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HomeMy WebLinkAbout2017-04-04 ResolutionPrepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 17-90 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ASPHALT RESURFACING 2017 PROJECT. WHEREAS, L.L. Pelling Company of North Liberty, Iowa has submitted the lowest responsible bid of $1,257,212.78 for construction of the above-named project; and WHEREAS, funds for this project are available in the Pavement Rehabilitation Fund account # S3824; and WHEREAS, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to L.L. Felling Company, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 4th day of April , 2017. G, M OR ATTEST:(` �' V CITY CLERK Approved by City Attorney's Office It was moved by sotchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton CITY OF 1 O WA CIT 4d(3) COUNCIL ACTION REPOR March 21, 2017 Resolution awarding contract and authorizing the Mayor to sign and City Clerk to attest a contract for construction of the Asphalt Resurfacing 2017 Project. Prepared By: Dave Panos - Senior Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $1,257,212.78, available in the Pavement Rehabilitation account #S3824. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Asphalt Resurfacing 2017 Project were approved at the February 21, 2017 Council Meeting. This is a recurring maintenance project that concentrates on asphalt resurfacing and chipsealing at various street locations. Work on this project also includes repair of curb and gutter as needed and replacement of curb ramps to current ADA standards. The project cost was estimated at $1,400,300. One (1) bid was submitted for the March 29'" letting, and LL Pelling of North Liberty, Iowa submitted the lowest responsible bid of $1,257,212.78. Staff recommends awarding the contract for the Asphalt Resurfacing 2017 Project to LL Pelling of North Liberty, Iowa. This project is anticipated to be completed by September 2017. Background / Analysis: The Asphalt Resurfacing 2017 Project will include work at the following locations: Street Milling and 3" Overlay Benton Street from Greenwood Drive to Michael Street Greenwood Drive from Benton Street to Woodside Place Market Street from Madison Street to Clinton Street Sheridan Avenue from Summit Street to South 7th Avenue Chipseal Application Taft Avenue from Lower West Branch Road to American Legion Road Gilbert Court from E Benton Street to Iowa Interstate Railroad Property St. Clements Alley — North of North Dodge Street Hy -Vee Scott Park Parking Lot Post 3/9 NOTICE TO BIDDERS ASPHALT RESURFACING 2017 PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 29TH day of March, 2017. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 0 day of April, 2017, or at special meeting called for that purpose. The Project will involve pavement milling and resurfacing, and ADA curb ramp replacement along Benton Street, Market Street, and Sheridan Street in Iowa City. This work will include the following estimated quantities: 3,387 tons of asphalt cement concrete, 16,613 sq. yards of pavement milling, 2,245 feet of pcc curb and gutter replacement, 1,827 sq. yards of pcc sidewalk and curb ramp pavement removal and replacement, installation of 2 intakes and 1 storm manhole, installation of 45 feet of storm sewer piping. The Project will also include street sealcoat work along St Clemens Street, Scott Park, Taft Avenue, and Gilbert St. Ct. in Iowa City. This work will include the following estimated quantities: 3,877 GAL. of chip sealing binder, 179 tons of chip seal cover aggregate, traffic control, other related work. All work is to be done in strict compliance with the plans and specifications prepared by the City of Iowa City, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of Two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Phase 1: Street Milling and Overlay (Benton Street, Market Street, Sheridan Avenue) Early Start: May 15, 2017 - - (Market Street Only) Early Start: June 19, 2017 - - (Benton Street, Sheridan Avenue) Late Start: June 19, 2017 --All Locations Completion Deadline: August 11, 2017 Liquidated Damages: $500 per day Phase 2: Chipseal Surfacing Early start: July 1, 2017 Completion Deadline: August 31, 2017 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Rapids Reproductions/Technographics of Iowa -City located at 415 Highland Ave Suite 100, by bona fide bidders. A JL5.00 fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (5 15) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. JULIE VOPARIL, DEPUTY CITY CLERK Prepared by: Jason Havel, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5410 RESOLUTION NO. 17-91 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA CITY PARKING GARAGE MAINTENANCE PROGRAM AND BRIDGE REPAIR 2017 PROJECT. WHEREAS, Western Specialty Contractors of West Des Moines, Iowa has submitted the lowest responsible bid of $571,505 for construction of the above-named project; and WHEREAS, the bid includes the base bid and Alternates 1A, 1 B, 2 and 3; and WHEREAS, funds for this project are available in the Parking Facility Restoration Repair account #T3004 and the Annual Bridge Maintenance and Repair account #S3910. WHEREAS, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project for the base bid plus Alternates 1A, 1B, 2 and 3 is hereby awarded to Western Specialty Contractors, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 4th day of ATTEST: �L/ CITY CLERK April 20 17 / , ��Z<Zt— v, MAft R Approved by City Attorney's Office It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor x Thomas X Throgmorton r 4 d, CITY OF IOWA CITYH) ;r COUNCIL ACTION REPORT April 4, 2017 Resolution awarding contract and authorizing the Mayor to sign and City Clerk to attest a contract for construction of the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017 Project. Prepared By: Jason Havel - City Engineer Reviewed By: Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $571,505, available in the Parking Facility Restoration Repair account #T3004 and the Annual Bridge Maintenance and Repair account #S3910. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Plans, Specifications, Form of Agreement and Estimate of Cost for the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017 Project were approved at the March 7, 2017 Council Meeting. The estimated construction costs for this project were $336,250 (base bid) / $606,375 (with alternates), which will be funded with Parking revenues and Road Use tax proceeds. Bids for this project were opened on Thursday, March 30, 2017, and two (2) bids were submitted. Western Specialty Contractors of West Des Moines, Iowa submitted the lowest responsible bid of $571,505, which includes the base bid and alternates 1A, 1 B, 2 and 3. Staff recommends awarding the contract for the Iowa City Parking Garage Maintenance Program and Bridge Repair 2017 Project to Western Specialty Contractors of West Des Moines, Iowa. This project is anticipated to be completed in 2017. Background / Analysis: This project will primarily consist of concrete repairs and sealant in the Capitol Street Facility along with minor repairs in the Dubuque Street, Tower Place, and Chauncey Swan facilities. The Chauncey Swan repairs will also include resolving the moisture issues in the stair towers, including roof repairs, drywall repairs, and repainting handrails and stairwells. This maintenance work, beginning in May and finishing in September, will aid in extending the life of the parking facilities and help protect against more costly repairs in the future. We intend to have all facilities operational for the duration of the project. In addition to this year's parking garage maintenance we have added an add alternate that includes expansion joint work on the College Street bridge. The bridge scope of work is similar to the work performed on parking garage expansion joints and will fit well into our project. 4 A(ZI) Post 3/9 NOTICE TO BIDDERS CITY OF IOWA CITY PARKING GARAGE MAINTENANCE PROGRAM AND BRIDGE REPAIR 2017 PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:30 P.M. on the 30"' day of March, 2017. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon bX the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 4 day of April, 2017, or at special meeting called for that purpose. There will be a recommended pre-bid meeting to review the documents and visit the sites. This will start at 1:00 P.M. (local time) on the 14"' day of March, 2017 in the Tower Place Parking Ramp conference room, located at 335 East Iowa Avenue in Iowa City. The Project will involve the following: The 2017 Project focuses on work in four City operated garages. The Dubuque Street Ramp will have minor concrete and waterproofing efforts. The Capitol Street Ramp will include expansion joint replacements and repairs, along with waterproofing efforts in the SE and SW stair towers. Chauncey Swan Garage will have concrete repairs and expansion joint replacement, at the bridge entrance and exit to the garage off College Street, as well as roof system replacement and stair waterproofing efforts at the NW and SW stair towers. The Tower Place Garage will have expansion joint repairs and traffic membrane strip installations. Efforts in all facilities include minor concrete and waterproofing repairs. Additionally, add alternate efforts will be bid for traffic membrane recoating efforts in the Dubuque Street Ramp, bridge expansion joint replacement on the bridge at College Street (adjacent to Chauncey Swan), and stair tower interior finish repairs at the Chauncey Swan NW and SW stair towers. All work is to be done in strict compliance with the plans and specifications prepared by THP Limited, Inc., of Cincinnati, Ohio, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hun- dred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Early Start Date: April 17, 2017 Substantial Completion Date: October 6, 2017 Final Completion Date: November 3, 2017 Liquidated Damages: $500.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950 Fax:319-354- 8973 Toll -Free 800-779-0093, by bona fide bidders. A $50.00 fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa. JULIE VOPARIL, DEPUTY CITY CLERK 04-04-17 4d(4) Prepared by: Brett Zimmerman, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE IOWA CITY PARKING GARAGE MAINTENANCE PROGRAM AND BRIDGE REPAIR 2017 PROJECT. WHEREAS, � of has submitted the to est responsible bid of $ fo construction of the above-named project; and WHEREAS, funds for thr\project are available in the Parking Facility Restoration Repair account # T3004; and � WHEREAS, The City Engine r and City Manager are authori ed to execute change orders according to the City's Purchase Policy as they may become ecessary in the construction of the above-named project. NOW, THEREFORE, BE IT RESOL D BY THE/-named NCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction o the aproject is hereby awarded to subject to tcat awardee secure adequate performance and payment bond, insuranc cnd contract compliance program statements. 2. The Mayor is hereby authorized to si and a City Clerk to attest the contract for construction of the above-named prof ct, subjec to the condition that awardee secure adequate performance and payment nd, insuranc certificates, and contract compliance program statements. Passed and approved this da of , 2017. MAYOR Approvedb ATTEST`. CITY CLERK City Attorney's O Ice It was moved by / and seconded by adopted, and upon roll call there were: AYES: NAYS: the Resolution be ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 11d(5) Prepared by: Jason Reichart, Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356- 5416 RESOLUTION NO. 17-92 RESOLUTION ACCEPTING THE WORK FOR THE WADE STREET WATER MAIN REPLACEMENT PROJECT WHEREAS, the Engineering Division has recommended that the work for the Wade Street Water Main Replacement Project, as included in a contract between the City of Iowa City and Hometown Plumbing and Heating Company, Inc. of Davenport, Iowa, dated February 23, 2015, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, funds for this project are available in the Wade St (1000-1100) Water Main Replacement account #W3217; and WHEREAS, the final contract price is $205,894.82. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 4th day of April 20 17 ATTEST: L P CITY CLERK YOR Approved by qA IA— Aa4✓I rnrll WA IP4— City Attorney's Office 319 ql t % It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: Pweng/masters/acptwork.doc 3117 NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CITr 04-04-17 COUNCIL ACTION REPOR 4d(5) May 4, 2017 Resolution Accepting the Work for the Wade Street Water Main Replacement Project Prepared By: Jason Reichart Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $205,894.82, available in the Wade St (1000-1100) Water Main Replacement account #W3217 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The Wade Street Water Main Replacement Project has been completed by Hometown Plumbing and Heating Company, Inc. of Davenport, Iowa, in substantial accordance with the plans and specifications prepared by Watersmith Engineering. The project was bid as a unit price contract and the final contract price is $205,894.82. Staff recommends accepting the Wade Street Water Main Replacement Project. Background / Analysis: The Wade Street Water Main Replacement Project installed new 8 -inch water main along the west side of Wade Street, from Muscatine Avenue to Wayne Avenue. The new 8" DIP water main replaced a 6" cast iron water main that had a history of breaks in the Towncrest redevelopment area. The project was awarded to Hometown Plumbing and Heating of Davenport, Iowa at the February 9, 2015 Council meeting. Construction was completed June 2015. CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 ENGINEER'S REPORT (319) 356 - 5009 FAX www.icgov.org March 1, 2017 City Council City of Iowa City, Iowa Re: Wade Street Water Main Replacement Project Dear City Council: I hereby certify that the Wade Street Water Main Replacement Project has been completed by Hometown Plumbing and Heating Company, Inc. of Davenport, Iowa, in substantial accordance with the plans and specifications prepared by Watersmith Engineering. The project was bid as a unit price contract and the final contract price is $205,894.82. I recommend that the above -referenced improvements be accepted by the City of Iowa City. ISincerely, //C�� �-, /��/ / Jason Havel, P.E. City Engineer Prepared by: Kellie Fruehling, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319)356-5043 RESOLUTION NO. 17-93 RESOLUTION APPROVING THE BY-LAWS OF THE COMMUNITY POLICE REVIEW BOARD AND RESCINDING RESOLUTIONS 15-222 AND 16-201. WHEREAS, the by-laws of the Community Police Review Board have not been updated since June 2016; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission by having more flexibility and bringing further clarity to the absence policy (Article III, Section 4); and WHEREAS, the Community Police Review Board recommended at their February 14, 2017 Commission meeting to approve the amended by-laws; and WHEREAS, the proposed by-laws have been reviewed by the Council Rules Committee, and are recommended for adoption; and WHEREAS, the by-laws were approved previously in Resolutions 15-222 and 16-201. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Resolutions 15-222 and 16-201 are hereby rescinded. 2. The by-laws of the Community Police Review Board, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 4th day of April 2017. ATTEST: l �+pri"^ / ITY CLERK MAYOR Approved By: City Attorney's Office Resolution No. Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton IOWA CITY COMMUNITY POLICE REVIEW BOARD BY-LAWS (Revised 04/04/17, Res. 17-93 ) BY-LAWS IOWA CITY COMMUNITY POLICE REVIEW BOARD I_1:4I[IR Iaw_11"06 :7110ho The Community Police Review Board formerly known as the Citizens Police Review Board (hereafter referred to as the Board) shall have that authority which is conferred by Chapter 8 of the City Code of the City of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE The purpose of the by-laws stated herein is to provide for the general welfare of the Iowa City community by establishing a Board to advise the Police Chief, City Manager and City Council on matters pertaining to the policies, practices and overall performance of the Iowa City Police Department. Further, in an effort to assure that the Iowa City Police Departments performance is in keeping with community standards, this Board is created to review investigations into complaints of police misconduct to insure that such investigations are conducted in a matter which is fair, thorough, and accurate, and to maintain a central registry and to provide City Council with an annual report on all such complaints. ARTICLE III. MEMBERSHIP: Section 1. Qualifications. The Board shall consist of five (5) members appointed by the City Council who shall be eligible electors of the City of Iowa City, Iowa and shall meet the criteria contained in Chapter 8, City Code, City of Iowa City, Iowa. Appointments to the Board shall include one current or former "peace officer" as that term is defined by state law. The City Council may waive the residency requirement for good cause shown and may waive the requirement that the Board include one current or former "peace officer" for good cause shown. Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager for approval and reimbursement. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the ordinance creating the Board, the written policies of the Iowa City Police Department, the Board by-laws, open records law, open meetings law and other documentation that would be useful to Board members in carrying out their duties. They shall also be given an orientation briefing by the appropriate City staff and the Board as is deemed appropriate. Section 4. Absences. The Board may recommend to the City Council that the City Council discharge any Board member who: (1) is absent from two consecutive regular or special meetings without excuse as determined by the Board on a case by case basis; or (2) is absent from four consecutive regular or special meetings, whether excused or unexcused; or (3) is absent from at least four out of six consecutive regular or special meetings, whether excused or unexcused. Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. 2 Section 6. Terms. Members shall be initially appointed for staggered terms as outlined in Chapter 8, City Code, City of Iowa City, Iowa. Thereafter, Members shall be appointed for terms of four years, with terms expiring on July 1. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Section 7. Resignations. Resignations shall be submitted in writing to the Mayor with a copy to the City Clerk and the Chairperson of the Board at least 30 days prior to the date of intended departure. ARTICLE IV. OFFICERS: Section 1. Number. The officers of this Board shall be a Chairperson and Vice -Chairperson, each of whom shall be elected by the members of the Board. Section 2. Election and Term of Office. Officers of the Board shall be elected by a majority of all members as soon as practicable after formation of the Board, and thereafter annually at the first regular meeting in October each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the members for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. BOARD MEETINGS: Section 1. Regular Meetings. The Board's regular meeting will be held the second Tuesday of each month. This meeting time may be rescheduled upon agreement by a majority of the Board. Section 2. Special meetings. Special meetings may be called by the Chairperson and shall be called by the Chairperson or Vice Chairperson at the request of three or more Members of the Board. At least one (1) full day's written notice of meeting place, time and agenda shall be given to each Member and the media. Section 3. Agenda. Insofar as possible, at regular and special meetings only matters included on the agenda may be discussed and formal votes taken. Care shall be taken to avoid discussion of non -agenda items. Section 4. Quorum. A majority of the members of the Board shall constitute a quorum at any meeting. Section 5. Place of Meetings. Meetings, both regular and special, shall be held in an accessible City facility. Meetings which are forums solely for community input may be in other appropriate meeting places in Iowa City. Section 6. Notice of Meetings. Notice of meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meetings unless such notice is impossible or impracticable, in which case notice shall be provided as outlined in the Iowa Code. The news media shall be notified by staff. Board meetings shall be public except where provided in the Iowa Code. Section 7. Proxies. There shall be no vote by proxy. Section 8. Public Discussion. Time shall be made available during all meetings for open public discussion. Section 9. Motions. Motions may be made or seconded by any member of the Board, including the Chairperson. Section 10. Exparte Contacts. A member who has had a discussion of an agenda item outside of a public meeting with an interested party shall reveal the contact, name the other party and share specifics of the contact, copies if in writing or a synopsis if verbal. Section 11. Conflict of Interest. Members who believe they have a conflict of interest on a matter about to come before the Board shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. Section 12. Voting. A majority vote is required for adoption of any motion, except for a motion to close a session as provided for in the Iowa Code. Upon request, voting will be by roll call and will be recorded by yeas and nays. Every member of the Board, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section 13. Roberts Rules of Order. The rules in the current edition of Roberts Rules of Order Newly Revised shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules or order the Board may adopt. ARTICLE VI. GENERAL AND LIMITED POWERS AND DUTIES: The Board shall have the powers and duties set forth in Chapter 8 of the City Code of Iowa City. ARTICLE VII. PUBLIC RECORDS: EXCEPTIONS Section 1. All records of the Board shall be public, except: (a) Complaints, reports of investigations, statements and other documents or records obtained in investigation of any complaint shall be closed records unless a public hearing is held or a contrary determination is made by Counsel to the Board pursuant to the provisions of the Iowa Code. (b) The minutes and tape recordings of any session closed under the provisions of the Iowa Code shall be closed records. (c) No member of the Board or of its staff shall disclose information protected by the Iowa Open Records Law or the Iowa Open Meetings Law. Nothing in this provision shall prevent the Board from releasing such information concerning alleged or acknowledged practices to the Iowa City City Council, the City Manager and/or Chief of Police, either in the form of its required annual report or otherwise. This section does not prevent any complainant, witness or other person from publicizing the filing of a complaint or the matter therein com- plained of. Violation of these provisions by a member of the Board or its staff shall constitute grounds for removal. ARTICLE VIII. CONDUCT OF BOARD BUSINESS Section 1. Agenda. The Chairperson, or a designated representative, together with staff assistance shall prepare an agenda for all Board meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Board members and the media prior to meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared and distributed to Board and City Council members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Board shall review all policies and programs of the City relating to the Board's duties as stated herein, and make such recommendations to the City Council as are deemed appropriate. Section 4. