HomeMy WebLinkAbout04-20-2017 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, APRIL 20, 2017 - 6:00 P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings: 2 min*
March 16, 2017
3. Public Discussion - Items not on the agenda 5 min
4. Items for Discussion / Action:
a. Strategic Plan
15 min
i. Consider a resolution authorizing Chair to sign an agreement
b. FAA/IDOT Projects: AECOM / David Hughes
15 min
i. Obstruction Mitigation
ii. South Taxiway Extension
1. Consider a resolution accepting bids and awarding project
iii. North T -Hangar Restroom
iv. FY2018 Iowa DOT —Office of Aviation Grant Application
c. Airport "Operations"
15 min
i. Budget
ii. Management
1. Annual Report
d. FBO / Flight Training Reports
15 min
i. Jet Air
e. Commission Members' Reports
2 min
f. Staff Report
2 min
g. 100 Year Anniversary Committee
5 min
h. Consider a motion to adjourn to executive session to evaluate the professional competency of
individuals whose appointment, hiring, performance or discharge is being considered when
necessary to prevent needless and irreparable injury to that individuals' reputations and those
individuals requested a closed session: Evaluation of Airport Operations Specialist
AND
To discuss strategy with counsel in matters that are presently in litigation or where litigation is
imminent where its disclosure would be likely to prejudice or disadvantage the position of the
governmental body in that litigation
Consider a resolution to approve settlement of pending litigation 2 min
5. Set next regular meeting for May 18, 2017 at 6:00 p.m.
6. Adjourn
*The times listed in the agenda are the anticipated duration of that particular agenda item. The actual discussion
may take more or less time than anticipated
If you will need disability -related accommodations in order to participate in this program/event, please
contact Michael Tharp, Airport Operations Specialist, at 319-356-5045 or at michael-tharp(Diowa-
city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
March 16, 2017
Page 1
MINUTES DRAFT
IOWA CITY AIRPORT COMMISSION
MARCH 16, 2017 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Julie Bockenstedt, Minnetta Gardinier (arrived 6:15 P.M.), Robert Libby,
Chris Ogren
Members Absent: A. Jacob Odgaard
Staff Present: Michael Tharp, Eric Goers
Others Present: Matt Wolford, David Hughes, Carl Byers, Laura Routh, Caroline Dieterle
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
The meeting was called to order at 6:04 P.M. by Acting Chair Libby. Ogren nominated
Bockenstedt to be the Temporary Secretary for this meeting. Libby seconded the
motion. The motion carried 2-0, Bockenstedt abstaining; Gardinier and Odgaard absent.
APPROVAL OF MINUTES:
Minutes from the February 16 meeting were reviewed. Ogren moved to accept the minutes
of the February 16, 2017, meeting as presented. Bockenstedt seconded the motion. The
motion carried 3-0, Gardinier and Odgaard absent.
PUBLIC DISCUSSION:
Caroline Dieterle asked for clarification of the strategic plan that was in recent minutes, to which
Tharp responded. He noted that he may have attached the Airport's strategic plan to recent
minutes, as the Commission is currently looking to contract with someone to lead their strategic
planning process. Dieterle continued speaking to this topic, more specifically the difference
between a strategic plan and a master plan. Tharp responded, giving examples of what each
plan does basically.
ITEMS FOR DISCUSSION/ACTION:
a. Strategic Plan — Tharp stated that the subcommittee is currently still evaluating
proposals and that he would like to request they defer this to next month's
meeting for discussion. Dieterle asked if Tharp could share the names of those
who submitted bids and he declined to do so at this time.
1. Finalist interviews (if necessary)
March 16, 2017
Page 2
2. Consider a resolution approving a contract for strategic
planning services -
b. FAA/IDOT Projects: AECOM / David Hughes
i. Obstruction Mitigation — Hughes stated that they heard back from the
FAA on some of the items they were awaiting responses to. Task Order
#6 will allow AECOM to move forward with the environmental assessment
portion. Dieterle asked what would be involved in this assessment and
Hughes responded.
1. Consider a resolution approving task order with AECOM for an
Environmental Assessment — Ogren moved to approve
Resolution #A17-02, approving Task Order #6 with AECOM
for an Environmental Assessment. Libby seconded the
motion. The motion carried 3-0, Gardinier and Odgaard
absent.
ii. South Taxiway Extension — Hughes then spoke to this project, noting
that they are ready to move forward with the public hearing portion so
they can start the advertising.
1. Public Hearing — Libby opened the public hearing at 6:15pm.
Laura Routh spoke to this project, noting that she reviewed the
documents related to this project. She asked questions of the
Commission, one being what was driving this project. Tharp
noted that demand is the main driver. Questions were also asked
of how this project would be financed, to which Tharp responded.
Routh noted that she also has several budget -related questions.
First she spoke to the master plan and the dates of when certain
items are expected to take place. Libby closed the public
hearing at 6:19pm.
2. Consider a resolution approving plans, specifications, and form of
contract for the South Taxiway Extension — Gardinier moved to
approve Resolution #A17-03, approving plans, specifications,
and form of contract for the South Taxiway Extension. Ogren
seconded the motion. The motion carried 4-0, Odgaard
absent.
iii. North T -Hangar Restroom — Hughes stated that the variance was
granted from the City and therefore a unisex bathroom can be built.
1. Consider a resolution approving task order with AECOM for
design, bid, construction related services — Ogren moved to
approve Resolution #A17-04, approving Task Order #7 with
AECOM for design, bid, construction related services.
Bockenstedt seconded the motion. The motion carried 4-0,
Odgaard absent.
C. Airport Operations
i. Budget — Tharp stated that there is one major project left in this budget
year, the underground fuel monitoring system for the University's hangar.
He noted that if need be there will be something on next month's agenda.
ii. Management — Tharp spoke to what projects might be pushed forward
for the DOT's grant program. Some of the projects that might be doable
under this program are: increasing parking by the terminal building;
March 16, 2017
Page 3
pushing a Wi-Fi signal into the hangar areas; retrofitting of doors in
hangar A.
FBO / Flight Training Reports
i. Jet Air — Matt Wolford with Jet Air spoke to Members next. He shared
the monthly maintenance reports for all of February and the first part of
March. He spoke to some of the highlights in these reports and
responded to Member questions. He noted that the Jet Air self-service
pump needed a new motherboard.
In regards to Jet Air, Wolford stated that they have been keeping busy
with sales and maintenance, etc. They will be picking up a plane in Italy
and bringing it back to the shop. Wolford then responded to questions
from Members and the audience in regards to Jet Air's business. One
area under question was fuel sales and who gets a cut from the sales.
e. Commission Members' Reports — Gardinier stated that they got their plane
back from Spencer and everything is a `go' for them. Libby noted that the
disaster drill is set for Wednesday, May 17, from 8:00 A.M. to 11:00 A.M. He
further explained what this drill will entail.
Staff Report — Tharp shared that he took a trip to the Johnson Space Center
while on his vacation.
100 Year Anniversary Committee — Ogren filled Members in on what the
committee has done so far. Tharp stated that they are moving forward and he
noted a survey that they are doing in their planning process. Members briefly
discussed how they would like to handle this survey. It was decided that each
Member would work on the survey and then bring it to the next meeting for
review.
Consider a motion to adjourn to executive session to evaluate the
professional competency of individuals whose appointment, hiring,
performance or discharge is being considered when necessary to prevent
needless and irreparable injury to that individuals' reputations and those
individuals requested a closed session — Tharp stated that he is not sure
where Odgaard is with this process and he asked Members if they would like to
defer to next month. All those present agreed to do this.
Evaluation of Airport Operations Specialist — (see above, Item h)
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday. April 20, 2017,
at 6:00 P.M. in the Airport Terminal Building. Gardinier noted that she will not be in attendance
for this meeting.
ADJOURN:
Bockenstedt moved to adjourn the meeting at 6:56 P.M. Gardinier seconded the motion.
The motion carried 4-0, Odgaard absent.
March 16, 2017
Page 4
CHAIRPERSON
DATE
March 16, 2017
Page 5
Airport Commission
ATTENDANCE RECORD
2017
Key.,
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
O
O
O
O
O
O
O
O
O
O
O
O
W
A
0
O
V
co
co
O
O
N
N
W
NAME
EXP.
-4
N
a)
m
a)
a
NO
a)
0
co
a
N
O
0
m
3
m
S
m
3
m
3
0)
a)
a)
a)
a)
a)
a)
a)
Minnetta
07/01/19
O
Gardinier
/
X
X
X
E
X
X
X
X
X
X
X
X
X
X
X
Chris Ogren
07/01/18
O
O
X
X
E
X
X
X
E
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O
Odgaard
/
O/
X
X
E
X
X
X
X
X
X
X
X
X
X
X
E
Julie
07/01/17
O
O
O
Bockenstedt
X
E
X
X
X
E
X
E
X
X
X
X
X
X
X
Robert Libby
07/01/20
O
O
N
/
/
M
X
X
X
X
E
X
X
O
O
E
X
X
X
X
Key.,
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
r
CITY OF IOWA CITY
--"'� MEMORANDUM
Date: April 17, 2017
To: Airport Commission
From: Airport Operations Specialist
Re: Strategic Plan
History: The Airport Commission has previously developed 5 -year strategic plan documents.
The last one covered FY2011-2015. The Airport Commission chose to delay the creation of the
next strategic planning pending the completion of the 20 -year Airport Master Plan.
Staff, along with assistance from the purchasing department and consensus of the Airport
Commission, used a request for proposal (RFP) process to obtain information from available
firms for services related to the creation of the next strategic plan document.
The RFP issued had 2 evaluation rounds. To move on from the initial round, a firm needed to
score at least 80 out of 100 points.
For Discussion: There were 4 firms that submitted proposals in response to the RFP, of the 4
firms only a single firm met the point threshold to move forward. A copy of the evaluation
scoring is included in the packet, along with a copy of the proposal.
Decision: The Airport Commission can accept the proposal (authorizing the chair to enter in an
agreement), or choose to reject it and restart the process.
If the Airport Commission decides to restart the process I would recommend a subcommittee be
created to discuss the details of the project.
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-3505045
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO ENTER INTO AN
AGREEMENT WITH BAILEY LEADERSHIP INITIATIVE, LLC.
WHEREAS, the Iowa City Airport Commission desires the assistance of a consultant to assist
them with the creation of a 5 year strategic plan, so put out a Request For Proposals (RFP) for
said services; and
WHEREAS, following the review and scoring of all four proposals received, the Commission
desires to award the work to, and enter into a contract with, Bailey Leadership Initiative, LLC.,
consistent with the RFP process.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
The Chairperson is hereby authorized to sign said contract upon approval of counsel.
Passed and approved this day of _ , 2017.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by
adopted, and upon roll call there were:
Ayes
and seconded by
Nays
ARppaved by /
l7'
City Attorney's Office (!!
Absent
the Resolution be
Bockenstedt
Gardinier
Libby
Odgaard
Ogren
Proposal for
#17-129: 5 -Year Strategic Plan for
the Iowa City Municipal Airport
February 23, 2017
Bailey Leadership Initiative, LLC
Bailey Leadership Initiative, LLC
310 Reno Street
Iowa City, IA 52245
319.321.1385
www.baileyleadershipinitiative.com
rdb@baileyleadershipinitiative.com
jeff.davidson20l3@gmail.com
Contents
Section 1—Executive
Summary ................................................................................................................1
Section 2—Experience
with Similar Projects............................................................................................3
Section 3—Respondent's
Expertise and Subcontractor's Expertise.........................................................6
Section 4—Proposed
Project Work Plan.................................................................................................10
Section 5—Performance
of Services.......................................................................................................12
Section6—References
............................................................................................................................14
Section7—Project
Costs.........................................................................................................................16
Section 8—Company
Information Form.................................................................................................17
February 23, 2017
Iowa City Airport Commission
Iowa City Municipal Airport
1801 Riverside Drive
Iowa City, IA 52246
RE: #17-129, 5 -Year Strategic Plan for the Iowa City Municipal Airport
Dear Commission Members:
The Bailey Leadership Initiative (BLI) is pleased to submit its proposal for this important
project. The Bailey Leadership Initiative (BLI) is a consulting firm based in Iowa City that
specializes in working with clients from all sectors on strategic planning projects. Regenia
Bailey, owner and principal consultant at the Bailey Leadership Initiative (BLI), will serve as
Project Manager and Principal Contact and is authorized to bind the firm to the contract offer.
Regenia Bailey, Project Manager; Principal Contact
310 Reno Street
Iowa City, IA 52245
319.321.1385
rdb@baileyleadershipinitiative.com
For this project, the Bailey Leadership Initiative (BLI) will work with Jeff Davidson, who is
currently a contractor with the Keep Iowa Beautiful, Hometown Pride Program. Davidson
facilitated the Iowa City Airport Commission's previous strategic planning processes while
working as Planning and Community Development Director for the City of Iowa City.
