nice to have options and flexibility. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 4 of 10 MOTION: Litton moved to approve a certificate of appropriateness for the project at 820 Ronalds Street as presented in the application with the following conditions: 1) window and door product information to be approved by staff and chair, and 2) siding and roof color encouraged to mimic the colors of historic barns such as red or brown siding and red or green roofing. Baker seconded the motion. The motion carried on a vote of 8-0 (Clore. DeGraw. and Wanner absent). REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review. 422 Brown Street Bristow said this was included, because in the course of last month the application changed from something that would come before the Commission to something that would receive a certificate of no material effect. She said it involves the replacement of the roof shingles and the repair of the internal gutters and replacement of the downspouts. 705 Grant Street. Bristow stated that this project involves a shingle replacement on a property in the Longfellow District. She said that architectural shingles will be used. Minor Review - Staff Review. 610 Ronalds Street Bristow said that at this point, the project is to put a small at -grade deck off of the back. She showed a back view and pointed out where it will be inset the eight inches that decks are set in from the sidewall so that they are not entirely visible. Bristow said it will be flush with the other side of that gable end, just because it is so close to the door. She said there will probably be a railing. Bristow said the deck is meant to help transition the grade for wheelchair access in the future. 625 Clark Street Bristow said this is a non-contributing house in the Clark Street Conservation District. She said that on the south side, there is a greenhouse type window and a through -wall air conditioner. Bristow said the owners just installed central air and will therefore be replacing both the windows. She stated that the greenhouse window will mimic the double hung window next to it, and the through -wall air conditioner will be replaced with a small awning -type window. Bristow said that both windows are on the side of the house. 618 Brown Street. Bristow said that the three casement windows in the front over the door have been damaged a little bit by animals. She said they will be replaced with a pebble -textured glass on the inner pane of the glass, because there is a bathroom here. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 5 of 10 INTERMEDIATE REVIEW - CHAIR AND STAFF REVIEW 741 South 7th Avenue Bristow said that she and Swaim reviewed this small house on the corner of 7th and Sheridan. Bristow said the owners are putting a skylight in the middle of the back of the garage. She said that it is very small and in an appropriate location. CONSIDERATION OF MINUTES FOR SEPTEMBER 8. 2016: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's September 8, 2016 meeting, as written. Agran seconded the motion. The motion carried on a vote of 8-0 (Clore. DeGraw, and Waoner absent). COMMISSION INFORMATION AND DISCUSSION: Annual Historic Preservation Awards Committee Bristow said the date for the awards presentation has not yet been set, but the date will probably be sometime in late January. She stated that staff has been compiling potential award properties for the Commission to review, and Commission members have also made suggestions. Bristow said that a small committee will be needed to whittle down the properties to potential award winners to be presented to the Commission. Bristow said that in the past there have been three subcommittee members and asked for volunteers. Swaim, Boyd, and Kuenzli volunteered to serve on the subcommittee. Bristow said that the first meeting would probably be at some point in November. Marvbeth Slonneger, History of Downtown Iowa City, Thursday November 17, 6 p.m. to 8 p.m. Supreme Court Chamber, Old Capitol Museum. Swaim said that Marybeth Slonneger will be presenting this lecture as titled. Swaim said that Slonneger has saved several houses in the Goose Town area and really knows Iowa City well. Swaim said that Slonneger recently authored a book about downtown Iowa City called Finials Preservation Summit 2016, Recap and Information. Swaim said that those attending the preservation summit included: DeGraw, Trimble, Miklo, Bristow, and herself. Swaim said that Bristow and Trimble did a presentation on moving the Houser -Metzger house. Swaim said she attended a session called "Know Your Building" with two parts. She said it was designed to show one how to write a National Register nomination, either for a nomination or for a tax credit. Swaim said that attendees were asked to look at a three-story building from the 1880s and consider writing a physical description of the building. She said that it was a visual training of the eye. Swaim said that when one tries to inventory all of the components, one begins to see how an historic building works, because everything truly works together. She stated that it is all of the same time and of the same style and vocabulary. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 6 of 10 Swaim said she also attended a session on "Successful Strategies for Commissions." She said there was discussion of the importance of building bridges and finding common ground. Swaim said the importance of facts and relevance was stressed, because many people are not going to buy into the argument that preservationists normally make. She said one therefore needs to present facts and numbers and why preservation is important to other constituencies. Swaim said that LeMars is doing a program called Youth on Main Street. She said it involves teenagers applying for the program, with a recommendation letter from a teacher, and the Commission chooses five or six applicants to organize an event or contribution to the downtown that has to do with history. Swaim said she also attended a window repair workshop. She said the presenter, David Wadsworth, walked the attendees through the procedure, step by step. Swaim said there is a lot of expertise being developed and recorded on processes of how things used to be done and why it worked. Swaim discussed the difference between old growth trees and new trees being grown on plantations and the greater denseness and greater number of rings of the old trees. She said that cherishing the old wood and doing as much salvaging as possible is really so much smarter than buying 25 -year-old tree plantation wood. Bristow said that she and Trimble attended a discussion of nuisance properties and specifically discussed the Peterson Harned Von Maur House. She said that it is in an historic district but fell into complete disrepair because of neglect. Bristow said that the City of Davenport had an issue with how to take over the property and maintain it so that it stayed viable. She said that Davenport did not seem to have the fallback position that Iowa City has, which is prevention of demolition through neglect. Bristow showed the exterior of the building and other photographs. She said that in the 1980s the house was pristinely cared for and presented like a museum, before it fell into this complete disrepair. Bristow said the City of Davenport did reclaim the house and took bids for people to purchase the house and work on rehabilitating it. Bristow said that she and Trimble and Swaim went on a home tour of this neighborhood, which is called the Gold Coast or Hamburg District. Bristow said it is an interesting neighborhood. She showed photographs of houses in the area and discussed work being done on the homes and the history of some of the homes. Bristow said she attended a talk on Gordon Van Tyne Catalog homes. She said the presenter had information about Iowa City homes, and she has contacted him since the program. Bristow said she attended some talks on tax credits and also how to do a rehabilitation project Miklo said he went on a tour of the same Hamburg Neighborhood and got a different perspective of historic preservation from what we experience in Iowa City. Miklo said that in Iowa City, there is a great demand for real estate and space, and that can be a threat to the city's buildings when demand for redevelopment outweighs historic value. He stated that in Davenport, there is a lack of demand, which also threatens buildings. Miklo said, for example, that in this neighborhood, there is a struggle to attract residents who have enough funds to keep these properties up or to bring them back after they have had some neglect. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 7 of 10 Miklo showed a property that tells the history of the city. He referred to a four -unit building that was constructed in World War I. Miklo said that because of the Rock Island Arsenal and industry that arose from World War I, there was a great demand for housing, and the response was to build these types of properties. He said that from the street it looks like several single- family houses, but from the back one can see it is a rather large building. Miklo said it is a really good example of multi -family that fits into a neighborhood. Miklo showed pictures of a contemporary nearby house that did not fit well within the historic context of the neighborhood. He said it was constructed before the City of Davenport adopted a Historic Preservation Overlay zone and therefore was not subject to design reveiw. He showed a garage in that same neighborhood that matches the house and then another garage to show that they now have a handle on how to review projects in historic districts. Miklo stated that there are some real positives in this neighborhood, even though it is struggling. He said that it is up on a bluff and has wonderful views of downtown, the Mississippi River, and the Centennial Bridge. Miklo said that the tour guide had said that one of the reasons there has been some neglect is that in the 1960s, there was a proposal to bring a freeway through this neighborhood to connect Interstate 80 to the Centennial Bridge. He said that caused people to leave the neighborhood and real estate values to become depressed. Miklo said that because of the National Historic Preservation Act, that highway project was scuttled. Miklo said another thing he learned at the summit is that there is a lot of residential development occurring in the old downtown historic buildings. He said the Mayor of Davenport indicated that the greatest number of new, residential units are being created in the downtown area. Miklo discussed the Peterson Harned Von Maur House to which Bristow had referred. He said that the house was so far gone that if the house was in Iowa City, it probably would have been torn down by now. Miklo said that there is enough of a commitment to this neighborhood by the City and by the neighbors to these houses that the property is being rehabilitated. Miklo said it is quite a piece of architecture, and the hope is to complete the rehabilitation in the next two years. Miklo stated that he learned from the conference that Iowa City has some challenges in terms of historic preservation, but they are totally different than what they have in Davenport. Grant Application: Miklo stated that the National Park Service has a grant specific to properties associated with African-American civil rights. He said staff is applying for a grant for the Tate Arms on South Dubuque Street and the Iowa Federation Home on Iowa Avenue. Miklo said the goal is to possibly have the two properties listed on the National