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Board by the City Council. The Board will initiate consideration of each item at the next regular Board meeting and shall notify Council of its disposition. Section 5. Annual Report. An annual report detailing the activities of the Board shall be prepared by the Chairperson, approved by the Board, and submitted to the City Council. ARTICLE IX. SUBCOMMITTEES: The subcommittees of this Board including composition, duties, and terms shall be as designated by the Chairperson. ARTICLE X. AMENDMENTS: These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than three members of the Board at any regular meeting or at any special meeting called for that purpose. Amendments shall become effective after approval by the City Council. February 14, 2017 s:C1k%CPRB1By1aws.doc .4It CITY OF IOWA CIT COUNCIL ACTION REPO 4d`s' April 4, 2017 Resolution Approving the By -Laws of the Community Police Review Board and Rescinding Resolutions 15-222 and 16-201 Prepared By: Kellie Fruehling Reviewed By: Chris Guidry, City Clerk Fiscal Impact: No impact Recommendations: Staff: Approval Commission: Rules Committee, Approval Attachments: Relined By -Laws, Resolution w/ attached By -Laws Executive Summary: This resolution is to approve by -law changes that are necessary to add more flexibility and bring further clarity to the absence policy for commission members (Article III, Section 4).The Community Police Review Board recommended approval at their February 14 meeting and the Rules Committee recommended approval at their March 16 meeting. Background / Analysis: The previous policy read: Three consecutive absences of a Board member, without excuse of the Chairperson, from regular or special meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member. The recommendation changes the three to two consecutive meetings without excuse and is determined by the Board, not just the Chair. It also adds two additional scenarios. The revision reads as follows: The Board may recommend to the City Council that the City Council discharge any Board member who: (1) is absent from two consecutive regular or special meetings without excuse as determined by the Board on a case by case basis, or (2) is absent from four consecutive regular or special meetings, whether excused or unexcused, or (3) is absent from at least four out of six consecutive regular or special meetings, whether excused or unexcused. RED LINE VERSION SHOWING CHANGES BY-LAWS IOWA CITY COMMUNITY POLICE REVIEW BOARD ARTICLE I. AUTHORITY The Community Police Review Board formerly known as the Citizens Police Review Board (hereafter referred to as the Board) shall have that authority which is conferred by Chapter 8 of the City Code of the City of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE The purpose of the by-laws stated herein is to provide for the general welfare of the Iowa City community by establishing a Board to advise the Police Chief, City Manager and City Council on matters pertaining to the policies, practices and overall performance of the Iowa City Police Department. Further, in an effort to assure that the Iowa City Police Department's performance is in keeping with community standards, this Board is created to review investigations into complaints of police misconduct to insure that such investigations are conducted in a matter which is fair, thorough, and accurate, and to maintain a central registry and to provide City Council with an annual report on all such complaints. ARTICLE III. MEMBERSHIP: Section 1. Qualifications. The Board shall consist of five (5) members appointed by the City Council who shall be eligible electors of the City of Iowa City, Iowa and shall meet the criteria contained in Chapter 8, City Code, City of Iowa City, Iowa. Appointments to the Board shall include one current or former "peace officer" as that term is defined by state law. The City Council may waive the residency requirement for good cause shown and may waive the requirement that the Board include one current or former "peace officer" for good cause shown. Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager for approval and reimbursement. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the ordinance creating the Board, the written policies of the Iowa City Police Department, the Board by-laws, open records law, open meetings law and other documentation that would be useful to Board members in carrying out their duties. They shall also be given an orientation briefing by the appropriate City staff and the Board as is deemed appropriate. Section 4. Absences. The Board may recommend to the City Council that the City Council discharge any Board member who: (1) is absent from two consecutive regular or special meetings without excuse as determined by the Board on a case by case basis; or (2) is absent from four consecutive regular or special meetings, whether excused or unexcused; or (3) is absent from at least four out of six consecutive regular or special meetings, whether excused or unexcused. 2 Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Section 6. Terms. Members shall be initially appointed for staggered terms as outlined in Chapter 8, City Code, City of Iowa City, Iowa. Thereafter, Members shall be appointed for terms of four years, with terms expiring on July 1. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Section 7. Resignations. Resignations shall be submitted in writing to the Mayor with a copy to the City Clerk and the Chairperson of the Board at least 30 days prior to the date of intended departure. ARTICLE IV. OFFICERS: Section 1. Number. The officers of this Board shall be a Chairperson and Vice -Chairperson, each of whom shall be elected by the members of the Board. Section 2. Election and Term of Office. Officers of the Board shall be elected by a majority of all members as soon as practicable after formation of the Board, and thereafter annually at the first regular meeting in October each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the members for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. BOARD MEETINGS: Section 1. Regular Meetings. The Board's regular meeting will be held the second Tuesday of each month. This meeting time may be rescheduled upon agreement by a majority of the Board. Section 2. Special meetings. Special meetings may be called by the Chairperson and shall be called by the Chairperson or Vice Chairperson at the request of three or more Members of the Board. At least one (1) full day's written notice of meeting place, time and agenda shall be given to each Member and the media. Section 3. Agenda. Insofar as possible, at regular and special meetings only matters included on the agenda may be discussed and formal votes taken. Care shall be taken to avoid discussion of non -agenda items. Section 4. Quorum. A majority of the members of the Board shall constitute a quorum at any meeting. Section 6. Place of Meetings. Meetings, both regular and special, shall be held in an accessible City facility. Meetings which are forums solely for community input may be in other appropriate meeting places in Iowa City. Section 6. Notice of Meetings. Notice of meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meetings unless such notice is impossible or impracticable, in which case notice shall be provided as outlined in the Iowa Code. The news media shall be notified by staff. Board meetings shall be public except where provided in the Iowa Code. Section 7. Proxies. There shall be no vote by proxy. Section 8. Public Discussion. Time shall be made available during all meetings for open public discussion. Section 9. Motions. Motions may be made or seconded by any member of the Board, including the Chairperson. Section 10. Exaarte Contacts. A member who has had a discussion of an agenda item outside of a public meeting with an interested party shall reveal the contact, name the other party and share specifics of the contact, copies if in writing or a synopsis if verbal. Section 11. Conflict of Interest. Members who believe they have a conflict of interest on a matter about to come before the Board shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. Section 12. Voting. A majority vote is required for adoption of any motion, except for a motion to close a session as provided for in the Iowa Code. Upon request, voting will be by roll call and will be recorded by yeas and nays. Every member of the Board, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section 13. Roberts Rules of Order. The rules in the current edition of Roberts Rules of Order Newly Revised shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules or order the Board may adopt. ARTICLE VI. GENERAL AND LIMITED POWERS AND DUTIES: The Board shall have the powers and duties set forth in Chapter 6 of the City Code of Iowa City. ARTICLE VII. PUBLIC RECORDS: EXCEPTIONS Section 1. All records of the Board shall be public, except: (a) Complaints, reports of investigations, statements and other documents or records obtained in investigation of any complaint shall be closed records unless a public hearing is held or a contrary determination is made by Counsel to the Board pursuant to the provisions of the Iowa Code. (b) The minutes and tape recordings of any session closed under the provisions of the Iowa Code shall be closed records. (c) No member of the Board or of its staff shall disclose information protected by the Iowa Open Records Law or the Iowa Open Meetings Law. Nothing in this provision shall prevent the Board from releasing such information concerning alleged or acknowledged practices to the Iowa City City Council, the City Manager and/or Chief of Police, either in the form of its required annual report or otherwise. This section does not prevent any complainant, witness or other person from publicizing the filing of a complaint or the matter therein com- plained of. Violation of these provisions by a member of the Board or its staff shall constitute grounds for removal. I_1:4NIS] 4:&T/IIW4191►1111010119101 a -.14TTAI V all -11,M 10 1 **3 Section 1. Agenda. The Chairperson, or a designated representative, together with staff assistance shall prepare an agenda for all Board meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Board members and the media prior to meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared and distributed to Board and City Council members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Board shall review all policies and programs of the City relating to the Board's duties as stated herein, and make such recommendations to the City Council as are deemed appropriate. Section 4. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Board by the City Council. The Board will initiate consideration of each item at the next regular Board meeting and shall notify Council of its disposition. Section 5. Annual Report. An annual report detailing the activities of the Board shall be prepared by the Chairperson, approved by the Board, and submitted to the City Council. ARTICLE IX. SUBCOMMITTEES: The subcommittees of this Board including composition, duties, and terms shall be as designated by the Chairperson. ARTICLE X. AMENDMENTS: These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than three members of the Board at any regular meeting or at any special meeting called for that purpose. Amendments shall become effective after approval by the City Council. February 14, 2017 s:CWCPRB113y1aws.dw Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. 17-94 RESOLUTION ADOPTING AMENDED BY-LAWS OF HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AND RESCINDING RESOLUTION NO. 06-348 WHEREAS, the City Council of Iowa City now appoints members to the Housing and Community Development Commission (HCDC) annually in June rather than August; and WHEREAS, the current HCDC By -Laws approved in Resolution No. 06-348 specify commission members elect a chair and vice chair after new members are appointed to the commission; and WHEREAS, on January 19, 2017, the HCDC discussed amending Article 4 Membership, Section D of said By -Laws to specify the commission will elect a chair and vice chair in July instead of September; and WHEREAS, the HCDC recommended unanimously in favor of amending said By -Laws on February 16, 2017; and WHEREAS, the Rules Committee approved of the attached amended By -Laws; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The attached Housing and Community Development Commission By -Laws are approved. 2. Resolution No. 06-348 is rescinded. Passed and approved this 0 day of April, 2017. ATTES CITY CLERK City Attorney's Office 4c(C� i Resolution No. 17-94 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: % Botchway % Cole % Dickens X Mims X Taylor x Thomas % Throgmorton BY-LAWS ARTICLE 1 THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice -Chairperson will be elected annually (in July) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Approved 4/4/17 in Reso. No. 17- 94 Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AMENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. CITY O F 1 O WA CI Z COUNCIL ACTION REPO4d(7) April 4, 2017 Consider a resolution adopting amended by-laws of Housing and Community Development Commission and rescinding Resolution No. 06-348 Prepared By: Kristopher Ackerson, Community Development Planner Reviewed By: Tracy Hightshoe, Neighborhood Services Coordinator Geoff Fruin, City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: Housing and Community Development Commission recommended approval, 9-0. Rules Committee recommended approval. Attachments: Housing and Community Development Commission Bylaws Executive Summary: Committee and commission appointments by City Council now occur in June. The Housing and Community Development By -Laws should be amended to show the Commission Chair and Vice Chair will be selected in July, rather than September. Background / Analysis: The Housing and Community Development Commission By -Laws require that the commission discuss proposed by-laws amendments during a commission meeting prior to the subsequent meeting when the amendment is considered for approval. Therefore, the commission discussed the proposed by-laws amendment at its January 19, 2017 meeting and considered a recommendation at the meeting on February 16, 2017. The commission approved the amendment unanimously. The City's Rules Committee reviewed the proposed amendment and recommends City Council consideration. RED LINED VERSION SHOWING CHANGES BY-LAWS Housing and Community Development Commission ARTICLE 1 THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice -Chairperson will be elected annually (in July September) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AMENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. Prepared by: Sarah Walz, Development Services, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. 17-95 RESOLUTION ADOPTING THE PROCEDURAL RULES OF BOARD OF ADJUSTMENT AND RESCINDING RESOLUTION NO. 13-43. WHEREAS, the City of Iowa City has re -organized its building and planning divisions under a new name—Neighborhood and Development Services; and WHEREAS, to conserve paper the Department of Neighborhood and Development Services no longer provides board members with paper copies of the Comprehensive Plan or the Zoning Code, but refers them to the on-line versions of these documents; and WHEREAS, in reviewing its procedural rules (aka, by-laws) adopted in Resolution No. 13-32, the Board or Adjustment (BOA) deemed it appropriate to clarify the guidelines for when a board member should or may abstain or recuse him/herself from voting on an application; and WHEREAS, on December 16, 2015, the BOA discussed these and other minor changes to the procedural rules and voted unanimously in favor of amending said rules on December 16, 2015; and WHEREAS, the Rules Committee approved of the attached amended Procedural Rules; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The attached Board of Adjustment Procedural Rules are approved. 2. Resolution No. 1-43 is rescinded. Passed and approved this 4t' day of April, 2017. v ATTEST: 4I, z a� l 3— 3 u— I), CITY CLERK WCity Attorney's Office Resolution No. 17-95 Page 2 It was moved by IBotchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton PROCEDURAL RULES Iowa City Board of Adjustment April 2017 ARTICLE I. AUTHORITY: Approved 4/4/17, Res 17-95 The Iowa City Board of Adjustment shall have that authority which is conferred by Chapter 414 of the Code of Iowa; City Code Title 14, Chapter 7, entitled "Administration," Article A, entitled "Board of Adjustment," and through the adoption of these procedural rules stated herein. ARTICLE II. MEMBERSHIP: Section 1. Qualifications. The Board of Adjustment shall consist of five (5) members appointed by the City Council. All members of the Board shall be residents of Iowa City, Iowa. A majority of the members of the Board shall be persons representing the public at large and shall not be involved in the business of purchasing or selling real estate. Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, each new member shall be shall be given an orientation briefing by City staff and be provided with the Board's procedural rules and other information that may be useful to Board members in carrying out their duties. The City Zoning Chapter and the Comprehensive Plan are available on line. Section 4. Absences. Three consecutive unexplained absences of a Board member from regular Board meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member. Members shall be removable for cause by the City Council upon written charges after a public hearing. Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long- term illness, disqualification, or removal shall be filled for the unexpired term by the City Council after at least thirty (30) calendar days of public notice of the vacancy as required by law. Section 6. Terms. Members shall be appointed for terms of five years. No members shall be appointed to succeed themselves. However, a member appointed to fill an unexpired term with one year or less remaining may also be appointed concurrently for one full five (5) year term. Section 7. Resignations. Resignation should be submitted in writing to the Board Secretary, who will transmit the resignation to the City Council with copies to the City Manager, the Director of Neighborhood and Development Services, and the Board Chairperson, preferably at least sixty (60) days prior to the date of intended departure. ARTICLE III. OFFICERS: Section 1. Number. The officers of the Board shall be a Chairperson and a Vice - Chairperson, each of whom shall be elected by a majority vote of the members of the Board. The Board Secretary shall be a staff person, who is appointed by the Director of Planning and Community Development. Section 2. Election and Term of Office. The Chairperson and Vice -Chairperson shall be elected annually at the first regular meeting of the Board each year. Section 3. Vacancies. A vacancy in the office of Chairperson or Vice -Chairperson because of death, resignation, removal, disqualification, or other cause shall be filled by election from the members of the Board for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, call special meetings, and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Such Chairperson may administer oaths and compel the attendance of witnesses. Section 5. Vice -Chairperson. When the Chairperson is absent or abstaining, the Vice - Chairperson shall perform the duties of the Chairperson and shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 6. Acting Chairperson. In the absence and/or due to the abstention of both the Chairperson and Vice -Chairperson, the remaining three-member Board may elect a member to serve as Acting Chairperson. The Acting Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 7. Secretary. The appointed staff person, who serves as the Board's Secretary, shall be responsible for maintaining the office of the Board, receiving and filing Board decisions and orders, posting and publishing notices as required by law, and for maintaining minutes and other records of the Board's proceedings. ARTICLE IV. APPLICATIONS: Section 1. Application Forms. Any application for a request or appeal to the Board of Adjustment shall be filed with the City Clerk on forms provided by the Secretary of the Board. The Secretary's office is located in the Department of Neighborhood and Development Services. Forms are available in the office of the City Clerk and on the City's website. In the appropriate cases, the Building Inspector shall transmit to the Secretary all documents constituting a record, upon which the Board shall act. Section 2. Application Submittal. Appeals to the Board shall be filed with the City Clerk within a reasonable time period, not to exceed thirty (30) calendar days after the action appealed from, and shall specify the grounds for such appeal. An appeal from a decision by the Building Inspector to issue a building permit shall not be deemed to have been filed within a reasonable time if such appeal is filed more than ten (10) business days after construction work pursuant to such permit is observable from adjacent properties of the public right-of-way or ten (10) business days after an alleged violation of the zoning code is similarly observable. Applicants may appeal an approval or a denial of a Certificate of Appropriateness from the Historic Preservation Commission within a conservation district by filing a letter with the City Clerk within ten (10) business days after a Resolution of Denial is filed by the Commission. Section 3. Application Filing Fee. The applicant shall complete the required forms, providing all information requested on the form, and any additional information as requested by the Secretary of the Board. A filing fee shall be paid upon presentation of the application. Application fees are established by resolution of the City Council. Section 4. Party of Interest. Requests for a variance or special exception must be filed on behalf of the real party in interest, such as the owner or contract purchaser. Section 5. Case Number. An application filed according to the above procedure shall be given a case number within five (5) business days of the filing date. Case numbers will be assigned according to the order in which applications are received. ARTICLE V. NOTICE: Section 1. Notice Letters. No less than seven (7) business days prior to the public hearing, the Secretary of the Board shall send notice by mail to all property owners of record within 300 feet of the subject property. Such notice shall include a description of the action requested along with the time and location of the meeting. The applicant shall be formally notified of the time and place of the hearing, in writing, by the Secretary of the Board. Section 2. Newspaper Notice. Notice of the time and place of public hearings shall be published in a newspaper of general circulation not more than twenty (20) calendar day nor less than seven (7) business days prior to the hearing. It shall contain the street address or location of the property and a brief description of the nature of the application or appeal. Section 3. Notice Sign. No less than seven (7) business days prior to the public hearing, the Applicant shall post a sign on or near the property upon which the application is being made, and shall remove the sign immediately following the public hearing on the application. The sign will be provided to the applicant(s) by the Board Secretary. ARTICLE VI. HEARING: Section 1. Regular Hearings. Hearings will be held as needed at a regular time and place to be set by the members of the Board. Section 2. Special Hearings. Special hearings or meetings of the Board may be called by the Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of three (3) or more members of the Board. Section 3. Place of Hearings. All hearings and meetings of the Board shall be open to the public and shall be in a place accessible to people with disabilities. Section 4. Quorum. Three members of the Board shall constitute a quorum Section 5. Applicant Representation. The applicant may, at the time of the public hearing, appear on their own behalf and be represented by agent and/or counsel. The applicant or their representative may present oral argument and testimony; witnesses, including experts; and may submit written evidence and exhibits in the form of statements, photos, charts, or other relevant evidence. In the absence of the applicant or their representative(s), the Board may proceed to act on the matter based on the information provided. Section 6. Briefs. The Board may request written briefs for legal argument. Applicants may submit written briefs if they so choose. Section 7. Conduct of Hearing. Order and decorum shall be maintained at the hearing by the Chairperson of the Board of Adjustment, so as to allow an orderly presentation of evidence wherever possible. The Chair may swear witnesses and direct order of testimony. The Chair shall avoid testimony that is overly redundant. The Chair may provide for recesses during the deliberation, as appropriate. Any Board member who has a legal conflict of interest shall recuse him/ herself from the decision-making process. A member who has a legal conflict of interest or otherwise elects to recuse him/herself due to a perceived conflict of interest shall state the reason for recusal prior to discussion of the matter under consideration and may choose to leave the meeting room for the duration of the proceedings for that application. Section 8. Hearing Order. The order of hearing shall be as follows: 1. Staff presentation of the facts of the case and recommendation to the board. 