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NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATED COST FOR THE WETHERBY
PARK SPORT COURT PROJECT 2017
IN THE CITY OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
hearing on plans, specifications, form of contract
and estimated cost for the construction of the
Wetherby Park Sport Court Project 2017 in said
city at 7:00 p.m. on the 3rd day of January, 2017,
said meeting to be held in the Emma J. Harvat
Hall in the City Hall, 410 E. Washington Street in
said city, or if said meeting is cancelled, at the
next meeting of the City Council thereafter as
posted by the City Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in the City Hall in Iowa City, Iowa, and
may be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Council
of the City of Iowa City, Iowa and as provided by
law.
MARIAN K. KARR, CITY CLERK
CITY OF IOWA CITY
MEMORANDUM
Date: November 29, 2016
To: Geoff Fruin, City Manager
From: Juli Seydell Johnson, Director of Parks and Recreation
5
Re: Consider a Resolution Setting a Public Hearing on January 3, 2017 on Plans,
Specifications, Form of Contract, and Estimate of Cost for the Construction of the
Wetherby Park Sport Court Project 2017.
Introduction:
This agenda item begins the bidding process for the Wetherby Park Sport Court
Construction Project 2017.
History / Background:
A need for additional recreational opportunities was identified for the Wetherby Park area. A
community meeting was held at the park to determine project priorities. The interest of
neighborhood youth and adults was the addition of a new multi-purpose sport court. Staff
applied and received a $75,000 Wellmark grant. Additional funding is available through CBDG
funds.
Discussion of Solution:
A public input meeting was held on September 28, 2016 at Wetherby Park. Top activities
identified at the public meeting include basketball and futsal (a form of soccer played on hard
surface). The Parks and Recreation Commission reviewed and recommended the plans for this
at their October 12, 2016 meeting.
Financial Impact:
The estimated cost for this project is $139,280. $75,000 was awarded in a Wellmark
grant. $64,280 is available from CDBG funds.
Recommendation:
Staff recommends proceeding with setting a public hearing for the plans, specifications, form of
contract, and estimate of cost for construction of the Mercer Park Tennis Court Construction
Project. The proposed project schedule will be as follows:
■ January 3, 2017 — Hold Public Hearing on Contract Documents
• February 7, 2017 — Award Project
• March -June 30, 2017 — Construct Project
PRELIMINARY BUDGETARY OPINION OF PROBABLE CONSTRUCTION COST
\✓ CITY OF IOWA CITY
SNYDER a. ASSOUATcs WETHERBY PARK SPORT COURT IMPROVEMENTS
E,ginocm oM Pia�nem
November 29, 2016
ITEM
IDESCRIPTION
OTY
I UNIT I
UNIT PRICE I
EXTENSION
1
MOBILIZATION
Mobilfza0on
1
i LS i
$10,000
$10.00
2
GRADING
Earthwork & Erosion Control
1
I LS 1
$5,0001
$5,00
3
NMA PAVEMENT
HMA Pavement, 5' De Ot (94' X 120'
1,254
SY
$50
$62,70
Oanufar Subbase, 6' De th
1,254
$10
$12,54
$75,24
4
COURT SURFACING AND STRUCTURES
Court Surfacing & Painkin.9
Basketball Hoop
1,254
4
SY
FJ1
_ _ $10
$3,500
_ $12,540
$14,00
Futsal Goal
4
EA
$2.WO
$8,00
$34,
5
FENCING (Galvanized Chainlink
10' HL Fens, Posts & Footings
1 200
LF
$40
$8.00
1
$8,00
6
SEEDING, SURFACE RESTORATION
Seeding and Site Restomdon
1
1 LS
$8,500
$6,50
Subtotal -
$139,28
Does not include: LlghUng, Sidewalks, Benches, Drinking Fountain, or Plant Material
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NOTICE OF PUBLIC HEARING ON
PLANS, SPECIFICATIONS, FORM OF
CONTRACT AND ESTIMATED COST
FOR CITY PARK CABIN
RESTORATION PROJECT IN THE CITY
OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City
Council of the City of Iowa City, Iowa, will conduct
a public hearing on plans, specifications, form of
contract and estimated cost for the construction of
the City Park Cabin Restoration Project in said
City at 7 p.m. on the 3 day of January, 2017, said
meeting to be held in the Emma J. Harvat Hall in
City Hall in said City, or if said meeting is
cancelled, at the next meeting of the City Council
thereafter as posted by the City Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in City Hall in Iowa City, Iowa, and may
be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Coun-
cil of the City of Iowa City, Iowa and as provided
by law.
MARIAN K. KARR, CITY CLERK
R-1
A
k
;mIts� ,i
CITY OF IOWA CITY
MEMORANDUM
Date: December 21, 2016
To: Geoff Fruin, City Manager
From: Juli Seydell Johnson, Director of Parks and Recreation
Re: Consider a Resolution Approving Plans, Specifications, Form of Agreement, and
Estimate of Cost for the Construction of the City Park Cabin Project.
