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Home My WebLink About2017-02-07 ResolutionPrepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 17-30 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license/permit, to wit: Sheraton Iowa City - 210 S. Dubuque St. Passed and approved this 7th day of February 20 17 MAYOR ATTES*CLUr& Approved by City Attorney's Office It was moved by sotchway and seconded by Resolution be adopted, and upon roll call there were: NAYS: Cole ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 02-07-17 4c(5) --agar-fes 4d(1) Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 RESOLUTION NO. 17-31 RESOLUTION ACCEPTING THE WORK FOR THE 2016 LANDFILL GAS COLLECTION SYSTEM EXPANSION PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2016 Landfill Gas Collection System Expansion Project, as included in a contract between the City of Iowa City and Joe Coleman & Son Environmental Services of Pana, IL, dated July 19, 2016, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and WHEREAS, funds for this project are available in the Landfill Project account # 1-3327; and WHEREAS, the final contract price is $1,001,741.72. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 7th day of February 20 17 M OR .moi, ` Approved by City Attorney's Office )� It was moved by Botchway and seconded by Cole the Resolution be adopted, and upon roll call there were: AYES: X X X X X X Pweng/masters/acptwork. doc 1117 NAYS: ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton ENGINEER'S REPORT February 1, 2017 City Clerk Iowa City, Iowa Re: 2016 Landfill Gas Collection System Expansion Project Dear Deputy City Clerk: LH (1) r,r , CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the 2016 Landfill Gas Collection System Expansion Project has been completed by Joe Coleman & Son Environmental Services of Pana, IL in substantial accordance with the plans and specifications prepared by Barker Lemar. This project was bid as a unit price contract and the final contract price is $1,001,741.72. There were seven change orders totaling $60,058.62 for the project as shown below: 1. CO #1 Installation of 2 inch Fiber Conduit $13,054.72 2. CO #2 Additional Gas Valves $22,500.00 3. CO #3 Installation of 6.5 inch Dual Wall Pipe $12,968.80 4. CO #4 12 inch Spool Pipe Pieces $ 1,350.00 5. CO #5 Capping of 8 inch Leachate Pipe $ 1,200.00 6. CO #6 Excavator and Haul Truck Rental $ 3,705.00 7. CO #7 Additional gas jumper line connection $ 5,280.10 Total $60,058.62 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P. . City Engineer pweng/masterstengrpt.dac MMT_ r rT 4d(2) Prepared by: Jason Havel, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5410 RESOLUTION NO. 17-32 RESOLUTION ACCEPTING THE WORK FOR THE WATER MAIN, PAVING AND EROSION CONTROL PUBLIC IMPROVEMENTS FOR WILD PRAIRIE ESTATES — PART SIX, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Water main improvements for Wild Prairie Estates — Part Six, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving and erosion control improvements for Wild Prairie Estates — Part Six, as constructed by Metro Pavers, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 7th day of February 20 17 MOOR Approved by ATTEST: IJA aJQ� ClC RK City Attorney's Office It was moved by Botchwav and seconded by Cole the Resolution be AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton ENGINEER'S REPORT November 9, 2016 City Clerk Iowa City, Iowa Re: Wild Prairie Estates — Part Six Dear City Clerk: Ott CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the water main, paving and erosion control improvements for Wild Prairie Estates — Part Six have been completed in substantial accordance with the plans and specifications prepared by MMS Consultants, Inc. of Iowa City, Iowa. The required maintenance bonds are on file in the City Clerk's Office for the water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving improvements constructed by Metro Pavers, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer "�,) Prepared by: Jul! Seydell Johnson, Parks & Recreation Director, 220 S. Gilbert St., Iowa City, IA 52240 (319) 356-5104 RESOLUTION NO. 17 RESOLUTION ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMMING AND RESCINDING RESOLUTION NUMBER 15-389 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES. WHEREAS, Section 10-9-5 of the City Code provides that, "Upon recommendation of the Parks and Recreation Commission, all Parks and Recreation fees shall be established by resolution of the City Council"; and WHEREAS, the Parks and Recreation Commission has reviewed all fees and is recommending certain increases to be implemented in FY17 along with tentative increases for FY18; and WHEREAS, it is in the public interest to review and occasionally revise said fees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the schedule of fees and charges for parks and recreation services and programming as approved by the Parks and Recreation Commission on December 14, 2016, and attached hereto, be adopted for the relevant remainder of FY17 as well as FY18, and that Resolution Number 15-389 previously establishing said fees and charges is hereby rescinded. Passed and approved this 7th day of February , 2017. M OR ATTEST: C RK It was moved by sotchway and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x x x x Approved by City Attorney's Office Cole the Resolution be ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Cost Center GL I Revenue Type 2012 Fee 2013 Fee 2014 Fee 2015 Fee 2016 Fee 2017 Fee 2018 Proposed 10530200 Parks Ops 8 Mail 362100 Una Rental - Garden Rots 21.00 21.00 22 22.00 23.00 25.00 25.75 10530200 Parks Ops 6 Maint 382600 Thealre/Stage Rental 25-100mr 25-1001hr 25.100mr) Stil RIr 50-150 hr 50-150 hr 51.50-15450 10530200 Parks Ops 8 Maint 382700 Reservations -Park Shellers 1452/5hr 1452/5hr 145ZShr 14.5116-104/5hr 16-10414hr 16.50-107.00 - City Park parking 60.00 60.00 60.00 60.00 -trail fee 25.00 wrelk/event 150.00 -walk/event deposit 100.00 10530200 TTRA 382700 Reservations -Lodge 40-1000 50-1500 50-1500 54.00-2000.00 -Rental CommissionlMarma 16200 167.00 167.00 167.00 10530200 Ashton House 382700 Reservations 40-750 40-750 40.750 50.00500.00 10530211 Ball Diamonds 382100 Toum. Fees (land rental) -Out of town 21.00 21.00 23.00 25.00 30.00 30.00 31.00 -local 13.00 13.00 14.50 15.00 20.00 20.00 21.00 -Lights 121hr 131hr 13.501hr 13.50Rtr 15.00 15.00 16.00 10530211 Bell Diamonds 382700 Reservations Feld Rental Local 9.25/hr 9.25/hr 10.5081r 11.00 15.00 15.00 16.00 -Field Prep Local 22.00 22.00 23.00 25.00 30.00 30.00 31.00 .Lights 12/hr 139, 13.50M 13.509tr 15.00 15.00 16.00 -Field Rental Out of Town 10.50/hr 1Zhr 13.5 13.50 18.00 18.00 19.00 -Field Prep Out of town 2635 27.75 27.75 29.00 35.00 35.00 36.00 10530212 Soccer 382700 Reservations -Field Rental Local iBrhr 18/1,1 191hr 19/hr 20/hr 201hr 21/1r Cut of town/game nonloum 21:r 24/1,1 25RIr 25/hr 25/hr 25rhr 26/hr Cross Country event 25000 10530212 Soccer 382100 Tourn. Fees (land rental) Cut of town 28/1,1 28Ihr 29Ihr 29Ihr 30Ihr 30/hr 31/hr 10530212 Soccer -Local 2Zhr 231Irt 23Rrt 25mr 25/hr 25/hr All - 10530201 Coy Park Rides 34600 Admissions -Single Ticket 0 75 0.75 0.75 1.00 1.00 1.00 1.00 -Punch Pass 6.00 6.00 6 8.00 8.00 800 8.00 10530221 Dog Parks 346100 Admissions -Annual Tags 30-110 30-110 35-115 35-115 40-135 40-135 41.00-139.00 -Daily Tags 5.00 5.00 6.00 6.00 6.00 6.00 600 -Special Events 50-95 52-97 10540100 Cemetery 348890 Charges for Services 80-200 80-200 80-200 80-200 90-250 90-250 93.00-257.50 392100 Sales of Land -Interments 100-1000 100-1000 100-1000 100-1000 125-1100 125.1100 130.00-1135.00 -Lot Sales 200-1600 200-1600 200-1600 2DO-16D0 300-1600 300.1600 310.00-1650.00 3% 3% 3% 0% 0% 3% 5% 7% 7% 3% 7% 6% 3% 5% 4% 3% 3% 0% 0% 3% 0% 4% 3% 4% 3% City of Iowa City Parks and Recreation Department Cost Center GL I Revenue Type 2013 Fee 2014 Fee 2015r r2018 Proposed 10510214 Farmer's Markel 348300 Advertising Fees 0.50 0.50 0.50 0.50 0.50 0.75 10510214 Farmer's Market 363910 Misc. Sale of March 7-12 7-12 8-13 8-13 8-13 9-14 10510214 Farmer's Market 382100 Land Rental 9.50/11.50 12.50/14.00 12.50/14.00 13.00/15.00 14.00/16.00 14.50/16.50 4 10520200 Rec. Center Operations 382200 BuildinglRoom Rental -Mtg Rm/Kitch/Craft Rm 30.00 30.00 30.00 30.00 30.00 31.00 -Social Hall 70.00 70.00 70.00 70.00 70.00 72.00 Gymnasium 40.00 45.00 45.00 45.00 45.00 45.00 -Half Court 70.00 75.00 75.00 75.00 75.00 45.00 -Full Court 25.00 25.00 -Sport team practice (1/2 court) 10520200 Rec. Center Operations 382400 Locker Rentals -Daily (coin operation) .25-.50 .25-.50 .25-.50 .25-.50 .25-.50 0.75 -Six Months 45.00 45.00 45.00 45.00 45.00 60.00 -Replacement key 30.00 10520264 Scanlon Gym 346100 Admissions -Tot Time 1.50 $1.50 $1.50 1.50 1.50 2.00 10520264 Scanlon Gym 346700 Special Events -Birthday Parties 85.00 90.00 90.00 80.00-95.00 80.00-95.00 85.00-100.00 10520264 Scanlon Gym 382200 Building/Room Rental -Gym 40/70 45/75 45/75 45/75 45/75 45.00/75.00 -Mercer Mtg. Room 22.00 25.00 26.00 -P&G Room 35.00 40.00 40.00 40.00 42.50 43.50 -Wellness room 28.00 -Gym Sporting Event I 1 1 40/70 40.00/70.00 382200 Building/Room Rental 40!70 45/75 45/75 25.00-75.00 45/75 45.00 10520265 Grant Wood Gym Sport team practice (1/2 court) I 25.00 25.00 -Parties I I I 95.00 10520420 Social Programs 346400 Lessons 24.00 26.00 26.00 26.00-30.00 26.00-30.00 27.0031.00 10520420 Social Programs 