2. Statement by proponents of the application. 3. Statement by opponents of the application. 4. Rebuttal by proponents and then by opponents. 5. General discussion by the Board. Section 9. Board Deliberation. After all parties have been heard, the public hearing will be declared closed so that the Board may deliberate the case. The Board must state findings of fact and conclusions of law. These facts and legal conclusions must be set forth in writing as required by Iowa Law. The Board may request additional comments from the participants. An application may be deferred or withdrawn at the request of the applicant at any time before a decision is made by the Board. Section 10. Board Motions. Motions may be made and seconded by any member of the Board other than the Chair. Motions are always made in the affirmative, approving the requested action. Section 11. Board Voting. After a motion and discussion, the Board shall be polled for votes. A board member may abstain from voting, which is a non -vote. The concurring vote of three (3) members of the Board shall be required to uphold an appeal, to decide in favor of a special exception, or to grant a variance. Voting on Board decisions will be by roll call and will be recorded by yeas and nays. Proxy votes are not allowed. Section 12. Legal Advisor. The City Attorney or a designated representative shall act as legal counsel to the Board. Section 13. Conduct of Meetings. Except as otherwise provided herein, Roberts Rules of Order Newly Revised shall be used to conduct Board hearings and meetings. ARTICLE VII. RECORDS: Section 1. Record of Hearings. Audio recordings shall be made for all hearings and such recordings shall be kept for a period of no less than six (6) weeks. Minutes shall be produced from such recordings, and forwarded to the City Council after approval by the Board or the Secretary of the Board. All minutes shall be maintained by the Secretary of the Board, and shall also be on file at the City Clerk's office. The applicant may request a court reporter at the applicant's own expense. Section 2. Case Files. The Secretary of the Board shall keep a file of all cases, including forms and additional information. Said file shall be a public record and available for public inspection during business hours. Copies may be made available upon request, at cost. Section 3. Transcript. Upon request, a transcript or the audio recording of the Board's deliberation will be made, at cost to the requestor. In the case of an appeal to district court there is no charge for the transcript. ARTICLE VIII. DECISIONS: Section 1. Whenever possible, decisions by the Board shall be made at the same hearing wherein the testimony and presentation of evidence are considered. Section 2. Formal decisions shall be made in writing, setting forth findings of fact and conclusions of law as required by Iowa law. Section 3. Each decision shall be filed with the City Clerk within a reasonable time after the Board hearing, and shall be stamped by the Clerk to indicate the date and time of filing. The Clerk will forward the decision to the Johnson County Recorder's Office, for recording at the city's expense. Section 4. A copy of said decision shall be forwarded by the Secretary of the Board to the applicant, the Building Inspector, the City Attorney's Office, and any Attorney of Record within a reasonable time after filing with the City Clerk. Section 5. Reconsideration: Upon written request, the Board may reconsider a decision on a special exception or variance application. A request for reconsideration must be made within ten (10) business days of the meeting at which a vote on the application was originally taken and shall articulate and be based on evidence that was not presented or was unavailable at the time of the original hearing. A motion to reconsider must be made at the subsequent meeting by a member of the Board who voted on the prevailing side. If a motion to reconsider is approved, the application will be placed on the agenda of the next meeting in order to satisfy the requirement for public notice and hearing. No decision may be reconsidered more than once. Appeals to the Board may not be reconsidered. ARTICLE IX. AMENDMENTS TO THE PROCECURAL RULES. Section 1. A concurring vote of three (3) of the members of the Board shall be necessary to amend these procedural rules. Such proposed amendments shall be presented in writing at any regular meeting or at any special meeting called for that purpose. Amendments shall go into effect upon approval by the City Council. r 1CITY OF IOWA CIT -r� COUNCIL ACTION REPO L=ld`$' April 4, 2017 Consider a resolution adopting the procedural rules of the Board of Adjustment and rescinding Resolution No. 13-43 . Prepared By: Sarah Walz, Associate Planner Reviewed By: John Yapp, Neighborhood and Development Services Coordinator Fiscal Impact: No impact Recommendations: Staff: Approval Commission: Board of Adjustment recommended approval, 5-0. Rules Committee recommended approval. Attachments: Board of Adjustment By-laws Executive Summary: A number of updates were included to the BOA procedural rules (aka, by-laws) reflecting recent changes in department names and clarifying rules regarding when a board member may abstain or recuse him/herself from a vote. Also, the requirement that a member be a qualified elector has been deleted. Background / Analysis: The Board of Adjustment Procedural Rules (aka, by-laws) require that the Board review the rules annually. The BOA voted to recommend changes to its by-laws at its December, 2015, public meeting. There has been no other public input regarding the changes. The City's Rules Committee reviewed the proposed amendment and recommends City Council approval. RED LINED VERSION SHOWING CHANGES PROCEDURAL RULES Iowa City Board of Adjustment DeGe. beF 12 2912 New date ARTICLE I. AUTHORITY: The Iowa City Board of Adjustment shall have that authority which is conferred by Chapter 414 of the Code of Iowa; City Code Title 14, Chapter 7, entitled "Administration," Article A, entitled "Board of Adjustment," and through the adoption of these procedural rules stated herein. ARTICLE II. MEMBERSHIP: Section 1. Qualifications. The Board of Adjustment shall consist of five (5) members appointed by the City Council. All members of the Board shall be qualified electors residents of Iowa City, Iowa. A majority of the members of the Board shall be persons representing the public at large and shall not be involved in the business of purchasing or selling real estate. Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, a -each new member shall be shall be given an orientation briefing by City staff and be provided with he Board's procedural rules, and other information that we- ld may be useful to Board members in carrying out their duties. The City Zoning Chapter and the Comprehensive Plan are available on line.EaGh ^^• • MPFRh^• shall be given aR 9F eRtat;9R bFqefiRg by City staff. Section 4. Absences. Three consecutive unexplained absences of a Board member from regular Board meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member. Members shall be removable for cause by the City Council upon written charges after a public hearing. Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long- term illness, disqualification, or removal shall be filled for the unexpired term by the City Council after at least thirty (30) calendar days of public notice of the vacancy as required by law. Section 6. Terms. Members shall be appointed for terms of five years. No members shall be appointed to succeed themselves. However, a member appointed to fill an unexpired term with one year or less remaining may also be appointed concurrently for one full five (5) year term. Section 7. Resignations. Resignation should be submitted in writing to the Board Secretary, who will transmit the resignation to the A4ayeFCity Council with copies to the City Manager, the Director of RlaRR Rg and QGMMURity 98V8I9PFAeFANeiqhborhood and Development Services, and the Board Chairperson, preferably at least sixty (60) days prior to the date of intended departure. ARTICLE III. OFFICERS: Section 1. Number. The officers of the Board shall be a Chairperson and a Vice - Chairperson, each of whom shall be elected by a majority vote of the members of the Board. The Board Secretary shall be a staff person, who is appointed by the Director of Planning and Community Development. Section 2. Election and Term of Office. The Chairperson and Vice -Chairperson shall be elected annually at the first regular meeting of the Board each year. Section 3. Vacancies. A vacancy in the office of Chairperson or Vice -Chairperson because of death, resignation, removal, disqualification, or other cause shall be filled by election from the members of the Board for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, call special meetings, and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Such Chairperson may administer oaths and compel the attendance of witnesses. Section 5. Vice -Chairperson. When the Chairperson is absent or abstaining, the Vice - Chairperson shall perform the duties of the Chairperson and shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 6. Acting Chairperson. In the absence and/or due to the abstention of both the Chairperson and Vice -Chairperson, the remaining three-member Board may elect a member to serve as Acting Chairperson. The Acting Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. Section 7. Secretary. The appointed staff person, who serves as the Board's Secretary, shall be responsible for maintaining the office of the Board, receiving and filing Board decisions and orders, posting and publishing notices as required by law, and for maintaining minutes and other records of the Board's proceedings. ARTICLE IV. APPLICATIONS: Section 1. Application Forms. Any application for a request or appeal to the Board of Adjustment shall be filed with the City Clerk on forms provided by the Secretary of the Board. The Secretary's office is located in the Department of DevelepmeatNeighborhood and Development Services. Forms are alse available in the office of the City Clerk and on the City's website. In the appropriate cases, the Building Inspector shall transmit to the Secretary all documents constituting a record, upon which the Board shall act. Section 2. Application Submittal. Applisatiens 9F appeals to the Board shall be filed with the City Clerk within a reasonable time period, not to exceed thirty 301 calendar days after the action appealed from, and shall specify the grounds for such appeal. An appeal from a decision by the Building Inspector to issue a building permit shall not be deemed to have been filed within a reasonable time if such appeal is filed more than ten (10) business days after construction work pursuant to such permit is observable from adjacent properties of the public right-of-way or ten (10) business days after an alleged violation of the zoning code is similarly observable. Applicants may appeal an approval or a denial of a Certificate of Appropriateness from the Historic Preservation Commission within a conservation district by filing a letter with the City Clerk within ten (10) business days after a Resolution of Denial is filed by the Commission. Section 3. Application Filing Fee. The applicant shall complete the required forms, providing all information requested on the form, and any additional information as requested by the Secretary of the Board. A filing fee shall be paid upon presentation of the application. Application fees are established by resolution of the City Council. Section 4. Party of Interest. Requests for a variance or special exception must be filed on behalf of the real party in interest, such as the owner or contract purchaser. Section 5. Case Number. An application filed according to the above procedure shall be given a case number within five (5) business days of the filing date. Case numbers will be assigned according to the order in which applications are received. ARTICLE V. NOTICE: Section 1. Notice Letters. No less than seven (7) business days prior to the public hearing, the Secretary of the Board shall send notice by mail to all property owners of record within 300 feet of the subject property. Such notice shall include a description of the action requested along with the time and location of the meeting. The applicant shall be formally notified of the time and place of the hearing, in writing, by the Secretary of the Board. Section 2. Newspaper Notice. Notice of the time and place of public hearings shall be published in a newspaper of general circulation not more than twenty (20) calendar day nor less than seven (7) business days prior to the hearing. It shall contain the street address or location of the property and a brief description of the nature of the application or appeal. Section 3. Notice Sign. No less than seven (7) business days prior to the public hearing, the Applicant shall post a sign on or near the property upon which the application is being made, and shall remove the sign immediately following the public hearing on the application. The sign will be provided to the applicant(s) by the Board Secretary. ARTICLE VI. HEARING: Section 1. Regular Hearings. Hearings will be held as needed at a regular time and place to be set by the members of the Board. Section 2. Special Hearings. Special hearings or meetings of the Board may be called by the Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of three (3) or more members of the Board. Section 3. Place of Hearings. All hearings and meetings of the Board shall be open to the public and shall be in a place accessible to people with disabilities. Section 4. Quorum. Three members of the Board shall constitute a quorum. Section 5. Applicant Representation. The applicant may, at the time of the public hearing, appear on their own behalf and be represented by agent and/or counsel. The applicant or their representative may present oral argument and testimony; witnesses, including experts; and may submit written evidence and exhibits in the form of statements, photos, charts, or other relevant evidence. In the absence of the applicant or their representative(s), the Board may proceed to act on the matter based on the information provided. Section 6. Briefs. The Board may request written briefs for legal argument. Applicants may submit written briefs if they so choose. Section 7. Conduct of Hearing. Order and decorum shall be maintained at the hearing by the Chairperson of the Board of Adjustment, so as to allow an orderly presentation of evidence wherever possible. The Chair may swear witnesses and direct order of testimony. The Chair shall avoid testimony that is overly redundant. The Chair may provide for recesses during the deliberation, as appropriate. Any Board member who has a legal conflict of interest shall recuse him/ herself from the decision-making process. A member who has a legal conflict of interest or otherwise elects to recuse him/herself due to a perceived conflict of interest shall state the reason for recusal prior to discussion of the matter under consideration and may choose to leave the meeting room for the duration of the proceedings for that application. Section 8. Hearing Order. The order of hearing shall be as follows: 1. Staff presentation of the facts of the case and recommendation to the board. 2. Statement by proponents of the application. 3. Statement by opponents of the application. 4. Rebuttal by proponents and then by opponents. 5. General discussion by the Board. Section 9. Board Deliberation. After all parties have been heard, the public hearing will be declared closed so that the Board may deliberate the case. The Board must state findings of fact and conclusions of law. These facts and legal conclusions must be set forth in writing as required by Iowa Law. The Board may request additional comments from the participants. An application may be deferred or withdrawn at the request of the applicant at any time before a decision is made by the Board. Section 10. Board Motions. Motions may be made and seconded by any member of the Board other than the Chair. Motions are always made in the affirmative, approving the requested action. Section 11. Board Voting. After a motion and discussion, the Board shall be polled for votes. A board member may abstain from voting, which is a non -vote. The concurring vote of three (3) members of the Board shall be required to uphold an appeal, to decide in favor of a special exception, or to grant a variance. Voting on Board decisions will be by roll call and will be recorded by yeas and nays. E„nn, .,. ...tin, of the ❑eaFd nig ding the Qha FpeFsen shall nnnt n nto n k..RAh MAt on Proxy votes are not allowed. ^ Qon.,f . ..,hn. way absta n f he ^ she hpl n„nn there a GeRfl;Gt ef iRtei:est. ARY member that elects to abstaiR frorn Vol Rg shall state the n fn. the nhntn ntinn at the t mg. of .Off nn D.lo. to the .I.nn, inninn of the FRA#P. I n.to. Section 12. Legal Advisor. The City Attorney or a designated representative shall act as legal counsel to the Board. Section 13. Conduct of Meetings. Except as otherwise provided herein, Roberts Rules of Order Newly Revised shall be used to conduct Board hearings and meetings. ARTICLE VII. RECORDS: Section 1. Record of Hearings. Audio recordings shall be made for all hearings and such recordings shall be kept for a period of no less than six (6) weeks. Minutes shall be produced from such recordings, and forwarded to the City Council after approval by the Board or the Secretary of the Board. All minutes shall be maintained by the Secretary of the Board, and shall also be on file at the City Clerk's office. The applicant may request a court reporter at the applicant's own expense. Section 2. Case Files. The Secretary of the Board shall keep a file of all cases, including forms and additional information. Said file shall be a public record and available for public inspection during business hours. Copies may be made available upon request, at cost. Section 3. Transcript. Upon request, a transcript ofigeor the audio recording of the Board's deliberation will be made, at cost to the reguestor. In the case of an appeal to district court there is no charge for the transcript. ARTICLE VIII. DECISIONS: Section 1. Whenever possible, decisions by the Board shall be made at the same hearing wherein the testimony and presentation of evidence are considered. Section 2. Formal decisions shall be made in writing, setting forth findings of fact and conclusions of law as required by Iowa law. Section 3. Each decision shall be filed with the City Clerk within a reasonable time after the Board hearing, and shall be stamped by the Clerk to indicate the date and time of filing. The Clerk will forward the decision to the Johnson County Recorder's Office, for recording at the city's expense. Section 4. A copy of said decision shall be forwarded by the Secretary of the Board to the applicant, the Building Inspector, the City Attorney's Office, and any Attorney of Record within a reasonable time after filing with the City Clerk. Section 5. Reconsideration: Upon written request, the Board may reconsider a decision on a special exception or variance application. A request for reconsideration must be made within ten (10) business days of the meeting at which a vote on the application was originally taken and shall articulate and be based on evidence that was not presented or was unavailable at the time of the original hearing. A motion to reconsider must be made at the subsequent meeting by a member of the Board who voted on the prevailing side. If a motion to reconsider is approved, the application will be placed on the agenda of the next meeting in order to satisfy the requirement for public notice and hearing. No decision may be reconsidered more than once. Appeals to the Board may not be reconsidered. ARTICLE IX. AMENDMENTS TO THE PROCECURAL RULES. Section 1. A concurring vote of three (3) of the members of the Board shall be necessary to amend these procedural rules. Such proposed amendments shall be presented in writing at any regular meeting or at any special meeting called for that purpose. Amendments shall go into effect upon approval by the City Council. Prepared by: Brenda Nations, Sustainability Coordinator, 410 E. Washington St. Iowa City, IA 52240 (319)887-6161 RESOLUTION NO. 17-96 RESOLUTION REPEALING RESOLUTION NO. -17-28 AND AUTHORIZING CREATION OF CLIMATE ACTION STEERING COMMITTEE WHEREAS, the Iowa City City Council has established a greenhouse gas emissions target of 26- 28% from 2005 levels by 2025 and 80% by 2050, and seeks to create its first Climate Action and Adaptation Plan to develop strategies to achieve these targets; and WHEREAS, in accordance with the City Council's 2016-2017 Strategic Planning Priorities, City staff seeks to form an ad-hoc Climate Action Steering Committee consisting of community members to oversee the development of the Climate Action Plan; and WHEREAS, the Committee shall consist of both key stakeholders and at -large positions representing key sectors of this diverse community; and WHEREAS, while Resolution No. 17-28 created a Climate Action Steering Committee the City Council has determined that minor changes are necessary; and, WHEREAS, the Climate Action Steering Committee should consist of the following categorical representation from the Iowa City community: 1) One member from the University of Iowa 2) One member from MidAmerican Energy 3) One member representing the business community in Iowa City 4) One member representing a large industry in Iowa City 5) One member representing Greater Iowa City Home Builders Association 6) One member from Kirkwood Community College, Iowa City campus 7) One member who is a certified architect 8) One member who is a post -secondary student 9) Up to five at -large members, based on an application process similar to other City boards and commissions and selected according to the expertise, knowledge and experience the applicant brings to the Committee WHEREAS, the Committee will select a chairperson once all members are selected; and WHEREAS, the Climate Action Steering Committee will convene during the period of the creation of the Climate Action Plan; and WHEREAS, the Climate Action Steering Committee will work with a consultant hired by the City to create a plan achieve the City's emissions reduction target. NOW, THEREFORE, BE IT RESOLVED that: 1. Resolution No. 17-28 is repealed. 