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Home My WebLink About2017-03-21 Resolutionsj c i) Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 17-77 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE CURB RAMP 2017 PROJECT. WHEREAS, Feldman Concrete of Dyersville, Iowa, has submitted the lowest responsible bid of $98,005.55 for construction of the above-named project; and WHEREAS, funds for this project are available in the Curb Ramps -ADA account #S3822; and WHEREAS, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to Feldman Concrete, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 21st day of march 2017. 6%, OR Approved by ATTEST: �`h/ CITY CLERK I y Attorney's Office 3�rs�(r7 It was moved by trims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CITY`U- COUNCILACTION REPORT_ March 21, 2017 Resolution awarding contract and authorizing the Mayor to sign and City Clerk to attest a contract for construction of the Curb Ramp 2017 Project Prepared By: Dave Panos - Senior Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $98,005.55, available in the Curb Ramps -ADA account #S3822 and the Annual Pavement Rehabilitation account #S3824 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Bid Tabulation Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Curb Ramp 2017 Project were approved at the February 21, 2017 Council Meeting. The project includes curb ramp repairs and street pavement repair work at crosswalks that will be funded from the Curb Ramps -ADA account #S3822 and Annual Pavement Rehabilitation account #S3824, respectively. Four (4) bids were submitted for the March 15`h letting, and Feldman Concrete of Dyersville, Iowa submitted the lowest responsible bid of $98,005.55. Staff recommends awarding the contract for the Curb Ramp 2017 Project to Feldman Concrete. This project is anticipated to be completed by September 2017. Background / Analysis: This annual project provides pedestrian accessibility improvements at various locations within the City by installing ADA compliant curb ramps on pedestrian routes. The repair locations are chosen based on prioritization, including consideration of recommendations / complaints from residents. The Curb Ramp 2017 Project will include work at the following locations: ■ Teg Drive / Hafor Drive Teg Drive /Bike Trail • Teg Drive / Graslon Drive ■ Teg Drive / Kathlin Drive ■ Park Road / Magowan Avenue ■ Rochester Avenue — Regina School crossing at 2221 Rochester Avenue ■ Alpine Drive /Alpine Court ■ Alpine Drive / Juniper Drive ■ Amhurst Street / Lake Forest Avenue ■ Norwood Circle / Ferndale Drive PROJECT BID TABULATION CURB RAMP 2017 PROJECT Date: 3-1417 ENGINEERS ESTIMATE FELDMAN CONCRETE ALL AMERICAN CONCRETE MIDWEST CONCRETE METRO PAVERS �MEXTENDED TOTAL UNIT PRICE UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED TOTAL UNIT PRICE EXTENDED TOTAL ITEM UNIT TOTAL TOTAL TOTAL NO. LF 292.00 50.00 14,600.00 35.00 .10,220,00 45.00 13,140.00 40.00 11,680.00 50.00 14,600.00 1 CURB&GUTTER REPLACEMENT 446.50 30.00 13,395.00 6,027:5 18.00 8,037.00 25.00 11,162.50 25.00 11,162.50 2 RMVL OF PCC SIDEWALK SV 18,707.00 _;43:50 50.00 14,390.00. 51.75 14,893.65 38.00 10,936.40 75.00 21,585.00 3 SIDEWALK, PGOA' SY 28].80 65.00 12,439.00 '00 12,794;40' 58.50 10,395.45 48.00 8,529.60 75.00 13,327.50 4 SIDEWALK, PCC, 6' SY LF 177.70 16.00 70.00 25.00 400.00 20.00 320,00 15.00 240.00 20.00 320.00 100.00 1,600.00 5 SIDEWALK CURB, PCC, 6-8° 9.70 70A0 679.00 BLD. 120.00 1,164.00 38.00 368.60 100.00 970.00 6 PCC DRIVEWAY APRON, 6' BV 19].30 80.00 15,784.00 89.00 ,.785.70 17,559.70 100.00 19,730.00 125.00 24,662.50 125.00 24,662.50 7 PCC PAVEMENT PATCH, 8' SY ]50.00 750.00 2,000,0' 1,]00.00 1,700.00 1,500.00 1,500.00 3,500.00 3,500.00 8 MANHOLE ADJUSTMENT AND BOXOUT EA 1.00 6.00 1,600.00 9,600.00 420.00: ...'2,000.00 2;520.00 11100.00 6,600.00 1,500.00 9,000.00 1,500.00 ,600.00 9 STORM [WAKE THROAT REPAI R EA 50.00 14,600.00 39.00 11,388:00 38.00 11,096.00 45.00 13,140.00 50.00 14,00.00 10 DETECTABLE WARNING PANELCAST IRON SF 292.00 10.00 750.00 7,500.00 500:001 560.00 5,600.00 500.00 5,000.00 500.00 5,000.00 11 TRAFFIC CONTROL EA 10.00 750.00 7,500.00 SM.00 .:5,000.00 5,000.00. 800.00 8,000.00 1.000.00 10,000.00 600.00 6,000.00 12 HYOROSEEOING EA EA 10.00 1.000.00 10,000.00 1',000.0 10;000.00 500.00 5,000.00 1,000.00 10.000.00 11200.00 12,000.00 13 MOBILIZATION 125,954.00 1 98,005.55 105,596.10 116,299.60 138,007.50 Total CUnSIMCNon Cost NOTICE TO BIDDERS CURB RAMP IMPROVEMENT PROJECT 2017 Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 14th day of March, 2017. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 21st day of March, 2017, or at special meeting called for that purpose. The Project will involve reconstruction of curb ramps at 10 intersection locations in Iowa City. The project includes all materials, labor and equipment necessary for construction of project improvements. Approximate quantities include: 288 SY of 4" PCC Sidewalk, 178 SY of 6" PCC Sidewalk, 197 SY 8" PCC Pavement Patch, 292 SF Cast Iron Detectable Warning Panels, 292 LF PCC Curb and Gutter, erosion control, hydroseeding, traffic control and miscellaneous related work. All work is to be done in strict compliance with the plans and specifications prepared by the City of Iowa City, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hun- dred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of Two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 45 Specified Start Date: Early Start April 3, 2017 Late Start— June 12, 2017. Liquidated Damages: $ 200 per day AF -1 The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Rapids Reproductions/Technographics of Iowa City located at 415 Highland Ave Suite 100, by bona fide bidders. A $25.00 fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. DEPUTY CITY CLERK, CITY OF IOWA CITY AF -2 &I (z) Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 17-78 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE FRAUENHOLTZ - MILLER PARK PROJECT 2016. WHEREAS, All American Concrete Inc. of West Liberty, Iowa, has submitted the lowest responsible bid of $205,295.00 for construction of the above-named project; and WHEREAS, funds for this project are available in the Parks Maintenance Fund account # R4137; and WHEREAS, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to All American Concrete Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 21st day of March , 2017. M OR Approved by� / / ATTEST . Ziza A" 1, u dOi�7sP� CITY CLERK City Attorney's Office 31&/ 17 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY O F IOWA C I T Y-a'�r-r COUNCIL ACTION REPORT March 21, 2017 Resolution awarding contract and authorizing the Mayor to sign and City Clerk to attest a contract for construction of the Frauenholtz-Miller Park Project 2016 Prepared By: Dave Panos - Senior Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $205,295.00, available in the Parks Maintenance Fund account # R4137 ($150,000), Park Annual Improvement Fund account #R4130 ($18,225) and Neighborhood Open Space fees ($41,070). Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Bid Tabulation Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Frauenholtz-Miller Park Project 2016 were approved at the February 21, 2017 Council Meeting. Primary park improvements were included as the base bid for the project, while additional optional park improvements were included as alternates 1-3 for the bid letting. Four (4) bids were submitted for the March 15th letting, and All American Concrete, Inc. of West Liberty, Iowa, submitted the lowest responsible base bid of $205,295.00. Based on funding available for the project, staff recommends awarding the contract, base bid only, for the Frauenholtz-Miller Park Project 2016 to All American Concrete Inc. This project is anticipated to be completed by August 2017. Background / Analysis: The City acquired approximately three acres of land at 4329 St. Patrick's Drive for a park in 2007. Shive-Hattery was hired in June to complete park design and construction documents. A design process, including a public meeting was completed during the summer of 2016 with a positive review from the Parks Commission on October 12, 2016. This project was previously bid on December 27, 2016. The bid letting resulted in receiving four bids ranging in price from $276,041 to $394,477. All bids received exceeded the project budget and all bids for the first letting were rejected. The park is designed as a neighborhood park. It includes a playground, drinking fountain, one small shelter, walking paths and landscaping. The northern portion of the park will continue to be an open play field. PROJECT BID TABULATION FRAUENHOLTZ-MILLER PARK PROJECT 2017 DATE: 311 512 01 7 Denotes Error on Bid Form ALL AMERICAN CONCRETE, BUSHONG CONSTRUCTION TRICON CONSTRUCTION ARCHITECT ESTIMATE CAJ ENTERPRISES, INC. INC CO., INC. GROUP REM ITEM UNIT QUAN. UNIT PRICE EXTENDED TOTAL UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED UNIT PRICE EXTENDED NO. TOTAL TOTAL TOTAL TOTAL 1 Mobilinbon LS 1 $ 14,00D.W $ 14,000.00 $ 8,000.00 $ 8,000.00 $ 10,607.90 S 10,607.90 $ 24,246.00 $ 24,246.0 $ 25,000.00 $ 25,000.0 2 Demo and Removals BY 200 $ 20.00 $ 4,000.00 $ 20.00 $ 4,000.00 $ 14.00 $ 2,800.00 S 38.00 $ 7,600.00 $ 40.00 $ 8,000.00 3 Ramps each 3 $ 1,700.00 $ 5,100.00 $ 1,900.00 $ 5,]00.00 S 1,0110.00 $ 3,000.00 $ 2,212.00 $ 6,636.00 S 500.0 S 1,500.00 4 PCC Sidewalk, 6' BY 1335 $ 45.00 S 60,075.00 $ 43.00 $ 57,405.00 $ 45.00 $ 60,075.00 $ 39.00 $ 52,065.0 $ 45.00 $ W,075.M 5 Electrical Conduit, 2' PVC LF 100 S 10.00 S 1,000.00 $ 10.00 $ 1,000.00 $ 21.00 $ 2,100.00 $ 32.00 $ 3,200.00 S 24.0 $ 2,400.00 6 Erosion Control LS 1 $ 2,200.00 $ 2,200.00 $ 2,10.00 $ 2,10.00 $ 2,fi00.00 $ 2,600.00 S ;786.00 $ 2,786.00 $ 2,000.00 $ 2,00.00 7 6' perforated PVC vt Filler Book and Rod, Chamber LF 150 $ 24.00 $ 3,60D.00 $ 26.50 S 3,975.00 $ 17.50 $ ;625.0 $ 31.00 $ 4,650.00 $ 29.00 $ 4,350.00 8 6'PVC LF 120 $ 20.0D $ 2,400.00 $ 35.25 $ 4,230.00 $ 13.00 $ 1,500.00 $ xod $ 4,50.00 S 37.00 $ 4,440.00 9 Earthwork LS 1 S 5,000.W $ 5,000.00 $ 18,000.0 $ 18,000.W $ 26,600.00 $ 26,600.00 $ 1;538.00 $ 12,538.00 $ 20,100.0 $ 20,100.00 10 Trees each 17 $ SW.W $ 8,500.00 $ 475.00 $ 8,075.W $ 371.00 $ 6,307.00 $ 401.00 $ 6,817.W $ 470.00 $ 7,990.00 11 Sodding SO 22 $ so.W $ 1,100.00 $ IW.W S 3,520.00 S 40.W $ 880.W $ 20.00 $ 440.00 $ 200.00 $ 4,400.00 12 Seeding LS 1 S 2,500.00 S 2,500.00 $ 2,IW.W S 2,100.00 $ 4,400.00 $ 4,400.00 $ 7,160.00 $ 7,100.00 $ 2,000.W S ;000.00 13 Play Area Mulch CY 112 $ 95.W $ 10,64D.00 $ 70.00 $ 7,840.00 $ 39.00 $ 4,368.00 $ 53.00 $ 5,936.00 $ 65.00 $ 7,280.00 14 Shelter each 1 $ 18,OW.W $ La'oo0.W $ 19,WO.W S 19,000.00 $ 13,MS.W $ 13,345.00 $ 31,169.00 $ 31,36.00 $ 36,500." S 36,500.00 15 Bike Racks each 1 $ B".00 S 800.00 $ 850.00 $ 850.00 $ 400.00 $ 000.00 $ 5M.W $ 522.00 $ 625.W S 625.W 16 Trash Cans each 2 $ 725.W $ 3450.00 $ 800.00 $ 1'amo0 $ aso.W $ 1,320.00 S 1,068.00 $ ;136.00 $ 515.00 $ 1,0M.W 17 Benches each 3 $ 925.00 $ 2,]75.00 $ 1,100.0 $ 3,300.00 $ 1,OW.W $ 3,WO.W $ 1,345.00 $ 4,035.00 $ 700.00 $ 2,10O.W 18 Water Fountain I sump 7 Be& Flow Preventer each 1 $ 12,000.00 $ 12,000.00 $ 13,600.00 S 13,00.00 $ 20,=.00 $ 20,000.00 5 11,524.00 $ 11,524.W S s'osLW $ 8,000.00 19 playstruct.re each 1 Is 41,000.0 $ 41,000.00S 41,000.0 $ 41,000.00 $ 4],941.00 $ 47,941.00 $ 47,571.00 $ OJ,5]l." $ 44,100.00 S "'1".00 TOTAL BASE BID $ 196'. DD $ 205,295.00 $ 213,928.90 $ 235,591.00 $ 241,890.00 $ (9,155.00) $ (17,788.90) $ (39,451.00) $ (45,750.00) ADDALTERNATE#1 20 Shelter each 1 $ 18,000.00 $ 18,00.00 $ 17,000.0 $ 17,000.00 $ 13,345.00 $ 13,345.00 $ 33,189.00 $ 33,189.00 $ 36,500.00 5 36,500.00 21 Bike Racks each 1 $ 800." $ 800.00 $ 850." $ BSO." $ 400." $ 400.0 5 555.00 $ 555.00 $ 625.00 $ 625.00 22 Trash Cans each 1 $ J25.W $ 725.00 $ B00.W $ BW.W $ 660.00 $ 660.00 $ 1,229.00 $ 1,229.00 $ 515.00 $ 515.0 23 PCC Sidewalk, 6' SV 10 $ 45.00 $ 450.00 $ 43.00 $ 430." $ 45.00 $ 450.00 $ 67.00 $ 670.00 $ 45.00 $ 45000 24 Electrical Conduit, 2' PVC LF 100 $ 10.00 10." $ %,=.w $ 21.00 $ 2,300.00 $ 27.00 $ 2700.00 5 24.DD $ 2,400.00 TOTAL ALT#1 $ M,975.W $ 20,080." $ 16,955.00 $ 38,343.00 $ 40,490.W ADD ALTERNATE JU 25 IColored and Stamped PCC, 6' 1 SV 1 355 Is 115.00 $ 40,825.00 $ 102.001$ 36,210.0 $ 100.00 $ 35,500.00 $ 5D.00 1 $ 17,750.00 $ 135.001$ 47,925.0 TOTAL ALT 42 $ 40,825.00 $ 36,210.00 $ 35,500.00 $ 17,750.00 $ 47,925.0 ADD ALTERNATE #3 26 1 Limestone Outcropping each 6 $ 700.00 1 $ 4,200.00 1$ 450.00 1 $ 2,700.00 $ 520.00 1 $ 3,120,001$ 481.00 1 $ 2,886.001$ 1,5W.00 1 $ 91000.00 TOTAL ALT #3 $ 4,20oW $ 2,700.00 $ 3,120.00 $ 2,886.00 $ 9,000.00 TOTAL WE ALTERNATES) I $ 262,140.00 $ 264,28S.00 I $ 269,503.90 $ 294,570.00 $ 339,305.00 Denotes Error on Bid Form NOTICE TO BIDDERS Frauenholtz-Miller Park Project 2016 Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 15th day of March, 2017. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 21 st day of March, 2017, or at special meeting called for that purpose. The Frauenholtz-Miller Park Project will involve the following: Provide materials and labor associated with 1 Play Structure, 112 CY Mulch, 1335 SY of PCC Sidewalk, 1 park shelter, 3 benches, 1 bike rack, 1 drinking fountain with service line, seeding and sodding, 17 plantings, 355 SY of decorative concrete, 988 SY of cast -in-place concrete sidewalks, All work is to be done in strict compliance with the plans and specifications prepared by Shive Hattery, Inc., of Cedar Rapids, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 60 Specified Start Date: March 27, 2017 Liquidated Damages: $200 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Rapids Reproductions/Technographics of Iowa City located at 415 Highland Ave Suite 100, by bona fide bidders. A $25.00 fee is required for each set of plans and specifications provided to bidders or other BF -1 interested persons. The fee shall be in the form of a check, made payable to Rapids reproductions / Technographics. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. DEPUTY CITY CLERK, CITY OF IOWA CITY BF -2 3d (-3) Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142 RESOLUTION NO. 17-79 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA AVENUE BRIDGE & EAST BOUND BURLINGTON STREET BRIDGE OVER THE IOWA RIVER SCOUR REPAIR & MITIGATION PROJECT. WHEREAS, Superior Seawalls Inc. of Illinois City, Illinois has submitted the lowest responsible bid of $247,155.00 for construction of the above-named project; and WHEREAS, the bid includes the base bid only; and WHEREAS, funds for this project are available in the Annual Bridge Maintenance & Repair account # S3910. WHEREAS, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project for the base bid only is hereby awarded to Superior Seawalls Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 21st ATTEST: CITY CLERK day of March , 20 17 M OR Approved by City Attorney's Office 3lrs i'7 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Resolution No 17-79 Page 2 AYES: x x x pwengMasters\awrdccn. doo 3/17 NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton I r a7 �' will[ aft ,7®��1 CITY OF IOWA CITY-m-r-rrm COUNCIL ACTION REPORT_ March 21. 2017 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Iowa Avenue Bridge & East Bound Burlington Street Bridge over the Iowa River Scour Repair & Mitigation Project. Prepared By: Scott Sovers, Senior Civil Engineer Reviewed By: Jason Havel — City Engineer, Geoff Fruin — City Manager Fiscal Impact: $247,155.00, available in the Annual Bridge Maintenance & Repair account #S3910. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Bid Tabulation Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Iowa Avenue Bridge and East Bound Burlington Street Bridge over the Iowa River Scour Repair and Mitigation Project were approved at the February 2151, 2017 Council Meeting. Three (3) bids were submitted prior to the March 14th deadline. The bid for the project was structured to allow for one of two different methods of scour repair to be completed, as well as additional concrete repairs, as follows: Base Bid: Installation of stone revetment around the existing bridge piers Bid Alternate #1: Replaces the base bid with the installation of fabric formed concrete around the existing bridge piers. Bid Alternate #2: Adds in the repair of minor concrete spalling on the existing piers for both Iowa Avenue and east bound Burlington Street bridges. Bids for both the base bid and the two bid alternates were received by each of the three bidders. Superior Seawalls Inc. of Illinois City, Illinois submitted the low base bid of $247,155.00. Staff recommends awarding the contract for the project, including the base bid only, to Superior Seawalls, Inc. The project is expected to be completed by December 1st, 2017. With the bids for alternate #2 being significantly higher than the engineer's estimate, the scope and need of this work will be revaluated for a possible future project. Background / Analysis: During the underwater inspections that were performed in August 2012 (eastbound Burlington Street bridge) and October 2014 (Iowa Avenue bridge), scour around the upstream side of the existing piers was identified. In order to protect the integrity of the bridge foundations, and mitigate future scour, it was recommended by the design Consultant to install erosion control measures around the existing pier foundations. Based upon the bids received, the project will generally include the installation of stone revetment around the piers of both the Iowa Avenue and East Bound Burlington Street Bridges. BASE BID AND ALTERNATE#1 $ 232,300.00 $ 590,409.00 $ 314,040.00 $ 339,425.00 BASE BID AND ALTERNATE#2 $ 1,125,600.00 $ 1,183,059.50 $ 599,370.00 $ 6,129,325.00 BASE BID, ALTERNATE 01 AND ALTERNATE#2 $ 1,105,300.00 $ 1,526,313.50 $ 613,770.00 $ 2,546,175.00 BID TABULATION IOWA AVENUE BRIDGE 8 EAST BOUND BURLINGTON STREET BRIDGE OVER THE IOWA RIVER SCOUR REPAIR AND MITIGATION PROJECT IOWA CITY, IOWA Engineees Estimate Superior Seawalls Inc. Newt Marine Service 15% Bid Bond YES 10% Bid Bond VES Bidder Status YES Bidder Status YES Fom of Proposal YES Fom of Proposal YES QUANTITY UNITPRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION JF Brennan Com an , Inc. 10% Bid Bond VES Bidder Status YES Form of Proposal VES UNIT PRICE EXTENSION ITEM NO. DESCRIPTION BASE BID 1.0 MOBILIZATION 1 LS $ 25000.00 IS 25000.00 $ 36540.00 $ 36540.00 $ 21700.00 $ 21700.00 $ 47500.00 $ 47500.00 2.0 TRAFF CONTROL 1 LS $ 5000.00 $ 5000.00 $ 5075.00 It 5075.00 It 15400.00 $ 15400.00 $ 25000.00 $ 25000.00 3.0 SCOUR MITIGATION- REVETMENT CLASS B 400 TON $ 150.00 $ 60000.00 $ 148.00 $ 59200.00 $ 171.00 $ 68400.00 $ 2740.00 $ 1096000.00 4.0 SCOUR MITIGATION- REVETME14TT CLASS E 1,000 TON $ 150.00 $ 150000.00 $ 109.80 $ 109800.00 $ 149.00 $ 149000.00 $ 2740.00 $ 2740000.00 5.0 SCOUR REPAIR- FABRIC FORMED CONCRETE REVETMENT 5 BY $ 420.00 $ 2100.00 $ 3248.00 $ 16240.00 $ 4628.00 $ 23140.00 $ 215.00 $ 1075.00 6D SCOUR REPAIR - GONGRE I E GROUT 10 Cy $ 1050.00 $ 10500.00 1 $ 2,030.00 $ 20300.00 $ 2200.00 IS 22000.00 $ 1,300.00 $ 13000.00 BASE BID TOTAL 1 $ 252600.00 $ 247155.00 $ 299640.00 $ 3,922,575.00 ALTERNATE 1 A1.1 BASE BID DEDUCTION- REVETMENT, CLASS B 400 1 TON 1 $ 150.00 $ (60.000m)i - $ - $ 171.00 $ 68400.00 $ 2740.00 $ 1096000.00 A1.2 BASE BID DEDUCTION- REVETMENT CLASS E -1000 1 TON 1 $ 150.00 $ 150000.00 It - $ $ 149.00 $ 149000.00 $ 2740.00 $ 2740000.00 A1.3 SCOUR MITIGATION- FABRIC FORMED CONCRETE REVETMENT 730 SV $ 140.00 $ 102200.00 $ 273.55 $ 199691.50 $ 160.00 $ 116,800.00 $ 295.00 $ 215350.00 A1.4 SCOUR MITIGATION GROUT 250 1 CV 1 $ 350.00I $ rrr 0 00 1$ 574.25 1 $ 143562.50 $ 460.00 $ 115,000.00 $ 150.00 1 It 37500.00 ALTERNATE i TOTAL 1 1 $ 20300.00 $ 343254.00 $ 14400.00 $ 3,583,150.00 -41 ALTERNATE2 A2.1 CONCRETE REPAIR 1 485 1 SV 1 IS 1800.00 $ 873000.00 1 $ 1929.70 1 $ 935904.50 $ 618.00 $ 299,730.00 $ 4550.00 $ 2206750.00 ALTERNATE 2TOTALl I I I S 873,000.00 $ 935,904.50 $ 299,730.00 1 $ 2,206,750.00 BASE BID AND ALTERNATE#1 $ 232,300.00 $ 590,409.00 $ 314,040.00 $ 339,425.00 BASE BID AND ALTERNATE#2 $ 1,125,600.00 $ 1,183,059.50 $ 599,370.00 $ 6,129,325.00 BASE BID, ALTERNATE 01 AND ALTERNATE#2 $ 1,105,300.00 $ 1,526,313.50 $ 613,770.00 $ 2,546,175.00 NOTICE TO BIDDERS IOWA AVENUE BRIDGE & EAST BOUND BURLINGTON STREET BRIDGE OVER THE IOWA RIVER SCOUR REPAIR & MITIGATION PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 14 day of March 2017. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 21 day of March, 2017, or at special meeting called for that purpose. The Project will involve the following: Repairing scour damage to the piers of the Iowa Bridge and East Bound Burlington Street Bridge over the Iowa River. Bid alternates include the use of fabric formed concrete sturcture revetment and concrete encasement of pier columns. All work is to be done in strict compliance with the plans and specifications prepared by IIW, P.C., of Dubuque Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by responsible surety approved by the AF -1 City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Completion Date: December 1, 2017 Late Start Date: September 1, 2017 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Department of Public Works, Iowa City, Iowa, by bona fide bidders. A $30 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. A refund will be issued if re -usable plans and specifications are returned to the City of Iowa City within 14 days of the project Award date. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or ail proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. JULIE VOPARIL, DEPUTY CITY CLERK AF -2 aj(4) Prepared by: Ben Clark, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5436 RESOLUTION NO. 17-80 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE WASTEWATER CLARIFIER REPAIRS PROJECT. WHEREAS, Fab Tech Wastewater Solutions, L.L.C. of O'Fallon, Missouri, has submitted the lowest responsible bid of $256,000 for construction of the above-named project; and WHEREAS, funds for this project are available in the Wastewater Clarifier Repairs account # V3144; and WHEREAS, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Fab Tech Wastewater Solutions, L.L.C., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 21st day of arch/ 120 17 RMAYOR TI" ATTEST: CITY CLERK Approved by City Attorney's Office 3 It was moved by Mims and seconded by Dickens the Resolution be. adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton CITY OF 1 O WA C I T Y-aa-TrV� COUNCIL ACTION REPORT 3 March 21. 2017 Resolution Awarding Contract and Authorizing the Mayor to sign and City Clerk to attest a contract for construction of the Wastewater Clarifier Repairs Project Prepared By: Ben Clark - Senior Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $256,000.00, available in the Wastewater Clarifier Repairs account #V3144 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Bid Tabulation Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Wastewater Clarifier Repairs Project were approved at the February 7th, 2017 Council Meeting. In an effort to allow for consideration of favorable bids that may be received for repairs to all four clarifiers, the project documents included a base bid for repairs to the two primary clarifiers and an alternate for repairs to the two secondary clarifiers. Five (5) bids were submitted prior to the March 8th deadline. Fab Tech Wastewater Solutions, L.L.C. of O'Fallon, Missouri submitted the apparent low base bid of $256,000. Staff recommends awarding the contract for the Wastewater Clarifier Repairs Project, including the base bid for repairs to the two primary clarifiers, to Fab Tech Wastewater Solutions, L.L.C. It is anticipated a future project will be needed to complete repairs on the two secondary clarifiers. The project is expected to be completed by the end of calendar year 2017 Background /Analysis: The original clarifiers constructed circa 1989 still have their original carbon steel mechanisms that are nearing the end of their useful life. They were inspected during the design phase of the Wastewater Treatment Facilities Consolidation Project, which revealed substantial corrosion on significant portions of the mechanisms. Repair work was ultimately not included in the Consolidation project due to budget constraints. The original project incorporated in the CIP included some work associated with the clarifier repairs to be completed by City staff. However, through the design process it was determined it would be more prudent for all work associated with the repairs to be completed by the contractor. Due to the available budget and an increase in the contractor's scope, the project was bid with repairs to the two primary clarifiers as the base bid, and the repairs to the two secondary clarifiers bid as an alternate. This project will disassemble the mechanisms and replace the portions that are too severely corroded to salvage. The remaining portions of the mechanisms will be sand blasted and re - coated to extend their useful life. BID TABULATIONS PROJECT, Wastewater Clarifier Repairs Project DATE. 03/08/2017 ITEM DESCRIPTION BASE BID 1. Mobilization/Oemobilizalion 2. Repair of Primary Clarifiers 3100 and 3200 TOTAL BASE BID BID ALTERNATE 1 3. Repair of Secondary Clarifiers 5100 and 5200 TOTAL BASE BID PLUS BID ALTERNATE 1 Bid Tab (Formatted).xls 3/15/2017 i LS 64,978.00 64,978.00 20,000.00 20,000.00 55,400.00 55,400.00 20,000.00 20,000.00 0.00 0.00 1 LS 281,719.00 281,719.00 249,000.00 249,000.00 322,370.00 322,370.00 335,000.00 335,000.00 256000.00 256,000.00 .