Register, to create an interpretative plaque or marker to be put on the front of each to tell the story of the two houses, and to produce some pamphlets and some web -based materials to get the history out on these two properties. Miklo said that The University of Iowa was integrated early on, and the first African-American students graduated in the 1870s. He said that when the University started building dormitories HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 8 of 10 in the early 1900s, African-Americans were not allowed to live in those dormitories by unwritten rule. Miklo said it was up to the African-American community to find housing for students. Miklo said the house on Iowa Avenue was an existing building. He said the Iowa Federation, an organization of African-American women's clubs with several programs, including orphanages and students and education, was approached by female students in the 1920s with the information that the women were having trouble attending The University of Iowa because there was no place for them to live. Miklo said the Iowa Federation then purchased the house on Iowa Avenue and ran it as a dormitory up until the 1950s. Miklo said that the key to this is that even though the University was open to African-American students, there was still discrimination that prevented them from achieving higher education, and this was their community's response to that. He said it is important to mark this history. Miklo added that Friends of Historic Preservation has committed some funding for this program to match the grant. Miklo said the Tate Arms was a similar structure but was a family -operated rooming house that was for African-American male students in the 1940s through 1963. He said that before the Tates ran the house, it was operated as a rooming house by another gentleman, but not necessarily exclusively for students. Miklo said that the Tate Arms is a local landmark. He said the neighboring property was able to achieve such a large size, because development rights were transferred from the Tate Arms to the neighboring property in exchange for a commitment to preserve the Tate Arms. Miklo said it is an example of using zoning tools to preserve historic properties. Fisk Reception. Swaim invited Commission members to attend the Fisk Reception. She asked members to post the posters she provided regarding the reception in various places. Agran stated that he was hired by the Downtown District to co -manage a program called Co - Sign, which is a replication of a Cincinnati program that worked to get artists, designers fabricators, and local businesses together to improve signage. He said that the grant funding for that was the ability to replicate that program in a number of different cities, and Iowa City was selected as one of those cities. Agran said this is supposed to be something that also happens in concert with the preservation community. He said that although Iowa City's downtown is not protected, a lot of cities have downtown areas that are protected. Agran said that one of the things the program encourages is to have signage that is more in keeping with the architecture of the buildings, including signage that doesn't cover up important elements of the buildings, etc. Houser -Metzger House. Bristow said that John Loomis is currently working on the property. Bristow said that Loomis is installing the basement windows and has installed stairs through the cellar door entry. HISTORIC PRESERVATION COMMISSION October 13, 2016 Page 9 of 10 Bristow said that Loomis will be covering that entry next week. Bristow said the egress windows will be going in shortly, and the HVAC people have been hired to put ductwork back in the basement. She said the gas line will be installed sometime in the next week and one-half. Bristow said that some workshops are coming up. She said that she and her daughter have been working on some of the light interior demo. Bristow said that Bea Day Plumbers has been hired to do some of the plumbing work. She added that Chambers Electric has worked to get electricity on the second floor and on the outside. Bristow said that there will be no more exterior landscaping work until the spring. Trimble said that an exterior painting workshop will be held on October 22. She said Friends of Historic Preservation applied to the Johnson County Foundation to fund these workshops, but because they are not funded in their entirety, they are having to charge for the workshops. Trimble said there is a window workshop on January 28, an interior painting workshop on February 11, and a passive floor restoration class on February 25. She said that all of the information is available on the website. Kuenzli asked if the workshops are for people to work on the house or to learn how to work on their own houses. Trimble said they are hands-on workshops, so attendees will be working on the house but will learn information to help them do work on their own houses. Swaim asked about passive floor restoration. Trimble responded that it involves restoring one's historic floor without aggressively sanding it by using a drum sander. I_191116111:1041ky,IA011 The meeting was adjourned at 6:23 p.m Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2016-2017 NAME TERM EXP. 11/12 12/10 1/14 2111 2/25 3/12 4/14 5112 619 7/14 8/11 918 10/13 AGRAN, THOMAS 3129117 X X O/E O/E X X O/E X X O/E O/E X X BAKER, ESTHER 3/29/18 0/E X X X X X X X X X X X X BOYD, KEVIN 3129117 — — -- -- — — — — — X X BUILTA, ZACH 3/29/19 — — — — — — X X X X X X X CLORE, GOSIA 3/29117 X X 0/E X O/E X X X O/E X X X DEGRAW, SHARON 3/29/19 — — — — — -- X X X X O/E X KUENZLI, CECILE 3129/19 — — — — — — O/E O/E X X X X X LITTON, ANDREW 3/29/17 X X X X X X X O/E O/E X O/E X X MICHAUD, PAM 3129/18 0/E X X X X X X X X X O/E X X SANDELL, BEN 3129/17 X