2. The Iowa City City Council hereby establishes a Climate Action Steering Committee to oversee the development of the City's first Climate Action and Adaptation Plan in order to meet or exceed the City's emissions targets by 2025 and 2080. Passed and approved this 4thday of April 2017. Resolution No. 17-96 Page 2 Mayor � ATTEST: CITY CLERK �pp�jpved City Attorney's Office Resolution No. Page 3 17-96 It was moved by Botchwap and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CI COUNCIL ACTION REPO 4d(9) April 4, 2017 Resolution to repeal Resolution 17-28 and authorize creation of Climate Action Steering Committee Prepared By: Ashley Monroe, Assistant City Manager Reviewed By: Geoff Fruin, City Manager Fiscal Impact: No fiscal impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: On January 17, 2017, Iowa City City Council approved Resolution 17-28 Creation of an ad-hoc Climate Action Steering Committee. This resolution will repeal Resolution 17-28 and authorize changes to the structure and format of the established Climate Action Steering Committee. The two changes include adding a student member to the Committee and allowing the Committee to select a chairperson from its members. Background / Analysis: The Iowa City City Council approved Resolution 17-28 establishing a Steering Committee consisting of seven representatives from community stakeholder groups and five at -large individual applicants. As approved, the resolution states that the Committee will have a chairperson selected by the City Council after all members have been selected. At Council's March 21, 2017 meeting, the Council reviewed applications for individual appointments to the Climate Action Steering Committee. As discussion progressed, Council decided to add a student to the group of seven at -large community stakeholder members. Although Council chose a student member on March 21, the selected student is no longer available to serve on the Committee. To ensure student participation, the City will ask the University of Iowa Student Government (UISG) to appoint a representative to serve on the Committee as an eighth community stakeholder. The second change will allow the Committee to select its own chairperson after all members are assembled. The proposed changes are reflected in the resolution placed on City Council's April 4 agenda and staff recommends approval. Id(10) Prepared by: Jason Reichart, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5416 RESOLUTION NO. 17-97 RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NO. 2 TO THE JUNE 3, 2014 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND SNYDER & ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE FIRST AVENUE GRADE SEPARATION PROJECT. WHEREAS, on June 3, 2014, the City and Consultant entered into a consultant agreement to provide complete construction documents, including plans, specifications and other related documents necessary for an Iowa Department of Transportation bid letting; and WHEREAS, the June 3, 2014 agreement was amended on September 15, 2015 to have the Consultant provide construction period services to assist City Staff on an as needed basis during the construction of the First Avenue Grade Separation Project; and WHEREAS, during construction of the project, the contractor discovered an issue with the placement of the temporary railroad signal that would affect the construction of the southeast wing wall of the railroad bridge; and WHEREAS, the City desires to expand the scope of engineering services of the Consultant to redesign a portion of the southeast wing wall of the railroad bridge and to provide additional construction period services to assist City Staff during the construction the First Avenue Grade Separation Project; and WHEREAS, it is in the public interest to enter into said Consultant Agreement with Snyder & Associates, Inc.; and WHEREAS, funds for this project are available in the First Avenue/IAIS RR Crossing Improvements account # S3871 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Amendment No. 2 to the Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Amendment No. 2 to the Consultant's Agreement. Passed and approved this 4th day of April/ —,20 17 L, MOOR Ap ed by / ATTEST: Av� CITY CLERK City Attorney's Office p nglmastemVResConsulftt.d= Resolution No. 17 Page 2 It was moved by Boachway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CONSULTANT AGREEMENT FIRST AVENUE GRADE SEPARATION PROJECT AMENDMENT NO. 2 ENGINEERING DESIGN SERVICES THIS CONTRACT AMENDMENT NO. 2 made and entered into this 4th day of April 1 2017 , by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City and Snyder & Associates, Inc., Ankeny, Iowa, hereinafter referred to as the Consultant. WHEREAS, on June 3, 2014, the City and Consultant entered into a consultant agreement to provide complete construction documents, including plans, specifications and other related documents necessary for an Iowa Department of Transportation bid letting; and WHEREAS, the June 3, 2014 agreement was amended on September 15, 2015 to have the Consultant provide construction period services, as detailed below, to assist City Staff on an as needed basis during the construction of the First Avenue Grade Separation Project; and WHEREAS, during construction of the project, the contractor discovered an issue with the placement of the temporary railroad signal that would affect the construction of the southeast wingwall of the railroad bridge; and WHEREAS, the City desires to expand the scope of engineering services of the Consultant to redesign a portion of the southeast wingwall of the railroad bridge and to provide additional construction period services, as detailed below, to assist City Staff during the construction the First Avenue Grade Separation Project; and NOW THEREFORE, it is agreed by and between the parties hereto that the City does now amend the original contract with the Consultant, dated June 3, 2014, to provide additional services as set forth herein: I. SCOPE OF SERVICES 1. Modify design and plans for Southeast bridge wingwall with the understanding that the reinforcing steel has already been fabricated and is onsite. The wingwall will be shortened to accommodate temporary railroad signalization for the First Avenue detour / IAIS shoofly crossing. 2. Design and prepare plans for a cantilever retaining wall to act as a wingwall extension in accordance with the sketches approved by the City. 3. Review the phasing for when the work on the cantilever wingwall extension should be constructed. 4. Additional plan revision coordination and design interpretation clarification. 5. Additional coordination with the City on utility related conflicts due to nonperformance of utility company relocations. 6. Additional construction submittal drawing review as needed based on City initiated requests. 7. Assist Contractor with survey and design files. -2- 8. Provide design interpretation assistance on Contractor initiated retaining wall and bridge phasing and construction sequencing. 9. Provide design assistance on granular backfill review based on Contractor initiated shoring placement. it. PROJECT COMPLETION The Consultant shall complete the Scope of Services in accordance with the schedule shown. Approval of Agreement: March 2017 Construction Period Services: The Consultant shall be available to perform these services effective immediately and until the project is accepted by the City. III. GENERAL TERMS No changes are made to the General Terms. IV. COMPENSATION FOR SERVICES In consideration of the services, work, equipment, supplies, or materials provided herein, the City agrees to pay the Consultant's Hourly not to Exceed Fee of $25,300, which includes any authorized reimbursable expenses, pursuant to the Schedule of Fees set forth in Attachment A, attached and incorporated herein. V. MISCELLANEOUS A. All provisions of the Agreement shall be reconciled in accordance with the generally accepted standards of the Engineering Profession. B. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. VI. Unless specifically and expressly amended herein, the June 3, 2014 Consultant Agreement and September 15, 2015 Amendment Number 1 shall remain in full force and effect. -3 - FOR THE CITYFOI�TI C U ANT BY: By: + Title: Mayor Title:tI% CrP6 Approved by: City Attorney's Office Date -4- SNYDER & ASSOCIATES, INC. 2015-16 STANDARD FEE SCHEDULE Billing Classification/Level Billing Rate Professional Engineer, Landscape Architect, Land Surveyor, Legal, GIS, Environmental Scientist Project Manager, Planner, Right -of -Way Agent, Graphic signer Principal $183.00 /hour Principal $172.00 /hour Senior $156.00 /hour VIII $144.00 /hour VII $137.00 /hour V1 $132.00 /hour V $123.00 /hour IV $112.00 /hour III $104.00 /hour II $94.00 /hour 1 $81.00 /hour Technical Technicians--CADD, Survey, Construction Observation Lead $110.00 /hour Senior $106.00 /hour VIII $99.00 /hour VII $91.00 /hour V1 $81.00 /hour V $73.00 /hour N $67.00 III $56.00 II $47.00 H/hour I $42.00 Administrative II $56.00 our I $46.00 /hour Reimbursables Mile a I current IRS standard rate Outside Services I As Invoiced I T X��44 W, CITY OF IOWA CIT COUNCIL ACTION REPO 4d(10) March 15, 2017 Resolution Approving, Authorizing and Directing the Mayor to Execute and the City Clerk to Attest Amendment No. 2 to the June 3, 2014 Agreement By and Between the City of Iowa City and Snyder & Associates, Inc. to Provide Engineering Consultant Services for the First Avenue Grade Separation Project Prepared By: Jason Reichart - Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: $25,300.00, available in the First Avenue/IAIS RR Crossing Improvements account # S3871 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The City desires to expand the scope of engineering services performed by Snyder & Associates, Inc. to provide additional design and construction period services for the First Avenue Grade Separation Project. An Hourly not to Exceed fee of $25,300 has been negotiated with Snyder & Associates, Inc. for services to be performed beyond the current contract scope. Amendment No. 2 is based on Snyder & Associates 2015-16 Standard Fee Schedule. Background / Analysis: The City of Iowa City entered into a contract for engineering consulting services with Snyder & Associates, Inc., of Ankeny, Iowa, on June 3, 2014 to provide complete construction documents, including plans, specifications and other related documents necessary for the First Avenue Grade Separation Project. The June 3, 2014 agreement was amended on September 15, 2015 to have the Consultant provide construction period services and assist City Staff on an as needed basis. During construction, it was determined additional design and construction period services were required by the Consultant to complete the project. These additional services were required due to conditions discovered in the field and were related to construction of the temporary railroad signals, railroad bridge and retaining walls. Id()I) Prepared by: June Nasby, Buyer II, 410 E Washington St, Iowa City, IA 52240 (319) 356-5076 RESOLUTION NO. 17-98 RESOLUTION AUTHORIZING THE PROCUREMENT FOR THE REMOVAL, DISPOSAL, AND REPLACEMENT OF GRANULAR ACTIVATED CARBON. WHEREAS, a Request for Proposal was put out to solicit proposals from qualified contractor(s) for the removal, disposal, and replacement of Granular Activated Carbon; and WHEREAS, four proposals were received for the removal, disposal, and replacement of the Granular Activated Carbon; and WHEREAS, an evaluation committee composed of City staff members selected Cabot Norit Americas, Inc.; and WHEREAS, the initial term of the City's contract with Cabot Norit, Inc. will be three years, with an option to renew for one additional three-year term; and WHEREAS, in future renewals, the City expects to spend a similar amount on this purchase; and WHEREAS, the purchase price for this project is $72,480 per year for a total of $217,440 for a three-year contract, which exceeds the City manager's spending authority of $150,000, thus requiring City Council approval; and WHEREAS, funds for this purchase are available in account # 73730120-445230; and WHEREAS, approval of this procurement is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The proposed procurement as described is approved. 2. Upon the approval of the City Attorney, the City Manager is authorized to take whatever steps are necessary to effectuate the purchase, and to execute subsequent renewals as are reasonable and appropriate. Passed and approved this 4th day of ATTEST: 4/6 ty��� CITY CLERK L MAYOR 2017 Approved by 19F%17 City orney'sffiice Resolution No. 17-98 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims x Taylor x Thomas x Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO 4d(11) April 4, 2017 Resolution authorizing the procurement for the removal, disposal and replacement of Granular Activated Carbon Prepared By: June Nasby, Buyer II Reviewed By: Mary Niichel-Hegwood„ Purchasing Agent Dennis Bockenstedt, Finance Director Simon Andrew, Assistant to the City Manager Liz Craig, Assistant City Attorney Fiscal Impact: The total cost of the project will be $72,480.00 per year for a three-year contract budgeted in 73730120-445230. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The granular activated carbon service followed a request for proposal process, for which proposals were received from four qualified vendors. An evaluation committee composed of City staff members individually reviewed the proposals based on the criteria set forth in the request for proposal document. After careful review of the proposals, follow-up questions, and negotiations, the evaluation committee recommends Cabot Norit Americas, Inc. to receive the award. The initial term of the contract will be for three years, with an option to renew for an additional three-year term. Background / Analysis: The Iowa City Water Treatment Facility utilizes (5) Granular Activated Carbon (GAC) filters to remove natural organic compounds, taste and odor compounds, and synthetic organic chemicals from drinking water. As water passes through the GAC filter media, contaminants adsorb (stick) to the outer and inner surfaces of the granules. Eventually, the ability of the GAC to bind and remove chemicals is reduced and the GAC needs to be replaced or reactivated. Frequency of GAC replacement is based on water quality, carbon efficiency testing, and filter performance. Based on filter test results and our water quality parameters, it has been determined that we should replace our GAC filter media in each filter every 5-6 years. Proceeding with this purchase will facilitate the continuation of our filter media replacement project, maintain high quality drinking water, and allow us to manage potential price increases for the duration of the agreement. ' Prepared by: Eleanor M. Dilkes, CityAtty., 410 E. Washington St., Iowa City, IA 319-356-5030 RESOLUTION NO. 17-99 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXTEND THE CLOSING DATE ON THE PURCHASE AGREEMENT WITH ASPEN VENTURES, LLC FOR THE PROPERTY TO THE NORTH OF CITY HALL. WHEREAS, pursuant to Resolution No. 16-189 the City Council approved the Purchase Agreement whereby the City agrees to sell and Aspen Ventures, LLC agrees to buy the City property to the North of City Hall; and, WHEREAS, the closing date under said Purchase Agreement is currently May 1, 2017 by virtue of earlier extensions by the City Manager in accordance therewith; and, WHEREAS, a contingency of said Purchase Agreement is the execution of a mutually agreeable Development Agreement, which Development Agreement is being finalized by the Developer and City staff but will not be ready for City Council review and approval prior to the closing date of May 1, 2017; and, WHEREAS, it is appropriate and in the City's best interests for the City Council to give the City Manager the authority to extend the closing date for up to 2 months until July 1, 2017 as the City Manager deems necessary to allow the Development Agreement to be finalized. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Manager is hereby authorized to extend the closing date for up to 2 months until July 1, 2017 as the City Manager deems necessary to allow the Development Agreement to be finalized. Passed and approved this 4th day of April 2017 ATTEST: CITY CLERK Ap r ve s-ag-17 City Attorney's Office Resolution No. 17-99 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole x Dickens x_ Mims x_ Taylor x Thomas x Throgmorton COUNCIL April 4, 2017 Resolutions Setting Public Hearings for the 2017 General Obligation Bonds and 2017 Sewer & Water Revenue Bonds Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: Adopted as part of the FY2017 Budget and 2017-2021 Capital Improvement Program Includes Sewer and Water refundings with savings of approximately $389,000 and $299,000 respectively (net present value/over the next eight years) Recommendations: Staff: Approval Commission: N/A Attachments: Resolutions setting hearings for 2017 General Obligation Bonds and 2017 Sewer & Water Revenue Bonds; 2017 General Obligation Bonds Project Schedule by Hearing Type Executive Summary: There are nine resolutions for the formal City Council meeting on April 4 that are setting public hearings regarding the issuance of the 2017 General Obligation Bonds and the 2017 Sewer & Water Revenue Bonds. The hearings are being scheduled for April 18. Attached is a project schedule by hearing for the 2017 General Obligation Bonds. There are seven hearings required for the 2017 general obligation bond issue. Two hearings are being schedule for the sewer and water revenue bonds. Background / Analysis: The City issues bonds every spring to fund the current year's capital improvement projects listed in the Five -Year Capital Improvement Program. The City Council adopted the 2017 capital improvement program on March 7, 2017. The City issues refunding bonds when it is able to save money by replacing high interest rate bonds with lower interest rate bonds. The City's bond attorney, Mark Cory, determines the number of bond resolutions required based upon the purpose and classification of the bonds being issued. Iowa state code classifies general obligation bonds as either General or Essential. General obligation bonds classified as General are limited to $700,000 per project and are subject to reverse referendum within 30 days of adoption of the resolution. General obligation bonds classified as Essential do not have a $700,000 project expense cap and are not subject to reverse referendum. The public hearings for the 2017 General Obligation Bond issue have a total combined issuance amount of not to exceed $9,826,480 for projects totaling $9,630,480. The difference between the two amounts is the estimated bond issuance costs. r CITY OF IOWA CITY -^� COUNCIL ACTION REPORT The resolution for the 2017 Sewer Revenue Bonds is for an amount not to exceed $5,925,000. These bonds will refund the 2009A Sewer Revenue Bonds. The net present value savings on the sewer revenue refunding is estimated to be 7.43% or $388,869 over the next eight years. The resolution for the 2017 Water Revenue Bonds is for an amount not to exceed $7,500,000. These bonds will refund the 2009B Water Revenue Bonds on July 1, 2017 and will also fund two water capital improvement projects totaling $500,000. The net present value savings on the water revenue refunding is estimated to be 5.50% or $298,846 over the next eight years. The two capital improvement projects being funded are the water plant roof replacement for $400,000 and the water distribution building repairs for $100,000. The water distribution building repairs project replaced the water distribution pressure zoning improvements project of $500,000 for revenue bond funding due to the timing of the pressure zoning improvements. 2017 General Obligation Bonds Project Schedule by Hearing Type Essential General General General Purpuse - General Purpose- General Purpose- Purpose - Essential Urban Purpose- Parks/ Purpose- City Public Works Proiect Name Puroose Renewal Parks/Trails Riverfront Rao Centers Buildinas Buildina Riverfront Crossings $150,000 Redevelopment Climate Action Plan Project $150,000 Permitting Software Upgrade $500,000 Public Works Facility $ 700,000 Riverside Drive Pedestrian Tunnel $1,434,000 Riverside Drive Streetscape $ 616,000 Improvements West Riverbank Stabilization $ 400,000 Frauenholtz-Miller Park $ 130,480 Development Riverfront Crossings $ 500,000 Park/Riverbank Hickory Hill Park & Trail $ 400,000 Redevelopment Upgrade Building BAS Controls $ 240,000 Recreation Center Lobby $ 160,000 Remodel Pedestrian Mall Reconstruction $ 750,000 Gateway Project - Dubuque Street $2,500,000 Reconstruction Sidewalk Infill Program $ 100,000 Myrtle/Riverside Intersection $ 900,000 Signalization GO Bond 2017A Project Totals $6,700,000 $150,000 $ 530,480 $ 500,000 $ 400,000 $650,000 $ 700,000 Public Hearing Amount $6,849,000 $153,000 $ 542,480 $510,000 $ 408,000 $664,000 $ 700,000 4 e C April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock r .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole, Dickens, Mims, Taylor Thomas Throgmorton Absent: None Vacant: -1- Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $153,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Res No. 17-100 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $153,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, by Resolution No. 2157, adopted in 1969, this Council found and determined that certain areas located within the City are eligible and should be designated as an urban renewal area under Iowa law, and approved and adopted the City -University Project 1 Urban Renewal Plan (the "Plan") for the City -University Project 1 Urban Renewal Plan Area the "Area" or "Urban Renewal Area"), which Plan is on file in the office of the Recorder of Johnson County, Iowa; and WHEREAS, by Resolution 14-253, adopted August 19, 2014, this Council approved and adopted an Amendment No. 12 to the Plan, which Amendment confirmed, modified, added or deleted urban renewal projects proposed to be undertaken within the Area, added land, deleted land, and adopted a finding that the Area contained conditions of blight and proposed blight remediation activities and projects; and WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $153,000, as authorized by Sections 384.25 and 403.12, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose projects as hereinafter described; and -2- WHEREAS, before bonds may be issued, it is necessary to comply with the procedural requirements of Chapters 384 and 403 of the Code of Iowa, and to publish a notice of the proposal to issue such bonds and the right to petition for an election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $153,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of aiding in the planning, undertaking, and carrying out of urban renewal projects under the authority of chapter 403, including improvements to the Riverfront Crossings District of the City -University Urban Renewal Area. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $153,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $153,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of aiding in the planning, undertaking, and carrying out of urban renewal projects under the authority of chapter 403, including improvements to the Riverfront Crossings District of the City -University Urban Renewal Area. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, maybe filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Sections 384.24(3)(q), 384.25 and 403.12 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Chapters 384 and 403 of the Code of Iowa. Dated this 6a` day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: L (� City Clerk MEWor -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Counc' heretxed this 4th day of April 2017. /'r �1 City Clerk, City r wa City, State of Iowa (SEAL) 01342082-1\10714-126#1 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $153,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: . 2017. WITNESS my official signature this 4th day of April 2017. 1 A�V� City Clerk, City of Iowa City, State of Iowa (SEAL) 01342082-1\10714-126#1 April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole Dickens Mims Taylor Thomas Throgmorton Absent: Vacant: -1- Council Member Botchway introduced the following Resolution entitled 'RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $6,849,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-101 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $6,849,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $6,849,000, as authorized by Section 384.25, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out essential corporate purpose projects as hereinafter described; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which the Council proposes to take action for the issuance of the Bonds and to receive oral and/or written objections from any resident or property owner of the City to such action. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $6,849,000 General Obligation Bonds, for essential corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of- -2- a) opening, widening, extending, grading, and draining of the right-of-way of streets, highways, avenues, alleys, bridges and public grounds; the construction, reconstruction, and repairing of any street improvements; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices, and the acquisition of any real estate needed for any of the foregoing purposes; b) improvement of parks already owned, including the removal, replacement and planting of trees in the parks, and facilities, equipment, and improvements commonly found in city parks; and c) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements. Section 2. To the extent any of the projects or activities described in this resolution may be reasonably construed to be included in more than one classification under Division III of Chapter 384 of the Code of Iowa, the Council hereby elects the "essential corporate purpose" classification and procedure with respect to each such project or activity, pursuant to Section 384.28 of the Code of Iowa. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 4. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $6,849,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR ESSENTIAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $6,849,000 General Obligation Bonds, for essential corporate purposes, to provide funds to pay the costs of a) opening, widening, extending, grading, and draining of the right-of- way of streets, highways, avenues, alleys, bridges and public grounds; the construction, reconstruction, and repairing of any street improvements; the acquisition, installation, and repair of sidewalks, and pedestrian underpasses and overpasses, storm sewers, sanitary sewers, water service lines, street lighting, and traffic control devices, and the acquisition of any real estate needed for any of the foregoing purposes; b) improvement of parks already owned, including the removal, replacement and planting of trees in the parks, and facilities, equipment, and improvements commonly found in city parks; and c) acquisition, construction, reconstruction, and improvement of all waterways, and real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, the construction of levees, embankments, structures, impounding reservoirs, or conduits, and the establishment, improvement, and widening of streets, avenues, boulevards, and alleys across and adjacent to the project, as well as the development and beautification of the banks and other areas adjacent to flood control improvements. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.25 of the Code of Iowa. Dated this 6th day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. Ma r ATTEST: I City Clerk CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ). I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Counnkreto fixed this 4th day of April 2017. City Clerk, City of Iowa City, State of Iowa (SEAL) 01342076-1\10714-126#2 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $6,849,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 6 12017. WITNESS my official signature this 4th day of April , 2017. kl� City Clerk, City of Iowa City, State of Iowa (SEAL) 01342076-1\10714-126#2 April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole, Dickens Mims Taylor Thomas Throgmorton Absent: None Vacant: -1- Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $542,480 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway. Cole. Dickens. Mims Taylor, Thomas, Throgmorton NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-102 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $542,480 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $542,480, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. -2- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 P.M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $542,480 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, trails, recreation buildings, juvenile playgrounds, recreation centers and parks, including a park on Lower West Branch Road and the re -development of Hickory Hill Park, and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 59M Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $542,480 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $542,480 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, trails, recreation buildings, juvenile playgrounds, recreation centers and parks, including a park on Lower West Branch Road and the re -development of Hickory Hill Park. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 6a' day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: k �� City Clerk Ma or -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Co Cil heretq affixed this 4th day of April , 2017. 7(�i/) A City Clerk, City of Iowa City, State of Iowa (SEAL) 01342110-1\10714-126113 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $542,480 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: 2017. WITNESS my official signature this 4th day of April 2017. City Clerk, City of Iowa City, State of Iowa (SEAL) 01342110-1\10714-126113 q,LG) April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole, Dickens Mims Taylor Thomas Throgmorton Absent: Vacant: -I- Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $510,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-103 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $510,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $510,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. -2- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $510,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, recreation buildings, juvenile playgrounds, and parks, including the development of Riverfront Crossings Park on the site of the former wastewater plant and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $510,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $510,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, recreation buildings, juvenile playgrounds, and parks, including the development of Riverfront Crossings Park on the site of the former wastewater plant. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 6th day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. Ma or ATTEST: t &o� 11--� - City Clerk -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Counc hereto affixed this 4th day of April , 2017. City Clerk, City of Iowa City, State of Iowa (SEAL) 01342122-1\10714-126#4 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $510,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: it 6 .2017. WITNESS my official signature this 4th,,�LL day of April 2017. ��` Ao_� City Clerk, City owa City, State of Iowa (SEAL) 01342122-1\10714-126#4 q ,co April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole, Dickens Mims Taylor Thomas Throgmorton Absent: Vacant: -1- Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $408,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-104 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $408,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $408,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. -2- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7-00 P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $408,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of acquisition, construction, reconstruction, enlargement, improvement, and equipping of community center houses, recreation buildings, swimming pools, and recreation centers and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- i7si7i�iilC NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $408,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $408,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of acquisition, construction, reconstruction, enlargement, improvement, and equipping of community center houses, recreation buildings, swimming pools, and recreation centers. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 6h day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: 44 City Clerk -5- Ma or CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Counretf4y'" xed this 4th day of April 2017. 1 City Clerk, City of Iowa City, State of Iowa (SEAL) 01342128-1\10714-126#5 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $408,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 6 ,2017. WITNESS my official signature this 4th day of April , 2017. City Clerk, City o owa City, State of Iowa (SEAL) 01342128-1\10714-126#5 qe-(> April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole Dickens Mims Taylor Thomas Throgmorton Absent: Vacant: - 1 - Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $664,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-105 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $664,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $664,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. -2- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $664,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of acquisition, construction, reconstruction, improvement, and equipping of various city and not-for-profit buildings and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: -3- Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $664,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $664,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of acquisition, construction, reconstruction, improvement, and equipping of various city and not-for-profit buildings. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 6th day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: City Clerk Ma or -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS m hand and the seal of the Counej hereto ffixed this 4th da of April 2017. y �ll�'' � y City Clerk, City of IQKa City, State of Iowa (SEAL) 01342144-1\10714-126#6 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $664,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 6 12017. WITNESS my official signature this 4th day of April 2017. City Clerk, City of Iowa City, State of Iowa (SEAL) 01342144-1\10714-126#6 April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock r .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole Dickens Mims Taylor Thomas Throgmorton Absent: None Vacant: - 1 - Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF", and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-106 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY OF IOWA CITY, STATE OF IOWA (FOR GENERAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, it is deemed necessary and advisable that the City of Iowa City, State of Iowa, should issue General Obligation Bonds, to the amount of not to exceed $700,000, as authorized by Section 384.26, of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out general corporate purpose projects as hereinafter described; and WHEREAS, the Issuer has a population of more than 5,000 but not more than 75,000, and the Bonds for these purposes do not exceed $700,000; and WHEREAS, before the Bonds may be issued, it is necessary to comply with the provisions of Chapter 384 of the Code of Iowa, and to publish a notice of the proposal to issue such Bonds and the right to petition for an election. -2- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this Council meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 P.M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, the proceeds of which bonds will be used to provide funds to pay the costs of designing, constructing, furnishing and equipping portions of a new public works building and shall bear interest at a rate not exceeding the maximum specified in the attached notice. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City. The publication to be not less than ten clear days nor more than twenty days before the date of the public meeting on the issuance of the Bonds. Section 3. The notice of the proposed action to issue bonds shall be in substantially the following form: 119M Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $700,000 GENERAL OBLIGATION BONDS OF THE CITY (FOR GENERAL CORPORATE PURPOSES), AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the Council proposes to take additional action for the issuance of not to exceed $700,000 General Obligation Bonds, for general corporate purposes, bearing interest at a rate of not to exceed nine (9%) per centum per annum, the Bonds to be issued to provide funds to pay the costs of designing, constructing, furnishing and equipping portions of a new public works building. At any time before the date of the meeting, a petition, asking that the question of issuing such Bonds be submitted to the legal voters of the City, may be filed with the Clerk of the City in the manner provided by Section 362.4 of the Code of Iowa, pursuant to the provisions of Section 384.26 of the Code of Iowa. At the above meeting the Council shall receive oral or written objections from any resident or property owner of the City to the above action. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the Bonds or will abandon the proposal to issue said Bonds. This notice is given by order of the City Council of the City of Iowa City, State of Iowa, as provided by Section 384.26 of the Code of Iowa. Dated this 6h day of April, 2017. Chris Guidry City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: AII-� City Clerk Mayor -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council reto affixed this 4th day of April 2017. City Clerk, City of Iowa City, State of Iowa (SEAL) 01342153-1\10714-126#7 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $700,000 General Obligation Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: April 6 2017. WITNESS my official signature this 4th ^d -ay of April 2017. City Clerk, City of Iowa Cit , State of Iowa (SEAL) 01342153-1\10714-126#7 lic(q) April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole, Dickens Mims Taylor Thomas Throgmorton Absent: Vacant: ME Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $7,500,000 WATER REVENUE BONDS, SERIES 2017, OF THE CITY OF IOWA CITY, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF," and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-107 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $7,500,000 WATER REVENUE BONDS, OF THE CITY OF IOWA CITY, STATE OF IOWA AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, State of Iowa, is in need of funds to carry out the purpose hereinafter described; and, it is deemed necessary and advisable that the City should issue Water Revenue Bonds, to the amount of not to exceed $7,500,000, as authorized by Sections 384.82 and 384.83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which it is proposed to take action for the issuance of the bonds and to receive oral and/or written objections from any resident or property owner of the City to such action; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this governing body meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 o'clock P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $7,500,000 Water Revenue Bonds, of the City, the proceeds of which bonds will be used to provide funds to pay costs of: -2- a) extending, improving and equipping the water utility of the City, including water plant roof replacement and water distribution building repairs; and b) refunding outstanding water revenue obligations of the City. Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of such meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City, such publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue the bonds shall be in substantially the following form: -3- Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $7,500,000 WATER REVENUE BONDS OF THE CITY OF IOWA CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the City Council proposes to take additional action for the issuance of not to exceed $7,500,000 Water Revenue Bonds of the City. The bonds will not constitute general obligations or be payable in any manner by taxation, but will be payable from and secured by the net revenues of the Municipal Water Utility. The bonds are proposed to be issued for the purpose of paying costs of: a) extending, improving and equipping the water utility of the City, including water plant roof replacement and water distribution building repairs; and b) refunding outstanding water revenue obligations of the City. At the above meeting oral or written objections from any resident or property owner of the City to the above action shall be received. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the bonds or will abandon the proposal to issue the bonds. This notice is given by order of the governing body as provided by Section 384.83 of the City Code of Iowa. Dated this 6th day of April, 2017. Chris Guidry, City Clerk City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: �' An ----v City Clerk M or -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City her�reet��o� affixeed%thiis4th day of April , 2017. C�'UZr/y City Clerk, City of Iowa City, State of Iowa (SEAL) 01342030-1\10714-127 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $7,500,000 Water Revenue Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: it 6 .2017. WITNESS my official signature at Iowa City, Iowa, this 4th day of April 2017. & _X�� City Clerk, City of Iowa City, State of Iowa (SEAL) 01342030-1\10714-127 q? C� G> April 4, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7 o'clock P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Botchway, Cole Dickens Mims Taylor Thomas Throgmorton Absent: None Vacant: -1- Council Member Botchway introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $5,925,000 SEWER REVENUE REFUNDING BONDS, OF THE CITY OF IOWA CITY, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF," and moved that the same be adopted. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Botchway, Cole, Dickens, Mims Taylor, Thomas, Throgmorton NAYS: Whereupon, the Mayor declared the resolution duly adopted as follows: Res No 17-108 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $5,925,000 SEWER REVENUE REFUNDING BONDS, OF THE CITY OF IOWA CITY, STATE OF IOWA AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of Iowa City, State of Iowa, is in need of funds to carry out the purpose hereinafter described; and, it is deemed necessary and advisable that the City should issue Sewer Revenue Refunding Bonds, to the amount of not to exceed $5,925,000, as authorized by Sections 384.82 and 384.83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, before the bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which it is proposed to take action for the issuance of the bonds and to receive oral and/or written objections from any resident or property owner of the City to such action; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That this governing body meet in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 o'clock P .M., on the 18th day of April, 2017, for the purpose of taking action on the matter of the issuance of not to exceed $5,925,000 Sewer Revenue Refunding Bonds, of the City, the proceeds of which bonds will be used to provide funds to pay costs of refunding outstanding sewer revenue obligations of the City. -2- Section 2. That the Clerk is hereby directed to cause at least one publication to be made of a notice of such meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in the City, such publication to be not less than four clear days nor more than twenty days before the date of the public meeting on the issuance of the bonds. Section 3. The notice of the proposed action to issue the bonds shall be in substantially the following form: -3- Publish 4/6 NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $5,925,000 SEWER REVENUE BONDS, OF THE CITY OF IOWA CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, State of Iowa, will hold a public hearing on the 18th day of April, 2017, at 7:00 o'clock P.M., in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at which meeting the City Council proposes to take additional action for the issuance of not to exceed $5,925,000 Sewer Revenue Refunding Bonds of the City. The bonds will not constitute general obligations or be payable in any manner by taxation, but will be payable from and secured by the net revenues of the Municipal Sewer Utility. The bonds are proposed to be issued for the purpose of paying costs of refunding outstanding sewer revenue obligations of the City. At the above meeting oral or written objections from any resident or property owner of the City to the above action shall be received. After all objections have been received and considered, the Council will at the meeting or at any adjournment thereof, take additional action for the issuance of the bonds or will abandon the proposal to issue the bonds. This notice is given by order of the governing body as provided by Section 384.83 of the City Code of Iowa. Dated this 6th day of April, 2017. Chris Guidry, City Clerk City Clerk, City of Iowa City, State of Iowa PASSED AND APPROVED this 4th day of April, 2017. ATTEST: City Clerk v, Ma)Kr -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of public hearing and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City here to affixed this 4th day of April , 2017. City Clerk, City of Iowa City, State of Iowa (SEAL) 01342066-1\10714-128 CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned, do hereby certify that I am now and was at the times hereinafter mentioned, the duly qualified and acting Clerk of the City of Iowa City, in the County of Johnson, State of Iowa, and that as such Clerk and by full authority from the Council of the City, I have caused a NOTICE OF PUBLIC HEARING (Not to Exceed $5,925,000 Sewer Revenue Refunding Bonds) of which the clipping annexed to the publisher's affidavit hereto attached is in words and figures a correct and complete copy, to be published as required by law in the "Iowa City Press -Citizen", a legal newspaper published at least once weekly, printed wholly in the English language, published regularly and mailed through the post office of current entry for more than two years and which has had for more than two years a bona fide paid circulation recognized by the postal laws of the United States, and has a general circulation in the City, and that the Notice was published in all of the issues thereof published and circulated on the following date: 2017. WITNESS my official signature at Iowa City, Iowa, this 4th day of April 2017. L tor v v City Clerk, City of Iowa City, State of Iowa (SEAL) 01342066-1\10714-128 LIE( ) Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 17-109 RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (APRIL 17) AND PUBLIC HEARING (MAY 2) ON A PROPOSED AMENDMENT NO. 15 TO THE CITY -UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA WHEREAS, The City has previously determined the City -University Project I Urban Renewal Area, as amended, to have areas of slum and blight and to be appropriate for economic development, and designated it as appropriate for various urban renewal projects; and WHEREAS, the City Council desires to amend the Urban Renewal Area and Plan to add certain objectives, projects and activities thereto, and WHEREAS, proposed Urban Renewal Objectives under this amendment include public/private partnerships for the redevelopment of a portion of the City Hall north parking lot and for the redevelopment of the comer of Burlington and Clinton Streets; and WHEREAS, Iowa Code Chapter 403 requires the City Council to notify all affected taxing entities of the consideration being given to the City -University Project I Urban Renewal Plan Amendment No. 15 and to hold a consultation with such taxing entities with respect thereto; and WHEREAS, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on the proposed City -University Project I Urban Renewal Plan Amendment No. 15 subsequent to notice thereof by publication and mail, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Section 1. That one or more blight and economic development areas, as defined in Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation, redevelopment, development, or combination thereof, of the area is necessary in the interest of the public health, safety, or welfare of the residents of the City; and Section 2. That the consultation on the proposed Amendment No. 15 to the City - University Project I Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held at 12:00 PM. on Monday, April 17 in the City Manager's Conference Room, City Hall, Iowa City, Iowa and Wendy Ford, Economic Development Coordinator, is hereby appointed to serve as the designated representative of the City for purposes of conducting said consultation, receiving any recommendations that may be made with response thereto and responding to the same in accordance with Section 403.5(2); and, Section 3. That the City Clerk is authorized and directed to cause a notice of said consultation to be sent by regular mail to all affected taxing entities, as defined in Section 403.17(1), along with a copy of the proposed City -University Project I Urban Renewal Plan, Amendment No. 15. Said notice shall be in substantially the following form: NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED CITY -UNIVERSITY PROJECT I URBAN RENEWAL PLAN, AMENDMENT NO. 15 FOR THE CITY OF IOWA CITY, IOWA The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 12:00 P.M. on Resolution No. 17-109 Page 2 Monday, April 17, 2017 in the City Manager's Conference Room, City Hall, Iowa City, Iowa concerning a proposed City -University Project I Urban Renewal Plan, Amendment No. 15, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the proposed Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the proposed Urban Renewal Area, and the duration of any bond issuance included in said Plan. The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed City - University Project I Urban Renewal Plan, Amendment No. 15 addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this day of City Clerk, Iowa City, Iowa (END OF NOTICE) Section 4. That a public hearing on the proposed City -University Project I Urban Renewal Plan, Amendment No. 15 shall be held before the City Council on May 2, 2017 at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Section 5. That the City Clerk is authorized and directed to give public notice of this public hearing in the "Press -Citizen," once on a date not less than four (4) nor more than twenty (20) days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to each affected taxing entity, such notice in each case to be in substantially the following form: NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED AMENDMENT TO THE CITY -UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on May 2, 2017 which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk to consider adoption of the City -University Project I Urban Renewal Plan, Amendment No. 15 (the "Plan"). A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. The general scope of the urban renewal activities under consideration in the Plan is to assist qualified industries and businesses in the Urban Renewal Area through various public purpose and special financing activities outlined in the Plan. To accomplish the objectives of the Plan, and to encourage the further development of the Urban Renewal Area, the plan provides that such special financing activities may include, but not be limited to, the making of Resolution No. 17-109 Page 3 loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The City also may install, construct and reconstruct streets, parking facilities, open space areas and other substantial public improvement, and may acquire and make land available for development or redevelopment by private enterprise as authorized by law. The Plan provides that the City may issue bonds or use available funds for such purposes and that tax increment reimbursement of such costs will be sought if and to the extent incurred by the City. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council Section 403.5 of the State Code of Iowa. Dated this _ day of s/Chris B. Guidry City Clerk, Iowa City, (END OF NOTICE) of Iowa City, Iowa, as provided by Iowa Section 6. That the proposed City -University Project I Urban Renewal Plan for the City - University Project I Urban Renewal Area, Amendment No. 15 is hereby officially declared to be the proposed City -University Project I Urban Renewal Plan, Amendment No. 15, referred to in said notices for purposes of such consultation and hearing and that a copy of said Plan shall be placed on file in the office of the City Clerk. PASSED AND APPROVED this 4th day of April. 2017. M or ATTEST:11� t& / �� �l /[��47 City Clerk City Attorney's Office Resolution No. Page 4 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton � r , gr Matt CITY OF IOWA CI COUNCIL ACTION REPO 4e(11) Click here to enter a date of council meeting. RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (APRIL 17) AND PUBLIC HEARING (MAY 2) ON A PROPOSED AMENDMENT NO. 15 TO THE CITY -UNIVERSITY PROJECT I URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA Prepared By: Wendy Ford, Economic Development Coordinator Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: $0 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution to adopt City -University Project 1 Urban Renewal Plan Amendment #15 Executive Summary: Any urban renewal activities undertaken in an urban renewal area must be included in the respective urban renewal plan. This proposed amendment includes a list of potential projects in the City -University Project 1 Urban Renewal Area, the timeframe in which they would be undertaken and a 'not -to -exceed' dollar amount that could be contemplated by Council. The potential projects being added to the Urban Renewal Plan include the redevelopment of the City Hall north parking lot and the redevelopment of the corner of Burlington and Clinton Streets. It is important to note that the amendments to the plan do not constitute the approval of the projects listed within the plan, rather, they afford Council the opportunity to consider those projects. Background / Analysis: To amend an Urban Renewal Plan, Council must pass a Resolution of Necessity to begin the process. The resolution starts the legislative process, which requires a consultation meeting with the affected taxing entities (Johnson County and the Iowa City Community School District - scheduled for April 17) and a Public Hearing (scheduled for May 2) regarding the adoption of the amended plan. Amendment No. 15 City -University Project 1 Urban Renewal Plan City of Iowa City, IA Original Area Adopted 1969 Amendment No. 1 —1972 Amendment No. 2 —1973 Amendment No. 3 —1973 Amendment No. 4 —1976 Amendment No. 5 —1977 Amendment No. 6 —1979 Amendment No. 7 —1984 Amendment No. 8 —1987 Amendment No. 9 — 2001 Amendment No. 10 — 2012 Amendment No. 11 — 2013 Amendment No. 12 — 2014 Amendment No. 13 — 2015 Amendment No. 14 — 2016 Table of Contents Section 1 — Introduction Section 2 — Urban Renewal Plan Objectives Section 3 - Proposed Urban Renewal Projects Section 4 — Proposed Urban Renewal Activities Section 5 - Debt Section 6 — Urban Renewal Plan Amendments Section 7 - Effective Period Section 8 - Repealer Section 9 - Severability Clause -2- SECTION 1- INTRODUCTION The City -University Project 1 Urban Renewal Plan ("Plan") for the City -University Project 1 Urban Renewal Area ("Area" or "Urban Renewal Area"), adopted in 1969 and amended fourteen times since, is being further amended with this Amendment #15 to add projects to the Urban Renewal Area. No land is being added to the Area by this amendment. The amendment does not change the Plan's previously approved project area objectives or urban renewal activities. Except as modified by this Amendment, the provisions of the original City - University Project 1 Urban Renewal Plan, as previously amended, are hereby ratified, confirmed, and approved and shall remain in full force and effect., In case of any conflict or uncertainty, the terms of the Amendment shall control. SECTION 2 — URBAN RENEWAL PLAN OBJECTIVES In addition to the objectives listed in the plan, as previously amended, the following objective is added: Promotion of residential development for low and moderate income families. SECTION 3 - PROPOSED URBAN RENEWAL PROJECTS Although certain project activities may occur over a period of years, in addition to the projects previously proposed in the Plan, as amended, the following proposed urban renewal projects are hereby added to the Plan: 1. Public Improvements Project Approximate Estimated Cost Rationale Date Kirkwood Avenue to Capitol 2021 $3,000,000 Supports transportation Street Connection network that encourages walking, biking, and public transit, provides opportunity to develop parkland, trail and reen space along River. Gilbert Street Intersection 2017-2018 $925,000 Supports more livable Improvements community with integration of safe, reliable transportation network Pedestrian Mall 2018-2019 $7,800,000 Provides for opens spaces reconstruction and pedestrian ways that reinforce pedestrian orientation of downtown. Strengthens the core area for commerce, culture, -3- education, entertainment, etc. 2. Planning, engineering fees, costs and attorney fees to support urban renewal plan -related projects Project Date Estimated Attorney fees to support Ongoing Cost urban renewal projects To preserve and protect buildings that, $100,000 3. Development Agreements Project Date Estimated cost Rationale Redevelopment of 2017 $6,000,000 To preserve and protect buildings that, City Hall parking lot, for reason of age, history, architecture or to include significance are listed or are eligible for restoration and listing on the National Register of reuse of historic Historic Places, strengthen the economic church for a well-being of the area and provide commercial residential development for low and enterprise, and moderate income families residential development for low and moderate income families. Redevelopment 2017-2019 $9,000,000 Remediate blight; strengthen core area project at the corner for commerce, culture, entertainment. of Burlington and Clinton Streets Englert/Film Scene 2018-2020 $1,000,000 Strengthens the core area for Building commerce, culture, education, Renovations entertainment, etc. To preserve and protect buildings that, for reason of age, history, architecture or significance are listed or are eligible for listing on the National Register of Historic Places. Workforce Housing 2018-2020 $312,000 To create residential living spaces young Tax Credit matching professionals and members of the source for project at creative class by offering a variety of 1201 S. Gilbert St. housing options. SECTION 4 — PROPOSED URBAN RENEWAL ACTIVITIES All activities or actions from previous Plan amendments continue, as detailed in previous Plan amendments. SECTION 5 - DEBT 1. 1 FY 2017 constitutional debt limit: $267,511,393 2. Outstanding general obligation debt: $52,295,000 3. Proposed amount of loans, advances, indebtedness or bonds to be incurred: The specific amount of debt to be incurred for the Proposed Urban Renewal Projects has not yet been determined. The Projects authorized in this Amendment are only proposed projects at this time. The City Council will consider each proposed project on a case-by- case basis to determine if it is consistent with the Plan and in the public's best interest. These proposed Projects, if approved, will commence and be concluded over a number of years. In no event will debt be incurred that would exceed the City's debt capacity. It is expected that such indebtedness, including interest thereon, may be financed in whole or in part with tax increment revenues from the Urban Renewal Area. Subject to the foregoing, it is estimated that the cost of the Proposed Urban Renewal Projects described Not to exceed: above will be approximately as follows: $28,037,000 SECTION 6 — URBAN RENEWAL PLAN AMENDMENTS If the City of Iowa City desires to amend this Plan, it may do so in conformance with applicable state and local laws. SECTION 7 - EFFECTIVE PERIOD This Urban Renewal Plan Amendment #15 will become effective upon its adoption by the City Council. Notwithstanding anything to the contrary in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. SECTION 8 - REPEALER Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. SECTION 9 - SEVERABILITY CLAUSE If any part of the Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the previous amendments to the Plan, or any part of the Plan not determined to be invalid or unconstitutional. -5- �j Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-110 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 926 EAST DAVENPORT STREET. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and WHEREAS, the City purchased and rehabilitated a single family home located at 926 East Davenport Street, Iowa City; and WHEREAS, the City has received an offer to purchase 926 East Davenport Street for the principal sum of $199,500; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, on March 21, 2017, the City Council adopted a Resolution proposing to convey its interest in 926 East Davenport Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 926 East Davenport Street, legally described as part of Outlot 8, Original Town, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Resolution No. 17-110 Page 2 It was moved by Botchway and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: Passed and approved this Approved by City Attorney's Office NAYS: ABSENT: Botchway Cole Dickens Mims Taylor Thomas Throgmorton 4th day of April 2017./ MOOR ATTEST: ITY CLERK q, Prepared by: Susan Dulek, Ass't. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-111 RESOLUTION AMENDING IOWA CITY'S AFFORDABLE HOUSING LOCATION MODEL. WHEREAS, in Resolution No. 11-51, the City adopted an Affordable Housing Location Model which is based on three City Council -identified goals/concerns regarding the location of affordable rental housing assisted with City funds; WHEREAS, one goal/concern is that the City does not want to further burden neighborhoods and elementary schools that already have issues related to a concentration of poverty; WHEREAS, a second goal/concern is the City desires to have diverse neighborhoods in terms of a range of income levels; WHEREAS, a third goal/concern is to determine the views of the Iowa City Community School District (ICCSD) on the affordable housing issue; WHEREAS, the ICCSD Superintendent told City staff that low income students, indeed all students, do better when there is a mix of income levels and that the ICCSD could provide data on three factors it views as significant in assessing whether there is such a mix, mobility, test results, and free/reduced lunch percentage; WHEREAS, in order to address these three goals/concems, the following seven factors were identified: 1) distance to existing assisted rental housing (400 feet or approximately one city block from existing subsidized housing); 2) elementary school mobility rate; 3) median household income; 4) change in residential sales price; 5) crime density; 6) elementary school ITBS performance; and 7) elementary school free and reduced lunch (FRL) rate; WHEREAS, using Geographic Information System (GIS) software and the data of the seven factors, staff created a composite score for each 80 foot by 80 foot square throughout the City; WHEREAS, a threshold score was then determined, below which funding was not available, that assured new assisted rental housing projects would not be funded within 400 feet (roughly the length of an average city block) of existing assisted/subsidized rental housing; WHEREAS, in the intervening five years, staff has been able to review these factors and the extent to which they effectively further Council's goals/concems; WHEREAS, based on their review, staff has concluded that the distance to existing subsidized housing and elementary FRL rate most effectively address the goals/concerns of the City Council as well the concerns of the ICCSD; WHERAS, although the ICCSD prioritized elementary school mobility rate when asked in 2011, the FRL rate better aligns with the City Council's goals for diverse neighborhoods/schools and FRL correlates strongly with elementary school standardized testing scores but not with mobility rates; Resolution No. 17-111 Page 2 WHEREAS, in reviewing the data over the last five years, staff has concluded that the factors of income and home sale prices do not effectively address the Council's goals; WHEREAS, the 400 -foot buffer should remain, but in order to account for neighborhood density, the model should not make a location ineligible unless there are already two (as opposed to one under the current model) existing subsidized units; WHEREAS, by not weighting and adding the factors together, as is currently done, ensures that every location deemed eligible for funding will meet all three of City Council's goals for siting affordable housing and, at the same time, maximizes the area that is eligible for funding; • Locations that feed into elementary schools with FRL rates over 50 percent are ineligible; • Locations within 400 feet of two or more existing subsidized units are ineligible; and • Areas with crime densities in the 95th -percentile are ineligible. WHEREAS, Resolution No. 12-438 amended the model to require the factors of crime density and residential sale prices to be updated every three years because they are relatively consistent from year to year and difficult to input; and WHEREAS, Resolution No. 12-438 has been the only amendment to the model; and WHEREAS, the Riverfront Crossings District currently has few elementary school students and is relatively lightly populated; WHEREAS, in order to fulfill the affordable housing goals of Riverfront Crossings District affordable housing requirement in Section 14-2G-8 of the City Code, the Model should not apply to the Riverfront Crossings District; and WHEREAS, the model should be amended accordingly. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The amended Affordable Housing Location Model, which is attached, is hereby approved and adopted for use in all programs and projects funded with CDBG, HOME, and discretionary City funds as follows: a) The model is applicable to rental housing projects for new construction and acquisition excluding assisted rental housing projects for the elderly or persons with disabilities; b) The model is not applicable to new construction or acquisition of owner -occupied housing; and c) The model is not applicable to projects to rehabilitate existing rental housing or owner - occupied housing. d) The model is not applicable to the Riverfront Crossings District. 2. The model shall be updated annually by November 1 beginning November 1, 2017, except that the crime density factor shall be updated only every three years beginning November 1, 2017. Resolution No. 17-111 Page 3 Passed and approved this 4th day of M OR ATTEST: L tw;1-7 CITY CLERK 2017. Approved by City Attorney's Office Resolution No. 17-111 Page 4 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton t r 1CITY OF IOWA CIT 04-0 ON COUNCIL ACTION REPO. 9 April 4, 2017 Resolution Amending Iowa City's Affordable Housing Location Model Prepared By: Kris Ackerson, Community Development Planner Reviewed By: Doug Boothroy, Director of Neighborhood and Development Services Tracy Hightshoe, Neighborhood Services Coordinator Eleanor Dilkes, City Attorney Geoff Fruin, City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: Housing & Community Development Commission recommends approval, 9-0 Attachments: Memo from City Attorney to HCDC, December 15, 2016 with attachments Affordable Housing Location Model, November 2016 Proposed Affordable Housing Location Model, February 2017 Resolution Executive Summary: In January 2011, the City Council adopted the Affordable Housing Location Model to determine where new rental housing assisted with City (CDBG, HOME, etc.) funds could be located (excluding units for the elderly and disabled). Each year staff updates the map using the methodology and current geographic data as stated in the resolution adopting the Location Model. The recent Council -approved Affordable Housing Action Plan directs staff to exempt the Riverfront Crossings District from the Model and explore modifications to increase the area eligible for City financial assistance. The following report outlines the development of the Affordable Housing Location Model and a proposed methodology that addresses City Council's direction. On March 7, 2017, HCDC voted unanimously to recommend City Council approval of the amendments outlined below to the Affordable Housing Location Model. Staff recommends approval as the proposed amendments increase the number of sites eligible for City financial assistance; while meeting the original three goals/concerns identified for the location of affordable, City -assisted housing. Background / Analysis: In 2003, the Iowa City School Board sent a letter to the City Council identifying "living conditions associated with poverty" as a barrier to student learning and asking the City Council to carefully consider locations of future city -assisted affordable housing. This letter prompted the formation of the Scattered Site Housing Task Force. In 2005, this task force led to the use of a modified Census tract map as a criterion for federal Community Development Block Grant (CDBG) and HOME funding eligibility, which was referred to as a "matrix." CITY OF IOWA CITY COUNCIL ACTION REPORT In a series of meetings in 2010-2011, the City Council returned to the matter of the location of City -financed affordable housing. In reconsidering the matrix, Council identified three goals/concerns with regard to the location of affordable housing: 1. Not further burdening neighborhoods and elementary schools that already have issues related to a concentration of poverty. 2. Having diverse neighborhoods in terms of a range of incomes. 3. Determining the views of the Iowa City Community School District (ICCSD) on the affordable housing issue. Once these goals were identified, factors were developed to create a map identifying those locations where City funds could be used to support new rental housing projects. The factors included: 1) distance to existing assisted rental housing (400 feet or approximately one city block from existing subsidized housing); 2) elementary school mobility rate; 3) median household income; 4) change in residential sales price; 5) crime density; 6) elementary school ITBS performance; and 7) elementary school free and reduced lunch rate. Crime density was included based on the conclusion that persons living in assisted housing benefit from living in areas where crime is less prevalent. Owner -occupied housing, rehabilitation of existing rental housing, and units designated for the elderly or disabled are exempt from the Model. City legal staff recommends any change to the Model should be done in the same systematic fashion — identification of goals, factors to use in furtherance of those goals, and then preparation of the map based on those goals and factors, in that order (see the attached City Attorney memo to the Housing and Community Development Commission dated December 9, 2016). The Model has been amended only once. In 2012, the City Council amended the Model (Resolution No. 12-438) to reduce the frequency of updating current crime and residential home sale data into the annual update from every year to every three years because the data changes infrequently, were not heavily weighted, and were time consuming to input. During the past year, the City Council initiated a public dialogue regarding affordable housing that resulted in the approval of the Affordable Housing Action Plan on June 21, 2016. Among other items, the Plan directed staff to explore modifications that would exempt the Riverfront Crossings District from the Model and increase the area where City -assisted housing projects could locate. The Housing and Community Development Commission (HCDC) provided input regarding the draft Plan at their meeting on August 18, 2016, including potential changes to the Model. At their meeting on December 15, 2016, HCDC began a series of discussions about the goals and the seven factors incorporated in the Model and ways to account for overall neighborhood density vis -i -vis the density of subsidized units. HCDC also requested a list of possible geographic data layers to add to the Model. Staff presented data layers to HCDC on January 19, 2017, which included bus routes/stops, parks, trails, employers, and medical services. Due to the complexity of the Model, the Commission requested Chairperson Peter Byler to collaborate with staff to identify potential changes. Over the course of meetings in January and February 2017, staff and Chairperson Byler drafted modifications to the Model for consideration by HCDC at their March 7 meeting. 