HomeMy WebLinkAbout2017-01-03 Bd Comm minutesMarch 17, 2016
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
MARCH 17, 2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
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3b(1)
Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Carl Byers, Philip Wolford, Harrel Timmons, Terry
Edmonds, Bob Libby
None.
DETERMINE QUORUM:
The meeting was called to order at 6:05 P.M.
ELECTION OF OFFICERS:
The election of Airport Commission officers was the first order of business. Ogren made the
motion to nominate Odgaard for the Chairperson position. Gardinier seconded the
motion. The motion carried 3-0, Odgaard abstaining. Next the position of Secretary was
addressed. Gardinier nominated Bockenstedt for the Secretary position. No second was
heard. Bockenstedt noted that her term expires next March so she questioned being
nominated for this position. Members briefly discussed this issue with her. Bockenstedt asked
if they could hold off for another month on filling this position, especially since she has not been
on the Commission very long at this point. Tharp noted that they could appoint a temporary
Secretary at this point. Goers then reviewed what the bylaws are for the election of officers,
noting that they should elect a Secretary today if at all possible. Bockenstedt again noted that
she is not comfortable being elected for this position, due to her short time on the Commission,
and she asked that they defer the election of Secretary until next month. Odgaard moved to
defer nomination of the Secretary until the next meeting. Bockenstedt seconded the
motion. The motion carried 3-1, Gardinier in the negative.
Tharp then asked Members to nominate someone as a temporary Secretary for this meeting.
Bockenstedt stated that she would be willing to do this on a temporary basis, for one month.
Ogren nominated Bockenstedt to be the temporary Secretary for one month. Odgaard
seconded the motion. The motion carried 3-0, Bockenstedt abstaining.
APPROVAL OF MINUTES:
The minutes of the February 18, 2016, meeting were reviewed. Ogren moved to accept the
minutes of the February 18, 2016, meeting as presented. Odgaard seconded the motion.
The motion carried 4-0.
March 17, 2016
Page 2
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Master Plan — Tharp stated that Carl Byers is present this
evening in Melissa Underwood's place, as she was unable to attend. He noted
that the 'alignment shift' was presented to the FAA on the runways and that they
are behind this plan. Byers reviewed these changes, noting that the FAA will
typically not fund 'one way' pavement, but in this case due to the mitigating
circumstances, the FAA would most likely help fund the project. Byers added
that funding may be an issue, however, due to this coming under discretionary
funding. He further explained how the FAA would most likely approach this
project and what the Commission might expect. Odgaard asked for some
clarification on the funding issue and Tharp responded to these concerns. He
noted that the FAA would like to see the obstruction mitigation take place first
and then to displace the thresholds. Byers continued to address Member
concerns, noting that sometimes going to the FAA offices in person can help in
receiving the needed funding for such projects. Members discussed this idea,
with Tharp responding to Member concerns regarding the needed funding for
such projects and how meeting with the FAA in person may help them achieve
this. Discussion continued, with Members questioning timeframes for this
obstruction mitigation and the timeframe for completing the plan.
b. Terry Edmonds Ground Lease —
i. Public Hearing — Tharp stated that he and Gardinier met with
Terry Edmonds regarding his desire to build a 52 X 56 hangar on the
south side of hangar K, where he could then store his aircraft. Tharp
noted that the lease in Members' packets is lacking the terms and he then
gave them an updated version of this 30 -year lease for their review. The
agreement does require the Airport to put utilities in this area, according
to Tharp, which will help with Edmonds' hangar, but will also allow for
further development in the area in the future. Total cost for the Airport's
obligations of this will be around $50,000 and would come from the
Airport's cash accounts. Gardinier asked what rent would be, and Tharp
noted that it would be $600 per year.
ii. Consider a resolution approving a 30 -year ground lease with
Terry Edmonds - Gardinier moved to approve Resolution #A16-08,
approving a 30 -year ground lease with Terry Edmonds. Ogren
seconded the motion. The motion carried 4-0.
C. FAA/IDOT Projects: AECOM (David Hughes)
i. FYI Apron Expansion — Tharp noted that Hughes is unable to
attend this evening as he is traveling. He did note that they held a pre-bid
conference earlier today and several contractors did attend this. Tharp
gave a quick review of the project, noting that the bids will open on the
23rd and should be presented at the April meeting.
ii. FYI Obstruction Mitigation — Tharp stated that, again, this is
tied to the Master Plan completion and is therefore on hold at this time.
March 17, 2016
Page 3
iii. FY17 IDOT Grant Application — The call letter went out last
month and is due April 29th, according to Tharp. He briefly reviewed the
projects they are considering for this round, noting that they should have
something to review at the April meeting.
d. Airport Operations —
i. Strategic Plan- Tharp stated that they are still waiting for the
Master Plan to be completed before beginning this process.
ii. Budget —
1. Annual Report — Tharp stated that he will be emailing the
proposed annual report to Members for their review and that he
hopes to then have it approved at next month's meeting.
2. Equipment Upgrade Schedule —Tharp stated that he has
been working on this with the shop recently, attempting to set up a
schedule for the Airport. He spoke to some of the equipment the
Airport uses and the various ages of such equipment. He then
responded to Member questions regarding this type of schedule.
iii. Management —
1 . Computerized Maintenance Management System —
Tharp noted that he put some information regarding this in
Members' meeting packets. He briefly spoke to what this type of
system would entail, adding that lease agreements could also be
added to this computerized system and he explained the benefits
of this. Bockenstedt asked what this type of system would cost,
and Tharp noted that it would depend on how intricate of a system
they would like to have. Odgaard stated that he would like to hear
what others have to say about this type of system, whether it be
City departments or other airports. Tharp stated that he would like
to have a subcommittee work on this and Members briefly
discussed the idea. Ogren and Bockenstedt volunteered for this
subcommittee.
2. Consider a resolution adopting 2016 Airport
Emergency Plan — Tharp noted that he has received input from
both Ogren and Bockenstedt regarding the emergency plan and
that he has incorporated their ideas into the final plan. He noted
that they are still in open meeting so would therefore need to
watch what they discuss regarding this. Odgaard moved to
approve Resolution #A16-09, adopting the 2016 Airport
Emergency Plan. Ogren seconded the motion. The motion
carried 4-0. Ogren noted that they had discussed having
emergency personnel, such as police and fire, take part in an
emergency drill at the Airport, and Tharp stated that he is still
looking into this. Members agreed that they would like to have
something like this on a periodic basis and several audience
members noted that various emergency personnel are interested
as well.
e. FBO/Flight Training Reports
L Jet Air — Jet Air's representative Matt Wolford addressed
Members concerning the monthly maintenance report. He noted that
there has been a lot of trash pickup with the high winds and then
March 17, 2016
Page 4
reviewed some of the other maintenance issues they have been faced
with. He also spoke to the de-icing material they have been using.
Bockenstedt then asked for some clarification on what Jet Air charges the
Airport for and what they don't charge for. Wolford responded to these
questions, giving some examples. Speaking to the flight training side of
business, Odgaard shared what he has been encountering, such as a
problem with the auto pilot. Wolford continued, stating that things have
been going well in their shop. He briefly spoke to some feedback they
have received regarding the self -serve and the facilities, noting that they
have been hearing good things from pilots. Gardinier suggested putting
up signs, asking if those visiting the Airport were happy with the service
they received.
1. Hangar Proposal — Wolford then spoke to Jet Air's desire
for additional hangar space. He shared a handout with Members,
noting that these are some potential ideas for moving forward with
this. Wolford noted that perhaps a subcommittee could work with
them on this, in order to achieve what is best for both the Airport
and for Jet Air. Gardinier stated that she would be happy to work
with them on this. Philip Wolford and Harrel Timmons also spoke
to Jet Air's business and what they hope to achieve with additional
hangar space. The discussion continued, with Members asking
questions of Jet Air concerning their proposal for a new hangar.
The discussion also touched on possible revenues for the Airport
should they decide to move ahead with this plan. Members spoke
to having a subcommittee, with Gardinier stating that she is
interested in being part of this, as did Odgaard. Gardinier then
asked Goers about possible conflicts of interest with Odgaard
being an employee of Jet Air as a flight instructor. Goers
responded, giving Members examples of when this might be an
issue.
Consider a resolution to adjourn to Executive Session pursuant to Section 21.5(1)(k) and
(1) of the Iowa Code to discuss the professional competency of individuals whose
appointment, hiring, performance, or discharge is being considered when necessary to
prevent needless and irreparable injury to that individual's reputation and that individual
requests a closed session.
Ogren moved to adjourn to Executive Session at 8:03 P.M. Gardinier seconded the
motion. The motion carried 4-0.
Gardinier moved to adjourn the Executive Session at 8:40 P.M. Bockenstedt seconded
the motion. The motion carried 4-0.
Bockenstedt moved to increase the salary for the Airport Operations Specialist to the
max for grade 23, retroactive to the anniversary date, as discussed in Executive Session.
Ogren seconded the motion. The motion carried 4-0.
f. Commission Members' Reports — Gardinier noted that on hangar 13
the rubber gasket on the door is falling off. Tharp will have maintenance check
on this.
March 17, 2016
Page 5
g. Staff Report — Tharp noted that the FAA outreach meeting will be at the
th
Airport on July 21". He will share further information as it is known. May 11
and 12th is the Iowa conference and Tharp shared what he knows about this.
The conference will be in Dubuque this year. Ogren asked about the possible
'debt free' celebration they had discussed. Tharp stated that he has not made
definite plans yet, but that they should be able to get something going. Members
also briefly spoke to their new Commission Member, who should start attending
next month. Tharp explained the confusion with filling this seat and why there
was a delay.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, April 21, 2016,
at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 8:50 P.M. Gardinier seconded the motion. The
motion carried 4-0.
CHAIRPERSON DATE
Airport Commission
March 17, 2016
Page 6
Airport Commission
ATTENDANCE RECORD
2015-2016
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
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171
171
0
UI
N
0
0
N
O
171
Ill
01
0 01
07
0
Q1
OI
O
Minnetta
03/01/19
X
O/
X
X
X
X
X
X
X
X
X
X
X
Gardinier
E
Jose
03/01/16
X
X
X
X
X
X
X
X
X
O/
X
NM
X
Assouline
E
Chris Ogren
03/01/18
X
X
X
X
X
X
O/E
X
X
X
X
X
X
A.Jacob
03/01/18
X
X
O/
X
X
X
X
X
X
X
X
X
X
Odgaard
E
Julie
03/01/17
N
N
N
N
N
N
X
O/
X
X
X
X
O/E
Bockenstedt
M
M
M
M
M
M
E
David Davis
03/01/17
X
O
O
N
N
N
NM
N
N
N
NM
NM
NM
M
M
M
M
M
M
Robert Libby
03/01/20
N
N
N
N
N
N
NM
N
N
N
NM
NM
X
M
M
M
M
M
M
M
M
M
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
September 15, 2016
Page 1
MINUTES FINAL
IOWA CITY AIRPORT COMMISSION
SEPTEMBER 15, 2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, Robert Libby, A. Jacob Odgaard, Chris Ogren
Members Absent: Julie Bockenstedt
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Bruce Hostager, Carl Byers, Todd Allen
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Odgaard called the meeting to order at 6:05 P.M.
APPROVAL OF MINUTES:
Minutes of the August 18, 2016, meeting were reviewed first. Ogren noted that she was not at
this meeting, but that in reading the minutes she questioned the spelling of former Mayor
Regenia Bailey's name. Tharp noted that he would look into this. After some discussion, it was
noted that this is the correct spelling. Libby moved to accept the minutes of the August 18,
2016, meeting as presented. Gardinier seconded the motion. The motion carried 3-0,
Ogren abstaining and Bockenstedt absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Master Plan — Tharp stated that Carl Byers planned to be present for
this discussion but that he had another meeting to attend first. He suggested
they hold this topic for later in the meeting, in hopes of Byers attendance. Tharp
stated that the plan is still with the FAA being reviewed at this time and that
unfortunately it is moving slower than expected. Members agreed to hold off on
this topic for now, until Byers' arrival. Gardinier asked for clarification on circling,
and Tharp noted that there is still no circling allowed.
b. FAA/IDOT Projects: AECOM / David Hughes -
September 15, 2016
Page z
I. FYI Apron Expansion — Tharp stated that Todd Allen is present from
AECOM. He noted that there is not much to update here. The close out
on the apron project is not ready yet, but should be by the next meeting.
ii. FYI Obstruction Mitigation — Tharp noted that there is no change on
this issue, as they are still awaiting the final master plan approvals. He
then introduced Allen to the Commission.
C. Airport Operations -
i. Strategic Plan — Implementation — Tharp stated that he is a bit behind
on this and is still completing the RFP process. He noted that he is
having difficulty finding another airport in Iowa that is similar in doing a
strategic plan, and that those outside of the state are more in line with the
Cedar Rapids Airport. Gardinier noted that the Marion Airport should
have a strategic plan that would be similar in nature. Tharp will check into
this.
ii. Budget — Tharp stated that he does not have much to add here. He
noted that the blinds for downstairs have been ordered and he is awaiting
their arrival. He added that a hangar door was recently repaired and that
it took several attempts to fix this.
iii. Management —
1 . FAA Unmanned Aircraft — Part 107 — Tharp stated that he put
this on the agenda as he wanted to give Members some insight into what
the FAA has done with Part 107. He further explained what the process
is to obtain a drone certificate. Basically it takes the 'approval' of such a
certificate away from the airports. He added that in this meeting's packet
there are several pages further explaining what the drone program
entails. The DOT has put together a map showing the space that drones
can be operated in without having to notify anyone. Members shared
their concerns about drones being flown close to the Airport. Gardinier
suggested the Airport educate the public on what good drone etiquette is
and suggested using the Public Library to hold such an event. It was
suggested that this information also be posted in the Airport terminal for
people to see. Odgaard asked Tharp if he has had many calls about the
drone rules and Tharp responded that he has had several calls,
especially in the last few weeks. Gardinier also suggested having the
Aero Hawks post this at their field.
d. FBO / Flight Training Reports -
L Jet Air — Matt Wolford with Jet Air addressed the Members regarding the
monthly maintenance reports. He noted that in August they finished the
ceiling tile replacement downstairs. He also spoke to some of the other
maintenance items that crews addressed over the past month. Ogren
asked if they have been able to catch any groundhogs yet and Wolford
noted that traps have been set but that he doesn't believe any have been
caught yet. Members spoke briefly to the game day traffic at the Airport
and fuel sales. Wolford then addressed the upcoming hangar
construction, giving Members a brief rundown of timeframes and
responding to their questions.
e. Commission Members' Reports — Libby noted that he missed a recent disaster
drill planning meeting but that Tharp was in attendance. Tharp spoke to the
September 15, 2016
Page 3
meeting, stating that things are moving forward and that they are still looking at a
May 200' date for this drill. He added that they are still getting the scenario
planned but that things are moving ahead. Tharp then noted that Carl Byers had
arrived at the meeting, and he asked if Byers had any updates on the master
plan. Byers stated that the plan is still being reviewed, and that once they
receive it from the FAA they can move to the next phase. Gardinier noted that
she saw the "Sully" movie recently and she highly recommended it to Members.
She noted that she is planning to fly to Lexington, if the weather cooperates,
where she will give a talk about the Air Race Classic.
Staff report — Tharp spoke briefly to the Sertoma event. He stated that
everything went well from what he has heard. He also noted an upcoming
reception that will be held for Henry Fisk, the architect who did the Airport
terminal building. Tharp also noted that the Airport grounds will be used for
parking for the upcoming Cyclo -cross event being held at the Fairgrounds.
Gardinier asked if anyone knows how they would go about having a banner in
the downtown area for the Airport's upcoming anniversary. Goers stated that
they should check with the City Manager's office on this. Odgaard asked if
Members would like to create a subcommittee to deal with this anniversary.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. October 20.
2016, at 6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 7:05 P.M. Gardinier seconded the motion. The
motion carried 4-0, Bockenstedt absent.
CHAIRPERSON DATE
September 15, 2016
Page 4
Airport Commission
ATTENDANCE RECORD
2016
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
o
O
o
O
O
o
0
0
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NW
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W
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Minnetta
03/01/
X
X
X
X
X
X
O/
X
X
X
X
Gardinier
19
E
Jose
03/01/
X
O/
X
N
N
N
N
N
N
N
N
Assouline
16
E
M
M
M
M
M
M
M
M
Chris Ogren
03/01/
X
X
X
X
X
O/
X
X
X
O/
X
16
E
E
A.Jacob
03/01/
X
X
X
X
X
O/
X
X
X
X
X
Odgaard
16
E
Julie
03/01/
X
X
X
X
O/
X
X
X
O
X
O/
Bockenstedt
17
E
/
E
E
Robert Libby
03/211
N
NM
NM
N
X
X
X
X
O
X
X
20
M
M
/
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
October 20, 2016
Page 1
MINUTES
IOWA CITY AIRPORT COMMISS
OCTOBER 20, 2016 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
FINAL
Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: Robert Libby
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, Carl Byers, David Hughes
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Chairperson Odgaard called the meeting to order at 6:02 P.M.
APPROVAL OF MINUTES:
Minutes of the September 15, 2016, meeting were reviewed. Ogren moved to accept the
minutes of the September 15, 2016, meeting as presented. Odgaard seconded the
motion. The motion carried 3-0, Bockenstedt abstained and Libby absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Airport Master Plan — Tharp began the discussion, noting that the FAA has
approved the Airport Master Plan. He stated that currently they are obtaining
signatures that are needed to make this official and now things can move
forward. Odgaard asked if Tharp could speak to those items that are now set in
motion with the approval of the Master Plan. Tharp responded, stating that once
the plan is released publicly, things that will change include the category of the
Airport runways, landing distance available, and the accelerated start and stop
distance on runway 7, not on 25 though. He added that this needs physical work
before it can be changed. Another thing that will occur is what the Commission
wants to do with the obstruction mitigation and the displaced threshold on runway
12-30. Basically the newly adopted Master Plan will allow these changes to
occur. Tharp then responded to Member questions regarding these upcoming
changes. Tharp then noted that typically they present newly adopted Master
October 20, 2016
Page 2
Plans to the City Council, and he stated that he has met with the City Manager's
office in regards to this. The goal is to have the plan presented at the November
15 meeting. This would be a joint meeting of the Airport Commission and the
City Council.
b. FAA/IDOT Projects: AECOM / David Hughes -
i. Obstruction Mitigation — Hughes addressed the Commission next,
stating that he printed out the obstructions that came out of the Master
Plan study. He noted that now it has to go through the environmental
assessment process. The next step will be to go back to the FAA to see
what they want this assessment report to contain. Tharp added that now
that the Master Plan update is done, they know where the displaced
threshold is going to be. There are approximately 15 trees, or objects, on
the north, and approximately 25 on the south. Tharp then responded to
Member questions regarding funding.
ii. FYI Apron Expansion — Hughes stated that all of the punchlist items
are done. The recommendation is to accept the work as complete on this
project. Hughes added that this project did come in slightly under the
contract award amount.
1. Consider a resolution accepting work as complete — Ogren
moved to consider Resolution #A16-26, accepting work as
complete on the FY16 apron expansion. Gardinier seconded
the motion. The motion carried 4-0, Libby absent.
iii. South Taxiway Extension — Tharp stated that this is the task order for
the design and construction monitoring services for the south taxiway
extension. This is the extension that was agreed to when the ground
lease was agreed to with Jet Air.
1. Consider a resolution approving task order with AECOM —
Gardinier moved to consider Resolution #A16-27, approving
the task order #5 with AECOM for this project. Ogren
seconded the motion. The motion carried 4-0, Libby absent.
iv. North T -Hanger Restroom — Tharp then spoke to the restroom project.
He stated that when they put the initial budget together for this, they were
anticipating just a single facility. Grant funding was sought and secured
for this, and the task order prep began. Once this part began, it became
apparent that two facilities would be needed, based on the code. Hughes
added that they did confirm this and they do need 'male' and 'female'
facilities. This led to a discussion by the Commission, with Tharp and
Hughes responding to concerns. Members agreed that they should
pursue the variance option before moving forward with this project.
V. FY2018 FAA AIP Pre -Application — Tharp stated that each year they do
an application packet for federal FAA funding. This is then sent to the
State, who then gives a priority list to the FAA. He noted that he gave
Members a copy of last year's application packet. Tharp stated that he
wants to propose to the FAA that they also do the runway remarking for
12-30, and the work on 7-25, in the first year of funding. Ogren noted that
on page 23 of last year's application, she thought she saw a mistake and
she brought this up for Tharp's response.
C. Airport "Operations" —
October 20, 2016
Page 3
L Strategic Plan -Implementation — Tharp stated that he does not have
anything new to add here at this time.
ii. Budget — Tharp started on page 29, noting that the budget subcommittee
met recently. He spoke to where they are at this point in the process,
noting that the City is expecting a zero -growth budget for the upcoming
fiscal year. This means the Airport budget is asking for $116,000, with
the $16,000 for operational support and the $100,000 for capital
improvement funding. Continuing, Tharp further clarified the budget items
being proposed. Some discussion centered around the proposed
anniversary celebration and whether the City would cover any of those
expenses. Tharp then responded to Member questions regarding the
proposed budget. Members had a fairly lengthy discussion about
numbers — referring to the number of flights that come into the Airport,
how much fuel is purchased, etc., and how they might keep better track of
this. Members agreed that this objective should be seen as important, as
far as keeping track of the numbers. Gardinier noted that there is a
$100,000 budget surplus being shown and Tharp stated that he believes
this isn't showing any of the capital transfers. He added that when he did
this he did not have the grant matching money in the expenses item.
Members briefly discussed this, noting that it might be a good idea to
correct this, since the public and the City would be seeing the amount
there.
1. FY2018 Budget Submittal Motion to approve submittal —
Odgaard moved to approve submittal of the FYI budget as
discussed. Ogren seconded the motion. The motion carried
4-0, Libby absent.
iii. Management — None.
d. FBO / Flight Training Reports —
i. Jet Air — Matt Wolford with Jet Air spoke next. He shared the monthly
maintenance reports with Members, noting that in September they
worked on mowing and grass removal, light bulb replacements, and
changed out the AV gas self-service filter. He also noted that lightening
took out some of the runway lights during a recent storm. For October,
Wolford noted some of the maintenance items that were addressed.
Speaking to Jet Airs business, Wolford stated that things have slowed
down somewhat, but that they are still keeping everyone busy. He also
spoke to an upcoming conference in Orlando that Jet Air will be attending.
e. Commission Members' Reports — Ogren stated that she liked the invitation to
the celebration of the building but that she is scheduled to be out of town then.
Members briefly discussed this and who else should be invited to attend.
Staff report — None.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. November 17.
2016. at 6:00 P.M. in the Airport Terminal Building.
October 20, 2016
Page 4
ADJOURN:
Ogren moved to adjourn the meeting at 7:47 P.M. Odgaard seconded the motion. The
motion carried 4-0, Libby absent.
CHAIRPERSON DATE
October 20, 2016
Page 5
Airport Commission
ATTENDANCE RECORD
2016
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0
o
O
O
O
O
O
o
o
NAME
EXP.
N
t�
co
Z
m
m
N
co
in
0
T
m
01
O
01
a) O
m
07
07
T
01
01
Minnetta
03/01/
X
X
X
X
X
X
0/
x
x
X
x
x
Gardinier
19
E
Jose
03/01/
X
O/E
X
N
N
N
N
N
N
N
N
N
N
N
Assouline
16
M
M
M
M
M
M
M
M
M
M
M
Chris Ogren
03/01/
X
X
X
X
X
0/
X
X
X
O/
X
X
18
E
E
A.Jacob
03101/
X
x
X
X
X
0/
X
x
x
x
x
x
Odgaard
18
E
Julie
03/01/
X
X
X
X
0/
X
X
x
0/
X
O/
X
Bockenstedt
17
E
E
E
Robert Libby
03121/
N
NM
NM
N
X
X
X
X
0/
x
x
O
20
M
M
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
MTMM?rM
3b(2)
MINUTES APPROVED
BOARD OF ADJUSTMENT
NOVEMBER 9, 2016 — 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Larry Baker, Gene Chrischilles, Connie Goeb, Becky Soglin, Tim
Weitzel
MEMBERS ABSENT: NONE
STAFF PRESENT: Chris O'Brien, Susan Dulek, Sarah Walz
OTHERS PRESENT: Alicia Trimble, Kevin Monson, Nancy Bird
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Baker outlining the role and purpose of the Board and
the procedures that would be followed the meeting.
CONSIDER THE OCTOBER 12, 2016 MINUTES:
Weitzel moved to approve the minutes of the October 12, 2016 meeting with corrections. Soglin
seconded the motion.
A vote was taken and the motion carried 5-0.
SPECIAL EXCEPTION ITEM EXC16-00010:
Discussion of an application submitted on behalf of M&W Properties, for a special exception to
allow conversion of a non -conforming use located in a structure designed for a use that is
prohibited in the zone to another non -conforming use for property located in the High Density
Multi -Family (RM -44) zone at 518 Bowery Street.
Walz noted that the applicant for this item was not present.
Weitzel moved to change the order of the agenda to discuss this item later in the meeting
in case the applicant shows up. Chrischilles seconded the motion.
A vote was taken and the motion carried 5-0.
SPECIAL EXCEPTION ITEM EXC16-00008:
Discussion of an application submitted on behalf of Monark LLC, for a special exception to allow
a 100% reduction in the off-street parking requirement for a proposed mixed use building to be
constructed in the Central Business District (CB -10) zone at 7 South Linn Street.
Board of Adjustment
November 9, 2016
Page 2 of 15
Walz began the staff report showing the location map and explained that this location once
contained a historic structure, the Van Patten building, which was severely damaged in the
same fire that was destroyed that destroyed the Bruegger's bagel shop in 2011. The building
was later inspected and, being determined to be unstable, was demolished. The property is
located between another historic property on one side and a 7 -story modernist structure on the
other. All these buildings are all in the CB -10 zone and the intention of the CB -10 zone is to
allow for a variety of business uses with residential uses on the above floors. In the CB -10 zone
commercial is always required at the ground floor.