�,...,, cea am nn 259000.00 377,770.00 355,000.00 256,000.00 1 LS 361,861.00 361,861.00 274,000.00 274,000.00 355500.00 355,500.00 390,000.00 390,000.00 336,000.00 336,000.00 708,558.00 543,000.00 733,270.00 745,000.00 592,000.00 Fab Tech Wastewater ENGINEER'S ESTIMATE Potl:en Construction Tricon General Const WRH, Inc. Calacci Const Co., Inc. Solutions UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED ESTIMATED QUANTITY UNITS PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT i LS 64,978.00 64,978.00 20,000.00 20,000.00 55,400.00 55,400.00 20,000.00 20,000.00 0.00 0.00 1 LS 281,719.00 281,719.00 249,000.00 249,000.00 322,370.00 322,370.00 335,000.00 335,000.00 256000.00 256,000.00 .�,...,, cea am nn 259000.00 377,770.00 355,000.00 256,000.00 1 LS 361,861.00 361,861.00 274,000.00 274,000.00 355500.00 355,500.00 390,000.00 390,000.00 336,000.00 336,000.00 708,558.00 543,000.00 733,270.00 745,000.00 592,000.00 NOTICE TO BIDDERS WASTEWATER CLARIFIER REPAIRS PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 8h day of March, 2017. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 21s` day of March, 2017, or at special meeting called for that purpose. The Project will involve the following: The Wastewater Clarifier Repairs Project involves the removal, repair and/or replacement of existing primary and secondary clarifier equipment at the Iowa City Wastewater Treatment Facility. The four original clarifiers that were constructed circa 1989 still have their original carbon steel mechanisms that are severely corroded and are nearing the end of their useful life. All new and repaired equipment will have new protective coatings applied. All work is to be done in strict compliance with the plans and specifications prepared by The Engineering Division of the Public Works Department of the City, Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of Two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: ................................................................... April 4!h 2017 Final Completion: .............................................................. December 1s`, 2017 Liquidated Damages: ................................................................... $250 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Rapids Reproductions(Technigraphics/Tri-State Blueprint, 415 Highland Ave, Suite 100, Iowa City, IA 52240, Telephone: (319) 354-5950, www.rapidsrepro.com, by bona fide bidders. A $25 fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Rapids Reproductions. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. JULIE VOPARIL, DEPUTY CITY CLERK Prepared by: Josh Slattery, Senior Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 17-81 RESOLUTION ACCEPTING THE WORK FOR THE WATER MAIN PUBLIC IMPROVEMENTS AND THE DEDICATION OF AN ACCESS AND WATER MAIN EASEMENT FOR THE ALGONQUIN ROAD WATER MAIN EXTENSION FOR THE RESIDENCE AT 620 FOSTER ROAD. WHEREAS, the owner of certain real estate locally known as 620 Foster Road has extended the Algonquin Road water main for the purpose of further developing said real estate; and WHEREAS, said owner has also installed a gravel drive along said water main in order for the City to access and maintain the water main and hydrant and for fire apparatus access; and WHEREAS, said owner now wishes to dedicate an access and water main easement to the City, along with the water main improvements installed therein, so that such improvements may be part of the public water main system to be owned and maintained by the City; and WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications approved by the City of Iowa City: Water main improvements for the Algonquin Road Water Main Extension for the Cole Residence at 620 Foster Road, as constructed by Maxwell Construction, Inc of Iowa City. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified the contractor listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Acceptance of the above -referenced easement and improvements therein are hereby approved and authorized. 2. The Mayor is authorized to sign and the City Clerk to attest any and all documentation necessary to effectuate the acceptance of said dedication, including a public water main easement agreement in a form acceptable to the City Attorney, and to record the same at Owner's expense. Passed and approved this 21st day of March , 20_LL_. ATTEST: CITY CLERK o MOOR Approved by City Attorney's Office 3// 3// Resolution No. 18-81 Page 2 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims x Taylor x Thomas x Throgmorton CITY OF IOWA CITY 3d COUNCIL ACTION REPORT March 10, 2017 Resolution accepting the work for the water main public improvements and the dedication of an access and water main easement for the Algonquin Road water main extension for the residence at 620 Foster Road. Prepared By: Josh Slattery, Sr. Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Recommendations: Staff: Approval Attachments: Resolution, Engineer's Report Executive Summary: The water main along Algonquin Road has been extended for the purpose of further developing certain real estate locally known as 620 Foster Road. A gravel drive has been installed along the new water main for the City to access and maintain the water main and hydrant and for fire apparatus access. The owner of said real estate now wishes to dedicate an access and water main easement to the City, along with the water main improvements installed therein, so that such improvements may be part of the public water main system to be owned and maintained by the City. The water main improvements have been completed in substantial accordance with the plans and specifications approved by the Engineering Division. The Engineer's Report is on file with the City Clerk. � r � CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 ENGINEER'S REPORT (319) 356 - 5009 FAX www.icgov.org March 10, 2017 Honorable Mayor and City Council Iowa City, Iowa Re: Algonquin Road Water Main Extension for the Residence at 620 Foster Road Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the water main improvements for the Algonquin Road Water Main Extension for the residence at 620 Foster Road have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's Office for the water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Dan Striegel, Equipment Superintendent, 1200 S. Riverside Drive, Iowa City, IA 52246 (319) 356-5197 RESOLUTION NO. 17-82 RESOLUTION AUTHORIZING THE PROCUREMENT OF FOUR (4) MEDIUM DUTY CAB AND CHASSIS TRUCKS WHEREAS, the City Solid Waste Division will convert operations to a comingled recycling collection method, which allows for recycling to be collected without sorting, and thereby allows for more efficient recycling operations; and WHEREAS, the conversion to comingled recycling will allow for a reduction in the number of fleet vehicles necessary from five (5) to four (4); and WHEREAS, of the five (5) trucks currently in use, three (3) were budgeted for replacement in FY2016 and the other two (2) in FY2019; and WHEREAS, Labrie Semi -Automated refuse bodies (approved under Resolution No. 17-37) will be mounted on these chassis; and WHEREAS, Request for Bid #17-245 was solicited for this purchase; and WHEREAS, the total purchase price of the four (4) cab and chassis trucks is $329,928.00; and WHEREAS, this amount exceeds the City Manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funding for this purchase is available in account # 81710520; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described above is approved. 2. The City Manager is authorized to take the steps necessary to make the purchase. Passed and approved this 21st day of march '2017. n ATTEST: CITY CLERK ."� ` .-- ;;47z!�, M OR Approved by City Attorney's Office Resolution No. Page 2 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton CITY OF IOWA CITY— COUNCIL ACTION REPORT March 21, 2017 Resolution for procurement of four (4) cab and chassis trucks budgeted as replacement by the Equipment Division Prepared By: Dan Striegel- Equipment Superintendent Reviewed By: Ron Knoche — Public Works Director, Liz Craig — Assistant City Attorney, Geoff Fruin — City Manager Fiscal Impact: Total purchase price is $329,928.00 and funds are available in account 81710520 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Bid Tabulation Executive Summary: This Resolution will approve the procurement of four (4) new medium duty cab and chassis trucks. Request for Bid #17-245 was solicited for this procurement. The total purchase price is $329,928.00, which exceeds the $150,000.00 spending authority of the City Manager, and so requires Council approval. Background / Analysis: The City's Refuse/Recycling Division currently has five trucks designated for curbside recycling collection. Three of these trucks were budgeted for replacement in FY2016 and the other two are budgeted for replacement in FY2019. The reserve funds from these five trucks will be utilized to purchase these four new trucks, resulting in a fleet reduction of one vehicle. The four new Labrie Semi -Automated refuse bodies that will be mounted on these new chassis were approved under Resolution No. 17-37. New Veh. # Ofd Veh. # User Department / Division 550 550D1 Recycle 551 551D1 Recycle 552 552D1 Recycle 553 553D1 Recycle #17x45 PURCHASE (4) MEDIUM DULY CAB AND CHASSIS RErycb TRUCKS.tl BID SUMMARY CITY OF IOWA CITY EQUIPMENT DIVISION Bid Opening: 11:00 a.m. Bid*. March 1, 2017 17-245 Tide: Purchase Four (4) Medium Duty Cab and Chassis Trucks (Recyclw Truck) SEEALSO: BID# Page lo/2j Vendor. Description: THOMPSON TRUCK & TRAILER, INC. TRUCK COUNTRY OF CEDAR RAPIDS Year/Make/Model 2018 2018 International Freightliner 4300 SBA M2106 4x2 Outright Purchase: $81,800.00 $79,932.00 Total (4) $327,200.00 $319,728.00 Option A - Extended Warranty: Five (5) Years/60,000 Mile - Engine/ATS Five (5) Years/100,000 Miles - ISB Engine/ATS $2,650.00 Five (5) Years/100,000 Miles - HDI $2,050.00 Five (5) Years/100,000 Miles - ATS $500.00 Total (4) $10,600.00 $10,200.00 Total $337,800.001 $329,928.00 Base Bid Delivery By. 6/1/17 8/1/17 If Ordered By: 3/15/17 3/20/17 Recommended Vendor Total Purchase Cost Prepared by Pam Sinnott 3/1/2017 CITY OF.IOWA CITY 410 E, Washington St., Iowa City, Iowa 52240-1826 319-356.6000 REQUEST FOR BID -- THIS IS NOT AN ORDER Bid 417-246, Page 1 STATE BELOW THE PRICE AND DELIVERY FOR ITEMS DESCRIBED HEREIN, BASED ON THE SPECIFICATIONS, TERMS AND CONDITIONS CONTAINED HEREIN. SUBMIT BID TO THE CITY CLERK AT THE ADDRESS BELOW, BY THE TIME AND DATE SPECIFIED, IN A SEALED ENVELOPE CLEARLY MARKED WITH BID#. AS NOTED BELOW. NO EMAILED OR FAXED BIDS ACCEPTED, DATE: February 14, 2017 BID#: 17.245, Purchase Four (4) Medium Duty Cab and Chassis Trucks (Recycle Truck) BID OPENING: 11:00 a.m. (local time), March 1, 2017 Helling Conference Room, City Hall, 410 E. Washington Street, Iowa City, IA DELIVERY ON OR BEFORE: Augus131, 2017 F.O.B. DESTINATION: City of Iowa -City. COST SUMMARY: (� 1 YEARIMAK91VIQ0L: 2()l%�t'Pt� -1�tii�:� MIA EACH TOTAL (41 'COST: .