'r 1 CITY OF IOWA CITY COUNCIL ACTION REPORT Attached are the existing and draft maps for side-to-side comparison. The proposed approach under consideration does not change the goals, but uses the data of only three of the original seven factors to meet the goals: 1. Distance to existing subsidized housing locations 2. Elementary school free and reduced lunch rate (FRL) 3. Crime density The distance to existing subsidized housing and the elementary school FRL rate most effectively address the concerns of the school district that initiated this discussion and further the 2010-11 City Council goals/issues with locating city -assisted affordable housing. Although the school district prioritized elementary school mobility rate when asked in 2011, the FRL rate better aligns with the City Council's goals for diverse neighborhoods/schools and FRL correlates strongly with elementary school standardized testing scores versus mobility rates (attached). Crime density is also included, as before, based on the conclusion that persons living in assisted housing benefit from living in areas where crime is less prevalent. Based on staffs experience in reviewing the data for the last five years, staff has concluded that the factors of income and home sale prices do not effectively address the Council's goals. Another notable change is that the factors are not weighted and added together, as is currently done. Using thresholds instead of additive criteria ensures that every location deemed eligible for funding will meet all three of City Council's goals for siting affordable housing and, at the same time, maximizes the area that is eligible for funding. The thresholds for each factor in the proposed Model include: • Locations that feed into elementary schools with FRL rates over 50 percent are ineligible for funding; • Locations within 400 feet of two or more existing subsidized units are ineligible for funding (unlike the current map that prohibits subsidized units within 400 feet of any single unit); and • Areas with crime densities in the 95th -percentile are ineligible for funding. If City Council approves the proposed amendments, any location that exceeds one or more of these thresholds would be ineligible for City financial assistance for new affordable rental housing (excluding units for the elderly and disabled). The Riverfront Crossing District would be exempt as this area is subject to the Riverfront Crossings Affordable Housing Requirement (Section 14-2G-8 City Code). City of Iowa City - MEMORANDUM Date: December 9; 2016 To: Housing and Community DevelopTent Com sslon From: Eleanor M. Dilkes, City Attorne Re: Affordable Housing Location Model I understand that you will be discussing the Affordable Housing Location Model (`Model°) at your meeting on December 15, 2016. This memo will provide background on the development of the policy. Under the fair housing laws a claim can be made for "disparate impact" discrimination even when there Is no showing of intentional discrimination. Essentially, when someone makes a'disparate Impact" claim they are claiming that a policy has the effect of denying housing or making housing unavailable to members of a protected class. Assuming that this effect can be demonstrated, the burden is on the municipality to demonstrate that the rules it has applied have a 'manifest relationship' to its legitimate non-discriminatory policy objectives and 9s justifiable on the ground it Is necessary to the attainment of those objectives' Charleston Housing Authority v. United States Department of Agriculture. 419 F.3d 729, 740 (e Cir. 2005). It is this theory that underlies the development of the Model and is memorialized in Resolution No. 11-51 (amended by Resolution No. 12438) which is included in your packet materials. In a series of meetings In 2010-2011 the City Council Identified three goals/concems with regard to the location of affordable housing: 1. Not further burdening neighborhoods and elementary schools that already have issues related to a concentration of poverty. 2, Having diverse neighborhoods In terms of a range of incomes. 3. Determining the views of the Iowa City Community School District (ICCSD) on the affordable housing Issue. Once the goals were identified, the determination was made as to the factors that would be used in furtherance of those goals to create a map identifying those locations in which City funds could be used to support new rental housing projects: 1) distance to existing assisted rental housing (400 feet or approximately one city block from existing subsidized and assisted rental housing); 2) elementary school mobility rate; 3) median household income; 4) change in residential sales price; 5) crime density; 6) elementary school ITBS performance; 7) elementary school free and reduced lunch rate. All of these factors, with the exception of crime density, were included in furtherance of the goals. Crime density was included based on the conclusion that persons reoeNing housing assistance benefit from Irving In areas where crime is less prevalent. Owner -occupied housing, rehabilitation of existing rental housing and elderly/disabled housing was not included because to do so would not further the identified goals. I have attached three 2010 staff memos to the Council that will illustrate the process the City Council went through In the development of the Model. Any change to the model should be done in the same systematic fashion — Identification of goals, factors to use In furtherance of those goals and then preparation of the map based on those goals and factors, in that order. Please contact me or First Assistant City Attorney Sue Dulek If you have questions. Cc: Tracy Hightshoe Kris Ackerson Sue Dulek CITY OF IOWA CITY 00 Date: October 20, 2010 To: City Council /�// From: Jeff Davidson, Director of Planning & Community lopmen7t/ l Steve Long, Community Development Coordina r' Re: October 25 Work Session; Affordable Housing disciission At your October 25 work'session we will be seeking guidance on where In Isola City you would like to see affordable housing located that receives. funding through the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. Your adopted Consolidated Pian for Housing, Jobs and Services for Low -Income Residents (CITY STEPS) Identifies affordable housing as a high priority, and states the City will create and expand affordable housing in Iowa City. We seek guidance on where the affordable housing assisted with CDBG/HOME dollars should be located and why. Once you are able to provide us with this guidance, we will provide it to the Housing and Community Development Commission prior to their deliberation on FYI CDBG and HOME funding. In the Information which follows we have attempted to provide some general Information to guide your deliberations on the 25s'. We receive annually approximately $1.5-$2 million in CDBG and HOME funds from the U.S. Department of Housing and Urban Development (HUD). CDBG funds support a variety of activities that benefit low -to -moderate income households. These projects Include salaries for local human service agencies, brick and mortar We projects for non -profits, the development of affordable housing and loans to help finance small businesses created by or hiring primarily low Income employees. HOME funds are used only for affordable housing, both rental and owner occupied. Afiordable Housing Deffnidans Affordable Housing. Affordable housing Is generally defined as housing In which the occupant is paying no more than 30% of their gross Jnoome for gross housing costs, Inciuding utllldes. Affordability is determined by the household size and the amount of household Income. Community Development Block Grant (CDBG) Program. This program provides grants to local and state governments to develop viable urban communities by providing decent housing and economic development opportunities that assist low and moderate Income residents. The City of Iowa City has used CDBG funds for economic development, affordable rental and owner occupied housing, operating funds for non -profits, owner-ocoupled housing rehabilitation, and public facility projects for expansion and rehabilitation of non-profit facilities. Home Investment Partnerships (HOME) Program. The HOME program provides grants to states and localities to purchase, build, and rehabilitate affordable housing. HOME funds are often used in partnership with local for-profd and not-for-profit entities. In addition to purchasing, building, and rehabilitating affordable housing, HOME funds are also used for tenant based rental assistance. October 21, 2010 Page 2 Gonerad Cafegorles of Affordable Housing The City of Iowa City funds affordable housing projects that serve a variety of households with varying needs and Income levels. These can be sorted Into the following general categories: • Shelter and transitional housing. Households in need of shelter and transitional housing typically receive Intensive social service supports. This type of housing is considered temporary as households work towards a more permanent housing sfluation. These programs primarily assist persons under 30% of Area Median Income. Specific examples include: o Shelter House (homeless) o DVIP (homeless) o HACAP (transitional) o Successful IJVing (transitional) Tenant Based Rental Assistance (TBRA). HOME funds are used periodically for tenant -based rental assistance. TBRA is similar to the much larger Section 8 program which'is not associated with CDBG and HOME funding. Rental. CDBG and HOME funds can be used for acquisition of land, acquisition of existing homes, rehabilitation of existing properties, or new construction that creates affordable rental housing. Current income requirements for CDBG are 51% of the program's beneficiaries must be 80% or below Area Median Income. For HOME 90% of the beneficiaries must be 60% or below Area Median Income. The Income of households assisted is primarily under 60% of Area Median Income. Of the 351 HOME and CDBG assisted rental units, 48% are restricted for the elderly and persons with disabilities. Households Ilving In CDBG/HOME rental units pay rent which cannot exceed the fair market relit for our area. In 2010 fair market rent for a 2 bedroom unit is $734, and for a three-bedroom unit is $1,068. The household Is responsible for the total rent amount Tenants In CDSG/HOME rental units may also receive Section 8 rent assistance. Specific projects we have funded include: o The Housing Fellowship (general) o Isla Investments (genera[) o Melrose Ridge (persons with disabilities) o Concord Terrace/Lexington Piece (elderly) o Aniston Village (general) Owner -occupied. Owner -occupied affordable housing can receive assistance which includes down -payment assistance, owner -occupied housing rehab or now construction. Households must be below 80% of Area Median Income for CDBG and HOME funded programs. The households assisted typically range from 40 to 80% of Area Median Income. Households beriefttting from owner-occupled housing typically have the highest Income of all the affordable housing Categories. Social service supports, If any, are minimal. Specific projects include: o Habitat for Humanity o The Housing Fellowship October 21, 2010 Page 3 Income Standards The affordable housing programs under discussion Include income limits which are -based on "Area Median Income' to determine eligibility. In addition to Area Median Income, a common measurement of income eligibility Is the free and reduced lunch standard. In spite of the fact that Income eligibility for assisted housing Is not based on the free and reduced lunch standard, It Is commonly used for assessing low and moderate Income populations. It is Important to understand that Area Median Income and free and reduced lunch standards are dI ferent means Of assessing Income standards. Many households that are Income eligible for affordable housing programs have too much income for the free and reduced lunch programs. House. hold Size 30% Area Median Income Free Lunch Income Limit Reduced Lunch Income Limit Mediandian SDry, AraeH$32,70O Incomeme Area 1. $18,350 $14,079 $20,036 $27,250800 2 $18,700 $18,941 $26,955 $31,150800 CDBG <80%AMI 3 $21,050 $23,803 $33,874 $35,050 $42,080 $55,050 4 $23,350 $28,685 $40,793 $38,900 $45,680 $82,260 5 $25,520 $33,627 $47,712 $42,050 $50,460 $87,250 6 $27,100 $38,389 $64,881 $45,150 $54,180 $72,250 Programs Funding Parameters Current Beneficiaries ShelteriTransitional CDBG <50% AMI HOME <60% AMI <W% AMI Section 8 HUD <50% AMI One-half <30% AMI One-half 30%-W AMI Public: Housing HUD <130% AM) MaJorlty<80%AMI Rental CDBG <80%AMI HOME <so%AMI MaJarity <50% AMI Owner Occupied CDBG <80% AM] HOME <80% AMI 4D% to 80% AMI Section 8 Vouchers The Section 8 program Is always a topic of discussion when we discuss affordable housing. The Section 8 program is not part of the distribution of CDBG and HOME funds. Section 8 vouchers are administered by a City Division, the Iowa City Housing Authority. Section 8 vouchers are used to subsidize rent paid to a private landlord. The tenant chooses where to live; the City does not control that choice. The total number of vouchers has not changed since 1998. There are 533 vouchers in use in non -subsidized rental housing In Iowa City, 786 total vouchers In use In subsidized and non subsidized rental housing in Iowa City. The Income limit is 50% of Area Median Income, Approximately one-half of the participants have incomes below 30% of Area Median Incorm and one-half have incomes between 30% and 50% of Area Median Income. Approximately 65% of the households using Section 8 are elderly or persons with disabilities. Ootober 21, 2010 Page 4 Pubiic Housing The City owns 81 homes and the tenants must be below 80% of the Area Medlan Income in order to qualify for admission. Approximately 40% of the tenants have incomes greater than 50% of Area Median Income, and 60% of tenants have Incomes less than 50% of Area Median Income. The rent Is based on Income and the family can remain In Public Housing even If their Income exceeds 80% of the median income for their family alze after admission. Location Map At the work session on the 2e we will be handing out a map showing the location of all publicly subsidized affordable'housing in Iowa City, You may wish to use this information to assist in your discussion of where CDBG and HOME funded affordable housing should be located In Iowa City. QuGadons to be answered In developing a policy on the location of affordable housing funded with CDBG and HOME dollars you must Identify the problems you wish to address and why you think those are problems. To that and, consider the following: 1. For each of the four types of CDBG/HOME funded housing programs (shelter and transitional, rental assistance, rental, and owner -occupied) identify the following: a. Your comms about location. b. The evidence on which you base those concerns and/or the additional information you require in order to verify your concerns. For example: the mix of housing in various geographical areas (neighborhoods? Census tracts? School attendance areas?). free and reduced lunch data; school boundary date,, crime statistics; current position or thoughts of the school district regarding the location of housing assisted with CDBG/HOME funds; the use of Section 8 vouchers in homes assisted with CDBG/HOME eta Staff will be present on October 25 to answer questions about CDBG and HOME programa and assist In guiding your discussion. cc: Dale Halling Eleanor Dllkes Sue Dulek . Tracy Hightshoe Steve Rackip M'P0M -WAff-d"Htp-147S+o.dW t t o CITY OF IOWA CITY EM0RA N NUM Date: November 10, 2010 To: City Council %�G"' From: Jeff Davidson, Director of Planning & Community D velopment Steve Long, Community Development Coordinator Re: November 16, 2010 Work Session; Continuation of affordable housing disci ton At your October 25h work session we began discussion of where affordable housing that is funded through the City's CDBG and HOME programs should be located. We are seeking this guidance from you so that our policy for locating transitional, rental and owner -occupied affordable housing can be dearly delineated for affordable housing providers and the Housing and Community Development Commission. After an overview of the issue, we spend most of our time at the October 2e work session Identifying your concerns. There were several concerns which seemed to be consistent for a majority of you: P We do not want to further burden neighborhoods and elementary schools that already have Issues related to a concentration of poverty o There Is a desire to have diverse neighborhoods In terms of a range of Income levels We need to have a better idea from the Iowa City Community School District as to Its views on the affordable housing Issue We provided you with a map Identifying CDBGlHOME assisted rental housing, LIHTC, HUD Project -based rental housing, and Section 8 vouchers. In addition, you expressed interest in collecting and reviewing additional data including the following: m Income distribution data Housing values o Inventory of vacant platted land Elementary school district data to be determined after discussion with the school district administration Crime statistics We also discussed the best way to categorize the Information you would receive. Elementary school districts and neighborhood boundaries were both suggested. There are Issues with both of these methods. Elementary school district boundaries are subject to change annually. Not all of the city is represented by formal neighborhood associations. Although we believe are could overcome these shortcomings, we believe we have a better method for you to consider. We believe we can develop a Geogrephlo Information System (GIS) -based system for displaying demographic data to you for evaluation of affordable housing projects. We are prepared to enter data for the entire city and generate Information for a particular location that is suggested for an affordable housing project. in addition, we are prepared to acquire additional software to allow us to visually show the results of the analysis. November 10, 2010 Page 2 Once a location for an affordable housing project Is IdentI fed, we would zoom in on that point and produce data for a concentric ring surrounding the location. This would eliminate issues related to imprecise or changing elementary school district or neighborhood boundaries, and eliminate having non -representative date generated when an affordable housing project location Is on the edge of a boundary, A GIS -basad system allows for the evaluation data generated for each point to be representative of the area where the project would be located. We would like you to Indicate at the November 15 meeting If you would like us to pursue a GIS - based analysis system for proposed affordable housing project locations. We also had the opportunity on November 8 to meat with Steve Murley, Superintendent of Schools, and Joan VandenBerg, Youth and Family Development Coordinator. We explained to Steve and Joan that the City Council wanted a more accurate view of the Iowa City Community School District's perspective on affordable housing issues, specifically the location of new affordable housing units, Steve Indicated to us that research dearly shows that low -Income children do better in schools where there Is a range of solo-sconomlc levels represented. They also do better If they are in schools which are located In the neighborhood where they live. Steve indicated that It would be the school district's preference that the City not cluster affordable housing In specific areas of the community. Ideally, every elementary school would have kids from a range of solo - economic levels. The issue of locating affordable housing near elementary schools where there are special services provided Is not a significant Issue. Steve and Joan stated that the school district has been developing several dlstdct-wide programs that serve Students In all schools. Steve and Joan concurred fiat elementary school districts would not be the best basis for evaluating affordable housing locations. They emphasized that elementary school attendance boundaries change on a regular basis and they would expect this to continue in the future. The school district reports that the issue of student mobility is a significant concern. This issue arises mostly with shelters and transitional housing or families that ere homeless or near homeless. The students may be living In assisted transitional housing, but are often living in non -assisted privately owned housing. Families In assisted rental housing often stay much longer than families in transitional housing. Steve and Joan liked the Idea of a GIS -based system for making affordable housing location decisions. Steve and Joan also agreed that free and reduced lunch percentages should not be the only factor used to address the Impacts on elementary schools. They stated that the following data could be provided by the school district for use in evaluating the Impact on elementary schools: • Fementary school academic performance as Wiicated by Iowa Test of Basic Skills scores • Mobility data represented by the percentage of annual turnover in a particular elementary school • Free and reduced lunch percentage Novem bar 10, 2010 Page 3 Summery quos -dons for November 15 warksesslon dlscusslon 1. Have we accurately summarized your concerns regarding the location of affordable housing projects funded by the City? 2. Does consideration of the information provided by the school district change, affect, or further define your concerns? 3. Are there any other school district issues which you feel have not been addressed? 4. Do you approve of the use of a GIS -based evaluation system rather than one based an elementary school dlsW boundaries or neighborhoods? 5, Is there any additional Information you would like staff to consider as we develop the GIS -based evaluation system? We look forward to the discussion on November 150' Copy to: Dale E. Halling -Interim City Manager Eteenor M. Dilkes-City Attorney Marian K. Karr-Clty Clerk Tracy Hightshoe-Assoclate Planner Susan Duiek-Assistant City Attorney w+ppmtNm�rtJatto�dHouc�bamcuslon.�wrazo�o i r��l -to Ca TY OF IOWA CITY ,r� cuv'wo MEMORANDUM Date: November 24, 2010 To: City Council From: Jeff Davidson, Director of Planning & Community Development Steve Long, Community Development Coordlnatoy�2t/ Re: Affordable housing location policy discussion: summary of November 15, 2010 work session; scheduled activities for December and January At your ivovemoer 15 work session we continued our discussion of where affordable housing that is funded through the City's CDBG and HOME programs should be located. You Indicated that we had accurately summarized your concerns regarding where affordable housing projects funded by the City are located. You indicated that our discussion with the Iowa City Community School District adequately addressed the Issues with locating affordable housing in certain elementary school districts. You approved the use of a GIS -based data analysis system for presenting Information to you on future affordable housing location decisions. We have acquired the GIS software which will enable us to present data to you on future affordable housing location decisions. We will attempt to Include the following information in the model: ■ Income distribution data • Housing values ■ Rental vs. owner-oocupied • Inventory of vacant platted land ■ Crime statistics Elementary school academic performance as Indicated by Iowa Test of Basic Skills scores • Mobility data represented by the percentage of annual turnover in each elementary school Free and reduced lunch percentage It was our original intention to have our data analysis system put together by mid-December to accommodate the beginning of the application process for our annual entitlement amount of CDBG and HOME funds. We also have the additional $2.6 million in CDBG funds returned from the Aniston Village project to consider. It is now apparent that we will need more time to get the GIS data analysis system put together and, ready to go. We believe this Is workable In terns of the funds we have available to distribute. The housing projects that will be considered for CDBG and HOME funding in the upcoming allocation process are not likely to have specific sites associated with them. Most of the housing applicants will simply Identify the projects that they wish to complete and work towards acquiring a site after they know the project has been funded. Applicants will make presentations to the Housing and Community Development Commission in mid-February and HCDC will have their recommendations ready for you by mid-March. So for these funds we believe it will not be necessary to have our location policy for affordable housing ready until March 1. November 24, 2010 Page 2 In terms of the CDBG funds returned from Aniston Village, nine projects are being recommended for funding from the 27 applications that were received. Six are public facility projects and three are housing projects. For the six public facility projects, we will process an amendment to the FY11 Annual Action Plan that will allow the public comment period to begin for these projects in December. The Annual Action Plan amendment for the three housing projects will proceed in February or March after you have solidified your affordable housing location policy. Our activities in preparing the GIS data analysis model during December and January will include: • Acquiring the date for the GIS system and inputting it Developing the process for comparing affordable housing locations Analyzing sample locations ■ Preparing recommendations to you on Interpreting the data Let's plan on finalizing our affordable housing location policy in February. We will have the GIS model up and running by then, and can run some demonstration scenarios ready for you. This schedule will allow you to focus on the FY12 municipal budget during the month of January. Let us know at your November 29 work session If you have any questions or comments. cc: Date Helling Eleanor Dilkes Tracy Hightshoo Sue Dulak Kris Ackerson ppdAdmeM111510,wrksaa MWyAoe r � � CITY OF IOWA CITY MEMORANDUM � p firs Date: January 27, 2011 To: City Council From: Jeff Davidson, Director of Planning & Community Development ll Steve Long, Community Development Coordinator? --r Re: January 31, 2011 work session; presentation of affordable housing location model At your November 15 work session we discussed the possible data Inputs we would use for the proposed affordable housing location model. Our goal is the development of a model that can be used to evaluate future affordable housing locations for projects funded through the CDBG and HOME programs'. While we work towards the development of the affordable housing location model, keep In mind the Council's goaislconcems as Identified In staff's memo of November 10, 2010: 1. We do not went to further burden neighborhoods and elementary schools that already have Issues related to a concentration of poverty. 