The applicant is proposing to build a 14 -story mixed-use building with commercial and office on
the first two floors and residential above with a mix of studio and one bedroom apartments. The
parking requirement for this 14 -story building with one -bedroom and efficiency apartments
would be 36 parking spaces. The applicant is requesting a special exception because the
property is unable to accommodate parking on site. Walz noted that the Code states on-site
parking may be waived by special exception. This special exception was created as part of the
Downtown and Riverfront Crossings Plan and allows up to a 100% waiver. When parking is
waived, the applicant must pay fees in lieu of parking to assist with the construction of future
public parking facilities.
Walz stated that the property is eligible for the special exception because it is located in the
Downtown Parking District; there is no historic building on the site; and the proposed
development includes elements and features that further housing and economic goals in the
Comprehensive Plan. The applicant has also indicated that the building will have other features
that meet goals of the Comprehensive Plan, such as having the building LEED certified and also
include affordable housing.
Walz noted explained the specific criteria for the special exception. Where it is not feasible to
provide at least 50% of the required parking due to specific constraints on the property, the
applicant may request a special exception to reduce the required parking up to 100% provided
the fee in lieu of is provided. Evidence has been presented that it is not feasible that to provide
at least 50% of residential parking on the site due to a lack of alley access; the narrow lot width
of only 40 feet.
The second requirement is that the proposed project will be designed in a manner that is
sensitive and complementary to adjacent properties designated as Iowa City landmarks. The
Yacht Club building to the south of the subject property is an Iowa City Landmark. The proposed
new structure is set back nearly 6 feet from the south (side) property line. That area will be
used as a passageway to the rear of the building where bicycle parking and a garden area are
located. The applicant will also be using a contemporary design to differentiate it from the
historic structure, which is recognized as appropriate for distinguishing the new building from the
old. The design guidelines also talk about transitions create harmony between historic buildings
and newer development, and one of those is matching horizontal elements. Historic guidelines
do not require that the new building must be of the same height as historic structure. Walz noted
that along the frontage between Iowa Avenue and Washington Street, there is not a unified
architectural theme or rhythm in building height. The Vogel building on the corner of Iowa
Avenue and Linn Street is a seven -story building with the uppermost floor set back. South of
the alley a small structure (a service building for US Bank) and its surrounding surface parking
lot and drive-through lane do not comply with current CB -10 zoning standards and are not in
character with the historic downtown or newer infill development anticipated by the
Comprehensive Plan. The Downtown Master Plan identifies that corner (the US Bank property)
for redevelopment.
Board of Adjustment
November 9, 2016
Page 3 of 15
Walz stated that Staff looked at horizontal building elements and height as ways to provide an
appropriate transition between new structures add historic structures.
With regards to the general standards the specific proposed structure will not be detrimental to
or endanger the public health, safety, comfort, or general welfare. There is no vehicular ingress
or egress from the site to the street, thus the pedestrian space along Linn Street is not
interrupted. The setback area on the south property line, while appropriate, does create some
concern. It will allow access to the back of the building, which is good, however it would be
appropriate for the applicant to provide some sort of control to limit access to this area as the
code acknowledges these gaps can become a safety issue. Staff believes some sort of gate
access should be added.
The specific proposed exception will not be injurious to the use and enjoyment of other property
in the immediate vicinity and will not substantially diminish or impair property values in the
neighborhood. The proposed reduction in parking and payment of fees in lieu of will not
negatively impact property in the immediate vicinity. While people who will live in this building
will have less incentive to own vehicles, any residential building generates parking demand of
some kind, and that demand is meant to be absorbed by parking structures in the area.
Establishment of the specific proposed exception will not impede the normal and orderly
development and improvement of the surrounding property for uses permitted in the zone in
which such property is located. The abutting building to the north was recently constructed and
therefore is unlikely to redevelop in the near future. If the abutting historic property were ever
destroyed, it could be redeveloped at a similar scale to the subject property.
Adequate utilities, access roads, drainage and/or necessary facilities have been or are being
provided. Walz said the City's director of parking has indicated that, while demand for permits is
high and the adjacent Tower Place facility is near capacity, parking is available and additional
capacity will open up with a new parking facility currently under construction south of Burlington
Street. This would allow for shifting parking demand and permits to other parking structures.
The special exception does not guarantee a parking space or permit for residents of the
property. The Director of Transportation and Resource Management Department has indicated
they would be able to accommodate the requested parking for either of the two proposed
structures.
Walz noted again that egress and ingress is not an issue because cars will not have access to
the site.
Except for the specific regulations and standards applicable to the exception being considered,
the specific proposed exception, in all other respects, conforms to the applicable regulations or
standards of the zone in which it is to be located. Walz stated that if a building is to be a built on
this location there will have to be further analysis through the building permit process, but the
general layout shown shows conformance with the requirements of the zone. The submitted
elevations and site plan show conformance with the basic requirements for first -floor elements,
storefront windows, entry at grade, etc. One element that would require some additional
permission would be balconies at the front of the building that extend over at the public right-of-
way. That would be left up to the City Council.
The proposed use will be consistent with the Comprehensive Plan, as amended, which was
adopted in 2013. The Downtown Master Plan includes specific goals and objectives for both
preservation and redevelopment in the Downtown. Two of the goals most relevant to this case
Board of Adjustment
November 9, 2016
Page 4 of 15
include protecting the character of the downtown, key historic buildings, and promoting quality
infill and redevelopment. According to the Master Plan Strategic Infill section: new
developments should be located at sites that do not contain historic buildings; active uses such
as ground floor retail and not blank walls should front to the street; upper floors should be for
office commercial and residential uses; building should be built to the property line; corner
locations be reserved for taller buildings creating a block structure with tall buildings on the
corner and lower scale historic buildings between them; taller buildings on the corner should
have a lower base consistent with the adjacent to historic buildings. Parking should be located
off on street and behind storefronts in parking structures. Walz stated the buildings shown in
the Master Plan embodies those rules and departure from those guidelines will erode the
special qualities that make downtown so unique. The Downtown Master Plan attempted to
strike a balance between the desire to preserve historic buildings and historic character of the
downtown also while allowing redevelopment.
Walz stated the proposed 14 -story building in the application meets many of these goals and
objectives. It doesn't contain a historic building; is built to the property line as much as practical
leaving a separation between the new building and the historic building; it is quality infill with a
mixed-use development and the project will provide a new housing type in the downtown.
Residential construction is encouraged in the Downtown Master Plan.
Walz said it's worth noting that the parking requirements for the downtown are only for
residential uses. The staff report included memos so that the Board could see how the the
parking requirements had changed over time. Originally there were no parking requirements in
the CB -10 for any of the allowed uses. Around 2008 the City started to see more residential
uses coming into the upper floors of buildings and there was a concern that the parking program
was not set up to absorb the demand for residential uses. Initially, the residential parking
requirements were instituted the City created a special exception, however it did not address the
cost of parking in City facilities. What the regulation wound up doing was creating a situation
that allowed developers to meet the parking requirements with spaces in the City facilities, but
the developer paid for the permits, not the cost of constructing spaces. That did not address the
root of the parking issue, With the Downtown and Riverfront Crossings Plan the City created a
new alternative that encouraged redevelopment, even on small lots, but required the developer
to figure into their proposal a way to pay for some of the parking that the City would need to
build.
Walz noted that Staff looked long and hard at the 14 -story and 7 -story buildings proposed by the
applicant and believed that, given the guidelines for historic preservation and the guidelines that
are provided in the Comprehensive Plan, the seven -story building can meet those guidelines
For that reason, staff recommended approval of a parking waiver for up to 18 spaces to allow a
lower scale building (up to 7 stories) with up to 36 dwelling units subject to Design Review
Committee approval to ensure that the new building is designed in a manner that is
complementary and harmonious with the abutting historic landmark building including horizontal
architectural elements, that align with elements on the adjacent historic building.
Chrischilles asked if the picture in the report was of an eight story building. Walz said it does
look like an eight story building however in their plan they said indicated it was a 7 -story
building.
Chris O'Brien (Director of Transportation and Resource Management) came forward to answer
questions about parking.
Board of Adjustment
November 9, 2016
Page 5 of 15
Soglin asked if the Tower Place facility is nearly full whether there is any estimate of how many
vehicles would move over to the new facility on the Sabin School site. Perhaps maybe they
work closer to there because one thing Soglin noticed is this building is about half a mile from
Sabin. O'Brien agreed and noted that one of the points Walz mentioned: there is no guarantee
of a permit for the waived spaces, the intent is simply to absorb the demand in general. When
considering capacities, it is not a matter of just what the facility across the street has to offer, but
the larger parking system: the Chauncey Swan just two blocks away, the Dubuque Street
parking facility (at Linn and Burlington). What the system can absorb. O'Brien stated that by the
time the proposed building is constructed, capacity will be built up through attrition within the
existing parking facilities. What they have now from the standpoint of capacity for permits won't
be the same as they will have in three months, six months, or a year or two years. When the
City knows these developments are coming online, they start to back off issuing permits as
attrition happens so that is how they are able to absorb these types of developments whether its
18 or 36 spaces. Tower Place, for example, is a 511 -space facility. Currently there are between
270 and 290 permits in that facility, and the turnover they have within a year would easily be in
the 10 to 15% range, which would be 29 to 30 permits that would turnover in that time frame.
O'Brien stated they do at times oversell permits for an economic purpose and then through
attrition don't resell those permits until the facility is back to a manageable level. This allows for
flexibility so that when development projects come onboard they have the capability to meet the
demand.
Soglin noted her concern whether when this project is developed and Tower Place is full she
wouldn't want parking to spill over onto the Northside streets because they don't want to have to
walk from another parking structure. Soglin acknowledged that O'Brien confirmed the City has
control over their permit patterns and would be able to accommodate this development.
Soglin asked if the City is tracking with all these new residential buildings in the Downtown area
how many are actually getting parking permits. O'Brien replied that they don't typically track it to
that micro of a level. It could be a permit for someone that works in that facility, or someone that
lives in that facility. O'Brien noted it is an investment as the quarterly permits are $280 so they
are not usually purchased by people who just come into the facility once or twice a week (like
students).
Chrischilles asked if the developer's fee in lieu of parking is just a one-time fee. O'Brien said it is
a one-time per space fee.
Chrischilles then asked about the upcoming parking structures that are being developed. Is the
Sabin structure the same as the one listed elsewhere as a 600 space facility at the corner of
Harrison Street and Dubuque Street. O'Brien confirmed that is the same structure and it will be
completed in March 2017. He said there will be condos that surround the facility that will create
a fagade and there will be a walkway connection to the MidWestOne Building but none of the
spaces are dedicated for specific project uses at this time. Chrischilles asked about the project
to be built as part of the development at the corner of Court Street and Linn Street—are they
providing their own parking? O'Brien said that project will be requesting uses for the hotel piece
of their development, but there is not an agreement at this time so he is not sure of the number
of spaces they will be requesting. Those spaces will likely be dispersed between the Sabin
facility and the Court Street Transportation Center.
Soglin asked if the development at the southeast corner of Harrison Street and Dubuque Street
will have its own parking (where the former cottages were). Walz said she believes that
development will provide its own parking on site.
Board of Adjustment
November 9, 2016
Page 6 of 15
Goeb asked why the fee in lieu of is 90% of the estimated cost of constructing a parking space
versus 100%. O'Brien replied that because of the way they build their facilities there are very
few areas where there are dedicated spaces, so they will not be occupying the space 100% of
the time. Spaces turn over within a facility and the way they manage their facilities is if someone
with a permit isn't utilizing that space it's open for another person to utilize. Goeb asked if
someone is issued a permit is it specific to just one ramp. O'Brien confirmed it is. O'Brien also
noted that if a developer or a property manager came to the City and wanted 18 permits the City
would provide them assuming that after they were at the end of the waiting list they came to the
top and the City had 18 spaces available. Everyone that wants a permit must go on a waiting
list, paying the fee in lieu of does not get the developer or property manager permits it only
alleviates the requirement for the on-site parking and absorbs demand into on the system.
Goeb asked about the Yacht Club and if it was on the historical registry. Walz said it is
classified as a local landmark.
Alicia Trimble (Executive Director, Friends of Historic Preservation) stated that some year's ago
the owner of the Yacht Club asked for it to be considered as a local landmark. It did pass the
Commission and part of that process is that City Staff then forwards an application to the State
for landmark status, which she believes was granted. Trimble noted that national registry
doesn't offer any protections, the local landmark status is what offers the protection.
Soglin asked whether the space right in front of the building might become a loading zone for
residents moving in and out, etc. Walz said that would have to be at the request of the
developer/property owner. Soglin shared her concern about frequent blocking of the road in
other areas of the Downtown. O'Brien stated that in situations where they know they will have
move -ins, the property owner can request to have metered parking spaces hooded so that
trucks would not be obstructing traffic.
Baker noted the application is for a 14 -story project. Walz confirmed that is correct. Baker
asked if the biggest concern is the relation to the historic structure. Walz confirmed that was
correct, but to also note that the development area is within the Downtown District, which
provides guidelines for how the block should be developed. Baker asked what the maximum
height level for a building in that zone could be. Dulek said it would be determined by the FAA.
Walz said there is no height limit—that the building could be 20 or 30 stories if the FAA allows it.
Baker noted he is not seeing a compelling argument to restrict this building to seven floors. He
understands the relation to the historic property, but also if one of the goals is to concentrate
development downtown 14 floors makes perfect sense. Walz noted that density is one goal;
there are other goals as well.
Baker noted his concern about the north wall of the 14 story structure, the upper 7 stories would
just be blank, no windows. Walz confirmed that the north side would be staircases and hallways
and the windows and balconies would face east, west, and south. Walz said the applicant can
address ideas for that north wall.
Baker opened the public hearing.
Kevin Monson (221 E. College Street, Monark LLC) came forward as representative of the
applicant but asked to yield the mic to Nancy Bird who has another commitment and wishes to
speak before she has to leave the meeting.
Nancy Bird (Executive Director, Iowa City Downtown District) thanked the Board for letting her
go out of turn. She wanted to reiterate that the Downtown is a unique setting and a growing
community. A lot of these parcels in the Downtown area are of historic sizes, they aren't perfect
Board of Adjustment
November 9, 2016
Page 7 of 15
for loading, and there are historic structures that are very low scale and yet the district has
growth objectives that encourage a dense downtown. Bird acknowledges that they need to
respectfully move through these conflicts that occur through design and encouraging the right
types of projects. The Downtown Organization is trying to work with the City Council to work
through these conflicts to get to something that is much more predictable. Bird noted how this
impacts her organization: they feel like they are a stewardship and leadership organization for
the businesses downtown. One of the impacts is the size of the footprint of a structure and
there is a need to find the right community developer that can work through those issues and
bring investment to those infill properties. Bird said the Downtown District really wants to
support the developers that want to bring these types of projects to the infill areas of downtown.
One of the needs is housing downtown for community members. They respect the student
residents downtown but also need more community members living downtown to allow for retail
needs downtown. Community members are currently going out to Coralville or elsewhere for
retail because there are not options downtown. In order to bring the retail needed downtown
there needs to be a stronger demand. With that in mind, Bird hopes that the Board will provide
the parking exception that the applicant is seeking, in the long term it will be beneficial for the
city.
Monson stated this is not the first time this project has been proposed, it was brought to the City
Council when they asked for support for workforce housing and was defeated by a 3-4 vote,
basically because of the height of the structure. Monson said they are asking today for a 100%
waiver of parking whether it be a 7- or 14- story building. They have kept their proposal
somewhat generic in hopes that if the Board allows for 100% parking exception by allowing
them to pay the fee in lieu of for either possibility. Monson also wanted to take this time to
correct a few points brought up early. There is a very narrow four foot access to the alley on the
backside of the Yacht Club so they hope that deliveries and such will access the building from
that. Monson showed a couple of slides to the Board. First being the very narrow lot they are
working with and even with that narrow lot, they left a portion of the lot unbuilt as to not
encroach onto the historic structure next door. They have set back their building from the south
property line so that the entire historical front and integrity of the Yacht Club will be seen from all
angles. The Van Patten house was on the National Historic Register, he bought it and restored
it because he loved the building, and then it was destroyed by the fire. Munson stated he does
care about downtown and maintaining the rich mix of historic and contemporary in the
downtown which makes Iowa City unique. Additionally they are concerned about sustainability
and doing things smartly and to maximize the site. Monson also stated that having a 14 -story
building is not unique in downtown, and it is allowable in the zone and by the FAA. He noted
that the Comprehensive Plan is just a guideline, and he feels this building would not be proper
to be on a corner as the Comprehensive Plan suggests because it would impede on the Iowa
Avenue view corridor of the Old Capitol. Monson reiterated that to maximize the site and to be
able to put twice as much space on this site will allow the creation of more housing, maybe
saves historic buildings from being demolished to do another seven story building, it really says
it's good to be in downtown. This building will be meeting a market in downtown that currently
isn't being met. It will not be a condominium structure, you will not need to buy a $400,000
condominium to be able to richly enjoy the views of downtown. Monson stated they are asking
for the parking exception first, knowing there are other issues that will need to be taken up with
Council but feel like having this exception will show Council a desire for this project. Monson
showed some renderings of the project.
Next Monson showed how the code says they should build lot line to lot line, however because
of the historic nature of the Yacht Club they feel having that break of space between the building
and the Yacht Club is a very important gesture. The next slide showed how both horizontally
Board of Adjustment
November 9, 2016
Page 8 of 15
and vertically they were able to replicate, in a sensible way, the three part historical nature of
the Yacht Club and the three part nature of the contemporary project. Again aligning with the
Vogel House and aligning with the Yacht Club. Also Monson noted the balconies on the south
fagade will be Juliet balconies, so they are doing everything they can to preserve the historic
character of the landmark next to them.
Chrischilles asked about the City Council vote of 3-4 against what? Was it against the height?
Monson said what they were voting on precisely was to sponsor the project for a workforce
housing grant for the State of Iowa. But Monson stated that the debate of the project was about
much more than just that. Chrischilles asked if this time they are choosing to not include any
workforce housing in this project. Monson replied no, they are still going to go back to Council
and request workforce housing. Monson stated he felt it was generally perceived that the
Council voted it down due to height, but the project is in the CB -10 zone so it is approved for
this height. Monson said he felt there were other concerns that became embroiled into that
discussion, such as parking, so that is why this time they are trying to get that issue out of the
way before going back to Council.
Dulek stated that the resolution before the City Council was whether to contribute local dollars
toward the grant application for workforce housing. And that resolution failed 4-3.
Chrischilles also noted that in Monson's remarks he was urging the Board to look at this as
exemption from parking only and to not be concerned about the height of the building but
Chrischilles feels they are intertwined and the exemption would be based on whether the Board
feels the extra load on the parking facilities in the downtown area would more adversely be
impacted by a 14 story building rather than a 7 -story building. Chrischilles stated the Board
cannot just look at a 100% parking exemption giving them carte blanche to build beyond 14
stories. Monson stated they cannot build higher than 14 stories because of FAA regulations.
Therefore Monson said what they are asking for is 14 stories and parking exemption of 36
spaces. However if they cannot do a 14 -story building, and exemption is for a specific 36
spaces, will they need to come back and get another exemption for the lower amount. That is
what Monson is trying to avoid by asking for the 100% exemption.
Goeb asked if the Board grants exemption of 36 spaces and the Council is not in favor of a 14 -
story building, would the exemption be upheld. Dulek stated that the zone permits 14 stories, so
Council cannot say no for that reason. They can say no for other reasons, such as the applicant
wanting money from the City Council, but if parking wasn't an issue, and the applicant didn't
want any money, a 14 story building could be built.
Goeb asked if the Council could object to the building based on the Comprehensive Plan. Dulek
replied that they cannot, the Board can object to the parking exemption on the basis of the
Comprehensive Plan but the City Council cannot. Walz explained that one of the things the
Board is to review in their decisions is the Comprehensive Plan. If the Board feels the 14 -story
building is in harmony with the Comprehensive Plan, they can grant the parking exemption for
the 100% of 36 spaces. The City Council issue was a funding issue, which is a legislative
issues and is not an issue for the Board. The Board considers the zoning code and the goals of
the Comprehensive Plan.
Chrischilles asked about the proposed walkway between the Yacht Club and the proposed
building where it leads back to bicycle parking. He wondered if it was a firm plan to have that
bicycle parking area gated off and have the walkway area lit. Monson stated that much like the
gap between the Van Patten House and Yacht Club that had a gate on it, they would also gate
Board of Adjustment
November 9, 2016
Page 9 of 15
this space so it is not open to the general public to wander back there and get into trouble.
Monson explained it would typically be an open, not solid, material gate so one can see what is
behind the gate.
Soglin stated that putting aside the issue of Iowa Avenue being the visual gateway to the
Pentacrest, what is Munson's opinion on placing taller buildings on the corner lots and smaller
buildings in between. Is that something architecturally he supports. Monson feels that is a
generalist rule that is really difficult to apply on every lot in town. He can see the reverse
because if you build tall in the middle of the block you would not see it from the vistas. Looking
down a street you would see the historic line of the City and then the taller buildings are out of
the sight line. He doesn't support this as a blanket rule, and it's not even a rule, it's just a
suggestion in a Comprehensive Plan, so only a guideline.
Walz noted that the Downtown Master Plan calls for a form -based code, which has not yet been
written, so currently they rely on the existing CB -10 regulations. One of the things a form -based
code does is consider each block individually and not a blanket statement for a whole zone.
Whether the form -based code would address Iowa Avenue differently is unknown.
Soglin asked about the building on the Pedestrian Mall and Walz said that is actually considered
a corner lot because of the placement on the pedestrian street and the location of permanent
open space, Black Hawk mini park, at the corner.
Goeb asked if Monson knows who his intended tenants are, and will it be all studio and one -
bedroom apartments or is that fluid? Monson confirmed it would be all studio and one -bedroom
units, they will be micro units and they are looking for tenants that wants to live downtown but
not in a multiple housing situation. He is hoping for beyond college age tenants, employees of
businesses downtown.
Baker stated he is comfortable with a 14 -story structure but is concerned about the north wall
and what can be done to mitigate that blank facade. Monson stated it will not be blank, there
will be a mural on that wall. Tomas Lasansky has been commissioned and the mural will show
three world renowned University of Iowa professors who were contemporaries of each other. It
will be Mauricio Lasansky, the printmaker, James Van Allen, of physics fame, and Paul Engle of
the Writer's Workshop. Monson said it will be about six stories tall and the mural will be very
visible as people enter town on Dubuque Street. Baker acknowledged he stands corrected and
is in favor of this idea, he was just not able to see it on the renderings. Goeb said with that
mural on the north side, what will be on the other (south) side. Monson said it will be glass,
windows for the units, with Juliet balconies.
Trimble stated she doesn't know what will happen when this application gets to Council but she
wanted to say that Munson has worked very hard on this project to listen to everyone's desires
and has changed the design and increased the gap between the two buildings. She believes a
project by him should definitely go here. Trimble noted her one concern is that the parking
waiver is incredibly important downtown, but the minimum parking requirements were created to
balance the market downtown so that student housing would not displace historic buildings. If
the Board chooses to waive parking, which may not be a bad thing for this type of workforce
housing, Trimble asked the Board to be very clear on the reasons for doing so and that it can't
be used as a precedent for a lesser project.
Soglin asked what Trimble meant by a lesser project. Trimble replied: student housing.
Chrischilles noted that the Board cannot restrict who moves into a residential structure. Trimble
Board of Adjustment
November 9, 2016
Page 10 of 15
agreed but noted there are buildings that are built specifically to house students and not geared
toward workforce housing. Trimble said she believed that the price of the apartments will
determine the type of housing and also the quality. Baker noted that the Board does not have
latitude on those issues. Walz noted that parking exemptions come before the Board so that
the Board can weigh all the issues, treating each case individually.
Baker closed the public hearing.
Weitzel moved approval of a parking reduction of up to 36 spaces for one -bedroom or
efficiency apartments subject to Design Review Committee approval to ensure that the
new building is designed in a manner that is complementary and harmonious with the
abutting historic landmark building including horizontal architectural elements, that align
with elements on the adjacent historic building.
Goeb seconded the motion.
Chrischilles feels the waiver should be limited 18 spaces. He stated that the demand for parking
downtown is never going to decrease and, while there are new parking ramps being built and
even more likely in the future, they may not always be convenient to the location where people
want to use them. Because of future parking demands downtown, specifically in this area, the
US Bank lot will probably be developed with some sort of apartment residential complex will be
built there as well because student housing is always in demand. That is just one example of a
possible increase in parking demand. Secondly, due to the guidelines of the Comprehensive
Plan, corner locations should be reserved for taller buildings creating a block structure with taller
buildings on the corners and lower scale historic buildings between them. He feels that makes
more sense and it looks better in his opinion. Chrischilles notes in the Staff report it states
"While the CB -10 zone does not limit building height, the Historic Preservation guidelines seem
to call for something lower in scale and more compatible or harmonious with the development
on either side of the property." Chrischilles is in favor of granting a 100% parking exemption for
this project, but it should be limited to 18 spaces.
Weitzel said he believed that 36 is the proper number. As it was stated many times the
Comprehensive Plan is a guideline and there are often multiple and conflicting goals in the
Comprehensive Plan. One of the goals here is to increase residential development and we had
someone speak to that necessary synergy to create enough demand for retail and other things
downtown. Also, another desirable goal is affordable housing and we are strictly limited on how
much affordable housing is in the downtown area right now. Therefore the Board should
maximize the amount of affordable housing and maximize the available lots downtown and for
those reasons those goals should outweigh the design and aesthetic goals in terms of where to
position a particular building on a particular block.
Baker agrees with Weitzel and the competing goals within the Comprehensive Plan. It is clearly
a goal of the City to increase the density and the available housing, especially affordable
housing, in the downtown area. As far as the parking goes, if the Board limits this to 7 stories
with the limited parking we are basically saying we are restricting this development for the
possibility of some future development that will have a different set of circumstances to be
considered at that time. In fact the US Bank lot, with its access, could easily provide some on-
site parking. Baker doesn't feel the parking issue is not a reason to restrict this particular
project. The trade-off with density and compatibility with the existing historic structure and art
work is a notable improvement to this area.