363910 Misc. Sale of March 12.00 1200 50% 13% 4% 3% 3% 0% -40% 0% 33% 33% 6% 0% 4% 2% 0% 0% 4% City of Iowa City Parks and Recreation Department 4% 5% 9% 4% 25% 22% 25% 2% 0% 3% 3% 3% 0% 0% 3% 3% 3% 0% 3% 3% Proposed Co,t Center GL / Revenue Type 20 13 Fee 2014 Fee 2015 Fee 2016 Fee 2017r 10520430 CulWrsl Progrems 346400 Lessons 24.00 28.00 26.00 28.00-30.00 26.00-30.00 27.00-31.00 10520430 Cutturel rams 346300 Potters Studio Pass 200.00 210.00 10520460 Summer Camp 346400 Lessons 145.00 150.00 155.00 180-175 160-185 175.00 1052020 Aq tics Instruction 346400 Lessons -Red Cross 32.00 32.00 32.00 32.00 24.00 25.00 -Private 36.00 36.00 38.00 38.00 75.00 56.00 -Custom Private 90.00 90.00 -Adult Lessons 34.00 34.00 34.00 34.00 34.00 NIA -L'deguarding 100.00 100.00 100.00 135.00 135.00 165.00 -Water Safety Inst. (40 hr) 125.00 125.00 125.00 140.00 140.00 175.00 [-Lifeguard Instructor 70.00 220.00 70.00 220.00 70.00 225.00 62.00 10520530 Aquacizing 346200 Punch Pass 70.00 70.00 10520530 Aquacizin Single Admision 4.00 3.25 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.50 4.00 10520541 Rec Center Pool Oper 346100 Admissions 10520541 Rec Center Pool Oper 346200 Punch Pass 26.00 28.00 28.00 30.00 30.00 31.00 10520541 Rec Center Pool Oper 346300 Pool Passes -Annual Pass 186.00 194.00 194.00 208-402 208-402 214.00-414.00 10520541 -Summer Pass 69.00 10520541 -Monthly Pass 16.00 16.00 18.00 19.00-36.00 19.00-36.00 19.50-37.00 10520541 Rao Center Pool Oper 382200 Building/Room Rental 75.00 75.00 75.00 75.00 75.00 75.00 10520542 Mercer Prk Pool Oper 346100 Admissions 3.25 4.00 4.00 4.00 4.00 4.00 10520542 Mercer Prk Pool Oper 346200 Punch Pass 26.00 28.00 28.00 30.00 30.00 31.00 10520542 Mercer Prk Pool Oper 346300 Pool Passes -Annual 186.00 194.00 194.00 208402 208-402 214.00-414.00 Summer Pass 69.00 -Monthly Pass 16.00 16.00 18.00 19.00-36.00 19.00-36.00 26.00-51.50 10520542 Mercer Prk Pool Oper 382200 Building/Room Rental 75.00 75.00 75.00 75.00 75.00 75.00 10520543 City Park Pool Oper 346100 Admissions $2-$4 $2-$4 $2-$4 2.00-4.00 2.00.4.00 2.00-4.00 10520543 jClty Park Pool Oper 346200 Punch Pass 26.00 28.00 28.00 30.00 30.00 31.00 10520543 City Park Pool Oper 346300 Pool Pass -Annual Pass 186.00 194.00 194.00 208-402 208-402 214.00-414.00 4% 5% 9% 4% 25% 22% 25% 2% 0% 3% 3% 3% 0% 0% 3% 3% 3% 0% 3% 3% City of Iowa City Parks and Recreation Department 3% 4% 3% 6% 12% 5% CITY OF IOWA CITY 4 MEMORANDUM Date: January 25, 2017 To: Geoff Fruin, City Manager From: Juli Seydell Johnson, Director of Parks and Recreation Re: Consider a resolution establishing a revised schedule of fees and charges for Parks and Recreation services and programs Introduction: City Code requires the Parks and Recreation Department submit a schedule of fees and charges every year for approval by the city council. History/Background: The Parks and Recreation Commission reviewed and adopted tentative increases for FYI and is recommending adoption at this time. Some of the FYI changes may be implemented in FYI because the summer season begins in FY17 and continues into FY18. The Parks and Recreation Commission reviewed and adopted the proposed changes at their meeting of December 14, 2016. Discussion of Solution: Review and approve the matrix with any suggested changes, recommendations and/or improvements. Recommendation: Recommended changes in the fee schedule include the following: • All recreation program rates increase by a minimum of 3%. • Room rental rates at the recreation centers increase by a minimum of 3%. • Gym rentals rates increase at Scanlon Gym and decrease at Grant Wood Gym and Robert A. Lee Gym. Price comparisons and use rate justify decreased changes for gyms. s Increase community garden plots from $25 to $25.75 • Increase park shelter fees from $16-$104 to $16.50-$107 • Raise minimum hourly rental of the Park Lodge from $50 per hour to $54 per hour. • Increase farmer's market stall fees from $14/$16 per market to $14.50/$16.50 • Increase pool passes, annual pool passes and 30 day pool passes 3%. • Daily admission for pools remains unchanged at $4 which remains consistent with other area pool rates. • Increase aquatics programs lessons by 3%. Private lessons reduced from 8 lessons to 6 lessons per session to allow for once per week sessions. Fee reduced from $75 to $56 due to fewer sessions. • Increase ball field and soccer field rental rates by a minimum of 3%. • Increase the potter's studio punch pass from $200 to $210. • Increase dog park daily fees and passes by 3%. • City Park ride fees remain unchanged. • Increase Cemetery fees by 3%. Fiscal Impact: This schedule will allow the department to plan its cost recovery mission for the next several years and make us more cost effective and efficient. February 7, 2017 The City Council of Iowa City, Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P.M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Absent: Botchwav Cole Mims Throgmorton None -I- Council Member Botchway proposed the following Resolution and moved its adoption. Council Member Cole seconded the motion to adopt. After due consideration of said motion, the roll was called and the Resolution was adopted by the following vote: AYES: Botchway Cole Taylor Thomas Throgmorton NAYS: None The Resolution was thereupon signed by the Mayor and in evidence of approval attested by the City Clerk and declared to be effective. The Resolution is as follows: RESOLUTION NO. 17-34 "RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $30,000,000 AGGREGATE PRINCIPAL AMOUNT OF REVENUE REFUNDING BONDS (ACT, INC. PROJECT), SERIES 2017A, OF THE CITY OF IOWA CITY, IOWA; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT BETWEEN SAID CITY AND ACT, INC. PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SAID BONDS AND THE SECURING OF SAID REPAYMENT OBLIGATION; AND RELATED MATTERS." WHEREAS, the City of Iowa City, Iowa, a political subdivision organized and existing under the Constitution and laws of the State of Iowa (the "Issuer"), is authorized by Chapter 419 of the Iowa Code, as amended (the "Act'), to issue revenue bonds for the purpose of defraying the cost of acquiring, constructing, installing and equipping a "project', as that term is defined in the Act, including any land, buildings or improvements suitable for use as a facility for an organization described in Section 501(c)(3) of the Internal Revenue Code (the "Code") which is exempt from federal income tax under Section 501(a) of the Code (a "Tax Exempt Organization") and to refinance any existing indebtedness on a facility for a Tax Exempt Organization; and WHEREAS, the Issuer has been requested by Act, Inc., an Iowa nonprofit corporation and a Tax Exempt Organization (the 'Borrower"), to authorize and issue its bonds pursuant to the provisions of the Act for the purpose of (i) refunding the $40,000,000 City of Iowa City, Iowa Variable Rate Demand Revenue Bonds (ACT, Inc.) Series 2001; and (ii) paying related costs, including costs of issuance of the Bonds (the "Refunding"); and WHEREAS, the Issuer has determined to proceed with the issuance of Revenue Refunding Bonds (ACT, Inc. Project), Series 2017A (the 'Bonds") to finance the costs of the Refunding; and WHEREAS, the Borrower has arranged for the sale of the Bonds to BMO Harris Bank N.A. (the "Purchaser"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CITY IOWA, IOWA, AS FOLLOWS: Section 1. In order to provide for loaning the proceeds of the Bonds to the Borrower and to finance the costs of the Refunding, the Bonds are hereby authorized and ordered to be issued pursuant to the Loan Agreement to be dated as of February 1, 2017 (the "Loan Agreement') by and between the Issuer and the Borrower, in substantially the form as has been presented to this Board and containing substantially the terms and provisions set forth therein, with such changes therein as shall be approved by the officers of the Issuer executing the Bonds, and the forms, terms and provisions of the Bonds and the Loan Agreement are hereby approved, and the Mayor and the City Clerk are hereby authorized and directed to execute, attest, seal and deliver the Loan Agreement, and the Mayor and the City Clerk are further authorized and directed to execute, attest, seal and deliver the Bonds as provided in the Loan Agreement, including the use of facsimile signatures as therein provided; the Bonds shall be in an aggregate principal amount of not to exceed $30,000,000, shall be sold at such prices, shall mature on the dates and in the amounts and shall be subject to redemption on such dates and in such amounts as provided in the Loan Agreement. The execution and delivery by the Mayor and City Clerk of the Loan Agreement on behalf of the Issuer shall constitute approval by the Issuer of such interest rates, aggregate principal amount, and provisions thereof. Section 2. The Arbitrage Agreement of the Issuer, in substantially the form as has been presented to this Board and containing substantially the terms and provisions set forth therein, but with such changes therein as shall be approved by the officers executing the Arbitrage Certificate on behalf of the Issuer, is hereby authorized and approved and the form, terms and provisions of the Arbitrage Certificate are hereby approved, and the execution and delivery of the Arbitrage Certificate by the Mayor or the City Clerk is hereby authorized and approved. Section 3. The Bonds and interest