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HomeMy WebLinkAboutProgram Assistant - Community DevelopmentCITY OF IOWA CITY - Job Description Job Class# 07-12 FLSA Non-Exempt Civil Service Identification Position Title: Program Assistant – Community Development Department: Neighborhood & Development Services Division: Neighborhood Services Supervisor: Neighborhood Services Coordinator Job Summary Under general direction, assists in coordinating Neighborhood Services programs and other administrative activities. Essential Job Duties and Responsibilities Assists in clerical and administrative activities of the division, particularly Community Development programs. Researches titles/deeds and prepares loan documents for Community Development Block Grant and HOME projects. Prepares site survey documentation, including photos for structures requiring review by the Historic Preservation Commission and State Historic Preservation Office. Schedules onsite surveys. Prepares monthly rehabilitation account reports. Prepares materials for release of liens/mortgages and subordination agreements. Maintains computer records for archives, contractor lists, contracts awarded, minority businesses, etc. Completes income certifications for housing programs. Communicates with clients regarding application information, case accounts, etc. Provides customer service and serves as the initial staff contact for various Neighborhood Services initiatives. Assists with annual monitoring of affordable housing projects under compliance. Maintains files and reviews them for completeness. Organizes and files information both electronically and manually for the department by project. Creates and solicits mailings citywide. Job Class #07-12 Neighborhood Services Page 2 Updated 01/13/2023 Collects data on clients. Posts checks received into specific accounts. Maintains reports on contractors’ activities and progress by project. Completes Davis-Bacon interviews for applicable federally funded projects. Communicates effectively with diverse groups of people and interacts courteously with the public. Assists in maintaining and updating documentation and manuals. Prepares local and federal reporting such as section 106 environmental reviews for rehabilitation projects. Records department documents. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification One year experience in office/clerical work, including work with computer spreadsheets and databases required. Environmental review training and certified notary required within twelve months of hire. Valid driver’s license with satisfactory driving record required. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background check. Preferred Education, Experience and Certification Associate degree from an educational institution accredited by a DOE recognized accreditation body preferred. Job Class #07-12 Neighborhood Services Page 3 Updated 01/13/2023 Knowledge, Skills and Abilities Knowledge of computer operations and general office management procedures. Computer skills using Microsoft Office, and other software applications. Excellent organizational skills. Skill in communicating with clients, contractors and other members of the public and the City staff. Ability to read and interpret federal regulations. Ability to accurately enter information into a computer. Ability to write simple letters and reports. Ability to perform simple mathematical calculations and compile simple statistical reports. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.