Board of Adjustment
November 9, 2016
Page 11 of 15
Chrischilles agrees putting a building at this lot is a plus for downtown however is still not
convinced the level of parking reduction can be absorbed.
Goeb agrees this is a difficult decision because the increase in housing is certainly a goal but
goes back to B under the specific standards that talk about the architectural style and
harmonious rhythm. Even with the nice mural it will still dwarf the historic building next door,
and if that corner does get developed it will also be a large building and that will further dwarf
the historic building. Therefore she is in favor of the 18 space exemption.
Soglin is in agreement with Goeb and Chrischilles, while she appreciates the impetus of
providing more housing however the area is largely three and four story buildings and there are
many opportunities to put in seven story buildings. Soglin feels the Comprehensive Plan is
clear on where to put tall buildings, and while it is just guidelines, it is important to heed them.
Soglin also noted she is unclear about what is meant by affordable housing for this project,
affordable relative to whose income. Adding 36 dwelling units is a significant increase and does
make a difference.
Weitzel mentioned that historic properties that are individually owned are not impacted by their
surroundings nearly as much as the district is, therefore the height of the building is irrelevant
for the eligibility for the national register.
Soglin noted that is not a particular concern for her, she just doesn't feel a 14 story building
keeps the harmony of the area. And while there have been taller buildings placed in middle of
blocks elsewhere, this block is in the center of downtown and there are many other
opportunities, including for a mile to the south, for other larger buildings downtown to further
increase the housing while keeping the sort of balance that the Comprehensive Plan aims to
support.
Baker asked for clarification if the height was compatible with the Comprehensive Plan. Walz
said it complies with the CB -10 zoning, the Comprehensive Plan is a matter of interpretation; it
is a guideline it is not regulatory.
Weitzel noted that the zoning requires no height limit. Walz concurred that there is no height
limit provided that you can meet the parking requirement.
A vote was taken and the motion failed 2-3 (Chrischilles, Goeb and Soglin dissenting).
Goeb moved to approve a parking reduction of up to 18 spaces to allow a lower scale
building with up to 36 dwelling units, either one -bedroom or studio apartments, subject
to Design Review Committee approval to ensure that the new building is designed in a
manner that is complementary and harmonious with the abutting historic landmark
building including horizontal architectural elements, that align with elements on the
adjacent historic building.
Motion seconded by Soglin.
Soglin moved to amend the motion to read 36 dwelling units of one -bedroom or studios
subject to...
Amendment seconded by Chrischilles.
Board of Adjustment
November 9, 2016
Page 12 of 15
Soglin stated that regarding agenda item EXC16-00008 she concurs with the findings set forth
in the Staff report of November 9, 2016, and conclude the general and specific criteria are
satisfied unless amended or opposed by another Board member she recommends that the
Board adopt the findings in the Staff Report as our findings with acceptance of this proposal.
Baker noted that the Staff report leads him to a different conclusion and the Staff report does
not justify a restriction to a seven story building.
Weitzel stated that allowing an exception of up to 36 spaces would still comply with
Comprehensive Plan and the underlying zoning.
A vote was taken and the motion carried 5-0.
Baker stated the motion declared approved, any person who wishes to appeal this decision to a
court of record may do so within 30 days after this decision is filed with the City Clerk's Office.
SPECIAL EXCEPTION ITEM EXC16-00010:
Discussion of an application submitted on behalf of M&W Properties, for a special exception to
allow conversion of a non -conforming use located in a structure designed for a use that is
prohibited in the zone to another non -conforming use for property located in the High Density
Multi -Family (RM -44) zone at 518 Bowery Street.
Walz noted that this special exception came before the Board several years ago as it is a very
unusual property, it is extraordinarily small. There are two parking spaces behind the building.
It is an old historic structure, it was once a grocery store and has since gone through a multitude
of uses. In 2012 when the previous special exception was approved it was granted historic
landmark status which preserves the building. When the special exception was approved at
that time it was an exception to go from one non -conforming use to another non -conforming
use. At that time, the idea was to allow that exception the new use needed to be of the same or
lesser intensity as the existing use. At that time the special use was for retail use, making food
for sale both on and off site. It did not meet the definition of a restaurant use, it was a retail sale
use. The property currently is vacant and the property owner would like a little more flexibility to
be able to market it. Staff feels that since this is an unusual site, and given the very small size
of the site, the very small size of the building, all of the historic requirements that are placed
upon the building, the fact that there are only two parking spaces and other parking in the area
is restricted during the day, limits the use of the building and the flexibility of how the property
can be marketed over time. The applicant is asking for permission to market the property for
general office use and commercial retail uses, sales oriented and personal services oriented.
Sales meaning it's not a restaurant, it's over the counter. Personal service could possibility be a
hair dresser or tattoo artist, etc. Those would all be so restrictive that Staff doesn't see on this
particular property any difference between them and think it is appropriate to grant that flexibility
because ultimately the goal is that building be preserved and useful. The applicant's intent at
this time is to put his office in the building but is thinking of future uses as well.
Walz noted that approval would require that they still maintain the two off-street parking spaces
that are currently there; hours of operation would be limited (6 AM to 10 PM weekdays and 6
AM to midnight on Fridays and Saturdays); outdoor seating and display of products within the
public right-of-way are prohibited unless a temporary use permit is granted; signage should be
limited to a facia or awning sign in compliance with the zoning code standard for non-residential
Board of Adjustment
November 9, 2016
Page 13 of 15
uses located in residential zones and in compliance with Iowa City's Historic Preservation
Guidelines; all outdoor lighting should comply with the zoning code standards; the sale tobacco
or alcohol on the property is prohibited (the idea being whatever use goes in this location is an
asset to the neighborhood and with this being a predominately student neighborhood Staff didn't
think those two uses were appropriate); food preparation and sales on the site are limited per
the definition in the code, which allows cottage industry component; the alley may not be used
for drive up or drive through or parking; no amplified sound is permitted on the exterior of the
building; the building may not be expanded without a special exception; and alterations to the
exterior of the building must comply with the Historic Preservation Guidelines. Walz noted the
final condition would be to repeal that old special exception so it is on record clearly what is and
isn't allowed for the property.
Soglin asked if there could be seating allowed inside, such as if it were a bakery. Walz said that
would be allowed. Soglin asked then if there needs to be any requirement added about bicycle
parking. Walz said there is bicycle parking there currently and they are required to provide
bicycle parking. Soglin also feels that the hours of operation could include Sundays and with
regards to no alcohol or tobacco sales, would there perhaps be the opening for situations where
one could bring their own alcohol or would that be restricted and governed by Code provisions.
Dulek stated that she is not aware of any Code provision but the Board could note in their
approval the restriction of any byob. Walz said they could restrict by saying sale or use of
tobacco or alcohol. Soglin doesn't want to restrict use because what if there is an open house
or something and someone wanted to serve wine one time. Walz said the goal was to restrict
the selling of alcohol.
Soglin asked also about the second floor and that it had been outfitted as a bedroom and could
that be kept as is. Walz said that upper floor would not be considered habitable space if the
location was ever reverted to a residential use.
Goeb asked about all the sales oriented and personal service oriented suggestions of use, if
those were approved by Code. Walz said those were ideas the applicant had for possible future
uses and were able to be defined to fit within the special exception uses for this location.
Chrischilles asked if those are the only uses that can be allowed. Walz explained that those
were just examples, there could be others. If someone comes in with a proposed use that is not
known to the City Staff looks at what is the closest use that has the same externalities in terms
of space uses, general hours of operation, generation of parking needs and then if it doesn't fit
any of the general uses Staff would have to petition to have a new use added to the Zoning
Code.
Soglin asked to add for the hours of operation to be limited to 6 AM to 10 PM weekdays and
Sundays and 6 AM to midnight on Fridays and Saturdays.
Baker opened the public hearing.
Seeing no one, Baker closed the public hearing.
Chrischilles moved for approval of EXC16-00010 a special exception, to allow general
office and commercial retail (sales -oriented and personal -service oriented uses) to be
located in a structure designed for a use that is not allowed in the zone in the High
Density Multi -Family (RM -44) zone at 518 Bowery Street, subject to the following
Board of Adjustment
November 9, 2016
Page 14 of 15
conditions as listed in the Staff report with the change to hours of operation being
limited to 6 AM to 10 PM weekdays and Sundays and 6 AM to midnight on Fridays and
Saturdays.
Weitzel seconded the motion.
Weitzel finds the proposed commercial purposes of the subject property to be consistent with
the Comprehensive Plan and is suitable uses for a historic building that are similar to the
original purpose of the building.
Soglin concurs with the findings set forth in the Staff report noting the Board has seen this
building and property come before the Board before and this seems like a reasonable way to
balance the historic preservation with a use for the neighborhood.
A vote was taken and the motion carried 5-0.
Baker stated the motion declared approved, any person who wishes to appeal this decision to a
court of record may do so within 30 days after this decision is filed with the City Clerk's Office.
BOARD OF ADJUSTMENT INFORMATION:
Walz stated that because there were over 100 pages of minutes from the appeal, she was going
to try to abbreviate them for the Board review, but that was complicated. The City is anticipating
a transcript of the meetings within days and Walz will distribute the transcript to the Board to
make sure the statements are attributed to the correct person.
Walz noted that she already has one application for the December meeting, and also typically at
that meeting the Board reviews the Board procedures. Also there will be a new Board member
in January (as Baker will be leaving the Board) so there will be some Board training at that
point.
Finally, one question Walz had from a Board member was about providing hard copies to the
Board of the Zoning Code and Comprehensive Plan. In the interest of saving money the City no
longer does that and submit now just the sections. If the Board wants to refer to the Zoning
Code and/or the Comprehensive Plan they can do so online. That is not considered ex parte,
they are documents that are used to guide their judgment and can be used when reviewing a
case.
Chrischilles asked about the status of the appeal. Dulek said it was a matter of public record
and can be found on the judicial website. What has occurred is the next step is to provide all
the documents from the hearing to the court and all the parties. That process takes a bit of time
because of the transcription so once that all occurs, then the next steps will proceed.
ADJOURNMENT:
Weitzel moved to adjourn this meeting.
A vote was taken and the motion passed 5-0
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
NAME
TERM EXP.
12/16
1/13
2117
319
4113
6115
7/13
8/10
9/14
9/21
9/30
1011211/9
BAKER, LARRY
1/1/2017
X
X
O/E
X
X
X
X
X
X
X
X
X
X
GOEB, CONNIE
1/1/2020
X
X
X
X
X
X
X
X
X
X
O/E
X
X
GRENIS, BROCK
1/1/2016
X
CHRISCHILLES, T. GENE
1/1/2019
X
X
X
X
X
O/E
X
X
X
X
X
X
X
SOGLIN, BECKY
1/1/2018
X
X
X
X
O/E
X
X
X
X
X
X
X
X
WEITZEL, TIM
1/1/2021
X
X
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
0/E = Absent/Excused
— = Not a Member
3b(3)
MINUTES APPROVED
IOWA CITY BOARD OF APPEALS
MONDAY, AUGUST 1, 2016
DALE HELLING CONFERENCE ROOM, CITY HALL
410 E. WASHINGTON STREET
IOWA CITY. IA 52240
MEMBERS PRESENT: John Roffman, Scott McDonough, Andrea French, Jim Walker
MEMBERS ABSENT: John Gay
STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City
Attorney), Stan Laverman (Sr. Housing Inspector), John Yapp (Development
Services Coordinator), Brian Greer (Fire Marshall), Jann Ream (Code Enforcement
Specialist, acting as minute taker)
OTHERS PRESENT: Lisa Udell (applicant)
RECOMMENDATIONS TO COUNCIL:
None
CALL TO ORDER:
John Roffman called the meeting to order at 4:01 PM
ELECTION OF OFFICERS:
French moved to elect John Roffman as chairperson of the Board of Appeals. McDonough seconded.
VOTE: Roffman was elected as chairperson of the BOA by a unanimous vote.
McDonough moved to elect Andrea French as vice -chair of the Board of Appeals. Walker seconded.
VOTE: French was elected vice -chair of the BOA by a unanimous vote.
CONSIDERATION OF MINUTES:
Minutes from the May 18th, 2015 meeting had previously been approved on June 8th, 2015.
Appeal of Notice of Housing Code Violation (605-607 Holt Avenue)
Stan Laverman gave the Board a brief overview of what the appeal was about. The violation item under
appeal related to a furnace and water heater located in a basement bathroom closet. This rental property
had been routinely inspected many times previously. In the latest rental permit inspection, the housing
inspector noted this particular violation which had been present during the previous inspections. The
furnace and water heater are in the bathroom closet. There is no combustion air from the outside being
brought in to these appliances. There is metal behind the louvered doors that further restricts air to the
appliances. Bathrooms and bedrooms are prohibited locations for fuel burning appliances. This was a
APPROVED
prohibited location in the 1979 Uniform Building Code which was the code that this structure was built
under.
Laverman felt this situation was a health and life safety issue no different than if they discovered a flue that
was not venting properly -the City would expect and require repair. In this particular situation, the area is a
prohibited location and there is no combustion air for the fuel burning appliances.
John Roffman asked the applicant, Lisa Udell, to state her reasons for appeal.
Udell showed the Board photos of the area and appliances in question. She stated that she and her
husband had bought the property in 2005 as an investment property and they did have investment related
expectations. She stated that the Board did have an important role in making sure the housing stock in
Iowa City was safe but that they also had an important role in protecting the rights of property owners. She
said that when they bought the property, it was important to them that they acquire a legal rental property
that had passed inspections and had a valid rental permit. They relied on the rental permit that was in
place when they bought the property that stated the property was compliant. Their understanding was that
they would have to properly maintain the property but that they would not be expected to make structural
corrections. She pointed out that this property had been inspected for the past 25 years and that, during
the two previous rental inspections, this equipment in particular had been closely looked at. This
inspection was the first time this situation had been cited as a safety issue. She felt that the language in
the Housing Code was very clear and that, when it refers to maintaining a property, it does not mean tear
down and rebuild. She felt the question in front of the Board was not that a property had to comply with
building code but whether it was required to be brought into compliance with current building code. She
stated again that "maintain" is not the same as requiring structural corrections and that a housing inspector
does not have the authority under the code to require these types of changes.
She stated that investors should be able to rely on certificates and permits issued by the City that verify a
property is compliant with applicable codes. She asked that, if this is truly a safety issue, why could it not
be addressed with the installation of a carbon monoxide detector?
Board members discussed the violation and possible solutions. McDonough asked if the purpose of the
code was to address the possibility of backdraft into the bedroom. Udell clarified that that referral was to
building code. Laverman responded yes and that the housing code was a referenced code to the building
code. And, that when the housing code states "maintain in a safe condition", it is directly referencing the
building code. Walker stated that the real issue is more about combustion air than carbon monoxide.
Walker asked that, since one of solutions offered by the City was to remove the shower, how that made a
difference. Laverman responded that then it would not be considered a bathroom. McDonough asked
when the requirement for carbon monoxide detectors came into effect. Laverman explained that the
requirement in the housing code for the installation of carbon monoxide detectors came into effect this
year. McDonough wondered if, when the furnace was replaced, whether it could be power vented which
was one of the solutions presented by Housing Inspection. Udell clarified that the property was under
contract to sell and that a replacement of the furnace would not occur under their ownership. Laverman
said, since the area is adjacent to an outside wall, it would be fairly straightforward to bring in combustion
air from the outside to the existing appliances and install new solid gasketed doors. Udell said she did
explore that possibility in order to avoid the appeal but that she had great difficulty finding anyone willing to
do the work and the only estimate she did receive was for over $1500.00.
McDonough suggested a possible compromise that would require compliance when the furnace was
replaced. Udell stated that there are lots of things that can be done to old buildings to improve their safety
but the code does not require that and it should not be expected. Roffman explained that the Board does
not have authority to override or ignore health and safety issues. So it doesn't matter when the violation is
found; it becomes a matter of what is a reasonable correction. McDonough asked Udell what would
happen if her tenants experienced a health issue that could be traced back to this violation and then it was
discovered that the City not only knew about the issue but did nothing to remedy it. Udell cited a legal case
in which a tenant put his hand through a door that did not have safety glass and he sued the City and the
landlord based on his assertion that the landlord should have been required to comply with the building
code. The court held that the landlord had a duty to abide by the housing code but not the building code.
APPROVED
McDonough asked if the owner knew that door did not have safety glass in it. Udell did not recall but she
said the court was very clear that the landlord could not be required to upgrade the glass to safety glass as
a maintenance issue. Dulek clarified that the City was not sued in that case —just the landlord.
Laverman stated that it was unfortunate that this violation was not discovered during the years the Udells
owned the property. He suspected that the previous owner established the basement bathroom without a
permit and that should have been caught earlier. However, this is the current situation and it has to be
addressed. French asked if there was a valid Certificate of Structural Compliance on file. Laverman said
yes, but that the basement bathroom was added after that. Walker said also that was not a good reason to
overlook a safety issue. Udell asked again if there wasn't some point where property owners could and
should rely on certificates and permits issued by the City that state a property is in compliance. Don't those
certifications have to mean something? McDonough responded yes but that the system is not perfect. And
now the hazards of carbon monoxide are better known and the City is now aware of this particular hazard
in a rental property. Udell asked again why the installation of carbon monoxide detectors wouldn't be
sufficient? Hennes explained that detectors can only warn about a potential hazard; they do not eliminate
the hazard. Walker said it is a safety issue that should not be overlooked. Udell stated that she thought the
law did not give the Board that ability- only the ability to "maintain" the property. Hennes said it was his
understanding the property was not being maintained to the level of safety that was required at the time of
construction. Udell reiterated that prior certifications have to mean something and they had the right to rely
on those certifications that said the property was being maintained in a good and safe condition.
Roffman asked Dulek to address that issue.
Dulek said that sadly mistakes happen and the City is immune to claims based on errors in inspections.
She said the Board has to decide if City staffs interpretation of "good and safe working condition" means
that this particular situation must comply with the building code. She understands the owner's situation but
that's what it comes down to. Udell asked for clarification of the housing code section that states the City
cannot require retroactive structural changes. Hennes said the solutions offered are not structural
changes. Laverman elaborated that the City was not telling her to remove a staircase or take a beam out
or remove roof trusses - her options to provide outside combustion air and gasketed doors or remove the
shower were not structural.
Roffman asked if anyone had any further questions or comments. Udell reiterated that she did not see how
the term "maintaining" could be stretched that far. McDonough said he understood the applicant's
predicament but that he just could not ignore the safety concerns —especially if children moved in. He
hoped there might be a compromise where the situation could be remedied when the appliances were
updated. Roffman said he did not think $1500.00 was a hardship and that the Board should address the
issue now and not place this situation on a new owner. Health and safety issues should not be
circumvented. Udell said this situation has existed for 25 years — how is this now a health and safety
issue? Laverman made the point that, as the furnace and water heater age, the chances of malfunction
increase.
MOTION: Roffman moved that the appeal be denied based on the fact that a health and safety issue
exists and, even though it had been missed on previous inspections, it doesn't nullify the situation.
Seconded by Walker.
Further discussion: None
VOTE: The appeal was denied with a unanimous vote 4-0.
McDonough said he would help the applicant find a contractor who could do the work. Udell asked for the
time frame for compliance. Laverman said they would start with 30 days. Udell stated that if this situation
was one that required more expensive work to remedy, she would be pursuing further court action
because she did not feel the City had the right to require this action. She thanked the Board for their time
and said she would find a contractor to do what was required.
OTHER BUSINESS:
Hennes said the Board would be looking at the 2018 codes in a few years.
Roffman adjourned the meeting at 4:34
/z- �7-/&/
Date
APPROVED
Board of Appeals
Attendance Record 2015-2016
NAME
TERM EXPIRES Jun -15 Jul -15 Aug -15 Sep -15 Oct -15 Nov -15 Dec -15 Jan -16 Feb -16 Mar -16 Apr -16 May -16 Jun -16 Jul -16
Aug -16
NM NM NM NM NM NM NM NM NM NM NM NM NM NM
(unfilled position)
Andrea French
12/31/2017
X
John Roffman
12/31/2017
X
Scott McDonough
John Gay
Jim Walker
12/31/2016
12/31/2018
12/31/2018
X
O/E
X
KEY
X = present
O = absent
O/E = absentlexcused
NM = No meeting
not a member
_=
X' = present by phone
FINAL/APPROVED
COMMUNITY POLICE REVIEW BOARD mTr-=.r
MINUTES — November 7, 2016 3b(4)
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Monique Green, Mazahir Salih, Orville Townsend
MEMBERS ABSENT: Donald King
STAFF PRESENT: Kellie Fruehling, Staff and Patrick Ford, Legal Counsel
STAFF ABSENT: None
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB Report on Complaint #16-03 (pending a name clearing hearing being held or waived)
(2) Accept CPRB Report on Complaint #16-04
CONSENT CALENDAR
Motion by Salih, seconded by Townsend, to adopt the consent calendar as presented or amended.
• Minutes of the meeting on 10/11/16
Motion carried, 4/0, King absent.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
Salih informed the Board that she was a committee member on the semi-finalist panel interviews for the
Police Chief search.
Fruehling handed out copies of the media release regarding the meet and greet for the three finalists
for the Police Chief position.
STAFF INFORMATION
Fruehling informed the Board that City Clerk Marian Karr would be retiring at the end of the year after
37 years with the City.
EXECUTIVE SESSION
Motion by Salih, seconded by Townsend to adjourn into Executive Session based on Section 21.5(1)(a)
of the Code of Iowa to review or discuss records which are required or authorized by state or federal
law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
Motion carried, 4/0, King absent. Open session adjourned at 5:36 P.M.
CPRB
November 7, 2016
Page 2
REGULAR SESSION
Returned to open session at 6:19 P.M.
Motion by Green, seconded by Townsend to accept CPRB Complaint #16-03 as amended and forward
report to the City Council pending a name clearing hearing being held or waived.
Motion carried, 4/0, King absent.
Motion by Salih, seconded by Townsend to accept CPRB Complaint #16-04 as amended and forward
report to the City Council.
Motion carried, 4/0, King absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to channel
*December 13, 2016, 5:30 PM, Halling Conference Rm (Rescheduled to December 15th)
•December 15, 2016, 5:45 PM, tbd
.January 10, 2017, 5:30 PM, Helling Conference Rm
•February 14, 2017, 5:30 PM, Helling Conference Rm
.March 14, 2017, 5:30 PM, Helling Conference Rm
Motion by Salih, seconded by Green directing staff to schedule a tentative executive session only
meeting for Monday, December 5`h at 5:45pm.
Motion carried, 4/0, King absent.
Motion by Salih, seconded by Green to reschedule the December 13'" meeting to December 150, due to
report timelines.
Motion carried, 4/0, King absent.
ADJOURNMENT
Motion for adjournment by Salih, seconded by Green.
Motion carried, 4/0, King absent.
Meeting adjourned at 6:26 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2015-2016
(Meeting Date)
KEY: X = Present
O = Absent
O/E = Abscnt/Excused
NM = No meeting
--- = Not a Member
TERM
10/12
12/16
1/20
1/25
2/17
4/12
4/26
5/18
5/23
6/7
8/17
9/13
10/11
11/7
NAME
EXP.
Melissa
9/1/16
X
X
X
X
X
NM
X
X
X
X
---
---
---
---
Jensen
Joseph
9/1/17
X
X
X
X
X
NM
X
O/E
X
X
X
X
X
X
Treloar
Royceann
9/1/16
X
O
X
X
X
NM
X
X
X
O
---
---
---
---
Porter
Mazahir
9/1/17
O
O/E
O
X
O
NM
X
X
O/E
O/E
X
X
O
X
Salih
Donald
9/1/19
X
X
X
X
O
NM
X
X
X
X
O/E
X
O/E
O/E
King
Monique
7/1/20
---
---
---
---
--
---
---
---
---
---
X
X
X
X
Green
Orville
7/1/20
---
---
—
--
---
---
---
---
---
X
X
X
X
Townsend
KEY: X = Present
O = Absent
O/E = Abscnt/Excused
NM = No meeting
--- = Not a Member
COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319)356-5041
November 7, 2016
This is the Report of the Community Police Review Board's (the "Board") review of the investigation of
Complaint CPRB #16-04 (the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation.
(Iowa City Code Section 8-8-7(A).)
2. When the Board receives the Police Chiefs report, the Board must select one or more of the
following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1):
a. On the record with no additional investigation.
b. Interview/meet with complainant.
c. Interview /meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the
board's own investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of review.
This means that the Board must give deference to the Police Chiefs report, because of the Police
Chiefs professional expertise. (Iowa City Code Section 8-8-7(B)(2).)
4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief
reverse or modify the Chiefs findings only if:
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state or
local law.
To: City Council
ccs
Complainant
City Manager
r'a
Equity Directory
William A. Campbell, Interim Chief of PoliceIFTJ
Officer(s) involved in complaint
�
c�
J
From: Community Police Review Board
Re: Investigation of CPRB Complaint #16-04
This is the Report of the Community Police Review Board's (the "Board") review of the investigation of
Complaint CPRB #16-04 (the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation.
(Iowa City Code Section 8-8-7(A).)
2. When the Board receives the Police Chiefs report, the Board must select one or more of the
following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1):
a. On the record with no additional investigation.
b. Interview/meet with complainant.
c. Interview /meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the
board's own investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of review.
This means that the Board must give deference to the Police Chiefs report, because of the Police
Chiefs professional expertise. (Iowa City Code Section 8-8-7(B)(2).)
4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief
reverse or modify the Chiefs findings only if:
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state or
local law.
5. When the Board has completed its review of the Police Chiefs report, the Board issues a public
report to the city council. The public report must include: (1) detailed findings of fact; and (2) a
clearly articulated conclusion explaining why and the extent to which the complaint is either
"sustained" or "not sustained ". (Iowa City Code Section 8-8-7(B)(3).)
6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the
officer involved.
BOARD'S PROCEDURE
The Complaint was initiated by the Complainant on June 28, 2016. As required by Section
8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on September 27, 2016. The Police Chief also provided
a copy of audio or video recordings of the incident.