Introduction:
The restoration project involves the preservation and rehabilitation of two significantly historic log
cabin structures in upper City Park.
History / Background:
The cabins were constructed by the Old Settler's Association of Johnson County, and are both
individually listed on the National Register of Historic Places (c.1889 and 1913), they are significant
examples of the country's first generation of log houses and a visual reminder of Iowa's pioneering
past.
The cabins were used for recreation camps and programs from 1976 -2008. The programming
stopped at the site due to the deteriorating condition of the cabins. Plans are to offer
interpretive historical recreation programs again once the cabins are restored.
Since the late 1990s the cabins have remain dormant. The cabins were deemed unfit and
unsafe for any programming or even basic interior access, and were officially closed in 2009.
Discussion of Solution:
The foundation, structure and roofs have deteriorated over time and require specialized restoration
following preservation guidelines and rehabilitation to the Secretary of Interior's Standards due to
their historic designation.
The project is also partially supported by a grant from the Historic Resource Development Program;
the grant is to restore the roof structures of both cabins.
The project will be bid with six separate line items prioritizing the repairs in the project:
1. Roof repairs- structurally repairing or replacing the roof rafters with salvaged old growth
boards, felt and split shake shingles.
2. Foundation repairs- requires lifting existing log structures and hand digging the trench
footing for the new foundation to shore and square up the existing structures, and to allow
the log buildings to have natural air circulation to reduce moisture and further deterioration.
3. Flooring repairs- repairing the rotted floorjoists to rehabilitated condition with salvaged old
growth boards.
December 21, 2016
Page 2
4. Window and Door repairs- windows are currently boarded up and have been augmented,
they will be restored. There are as many as six types of window designs on the structures.
5. Log rehabilitation and restoration- the two log cabin structures have different structural
constructions and assemblies and will require specialized repair and replacement for each
individual building.
6. Concrete and site work.
It should be noted, that due to the extent of restoration and costs, all items may not be
accomplished under this contract. The intent is to maximize the repairs within the current allocated
funds, to expedite the stabilization of the current structures from further deterioration, and plan for
future phases.
Financial Impact:
The estimated cost for this project is $190,500.00 and will be funded from a $25,000 State
of Iowa REAP Historic Preservation Grant, $11,263 in private donations and $154,237
from the City Park Cabin Restoration CIP account #R4187.
Recommendation:
Staff recommends proceeding with approving plans and specifications on January 3, 2017 for the
City Park Cabin Restoration Project.
r
~p°I CITY OF IOWA CITY 4e(3)
''�� MEMORANDUM
DATE: NOVEMBER29,2016 C
(/ PY
TO: GEOFF FRUIN, CITY MANAGER
FROM: Kumi Morris, City Facility Manager, Parks and Recreation Department
RE: City Park Cabin Restoration Project- Considering a resolution to hold a
public hearing on January 3, 2017.
Introduction:
The restoration project will involve the preservation and rehabilitation of two significantly historic log
cabin structures in upper City Park. The cabins were constructed by the Old Settler's Association
of Johnson County, and are both individually listed on the National Register of Historic Places
(c.1889 and 1913), they are significant examples of the country's first generation of log houses and
a visual reminder of Iowa's pioneering past.
Since the late 1990s the cabins have remain dormant and have fallen into dire disrepair. The
cabins were deemed unfit and unsafe for any programming or even basic interior access, and were
officially closed in 2009. The foundation, structure and roofs have deteriorated over time and
require specialized restoration following preservation guidelines and rehabilitation to the Secretary
of Interior's Standards due to their historic designation.
The project is also partially supported by a grant from the Historic Resource Development Program;
the grant is to restore the roof structures of both cabins.
The project will be bid with six separate line items prioritizing the repairs in the project:
1. Roof repairs- structurally repairing or replacing the roof rafters with salvaged old growth
boards, felt and split shake shingles.
2. Foundation repairs- requires lifting existing log structures and hand digging the trench
footing for the new foundation to shore and square up the existing structures, and to allow
the log buildings to have natural air circulation to reduce moisture and further deterioration.
3. Flooring repairs- repairing the rotted floor joists to rehabilitated condition with salvaged old
growth boards.
4. Window and Door repairs- windows are currently boarded up and have been augmented,
they will be restored. There are as many as six types of window designs on the structures.
5. Log rehabilitation and restoration- the two log cabin structures have different structural
constructions and assemblies and will require specialized repair and replacement for each
individual building.
6. Concrete and site work.
It should be noted, that due to the extent of restoration and costs, all items may not be
accomplished under this contract. The intent is to maximize the repairs within the current allocated
funds, to expedite the stabilization of the current structures from further deterioration, and plan for
future phases.
Page 2
LCA
Timeline:
The project will occur in planned phases to start as early as April 2017 and completion in November
of 2017.
Financial Impact:
The base bid estimated construction budget is $190,500.00
The funds for this project are in the Parks and Recreation City Park Cabin Restoration CIP account
#R4187.
Recommendation:
Staff recommends proceeding with approving plans and specifications on January 3, 2017 for the
City Park Cabin Restoration Project.
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