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Home My WebLink About02-16-2017 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, FEBRUARY 16, 2017 - 6:00 P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: 2 min* January 19, 2017 3. Public Discussion - Items not on the agenda 5 min 4. Items for Discussion /Action: a. FAA/IDOT Projects: AECOM / David Hughes 10 min i. Obstruction Mitigation ii. South Taxiway Extension 1. Consider a resolution setting a public hearing on the plans, specifications, and form of contract for the South Taxiway Extension iii. North T -Hangar Restroom b. Airport "Operations" 20 min i. Strategic Plan -Implementation 1. Request for proposals for Strategic Plan ii. Budget iii. Management c. FBO / Flight Training Reports 20 min i. Jet Air d. Commission Members' Reports 2 min e. Staff Report 2 min f. 100 Year Anniversary Committee 5 min g. Consider a motion to adjourn to executive session to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individuals' reputations and those individuals requested a closed session Evaluation of Airport Operations Specialist 5. Set next regular meeting for March 16, 2017 at 6:00 p.m. 6. Adjourn *The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion may take more or less time than anticipated January 19, 2017 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JANUARY 19, 2017 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, John Yeomans RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: Chairperson Odgaard called the meeting to order at 6:06 P.M. APPROVAL OF MINUTES: The minutes from the December 15 meeting were reviewed. Gardinier asked about the attendance record for these minutes, noting that there is a highlighted column from last August with no data in it. Tharp stated that he would fill this in for the final copy. Bockenstedt stated that she noted the attendance record shows her term as expiring March 1 ". Tharp stated that he would update this as well. Ogren moved to accept the minutes of the December 15, 2016, meeting as amended. Bockenstedt seconded the motion. The motion carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Farming Operations — i. 2017 Lease — Tharp noted that this is the agreed upon farm lease for the upcoming season. He added that the total will be $30,500, which is a little less than last year. He further explained why this is happening, noting the drop in farm prices recently. Gardinier asked how much less this amount is, and Tharp noted that last year they were at $31,000, so it is $500 less. John Yeomans also spoke to Members' concerns. Ogren asked Yeomans how he arrives at these amounts, and he further explained the process. He also further explained the farm lease process and how the operation works. Yeomans stated that if the Commission has no objections, he will go ahead and have the farm manager sign the lease. January 19, 2017 Page 2 b. FAA/IDOT Projects: AECOM / David Hughes i. Obstruction Mitigation — Hughes spoke first to obstruction mitigation, noting that they received the agreed upon scope back from FAA and this now begins some 'cultural resource' of the area that they are requiring. Hughes explained to Members what this entails. ii. South Taxiway Extension — On this project, Hughes stated they are about halfway done with the design. This should be ready for the Commission's approval at next month's meeting. iii. North T -Hangar Restroom — Hughes stated that there have been some problems back and forth with the City on providing video of the usage of this restroom, but that he hopes to resolve the issues soon and to obtain the variance needed to make this a single facility. C. Airport Operations i. Strategic Plan — Implementation — 1. Request for proposals for Strategic Plan — Tharp stated that he would like to walk through this with the Commission briefly to see if they are interested in moving forward. He asked what type of criteria the Commission wanted to use in selecting the person or persons to facilitate this strategic planning process. He shared ways they could obtain public input, or noted that they could have a Commission -created document as well. Tharp reviewed the criteria he would include in this RFP, giving Members a brief rundown on each area. Continuing, Tharp noted how the process would work and what Members could expect. Members continued to review Tharp's recommendations, asking questions of the strategic planning process. The issue of cost was discussed at some length, with Tharp noting that it really depends on what the Commission is looking for. He stated that this will encompass possibly six hours of active on-site time, and then the amount of time it would take to disseminate the information and put it into report form. Bockenstedt and Gardinier both spoke to hiring someone with an aviation background. Gardinier suggested they put his under the 'preferred' section so as not to scare someone away with the addition of 'aviation' here. Goers then spoke to the selection criteria in the RFP process and how'aviation' would be used here. He added that most people who would be reading such an RFP would not see 'aviation' as a requirement, but that it is something they might be judged on. Ogren suggested taking out the public input session part of this, noting that they just did these during the master planning process, and that this would take away that extra cost. Odgaard suggested using Airport tenant input during this process. Gardinier stated that she would still like to have public input, that politically she believes it to be the right way to go. Members continued to discuss the process they need to go through to obtain a facilitator for their strategic planning process. Goers explained the process that the City will go through from the Purchasing department standpoint. Members further defined how they would like this RFP to read: Proposals not to exceed 20 pages, including cover letter and appendices; 10 -page proposal, 12 -point font, appendix to contain resume, principle references, and examples of previous work in this area, as well January 19, 2017 Page 3 as acceptance of .pdf files. Tharp stated that he will work with Purchasing to finalize this RFP, with the March meeting tentatively scheduled for a final presentation. He asked if Members wanted to create an evaluation committee, consisting of himself and one or two Members, along with someone from Purchasing. ii. Budget — Tharp stated the Council recently had their budget meetings and that he did the Airport presentation. He noted that there were no major comments from the Council. He stated that he did highlight the Airport's anniversary in 2018 and that a celebration is being planned. Tharp stated that the subcommittee does need to discuss fundraising ideas and possible corporate sponsorships, before moving forward. Members spoke briefly to how they might want to handle this issue, with Tharp noting how they have handled this activity in the past. iii. Management - 1. Airport Operations Specialist performance review — Tharp noted that next month is his evaluation month. He briefly explained how they have handled this process in the past. Ogren asked if Tharp could also send Members a copy of last year's evaluations to help them as they prepare for this year's review. d. FBO / Flight Training Reports i. Jet Air — Matt Wolford from Jet Air began with the monthly maintenance reports. Since last month's report, he noted that there was one fairly large snow event. He explained how they have to cover a larger area of runway now, therefore using more de-icing mixture. Wolford then responded to Member questions regarding snow and ice removal procedures at the Airport. Continuing, Wolford noted the usual maintenance items like replacing light bulbs, painting, hangar sealing, runway trash pickup, hanging of pictures in the terminal building, etc. In regards to Jet Air's business, Wolford noted that the new hangar construction is moving slowly. He stated that right now Jet Air's maintenance shop is full with airplanes in for annuals and other things. Sales have also been running high, according to Wolford, as have charter flights. e. Commission Members' Reports — Libby stated that he wanted to let the Commission know he is still committed to being a Member. He added that he has been going through a rough period with his business and he further explained the details to Members. Staff Report — Tharp stated that he plans to be out of the office between March 3rd and the 10`". He has an opportunity to go to Houston and check out the Space Center and is therefore trying to make arrangements to do so. Gardinier then asked if the idea of putting in concrete pads and then letting others build hangars on them has ever been discussed. Tharp stated that for many years the Airport did not have the financial means to build such pads, but that they could certainly look at this as an option in the future. SET NEXT REGULAR MEETING FOR: January 19, 2017 Page 4 The next regular meeting of the Airport Commission will be held on Thursday, February 16, 2017, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Libby moved to adjourn the meeting at 7:28 P.M. Bockenstedt seconded the motion. The motion carried 5-0. CHAIRPERSON DATE January 19, 2017 Page 5 Airport Commission ATTENDANCE RECORD 2017 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM C NAME EXP. 3 m V Minnetta 03/01/ X Gardinier 19 Chris Ogren 03/01/ X 18 A.Jacob 03/01/ X Odgaard 18 Julie 03/01/ X Bockenstedt 77 Robert Libby 03/21/ X 20 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350 5045 RESOLUTION NO. RESOLUTION SETTING A PUBLIC HEARING ON MARCH 16, 2017 FOR THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE ON COST FOR THE CONSTRUCTION OF "2016 TERMINAL APRON EXPANSION" PROJECT, AND DIRECTING CITY CLERK TO PUBLISH NOTICES OF SAID HEARING, AND DERECTING THE CHAIRPERSON TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION BE IT RESOLVED BY THE AIRPORT OF THE CITY OF IOWA CITY: 1. That a pubic hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 16 day of March, 2017 at 6:00pm. In Iowa City Airport Terminal Building, 1801 S. Riverside Drive, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the Airport Commission thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less that four (4) nor more than twenty (20) days before said hearing. 3. That the copy of plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the Chairperson in the office of the City Clerk for public inspection Passed and approved this day of 2017. Approved By: CHAIRPERSON ATTEST: SECRETARY City Attorney's Office Bockenstedt Gardinier Libby Odgaard Ogren Request for Proposal #17-129, Page 1 of 24 DATE: February 2, 2017 1? 3 �1 .