HomeMy WebLinkAbout2017-02-21 ResolutionPrepared by: Jason Reichert, Civil Engineer, 410 E. Washington Sl., Iowa City, IA 52240, (319)356-5416
RESOLUTION NO. 17-47
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR
CONSTRUCTION OF THE HICKORY HILL PARK TRAIL BRIDGE
REPLACEMENT PROJECT.
WHEREAS, Ricklefs Excavating, Ltd. of Anamosa, Iowa, has submitted the lowest responsible bid
of $141,777.11 for construction of the above-named project; and
WHEREAS, funds for this project are available in the Parks Annual Improvements/Maintenance
account #R4130; and
WHEREAS, The City Engineer and City Manager are authorized to execute change orders
according to the City's Purchasing Policy as they may become necessary in the construction of
the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to
Ricklefs Excavating, Ltd., subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 21st day of Fe ruar /.20 17
YOR
Approved by
ATTEST:
D Y CITY CLERK City Attorney's Office
It was moved by Mims and seconded by sotchwav the Resolution be
adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
X
Botchway
x
Cole
X
Dickens
X
Mims
X
Taylor
X
Thomas
X
Throgmorton
CITY OF IOWA CITE -
COUNCIL ACTION REPOR3
�I-
February 21, 2017
Resolution Awarding Contract And Authorizing The Mayor To Sign And The City
Clerk To Attest A Contract For Construction Of The Hickory Hill Park Trail Bridge
Replacement Project
Prepared By:
Reviewed By:
Fiscal Impact:
Recommendations:
Attachments:
Jason Reichart
Jason Havel - City Engineer, Ron Knoche - Public Works Director
Geoff Fruin - City Manager
$141,777.11, available in the Hickory Hill
Development account #R4224
Staff: Approval
Commission: N/A
Resolution
Executive Summary:
Park and Trail Redesign and
Project Plans and Specifications for the Hickory Hill Trail Bridge Replacement Project were
approved at the January 17'h Council Meeting. Five (5) bids were submitted prior to the
February 8m deadline. Ricklefs Excavating, Ltd. of Anamosa, Iowa submitted the apparent low
bid of $141,777.11.
Staff recommends awarding the construction contract for the Hickory Hill Trail Bridge
Replacement Project to Ricklefs Escavating, Ltd.
Construction is expected to be completed in 2017.
Background / Analysis:
The Hickory Hill Park Trail Bridge Replacement Project includes removing a damaged wooden
pedestrian bridge in Hickory Hill Park, and constructing a new pre-engineered steel pedestrian
bridge in its place. This project also includes streambank stabilization and trail repairs.
Flooding in 2013 displaced and damaged a 50 -foot long wooden pedestrian bridge in Hickory
Hill Park. The City applied for funding from FEMA to replace the damaged bridge, and was
awarded an amount to replace the bridge as it existed prior to the flooding events.
Rather than replace the damaged bridge with another wooden bridge, the City chose to move
forward with the design of a new pre-engineered steel pedestrian bridge. The City completed a
FEMA improved project request and hired Shoemaker and Haaland Professional Engineers of
Coralville, Iowa to complete the design.
NOTICE TO BIDDERS
HICKORY HILL PARK TRAIL BRIDGE
REPLACEMENT PROJECT
Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M.
on the 8th day of February, 2017. Sealed proposals will be opened immediately thereafter. Bids
submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project.
Proposals received after this deadline will be returned to the bidder unopened. Proposals will be
acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on
the 21 st day of February, 2017, or at special meeting called for that purpose.
The Project will involve the following:
Removal of existing wooden pedestrian bridge and constructing a new pre-engineered steel
bridge and concrete abutments over North Branch of Ralston Creek in Hickory Hill Park near First
Avenue in Iowa City. The project will also include clearing and grubbing, minor streambank
stabilization and granular trail repairs.
All work is to be done in strict compliance with the plans and specifications prepared by
Shoemaker and Haaland Professional Engineers, of Coralville, Iowa, which have heretofore been
approved by the City Council, and are on file for public examination in the Office of the City Clerk.
Each proposal shall be completed on a form furnished by the City and must be submitted in a
sealed envelope. In addition, a separate sealed envelope shall be submitted containing a
completed Bidder Status Form and a bid bond executed by a corporation authorized to contract
as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made
payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the
City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10)
calendar days of the City Council's award of the contract and post bond satisfactory to the City
ensuring the faithful performance of the contract and maintenance of said Project, if required,
pursuant to the provisions of this notice and the other contract documents. The City shall retain
the bid security furnished by the successful bidder until the approved contract form has been
executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and
the contract and bond have been approved by the City. The City shall promptly return the checks
or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is
determined or within thirty days, whichever is sooner.
The successful bidder will be required to furnish a bond in an amount equal to one hundred
percent (100%) of the contract price, said bond to be issued by a responsible surety approved by
the City, and shall guarantee the prompt payment of all materials and labor, and also protect and
save harmless the City from all claims and damages of any kind caused directly or indirectly by
the operation of the contract, and shall also guarantee the maintenance of the improvement for a
period of five (5) year(s) from and after its completion and formal acceptance by the City Council.
The following limitations shall apply to this Project:
Specified Start Date: February 27, 2017
Specified Completion Date: May 15, 2017
Liquidated Damages: $250 per day
AF -2
The plans, specifications and proposed contract documents may be examined at the office of the
City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured
at the Engineering Office of the City of Iowa City, Iowa, by bona fide bidders.
A $15 fee is required for each set of plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a check, made payable to City of Iowa City
Engineering. The fee is refundable if returned within 14 days of award of the project by City
Council in re -usable condition.
Prospective bidders are advised that the City of Iowa City desires to employ minority contractors
and subcontractors on City projects. A listing of minority contractors can be obtained from the
Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of
Transportation Contracts Office at (515) 239-1422.
Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties
with whom the bidder intends to subcontract. This list shall include the type of work and
approximate subcontract amount(s).
The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed
subcontractors, together with quantities, unit prices and extended dollar amounts.
By virtue of statutory authority, preference must be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required
under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project.
The City reserves the right to reject any or all proposals, and also reserves the right to waive
technicalities and irregularities.
Posted upon order of the City Council of Iowa City, Iowa
JULIE VOPARIL, DEPUTY CITY CLERK
AF -2
Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142
RESOLUTION NO. 17-48
RESOLUTION ACCEPTING THE WORK FOR THE REPLACEMENT OF
VARIABLE FREQUENCY DRIVES — ROCHESTER GSR PUMP STATION
PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
Replacement of Variable Frequency Drives — Rochester GSR Pump Station Project, as included
in a contract between the City of Iowa City and Esco Electric Company, Inc. of Cedar Rapids, IA,
dated July 22"d 2016, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, funds for this project are available in the Ground Storage Reservoir account
#W3213; and
WHEREAS, the final contract price is $79,360.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 21st day of February '20 17
.Y CITY CLERK
It was moved by rums
adopted, and upon roll call there were:
P"nglmasterslacptw rk.doc
2117
M OR
Approved by
City Attorney's Office
/ 9/f
and seconded by Botchway the Resolution be
NAYS:
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
CITY OF IOWA CIT'�i-17
COUNCIL ACTION REPOK 3
February 21, 2017
Resolution accepting the work for the Replacement of Variable Frequency Drives
- Rochester GSR Pump Station Project.
Prepared By:
Scott Sovers, Sr. Civil Engineer
Reviewed By:
Jason Havel - City Engineer, Ron
Geoff Fruin - City Manager
Fiscal Impact:
None
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution, Engineer's Report
Executive Summary:
Knoche - Public Works Director
The project has been completed by Esco Electric of Cedar Rapids, Iowa, in substantial
accordance with the plans and specifications. The Engineer's Report and Performance and
Payment bonds are on file with the City Engineer.
•: Project Estimated Cost: $ 85,000.00
❖ Project Bid Received: $ 79,360.00
Project Actual Cost: $ 79,360.00
ENGINEER'S REPORT
February 7, 2017
City Clerk
Iowa City, Iowa
"m M
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
Re: Replacement of Variable Frequency Drives — Rochester GSR Pump Station
Dear City Clerk:
I hereby certify that the construction of the Replacement of Variable Frequency Drives -
Rochester GSR Pump Station Project has been completed by Esco Electric Company of Cedar
Rapids, IA in substantial accordance with the plans and specifications prepared by Kirshna
Engineering Consultants.
The project was bid as a unit price contract and the final contract price is $ 79,360.00.
There were no changes or extra work orders for the project.
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
//J
Jason Havel, P. E.
City Engineer
pweng/masters/engrpt.tloc
� ca
Prepared by: Jonathan Durst, Assistant Water Superintendent, 410 E. Washington St., Iowa City, w 52240; (319) 356-5156 d
RESOLUTION NO. 17-49
RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN
THE CITY OF IOWA CITY AND STRAND ASSOCIATES, INC. OF MADISON, WI TO
PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE WATER TREATMENT
PLANT SUPERVISORY CONTROL AND DATA ACQUISTION (SCADA) SYSTEM
UPGRADE PROJECT.
WHEREAS, the existing Water Treatment Plant SCADA system is 15 years old and contains hardware
that is no longer serviceable and incompatible with network system currently utilized by the City; and
WHEREAS, the City desires the services of a consulting firm to assess the technical soundness of the
entire SCADA system and identify options for modifying the system with construction activities that
would increase the reliability of data communication and plant functionality and to prepare preliminary
and final design services, as well as construction management services for the upgrade of the Water
Treatment Plant SCADA system (hereinafter "Project"); and
WHEREAS, the overall goal of the Project is to evaluate the SCADA system and determine a cost
effective means by which the City can increase the reliability of the current SCADA system; and
WHEREAS, the City issued a request for qualification (RFQ) to private engineering firms interested in
performed the services requested for the Project; and
WHEREAS, Strand Associates, Inc. (hereinafter "Consultant") responded to this RFQ with desirable
experience working on projects of similar type and size; and
WHEREAS, the City has negotiated an Agreement with the Consultant to provide the services
necessary for the Project; and
WHEREAS, it is in the public interest to enter into said Agreement with the Consultant; and
WHEREAS, funds for this project are available in the Water Plant & Storage Reservoir SCADA
Replacement account #W3226.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The Consultant's Agreement attached hereto is in the public interest, and is approved as to form
and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's
Agreement.
3. The City Manager is authorized to execute amendments to this contract as they may become
necessary.
Passed and approved this 21st day of February , 2017.
M OR
Ap roved �Iby
ATTES A ✓�r�l v� tArmh� cf9Gry
DE CIT CLERK City Attorney's Office
Resolution No. 17-49
Page 2
It was moved by Mims
Resolution be adopted, and upon roll cal
AYES: NAYS: ABSENT:
x
and seconded by
there were:
ABSTAIN:
Botchway the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 21st day of February ,
2017 , by and between the City of Iowa City, a municipal corporation, hereinafter
referred to as the City and Strand Associates, Inc., of Madison, WI, hereinafter referred to as the
Consultant.
WHEREAS, the existing Water Treatment Plant SCADA system is 15 years old and contains
hardware that is no longer serviceable and incompatible with network system currently utilized by
the City; and
WHEREAS, the City desires the services of a consulting firm to assess the technical soundness of
the entire SCADA system and identify options for modifying the system with construction activities
that would increase the reliability of data communication and plant functionality and to prepare
preliminary and final design services, as well as construction management services for the upgrade
of the Water Treatment Plant SCADA system (hereinafter "Project"); and
WHEREAS, the overall goal of the Project is to evaluate the SCADA system and determine a cost
effective means by which the City can increase the reliability of the current SCADA system; and
WHEREAS, the City issued a request for qualification (RFQ) to private engineering firms interested
in performed the services requested for the Project; and
WHEREAS, Strand Associates, Inc. (hereinafter "Consultant") responded to this RFQ with desirable
experience working on projects of similar type and size; and
WHEREAS, the City has negotiated an Agreement with the Consultant to provide the services
necessary for the Project; and
WHEREAS, it is in the public interest to enter into said Agreement with the Consultant; and
WHEREAS, funds for this project are available in the Water Plant & Storage Reservoir SCADA
Replacement account #W3226.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract
with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
Preliminary Design Services
A. Conduct a kickoff meeting at the Water Treatment Plant to review the project
schedule and deliverable milestones, finalize the items to be evaluated during the
preliminary design phase, and gather information necessary for final design.
Additional items to be discussed at this meeting include the proposed equipment
and locations being evaluated, and SCADA system upgrade construction
sequencing. Following the meeting, gather information during a site tour including
the plant, North Communications Tower, and one ground storage reservoir. A
summary of requested site data will be submitted to the City two weeks prior to the
kickoff meeting.
B. Summarize the following evaluations in a Preliminary Design Memo
-2-
1. Evaluate existing supervisory control and data acquisition (SCADA) system
fiber optic network equipment and connections. Identify alternatives for
network equipment upgrades, cabling upgrades, and revised network
connections to upgrade network security and resiliency.
2. Evaluate existing SCADA system security and network equipment
addressing. Prepare an existing network riser diagram showing existing
network equipment connections, addressing, and security features. Provide
a proposed network riser diagram including security and connectivity.
3. Evaluate existing SCADA system !FIX human machine interface (HMI)
software. Provide alternatives for reducing software costs and improving
functionality by updating software, and reconfiguring licensing. Evaluate
changing from RX HMI software to Wonderware InTouch and Historian
software. Briefly evaluate the potential benefits of merging the water and
wastewater HMI applications into a common application for both systems.
4. Evaluate alternatives for adding maintenance reporting features and plant
process reporting features into the existing Antero work -order software, as
well as options for automatically importing data from the plant SCADA
System into the Antero software database.
5. Evaluate communications hardware (e.g. radios, network switches, patch
panels), fiber optic cable interconnections, and programmable logic
controllers (PLC) at remote water site for compatibility with the proposed
SCADA System networking and PLC improvements.
6. Evaluate existing SCADA system PLC ladder logic to review whether any
unused code can be removed.