Jeff Davidson
21 Brookfield Drive
Iowa City, IA 52245
319.541.7048
jeff.davidson20l3@gmail.com
In the broadest terms, the strategic planning process asks the Airport Commission and staff to
consider, "Where are we now, where do we want to be in five years, and how will we get
there?" To address these questions, the planning project will have four phases: Listening and
Input, Meetings, Review and Validation, and Document Finalization. The Listening and Input
Phase will include surveys of Airport staff and Commission Members, and Airport tenants,
operators, and users. This Phase will also include one-on-one interviews with the Airport staff
and Commission members, as well as the Iowa City City Manager. These interviews will be used
to gather insights about needed management efficiencies, staff development needs, and
310 Reno Street O Iowa City, IA 52245 O 319.321.1385 O rdb@baileyleadershipinitiative.com
opportunities, and other information about workplace improvement. In addition to the surveys
and interviews, during this phase, BLI will also review the Airport recently adopted Master
Plan, the Iowa City Municipal Airport Five Year Strategic Plan, 2011-2015; the Iowa City City
Council's 2016-2017 Strategic Plan and pertinent City of Iowa City Comprehensive Planning
documents. The information obtained in the Listening and Input Phase will be used to develop
the agendas for the planning sessions with the Airport Commission.
The Meeting Phase will begin just before the Listening and Input Phase concludes. The Meeting
Phase involves four 1 -hour strategic planning sessions with the Airport Commission and other
attendees. These will be scheduled during the first hour of the Commission's regularly
scheduled meeting. The Meeting Phase will begin with a project kick-off meeting to provide an
overview of the timeline and activities for the planning project. During the initial meeting, the
Airport Commission will also review the current and future development and redevelopment
plans for areas near the Airport: land to the north, including the Riverfront Crossing District,
and areas to the south and west. The second, third, and fourth meetings will build upon the
discussions of the previous sessions and incorporate information and comments received
during the Listening and Input Phase.
At the conclusion of the Meeting Phase, the project will move into the Review and Validation
Phase. During this Phase, the Bailey Leadership Initiative (BLI) will pull the all the information
together from the first two Phases and provide an initial draft of the strategic plan for the
Commission to review and revise. During this Phase, the Commission will also receive
recommendations of methods and tools to evaluate progress on the plan, as well as
recommendations for management efficiencies, staff development, and workplace
improvement.
In the Document Finalization Phase, the Bailey Leadership Initiative (BLI) will incorporate the
revisions of the draft plan and present the final draft of the strategic plan to the Airport
Commission for adoption. Once the plan is adopted, BLI will provide the project's final
deliverables:
❖ A five-year strategic plan that includes major project goals and objectives for the
development of the Airport; identifies the role and goals for the Airport's future with
respect to major initiatives and opportunities; includes tools to evaluate progress toward
achieving the project goals; identifies and prioritizes opportunities to improve airport
management efficiencies; identifies and prioritizes staff development opportunities and
workplace improvements.
❖ An adopted Strategic Plan Summary document in a format suitable for electronic and
physical distribution.
Thank you for this opportunity to submit a proposal to facilitate the Iowa City Municipal
Airport's strategic planning process. We will be happy to answer any questions you have about
the items in this proposal.
Sincerely,/
R gema D. Bailey
Owner and Principal Consultant
310 Reno Street O Iowa City, IA 52245 O 319.321.1385 O rdb@baileyleadershipinitiative.com
Section 2—Experience with Similar Projects
Regenia Bailey, through her consulting firm, the Bailey Leadership Initiative (BLI), has
worked with over fifty nonprofit, public, and private sector organizations on strategic
planning and change management projects. Clients have included very small, volunteer -run
organizations to large organizations with multi-million dollar budgets and dozens of internal
and external stakeholders involved in the planning process. A selected client list is included
on Bailey's resume.
Jeff Davidson has thirty-five years of experience working with public sector organizations.
He has conducted strategic planning projects with the Iowa City Fire Department and the
Iowa City Municipal Airport. In his current position as a Hometown Pride Community Coach,
he has led nine community planning sessions in Jasper County, including working with
Colfax City Council to develop their community's strategic plan.
Selected Project Examples
Project: Linn County, Iowa Strategic Plan for Fiscal Years 2017-2021
Client: Linn County, Iowa
Location: Cedar Rapids, Iowa
Project leaders: Regenia Bailey and Jeff Davidson
Common Issues
The Linn County Board of Supervisors needed an updated strategic plan that included broad
goals and objectives, along with recommendations for implementation throughout all the
County's departments. They sought an engaging, inclusive planning process that included all
County elected officials and department heads.
Because the County had recently completed a citizen survey project, the stakeholders
involved in this project were the ten elected Linn County officials: five members of the Linn
County Board of Supervisors, the Linn County Attorney, the Linn County Auditor, the Linn
County Recorder, the Linn County Sheriff, and the Linn County Treasurer, along with
twenty-four Linn County Department Heads. Stakeholders were asked to complete an
electronic survey. The survey was anonymous and included questions about the County's
mission statement, its most recent strategic plan, the new strategic plan, and the planning
sessions. Results of the survey shaped the agendas for the two 4 -hour facilitated planning
sessions with elected officials and department heads. The sessions included both small and
large group discussions.
Services Provided
Bailey Leadership Initiative designed and implemented all aspects of this project, including
survey development, administration, and analysis, design and facilitation of the two 4 -hour
planning session, provision of final draft documents, and presentation of the strategic plan's
final draft to the Board of Supervisors at their regularly scheduled meeting. The deliverables
for this project were a final draft of the strategic plan that included goals and objectives, as
well as a comprehensive memo providing recommendations for next steps and
implementation of the plan.
page 3
Project: City of Iowa City Municipal Airport Five Year Strategic Plan, FY 2011-2015
City of Iowa City Municipal Airport Five Year Strategic Plan, FY 2006-2010
Client: Iowa City Airport Commission
Location: Iowa City, Iowa
Project leader: Jeff Davidson
Common Issues
The City of Iowa City Municipal Airport developed its first strategic plan (FY 2006-2010) in
2005. In late 2009, the Iowa City Airport Commission undertook an update of this plan and
developed its FY 2011-2015 strategic plan. Both plans used a similar planning process. The
five -member Airport Commission held stakeholder input sessions that included
representatives from key community organizations and other special interest groups,
including the airport's Fixed Base Operator. The Airport Commission reviewed the South
Central District Plan of the Iowa City Comprehensive Plan and discussed the Airport fit into
the Comprehensive Plan. The Airport Commission then proceeded to review the vision and
mission of the airport and conduct a strengths, weaknesses, opportunities, and threats
(SWOT) analysis. Then, the Airport Commission developed goals and objectives that
capitalized on the Airport strengths and addressed its weaknesses to work toward the
Airport's Vision Statement. Each of the plans included direction to the Airport Operations
Specialist to develop a work plan to meet the goals of the Strategic Plan during the 5 -year
period. The Airport Commission intended that the Airport Operations Specialist's work
performance would be evaluated based on the progress toward accomplishing the goals of
the strategic plan. After adoption by the Airport Commission, both of these Airport strategic
plans were adopted by the City Council.
Services Provided
Jeff Davidson, while working as the City of Iowa City's Director of Planning and Community
Development, coordinated and oversaw all aspects of the Airport Commission's planning
process. He facilitated the Airport Commission's planning sessions, including conducting a
SWOT analysis, and discussion of the Commission's priorities for the plan. He developed and
provided the plan in its final form for use by the Airport Commission and staff.
page 4
Project: The History Center, Strategic Plan 2015-2020
Client: The History Center—Linn County Historical Society
Location: Cedar Rapids, Iowa
Project leader: Regenia Bailey
Common Issues
The History Center answers to a number of stakeholders: its board, its staff, its long-time
volunteers, people who have donated historic objects to the organization, and its funders,
who include private and public foundations, its members, individual and business donors,
and local government entities. To develop a plan that would have credibility with and
support from all of these groups, the organization identified thirty-nine stakeholders who
were representative of the organization's stakeholders to engage in its planning project.
Services Provided
Bailey Leadership Initiative (BLI) gathered input from the thirty-nine stakeholders in
advance of the planning session. Bailey worked closely with the organization's Executive
Director and the Board Chair on the project's design.
Regenia Bailey worked closely with the organization's Executive Director and the Board
Chair on the project's design. Using an electronic survey, Bailey gathered input from thirty-
nine people who represented the organization's various stakeholder groups: nineteen board
members; three elected officials, one of whom was also a past Executive Director of the
organization; two other past Executive Directors; four people specifically identified as
donors to the organization; four former board members; four long-time volunteers, and five
staff members. Surveys were sent to the project's participants in advance of the first
planning session.
The two 4 -hour planning sessions were scheduled within three days of each other, with the
purpose of ensuring the participants' focus and involvement. For the first session, Bailey
adapted the Monitor Institute's Cascade of Strategic Choices business planning tool to use in
a small group exercise. The session included both small and large group discussions. On the
day in between planning sessions, Bailey developed an initial draft plan, based upon the
small and large group discussions in the first session. During the second planning session
with stakeholders, the group refined the initial draft. Over the next month, Bailey worked
with The History Center's Executive Director, the Board Executive Committee, and the
organization's marketing consultant to refine and finalize the plan. The deliverables for this
project were the final draft of the strategic plan that included five goals, with objectives,
activities, timelines, and assignment of responsibilities for each activity, along with a memo
outlining implementation recommendations.
page 5
Section 3—Respondent's Expertise and Subcontractor's Expertise
The Bailey Leadership Initiative (BLI) is a consulting firm based in Iowa City that specializes
in working with clients from all sectors on strategic planning projects. Regenia Bailey is the
founder and principal of BLI and will be the Project Manager, Principal Contact and lead
consultant on this project.
Bailey has an MBA from The University of Iowa and regularly presents workshops on strategic
planning, organizational capacity building, and nonprofit board development. In addition to
her professional work, Bailey has served in the public sector. She is a former mayor of Iowa
City and served two terms on the Iowa City City Council. During her time on the City Council,
she served on the Johnson County Council of Governments (JCCOG) board, which was the
Metropolitan Planning Organization for the Iowa City urbanized area (it is now called MPOJC)
and chaired the JCCOG policy board for two years. While JCCOG chair, Bailey led a committee
of elected officials and public safety personnel that explored the development and guided the
building and staffing of a Joint Emergency Communications Center for Johnson County, Iowa.
In addition to these public positions, she also spent two terms, and served as chair, on the
statewide Vision Iowa board.
For this project, the Bailey Leadership Initiative (BLI) will work with Jeff Davidson, the former
Economic Development Administrator and Planning and Community Development Director
for the City of Iowa City. Prior to these positions, Davidson served as Executive Director of the
Johnson County Council of Governments QCCOG), for seventeen years after working for five
years as a Transportation Planner with the organization. While JCCOG Executive Director,
Davidson provided staff leadership to a committee of elected officials and public safety
personnel that explored the development and guided the building and staffing of a Joint
Emergency Communications Center for Johnson County, Iowa. During his time at the City of
Iowa City, Davidson coordinated and oversaw all aspects of the Airport Commission's
strategic planning processes—first, in 2005, for the Airport's initial strategic plan (City of
Iowa City Municipal Airport Five Year Strategic Plan, FY 2006-2010) and then, its update in
2009 (City of Iowa City Municipal Airport Five Year Strategic Plan, FY 2011-2015).
Davidson currently works as a contractor with the Keep Iowa Beautiful Hometown Pride
Program. He serves as a Hometown Pride Community Coach in Jasper County and assists in
community development efforts in nine municipalities in that county.