2. There is a desire to have diverse neighborhoods In terms of a range of Income levels. 3. We need to have a better idea from the Iowa City Community School District as to its views on the affordable housing Issue. Following our last conversation with the Council we met with the School Superintendent to discuss what data the district viewed as significant. To summarize, we were told that low income students, Indeed all students, do better when there is a mix of Income levels and that the district could provide data on three factors they see as signtticant In assessing whether there is such a mix; mobility data; free and reduced lunch date, and test score data. Kris Ackerson of JCCOG has completed data entry Into the Geographic Information System (GIS) software and generated graphic representations of each data set. At your January 31 work session we will present each data set to you, as well as our proposal for combining the data into a decislon-making model. You will have the ability at the January 31 meeting to provide feedback an any of the model Inputs, as well as how the date Is prioritized within the decision-making model, The following Is a description of the data inputs: 1. Distance to existing subsidized and assisted housing locations The existing locations of subsidized and assisted transitional, rental, shelter, and Iowa City Housing Authority public housing were mapped. For this analysis, projects developed for the elderly and persons with disabilities were not included. As a reminder, the following are the definitions of these housing types: ' While we have addressed these Issues primarily in connection wlth annual allocations of CDBOMOME funding, prasumabiy the model would be applied to any discretionary city funding for rental housing. January 27, 2011 Page 2 Shelter and transitional housing. Households in need of shelter and transitional housing typically receive Intensive social service supports. This type of housing Is considered temporary as households work towards a more permanent housing situation. These programs primarily assist persons under Mo of Area Median Income. Shelters are funded with CDBG funds and transitional housing can be funded with either CDBG or HOME funds. Specific examples Include: o Shelter House (homeless shelter) o DVIP (homeless shelter) o HACAP (transitional) o Successful Living (transitional) Rend. CDBG and HOME funds can be used for acquisition of land, acquisition of existing homes, rehabilitation of existing properties or new construction that creates affordable rental housing. Current Income requirements for CDBG are 51% of the program's beneficlaries must be 80% or below Area Median Income. For HOME, 90"/0 of the beneficiaries must be 60% or below Area Median Income. The Income of households assisted Is primarily under 513% of Area Median Income. Of the 351 HOME and CDBG assisted rental units, 46% are, restricted for the elderly and persons with disablltties. Households living In CDBC4HOME rental units pay rent which cannot exceed the Fair Market Rent for our area. The Fair Market Rent for a two-bedroom unit Is $734 and for a three-bedroom unit is $1,069. The household is responsible for the total rent amount Tenants in CDBG/HOME rental units may also receive Section 8 rent assistance. Rental projects are typically funded with HUD project -based funds, Low -Income Housing Tax Credits or CDBWHOME funds. Specific projects we have funded Include, o The Housing Fellowship o Isis Investments o Aniston Village Public Housing. The City owns 81 homes and the tenants must be below 80% of the Area Median Income in order to qualify for admission. Approximately 40% of the tenants have incomes greater than 50% of Area Median Income and 60% of tenants have Incomes less than 50% of Area Median Income. The rant Is based on Income and the family can remain in Public Housing even If their Income exceeds 80% of the median Income for their family size atter admisslom 2. Crime density The Police Department provided us with all 68,498 calls for police assistance between 811108 and 5131109. From this data set we separated out the 9,991 calls pertaining to drugs, most alcohol offenses, property crimes, and personal Injury. We were able to map the locations of 88% of these 9,991 calls. 3. Medlsn household income The U.S. Census aggregates this data by census tract. The data we will present at the January 31 meeting Is Rom the 2000 census. We will update information from the 2010 census when we update the entire model on December 1, 2011. January 27, 2011 Page 3 4. Mobility data represented by the rate of annual turnover at each elementary school Mobility Is one of the three elementary school -related factors recommended for use by the Iowa City Community School District. This data was mapped showing the percentage of students remaining in an elementary school building for one calendar year. This Is considered an Indicator of the stability of that elementary school. S Elementary school academic performance as Indicated by Iowa Test of Basic Skills scores This Is another factor that was recommended for use by the School District. Average scores for each elementary school for grades 3-6 were mapped and are shown by elementary school district. e. Free and reduced lunch percentage at oach elementaryschoof This Is the third factor which was recommended for use by the Iowa City Community School DlstricL We mapped the percentage of students eligible for free and reduced price lunches at each elementary school. 7. Change in residential sale prices The Iowa City Assessor provided the average sale price of residential arms -length transactions from January 2001 -November 2010. The data was then aggregated by neighborhood boundaries defined by the City Assessor's office. The only area In Iowa City which showed e decrease in the price of residential transactions was the Peninsula Neighborhood, This Is due to a recent lowering of prices of for -sale units by the Peninsula Development company In an effort to Increase sales. There were two factors you suggested be addressed In the model which we were ultimately not able to include: Percentage of rental vs. owner -occupied housing. Because of the preponderance of rental properties in Iowa City this did not result in a useful distribution of data. There Is rental housing throughout Iowa City. Inventory of vacant platted land. This Information was unavailable in a format suitable for the GIS model. The recommended anatysls modal Staff evaluated several alternatives for combining the data into a decision-making model. We attempted to weigh the relative significance of each criterion you directed us to use, based on the Council's goals and discussions with the School District administration. They are as follows: 40% distance to existing assisted rental housing excluding Section 8 vouchers 20% elementary school mobility rate 10% medlen household Income 10% change In residential sale prices 10%, crime density 5% elementary school ITBS performance 5" elementary school free and reduced lunch rate 100% January 27, 2011 Page 4 With the exception of crime density, each of the Included factors Is reflective of the goals/concems Council has Identified. Crime density is Included based on the premise that the persons we assist with CDBG/HOME funds are benefitted by locating In areas where crime Is less prevalent. We believe that certain criteria are more Influential than others and this Is reflected In our proposed weighting of the criteria. The distance to existing assisted housing was determined to be an effective way to scatter housing and avoid concentrations of assisted housing. Of the three school factors we weighted mobility the highest In our discussions with School District administrators, they emphasized elementary school mobility rate was the most Important of the three elementary school factors. Combined, the distance to existing assisted rental housing and the three elementary school factors make up 70% of total. The remaining criteria are evenly distributed. Condusfon Staff recommends that this model be applicable to all CDBGIHOME assisted rental housing projects that Include new construction or property acquisition. This does not Include the rehabilitation of existing rental housing because rental rehabilitation will not Increase the number of rental units and it allows for the ability to improve and stabilize existing units. Rental housing projects developed for elderly or persons with disabilities would be allowed throughout the City. The model will be updated by December 1 of each year in order to be prepared for the annual CDBG and HOME allocation process. At the meeting on January 31 we will show the model and the geographic distribution of each of the data sets which were entered Into the model. We will attempt to answer any questions about how the Information is formatted. We wlli attempt to have Council reach agreement on the weighting of the data factors In the model. It is our Intention to follow-up at the February 14 work session on any requests you have, and present the final version of the model. We look forward to working through the Issues with you on the 31". cc: Tom Markus Dale Hailing Eleanor Dilkes Sue Dulak Tracy Hightshw Kris Ackerson ppd'rMemnoufl«+MadabWooing.tardt.mc Prepared by. Susan Dulek. Asst. City Attorney, 410 E. Washington St, Iowa City, IA 52240 (319) 3563030 RESOLUTION NO. 12-438 RESOLUTION AMENDING IOWA CITY'S AFFORDABLE HOUSING LOCATION MODEL TO REQUIRE THAT TWO FACTORS BE UPDATED EVERY THREE YEARS. WHEREAS, in Resolution No. 11-51, the City adopted an Affordable Housing Location Model which is based on seven factors; WHEREAS, Resolution No. 11-51 provides that the model shall be updated annually which requires the data reflecting the seven factors be updated and Inputted into the model each year, WHEREAS, some of the data are more time consuming to Input, some data change more from year-to-year, and some are weighted more heavily than others; WHEREAS, because they are relatively consistent from year to year, they are not heavily weighted, and they are difficult to Input, staff is recommending that the change In residential sale prices and the crime density factors be updated every three years; and WHEREAS, the City should amend the policy to require that the model incorporate the updated data for those two factors every three years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Affordable Housing Location Model adopted in Resolution No. 11-51 shall continue to be updated annually but that the residential sale prices and crime density factors need to be updated only every three years. Passed and approved this 29rd day of ontnber 2012 MAYOR Approved by ATTEST: CIRK City Attorney's Office Prepared by. Jeff Davidson, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. i i -s7 RESOLUTION ADOPTING IOWA CITY'S AFFORDABLE HOUSING LOCATION MODEL WHEREAS, the City of Iowa City is an entitlement community for the use of U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds to assist lower-income residents with housing, jobs and services; WHEREAS, the City Council has identified three speck goals and concerns regarding the location of affordable housing in Iowa City; WHEREAS, one goal/concem is that the City does not want to further burden neighborhoods and elementary schools that already have issues related to a concentration of poverty; WHEREAS, a second goal/concern is the City desires to have diverse neighborhoods in terms of a range of income levels; WHEREAS, a third goal/concern is to determine the views of the Iowa City Community School District (ICCSD) on the affordable housing issue; WHEREAS, the ICCSD Superintendent told City staff that low income students, indeed all students, do better when there is a mix of income levels and that the ICCSD could provide data on three factors it views as significant in assessing whether there is such a mix, mobility, test results, and free/reduced lunch percentage; WHEREAS, in order to address these three goals/concems, seven factors were identified, including three factors recommended by the ICCSD; WHEREAS, one factor is the distance to existing subsidized and assisted housing (namely, transitional, rental, shelter and public housing units) locations excluding projects developed for the elderly and persons with disabilities; WHEREAS, a second factor is the median household income based on U.S. Census data; WHEREAS, a third factor is the change in residential sale prices based on records of the Iowa City Assessor's Office; WHEREAS, a fourth factor is mobility data represented by the rate of annual turnover at each elementary school as provided by the ICCSD; WHEREAS, a fifth factor is the elementary school academic performance as indicated by Iowa Test of Basic Skills (ITBS) scores as provided by the ICCSD; WHEREAS, a sixth factor is the free and reduced lunch percentage at each elementary school as provided by the ICCSD; WHEREAS, a seventh factor is crime density based on calls for service to the Iowa City Police Department pertaining to drugs, most alcohol offenses, property crimes, and personal injury; Resolution No. 11-51 Page 2 WHEREAS, with the exception of crime density, each of the data reflects the goals/concems identified by Council; WHEREAS, crime density is included because persons assisted with funding benefit from living in areas where crime is less prevalent; WHEREAS, some of the seven factors more directly further the goals/concerns than others and thus the factors should be weighted based on their relative significance; WHEREAS, the distance to existing assisted rental housing is the most effective way to scatter affordable housing and avoid concentrations of assisted rental housing and should be given the most weight; WHEREAS, in order to scatter affordable housing and avoid concentrations of assisted rental housing, new assisted rental housing should be located at least 400 feet, or approximately one city block, from existing subsidized and assisted rental housing; WHEREAS, mobility should be weighted the highest of the three ICCSD factors because ICCSD administrators emphasized that it was the most important of the three factors; WHEREAS, weighting of the factors should be as follows; 40% - distance to existing assisted rental housing, 20% - elementary school mobility rate, 10% - median household income, 10% - change in residential sale prices, 10% - crime density, 5% - elementary school ITBS performance, and 5% - elementary school free and reduced lunch rate; WHEREAS, the factors are appropriately weighted in accordance with the relative significance of each as identified by the City Council and the Iowa City Community School District administration; and WHEREAS, the seven factors and their respective weights further City Council's three goals/concerns; WHEREAS, using Geographic Information System (GIS) software, the City was divided Into 80 foot by 80 foot squares, or pixels; WHEREAS, the corresponding data set for each factor was assigned a score for each square, the scores for said factors were then weighted and added together to create a composite score for each square throughout the City; WHEREAS, a threshold score should be determined, below which funding should not be available, that assures new assisted rental housing projects will not be funded within 400 feet of existing assisted/subsidized rental housing; WHEREAS, the threshold score for each 80 foot by 80 foot square is shown on the attached map entitled "Affordable Housing Location Model," and each square with a score below the threshold score is a location where funding should not be available; WHEREAS, the attached "Affordable Housing Location Model" furthers City Council's three goals/concerns; WHEREAS, the City should not restrict the location of funding for owner -occupied housing because of the positive effect of homeownership on neighborhoods; Resolution No. ii --ii Page 3 WHEREAS, the City should not restrict the location of funding for rehabilitating existing rental housing because providing funds will revitalize, stabilize and improve existing affordable rental housing and will not increase the number of rental units; and WHEREAS, the City should not restrict the location of funding for projects for the elderly and persons with disabilities because these units have little or no impact on the schools. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The attached Affordable Housing Location Model is hereby approved and adopted for use in all programs and projects funded with CDBG, HOME, and discretionary City funds as follows: a) The model is applicable to rental housing projects for new construction and acquisition excluding assisted rental housing projects for the elderly or persons with disabilities; b) The model is not applicable to new construction or acquisition of owner -occupied housing; and c) The model is not applicable to projects to rehabilitate existing rental housing or owner - occupied housing. 2. The model shall be updated annually by November 1 beginning November 1, 2011. Passed and approved this i sth day of February 2011. MAYOR Approved by ATTEST: CITY CLERK City Attorney's Office Resolution No. 11-51 Page 4 It was moved by 'xai i ay and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: wpdata/gloamy/molutbndadx NAYS: ABSENT: Bailey Champion Dickens Hayek Mims Wilburn Wright Affordable Housing Location Model Prepared by e K Ackei son, hAPO of Johnson Co. Date Prepared. 2181201.1 1 IMiles Data Source(s). 1 2 2000 U.S. Census, Iowa City Assessor, Police, PCD Dept., ICCSD Document Path: S:\Iowa City GIS\PCD_ Maps\_Comm_Dev\Location Criteria\Data Analysis Schools_2017.mxd Elementary Free/Reduced 3 Standardized Test School Lunch Rate Mobility Rate Percentile Rank TWAIN WEBER 27 x.18 74 HILLS 0001[Zi= 0�.17 5 WOOD ® 3 x.37 ALEXANDER ® © 0.20 x.38 KIRKWOOD 74 0000.42 � X41 LUCAS ME] 0.13 HOOVER ® 0.18 MANN ®4 3 CORALVILLE HORN 10�1 WEBER 01=3).32 x.18 74 BORLAUG 01=:]).32 1 LEMME 11E= 0.27 LONGFELLOW Z= 0.23 © 0.16 GARNER © 0.20 00[=3118 VANALLEN 0.19 NU 0.11 PENN 0.18 ME] 0.13 HOOVER ® 0.18 ff:1 0.08 SHIMEK 0.17 11C] 0.12 WICKHAM ® 0.15 01= 0.13 D_82 LINCOLN ❑ 0.07 86 R Prepared by: Simon Andrew, Assistant to the City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5010 RESOLUTION NO. 17-112 RESOLUTION OF SUPPORT FOR CITY EMPLOYEES AND THE COLLECTIVE BARGAINING UNITS WHEREAS, the City Council of the City of Iowa City recognizes the recently approved legislation will make dramatic changes to collective bargaining for public service employees in the State of Iowa; and WHEREAS, the City Council of the City of Iowa City recognizes that these changes may hurt employee morale, cause division among its employees and lead to the loss of dedicated and conscientious public servants; and WHEREAS, the City Council of the City of Iowa City values its employees and strongly believes that we all benefit when employees have a voice in the workplace. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, that the City Council supports its employees and the collective bargaining units which represent these employees. BE IT FURTHER RESOLVED that the City of Iowa City will treat its employees in a manner which assures employees will have a seat at the table when discussing benefits and work place conditions, employ fair and just compensation practices, and develop fair and just internal procedure for the handling of grievances. BE IT FURTHER RESOLVED that this resolution will be shared with City employees and made available to the public on the City's website. Passed and approved this 4th day of April 20 1177 L, MAYOR I p ved by h ATTEST: Linz CITY CLERK City Attorney's Office Resolution No. 17-112 Page 2 It was moved by Mims and seconded by aotchway the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO '° April 4, 2017 Resolution of Support for City Employees and the Collective Bargaining Units Prepared By: Simon Andrew, Assistant to the City Manager Reviewed By: Geoff Fruin, City Manager Fiscal Impact: No fiscal impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Sioux City approved Resolution Executive Summary: During the 2017 State of Iowa legislative session, legislation was passed and signed by the Governor that significantly changes collective bargaining rights for public employees. The resolution for consideration at City Council's April 4 meeting reaffirms the City Council's support for City employees and expresses an organizational commitment to assuring that City employees have a voice in the workplace. Background / Analysis: At Council's March 7, 2017 meeting, correspondence was accepted relating to a resolution recently passed by the Sioux City City Council. That resolution expressed their Council's support of city employees and bargaining units after the Governor signed collective bargaining legislation. The Iowa City City Council discussed this topic at the March 21, 2017 work session and directed staff to prepare a resolution for consideration using the language from Sioux City's resolution. This item has been placed on City Council's April 4 agenda and staff recommends approval. S1 CITY February 28, 2017 Member of the Iowa Legislature 1007 East Grand Avenue Des Moines, Iowa 50319 Dear Member of the Iowa Legislature On behalf of the City Council, I am attaching a resolution recently approved on February 27, 2017 by the City Council of Sioux City. With the recently approved changes to collective bargaining for public service employees, the City Council feels that it is necessary to reaffirm our commitment to our employees and collective bargaining units. The City of Sioux City enjoys a great working relationship with our various collective bargaining units. Despite the changes to public service collective bargaining law, we will continue to work with our unions to solve issues in our community. With the attached resolution the City of Sioux City commits to continuing to treat employees in a fair and equitable manner in such issues as benefits, work place conditions, compensation practices, and procedures for the handling of grievances. Sincerely,,drt/S�ott, Rob a Y City of Sioux City OFFICE Of THE MAYOR AND CITY COUNCIL 40561h Street PO. Box 447 Sioux City IA 51102 PH 712-279-6102 wEB www.5ioux-coy.Rrg RESOLUTION OF SUPPORT FOR CITY EMPLOYEES AND THE COLLECTIVE BARGAINING UNITS WHEREAS, the City Council of the City of Sioux City recognizes the recently approved legislation will make dramatic changes to collective bargaining for public service employees in the State of Iowa; and WHEREAS, the City Council of the City of Sioux City recognizes that these changes may hurt employee morale, cause division among its employees and lead to the loss of dedicated and conscientious public servants; and WHEREAS, the City Council of the City of Sioux City values its employees and strongly believes that we all benefit when employees have a voice in the workplace. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SIOUX CITY, that the City Council supports its employees and the collective bargaining units which represent these employees. BE IT FURTHER RESOLVED that the City of Sioux City will treat its employees in a manner which assures employees will have a seat at the table when discussing benefits and work place conditions, employ fair and just compensation practices, and develop fair and just internal procedure for the handling of grievances. BE IT FURTHER RESOLVED that this resolution will be shared with all city employee collective bargaining units. BE IT FURTHER RESOLVED that a copy of this resolution shall be immediately sent to members of the Press, the Office of the Governor and every member of the Iowa State Legislature.