7. Evaluate existing industrial computers installed on various process control
panels. Provide alternatives for industrial computer replacements.
8. Evaluate SCADA system interfaces with the existing fire alarm systems.
Provide alternatives for interfacing existing fire alarm systems with proposed
SCADA System equipment upgrades.
9. Evaluate integration of the existing particle counter system into the plant
SCADA system. Provide alternatives for integrating particle counter data with
existing plant PLCs and HMI application.
10. Evaluate plant SCADA system integration with the existing lime slaker
control system. Provide alternatives for integrating lime slaker control logic
into plant PLCs and integrating lime slaker-specific HMI graphics into the
plant SCADA HMI application to provide plant -wide HMI consistency.
11. Evaluate existing SCADA system PLCs. Provide alternatives for replacing
existing Allen-Bradley SLC 500 controllers with Allen-Bradley ControlLogix
or CompactLogix controllers, and provide alternatives for reusing existing
SLC 500 input/output (1/0) cards.
12. Evaluate existing plant chemical feed control algorithms. Provide alternatives
for further integrating existing chemical feed control systems into the plant
SCADA system PLCs and HMI.
OCE
13. Conduct an on-site preliminary design review meeting at approximately 30
percent design completion to review evaluations included in the preliminary
design memo. Five copies of the Preliminary Design Memo will be submitted
to the City for review one week prior to the meeting. The City will select the
components and options to being incorporated into the final design of
improvements. Meeting minutes documenting the decisions made during the
meeting will be prepared and distributed after the meeting.
Final Design Services
A. Prepare demolition drawings for removal of existing SCADA system and networking
equipment and cabling based on the selected final design improvements.
B. Prepare drawings for the installation of new SCADA system equipment and network
equipment and cabling based on the selected final design improvements. Prepare
final SCADA system and network riser diagrams.
C. Prepare technical Specifications for new SCADA system equipment and network
equipment and cabling, SCADA HMI improvements, PLC programming updates for
optimization and chemical pumping systems integration, industrial computer
upgrades, fire alarm system integration, lime slaker controls integration, particle
counter system integration, and SCADA system PLC upgrades based on the
selected final design improvements. Technical specifications will include process
control descriptions, Input/output (1/0) listings for each PLC, a construction
sequence to minimize electrical outages and maintain operation of the facilities
throughout construction, and overall project phasing for the implementation of
SCADA System software upgrades. The specifications will require Contractor to
provide system startups, factory and on-site SCADA system testing, training,
warranties, operation and maintenance manuals, and any required temporary power
and controls. The specifications will also incorporate City -provided front-end
Contract Documents. The front-end documents will require Contractor to name
Consultant as an additional insured on its general liability and automobile policies
and to indemnify Consultant in the same manner as the City.
D. Conduct two final design review meetings at 60 percent and 90 percent design
completion (two Final Design review meetings total). Five copies of the drawings
and specifications will be submitted to the City for review one week prior to each
review meeting. Meeting minutes documenting the meeting will be prepared and
distributed after each meeting.
E. Prepare a pre-bid opinion of probable construction costs (OPCC) for the project at
the 60 percent design completion stage, and update the OPCC at 90 percent design
completion. OPCC summaries will be submitted to the City for review prior to the 60
percent and 90 percent design review meetings.
F. Submit draft "Bid Ready" Contract Documents to the City for review and incorporate
the City's review comments into the final bidding documents.
G. Provide internal quality control reviews for the preliminary design memo at the 60
percent, and 95 percent final design completion stages.
Bidding -Related Services
A. Advertise Bidding Documents to prospective bidders and distribute Bidding
Documents to prospective bidders electronically through QuestCDN, available at
www.strand.com and www.questcdn.com. A $25 deposit will be required to obtain
Bidding Documents. A plan holders list will be maintained and updated on the
www.strand.com website.
-4-
B. Prepare and distribute addenda, and answer questions during bidding.
C. Assist the City in the award of the Construction Contract including a letter of award
recommendation.
Construction -Related Services
A. Prepare a construction agreement for signature by the City and Contractor, and
review bonds and insurance documents returned with the signed construction
agreement.
B. Provide contract administration services including attendance at an on-site pre -
construction conference, reviewing Contractor's shop drawing submittals and
payment applications, and responding to questions from Contractor and the City.
C. Review requests for information from Contractor and respond as appropriate, if
necessary. Develop Contractor requests for quotation for the City, if necessary.
D. Attend a factory -acceptance test at the control system integrator's factory to test
PLC 1/0 and control algorithms, and to review HMI graphics updates in accordance
with the contract documents prior to controls equipment being shipped to the site.
E. Attend site -acceptance testing to test all field devices (new and existing - where
possible) after all new equipment has been installed and the required system
modifications have been completed to test installed PLC 1/0 and controls. This
service includes a total of two separate four-day site visits.
F. Assist the City with part-time observation of construction. This service includes a total
of six site visits in addition to the site visits required for site -acceptance testing. One
site visit will be made to develop a substantial -completion list of items to be completed
or corrected by Contractor, and another site visit will be made to review completion of
contract work prior to recommending final payment. Four additional site visits are
included to review construction completion at various times during construction and to
attend construction progress meetings. In furnishing observation services,
Consultant's efforts will be directed toward determining for the City that the completed
project will, in general, conform to the Contract Documents; but Consultant will not
supervise, direct, or have control over Contractor's work and will not be responsible
for Contractor's construction means, methods, techniques, sequences, procedures,
or health and safety precautions or programs, or for Contractor's failure to perform
Work in accordance with the Contract Documents.
G. Review Contractor's record drawings and provide comments to Contractor.
Technical specifications will require the Contractor to provide record drawings in
both reproducible hardcopy format and electronic AutoCAD format on a CD or flash
drive. Consultant will not be liable for the accuracy of the record drawing information.
II. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the schedule
shown.
Project Schedule
-5-
�r.�la7�`:�+;ia�lsll��
Kickoff Meeting
Week of March 6, 2017
30 percent DesiOn Memo to Owner
March 28, 2017
30 percent Design Memo Review Meeting
Aril 4 2017
60 percent Design Documents to Owner
May 2 2017
60 percent Design Documents Review Meeting
Mav 9 2017
90 percent Design Documents to Owner
June 6, 2017
90 percent Design Documents Review Meeting
June 13 2017
Final Design Documents to City
June 30, 2017
Advertise
Week of July 3, 2017
Bids Due
Week of July 24, 2017
Project Awarded/Notice to Proceed
Week of August 14 2017
Shop Drawings Submitted
Week of October 9, 2017
Shop Drawings Approved
Week of October 23 2017
Equipment Delive
Week of December 18, 2017
Site Acceptance Testing Weeks of February 12 and 19 2018
Substantial Completion
I
Week of February 26, 2018
Final Completion
Week of March 16 2018
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity, or
sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work and
services performed up to the time of termination. However, such sums shall not be
greater than the "lump sum" amount listed in Section IV. The City may terminate this
Agreement upon seven (7) calendar days' written notice to the Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all Parties
to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be exclusive,
but the Consultant shall have the right to employ such assistance as may be required
for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable request
to the Consultant. The City agrees to furnish all reasonable assistance in the use of
these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
-6-
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the services set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement. The City shall notify the Consultant of any withholding.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force
and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will
be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the Consultant's
negligent acts, errors and omissions to the City in the sum of $1,000,000.
IV. COMPENSATION FOR SERVICES
Consultant's fee will be invoiced based on the actual time and expenses spent in the preceding
month and in accordance with the following Fee Schedule, which is revised each July 1. As
outlined in the table below, the services defined herein will be provided by Consultant on an hourly
rate basis plus expenses for a not -to -exceed fee of $99,000, including expenses.
Project Manager PM
$119.34
Quality Control Engineer QC
$218.52
Project Engineer PE
$154.05
AutoCAD Technician
AT
$72.39
Secreta (Average) SEC
$84.99
-7-
!ni^��taty
Task
QC
PM
PE
AT
SEC
Fee
Prelim ina fFinal Design Phase;
Desi n Meetin Site Visits 4
0
48
0
0
4
Preliminar Desi n Develo ment
2
30
16
4
0
Preliminar Design Memo
2
6
2
0
2
Prelimina 1/0 Lists allpanels)
1
16
0
0
0
PrellminaU Control Descriptions
2
24
0
0
0
PLC Panel Modifications
2
32
0
0
0
Plans
0
8
0
10
0
Specifications
0
24
4
0
40
30 percent QC Review
1
1
0
0
0
60 percent QC Review
8
4
0
0
0
Final 1/0 Lists (all panels)
1
8
0
0
0
Final Control Descriptions
1
8
0
0
0
Cost Estimates
2
6
0
0
0
95 percent QC Review
Subtotal
12
34
6
221
0
22
2
16
4
50
$44,000
Bidding Phase:
Plan and Specification Distribution
0
1
0
2
6
Answer Bidders Questions
0
4
0
0
0
Addenda
0
2
0
0
2
Contract Award
0
4
0
0
6
Insurance Review
2
0
0
0
0
Subtotal
2
11
0
2
14
$3,300
Construction Phase.,
Preconstruction Meeting
0
10
0
0
2
Shop Drawings
0
320
0
0
Factory Acceptance Test
0
60
0
0
0
Startup and Checkout (2-4 day site visits)
0
90
0
0
0
Miscellaneous Site Visits (4)
0
40
0
0
0
Punch List Development Site Visit (1)
0
12
0
0
2
Punch List Checkoff Site Visit (1)
0
10
0
0
0
Contract Administration0
40
0
0
4
Subtotal
0
294
0'
0
8
$37,200
Expenses$14,500
Total Hours and Fees
36
528
22
18
72 _
$99,000
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon
or resulting from the execution of this Agreement, that it is the entire Agreement, and
that no other monies or considerations have been solicited.
C. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall
be brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has
been brought in an inconvenient forum.
10
FOR THE CITY
By:
Title. Mayor
Date: February 21, 2017
ATTEST: - V
C��CRa,St,
FOR THE CONSULTANT
By:-Ai4—
Title, Gorporoic
Date: 2 /)°/ / 17
Approved by:
City Attorney's Office
2 lit, li,-
CITY OF IOWA CITlie��
COUNCIL ACTION REPORI�
February 21, 2017
Resolution approving, authorizing and directing the Mayor to sign and the City
Clerk to attest an agreement by and between the City of Iowa City and Strand
Associates, Inc. of Madison, WI to provide consultant services for the Water
Treatment Plant Supervisory Control and Data Acquisition (SCADA) System
Upgrade Project.
Prepared By: Kevin Slutts, Water Superintendent
Reviewed By: Ron Knoche - Public Works Director, Geoff Fruin - City Manager
Fiscal Impact: The not -to -exceed fee is $99,000. Funding will be via the water fund and
is available in the Water Plant & Storage Reservoir SCADA Replacement
account #W3226
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution, Agreement
Executive Summary:
This agreement authorizes Strand Associates, Inc. to provide consultant services including
design development, preparation of construction documents, bid phase services and limited
construction administration and inspection services for the Water Treatment Plant SCADA
System Upgrade project. The project generally includes the study of the existing system,
presentation of design alternatives, design for system upgrades, and coordination of
construction upgrade activities to not impede water plant production.
Background / Analysis:
A SCADA system is a multifunctional computer system that controls equipment, executes
processes, and senses and displays system conditions. With the current system being nearly 15
years old, the hardware is no longer serviceable and the software is out-of-date/incompatible.
The intent of the project is to upgrade the equipment and software so that system is stable,
secure, and robust.
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5053
Resolution No. 17-50
RESOLUTION DESIGNATING THE AUTHORIZED OFFICERS OR
EMPLOYEES TO CONDUCT BUSINESS WITH AUTHORIZED
BANKING INSTITUTIONS.
WHEREAS, the City is authorized through its investment policy to conduct business with all of
the banks listed on the City of Iowa City's resolution naming depositories that offer competitive
rates and satisfactory service; and
WHEREAS, the City utilizes these authorized banks in order to conduct its daily financial and
investment banking business;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
IOWA CITY, IOWA:
That the following individuals, listed below, are officers or employees of the City and are
hereby authorized to conduct banking business with the authorized banks including opening
accounts, signing and endorsing checks, transferring funds, maintaining safety deposit boxes,
withdrawals, and all other necessary and ordinary banking transactions.
List of officers or employees authorized to conduct banking business:
Geoff Fruin, City Manager
Ashley Monroe, Assistant City Manager
Dennis Bockenstedt, Director of Finance
Passed and approved this 21st day of February , 2017
ty Clerk
ayor
Approved by
a
City Attorney's Office
Resolution No.
Page 2
17-50
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT: ABSTAIN:
x Botchway
x Cole
x Dickens
x Mims
x Taylor
x Thomas
x Throgmorton
CITY OF IOWA CITE
COUNCIL ACTION RPM 3
February 21, 2017
Resolution designating the authorized officers or employees
to conduct business with authorized banking institutions.
Prepared By: Brian Cover, Senior Accountant - Revenue
Reviewed By: Dennis Bockenstedt, Finance Director
Simon Andrew, Assistant to the City Manager
Fiscal Impact: No Impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution Designating the Authorized Officers or Employees to conduct
business with Authorized Banking Institutions
Executive Summary:
City Council sets, by resolution, the authorized officers or employees to conduct official banking
business on behalf of the City
Background / Analysis:
The last update to this authorizing resolution was in March 2016. That resolution set the
authorized individuals to conduct City banking business to be Dennis Bockenstedt and Geoff
Fruin. Ashley Monroe is the new Assistant City Manager, and therefore, the authorizing
resolution needs to be updated. A new authorizing resolution is being presented for City
Council consideration. This updated resolution sets Finance Director, Dennis Bockenstedt, City
Manager, Geoff Fruin, and Assistant City Manager, Ashley Monroe, as the employees that are
authorized to conduct the City's banking business.