page 6
Regenia D. Bailey
310 Reno Street • Iowa City, IA 52245 • 319.321.1385
rdb@baiLeyLeadershipinitiative.com
www.baiLeyLeadershipinitiative.com
Twitter I Facebook I Linkedln
Professional Summary
• Experienced in planning, development, and promotion in the nonprofit, public, and business sectors
• Skilled in strategic thinking, group facilitation, and building networks and connections among
individuals and groups to accomplish organizational goals
• Creative, self -motivated professional with strong oral and written communication abilities and an
aptitude for systems development
Education and Training
The University of Iowa, Iowa City, Iowa
MBA Leadership, Quality ft Teams, and Human Resources, May 1995
MA Music Education, August 1988
BM Music Education, May 1982
Advanced Board Consulting, BoardSource, 2006
Team Leader certification, National Economic Gardening Institute, Edward Lowe Foundation, 2013
ToP Facilitation Methods; ToP Strategic Planning, 2016
Professional Background
Owner, Consultant, ft Coach Bailey Leadership Initiative, LLC, Iowa City, IA 2004—present
Adjunct Faculty Kirkwood Community College, Iowa City campus 2008-2013
Classes taught:
Introduction to Business; Human Relations in Management
Principles of Management; Introduction to Entrepreneurship
Executive Director Iowa Women's Foundation, Iowa City, IA 1997-2004
Capital Campaign Director Domestic Violence Intervention Program, Iowa City, IA 1996-97
Executive Director Iowa Woman Endeavors, Inc., Iowa City, IA 1995
Business Consultant Broad Base, Inc., Iowa City, IA 1995
K-12 Vocal/General Music Teacher Regina Schools, Iowa City, IA, NESCO Schools, Zearing, IA, and
Remsen-Union Schools, Remsen, IA 1982-89
Consultative Experience
Clients have included:
City of Independence, Independence, IA
City of Literature, USA, Iowa City, IA
Crisis Center of Johnson County, Iowa City, IA
Czech Village/New Bohemia Main Street District, Cedar Rapids, IA
East Central Intergovernmental Association (ECIA), Dubuque, IA
Elderbridge Agency on Aging, Mason City, IA
Hancher Auditorium, Iowa City, IA
Hawkeye Area Down Syndrome Association (HADSA), Cedar Rapids, IA
Heartland Yoga Studio, Iowa City, IA
The History Center, Cedar Rapids, IA
Horizons, A Family Service Alliance, Cedar Rapids, IA
Humboldt Area Arts Council, Humboldt, IA
Iowa Council of Foundations, Des Moines, IA
Iowa Cultural Corridor Alliance, Iowa City, IA
Leopold Center, Ames, IA
Lehigh Valley Food Policy Council, Bethlehem, PA
Linn County Iowa, Cedar Rapids, IA
Stanley, Lande, and Hunter Attorneys at Law, Davenport, IA
United Ways of Iowa, Des Moines, IA
Bailey resume/page 2
Leadership Activities
Board Member, Iowa Writers' House, 2015
Board Member, Vice -President, Cedar Rapids Opera Theatre, 2013-2016
Board Member, Iowa City Downtown District, 2012
Iowa City City Council Member: January 2, 2008—January 2, 2012
Mayor, Term: January 2, 2008—January 2, 2010
Mayor Pro -Tem, Term: January 4, 2006—January 2, 2008
Chair, Council Economic Development Committee, 2006-2012
Chair, Iowa City/Coralville Convention and Visitors Bureau, 2006-2007
Chair, Johnson County Council of Governments (JCCOG, now MPOJC), 2006-2007
Vision Iowa Board, Term: May 2006—April 2012
Chair, Vision Iowa Board, May 2009—May 2011
Vice -Chair, Vision Iowa Board, May 2006—April 2009
Invited member of the Iowa Transportation Infrastructure Sector Committee, 2009-2010
Faculty in Residence, Iowa New Leadership, May 2011
Board Member, Iowa City Area Development Group, 2008-2009
Board Member, Summer of the Arts, 2006
Publications and Presentations
Corridor Business Journal
Monthly column on Nonprofit Governance, 2013—present
Presentations have included:
Development Institute
Linn County Nonprofit Resource Center
Topic: Building a Culture of Development at Your Organization
Friends of the Iowa Commission on the Status of Women
Topic: It's all About Relationships: Increasing Your Organization's Effectiveness in Advocacy Et Public
Policy Work
Iowa Coalition Against Domestic Violence and Iowa Coalition Against Sexual Assault Directors'
Conference
Topics: Managing the Workload: Balancing Stress and Self -Care
How to Pass the Flaming Baton: Managing, Mentoring, and Moving On
United Way of Mahaska County Capacity Building Series
Nonprofit Management Academy, a collaborative project of Iowa State University Extension and The
University of Iowa Nonprofit Resource Center
Locations: Oskaloosa, Iowa City, Marshalltown, Bettendorf, and Des Moines
Topics: Strategic Planning; Fundraising; Grant Writing; Marketing; Budgets Et Projecting Financial
Need; Collaborations and Partnerships
Williston State College, Williston, ND
Louisa County Development Group, Wapello, IA
Leadership Muscatine and Leadership West Liberty
Iowa Department of Public Health
Iowa Economic Development Authority, Main Street Programs
Topic: Grant Writing
United Way of Johnson County
Get on Boards, a collaborative project of Access Iowa, Leadership for Five Seasons, Linn County
Nonprofit Resource Center, Mount Mercy College, and United Way of East Central Iowa Young
Leaders Society
Iowa Museum Association
Topic: Building Effective Boards
Iowa Department of Economic Development and Iowa Rural Development Council
Topics: Marketing and Technology
Jeff R. Davidson
21 Brookfield Drive, Iowa City, IA 52245
319.541.7048
Jeff.davidson2013@mail.com
Education
BS Geography, 1978, University of Iowa
MA Geography, 1981, University of Iowa
Transportation Planning Certificate, 1981, University of Iowa
Employment History
2015
Hometown Pride Community Coach, Jasper County,
Keep Iowa Beautiful, Des Moines, IA
2014-2015
Economic Development Administrator,
City of Iowa City, IA
2007-2014
Director of Planning and Community Development,
City of Iowa City, IA
1990-2007
Assistant Director of Planning and Community Development,
City of Iowa City, IA
1990-2007
Executive Director of Johnson County Council of Governments,
Iowa City, IA
1985-1990
Transportation Planner, Johnson County Council of Governments,
Iowa City, IA
1981-1985
Assistant Transportation Planner, Johnson County Council of Governments,
Iowa City, IA
Other Professional Affiliations
• Board of Directors, Iowa City Downtown District, 2013-2015
• Campaign Cabinet, United Way of Johnson and Washington Counties, 2013-2014
• Project Manager, Joint Emergency Communications Center, Johnson County, IA, 2004-2008
• Past Adjunct Faculty Member, University of Iowa Department of Urban and Regional Planning
Section 4—Proposed Project Work Plan
The proposed completion date for this project is October 31, 2017. This timeline is based upon the
Airport Commission's interest in holding planning sessions during its regularly scheduled Commission
meetings.
By April 28, 2017 award of contract
Listening and Input Phase
May 1—June 9, 2017
Survey design and administration
One-on-one interviews
Document Review
Listening and Input Phase Milestones.
• May 19: launch online survey - via email invite
• June 2: survey deadline
• By June 9: complete one-on-one interviews
complete document review
Meeting Phase (this intentionally overlaps with the Listening and Input Phase)
May—August 2017
(personnel. Bailey/Davidson)
(personnel. Bailey)
(personnel. Bailey/Davidson)
Meeting 1: Project kick-off (personnel. Bailey/Davidson)
Conduct strategic planning session with the Airport Commission and other attendees during the first
hour of the Commission meetings.
• Strategic Planning Project overview.
• Presentation of the current and future development activity in the areas surrounding the Airport
and discussion of the context of the Airport within this development and other City projects.
Meeting 2 (personnel. Bailey/Davidson)
Conduct strategic planning session with the Airport Commission and other attendees during the first
hour of the Commission meetings.
• Review of SWOT information from the surveys with additional discussion from the Commission.
• Discuss Vision and Mission Statements.
Meeting 3 (personnel. Bailey/Davidson)
Conduct strategic planning session with the Airport Commission and other attendees during the first
hour of the Commission meetings.
• Continue Vision and Mission Statements discussion.
• Address the role and goals for the Airport's future related to major initiatives and opportunities.
Meeting 4 (personnel. Bailey/Davidson)
Conduct strategic planning session with the Airport Commission and other attendees during the first
hour of the Commission meetings.
• Identify priorities and develop major goals and objectives.
• Develop tools to evaluate achievement of the goals.
Meeting Phase Milestones.
• May 18: Meeting 1: Project kick-off
• June 15: Meeting 2
• July 20: Meeting 3
• August 17: Meeting 4
page 10
Review and Validation Phase
September 2017
Presentation of the draft strategic plan to the Airport Commission. (personnel: Bailey/Davidson)
Review and Validation Phase Milestones:
• September 21: draft strategic plan presented to the Airport Commission
Document Finalization Phase
October 2017
Presentation of strategic plan to the Airport Commission for adoption. (personnel: Bailey/Davidson)
Provision of the adopted Strategic Plan Summary document in a format suitable for electronic and
physical distribution.
Document Finalization Phase Milestones.
• October 19: Presentation of plan for adoption.
• By October 31: Provision of adopted plan in publication format.
page 11
Section 5—Performance of Services
Project Deliverables
❖ A five-year strategic plan that:
• includes major project goals and objectives for the development of the Airport.
• identifies the role and goals for the Airport's future with respect to major initiatives
and opportunities.
• includes tools to evaluate progress toward achieving the project goals.
• identifies and prioritizes opportunities to improve airport management efficiencies.
• identifies and prioritizes staff development opportunities and workplace
improvements.
❖ An adopted Strategic Plan Summary document in a format suitable for electronic and
physical distribution.
Project Methods
Listening and Input Phase
Surveys
❖ Brief electronic survey of the Airport Commission and Airport staff to:
• gather perspectives about the mission statement and determine if changes are
warranted
• gather input regarding the Iowa City Municipal Airport's Strengths, Weaknesses,
Opportunities, and Threats (SWOT)
• determine the progress made on the last strategic plan
• ascertain perspectives on current performance and desired future direction and
activities, including priorities for major projects
❖ Brief electronic survey of the Airport tenants, operators, and users to:
• gather input regarding the Iowa City Municipal Airport's Strengths, Weaknesses,
Opportunities, and Threats (SWOT)
• determine the progress made on the last strategic plan
• ascertain perspectives on current performance and desired future direction and
activities, including priorities for major projects
Interviews
❖ One-on-one interviews with Airport staff, Airport Commission members, and the
Iowa City City Manager to:
• gather perspectives about the role Airport with respect to other major City
initiatives and opportunities.
• identify areas for Airport management efficiencies.
Document Review
❖ Consultant review of related documents: the Iowa City Municipal Airport Five Year
Strategic Plan, 2011-2015; the Airport Master Plan (October 2016); the Iowa City
City Council's 2016-2017 Strategic Plan; pertinent City of Iowa City Comprehensive
Planning documents.
The information obtained in the Listening and Input Phase will be used to develop the
agendas for the planning sessions with the Airport Commission.
page 12
Meeting Phase
Airport Commission Planning Sessions
❖ Facilitation of three 1 -hour strategic planning sessions with the Airport Commission and
other attendees during the first hour of their regularly scheduled Commission meetings.
• The initial session will include a review of SWOT information included from the
surveys with additional discussion from the Commission. It will also include a
discussion about the Vision and Mission Statements.
The second session will continue the discussion of the Vision and Mission Statements,
and address the role and goals for the Airport's future related to major initiatives and
opportunities.
The third session will identify priorities and develop major goals and objectives, and
tools to evaluate achievement of the goals.
Review and Validation Phase
Present draft Strategic Plan, and Evaluation Tools, Management Efficiencies, Staff
Development, and Workplace Improvement Recommendations
❖ Presentation of the draft strategic plan, including any updates to Vision and Mission
Statements, to the Airport Commission for review and revision.
❖ Provision of recommendations for implementation of the strategic plan and methods to
evaluate the progress toward achieving the plan's goals and objectives.
❖ Provision of recommendations for Management Efficiencies, Staff Development, and
Workplace Improvement.
Document Finalization
❖ Presentation of the final draft of the strategic plan with the finalized Vision and Mission
Statements, and Strategic Goals and Objectives to the Airport Commission for adoption.
❖ Preparation of the adopted Strategic Plan Summary document suitable for electronic and
physical distribution.
page 13
Section 6—References
Linn County, Iowa Strategic Plan for Fiscal Years 2017-2021
Project Description
The Linn County, Iowa Strategic Plan for Fiscal Years 2017-2021 includes the County's
broad goals and objectives. The plan was adopted by the Board of Supervisors on April 20,
2016 and the plan is currently in implementation.
Scope of Services Provided
Bailey Leadership Initiative designed and implemented all aspects of this project for this
public sector client, including survey development, administration, and analysis, design, and
facilitation of the two 4 -hour planning session, provision of final draft documents, and
presentation of the strategic plan's final draft to the Board of Supervisors at their regularly
scheduled meeting. The deliverables for this project included the final draft of the strategic
plan that included goals and objectives, as well as a comprehensive memo providing
recommendations for next steps and implementation of the plan.
Reference for this project
Linda Langston, chair of the Linn County Board of Supervisors during the Linn County, IA
Strategic Planning Project
Currently, Director of Strategic Relations, National Association of Counties (NACO)
660 North Capitol Street NW, Suite 400
Washington, DC 20001
202-942-4231
llangston@naco.org
City of Iowa City Municipal Airport Five Year Strategic Plan, FY 2011-2015
City of Iowa City Municipal Airport Five Year Strategic Plan, FY 2006-2010
Project Description
The City of Iowa City Municipal Airport Five Year Strategic Plan, FY 2011-2015 was an
update to the Airport's previous strategic plan. The FY 2011-2015 Plan includes the Iowa
City Airport Commission's goals and objectives for the Iowa City Municipal Airport. The plan
was adopted by the Airport Commission on April 15, 2010 and has been used to guide the
activities of the Commission and the Staff.
Scope of Services Provided
Jeff Davidson, while working at the City of Iowa City, coordinated and oversaw all aspects of
the Airport Commission's strategic planning processes for both Plans. He facilitated the
Airport Commission's planning sessions, including conducting a SWOT analysis, and
discussion of the Commission's priorities for the plan. He developed and provided the final
versions of the Five Year Plans for use by the Airport Commission and staff.
Reference for this project
Michael Tharp, C.M., Airport Operations Specialist
Iowa City Municipal Airport
1801 Riverside Drive
Iowa City, IA 52246
319-356-5045
michael-tharl2 iowa- city. org
page 14
The History Center Strategic Plan 2015-2020
Project Description
The History Center Strategic Plan 2015-2020 includes five goals with objectives, activities,
timelines, and assignment of responsibilities for the activities in the plan. The plan was
adopted by The History Center's Board of Directors on July 7, 2015.
Scope of Services Provided
Regenia Bailey worked closely with the organization's Executive Director and the Board
Chair on the project's design. Using an electronic survey, Bailey gathered input from the
organization's various stakeholder groups in advance of the planning session. Bailey
facilitated two 4 -hour sessions that included both small and large group discussions. Over
the next month, she worked with The History Center's Executive Director, the Board
Executive Committee, and the organization's marketing consultant to refine and finalize the
plan. The deliverables for this project were the final draft of the strategic plan that included
five goals, with objectives, activities, timelines, and assignment of responsibilities for each
activity, along with a memo outlining implementation recommendations.