Prior to the meeting on October 11th, Board members reviewed audio or video recordings of the
incident. The Board met to consider the Report on October 11, 2016 and November 7, 2016.
The Board voted on October 11, 2016 to apply the following Level of Review to the Chiefs Report: On
the record with no additional investigation, pursuant to Iowa City Code Section 8-8-7(B)(1)(a).
On October 11, 2006, the Board discussed all audio and video recordings they viewed of Complaint
#16-04.
FINDINGS OF FACT
On 04/03/2016, at approximately 12:04 a.m., Officers A and B were assigned to foot patrol and were
conducting a bar check at the Sports Column Bar. Officer A located a person (the Complainant) who
appeared to be under age 21. He approached and requested identification. The Complainant stated his
ID was "outside" and Officer A followed. The Complainant, attempted to escape by running. He was
caught, but resisted and failed to submit to arrest. Officer B approached to assist Officer A with the
arrest. Officer A deployed pepper spray as the Complainant continued to physically resist. Officer C
approached and all three were able to overtake the Complainant and place him into custody. The
Complainant was decontaminated following the pepper spray exposure and declined further medical
treatment.
ALLEGATION 1 — Unnecessary Use of Force (all officers).
74
The Board concluded that Officers A, B, and C were not excessive in the use of 3orjo re7bired t6 l
apprehend the Complainant. c')-<
Allegation: Unnecessary Use of Force (all officers) - Not sustained �7bt
ALLEGATION 2 — Failure to Activate Body -Worn Cameras (1 of 3 officers). J co (�
Officers B and C both activated their body -worn cameras, but Officer A failed to activate his. The Board
concluded that Office A was negligent in adhering to this policy.
Allegation: Failure to Activate Body -Worn Cameras (1 of 3 officers) - Sustained
FINAUAPPROVED
COMMUNITY POLICE REVIEW BOARD
MINUTES — November 15, 2016
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:33 P.M.
MEMBERS PRESENT: Monique Green, Orville Townsend
MEMBERS ABSENT: Donald King, Mazahir Salih
STAFF PRESENT: Staff Kellie Fruehling and Patrick Ford
STAFF ABSENT: None
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB Report on Complaint #16-03 (pending a name clearing hearing being held or waived)
Motion by Green, seconded by Townsend to adjourn into Executive Session based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or
federal law to be kept confidential or to be kept confidential as a condition for that government body's
possession or continued receipt of federal funds, and 22.7(11) personal information in confidential
personnel records of public bodies including but not limited to cities, boards of supervisors and school
districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized
elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of government, to
the extent that the government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from making them to
that government body if they were available for general public examination.
Motion carried, 3/0, King and Salih absent. Open session adjourned at 5:34 P.M.
REGULAR SESSION
Returned to open session at 5:56 P.M.
Motion by Green, seconded by Townsend to accept CPRB Complaint #16-03 as amended and forward
report to the City Council pending a name clearing hearing being held or waived.
Motion carried, 3/0, King and Salih absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to channel
. December 15, 2016, 5:45 PM, tbd
• January 10, 2017, 5:30 PM, Halling Conference Rm
• February 14, 2017, 5:30 PM, Halling Conference Rm
• March 14, 2017, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Townsend, seconded by Green.
Motion carried, 3/0, King and Salih absent.
Meeting adjourned at 5:58 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2015-2016
(Meeting Date)
EEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
TERM
12/16
1/20
1/25
2/17
4/12
4/26
5/18
5/23
6/7
8117
9/13
10/11
11/7
11115
NAME
EXP.
Melissa
9/1/16
X
X
X
X
NM
X
X
X
X
---
---
--
---
---
Jensen
Joseph
9/1/17
X
X
X
X
NM
X
O/E
X
X
X
X
X
X
X
Treloar
Royceann
9/1/16
O
X
X
X
NM
X
X
X
O
---
---
---
---
---
Porter
Mazahir
9/1/17
O/E
O
X
O
NM
X
X
O/E
O/E
X
X
O
X
O
Salih
Donald
9/1/19
X
X
X
O
NM
X
X
X
X
O/E
X
O/E
O/E
O/E
King
Monique
7/1/20
--
---
---
---
---
---
--
---
---
X
X
X
X
X
Green
Orville
7/1/20
---
--
—
---
---
---
---
---
X
X
X
X
X
Townsend
EEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City, IA 52240-1826
(319)356-5041
November 15, 2016
N
1.t'7
To: City Council
Complainant
City Manager
Equity Director ca i
Chief of Police -
Officer(s) involved in complaint
• VO .•
From: Community Police Review Board ;v
Re: Investigation of CPRB Complaint #16-03
This is the Report of the Community Police Review Board's (the "Board") review of the investigation of
Complaint CPRB #16-03 (the "Complaint").
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, the Board's responsibilities are as follows:
1. The Board forwards all complaints to the Police Chief, who completes an investigation.
(Iowa City Code Section 8-8-7(A).)
2. When the Board receives the Police Chiefs report, the Board must select one or more of the following levels
of review, in accordance with Iowa City Code Section 8-8-7(B)(1):
a. On the record with no additional investigation.
b. Interview /meet with complainant.
c. Interview /meet with named officer(s) and other officers.
d. Request additional investigation by the police chief, or request police assistance in the board's own
investigation.
e. Perform its own investigation with the authority to subpoena witnesses.
f. Hire independent investigators.
3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of review. This
means that the Board must give deference to the Police Chiefs report, because of the Police Chiefs
professional expertise. (Iowa City Code Section 8-8-7(B)(2).)
4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief reverse or
modify the Chiefs findings only if:
a. The findings are not supported by substantial evidence; or
b. The findings are unreasonable, arbitrary or capricious; or
c. The findings are contrary to a police department policy or practice, or any federal, state or local law.
5. When the Board has completed its review of the Police Chiefs report, the Board issues a public report to the
city council. The public report must include: (1) detailed findings of fact; and (2) a clearly articulated
conclusion explaining why and the extent to which the complaint is either "sustained" or "not sustained ".
(Iowa City Code Section 8-8-7(B)(3).)
6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the officer
involved.
The Complaint was initiated by the Complainant on June 13, 2016. As required by Section
8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation.
The Chief's Report was filed with the City Clerk on September 12, 2016.
Prior to the meeting on October 11 th, Board members reviewed audio or video recordings of the incident. The
Board met to consider the Report on October 11, 2016 and November 7, 2016.
The Board voted on October 11, 2016 to apply the following Level of Review to the Chiefs Report: On the record
with no additional investigation, pursuant to Iowa City Code Section 8-8-7(B)(1)(a).
FINDINGS OF FACT
The Board found that on March 18, 2016, at 3:22 a.m., officers responded to a compliant of a suicidal female at
1639 Dover Street, Iowa City, Iowa. When officers arrived they found that the female in question had in fact
threatened suicide and a knife had been taken from her person. Officers attempted for approximately 40
minutes to persuade the person threatening suicide to either go in the ambulance, or go with friends to the
hospital for evaluation and possible treatment. The suicidal female went into a house where knives were
present and was taken into custody for their safety.
ALLEGATION 1 — Unlawful Entry.
The Board found that the complaint of the Iowa City Police unlawfully entering the complainant's residence was
not sustained. Police did enter the complainant's residence without the complainant's permission, but they
were in pursuit of a person who had threatened suicide and had to be taken to the hospital.
Allegation: Unlawful Entry - Not sustained
ALLEGATION 2 — Unnecessary Use of Force.
The Board found that the Iowa City Police used force to place the suicidal person at the scene in the
ambulance so that they could be transported to the hospital. The police also used force to agpst and take into
custody those at the scene who were interfering with the police as they carried out their dutiesti The Board
found that no excessive or unnecessary force was used by the officers. =''_ <� —.1
Allegation: Unnecessary Use of Force - Not sustained cQ
COMMENTS
It was evident from the time the police arrived on the scene that it was their intent that the suicidal person
would receive necessary care at the hospital. It was also evident that the police intended that no one be
arrested, no charge would need to be filed and that the transportation of the patient occur as peacefully as
possible without incident.
The Board felt the officers handled a very difficult situation very professionally; however, one of the officers
made the following comment at the hospital after the patient stated that they were fine: "well you should have
been fine earlier'. Also, one of the officers made the following comment to one of the arrestees: "you're a
grown ass man, look how you're acting". The Board felt that these comments were unnecessary and
inflammatory and de-escalation training may be in order to improve future situations, especially in the case of
distressed individuals.
c� a
10`.® CITY OF IOWA CITY 3
MEMORANDUM
Date: December 13, 2016
To: Mayor and City Council
From: Wendy Ford, City Council Economic Development Committee
Re: Recommendations from City Council Economic Development Committee
At their Oct. 12, 2016 meeting the City Council Economic Development Committee made the
following recommendation to the City Council:
NONE
Cole moved to recommend the request to the full City Council for financial assistance to
Film Scene as discussed.
Throgmorton seconded the motion.
The motion carried 3-0
Cole moved to recommend the request to the full City Council for financial assistance to
Riverside Theater as discussed.
Throgmorton seconded the motion.
The motion carried 3-0.
Cole moved to recommend the request to the full City Council for sponsorship of the
2017 Entrefest as discussed.
Throgmorton seconded the motion.
The motion carried 3-0.
Additional action (check one)
x No further action needed
Board or Commission is requesting Council direction
Agenda item will be prepared by staff for Council action - Done
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
OCTOBER 12, 2016
EMMA HARVAT HALL, CITY HALL, 12:00 P.M.
Members Present: Rockne Cole, Susan Mims, Jim Throgmorton
Staff Present: Wendy Ford, Geoff Fruin, Tracy Hightshoe
Others Present: Jill Wilkins (Entrefest), Joe Tiefenthaler (Film Scene); Andrew Sherburne
(Film Scene); Doug Ongie (Film Scene); Bill Thomasson (Film Scene),
Jennifer Holan (Riverside Theater)
RECOMMENDATIONS TO COUNCIL:
Cole moved to recommend the request to the full City Council for financial assistance to
Film Scene as discussed.
Throgmorton seconded the motion.
The motion carried 3-0
Cole moved to recommend the request to the full City Council for financial assistance to
Riverside Theater as discussed.
Throgmorton seconded the motion.
The motion carried 3-0.
Cole moved to recommend the request to the full City Council for sponsorship of the
2017 Entrefest as discussed.
Throgmorton seconded the motion.
The motion carried 3-0.
CALL MEETING TO ORDER:
The meeting was called to order by Chairperson Mims at 12:00 P.M.
CONSIDER APPROVAL OF MINUTES:
Minutes of the July 12, 2016, meeting were reviewed.
Throgmorton moved to approve the minutes as presented.
Cole seconded the motion.
The motion carried 3-0.
CONSIDER REQUEST FOR FINANCIAL ASSISTANCE FROM FILM SCENE:
Ford noted that the meeting is being recorded two ways — digital audio and videotape. She
welcomed the representatives from Film Scene and summarized their request for financial
assistance. Ford noted that the City has provided financial assistance in the past for fiscal years
2015 through 2017, with a declining amount from $35,000 to $25,000 to $15,000. The hope was
Film Scene would become profitable and be able to sustain their business at break-even or
better. Ford stated that Film Scene has grown faster than expected and that they have
accomplished all of the goals they had set for themselves, including recently adding a new,
smaller theater within their current building. The current request is for $25,000 for fiscal year
2018, with a request to intend to budget the same amount in for FY 2019 and 2020. Ford gave
a brief history of Film Scene, and noted that supporting it aligns with the Council's strategic goal
EDC October 12, 2016 2
PRELIMINARY
of maintaining the City's urban core and strengthening the neighborhood downtown. It also
helps in promoting a strong and resilient economy for the city. She then introduced the
representatives from Film Scene.
Joe Tiefenthaler, Executive Director of Film Scene, addressed the Members. He thanked them
for the financial support thus far and gave them a brief history of Film Scene and a description
of how they have grown these past years. He shared how Film Scene has partnered with other
area businesses and non -profits over the years to host events and provide outreach in the
community. Council Member Mims stated that she is extremely happy with the growth and
success that Film Scene has had. She added that this has been good for the downtown area in
terms of bringing people downtown and also boosting other businesses in the area. Mims
stated that she is happy to provide continued financial support at this time. Throgmorton
praised Film Scene for their role in boosting downtown traffic and he agreed with Mims'
comments. He then asked some questions of the Film Scene representatives in light of their
financial request. He asked why they settled on a request for $25,000 per year for the next
three years. Tiefenthaler responded to this question, noting that with the recent growth of their
facility and the expansion of staff, it has condensed a three-year plan into a two year plan.
Throgmorton then asked why Film Scene should be treated any differently than PATV, which is
being phased out. Fruin noted that this committee's purview is solely economic development
and that PATV funding decisions have not been contemplated as economic development in the
past. Mims then spoke to the additional expenses that Film Scene has incurred with the opening
of their second screen, noting that this was not part of the early plan when they first approached
the City. Bill Thomasson also stated that with the phased increase in minimum wage have
escalated Film Scene's expenses faster than projections. Throgmorton noted the 2016 cash
flow projections and asked for some clarification of the information, noting a spike in rent
expenses in June of 2016. Tiefenthaler explained this is when second screen was added and
the point rent for the additional space first occurred. Fruin noted that much of what Film Scene
does has direct alignment with the Council's strategic plan goals — especially, to build and foster
a healthy economy in the downtown area. He added that Film Scene is more than a movie
theater— it is a community center in that they are all about building community. Cole noted that
he is happy to support this request and he spoke briefly to its importance in the community.
Cole moved to recommend the request to the full City Council for financial assistance to
Film Scene as discussed.
Throgmorton seconded the motion.
The motion carried 3-0
CONSIDER REQUEST FOR FINANCIAL ASSISTANCE FROM RIVERSIDE THEATER:
Ford introduced the financial request from Riverside Theater. Jennifer Holan, Executive
Director for Riverside was also introduced. Ford noted that Riverside Theater is requesting
$15,000 in funding for the upcoming budget cycle of FY18. The request is also for intent to
budget assistance in fiscal years 19 and 20. Ford noted that the reason behind the 'intent to
budget' for upcoming years is that it helps such entities to plan ahead. Ford added that
Riverside has seen a change in their leadership over the past two years, phasing away from the
founding directors, Ron Clark and Jody Hovland to Sean Lewis and Jennifer Holan. Continuing,
Ford noted that Riverside has also been a past recipient of City funding, with declining amounts
over a three-year period. Ford stated that this request would go primarily to the summer -
oriented programming, as this is typically where the financial year can be made or broken
financially. Looking at the Council's strategic planning goals, Ford noted that this request could
fall under fostering healthy neighborhoods, encouraging a vibrant and walkable urban core, and
promoting a strong, resilient local economy.
EDC October 12, 2016 3
PRELIMINARY
Holan then thanked the EDC for their time. She stated that they have indeed seen some
changes with the founding directors stepping back last year and also replacing their artistic
director. She also spoke to some of the changes at Riverside Theater as far as giving their
interior space a fresher look. Holan also spoke to the construction issues that they dealt with in
the City Park area. She noted that communicating with the public about changes is a big issue
for them. Holan then spoke to how the financial assistance from the City would help. Mims
stated that she believes Riverside is a premiere arts and entertainment organization in the
community, and that she supports this request. Throgmorton agreed with Mims' comments,
noting that Riverside definitely faces unique challenges in their business. Cole stated that he is
supportive of the request as well and he spoke briefly to his remembrances of Riverside.
Cole moved to recommend the request to the full City Council for financial assistance to
Riverside Theater as discussed.
Throgmorton seconded the motion.
The motion carried 3-0.
CONSIDER REQUEST FOR SPONSORSHIP OF ENTREFEST 2017:
Ford introduced the sponsorship request for Entrefest 2017 and Jill Wilkins, Executive Director.
She noted that Entrefest has requested financial assistance of a $10,000 sponsorship for the
May 2017 event to be held in downtown Iowa City. She added that there was no Entrefest in
2016, and explained that the timing of the transfer from Seed Here to NewBoCo for event
production was the primary reason. Ford noted that attendance doubled between the 2014
event and the 2015 event, and that there was a huge interest throughout the state and beyond.
As noted in the materials provided to Members, the $10,000 sponsorship affords a variety of
different opportunities for the City, including a lot of recognition, a sponsorship booth, linked
logos, conference registrations, and other ways the City can be recognized as a supporter of the
entrepreneurial community within Iowa City.
Wilkins then addressed Members, speaking to how important the entrepreneurial community is
and how these types of events help to foster these relationships. She stated that it is very
important for such events to take place, as they let others in the state and beyond Iowa to see
what is going on here and to foster more entrepreneurial collaborations. Wilkins noted that the
event goes beyond just the Sheraton — that they also utilize Film Scene and the Englert for
example. This is part of their work in fostering community support. Mims stated that she has
attended past events and that she noticed how many young people were in attendance. She
added that the energy and excitement felt throughout the event is key to its existence. Cole
spoke to the emergence of the entrepreneurial community here in Iowa City and that he
supports this request fully. Throgmorton agreed with previous comments.
Cole moved to recommend the request to the full City Council for sponsorship of the
2017 Entrefest as discussed.
Throgmorton seconded the motion.
The motion carried 3-0.
STAFF REPORT:
Ford then discussed the spreadsheet she shared with Members, a reminder of the two
Economic Development funding streams and the activity in each, to date.
Next Ford gave Members an update on a conference that she and Brenda Nations attended at
the end of September — the Urban Sustainability Directors Network. It was a workshop in which
EDC October 12, 2016 4
PRELIMINARY
the goal was to bring together the sustainability staff and economic development staff in about
25 communities from throughout the country to talk about sustainable economic development.
She shared with Members what the workshop included, of particular interest, the development
of a definition of what 'sustainable economic development' is. The definition the group came up
with is 'the investment in business, social, built, and natural environments that creates
increasing prosperity for all, now and in the future.' Ford noted that she and Nations were asked
to share how they are using the STAR metrics in Iowa City to track progress. Throgmorton
stated that he is happy to hear that Ford and Nations attended this conference and he spoke
briefly to the issue of sustainable economic development.
With regards to the ongoing TIF Policy Review focus groups, Ford noted that she has the sixth
and seventh groups set. The first one is Monday, 5:30 P.M. to 7:00 P.M., with representatives
from the neighborhood associations attending. The second group — the environmental group —
will be held Wednesday, November 2, from 5:30 P.M. to 7:00 P.M. She added that Members
need to decide who will be present at each of these meetings. Cole stated that he could attend
the November 2nd group, and Throgmorton stated that he could attend the October 17`h meeting.
The last group will be with arts organization directors being represented, and this is planned for
either October 26th or October 315`. Mims stated that she would be able to attend an October
3151 meeting.
Ford then asked Members if they would like to have the EDC meetings live cable cast, instead
of recorded for later viewing. Mims stated that she doubts there is a demand for such meetings
to be live. The other Members agreed that they don't believe the EDC meetings need to be live
cast.
Hightshoe updated Members on the 'So you want to start a business' workshop feedback.
There are plans to hold workshops again and that people would like to see these around tax
time next year. She also talked about the topics and minor changes to the programming for
next round of workshops. Hightshoe also spoke briefly to the micro -loan program and some of
the businesses they are working with. Lastly Hightshoe noted that they still have CDBG funds
available and that they could do higher amount loans through this program.
COMMITTEE TIME:
Cole spoke briefly to the funding recommendations made to the EDC, noting that he believes it
would be helpful to outline what the standards are that are used for such requests, in order to
help others in the community make such requests. It was noted that staff makes the connection
to the Strategic Planning Priorities and Goals of Council. Throgmorton added that he
appreciates seeing the direct connection of such requests with the strategic plan goals the
Council has.
OTHER BUSINESS:
None.
ADJOURNMENT:
Throgmorton moved to adjourn the meeting at 1:07 P.M.
Cole seconded the motion.
Motion carried 3-0.
EDC October 12, 2016 5
PRELIMINARY
Council Economic Development Committee
ATTENDANCE RECORD
2014-2015
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
NAME
EXP.
p
N
o
p
Rockne Cole
01/02118
X
X
X
X
X
X
Susan Mims
01/02/18
X
X
X
X
X
X
Jim
01/02/18
X
X
X
X
X
X
Throgmorton
Key:
X = Present
O = Absent
O/E = Absent/Excused
0 -3 -Tm
3b(6)
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
OCTOBER 13, 2016
EMMA J. HARVAT HALL
MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Cecile
Kuenzli, Andrew Litton, Pam Michaud, Ginalie Swaim
MEMBERS ABSENT: Gosia Clore, Sharon DeGraw, Frank Wagner
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT: Julie Myers, Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
820 Ronalds Street.
Bristow said this house is in the Brown Street Historic District. She said it is in an area where
there is quite a wide alley, with garages and barns all along the alley. Bristow said the house is
primarily a foursquare, with some details that are reminiscent of some of the earlier Victorian
houses, such as a gable and a bay on the west side that is held up by brackets. She said that
the projecting piece is probably an addition that was put on after 1933, because it is not on the
1933 Sanborn map. Bristow said the house also has an addition that was enlarged in the back,
and the front porch was filled in at one point in time.
Bristow said that on the alley there is an existing small garage. She said that the we had, at one
point, approved removing the garage door, filling it in with a wall, adding a passage door, and
changing out some of the windows.
Bristow showed that in a photo one can see a little bit of the peak of the neighbor's garage. She
said that right now the applicant proposes to add a garage in the location between the
neighbor's garage and her own garage. Bristow stated that staff has been working with the
owner for a while and had been looking at some of the old barn -style garages as seen in the
North Side and in the College Green Neighborhood. She showed photographs of garages and
referred to a two-story rectangular garage. Bristow said the goal here is to have a one and one-
half car garage with a studio and also add solar panels on the roof.
Bristow said the site is in the northeast corner of the property. She said the size of the garage is
smaller than the neighbor's garage and is clearly subordinate to the size of the house, which is
compliant with one of the guidelines.
Bristow showed the alley view and the west elevation. She said the owner would like to add
double hung windows to the garage, and the windows would be a little bit larger than the typical
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 2 of 10
simple windows discussed in the guidelines. Bristow said staff felt this would be an appropriate
modification to the guidelines to get a more light into that upper space. She said the garage
door pictured has a paneled look with a vertical board type of pattern to the panels. Bristow
said the owner is looking at using a garage door that is smooth in those areas but had not
decided at this point. She said the windows in the garage door would be two long windows with
simulated divided lights with four openings.
Bristow stated that all of the trim would match the trim that is on the house, because that is
appropriate with the double hung windows. She added that on the south side, the panels would
be attached to a standing seam roof, which is a very appropriate way to add solar panels to a
roof, because they do not need to penetrate the roof covering. Bristow said this prevents
leaking issues. She said a similar material is proposed for the awning that would go over the
passage door on the south side.
Bristow said there are a few more windows on the east elevation than on the west. She said the
building plans are in the packets.
Bristow said the material would be similar to the Dutch lap siding on the original garage. She
said the solar panels themselves would be framed in a gray -like color. Bristow said the
recommended motion was to approve the certificate of appropriateness, provided that the final
window and door product information would be reviewed by staff and chair. She said the motion
also discusses colors and said staff was looking along the lines of the garage and barn -like
colors.
Bristow said the standing seam roof product is a little bit different than the smooth standing
seam that would normally be approved. She said staff finds that the material would not be
appropriate on a historic structure. Bristow said there has been discussion about how the
agricultural roof products can actually diminish the architectural character of a historic house,
according to the Secretary of the Interior Standards for Rehabilitation. She said this involves a
garage or barn, so it is not as crucial that it is smooth in between the seams.
Bristow said that here there are not the small ridges or small seam spacing that one would have
in some of the agricultural roofs. She said the architect had suggested this material so that
there would not be oil canning in the roof. Bristow said the Commission would need to decide if
the material should be approved.
Swaim asked what is meant by oil canning. Bristow said that basically when it is installed, there
can be some dimpling or some bending of the flat area.
Kuenzli said that since this is in the city, the barn color was mentioned as red with a green roof.
She said that would not tie into the house at all.
Bristow said that in the alley, there are a couple of older, barn -type structures. She said that
one of them on the west end of the alley is actually an old barn, and it is red. Miklo said that,
historically, it was not uncommon for the garage or outbuilding to be of a different material and
different design when compared to the house.
Miklo said the guidelines suggest two ways to go. He said that there could be a simpler design,
like a barn, or one that matches the house. Miklo said that on Summit Street, most of the old
barns that are there probably were barn red or darker colors historically.
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 3 of 10
Agran said he was surprised to see that there would be discussion about the color. He said he
agrees that the colors were different 100 years ago, when they were different ancillary
structures. Agran said the neighborhood no longer looks like it did 100 years ago. He said that
even though the architecture of the building is really permanent, paint colors tend to not be.
He said that even though the Commission encourages something in a certain direction, it does
not make it a requirement.
Miklo said if this was going to be a smooth clapboard siding, then the colors that match the
house would be appropriate. He said that because the choice was to design the building to be
more like a barn rather than trying to match the house staff encourage the owner to consider
this when choosing colors.
Kuenzli asked if the owner would have the option of later painting it the same color as the
house. Miklo replied that the owner can paint it any color she wants to, as painting does not
require a permit. He said staff is just encouraging that the initial paint color be an appropriate
color for the architecture of the building.
Bristow said the color selection was just something staff wanted to discuss with the owner. She
said that earlier in the day she talked to the owner about making the building match the house.
Bristow said that a lot of it stemmed from the idea of the roof itself having a factory finish. She
said it would not be appropriate to necessarily have a bright blue standing seam roof on this
building, but would be appropriate to have something that would carry through with the
character as well as the rustic character of the alley.
Agran said he just wanted a clarification of the recommended motion and that the color
suggestion was not something that was binding. Swaim said she thinks encouragement is fine
but would welcome other colors that would perhaps harmonize with the house.
Michaud asked if it would be another primary residence because this will having living space,.
Miklo said it would not. He said it would be an accessory apartment, and as long as the
property is owner-occupied, one may have an accessory apartment on the property in certain
zones. Miklo said it would be allowed here, because the property is zoned RS-8. Michaud said
she had inquired about building a carriage house on her property and was told she could not.