�I (� r, 2 Outright Purchase: FOUR (4) MEDIUM DUTY CAB AND CHASSIS $ (I -I tQ �d. 5, .219 'M g d� TRUCKS (RECYCLE TRUCKS) $ Option A: EXTENDED WARRANTY, Engineand Aflertea me ) rin ONLY S. I,®o A Type (A4mmt/T W1 Years_ 6CAMn) 3 D IVERY_: Name of Flan: Address: Name & Title o1 Representative: Signature of Roprosenlativo: if awarded the contract of the above bid, we agree to deliver equipment on or before 91/11/0 if formal order to proceed Is received by /,20ZI-7 11 (OM �u��"nuni�eN+ E•MallAddross:,Q t'i'P lCt-�[lh �`�'iY1JC�nu e ileAddress:www. U r / hone No. Zja�A"a��FexNo,c3iq-c��a'Q�`�� Dale Signed a✓a 7/[ 7 Dale Bid Expires: ��._�P •rte(=t=—^ -- Dan Striegel Equipment Superintendent Prepared by: Dennis Bockenstedt, Finance Director, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5053 RESOLUTION NO. 17-83 RESOLUTION AMENDING THE ADMINISTRATIVE/CONFIDENTIAL PAY PLAN BY ADDING THE POSITIONS OF SOLUTIONS ARCHITECT - PAYGRADE 28, AND BUDGET AND COMPLIANCE OFFICER - PAYGRADE 27. WHEREAS, Resolution No.17-70, adopted by the City Council on March 7, 2017, authorized budgeted positions in the Finance Administration and Information Technology Services Divisions of the Finance Department for Fiscal Year 2018; and WHEREAS, Resolution No. 15-96 established a classification and compensation system for Administrative and Confidential employees; and WHEREAS, the Fiscal Year 2018 budget added the positions of Solutions Architect and Budget & Compliance Officer; and WHEREAS, the duties, responsibilities and requirements of the Solutions Architect position have been evaluated and grade 28 of the Administrative/Confidential pay plan has been determined to be the appropriate classification; and WHEREAS, the duties, responsibilities, and requirements of the Budget and Compliance Officer position have been evaluated and grade 27 of the Administrative/Confidential pay plan has been determined to be the appropriate classification; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The Administrative/Confidential pay plan be amended by adding an Information Technology Services Solutions Architect - pay grade 28; and a Finance Administration Budget & Compliance Officer - pay grade 27. Passed and approved this 21st day of March 20LL. MffYOR ATTEST: , 1'� CITY CLERK It was moved by Mims and upon roll call there were: AYES: Ap ved by City Attorney's Office and seconded by Dickens the Resolution be adopted, NAYS: ABSENT: Botchway Cole Dickens 3d(l) Resolution No 17-83 Page 2 X Mims X Taylor _x Thomas X Throgmorton CITY OF IOWA CITY-air COUNCIL ACTION REPORT March 21. 2017 RESOLUTION AMENDING THE ADMINISTRATIVE/ CONFIDENTIAL PAY PLAN BY ADDING THE POSITIONS OF SOLUTIONS ARCHITECT - PAYGRADE 28, AND BUDGET AND COMPLIANCE OFFICER - PAYGRADE 27 Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Simon Andrew, Assistant to the City Manager Karen Jennings, Human Resources Administrator Fiscal Impact: Approved as part of the FY2018 budget Recommendations: Staff: Approval Commission: N/A Attachments: Resolution amending the Administrative/Confidential pay plan Executive Summary: Two new positions in the Finance Department were approved as part of the fiscal year 2018 budget on March 7, 2017. This resolution adds those two new positions into the Administrative/Confidential pay plan. Background / Analysis: In the fiscal year 2018 budget, in the Finance Administration division, a 1.00 FTE Budget Management Analyst position is being reclassified as a Budget & Compliance Officer. This reclassification enhances the responsibilities of this position to implement and oversee the City's internal audit program and financial policies and procedures, to oversee the City's performance measurement programs, and to monitor debt and budget compliance throughout the fiscal year. Also in fiscal year 2018, in the Information Technology Services (ITS) division, a new Solutions Architect position is being added. The Solutions Architect analyzes business needs, and then designs, develops, and implements solutions. The individual will develop and maintain systems management programs and documentation, streamline business technology processes, and eliminate inefficiencies. The individual will also monitor system performance and usage to determine future enhancement with the goal of maintaining industry determined best practices. This individual will coordinate and lead the effort between the Database Administrator, the Senior Programmer -Analyst, and support staff to achieve milestone goals. f Prepared by: Brad Neumann, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235 RESOLUTION NO. 17-84 RESOLUTION SETTING A PUBLIC HEARING FOR THE MAY 2, 2017 CITY COUNCIL MEETING REGARDING THE IOWA DEPARTMENT OF TRANSPORTATION CONSOLIDATED TRANSIT FUNDING APPLICATION FOR IOWA CITY TRANSIT WHEREAS, the City of Iowa City, Iowa has undertaken to provide its residents with a public transportation system; and WHEREAS, the Iowa Department of Transportation offers financial assistance to local governmental units for their public transportation systems; and WHEREAS, this is an annual process that Iowa City undertakes, outlining federal funds requested for operating and capital expenses; and WHEREAS, the City of Iowa City wishes to apply for financial assistance as noted below and to enter into related contract(s) with the Iowa Department of Transportation. From the State Transit Assistance Program: 3.371213% (approximately $486,265) of Formula Funds From federal operating assistance for transit: $1,622,763; From federal funds for transit in non -urbanized areas and/or for transit serving primarily elderly persons and person with disabilities: $112,493; From state-wide federal capital assistance for transit: $16,361,900; and WHEREAS, a public hearing is a requirement for the application and receipt of federal funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: A public hearing is hereby set for 7:00 p.m. on May 2, 2017, to be held in the Emma J. Harvat Hall, City Hall, 410 E. Washington St., Iowa City, Iowa, or if said meeting is canceled at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk is hereby directed to cause notice of said public hearing to be published as provided by law. Passed and approved this 21st day of march , 20 17 Resolution No. 17-84 Page 2 ATTEST: A, az CITY CLERK MAYOR Approved by City Attorney's Office It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: % Botchway II x Cole x Dickens x Mims x Taylor x Thomas % Throgmorton Jccogtplmslsta-app-12.dm CITY OF IOWA CITY -air COUNCIL ACTION REPORT March 16, 2017 Resolution Setting a Public Hearing for the May 2, 2017 City Council Meeting Regarding the Iowa Department of Transportation Consolidated Funding Application for Iowa City Transit Prepared By: Chris O'Brien, Director of Transportation & Resource Management Reviewed By: Ashley Monroe, Assistant City Manager Fiscal Impact: Permits application for State and Federal transit operating and capital funds which may require matching funds Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The consolidated transit funding application is an annual application filed with Iowa Department of Transportation (IDOT) listing capital and operating expenses that we wish to see funded by [DOT and the Federal Transit Administration (FTA). The projects contained in the application have been programmed by Iowa City Transit for FTA Section 5307, 5310 and/or 5339 funds in FY2018. The projects will be included in the FY2018 Iowa DOT Consolidated Transit Funding Application that the Metropolitan Planning Organization of Johnson County (MPOJC) is completing and in the FY2018-2021 MPOJC Transportation Improvement Program (TIP). Iowa City Transit may not seek funding for all of the projects; however, each project needs to be listed in order to be eligible for funding. The total amount of funds being included in the funding application is over $18.5 million. Background / Analysis: Due to our potential application for and receipt of federal grant funds, we are required to hold a public hearing so that the public can have the opportunity to comment on our funding request. This is an annual process and we must provide a minimum of thirty days' notice prior to the public hearing. The specific allocations for the funds being applied for are detailed below: State Transit Assistance Program: approximately $486,265 — These are formula funds for operations awarded to the Metropolitan Planning Organization (MPO) and then distributed between Iowa City Transit, Coralville Transit and the University of Iowa — Cambus. Federal operating assistance for transit: $1,622,763 — These are funds awarded from FTA to provide operational assistance to the transit agency. From federal funds for transit in non -urbanized areas and/or for transit serving primarily elderly persons and person with disabilities: $112,493 — These funds are awarded to Iowa City and committed to para -transit services that are contracted through r 1 CITY OF IOWA CITY -rCOUNCIL ACTION REPORT a 28E Agreement with Johnson County State-wide federal capital assistance for transit: $16,361,900 — These funds include all of the capital projects that Iowa City Transit wishes to see funded. This sum includes replacement and relocation of the transit facility, busses and bus shelters. A local match of 15% - 20% is commonly required for the award of these funds. r CITY OF IOWA CITY MEMORANDUM Date: February 24, 2017 To: Planning & Zoning Commission From: Jann Ream, Code Enforcement Specialist Re: Consider an amendment to City Code Section 14-513-8E, Sign Standards in the CB - 2, CB -5 and CB -10 zones to allow fascia (building) sign size to be based on the sign wall Introduction: In October of 2016, The Planning and Zoning Commission considered and approved several amendments to the Iowa City Sign Regulations in order to better implement the recommendations of the Downtown District Storefront and Signage Guidelines and to bring the sign code into compliance with a U.S. Supreme Court decision regarding the regulation of signage. This was a significant revision of the sign code regulations. Background: The new amendments have been in place for approximately three months and, as with any broad change to zoning regulations, deficiencies are revealed when applied to real world situations. The regulation under consideration is the fascia (building) sign allowance in the CB zones. The sign regulations of the CB zones are also referenced and apply in most of the Riverfront Crossings districts. Before the code amendments, the fascia sign allowance was 15% of the sign wall area. With high rise buildings becoming more prevalent downtown, there was concern that this standard could allow very large signs on a multi -story buildings. The new standard (which was recommended by the design consultants who wrote the Downtown District Storefront and Signage Guidelines) is 1.5 times the length of street facing fagade. So, for instance, a building with a storefront of 25ft would be allowed 37.5 square feet of signage. This standard works well for the typical buildings in the downtown area — buildings that abut one another along a frontage. These buildings only have one wall that is visible and appropriate for signage. However, there are proposed buildings and buildings under construction in the CB -10 zone and in Riverfront Crossings that are not typical storefront buildings with only one visible street -facing wall. For example, the Hilton Garden Inn at 328 S. Clinton Street will abut an alley and is taller than adjacent buildings, making visible side elevations that are suitable for fascia signage. The street facing fagade (west elevation) is 62ft long which would only allow 93 square feet of fascia signage on the entire 12 story building. Both the north and south walls (which are not street facing) are appropriate for signage but the current regulation severely limits what could be permitted. These smaller signs would not be proportional to the building and would be inadequate in terms of visibility. The proposed signage for the Hilton Garden is attached for your reference. Other buildings that could be affected by this limitation are the Chauncey (currently under construction at 404 E. College Street), and The Park @ 201, 201 E. Washington Street. Discussion of Solutions: The language for fascia sign allowance in the CB zones could amended to 1.5 times the length of the building wall". Language would need to be added to other provisions for fascia signs to ensure that these sign size provisions relate to the specific location of the sign. This allows for each building wall to be treated separately (similar to the 3 MEMMONUM February 24, 2017 Page 2 previous standard) but still controls the size so that overly large signs and signs not proportional to the building wall are eliminated as a possibility. The storefront buildings typical to the downtown area would not be affected by this change but it would allow for adequate and proportional signage on those buildings with more than one visible wall —even if those walls are not street facing. Recommendation: Staff recommends that Table 513-4: Sign Specifications and Provision in the C13-2, C13-5 and CB -10 Zones, is amended as follows: Fascia signs Approved by: 1.5 times the length of the stmet faGiRg wall. No longer than 80%of the length of the fagade or sign bard.. ion wall. sign band or storefront, whichever is most applicable. Back lit cabinet signs, where the entire face is illuminated, are prohibited. Internally illuminated plastic trim cap letter forms are prohibited. of Neighborhood and Development Services B71664 30"FLORETwlkdivi&Whztem yI&umnatedREMOTEL.E.D.Letki-Set RedDay/RedNi& n 5k- REFERENCE DRAWING I I REFERENCE DR AWING F 6640796 871664E for fabrication & color details. for tahricatlon&color details for Iowa Cit IA ulurwr-uuran,awrl r®E:�NnfiFtlfl pfi��rylMl vavlirarnba.c® C fI�EGlaLr hl ucoEc a.,cuu ramm LJmn ELME! 1150 VR: 10128/15 ��` 4L .r°n:....o. C�®US C8EwfaE ruu[naf r9tt4uaa omvMs aai ma an au 114 36"FLORET w/Indiaidi�httemallyMum&tatedREMOTEL.E.D. Lettv Set Red Day/Red NW& REFERENCE DRAWING 371694F for fabrication & color details. 