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City IA 52240 (319)356-5053
RESOLUTION NO. 17-51
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 7, 2017 TO
DISCUSS THE PROPOSED FY2018 OPERATING BUDGET, THE PROPOSED
THREE-YEAR FINANCIAL PLAN FOR FY2017-2019, AND THE FIVE-YEAR
CAPITAL IMPROVEMENT PLAN 2017 - 2021.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that a public
hearing on said proposal should be and is hereby set for March 7, 2017, at 7:00 p.m. in Emma J.
Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City
Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to
be published as provided by law, to permit any taxpayer to be heard for or against the proposed
FY2018 Operating Budget and the Proposed FY2017-FY2019 Financial Plan and also the five-
year Capital Improvement Plan through Fiscal Year 2021.
Passed and approved this 21st day of February , 20 17 .
OR
\` Approved b
ATTEST. �1 � '� - ( & � ) �
CITY -'CLERK City Attorney's Office
It was moved by Mims and seconded by sotchway the Resolution be
adopted, and upon roll call there were
AYES:
7
X
X
X
X
X
X
finadmlbudgetpubhrgFY18.doc
NAYS:
ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
3e C2)
Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053
RESOLUTION NO. 17-52
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY2017 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in Harvat Hall, City Hall, 410 East Washington Street, at 7:00 p.m., March 7, 2017, or if said
meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City
Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2017
Operating Budget.
The City Clerk is hereby directed to give notice of said public hearing and time and place thereof
by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not
less than ten (10) days and not more than twenty (20) days before the time set for such hearing.
Passed and approved this 21st day of February 20 17.
ATTEST:
C LERK
MAYOR
Approved by
City Attorney's Office
It was moved by Mims and seconded by sotchway the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT:
x
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
x
Throgmorton
w~®1 CITY OF IOWA CIT'—
-00.vn
47 ;1011 't COUNCIL ACTION RPM' 02-21-17
February 21, 2017
1) Resolution to set public hearing to amend the FY2017
operating budget
2) Resolution to set public hearing to adopt the FY2018 operating
budget and approve the three year financial plan and five year
capital improvement plan
Prepared By:
Dennis Bockenstedt, Finance Director
Reviewed By:
Simon Andrew, Assistant to the City Manager
Fiscal Impact:
FY2017 budget revisions funded through new revenues or available fund
balance
FY2018 tax levy rate reduction of 1.51 % compared to FY2017
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
FY2017 Notice of Public Hearing and related schedules
FY2018 Notice of Public Hearing and related schedules
Executive Summary:
On March 7, 2017, two public hearings are being scheduled: one hearing will be held to take
public input on the proposed amendment of the fiscal year 2017 (FY2017) budget, and one
hearing will be held to take public input on the proposed fiscal year 2018 (FY2018) budget.
Following the first public hearing, a resolution to amend the FY2017 Operating Budget will be
considered. Following the second public hearing, a resolution to adopt the FY2018 Operating
Budget and a resolution to approve the FY2017-2019 Financial Plan and 2017-2021 Capital
Improvement Plan document will be considered. The FY2018 adopted budget must be certified
by the Johnson County Auditor's office by March 15, 2017.
Background / Analysis:
The FY2017-2019 Financial Plan and 2017-2021 Capital Improvement Plan document was
made available to City Council and the general public in December 2016. This document
included the proposed FY2017 amended budget and the proposed FY2018 budget. This
document detailed the proposed and amended budgets as submitted by the City Manager
following an extensive budget process.
The City Council held public work sessions in January and February to review and discuss the
FY2017-2019 Financial Plan and 2017-2021 Capital Improvement Plan document. During
these budget work sessions, the City Manager and the department directors presented their
budget proposals and responded to questions from the City Council. The City Council also
clarified and refined their budget priorities during these work sessions.
The Notices of Public Hearing and related schedules for the FY2017 amended budget and the
proposed FY2018 budget represent all of the programs and details that were included in the
FY2017-2019 Financial Plan and 2017-2021 Capital Improvement Plan document. The Notices
r CITY OF IOWA CITY
rN COUNCIL ACTION REPORT
and related schedules also include any subsequent changes as directed by the City Council as
well as corrections and adjustments identified by City staff. These Notices of Public Hearing
and related schedules will be available to the public on February 17, 2017 and will be published
in accordance with state law to allow for public input.
Financial Impact:
Fiscal Year 2018 Proposed Budget
On December 16, 2016, the FY2017-2019 Financial Plan and 2017-2021 Capital Improvement
Plan document was delivered to the City Council and made available to the general public.
Since that time, changes and adjustments were made by City Council and by City staff to the
proposed FY2018 budget. The changes to the FY2018 budget are summarized as follows:
Final property tax revenue calculations including gas & electric excise taxes and
property tax backfill payments:
-$20,822 General Fund revenue
-$7,383 Employee Benefits Fund revenue
-$1,800 Transit Fund revenue
-$18,154 Debt Service Fund revenue
-$48,159 Total revenue impact
• Two UniverCity homes added with a net cost of $100,000 to the General Fund
• A WWTF heat exchanger replacement totaling $139,500 was added in the Wastewater
Fund capital projects
The final proposed property tax levy rate for FY2018 is $16.333 per $1,000 of taxable valuation;
this is unchanged from the proposed levy rate presented in December. The FY2018 levy rate
represents a 1.51 % decrease from Iowa City's FY2017 levy rate of $16.583 per $1,000 of taxable
valuation. Starting with fiscal year 2013, the City's property tax levy rate has decreased for six
consecutive years by a total of $1.51 or 8.46%.
Fiscal Year 2017 Revised Budget
The FY2017 budget amendment presented for City Council approval is the second budget
amendment of FY2017. This amendment incorporates all of the programs, changes, and updates
presented in the financial plan and capital improvement plan document that was distributed to the
City Council and the general public on December 16, 2016.
The State of Iowa allows cities to amend the annual operating budget for supplemental
appropriation authority. These changes may include new or revised revenue and expenditure
projections, transfers between funds, and capital improvement plan changes. Increased
expenditures must utilize available fund balance or additional revenue sources, as the State does
not allow amendments to increase property taxes. According to the City's financial policies,
amendments to operating budgets will be made only in the following situations:
• emergency situations
• transfer from contingency
• expenditures with offsetting revenues or fund balance
• carry-over of prior year budget authority for expenses that had not been paid as of the end
of the fiscal year.
r AM
CITY OF IOWA CITY
COUNCIL ACTION REPORT
Since the distribution of the plan document, the following additional amendments have been
proposed:
• $18,000 was transferred out of the General Fund Contingency to:
- $4,000 for City Attorney Office Equipment
- $14,000 for Historic Properties Inventory (already had $8,000 budgeted; increased to
offset grant not received)
• $136,926 added in the Storm Water Fund for the sale of Hesco barriers to the City of
Cedar Rapids and their subsequent replacement (net change of $0 to fund balance)
• $106,741 added in the Housing Authority Fund for the 2016 CAP funding grant and its
related expenditures (net change of $0 to fund balance)
The proposed budget amendment to the City's FY2017 budget does not increase property taxes
or change the property tax levy rate and expenditures are funded from increased revenues or
available fund balance.
3
MA 300076 AD Land
Total General Fund Tax Levies (25+26)
I—WAI
:-:; �: . .
32.862,68571�:
. W. * --- !
: —
, F W _6dd
Special Revenue Levies
0
SSM ID 3 . m 38
0120 0.27000 Emergency (it general fund at levy limit)
2B
52=483
0
a 0
----------0
Adoption of Budget and Certification of City Taxes
SSMID 5
3,364,922�:�
3324369
S?27�
FISCAL YEAR BEGINNING JULY 1. 2017 - ENDING JUNE 30, 2018
Resolution No.:
IT -
The
City of:
Iowa City County Name:
31
JOHNSON
Date Budget Adopted:
31712017
Total Employe, 8.ne8f Levies (29,30,31)
iu:() 872
10,749 761
3.14415
as
Ruh Total Soncial Revenue Levies (28-32)
33
10,880.672
10.11976
71
0
Total Property Taxes (27+39+40+41) 42 67,139,540 42
56,458,399.'Y-
72
16.33305
COUNTY AUDITOR - I certify the budget Is in compliance with ALL the following:
(3 1813565011
Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction.
Counly Auditor Date Slane
January 1, 2016 Property Valuations
2,
WM Gas It Electric
wenoW Gas It Elastic
41
Regular
v8,ii2,iZ6
Tao WudWas v0osIai Wft SUBMIT NaB nalGNW M PaMGWI[<rDBas oYft "y 101ha Mca'
—6)
DESTSERVICE
v
3,641,234,188 3b
3,499,631,992
Ag Land
a
1,618,090
TAXES LEVIED
IA)
(BI
(C)
Code
Dollar
Request with
Property To...
Limit
P rpe
Ubllty Replacement
Levied
Rate
sur
slocei-
Regular General levy
5
28,031,461
27,693.674
13 810000
r3M)
Nom
-Voted Oilier Peumlsslkble Levies
% ......
12n)
0.97M
Contract for use of Bridge
5
�iiail.
0' �
4" - -- -- 0
12"o)
0 Sose,
Opr & Maint publicly owned Transit
7
3,28 641-
3,248,023 j�:;t:.
41 0.95000
Will)
armee[
Rent, Ins. MaInt o(Civic Center
Q;;
; 0
1010
91 sass
Opt & Maint of owned Civic Center
i
0!.!:::
iT .0
12(1s)
0 MTN
Planning a Sanitary Disposal Project
0
12nn
0V=
Aviation Authority (under sec.330A.15)
— 0
490
121161
0WW
Levee Imps fund in special charter city
13
0
0
12117)
. N-
Liability, property & self insurance costs
14
1,005.135:6
993 006at
0,29044
12a11
Support of a Local EmeroM (Comm
sax
OY::i
0
1360
Voted Other Permissible Levies
T77777777.
1211)
013500
InstrumentatNocal Music Groups
u
0 i
st 0
12121
Balm
Memorial Building
is
0
0
12[3)
0 1350D
Symphony Orchestra
n
0
55 0
144)
oV=
Cultuml & Scientific Facilities
0
-0
lgii)
Mv�
County Bridge
11
0
0
0
U411)
1.35000
Mlssl or Missouri River Bridge Const.
20
0
_0
'anq
0.03375
Aid to a Transit Company
21
0 .
...
1711.1
010900
Maintain Institution received by gift/devise,
So 0
i2ts)
, teace
City Emergency Medical District
•53
- - -
0
---
,an)
oum
Support Public Library
:
923- I122 1:.:�:
—0.27000
si - --
289M
4.50000
Unified Law Enforcement
24
0::::
0
MA 300076 AD Land
Total General Fund Tax Levies (25+26)
26- '
27
:-:; �: . .
32.862,68571�:
. W. * --- !
: —
, F W _6dd
Special Revenue Levies
0
SSM ID 3 . m 38
0120 0.27000 Emergency (it general fund at levy limit)
2B
SSIVID4
0
a 0
----------0
Police & Fire Retirement
SSMID 5
3,364,922�:�
3324369
S?27�
Yub N« FICA & [PERS (H general fund at levy limit)
0
3.43�240q::.
039
0 N1831
s. Other Employee Benefits
31
4080
40034,353..
Total Employe, 8.ne8f Levies (29,30,31)
iu:() 872
10,749 761
3.14415
as
Ruh Total Soncial Revenue Levies (28-32)
33
10,880.672
10.11976
71
311 MR. With 6636 Elec Wilr.iff ... . .'6c '+
SSMID I 161,508,92200 101,508,922 34 23.01
:i i;:
323018 as
2.00000
w
SSMID 2 w m 35
oST i
0
SSM ID 3 . m 38
-
a
SSIVID4
cl as
0
SSMID 5
os
0
SSM(D 6
0
0
SSMID 7 "Tr
0:j: see
0%
SSMID 8 w w nes
Total Special Revenue Levies 3a 11,203,890:-:.
WA nmLNM Debt Sarvico Levy 76.10(6) _12,672,179 as
12,522,935 i:::i:
ro
.57846
3.57846
134.7 0675o) Capital Projects (Capital Improv. Reserve) 41 41
71
0
Total Property Taxes (27+39+40+41) 42 67,139,540 42
56,458,399.'Y-
72
16.33305
COUNTY AUDITOR - I certify the budget Is in compliance with ALL the following:
Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction.
2,
3)
41
Tao WudWas v0osIai Wft SUBMIT NaB nalGNW M PaMGWI[<rDBas oYft "y 101ha Mca'
—6)
F. m 891.1
oarwnertof rw„ ,.rd
NOTICE OF PUBLIC HEARING
BUDGET ESTIMATE
FISCAL YEAR BEGINNING JULY 1, 2017 - ENDING JUNE 30, 2018
City of IOWA Cite , Iowa
The City Council will conduct a public hearing on the proposed Budget at 410 E Washington St City Hall
on 3/7/2017 at 7:00 pm
(Date) xxftft (hoar)
The Budget Estimate Summary of proposed receipts and expenditures is shown below.
Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor,
City Clerk, and at the Library.
The estimated Total tax levy rate per $1000 valuation on regular property .......... $ 16.33305
The estimated tax levy rate per $1000 valuation on Agricultural land is ........... $ 3.00375
At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part
of the proposed budget.