Miklo said that is because her property is zoned differently. He said he could talk to her about
her property outside of the meeting.
Myers thanked the Commission for looking at the project. She said she is not wed to a
particular color at all and has not even proposed a color, because the project has not
progressed that far. Myers said that staff was helping her with ideas that might fit with a historic
barn. She said that she will eventually address the color. Myers said she and her husband had
thought about painting the barn the same yellow color as the house, perhaps with a gray roof to
harmonize with the solar panels to make them disappear. She said they also like the idea of
barn red. Myers said they are looking for an overall scheme. She stated that it is nice to have
options and flexibility.
MOTION: Litton moved to approve a certificate of appropriateness for the project at 820
Ronalds Street as presented in the application with the following conditions: 1) window
and door product information to be approved by staff and chair, and 2) siding and roof
color encouraged to mimic the colors of historic barns such as red or brown siding and
red or green roofing. Baker seconded the motion. The motion carried on a vote of 8-0
(Clore, DeGraw, and Wagner absent).
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 4 of 10
REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect - Chair and Staff Review.
422 Brown Street.
Bristow said this was included, because in the course of last month the application changed
from something that would come before the Commission to something that would receive a
certificate of no material effect. She said it involves the replacement of the roof shingles and the
repair of the internal gutters and replacement of the downspouts.
705 Grant Street.
Bristow stated that this project involves a shingle replacement on a property in the Longfellow
District. She said that architectural shingles will be used.
Minor Review - Staff Review.
610 Ronalds Street.
Bristow said that at this point, the project is to put a small at -grade deck off of the back. She
showed a back view and pointed out where it will be inset the eight inches that decks are set in
from the sidewall so that they are not entirely visible. Bristow said it will be flush with the other
side of that gable end, just because it is so close to the door. She said there will probably be a
railing. Bristow said the deck is meant to help transition the grade for wheelchair access in the
future.
625 Clark Street.
Bristow said this is a non-contributing house in the Clark Street Conservation District. She said
that on the south side, there is a greenhouse type window and a through -wall air conditioner.
Bristow said the owners just installed central air and will therefore be replacing both the
windows. She stated that the greenhouse window will mimic the double hung window next to it,
and the through -wall air conditioner will be replaced with a small awning -type window. Bristow
said that both windows are on the side of the house.
618 Brown Street
Bristow said that the three casement windows in the front over the door have been damaged a
little bit by animals. She said they will be replaced with a pebble -textured glass on the inner
pane of the glass, because there is a bathroom here.
INTERMEDIATE REVIEW - CHAIR AND STAFF REVIEW.
741 South 7th Avenue
Bristow said that she and Swaim reviewed this small house on the corner of 7th and Sheridan.
Bristow said the owners are putting a skylight in the middle of the back of the garage. She said
that it is very small and in an appropriate location.
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 5 of 10
CONSIDERATION OF MINUTES FOR SEPTEMBER 8,2016:
MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's
September 8, 2016 meeting, as written. Agran seconded the motion. The motion carried on a
vote of 8-0 (Clore DeGraw, and Wagner absent).
COMMISSION INFORMATION AND DISCUSSION:
Annual Historic Preservation Awards Committee
Bristow said the date for the awards presentation has not yet been set, but the date will
probably be sometime in late January. She stated that staff has been compiling potential award
properties for the Commission to review, and Commission members have also made
suggestions. Bristow said that a small committee will be needed to whittle down the properties
to potential award winners to be presented to the Commission.
Bristow said that in the past there have been three subcommittee members and asked for
volunteers. Swaim, Boyd, and Kuenzli volunteered to serve on the subcommittee. Bristow said
that the first meeting would probably be at some point in November.
Swaim said that Marybeth Slonneger will be presenting this lecture as titled. Swaim said that
Slonneger has saved several houses in the Goose Town area and really knows Iowa City well.
Swaim said that Slonneger recently authored a book about downtown Iowa City called Finials
Preservation Summit 2016, Recap and Information.
Swaim said that those attending the preservation summit included: DeGraw, Trimble, Miklo,
Bristow, and herself. Swaim said that Bristow and Trimble did a presentation on moving the
Houser -Metzger house.
Swaim said she attended a session called "Know Your Building" with two parts. She said it was
designed to show one how to write a National Register nomination, either for a nomination or for
a tax credit. Swaim said that attendees were asked to look at a three-story building from the
1880s and consider writing a physical description of the building. She said that it was a visual
training of the eye. Swaim said that when one tries to inventory all of the components, one
begins to see how an historic building works, because everything truly works together. She
stated that it is all of the same time and of the same style and vocabulary.
Swaim said she also attended a session on "Successful Strategies for Commissions." She said
there was discussion of the importance of building bridges and finding common ground. Swaim
said the importance of facts and relevance was stressed, because many people are not going to
buy into the argument that preservationists normally make. She said one therefore needs to
present facts and numbers and why preservation is important to other constituencies.
Swaim said that LeMars is doing a program called Youth on Main Street. She said it involves
teenagers applying for the program, with a recommendation letter from a teacher, and the
Commission chooses five or six applicants to organize an event or contribution to the downtown
that has to do with history.
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 6 of 10
Swaim said she also attended a window repair workshop. She said the presenter, David
Wadsworth, walked the attendees through the procedure, step by step. Swaim said there is a
lot of expertise being developed and recorded on processes of how things used to be done and
why it worked.
Swaim discussed the difference between old growth trees and new trees being grown on
plantations and the greater denseness and greater number of rings of the old trees. She said
that cherishing the old wood and doing as much salvaging as possible is really so much smarter
than buying 25 -year-old tree plantation wood.
Bristow said that she and Trimble attended a discussion of nuisance properties and specifically
discussed the Peterson Harned Von Maur House. She said that it is in an historic district but fell
into complete disrepair because of neglect. Bristow said that the City of Davenport had an issue
with how to take over the property and maintain it so that it stayed viable. She said that
Davenport did not seem to have the fallback position that Iowa City has, which is prevention of
demolition through neglect.
Bristow showed the exterior of the building and other photographs. She said that in the 1980s
the house was pristinely cared for and presented like a museum, before it fell into this complete
disrepair. Bristow said the City of Davenport did reclaim the house and took bids for people to
purchase the house and work on rehabilitating it.
Bristow said that she and Trimble and Swaim went on a home tour of this neighborhood, which
is called the Gold Coast or Hamburg District. Bristow said it is an interesting neighborhood.
She showed photographs of houses in the area and discussed work being done on the homes
and the history of some of the homes.
Bristow said she attended a talk on Gordon Van Tyne Catalog homes. She said the presenter
had information about Iowa City homes, and she has contacted him since the program.
Bristow said she attended some talks on tax credits and also how to do a rehabilitation project.
Miklo said he went on a tour of the same Hamburg Neighborhood and got a different
perspective of historic preservation from what we experience in Iowa City. Miklo said that in
Iowa City, there is a great demand for real estate and space, and that can be a threat to the
city's buildings when demand for redevelopment outweighs historic value. He stated that in
Davenport, there is a lack of demand, which also threatens buildings. Miklo said, for example,
that in this neighborhood, there is a struggle to attract residents who have enough funds to keep
these properties up or to bring them back after they have had some neglect.
Miklo showed a property that tells the history of the city. He referred to a four -unit building that
was constructed in World War I. Miklo said that because of the Rock Island Arsenal and
industry that arose from World War 1, there was a great demand for housing, and the response
was to build these types of properties. He said that from the street it looks like several single-
family houses, but from the back one can see it is a rather large building. Miklo said it is a really
good example of multi -family that fits into a neighborhood.
Miklo showed pictures of a contemporary nearby house that did not fit well within the historic
context of the neighborhood. He said it was constructed before the City of Davenport adopted a
Historic Preservation Overlay zone and therefore was not subject to design reveiw. He showed
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 7 of 10
a garage in that same neighborhood that matches the house and then another garage to show
that they now have a handle on how to review projects in historic districts.
Miklo stated that there are some real positives in this neighborhood, even though it is struggling.
He said that it is up on a bluff and has wonderful views of downtown, the Mississippi River, and
the Centennial Bridge.
Miklo said that the tour guide had said that one of the reasons there has been some neglect is
that in the 1960s, there was a proposal to bring a freeway through this neighborhood to connect
Interstate 80 to the Centennial Bridge. He said that caused people to leave the neighborhood
and real estate values to become depressed. Miklo said that because of the National Historic
Preservation Act, that highway project was scuttled.
Miklo said another thing he learned at the summit is that there is a lot of residential development
occurring in the old downtown historic buildings. He said the Mayor of Davenport indicated that
the greatest number of new, residential units are being created in the downtown area.
Miklo discussed the Peterson Harned Von Maur House to which Bristow had referred. He said
that the house was so far gone that if the house was in Iowa City, it probably would have been
torn down by now. Miklo said that there is enough of a commitment to this neighborhood by the
City and by the neighbors to these houses that the property is being rehabilitated. Miklo said it
is quite a piece of architecture, and the hope is to complete the rehabilitation in the next two
years.
Miklo stated that he learned from the conference that Iowa City has some challenges in terms of
historic preservation, but they are totally different than what they have in Davenport.
Grant Application:
Miklo stated that the National Park Service has a grant specific to properties associated with
African-American civil rights. He said staff is applying for a grant for the Tate Arms on South
Dubuque Street and the Iowa Federation Home on Iowa Avenue. Miklo said the goal is to
possibly have the two properties listed on the National Register, to create an interpretative
plaque or marker to be put on the front of each to tell the story of the two houses, and to
produce some pamphlets and some web -based materials to get the history out on these two
properties.
Miklo said that The University of Iowa was integrated early on, and the first African-American
students graduated in the 1870s. He said that when the University started building dormitories
in the early 1900s, African-Americans were not allowed to live in those dormitories by unwritten
rule. Miklo said it was up to the African-American community to find housing for students.
Miklo said the house on Iowa Avenue was an existing building. He said the Iowa Federation, an
organization of African-American women's clubs with several programs, including orphanages
and students and education, was approached by female students in the 1920s with the
information that the women were having trouble attending The University of Iowa because there
was no place for them to live. Miklo said the Iowa Federation then purchased the house on
Iowa Avenue and ran it as a dormitory up until the 1950s.
Miklo said that the key to this is that even though the University was open to African-American
students, there was still discrimination that prevented them from achieving higher education,
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 8 of 10
and this was their community's response to that. He said it is important to mark this history.
Miklo added that Friends of Historic Preservation has committed some funding for this program
to match the grant.
Miklo said the Tate Arms was a similar structure but was a family -operated rooming house that
was for African-American male students in the 1940s through 1963. He said that before the
Tates ran the house, it was operated as a rooming house by another gentleman, but not
necessarily exclusively for students.
Miklo said that the Tate Arms is a local landmark. He said the neighboring property was able to
achieve such a large size, because development rights were transferred from the Tate Arms to
the neighboring property in exchange for a commitment to preserve the Tate Arms. Miklo said it
is an example of using zoning tools to preserve historic properties.
Fisk Reception.
Swaim invited Commission members to attend the Fisk Reception. She asked members to post
the posters she provided regarding the reception in various places.
Agran stated that he was hired by the Downtown District to co -manage a program called Co -
Sign, which is a replication of a Cincinnati program that worked to get artists, designers
fabricators, and local businesses together to improve signage. He said that the grant funding
for that was the ability to replicate that program in a number of different cities, and Iowa City
was selected as one of those cities.
Agran said this is supposed to be something that also happens in concert with the preservation
community. He said that although Iowa City's downtown is not protected, a lot of cities have
downtown areas that are protected.
Agran said that one of the things the program encourages is to have signage that is more in
keeping with the architecture of the buildings, including signage that doesn't cover up important
elements of the buildings, etc.
Houser-Metzoer House
Bristow said that John Loomis is currently working on the property. Bristow said that Loomis is
installing the basement windows and has installed stairs through the cellar door entry.
Bristow said that Loomis will be covering that entry next week. Bristow said the egress windows
will be going in shortly, and the HVAC people have been hired to put ductwork back in the
basement. She said the gas line will be installed sometime in the next week and one-half.
Bristow said that some workshops are coming up. She said that she and her daughter have
been working on some of the light interior demo.
Bristow said that Bea Day Plumbers has been hired to do some of the plumbing work. She
added that Chambers Electric has worked to get electricity on the second floor and on the
outside. Bristow said that there will be no more exterior landscaping work until the spring.
HISTORIC PRESERVATION COMMISSION
October 13, 2016
Page 9 of 10
Trimble said that an exterior painting workshop will be held on October 22. She said Friends of
Historic Preservation applied to the Johnson County Foundation to fund these workshops, but
because they are not funded in their entirety, they are having to charge for the workshops.
Trimble said there is a window workshop on January 28, an interior painting workshop on
February 11, and a passive floor restoration class on February 25. She said that all of the
information is available on the website.
Kuenzli asked if the workshops are for people to work on the house or to learn how to work on
their own houses. Trimble said they are hands-on workshops, so attendees will be working on
the house but will learn information to help them do work on their own houses.
Swaim asked about passive floor restoration. Trimble responded that it involves restoring one's
historic floor without aggressively sanding it by using a drum sander.
ADJOURNMENT:
The meeting was adjourned at 6:23 p.m
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2016-2017
NAME
TERM
EXP.
11/12
12/10
1/14
2111
2125
3/12
4/14
5112
619
7/14
8111
9/8
10113
AGRAN, THOMAS
3/29/17
X
X
0/E
O/E
X
X
O/E
X
X
0/E
O/E
X
X
BAKER, ESTHER
3129/18
O/E
X
X
X
X
X
X
X
X
X
X
X
X
BOYD, KEVIN
3129117
---
—
—
---
---
X
X
BUILTA, ZACH
3/29/19
—
—
--
—
X
X
X
X
X
X
X
CLORE, GOSIA
3129/17
X
X
O/E
X
O/E
X
X
X
O/E
X
X
X
DEGRAW, SHARON
3/29/19
—
--
—
—
—
X
X
X
X
O/E
X
KUENZLI, CECILE
3/29/19
—
—
—
—
—
O/E
O/E
X
X
X
X
X
LITTON, ANDREW
3/29/17
X
X
X
X
X
X
X
O/E
O/E
X
O/E
X
X
MICHAUD, PAM
3/29118
O/E
X
X
X
X
X
X
X
X
X
0/E
X
X
SANDELL, BEN
3/29/17
X
O/E
X
X
X
X
X
X
X
X
—
—
—
SWAIM, GINALIE
3/29/18
O/E
X
X
X
X
X
X
X
X
X
X
X
WAGNER, FRANK
3129/18
0/E
X
X
X
X
X
X
X
X
X
X
X
KEY: X = Present
0 = Absent
O/E = Absent/Excused
-- = Nota Member
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
NOVEMBER 10, 2016
EMMA J. HARVAT HALL
MEMBERS PRESENT: Thomas Agran, Kevin Boyd, Zach Builta, Gosia Clore, Sharon
DeGraw, Cecile Kuenzli, Pam Michaud, Ginalie Swaim, Frank
Wagner
MEMBERS ABSENT: Esther Baker, Andrew Litton
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: Will Downing, Chris Pisarik, Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 4:30 p.m.
COMMISSION AND PUBLIC SITE VISIT TO 724 RONALDS STREET:
Bristow said the Commission will travel to 724 Ronalds Street. She said the property needs to
be viewed to determine whether it is contributing or non-contributing. Bristow stated that up to
two Commission members can ride in one vehicle.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS
821 North Gilbert Street
Bristow said this property is in the Brown Street Historic District. She said the house was
moved to this site in 1980 and may have been moved from the South Gilbert area. Bristow said
it is unknown how old this house is.
Bristow said the house has been a duplex, but the owner is making this a single-family home.
Bristow said that for that reason, the owner wants to remove the spare door that is on the north
side of the porch.
Bristow said that in the past with a different owner, the Commission had approved rebuilding the
columns and the balustrade on the porch. She said the work in the past had been started
without any notification, and the pediment front was removed from the roof before the
Commission knew about it.
Bristow said the new owner now wants to remove the door. Bristow said staff has looked at
examples of other houses of this type and style. She said that in most of those houses, this
location where the door is to be removed would just be a wall. Bristow said the owner wants to
put a window in that location, so that there will be light coming into the area where stairs come
down that side of the house.
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Bristow said staff found some examples where there is a window. She said the owner would
like to put the window exactly in the opening in the door but with a really high sill, which would
push it up against the corner board on the siding. Bristow showed photographs of examples of
houses with windows next to the door.
Bristow said staff has been working with the applicant to find a window similar to what the owner
would like but one that is pulled a little away from the corner board so that there is a little bit of
siding and relief between the window and the wall. Bristow showed a mockup of how the
window could look.
Bristow said that all of the trim would match, because all of the original windows, not storms, are
on the house. She said the owner is seeking approval to certainly remove the door and to put
the window in if she can afford it. Bristow said it will be more expensive to have a custom -sized
window that does not go to the corner. She stated that cost is not something the Commission
should consider, so she is trying to help the owner find a better solution.
Bristow said that the window the owner provided has not necessarily been approved either.
Bristow said staff wants to work with the owner to ensure the window used blends well with
other existing, original windows. She said the owner wants to use something that is wood on
the inside and the outside.
Bristow said that staffs recommendation is to approve removing the door, whether a window is
installed there or not. She said staff feels fairly strongly that the window should not extend all
the way to the corner board but that the window should be approved eventually by staff or staff
and the chair.
Kuenzli said she thinks it looks terrific. Wagner asked if there is a window on the other side of
the house. Bristow responded that there is not in that location.
MOTION: Wagner moved to approve a certificate of appropriateness for the project at
821 North Gilbert as presented in the application with the following condition: the
window product information is approved by staff to ensure it matches existing windows
on the house. Clore seconded the motion. The motion carried on a vote of 9-0 (Baker
and Litton absent).
1130 Sevmour Avenue
Bristow said this property is the Longfellow School. She said the architect is available to answer
questions after the presentation.
Bristow showed the east facade, which is historically the front of the building, of the school. She
said the architect of the building was J. L. Lockhart, and it was built in 1917. Bristow said that
there were some additions to the west side of the school after World War II.
Bristow stated that the Commission has approved several projects for the school in the past.
She said that the architect is now working on extensive renovations to the interior finishes and
proposes to replace all of the windows that are actually replacement windows with something
that would look more like the original window configuration. Bristow said the plan includes
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adding air conditioning, a stair tower in the back, and a larger gymnasium addition on the west
side.
Bristow showed an historic 1954 photograph of the building. She said it looks as though the
windows are possibly nine or six over one. Bristow said the architect is still working on the
configuration of the window panes for the new replacement windows.
Bristow showed the current south facade of the school and the site plan. She said there would
be an entrance on the west side of the building with a bus turn around and drop off. Bristow
said that a lot of the emphasis for the front of the structure would return to the east side of the
building.
Bristow said the site plan shows an addition in the southwest corner. She showed the
gymnasium addition along the west side, the stair tower location, and the classroom addition in
the back.
Bristow showed the existing plan with the 1940s addition. She said the proposed ground floor
addition includes the area to the southwest, the connection point, athletic storage, and the
gymnasium. Bristow said this is working toward cleaning up and making the corridor pass-
through area clearer. She showed the elevator location. Bristow showed where the restrooms
would be pulled out into a different area.
Bristow showed the first level plan and the 1940s addition area. She said the original plan
shows the reception and office area. Bristow said the new first level plan maintains the corridor
area separate from the media center. She said the addition area contains an art and computer
emphasis that has been moved from a lower level classroom. Bristow showed the stair tower in
the plan and a new entry point.
Bristow showed the second level plan. She said the proposed southwest addition does not
continue up to the second level so that just roof is shown on the new plan. Bristow said the
classroom added on in the back continues up to the second story.
Bristow said this project resulted in a lot of discussion of Preservation Brief #14. She said the
guidelines do not discuss a project of this scale, although the guidelines do discuss continuing
horizontal emphasis, a semblance of the type of detailing one might find in the exterior
materials, some semblance of rhythm, and making an addition subordinate to the main building.
Bristow said those kinds of things still are really applicable to this kind of building, but
Preservation Brief 14 talks more about commercial buildings and how to put an addition on to
something larger than our typical residential structure and have it maintain the historic character
of the building. She said that the existing east elevation will not be touched with this new
addition. Bristow said everything is located behind. She said one sees the southwest addition
protruding to the south and some of the new entry and the stair tower protruding to the north,
but they do not overpower the existing building.
Bristow said the material choice of brick will be complementary. She said there is some
horizontal continuation with the head of the windows. Bristow said there is a change in the color
of the brick banding between the floor levels that is continued. She said there is also an
emphasis, seen more on the south elevation, where on the original building there were brick
piers that are very strong leading up from the ground to the cornice, and there is an attempt
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here to make a similar feeling in the modem construction. Bristow said it is not as detailed as
the original construction, but it does speak to the design of that building. She added that the
south addition is a story shorter, so it is subordinate in that way as well.
Bristow showed the new south elevation. She said that staff talked to the architect about one of
the important factors listed in Preservation Brief #14 that discusses including a change in the
connection between the original building and the new building. Bristow said the Preservation
Brief discusses this as a hyphen. She said the addition might step back, there might be a little
area that steps back, or sometimes there is a change in the material.
Bristow said that going back to the plan, one can see that they have added in something to
maintain the corner of the building. She said the elevation has not been updated yet, but staff
feels that change might show up a little better if there is a little bit of change of material. Bristow
said staff has not spoken to the applicant since the change was made without anything having
to do with the size or materiality of that hyphen.
Referring to the 1940s addition, Bristow said it already was as tall as the original building. She
said that some of the classroom shows in the back. Bristow showed the shorter addition that is
being proposed in the front. Bristow said that from the southwest, one sees the addition. She
said the entrances have been made of kind of a glass.
Bristow showed the back of the building. She said it seems appropriate to staff that there is a
greater simplification of the building on the back of it. Bristow said there is not a need to have
the detail that there would be seen from the front. She said that to staff, this is an appropriate
change. Bristow said this is also adding on to the 1940s addition, which is already significantly
different from the original building.
Bristow showed the view from the northwest, about as far in the back of the building as one can
get from both of the street views, pointing out the stair addition, the classroom addition, and the
gymnasium addition.
Bristow showed the view from the north, which she said is really only visible from the back of
some of the houses and from the playground area. She showed the stair addition, the
classroom addition, and the other entry that is really only a ground floor entry but is a glass
entry. Bristow showed the view from the northeast.
Bristow said she had included a few images from Preservation Brief 14 that show the idea of a
hyphen or building connector. She discussed the buildings in the photographs and the
additions.
Bristow said that at this point, staff feels this is definitely going in the right direction. She said
she would like to see the hyphen area a little more fully developed. Bristow stated that because
of the fact that at least the original drawings were in a schematic design and the project will
have to go through design development and construction documents, staff feels that maybe
having a final facade approval with staff and chair before the building permit is issued might be
an appropriate way to look at this project as it continues through development.
Swaim said she applauds the administration, the school board, and the architects for trying to
come up with a workable way to rehabilitate an old neighborhood school. She said that it is an
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November 10, 2016
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historic building and part of a neighborhood. Swaim said it is a big, important project, and she
appreciates all the detail it is being given.
Downing said that he is the architect for this project. He said he thinks Bristow's analysis and
description are right on for what is being proposed. Downing said that as a neighbor and parent
at the school, he is glad the district has decided to put the time and effort into maintaining this
neighborhood feature, rather than building new somewhere else.
Downing said he had good discussions with Bristow and Miklo about the articulation of the new
addition - the hyphen between the new and existing. He said he thinks the key to the design is
maintaining the original 1917 building as a distinct and whole structure. Downing said he thinks
that previous additions were sympathetic to the original building, and they want to keep that
sympathy.
Downing said they are stepping back from the principal facade, the east facade, with the
addition, but as Bristow noted, the south facade that has become by default the main entrance
because of the orientation of the streets that have grown up around the school, this portion has
to go out to what are the zoning limits for expansion. He said they do not want to take up more
of the playground and more of the sloped and treed areas to the north and west.
Downing said that he and his firm are excited to be involved with the project. He said that Chris
Pisarik, the principal, is available for questions.
Pisarik thanked Downing and his team and the community for this exciting opportunity. He said
that the staff and families are enthusiastic as well. Pisarik thanked the Commission for the time
and effort spent on this.
Swaim said it is nice to see the original east facade act that way again, with the faculty parking
on that end. She said that is the way the architect wanted it to be, and it was built and designed
that way.
Kuenzli said that when the windows at City High School were changed, they were done so that
they could not be opened from the top and only a little from the bottom. She said that it was
incredibly hot. Kuenzli said that when one could open the windows from the top and bottom,
there was air circulation, and air conditioning was not always needed. She asked if that would
be a possibility in this building, where there are so many windows.
Downing said that the proposed windows would be double hung windows, so they could be
opened at the top and bottom. On a photograph of the original 1954 facade, he showed where,
in the upper right, the sashes in the top are lowered and the lower ones brought up.
Kuenzli said she applauds that the school is being saved and not being razed and replaced with
something new. She said she loves the multiplication of windows that are going in most places.
Kuenzli said, however, that she has a real problem with the west side and the view from the
northwest. She said that these seem, in comparison to the other sides, just so massive.
Kuenzli said that on the west side particularly, the tall, narrow windows remind her of a
medieval, military structure with the arrow slits, rather than repeating the vertical lines, the
pilasters, on the east side. She added that the mass is just so much more compared to the
more gracious front with all the windows in it.
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Kuenzli said it is important from the northwest also, because the neighborhood really uses that
playing field. She said that to see those blank, solid brick walls, albeit with a few horizontal
bands, is not welcoming and does not match the fenestration on the other side. Kuenzli asked if
it would be possible to put some more windows there to relieve the mass of that part of the
building.
Bristow said that the existing northwest is actually windowless. Downing said that the
gymnasium addition is not as tall. He said that the tall portion is actually the back side of the
post -WWII addition to the building. Downing said the lower portion in front of that comprises the
addition.
Kuenzli said, regarding the section to the left, that there is not a window in it. Downing said they
could certainly consider detailing of the brick. Kuenzli asked if there could be more fenestration.