Reference for this project
Jason S. Wright, CFRE, Executive Director
716 Oakland Rd NE, Suite 103
Cedar Rapids, IA 52402
319-362-1501x7102
319-573-3937 (mobile)
i ason@ historycenter.org
page 15
Section 7—Project Costs
The total cost for this project as proposed is nine thousand, one -hundred and fifty dollars
($9,150). The fees are broken down into the four project phases: the cost for the Listening
and Input Phase is two thousand, eight hundred and eighty dollars ($2,880); the cost for
the Meeting Phase is two thousand, eight hundred and eighty dollars ($2,880); the cost
for the Review and Validation Phase is one thousand, six hundred and ninety-five
dollars ($1,695) and the Document Finalization Phase costs one thousand, six hundred
and ninety-five dollars ($1,695).
The budget is outlined in more detail below.
Listening and Input Phase $2,880.00
May 1—June 9, 2017
Survey design and administration
One-on-one interviews
Document Review
Meeting Phase $2,880.00
May—August 2017
Strategic planning sessions with the Airport Commission and other
attendees during thefirst hour of the Commission meetings.
Review and Validation Phase $1,695.00
September 2017
Presentation of the draft strategic plan to the Airport Commission for
review and revision.
Document Finalization Phase
October 2017 $1,695.00
Presentation of the final draft of the strategic plan to the Airport
Commission for adoption.
Total Project Costs $9,150.00
page 16
Section 8—Company Information Form
This form must be included with the vendor's submitted proposal.
Exceptions, Deviations or other Agreements
Exceptions/Deviations to this Request for Proposal shall be taken below. Exceptions may not be added to
any submittals after the due date. If adequate space is not provided for exceptions/deviations, please use a
separate sheet of paper. If your company has no exceptions/deviations, please write "No Exceptions" in
the space provided. If you state no exceptions, you may not add your company's terms and conditions or
any other documents to your submitted proposal or any submittals after the proposal due date.
Prohibited Interest
Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes members of the City
Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that
does not fall within the exceptions to said statutory provision enumerated in Section 362.5
Your firm shall identify any relationship that has existed, or presently exists with the City of Iowa City and
its staff that may interfere with fair competition or may be a possible conflict of interest for either party.
If no relationship has existed or does not presently exist, the company must make this statement in the
space provided below (companies are subject to disqualification on the basis of any potential for
conflict of interest as determined by the City of Iowa City).
Liens, Unsatisfied Judgments, Disciplinary Actions
List any and all disciplinary actions, administrative proceedings, malpractice claims, or other like
proceedings against your company or any of its personnel relating to your firm's services that are current,
pending, or occurring in the last five (5) years. If your company has no liens, unsatisfied judgments, or
disciplinary actions that have occurred you must state this also.
No liens, unsatisfied judgments, or disciplinary actions.
page 17
Citv of Iowa ON Waee Theft Polic
Your company must carefully review the policy included in Section IV. of this Request for Proposal. Any
objection that your company has regarding this policy must be stated in the space provided below. If your
company is in agreement with this policy and is able to uphold the policy, provide a statement in the space
provided below.
The Citv of Iowa Citv Waee Theft Policv does not aoolv to this contract (Section IV. I. al. The or000sed
amount of this contract is below $25,000.
Voluntary Demographic Information
Q "Women owned business" means a business that is fifty-one percent or more owned,
operated, and actively managed by one or more women.
❑ "Minority-owned business" means a business that is fifty-one percent or more owned, operated, and
actively managed by one or more minority persons. "Minority" persons are persons who are Asian,
Black, Hispanic, and Native American.
❑ 'Service -disabled veteran -owned business" means a business that is fifty-one percent or more
owned, operated, and actively managed by one or more service -disabled veterans, as defined in 15
U.S.C. §632.
❑ None of the Above
Designated person(s) who can be contacted for information during the period of evaluation and for
prompt contract administration upon award of the contract. Provide the following information:
Name: Reaenia Bailey
Phone Number: 319-321-1385
The undersigned proposer, having examined and determined the scope of this Request for Proposal,
hereby proposes to perform the work as described in the proposal documents and to do all work at the
fees stated in the submitted proposal.
The undersigned proposer certifies that this proposal is made in good faith and without collusion and
connection with any person or persons bidding on the project.
The undersigned proposer states that this proposal is made in conformity with the specifications and
qualifications contained herein. In the event that there are any discrepancies or differences between any
conditions of the vendor's proposal and the RFP prepared by the Iowa City Airport Commission, the Iowa
City Airport Commission's document shall prevail.
Name of Firm: Bailey Leadership Initiative, LLC
Name and Title of Representative: 11 Reegennia"" Bailey. Owner and Principal Consultant
Authorized Signature: , ULff
Address: 310 R o Street. Iowa City, IA 52245
Date: February 23, 2017
Phone: 319-321-1385
Fax: N/A
E -Mail Address: rdbObaileyleadershipinitiative.com
Web Site: www.baileyleadershipinitiative.com
page 18
Category
Bailey
Black
Bolton
MGT
Leadership
Fox
& Menk
Consulting
Strategy
Group
Experience 40 points
31.67
26.67
31.67
23.33
• Company History
• Qualifications/Personnel
• Success of Similar Projects
Proposed Work Plan and Schedule/Performance of Services 30 points
28.33
21.67
21.67
20
Project Costs 30 points
28.33
15
18.33
3.33
Total Points 100 points
88.33
63.33
71.67
46.66
Request for Proposal #17-129, Page 1 of 24
DATE: February 2, 2017
1? 3
�1 .-4
S �III1�?711p ���
MT
CITY OF IOWA CITY
410 East Washington Street
REQUEST FOR PROPOSAL: Iowa City. Iowa 52240-1825
(3 19) 356-5000
13191 356-5009 FAX
#17 -129,5 -Year Strategic Plan for the Iowa City Municipal Airport Www.icgov.org
NOTICE TO PROPOSERS: Sealed Proposals will be received at the Office of the City Clerk, until the
time and date specified below.
ADDRESS PROPOSALS TO: Attention of the City Clerk's Office, City Hall, 410 E. Washington St.,
RM 140, Iowa City, IA 52240-1826, on or before the proposal opening local time and date specified
below. Proposals shall be sealed and clearly marked on the front "5 -Year Strategic Plan for the Iowa
City Municipal Airport RFP #17-129."
FAXED and E -Mailed Proposals will not be accepted.
QUESTIONS: All questions and clarifications regarding this Request for Proposal will be accepted until
February 16, 2017, noon (local time) by e -mailing the following City representative. All questions must
be in writing in order to receive a response.
Purchasing Division
Mary Niichel-Hegwood
mare-niichelAiowa-city. org
(319)356-5078
No other City Representative should be contacted regarding this Request for Proposal. Any such
unauthorized contact may cause the disqualification of the proposer from the procurement transaction.
PROPOSALS ARE DUE NO LATER THAN: 2:30 p.m. (local time), February 23, 2017. Proposers
shall submit six (6) copies of their proposal, including a flash drive containing the proposal.
The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery
system of the City, or any other means of delivery employed by the proposer. Similarly, the City is not
responsible for, and will not open, any proposal responses which are received later than the date and time
stated above.
NO CONTACT POLICY: After the date and time established for receipt of proposals by the City, any
contact initiated by the proposer or by a City representative, other than the Purchasing Division
representative listed herein, concerning this Request for Proposal is prohibited. Any such unauthorized
contact may cause the disqualification of the proposer from the procurement transaction.
BONDS AND INSURANCE: Insurance is required, as specified in Section III -B., No proposal security
or performance bond is required.
I lei 11 Oki
Section L
Proposal Requirements Checklist
Section IL
Specific Conditions and Instructions to this Proposal
Section III.
General Conditions and Instructions to Proposers
Section IV.
Wage Theft Policy
Section V.
Company Information Form
Section VI.
Consultant Agreement
Request for Proposal #17-129, Page 2 of 24
SECTION I. PROPOSAL REQUIREMENTS CHECKLIST
The following items must be included on the flash drive and in all six (6) copies of the vendor's submitted
proposal in order to be considered complete. The required sections and specific content must be
organized in the submitted proposal as they are listed below. Tabs must be included in each proposal
to identify each section. The proposals shall be limited to no more than twenty-five (25) pages,
double sided.
The City reserves the right to reject proposals that are considered incomplete and do not contain the items
listed below.
Section 1 - Executive Summary
The Executive Summary must be on the firm's letterhead and must be signed by an agent of the firm
authorized to bind the firm to the contract offer. The letter shall include the name, address, phone number
and email address of the person(s) who will: a) serve as the Project Manager for the project; b) serve as
the Principal Contact with the Iowa City Airport Commission; and c) make presentations on behalf of the
firm. The same information will be required for any sub -consultants working with the primary consultant.
Section 2 — Experience with Similar Projects
Clearly indicate the specific experience of the individual/firm m relative to projects of similar scale and type
as this project. Include detailed descriptions of projects with respect to client location, common issues
and services provided.
Section 3 - Respondent's Expertise and Subcontractor's Expertise
Provide a complete list of key personnel who will work on the project, and all sub -consultants working on
the project, along with their professional experience and their role/responsibility.
Section 4 - Proposed Project Work Plan
This should include a project plan and time schedule describing the general work tasks and personnel
assigned to the project. It shall include estimated task/phrase completion dates and key
meeting/presentation dates.
Section 5 — Performance of Services
Provide a response that defines the methods and means by which the firm will perform the services
outlined in the RFP. In addition, explain your process for ensuring the public involvement goal is met
(i.e. types of meetings, number of meetings, number of interviews, etc).
Section 6 - References
Provide names, addresses, phone numbers and email addresses of three (3) client references for projects
of similar size. Each listed reference should include a brief description and scope of services that were
provided. Note: This section is in addition to the requirements for Section 2 of the submittal.
Section 7 — Project Costs
A comprehensive and detailed listing all costs, fees, and reimbursable fees to be incurred as a part of your
company's work. All costs for this project must be included in the submitted proposal. Exclusion of any
costs for this project will be the responsibility of your company.
Section 8 — Company Information Form
A completed and signed Company Information Form (see Section V. of RFP)
Request for Proposal #17-129, Page 3 of 24
SECTION H. SPECIFIC CONDITIONS AND INSTRUCTIONS TO THIS PROPOSAL
A. PROJECT DESCRIPTION:
The Iowa City Airport Commission is soliciting proposals from firms to provide a 5 -year strategic
plan as a tool to aid the Commission and Staff in operating the Iowa City Municipal Airport per the
terms, conditions, and specifications of this Request for Proposal.
B.
The 5 -year strategic plan will incorporate elements of the Airport Master Plan, Goals and Objectives
of the Iowa City Airport Commission and elements of feedback received by the public. The Strategic
Plan will provide goals and objectives for the 1-5 year period.
The previous strategic plan is available on the Iowa City Airport webpage
https ://www. is gov. org/city-government/departments-and-divis ions/airport/airp ort -information -
services -and -documents
This process is to include an analysis of current and forecasted needs and implementation strategies.
The selected consultant will be responsible for the following tasks:
1) Listening & Input:
Conduct Airport Commission Input Sessions to develop an understanding of the key challenges,
opportunities and constraints facing the Airport. It is anticipated that input sessions will occur
during the fust hour of regularly scheduled Airport Commission meetings. The Airport
Commission meetings normally occur on the Third Thursday of each month.
2) Public Input:
Coordinate and lead a public input process to include tenants, operators, and other airport users.
3) Draft Strategic Planning & Design:
Based on information collected from the listening sessions, develop the Draft Strategic Plan to
include:
• Review and development of SWOT analysis.
• Review/revise Vision Statement, Mission Statement, priorities, goals and outcome
measures.
• Identify the role and goals for the Airport's future with respect to major initiatives and
opportunities.
• Identify major project goals and objectives for the development of the Airport.
• Development of tools to evaluate progress toward achieving the project goals.
• Identify and prioritize opportunities to improve airport management efficiencies.
• Identify and prioritize staff development opportunities and workplace improvements.
4) Review and Validation of Draft Strategic Plan:
Obtain input and comment from the Iowa City Airport Commission and management staff to
ensure appropriate reflection of all interests associated with the successful implementation of the
Plan.
Request for Proposal #17-129, Page 4 of 24
5) Document Finalization:
• Finalize Mission and Vision Statements; Strategic Goals and Objectives.
• Prepare a Strategic Plan Summary document suitable for electronic and physical
distribution.
C. SCHEDULE:
The following schedule identifies milestone dates for the project. The Iowa City Airport Commission
reserves the right to adjust the schedule when necessary.
111
1) Issue RFP — February 2, 2017
2) RFP Questions Due — February 16, 2017, noon (local time)
3) Proposals Due — February 23, 2017, 2:30 p.m. (local time)
4) Evaluation Process — March 2017
5) Project Award — March - April 2017
6) Draft Strategic Plan & Design — To be determined
7) Review and Validation of Draft Strategic Plan by the Iowa City Airport Commission — To be
determined
8) Formal Presentation and Final Document Submitted to the Iowa City Airport Commission -
To be determined
1) If any proposer is in doubt as to the intent or meaning of any part of this Request for Proposal, the
proposer must e-mail the Purchasing Agent mart'-niichelgiowa-city.org no later than noon
(local time), February 16, 2017. All questions must be in writing in order to receive a response.
2) The proposer is responsible for all costs related to the preparation of the submitted proposal, any
costs associated with the preparation of additional material, and any required visits during the
pre -award process.
3) The format of the company's proposal must be consistent with the specifications listed on the
Proposal Submittal Checklist —Section L Each copy must be organized as stated on the
checklist and contain all of the required information in order for the Iowa City Airport
Commission to fully evaluate the submitted proposal.