(319 356-5041 Julie Voparil Deputy Clerk
phone number City cierk/Fnanca Oglcers NPME
Budget FY
Re -estimated FY
Actual FY
2018
2017
2016
(a)
(b)
(c)
Revenues & Other Financing Sources
7 77777777
77777777
Taxes Levied on Property
1
56,458,399
55 330,223
52,020,615
Less: Uncollected Property Taxes -Levy Year
2
0
0
0
Net Current Property Taxes
3
56,458,399
55,330,223
52,020,615
Delinquent Property Taxes
4
0
2,333,912
0
2,276,953
190
1,027,218
TIF Revenues
5
Other City7axes
6
2,720,389
2,773,384
2,782,755
Licenses &Permits
7
1.,867,190
1,738,882
3,063,533
Use or Money and Property
8
2,330,393
2,284,765
2,306,211
intergovernmental
9
29,463,240
41,139,940
33,661,500
Charges for Fees &service
10
46,031,372
45,045,459
44,557,550
Special Assessments
11
1,000
604
0
Miscellaneous
12
3,808,043
5,153,153
4,403,153
other Financing Sources
13
17,477,592
27,318,869
31,644,193
Transfers In
14
38,537,158
54,575,622
48,887,687
Total Revenues and Other sources
161
201,028,688
237,637,854
224,354,605
ExpendituresB Other Financing uses
Public Safety
24426,000
23,995,061
22100,070
Public Works
17
9,702,697
9,328,072
7,269,118
Health and Social Services
18
300,000
350,000
296,319
culture and Recreation
19
14,279,568
14,140,960
12,908,758
community and Economic Development
20
8,834,675
11,169,920
7,794,149
General Government
21
9,544,370
9,084,682
8,087,313
Debt Service
22
14,256,417
15,390,400
15,016,250
Capital Projects
23
32,530,291
79,144,971
19,479,006
Total Government Activities Expenditures
24
113,874,018
162,604,066
92,950,983
Business? pe/Enterprises
25
59,455,617
79,695,998
49,346,424
Total ALL Expenditures
26
173,329,635
242,301,064
142,297,407
Transfers Out
27
38,537,158
54,575,622
48,887,687
Total ALL EzpenaltureslTransfere out
28
211,866,793
296,876,686
191,185,094
Sources Over
Excess Revenues & Other S
29
' ' ' � � � `
-10,838,105
... °
-59,2381832
...
33,169,511
(Under)Expendituresrtransfen;Out
Beginning Fund Balance July 1
30
133,730,385
192,969,217
159,799,706
Ending Fund Balance June 3g
Ti
122,892,280
133,730,385
192,969,217
Pa. 6m.m
CITY
OF
Iowa City
ADOPTED
BUDGET SUMMARY
YEAR
ENDED
JUNE 30,
2018
Fiscal Years
SPECIAL
TIF
SPECIAL
DEBT
CAPITAL
BUDGET
RE -ESTIMATED
ACTUAL
GENERAL
REVENUES
REVENUES
SERVICE
PROJECTS
PERMANENT
PROPRIETARN
2018
2017
2016
A
()
(C )
(D)
(G)
(H)
Revenues & Other Financing Sources
1
32,862,685
11,072.779
12,522,935
0
w.
56,458,399
55,330,223
52,020,615
Taxes Levied In PI-caftY
0
0
0
Less: Unwiected Property Tsx.sLevy Year 2
Taxes
0
32,862,685
0
11 072,779
12,522,9M
0,
. .. ...
513,458:21N
55,330,22Zi
52,020,615
Net Current pmea y
-
C
0
0
0
190
Delinquent Pro,serty Taxes 4
0
0
2333
2,333.912
2,276,953
1,027,218
TIF Revenues 5
nue. 6
2.412,354
wm i:.
143,351
. .912
0
2720,389
2,773,384
2,782,755
OtherCityTm.
_uce.ses
0
. 7
7,48(
1.867,190
1.738,882
3,M3.�33
-
& F� -ftsi 7
-- -----
1,859,710
98 726
0
..
143,102
0
380
- ___
1,442,25E
2,330.393
2,2134.765
2,30.6,211
Use of Money and Prep-n-tv 8
9
645,927
3,470,987
10,224
-
�42.447
3.331,000
.... ... ...
12.094,43C
29,463,240
41,139,940
33,661,500
44.557,550
Intergovernmental
10
6,334.613
4322 0
20,000
0
39,633,53S
46,031,372
45,045,456
Charges for Fees & Service
0
0
1,0oo
604
0
-sp.-WAssannnents 11
12
1,000
1.876,571
223
50,250
1,100,000
3,666,043
5,163,15i
4,40S,1,53
Miscellaneous
13
49.463,8471
21.805.902
2,333, 912
13.223,4.1-6
4,01,000
380
53,735,4791
U5,0b.938
155.743,363
143,822,725
Sub -Total Revenues
Other Financing Sources;
14
10,680
0
...........
.. .....
1,028.004
. .........
10832.348
-44.701
14,6
__ 38,5 - 37.158
54 6A,622
0,687, 687
T.tal Transfers In
15
850
0
0
-12:646,084
2,026,600
'15,521,094
-
24,235,480
-i _83,389
23,897,097
-
preseneds of Debt
_0
6
i'006,000
0
0
1,956,569
10
7-Y47,096
P.ceeds If Cap 16
tal Asset Sales
17
456
6f.'gm
.
23,157,059
.. ....
2.333.91
14.251.4U
28 929,432
380
70,40 5 1 80
201,028�688
237,637,854
224.354,605
TIM[ Revenue. and Other Sources
...
E.perdltureas Other Financing Uses
0
rw:,.
0
24,426,000
23,995,061
22,100,070
Public Safety 18
23,573,098
0
9,702,697
9. 328,072
7,2q�,`! 18
public Viiews 19
ic
3,01.470
--300.000
6,221.22 7
6
.. . ..
0
300,000
350,000
296,319
eam .,ci Social Servicers 20
b
0
0
14,279,568
14140960
12908758
v
Cu .andFtc.neation
22
14,279,5613
5,775.296
0
2,727.014
332,365:*
0
..
69�920
169920
7
7. 94,149
Commurty and Economic Development
0
0
......
9,544 7 0
9,084,682
8,087,313
cieneral 6 23
--awernraent
9,153,797
390,573
0
_ _. _ __
0
:1:�i �;�!
14.n6 40
..
. . , ..
C
�*i
_,3
14256,417
I
15,390,400
15.016,250
------
Debt Service 24
0
...
0
5�. 2.
32,530,291
79,144,971
19,479,006
74 a
1 62.604,0661
92,950,983
Capital Projects 25
26
0
56,563 229
10.191.716
332,365
14 256 417
3 2 .53 291
0
Total Government Activities Expenditures
-59,455.617
59,455,617
9,698,9981
49,346,424
Business Type Prapfletmy: Enterprise & ISF 27
bul!)W
10.191,716
332,365
14,2156,417
32,530,29
0
59,455,617
173,329,635
242,301.064
142,297.407
-
Total Gov & Bus Type Expenditures28
IZZU
13,733,379
1,973,492
0
0
17,724,517
38,537,158
54�575,622
48,887,687
Total Transfers Out 29
30
5,105,770
61,668,99923,925,095;
2,3 C867
-
14.256417
31530.291
a
77,180,1M
11,866,793
�4 F�i2�
191,185,094
total ALL Expenditurasilund Transfers Out -
.
Excess Revenues & Other Sources Over 31
:'...........
282 . .
-768.0 . 36
28.05 . 5
: -4 96
1 -3,600.859
380
-6. 774 . 954
-10, 838,1051
. .... ...... . .
-59,238,832
33,16%5i1
sffmnsfem Out 32
,304
33
Zf.ta,lf,UJq
7,741,8571
463,8931
6,58j0,110j
51
4,3Uk ,055
116 766
B6,822,370
_133 730,385
192 969,21 I
159,799,70E
Beginning Fund Balance duly 1
1
6,575,415
...
707,1961
117,146
80,047,416
122,892,2801
33,730,385
192,969,217
Fndlru Funs Balance June 30 34
27,979,338
r—Wls
Taxes Levied on
Utility Tax Replacement Excise Taxes -6
Wiry faanchl.. tax flows Coda,!�W4m,-364-2) _7
CITY OF
-- 8,320..12-
d
4,169,575
2,693.435
29.463.240
Iowa City
8.320,1.
9,43820
---3.209,8
93.661A
Padmutuel wager tax 8
68.266
650.
Gaming wager tax 9
-
D
The last two Columns will fill in once
12.216,2910
12.241
Hatetim.t.irtaxe. 11
1,078,760
the Re -Eat forms are completed
a
7:2 181
Sublotat - Other City Taxes (rines 6 thn, 72) 13
REVENUES DETAIL
143,35
Licenses & Permits 1.
1,859,710
Use of Money & Pmpenv, 15
Fiscal Year Ending
2018
Fiscal Years
8826
SPECIAL
TIF
SPECIAL
DEBT
CAPITAL
Other State Grants & Reimbursements a
1,214,001
BUDGET
RE. ESTIMATED
ACTUAL
2016
GENERAL
REVENUES
REVENUES
SERVICE
PROJECTS
PERMANENT
PROPRIETARY
2018
2017
LI
(C)
JDI
(E)
EtecUic Utility 23
H",
(H)
Gas Utility 24
(j)
ln� .777777
Parking___ 25
7M=
14
Airport
lZ522,53 35
1.1674
-26
Landfill/Garbage 27
K458.399
55,330,22�
52.02016
32.862.695
1.000.000
Transit 29
. .. ...
0
0
Authority - - - 311
7,T47�0%
-Housing
StorraWaterUtility 32
" 1
-
4-3.Z
riFh-,;r F�� A Ch...9 for Service 33
5,600473
'a "I
S, 0711 R
Utility Tax Replacement Excise Taxes -6
Wiry faanchl.. tax flows Coda,!�W4m,-364-2) _7
409.794
-- 8,320..12-
d
4,169,575
2,693.435
29.463.240
895.0.00
8.320,1.
9,43820
---3.209,8
93.661A
Padmutuel wager tax 8
68.266
650.
Gaming wager tax 9
-
D
Mobile Home Taxes 1037,800
12.216,2910
12.241
Hatetim.t.irtaxe. 11
1,078,760
Other Local Option Taxes 12
a
7:2 181
Sublotat - Other City Taxes (rines 6 thn, 72) 13
2.412.W4
143,35
Licenses & Permits 1.
1,859,710
Use of Money & Pmpenv, 15
645.927
98,72
Intergovernmental
Federal Grant & Reimbursement 16
8826
964,94
Road Use Tax. 17
14.644.761
8.320,12
Other State Grants & Reimbursements a
1,214,001
533,21
Reimrsemen.19
local Grants & ts bu
2.248,160
406.09
Subtotal - Into ve 16 th"aig) 200
rg. min.at.1 (1'r.s
3,470.987
10,224.37
Charges for Fees & Service:
1,351.157
1,298,570
Water Utility_ 21
...
1,298,1
Server Utility n
692,140
EtecUic Utility 23
- -
75,521,084
Gas Utility 24
C
-
0
Parking___ 25
42,000
14
Airport
-
1.1674
-26
Landfill/Garbage 27
5.661.69
H,jp!tzd 28
5,761,4
1.000.000
Transit 29
--Cable TV. Internet &Telephore_ -- 30
62.1�i]
Authority - - - 311
7,T47�0%
-Housing
StorraWaterUtility 32
" 1
-
4-3.Z
riFh-,;r F�� A Ch...9 for Service 33
5,600473
- - --- --
901,fi90
874,20
-- 8,320..12-
d
4,169,575
2,693.435
29.463.240
320.117
8,
8,92.2310
2,763,149
41.139.940
8.320,1.
9,43820
---3.209,8
93.661A
- . - ' - .
68.266
650.
_1,057,385
1,070,7
D
12.216,290
:i
1.0
39,180
12,094,430
-- 8,320..12-
d
4,169,575
2,693.435
29.463.240
320.117
8,
8,92.2310
2,763,149
41.139.940
8.320,1.
9,43820
---3.209,8
93.661A
- . - ' - .
g,099,056
9.099.056
8.927.646
9,152.8
12.216,290
12.216,2910
12,204,100
12,266.0
.
0
a
7:2 181
Internal TIF Loan Transfers In
38
0
0
6,277394
6.31-9,394
6,-020.30
5,903
10.831,:F46
-
0
14.644.761
38,537,11811
9_264,519-
9,264,519_
8 ' 76.1,000
.8 ' 983 ' 5
sabtot�i ALL ow.fing TransfeWin
36
11.22,"941
1,351.157
1,298,570
1,298,570
1,4511
,0
1,298,1
692,140
72.0.000
- -
75,521,084
C
-
0
23,897,097
!N
Proceeds at Debt (E-dudLniz THE 11fornal
14
1,477.71 C
- 85000
1.1674
-- - -
5.661.69
5449;000
5,761,4
Operator; Tana sfea, In
Regular'924-
37
-
- , ,
--
- . - ' - .
�:;: :'w
-�: :: . .: :,:'q
. 1,007,952- .
.
010047
71
-54,575,6222�
7:2 181
Internal TIF Loan Transfers In
38
9W8V--
1,028,004
----
10.831,:F46
-
0
14.644.761
38,537,11811
48.8 7�687
sabtot�i ALL ow.fing TransfeWin
36
11.22,"941
1,351.157
2,025.000
75,521,084
235.480
24,235,4817
23,897,097
!N
Proceeds at Debt (E-dudLniz THE 11fornal
40
- 85000
-- - -
1.000.000
1.956
1-- '508
;ion:189
7,T47�0%
__!
-Pio&;e-d;of Capital Asset Sales _
Car Asset --- --.-
" 1
-
9-56.60--
- —§
-
- - --- --
-
— - -
- .---
1,0213.004
-
-- --- -
24476432 All
56,014,- 50
7
81.894.491
80,531.880
- - ---- -
Subtotal -Other Financing Sources M� 33 ovu
42
12.487.456
1.351.157
0
Total Raven.o except for beginning fund bala, .a.201,028,686
360
A 9 15. 20. 34. 3136. & 41)
43
61,951,303
23,157 G59
2,333,91
14.251.422
1�1 71.
—IIZ2
15qjuu�,a 6
CITY OF
Iowa City
o.oanmmWW.9�9r
fom Ml a P1
EXPENDITURES SCHEDULE PAGE 1
Fiscal Year Ending 2018
Fiscal Years
SPECIAL
TIF
SPECIAL
DEBT
CAPITAL
BUDGET
RE-ESTIMATED
ACTUAL
GOVERNMENT ACTIVITIES
GENERAL
REVENUES
REVENUES
SERVICE
PROJECTS
PERMANENT
ROPRIETAR
2018
J
2017
K)
2016
(L)
(A)
(e)
(C)
D
(E)
(F
(G)
..
(H)
P)
PUBLIC SAFETY
..
-..'
..
72,946,303
72 629,952
7774d,790
Police Department/Crime Prevention
1
12,946,303
s..