Downing said a window was added for the office since the initial plan. Regarding the upper
levels, he said he would have to look at the layout of classrooms to see if it is appropriate.
Downing said that large window walls limit the classroom wall capabilities, but he could look at
that.
Swaim asked if there is any landscaping on that side of the building. Downing said that
currently it is a wide, asphalt parking lot. He said that the addition will come nearly half way into
that, and it will be reduced to a 24 -foot -wide driveway. Downing said the amount of asphalt will
be reduced on the west side of the building and the required screening will be added.
Kuenzli asked what the well Feld indicates. Downing replied that the building is intended to be
heated and cooled with a geothermal system. He said the well field refers to the horizontal well
for the geothermal system. Downing said that will just go under the soccer field.
Kuenzli said she feels that some windows would lighten up the mass of the addition. Downing
responded that the gymnasium is being designed as a storm shelter, so larger windows there
would be technically difficult and perhaps detrimental to the shelter feature.
Michaud said she was concerned about the glass stairway on the southwest side. She said it
seems vulnerable to the frequent straight line winds that we have. Downing said that as a glass
curtain wall, it will be not unlike a lot of buildings in Iowa City that have glass as an entry feature.
Downing said that the stairway is not in the glass enclosure; it is a vestibule.
Agran said he thinks this is great and offers a lot of improvement over some bad things that are
currently there. Regarding the southwest addition, he said that the little building off to the side is
really prominent from the street. Agran said there is a lot that has been echoed from the original
building, and it may be ornamentally subordinate to the main building. He said it seems to him
that there is no cornice or cornice ornamentation.
Agran said that on the main building, right above all the windows, there is an alteration to the
roofline that echoes all of that. He suggested that the small section, while subordinate to the
main building, is really visible from the street and could have a little bit more ornamentation to
tie it into the building a little bit better. Agran said the same would be for the limestone lintel that
is part of the band or sill that goes around.
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Agran asked if, in the current building, the upper portions of the windows are blocked out
because of a drop ceiling. Downing confirmed this. Agran asked if the original ceiling heights
will be restored as part of that, with the original amount of light coming in.
Downing answered that the geothermal system will have a heat pump in each room so that
each room can be individually controlled for temperature. He said that there will be duct work
that needs to go up and distribute above a ceiling.
Downing said that in the original building, the classroom size was from floor structure to the
bottom of the floor structure above. He said that because of the need for moving air, some
ceiling space will be required. Downing stated that the ceilings will be lower than the top of the
window opening and slightly higher than they are now. He said they want to get rid of the
opaque panels at the top of the windows and have the clear portion of the window go all the way
up.
Boyd asked if there is an ability to add that hyphen kind of space in the plan. Downing
confirmed this. He said he is working on that connection. Downing said the renderings of three-
dimensional views have not been updated yet, but he has been working on that plan.
Agran said it is hard to tell the size of the hyphen. Agran said he is of the opinion that the
change, if there is that little hyphen, a shadow line that is created by that, it is enough. He said
he does not think it needs to be a separate material.
Builta said he noticed that a lot of the hyphens in Preservation Brief #14 were windows. He said
he thought that was really beautiful. Builta said it made it obvious that it was a change of
building but did not take away from the original. He said they are like mostly windows. Downing
said that is a possibility and is under consideration.
Boyd asked if the Commission would see updates as new drawings are produced, the windows
are figured out, etc. Bristow said there are multiple ways this could go, kind of depending on the
architect's schedule for the project. She said that the Commission could rule that it wants to see
updated drawings and have this back at a future meeting. Bristow said that otherwise, it could
be something where staff works with the applicant, and perhaps staff and the chair approve
what has been done. She said that way the applicant can get initial approval.
Boyd asked, if the Commission approves this subject to staff and chair review, would the
Commission see updates at some point. Bristow replied that staff would definitely show the
Commission updated drawings in the future once they are received.
DeGraw asked about the east entrance and the place marked storage. Downing said that when
the building was constructed, that was the main entrance, and the little slit that says storage
was a stair that went up to the first floor and down to the lower level. DeGraw said it seems like
it would be a more inviting entrance if it just wasn't there and was a space that one could walk
into. Downing said that one can still come in and out of that entrance, but because of
handicapped accessibility, it cannot be the main entrance to the building.
Clore said she is very excited about the proposal. She said it looks great.
MOTION: Agran moved to approve a certificate of appropriateness for the project at 1130
Seymour Avenue as presented in the application with the following conditions: the
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"hyphen" is more fully developed as a visual break between old and new portions and
approved by staff and chair, and staff is consulted during design development if details
that could impact the appearance of the new addition as visible from the south or west
arise to ensure some adherence to principles found in Preservation Brief 14, with final
approval of elevation drawings by staff and chair prior to issuance of building permit.
Michaud seconded the motion. The motion carried on a vote of 9-0 (Baker and Litton
absent.
429 Ronalds Street.
Bristow said this property is in the Goose Town/Horace Mann Conservation District. She said
the Commission approved the porch addition to this house last spring. Bristow said the
Commission also approved removing a door and replacing it with a window.
Bristow stated that the owner currently has an application in for a storage building. She said
that the storage building is a 12 by 12 square. Bristow said that if that was all it was, it would
not come to the Commission for review. She said that the fact that it has a second -story play
area increases its square footage so that it does come under Commission review.
Bristow said that like any outbuilding in a district, it is intended to be like a simple garage -type or
barnlike structure. She stated that the house has a hip roof with gable projections, so the fact
that this would have a hip roof would be appropriate for this. Bristow said the shingles would
match what new shingles would be, which is also appropriate.
Bristow stated that staff feels the T111 siding is not appropriate and that a way to improve that
may actually be to modify it into a board and batten type of siding. She showed photographs of
some of the typical garage -like structures, although this is not big enough to be a garage.
Bristow said that two-story outbuilding structures would typically have a full second story so that
there would not be a break in the roofline. She said staff feels that in this instance, because of
the fact that it is appropriately located, with appropriate setbacks, and is on the back of the
property, it is still close enough to the neighboring house so that having the smaller footprint on
the second story minimizes the amount that it blocks views from the other house. Bristow said
that while it may have a different appearance, it allows views from the other house more than
one would typically see.
Bristow stated that the window is currently a white, vinyl window. She said there is also one on
the opposite side. Bristow said that since this is a play structure, by code it is allowed to have a
ladder. She said staff feels that is less obtrusive than a massive stair. Bristow said the railing
does not meet code but certainly looks more like a tree house railing than a big, formal porch
railing, so staff does not necessarily find the railing to be inappropriate. She said that at the
same time, the homeowner realizes that he has not met the guidelines with this particular
railing.
Bristow showed the railing as it exists. She showed an example of an appropriate railing,
according to the guidelines.
Bristow said staff recommends, while this is a little unusual, approving a certificate of
appropriateness for the structure, modifying the siding in some way, and painting or replacing
HISTORIC PRESERVATION COMMISSION
November 10, 2016
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the window with a darker color so that it blends away into the background instead of standing
out, could be appropriate.
Kuenzli asked how this got built. She said that if she were a neighbor, she would be really
upset. Kuenzli said that putting battens on the siding will not make it less objectionable, but the
worst part of it is the railing.
Bristow said staff was told that the owner inquired about this but was told that approval was not
required for 144 square feet. She said that perhaps the second level was decided on mid -
project. Bristow said that because it cannot really be judged with the fact that it is built, it needs
to be judged as if it were planned. She said that if it did not have a second story at all, it would
not need to come before the Commission.
Clore asked, if the second floor was open like a tree house, would the square footage still be
included in the 144. Bristow said she does not know all of the building code issues that come
up with this, but the building officials have agreed that it is a playhouse on the second level so
that it can have a ladder instead of a formal set of stairs. She said that as it is, it does not break
any of the actual building or zoning codes but the square footage does count and is added to
the 144..
Swaim said she agrees with Kuenzli about the railing. She asked if they can be trimmed off to
the height of the horizontal and if they exceed below the floor of the porch. Swaim said they are
way too visible and too big.
Bristow said that it is attached a lot like the non -acceptable deck railing that is seen in the
guidelines. She said staff pointed that out to the applicant right away - that the railing was in no
way meeting the guidelines. Bristow said the spacing is tighter than one would want. She said
the attachment along the side does not meet the guidelines. She stated that if this met the
guidelines, there would be an obvious top and bottom rail and some corner posts. Swaim said
she would like to see some changes to the railing.
Builta said that had this not already been built, it would never have come before the
Commission without staff telling the owner to make adjustments.
Michaud suggested that the rail be modified so that every other post is gone or it is more in
keeping with the period of the house. She said that it is a street view of an aggressive kind of
fort. Bristow said it is on the corner along Van Buren.
Swaim said she thinks the battens would improve it in the sense of making it sort of like a barn.
She said that the current siding is in no way appropriate.
Agran said the real question is whether the Commission would approve of this. He said if he
were looking at just the building, disregarding the railing that is on there, he would see that the
siding would not be approved. Agran said that painting will make this stand out less and tie it all
together.
Agran said that if the railing was not there at all, and it just had that kind of cupola on top, he
would say that it is an odd little outbuilding, but it would not have to look perfect. He said he
agreed with the suggestion to change the siding and felt it could be changed to lap siding to
match the house as an improvement over board and batten. Agran said the Commission should
HISTORIC PRESERVATION COMMISSION
November 10, 2016
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ask that the railing on the balcony be done exactly to what the specifications are, which would
be separate posts with railings in between them.
Agran said that if the building was not already constructed, the Commission would probably not
approve the cupola as it was built. He said he did not think the Commission can say to change
everything. Agran said he believes the Commission would not have approved that little deck
sticking off the top of that little shed.
Bristow said the Commission very clearly has to review this as if it wasn't there. She said one
would want to think that this project is for a small, square twelve by twelve building where the
owner wants to put a cupola on top of it. Bristow said that if the Commission wants to approve
that with conditions, perhaps a condition might be a requirement that it be centered or that if it
has a deck, that its railing is a certain way or that it has a certain siding. She said these things
are certainly within the guidelines, and there is no reason to not go with what the guidelines
require.
Wagner said he agrees completely with Agran. Wagner said that the board and batten thing
would make it go vertical. He said the owner doesn't have to take off the T111 siding but just
nail fiber cement board on it. Wagner said that would bring it down and give it a horizontal
effect. He said he would recommend painting it white and making the railing look like it should.
Wagner said that it might look like a charming playhouse back there instead of an shed.
Swaim stated that she likes the idea of the lap siding better than board and batten.
Michaud said that if the railing is scaled down but still safe, it would be better.
Swaim asked what the door material is. Bristow responded that it is wood.
Boyd asked, if this had come before the Commission before being built, could the Commission
recommend against it facing the street. Bristow replied that frequently the Commission deals
with garages, so then the garage must be oriented in such a way that the owner can get a car
in.
Trimble said that when she was on the Commission and garages were reviewed, the
Commission told the applicant where the pedestrian door should be. She said she thinks the
Commission could have said the cupola was acceptable but had to look like a cupola, but if this
was to be a playhouse, the ladder would have to be on the back. Trimble said that things are
allowed on the backs of houses that are not allowed on fronts of houses.
Agran said he thinks that since there is not a rule about this and this came before the
Commission, the Commission may have said it would be good if this was oriented in a different
direction but might not have required that. He said it is important to not set a bad precedent
while also not setting a bad reputation for the Commission.
MOTION: Wagner moved to approve a certificate of appropriateness for the project at
429 Ronalds Street as presented in the application with the following conditions: the
siding material be modified with either fiber cement board or wood with a four -inch
reveal, as is on the house, horizontally, and painted; and that the balcony be changed to
match the guidelines and be painted and approved by staff and chair. Clore seconded
the motion. The motion carried on a vote of 9-0 (Baker and Litton absent).
HISTORIC PRESERVATION COMMISSION
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Kuenzli asked what happens if the owner decides not to make these changes, since the
Commission does not have enforcement power. Trimble replied that the owner would receive a
notification from the City that the City has ordered that this be changed. She said she believes
the owner can eventually be fined, but it is possible that nothing could happen.
Agran said these homeowners won an award for their porch. He said he believes this was an
innocent mistake. Agran said if they built the porch the way it was built, the owners will do the
right thing with regard to this structure.
CONSIDERATION OF CHANGE IN CONTRIBUTION STATUS FOR 724 RONALDS STREET.
Bristow said that it has come up that this property is banked -owned, and there will be a sheriffs
sale in the future. She said there are three potential projects that could occur. Bristow said the
property could be just sold and rehabbed. She said the property could be sold, and if the house
could come down, a single-family home could be built there. Bristow said it would come to the
Commission to determine if the house could be demolished and to approve the new design.
She said that approving something in the scale and style of the neighborhood would fall to the
Commission.
Bristow said another possibility is that this 80 by 150 -foot lot could be split in two, and two
single-family affordable or market rate homes could be built. She stated that both of those
homes again would come before the Commission for design approval, and demolition approval
of the present house would be required. Bristow said the decision to split the lot would not have
to come before the Commission.
Bristow said that on October 17, she and Wagner visited the property. She said that one of the
conditions for demolition is that the property be structurally unsound. Bristow said that she and
Wagner had a brief and cursory view of the house and determined that the house was not
obviously structurally unsound, although someone could take the time to do a greater structural
evaluation. She said that with doubts about that, however, the only way the house could come
down otherwise would be if it was determined to be a noncontributing structure.
Bristow said that because there have been questions about the amount of historic material that
is still evident or existing with this house, it is put to the Commission for a vote. She said that
the contribution status of a property Gan change. Bristow said that is part of the reason why
there are conservation districts, in case a house could be improved to contributing. She added
that a house can be remodeled so that it is no longer contributing.
Bristow showed images of the house and the location of the house in the Brown Street Historic
District. She said that the front extension was added at some point before this was a historic
district. Bristow said the little bay on one side was also added and showed an area that may
have been added.
Bristow said that at some point within the past couple of decades, the house was completely
raised up and the foundation was completely rebuilt under the house. She said that the 1933
Sanborn fire insurance map shows the addition off the back, so it is possible that an addition
was historic on this house.
HISTORIC PRESERVATION COMMISSION
November 10, 2016
Page 12 of 16
Bristow said the current property information shows the extra bump outs and the area under the
porch. She said it is difficult to determine how much of that footprint is original. Bristow said,
however, that it is known that the foundation was completely redone, the windows have all been
replaced, and the siding has been replaced.
Bristow said the existing garage was not the original garage but was built in 1979. She showed
the original garage that no longer exists. Bristow said the existing garage is in completely
dilapidated condition and would not need any approval to be demolished. She said it is not
contributing and is not in good condition.
Bristow showed the 1868 bird's eye view. She showed what is believed to be the house in
question and said the house may have been built as early as 1860.
Bristow showed other views of the house, including the addition out under the porch. She said
the survey form in the packet discusses the 1980s siding.
Bristow said that one of the 1970s surveys talks about this as an Italianate cottage. She said
one does not see any Italianate details, although if it was built in 1868 it could have had
Italianate details. Bristow said there is also discussion of the house having a simple, Italianate
porch, which one no longer sees.
Bristow said the point of this is not to decide whether or not this will come down, because there
is no definite condition there. She said the decision is whether or not this is a contributing
structure as it is or not. Bristow said staff feels that it is acceptable for the Commission to make
that decision, partly because the guidelines give the Commission room to vote on that.
Bristow said that Marlys Svendsen report for this district she discusses conditions and whether
or not a house has been remodeled to the point where it is no longer contributing. Bristow said
that Svendsen looked at the house said that it was contributing, although it is possible
Svendsen's look at this particular house was very brief, because she does not talk about it
individually in any way. Bristow said that given its age, it seems like she would have discussed
the house if it was really contributing.
Boyd asked if there is an application for this. Bristow said the City asked her to present it to the
Commission for a vote.
Kuenzli said she thinks the house is charming and quirky, and if the Commission can accept
what it just accepted over on Ronalds Street, then this hands down is contributing to something
of the character of the neighborhood.
Agran said that, based on what he read in the report and what he saw in the house, the only
things that are original on this building that are left are the studs and rafters on 50% of the
structure. He said that the Commission talks a lot about things that change something in
unrecognizable ways. Agran said this has all non-contributing windows and additions. He said
the siding is all new, and the original ornamentation of the building is gone as far as is
understood.
Agran said that while he also finds it to be a charming building in a lot of ways, if the
Commission is being asked about whether it is contributing or not, there is really nothing left
HISTORIC PRESERVATION COMMISSION
November 10, 2016
Page 13 of 16
except for the skeleton of the house that is contributing, and that includes the foundation as
well. Builta said he agreed.
DeGraw said she finds the building to be charming. She wondered if there is a way to divide the
lot so that a structure could be built behind the house.
Bristow said that would have to be a separate application. She said that the lot would have to
be divided side by side if it is to be divided. Bristow said the Commission needs to decide at
this point if the house is contributing. She suggested the Commission look at if there is anything
original at all.
Swaim said that if that neighborhood were surveyed today, she does not believe this house
would be called contributing by any stretch. She said there may not be very much of anything
that is still historic. Trimble said that the maple flooring in the house is original.
Kuenzli said there are other small cottages in the neighborhood. She said that it contributes by
its scale.
Swaim asked how much of the house seen today is true to what the house was a century ago.
Builta stated that there are additions from the last 50 years on all four sides of the house.
Swaim said the question here is if this is a contributing structure.
Boyd asked if anything on the house has changed since the original designation. Bristow
answered that the foundation, the bump out on the west side, and the front part has all been
changed. She said that Svendsen's discussion of increasing the district was in 2004. Bristow
said the survey form is from 1997. She said the surveys that discuss the house as an Italianate
cottage are from 1977 and 1988. Bristow said that she does not know the exact dates of any of
the other work.
Swaim reminded the Commission that nothing could be built on the lot without Commission
approval. She said that any structure would have to fit into the neighborhood.
Bristow said the only possibilities for this house are the three listed in the memo plus the idea of
someone buying the property and rehabbing it. She said there could not be anything but a
single-family home on the property or two single-family homes, should the property be divided.
Michaud recused herself from voting on any motion regarding this property.
Swaim said she would vote that this house is non-contributing, because there is nothing there
that is still contributing. Wagner, Agran, and Boyd agreed.
Kuenzli said she would vote to keep this as contributing. She said that it has natural, horizontal
siding, as a cottage would have had.
MOTION: Agran moved to consider the property at 724 Ronalds Street as a contributing
structure. Wagner seconded. The motion failed on a vote of 1-5. Kuenzli voting in favor;
_Agran, Boyd, Builta, Swaim and Wagner voting against (Baker, Clore. DeGraw, and Litton
absent; and Michaud abstaining).
HISTORIC PRESERVATION COMMISSION
November 10, 2016
Page 14 of 16
REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect - Chair and Staff Review.
715 Linn Street.
Bristow said this house in the North Side Historic District will be re -shingled and have new
gutters put on.
741 Dearborn Street.
Bristow said this house will have the front steps replaced.
212 South Johnson Street.
Bristow said this house is being reroofed with red shingles to match existing. She said the
porch roof is metal that was removed without any discussion, and it will be replaced with EPDM.
1147 Maple Street.
Bristow said this house is a non-contributing structure that will be reroofed.
Minor Review - Staff Review.
415 North Governor Street.
Bristow said this house was discovered with non -approved railings. She said they will be
redone. Bristow said the columns would not be replaced at this time, because they were there
before the railing was changed. She added that the new railing will be painted and will meet the
guidelines.
CONSIDERATION OF MINUTES FOR OCTOBER 13,2016:
MOTION: Wagner moved to approve the minutes of the Historic Preservation Commission's
October 13, 2016 meeting, as written. Agran seconded the motion. The motion carried on a
vote of 7-0 (Baker, Clore. DeGraw. and Litton absent).
COMMISSION INFORMATION AND DISCUSSION:
Preservation Summit 2016. Recap and Information
Swaim said that DeGraw was going to give her thoughts on the Preservation Summit so that will
be postponed to the next meeting.
34th Annual Historic Preservation Awards
Swaim reminded Commission members that the Preservation Awards will be held on January
19.
HISTORIC PRESERVATION COMMISSION
November 10, 2016
Page 15 of 16
Swaim said that the Fisk Reception was a great success. She thanked Builta for his work on
this.
Swaim said that Doug Jones, an archaeologist at the State Historic Preservation Office, died
earlier in the week. Swaim said that Jones was instrumental in researching anything related to
the Underground Railroad in the State and the abolition of slavery. She said he added
exponentially to what we know about a really important period in history.
ADJOURNMENT:
The meeting was adjourned at 7:09 p.m
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2016-2017
NAME
TERM
EXP.
12/10
1/14
2/11
2125
3/12
4/14
5/12
619
7/14
8/11
918
10/13
11/10
AGRAN, THOMAS
3/29/17
X
O/E
0/E
X
X
O/E
X
X
O/E
O/E
X
X
X
BAKER, ESTHER
3/29/18
X
X
X
X
X
X
X
X
X
X
X
X
BOYD, KEVIN
3/29/17
—
—
—
—
—
—
—
—
—
—
X
X
X
BUILTA, ZACH
3/29/19
—
—
—
—
—
X
X
X
X
X
X
X
X
CLORE, GOSIA
3/29/17
X
O/E
X
O/E
X
X
X
O/E
X
X
X
X
DEGRAW, SHARON
3/29119
—
—
—
—
—
X
X
X
X
O/E
X
X
KUENZLI, CECILE
3/29/19
—
—
—
—
—
O/E
O/E
X
X
X
X
X
X
LITTON, ANDREW
3/29/17
X
X
X
X
X
X
O/E
O/E
X
0/E
X
X
MICHAUD, PAM
3/29/18
X
X
X
X
X
X
X
X
X
O/E
X
X
X
SANDELL, BEN
3/29/17
O/E
X
X
X
X
X
X
X
X
—
—
—
—
SWAIM, GINALIE
3/29118
X
X
X
X
X
X
X
X
X
X
X
X
WAGNER, FRANK
3/29/18
X
X
X
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
— = Not a Member
r F C-1
CITY OF IOWA CITY
MEMORANDUM
Late Handouts Distributed
Date: January 3, 2017
To: Mayor and City Council
From: Stefanie Bowers, Staff to the Human Rights Commission (Date)
Re: Revised Recommendation from Human Rights Commission
This memorandum replaces the memorandum attached to the November 15, 2016 meeting
minutes of the Human Rights Commission which is item 3b(7) in the City Council's agenda
packet for its meeting of January 3, 2017. This updated memorandum clarifies the
recommendation from the Human Rights Commission.
At its November 15, 2016 meeting, the Human Rights Commission made the following
recommendation to the City Council.
For the City of Iowa City to declare the second Mondays of October as Indigenous People's
Day. A vote was taken and passed unanimously 8-0.
Additional action (check one)
No further action needed
Board or Commission is requesting Council action. The Human Rights Commission is
requesting for the City Council to pass a resolution declaring October 9, 2017 as Indigenous
People's Day on or near that date. This resolution would also declare all future second Mondays
in October as Indigenous People's Day. The Human Rights Commission is not requesting that
Indigenous People's Day be recognized as a City holiday.
Agenda item will be prepared by staff for Council action
S:REM".doc
-4 CITY OF IOWA CITY 3�T
MEMORANDUM -
Date: December 21, 2016
To: Mayor and City Council .
From: tefanie Bowers, Staff to the Human Rights Commission
Re: R commendation from Human Rights Commission
At its Novembe 15, 2016 meeting the Human Rights mmission made the following
recommendation t the City Council.
For the City of Iowa "ty to declare the second Monday o October as Indigenous People's Day.
A vote was taken and ssed unanimously 8-0.
No further action needed
Board or Commission is recybtaff
uncil direction
Agenda item will be prepareor Council action
S:RECform.doc
Minutes APPROVED
Human Rights Commission
November 15, 2016
Helling Conference Room
Members Present: Eliza Willis, Andrea Cohen, Paul Retish, Adil Adams, Kim Hanrahan,
Joe D. Coulter, D'Angelo Bailey, Barbara Kutzko.
Members Not Present: Shams Ghoneim.
Staff Present: Stefanie Bowers.
Others Present: Haley Henscheid, Kelly Clougher, Tracy Peterson, Jane Meggers, Sue
Ellen Salisbury, Mary Larson, Deb Pearson.
Recommendations to City Council:
The City of Iowa City should declare the second Mondays of October as Indigenous People's Day. A vote
was taken and passed unanimously 8-0. See attachment to the minutes entitled Indigenous People's Day.
Call to Order:
Hanrahan called the meeting to order at 5:30 PM.
Approval of October 18, 2016 Minutes:
Coulter moved to approve the minutes; the motion was seconded by Bailey. A vote was taken and the
motion passed 8-0.
Public Comment of Items not on the Agenda:
Sue Ellen Salisbury, Mary Larson, Deb Pearson and Jane Meggers commented on the hateful rhetoric and
acts that have been committed against members of the community who are Muslim since the Presidential
election. The following suggestions were made to the City government/Human Rights Commission.
1) Provide guidance to the public on what to do if you believe you area victim of a hate crime
including legal guidance; and 2) provide a response from the Police Department as to why no
officer went to visit the family's home after the initial call for service was received reporting the
hateful letter that was placed on the family's front door.
The Commission will discuss outreach and education they can implement in response to this incident at
its next meeting date.
Indigenous People's Day:
Coulter asked the Commission to recommend to the City Council for the second Mondays of October to
be declared as Indigenous People's Day. Haley Henscheid, Kelly Clougher, and Tracy Peterson discussed
their support for the Commission recommending this to the City Council. Coulter moved to make the
recommendation; the motion was seconded by Bailey. A vote was taken and the motion passed 8-0.
Lunch & Learn:
The last Lunch & Learn for the year is scheduled for December 7. Attendance has been low at the last two
events. The program may need to be reevaluated in terms of outcomes and content and/or modified if
numbers continue to be low.
Social Justice Racial Equity Grant:
The grant application will be available to apply for from December 1, 2016 — January 5, 2017.
The Benefits of Disability in the Workplace:
Evaluations from the program held on November 3 were positive. Future workshops on this topic are
planned for 2017.
