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HomeMy WebLinkAboutBuyer I - EquipmentCITY OF IOWA CITY - Job Description Job Class #06-02 FLSA Non-Exempt Civil Service Identification Position Title: Buyer I - Equipment Department: Public Works Division: Equipment Supervisor: Equipment Superintendent Job Summary Under general direction, performs duties in the procurement and inventory of equipment and/or vehicles. Essential Job Duties and Responsibilities Coordinates the procurement and disposal of equipment, vehicles and other commodities for the Equipment division including posting to the City’s web site and other distribution methods. Develops, maintains and/or revises specifications for equipment and/or vehicles based on current needs and requirements. Enters, reviews, updates and maintains various computer programs, applications and spreadsheets. Assists in developing and implementing new division procurement procedures. Processes and secures registration, licensing and titling of purchased and sold vehicles and equipment. Attends and/or conducts all equipment and vehicle bid openings. Records all bids/RFPs (Request for Proposals) received. Verifies accuracy of data and prepares recommendations. Assists with writing award recommendations of bids, verifying delivery in the inspection of new equipment and/or vehicles; maintains vendor compliance with City’s Equal Employment Opportunity Program; ensures other specific requirements are met as outlined in the bid process. Assists in the development and implementation of web software for equipment procurement. Prepares reports as needed; prepares reports for equipment expenses annually; maintains equipment lists throughout the year for budget control, maintains equipment replacement schedules. Enters and maintains vehicle and equipment information in City fleet management software. Enters Purchase Order and Purchasing Contract requests in City accounting system. Job Class #06-02 Equipment Page 2 Updated 4/13/2021 Accesses City accounting system for vendor payment; processes invoices and requests for payment. Operates various office equipment and machines as directed. Provides information and assistance to City employees, intergovernmental agencies, contractors, vendors and the general public regarding various City procurement policies and procedures. Assists other staff on specific projects as needed. Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. Performs all other related duties as assigned. Physical and Environmental Conditions The physical demands and work environment conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are encountered while performing those essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, and talk and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. Minimum Education, Experience and Certification High school diploma or equivalent required. One year of related experience and or training required. Valid driver's license with a satisfactory driving record required. Must be 18 years of age per Iowa Code 92.8. Must pass criminal background check. Preferred Education, Experience and Certification Associate degree or equivalent from an educational institution accredited by a DOE recognized accreditation body preferred. Three years of related experience and/or training preferred. Knowledge, Skills, and Abilities Knowledge of vehicles, equipment and various components. Good computer skills with two years’ experience in Microsoft Office programs (Excel, Word, Outlook) and the operation of various computer programs and standard office equipment. Ability to establish and maintain effective working relationships with City employees, vendors and the general public. Ability to read and understand Job Class #06-02 Equipment Page 3 Updated 4/13/2021 reports, journals, diagrams, and various equipment and vehicle specifications. Ability to write and prepare bid specifications, correspondence and interdepartmental memos. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.