0
0
0
-
Jail .
_.?
0
0
Emergency Management
3 _
Flood Control _-
4
8,166,141
7,962,660
7,545,024
- -
Fire Department _
_ 5
_ 8,166,141
- -
0
0
0
Ambulance
6
_
1,575,902
1,736,997
1,433,682
Building Inspections
_ 7
1,575,902
,+
,::'_"
0
0
0
Miscellaneous Protective Services _
8
_ _ - _
_ _
':
..-. : -
-i_
"881651
_
826,7117
-
Animal Control
9
_ _881,651
_
-
-
OlherPublicsafety .. _
10
3,101
- ---
852902
- -
E
-.
- p
-,.
24,426 Opo
23 996,06`1
22 1600 070
_
TOTAL (fines 1 -10/
11
23,573,098
852 902:
-;
PUBLIC WORKS
-
3
3808355
291Q47
Roads, Bridges,6Sidewalks
12
3,796699
_ _
,796,699
0
0
Parking_ Meter and Off -Street _13
_ _
_
�'-'
-
-
53
474,990
____0
Street Lighting _ _
14
_. 538 866
'
__._ -
_
_" .8,866
e
_
1 017,680
1 457,429
Traffic Control and Safety
15
893824'
-_. _
- - -
56B,680
680
- -
--
0
- --'moval
Snow Re
16 _
_ _
5680
6 6
2394 366
2,317.845
1,342_700
Highway Engineering
17
_- 2,384,366
:,
,? -' -?-
--
342,511
_
97,257
__ 365,392
Street Cleaning _
18
-- -__
342511
...
-
-- 0
0
Airport_._.. (ffnot Enterprise)
"19
_ _
_' :' :
- _ _
__ _.-
._
Garbage (if not Enterprise)
_20
... _.
-
-
- --
"—
Other Public Works - - -
21
1,097,104.
_, _- 82 647
;
..
- -
C
9,702 697
__
9.328.0 72
7 69 1018
TOTAL (fines f2 - 27)
22
3,487,470
6,221 227
:
HEALTH B SOCIAL SERVICES77=777777.:I
:!"
-
p
0
0
_
Welfare Assistance
23
:;
;: ..;. - :__.
_..
:.: -
_ -.
-_
City Hospiial ._
-24-.
_.
.. .,
o.
_. o.._
0
Payments to Private Hospitals
25'
-
`
' - 0
0
0
Health Regulatlon and Inspection _
26
_ _ _ _._ -
E :
-
. ` ' -
--
0
D
_ - _ 0
-
_. __
Water, Air, and Mosquito Control
_27
. -..
..
.''� +
:: ...
-- -
:
-
--" -
- - _
p
0
Community Mental Health
28
--
-296,319
O_t_her Health and Social Services _ _
29
300,000
-_ . _-
- --- -
.
- -
p
; .
300 O6
' 350 0170
296,319
TOTAL (lines 23 - 29)
30
300,000
0.;
-..'
;
„ [
.
CULTURE 8 RECREATION
,
:'..
-
"'
- - -
6,526 560
"" 6347 022
8,083,035
--
Libra
37
_ 6526,560
-: .:
---
- -'
- --
_Services
Band and Theater
_ 32
_ _
.:
'.. i
- - - -
2,448,164
_Museum,
33
_ 2,860,944
-
- : _ ., ..-„
- - '_'
3,579,813
_
3,620,714
3,232_499
Recreation'
34
_ 3,579,813
-- _
..
..; ,:._.
-, ; :. . ::
- -- -
-
:L62,327
3515,773
321,06B
Cerna�_ _.. _
35
_ 3621327
_..
- - -
. " -
Community Center, Zoo, B Manna_
_36
-_',-
_- -
700,68
023,992
Other Culture and Recreation _-_
37
949,924
_. ______
-_. -
..:::
.,:...i ;. :.
__- __ 0
-. ..'.:
14,279,568
74,140.960
72,908.758
r— 6m A K
GOVERNMENT ACTIVITIES CONT
s
Govemment
CITY OF Iowa City
EXPENDITURES SCHEDULE PAGE 2
Fiscal Year Ending 2018
TIF
SPECIAL SPECIAL DEBT CAPITAL
GENERAL REVENUES REVENUES SERVICE PROJECTS PERMANENT
NaC Appmpe page Net must aecam the meget fmma if uae6. SEE INSTRUCTIONS
Dwan cntm Mamgemem
Fiscal Years
BUDGET RE -ESTIMATED
2018 1 2017
ACTUAL
2016
F- m
LONG TERM DEBT SCHEDULE
GENERAL OBLIGATION BONDS, TIF BONDS, REVENUE BONDS, LOANS, LEASE -PURCHASE PAYMENTS
City Name: Iowa City
Flsal Year
2018
Date
Bond Reg.1
Total
Paid from
Amount
Type of
Certified to
Debt
Principal
Interest
Paying Agent
Obligation
Funds OTHER THAN
Amount Paid
Debt
County
Resolution
Due FY
Due FY
Fees Due FY
Due FY
Current Year
Current Year
Debt Name
of
Number
2018
2018
2018
2018
Debt Service Taxes
Debt Service Levy
Issue
Obligation
Auditor
(B)
(C)
(D)
(E)
(F)
+(G)
+MI
=(I)
=-(U)
=(R)
(A)
7.420000
GO
102010
10145
2370,000
59,375
400
2429,7]5
2429775
1 2010 G0
GO
moil
71-155
3.080,000
101,91
400
3181,931
382,865
27606
2 MIIG0
7,925,000
10930pm
GO
ONN11
11156
1,205.000
16,463
400
1374863
1,374,863
3 2011 GO Re5ml9
GO
062012
12-284
915,000
98,113
On
1,013,513
00,318
953,195
4 2012G0
9.m0,W0
7,230,000
GO
062013
13213
790,000
75,575
400
865,W5
151 d46
714,529
5 2013 GO
GO
062014
14-134
WO,OW
174,125
400
1074,525
315,357
759,158
2M4G0
17,980,000
GO
Ofd2015
15155
725,W0
129,513
400
881 13
71,347
783566
2015 G0
7,765000
8.795,000
GO
171016
16162
675,0W
16850
400
1.065200
i.DS5I50
0 2016 G0
GO
1499,214
293,16
400
1.792,771
1792777
2017G0 ro
9.82360
yey
0
2,655000
NON -GO
112012
12337
135,000
72345
400
207745
217745
10 20IMTIFRm.Balls
NON -GO
092016
16255
0
384150
400
384500
384550
0
11 2016ETIFRevenua Bands
12,805,000
0
9
NON -GO
MDD9
04133
525500
260.925
400
786325
786,325
1 206See IlmaIue Re di Bonds
,000
IBM
0
73 010 Serer Revenue Re0ndl Bonds
15,06.000
NON -GO
042010
10.94
1,215,000
101,900
4W
1,397300
NON -GO
062016
18-16
]840000
379300
400
216700
216700
0
(14 12016 Revenue Retunoin Balls
9.36000
9.750,000
NON -GO
05.2009
04134
585.000
261438
400
846.038
8/6.838
0
15 2W9Wa Revenue Ref IIcn 80nds
544040
0
4950.000
NON -GO
092012
12-286
49p0m
53,fi40
400
544040
1 2012 WaIsr Reaenue Reluedm Bonds
400
518138
518,138
0
3,600000
NON -GO
062016
7&772
380,000
137,738
(1 7) Wa2r Revenue ReMNI Bonds
0
NOSELECTION
O
8
NO SELECTION
0
0
9
'
NO SELECTION
D
0
W
NO SELECTION
0
0
21
NO SELECTION
0
0
NO SELECTION
0
0
73
NOSELECTION
0
0
26
NOSFIECTION
0
0
s
NO SELECTON
0
0
26
NO SELECTION
D
0
2
NO SELECTION
0
0
20
NO SFIECRON
0
0
29
0
0
NO SELECTION
(007
.,.rue
17SA2141
2.952.1941
6.8001
20,498,21
_ _ 7,826,029
12,672P9
5
NOTICE OF PUBLIC HEARING
rom, SwZi AMENDMENT OF FY2016-2017 CITY BUDGET
The City Council of Iowa City in JOHNSON County, Iowa
will meet at 410 E Washington St, City Hall
at 7:00 pm on 3!7/2017
M-0 !Dere)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2017
rree,i
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
or
available cash:
Amendments include the review and modification of the 2017 CIP program, acquisition of a condemned property,
change in accounting for Affordable Housing activity, cntracted improvements at Airport for hangar building M,
recycling carts for co -mingled program, Landfill permit renewals, AVL bus tracking system for Transit, and Hesco
barriers for Storm Water.Additional detail is on file and available from the Iowa City Finance Department.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Julie Voparil, Deputy Clerk
City Clerk/ Finance Officer Name
Total Budget
as certified
or last amended
Current
Amendment
Total Budget
after Current
Amendment
Revenues & Other Financing Sources
Taxes Levied on Property
1
55,330,223
55,330,223
Less: Uncollected Property Taxes -Levy Year
2
0
0
Net Current Property Taxes
3
55,330,223
0
55,330,223
Delinquent Property Taxes
4
0
0
TIF Revenues
5
2,276,953
2,276,953
Other City Taxes
6
2,773,384
2,773,384
Licenses & Permits
7
1,738,882
1,738,882
Use of Money and Property
6
2,183,878
100,887
2,284,765
Intergovernmental
9
40,569,008
570,932
41,139,940
Charges for Services
10
44,929,697
115,762
45,045,459
Special Assessments
11
604
604
Miscellaneous
12
6,056,329
-903,176
5,153,153
Other Financing Sources
13
32,975,389
-5,656,520
27,318,869
Transfers In
14
52,592,182
1,983,440
54,575,622
Total Revenues and Other Sources
15
241,426,529
-3,788,675
237,637,854
Expenditures & Other Financing Uses
Public Safety
16
23,707,891
287,170
23,995,061
Public Works
17
9,323,872
4,200
9,328,072
Health and Social Services
18
350,000
350,000
Culture and Recreation
19
14,108,010
32,950
14,140,960
Community and Economic Development
20
9,966,2.41
1,203,679
11,169920
General Government
21
9,208,682
-124,000
9,084,682
Debt Service
2247�8�1,046�
400
-29,000
15,390,400
Capital Projects
23245
-6,338,274
79,144,971
Total Government Activities Expenditures
24341
-4,963,275
162,604,066
Business Type/Enterprises
25,052
1,248,946
79,696,998
Total Gov Activities & Business Expenditures
26,393
-3,714,329
242,301,064
Transfers Out
27,182
1,983,440
54,575,622
Total ExpendlturesrTrensfore Out
28,575
-1,730.889
296,876,686
Excess Revenues 8 Other Sources Over_
Ex enditureslrrensfers Out Fiscal Year
29,046
_(under -2,057,786
-59,238,832
Beginning Fund Balance July 1
301
128,701,7791
64,267,438
192 969,217
Ending Fund Balance June 30
311
71,520,7331
62,209,652
133,730,385
or
available cash:
Amendments include the review and modification of the 2017 CIP program, acquisition of a condemned property,
change in accounting for Affordable Housing activity, cntracted improvements at Airport for hangar building M,
recycling carts for co -mingled program, Landfill permit renewals, AVL bus tracking system for Transit, and Hesco
barriers for Storm Water.Additional detail is on file and available from the Iowa City Finance Department.
There will be no increase in tax levies to be paid in the current fiscal year named above related to the proposed
budget amendment. Any increase in expenditures set out above will be met from the increased non -property tax
revenues and cash balances not budgeted or considered in this current budget.
Julie Voparil, Deputy Clerk
City Clerk/ Finance Officer Name
Fwm.IM CITY OF Iowa City
RE -ESTIMATED REVENUES DETAIL
Fmm 01 EPI CITY OF Iowa City Oepadmem dManagemnt
RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 1
F..6 IEP2
GOVERNMENT ACTIVITIES CONT
Expenditures
BUSINESS
CITY OF Iowa City
RE -ESTIMATED EXPENDITURES SCHEDULE PAGE 2
RE -ESTIMATED Fiscal Year Ending 2017
SPECIAL SPECIAL DEBT CAPITAL
GENERAL I REVENUES I REVENUES I SERVICE I PROJECTS I PERMANENT
79,
Oepaemeao/MaWgMeN
Fiscal Years
RE -ESTIMATED ACTUAL
2017 1 2016
79,
THE USE OF THE CONTINUING APPROPRIATION IS VOLUNTARY. SUCH EXPENDITURES DO NOT REQUIRE AN AMENDMENT. HOWEVER THE ORIGINAL AMOUNT OF THE CAPITAL PROJECT
MUST HAVE APPEARED ON A PREVIOUS YEAR'S BUDGET TO OBTAIN THE SPENDING AUTHORITY. THE CONTINUING APPROPRIATION CANNOT BE FOR AYEAR PRIOR TO THE ACTUAL YEAR.
CONTINUING APPROPRIATIONS END WITH THE ACTUAL YEAR. SEE INSTRUCTIONS.
Prepared by: Dave Panes, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5145
RESOLUTION NO. 17-53
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 7, 2017 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE ASPHALT RESURFACING 2017 PROJECT,
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR
PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Pavement Rehabilitation account #
S3824.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7t' day of March at
7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is
cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 21st day of February , 2017.
M OR
\\ V Approved by /
ATTEST: v �� Q�nuldl/� i P?L/
DEPUTY CITY CLERK City Attorney's Office
SArNISTVAResolutionsTrojecl Resolutions\Setting Public HearingtAsphalt Resurfacing 20151Set Public Hearing Project -Asphalt Resurfacing 2015.doc
Resolution No. 17-53
Page 2
It was moved by Mims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
%
Botchway
%
Cole
x
Dickens
x
Mims
%
Taylor
%
Thomas
%
Throgmorton
CITY OF IOWA CITY`U�-
COUNCILACTION REPOR1-==
February 21, 2017
Resolution setting a public hearing on March 7, 2017 on plans, specification, form
of contract, and estimate of cost for the construction of the Asphalt Resurfacing
Project 2017, directing City Clerk to publish notice of said hearing, and directing
the City Engineer to place said plans on file for public inspection.
