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Home My WebLink About2016-12-06 Council minutesr CITY OF IOWA CITY MEMORANDUM [City Council toured the Public Works Facilities on Tuesday, December 6, 2016, 3:30 PM. Transcriptions and audio of the tour will not be available. Pamphlet archived.] Date: December 14, 2016 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, December 6, 2016, 5:00 PM in Emma J. Harvat Hall Council: Botchway, Cole. Dickens, Mims, Taylor, Thomas, Throgmorton UISG: Simpson Staff: Fruin, Dilkes, Monroe, Karr, Voparil, Hightshoe, Nations, Yapp, Sovers, Havel, O'Brien, Rummel, Knoche, Bockenstedt, Moms, Slutts, Striegel, Boothroy, Ford, Seydell-Johnson. A transcription and power points are available in the City Clerk's Office and the City website. PUBLIC WORKS FACILITY MASTER PLAN OVERVIEW rIP3 of 12/1 Info Packetl Public Works Dir. Knoche thanked staff and all those who attended the Public Works facility tour and introduced Neumann Monson representatives, Dave Zahradnik and Jesse Bulman who presented a power point of the Facility Master Plan. City Manager Fruin stated these projects will be discussed at the January CIP Budget meeting ACTION: None at this time. CITY CLERK SELECTION PROCESS rIP4 of 12/1 Info Packet] The Mayor referenced a memo he requested from City Clerk Karr on handling of duties in the absence of a City Clerk, and a suggested timeframe for hiring. He noted that current Deputy City Clerk Voparil is empowered to act in the absence of the City Clerk and an interim appointment is not needed; additional deputy duties will be assigned to Adm. Secretary Fruehling. He stated the City Clerk job had been posted and suggested a Council committee of three work with City Manager Fruin, City Attorney Dilkes, and Human Resources Adm. Jennings and report back to the Council on a recruitment strategy. After discussion Council agreed the Council representatives to the City Clerk Recruitment Committee would be Mims (chair), Dickens and Taylor. ACTION: Committee will report back on January 3 on recruitment strategy, job posting sites, and a recommended process for reviewing and vetting candidates. (Mims) MEETING WITH AREA LEGISLATORS Majority agreed it would be advantageous to meet with Area Legislators to discuss Legislative priorities as a body. Council Work Session December 6, 2016 Page 2 Action: City Clerk will explore dates next week with Area Legislators for an early morning meeting. (Karr) CLARIFICATION OF AGENDA ITEMS 1) (Consent Calendar item # 4f(2) - Mark Signs: Affordable Housing Acton Plan) In response to Mayor Throgmorton, City Mgr. Fruin stated that amount being recommended is $650,000 and may be adjusted at Budget work sessions in January. 2) (Consent Calendar # 4d(2) Sidewalk cafes — resolution adopting a policy for use of public right-of-way...) In response to Council Member Cole. City Manager Fruin reported that applies to sidewalk cafes on Washington Street and no negative comment has been received, and fences will no longer be required to be anchored to concrete on a experimental basis. 3) (Consent Calendar item # 4f(8) - Brent Mills: Protestors blocking 1-80) Mayor Throgmorton praised Police Department's, Interim Chief Bill Campbell's response to protesters. 4) (Consent Calendar item # 4f(11) — Craig Baumgartner, Army Corps of Engineers: Coralville Lake Regulation Manual) In response to Mayor Throgmorton, City Manager Fruin stated his office will follow up with other local jurisdictions on the letter and provide an update. INFORMATION PACKET DISCUSSION [November 17, 23, December 1] ➢ November 17 1) (IP4 — Memo from Housing Adm.... Update on Transition Payment to Tenants of Rose Oaks ... ) Mayor Pro tem Botchway commended staff on the memo 2) (IP7-9 — Board of Adjustment Transcriptions) In response to Council interest, NDS and City Attorney's office will begin internal discussions on possible zoning code amendments in response to the Lusk Avenue project and report back after litigation has been resolved. ➢ November 23 1) (IP8 - Press Release: Conversations on Diversity Lunch and Learn) In response to Council Member Mims, Mayor Pro tem Botchway stated the event with Professor Sanders had been cancelled but Human Rights Commissioner Coulter will be present to discuss diversity in our community. 2) (IP2 — Article from City Manager: Inclusive Growth Depends on Cities) Council Member Thomas noted the City was moving in the right direction addressing inequities that are widespread in communities across the country. ➢ December 1 1) (IP12 — Press Release: Police Department Re -Accreditation Assessment Team invited public comment) Mayor Pro tem Botchway noted the press release outlines written comments and telephone comments but questioned if there was an ability to submit online comments. City Manager Fruin will follow up. Council Work Session December 6, 2016 Page 3 2) (IP8 — Memo from Sustainability Coordinator: Climate Actions Plan Scope of Services) In response to Council Member Thomas, Sustainability Coordinator Nations presented a power point and responded that the emission reduction goal includes a buy -in from across the community and the quickest effort she had heard was one year. 3) (IP6 — Memo from Mayor: Sanctuary City) In response to Mayor Throgmorton a majority agreed to add the topic to the January 3 work session. The City Manager and City Attorney will provide additional information for discussion. 4) (IP7 — Memo from City Clerk: KXIC Radio Show) After discussion a majority agreed to the following schedule: Wednesday December 7 — Mims December 14 — Botchway December 21 —Cole December 28 — Mims January 4 — Taylor January 11 — Dickens January 18 — Thomas January 25 — Mims February 1 — Cole February 8 — Dickens In addition we are adding a 7:15 — 7:45 AM the first and third Friday of each month: Friday December 16 — Dickens January 6 — Botchway January 20 — Botchway February 3 — Mims Mayor Throgmorton and Council welcomed new Asst. City Manager Ashley Monroe. Meeting ended 6:30 PM.