3z az-v t6V details. LOWER WEST ELEVATION s..Y:mr-r-0• Iowa Cit ., IA Wieffer 1Yu�em-Ir.1.Y1.a wu n.renmYs.,�w�zrynla,w ismc MMIA 081Y)Itl:l.,lmn 88YOR YS8 YR 10/28118 116.01[ ..... CUSTO Dus pO MY Ou0a868mmm-n 0m 0.. ae1 411 an au mm °i:aii 3 e- (3) Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-85 RESOLUTION SETTING PUBLIC HEARING FOR APRIL 4, 2017, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 926 EAST DAVENPORT STREET. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and WHEREAS, the City purchased and rehabilitated a single family home located at 926 East Davenport Street, Iowa City; and WHEREAS, the City has received an offer to purchase 926 East Davenport Street for the principal sum of $199,500; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 926 East Davenport Street, Iowa City, Iowa, also known as part of Outlot 8, Original Town of Iowa City, Iowa, for the sum of $199,500. 2. A public hearing on said proposal should be and is hereby set for April 4, 2017, at 7:00 p.m. in Emma J. Harvat Hall of the Iowa City City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Resolution No. 17-85 Page 2 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: Passed and approved this NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 21st day of March /,2017. MAYOR ATTEST. CITY CLERK Approved by �� do City Attorney's Office Z CITY OF IOWA CITY -ft = COUNCIL ACTION REPORT April 4, 2017 Sale of UniverCity Neighborhood Partnership home at 926 E. Davenport Street Prepared By: Lucy Joseph, Code Enforcement Specialist Reviewed By: Tracy Hightshoe, Neighborhood Services Coordinator Geoff Fruin, City Manager Fiscal Impact: The assessed value of 926 E. Davenport St. at the time of purchase was $163,320 and the sale price is $199,500. There will be no impact on the General Fund for ongoing operating expenses Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: On April 4, 2017, City Council will hold a public hearing and vote on a resolution authorizing the conveyance of 926 E. Davenport as part of the UniverCity Neighborhood Partnership Program. Once this home is sold, this will be the 58th home sold under the program. Background / Analysis: Under the UniverCity Neighborhood Partnership Program, the City proposes to sell 926 E. Davenport St. for $199,500. City funds were used to rehabilitate and sell the home to an income -eligible homebuyer. Renovations included electrical work, plumbing, repainted interior walls, insulation in the attic, new roof, new water heater, furnace and air conditioner, new light fixtures, carpeting on stairs and bedrooms, updated bathroom, refinished the wood floors in the dining and living room, and new cabinets and counters in the kitchen. The cost of renovations (up to $50,000) is not included in the sale price and forgiven once the homeowner has lived there for 5 years. The home must also be owner -occupied for 20 years. Built in 1900, this house has 1,392 square feet of living space, includes three bedrooms, one bathroom, detached two -car garage and a large backyard. This home is located on a street where there are many rental properties. The renovated home will be an asset to the neighborhood and community. Staff recommends approval of the resolution to authorize the conveyance of 926 E. Davenport St. as part of the UniverCity Neighborhood Partnership program. I r i low Ml CITY OF IOWA CITY COUNCIL ACTION REPORT 926 E. Davenport — Before Renovations MOM 926 E. Davenport— After Renovations Prepared by: Karen Howard, Associate Planner, 410 E. Washington St, Iowa City, IA 52240; 319,356-5251 (SUB16- 00013) RESOLUTION NO. 17-86 RESOLUTION APPROVING THE PRELIMINARY PLAT OF THE CROSSINGS, IOWA CITY, IOWA. WHEREAS, the owners, 1201 Gilbert, LLC., 1225 Gilbert LLC., and 1301 Gilbert, LLC., filed with the City Clerk, an application for approval of the preliminary plat of The Crossings, Iowa City, Iowa, a resubdivsion of a portion of Cook, Sargent, and Downey's Addition; and WHEREAS, the Department of Neighborhood and Development Services and the Public Works Department examined the preliminary plat and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The preliminary plat of The Crossings, Iowa City, Iowa, is hereby approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 21st day of March, 2017.�� M OR ATTEST: CITY CLERK Approved by City Attorney's Office 3 7s/i, It was moved by Dickens and seconded by Botchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: slpcdtresoludon preliminary plat crossings subl6-00013.doc ABSENT: Botchway Dickens Cole Mims Taylor Thomas Throgmorton Gh Development Item SUB 16-00013 : Discussion of an application submitted by 1201 Gilbert, LLC, 1225 Gilbert, LLC, and 1301 Gilbert, LLC for a preliminary plat of The Crossings, a 7 -lot, 8.54 -acre commercial subdivision located west of Gilbert Street, between 1St Street and Highway 6 0 �� i •i� R _ s t � l^ 3. �. _MersTb'w �lrryi, s 4 v �e ?.I N ' r . EOSTAlit— I' •` , w Ilk M application submitted by 1201 Gilbert, LLC, 1225 Gilbert, LLC and 1301 Gilbert, LLC, for r� The Crossings, an 7 -lot, 8.54 -acre commercial rDR •� _ T subdivision at 1201, 1225, and 1301 South Gilbert Street ,� - P. cn � ""'u41Muu h ♦ rIk it 01 . An application submitted by 1201 Gilbert, LLC, . s 1225 Gilbert, LLC and 1301 Gilbert, LLC, for w.v ....0 •� The Crossings, an 7 -lot, 8.54 -acre commercial �. y! ! r = subdivision at 1201, 1225, and 1301 South Gilbert Street CC2 K CC2 CC2 CC2 CC2 cot clt t ,. M Pt : RS5 h I. cl1 ! ' CIt F GC2 f"'y RFC -SG _ c, C7, u �+ clt I t d cn t. °+rte clt cn VIVORS5 p CJGT G t .. a _ v P. cn � ""'u41Muu h ♦ rIk it 01 . An application submitted by 1201 Gilbert, LLC, . s 1225 Gilbert, LLC and 1301 Gilbert, LLC, for w.v ....0 •� The Crossings, an 7 -lot, 8.54 -acre commercial �. y! ! r = subdivision at 1201, 1225, and 1301 South Gilbert Street CC2 K CC2 LOT 3 LOT �_Wgys n.111, E0 LOTS IQ �Jr_and Oil LOTS �o 71 e I 3RD ST. PRELRI y PLAT TIS CR SQ GS AM1YICNOF RE1f{R 11EyYA fg5C4'IfY ISPnIAW SM PY Nfl{fIGAINR1W16 VIGIEL m nwr PoauwailE xoNuracrawnaar�mn�Nesravme.orsaaiz raxswn MT11l RMf£6Y.6lCf TEfRl11NMPK19flW YN:AOIYA'I9FGIfbN1Y. GVA fLy]m®A9 i1 �, _ "� g®qW LOVBUlAI IlENi11E S1 fLlY9iRA05]t]NfQM SVYBR MO D>MEYS/MIX11101bMA ®r,r _v 16'0102 tl1Y.AN5bI tlAI1M1. VN/,NIIbWIVf£ WHITE RA! TBdQ IEfL1✓QLN IFFDBCCI(16. Ri ,\ PAQ fF Tf IEfMD.S fF TEONYY fdNM1lSttlbblSfFFN£ TBfE9m'm1IEYGGTE ®11 IIIWIE fi fJRlll SlllHi.A06LW'£Cf AbFHlitlITEPoNffF mfiNf.;TEK£fb11NIMG m�zEu sroxEnucA - ov r�r m A Pogoa bnvAlue nem Awais �EavNucswvEsruElNWGaMrmmr..N Nc mTNEeoviumrgr TO .�Y..a.! sapwu�N w��w�l �Ta �� .Y l�: nog rearm borawca amiss Laureu — ar�]� ter. raaaEuaxcvo a+isrw A �rA��NNPIIB�N�T].LEYfAG9MEl41NEYl[P6BVIICFNYSlCHO�[AS r��.�,rs LOGIEp ApSIµOE C(10]aiHT.110I£ 16'11STE.LLOIC yp El4fg6YLCPOFBVYCf 0.4SICN N,,,°,e1Pe, hbk amuv9Laurm.Amsrv�ar�mm�E xorzm ue ars9N aoo!].Tre�rra.ff uwcvn rra�r�....nrrrr I---_— MAIXl9E0iaCQlAIElNl36)HIAfEkl.11O13 mIR]]4.AfBlNSi 6AbfEk l.TE113 W09Ni[�Y10 1®'tlI6�RCBb1tE6119®f@ITOTEfp1l6E(iNG a® �"±� `"^ar OM ST. ......r r.r.r.....r....arr sola yh a. r. .rs srs��rea K 'I e,eo..,a- ra u.r anarru a. erGe ra.. w.r4rr..e,"..vr� N STANDARD LEGEND —BUT LLC �o 71 e I 3RD ST. l!j l l / e/9 1 Ralston Creek Pedestrian Street 6 Pedestrian Street I 'r i• 3a _ N S Alley - Big Grove t �— - - o � - I o T TLOC Right( 'waydedication LO r- tionL11 I RF —�_ - - -ET— :Y GRADING PLAN ff.LLi f � 10'd 16-0102 b Staff recommends approval of the preliminary plat of `The Crossings', a 7 -lot, 8.49 -acre mixed-use subdivision located west of Gilbert St, between 1St Street and Highway 6 in the Riverfront Crossings — South Gilbert Subdistrict. The Planning and Zoning Commission recommended approval by a vote of 7-0 To: Planning & Zoning Commission Item: SUB16-00013 The Crossings STAFF REPORT Prepared by: Karen Howard Date: March 2, 2017 " 03'f1-iT 5b GENERAL INFORMATION: Applicants: 1201 Gilbert, LLC, 1225 Gilbert LLC, 1301 Gilbert, LLC 3855 Locust Ridge Road North Liberty, IA 52317 Property Owners: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning Comprehensive Plan: Neighborhood Open Space District: File Date: 45 Day Limitation Period: BACKGROUND INFORMATION: (Same as applicants) Preliminary plat approval Development of an 8.49 -acre, 7 -lot mixed-use subdivision West of S. Gilbert Street between 15t Street and Highway 6 Approximately 8.49 acres Commercial, RFC -SG North: Commercial, CI -1 South: Commercial, CI -1 and CC -2 East: Commercial, CI -1 West: Riverfront Crossings Park, P-1 Riverfront Crossings Master Plan Near Southside (C7) February 10, 2017 (complete application received) March 27, 2017 The applicants,1201 Gilbert, LLC, 1225 Gilbert LLC, and 1301 Gilbert LLC, have requested preliminary plat approval for The Crossings, an approximately 8.49 -acre, 7 -lot mixed-use subdivision located on the west side of South Gilbert Street between 15t Street and Highway 6 abutting the new Riverfront Crossings Park. The subdivision is intended to facilitate the redevelopment of the subject properties according to the Riverfront Crossings Master Plan. The properties were recently rezoned to Riverfront Crossings — South Gilbert (RFC -SG). The subdivision will establish a new lot and block pattern to create an urban, mixed-use neighborhood next to the new Riverfront Crossings Park. The subdivision will need to be final platted in phases. Pleasant Valley Nursery ceased operations at the end of 2016 and buildings on the site will be razed to make room for a 3 -story, mixed use building with ground floor commercial and upper floor apartments. The new building will front on Gilbert Street and Highway 6. Big Grove Brewery will be opening this spring and the remainder of the lot behind the 2 brewery will be converted into a large outdoor service area that will extend to a new trail along the east side of Ralston Creek. The remaining lots in the subdivision will not be developed until Alexander Lumber moves to a new location. ANALYSIS: Zoning: The property is zoned Riverfront Crossings — South Gilbert (RFC -SG). This zone is intended for high intensity mixed-use development in buildings with active ground floor uses opening onto pedestrian -friendly streetscapes. Other than the building at 1225 S. Gilbert Street, which is being re - purposed as a craft brewery and restaurant, the remaining buildings on the subject properties will eventually be demolished and redeveloped with buildings that meet the new zoning requirements. The zoning allows high density residential development and a mix of commercial uses appropriate to an urban neighborhood, including retail, restaurant, and office uses. Compliance with Comprehensive Plan: The subject properties are located in the South Gilbert Subdistrict of Riverfront Crossings. The master plan and subarea plan highlight the defining features of this subdistrict, including the potential for mixed-use buildings along a more pedestrian - oriented Gilbert Street and