Prepared By: Dave Panos - Senior Civil Engineer
Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact: The estimated cost for this project is $1,400,300 and will be funded with
Road Use Tax Proceeds and Utility Franchise Fee available in the
Pavement Rehabilitation account #S3824.
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
This is a recurring maintenance project that concentrates on asphalt resurfacing and chipsealing
at various street locations. Work on this project also includes repair of curb and gutter as
needed and replacement of curb ramps to current ADA standards.
Background / Analysis:
The Asphalt Resurfacing 2017 Project will include work at the following locations:
Street Milling and 3" Overlay
Benton Street from Greenwood Drive to Michael Street
Greenwood Drive from Benton Street to Woodside Place
Market Street from Madison Street to Clinton Street
Sheridan Avenue from Summit Street to South 7t' Avenue
Chipseal Application
Taft Avenue from Lower West Branch Road to American Legion Road
Gilbert Court from E Benton Street to Iowa Interstate Railroad Property
St. Clements Alley — North of North Dodge Street Hy -Vee
Scott Park Parking Lot
3e (LI)
Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240,(319)356-5410
RESOLUTION NO. 17-54
RESOLUTION SETTING A PUBLIC HEARING ON MARCH 7, 2017 ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR
THE CONSTRUCTION OF THE IOWA CITY PARKING GARAGE
MAINTENANCE PROGRAM AND BRIDGE REPAIR 2017 PROJECT,
DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR
PUBLIC INSPECTION.
WHEREAS, funds for this project are available in the Parking Facility Restoration Repair
account #T3004 and the Annual Bridge Maintenance and Repair account #S3910.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY. IOWA:
That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held on the 7th day of March,
2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting
is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk.
2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named project in a newspaper published at least once weekly and having a
general circulation in the City, not less than four (4) nor more than twenty (20) days before
said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
Passed and approved this 21st day of February , 2017_.
MOOR
\\ Approve/'derby,,
ATTEST: v� !A/ 4✓T041-1
D Y CITY)CLERK Vty Attorney's Office Z /7�
Resolution No. 17-54
Page Z
It was moved by Aims and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
x
Botchway
%
Cole
%
Dickens
%
Mims
%
Taylor
%
Thomas
x Throgmorton
I r 1 CITY OF IOWA CITI"nr-rr�
N� COUNCIL ACT10N REPORT
February 21, 2017
Resolution setting a public hearing on March 7, 2017 on plans, specifications,
form of contract, and estimate of cost for the construction of the Iowa City
Parking Garage Maintenance Program and Bridge Repair 2017, directing City
Clerk to publish notice of said hearing, and directing the City Engineer to place
said plans on file for public inspection.
Prepared By:
Mark Rummel, Associate Director of Transportation & Resource
Management
Reviewed By:
Jason Havel, City Engineer
Chris O'Brien, Director of Transportation & Resource Management
Geoff Fruin, City Manager
Fiscal Impact:
The estimated construction costs for this project are $336,250 (base bid) /
$606,375 (with alternates), which will be funded with Parking revenues
and Road Use Tax proceeds available in the Parking Facility Restoration
Repair account #T3004 and the Annual Bridge Maintenance and Repair
account #S3910.
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution
Executive Summary:
The Transportation & Resource Management Department is pursuing the City of Iowa City
Parking Garage Maintenance Program and Bridge Repair 2017 Project within the approved
Parking Facility Restoration Repair budget. The Public Hearing for Plans, Specifications, Form
of Contract and Estimate of Cost will be set at the February 21, 2017 City Council Meeting for
March 7, 2017. This maintenance work, beginning in May and finishing in September, will aid in
extending the life of the parking facilities and help protect against more costly repairs in the
future. We intend to have all facilities operational for the duration of the project.
In addition to this year's parking garage maintenance we have added an add alternate that
includes expansion joint work on the College Street bridge. The bridge scope of work is similar
to the work performed on parking garage expansion joints and will fit well into our project.
Background / Analysis:
As a part of our ongoing facility maintenance, we routinely perform repairs to concrete, caulk
joints, expansion joints, etc., in order to maintain the integrity of the facilities. This project will
primarily consist of concrete repairs and sealant in the Capitol Street Facility along with minor
repairs in the Dubuque Street, Tower Place, and Chauncey Swan facilities. The Chauncey
Swan repairs will also include resolving the moisture issues in the stair towers, including roof
repairs, drywall repairs, and repainting handrails and stairwells.
To: Planning & Zoning Commission
Item: REZ16-0008
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Bob Miklo
Date: February 2, 2017
Applicant: Kevin Hanick
88 Hickory Heights Lane
Iowa City, IA 52245
Contact Person:
Requested Action:
Purpose:
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning:
Comprehensive Plan:
File Date:
45 Day Limitation Period:
BACKGROUND INFORMATION:
Mark Seabold
Shive Hattery
2839 Northgate Drive
Iowa City, IA 52245
319-354-3040
Rezoning from ID -RS to RM -12
Development of 54 multi -family dwellings
North of Scott Boulevard between Hickory Heights
Lane and First Avenue
10.26 acres
Residential - (ID -RS)
North: Office (ACT Campus) - ORP
East: Office (ACT Campus) - ORP
South: Undeveloped - ID -RS
West: undeveloped —ID- RS
Northeast District Plan — office park with residential
as a potential alternative use.
January 12, 2017
February 26, 2017
The applicant, Kevin Hanick, is requesting approval of a rezoning from Interim Development (ID -
RS) to Low Density Multifamily (RM -12) for 10.26 acres located on the north side of Scott
Boulevard between Hickory Heights Lane and First Avenue. The applicant has submitted a
preliminary plat application to split this property from a 12.28 property owned by Charles Jeffery
Larson. The subdivision will be considered at a later date.
02-21-17
3e(5)
If the rezoning and subdivision are approved the applicant will buy the RM -12 property (proposed
Lot 2) and the Larson family will retain Lot 1 for the construction of a single family home. The
applicant has submitted a concept plan illustrating his intent to construct 2 multifamily buildings
containing a total of 54 dwelling units. An existing single family dwelling and several storage
buildings would be removed from Lot 2.
The property contains regulated slopes and woodlands and will be subject to either administrative
approval of a sensitive areas site plan, or a sensitive areas rezoning depending on the level of
disturbance of slopes and woodlands.
The applicant has indicated that they have chosen not to use the "Good Neighbor Policy".
ANALYSIS:
Zoning: The purpose of the Interim Development Zone (ID), which currently applies to this
property, is to provide for areas of managed growth in which agricultural and other non -urban
uses of land may continue until such time as the City is able to provide City services and urban
development can occur. The Interim Development Zone is the default zoning district, to which all
undeveloped areas should be classified until City services are provided. Upon provision of City
services, the City or the property owner may initiate rezoning to zones consistent with the
Comprehensive Plan.
The ID -RS zone was applied to this property prior the construction of Scott Boulevard. Now that
Scott Boulevard is in place the property is served by the infrastructure necessary for
development and a rezoning is warranted.
Proposed Zoning: The purpose of the Low Density Multi -Family Residential Zone (RM -12) is to
provide for the development of high density, single-family housing and low density, multi -family
housing. This zone is intended to provide a variety of housing options in neighborhoods
throughout the city. Careful attention to site and building design is important to ensure that the
various housing types in any one location are compatible with one another.
The RM -12 zone allows one multifamily dwelling unit per 2725 square feet of lot area, or
approximately 15 dwellings per acre. Theoretically that would allow 164 dwelling units on this
10.26 -acre property. However the presence of wooded ravines and the requirement to provide
stormwater management, would result it far fewer units being achievable. To prevent false
expectations regarding achievable density, staff recommends that the requested rezoning be
conditioned upon general compliance with the applicant's concept plan showing 54 dwelling
units.
Comprehensive Plan: The Northeast District Plan map shows the area north of Scott Boulevard,
including this property, as being appropriate for Office Research Park development. This
designation was put in place in 1999 to acknowledge ACT's headquarters in the area, and to
encourage development compatible with the ACT office campus. The text of the Plan notes that
the amount of land designated for office development may be unrealistic and that alternative uses
including residential should be considered for this area. The text of the Plan also encourages a
diversity of housing. Townhouse and small apartment buildings are proposed at the edges of
neighborhoods, where slightly higher density housing can take advantage of being located near
major arterial streets, such as First Avenue and Scott Boulevard.
The plan notes that where density increases, the design of both the streetscape and structures
should receive careful review to ensure compatibility in terms of appearance and scale. The
Comprehensive Plan guidelines should be used to address issues, such as orientation of
PCD\Stet( Repoftstaff report zoning.doa
structures and parking to the street, building mass and articulation, the location of garages and
driveways and the use of landscape buffers (Northeast District Plan — page 17).
Staff finds the multifamily development in this location conforms to the policies of the
Comprehensive Plan, including the Northeast District Plan. However, the proposed buildings
appear to be larger than what was contemplated by the Northeast District Plan. The design of the
buildings will require greater articulation to conform to the Multifamily Site Development Standards
and the Northeast District Plans encouragement of small apartment buildings. To comply with the
Multifamily Site Development Standards, the proposed garage entrance facing Scott Boulevard
will need to be relocated to the side of the building or receive approval of a minor modification
from the Design Review Committee.
Neighborhood Compatibility: In staffs opinion the proposal is compatible with the neighborhood
in terms of land use. The area to the north and east contains the ACT campus. The ravine and
woodland provides a significant buffer between the proposed residential buildings and ACT.
The property to the south is zoned ID -RS and is undeveloped. The Northeast District Plan shows
the possibility to two apartment buildings on the south side of Scott Boulevard Oust to the south of
this proposal), and single family homes farther to the south. The properties to the west and east
both contain wooded ravines with protected slopes. These areas have limited development
potential and are shown as private open space in the Northeast District Plan.
Although the proposed multifamily buildings are large, they would be located away from the
wooded ravines, helping to minimize disturbance of these natural areas. Some grading and tree
removal will be necessary to provide for stormwater management facilities in the eastern ravine.
The concept. plans located most of the required parking under the buildings. This will help to
minimize paving and allow for more open space.
The concept plan shows that the proposed buildings will be set back between 130 to 180 feet
from Scott Boulevard. The zoning code only requires a setback of 40 feet from an arterial street.
The additional setback and resulting open space proposed by the applicant will help mitigate the
large scale of the two buildings.
Traffic implications: Transportation Planners estimate that this proposed development will
generate approximately 350 vehicle trips per day. Counts conducted by the Iowa DOT in 2014
indicate that Scott Boulevard is currently operating well under capacity with an average daily
traffic count of approximately 13,000 vehicles. The Highway Capacity Manual indicates that the
capacity of an arterial street with similar characteristics to that of Scott Boulevard is
approximately 17,000 vehicles per day.
Although the Scott Boulevard has sufficient capacity to accommodate the traffic that would be
generated from this development, there are capacity constraints at the intersection of Scott
Boulevard and First Avenue, just to the east. The City's Capital Improvement Plan does include
a project to improve the intersection to increase its capacity.
The driveway proposed for this development has been located where it will provide for adequate
site distance. Based on these conditions, staff finds that the existing and proposed street
network will be adequate to accommodate the proposed development.
Sensitive Areas: The property contains regulated slopes and woodlands. With the preliminary
plat the applicant will need to demonstrate compliance with the sensitive areas provisions of the
zoning code. If more than 80% of the woodlands are proposed to be disturbed, or more than
35% of the critical slopes are proposed to be graded, or there is any disturbance of the
protected slope buffers, a rezoning for a sensitive areas Planned Development Overlay (OPD)
PCDISIffi( Reportslstaff report mning.doa
4
will be required.
Storm water management: The application has indicated that stormwater management
facilities will be located in the ravine located on the eastern third of the property. A preliminary
storm water management plan is required before the preliminary plat associated with this
rezoning is approved.
Neighborhood Open Space: A subdivision of this size requires the dedication of .43 acres of
neighborhood open space or fees in lieu of. The Parks and Recreation Department has
determined that fees are appropriate in lieu of land dedication. The fee will be equivalent to the
value of 18,600 square feet of property. This requirement will need to be addressed in the legal
papers for the final plat.
STAFF RECOMMENDATION: Staff recommends that this application, rezoning approximately
10.26 acres located north of Scott Boulevard east of Hickory Heights Lane and First Avenue from
Interim Development (ID -RS) to Low Density Multifamily (RM -12), be approved conditioned on
general compliance with the concept plan showing 54 dwelling units.
ATTACHMENTS:
1. Location Map
2. Concept Plan
Approved by:�--
John Yapp, Development Services Coordinator,
Department of Neighborhood and Development Services
PCDIStaR Repa ksW!span zoning.don
S REZ16-00008 -
0 0.035 0.07 0.14 Miles Prepared By: Marti Wolf
I I Date Prepared: Dec. 201
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application submitted
by Kevin Hanick to rezone
10.26 • to
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Prepared by: Sara Greenwood Hektoen, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240;
319-356-5230 RESOLUTION NO. 17-55
RESOLUTION TO CONVEY TO ELLIS AVENUE, L.L.C. A PORTION OF
VACATED ALLEY RIGHT-OF-WAY BETWEEN 320 AND 332 ELLIS
AVENUE.
WHEREAS, Ellis Avenue, L.L.C., applicant, owns certain land adjacent to the
alleyway between Ellis Avenue and Ridgeland Avenue on Block 4, Manville
Heights Addition; and
WHEREAS, the applicant desires to remodel the existing building into a
fraternity house; and
WHEREAS, the applicant has requested this conveyance so that it may
achieve a higher number of occupants in the remodeled fraternity;
and
WHEREAS, the applicant has obtained an appraisal of $7,150 for the land;
WHEREAS, the applicant has offered to pay the fair market value of $ 7,150.00
as well as provide certain relocation assistance to existing tenants;
WHERES, staff has negotiated the attached Purchase Agreement contingent
of City Council approval; and
WHEREAS, following the public hearing on the proposed conveyance, the
City Council finds that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, THAT:
Upon the direction of the City Attorney, the Mayor and the City Clerk are
authorized to execute a quit claim deed conveying the vacated alley to Ellis
Avenue, L.L.C. consistent with the terms of the attached Purchase
Agreement.