-4 S �III1�?711p �� MT CITY OF IOWA CITY 410 East Washington Street REQUEST FOR PROPOSAL: Iowa City. Iowa 52240-1825 (3 19) 356-5000 13191 356-5009 FAX #17 -129,5 -Year Strategic Plan for the Iowa City Municipal Airport Www.icgov.org NOTICE TO PROPOSERS: Sealed Proposals will be received at the Office of the City Clerk, until the time and date specified below. ADDRESS PROPOSALS TO: Attention of the City Clerk's Office, City Hall, 410 E. Washington St., RM 140, Iowa City, IA 52240-1826, on or before the proposal opening local time and date specified below. Proposals shall be sealed and clearly marked on the front "5 -Year Strategic Plan for the Iowa City Municipal Airport RFP #17-129." FAXED and E -Mailed Proposals will not be accepted. QUESTIONS: All questions and clarifications regarding this Request for Proposal will be accepted until February 16, 2017, noon (local time) by e -mailing the following City representative. All questions must be in writing in order to receive a response. Purchasing Division Mary Niichel-Hegwood mare-niichelAiowa-city. org (319)356-5078 No other City Representative should be contacted regarding this Request for Proposal. Any such unauthorized contact may cause the disqualification of the proposer from the procurement transaction. PROPOSALS ARE DUE NO LATER THAN: 2:30 p.m. (local time), February 23, 2017. Proposers shall submit six (6) copies of their proposal, including a flash drive containing the proposal. The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the City, or any other means of delivery employed by the proposer. Similarly, the City is not responsible for, and will not open, any proposal responses which are received later than the date and time stated above. NO CONTACT POLICY: After the date and time established for receipt of proposals by the City, any contact initiated by the proposer or by a City representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is prohibited. Any such unauthorized contact may cause the disqualification of the proposer from the procurement transaction. BONDS AND INSURANCE: Insurance is required, as specified in Section III -B., No proposal security or performance bond is required. I lei 11 Oki Section L Proposal Requirements Checklist Section IL Specific Conditions and Instructions to this Proposal Section III. General Conditions and Instructions to Proposers Section IV. Wage Theft Policy Section V. Company Information Form Section VI. Consultant Agreement Request for Proposal #17-129, Page 2 of 24 SECTION I. PROPOSAL REQUIREMENTS CHECKLIST The following items must be included on the flash drive and in all six (6) copies of the vendor's submitted proposal in order to be considered complete. The required sections and specific content must be organized in the submitted proposal as they are listed below. Tabs must be included in each proposal to identify each section. The proposals shall be limited to no more than twenty-five (25) pages, double sided. The City reserves the right to reject proposals that are considered incomplete and do not contain the items listed below. Section 1 - Executive Summary The Executive Summary must be on the firm's letterhead and must be signed by an agent of the firm authorized to bind the firm to the contract offer. The letter shall include the name, address, phone number and email address of the person(s) who will: a) serve as the Project Manager for the project; b) serve as the Principal Contact with the Iowa City Airport Commission; and c) make presentations on behalf of the firm. The same information will be required for any sub -consultants working with the primary consultant. Section 2 — Experience with Similar Projects Clearly indicate the specific experience of the individual/firm m relative to projects of similar scale and type as this project. Include detailed descriptions of projects with respect to client location, common issues and services provided. Section 3 - Respondent's Expertise and Subcontractor's Expertise Provide a complete list of key personnel who will work on the project, and all sub -consultants working on the project, along with their professional experience and their role/responsibility. Section 4 - Proposed Project Work Plan This should include a project plan and time schedule describing the general work tasks and personnel assigned to the project. It shall include estimated task/phrase completion dates and key meeting/presentation dates. Section 5 — Performance of Services Provide a response that defines the methods and means by which the firm will perform the services outlined in the RFP. In addition, explain your process for ensuring the public involvement goal is met (i.e. types of meetings, number of meetings, number of interviews, etc). Section 6 - References Provide names, addresses, phone numbers and email addresses of three (3) client references for projects of similar size. Each listed reference should include a brief description and scope of services that were provided. Note: This section is in addition to the requirements for Section 2 of the submittal. Section 7 — Project Costs A comprehensive and detailed listing all costs, fees, and reimbursable fees to be incurred as a part of your company's work. All costs for this project must be included in the submitted proposal. Exclusion of any costs for this project will be the responsibility of your company. Section 8 — Company Information Form A completed and signed Company Information Form (see Section V. of RFP) Request for Proposal #17-129, Page 3 of 24 SECTION H. SPECIFIC CONDITIONS AND INSTRUCTIONS TO THIS PROPOSAL A. PROJECT DESCRIPTION: The Iowa City Airport Commission is soliciting proposals from firms to provide a 5 -year strategic plan as a tool to aid the Commission and Staff in operating the Iowa City Municipal Airport per the terms, conditions, and specifications of this Request for Proposal. B. The 5 -year strategic plan will incorporate elements of the Airport Master Plan, Goals and Objectives of the Iowa City Airport Commission and elements of feedback received by the public. The Strategic Plan will provide goals and objectives for the 1-5 year period. The previous strategic plan is available on the Iowa City Airport webpage https ://www. is gov. org/city-government/departments-and-divis ions/airport/airp ort -information - services -and -documents This process is to include an analysis of current and forecasted needs and implementation strategies. The selected consultant will be responsible for the following tasks: 1) Listening & Input: Conduct Airport Commission Input Sessions to develop an understanding of the key challenges, opportunities and constraints facing the Airport. It is anticipated that input sessions will occur during the fust hour of regularly scheduled Airport Commission meetings. The Airport Commission meetings normally occur on the Third Thursday of each month. 2) Public Input: Coordinate and lead a public input process to include tenants, operators, and other airport users. 3) Draft Strategic Planning & Design: Based on information collected from the listening sessions, develop the Draft Strategic Plan to include: • Review and development of SWOT analysis. • Review/revise Vision Statement, Mission Statement, priorities, goals and outcome measures. • Identify the role and goals for the Airport's future with respect to major initiatives and opportunities. • Identify major project goals and objectives for the development of the Airport. • Development of tools to evaluate progress toward achieving the project goals. • Identify and prioritize opportunities to improve airport management efficiencies. • Identify and prioritize staff development opportunities and workplace improvements. 4) Review and Validation of Draft Strategic Plan: Obtain input and comment from the Iowa City Airport Commission and management staff to ensure appropriate reflection of all interests associated with the successful implementation of the Plan. Request for Proposal #17-129, Page 4 of 24 5) Document Finalization: • Finalize Mission and Vision Statements; Strategic Goals and Objectives. • Prepare a Strategic Plan Summary document suitable for electronic and physical distribution. C. SCHEDULE: The following schedule identifies milestone dates for the project. The Iowa City Airport Commission reserves the right to adjust the schedule when necessary. 111 1) Issue RFP — February 2, 2017 2) RFP Questions Due — February 16, 2017, noon (local time) 3) Proposals Due — February 23, 2017, 2:30 p.m. (local time) 4) Evaluation Process — March 2017 5) Project Award — March - April 2017 6) Draft Strategic Plan & Design — To be determined 7) Review and Validation of Draft Strategic Plan by the Iowa City Airport Commission — To be determined 8) Formal Presentation and Final Document Submitted to the Iowa City Airport Commission - To be determined 1) If any proposer is in doubt as to the intent or meaning of any part of this Request for Proposal, the proposer must e-mail the Purchasing Agent mart'-niichelgiowa-city.org no later than noon (local time), February 16, 2017. All questions must be in writing in order to receive a response. 2) The proposer is responsible for all costs related to the preparation of the submitted proposal, any costs associated with the preparation of additional material, and any required visits during the pre -award process. 3) The format of the company's proposal must be consistent with the specifications listed on the Proposal Submittal Checklist —Section L Each copy must be organized as stated on the checklist and contain all of the required information in order for the Iowa City Airport Commission to fully evaluate the submitted proposal. 4) Proposers are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting a proposal. The submission of a proposal by a company concludes the company's acceptance of the terms and conditions herein, unless otherwise stated. 5) At the time of the submission, it will be assumed that each proposer has read and is thoroughly familiar with the contract documents and the requirements of the contract. The failure or omission of a proposer to examine any document shall in no way relieve the proposer from any obligation in respect to its proposal. 6) No proposal security will be required. Insurance will be required before commencement of work, see Section II., H. Contract Award, #9 and Section III - B. 7) Any costs associated with this project not specifically set forth in the company's submitted proposal (Section 7 — Project Costs) will be the sole responsibility of the proposer. Price/Cost Request for Proposal #17-129, Page 5 of 24 adjustments presented after the contract has been awarded will not be accepted by the Iowa City Airport Commission. 8) Responses maybe rejected if the proposer fails to perform any of the following: a) To adhere to one or more of the provisions established in this Request for Proposal b) To demonstrate competence, experience, and ability to provide the commodities and services described in this Request for Proposal c) To respond to a written request for clarification or additional information, and complete all required forms 9) Proposers may be required to submit financial statements subsequent to the opening of proposals together with such information as may be required to determine that a contemplated Awardee is fully qualified to receive the award. E. INTERVIEW: During the initial evaluation process, the Iowa City Airport Commission will request an oral interview with those proposers that appear to meet the requirements for this contract. Proposers selected to participate in an interview with the Iowa City Airport Commission will have the opportunity to discuss their qualifications, experience, services that they will provide for this contract, as well as any proposed fee schedule. The request for an interview shall be at no cost to the Iowa City Airport Commission. F. REFERENCE CHECKS AND PROPOSAL Ci ARHTCATION: The Iowa City Airport Commission reserves the right to contact any reference to assist in the evaluation of the proposal, to verify information contained in the proposal, and to discuss the proposer's qualifications. The Iowa City Airport Commission reserves the right to obtain and consider information from other sources concerning a proposer such as the proposer's capability and performance under other contracts. G. CONTRACT NEGOTIATIONS: The Iowa City Airport Commission reserves the right to negotiate specifications and terms and conditions which may be necessary or appropriate to the accomplishment of the purpose of this Request for Proposal. The Iowa City Airport Commission may require the Request for Proposal and the proposer's entire proposal be made an integral part of the resulting contract. This implies that all responses, supplemental information, and other submissions provided by the proposer during discussions or negotiations will be held by the Iowa City Airport Commission as contractually binding on the successful proposer. H. CONTRACT AWARD: 1) All submitted proposals must be complete to be considered for award. The items listed on page two (2), Proposal Requirements Checklist, must be completed and included in the submitted proposal. 