buildings that front on tree -lined pedestrian streets that provide views and access to the new riverfront park. In addition, the plan highlights the importance of restoring Ralston Creek and making it an attractive environment for both the public and for future residents. There is also an emphasis on encouraging green infrastructure and best management practices with regard to managing stormwater. The two pedestrian streets are envisioned not only as means of pedestrian circulation, but also as a possible location for bioswales that would filter and naturally clean stormwater run-off from adjacent lots before it outlets into Ralston Creek. The submitted preliminary plat creates a new lot and block pattern and provides for dedication of land for a more pedestrian -oriented street network to support the proposed redevelopment of these properties according to the Riverfront Crossings Master Plan. Compatibility with neighborhood: The proposed subdivision will facilitate redevelopment that is more compatible with the new Riverfront Crossings Park that is being developed along the western boundary of the property. Redevelopment according to this new subdivision plat will likely be a catalyst for redevelopment of other properties in the vicinity according to the vision adopted with the Riverfront Crossings Master Plan. Subdivision and street design: With Riverfront Crossings zoning, every new building has to have frontage on a street. Therefore, the subdivision is divided into 7 development lots bounded by an extension of 2"d Street, a new pedestrian street along Ralston Creek, Gilbert Street, and Highway 6. Lots 1, 2, 5, and 6 will have primary frontage along Gilbert Street. Lots 3 and 4 will have primary frontage along the private pedestrian street portion of 2nd Street and along the public Ralston Creek pedestrian street, represented as Outlot A and B. 2nd Street will be platted as a private street (Outlot G) and will provide vehicular access from Gilbert Street west to a north -south private alley shown as outlots F and H, on the plat. The portion of 2nd Street west of the private alley will be platted according to the private pedestrian street standards in the Riverfront Crossings form -based code. The vehicular portion of 2nd Street will have an 80 -foot ROW to allow for angled or perpendicular on -street parking. The pedestrian street portion of 2nd Street will be 60 feet wide and include a 20 -foot wide sidewalk that will also serve as a fire lane for emergency vehicle access. This pedestrian street will also provide a public pedestrian route to the new Riverfront Crossings Park and to the public trail system along Ralston Creek. Lot 7 has primary frontage on the Ralston Creek pedestrian street, but will likely need to rely on the extension of 1st Street, which will be located on the abutting property to the north and outside the boundaries of this subdivision, to provide adequate emergency vehicle access. Until such time as 1st Street is extended, development of lot 7 will be restricted, if emergency vehicle access cannot otherwise be provided. When 1st Street is extended, lot 7 will also have frontage on 1st Street and emergency vehicle access and fire protection can be provided by a 20 -foot fire lane similar to what is shown on this 3 plat for the pedestrian street portion of 2nd Street Given that the right-of-way for Gilbert Street is currently not wide enough to provide the pedestrian environment necessary to support the anticipated increase in commercial and residential density made possible with Riverfront Crossings zoning, the applicants entered into a conditional zoning' agreement that requires dedication of additional land along Gilbert Street to increase the right-of-way according to the street cross-section illustrated in the Riverfront Crossings Plan. The land intended for dedication is shown on the proposed plat as Outlots C, D, and E. A 30 -foot stream corridor buffer is required along Ralston Creek according to the Sensitive Areas Ordinance. This buffer area will be dedicated to the City and developed with a trail according to the Ralston Creek pedestrian street standards in the Riverfront Crossings form -based code. The trail widens at the intersection of 2nd Street to provide a fire truck and emergency vehicle turn -around. When Ralston Creek is restored as a part of the first phase of development of Riverfront Crossings Park, a bridge will be extended across the creek to provide a public pedestrian connection between 2nd Street and the new park. Similar to other subdivisions, the developer will be responsible for developing the trail, sidewalks, streets, alley and other subdivision infrastructure along the new street network, with the exception of the trail along Highway 6, which will be constructed as a part of the Riverfront Crossings Park project. As a part of the public improvements being made by Big Grove Brewery with redevelopment of that site, the developer will extend the trail and provide pedestrian -scale lighting within the new Ralston Creek pedestrian street along the west boundary of Lot 2 to its connection with the Highway 6 trail. With regard to Gilbert Street, the developer will be required to dedicate Outlots C, D, and E at the time of the first final plat. New sidewalks and street trees will be required as properties redevelop along Gilbert Street or may be installed as a part of a larger City project to improve the Gilbert Street corridor according to the goals of the Riverfront Crossings Master Plan. It is anticipated that Lot 1 will be redeveloped with a new mixed-use building prior to the City making improvements to Gilbert Street. In that case, a new sidewalk will be required along the new ROW line established on Gilbert Street and a temporary sidewalk connection will be required across the Gilbert Street frontage of Lot 2 (Big Grove Brewery) to connect with the sidewalk that currently extends north along the Alexander Lumber property. This will ensure there is a continuous north -south sidewalk connection for new residents, commercial tenants, and customers for this new building. Environmentally Sensitive Areas: Ralston Creek is a regulated stream corridor and a 30 -foot stream corridor buffer is required. This buffer (Outlots A and B), will be dedicated to the City and developed as a pedestrian street according to the Riverfront Crossings form -based development code. Traffic implications: One of the primary goals of the Riverfront Crossings Plan is to improve the public realm, the public spaces along the streets and public open spaces in order to create a safe, walkable and pleasant environment for high density residential living. South Gilbert Street is currently not very hospitable to pedestrians or bicyclists, with missing sidewalk connections, lack of street trees or a buffer between traffic and pedestrians and an excessive number of driveways that interrupt sidewalks and create traffic congestion and confusion along this arterial street. Many of the curb cuts along the frontage of this subdivision do not meet the City's access management standards. With the proposed subdivision two of these driveways will be closed and the long uncontrolled curb cut in front of the former Pleasant Valley site (Lot 1 on the plat) will be closed. The intent with this subdivision is to repair the street grid by extending 2nd Street and eventually 15` Street and allowing only essential driveways to remain to provide for traffic circulation and loading and unloading for Big Grove Brewery on Lot 2 and for the new mixed-use building proposed for Lot 1. The plat illustrates a driveway on the north side of Lot 2 that provides access to the loading dock and parking area for Big Grove Brewery. Lot 1 will share a driveway with Lot 2 that aligns with 3`d 4 Street, which meets the City's access standards. The applicants are also requesting a right -in / right -out drive on the south side of the Lot 1 in order to provide for additional access to the parking lot planned in front of the building along Highway 6. The location and design of this driveway access point is closer to the intersection with Highway 6 than would typically be allowed according to the City's access management standards, but the City has the discretion to modify these standards in certain circumstances. The location and design of this proposed driveway will be reviewed by the City prior to final plat to ensure that it meets traffic safety and circulation standards. Neighborhood parkland or fees in lieu of: The Neighborhood Open Space Requirements require approximately 1 acre of dedicated open space or fees in lieu of for the portion of the subdivision that includes residential dwelling units. The developer is dedicating approximately 0.5 acres of land with the dedication of the 30 -foot buffer area along the east side of Ralston Creek. In addition, the developer will be constructing a 60 -wide pedestrian street (approximately .33 acres) that will provide public access and open space amenities along a main route to the new Riverfront Crossings Park. The construction costs of building the public trail and providing pedestrian -scale lighting along the east side of Ralston Creek will likely more than satisfy the fee that would otherwise be required for the remain 0.17 acres of required neighborhood open space requirement. Final calculation of the open space requirement and fee based on the cost of construction of the open space improvements along the Ralston Creek will be determined at the time of final plat. Storm water management: The applicant has provided stormwater management calculations that indicate that there will be no net increase in stormwater run-off with the redevelopment of the subdivision. In addition, the developer has agreed to include green infrastructure within the 2°' Street pedestrian street, along Highway 6, and along the Ralston Creek pedestrian street to improve water quality before run-off enters Ralston Creek to meet the goals of the Riverfront Crossings Master Plan to use stormwater best management practices to control and cleanse run-off and to protect Ralston Creek and restore it as a naturally functioning waterway. All necessary storm sewer easements shall be delineated on the final plat. Water and Sanitary Sewer: With new high density residential and mixed use buildings proposed with frontage along Ralston Creek, public water main will be extended along this new public pedestrian street to serve lots 3, 4, and 7 and will allow for future extension to the abutting property to the north. Sanitary sewer will be routed south along the east bank of Ralston Creek to connect with the sanitary sewer along Highway 6. STAFF RECOMMENDATION: Staff received the most recent revision of the preliminary plat too late for detailed review by engineering and legal staff. However, it is anticipated that any minor discrepancies or deficiencies will be resolved prior to the Commission meeting on Thursday. Therefore, staff recommends approval of SUB16-00013, a preliminary plat of The Crossings, an approximately 8.49 -acre, 7 lot, mixed-use subdivision located west of Gilbert Street, between 1" Street and Highway 6, contingent upon resolution of any deficiencies or discrepancies. ATTACHMENTS: 1. Location Maps 2. Preliminary Plat Approved by: John Yapp, Development Services Coordinator, Department of Neighborhood and Development Services c � j E1 ST r` :w E2ST, !F- F't ST An application submitted by 1201 Gilbert, LLC, 1225 Gilbert, LLC and 1301 Gilbert, LLC, for The Crossings, an 7 -lot, 8.54 -acre commercial subdivision at 1201, 1225, and 1301 South Gilbert Street _ V; CITY OFIDWA . „ r- 1 e 4 UN � I a - -rte •, . dp I HIGH ND AVEABL , y PREL4IINARYPLAT - THE C2055INGS y�y �l P pOq}ION GDOXTH E IOFTIESV✓I OR SELTON ISTRN IK INUEG M. NCLW NOA B.. N Of VPCATEO CIOCKINRFE ANO VAUIED BLOLK3IX TTY.I 3ARGEOV EDEA OWNEY3 ADGRION OWACRYJOHNSONCWNIY ONN APPR0KRTERCRE3 TNTPORl10N OF TXE NORTIFA9i0YMlEROFTIE 90YTM£9iOWRTEROF SECTION IS.tWVN9N PR NORTI. RRNGE E VVEST OF THE FIFTH PRINCIPAL M aLLAO OVA CIry JOHNSOHCWNN IOWADE3LR 3EO A9 R.. 