2. The City Attorney is hereby authorized to deliver said deed and to cavy out
any actions necessary to consummate the conveyance required by law.
Passed and approved this 21st day of February , 2017.
MAYOR
\\ Approvedby
ATTEST:
CI LERK City Attorney's Office
Resolution No. 17-55
Page 2
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES:
NAYS: ABSENT: ABSTAIN:
%
Botchway
%
Cole
x
Dickens
x
Mims
%
Taylor
x
Thomas
%
Throgmorton
PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT ("Agreement') is made and entered into as of
the date last written below (the "Effective Date") The City of Iowa City, Iowa ("Seller') and
Ellis Ave, LLC, an Iowa limited liability company. ("Buyer').
In consideration of the covenants and agreements contained herein, the parties agree
as follows:
1. PREMISES. Seller shall sell to Buyer and Buyer shall purchase from Seller
the vacated alley containing approximately 2600 sq ft located south of the real estate
described below and north of Lots 25&26, in Block 4, in Manville Heights Addition, in
Iowa City, Iowa, according to the recorded plat thereof:
Commencing at a point on the west line of Lot 27 in Block 4 in Manville Heights
Addition to Iowa City, Iowa, according to the plat thereof, 121 feet south of the
northwest comer of said Lot 27; thence south along said west line to the
southwest comer of said Lot 27; thence in an easterly direction along the south
line of said Lot 27, and also along the south line of Lot 28 in Block 4, to the
southeast comer of said Lot 28; thence North along the East line of said Lot 28 to
a point 80 feet south of the Northeast corner of said Lot 28; thence in a
northwesterly direction to the place of beginning
("Real Estate").
The Real Estate is being conveyed free of liens and encumbrances but subject to
zoning and other ordinances, covenants of record and easements of record.
2. PURCHASE PRICE AND MANNER OF PAYMENT. The total
purchase price ("Purchase Price") to be paid for the Real Estate shall be the sum of Seven
Thousand One Hundred Fifty Dollars and 00/00 ($7,150). Buyer shall pay the Purchase
Price at Closing.
3. CONDITIONS PRECEDENT. The patties acknowledge that their
obligation to consummate this transaction is conditioned upon the parties executing an
Access and Utility Easement over a portion of the Real Estate, the exact terms of which shall
be negotiated prior to Closing.
4. REAL ESTATE TAXES. Seller shall pay all real estate taxes that are due
and payable as of the date of Closing and constitute a lien against the Real Estate, including
any unpaid real estate taxes for any prior years. Seller shall pay their prorated share, based
upon the date of Closing, of the real estate taxes for the fiscal year in which Closing occurs
due and payable in the subsequent fiscal year Buyer shall be given a credit for such proration
at closing based upon the last known actual net real estate taxes payable according to public
record. However, if such taxes are based upon a partial assessment of the present property
improvements or a changed tax classification as of the date of possession, such proration
shall be based on the current millage rate, the assessed value, legislative tax rollbacks and
real estate tax exemptions that will actually be applicable as shown by the Assessor's Records
on the date of possession. Buyer shall pay all subsequent real estate taxes.
5. SPECIAL ASSESSMENTS. Seller shall pay in full at time of closing all
special assessments which are a lien on the Real Estate as of the Closing Date. Any
preliminary or deficiency assessment which cannot be discharged by payment shall be paid
by Seller through an escrow account with sufficient funds to pay such liens when payable,
with any unused funds returned to Seller. Buyer shall pay all special assessments which
become alien on the Real Estate after the Closing Date.
6. POSSESSION AND CLOSING DATE. The closing on this transaction
and transfer of possession of the Real Estate shall occur on April 1, 2017 (" 06singDate" or
"nosing") subject to Buyer's and Seller's full performance of their respective obligations
under this Agreement and the satisfaction of any conditions herein. Any adjustments of
taxes, interest and all charges attributable to the Seller's possession shall be made as of the
date of Closing. This transaction shall be considered dosed upon the delivery of the title
transfer documents to Buyer, and Seller's receipt of all funds then due at dosing from Buyer
under this Agreement. Seller agrees to permit Buyer to inspect the Real Estate within 48
hours prior to the Possession Date to assure that the premises are in the condition required
by this Agreement. Buyer shall be entitled to possession at Closing.
7. RISK OF LOSS AND INSURANCE. Seller shall bear the risk of loss or
damage to the Real Estate prior to the dosing. In the event of substantial damage prior to
dosing, this Agreement shall be null and void unless otherwise agreed in writing by the
Buyer and Seller. The Real Estate shall be deemed substantially damaged or destroyed if it
cannot be restored to its present condition on or before the Closing Date or within 30 days
after the Closing Date, in which event the dosing and transfer of possession shall be
reasonably delayed, up to 30 days, in order to allow completion of the repairs and
restoration. Provided, however, in the event of substantial damage or destruction that
cannot be repaired by the Closing Date or within 30 days thereafter, Buyer shall have the
right to complete the closing and to have the Seller apply as much of the insurance proceeds
as are necessary to prepare and restore the Real Estate. Until the Closing Date, Seller agrees
to maintain existing insurance coverage on the Real Estate and Buyer may purchase
additional insurance.
S. ENVIRONMENTAL MATTERS. Except as provided below, Seller
warrants to the best of its knowledge and belief that there are no abandoned wells, solid
waste disposal sites, hazardous wastes or substances, or underground storage tanks located
on the Real Estate, the Real Estate does not contain levels of radon gas that require
remediation under current governmental standards, and Seller has done nothing to
contaminate the Real Estate with hazardous wastes or substances. Except as provided
below, Seller warrants that the Real Estate is not subject to any local, state, or federal judicial
or administrative action, investigation or order, as the case may be, regarding wells, solid
waste disposal sites, hazardous wastes or substances, or underground storage tanks. Seller
shall also provide Buyer with a properly executed Groundwater Hazard Statement showing
no wells, solid waste disposal sites, hazardous wastes and underground storage tanks on the
Real Estate.
9. NOTICE. Notices required, permitted, or otherwise given under this
Agreement shall be in writing and shall be deemed effective if given to the individuals named
below. Notice shall be deemed given upon receipt of personal service, email or upon mailing
by first class mail, certified with restricted delivery, return receipt requested, to the address
provided below:
To Buyer: To Seller:
Ellis Ave The City of Iowa City
Attn: Matthew Adam Attn: Sara Greenwood Hektoen
1150 51 St. Suitc170 410 E. Washington St.
Coralville, IA 52241 Iowa City, IA 52240
10. BROKERAGE. Both parties acknowledge that neither have utilized the
services of a real estate agent or broker in connection with this transaction.
11. DEED. Upon payment of the Purchase Price at the time of closing, Seller
shall convey the Real Estate to Buyer by Quit Claim Deed.
12. STATEMENT AS TO LIENS. If Buyer intends to assume to take subject to
a lien on the Real Estate, Seller shall famish Buyer with a written statement prior to closing
from the holder of such lien, showing the correct balance due.
13. USE OF PURCHASE PRICE. At time of settlement, funds of the Purchase
Price may be used to pay taxes and other liens and to acquire outstanding interests, if any, of
others. In the event any development cost to be paid by Seller is not complete and paid for at
the time of the purchase of the Real Estate, a reasonable portion of the Purchase Price shall
be placed in escrow to be applied to the development costs that are to be paid by Seller.
14. ASSIGNMENT. Buyer reserves the right to assign this Agreement to
another entity, provided such assignee assumes, in writing, the obligations of Buyer
hereunder.
15. REMEDIES OF THE PARTIES. If either party fails to timely perform
under this agreement, then the other party, at its option, shall have the right to any and all
remedies or actions at law or in equity available to it including recovery of attorney's fees
and costs.
16. RENTAL ASSISTANCE. As additional consideration for the Real Estate,
Buyer shall provide each tenant residing at 332 Ellis Ave, Iowa City, IA as of the date of this
Agreement (the "Tenants") the following:
A. Compensation of $550 to assist with any relocation;
B. A full refund of any security deposit each tenant provided to Buyer; and
C. Relocation assistance.
17. GENERAL PROVISIONS. The following general provisions govern this
Agreement:
A. No waivers. The waiver by either party hereto of any condition or
the breach of any term, covenant, or condition herein contained shall not be deemed
to be a waiver of any other condition or of any subsequent breach of the same or of
any other term, covenant, or condition herein contained.
B. Time of Essence. Time is of the essence in this Agreement.
C. Governing Law. This Agreement is made and executed under and in
all respects to be governed and construed by the laws of the State of Iowa.
D. Invalidity. If for any reason any term or provision of this Agreement
shall be declared void and unenforceable by any court of law or equity it shall only
affect such particular term or provision of this Agreement and the balance of this
Agreement shall remain in full force and effect and shall be binding upon the parties
hereto.
E. Complete Agreement. All understandings and agreements heretofore
existing between the parties are merged into this Agreement that alone fully and
completely expresses their agreement., This AgrgeMent-may be-gbanged,onIX jn-
writing signed by both of the parties hereto and shall apply to and bind. the•successors
and assigns of each of the parties hereto and shall not merge with the deed delivered
to Buyer at closing.
F. Counterparts. This Agreement may be executed in a number of
identical counterparts, which taken together, shall cause it to be collectively one
Agreement. In making proof of this Agreement, it shall not be necessary to produce
or account for more than one such counterpart with each party's signature. An
electronically -transmitted copy of an executed counterpart this Agreement shall be
deemed an original.
G. No Presumption Against Drafter. This Agreement has been freely
negotiated by both parties. In any controversy, dispute, or contrast over the
meaning, interpretation, validity, or enforceability of this Agreement or any of its
terms or conditions, there shall be no inference, presumption or conclusion drawn
whatsoever against either party by virtue of that party having drafted this Agreement
or any portion thereof.
18. CERTIFICATION. Buyer and Seller each certify that they are not acting,
directly or indirectly, for or on behalf of any person, group, entity or nation named by any
Executive Order or the United States Treasury Department as a terrorist, "Specially
Designated National and Blocked Person" or any other banned or blocked person, entity,
nation or transaction pursuant to any law, order, rule or regulation that is enforced or
administered by the Office of Foreign Assets Control; and are not engaged in this
transaction, directly or indirectly on behalf of, any such person, group, entity or nation.
Each party hereby agrees to defend, indemnify and hold harmless the other party from and
against any and all claims, damages, losses, risks, liabilities and expenses (including
attorney's fees and costs) arising from or related to my breach of the foregoing certification.
19. CITY APPROVAL. This Agreement is contingent upon approval of the City
Council of the City of Iowa City.
4
Dated thC(�y of /r�6 . 2017.
SELLER
The City of Iowa City, Iowa
By: Ge ffFruin
Title: City Manager
14
BUYER
Ellis Ave,
By: Adam Brantman
5
wmnmr7r,
6
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
17-56
RESOLUTION APPROVING THE EXECUTION OF A QUIT CLAIM DEED OF THE
VACATED PORTION OF EAST 3RD STREET WEST OF GILBERT STREET.
WHEREAS, in conjunction with the pending sale of 1301 S. Gilbert Street, the buyer and seller
have requested that the City issue a Quit Claim Deed for the portion of East 3rd Street that was
vacated in the late 1880's by the then owners of the property; and
WHEREAS, following the public hearing on the proposed conveyance, the City Council finds
that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a quit claim deed releasing the City's interest, if any, in the portion of East 3'd
Street west of Gilbert Street, Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said quit claim deed and to carry out any
actions necessary to consummate the conveyance required by law.
It was moved by Botchway and seconded by
adopted, and upon roll call there were:
Dickens the Resolution be
Passed and approved this 21st day of February 2017.
MOOR
ATTEST: �1
LERK
Approved by
City Attorney's Office
Resolution No.
Page 2
17-56
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
Dickens the
AYES:
NAYS: ABSENT: ABSTAIN:
%
Botchway
%
Cole
%
Dickens
x
Mims
%
Taylor
x
Thomas
x
Throgmorton
NO ACTION TAKEN
Prepared by: Eric Goers, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030
RESOLUTION GRANTING A STORM SEWER EASEMENT ACROSS IOWA
CITY MUNICIPAL AIRPORT PROPERTY (OUTLOT A, WESTPORT PLAZA —
PART 2) TO ACCOMMODATE ADJOINING DEVELOPMENT.
WHEREAS, the City is the owner of certain real estate located in Iowa
City, Iowa and described as Outlot A, Westport Plaza -Part 2; and
WHEREAS, MXTE is the owner of certain real estate adjacent to Outlot A
and described as Lot 1, Westport Plaza -Part Two, Iowa City, Iowa, according to
the plat thereof recorded in Book 38, Page 257, Plat Records of Johnson County,
Iowa ("Lot 1"); and
WHEREAS, MXTE, LLC desires to install a private storm sewer line
("Sewer") to benefit Lot 1 in an existing 50' wide access and water main
easement crossing over Iowa City Municipal Airport property; and
WHEREAS, MXTE secured an appraisal, at its expense, and has offered to
pay the appraised value of $24,000 for this easement; and
WHEREAS, the Iowa City Airport Commission has recommended that
Council approve this easement; and
WHEREAS, it is in the best interests of the Airport, and the City, to grant the
utility easement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, THAT:
1. The attached Stormwater Sewer Easement Agreement is hereby approved,
and the Mayor is hereby authorized to execute and the City Clerk to attest
same on behalf of the City of Iowa City.
2. Upon execution of the attached Stormwater Sewer Easement Agreement,
the City Clerk shall record the easement with the Johnson County
Recorder.
Passed and approved this day of
MAYOR
2017.
Ap
ATTEST' -- -
'//?