2) The Iowa City Airport Commission reserves the right to qualify, accept, or reject any or all proposals as deemed to be in the best interest of the Iowa City Airport Commission. The Iowa City Airport Commission reserves the right to accept or reject any or all proposals and to waive irregularities or technicalities in any proposal when in the best interest of the Iowa City Airport Commission. The Iowa City Airport Commission reserves the right to accept or reject any exception taken by the proposer to the terms and conditions of the Request for Proposal. Request for Proposal #17-129, Page 6 of 24 3) The Iowa City Airport Commission reserves the right to negotiate with more than one potential proposer after the submission of all proposals. The Iowa City Airport Commission reserves the right to accept any submittal, or any part or parts thereof, or to reject any and all submittals. 4) It is the Iowa City Airport Commission's intent to make an award within one hundred twenty (120) working days of the proposal due date. 5) Award, if made, will be in accordance with the terms and conditions herein. 6) Award, if made, shall be in the form of a Contract Purchase Order and a signed contract (see Section VI of this Request for Proposal). 7) Consideration may be given to, but not limited to, company history, experience, qualifications, the project team, adherence to specifications, references, pricing, and past experience of the City with the proposer. 8) The awarded vendor will be given the City's contract compliance document to complete and return before the issuance of a Contract Purchase Order. 9) The awarded vendor will be required to submit a current certificate of insurance prior to commencement of work The certificate of insurance shall include the following items: • The Iowa City Airport Commission will be named as additional insured • Project proposal number and project title as the description • Insurance carrier will berated as A or better by A.M. Best I. EVALUATION PROCESS: An evaluation committee will independently evaluate the merit of proposals received in accordance with the evaluation factors defined in the RFP. Failure of the proposer to provide any information requested in the RFP may result in disqualification of the proposal and shall be the responsibility of the proposer. The evaluation process shall be based on a 100 point scale. The proposal that accrues the highest point total shall be recommended for award subject to the best interests of the Iowa City Airport Commission. Categories have been identified for the evaluation process. Each category shall receive a point value within the specified range based on how well the proposal meets or exceeds the Iowa City Airport Commission's requirements. The following table lists the maximum points associated with each category. Each proposal submitted stands alone and will be evaluated on its own merits in terms of meeting the Iowa City Airport Commission's requirements and terms and conditions, pricing, and overall responsiveness to the Request for Proposal. "Vendor submission of a proposal implies vendor acceptance of the evaluation technique and vendor recognition that some subjective judgments shall be made by the City of Iowa City during assignment of points." PHASE ONE - EVALUATION CRITERIA ASSIGNED POINTS Experience 40 • Company History • Qualifications/Personnel • Success of Similar Projects Proposed Work Plan and Schedule/Performance of Services 30 Project Costs 30 Request for Proposal #17-129, Page 7 of 24 Total Points Phase One 100 PHASE TWO - EVALUATION CRITERIA ASSIGNS Interview/Presentation 30 References • Proven Success of Contracts with Other Clients 20 Total Points for Phase Two 50 Total Points for Phase One and Phase Two 150 Request for Proposal #17-129, Page 8 of 24 SECTION M. - CITY OF IOWA CITY PURCHASING DIVISION GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS The general rules and conditions which follow apply to all proposals issued by the Iowa City Airport Commission unless otherwise specified. Proposers or their authorized agents are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals; failure to do so shall be at the Proposer's own risk. REQUEST FOR PROPOSAL (RFP): is defined as a request for an offer, by one party to another, of terms and conditions with reference to some work or undertaking. This document constitutes a REQUEST FOR PROPOSAL, and is thus a solicitation for responses. Conversely, this REQUEST FOR PROPOSAL is NOT a bid and is not governed by state or federal bidding requirements. Moreover, any acceptance of a proposal shall NOT result in a binding contract between the Iowa City Airport Commission and the Proposer, but instead will simply enable negotiations to take place which may eventually result in a detailed and refined agreement or contract between the Proposer and the Iowa City Airport Commission. "Proposal date" as referenced herein shall mean the local date and time specified in the proposal documents. 0 1. NO CONTACT POLICY. After the date and time established for receipt of proposals by the Iowa City Airport Commission, any contact initiated by the Proposer or by the Iowa City Airport Commission representative, other than the Purchasing Division representative listed herein, concerning this Request for Proposal is prohibited. Any such unauthorized contact may cause the disqualification of the Proposer from the procurement transaction. 2. COMPLETENESS/AUTHORIZATION OF PROPOSAL. Proposer shall supply all information and submittals required by the proposal documents to constitute a proper proposal. The proposal shall clearly state the legal name, address, telephone number, and fax number of the Proposer. The proposal shall be signed above the typed or printed name and title of the signer. The signer shall have the legal authority to bind the Proposer to the proposal. 3. ADDRESSING OF PROPOSAL. Unless otherwise specified, faxed or e-mailed proposals will not be accepted. Proposal shall be submitted in a sealed envelope or box clearly marked on the front with proposal number and due date, and unless otherwise specified, addressed to: Attn: City Clerk's Office City of Iowa City 410 E. Washington St., RM 140 Iowa City, Iowa 52240-1826 4. PROPOSAL DEADLINE. Proposer shall be responsible for taking whatever measures are necessary to ensure that the proposal reaches the office of the City Clerk or other specified agent on or before the local time and date specified. The Iowa City Airport Commission shall not be responsible for, and may not consider, any proposal delayed in the postal or other delivery service, or in the City's internal mail system, nor any late proposal, amendment thereto, or request for withdrawal of proposal received after the date specified. Proposals received after the time and Request for Proposal #17-129, Page 9 of 24 date specified on the Request for Proposal will not be opened and will not be considered for award. A written request for withdrawal of a proposal or any part thereof may be granted, provided the request is received in writing by the Iowa City Airport Commission prior to the specified proposal date. 5. RECEIPT OF PROPOSALS. Unless otherwise required by the Iowa Public Records law, during the process of negotiations, no proposals shall be handled so as to permit disclosure to competing Proposers of the identity of the Proposer with whom the Iowa City Airport Commission is negotiating or the contents of the proposal. 6. PROPOSALS BINDING 120 DAYS. Unless otherwise specified, all formal proposals, including any negotiations, submitted shall be binding for one hundred and twenty (120) working days following the due date for the proposal or negotiations, unless the Proposer(s), at the Iowa City Airport Commission's request, agrees in writing to an extension. 7. TRADE SECRETS OR PROPRIETY INFORMATION. Responses to this Request for Proposal become the exclusive property of the Iowa City Airport Commission. All documents submitted in response to this Request for Proposal may be regarded as public records and may be subject to disclosure. Protection from disclosure may apply to those elements in each submittal which are marked as "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY". During the course of the submittal evaluation process or the course of the project, Iowa City Airport Commission will accept materials clearly and prominently labeled "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY" by the respondent or other submitting party. The City of Iowa City will not advise as to the nature of the content of the documents entitled to protection to disclosure, or as to the definition of trade secret confidential, or proprietary information. The respondent or other submitting party will be solely responsible for all such determinations made by it, and for clearly and prominently marking each and every page or sheet of materials with "TRADE SECRET", "CONFIDENTIAL", or `PROPRIETARY" as it determines to be appropriate. Respondents which indiscriminately so identify all or most of their submittal as protected from disclosure without justification may be deemed non-responsive. The Iowa City Airport Commission will endeavor to advise the Respondent of any request for the disclosure of the material so marked with "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY", and give the proposer or other submitting party the opportunity to seek a court order to protect such materials from disclosure. If a party other than the proposer submitted the requested material, the proposer shall be solely responsible for notifying the submitting party of the request. The Iowa City Airport Commission's sole responsibility is to notify the proposer of the request for disclosure, and the Iowa City Airport Commission shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, negligence on the part of the Iowa City Airport Commission or their officers, employees, consultants, or subconsultants. 8. MULTIPLE PROPOSALS. Proposers may submit more than one proposal, provided the additional proposal or proposals are properly submitted on the proposal forms or in the proposal format. 