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HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Ann Freerks, Phoebe Martin, Mark Signs, Jodie Theobald MEMBERS ABSENT: Max Parsons STAFF PRESENT: Sara Hektoen, Karen Howard, Bob Miklo OTHERS PRESENT: Randy Miller, Kevin Hanick, Mary Bennett, Alicia Trimble, Helen Buford, Ginalie Sawim RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission recommends approval of SUB16-00013, a preliminary plat of The Crossings, an approximately 8.49 -acre, 7 lot, mixed-use subdivision located west of Gilbert Street, between 1st Street and Highway 6, contingent upon resolution of any deficiencies or discrepancies on the preliminary plat. By a vote of 6-0 the Commission recommends approval of REZ16-00008 an application submitted by Kevin Hanick for a rezoning of approximately 10.26 acres from Interim Development Single Family (ID -RS) to Low Density Multifamily (RM -12) zone for property located north of Scott Boulevard between Hickory Heights Lane and First Avenue with a maximum of 60 units. By a vote of 6-0 the Commission recommends approval of Table 5B-4: Sign Specifications and Provision in the CB -2, CB -5 and CB -10 Zones as listed in Staff Report. Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none DEVELOPMENT ITEM (SUB16-00013): Discussion of an application submitted by 1201 Gilbert, LLC, 1225 Gilbert, LLC and 1301 Gilbert, LLC for a preliminary plat of The Crossings, a 7 -lot, 8.54 -acre commercial subdivision located west of Gilbert Street, between 1" Street and Highway 6. Howard showed a map of the properties and stated that they were recently rezoned to Riverfront Crossings South Gilbert and include the former Pleasant Valley Garden site, the building currently being repurposed for Big Grove Brewery, and the current Alexander Lumber property. The submitted preliminary plat creates a new lot and block Planning and Zoning Commission March 2, 2017—Formal Meeting Page 2 of 12 pattern and provides for dedication of land for a more pedestrian -oriented street network to support the proposed redevelopment of these properties according to the Riverfront Crossings Master Plan. The property is divided into seven lots, lot 1 will encompass the former Pleasant Valley Garden site and is proposed to contain a mixed-use building that will front on Gilbert Street and Highway 6. Lots 1, 2, 5, and 6 will have primary frontage along Gilbert Street. Lots 3 and 4 will have primary frontage along the private pedestrian street portion of 2nd Street and along the public Ralston Creek pedestrian street, represented as Outlet A and B. Lots 3 and 4 will contain mufti -family buildings. 2nd Street will be platted as a private street (Outlet G) and will provide vehicular access from Gilbert Street west to a north -south private alley shown as outlots F and H, on the plat. The portion of 2nd Street west of the private alley will be platted according to the private pedestrian street standards in the Riverfront Crossings form - based code. The vehicular portion of 2nd Street will have an 80 -foot ROW to allow for angled or perpendicular on -street parking. The pedestrian street portion of 2nd Street will be 60 feet wide and include a 20 -foot wide sidewalk that will also serve as a fire lane for emergency vehicle access. This pedestrian street will also provide a public pedestrian route to the new Riverfront Crossings Park and to the public trail system along Ralston Creek. The 1 st phase of improvements to Riverfront Crossings Park will commence this summer and include trail connections across Ralston Creek at Highway 6 and aligned with the new 2ntl Street pedestrian street. Lot 7 has primary frontage on the Ralston Creek pedestrian street, but will likely need to rely on the extension of tst Street, which will be located on the abutting property to the north and outside the boundaries of this subdivision, to provide adequate emergency vehicle access. Development of lot 7 will be restricted until adequate emergency vehicle access can be provided. Howard noted that with regards to compliance with the Comprehensive Plan, Staff believes that this subdivision does comply and is compatible with the future vision of this neighborhood and will likely be a catalyst for further development in the area. The proposed street design meets both the conditional zoning agreement and the Riverfront Crossings Plan. The developer will dedicate outlots C, D, and E along Gilbert Street so that adequate ROW is provided for pedestrian improvements to support the increase in residential density anticipated with this subdivision. New sidewalks and street trees will be required within the public ROW as properties redevelop along Gilbert Street or may be installed as a part of a larger City project to improve the Gilbert Street corridor according to the goals of the Riverfront Crossings Master Plan. Ralston Creek is a regulated stream corridor and a 30 -foot stream corridor buffer is required. This buffer (Outlets A and B), will be dedicated to the City and developed as a pedestrian street according to the Riverfront Crossings form -based development code. The developer will be required to provide the trail, sidewalks, streets, alley and other subdivision infrastructure (with the exception of the trail along Highway 6 which is part of the City's park improvement project). One of the goals of the Riverfront Crossings Plan is to improvement street corridors for all modes of transportation. One of the ways to improve traffic circulation and safety, including safety for pedestrians and bicyclists is to close unnecessary driveways along arterial street corridors, such as Gilbert Street. The proposed subdivision will result in fewer driveways along Gilbert Street and the new rear alley will provide for cross access between development lots within the subdivision. Howard also noted that the right -in / right -out driveway shown on the concept plan for the subdivision does not meet the City's access management standards. The City has a process to consider exceptions to these rules under certain circumstances. The City Engineer's office has not yet reviewed this request. Howard then discussed that subdivisions usually trigger a neighborhood open space fee. The formula is based on residential density of the underlying zoning district. Since in the Riverfront Planning and Zoning Commission March 2, 2017—Formal Meeting Page 3 of 12 Crossings zoning districts residential density is not explicitly stated, staff will need to consider how this ordinance applies prior to the final plat of the subdivision. The developer is dedicating approximately 0.5 acres of land with the dedication of the 30 -foot buffer area along the east side of Ralston Creek. In addition, the developer will be constructing a 60 -wide pedestrian street (approximately .33 acres) that will provide public access and open space amenities along a main route to the new Riverfront Crossings Park. Final calculation of the open space requirement and any required fee will be determined at the time of final plat. Howard stated that the applicant has provided stormwater management calculations that indicate that there will be no net increase in stormwater run-off with the redevelopment of the subdivision. In addition, the developer has agreed to include green infrastructure within the 2nd Street pedestrian street, along Highway 6, and along the Ralston Creek pedestrian street to improve water quality before run-off enters Ralston Creek to meet the goals of the Riverfront Crossings Master Plan to use stormwater best management practices to control and cleanse run-off and to protect Ralston Creek and restore it as a naturally functioning waterway. All necessary storm sewer easements shall be delineated on the final plat. Staff received the most recent revision of the preliminary plat too late for detailed review by engineering and legal staff. However, as only minor discrepancies remain, staff recommends approval of SUB16-00013, a preliminary plat of The Crossings, an approximately 8.49 -acre, 7 lot, mixed-use subdivision located west of Gilbert Street, between 1st Street and Highway 6, contingent upon resolution of any deficiencies or discrepancies. Signs asked if lot 7 would remain open space or is there future development potential there. Howard stated the developer is still exploring what type of building might fit on this lot, but it will not be open space. Signs then questioned on lot 2, behind the brewery, he recalled a mention of an outdoor service area extending all the way to the creek. Howard said that 30 feet from the top of the creek bank is being dedicated to the City of Iowa City as a buffer area, which will be designed as a pedestrian street with a public trail, trees, and pedestrian -scaled lighting. The outdoor service area will be on the private property (lot 2) and will extend up to the new Ralston Creek pedestrian street. Signs also asked about driveway access to Lot 1. He remembered that in an earlier concept there was a new right -out driveway shown from lot 1 directly to Highway 6 and asked whether the developer intended to pursue that option. Theobald asked about the sidewalks on Gilbert Street, noting there is a temporary sidewalk where Big Grove is being developed, but the rest of the sidewalk won't be constructed until the rest of the area is developed. Howard explained that typically in a subdivision the developers don't put the sidewalks in until the building are built. In the case of the brewery, the City has agreed to allow them to continue to use the front parking area with the addition of a temporary sidewalk until Gilbert Street is improved. Freerks opened the public hearing. Randy Miller (representing the subdivision) answered the question from Signs about an exit from Lot 1 onto Highway 6. Miller explained that concept has been abandoned because it is a challenge to get the Iowa DOT to approve such an exit and it is also very expensive. The DOT Planning and Zoning Commission March 2, 2017—Formal Meeting Page 4 of 12 will only approve if needed due to expected traffic volumes and Miller did not believe that the building being built on Lot 1 would generate enough traffic for the DOT to approve the exit. Hensch asked about the right-in/right-out driveway shown in outlot C. Miller stated that for a mixed use building like what is planned for lot 1, it is important to have a right in/right out driveway to access the commercial businesses there. Signs asked if there is still a potential for a building on the back of Lot 2 in the area along Highway 6. Miller said they are exploring that option, but it would be one of the last buildings they focus on. Freerks closed the public hearing Hensch moved for approval of SUB16-00013, a preliminary plat of The Crossings, an approximately 8.49 -acre, 7 lot, mixed-use subdivision located west of Gilbert Street, between 1st Street and Highway 6, contingent upon resolution of any deficiencies or discrepancies on the preliminary plat. Martin seconded the motion. Freerks noted that this area appears to be developing in the right direction Theobald did share her concern about outlot C and the right-in/right-out access drive, and the difficulty of getting out of there and back onto Gilbert Street. She noted that it was problematic for the Pleasant Valley Nursery to have a curb cut in this location. Howard noted that the driveway will not be approved with the plat. This right -in / right -out drive will be reviewed according to the City's access management standards. A vote was taken and the motion carried 6-0. ZONING ITEM (REZ16-00008): Discussion of an application submitted by Kevin Hanick for a rezoning of approximately 10.26 acres from Interim Development Single Family (ID -RS) to Low Density Multifamily (RM -12) zone for property located north of Scott Boulevard between Hickory Heights Lane and First Avenue. Miklo noted that the Commission recommended approval of the rezoning of approximately 10.26 acres located north of Scott Boulevard between Hickory Heights Lane and First Avenue from Interim Development (ID -RS) to Low Density Multifamily (RM -12), conditioned on general compliance with the concept plan showing 54 dwelling units, and it will be on the City Council agenda next week. Staff recommended the condition of 54 dwellings because with the RM -12 zoning it could be up to a 100 unit structure, however with the sensitive areas that it would be difficult to achieve that density without extensive grading of the steep slopes and woodland removal. The applicant has requested a modification to the condition to increase the number of units from 54 to 60. The additional units would be created by converting some to the 2 -bedroom units to 1- bedroom units. The overall exterior design and building placement is not proposed to I Prepared by: Dave Panos, Senior Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 17-87 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF AGREEMENT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE WETHERBY PARK IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO POST NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and WHEREAS, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and WHEREAS, funds for this project are available in the Parks Maintenance Fund account # R4342. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY. IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 12th day of April, 2017. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 18 day of April, 2017, or at a special meeting called for that purpose. Passed and approved this 21st day of March 20 17 MAYOR Approved by ATTEST: )WA- � CITY CLERK City Attorney's Office 31L,119 pweng4nastem\res appp&s.doc 3117 Resolution No. 17-87 Page 2 It was moved by aotchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens Botchway Cole Dickens Mims Taylor Thomas Throgmorton the Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-88 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1025 EAST BURLINGTON STREET. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and WHEREAS, the City purchased and rehabilitated a single family home located at 1025 East Burlington Street, Iowa City; and WHEREAS, the City has received an offer to purchase 1025 East Burlington Street for the principal sum of $195,000; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, on March 7, 2017, the City Council adopted a Resolution proposing to convey its interest in 1025 East Burlington Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 1025 East Burlington Street, legally described as part of Lots 3 & 22 and part of alley on west of said lots, in Kauffman's Addition, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Resolution No. 17-88 Page 2 It was moved by Botchwav and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: Passed and approved this Approved by City Attorney's Office NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 21st day of March '2017. 3-,',,-(�, M OR ATTEST: CITY CLERK Prepared by: Stefanie Bowers, Equity Director/Human Rights Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319)356-5220 RESOLUTION NO. 17-89 RESOLUTION ADOPTING THE SOCIAL JUSTICE AND RACIAL EQUITY GRANT ALLOCATIONS FOR FISCAL YEAR 2017. WHEREAS, the City Council's Strategic Planning priorities for 2016 and 2017 includes fostering a more inclusive, just and sustainable Iowa City; and WHEREAS, the City Council approved funding in the fiscal year 2017 budget for Social Justice and Racial Equity ("SJRE°) grants to community-based organizations to build capacity to address social justice and racial equity; and WHEREAS, the City has disseminated SJRE Grant applications to Iowa City organizations; and WHEREAS, the City received eight applications for SJRE Grant; and WHEREAS, the Iowa City Human Rights Commission has held a series of meetings reviewing the applications regarding the allocation of funds for the SJRE Grant for fiscal year 2017; and WHEREAS, the Iowa City Human Rights Commission has recommended that Exhibit A be approved; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the fiscal year 2017 SJRE Grant allocations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The allocation of fiscal year 2017 SJRE Grant funds attached hereto as Exhibit A is hereby approved and adopted. 2. The City Manager or designee is hereby authorized to execute, terminate, or amend SJRE Grant Agreements executed in connection with the allocation of public funds. Passed and approved this 21st day of March, 2017. ATTEST: MAYOR Q 3-t�--i3 CITY CLERK City Attorney's Office Resolution No. 17-89 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Exhibit A Organization FY 17 Requests HRC Recommendation Inside Out Reentry, Inc. $3000.00 $3000.00 Iowa Legal Aid $2200.00 $2200.00 Johnson County Affordable Housing Coalition $2500.00 $2500.00 City of Iowa City, World of Bikes, and Iowa City Bike Library $3250.00 $3250.00 Sankofa Outreach Connection $13,500.00 $13,500.00 Total Request: 1 $24,450.00 $24,450.00 CITY OF IOWA CITNr COUNCIL ACTION REPORI� March 21, 2017 Resolution adopting the recommendation of the Human Rights Commission for the Social Justice and Racial Equity Grant Allocations for fiscal year 2017. Prepared By: Stefanie Bowers, Equity Director/Human Rights Coordinator Reviewed By: Geoff Fruin, City Manager Fiscal Impact: The total cost of the funding recommendation is $24,450 Recommendations: Staff: Approval Commission: Human Rights Commission - Approval Attachments: Exhibit A, Resolution Executive Summary: This resolution approves the recommendation by the Human Rights Commission to provide full funding for five out of the eight organizations that applied for the Social Justice and Racial Equity Grant for fiscal year 2017. The original budget amount for the Social Justice and Racial Equity Grant was $25,000. Background / Analysis: One of the City Council's Strategic Planning priorities for 2016 and 2017 is to foster a more inclusive, just and sustainable Iowa City. To further this vision, the City Council approved funding in the fiscal year 2017 budget for Social Justice and Racial Equity ("SJRE") grants to community-based organizations to build capacity to address social justice and racial equity. City Council approved a total of $25,000. The purpose of the SJRE Grant is to encourage, empower and engage social justice and racial equity initiatives in this community. The SJRE Grant funding is available to for-profit and non- profit Iowa City based organizations (including City of Iowa City departments) to fund programs, activities, or services that help to eliminate inequities in the community. The SJRE Grant lists six priority service areas: Education, Building Community, Housing, Criminal Justice, Health, and Employment. Organizations whose programs, services or activities address one or more of these priorities are considered first for funding. Funding request for operational costs such as rent, salaries or utilities of an organization are not covered by the SJRE Grant. Applications to apply for the SJRE Grant for fiscal year 2017 were available from December 1, 2016 — January 5, 2017. The Human Rights Commission met on January 17 (minutes in City Council Packet of February 21) to review the eight funding requests received. The list below provides the organization, the amount requested and a brief description of the service, program or activity for the funding request. CITY OF IOWA CITY COUNCIL ACTION REPORT 1) Sankofa Outreach Connection ($13,500) To provide a program entitled Sisters at the Center. The goal of the program is to address barriers to health and wellness for women of color. Sisters at the Center will consist of a series of programs intended to educate, while simultaneously creating a sense of connectedness for women of color. The funding will be used for professional service fees including classes, consultants, dietitians, bus passes, and guest speakers. 2) Inside Out Reentry, Inc. ($3,000) To provide services to persons returning from incarceration. Individualized re-entry plans include one-to-one and small group tutoring on computer skills, job readiness tests, and assistance with job and housing applications. The funding would be used to purchase two new computers and one printer for the Resource Center. 3) United Action for Youth ($7,456) Forum Theater (also known as Theater of the Oppressed) is a style of interactive provisional theater that works directly on social issues. The theater troupe would be comprised of twelve people, six youth and six adults who would provide social justice and racial equity forum theater presentations to the community. The funding request is for one week intensive training for staff, salary for the troupe leader and AmeriCorps members, travel, and marketing of performances. 4) Successful Living ($25,000) To provide housing to the mentally ill who are homeless or are otherwise profoundly struggling. The funding would be used to assist in the cost to purchase an additional transitional house. The $25,000 (or any part thereof awarded) would be applied to offset the cash down payment. 5) City of Iowa City, World of Bikes, and Iowa City Bike Library ($3,250) The project will provide refurbished bicycles to youth in junior high that are low-income to improve their access to public amenities via bicycle, and enhance their physical and mental health through "active" transportation. The funding would be used to refurbish fifteen bicycles from the police impound and to contract with a local instructor certified by the League of American Bicyclists. 6) Iowa Legal Aid ($2,200) To provide at least two community legal education events, preferably at the Iowa City Public Library. At least one event will deal with the use of criminal history, and at least one event will deal with court debt. All events will deal with expungement of criminal records, both juvenile and adult. Funding would be used to pay the costs associated with preparation and delivery of community legal education events, and follow up with clients served as a result of the presentations. 7) Johnson County Affordable Housing Coalition ($2,500) To launch a multi -media YIMBY (Yes In My Back Yard) campaign that provides upbeat images of affordable housing residents and structures, and a narrative that makes the social and economic benefits of affordable housing clear. The funding would be used to work with a nonprofit media advisor to increase positive housing stories, and the production and marketing of three high quality Public Service Announcements. 8) Center for Worker Justice of Eastern Iowa ($17,400) To launch a new Unity in the Community initiative that would respond to current priorities and concerns of members of the Center for Worker Justice. The funding would be utilized for expenses related to planning, publicizing, delivering town hall forums, CITY OF IOWA CITY COUNCIL ACTION REPORT education events, training workshops, community events, and attendance of members at leadership development conferences. The Human Rights Commission met again on January 25 (minutes in City Council Packet of March 21) to discuss the SJRE Grant applications. Similar to its meeting held on January 17, Commissioners poised questions to those organizations that had representative(s) present. After the application review ended, each Commissioner provided staff with their numerical ranking for each applicant with 1 being the highest and 8 the lowest. The numerical score received by each applicant were averaged and ranked from highest to lowest. The resulting ranking is listed below: 1. Inside Out Reentry, Inc. 2. Iowa Legal Aid 3. Johnson County Affordable Housing Coalition 4. City of Iowa City, World of Bikes, and Iowa City Bike Library 5. Sankofa Outreach Connection 6. United Action for Youth 7. Successful Living 8. Center for Worker Justice of Eastern Iowa The Human Rights Commission next went over budgetary considerations including whether funding organizations at an amount less than what was requested would be sustainable for those organizations. It was decided by majority vote to recommend to the City Council that the five highest scorers be funded at their requested amount. The Human Rights Commission declined to provide funding for the other three organizations with only $550 remaining. Per the SJRE Grant review process, staff to the Commission shared the recommendation with an ex -officio of the University of Iowa's Chief Diversity Office who concurred with the recommendation of the Human Rights Commission (ex -officio's comments on the recommendation are attached to the minutes of the Human Rights Commission in the City Council Packet of March 21). Funding will be allocated no later than June 1, 2017. To view all SJRE Grant applications submitted for fiscal year 2017 visit the City Council's Social Justice and Racial Equity Initiative webpage under the link City of Iowa City's Social Justice & Racial Equity Grant: Applications submitted for FY17.