O/E X X X X X X X X — — — SWAIM, GINALIE 3/29/18 O/E X X X X X X X X X X X WAGNER, FRANK 3/29/18 O/E X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused — = Not a Member IP14 PRELIMINARY MINUTES PUBLIC ART ADVISORY COMMITTEE SEPTEMBER 15TH, 2016 — 3:30 PM CITY MANAGER'S CONFERENCE ROOM — CITY HALL MEMBERS PRESENT: Sayuri Sasaki Hemann, John Engelbrecht, Ron Knoche, Brent Westphal NOT PRESENT: Juli Seydell-Johnson, Bill Nusser, Tam Bryk STAFF PRESENT: Marcia Bollinger PUBLIC PRESENT: None CALL TO ORDER: Meeting called to order at 3:30pm PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public comment of items not on the agenda. DISCUSSION ON FY17 PUBLIC ART PROGRAM BUDGET Bollinger discussed the project of the pedestrian tunnel between Sheridan and Kirkwood hear adjacent to the Longfellow trail and shared photos to show current state of tunnel. She said that the Park Superintendent Zac Hall, approached her a year or more ago about the goal of creating something that would be respected, preventing it from being tagged. Bollinger stated that its length, 60-80 feet, would need to be considered when thinking of the budget and expressed the desire to get kids involved in the project. The second project mentioned was the mural wall in the Robert A. Lee Recreation Center that was completed in 1983. Bollinger confirmed that she spoke with the original artist, Hani Elkadi, who understood the need for something more fresh and dynamic. Bollinger said the goal was to create something more interactive that incorporated the STEAM curriculum and mentioned that it was a large space and so that it may cost more. She said the Rec had no funding to match any public art funds. Lastly, she brought up the matching fund program and said $15,000 was available. The committee agreed to prioritize the Longfellow Tunnel and Recreation Center Mural projects and to identify a budget. Engelbrecht stated he believed the tunnel would inevitably be tagged again and suggested permitting it as a free tagging zone. He mentioned the idea of partnering with a school in the neighborhood such as City High, SEJH, Tate, or Kirkwood and helping support them through funds but essentially it would be the schools responsibility. Bollinger stated she would make contact with art teachers and ask what they would expect for compensation. The committee decided to allocate a budget of $4000 to the mural wall that could be readjusted if necessary. It was decided that once that was figured out they would see what was left for the matching funds. PUBLIC ART MATCHING FUND - REVIEW PROCESS Bollinger stated three applications had a connection with Public Space One and because 2 members out of 5 public members were associated with PS1 it made a significant impact on the decision making of projects. She stated she did research with the city attorney's office about whether there were any options about creating it in a manner that Engelbrecht and Sasaki Hemann could still participate in the process but there seemed to be no options. She said another option was to come up with a method by which Engelbrecht and Sasaki Hemann could have involvement from a distance with projects but not host them in their facility or fund them and figure out a way for artists to apply without any connection. Knoche inquired about who brought up the conflict of interest. Bollinger responded Engelbrecht and Sasaki Hamann. Knoche said they have both been responsible about not putting their projects above others. Bollinger stated it could be perceived that way by others. Knoche asked if the concern was not that they were on the board but that they would be part of the decision making on the funding. Bollinger said yes and Knoche stated he believed they could work around the conflict. Bollinger mentioned they could open up the membership and that there needed to be 5 public members and 2 of them need to have an art affiliation. Knoche asked if there was a rule set by council to determine membership or if they could decide to increase membership. Marcia said they would need to go through council to do that. Engelbrecht said Westpahl's and Nusser's terms ended in January. Bollinger stated they needed to start thinking about recruitment. Bollinger concluded that next month they would talk about what feedback she gets from teachers, commission size, and more ideas on the rec center wall and how it could be framed. OTHER: Sasaki Hemann said the Mind Travelers Aquarium was up at the UIHC and that she had one workshop already with the patient's library that was broadcasted live throughout UIHC on their patients' channel. She mentioned her reception was next Friday from 5:30-6:30pm at the fountain lobby followed by refreshments and a hangout session at RVSP from 6:30-8:OOpm. Sasaki Hemann said she that Wednesday she had another story time that would be broadcasted from 10:30-11:30am and that she was working on having more public workshops at the fountain lobby. She said the patient's library could deliver materials so that patients could make jelly fish themselves. Bollinger asked how many patients were participating. Sasaki Hemann said there were ten for story hour with guardians included. She said it was a small group she could manage but that she wanted more public workshops so that people, 8 years or older, could drop by. ADJOURNMENT: Engelbrecht moved to adjourn the meeting. Knoche seconded. Meeting adjourned at 4:15 PM. Public Art Advisory Committee Attendance Record 2015-2016 Name Term Expires 2/4 3/3 5/5 8/4 9/15 Bodkin Bryk, Tam 01/01/19 x O/E x x O/E Engelbrecht, John 01/01/18 x X x O/E X Westphal, Brent 01/01/17 x X x x X Nusser, Bill 01/01/17 O O O X O/E Hemann, Sayuri Sasaki 01/01/18 x X X X X Knoche, Ron x X X X X Seydell-Johnson, Juli X X Key: X = Present O = Absent O/E = Absent/Excused --- = Not a member