9. COMPETENCY OF PROPOSER No proposal may be accepted from or contract awarded to any person, firm or corporation that is in arrears or in default to the Iowa City Airport Commission upon any debt or contract. Prior failure of a Proposer to perform faithfully on any previous contract or work for the Iowa City Airport Commission may be grounds for rejection. If requested, the Proposer shall present evidence of performance ability and possession of necessary Request for Proposal #17-129, Page 10 of 24 facilities, pecuniary resources and adequate insurance to comply with the terms of these proposal documents; such evidence shall be presented within a specified time and to the satisfaction of the Iowa City Airport Commission. 10. COLLUSIVE PROPOSING. The Proposer certifies that the proposal is made without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same project without prior knowledge of competitive prices, and that the proposal is in all respects fair, without outside control, collusion, fraud or otherwise illegal action. 11. OFFICERS NOT TO BENEFIT. Upon signing this agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect in this agreement that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 12. EQUAL EMPLOYMENT OPPORTUNITY. All Proposers are subject to and must comply with the provisions of the City's EEO policy and applicable local, state and federal antidiscrimination laws. All City contractors, subcontractors or consultants with contracts of $25,000 or more (or less, if required by another governmental agency) must abide by the requirements of the City's Contract Compliance. Emergency contracts are exempt from this provision. 13. WAGE THEFT. All City contractors with contracts of $25,000 or more must abide by the requirements of the City's Wage Theft Policy. Pursuant to the Wage Theft Policy, the City will not to enter into certain contracts with, or provide discretionary economic development assistance to, any person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last conviction, entry of plea, administrative fmding or admission of guilt. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency construction or public improvement world sole source contracts excepted by the City's purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities. B. BONDS AND INSURANCE 1. INSURANCE REQUIREMENTS. When required, the successful Proposer shall provide insurance as follows: a. Certificate of Insurance; Cancellation or Modification 1. Before commencing world the Contractor shall submit to the Iowa City Airport Commission for approval of a Certificate of Insurance meeting all requirements specified herein, to be in effect for the full contract period. 2. The Contractor shall notify the Iowa City Airport Commission in writing at least thirty (30) calendar days prior to any change or cancellation of said policy or policies. Request for Proposal #17-129, Page 11 of 24 3. Cancellation or modification of said policy or policies shall be considered just cause for the Iowa City Airport Commission to immediately cancel the contract and/or to halt on the contract, and to withhold payment for any work performed on the contract. 4. The policy shall be primary in payment, not excess or contingent, regardless of any other coverage available to the Iowa City Airport Commission. b. Minimum Coverage Any policy or policies of insurance purchased by the Contractor to satisfy his/her responsibilities under this contract shall include contractual liability coverage, and shall be in the following type and minimum amounts: Insurance Requirements Informal Project Specs: Class I (under $1M) Type of Coverage Each Occurrence Aggregate a. Comprehensive General Liability (1) Bodily Injury & Property Damage $500,000 $1,000,000 b. Automobile Liability Combined Single Limit (1) Bodily Injury & Property Damage $500,000 c. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa. The Iowa City Airport Commission requires that the Contractor's Insurance carrier be "A" rated or better by A.M. Best. C. SPECIFICATIONS 1. FORMAI, SPECIFICATIONS. The Proposer shall abide by and comply with the true intent of the specifications (i.e., not take advantage of any unintentional error or omission). Whenever mention herein is made of a service to be provided in accordance with laws, ordinances, building codes, underwriters' codes or similar expressions, the requirements of these laws, ordinances, etc., shall be construed as the minimum requirements of the specifications. The absence of a written list of deviations submitted with the proposal shall hold the Proposer strictly accountable to the Iowa City Airport Commission and to the specifications as written. Any unauthorized deviation from the specifications may be grounds for rejection of the service when delivered. 2. PROPOSED ALTERNATE. When an item is identified in the bid document by a manufacturer's name or catalog number, it is understood that the Proposer proposes to fumish the commodity and/or service so identified by the Iowa City Airport Commission unless the Proposer specifically proposes an alternate. In bidding on a proposed alternate, the Proposer shall clearly state on his/her bid exactly what he/she proposes to furnish, and forward with his/her bid, a complete description of the proposed alternate, including brand, model number, drawings, performance and test data, references, and any other information necessary for a complete evaluation. Proposer shall include a statement setting forth any changes in other materials, equipment, or other work which would be required by incorporation of the proposed alternate. The burden of proof of the merit of the proposed alternate is upon the Proposer. Request for Proposal #17-129, Page 12 of 24 The City's decision to approve or disapprove of a proposed alternate shall be final. 3. QUALIFICATIONS, CREDENTIALS AND REFERENCES. The Proposer shall provide a description of qualifications, credentials, experience, and resources as they relate to the provision of the proposal. The Proposer shall also provide a list of clients for whom similar work has been performed within the last two years, including the firm, contact person, address, and phone number of each contact person. 4. ADDENDUM TO SPECIFICATIONS. Any substantive interpretation, correction or change of the proposal documents shall be made by written addendum. Unless otherwise specified the addendum will be posted to the City of Iowa City website: httns://ic o¢ v.org/purchasin¢ bids Interpretation, corrections or changes of the proposal documents made in any other manner shall not be binding. Such interpretations, corrections or changes shall not be relied upon by Proposer. Any addenda shall be issued by the Iowa City Airport Commission within a reasonable time prior to the proposal date. It is the Proposer's responsibility to visit this web -site to insure that they have received all important addenda or revisions to the Request for Proposal prior to bidding. D. SELECTION OF FIRM 1. REJECTION OF PROPOSALS. The Iowa City Airport Commission reserves the right to accept or reject any or all proposals, to waive irregularities and technicalities, and to request resubmission. The Iowa City Airport Commission also reserves the right to reject the proposal of any Proposer who has previously failed to perform properly or complete on time contracts of a similar nature, or a proposal from a Proposer who, investigation shows, is not in a position to satisfactorily and timely perform the contract. 2. SELECTION. The Iowa City Airport Commission desires to enter into negotiations and ultimately reach an agreement with a Proposer who demonstrates the best combination of attributes to conduct the project and who also negotiates a project cost with the Iowa City Airport Commission that is fair and reasonable. The Iowa City Airport Commission may conduct discussions with any Proposer who has submitted a proposal to determine qualifications, for further consideration. Since the initial review by the Iowa City Airport Commission will be deemed preliminary in nature, the document and process will be deemed confidential until such time as the successful Proposer is selected. Criteria for selection will include but not be limited to: • The quality, availability, adaptability and life cycle costing of the commodities and/or service. • Guarantees and warranties. • Ability, capacity and skill to provide the commodities and/or service required within the specified time. • Ability to provide future maintenance and service. • Character, integrity, reputation, experience and efficiency. • Quality of performance of previous and/or existing contracts. • Previous and existing compliance with laws and ordinances relating to contracts with the Iowa City Airport Commission and to the Proposer's employment practices. • Whether the Proposer is in arrears to the Iowa City Airport Commission, in debt on a contract or is a defaulter on surety to the Iowa City Airport Commission. Request for Proposal #17-129, Page 13 of 24 If reasonable doubts arise as to Proposer's solvency, the Iowa City Airport Commission reserves the right to require financial information sufficient to show solvency and/or require a performance bond. Such other relevant information as may be secured by the Iowa City Airport Commission. Cost estimate; the Iowa City Airport Commission is not required to accept the proposal with the lowest cost estimate. Once the Iowa City Airport Commission has reached an agreement with the Proposer, a contract purchase order will be issued to the awardee. The purchase order will define the conditions of the contract between the Iowa City Airport Commission and the contractor selected to receive the award. 3. CORRECTIONS TO SUBMITTED PROPOSALS. Any changes that are made to this proposal using correction fluid, writing utensils, etc. before submission must be dated and initialed in each area that a change was made. 4. PRICING REQUIREMENTS. All pricing submitted by the Proposer shall be indicated in both words and figures. (Ex. $200.50, Two hundred dollars and fifty cents). 5. PRESENTATIONS. When required and based on an evaluation of proposals submitted, the Iowa City Airport Commission may select finalists who will be required to participate in interviews, including key personnel designated for the proposal, and to make presentations regarding their qualifications and their ability to furnish the required service to best serve the needs of the Iowa City Airport Commission. 6. ERRORS IN PROPOSAL. Any ambiguity in any proposal as a result of omission, error, lack of clarity or noncompliance by the Proposer with specifications, instructions and conditions shall be construed in the light most favorable to the Iowa City Airport Commission. Changes in proposals shall be initialed and dated. E. GENERAL CONTRACT PROVISIONS 1. CONTRACT AWARD. Upon Iowa City Airport Commission's selection and satisfactory negotiation between Iowa City Airport Commission and Proposer on the work to be performed, a written award in the form of a Contract Purchase Order, contract or other instrument shall result in a binding contract without further action by either party. The contract shall be on forms provided by the Iowa City Airport Commission; or if the Proposer's contract document is used, the Iowa City Airport Commission reserves the right to modify any document to conform to the request for proposal and to do so in the light most favorable to the Iowa City Airport Commission. 