4) Proposers are expected to fully inform themselves as to the conditions, requirements, and
specifications before submitting a proposal. The submission of a proposal by a company
concludes the company's acceptance of the terms and conditions herein, unless otherwise stated.
5) At the time of the submission, it will be assumed that each proposer has read and is thoroughly
familiar with the contract documents and the requirements of the contract. The failure or
omission of a proposer to examine any document shall in no way relieve the proposer from any
obligation in respect to its proposal.
6) No proposal security will be required. Insurance will be required before commencement of work,
see Section II., H. Contract Award, #9 and Section III - B.
7) Any costs associated with this project not specifically set forth in the company's submitted
proposal (Section 7 — Project Costs) will be the sole responsibility of the proposer. Price/Cost
Request for Proposal #17-129, Page 5 of 24
adjustments presented after the contract has been awarded will not be accepted by the Iowa City
Airport Commission.
8) Responses maybe rejected if the proposer fails to perform any of the following:
a) To adhere to one or more of the provisions established in this Request for Proposal
b) To demonstrate competence, experience, and ability to provide the commodities and
services described in this Request for Proposal
c) To respond to a written request for clarification or additional information, and
complete all required forms
9) Proposers may be required to submit financial statements subsequent to the opening of
proposals together with such information as may be required to determine that a contemplated
Awardee is fully qualified to receive the award.
E. INTERVIEW:
During the initial evaluation process, the Iowa City Airport Commission will request an oral
interview with those proposers that appear to meet the requirements for this contract. Proposers
selected to participate in an interview with the Iowa City Airport Commission will have the
opportunity to discuss their qualifications, experience, services that they will provide for this contract,
as well as any proposed fee schedule. The request for an interview shall be at no cost to the Iowa
City Airport Commission.
F. REFERENCE CHECKS AND PROPOSAL Ci ARHTCATION:
The Iowa City Airport Commission reserves the right to contact any reference to assist in the
evaluation of the proposal, to verify information contained in the proposal, and to discuss the
proposer's qualifications. The Iowa City Airport Commission reserves the right to obtain and
consider information from other sources concerning a proposer such as the proposer's capability and
performance under other contracts.
G. CONTRACT NEGOTIATIONS:
The Iowa City Airport Commission reserves the right to negotiate specifications and terms and
conditions which may be necessary or appropriate to the accomplishment of the purpose of this
Request for Proposal. The Iowa City Airport Commission may require the Request for Proposal and
the proposer's entire proposal be made an integral part of the resulting contract. This implies that all
responses, supplemental information, and other submissions provided by the proposer during
discussions or negotiations will be held by the Iowa City Airport Commission as contractually
binding on the successful proposer.
H. CONTRACT AWARD:
1) All submitted proposals must be complete to be considered for award. The items listed on page
two (2), Proposal Requirements Checklist, must be completed and included in the submitted
proposal.
2) The Iowa City Airport Commission reserves the right to qualify, accept, or reject any or all
proposals as deemed to be in the best interest of the Iowa City Airport Commission. The Iowa
City Airport Commission reserves the right to accept or reject any or all proposals and to waive
irregularities or technicalities in any proposal when in the best interest of the Iowa City Airport
Commission. The Iowa City Airport Commission reserves the right to accept or reject any
exception taken by the proposer to the terms and conditions of the Request for Proposal.
Request for Proposal #17-129, Page 6 of 24
3) The Iowa City Airport Commission reserves the right to negotiate with more than one potential
proposer after the submission of all proposals. The Iowa City Airport Commission reserves the
right to accept any submittal, or any part or parts thereof, or to reject any and all submittals.
4) It is the Iowa City Airport Commission's intent to make an award within one hundred twenty
(120) working days of the proposal due date.
5) Award, if made, will be in accordance with the terms and conditions herein.
6) Award, if made, shall be in the form of a Contract Purchase Order and a signed contract (see
Section VI of this Request for Proposal).
7) Consideration may be given to, but not limited to, company history, experience, qualifications,
the project team, adherence to specifications, references, pricing, and past experience of the City
with the proposer.
8) The awarded vendor will be given the City's contract compliance document to complete and
return before the issuance of a Contract Purchase Order.
9) The awarded vendor will be required to submit a current certificate of insurance prior to
commencement of work
The certificate of insurance shall include the following items:
• The Iowa City Airport Commission will be named as additional insured
• Project proposal number and project title as the description
• Insurance carrier will berated as A or better by A.M. Best
I. EVALUATION PROCESS:
An evaluation committee will independently evaluate the merit of proposals received in accordance
with the evaluation factors defined in the RFP. Failure of the proposer to provide any information
requested in the RFP may result in disqualification of the proposal and shall be the responsibility of
the proposer. The evaluation process shall be based on a 100 point scale. The proposal that accrues
the highest point total shall be recommended for award subject to the best interests of the Iowa City
Airport Commission. Categories have been identified for the evaluation process. Each category shall
receive a point value within the specified range based on how well the proposal meets or exceeds the
Iowa City Airport Commission's requirements. The following table lists the maximum points
associated with each category.
Each proposal submitted stands alone and will be evaluated on its own merits in terms of meeting the
Iowa City Airport Commission's requirements and terms and conditions, pricing, and overall
responsiveness to the Request for Proposal.
"Vendor submission of a proposal implies vendor acceptance of the evaluation technique and
vendor recognition that some subjective judgments shall be made by the City of Iowa City
during assignment of points."
PHASE ONE - EVALUATION CRITERIA ASSIGNED POINTS
Experience 40
• Company History
• Qualifications/Personnel
• Success of Similar Projects
Proposed Work Plan and Schedule/Performance of Services 30
Project Costs 30
Request for Proposal #17-129, Page 7 of 24
Total Points Phase One 100
PHASE TWO - EVALUATION CRITERIA ASSIGNS
Interview/Presentation 30
References
• Proven Success of Contracts with Other Clients 20
Total Points for Phase Two 50
Total Points for Phase One and Phase Two 150
Request for Proposal #17-129, Page 8 of 24
SECTION M. - CITY OF IOWA CITY PURCHASING DIVISION
GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS
The general rules and conditions which follow apply to all proposals issued by the Iowa City
Airport Commission unless otherwise specified. Proposers or their authorized agents are expected
to fully inform themselves as to the conditions, requirements, and specifications before submitting
proposals; failure to do so shall be at the Proposer's own risk.
REQUEST FOR PROPOSAL (RFP): is defined as a request for an offer, by one party to another, of
terms and conditions with reference to some work or undertaking.
This document constitutes a REQUEST FOR PROPOSAL, and is thus a solicitation for responses.
Conversely, this REQUEST FOR PROPOSAL is NOT a bid and is not governed by state or federal
bidding requirements.
Moreover, any acceptance of a proposal shall NOT result in a binding contract between the Iowa City
Airport Commission and the Proposer, but instead will simply enable negotiations to take place which
may eventually result in a detailed and refined agreement or contract between the Proposer and the Iowa
City Airport Commission.
"Proposal date" as referenced herein shall mean the local date and time specified in the proposal
documents.
0
1. NO CONTACT POLICY. After the date and time established for receipt of proposals by the
Iowa City Airport Commission, any contact initiated by the Proposer or by the Iowa City Airport
Commission representative, other than the Purchasing Division representative listed herein,
concerning this Request for Proposal is prohibited. Any such unauthorized contact may cause the
disqualification of the Proposer from the procurement transaction.
2. COMPLETENESS/AUTHORIZATION OF PROPOSAL. Proposer shall supply all information
and submittals required by the proposal documents to constitute a proper proposal. The proposal
shall clearly state the legal name, address, telephone number, and fax number of the Proposer.
The proposal shall be signed above the typed or printed name and title of the signer. The signer
shall have the legal authority to bind the Proposer to the proposal.
3. ADDRESSING OF PROPOSAL. Unless otherwise specified, faxed or e-mailed proposals will
not be accepted. Proposal shall be submitted in a sealed envelope or box clearly marked on the
front with proposal number and due date, and unless otherwise specified, addressed to:
Attn: City Clerk's Office
City of Iowa City
410 E. Washington St., RM 140
Iowa City, Iowa 52240-1826
4. PROPOSAL DEADLINE. Proposer shall be responsible for taking whatever measures are
necessary to ensure that the proposal reaches the office of the City Clerk or other specified agent
on or before the local time and date specified. The Iowa City Airport Commission shall not be
responsible for, and may not consider, any proposal delayed in the postal or other delivery
service, or in the City's internal mail system, nor any late proposal, amendment thereto, or request
for withdrawal of proposal received after the date specified. Proposals received after the time and
Request for Proposal #17-129, Page 9 of 24
date specified on the Request for Proposal will not be opened and will not be considered for
award. A written request for withdrawal of a proposal or any part thereof may be granted,
provided the request is received in writing by the Iowa City Airport Commission prior to the
specified proposal date.
5. RECEIPT OF PROPOSALS. Unless otherwise required by the Iowa Public Records law, during
the process of negotiations, no proposals shall be handled so as to permit disclosure to competing
Proposers of the identity of the Proposer with whom the Iowa City Airport Commission is
negotiating or the contents of the proposal.
6. PROPOSALS BINDING 120 DAYS. Unless otherwise specified, all formal proposals, including
any negotiations, submitted shall be binding for one hundred and twenty (120) working days
following the due date for the proposal or negotiations, unless the Proposer(s), at the Iowa City
Airport Commission's request, agrees in writing to an extension.
7. TRADE SECRETS OR PROPRIETY INFORMATION. Responses to this Request for Proposal
become the exclusive property of the Iowa City Airport Commission. All documents submitted in
response to this Request for Proposal may be regarded as public records and may be subject to
disclosure. Protection from disclosure may apply to those elements in each submittal which are
marked as "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY". During the course
of the submittal evaluation process or the course of the project, Iowa City Airport Commission
will accept materials clearly and prominently labeled "TRADE SECRET", "CONFIDENTIAL",
or "PROPRIETARY" by the respondent or other submitting party. The City of Iowa City will not
advise as to the nature of the content of the documents entitled to protection to disclosure, or as to
the definition of trade secret confidential, or proprietary information. The respondent or other
submitting party will be solely responsible for all such determinations made by it, and for clearly
and prominently marking each and every page or sheet of materials with "TRADE SECRET",
"CONFIDENTIAL", or `PROPRIETARY" as it determines to be appropriate. Respondents
which indiscriminately so identify all or most of their submittal as protected from disclosure
without justification may be deemed non-responsive.
The Iowa City Airport Commission will endeavor to advise the Respondent of any request for the
disclosure of the material so marked with "TRADE SECRET", "CONFIDENTIAL", or
"PROPRIETARY", and give the proposer or other submitting party the opportunity to seek a
court order to protect such materials from disclosure. If a party other than the proposer submitted
the requested material, the proposer shall be solely responsible for notifying the submitting party
of the request. The Iowa City Airport Commission's sole responsibility is to notify the proposer
of the request for disclosure, and the Iowa City Airport Commission shall not be liable for any
damages resulting out of such disclosure, whether such disclosure is deemed required by law, by
an order of court or administrative agency, or occurs through inadvertence, mistake, negligence
on the part of the Iowa City Airport Commission or their officers, employees, consultants, or
subconsultants.
8. MULTIPLE PROPOSALS. Proposers may submit more than one proposal, provided the
additional proposal or proposals are properly submitted on the proposal forms or in the proposal
format.
9. COMPETENCY OF PROPOSER No proposal may be accepted from or contract awarded to
any person, firm or corporation that is in arrears or in default to the Iowa City Airport
Commission upon any debt or contract. Prior failure of a Proposer to perform faithfully on any
previous contract or work for the Iowa City Airport Commission may be grounds for rejection. If
requested, the Proposer shall present evidence of performance ability and possession of necessary
Request for Proposal #17-129, Page 10 of 24
facilities, pecuniary resources and adequate insurance to comply with the terms of these proposal
documents; such evidence shall be presented within a specified time and to the satisfaction of the
Iowa City Airport Commission.
10. COLLUSIVE PROPOSING. The Proposer certifies that the proposal is made without any
previous understanding, agreement or connection with any person, firm, or corporation making a
proposal for the same project without prior knowledge of competitive prices, and that the
proposal is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.
11. OFFICERS NOT TO BENEFIT. Upon signing this agreement, Consultant acknowledges that
Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a
contract with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest, either direct or
indirect in this agreement that does not fall within the exceptions to said statutory provision
enumerated in Section 362.5
12. EQUAL EMPLOYMENT OPPORTUNITY. All Proposers are subject to and must comply with
the provisions of the City's EEO policy and applicable local, state and federal antidiscrimination
laws. All City contractors, subcontractors or consultants with contracts of $25,000 or more (or
less, if required by another governmental agency) must abide by the requirements of the City's
Contract Compliance. Emergency contracts are exempt from this provision.
13. WAGE THEFT. All City contractors with contracts of $25,000 or more must abide by the
requirements of the City's Wage Theft Policy. Pursuant to the Wage Theft Policy, the City will
not to enter into certain contracts with, or provide discretionary economic development
assistance to, any person or entity (including an owner of more than 25% of the entity) who has
admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative
proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection
law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state
statute or local ordinance, which governs the payment of wages, for a period of five (5) years
from the date of the last conviction, entry of plea, administrative fmding or admission of guilt.