and premium, if any, thereon shall never constitute a debt or indebtedness of the Issuer within the meaning of any constitutional or statutory provision or limitation and shall not constitute nor give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers, but the Bonds and interest and premium, if any, thereon shall be payable solely and only from the revenues derived from the Loan Agreement and the debt obligations of the Borrower thereunder; and no part of the cost of the Project will be payable out of the general funds or other contributions of the Issuer except the proceeds of the Bonds and any subsequent issues of bonds permitted under the Loan Agreement. Section 4. Based upon data provided by the Purchaser, the amount necessary in each year to pay the principal of, premium, if any, and interest on the Bonds proposed to be issued is set forth in the Loan Agreement and the debt obligations of the Borrower thereunder insures that the Borrower is obligated to pay amounts sufficient to pay the principal of, premium, if any, and interest on the Bonds and the payment of such amounts by the Borrower pursuant to the Loan Agreement is hereby authorized, approved and confirmed. Section 5. The Mayor and the City Clerk are hereby authorized and directed to execute, attest, seal and deliver any and all documents and do any and all things deemed necessary to effect the issuance and sale of the Bonds and the execution and delivery of the Loan Agreement and the Arbitrage Certificate, and to carry out the intent and purposes of this Resolution, including the preamble hereto; and the execution by the Mayor and, if required, the City Clerk, of the Bonds, the Loan Agreement and the Arbitrage Certificate shall constitute conclusive evidence of their approval and this Council's approval thereof and of any and all changes, modifications, additions or deletions therein from the respective forms thereof now before this meeting. Section 6. The provisions of this Resolution are hereby declared to be separable and if any action, phrase or provisions shall for any reason be declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases and provisions. Section 7. This Resolution shall become effective immediately upon its passage and approval. Passed this 7a' day of February, 2017. (SEAL) Attest: City k V CITY OF IOWA CITY, IOWA G. M yor CERTIFICATE STATE OF IOWA ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of February 2017. \\ a City k, City of Iowa City, State of I a (SEAL) 01321506-1\10714-125 CITY OF IOWA CITY 4 MEMORANDUM Date: January 30, 2017 To: Geoff Fruin, City Manager From: Dennis Bockenstedt, Finance Director RE: ACT Conduit Bond Refinancing Introduction ACT Incorporated has asked the City to sponsor a $30 million conduit bond issue. ACT will use the proceeds from the new bond issue to refinance their 2001 conduit bond issue. History/Background In 2001, the City sponsored a conduit bond issue from ACT Incorporated for $40 million. The 2001 bond proceeds were used to construct and equip research and service facilities of approximately 170,000 square feet which has served as their corporate headquarters. ACT now wishes to refinance that bond issue. Discussion of Solution City Council approval is required for ACT to complete this bond refinancing. Financial Impact This conduit bond transaction is not an obligation of the City, and it will not impact the City's finances as explained in John's letter; however, the City of Iowa City's name is associated with the bond issue. Recommendation It is staff's recommendation for the City Council to approve the resolution that allows ACT to refinance their outstanding 2001 conduit bond issue with new conduit debt. Prepared by: Steven J. Rackis, ICHA Administrator 410E. Washington St., Iowa City, IA 52240; 319-887- 6065 RESOLUTION NO. 17-35 RESOLUTION ADOPTING THE IOWA CITY HOUSING AUTHORITY'S ADMISSIONS AND CONTINUED OCCUPANCY PLAN (ACOP) WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the federal Department of Housing and Urban Development (HUD) requires the adoption of an Admissions and Continued Occupancy (ACOP) Plan: WHEREAS, HUD has mandated the following changes to Public Housing Administrative policies: 1) Smoke-free policy, 2) Annual Income Exclusions, 3) Verification of Social Security Numbers, 4) Rent for Families under the Noncitizen Rule, 5) Definition of Extremely Low -Income Families; WHERAS, the above changes constitute a significant amendment to ACOP; and, WHEREAS, ACOP, as amended, should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. ACOP, with amendments, be adopted as the policy of the Iowa City Housing Authority; and, 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development. Passed and approved this 7th day of February 20 17 ATTEST: Ci k M or Approved by 1 -di - City Attorney's Office It was moved by Botchway and seconded by and upon roll call there were: AYES: X X X X X X NAYS: Cole Botchway Dickens Cole Thomas Mims Taylor Throgmorton the Resolution be adopted, 4c/(S) CITY OF IOWA CITY 47 � MEMORANDUM 4d(5) Date: February 2, 2017 To: Geoff Fruin, City Manager From: Steven J. Rackis, Iowa City Housing Authority Re: Federal Department of Housing and Urban Development (HUD) mandatory amendments to the Iowa City Housing Authority's Admissions and Continued Occupancy (ACOP) Plan. Introduction: The purpose of the ACOP is to define the Iowa City Housing Authority's policies for the operation of the Public Housing Program, incorporating Federal, State and local law. 1. History/Background HUD Requirement to implement smoke-free policy for Public Housing units: On December 5, 2016, the federal Department of Housing and Urban Development (HUD) published a final rule that requires each public housing agency (PHA) administering public housing to implement a smoke-free policy. Specifically, this rule requires that no later than 18 months from the effective date of the final rule, which is July 30, 2018, each PHA must implement a policy that bans the use of "prohibited tobacco products" in all living units, indoor common areas in public housing, and in PHA administrative office buildings (in brief, a smoke-free policy for all public housing indoor areas). The smoke-free policy must also extend to all outdoor areas up to 25 feet from the housing and administrative office buildings or to the property boundary where the boundary is less than 25 feet from the building. Prohibited tobacco products include cigarettes, cigars, pipes, and water pipes (aka, hookahs). HUD requires implementation of smoke-free public housing to improve indoor air quality in the housing, benefit the health of public housing residents and PHA staff, reduce the risk of catastrophic fires, and lower overall maintenance costs. All leases will be amended to include this policy. • Smoke-free policy amendment to ACOP: Staff recommends including the use of Electronic Cigarettes to the use of products prohibited by the HUD rule and adding the following new section to the ACOP. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa: 22.0 SMOKE-FREE POLICY 24 CFR 965.653 Iowa's Smoke Free Air Act went into effect on July 1, 2008. This law mandates that City buildings and the grounds around them be smoke free, pursuant to Iowa Code, Chapter 142D. In addition, the Iowa City Housing Authority bans the use of "prohibited tobacco products" in all public housing units and interior common areas, including but not limited to, hallways, laundry centers, and similar structures, as well as in all outdoor areas, including but not limited to, parking lots, back yards, front yards, playgrounds and other areas frequented by children. Prohibited tobacco products include the use of cigarettes, cigars, pipes, water pipes (aka, hookahs) and Electronic Cigarettes. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa. Tenants and their guests are allowed to use "prohibited tobacco products" on the Public Right of Way. Purpose of Smoke -Free Policy: The Iowa City Housing Authority is mitigating (i) the imitation and known health effects of secondhand smoke; (ii) the increased maintenance, cleaning, and redecorating costs from smoking; (iii) the increased risk of fire from smoking; and (iv) the higher costs of fire insurance for a non -smoke-free building. February 2, 2017 Page 2 2. History/Background HUD Streamlining Public Housing Administrative Regulations: Housing and Urban Development (HUD) published NOTICE PIH 2013-03 (HA) on January 22, 2013. This notice established guidelines intended to simplify the income determination and rent calculation process, which, together, should reduce Housing Authority staff burden and lower Housing Authority operating costs. This Notice was replaced by HUD NOTICE PIH 2016-05 (HA), published on April 7, 2016. Compliance with this notice requires the Iowa City Housing Authority to make the following amendments to ACOP: • HUD NOTICE PIH 2016-05 (HA) Streamlining amendments: 2016-05 (HA);: A. 11.2 Annual Income Exclusions H. Self Sufficiency Incentives: HUD reduced the length of time a working individual is eligible for the Earned Income Disregard from 48 months to 24 months. B. 12.4 Verification of Social Security Numbers: Provides more time for applicants to secure social security cards for family members under the age of six (6). C. 13.6 Rent for Families under the Noncitizen Rule: HUD changed the methodology for calculating public housing rents for