2. INSURANCE. Current Certificate of Insurance in the amounts specified shall be on file with the City before work can commence. 3. AVAILABILITY OF FUNDS. A contract shall be deemed valid only to the extent of appropriations available to each project. The Iowa City Airport Commission's extended obligation on these contracts which envision extended funding through successive fiscal periods shall be contingent upon actual appropriation for the following fiscal year. Request for Proposal #17-129, Page 14 of 24 4. CHANGE IN LAWS: In the event of a change in law that frustrates the goals of the Iowa City Airport Commission relative to this contract the Iowa City Airport Commission will be entitled to terminate the contract upon written notification to the vendor without cost or penalty to the Iowa City Airport Commission. 5. CONTRACT ALTERATIONS. The Iowa City Airport Commission reserves the right to make changes to the Services to be provided which are within the Project. No assignment alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and agreed to by both the Iowa City Airport Commission and the Proposer. The Proposer shall not commence any additional work or change the scope of the Service until authorized in writing by the Iowa City Airport Commission. Proposer shall make no claim for additional compensation in the absence of a prior written approval and amendment of this Agreement executed by both the Proposer and the Iowa City Airport Commission. This Agreement may only be amended, supplemented or modified by a written document executed in the same manner as this Agreement. 6. SUBLETTING OF CONTRACT. Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract or their right title or interest therein, or their power to execute such contract to any other person, firm or corporation without the prior written consent of the Iowa City Airport Commission, but in no case shall such consent relieve the Proposer from their obligations, or change the terms of the contract. 7. CONTRACT PERIOD. Contract shall remain in force for the full specified period and until all services have been satisfactorily delivered and accepted and thereafter until all requirements and conditions shall be met, unless: a. Extended upon written authorization of the Iowa City Airport Commission and accepted by contractor, for a period negotiated and agreed upon by both parties, when in the best interest of the Iowa City Airport Commission. b. Terminated due to default, as described below. 8. DEFAULT. The contract may be cancelled or annulled by the Iowa City Airport Commission in whole or in part by written notice of default to the Proposer upon non-performance, violation of contract terms, delivery failure, bankruptcy or insolvency, or the making of an assignment for the benefit of creditors. The Iowa City Airport Commission reserves the right to grant Contractor a specified cure period during which to cure or remedy the default which cure period shall be included in the written notice of default. If default is not cured within the specified time, Iowa City Airport Commission reserves the right but is not obligated to, extend the cure period or Iowa City Airport Commission may deem the Contract terminated without further notice. In either event the defaulting Contractor (or his/her surety) shall be liable to the Iowa City Airport Commission for cost to the Iowa City Airport Commission in excess of the defaulted contract price. Lack of knowledge by the Contractor will in no way be a cause for relief from responsibility. If the Contract is terminated, an award may then be made to the next qualified Proposer; or when time is of the essence, services may be contracted in accordance with Emergency procedures. 9. DELIVERY FAILURES. Failure of a contractor to provide commodities and/or service within the time specified, unless extended in writing by the Iowa City Airport Commission, or failure to Request for Proposal #17-129, Page 15 of 24 replace rejected commodities and/or service when so directed by the Iowa City Airport Commission shall constitute delivery failure. When such failure occurs the Iowa City Airport Commission reserves the right to cancel or adjust the contract whichever is in the best interest of the Iowa City Airport Commission. In either event, the Iowa City Airport Commission may purchase in the open market commodities and/or service of comparable worth to replace the articles of service rejected or not delivered. On all such purchases, the Contractor shall reimburse the Iowa City Airport Commission, within a reasonable time specified by the Iowa City Airport Commission, for any expense incurred in excess of contract prices, or the City may deduct such amount from monies owed the Contractor. If the contract is not cancelled, such purchases shall be deducted from contract quantities. The Iowa City Airport Commission reserves the right to accept commodities and/or service delivered which do not meet specifications or are substandard in quality, subject to an adjustment in price to be determined by the Iowa City Airport Commission. Acceptance will be at the sole discretion of the Iowa City Airport Commission. 10. FORCE MAJEURE. The Contractor shall not be liable in damages for delivery failure when such failure is the result of fire, flood, strike, and act of God, act of government act of an alien enemy or any other circumstances which, in the Iowa City Airport Commission's opinion, is beyond the control of the Contractor. Under such circumstances, however, the Iowa City Airport Commission may at its discretion cancel the contract. 11. INDEMNITY. The Proposer shall indemnify, defend and hold harmless the Iowa City Airport Commission and its officers, employees and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury including death, license, patent, or copyright infringement, or property damage rising out of or resulting from the Proposer's operations under this Contract whether such operations be by the Contractor or by any Subcontractor or by anyone directly or indirectly employed by either. Proposer is not, and shall not be deemed to be, an agent or employee of the City of Iowa City. Responsibility for Damage Claims - It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions of any part of the contract documents to create in the public or any member thereof a third party beneficiary hereunder, or to authorize anyone not a party to this contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this contract. It is understood that no subcontractor is a third party beneficiary to any contract between the Contracting Authority and the prime contractor. Nothing in any special provision or any supplemental specification shall be construed as eliminating or superseding the requirements of this section. Proposer further agrees to: a. Save the Iowa City Airport Commission, its agents and employees harmless from liability of any nature or kind for the use of any copy -right or non -copyright composition, secret process, license, patented or unpatented invention, article, apparatus, or appliance, including any device or article forming a part of the apparatus or appliance of which the Proposer is not the patentee, assignee, licensee or owner, fumished or used in the performance of the contract. b. Obtain all permits and licenses required by city, state and federal governments and pay all related fees. The Proposer shall also comply with all laws, ordinances, rules and regulations of the City, State of Iowa and the Federal Government. 12. ANTI -DISCRIMINATION. Proposer shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national Request for Proposal #17-129, Page 16 of 24 origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. 'Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 13. CHOICE OF LAW AND FORUM. The laws of the State of Iowa shall govern and determine all matters arising out of or in connection with this proposal, including but not limited to any resulting Contract, without regard to the conflict of law provisions of Iowa law. Any and all litigation commenced in connection with this proposal or any resulting Contract shall be brought and maintained solely in Johnson County District Court for the State of Iowa, Iowa City, Iowa, or in the United States District Court for the Southern District of Iowa, Davenport Division, Davenport, Iowa, wherever jurisdiction is appropriate. This provision shall not be construed as waiving any immunity to suit or liability in State or Federal court, which may be available to the Iowa City Airport Commission. Request for Proposal #17-129, Page 17 of 24 SECTION IV. CITY OF IOWA CITY WAGE THEFT POLICY It is the policy of the City of Iowa City, as expressed by City Council Resolution No. 15-364 adopted on November 10, 2015, not to enter into certain contracts with, or provide discretionary economic development assistance to, any person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last conviction, entry of plea, administrative finding or admission of guilt. (hereinafter "Wage Theft Policy') L Application. The Wage Theft Policy applies to the following: a. Contracts in excess of $25,000 for goods, services or public improvements. b. Contracts for discretionary economic development assistance. "Discretionary" economic development assistance shall mean any economic development assistance provided by the City of Iowa City that is not required by law. IL Exceptions. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency construction or public improvement work, sole source contracts excepted by the City's purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities. III. Affidavit. The contracting entity must complete the attached affidavit showing compliance with the Wage Theft Policy and provide it to the Contracting Department prior to the execution of the contract. Contract provision: Any contract to which this policy is applicable will include the following contract provision: If the City becomes aware that a person or entity (including an owner of more than 25% of the entity) has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, within the five (5) year period prior to the award or at any time after the award, such violation shall constitute a default under the contract. IV. Waivers. If a person or entity is ineligible to contract with the City as a result of the Wage Theft Policy it may submit a request in writing indicating that one or more of the following actions have been taken: a. There has been a bona fide change in ownership or control of the ineligible person or entity; b. Disciplinary action has been taken against the individuals) responsible for the acts giving rise to the violation(s); c. Remedial action has been taken to prevent a recurrence of the acts giving rise to the disqualification or default; or d. Other factors that the person or entity believes are relevant. The City Manager or Designee shall review the documentation submitted, make any inquiries deemed necessary, request additional documentation if warranted and determine whether a reduction in the ineligibility period or waiver is warranted. Should the City Manager or Designee determine that a reduction or waiver of the ineligibility period is warranted the City Manager or Designee shall make such recommendation to the City Council. The City Council will