CITY,Q4ERK
City Attorney's Office
It was moved by and seconded by the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
STORMWATER SEWER EASEMENT
THIS STORMWATER SEWER EASEMENT AGREEMENT (this "Agreement") is
entered into effective the day of 2017 by the CITY OF IOWA CITY,
IOWA, a municipal corporation (the "City") and MXTE, LLC, an Iowa limited liability company
("MXTE").
WHEREAS, the City is the owner of certain real estate located in Iowa City, Iowa and
described as Outlot A, Westport Plaza -Part 2, according to the recorded plat thereof recorded in
Plat Book 38, Page 257, Records of Johnson County, Iowa ("Outlot A", and said Westport Plaza -
Part 2 is referred to herein as the "Subdivision");
WHEREAS, MXTE is the owner of certain real estate adjacent to Outlet A and described
as Lot 1, Westport Plaza -Part Two, Iowa City, Iowa, according to the plat thereof recorded in
Book 38, Page 257, Plat Records of Johnson County, Iowa ("Lot I");
WHEREAS, MXTE desires to install or cause to be installed a private storm sewer line
("Sewer") to benefit Lot 1 in the existing 50' wide access and watermain easement crossing over
and located within Outlot A, which existing easement is depicted on the Final Plat of the
Subdivision recorded in Plat Book 38, page 257 and memorialized by that certain Water Main,
Sanitary Sewer, Access and Utility Easement Agreement dated February 9, 1998 (the "Easement
Agreement") that was recorded among the platting proceedings for the Subdivision in Book 2454
at page 85; and
WHEREAS, the City, as the current owner of Outlot A and in its capacity as grantee
under the Easement Agreement, has agreed to grant to MXTE and its successors and assigns a
non-exclusive easement(s) for the installation, location, operation, maintenance and replacement
of a private storm sewer line in the existing 50' wide access and watermain easement on Outlot
A as further provided herein.
NOW THEREFORE, the parties agree as follows:
For the sum of twenty-four thousand and 00/100 Dollars ($24,000.00), due and payable
upon the execution of this Agreement, plus other valuable consideration, the receipt of
which is hereby acknowledged, subject to the terms, conditions and restrictions set forth
herein, City hereby grants and conveys to MXTE, and its successors and assigns, an
easement for the purposes of excavating for and the installation, replacement,
maintenance and use of storm water lines, pipes, mains, conduits and other related
improvements for conveying storm water, with all necessary appliances and fittings, for
the use in connection with said lines (collectively, the "Sewer Improvements"), together
with adequate protection therefor, and also a right of way, with the right of ingress and
egress thereto, over and across the southern fifteen feet (15.0') of the areas designated as
"50.0' wide Access and Watermain Easement" as shown on the Final Plat of the
Subdivision, hereafter described as "easement area."
2. This easement granted herein is subject to the following terms, conditions and
restrictions:
a. The easement is granted subject to the access and water main easements existing
on the easement area (the "Existing Easements").
b. The easement granted herein is non-exclusive and the rights to the easement area
are subject to the rights of the Existing Easements and that its uses of the
easement area will not materially interfere with the use of the easement area by
the Existing Easements.
c. MXTE shall promptly backfill any trench made by it, and repair any damages
caused by the MXTE within the easement area. MXTE shall furthermore provide
the City with not less than seventy two (72) hours prior written notice, before any
access to Outlot A by MXTE or its contractors, with such notice including a
description of what the access will involve and an estimate of how long the access
will be for.
d. All Sewer Improvements must be installed and maintained not less than twenty
four inches (24") below the surface of the ground;
e. The installation, repair, replacement and maintenance of the Sewer Improvements
must be performed when no crops are located in the ground making up the
Easement Area, otherwise, MXTE must obtain the written consent of the tenant
farmer(s) for the Easement Area consenting to the disruption of such tenant's
crops. MXTE shall hold harmless, defend, and indemnify the City against any
and all claims resulting from MXTE, or its contractors, exercising their rights
under this Easement.
f. In the event of any excavation of any soil during the installation, repair,
replacement and maintenance of the Sewer Improvements MXTE shall cause the
top soil to be removed and stored and then replaced in substantially the same
condition and grade as existed prior to such work.
g. During the installation, repair, replacement and maintenance of the Sewer
Improvements all construction equipment located on Outlot A shall be flagged in
compliance with FAA Advisory circular 150/5370-2F- Operational Safety on
Airports During Construction, as amended from time to time.
h. MXTE and its contractors who will access Outlot A will comply with the access
and security requirements of the City relating to the airport, including but not
limited to those set forth in Exhibit A attached hereto.
i. Except as expressly provided herein, MXTE shall have no responsibility for
maintaining the easement area.
`A
The City reserves the right to use said easement area for purposes which will not interfere
with MXTE's full enjoyment of the rights hereby granted; provided that the City shall not
erect or construct any building, fence, retaining wall, or other structure, plant any trees,
drill or operate any well, or construct any reservoir or other obstruction on said easement
area, or diminish or substantially add to the ground cover over said easement area. Any
such improvement placed in the easement area, with or without MXTE's approval, may
be removed by the MXTE without compensation or replacement. Notwithstanding the
limitations of this paragraph, the City may fence the outside border of Outlot A. In the
event said fencing must be removed for MXTE purposes, MXTE shall ensure that
temporary fence is installed during the work, and the permanent fence is promptly
replaced.
4. The City does hereby covenant with MXTE that it is lawfully seized and possessed of the
real estate above described, and that it has a good and lawful right to convey it, or any
part thereof.
The provisions hereof shall inure to the benefit of and bind the successors and assigns of
the respective parties hereto, and all covenants shall apply to and run with the land and with the
title to the land.
[SIGNATURE PAGES TO FOLLOW]
IN WITNESS WHEREOF, the parties have executed this Amendment effective as of the
date first set forth above.
CITY OF IOWA CITY, IOWA
By:
Name:
Its: Mayor
Attest:
Name:
Its: City Clerk
Approved by:
City Attorney's Office
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
0
MXTE, LLC
By:
Name:
Its:
N
Prepared by: Dave Panos, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5145
RESOLUTION NO, 17-57
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
CURB RAMP 2017 PROJECT, ESTABLISHING AMOUNT OF BID SECURITY
TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST NOTICE TO
BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
WHEREAS, funds for this project are available in the Curb Ramps -ADA account # S3822.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY. IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 14"' day of March,
2017. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 21st day of March, 2017, or at a special meeting called for that
purpose.
Passed and approved this 21st day of February 2 1\ 7
G,
M OR
\` Approved by
ATTEST: V �� - / S- (�'
DEPUV CITY CLERK City Attorney's Office
pwen9Vnaslerstres appp&s.dm 2117
Resolution No. 1
Page 2
It was moved by Botchway and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS:
ABSENT: ABSTAIN:
Dickens the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
Gl
Prepared by: Scott Sovers, Senior Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142
RESOLUTION NO. 17-58
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
IOWA AVENUE BRIDGE & EAST BOUND BURLINGTON STREET BRIDGE
OVER THE IOWA RIVER SCOUR REPAIR & MITIGATION PROJECT,
ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID,
DIRECTING CITY CLERK TO POST NOTICE TO BIDDERS, AND FIXING TIME
AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
WHEREAS, funds for this project are available in the Annual Bridge Maintenance & Repair
account #S3910.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 14th day of March,
2017. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 21st day of March, 2017, or at a special meeting called for that
purpose.
Passed and approved this 21st day of Februarys , 2017.
M AftR
Approved by
ATTEST:
DOQUTCITY CLERK City Attorney's Office
Resolution No. 17-58
Page 2
It was moved by Mims and seconded by
Resolution be adopted, and upon roll call there were:
AYES:
x
NAYS: ABSENT: ABSTAIN:
Thomas the
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
ID -
Prepared by: Dave Panos, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5145
RESOLUTION NO. 17-59
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
FRAUENHOLTZ-MILLER PARK PROJECT 2016, ESTABLISHING AMOUNT
OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
POST NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT
OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of
cost for the above-named project was published as required by law, and the hearing thereon held;
and
WHEREAS, the City Engineer or designee intends to post notice of the project on the website
owned and maintained by the City of Iowa City; and
WHEREAS, funds for this project are available in the Parks Maintenance Fund account #
R4137.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer,
City of Iowa City, Iowa.
3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3,
not less than 13 days and not more than 45 days before the date of the bid letting, which
may be satisfied by timely posting notice on the Construction Update Network, operated
by the Master Builder of Iowa, and the Iowa League of Cities website.
4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa,
at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 150 day of March,
2017. At that time, the bids will be opened by the City Engineer or his designee, and
thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said
bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City,
Iowa, at 7:00 p.m. on the 21st day of March, 2017, or at a special meeting called for that
purpose.
Passed and approved this 21st day of February 20 17
MOOR
\` Approved by
ATTEST,�1n
LERK City Attorney's Office
paenglmasterslres appp&s.doo 2117 2/4/ /(
17
Resolution No. 17—
Page 2
It was moved by Dickens and seconded by Botchway the
Resolution be adopted, and upon roll call there were:
AYES:
NAYS: ABSENT: ABSTAIN:
x
Botchway
%
Cole
x
Dickens
x
Mims
%
Taylor
x
Thomas
%
Throgmorton
Prepared by: Julie Voparil. 410 E. Washington St., Iowa City, IA 52240-319-356-5040
RESOLUTION NO. 17-60
RESOLUTION ADOPTING AN ASSESSMENT SCHEDULE OF UNPAID MOWING,
CLEAN-UP OF PROPERTY, SNOW REMOVAL, SIDEWALK REPAIR, AND STOP
BOX REPAIR CHARGES AND DIRECTING THE CLERK TO CERTIFY THE SAME TO
THE JOHNSON COUNTY TREASURER FOR COLLECTION IN THE SAME MANNER
AS PROPERTY TAXES.
WHEREAS, the City Clerk has filed with the City Clerk an assessment schedule providing the
amount to be assessed against certain lots for the actual unpaid abatement costs of mowing,
cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same
manner as property taxes;
WHEREAS, said schedule is attached as Exhibit A to this resolution and incorporated herein by
this reference;
WHEREAS, Iowa Code § 364.13B authorizes the City Council to assess against the property
said abatement costs in the same manner as property taxes; and
WHEREAS, the City Council finds that the property owners listed in Exhibit A have received a
written notice of the date and time of the public hearing on the adoption of said assessment
schedule, in substantially the same form attached hereto as Exhibit B.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1)
The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow
removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied
against the properties listed in Exhibit A.
All unpaid assessments not paid within thirty (30) days after the first publication of the final
assessment schedule shall bear interest at the rate of 9% per annum, commencing on April 7,
2017.
Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City,
Iowa. Until April 6, 2017 payment maybe made at the City Clerk, 410 E. Washington Street,
Iowa City, Iowa.
The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer
of Johnson County, Iowa for collection in the same manner as property taxes. The assessment
cannot be paid in installments.
The City Clerk is further directed to publish notice of the schedule once each week for two
consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which
shall be not more than fifteen (15) days from the date of filing of the final assessment schedule.
Passed and approved this 21st day of February 2017.
ATTEST: �.
City..Qlerk
It was moved by Aims and seconded by
adopted, and upon roll call there was:
AYES:
s u e1O rd & Re s1A b e t e Re s. d oc
M�yor
App yed py
t,� - 13 l 1 -
City Attorneyls Office
sotchway the Resolution be
NAYS: ABSENT:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
0
January 31, 2017
Name
Address
City, State, ZIP
Dear Property Owner:
EXHIBIT B l l 1
ill���
•' =
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 3S6-5000
(319) 356-5009 FAX
www.icga,_org
This is to notify you that the City Council will be considering a resolution on February 7,
2017 that will assess against your property the cost that the City has incurred to do one
of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair,
or stop box repair charges. Enclosed for your information is a copy of the bill. If the
City Council approves the assessment against your property, the amount will be
collected by the Johnson County Treasurer in the same manner as a property tax.
If you pay the amount due in full before the City Council meeting, the resolution will not
include an assessment against your property. You can make the payment by mailing
or coming in person to the City Clerks office, 410 East Washington Street,
between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the
amount is not paid within the specified 30 days, interest will accrue at a rate set by the
City Council.
If you have any questions about the resolution, please contact my office at 356-5043.
Sincerely,
Julie Voparil
Deputy City Clerk
Enc.
Copy to: Accounting Division-w/enc.
CITY OF IOWA CIT - 1 :
COUNCIL ACTION REPOR 12
February 21, 2017
Resolution adopting an assessment schedule for unpaid snow
removal charges at 412 Myrtle Ave
Prepared By: Stan Laverman, Senior Housing Inspector
Reviewed By: Doug Boothroy, Director NDS
Geoff Fruin, City Manager
Fiscal Impact: $195.00
Recommendations: Staff: Approval
Commission: NA
Attachments: Photos of snow removal, Resolution
Executive Summary:
On January 5'^, 2016 the City had the public sidewalks located at 412 Myrtle Ave cleared per
the snow removal ordinance. The owner of the property has not paid the snow removal invoice
and is disputing the claim prior to the City assessing it to their property taxes. It is the position
of City Staff that the appeal has no basis.
Background / Analysis:
On Thursday December 31, 2015, the City received a phone complaint that the public sidewalks
located at 412 Myrtle Ave were snow covered. A City inspector visited the property the same
day and found the property to be in violation of the City's snow removal ordinance. As per the
City's policy the property was tagged with a notice that the sidewalks needed to be cleared
within 24 hours of a snowfall, and a Notice of Violation was sent to the property owner at their
Cedar Rapids address. On Monday January 4, 2016 the property was re -inspected and the
sidewalks remained snow covered. On Tuesday January 5, 2016 the public sidewalks were
cleared by a contractor hired by the City. Pictures documenting the snow removal have been
attached.
Due to unexpected computer software conversion problems, the City did not get winter snow
removal invoices out to property owners until August. The property owner received the notice of
violation in January 2016 but has suggested the delay in billing is the reason they are disputing
the claim as they were not able to recoup the charges from their tenants. Removing snow from
the public sidewalk is the responsibility of the owner, and while they may shift that burden to
their tenants, the City has no requirement to assist in that private arrangement.
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