mixed families. A mixed family is a family whose members include both those with citizenship or eligible immigration status, as well as those without citizenship or eligible immigration status. D. Definition of Extremely Low -Income Families: Those families whose income does not exceed the higher of 30 percent of the area median income or the federal poverty level. Recommendation: In December 2015, the Housing and Community Development Commission (HCDC) reviewed and approved adding Electronic Cigarettes to the HUD mandated smoke-free policy. Because the above amendments are mandatory, staff did not request any further formal action by HCDC. Staff did provide HCDC an informational memorandum, updating the smoke-free policy and a brief description of the streamlining amendments. While these changes are mandatory, they constitute a significant amendment to ACOP; and, require the approval of City Council. Staff recommends approving the mandatory smoke-free and streamlining amendments to ACOP. mmnlrTl1 4d(6) Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240, 356-5030 RESOLUTION NO. 17-36 RESOLUTION ACCEPTING THE DEDICATION OF A 2.97 ACRE PARKWAY IN HUNTERS RUN SUBDIVISION, PART FOUR, IOWA CITY, JOHNSON COUNTY, IOWA, AS PUBLIC OPEN SPACE. WHEREAS, Hunters Run Development Co. dedicated a 2.97 acre "parkway" to the City upon final platting the Hunters Run Subdivision, Part Four in 1988; and WHEREAS, pursuant to the subdivider's agreement entered into at that time, the City agreed to accept dedication of this "parkway" upon its satisfactory installation and establishment of mowable ground cover; and WHEREAS, Staff finds that these conditions have been satisfied and thus find it in the public interest to accept the dedication and release the developer from any obligation it may have had arising out of the subdivider's agreement for the installation of a storm water management or detention facility; and WHEREAS, the City Council finds acceptance of said dedications to be in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Acceptance of the above -referenced parcels for public open space, in a form of conveyance approved by the City Attorney's Office, is hereby approved and authorized. 2. The Mayor is authorized to sign and the City Clerk to attest any and all documentation necessary to effectuate the acceptance of said dedications and to record the same at the Hunters Run Development Company's expense. Passed and approved this 7th day of February '2017. MAYOR App ved by C ATTEST: �Lvt J `Irv��ay�Ifu� CI C RK City Attorney's Office I Resolution No. 17-36 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Cole the Botcbway Cole Dickens Mims Taylor Thomas Throgmorton 4d(7) Prepared by: Dan Stdegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 RESOLUTION NO. RESOLUTION AUTHORIZING THE PROCUREMENT OF FOUR (4) SEMI - AUTOMATED LABRIE EXPERT 2000 24 CUBIC YARD REFUSE BODIES WHEREAS, the City Solid Waste Division will convert operations to a comingled recycling collection method, which allows for recycling to be collected without sorting, and thereby allows for more efficient recycling operations; and WHEREAS; conversion to comingled recycling will allow for a reduction in the number of fleet vehicles necessary; and WHEREAS, the Semi -Automated Labrie refuse bodies will allow for a comingled collection method; and WHEREAS, the National Joint Powers Alliance (NJPA) Cooperative Contract #112014 -LEG will be utilized for this purchase; and WHEREAS, the total purchase price of the four (4) refuse bodies is $572,050.40; and WHEREAS, this amount exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funds for this purchase are available in accounts # 81710520 and 74740140; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to make the purchase. Passed and approved this 7th day of February 2017. /- �114177�- M OR Approved by A& (7 Citg Attorney's Office Resolution No. Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Cole Botchway Cole Dickens Mims Taylor Thomas Throgmorton the CITY OF IOWA CITY 4 MEMORANDUM Date: February 1, 2017 To: Geoff Fruin- City Manager From: Dan Striegel- Equipment Superintendent Re: February 7, 2017 City Council Meeting Introduction: At the February 7, 2017 City Council meeting, consideration will be given to a resolution approving the purchase of four (4) Labrie Expert 2000 semi -automated 24 cubic yard refuse bodies from Elliott Equipment Company in Davenport, IA. History/Back-ground: The City of Iowa City Refuse/Recycling Division currently has five recycling trucks that are utilized daily in curbside recycling collection. Three of these trucks were budgeted for replacement in Fiscal Year 2016. The remaining two trucks are budgeted for replacement in Fiscal Year 2019. Discussion of Solutions: With the migration to a comingle recycling collection method and the future addition of collection carts, a change in truck design is needed. Refuse and Equipment staff researched several truck models and determined this semi -automated body would best suit the City's future needs. These new trucks will also have the ability to serve as a backup refuse collection truck if needed, whereas the current trucks in the fleet could not. The five current trucks will be replaced with these four new trucks utilizing the reserve funds of all five trucks, resulting in a fleet reduction of one vehicle. The National Joint Powers Alliance (NJPA) Cooperative contract #112014 -LEG will be utilized for the purchase of the four truck bodies. Contract price for the truck bodies are $143,012.60 each after contract discounts as per Elliott Equipment Company quote #7079 dated January 23, 2017. The truck chassis (4) will be put out for bid in a separate solicitation. Financial Impact: The total cost for all four (4) truck bodies is $572,050.40. Funds for this purchase are available from accounts 81710520 and 74740140. Recommendation: Due to the age and condition of the current recycle trucks along with the shift in collection method, it is recommended this purchase for replacement be approved. qe c.) Prepared by: Dave Panos, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145 RESOLUTION NO. 17-38 RESOLUTION SETTING A PUBLIC HEARING ON FEBRUARY 21, 2017 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CURB RAMP 2017 PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Curb Ramps -ADA account #S3822. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 21St day of February, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of February 120 17 MA OR Approved by ATTEST: ,dam �o DE CITY CL RK City Attorney's Office—/ SAENMPMResolulions\Project Resolutions\Setting Public HearingIMphalt Resurfacing 2014\Set Public Hearing Prcject-Asphalt Resurfacing 2014.doc Resolution No. 17-38 Page 2 It was moved by Botchwav and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Cole the Botchway Cole Dickens Mims Taylor Thomas Throgmorton j t 1 "b'f'87-iT aZillP CITY OF IOWA CITY 4e(l)o� MEMORANDUM DATE: January 30, 2017 TO: Geoff Fruin, City Manager FROM: Jason Havel, City Engineer RE: Curb Ramp 2017 Project — February 7, February 21, March 21 Introduction: This agenda item begins the bidding process for the Curb Ramp 2017 Project. History / Background: This annual project provides pedestrian accessibility improvements at various locations within the City by installing ADA compliant curb ramps on pedestrian routes. Work will include either removal of full curb and replacement with curb ramps or replacement of existing non-compliant curb ramps. The repair locations are chosen based on prioritization, including consideration of recommendations / complaints from residents. Discussion of Solution: The Curb Ramp 2017 Project will include work at the following locations: ■ Teg Drive / Hafor Drive ■ Teg Drive /Bike Trail ■ Teg Drive / Graslon Drive ■ Teg Drive / Kathlin Drive ■ Park Road / Magowan Avenue • Rochester Avenue — Regina School crossing • Alpine Drive / Alpine Court ■ Alpine Drive / Juniper Drive • Amhurst Street / Lake Forest Avenue • Norwood Circle / Ferndale Drive at 2221 Rochester Avenue Financial Impact: The estimated cost for this project is $125,956 and will be funded with GO Bonds. Curb ramp repairs are estimated at $99,822 and will be funded with the Curb Ramps - ADA Fund #S3822. The project will also include isolated street pavement repair work through crosswalk areas. Street repair completed with this project is estimated at $26,134 and will be funded with the Pavement Rehabilitation Fund # 3824. Recommendation: Staff recommends proceeding with setting public hearing for the plans, specifications, form of contract, and estimate of cost for construction of the Curb Ramp 2017 Project. The proposed project schedule will be as follows: • February 21, 2017 — Hold Public Hearing on Contract Documents • March 21, 2017 — Award Project • April 3, 2017 through June 30, 2017 — Construct Project cc: Ron Knoche, Public Works Director Dave Panos, Senior Civil Engineer Prepared by: Scott Sovers, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240,(319)356-5142 RESOLUTION NO. 17-39 RESOLUTION SETTING A PUBLIC HEARING ON FEBURARY 21, 2017 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA AVENUE BRIDGE & EAST BOUND BURLINGTON STREET BRIDGE OVER THE IOWA RIVER SCOUR REPAIR & MITIGATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Annual Bridge Maintenance & Repair account #S3910. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY. IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 21st day of February, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of February 20 17 ATTEST: D UT CITY CLERK pwengVnasters\selph.doc 1111 x V" �., , �'/' -,- 14� MOOR 10 Approved by plata AV�ti City Attorney's Office 144,17 Resolution No. 17-39 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Cole Botchway Cole Dickens Mims Taylor Thomas Throgmorton the r ""MrTr- (2) CITY OF IOWA CITY a MEMORANDUM DATE: January 30, 2017 TO: Geoff Fruin, City Manager FROM: Jason Havel, City Engineer . j /4 A— RE: Iowa Avenue Bridge & Eastbound Burlington Street Bridge over the Iowa River Scour Repair and Mitigation — February 7, February 21, March 21 Introduction: The project involves repairing scour that has occurred around the piers of the Iowa Avenue and the eastbound Burlington Street bridges over the Iowa River. History/Background During the underwater inspections that were performed in August 2012 (Eastbound Burlington Street bridge) and October 2014 (Iowa Avenue bridge), scour around the upstream side of the existing piers was identified. In order to protect the integrity of the bridge foundations, as well as to prevent future scour, it was recommended by the design Consultant to install erosion control measures around the existing pier foundations. Discussion of Solutions: Erosion control measures that are typically used in these types of applications are either stone revetment or fabric formed concrete revetment. Fabric formed concrete revetment consists of specially woven, double layer synthetic forms that are filled (in the field) with fine aggregate concrete grout. Both of the options described above will provide an acceptable engineered solution to not only repair, but also mitigate future erosion. Because the two erosion control measures outlined above are very different when considering installation methods/required equipment, the stone revetment will be the main bid, with the fabric formed concrete revetment as a bid alternate. This will ensure that the City obtains the most cost effective price for comparable engineered solutions. Additionally, during the underwater inspection, some minor concrete spalling on the piers for both bridges was identified. A bid alternate to repair these areas was also included. Should the City receive favorable bids, the aforementioned repairs may be included. Financial Impact: The total estimated construction cost for this project is $252,000 and will be funded with road use tax proceeds. Recommendation: Staff recommends proceeding with the following schedule for this project: February 7 — Set public hearing February 21 — Hold public hearing March 21 —Award construction to contractor Summer 2017 — Construction 4,f Prepared by: Dave Panos, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5145 RESOLUTION NO. 17-40 RESOLUTION SETTING A PUBLIC HEARING ON FEBRUARY 21, 2017 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FRAUENHOLTZ-MILLER PARK PROJECT 2016, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Parks Maintenance Fund account # R4137. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 21st day of February, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 7th day of Fbbruary 120 17 MA OR Approved by ATTEST: �GHR /�tZltnc.�raY'� CI CL RK City Attorney's Office pwengVnaslerslsetph.doc 1/11 Resolution No. 17-40 Page 2 It was moved by Botchwav and seconded by Cole the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 4e(3) _, _ CITY OF IOWA CITY ° 'N � MEMORANDUM Date: January 31, 2017 To: Geoff Fruin, City Manager From: Juli Seydell Johnson, Director of Parks and Recreatio9 Re: Consider a Resolution Setting a Public Hearing on February 17, 2017 on Plans, Specifications, Form of Contract, and Estimate of Cost for the Construction of the Frouenholtz-Miller Park Project 2017. Introduction: This agenda Item begins the bidding process for the Frauenholtz-Miller Park Construction Project 2017. History / Background: The City acquired approximately three acres of land at 4329 St. Patrick s Drive for a park in 2007. Shiva-Hattery was hired in June to complete park design and construction documents. A design process, including a public meeting was completed during the summer of 2016 with a positive review from the Parks Commission on October 12, 2016. This project was previously bid on December 27, 2016. The bid letting resulted in receiving four bids ranging in price from $276,041 to $394,477. All bids received exceeded the project budget and the bids for the first letting were rejected. Discussion of SOIUUon: The park is designed as a neighborhood park. small shelter, walking paths and landscaping. be an open play field. It includes a playground, drinking fountain, one The northern portion of the park will continue to Following rejection of bids from the first letting, the plans were revised to help reduce costs and bring the project back into a range that met our budget. To achieve this, the design Consultant removed site items, and re-evaluated item pricing. The revised project plans include removal of the following items: one park shelter, 2 earth berms, and reduction in the number of bike racks, trash cans, benches. The revised set also includes removal of coloring and stamping of the concrete sidewalk through the park. The concrete sidewalk shown on the site plan will be included as standard concrete, with an alternate price bid for colored and stamped concrete. Financial Impact The estimated cost for this project is $196,120 and will be funded with $41,069.51 from the NE3 Open Space Fees and $155,050.49 from GO Bonds. Recommendation: Staff recommends proceeding with setting public hearing for the plans, specifications, form of contract, and estimate of cost for construction of the Frauenholtz-Miller Park Construction Project. The proposed project schedule will be as follows: • February 21, 2017 — Hold Public Hearing on Contract Documents • March 21, 2017 —Award Project ■ April 2017 —June 2017 —Construct Project 4 Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5230 Resolution No 17-41 RESOLUTION OF INTENT TO CONSIDER THE PROPOSED CONVEYANCE TO ELLIS AVENUE, L.L.C. OF A PORTION OF VACATED ALLEY RIGHT- OF-WAY BETWEEN 320 AND 332 ELLIS AVENUE AND SETTING A PUBLIC HEARING ON SAID PROPOSAL FOR FEBRUARY 21, 2017. WHEREAS, Ellis Avenue, L.L.C., applicant, owns certain land adjacent to the alleyway between Ellis Avenue and Ridgeland Avenue on Block 4, Manville Heights Addition; and WHEREAS, the applicant desires to remodel the existing building into a fraternity house; and WHEREAS, the applicant has requested this conveyance so that it may achieve a higher number of occupants in the remodeled fraternity; and WHEREAS, City Council has taken its first reading of an ordinance to vacate this land; and WHEREAS, the applicant has obtained an appraisal for the land and has offered to pay fair market value along with certain relocation assistance to existing tenants. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council does hereby declare its intent to consider the conveyance of the alleyway between 320 and 332 Ellis Avenue, in consideration for payment of fair market value for said land and payment of certain relocation assistance for current tenants. 2. A public hearing on said proposal should be and is hereby set for February 21, 2017, at 7 p.m. in Emma J. Harvat Hall at City Hall, 410 E. Washington St., Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause Notice of Public Hearing to be published as provided by law. Passed and approved dtthis / 7th day of February 2017. MAYOR Approved by ATTEST: L.— Aa—�gww. CI LERK City Attorney's Office a/ Resolution No. Page 2 17-41 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Cole the Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-42 RESOLUTION SETTING PUBLIC HEARING FOR FEBRUARY 21, 2017, ON A PROPOSAL TO CONVEY BY QUIT CLAIM DEED THE VACATED PORTION OF EAST 3RD STREET WEST OF GILBERT STREET. WHEREAS, in conjunction with the pending sale of 1301 S. Gilbert Street, the buyer and seller have requested that the City issue a Quit Claim Deed for the portion of East 3 Id Street that was vacated in the late 1880's by the then owners of the property; and WHEREAS, a public hearing should be held on the proposed conveyance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City of Iowa City does hereby declare its intent to execute a Quit Claim Deed for the vacated portion of East 3b Street west of Gilbert Street. 