make a final decision as to whether to grant a reduction or waiver. Request for Proposal #17-129, Page 18 of 24 SECTION V. COMPANY INFORMATION FORM This form must be included with the vendor's submitted proposaL Exceptions, Deviations or other Agreements Exceptions/Deviations to this Request for Proposal shall be taken below. Exceptions may not be added to any submittals after the due date. If adequate space is not provided for exceptions/deviations, please use a separate sheet of paper. If your company has no exceptions/deviations, please write "No Exceptions" in the space provided. If you state no exceptions, you may not add your company's terms and conditions or any other documents to your submitted proposal or any submittals after the proposal due date. Prohibited Interest Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 Your firm shall identify any relationship that has existed, or presently exists with the City of Iowa City and its staff that may interfere with fair competition or may be a possible conflict of interest for either party. If no relationship has existed or does not presently exist, the company must make this statement in the space provided below (companies are subject to disqualification on the basis of any potential for conflict of interest as determined by the City of Iowa City). Liens, Unsatisfied Judgments, Disciplinary Actions List any and all disciplinary actions, administrative proceedings, malpractice claims or other like proceedings against your company or any of its personnel relating to your firm's services that are current, pending, or occurring in the last five (5) years. If your company has no liens, unsatisfied judgments, or disciplinary actions that have occurred you must state this also. Request for Proposal #17-129, Page 19 of 24 City of Iowa City Wage Theft Policy Your company must carefully review the policy included in Section IV. of this Request for Proposal. Any objection that your company has regarding this policy must be stated in the space provided below. If your company is in agreement with this policy and is able to uphold the policy, provide a statement in the space provided below. Voluntary Demographic Information "Women owned business " means a business that is fifty-one percent or more owned, operated, and actively managed by one or more women. `Minority-owned business" means a business that is fifty-one percent or more owned, operated, and actively managed by one or more minority persons. "Minority" persons are persons who are Asian, Black, Hispanic and Native American. "Service -disabled veteran -owned business " means a business that is fifty-one percent or more owned, operated, and actively managed by one or more service -disabled veterans, as defined in 15 U.S.C. §632. None of the Above Designated person(s) who can be contacted for information during the period of evaluation and for prompt contract administration upon award of the contract. Provide the following information: Name: Phone Number: The undersigned proposer, having examined and determined the scope of this Request for Proposal, hereby proposes to perform the work as described in the proposal documents and to do all work at the fees stated in the submitted proposal. The undersigned proposer certifies that this proposal is made in good faith and without collusion and connection with any person or persons bidding on the project. The undersigned proposer states that this proposal is made in conformity with the specifications and qualifications contained herein. In the event that there are any discrepancies or differences between any conditions of the vendor's proposal and the RFP prepared by the Iowa City Airport Commission, the Iowa City Airport Commission's document shall prevail. Name of Firm: Name and Title Request for Proposal #17-129, Page 20 of 24 Authorized Phone: E -Mail Address: Web Request for Proposal #17-129, Page 21 of 24 SECTION VI. CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this day of by and between the Iowa City Airport Commission, hereinafter referred to as the CITY and of , hereinafter referred to as the CONSULTANT. WHEREAS, the CONSULTANT will provide a 5 -year strategic plan as a tool to aid the Iowa City Airport Commission and Staff in operating the Iowa City Municipal Airport. I. CONTRACT REQUIREMENTS CONSULTANT agrees to perform the following services for the CITY, and to do so in a timely and satisfactory manner. A. SCOPE OF WORK: The scope of work will include a 5 -year strategic plan that will incorporate elements of the Airport Master Plan, Goals and Objectives of the Iowa City Airport Commission, and elements of feedback received by the public. The Strategic Plan will provide goals and objectives for the 1-5 year period. This process is to include an analysis of current and forecasted needs and implementation strategies. The Consultant will be responsible for the following tasks: 1) Listening & Input: Conduct Airport Commission Input Sessions to develop an understanding of the key challenges, opportunities, and constraints facing the Airport. It is anticipated that input sessions will occur during the fust hour of regularly scheduled Airport Commission meetings. The Airport Commission meetings normally occur on the Third Thursday of each month. 2) Public Input: Coordinate and lead a public input process to include tenants, operators, and other airport users. 3) Draft Strategic Planning & Design: Based on information collected from the listening sessions, develop the Draft Strategic Plan to include: • Review and development of SWOT analysis. • Review/revise Vision Statement, Mission Statement, priorities, goals and outcome measures. • Identify the role and goals for the Airport's future with respect to major initiatives and opportunities. • Identify major project goals and objectives for the development of the Airport. • Development of tools to evaluate progress toward achieving the project goals. • Identify and prioritize opportunities to improve airport management efficiencies. • Identify and prioritize staff development opportunities and workplace improvements. Request for Proposal #17-129, Page 22 of 24 4) Review and Validation of Draft Stratevic Plan: Obtain input and comment from the Iowa City Airport Commission and management staff to ensure appropriate reflection of all interests associated with the successful implementation of the Plan. 5) Document Finalization and Formal Presentation to the Iowa City Airport Commission: • Finalize Mission and Vision Statements; Strategic Goals and Objectives. • Prepare a Strategic Plan Summary document suitable for electronic and physical distribution. II Ylul 1 1 ul' Y 1 The following is an anticipated schedule for consultant selection and the contract period. The Iowa City Airport Commission reserves the right to modify this schedule. The consultant, as part of their proposal, shall include a proposed project work plan that includes a detailed schedule for completing the tasks outlined in the Request for Proposal. Issue RFP — February 2, 2017 RFP Questions Due — February 16, 2017, noon (local time) Proposals Due — February 23, 2017, 2:30 p.m. (local time) Evaluation Process — March 2017 Project Award — March - April 2017 Draft Strategic Plan & Design — To be determined Review and Validation of Draft Strategic Plan by the Iowa City Airport Commission — To be determined Formal Presentation and Final Document Submitted to the Iowa City Airport Commission - To be determined M. GENERAL TERMS A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the Iowa City Airport Commission terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amount of $XXXXXX. The Iowa City Airport Commission may terminate this Agreement upon seven (7) calendar days' written notice to the Consultant. Request for Proposal #17-129, Page 23 of 24 C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be made without the written consent of all Parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the Iowa City Airport Commission for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the CITY that all records and files pertaining to information needed by the Consultant for the project shall be available by said Iowa City Airport Commission upon reasonable request to the Consultant. The Iowa City Airport Commission agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the Iowa City Airport Commission, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the Iowa City Airport Commission's use of such documents on other projects. H. The Iowa City Airport Commission agrees to tender the Consultant all fees in a timely manner, excepting, however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the Iowa City Airport Commission to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. L Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. J. Original contract drawings and reports shall become the property of the Iowa City Airport Commission. The Consultant shall be allowed to keep mylar reproducible copies for the Consultant's own filing use. K. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the Iowa City Airport Commission. L. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a CITY officer or employee from having an interest in a contract with the CITY, and certifies that no employee or officer of the CITY, which includes members of the City Council and CITY boards and commissions, has an interest, either direct or indirect in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. M. The Consultant shall indemnify, defend and hold harmless the Iowa City Airport Commission and its officers, employees and agents from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting Request for Proposal #17-129, Page 24 of 24 from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging Proposer's negligence, gross negligence, or knowing or willful misconduct, or any, license, patent, or copyright infringement claim rising out of or resulting from the Proposer's operations under this contract. The Consultant is not and shall not be deemed to be, an agent or employee of the Iowa City Airport Commission. Responsibility for Damage Claims - It is specifically agreed between the parties executing this contract that it is not intended by any of the provisions of any part of the contract documents to create in the public or any member thereof a third party beneficiary hereunder, or to authorize anyone not a party to this contract to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this contract. It is understood that no subcontractor is a third party beneficiary to any contract between the Contracting Authority and the prime contractor. Nothing in any special provision or any supplemental specification shall be construed as eliminating or superseding the requirements of this section. Proposer further agrees to: a. Save the Iowa City Airport Commission, the City of Iowa City, as well as the officers, agents, and employees of both, harmless from liability of any nature or kind for the use of any copy -right or non -copyright composition, secret process, license, furnished or used in the performance of the contract. b. Obtain all permits and licenses required by city, state and federal governments and pay all related fees. The Proposer shall also comply with all laws, ordinances, rules and regulations of the City, State of Iowa and the Federal Government. IV. MISCELLANEOUS A. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement that it is the entire Agreement and that no other monies or considerations have been solicited. B. The following documents are hereby incorporated into this Agreement by this reference, in order of precedence: Request for Proposal 917-129, 5 -Year Strategic Plan for the Iowa City Municipal Airport, the CONSULTANT'S Proposal, and any subsequent written language agreed upon by the parties. FOR THE CITY FOR THE CONSULTANT Title: Title: Date: Date: ATTEST: Approved by: City Attorney's Office Date 02/13/2017 13:26 CITY OF IOWA CITY mtharp INVOICE LIST BY GL ACCOUNT YEAR/PERIOD: 2017/7 TO 2017/7 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S 76850110 Airport Operations 7600-70-70-850-850100-850110-000-0000-437010- WARRANT CHECK DESCRIPTION Comp Liability Insurance 010046 AW WELT AMBRISCO INS 131630 0 2017 7 INV P 178917 AIRPORT COMMISSION 875.00 Local Phone Service ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438030- 011937 Electricity 010319 MIDAMERICAN ENERGY 20170118130039 0 2017 7 INV P 178003 JAN 2017 INV ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438070- 85.62 Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 20170118130039 0 2017 7 INV P ACCOUNT TOTAL 7600-70-70-850-850100-850110-000-0000-438100- 0 2017 7 INV P Refuse Collection Charges 010507 JOHNSON COUNTY REFUS 92767 0 2017 7 INV P 010507 JOHNSON COUNTY REFUS 92770 0 2017 7 INV P P 1 apinvgla 1,840.78 012017 1891 MidAmBilling 011820 1,840.78 750.63 012017 1891 MidAmBilling 011820 750.63 165.00 WARRANT CHECK DESCRIPTION Refuse & Recycling 30.00 875.00 012717 178917 AIRPORT COMMISSION 875.00 Local Phone Service 1,840.78 012017 1891 MidAmBilling 011820 1,840.78 750.63 012017 1891 MidAmBilling 011820 750.63 165.00 020317 179165 Refuse & Recycling 30.00 020317 179165 Refuse & Recycling 195.00 Local Phone Service ** END OF REPORT - Generated by Michael Tharp ** ACCOUNT TOTAL 195.00 7600-70-70-850-850100-850110-000-0000-438110- Local Phone Service 011937 AUREON COMMUNICATION 0789004025.2017.01 0 2017 7 INV P 85.62 011317 178003 JAN 2017 INV ACCOUNT TOTAL 85.62 7600-70-70-850-850100-850110-000-0000-442070- Bldg Pest Control Services 013610 STANDARD PEST CONTRO 32109 0 2017 7 INV P 30.00 020317 179238 Pest Control Servic ACCOUNT TOTAL 30.00 7600-70-70-850-850100-850110-000-0000-455120- Misc Computer Hardware 090109 AMAZON.COM 173020 0 2017 7 INV P 54.99 Pcard P -Card invoice for ACCOUNT TOTAL 54.99 ORG 76850110 TOTAL 3,832.02 FUND 7600 Airport TOTAL: 3,832.02 ** END OF REPORT - Generated by Michael Tharp ** 02/13/2017 13:32 (CITY OF IOWA CITY IP 1 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 ACCOUNTS FOR: 76850110 Airport Operations ORIGINAL APPROP TRANFRS/ ADJSTMTS REVISED BUDGET YTD ACTUAL JOURNAL DETAIL 2017 7 TO AVAILABLE ENCUMBRANCES BUDGET 2017 7 PCT USED 381100 Interest on Investments 850110 Airport Operations 76850110 381100 Int Invest 0 0 0 658.19 .00 -658.19 100.0°%* 01/31/17 GEN 011022 SS -411.41 Interest Allocation En 01/31/17 GEN 011022 SS -190.97 Interest Allocation En 01/31/17 GEN 011022 SS -20.87 Interest Allocation En 01/31/17 GEN 011022 SS 12.55 Interest Allocation En 382100 Land Rental 850110 Airport Operations 76850110 382100 Land Rent -48,000 0 -48,000 -14,190.64 .00 -33,809.36 29.6°%* O1/10/17CRP 1072314 FINA -368.75 ARMED FORCES RESERVE 01/27/17 GBI 104843 -325.00 LAND RENT 382200 Building/Room Rental 850110 Airport Operations 76850110 382200 BdngRmRent -275,000 0 -275,000 -155,566.33 .00 -119,433.67 56.6°%* 01/27/17 GBI 409163 -151.00 Hangar Rent #26 01/27/17 GBI 314170 -151.00 HANGAR #11 01/27/17 GBI 405558 -144.00 Hangar #2 01/27/17 GBI 405441 -144.00 Hangar #7 01/27/17 GBI 319397 -358.00 HANGAR #33 01/27/17 GBI 403578 -110.00 Office Rent (Bldg G) 01/27/17 GBI 400467 -179.00 Hangar Rent #41 01/27/17 GBI 400059 -151.00 HANGAR #15 01/27/17 GBI 400246 -144.00 HANGAR #5 01/27/17 GBI 100686 -210.00 HANGAR #57 01/27/17 GBI 105947 -179.00 HANGAR #38 01/27/17 GBI 105183 -151.00 HANGAR #27 02/13/2017 13:32 (CITY OF IOWA CITY IP 2 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 ACCOUNTS FOR: 76850110 Airport Operations ORIGINAL TRANFRS/ REVISED APPROP ADJSTMTS BUDGET JOURNAL DETAIL 2017 7 TO 2017 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED 01/27/17 GBI 105172 -179.00 HANGAR #48 01/27/17 GBI 104275 -144.00 HANGAR #8 01/27/17 GBI 104090 -4,606.00 D, E, F, H 01/27/17 GBI 104090 -500.00 Hangar M 01/27/17 GBI 104090 -144.00 HANGAR #1 01/27/17 GBI 104090 -185.00 HANGAR #59 01/27/17 GBI 104090 -185.00 HANGAR #60 01/27/17 GBI 104090 -650.00 HANGAR #72 01/27/17 GBI 103824 -179.00 HANGAR #51 01/27/17 GBI 103759 -151.00 HANGAR #13 01/27/17 GBI 103636 -179.00 HANGAR #47 01/27/17 GBI 103584 -179.00 HANGAR #42 01/27/17 GBI 103583 -4,392.00 HANGAR #35 01/27/17 GBI 103583 -652.00 HANGAR #32 01/27/17 GBI 103574 -144.00 HANGAR #9 01/27/17 GBI 103503 -310.00 HANGAR #34 01/27/17 GBI 103319 -179.00 HANGAR #53 01/27/17 GBI 103078 -151.00 HANGAR #16 01/27/17 GBI 103026 -151.00 HANGAR #19 01/27/17 GBI 102700 -151.00 HANGAR #14 01/27/17 GBI 102618 -179.00 HANGAR #40 01/27/17 GBI 102617 -210.00 HANGAR #58 01/27/17 GBI 102612 -243.00 HANGAR #61 01/27/17 GBI 102608 -217.00 HANGAR #55 01/27/17 GBI 102608 -650.00 HANGAR #71 01/27/17 GBI 102606 -185.00 HANGAR #63 01/27/17 GBI 102603 -217.00 HANGAR #46 01/27/17 GBI 102601 -179.00 HANGAR #49 01/27/17 GBI 102597 -179.00 HANGAR #36 01/27/17 GBI 102597 -179.00 HANGAR #37 01/27/17 GBI 102596 -217.00 HANGAR #45 01/27/17 GBI 102592 -151.00 HANGAR #25 01/27/17 GBI 102592 -179.00 HANGAR #44 01/27/17 GBI 102592 -179.00 HANGAR #50 01/27/17 GBI 102592 -151.00 HANGAR #28 01/27/17 GBI 102586 -151.00 HANGAR #17 01/27/17 GBI 102580 -144.00 HANGAR #6 01/27/17 GBI 102580 -151.00 HANGAR #30 01/27/17 GBI 102578 -151.00 HANGAR #22 01/27/17 GBI 102575 -185.00 HANGAR #62 01/27/17 GBI 102466 -151.00 HANGAR #24 01/27/17 GBI 102090 -179.00 HANGAR #43 01/27/17 GBI 101765 -151.00 HANGAR #23 01/27/17 GBI 101403 -151.00 HARNGAR #21 01/27/17 GBI 101368 -204.00 HANGAR #64 01/27/17 GBI 101368 -404.00 HANGAR #31 01/27/17 GBI 100798 -75.50 HANGAR #18 02/13/2017 13:32 OF IOWA CITY -179.00 3 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud 01/27/17 GBI 100061 JULY 1, 2016 - JANUARY 31, 2016 01/31/17 GEN 011015 ND FOR 2017 07 -179.00 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 01/27/17 GBI 100685 01/27/17 GBI 100474 -179.00 01/27/17 GBI 100354 HANGAR #39 01/27/17 GBI 100353 01/27/17 GBI 100111 -100.00 01/27/17 GBI 100061 OFFICE SPACE RENT 01/31/17 GEN 011015 ND 01/31/17 GBM -179.00 01/31/17 GBM HANGAR #54 384900 Other Commissions 850110 Airport Operations -302.00 76850110 384900 Oth Comm -36,500 O1/20/17CRP 1084499 REVE 393120 General Levy 404.00 850110 Airport Operations GB INVOICES 76850110 393120 Gen Lew -113,209 O1/31/17GEN 010992 REJE#2 411000 Perm Full Time 850110 Airport Operations 76850110 411000 Perm FT 58,614 01/06/17 PRJ 1123116 123116 01/20/17 PRS 1011417 011417 0 -36.500 0 -113,209 -75.50 HANGAR #18 -179.00 HANGAR #39 -151.00 HANGAR #12 -100.00 OFFICE SPACE RENT -151.00 HANGAR #29 -179.00 HANGAR #54 -179.00 HANGAR #52 -302.00 REV JE#61067 204.00 GB INVOICES 404.00 GB INVOICES -22,611.00 .00 -13,889.00 61.9%* -2,889.70 EASTERN AVIATION FUELS -66,038.60 -9,434.08 0 58,614 31,559.43 2,232.00 2.232.00 .00 -47,170.40 58.3°%* Ptax from Gen Fund .00 27,054.57 53.8°% WARRANT -123116 RUN -1 WARRANT -011417 RUN -1 02/13/2017 13:32 500 OF IOWA CITY 500 4 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud 75.00 JULY 1, 2016 - JANUARY 31, 2016 414500 Longevity Pay FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 413000 Temporary Employees 850110 Airport Operations 76850110 413000 Temp Emil 500 0 500 401.25 01/06/17 PRJ 1123116 123116 75.00 414500 Longevity Pay 850110 Airport Operations 76850110 414500 Longevity 500 0 500 500.00 421100 Health Insurance 850110 Airport Operations 76850110 421100 Health Ins 5,227 0 5,227 2,946.16 01/06/17 PRJ 1123116 123116 210.44 01/20/17 PRJ 1011417 011417 210.44 421200 Dental Insurance 850110 Airport Operations 76850110 421200 Dental Ins 338 0 338 201.88 01/06/17 PRJ 1123116 123116 15.50 01/20/17 PRS 1011417 011417 15.50 .00 98.75 80.3°% WARRANT -123116 RUN -1 MIS 00 100.0°% .00 2,280.84 56.4°% WARRANT -123116 RUN -1 WARRANT -011417 RUN -1 .00 136.12 59.7% WARRANT -123116 RUN -1 WARRANT -011417 RUN -1 02/13/2017 13:32 mtharp FOR 2017 07 ACCOUNTS FOR: 76850110 Airport Operations (CITY OF IOWA CITY YEAR-TO-DATE BUDGET REPORT JULY 1, 2016 - JANUARY 31, 2016 ORIGINAL TRANFRS/ REVISED APPROP ADJSTMTS BUDGET YTD ACTUAL JOURNAL DETAIL ENCUMBRANCES IP 2017 7 TO AVAILABLE BUDGET 5 glytdbud 2017 7 PCT USED 421300 Life Insurance 850110 Airport Operations 76850110 421300 Life Ins 145 0 145 84.70 .00 60.30 58.4% 01/20/17 PRJ 1011417 011417 12.10 WARRANT -011417 RUN -1 421400 Disability Insurance 850110 Airport Operations 76850110 421400 DisbltyIns 252 0 252 145.53 .00 106.47 57.8% 01/20/17 PRJ 1011417 011417 20.79 WARRANT -011417 RUN -1 422100 FICA 850110 Airport Operations 76850110 422100 FICA 4,514 0 4,514 2,458.54 .00 2,055.46 54.5% 01/06/17 PRJ 1123116 123116 174.56 WARRANT -123116 RUN -1 01/20/17 PRJ 1011417 011417 168.90 WARRANT -011417 RUN -1 423100 IPERS 850110 Airport Operations 76850110 423100 IPERS 5,324 0 5,324 2,898.77 .00 2,425.23 54.4% 01/06/17 PRS 1123116 123116 206.02 WARRANT -123116 RUN -1 02/13/2017 13:32 mtharp FOR 2017 07 ACCOUNTS FOR: 76850110 Airport Operations 76850110 423100 IPERS 01/20/17 PRJ 1011417 011417 431020 Court Costs & Services 850110 Airport Operations 76850110 431020 Court Costs 432020 Annual Audit 850110 Airport Operations 76850110 432020 Audit 01/31/17 GEN 010958 TLA 435057 Couriers 850110 Airport Operations 76850110 435057 Couriers 435060 Legal Publications 850110 Airport Operations 76850110 435060 Legal Pubs CITY OF IOWA CITY P 6 YEAR-TO-DATE BUDGET REPORT glytdbud JULY 1, 2016 - JANUARY 31, 2016 JOURNAL DETAIL 2017 7 TO 2017 7 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 199.32 110 0 110 m 552 0 552 636.90 636.90 0 0 0 18.50 0 0 0 25.37 WARRANT -011417 RUN -1 00 110.00 .0% .00 -84.90 115.4%* Eide Bailly, LLP 00 -18.50 100.0°%* 00 -25.37 100.0°%* 02/13/2017 13:32 OF IOWA CITY 7 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 436030 Transportation 850110 Airport Operations 76850110 436030 Transportn 436050 Registration 850110 Airport Operations 76850110 436050 Registratn 436060 Lodging 850110 Airport Operations 76850110 436060 Lodging 436080 Meals 850110 Airport Operations 76850110 436080 Meals 1.000 1,000 500 200 0 1.000 350.46 0 1,000 250.00 0 500 320.26 0 200 25.00 00 649.54 35.Oo 00 750.00 25.0°% 00 179.74 64.1% 00 175.00 12.5% 02/13/2017 13:32 OF IOWA CITY 8 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud 850110 Airport Operations JULY 1, 2016 - JANUARY 31, 2016 76850110 437020 Fir&CasIns 12,524 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 437010 Comp Liability Insurance 850110 Airport Operations 76850110 437010 CompLiabty 22,886 O1/19/17API PO IN131630 437020 Fire & Casualty Insurance 850110 Airport Operations 76850110 437020 Fir&CasIns 12,524 437030 Worker's Comp Insurance 850110 Airport Operations 76850110 437030 WrkCompIns 159 437041 Bonding & Other Insurance 850110 Airport Operations 76850110 437041 Bnd&OthIns 875 0 22,886 4,159.53 875.00 0 12,524 7,553.00 0 159 181.00 0 875 m .00 18,726.47 18.2°% AW WELT AMBRI#178917 00 