Proclamations:
Bailey accepted the proclamation for National American Indian Heritage Month at the November I City
Council meeting. Adams accepted the proclamation for National Disability Employment Awareness
Month at the October 18 City Council meeting.
Human Rights Breakfast:
The annual event was well attended. Some Commissioners felt the keynote remarks were inappropriate
and placed the Commission in a bad light. The Commission over the next year will think about potential
keynote speakers for the 2017 Breakfast.
Ad Hoe Committee on Know Your Rights:
A future event is being planned around educating the public on their rights. The committee meets later
this month to discuss this series.
Building and Crossing Bridges Together:
A follow-up meeting with the planning committee will be held in the future for next steps.
Ad Hoc Committee on Why Vote? What's in it for Me?
The committee held another event at the Broadway Neighborhood Center prior to Election Day. At this
time, it is believed that this initiative will be ongoing. The committee hopes to be active in-between
elections. Voter education is a big part of the series.
Iowa City Community School District Equity Committee:
At the November meeting the committee discussed the District's report card for schools. However, the
information on student achievement was presented in the aggregate. Committee members requested for it
to be presented individually in the future.
Reports of Commissioners:
Hanrahan recently presented to school district administrators on LGBTQ youth concerns and challenges.
Adams has encouraged members of the Sudanese community to attend City Council meetings and to
become more involved in local government.
Willis recently viewed a documentary entitled Starving the Beast. The film explores the finances of public
universities as states provide less funding and increased regulation which has left rising tuitions and
increased student debt.
Bailey reported a few interactions with law enforcement that he believes were racial profiling.
Cohen is working with a student intern who would like to see the Commission and City play a more
active role in community mental health.
At the October Commission meeting Kutzko mentioned that she serves on the Diversity and Social
Justice Committee for the University of Iowa School of Social Work and that it will be hosting an open
forum on sexual harassment. Since that time, the planners of the forum have decided to make it a closed
forum.
Adjournment: 7:01 PM.
Late Handouts from November 15, 2016 Meeting
Indigenous Peoples' Day Gains Momentum As
A Replacement For Columbus Day
By BILL CHAPPELL • OCT 7, 2016
TweetShareGoogle+Email
a voila nracK near nolas a sign calling for the abolishment of Columbus Day during a
demonstration in Seattle in October 2015. The city approved the designation of Indigenous
Peoples' Day in 2014.
Elaine rbompaon /AP
Originally published on October 7, 2016 7:36 pm
The state of Vermont and the city of Phoenix have joined the list of places that now call the
second Monday in October Indigenous Peoples' Day, in a show of momentum for honoring
indigenous people on the federal holiday that's named for Christopher Columbus.
Phoenix is now the largest U.S. city to recognize Indigenous Peoples' Day, according to
member station KJZZ, which says the move came on a unanimous vote. Other cities have
adopted similar laws in recent years, including Seattle and Minneapolis.
The city council of Denver, which observed Indigenous Peoples' Day last year under a
temporary proclamation, embraced a permanent observance this week — a development that's
particularly striking because Denver is where the idea for a holiday honoring Christopher
Columbus first took root.
"Colorado became the first state to observe Columbus Day as an official holiday," a rding to
The Denver Post, "and in 1909, Denver held its first Columbus Day parade." / .17
Denver's move comes two months after Boulder's city council declared that Indigenous Peoples'
Day will be celebrated on every Columbus Day holiday.
But the push to rename the Columbus holiday is being turned back in some areas: This week,
the Cincinnati City Council rejected an Indigenous Peoples' Day proclamation, for instance.
Although Columbus Day has been a federal holiday since the 1930s, more than half of U.S.
states don't mandate a paid day off for the holiday. As of 2015, only 23 states gave employees a
paid day off for the day.
For years, only one state — South Dakota — officially designated the second Monday in
October to honor the people and cultures that thrived in North America before Europeans'
arrival.
Alaska's governor adopted Indigenous Peoples Day last year; we'll note that the state, like
Hawaii and Oregon, had previously not recognized Columbus Day.
As of this week, Vermont also recognizes the second Monday of October as Indigenous
People's Day, after Gov. Peter Shumlin issued an executive proclamation. In it, Shumlin noted
that Vermont was founded on land that was long inhabited by the Abenaki people.
South Dakota adopted Native American Day back in the 1990s; California observes a day by
the same name, but it does so on the fourth Friday in September. Late last month, Nevada's
governor established American Indian Day in the state; it was observed on Sept. 23.
As for the reasons behind the push for change, here's what Lakota activist Bill Means told
Minnesota Public Radio back in 2014, when Minneapolis adopted Indigenous Peoples' pay:
"We discovered Columbus, lost on our shores, sick, destitute, and wrapped in rags. We
nourished him to health, and the rest is history," Means told MPR. "He represents the mascot of
American colonialism in the Western Hemisphere. And so it is time that we change a myth of
history."
Copyright 2016 NPR To see mora, visit http:/iwwwmpT.Org/.
Support grows for Indigenous People's Day
amid Columbus Day criticism
USA Today Network USA TODAY NETWORK 1:45 pm. CDT October 10, 2016
As Christopher Columbus Day becomes an increasingly criticized federal holiday, some cities
are celebrating Native Americans instead.
The cities of Phoenix and Denver will celebrate their first official Indigenous People's Dav on
Monday. The cities. are part of a growing movement to acknowledge Indigenous People's Day, in
recognition of the suffering Native American people endured during American colonization.
_Phoenix City Council members voted 9-0 Wednesday to establish the day as an annual city
commemoration event. The move neither creates an official city holiday nor does it replace
Columbus Day, which Phoenix doesn't observe as a city holiday.
Phoenix is now the largest U.S. city to recognize Indigenous People's Day as an annual
event Other cities that observe it include Minneapolis, Seattle, Denver, Portland and San
Antonio.
m vermont. vov Teter bnumtm proclaimed Monday Indigenous People's Day in the state,
replacing what had been observed in previous years as Columbus Day.
In a proclamation signed OcL 6, Shumlin said he encouraged Vermonters to "recognize the
sacrifice and contributions of the First Peoples of this land" on what has nationally been a day
recognizing the arrival of explorer Christopher Columbus in the Americas in 1492.
While many are in support of recognizing Native Americans on Columbus Day, not
everyone has jumped at the chance to change the federal holiday's name.
Cincinnati's city council rejected a proclamation last week that would
have recognized Indigenous People's Day instead of Columbus Day. Likewise, Oklahoma City
leaders shot down a proposal to recognize Indigenous People's Day for the second time in a row.
The idea for Indigenous People's Day was first proposed in 1977 by a delegation of Native
Nations to the International Conference on Discrimination Against Indigenous Populations in the
Americas, according to the Vermont proclamation.
At least nine cities celebrated Indigenous People's Day for the first time last year.
Sharon Coolidee of the Cincinnati Enquirer, Dustin Gardiner of the Arizona Republic, Ae
Burlington (Vt.) Free Press staff' and KUSA-TV, Denver.
A
B
C
How did you feel about the dates information presented?
How could you partner or help In mitigating the
What could be different about the presentation given
data?
tonight to make it more compelling?
1
Glad we're looking at these. Appears to be a certain
I hear we have to mitigate discrepancies
Add a few "real experience" examples to generate thought
consistency with numbers over the year. Look forward to
with part of participants.
2
future conclusion re: action steps to be taken
Informative, but creates many more questions, e.g. are these
Classroom time is quite regimented. There is little
More time for discussion
differences by academic achievement? Other school
room for flexibility. All time given to —is time
programs like band, dubs, etc. Are all disparities negative?
away from academia i.e. strategies 1 & 2
3
Why?
Alarmed survey does not show a district where Black students
Retraining staff responsible for the disparities.
Illustrated with individual stories.
4
can thrive.
Focusing on staff conduct, not student conduct.
It's good that attention Is being brought to a long over look
More training with the staff that their comments
The information was good, but the people that needed to be
factor(s) that effect students and that there might be
hurt when they are degrading. Hire more staff and
here are the teachers along with us the community.
something to improve learning environment.
teachers of color, How do you get more people of
color to become teachers that studied here in Iowa,,
but may not stay here. Quit shifting the students to
other schools because the teachers are gone.
5
We've got work to do to narrow the gaps. I wonder what the
Encourage businesses and organizations to provide
I thought it was excellent! The data was presented clearly
community at large can do to help narrow the gaps? I'm not
mentors for students. I'm a member of ICSURd. I
and capably. Only suggestion would be to define some of
a student, teacher or parent of a current student, but I want
would hope we could help encourage support.
the terms: Implicit blas & Restorative Justice
tohelp. Disappointed -particularly to hear that teachers are
perceived as unfair. Why are there disparities?
6
Very excited, hopeful. All children deserve a comfortable,
Partnership - Mentor - work w/community leaders,
No suggestions
positive experience in school.
church/community groups, police, similar
gender/race, programs/teamwork, and
?
student organizations
A
B
C
I feel like this piece of Information was very helpful to know
Collaborations with others for more mentors to
Would like to see this as an ongoing forum. That this would
the data on the disparities In the district. Great opportunity
mentees. More volunteers to help out and make the
be a conversation that we need to focus on to make sure
to know you Involved stakeholders in our community for this
kids feel welcome. Teacher's needing to be held
that things are getting better. We have to keep the
data. Minority kids really are not feeling like they're part of
accountable.
conversation going. Have this done In the school. Involve
their school. Now that you have this data, what are you
the people In the building.
going to do with it? What are your next steps?
8
Glad you asked kids the climate questions and that you are
Kay Pranis' drele training. Be open and honest
I like the details. Boil it down to fewer details/more focus to
tracking the disparities. Glad you are taking action. What are
about this with students, parents, teachers,
convey it to more people. I'll think about It. I'd like to see
your next steps?
administrators, and staff. Implicit blas and skills: ask
this as an ongoing forum. Do it at each school with paras,
the teachers what they think Ask the students what
kids, teachers, administrators in that building with their
theythink. Teacher buy -In.
staff.
9
Not surprised. Good to have data as baseline and to measure
Increased conversation regarding issues (race,
Keep survey/data presentation to 45 minutes, or less. More
future progress. Sad that such disparities exist.
socioeconomic differences...) Identifying Implicit
time for breakout discussion.
biases. More volunteers in classrooms. More
teachers of color. Work with businesses to get them
to encourage/support employees to volunteer to be
mentors In the schools district.
10
I'm excited to see the results of the steps taken after the
Continue to include young people in conversations
Hearing the actual voices of young people (or seeing some
research. Also to learn how the follow up will look and how
with adult groups: mentors, cultural awareness, law
of their responses) would be powerful. Also, the responses
actions will be informed as the data "moves." This seems like
enforcement, etc,
of parents and staff would be very helpful in creating a more
a goad way to approach many Issues.
complete picture of the entire culture of the District and
how people see their Individual realities. This is only the tip
of the iceberg, but It's a way forward through Issues that
have been bubbling up - both those we know about and
those we have yet to discover.
11
A
B
C
The information was Impressive, as a presentation. The
Needed: In addition to targeting problems of raclal
Regarding this presentation (from 4pm - Spin - I arrived at
systematicness of the research and the effort to apply It
disparity and doing something. Needed Is a larger
3:45 pm), so I missed Jim Leach & James Thrognorton): I
practically to Improving climate at the school district was
inspiring Ideal and vision (at the level of school site,
seemed all too unfocused related to the theme advertised,
Impressive, but I experienced quite a disconnect of the
school district, Iowa City), where students, teachers
i.e. how to build and cross bridges at this time of increasing
material with re: conference demo as announced, i.e. as a
and staff want to participate in community buy -In
national polarization and national and planetary crisis. How
response to the currently polarized political climate (plus
process.
do we get to the core of the issues In the human psyche of
dividing walls put up by Trump) of this election season.
fear and wall-bullding vs. bridges? How do we understand It
and tackle it. How do we organize Goodwill? How do we
unlock the heart? The education presentation was super
Impressive, yet it skirted the deeper issues. Sorry, I missed 2
pm - 4 pm. Perhaps valuable, give people paper. Give them
meditation/reflection time and Joumaling time (alone), right
at beginning on your conference topic "building and crossing
bridges." Flesh out what bridges exist in each of us, and in
larger settings? What Is your wall? Tour community wall?
Where have you already laid a bridge? Then share. What's
next? Envisioning exercise.
12
A
B
C
Lots of Information. Too much details. Good information
Mentors, support system. Counselors and teachers
Student/teacher/school ownership as part of presenters, so
about students and statistics. Information doesn't address
are mentors. Get teacher full buy -In. Community
problems and solutions are gathered collaboratively.
why there's disparity, only that there's disparities.
members give presentations. Common activities in
common activities -share case study experiences and
Consistency of disproportionality. Survey Is an attempt to
cultures and faith communities. pearly and
quotes from students. Less front loading of so much data.
Identify problem. How to follow up on task force. Metric for
regularly name cultural assumptions in our schools.
success? Where to go from here? What's missing?
Mentors from cultures, especially small minorities -
Posslble missed survey data: SES & race. SES correlates with
are rare. Intersections.
parental involvement, representation at SB meetings and
ancillary meetings, and food and housing security.
In Poverty Culture: ppl do not (can not) construct a
significant future story for self, because always dealing with
tyranny of the moment. Relevant curriculum, represents
what is the center of the community. Bussing Issues,
preventing extracurricular, student jobs, studytime&
language barriers. School to prison pipeline - strong
awareness in students. Alcohol/drug use, how
much/frequent. Young students. What if the disillusionment
starts at 1st grade?
13
From: Shams Ghoneim [mailto:shamsghoneim(a)rnchsi com
Sent: Thursday, November 10, 2016 5:10 PM
To: Stefanie Bowers
Subject: Re: Oct. 13 Building &Crossing Bridges together Report and Evaluations
Thank you. I also have the following to report:
UICHR :
*I served as a Panelist for the Islamophobia in the 21 st Century event and Art exhibit on
November 3rd at the Senate chambers.
* The Program Committee will meet on November 15 at the Law School.
* The Advisory Board will be holding its semi=annual meeting and dinner on November, 29.
Commissioner report:
I will be a Speaker on Islam/hrterfaith dialogue and challenges meeting the Muslim Community
at the Trinity Episcopal Church in Iowa city on November 27.
Thank you
Shams
Human Rights Commission
Attendance Record
Key
X = Present
O = Absent
O/E= Absent/Excused
R = Resigned
--- = Vacant
TERM
12/15
1/19
2/16
3/15
4/18
5/17
6/21
7/7
7/19
8/16
9/20
10/18
11/15
NAME
EXP.
15
16
16
16
16
16
16
16
16
16
16
16
16
Joe D. Coulter
1/1/2019
X
X
X
X
X
O/E
X
X
O/E
X
O/E
X
X
Adil D.
1/1/2019
---
O/E
O
O/E
O
X
X
X
X
X
X
X
X
Adams
Eliza Jane
1/1/2019
--
X
O/E
X
X
X
X
X
X
X
X
X
X
Willis
Paul Retish
1/1/2017
X
O/E
X
X
X
X
X
X
X
X
X
X
X
Orville
1/1/2017
X
X
X
X
X
X
X
X
X
R
R
R
R
Townsend, Sr.
Karol Krotz
1/1/2017
---
---
---
--
--
O
O
O
R
R
R
R
R
Andrea Cohen
1/1/2018
---
X
X
X
X
X
X
X
X
X
X
X
X
Kim
1/1/2018
X
X
X
O/E
X
X
X
X
X
O
X
X
X
Hanrahan
Shams
1/1/2018
X
O/E
X
X
X
X
X
X
X
X
X
X
O/E
Ghoneim
Barbara
1/1/2020
--
---
--
--
---
---
---
--
---
---
---
X
X
Kutzko
D'Angelo
1/1/2020
---
---
---
---
---
--
--
--
--
---
---
X
X
Bailey
Key
X = Present
O = Absent
O/E= Absent/Excused
R = Resigned
--- = Vacant
-61'3 Iro
3
a� IOWA CITY
fs PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
,u Suun CrYp �nw 119-)S63100•w 31Y3565N•�rww.kpaq
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
November 17. 2016
Members Present: John Beasley (in at 5:16 pm), Janet Freeman, Adam Ingersoll (in at 5:03 pm),
Robin Paetzold, Meredith Rich -Chappell, Jay Semel, Monique Washington.
Members Absent: Diane Baker, Tom Martin.
Staff Present: Todd Brown, Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy,
Elyse Miller.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:01 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the October 27, 2016 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by Paetzold and seconded by Freeman. Motion carried 5/0.
Items to be discussed.
Demonstrations. Todd Brown created an app for the library that currently is in the testing stage and
unavailable to the public. He demonstrated some of the features of the new application, including:
• ability to search our catalog for books and other formats using an ISBN
• show availability and status of items
• a social button to link to ICPL social media, like YouTube and Twitter
• view a week's worth of the calendar with details
• a button to add an event to your personal calendar
Ingersoll asked about a virtual library card. One of the arguments against the virtual card is the increase
for potential abuse. This is more significant as the physical card is essentially multiplied. Craig said she
knows libraries that have a virtual card and those that don't and each are satisfied with their choice.
Ingersoll asked about integration with Goodreads, for example. Craig said this can be explored.
Clark demonstrated the new and improved Consumer Reports database which we added in July, 2016. It
can be used in-house and at home with your login and password. Users at home may access everything
in the print version, plus many extras and enhancements, such as product testing videos. Clark believes
Consumer Reports is the number one product used by patrons except for the genealogy database.
Semel asked if there is an easier way to login to the library than with his long library card number. The
answer is no.
Mangano demonstrated the new Overdrive, the vendor we use for Ebooks and eAudio. In partnership
with North Liberty Community Library and Coralville Public Library and launched on 11/9, the new
Overdrive is accessible from Facebook. One must live in one of these library service areas or an areas
that contracts with one of the partners to access this resource. Changes to Overdrive are primarily
superficial; easier for viewing and faster to use. However, a major change permits the user to link your
library card number with an Overdrive or Facebook account. Paetzold asked if anything besides the
interface has changed. Mangano said no but there are a number of real improvements. It is clearer if an
item is available, the format is more easily identified, there is less click -through, and placing a hold is
easier, and when you place a hold, Overdrive may suggest another title in which you might be
interested. Overdrive now explains an item must be returned from the device from which it was checked
out, which was not clear before and was frustrating to users. You may select your loan period and the
item will automatically disappear from your device. One exciting change, said Mangano, is the ability for
ICPL to make our own lists and promote our own collection on the Overdrive page. ICPL can choose the
placement of materials on the page or put titles in a collection we create. Mangano said digital
audiobooks are our fastest growing collection, primarily because Overdrive has made it much easier to
use. Publishers are getting on board with digital audiobooks because they are inexpensive to produce.
This collection has also increased because digital audiobooks are compatible with new car audio
systems. Craig said when formats transition like this, CD versions are still needed for older cars.
Publishers are not making as many CD audiobooks anymore, contributing to this changing
environment.
Bookmobile Update. Logsden is going to Colorado on vacation and will check in with our bookmobile
vendor while she is there. Freeman asked about Antelope Lending Library. We are planning events
together for National Bookmobile Day on April 12, 2017. The vision is to have other wheeled vehicles
such as food trucks, fire trucks, mobile healthcare units, etc. at this event at Mercer Park, too.
Policy #601: Collection Development. This is a regularly scheduled policy review. Semel asked if we get
much flack about our policy allowing children access to the entire collection. Logsden said we get
feedback from parents who wish to look at their child's account. Craig said our community shares a
variety of viewpoints and we try to make sure they are all represented in the collection. Mangano said
we receive few challenges to our collection A motion to approve the policy as amended by staff was
made by Rich -Chappell and seconded by Washington. Motion carried 7/0.
Staff Reports.
Director's Report. Craig distributed the invitation to the Legislator's Reception which is at the
Springmier Community Library in Tiffin at the Clear Creek Amana school. All Board members are
welcome to attend. Typically, the Director and at least one or two Board members from each of the
libraries attend, together with some legislators. The City hired a New Assistant City Manager, Ashley
Monroe. She comes to Iowa City from Hoffman Estates, IL and will begin December 1. No City budget
information is available yet. Inservice Day is Friday, 12/9. Let Miller know if you will be able to attend
any or all of the day. Ingersoll asked if it could be streamed. Clark said we will try.
2
Departmental Reports:
Adult Services. No comments.
Community & Access Services. Logsden said 3,400 people voted early at the Library.
Development Office. McCarthy showed some of the craft items available for purchase at the Arts &
Crafts Bazaar on Saturday, 12/3. The Book Gala at Prairie Lights was lovely. A donation report from the
event is not yet available. The Window newsletter will be coming to your mailbox in early December
and will include the Friends Foundation annual fund appeal for the first time within its pages. McCarthy
asked members to be on the lookout for the donation envelope and to spread the word about it being
included with this edition of The Window newsletter. There will be a report next month from the
Foundation board members.
Spotlight on the Collection. No comments.
President's Report. Semel wished everyone a happy Thanksgiving. He said his family was coming from
far and wide and the library is on the top of their list of things to do when they visit.
Announcements from Members.
From Tom Martin via email: "Last Monday one of my readers at Hoover was so proud to tell me he had
completed a "chapter book" he got from the Library.
Me: Which Library?
He: From the big one downtown. My grandparents take me after school some times.
He: I also get books from the bookmobile.
So I told him about the NEW bookmobile coming to a neighborhood near him. He was excited."
Committee Reports.
Foundation Members. No report.
Communications. None.
Disbursements.
The MasterCard expenditures for October, 2016 were reviewed. A motion to approve the disbursements
for October, 2016 was made by Washington and seconded by Rich -Chappell. Motion carried 7/0.
Set Agenda Order for December Meeting.
Policy review.
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Washington.
Motion carried 7/0. President Semel closed the meeting at 6:01 p.m.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
Meetin Date
Name
Tom
Ex (ration
1/28/16
2/25/16
3/24/16
4/28/16
5/26/16
6/23/16
7/28/16
8/25/16
9/22/16
10/27/16
11/17/16
12/15/16
Diane Baker
6/30/19
O/E
X
X
O
X
X
O/E
X
X
X
O/E
X
John Beasley
6/3021
X
O
O/E
O/E
O/E
X
X
O/E
O/E
X
X
X
Janet Freeman
6/30/19
O/E
O/E
X
X
X
X
O/E
X
X
X
X
O/E
Adam Ingersoll
6/30/21
X
x
X
X
X
X
X
X
O/E
O/E
X
X
Tom Martin
6/30/17
X
x
X
x
X
X
X
X
X
X
O/E
X
Robin Paetzold
6/30/17
x
X
X
X
X
X
X
X
O/E
X
X
x
Meredith
Rich -Chappell
6/30/17
X
X
O/E
X
X
X
X
X
X
X
X
X
Jay Semel
6/30/19
X
X
X
O/E
X
x
X
X
x
X
x
X
Monique
Washington
6/30/21
X
X
X
x
X
X
X
X
X
X
x
O/E
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
mTrmm?T
3b(9)
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
NOVEMBER 9, 2016
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Larry Brown, Clay Claussen, Wayne Fett, Cara Hamann, Lucie
Laurian, Paul Roesler, Joe Younker
Members Absent: Maggie Elliott
Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall
Others Present: Dell Holland
CALL TO ORDER
Chairman Claussen called the meeting to order at 5:00
OTHER FORMAL ACTION:
Moved by Fett. seconded by Brown, to aoorove the October 12. 2016 minutes as written. Passed 6-0
(Elliott, Laurian & Roesler absent).
PUBLIC DISCUSSION
None
Roesler arrived at 5:02 p.m.
WELLMARK FOUNDATION 2016 — JULI SEYDELL JOHNSON
In May of 2016, Neighborhood Services staff applied for a Wellmark Foundation Matching Assets to
Community Health (MATCH) Grant to fund the installation of a multiuse sports court in Wetherby Park.
A multi -use sports court offers options for basketball, soccer/futsal, pickle ball etc. Seydell Johnson
announced that the Wellmark Foundation approved the application in August of 2016. The MATCH
request is $75,000. Community Development Block Grant (CDBG) funds identified for "Neighborhood
Improvement' was pledged as the required $75,000 matching funds. Additional CDBG funding will be
made available to cover any amount over the $150,000. The City Manager needs to authorize the
execution of the MATCH Grant. Moved by Younker, seconded by Fett, to authorize the City
Manager to execute the Certification of Matchine Funds for the Wellmark Foundation Matching
Assets to Community Health (MATCH) Grant awarded August 25, 2016. Passed 7-0 (Elliott &
Laurian absent).
Laurian arrived at 5:06 p.m
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 2 of 6
RECYLING IN PARKS AND FACILITIES —JENNIFER JORDAN
Jennifer Jordan, Recycling Coordinator for the City of Iowa City, was present to discuss options for
recycling in parks and event facilities. Jordan said that there are currently limited recycling options in
place at the Napoleon Softball Complex and Kickers Soccer Park. She has recently been working with
Wittsle Paisley, Event Service Coordinator at The Park Lodge at Terry Trueblood Recreation Area, to
determine the amount of recycling that is accumulated during special events. At this time staff takes
recycling to the dumpster from the lodge and Jordan picks it up. She said that while this cannot continue
in this manner, it has provided important information such as the amount produced during an event.
Jordan went on to address some of the barriers of recycling. She noted that at larger events it is necessary
to have staff at the containers to make sure that items are disposed of in the correct receptacles. It is also
necessary to sort through the bins to make sure there is no contamination. She also mentioned that the
bins can be quite costly. She referred to the Big Bellies that have been placed downtown which cost
$8000 per unit. Jordan talked about different options for containers, mentioning that there are some clever
options out there. She mentioned that there are locations that have held design contests. She also
mentioned that those removed from downtown could be repurposed to use as recycling containers. She
went on to talk about how to move forward with recycling in the parks. She suggested that perhaps the
department start by placing them in the busier parks such as City and Wetherby Parks and Terry
Trueblood Recreation Area. She said that as most park waste comes from beverage containers, perhaps
staff considers starting with bottle recycling bins. Laurian asked if the bins that were removed from
downtown could be retrofitted to only accept bottles. Jordan said it may be possible. Other ideas were
discussed such as possibly offering fundraising opportunities for affiliate groups through recycling.