The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency
construction or public improvement world sole source contracts excepted by the City's
purchasing manual, cooperative/piggyback purchasing or contracts with other governmental
entities.
B. BONDS AND INSURANCE
1. INSURANCE REQUIREMENTS. When required, the successful Proposer shall provide
insurance as follows:
a. Certificate of Insurance; Cancellation or Modification
1. Before commencing world the Contractor shall submit to the Iowa City Airport
Commission for approval of a Certificate of Insurance meeting all requirements specified
herein, to be in effect for the full contract period.
2. The Contractor shall notify the Iowa City Airport Commission in writing at least thirty
(30) calendar days prior to any change or cancellation of said policy or policies.
Request for Proposal #17-129, Page 11 of 24
3. Cancellation or modification of said policy or policies shall be considered just cause for
the Iowa City Airport Commission to immediately cancel the contract and/or to halt on
the contract, and to withhold payment for any work performed on the contract.
4. The policy shall be primary in payment, not excess or contingent, regardless of any other
coverage available to the Iowa City Airport Commission.
b. Minimum Coverage
Any policy or policies of insurance purchased by the Contractor to satisfy his/her
responsibilities under this contract shall include contractual liability coverage, and shall
be in the following type and minimum amounts:
Insurance Requirements
Informal Project Specs: Class I (under $1M)
Type of Coverage Each
Occurrence Aggregate
a. Comprehensive General Liability
(1) Bodily Injury & Property Damage $500,000 $1,000,000
b. Automobile Liability Combined Single Limit
(1) Bodily Injury & Property Damage $500,000
c. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa.
The Iowa City Airport Commission requires that the Contractor's Insurance carrier be
"A" rated or better by A.M. Best.
C. SPECIFICATIONS
1. FORMAI, SPECIFICATIONS. The Proposer shall abide by and comply with the true intent of
the specifications (i.e., not take advantage of any unintentional error or omission). Whenever
mention herein is made of a service to be provided in accordance with laws, ordinances, building
codes, underwriters' codes or similar expressions, the requirements of these laws, ordinances, etc.,
shall be construed as the minimum requirements of the specifications.
The absence of a written list of deviations submitted with the proposal shall hold the Proposer
strictly accountable to the Iowa City Airport Commission and to the specifications as written.
Any unauthorized deviation from the specifications may be grounds for rejection of the service
when delivered.
2. PROPOSED ALTERNATE. When an item is identified in the bid document by a manufacturer's
name or catalog number, it is understood that the Proposer proposes to fumish the commodity
and/or service so identified by the Iowa City Airport Commission unless the Proposer specifically
proposes an alternate. In bidding on a proposed alternate, the Proposer shall clearly state on
his/her bid exactly what he/she proposes to furnish, and forward with his/her bid, a complete
description of the proposed alternate, including brand, model number, drawings, performance and
test data, references, and any other information necessary for a complete evaluation. Proposer
shall include a statement setting forth any changes in other materials, equipment, or other work
which would be required by incorporation of the proposed alternate. The burden of proof of the
merit of the proposed alternate is upon the Proposer.
Request for Proposal #17-129, Page 12 of 24
The City's decision to approve or disapprove of a proposed alternate shall be final.
3. QUALIFICATIONS, CREDENTIALS AND REFERENCES. The Proposer shall provide a
description of qualifications, credentials, experience, and resources as they relate to the provision
of the proposal. The Proposer shall also provide a list of clients for whom similar work has been
performed within the last two years, including the firm, contact person, address, and phone
number of each contact person.
4. ADDENDUM TO SPECIFICATIONS. Any substantive interpretation, correction or change of
the proposal documents shall be made by written addendum. Unless otherwise specified the
addendum will be posted to the City of Iowa City website: httns://ic o¢ v.org/purchasin¢ bids
Interpretation, corrections or changes of the proposal documents made in any other manner shall
not be binding. Such interpretations, corrections or changes shall not be relied upon by Proposer.
Any addenda shall be issued by the Iowa City Airport Commission within a reasonable time prior
to the proposal date. It is the Proposer's responsibility to visit this web -site to insure that they
have received all important addenda or revisions to the Request for Proposal prior to bidding.
D. SELECTION OF FIRM
1. REJECTION OF PROPOSALS. The Iowa City Airport Commission reserves the right to accept
or reject any or all proposals, to waive irregularities and technicalities, and to request
resubmission. The Iowa City Airport Commission also reserves the right to reject the proposal of
any Proposer who has previously failed to perform properly or complete on time contracts of a
similar nature, or a proposal from a Proposer who, investigation shows, is not in a position to
satisfactorily and timely perform the contract.
2. SELECTION. The Iowa City Airport Commission desires to enter into negotiations and
ultimately reach an agreement with a Proposer who demonstrates the best combination of
attributes to conduct the project and who also negotiates a project cost with the Iowa City Airport
Commission that is fair and reasonable. The Iowa City Airport Commission may conduct
discussions with any Proposer who has submitted a proposal to determine qualifications, for
further consideration. Since the initial review by the Iowa City Airport Commission will be
deemed preliminary in nature, the document and process will be deemed confidential until such
time as the successful Proposer is selected. Criteria for selection will include but not be limited
to:
• The quality, availability, adaptability and life cycle costing of the commodities and/or
service.
• Guarantees and warranties.
• Ability, capacity and skill to provide the commodities and/or service required within the
specified time.
• Ability to provide future maintenance and service.
• Character, integrity, reputation, experience and efficiency.
• Quality of performance of previous and/or existing contracts.
• Previous and existing compliance with laws and ordinances relating to contracts with the
Iowa City Airport Commission and to the Proposer's employment practices.
• Whether the Proposer is in arrears to the Iowa City Airport Commission, in debt on a
contract or is a defaulter on surety to the Iowa City Airport Commission.
Request for Proposal #17-129, Page 13 of 24
If reasonable doubts arise as to Proposer's solvency, the Iowa City Airport Commission
reserves the right to require financial information sufficient to show solvency and/or
require a performance bond.
Such other relevant information as may be secured by the Iowa City Airport Commission.
Cost estimate; the Iowa City Airport Commission is not required to accept the proposal
with the lowest cost estimate.
Once the Iowa City Airport Commission has reached an agreement with the Proposer, a contract
purchase order will be issued to the awardee. The purchase order will define the conditions of the
contract between the Iowa City Airport Commission and the contractor selected to receive the
award.
3. CORRECTIONS TO SUBMITTED PROPOSALS. Any changes that are made to this proposal
using correction fluid, writing utensils, etc. before submission must be dated and initialed in each
area that a change was made.
4. PRICING REQUIREMENTS. All pricing submitted by the Proposer shall be indicated in both
words and figures. (Ex. $200.50, Two hundred dollars and fifty cents).
5. PRESENTATIONS. When required and based on an evaluation of proposals submitted, the Iowa
City Airport Commission may select finalists who will be required to participate in interviews,
including key personnel designated for the proposal, and to make presentations regarding their
qualifications and their ability to furnish the required service to best serve the needs of the Iowa
City Airport Commission.
6. ERRORS IN PROPOSAL. Any ambiguity in any proposal as a result of omission, error, lack of
clarity or noncompliance by the Proposer with specifications, instructions and conditions shall be
construed in the light most favorable to the Iowa City Airport Commission. Changes in proposals
shall be initialed and dated.
E. GENERAL CONTRACT PROVISIONS
1. CONTRACT AWARD. Upon Iowa City Airport Commission's selection and satisfactory
negotiation between Iowa City Airport Commission and Proposer on the work to be performed, a
written award in the form of a Contract Purchase Order, contract or other instrument shall result
in a binding contract without further action by either party. The contract shall be on forms
provided by the Iowa City Airport Commission; or if the Proposer's contract document is used,
the Iowa City Airport Commission reserves the right to modify any document to conform to the
request for proposal and to do so in the light most favorable to the Iowa City Airport
Commission.
2. INSURANCE. Current Certificate of Insurance in the amounts specified shall be on file with the
City before work can commence.
3. AVAILABILITY OF FUNDS. A contract shall be deemed valid only to the extent of
appropriations available to each project. The Iowa City Airport Commission's extended
obligation on these contracts which envision extended funding through successive fiscal periods
shall be contingent upon actual appropriation for the following fiscal year.
Request for Proposal #17-129, Page 14 of 24
4. CHANGE IN LAWS: In the event of a change in law that frustrates the goals of the Iowa City
Airport Commission relative to this contract the Iowa City Airport Commission will be entitled
to terminate the contract upon written notification to the vendor without cost or penalty to the
Iowa City Airport Commission.
5. CONTRACT ALTERATIONS. The Iowa City Airport Commission reserves the right to make
changes to the Services to be provided which are within the Project. No assignment alteration,
change, or modification of the terms of this Agreement shall be valid unless made in writing and
agreed to by both the Iowa City Airport Commission and the Proposer. The Proposer shall not
commence any additional work or change the scope of the Service until authorized in writing by
the Iowa City Airport Commission. Proposer shall make no claim for additional compensation in
the absence of a prior written approval and amendment of this Agreement executed by both the
Proposer and the Iowa City Airport Commission. This Agreement may only be amended,
supplemented or modified by a written document executed in the same manner as this
Agreement.
6. SUBLETTING OF CONTRACT. Proposer shall not assign, transfer, convey, sublet or otherwise
dispose of the contract or their right title or interest therein, or their power to execute such
contract to any other person, firm or corporation without the prior written consent of the Iowa
City Airport Commission, but in no case shall such consent relieve the Proposer from their
obligations, or change the terms of the contract.
7. CONTRACT PERIOD. Contract shall remain in force for the full specified period and until all
services have been satisfactorily delivered and accepted and thereafter until all requirements and
conditions shall be met, unless:
a. Extended upon written authorization of the Iowa City Airport Commission and accepted by
contractor, for a period negotiated and agreed upon by both parties, when in the best interest
of the Iowa City Airport Commission.
b. Terminated due to default, as described below.
8. DEFAULT. The contract may be cancelled or annulled by the Iowa City Airport Commission in
whole or in part by written notice of default to the Proposer upon non-performance, violation of
contract terms, delivery failure, bankruptcy or insolvency, or the making of an assignment for the
benefit of creditors. The Iowa City Airport Commission reserves the right to grant Contractor a
specified cure period during which to cure or remedy the default which cure period shall be
included in the written notice of default. If default is not cured within the specified time, Iowa
City Airport Commission reserves the right but is not obligated to, extend the cure period or
Iowa City Airport Commission may deem the Contract terminated without further notice. In
either event the defaulting Contractor (or his/her surety) shall be liable to the Iowa City Airport
Commission for cost to the Iowa City Airport Commission in excess of the defaulted contract
price. Lack of knowledge by the Contractor will in no way be a cause for relief from
responsibility.
If the Contract is terminated, an award may then be made to the next qualified Proposer; or when
time is of the essence, services may be contracted in accordance with Emergency procedures.
9. DELIVERY FAILURES. Failure of a contractor to provide commodities and/or service within
the time specified, unless extended in writing by the Iowa City Airport Commission, or failure to
Request for Proposal #17-129, Page 15 of 24
replace rejected commodities and/or service when so directed by the Iowa City Airport
Commission shall constitute delivery failure. When such failure occurs the Iowa City Airport
Commission reserves the right to cancel or adjust the contract whichever is in the best interest of
the Iowa City Airport Commission. In either event, the Iowa City Airport Commission may
purchase in the open market commodities and/or service of comparable worth to replace the
articles of service rejected or not delivered. On all such purchases, the Contractor shall reimburse
the Iowa City Airport Commission, within a reasonable time specified by the Iowa City Airport
Commission, for any expense incurred in excess of contract prices, or the City may deduct such
amount from monies owed the Contractor. If the contract is not cancelled, such purchases shall be
deducted from contract quantities. The Iowa City Airport Commission reserves the right to accept
commodities and/or service delivered which do not meet specifications or are substandard in
quality, subject to an adjustment in price to be determined by the Iowa City Airport Commission.
Acceptance will be at the sole discretion of the Iowa City Airport Commission.
10. FORCE MAJEURE. The Contractor shall not be liable in damages for delivery failure when
such failure is the result of fire, flood, strike, and act of God, act of government act of an alien
enemy or any other circumstances which, in the Iowa City Airport Commission's opinion, is
beyond the control of the Contractor. Under such circumstances, however, the Iowa City Airport
Commission may at its discretion cancel the contract.
11. INDEMNITY. The Proposer shall indemnify, defend and hold harmless the Iowa City Airport
Commission and its officers, employees and agents from any and all liability, loss, cost, damage,
and expense (including reasonable attorney's fees and court costs) resulting from, arising out of,
or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury
including death, license, patent, or copyright infringement, or property damage rising out of or
resulting from the Proposer's operations under this Contract whether such operations be by the
Contractor or by any Subcontractor or by anyone directly or indirectly employed by either.
Proposer is not, and shall not be deemed to be, an agent or employee of the City of Iowa City.
Responsibility for Damage Claims - It is specifically agreed between the parties executing this
contract that it is not intended by any of the provisions of any part of the contract documents to
create in the public or any member thereof a third party beneficiary hereunder, or to authorize
anyone not a party to this contract to maintain a suit for personal injuries or property damage
pursuant to the terms or provisions of this contract. It is understood that no subcontractor is a
third party beneficiary to any contract between the Contracting Authority and the prime
contractor. Nothing in any special provision or any supplemental specification shall be construed
as eliminating or superseding the requirements of this section.