4,971.00 60.3°% 00 -22.00 113.8°%* 00 875.00 .0°% 02/13/2017 13:32 (CITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL IP JOURNAL DETAIL 2017 7 TO AVAILABLE ENCUMBRANCES BUDGET 9 glytdbud 2017 7 PCT USED 437200 Loss Reserve Payment 850110 Airport Operations 76850110 437200 LossRsvPaV 5,000 0 5,000 5,000.00 .00 .00 100.0°% 438010 Stormwater Utility Charges 850110 Airport Operations 76850110 438010 Stormwater 14,911 0 14,911 11,044.04 .00 3,866.96 74.1% O1/18/17UBB C -170118170118 1,577.72 438030 Electricity 850110 Airport Operations 76850110 438030 ElectrictV 20,198 0 20,198 9,618.79 .00 10,579.21 47.6% O1/18/17API PO IN20170118130039 369.28 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 354.18 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 .39 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 107.81 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 929.16 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 .39 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 .39 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 79.18 MIDAMERICAN E#1891 438050 Landfill Use 850110 Airport Operations 02/13/2017 13:32 (CITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL IP JOURNAL DETAIL 2017 7 TO AVAILABLE ENCUMBRANCES BUDGET 10 glytdbud 2017 7 PCT USED 76850110 438050 Landfill 83 0 83 143.93 .00 -60.93 173.4°%* 438070 Heating Fuel/Gas 850110 Airport Operations 76850110 438070 HeatngFuel 4,227 0 4,227 1,098.78 .00 3,128.22 26.0°% O1/18/17API PO IN20170118130039 37.49 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 299.11 MIDAMERICAN E#1891 O1/18/17API PO IN20170118130039 414.03 MIDAMERICAN E#1891 438080 Sewer Utility Charge 850110 Airport Operations 76850110 438080 Sewer 1,881 0 1,881 1,174.83 .00 706.17 62.5°% O1/18/17UBB C -170118170118 155.26 438090 Water Utility Charge 850110 Airport Operations 76850110 438090 Water 1,984 0 1,984 1,235.38 .00 748.62 62.3°% O1/18/17UBB C -170118170118 166.08 438100 Refuse Collection Charges 850110 Airport Operations 02/13/2017 13:32 0 OF IOWA CITY 29.40 11 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud 14,069 JULY 1, 2016 - JANUARY 31, 2016 14,069 5,125.05 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 438100 Refuse O1/27/17API PO IN92767 O1/27/17API PO IN92770 438110 Local Phone Service 850110 Airport Operations 76850110 438110 Loc Phone O1/03/17API PO IN0789004025.2017.01 438120 Long Distance Service 850110 Airport Operations 76850110 438120 LD Phone 01/31/17 GNI ISICHARGEAO 442010 Other Building R&M Services 850110 Airport Operations 76850110 442010 OthBldgR&M 442020 Structure R&M Services 850110 Airport Operations 1,363 0 1,363 1,365.00 165.00 30.00 1,322 0 1,322 600.15 85.62 0 0 0 29.40 2.28 14,069 0 14,069 5,125.05 .00 -2.00 100.1°%* JOHNSON COUNT#179165 JOHNSON COUNT#179165 .00 721.85 45.4°% AUREON COMMUN#178003 .00 -29.40 100.0°%* CH JAN LONG DIST CHGBK 00 8,943.95 36.4°% 02/13/2017 13:32 621 OF IOWA CITY 621 12 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 850110 Airport Operations FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 76850110 442020 Struct R&M 621 0 621 360.00 442030 Heating Equipment R&M Services 850110 Airport Operations 76850110 442030 HeatingR&M 3,000 0 3,000 749.50 442040 Cooling Equipment R&M Services 850110 Airport Operations 76850110 442040 CoolingR&M 1,083 0 1,083 528.00 442060 Electrical & Plumbing R&M Srvc 850110 Airport Operations 76850110 442060 ElecPlmR&M 4,459 0 4,459 586.84 442070 Bldg Pest Control Services 850110 Airport Operations 76850110 442070 Pest Cntrl 242 0 242 419.52 O1/13/17API PO IN32109 30.00 00 261.00 58.0°% 00 2,250.50 25.0°% 00 555.00 48.8°% 00 3,872.16 13.2°% .00 -177.52 173.4°%* STANDARD PEST#179238 02/13/2017 13:32 OF IOWA CITY 13 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 443050 Radio Equipment R&M Services 850110 Airport Operations 76850110 443050 RadioEgR&M 443080 Other Equipment R&M Services 850110 Airport Operations 76850110 443080 Oth Eq R&M 444060 Cable & Electrical R&M Srvcs 850110 Airport Operations 76850110 444060 CblElecR&M 445030 Nursery Srvc-Lawn & Plant Care 850110 Airport Operations 76850110 445030 Nursery rk 1CLy 403 41,529 0 0 112.50 0 6,997 4.211.17 0 403 LS 0 41,529 30,044.60 00 -112.50 100.0°%* 00 2,785.83 60.2°% 00 403.00 .0°% 00 11,484.40 72.3°% 02/13/2017 13:32 OF IOWA CITY 14 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 76850110 445080 SnowIceRem 29,000 FOR 2017 07 29,000 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 445080 Snow and Ice Removal 850110 Airport Operations 76850110 445080 SnowIceRem 29,000 0 29,000 10,237.43 445110 Testing Services 850110 Airport Operations 76850110 445110 Testing 2,000 0 2,000 565.00 445230 Other Operating Services 850110 Airport Operations 76850110 445230 OthOlptgSvc 0 0 0 264.00 446100 City Attorney Chargeback 850110 Airport Operations 76850110 446100 Atty Chgbk 6,465 0 6,465 .00 00 18.762.57 35.30 00 1,435.00 28.3°% 00 -264.00 100.0°%* 00 6,465.00 .0°% 02/13/2017 13:32 OF IOWA CITY 15 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446120 ITS-Server/Storage Chgbk 850110 Airport Operations 76850110 446120 ITS SrvCha 01/31/17 GNI Jan 17 Jan 17 01/31/17 GNI Jan 17 Jan 17 01/31/17 GNI Jan 17 Jan 17 446130 ITS-PC/Peripheral/Tablet S/R 850110 Airport Operations 76850110 446130 ITS PC Cha 01/31/17 GNI 31-JAN-17AO 446160 ITS -Infrastructure Fee 850110 Airport Operations 76850110 446160 ITSNetwCha 446190 ITS -Software SAAS Chgbk 850110 Airport Operations 76850110 446190 ITSSAASCha 216 0 216 316.85 2.47 18.50 35.03 8,761 216 0 6,909 7,257.70 1.087.60 0 8,761 8,761.00 .00 -100.85 146.7°%* Storage of Email Office sofware Storage of files AIR .00 -348.94 105.1°%* JAN ITS Repl Chgbk M 00 100.0°% 0 216 18.50 .00 197.50 8.6% 02/13/2017 13:32 OF IOWA CITY 16 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 76850110 446220 PhoneChabk 800 FOR 2017 07 800 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446220 Phone Service Chargeback 850110 Airport Operations 76850110 446220 PhoneChabk 800 0 800 .00 446300 Phone Equipment/Line Chgbk 850110 Airport Operations 76850110 446300 PhoneEgCha 1,378 0 1,378 787.50 01/31/17 GNI ISICHARGEAO 112.50 446320 Mail Chargeback 850110 Airport Operations 76850110 446320 Mail Chgbk 200 0 200 159.76 446350 City Vehicle Replacement Chgbk 850110 Airport Operations 76850110 446350 VehReplChg 18,244 0 18,244 11,633.15 01/31/17 GNI JAN 17 1,540.97 00 800.00 .0°% .00 590.74 57.1°% CH JAN PHON EQUIP CHGB 00 40.24 79.9°% .00 6,610.85 63.8°% JAN REPLACEMENT COST 02/13/2017 13:32 OF IOWA CITY 17 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud 76850110 446360 VehRentCh4 JULY 1, 2016 - JANUARY 31, 2016 0 272 FOR 2017 07 446370 Fuel Chargeback JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 446360 City Vehicle Rental Chargeback 850110 Airport Operations 76850110 446360 VehRentCh4 272 0 272 .00 446370 Fuel Chargeback 850110 Airport Operations 76850110 446370 Fuel Chabk 5,258 0 5,258 1,846.04 01/31/17 GNI JAN 17 69.82 446380 Vehicle R&M Chargeback 850110 Airport Operations 76850110 446380 VehR&MCha 27,733 0 27,733 7,782.16 01/31/17 GNI JAN 17 1,117.75 449055 Permitting Fees 850110 Airport Operations 76850110 449055 PermitFees 440 0 440 240.00 00 272.00 .0% .00 3,411.96 35.1% JAN DIVISION FUEL .00 19,950.84 28.1% JAN DIVISION SERVICE 00 200.00 54.5% 02/13/2017 13:32 OF IOWA CITY 18 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 449060 Dues & Memberships 850110 Airport Operations 76850110 449060 Dues&Memb 449120 Equipment Rental 850110 Airport Operations 76850110 449120 Eciuin Rent 452010 Office Supplies 850110 Airport Operations 76850110 452010 Off Supply 452030 Minor Office Equip/Furniture 850110 Airport Operations 76850110 452030 MinEq/Furn 1.185 W 357 C, 0 1.185 575.00 0 0 232.67 0 357 253.86 0 0 223.41 00 610.00 48.5°% 00 -232.67 100.0°%* 00 103.14 71.1% 00 -223.41 100.0°%* 02/13/2017 13:32 0 OF IOWA CITY .00 19 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 452040 Sanitation & Indust Supplies 850110 Airport Operations 76850110 452040 SanitSuppl 454020 Subscriptions 850110 Airport Operations 76850110 454020 Subscript 455120 Misc Computer Hardware 850110 Airport Operations 76850110 455120 MiscHrdwr O1/21/17API PO IN173020 461040 Other Agriculture Chemicals 850110 Airport Operations 76850110 461040 OthAg Chem 131 0 131 .00 0 0 0 249.60 193 336 0 193 70.90 54.99 0 336 129.13 00 131.00 .0°% 00 -249.60 100.0°%* .00 122.10 36.7°% AMAZON.COM 00 206.87 38.4°% 02/13/2017 13:32 0 OF IOWA CITY 6.72 20 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 466040 Plumbing Supplies 850110 Airport Operations 76850110 466040 Plumbing 466050 Electrical Supplies 850110 Airport Operations 76850110 466050 Electrical 466070 Other Maintenance Supplies 850110 Airport Operations 76850110 466070 Oth Maint 467020 Equipment R&M Supplies 850110 Airport Operations 76850110 467020 Equip R&M 0 0 0 6.72 445 0 445 1.434.22 583 0 583 1.479.39 1,377 0 1,377 280.85 00 -6.72 100.0°%* 00 -989.22 322.3°%* 00 -896.39 253.8°%* 00 1,096.15 20.4°% 02/13/2017 13:32 mtharp FOR 2017 07 ACCOUNTS FOR: 76850110 Airport Operations CITY OF IOWA CITY P 21 YEAR-TO-DATE BUDGET REPORT glytdbud JULY 1, 2016 - JANUARY 31, 2016 JOURNAL DETAIL 2017 7 TO 2017 7 ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 468030 Asphalt 850110 Airport Operations 76850110 468030 Asphalt 155 0 155 .00 .00 155.00 .0% 469040 Traffic Cntrl Imprvmt Supplies 850110 Airport Operations 76850110 469040 TrafficCnt 169 0 169 .00 .00 169.00 .0% 469190 Minor Equipment 850110 Airport Operations 76850110 469190 MinorEauin 570 0 570 .00 .00 570.00 .0% 469200 Tools 850110 Airport Operations 76850110 469200 Tools 400 0 400 244.89 .00 155.11 61.2% 02/13/2017 13:32 OF IOWA CITY 22 mtharp (CITY YEAR-TO-DATE BUDGET REPORT IP glytdbud JULY 1, 2016 - JANUARY 31, 2016 76850110 469260 FireExtRef 324 FOR 2017 07 324 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 469260 Fire Ext & Refills 850110 Airport Operations 76850110 469260 FireExtRef 324 0 324 506.20 469360 Food and Beverages 850110 Airport Operations 76850110 469360 Food&Bever 0 0 0 78.83 473010 Contracted Improvements 850110 Airport Operations 76850110 473010 Cont Imor 0 0 0 259,932.22 473020 Non -Contracted Improvements 850110 Airport Operations 76850110 473020 NonConImor 20,000 0 20,000 32,080.34 00 -182.20 156.2°%* 00 -78.83 100.0°%* 00 -259,932.22 100.0°%* 00 -12,080.34 160.4%* 02/13/2017 13:32 (CITY OF IOWA CITY IP 23 mtharp YEAR-TO-DATE BUDGET REPORT glytdbud JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 JOURNAL DETAIL 2017 7 TO 2017 7 ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 76850110 Airport Operations APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED 490040 Capital Project Funding 850110 Airport Operations 76850110 490040 CIPFundina 0 0 0 5,564.39 .00 -5,564.39 100.0°%* TOTAL Airport Operations -100,000 0 -100,000 223,627.09 .00 -323,627.09 -223.6°% TOTAL REVENUES -472,709 0 -472,709 -257,748.38 .00 -214,960.62 TOTAL EXPENSES 372,709 0 372,709 481,375.47 .00 -108,666.47 02/13/2017 13:32 (CITY OF IOWA CITY mtharp YEAR-TO-DATE BUDGET REPORT JULY 1, 2016 - JANUARY 31, 2016 FOR 2017 07 ORIGINAL TRANFRS/ REVISED APPROP ADJSTMTS BUDGET P 24 glytdbud JOURNAL DETAIL 2017 7 TO 2017 7 AVAILABLE PCT YTD ACTUAL ENCUMBRANCES BUDGET USED GRAND TOTAL -100,000 0 -100,000 223,627.09 .00 -323,627.09 -223.6% ** END OF REPORT - Generated by Michael Tharp **