HomeMy WebLinkAboutBuyer I - EquipmentCITY OF IOWA CITY - Job Description
Job Class #06-02 FLSA Non-Exempt
Civil Service
Identification
Position Title: Buyer I - Equipment
Department: Public Works
Division: Equipment
Supervisor: Equipment Superintendent
Job Summary
Under general direction, performs duties in the procurement and inventory of equipment and/or
vehicles.
Essential Job Duties and Responsibilities
Coordinates the procurement and disposal of equipment, vehicles and other commodities for the
Equipment division including posting to the City’s web site and other distribution methods.
Develops, maintains and/or revises specifications for equipment and/or vehicles based on current
needs and requirements.
Enters, reviews, updates and maintains various computer programs, applications and spreadsheets.
Assists in developing and implementing new division procurement procedures.
Processes and secures registration, licensing and titling of purchased and sold vehicles and
equipment.
Attends and/or conducts all equipment and vehicle bid openings.
Records all bids/RFPs (Request for Proposals) received.
Verifies accuracy of data and prepares recommendations.
Assists with writing award recommendations of bids, verifying delivery in the inspection of new
equipment and/or vehicles; maintains vendor compliance with City’s Equal Employment Opportunity
Program; ensures other specific requirements are met as outlined in the bid process.
Assists in the development and implementation of web software for equipment procurement.
Prepares reports as needed; prepares reports for equipment expenses annually; maintains
equipment lists throughout the year for budget control, maintains equipment replacement schedules.
Enters and maintains vehicle and equipment information in City fleet management software.
Enters Purchase Order and Purchasing Contract requests in City accounting system.
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Accesses City accounting system for vendor payment; processes invoices and requests for payment.
Operates various office equipment and machines as directed.
Provides information and assistance to City employees, intergovernmental agencies, contractors,
vendors and the general public regarding various City procurement policies and procedures.
Assists other staff on specific projects as needed.
Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace
and community.
Performs all other related duties as assigned.
Physical and Environmental Conditions
The physical demands and work environment conditions described here are representative of those
that must be met by an employee to successfully perform the essential functions of this job and are
encountered while performing those essential functions. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, use hands to
finger, handle, or feel, and talk and hear. The employee is occasionally required to stand, walk, and
reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, color vision, and ability to adjust
focus.
While performing the duties of this job, the employee is occasionally exposed to fumes or airborne
particles.
The noise level in the work environment is usually moderate.
Minimum Education, Experience and Certification
High school diploma or equivalent required. One year of related experience and or training required.
Valid driver's license with a satisfactory driving record required. Must be 18 years of age per Iowa Code
92.8. Must pass criminal background check.
Preferred Education, Experience and Certification
Associate degree or equivalent from an educational institution accredited by a DOE recognized
accreditation body preferred. Three years of related experience and/or training preferred.
Knowledge, Skills, and Abilities
Knowledge of vehicles, equipment and various components. Good computer skills with two years’
experience in Microsoft Office programs (Excel, Word, Outlook) and the operation of various computer
programs and standard office equipment. Ability to establish and maintain effective working
relationships with City employees, vendors and the general public. Ability to read and understand
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reports, journals, diagrams, and various equipment and vehicle specifications. Ability to write and
prepare bid specifications, correspondence and interdepartmental memos.
The above statements are intended to describe the general nature and level of work being performed by
individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties,
and skills required of personnel so classified in this position.