2. A public hearing on said proposed conveyance should be and is hereby set for February 21, 2017 at 7:00 p.m. in Emma Harvat Hall, City Hall, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause Notice of Public Hearing to be published as provided by law. Passed and approved this 7th day of February 2017, 41- M OR Approved by ATTEST: CI ERK City Attorney's Office Resolution No. Page 2 17-42 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Cole the Botchway Cole Dickens Mims Taylor Thomas Throgmorton Late Handouts Utstneu«. -:�A\,V—) (Date) % 'e by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 240 (319) 356-5030 \ RESOLUTION NO. RESOLUTION SETTING PUBLIC HEARING FOR FEB ARY 21, 2017, ON A PROPOSA TO CONVEY BY QUIT CLAIM DEED TH VACATED PORTION OF EAST 3RD STREET WEST OF GILBERT STREET. WHEREAS, in conjunction ith the pending sale of 1 1 S. Gilbert Street, the buyer and seller have requested that the City sue a Quit Claim De9d for the portion of East 3'd Street that was vacated in the late 1880's by th then owners of the roperty; and WHEREAS, a public hearing shouid\be held on tp(e proposed conveyance. NOW, THEREFORE, BE ITjat CITY, IOWA, that: 1. The City of Iowa City dodecla vacated portion of East 3'dst of ( 2. A public hearing on said onve, 2017 at 7:00 p.m. in Emmall, Cor if said meeting is cancnextthe City Clerk. The City ereby published as provided by I Passed and approved ATTEST: day of THE CITY COUNCIL OF THE CITY OF IOWA its intent to execute a Quit Claim Deed for the rt Street. I s should be and is hereby set for February 21, Ha 410 E. Washington Street, Iowa City, Iowa, cretin of the City Council thereafter as posted by ected o cause Notice of Public Hearing to be 2017. �SkA d-3- / -T-- City Attorney's 6c Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St, Iowa City, IA 52240; 319-3565240 (SUB16-O0011) RESOLUTION NO. 17-43 RESOLUTION APPROVING THE PRELIMINARY PLAT OF DEAN OAKES SEVENTH ADDITION, IOWA CITY, IOWA. WHEREAS, the owner, Oakes Construction, filed with the City Clerk, an application for approval of the preliminary plat of Dean Oakes Seventh Addition, Iowa City, Iowa; and WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY. IOWA THAT: The preliminary plat of Dean Oakes Seventh Addition, Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 7th day of February, 017. �zx� M OR ATTEST: CI ERIK It was moved by Botchway and seconded by adopted, and upon roll call there were: AYES: N s\pcd\preliminary plat - resolution.doc NAYS: Approved by City Attorney's Office Thomas the Resolution be ABSENT: Botchway Dickens Dobyns Hayek Mims Payne Throgmorton [pG STAFF REPORT To: Planning & Zoning Commission Prepared by: Bob Miklo Item: SUB16-00011 Date: January 19, 2017 Dean Oakes Seventh Addition GENERAL INFORMATION Applicant: Oakes Construction P.O. Box 1456 Iowa City, IA 52244 319-351-8615 Contact Person: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning Comprehensive Plan: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: Duane Musser 1917 South Gilbert Street Iowa City, IA 52240 319-351-8282 Preliminary plat approval Development of a 1 -lot residential subdivision Bristol Drive .77 acres Vacant — Low Density Single Family (RS -5) North: Residential (RS -5) South: Residential (RS -5) East: Undeveloped (RR -1) West: Residential (RS -5) North District Plan – Single Family/Duplex Residential December 15, 2016 January 29, 2017 The applicant, Oakes Construction, is requesting approval of the preliminary plat of Dean Oakes Seventh Addition, a 1 -lot, .826 -acre residential subdivision located at the east end of Bristol Drive. In 1995 Dean Oakes Fifth Addition was approved for the property directly to the west of the subject property. The property is apparently a remnant piece that the applicant would now like to plat for a single family lot. The applicant indicated that they have chosen not to use the "Good Neighbor Policy". ANALYSIS: Comprehensive Plan: The North District Plan identifies the area surrounding Bristol Drive as suitable for single-family and duplex residential uses. The North District Plan also shows the possibility of Bristol Drive connecting from where it currently dead -ends to North Dubuque Street. The proposed single family subdivision, which includes the potential for Bristol Drive to continue, complies with the Comprehensive Plan. 2 Zoning: This and the adjacent properties to the west are zoned Low -Density Single Family Residential (RS -5). The purpose of the RS -5 zone is to provide housing opportunities for individual households. Single family lots are required to have a minimum lot area of 8,000 square feet and a minimum lot width of 60 feet. The proposed lot complies with these requirements. Subdivision regulations: With the exception of street width (50 feet of right-of-way rather than the current standard of 60 feet): the proposed subdivision is in general compliance with the subdivision regulations. Because this is an extension of an existing 50 -foot wide right-of-way, staff recommends that it not be required to be widened to 60 feet to comply with current street standards. Due to the length of Bristol Drive, an emergency vehicle turn -a -round is required at the end of the street. Although the North District Plan shows the possibility of Bristol Drive being extended to the south, the steep ravine on the adjacent property and the limit development potential may not provide sufficient incentive for a developer to extent the street. For this reason staff recommends that Bristol Drive be terminated with "hammer head" to allow large vehicles, such as fire trucks to turn around. Storm water management: This property is less than the 3 acre threshold for which stormwater management is required. Therefore the City Engineer has determined that stormwater detention facilities are not required. Neighborhood open space: A subdivision of this size requires the dedication of 788 square feet of neighborhood open space or fees in lieu of. The Parks and Recreation Department has determined that fees are appropriate in lieu of neighborhood open space dedication. The fee will be equivalent to the value of 788 square feet of property. This requirement will need to be addressed in the legal papers for the final plat. Infrastructure fees: The water main extension fee of $435 per acre will apply to this subdivision and should be noted in the legal paperwork. STAFF RECOMMENDATION: Staff recommends that the preliminary plat for Dean Oakes Seventh Addition, a 1 -lot, .826 -acre residential subdivision on the east end of Bristol Drive be approved. ATTACHMENTS: „ j 1. Location Map 2. Preliminary Plat Approved by: Doug Boothroy, D►reltor, Department of N g borhood and Develop ant Services PC Mteff Repons\staff repos -preliminary plat dooz INTERSTATE 80 SE- �s Cm OF IOWA CM PRELIMINARY PLAT DEAN OAKES SEVENTH ADDITION IOWA CITY, IOWA PLAT PREPARED BY: OWNER: MMS CONSULTANTS INC. EVELYN M OAKES 1917 S. GILBERT STREET P.O. BOX 1456 IOWA CITY, IA 53240 IOWA CRY. IA 57244 y ' ¢eplux P� /\1 pr°BA�u9WLM1 >eB wn4u`Em�m�iw 4 •ape wan., 50� °�xvJ. ulx.AS LL�Lv4yEHl5 .NYLEXT 10 SIxEEI Nom -6 -.AT N¢ 1r uwrc usOiErJs SAMI>A. 4Mlt 51M 5(1LP.. . IEw Yxw EAEENwrz su � �wmvGE xrcanlE E mmJi m°m VSMIR �µ WugEtEL. 1ABpID 0 OE�dBEO WaeG tlYl%LIIV1 0( lxE xx4 MMr SUBDIVIDER: SUBDIVIDERS ATTORNEY: DEAN CAKES JAY SIGAFCOSE wrncsrsuwrs9il' P.O. BOX 14M P.O. BOX 1607 1+n° IOWA CITY. IA 53344 CITY. IA 53244 P) - xL[o9R° exdvM (IOWA _ tla`[ ssawt Nwax .PtPfP1YM��ME xd1n 7 GAIL 1IX K ME KNT1l6i 1 � ws-awxtix. serna z 1cxs� n xmm. nrv¢ n .rn. v ra PWYWN uG�IN, iOR1 tlT. 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K _ vwv - ¢N xLluMmL r. -ac IB 'ec - pRIdE V.SGipi �� P) - xL[o9R° exdvM _ _ tla`[ ssawt Nwax 0 Txrowxr K _ vwv - ¢N xLluMmL r. -ac IB 'ec vnPE�? - pRIdE V.SGipi �� P) - xL[o9R° exdvM _ _ tla`[ ssawt Nwax 0 Txrowxr m p - ¢N xLluMmL _ 5Gx0 _ Gn1wL.J� f'i m„xw�omouwalfa.vm„ 4.3 y1,� - Gwmn swv®+ tmz . swl� PIATN ANAPPROJE° Pew CiN of IO We CIN DEAN OAKES SEVENTH ADDITION IOWA CITY. IOWA 0.77 ACRE M M CNILENGIN'EWS LAND PLANNERS IANOSURVEYORS LANDSCAPE ARCHITECTS EW RONMENTAL SPECIALISTS 10110, GIlBFAi Oi. IGWA LITI.ItlNA nEN (]10115fEffi mmWpnN mt PRELIMINARY PLAT DEAN OAKES SEVENTH ADDITION IOWA CITY JOHNSON COUNTY IOWA MMS CONSULTANTS, INC 112-1619 OrJ�+uP GAM muf we y ux urvm4 OMI w• J IIOWACIfT 1060120 d. 1 Planning and Zoning Commission January 19, 2017 — Formal Meeting Page 2 of 11 COMPREHENSIVE PLAN ITEM (CPA16-0004): Consider a motion setting a public hearing for February 2 for discussion of an amendment to the Comprehensive Plan to change the text to allow residential uses in the commercial zones south of Iowa Interstate railroad and east of Scott Boulevard located in Scott -Six Industrial Park. Miklo explained that it is a requirement that the City announce that there is an amendment to the Plan being considered at the February 2, 2017 meeting. Hensch moved to set a public hearing for February 2 for discussion of CPA16-0004. Martin seconded the motion. A vote was taken and the motion carried 7-0. DEVELOPMENT ITEM (SUB16-00011): Discussion of an application submitted by Oakes Construction for a preliminary plat of Dean Oakes Seventh Addition, a .826 -acre, 1 -lot residential subdivision located on the east end of Bristol Drive. Miklo began the staff report showing a map of the area noting that there are two parts of Bristol Drive and the thought is that someday the street may come through and connect. The likelihood of that is low due to steep ravines and difficulty of providing sanitary sewer service to the area east of Bristol Drive north of Dubuque Road. The zoning of this area and surrounding area is RS -5 low-density single family and the area to the east is rural residential (RR1) because it drains away from the city and currently cannot be served by the sanitary sewer network. The proposal is to take the last remnant piece of property, just east of Dean Oakes Fifth Addition and plat it for a single-family lot. Because of the slight possibility of a future road connection, the City is recommending a hammerhead turnaround to allow for fire trucks or large vehicles to turnaround. Miklo noted that the subdivision complies with the Comprehensive Plan, Zoning Code, and Subdivision Regulations. Staff recommends that the preliminary plat for Dean Oakes Seventh Addition, a 1 -lot, .826 -acre residential subdivision on the east end of Bristol Drive be approved. Freerks opened the public hearing. Seeing no one Freerks closed the public hearing. Signs moved to approval of SUB16-00011 the preliminary plat for Dean Oakes Seventh Addition, a 1 -lot, .826 -acre residential subdivision on the east end of Bristol Drive. Parsons seconded the motion. Freerks noted that with the terrain and how the area is laid out it is probably best use of otherwise wasted space. Martins asked if this lot has City sewer and Miklo confirmed it does. A vote was taken and the motion carried 7-0. Development Item Discussion of an application submitted by Oakes Construction for a preliminary plat of Dean Oakes Seventh Addition, a .826 - acre 1 -lot residential subdivision located on the east end of Bristol Drive (SU B16-00011). SUB16-00011 Dean Oakes Seventh No r 0.022S 0.04S OD9 Wes Prepared By: Mani Wolf Dater W w!ula STQL 4R r f ` g An application submitted by Oakes Construction for NORn Dean Oakes Seventh Addition, a 1-lot, _6826-acre residential subdivision off Bristol Drive. PRELIMINARY PLAT 51 ANDARU LECENJ ANL' ND h5 0.T7 ACRE �' - NO91'r k/w IfOUCAP IlC6 ALL FAEEET�ITS M1 15- Lr T3 EASO _ DaraQwW �.