Proposer further agrees to:
a. Save the Iowa City Airport Commission, its agents and employees harmless from liability of
any nature or kind for the use of any copy -right or non -copyright composition, secret process,
license, patented or unpatented invention, article, apparatus, or appliance, including any
device or article forming a part of the apparatus or appliance of which the Proposer is not the
patentee, assignee, licensee or owner, fumished or used in the performance of the contract.
b. Obtain all permits and licenses required by city, state and federal governments and pay all
related fees. The Proposer shall also comply with all laws, ordinances, rules and regulations
of the City, State of Iowa and the Federal Government.
12. ANTI -DISCRIMINATION. Proposer shall not discriminate against any person in employment or
public accommodation because of race, religion, color, creed, gender identity, sex, national
Request for Proposal #17-129, Page 16 of 24
origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall
include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to
employment. 'Public accommodation" shall include but not be limited to providing goods,
services, facilities, privileges and advantages to the public.
13. CHOICE OF LAW AND FORUM. The laws of the State of Iowa shall govern and determine all
matters arising out of or in connection with this proposal, including but not limited to any
resulting Contract, without regard to the conflict of law provisions of Iowa law. Any and all
litigation commenced in connection with this proposal or any resulting Contract shall be brought
and maintained solely in Johnson County District Court for the State of Iowa, Iowa City, Iowa, or
in the United States District Court for the Southern District of Iowa, Davenport Division,
Davenport, Iowa, wherever jurisdiction is appropriate. This provision shall not be construed as
waiving any immunity to suit or liability in State or Federal court, which may be available to the
Iowa City Airport Commission.
Request for Proposal #17-129, Page 17 of 24
SECTION IV. CITY OF IOWA CITY WAGE THEFT POLICY
It is the policy of the City of Iowa City, as expressed by City Council Resolution No. 15-364 adopted on
November 10, 2015, not to enter into certain contracts with, or provide discretionary economic
development assistance to, any person or entity (including an owner of more than 25% of the entity) who
has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative
proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the
Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local
ordinance, which governs the payment of wages, for a period of five (5) years from the date of the last
conviction, entry of plea, administrative finding or admission of guilt. (hereinafter "Wage Theft Policy')
L Application. The Wage Theft Policy applies to the following:
a. Contracts in excess of $25,000 for goods, services or public improvements.
b. Contracts for discretionary economic development assistance. "Discretionary" economic
development assistance shall mean any economic development assistance provided by the City of
Iowa City that is not required by law.
IL Exceptions. The Wage Theft Policy does not apply to emergency purchases of goods and services,
emergency construction or public improvement work, sole source contracts excepted by the City's
purchasing manual, cooperative/piggyback purchasing or contracts with other governmental entities.
III. Affidavit. The contracting entity must complete the attached affidavit showing compliance
with the Wage Theft Policy and provide it to the Contracting Department prior to the execution of
the contract.
Contract provision: Any contract to which this policy is applicable will include the following contract
provision: If the City becomes aware that a person or entity (including an owner of more than 25% of the
entity) has admitted guilt or liability or been adjudicated guilty or liable in any judicial or administrative
proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection law, the
Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statute or local
ordinance, which governs the payment of wages, within the five (5) year period prior to the award or at
any time after the award, such violation shall constitute a default under the contract.
IV. Waivers. If a person or entity is ineligible to contract with the City as a result of the Wage Theft
Policy it may submit a request in writing indicating that one or more of the following actions have been
taken:
a. There has been a bona fide change in ownership or control of the ineligible person or entity;
b. Disciplinary action has been taken against the individuals) responsible for the acts giving rise to
the violation(s);
c. Remedial action has been taken to prevent a recurrence of the acts giving rise to the
disqualification or default; or
d. Other factors that the person or entity believes are relevant.
The City Manager or Designee shall review the documentation submitted, make any inquiries deemed
necessary, request additional documentation if warranted and determine whether a reduction in the
ineligibility period or waiver is warranted. Should the City Manager or Designee determine that a reduction
or waiver of the ineligibility period is warranted the City Manager or Designee shall make such
recommendation to the City Council. The City Council will make a final decision as to whether to grant a
reduction or waiver.
Request for Proposal #17-129, Page 18 of 24
SECTION V. COMPANY INFORMATION FORM
This form must be included with the vendor's submitted proposaL
Exceptions, Deviations or other Agreements
Exceptions/Deviations to this Request for Proposal shall be taken below. Exceptions may not be added
to any submittals after the due date. If adequate space is not provided for exceptions/deviations, please
use a separate sheet of paper. If your company has no exceptions/deviations, please write "No
Exceptions" in the space provided. If you state no exceptions, you may not add your company's
terms and conditions or any other documents to your submitted proposal or any submittals after
the proposal due date.
Prohibited Interest
Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes members of the City
Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that
does not fall within the exceptions to said statutory provision enumerated in Section 362.5
Your firm shall identify any relationship that has existed, or presently exists with the City of Iowa City
and its staff that may interfere with fair competition or may be a possible conflict of interest for either
party. If no relationship has existed or does not presently exist, the company must make this
statement in the space provided below (companies are subject to disqualification on the basis of any
potential for conflict of interest as determined by the City of Iowa City).
Liens, Unsatisfied Judgments, Disciplinary Actions
List any and all disciplinary actions, administrative proceedings, malpractice claims or other like
proceedings against your company or any of its personnel relating to your firm's services that are current,
pending, or occurring in the last five (5) years. If your company has no liens, unsatisfied judgments, or
disciplinary actions that have occurred you must state this also.
Request for Proposal #17-129, Page 19 of 24
City of Iowa City Wage Theft Policy
Your company must carefully review the policy included in Section IV. of this Request for Proposal.
Any objection that your company has regarding this policy must be stated in the space provided below. If
your company is in agreement with this policy and is able to uphold the policy, provide a statement in the
space provided below.
Voluntary Demographic Information
"Women owned business " means a business that is fifty-one percent or more owned,
operated, and actively managed by one or more women.
`Minority-owned business" means a business that is fifty-one percent or more owned,
operated, and actively managed by one or more minority persons. "Minority" persons are
persons who are Asian, Black, Hispanic and Native American.
"Service -disabled veteran -owned business " means a business that is fifty-one percent
or more owned, operated, and actively managed by one or more service -disabled
veterans, as defined in 15 U.S.C. §632.
None of the Above
Designated person(s) who can be contacted for information during the period of evaluation and for
prompt contract administration upon award of the contract. Provide the following information:
Name:
Phone Number:
The undersigned proposer, having examined and determined the scope of this Request for Proposal,
hereby proposes to perform the work as described in the proposal documents and to do all work at the
fees stated in the submitted proposal.
The undersigned proposer certifies that this proposal is made in good faith and without collusion and
connection with any person or persons bidding on the project.
The undersigned proposer states that this proposal is made in conformity with the specifications and
qualifications contained herein. In the event that there are any discrepancies or differences between any
conditions of the vendor's proposal and the RFP prepared by the Iowa City Airport Commission, the Iowa
City Airport Commission's document shall prevail.
Name of Firm:
Name and Title
Request for Proposal #17-129, Page 20 of 24
Authorized
Phone:
E -Mail Address:
Web
Request for Proposal #17-129, Page 21 of 24
SECTION VI. CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this day of
by and between the Iowa City Airport Commission, hereinafter referred to as the CITY
and of , hereinafter referred to as the CONSULTANT.
WHEREAS, the CONSULTANT will provide a 5 -year strategic plan as a tool to aid the Iowa City
Airport Commission and Staff in operating the Iowa City Municipal Airport.
I. CONTRACT REQUIREMENTS
CONSULTANT agrees to perform the following services for the CITY, and to do so in a timely and
satisfactory manner.
A. SCOPE OF WORK:
The scope of work will include a 5 -year strategic plan that will incorporate elements of the Airport Master
Plan, Goals and Objectives of the Iowa City Airport Commission, and elements of feedback received by
the public. The Strategic Plan will provide goals and objectives for the 1-5 year period.
This process is to include an analysis of current and forecasted needs and implementation strategies. The
Consultant will be responsible for the following tasks:
1) Listening & Input:
Conduct Airport Commission Input Sessions to develop an understanding of the key challenges,
opportunities, and constraints facing the Airport. It is anticipated that input sessions will occur
during the fust hour of regularly scheduled Airport Commission meetings. The Airport
Commission meetings normally occur on the Third Thursday of each month.
2) Public Input:
Coordinate and lead a public input process to include tenants, operators, and other airport users.
3) Draft Strategic Planning & Design:
Based on information collected from the listening sessions, develop the Draft Strategic Plan to
include:
• Review and development of SWOT analysis.
• Review/revise Vision Statement, Mission Statement, priorities, goals and outcome
measures.
• Identify the role and goals for the Airport's future with respect to major initiatives and
opportunities.
• Identify major project goals and objectives for the development of the Airport.
• Development of tools to evaluate progress toward achieving the project goals.
• Identify and prioritize opportunities to improve airport management efficiencies.
• Identify and prioritize staff development opportunities and workplace improvements.
Request for Proposal #17-129, Page 22 of 24
4) Review and Validation of Draft Stratevic Plan:
Obtain input and comment from the Iowa City Airport Commission and management staff to
ensure appropriate reflection of all interests associated with the successful implementation of the
Plan.
5) Document Finalization and Formal Presentation to the Iowa City Airport Commission:
• Finalize Mission and Vision Statements; Strategic Goals and Objectives.
• Prepare a Strategic Plan Summary document suitable for electronic and physical
distribution.
II Ylul 1 1 ul' Y 1
The following is an anticipated schedule for consultant selection and the contract period. The Iowa
City Airport Commission reserves the right to modify this schedule. The consultant, as part of their
proposal, shall include a proposed project work plan that includes a detailed schedule for completing
the tasks outlined in the Request for Proposal.
Issue RFP — February 2, 2017
RFP Questions Due — February 16, 2017, noon (local time)
Proposals Due — February 23, 2017, 2:30 p.m. (local time)
Evaluation Process — March 2017
Project Award — March - April 2017
Draft Strategic Plan & Design — To be determined
Review and Validation of Draft Strategic Plan by the Iowa City Airport Commission — To be
determined
Formal Presentation and Final Document Submitted to the Iowa City Airport Commission -
To be determined
M. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and agrees to
prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color, religion,
sex, national origin, disability, age, marital status, gender identity, or sexual
orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin, disability,
age, marital status, gender identity, or sexual orientation.
B. Should the Iowa City Airport Commission terminate this Agreement, the Consultant shall
be paid for all work and services performed up to the time of termination. However, such
sums shall not be greater than the "lump sum" amount of $XXXXXX. The Iowa City
Airport Commission may terminate this Agreement upon seven (7) calendar days' written
notice to the Consultant.
Request for Proposal #17-129, Page 23 of 24
C. This Agreement shall be binding upon the successors and assigns of the parties hereto,
provided that no assignment shall be made without the written consent of all Parties to said
Agreement.
D. It is understood and agreed that the retention of the Consultant by the Iowa City Airport
Commission for the purpose of the Project shall be as an independent contractor and shall
be exclusive, but the Consultant shall have the right to employ such assistance as may be
required for the performance of the Project.
E. It is agreed by the CITY that all records and files pertaining to information needed by the
Consultant for the project shall be available by said Iowa City Airport Commission upon
reasonable request to the Consultant. The Iowa City Airport Commission agrees to furnish
all reasonable assistance in the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any state,
federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by
the Iowa City Airport Commission, copies of all basic notes and sketches, charts,
computations, and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative to
specific projects covered under this Agreement. In such event, the Consultant shall not be
liable for the Iowa City Airport Commission's use of such documents on other projects.
H. The Iowa City Airport Commission agrees to tender the Consultant all fees in a timely
manner, excepting, however, that failure of the Consultant to satisfactorily perform in
accordance with this Agreement shall constitute grounds for the Iowa City Airport
Commission to withhold payment of the amount sufficient to properly complete the Project
in accordance with this Agreement.
L Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force and
effect.
J. Original contract drawings and reports shall become the property of the Iowa City Airport
Commission. The Consultant shall be allowed to keep mylar reproducible copies for the
Consultant's own filing use.
K. Fees paid for securing approval of authorities having jurisdiction over the Project will be
paid by the Iowa City Airport Commission.
L. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa
Code prohibits a CITY officer or employee from having an interest in a contract with the
CITY, and certifies that no employee or officer of the CITY, which includes members of
the City Council and CITY boards and commissions, has an interest, either direct or
indirect in this agreement, that does not fall within the exceptions to said statutory
provision enumerated in Section 362.5.
M. The Consultant shall indemnify, defend and hold harmless the Iowa City Airport
Commission and its officers, employees and agents from any and all liability, loss, cost,
damage, and expense (including reasonable attorney's fees and court costs) resulting
Request for Proposal #17-129, Page 24 of 24
from, arising out of, or incurred by reason of any claims, actions, or suits based upon or
alleging Proposer's negligence, gross negligence, or knowing or willful misconduct, or
any, license, patent, or copyright infringement claim rising out of or resulting from the
Proposer's operations under this contract.
The Consultant is not and shall not be deemed to be, an agent or employee of the Iowa
City Airport Commission.
Responsibility for Damage Claims - It is specifically agreed between the parties
executing this contract that it is not intended by any of the provisions of any part of the
contract documents to create in the public or any member thereof a third party beneficiary
hereunder, or to authorize anyone not a party to this contract to maintain a suit for
personal injuries or property damage pursuant to the terms or provisions of this
contract. It is understood that no subcontractor is a third party beneficiary to any contract
between the Contracting Authority and the prime contractor. Nothing in any special
provision or any supplemental specification shall be construed as eliminating or
superseding the requirements of this section.