Claussen said that when at a tournament at Napoleon where there were recycle bins available, he saw
much less trash lying around. Brown asked what staff thinks this will cost in additional staff time. Hall
didn't have an answer other than to say that at peak park use times, his staff visits the parks twice a day to
pick up garbage. Bentler suggested that perhaps the purchase of a Big Belly would be warranted for Terry
Trueblood Lodge considering the amount of recycling generated from events held at the facility. Roesler
asked if any recycling efforts are planned for the farmers market. Jordan noted that staff currently
collects compost from vendors. Again, however, she stated that due to the size of this event, it would be
necessary to have staff present at the bins to make sure that the items are going into the correct containers.
They would also have to be sorted at the end of market and then picked up and disposed of. Jordan
suggested that perhaps signage be in place at the market, as well as the parks, letting patrons know that
they are to take home with them anything that they bring into the market/park. Laurian said she didn't
know if asking market patrons to do this would be feasible but does agree that it is a good idea for the
parks. Seydell Johnson assured commission that even with these barriers, staff will move forward with a
recycling plan for parks and event venues. She and Jordan will continue to find creative ways to meet
these challenges
POLICY FOR MEMORIAL TREES, BENCHES, AND PARK FURNISHINGS — JULI SEYDELL
JOHNSON:
Seydell Johnson noted that donations for memorial trees and bench installations have become more
popular in recent years. In 2016 nine trees and eight benches have been planted/installed through
memorial donations. With this increase, it was determined that a policy needs to be created. Therefore,
Seydell Johnson put together a draft policy for commission review and discussion. Some of the highlights
include placing deadlines on when an item needs to be purchased to be planted/installed that same year.
For instance, trees that are donated between May 1 and September 30 would be planted during the months
of September and October. Benches donated by March 30 of each year would be installed in the
summer/fall of that same year. Plaques may be placed on benches only, no plaque with trees. The cost of
donating a tree is between $150-$275, a bench is $1,200 (with plaque). Seydell Johnson said that her goal
is to have an on-line program where a person can look to see where there is space available for
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 3 of 6
trees/benches, while also having the ability to look at those that are already in place including details
about who the item is to honor. Bentler noted that she recently donated a tree and that working with Rae
Lynn and the parks staff went smoothly and she is very pleased with the tree that was planted.
PARKS AND RECREATION FOUNDATION — JULI SEYDELL JOHNSON:
Seydell Johnson reminded commission that it was discussed at their April and May meetings whether or
not to move the administration of Foundation funds to the Community Foundation of Johnson County.
She explained that currently the operation is operated through the Recreation office. A company is hired
annually to do the tax prep for the Foundation at a cost of approximately $1,200. Seydell Johnson noted
that the Parks and Recreation Foundation met in May and at the time recommended that administration of
the fund be moved to the Johnson County Community Foundation. The Community Foundation offers an
opportunity to have the funds and administration of the Parks Foundation under the larger organization
umbrella. Any fundraising for specific projects would still be up to the interested parties. She explained
that there would be two options for donations; either an in -and -out fund for items such as memorial
benches and trees for example, or an endowment fund which continues to grow. She reminded
commission that Dee Vanderhoef has already created an endowment fund at the Community Foundation
for the Parks and Recreation Department and has agreed to have future donations go into that fund as
well. At this time there is $81,000 in the Foundation Account with approximately $25,000 designated for
specific uses. Laurian asked what the difference in cost is for the Foundation to have the Community
Foundation administer the funds. Seydell Johnson said there is very little difference. Discussion ensued to
determine how much of the total funds would go to the endowment fund. Laurian expressed her concern
of placing too much of the money into the endowment fund and then not having access to that if needed.
She further stated that with budget cuts coming that it may become necessary to have access to that
money. Her suggestion is to evenly split funds between the two accounts so that in the future if there is a
fundraising campaign that there would be an option to match. Bentler asked if Seydell Johnson sees this
as an emergency fund. She does not. Seydell Johnson will do an audit of the funds to get exact dollar
amounts for each account and will present at the December meeting.
Moved by Fett, seconded by Hamann to move all current Parks and Recreation Foundation funds
above those designated for specific projects alone with funds for 2016 accounting to an existing
endowment fund managed by the Community Foundation of Johnson County. Motion passed with
7 ayes and 1 nay (Elliott absent).
FARMERS MARKET UPDATE — TAMMY NEUMANN
A memo to Commission Members summarizing the 2016 season of the Farmers Market was included in
the packet. Neumann said that most notable this year was the addition of the ability to accept EBT
(Electronic Benefit Transfers), debit & credit cards in exchange for tokens at one centralized location.
This eliminates the need for vendors to have card readers and pay transaction fees. Accepting EBT
allows access for shoppers who are recipients of the Supplemental Nutrition Assistance Program (SNAP)
benefits. hi past years, there were only three vendors who accepted SNAP. With this program in place, all
vendors who sold items that were SNAP eligible are required to accept the SNAP tokens as payment. All
vendors that attend the market accept the debit/credit card tokens. In July, another option for SNAP
recipients was added called the Double Up Food Bucks program. This allowed SNAP recipients to double
their dollars up to $10 per market. They would purchase $10 in SNAP tokens and receive $10 additional
dollars in Double Up Food Buck tokens. The Iowa City Farmers Market is one of six markets in Iowa that
utilize this program. The market sold approximately $5000 in SNAP tokens and $60,000 in debiticredit
card tokens.
Seydell Johnson discussed The Chauncey construction and how it may affect the market. She explained
that it will have little effect during the 2017 season. The developer will leave the concrete area on the
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 4 of 6
west sides of the ramp open for market use. She also noted that part of the agreement states that there will
be no construction done during market hours. Laurian thanked Tammy and market staff for their work on
making the market successful.
REPORT ON ITEMS FROM CITY STAFF
Recreation — Chad Dyson: Dyson shared that the Halloween Parade and Carnival and the Tot Master
Mash were both very successful. Approximately 800 people attended the parade/carnival.
Staff continues work on the Winter/Spring Activity Guide which will be available prior to the holidays.
Dyson reported that there was a leaking valve identified and repaired at Mercer Pool.
Dyson announced that staff member Cindy Coffin will be retiring on December 16 after 35 years with the
department. A reception is scheduled in the Social Hall on that same date from 1-4 p.m. Commission
Members were invited to attend. Cindy is the program supervisor for the Special Population Involvement
(SPI) programs. He further noted that the position has been posted with an application deadline of
Monday, November 28.
Parks Division — Zac Hall: Hall said that the City is in the negotiation process with a
consultant/contractor to complete a tree inventory of the City.
Hall announced that he has been contacted by the DNR regarding a Healthy Woodland Initiative grant
that they are applying for. They are looking for woodland areas within Johnson County that may need an
assessment. He said that this is a great opportunity for the City to get an idea of what sites are out there
that are not currently actively managed. The DNR has been out for the last week or so doing assessments.
Hall noted that an osprey nesting tower has been placed at the south end of the Terry Trueblood
Recreation Area. This is a project of an Eagle Scout who will attend a commission meeting in January to
share more details of the process. He worked with local bird experts as well as MidAmerican to complete
the project.
Hall said that parks staff is continuing with winterizing parks, restrooms, etc. Parks staff has been
assisting the Streets Department with leaf pickup as well.
Laurian noted that she saw a tree company truck in Iowa City removing ash trees. She wondered if this
was the start of the city-wide ash tree removal process. Hall answered that it was not. This company was
contracted by MidAmerican to remove trees to allow for utility work. Laurian asked if the City has started
removing ash trees yet. Hall reported that the process has not yet begun. He is currently working with
purchasing staff to develop a contract. He did mention that the City's first confirmed EAB tree was
removed last week. Claussen asked where the tree was located. Hall reported it came from a heavily
wooded area off of St. Anne's in Iowa City. It so happens to also be an area that the DNR included in
their assessment. Brown asked if staff sees this as an area to include a maintained path. Seydell Johnson
said that is to be determined.
Roesler asked Dyson if he has considered doing a survey of Adult Sports in the area. Dyson noted that
Jeff Sears, Program Supervisor for Adult Sports, will be conducting a survey. He also noted that
generally speaking staff has seen about a 15% decline of participants over the last several years. Sears
will be comparing our community and its trends with other college/university towns. He will also be
looking at alternative adult sports trends during the process.
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 5 of 6
Parks and Recreation Director — Juli Seydell Johnson: Seydell Johnson reminded two commission
members that their terms are set to expire in January and to apply soon if they are interested.
Seydell Johnson announced that Amanda Opitz, the departments Communications Supervisor, will have
some duty changes that will allow her to focus more on public relations/communications for the
department. Opitz will be at the December commission meeting.
Seydell Johnson noted that the Park Master plan process is in full swing. Thirteen focus group sessions
were held over the last two weeks. Participants ranged from high school students to senior citizens. The
next step will be a larger stakeholder meeting to be held on December 1. She asked for two Commission
Members to be a part of that group. Bentler and Claussen will attend this meeting.
Other items included in Seydell Johnson's report are as follows:
The kickoff for the natural areas plan will take place on Wednesday, November 16, 2016.
Staff continues working towards a tree inventory.
The Chauncey is moving forward with construction beginning in November. She will keep commission
apprised of its progress.
A consultant selection process will begin soon for implementing the Hickory Hill Master Plan.
A new mural will replace the current one that is on the upper level of the Recreation Center.
Staff is working with SE Junior High staff to paint a mural in the tunnel at Longfellow Nature Trail. This
will be an ongoing project and will change through the years.
Consultants for the Riverfront Crossings project will attend the December commission meeting to give an
update.
Election of officers for the commission to take place at December meeting. Claussen expressed that if
there is anyone that is interested to please contact Seydell Johnson. He said that while he loves this
position, he really would like to see others have an opportunity as well.
Seydell Johnson said that consideration of an archery facility will be included in the master plan.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Laurian announced that she is on the Johnson County Comprehensive Planning Committee. She offered
to serve as liaison if the commission would like to work together in some fashion.
Laurian reported that she had consulted with a hydrologist regarding her concerns with the City Park
master plan. Her concerns include that the pond is open into the river and that the levee around the
theatre that creates a bowl will trap water. She noted that she has seen the bowl design in flood plains fail.
She provided the commission with a summary of her concerns. In summary, she does not see the
riverbank at the ponds openings to be an erosion concern. Of concern may be the need for dredging of
the pond. They hydrologist would need more information to determine that. He reported that rainwater
will collect in the "bowl" of the stage area and said there needs to be more information about how the
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 6 of 6
water will be removed from the site. Preferably it would be piped downstream. She recommended
gathering more information about what source of energy would be used to activate the pumps and make
sure they will function during major flood events. Will the theatre be able to remain open during different
levels of flooding? She said that commission can ask the UI Flood Center to provide information about
the height of the "levee" necessary to protect the theater and access road. She recommends that a letter
should go to Dr. Larry Weber of the Iowa Flood Center, to request an analysis to answer the questions
presented. Based on those results, staff could determine if an open pond design is justified and decide if
the cost of pumping rainwater away from the theater and the cost of the elevated wall are small enough to
justify the "bowl' design. Seydell Johnson said that Laurian presented a lot of good questions and if the
design moves forward, they should be addressed. Laurian stated that the design should be modified.
Seydell Johnson reminded commission that there is no money in the capitol plan right now for this project
to move forward. Laurian said she is not convinced that the firm did a hydrology study. Fett stated that it
has been his experience that these types of concerns are best addressed at the design phase. Claussen
agreed that with the "bowl' design, the water will accumulate and stay in that space. Laurian said she will
hang on to this information so that in another year or two the Flood Center could be asked to do an
analysis.
ADJOURNMENT:
Moved by Bentler, seconded by Fett, to adjourn the meeting at 6:26 p.m. Motion passed 8-0 (Elliot
absent).
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 7of6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
V
NAME0
D
o
.
0
TERM
v
M
EXPIRES
•g e
5 a
Suzanne
1/1/17
X
X
X
X
X
X
X
X
X
X
X
X
Bentler
David
1/1/15
X
O/E
Bourgeois
Larry Brown
1/1/18
X
O/E
X
X
O/E
X
X
X
X
X
X
X
Clay
1/1/18
X
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
1/1/17
X
X
X
X
X
O/E
X
O/E
X
X
X
O/E
Elliott
Wayne Fett
1/1/19
*
*
*
X
X
X
X
X
O/
X
O/E
X
E
Cara
1/1/20
X
X
O/E
X
X
X
X
X
X
X
X
X
Hamann
Lucie
1/1/10
X
X
X
O/E
O/E
X
X
O/E
O/
X
X
X
Laurian
E
Paul Roesler
1/1/18
X
X
O/E
O/E
X
X
X
X
X
O/E
X
X
Joe Younker
1/1/20
X
X
X
X
X
I X
X
O/E
X
X
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
�T
3b(10)
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
NOVEMBER 17, 2016 — 7:00 PM — FORMAL MEETING
EMMA HARVAT HALL — CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Ann Freerks, Phoebe Martin, Max
Parsons, Jodie Theobald
MEMBERS ABSENT: Mark Signs
STAFF PRESENT: Sara Hektoen, Bob Miklo
OTHERS PRESENT: None
RECOMMENDATIONS TO CITY COUNCIL:
Freerks called the meeting to order at 7:00 PM
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were none
COMPREHENSIVE PLAN ITEM (CPA16:00003):
Consider a motion setting a public hearing for December 1 for discussion of an amendment to
the Comprehensive Plan to change the land use designation of property located at the northeast
corner of Camp Cardinal Road and Camp Cardinal Boulevard from Residential 2 to 8 dwelling
units per acre to Residential 8 to 16 dwelling units per acre.
Miklo explained this is just a formality to set the public hearing date. Miklo showed a location
map of the area and noted the Staff Report was in the Commissioners' packet for their and public
review. This particular property was originally part of a larger piece of land that Saint Andrew's
Church purchased. The area is zoned OPD -5 because contains a sensitive area with wetlands
and slopes. The area is Lot 2 of the Saint Andrew's Subdivision.
Hensch moved to set a date for a public hearing for CPA16:00003 for December 1.
Parsons seconded the motion.
A vote was taken and the motion carried 6-0.
CONSIDERATION OF MEETING MINUTES: OCTOBER 20. 2016
Theobald moved to approve the meeting minutes of October 20, 2016.
Planning and Zoning Commission
November 17, 2016— Formal Meeting
Page 2 of 3
Parsons seconded the motion.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
Miklo stated he missed the October 20`h meeting because he was attending the Iowa
APA meeting in Burlington and he will share with the Commission some slides and
information he learned at that meeting. He also noted that the City of Burlington has
done a lot in the past decade or so rejuvenating their downtown area and including more
residential into the large otherwise vacant buildings.
Theobald asked that the other Commissioners go look at the new Brueggers site on
Riverside Drive, as it appears problematic. The drive through, driveway, and parking
area are all one area and very convoluted. Miklo noted that was a tough case because
of the small site. The Board of Adjustment approved the drive through location and the
City Engineer had to give an exception to allow the right -out only drive onto Benton
Street. Hensch also noted that the driveway onto Benton Street is to be right turn only
but he has seen people go left, and there is no signage there. Miklo will said staff would
review the situation to see if signs regarding the driveway would be helpful.
ADJOURNMENT:
Parsons moved to adjourn.
Martin seconded.
A vote was taken and motion carried 6-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2016-2016
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
12/3
1/7
1/21
2/19
313
3/17
4/7
4/21
515
5119
6/2
7/7
7/21
8/4
9/1
10/6
10/20
11/17
DYER,CAROLYN
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
EASTHAM, CHARLIE
X
X
X
X
X
X
X
X
—
—
FREERKS, ANN
X
X
O/E
X
X
X
X
X
X
O/E
X
O/E
X
X
X
X
X
X
HENSCH, MIKE
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
X
X
MARTIN, PHOEBE
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
O/E
X
PARSONS, MAX
X
X
X
X
X
O/EX
X
X
X
X
X
X
X
X
X
X
X
SIGNS, MARK
—
—
—
X
X
X
X
X
X
X
X
X
O/E
THEOBALD, ODIE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
01-03-17
3b(11)
Approved Minutes
November 17, 2016
MINUTES
SENIOR CENTER COMMISSION
NOVEMBER 17, 2016
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Mark Holbrook, Kathy Mitchell, Margaret
Reese, Cheryl Clamon, Jack Hobbs
Members Absent: None
Staff Present: Linda Kopping, Kristin Kromray
Others Present: None
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM SEPTEMBER 15.2016 MEETING:
Motion: To accept the minutes as amended from the September 15, 2016
meeting. Motion carried on a vote of 6/0. Mitchell/Reese
COMMISSION ASSIGNMENTS:
Honohan will attend a city council meeting.
Kopping reported the FY18 budget was submitted to the finance department last
month.
Kopping highlighted the following budget items:
- Increase in Friends of the Center contributions to $25,000 in addition to
the Friends of the Center endowment contribution
- Funds for marketing and fundraising consultants
- Building updates to the remaining 2nd floor classrooms
- Travel to a conference in San Francisco
- New commercial grade treadmill
Approved Minutes
November 17, 2016
Work study wages; Kopping noted the building supervisor volunteer
program is now largely filled with work study students
Programming completely pays for itself and last year brought in over
$17,000 in independent contractor fees
The budget will be reviewed by the finance department and the city manager
before being reviewed by the City Council in January with final approval in
March.
REVIEW OF FY18 GRANT APPLICATION SUBMITTED TO JOHNSON
COUNTY:
Kopping submitted the FY18 Johnson County grant application and requested
$128,000.
OPERATIONAL OVERVIEW:
Update on Development Specialist Position: Kopping reported that the
position will be posted again in January as a half time position. If no applicants
are found then she will request the position be expanded to full time. Holbrook
suggested that the position be more widely advertised at the University.
Update on work with Friends of the Center: The Friends of the Center website
is moving forward with copy and design work continuing.
Nutrition Program Update: Heritage has been asked to become a non-profit
that is no longer associated with Kirkwood. Joe Sample is working on that
transition. Kopping has a meeting set up with Heritage to discuss the various
grants available to see if any fit within the mission of the Senior Center.
Operations:
The chiller will be winterized with in the week. The elevator has been out of
service for two days. A replacement pump motor has been ordered and should
be installed early next week.
Programming:
The program guide will be coming out in early December with the first day of
registration beginning on December 10.
COMMISSION DISCUSSION:
The next Senior Center commission meeting will be held on December 8th.
Approved Minutes
November 17, 2016
Holbrook left the meeting.
Kopping said she had not heard anything regarding commission appointments.
Honohan stated that he had applied for another term. Commissioner Hobbs said
he had not reapplied.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Reese/Mitchell
Approved Minutes
November 17, 2016
Senior Center Commission
Attendance Record
Year 2016
Name
Tenn Expires
1/14/1612/18/16
Absent
3/17/16
4/21/1615/19/1616/11/16
NM=
No meeting
6/16/16
7/21/16
8/18/16
9/15/16
10/20/16
11/17/16
Joy Beadleston
12/31/19
X
X
X
NM
O/E
I X
NM
O/E
—
--
--
--
Cheryll Clamon
12/31/18
X
X
X
NM
O/E
X
NM
X
X
X
NM
X
Jack Hobbs
12/31/16
X
X
O/E
NM
X
X
NM
X
O/E
O/E
NM
X
Mark Holbrook
12/31/18
X
X
X
NM
X
O/E
NM
X
X
X
NM
X
Jay Honohan
12/31/16
O/E
X
X
NM
X
X
NM
X
X
X
NM
X
Kathy Mitchell
12/31/19
X
X
X
NM
X
X
NM
O/E
X
X
NM
X
Margaret Reese
12/31/17
X
X
I X
NM
O/E
X
NM
X
X
X
NM
X
Key: X=
Present
O=
Absent
O/E=
Absent/Excused
NM=
No meeting
--=
Not a member
3b(12)
APPROVED
MINUTES
Iowa City Telecommunications Commission
October 24, 2016 — 5:30 P.M.
City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, LEVEL 3A
Call to Order: Meeting called to order at 5:30 P.M.
Members Present: Nick Kilburg, Laura Bergus, Derek Johnk
Members Absent: Paul Gowder
Staff Present: Ty Coleman
Others Present: Gerardo Sandoval, Bond Drager
Recommendations to Council : NONE
Approval of Minutes:
Bergus moved and Kilburg seconded a motion to approve the September 26, 2016
minutes as presented. The motion passed unanimously.
Announcements of Commissioners:
None
Short Public Announcements:
None
Consumer Issues:
Johnk noted that there were a number of issues presented in the September 2016
consumer issues report. Coleman highlighted one issue that was part of the previous
month's report that was still in the process of being resolved.
Johnk said that the issue regarding build -out of Mediacom's service seemed to be moving
along. Coleman said he recently received an estimated completion date of November 9th
for the area mentioned in the issue report, as well as for another area that would be
included in the October 2016 report. Bergus asked where the developments were located
in Iowa City. Coleman said that one is on Shire Lane, involving two newly -built
multi -family units, and the other is on Lexington Avenue, involving newly -built homes
that were located in the middle of an existing neighborhood. Coleman said that the issue
was reported to have been due to a Mediacom staffing issue that was being resolved.
Coleman noted that after receiving complaints about these two very similar issues within
a week, he felt it made sense to contact higher-level Mediacom representatives as part of
the complaint resolution process. Coleman said that while the local staff do a good job of
APPROVED
providing information, in cases like these, they usually have limited details available.
Johnk mentioned the discussion from the previous Telecommunications Meeting
regarding the location and mapping of cable runs in Iowa City and asked if there was an
update on locating maps and determining whether there was confidential information to
be removed. Coleman said he had not yet been able to look into this but said once he
found the maps that were referenced in the discussion, he would check with staff to see
what limitations might exist with regards to their use.
Johnk asked about additional Internet service providers who might currently be building
out their own system. Johnk wondered if it would be possible to reach out to ImOn to see
what their plan is for residential build -out. Coleman said he would ask about this, though
noted that it was information the company may not be interested in sharing.
Mediacom Report not including litigation:
No report was provided.
Local Access Reports:
Gerardo Sandoval highlighted PATV's success with a recent Bike -In Theatre involving
the Iowa City Bike Library and Little Village. Sandoval referred to these organizations
and others located in the same part of the city and noted that they were working together
to support each other's events. Sandoval said this was a good way to bring in the public
and share with the community. Sandoval said that plans were in the works to collaborate
with FilmScene for future events to be held in the spring.
Sandoval also highlighted PATV's work with a non-profit known as InterDance. The
group consists of members of other area dance organizations and holds community dance
events and other activities.
Johnk asked Sandoval if there were any limitations on where the Bike -In Theatre events
could take place. Sandoval said that they obtained a sound permit from the City since
they were amplifying the sound. He said that since the events occur within PATV's
parking lot, as long as they have the proper permitting they are okay. Sandoval noted
that the City sound ordinance gives some restrictions as to how late the event can go.
Johnk suggested that if events were ever to be held outside of PATV's property, it might
be helpful to coordinate with the City's Parks Department with regards to licensing
required for showing films in public.
Sandoval commented that the Iowa City biking community is strong and that the event is
a good community event.
Bond Drager from the Iowa City Public Library noted that she had brought a hardcopy of
the Library's report to the Commission. Drager also highlighted a special moment that
APPROVED
occured at a recent program about African American History at the University of Iowa.
The program featured one panelist who, in 1956, had been the first African American
woman elected as Homecoming Queen at a state university. Drager commented that at
the event, University of Iowa President Bruce Harreld had requested to make some
remarks and formerly apologized to the woman for the University's treatment of her
during this time. Drager noted the woman had expressed in an interview prior to the
event that the University had never formally acknowledged her as the elected
homecoming queen and had treated her poorly. Drager commented on the value of
recording programs like these and stated that if the Library staff hadn't been recording,
this moment may have been lost forever.
Sandoval added that the Bike -In Theatre event he discussed had been done in honor of
National Community Media Day.
City Cable TV Office Report:
Coleman said that the Cable TV Office would be working with the Johnson County
Coalition Against Domestic Violence to cover its annual Pat Meyer Vision Award
program. Coleman also said that staff was in the process of working with the Human
Rights Office to put together a short presentation about what the office offers, noting that
it would be useful in educating the public about situations in which one should consider
seeking help from the Human Rights staff.
Coleman highlighted that the Cable TV Office would be presenting a live stream of
election results on Channel 5 on election night, as provided by the Johnson County
Auditor's Office.
Coleman said that the Cable TV Office would be including snow -related information in
upcoming programs as winter approaches. Details about rules and regulations, the City's
snow ordinance, and clearing snow off of sidewalks would be covered.
Coleman noted the date of the next Telecommunications Meeting, Monday, November
28th, saying that it would not likely be impacted by the Thanksgiving holiday.
Coleman said he had asked Mediacom if there was any news to report to the Commission
and hadn't yet received anything.
Johnk asked if there had been any progress in filling the vacant spot on the
Telecommunications Commission. Coleman said he hadn't heard anything, but that the
City Clerk's Office had posted the vacancy. Coleman said he would check with the
Clerk's Office to see if there had been any recent activity related to this.
Adioumment:
Kilburg moved and Bergus seconded a motion to adjourn. The motion passed
unanimously. Adjournment was at 5:43 p.m.
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)
Elias
Bergus
Kilburg
Johnk
Homewood
11/23/2015
x
x
o/c
o/c
x
01/25/2016
o/c
x
x
x
x
02122/2016
x
x
x
x
o/c
Gowder
03/28/2016
x
x
o/c
o
x
04/25/2016
x
x
o/c
x
x
06/31/2016
x
x
x
x
o/c
06/27/2016
o/c
x
x
x
o/c
07/25/2016
o
x
x
x
o/c
08/29/2016
x
x
x
x
x
09/26/2016
x
x
x
o
resigned
10/24/2016
x
x
x
x
vacant
11/26/2016
Meeting not held
Due to lack of
quorum
12/12/2016
x
x
o/c
x
vacant
(x) = Present
(o) = Absent
(o/c) = Absent/Called (Excused)