-IIIN uF.tl vaTm -UFWAr AAE , UNLITY EASEIENiL - _ -- Ilan-Nr-E1r lAC DEAN OAKES SEVENTH ADDITION WA7MW NLNI � ViX41MEM � m �1oi worglr•� �ilexrN+o IOWA CITY, IOWA ME [AatANIS� — -- EgINSF ®E 11E5 aW KETELY LMIRM MD, OFAE:RISEO IOI IlIF1 PLTifO a T' tl15N0 6 TIE nNk P�111 i. �- nR'� E1IGIGT 186 k. - 6.tlrAYYM PLAT PREPARED BY: OWNER SUBDIVIDER: SIIBOMDERSATTORNEY:�� a-, - LANY! lmOlT INllml MKS CONSULTANTS IND. EVELYN M 01 DEAN OJ1Fa=9 JAY 810AF003E • • �� - raa rale 1917 S. GILBERT STREET P.O. BOX /4;IB P.O. BOY 14:8 P.O. BOX 1EQ7 °wwlcs . R;7 N7wA OTY, IA 52M IOWA CRY, IAS2244 N)AYA ray. iA62W IOWA CITY, IA,9Z A4 +m - PaNm aaic w�llxr - wr rvc PIPA�IL�UVI. Id1A OTS, CI1Q IIDIIC PNMGII_Nd -AAir xar[ NUAIl,[AS !a 111wESi � � _�IfA�aT�WM1aL QIE-0VNRIER SExT10N 1 TO= A NX RMlfi E YFS'. 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Staff recommends approval. Prepared by: Ben Clark, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5436 RESOLUTION NO. 17-44 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WASTEWATER CLARIFIER REPAIRS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and WHEREAS, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and WHEREAS, funds for this project are available in the Wastewater Clarifier Repairs account # V3144. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 8th day of March, 2017. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meetinlq, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 215 day of March, 2017, or at a special meeting called for that purpose. Passed and approved this 7th day of February 120 17 M OR ATTEST a DERLITY CITY CLERK Approved by City Attorney's Office 1 /2q /rh Resolution No. Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Deferred to 02/21/2017 Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-3565030 RESOLUTION GRANTING A STORM SEWER EASEMENT ACROSS IOWA CITY MUNICIPAL AIRPORT PROPERTY (OUTLOT A, WESTPORT PLAZA — PART 2) TO ACCOMMODATE ADJOINING DEVELOPMENT. WHEREAS, the City is the owner of certain real estate located in Iowa City, Iowa and described as Outlot A, Westport Plaza -Part 2; and WHEREAS, MXTE is the owner of certain real estate adjacent to Outlot A and described as Lot 1, Westport Plaza -Part Two, Iowa City, Iowa, according to the plat thereof recorded in Book 38, Page 257, Plat Records of Johnson County, Iowa ("Lot 1"); and WHEREAS, MXTE, LLC desires to install a private storm sewer line ("Sewer") to benefit Lot 1 in an existing 50' wide access and water main easement crossing over Iowa City Municipal Airport property; and WHEREAS, MXTE secured an appraisal, at its expense, and has offered to pay the appraised value of $24,000 for this easement; and WHEREAS, the Iowa City Airport Commission has recommended that Council approve this easement; and WHEREAS, it is in the best interests of the Airport, and the City, to grant the utility easement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The attached Stormwater Sewer Easement Agreement is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest same on behalf of the City of Iowa City. 2. Upon execution of the attached Stormwater Sewer Easement Agreement, the City Clerk shall record the easement with the Johnson County Recorder. Passed and approved this day of MAYOR ATTEST: CITY CLERK It was moved by 2017. Ap o7`' ///? City Attorney's Office and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030 RESOLUTION GRANTING A STORM SEWER�SEMENT ACROSS IOWA CITY MUNICIPAL AIRPORT PROPERTY (OUTLOT A, WESTPORT PLAZA — PART 2) TO ACCOMMODATE ADJOINING DEVELOPMENT. WHEREAS, the City is the,owner of certain real estate located in Iowa City, Iowa and described as Outlo' A, Westport Plazil-Part 2; and WHEREAS, MXTE is the o ner of certain repi estate adjacent to Outlot A and described as Lot 1, Westport Plaza -Part Two,)Iowa City, Iowa, according to the plat thereof recorded in Book 38, Page 257, P at Records of Johnson County, Iowa ("Lot 1"); and WHEREAS, MXTE, LLC desireto Ins ("Sewer") to benefit Lot 1 in an existing 0' wi easement crossing over Iowa City Munic al) WHEREAS, MXTE secured an app Is pay the appraised value of $24,000 for thi WHEREAS, the Iowa City Airpor/com Council approve this easement; and / WHEREAS, it is in the best interests of utility easement. / a private storm sewer line access and water main sort property; and at its expense, and has offered to nent: and has recommended that and the City, to grant the NOW, THEREFORE, BE IT ESOLVED BY T E CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, T AT: 1. The attached Stormw er Sewer Easement Agre ent is hereby approved, and the Mayor is her by authorized to execute an the City Clerk to attest same on behalf of t City of Iowa City. 2. Upon execution the attached Stormwater Sewer E sement Agreement, the City Clerk shall record the easement with tha lohnson County Recorder. Passed and approved this day of MAYOR ATTEST: CITY CLERK It was moved by 2017. ti Approved by ;fir a City Attorney's Offico and seconded by the 0 February 7, 2017 The City Council of Iowa City, Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P.M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton Absent: -1- The Mayor announced that this was the time and place for the public hearing and meeting on the matter of authorizing an alternative use of a $700,000 portion of the bond proceeds of the Series 2015 General Obligation Bonds, in order to provide funds to pay costs of the alternative purpose of renovating, equipping and furnishing the city -school joint pool facility, and that notice of the proposed action by the Council to institute proceedings for the alternative purpose had been published pursuant to the provisions of Sections 384.26(5)(a) of the City Code of Iowa, and the Mayor then asked the City Clerk whether any petition had been filed in the Clerk's Office, in the manner provided by Section 362.4 of the Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the alternative use of a portion of the General Obligation Bonds, Series 2015 be submitted to the qualified electors of the City. The Mayor then asked the Clerk whether any written objections had been filed by any city resident or property owner to the proposal. The Clerk advised the Mayor and the Council that 0 written objections had been filed. The Mayor then called for oral objections to the proposal and 0 were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed. (Attach here a summary of objections received or made, if any) -2- The Council then considered the proposed action and the extent of objections thereto. Whereupon, Council Member Mims introduced and delivered to the Clerk the Resolution hereinafter set out entitled "RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE CHANGE IN USE OF A NOT TO EXCEED $700,000 PORTION OF THE GENERAL OBLIGATION BONDS, SERIES 2015", and moved: x❑ that the Resolution be adopted. ❑ to ADJOURN and defer action on the Resolution and the proposal to institute proceedings for the issuance of bonds to the meeting to be held at .M. on the day of 2017, at this place. Council Member Dickens seconded the motion. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims, NAYS: Taylor, Thomas, Throgmorton None Whereupon, the Mayor declared the measure duly adopted. Resolution No 17-45 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE CHANGE IN USE OF A NOT TO EXCEED $700,000 PORTION OF THE GENERAL OBLIGATION BONDS, SERIES 2015 WHEREAS, pursuant to notice published as required by law, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the change in use of the Series 2015 General Obligation Bonds, originally issued for various projects, including the construction of public recreation facilities in a joint undertaking with the Iowa City Community School District, for an alternative purpose of renovating, equipping and furnishing the city -school joint pool facility, and the Council has considered the extent of objections received from residents or property owners as to said proposal, and no petition has been received calling for the -3- submission of the proposed action to a referendum and, accordingly the following action is now considered to be in the best interests of the City and residents thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. That this Council does hereby institute proceedings and takes additional action for the change in use, as mentioned above, for a not to exceed $700,000 portion of the bond proceeds of the Series 2015 General Obligation Bonds. PASSED AND APPROVED this 7th day of February, 2017. ATTEST: Md§or ME CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a.copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no vacancy existed except as maybe stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 7th day of February 2017. Jerk, City of Iowa City, State 4Aowa (SEAL) 01315610-1\10714-119 13 Prepared by: Julie Voparil, 410 E. Washington St., Iowa City, IA 52240-319-356-5041 RESOLUTION NO. 17-46 RESOLUTION ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING, CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER AS PROPERTY TAXES. WHEREAS, the City Clerk has filed with the City Clerk an assessment schedule providing the amount to be assessed against certain lots for the actual unpaid abatement costs of mowing, cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same manner as property taxes; WHEREAS, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; WHEREAS, Iowa Code § 364.13B authorizes the City Council to assess against the property said abatement costs in the same manner as property taxes; and WHEREAS, the City Council finds that the property owners listed in Exhibit A have received a written notice of the date and time of the public hearing on the adoption of said assessment schedule, in substantially the same form attached hereto as Exhibit B. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1) The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied against the properties listed in Exhibit A. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on March 24, 2017. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, Iowa. Until March 23, 2017 payment may be made at the City Clerk, 410 E. Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnion County, Iowa for collection in the same manner as property taxes. The assessment cannot be paid in installments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Passed and approved this 7th day of Feb Z,"- ;�� Ma or Approved by ATTEST: Ci Clerk city Attorney/s office 2017 It was moved by Botchway and seconded by 'Thomas the Resolution be adopted, and upon roll call there was: AYES: sue�O rd &ReMA bateRes, doc NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CA � � �a �� January 31, 2017 Name Address City, State, ZIP Dear Property Owner: EXHIBIT B CITY OF IOWA CITY 410 East Washington Street Iowa City, Iona 52240-1926 (319)336-5000 (3 19) 356-5009 FAX rvwn, icgov.org This is to notify you that the City Council will be considering a resolution on February 7, 2017 that will assess against your property the cost that the City has incurred to do one of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair, or stop box repair charges. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerks office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5043. Sincerely, Julie Voparil Deputy City Clerk Enc. Copy to: Accounting Division-w/enc. NO BIDS — NO ACTION TAKEN [ (-t Prepared by: Kumi Morris, Parks and Recreation Dept., 410 E. Washington St., Iowa City, IA 52240 (319)356-5082 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CITY PARK CABIN RESTORATION PROJECT. WHEREAS, of has submitted the lowest responsible bid of $ for construction of the above-named project; and WHEREAS, the bid includes the base bid and Alternates # ; and WHEREAS, funds for this project are available in the Parks and Recreation City Park Cabin Restoration CIP account #R4187. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project for the base bid plus Alternates # is hereby awarded to , subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The Director of Parks and Recreation is authorized to execute change orders as they may become necessary in the construction of the above-named project. Passed and approved this day of , 20 ATTEST: CITY CLERK MAYOR Approved by City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton SIENGTINXResolubons 8 OrdinanoesTroject ResolulionsWward Contract\City Parc Cabin Restoration Project -Resolution to Award Contract with ellemales 02 0716.doc 2117 Post 1/4 NOTICE TO BIDDERS CITY PARK CABIN RESTORATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 2nd day of February, 2017. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 74" day of February, 2017, or at a special meeting called for that purpose. There will be a recommended pre-bid meeting. This will start at 1:30 p.m. local time in Helling Conference Room in City Hall, 410 East Washington Street in Iowa City, Iowa on Tuesday, January 17, 2017. The Project will involve the following: The project will involve structural and architectural restoration work for two log cabins in upper City Park on 200 East Park Road. The cabins are both individually listed on the National Register of Historic Places. The restoration work will include but not be limited to wood shake shingle roof replacement, structural and concrete foundation stabilization, carpentry for wood floors, windows and doors and log replacement and repair. The work is to follow strict historic guidelines within the plans and project manual. All work is to be done in strict compliance with the plans and specifications prepared by Shive-Hattery Architecture and Engineering, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: Schedule as indicated on phasing plan in bid document. Final completion date October 1, 2017. Liquidated Damages: $ 100.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950 Fax:319-354-8973 Toil -Free 800-779- 0093 by bona fide bidders. A $50.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned 9 the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable IL5.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. JULIE VOPARIL, DEPUTY CITY CLERK Date: To: From Re: CITY OF IOWA CITY MEMORANDUM December 21, 2016 Geoff Fruin, City Manager C Co�G�r" Juli Seydell Johnson, Director of Parks and Recreation Consider a Resolution Approving Plans, Specifications, Form of Agreement, and Estimate of Cost for the Construction of the City Park Cabin Project. Introduction: The restoration project involves the preservation and rehabilitation of two significantly historic log cabin structures in upper City Park. History / Background: The cabins were constructed by the Old Settler's Association of Johnson County, and are both individually listed on the National Register of Historic Places (c.1889 and 1913), they are significant examples of the country's first generation of log houses and a visual reminder of Iowa's pioneering past. The cabins were used for recreation camps and programs from 1976 -2008. The programming stopped at the site due to the deteriorating condition of the cabins. Plans are to offer interpretive historical recreation programs again once the cabins are restored. Since the late 1990s the cabins have remain dormant. The cabins were deemed unfit and unsafe for any programming or even basic interior access, and were officially closed in 2009. Discussion of Solution: The foundation, structure and roofs have deteriorated over time and require specialized restoration following preservation guidelines and rehabilitation to the Secretary of Interior's Standards due to their historic designation. The project is also partially supported by a grant from the Historic Resource Development Program; the grant is to restore the roof structures of both cabins. The project will be bid with six separate line items prioritizing the repairs in the project: 1. Roof repairs- structurally repairing or replacing the roof rafters with salvaged old growth boards, felt and split shake shingles. 2. Foundation repairs- requires lifting existing log structures and hand digging the trench footing for the new foundation to shore and square up the existing structures, and to allow the log buildings to have natural air circulation to reduce moisture and further deterioration. 3. Flooring repairs- repairing the rotted floor joists to rehabilitated condition with salvaged old growth boards. February 1, 2017 Page 2 4. Window and Door repairs- windows are currently boarded up and have been augmented, they will be restored. There are as many as six types of window designs on the structures. 5. Log rehabilitation and restoration- the two log cabin structures have different structural constructions and assemblies and will require specialized repair and replacement for each individual building. 6. Concrete and site work. It should be noted, that due to the extent of restoration and costs, all items may not be accomplished under this contract. The intent is to maximize the repairs within the current allocated funds, to expedite the stabilization of the current structures from further deterioration, and plan for future phases. Financial Impact: The estimated cost for this project is $190,500.00 and will be funded from a $25,000 State of Iowa REAP Historic Preservation Grant, $11,263 in private donations and $154,237 from the City Park Cabin Restoration CIP account #R4187. Recommendation: Staff recommends proceeding with approving plans and specifications on January 3, 2017 for the City Park Cabin Restoration Project.