Proposer further agrees to:
a. Save the Iowa City Airport Commission, the City of Iowa City, as well as the officers,
agents, and employees of both, harmless from liability of any nature or kind for the use of
any copy -right or non -copyright composition, secret process, license, furnished or used in
the performance of the contract.
b. Obtain all permits and licenses required by city, state and federal governments and
pay all related fees. The Proposer shall also comply with all laws, ordinances, rules and
regulations of the City, State of Iowa and the Federal Government.
IV. MISCELLANEOUS
A. It is further agreed that there are no other considerations or monies contingent upon or
resulting from the execution of this Agreement that it is the entire Agreement and that no
other monies or considerations have been solicited.
B. The following documents are hereby incorporated into this Agreement by this reference, in
order of precedence: Request for Proposal 917-129, 5 -Year Strategic Plan for the Iowa
City Municipal Airport, the CONSULTANT'S Proposal, and any subsequent written
language agreed upon by the parties.
FOR THE CITY
FOR THE CONSULTANT
Title: Title:
Date: Date:
ATTEST:
Approved by:
City Attorney's Office
Date
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-356-5045
RESOLUTION NO.
RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CHAIRPERSON
TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR SOUTH
TAXIWAY EXTENSION
WHEREAS, Metro Pavers, Inc. of Iowa City, Iowa, has submitted the lowest responsive bid of
$87,800 for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The bids for the above named projected are accepted.
2. The contract for the construction of the above named project is hereby awarded to Metro
Pavers, Inc. subject to the conditions:
a. That awardee secures adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
3. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements upon instruction from legal counsel.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes Nays
2017
App ved by
V �?
City Attorneys Office
Absent
the Resolution be
_ Bockenstedt
_ Gardiner
_ Libby
_ Odgaard
Ogren
G=140m]
April 17, 2017
Mr. Jacob Odgeard
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT: Taxilane Extension
Iowa City Municipal Airport
Iowa City, Iowa
Iowa DOT AIP Project 911701OW100
Contract No. 18663
AECOM ID No. 60625467
Dear Mr. Odgaard:
AECOM 5153237919 tet
500 SW 7th Street 515 244 4803 fax
Suite 301
Des Moines, Iowa 50309
www.aecom.com
We have reviewed the bids received by the City of Iowa City on April 13, 2017, for the above-
mentioned project. Four (4) bids were received. Metro Pavers Inc. of Iowa City, Iowa, submitted the
low bid in the amount of $87,800.00. The low bid submitted was higher than the Engineer's Estimate
by an amount of $2,825.00. A copy of the tabulation of the bids received in attached.
We recommend award of a contract for Expand Aircraft Parking Apron, Iowa DOT RIP Project No.
911701OW100, Contract No.18553 to Metro Pavers, Inc. of Iowa City, Iowa in the amount of
$87,800.00.
If you should have any questions or need additional information, please contact our office at your
convenience.
Yours sincerely,
David B. Hughes, P.E.
Enclosures: As noted
860525457 IOWTaxlane Extensiont3W Cwnmunlcatlons\310 Cllent41C041717ltr.doc
NO. DESCRIPTION
1 MOBILIZATION AND DEMOBILIZATION
2 UNCLASSIFIED EXCAVATION
3 INLET PROTECTION
4 REMOVAL OF INLET PROTECTION
5 CEMENTTREATED SUBGRADE
6 MODIFIED SUBBASE
7 6 -INCH PORTLAND CEMENT CONCRETE PAVEMENT
8 18 -INCH REINFORCED CONCRETE PIPE (RCP)
9 4- INCH PERFORATED SUBDRAIN (SDR 35) INCLUDING POROUS BACKFILL
10 SUBDRAIN CLEANOUT
11 CATCH BASIN
12 SEEDING AND MULCHING
13 TOPSOILING (OBTAINED ON-SITE) (STRIP, SALVAGE, AND SPREAD)
UNIT
PLAN
QUANTITY
LS
1
CYD
250
EA
2
EA
2
SYD
750
CYD
125
SYD
700
EA
110
SF
240
SF
3
LFT
2
LFT
0!
LFT
20C
All American Concrete, Inc.
West Liberty, Iowa 52776
MTED UNIT
PRICE
TABULATION OF BIDS
18,500.00
$
18,500.00
14.20
IOWA CITY MUNICIPAL AIRPORT
3,550.00
76.00
$
152.00
25.50
TAXILANE EXTENSION
51.00
22.25
$
16,687.50
IDOT PROJECT NO. 18553
$
4,362.50
43.00
$
CONTRACT
NO. 9I170IOW100
$
5,786.00
21.75
$
APRIL 13, 2017
Metro Pavers, Inc. **
Engineer's
Esitmate
Iowa City, Iowa 52244
IATED UNIT
ESTIMATED UNIT
PRICE
EXTENDED TOTAL PRICE
EXTENDED TOTAL
7,500.00
$
7,500.00 $
20,800.00
$
201800.00
25.00
$
6,250.00 $
14.00
$
3,500.00
300.00
$
600.00 $
75.00
$
150.00
150.00
$
300.00 $
25.00
$
50.00
15.00
$
11,250.00 $
12.50
$
9,375.00
35.00
$
4,375.00 $
30.00
$
3,750.00
45.00
$
31,500.00 $
38.35
$
26,845.00
50.00
5
5,500.00 $
52.00
$
5,720.00
25.00
$
6,000.00 $
21.50
$
5,160.00
All American Concrete, Inc.
West Liberty, Iowa 52776
MTED UNIT
PRICE
EXTENDEDTOTAL
18,500.00
$
18,500.00
14.20
$
3,550.00
76.00
$
152.00
25.50
$
51.00
22.25
$
16,687.50
34.90
$
4,362.50
43.00
$
30,100.00
52.60
$
5,786.00
21.75
$
5,220.00
$ 10.00 $
2,000.00 $ 5.50 1 $
1,100.001$ 10.00 1 $
2,000.00
TOTAL $
84,975.00 TOTAL $
87,800.00 TOTAL $
97,874.00
Bid Bond
Addendums
10%
0
10%
0
10%
0
Streb Construction Co., Inc.
Iowa City, Iowa 52224
RATED UNIT
PRICE
EXTENDED TOTAL
25,385.50
$ 25,385.50
14.00
$ 3,500.00
75.00
$ 150.00
25.00
$ 50.00
22.00
$ 16,500.00
34.50
$ 4,312.50
47.00
$32,900.00
52.00
$ 5,720.00
21.501
$ 5,160.00
5.501 $ 1,100.00
TOTAL $ 106,128.00
10%
0
JB Holland Construction, Inc.
Decorah, Iowa 52101
MATED UNIT
PRICE EXTENDED TOTAL
9.00
5
2,250.00
950.00
$
1,900.00
350.00
$
700.00
10.50
$
7,875.00
47.75
$
5,968.75
67.05
$
46,935.00
55.00
$
6,050.00
25.50
$
6,120.00
5.75 $ 1,150.00
TOTAL $ 124,440.75
10%
0
r
CITY OF IOWA CITY
--"'� MEMORANDUM
Date: April 17, 2017
To: Airport Commission
From: Airport Operations Specialist
Re: State Grant Projects
History: Each year the Airport Commission has applied for Iowa DOT- Office of Aviation grants
in order to acquire funds to assist in various airport related projects.
Funds for Vertical Infrastructure comes for the General Aviation Vertical Infrastructure program
This program is annual appropriated by the state legislature.
Funds for the state Airport Improvement Program come from funds transferred into the State
Aviation Fund.
The FY2018 grant application is due Friday April 28, 2017.
For Discussion: Staff is forwarding recommended projects for the Airport Commission to
consider.
The Projects are broken out based on costs on additional pages, however here is a summary of
each of the project.
Replace Hangar A Doors — Replace the chain/pulley doors with an electric door model
Airfield Electrical Improvements— Install LED lighting in Building F and H
Airport Wide Wi-Fi — Install sufficient infrastructure to extend a Wi-Fi signal to the hangar areas
Apron Reconstruction — Complete phase 2 of the Terminal Apron Reconstruction
Parking Lot Expansion — Increase the available parking by adding 20 total spaces around the
beacon circle (would square off the north and south sides of the circle to be used for parking).
Decision: The Airport Commission should prioritize projects to apply for or include additional
projects for consideration.
( IOWA Airport State Funding
DOTApplication Instructions
Office of Aviation
Fiscal Year 2018
Applications for FY 2018 Iowa DOT annual aviation grant programs are due in the Office of Aviation no later
than 4:00 p.m. Friday, April 28, 2017. Public owned airports are eligible to apply for vertical infrastructure and
airport improvement projects. All necessary application forms can be found at:
http://www. iowadot. gov/aviation/legislative/stateappiicationpage.html.
Complete applications* that include the authorized signature of the airport sponsor should be emailed to
shane.wrigbt&iowadot.us. If you are unable to scan and email the application, please mail one copy of the
application to the address below. No late applications will be considered. Aviation staff will review the
applications and prioritize projects based on the following criteria: airport role as identified in the 2010 Iowa
Aviation System Plan, justification for the project, type of project, percent of local support, and whether the
airport has multi jurisdictional support.
* Please Note: A complete app&cation includes council/commission resolutions or statements verifying that local
match will be available to complete the project. Plan meetings to ensure they take place prior to the application
deadline.
A completed application package includes the following documents:
1. Funding Application Checklist and Funding Application Summary Sheet (Form
291114) — Use the checklist to ensure that all necessary information is included.
The Funding Application should include current sponsor contact information, a short
recap of desired projects in FY 2018 in priority order, and signature of the airports
sponsor.
2. Project Data Sheet (Form 291115) — Complete one sheet for each project. Attach
drawings and additional pages as needed to provide a thorough description and
justification of the project so that the project is clearly understandable.
3. 5 -year Capital Improvement Plan (CIP)(Form 291112) — If you already submitted a
CIP with the federal pre -application, update to include requests for state funded
projects.
4. Airport sponsor resolution or documentation from the sponsor that endorses the
project and verifies availability of local matching funds.
5. Verification of planning (ALP for new construction, security plan for security
projects, pavement maintenance program for pavement projects).
6. Verification that the city and/or county has an airport zoning ordinance. Include
copy if it is not available on the airport page on the Iowa DOT website:
http://www.iowadot.gov/aviation/airports/municival.aspx
7. Minority Impact Statement required by 2008 Iowa Acts FIF 2393.
8. Federally obligated airports are required to verify that their airport's based aircraft
information has been updated and confirmed since January 1, 2017 at
www.basedaircraft.com. Non -federally obligated airports must supply a list of based
aircraft "N" numbers with their application.
Complete Applications are due: 4:00 p.m. Friday, April 28, 2017
Please email completed application package to Shane.Wrigbtkiowadot.us or mail one copy to:
Office of Aviation, Iowa DOT, 800 Lincoln Way, Ames, Iowa 50010 ATTN: Shane Wright
Questions: Shane Wright 515-239-1048
Page 1 of 2- (Seepage 2 for project eligibility information)
Airport State Funding
C'OWA Application Instructions Continued
DOTFiscal Year 2018
Office of Aviation
Airport development/maintenance projects: Eligible projects generally include planning and improvements
related to enhancing airport safety, capacity, security and environmental concerns. Projects are eligible for up to
85% state share; however, local participation will be considered when prioritizing projects. Projects for new
development must be shown on an airport layout plan, and the airport must have a security plan in place for a
security related project. Examples of eligible projects:
• runway, apron and taxiway
construction and rehabilitation
• airfield drainage
• airfield lighting and signing
• navigation and communication aides
• planning such as airport layout plans
(ALPs), master plans, land use and
zoning, and multi jurisdictional
feasibility studies
• security related projects such as
lighting and access control
• fuel facility installations and upgrades
• land acquisition
• obstruction removal (make sure
your approaches are clear 20:1)
• airport entrance signage (match 50%)
General Aviation Vertical Infrastructure (GAVI): Projects are eligible for up to 85% state share. Local
participation will be considered when prioritizing projects. Eligible projects include construction and renovation of
airport terminals, hangars, and maintenance buildings. GAVI grants are available only to general aviation
airports. Routine maintenance of buildings and minor renovation projects are not eligible. Both new and
rehabilitation projects will be considered each year. Include specific justification, such as a documented waiting
list, with the application. The form is available on the Office of Aviation website:
htto://Www.iowadot.gov/aviation/legislative/stategp_plicationpage.html
Maximum funding per project for FY 2018: new construction $150,000 and rehabilitation $75,000.
Commercial Service Vertical Infrastructure (CSVI): Eligible projects include construction and major
renovation of terminals, hangars, and maintenance buildings at commercial service airports. Applications for FY
2018 should be for specific projects that the airport will initiate in FY 2018. The form is available on the office of
aviation website: htto://www.iowadot.gov/aviation/legislative/stategp_plicationpage.html
Immediate Safety Enhancements (ISE): Applications are accepted throughout the year for safety and emergency
repairs that arise during the year or are recommended by the airport inspector as a result of an airport inspection.
State share is 70% of the project up to a maximum of $10,000. The form is available on the Office of Aviation
website: https:Hforms.iowadot.gov/FormsMgt/Extemal/291119.doc
Land Use and Comprehensive Planning: If the city and county have older ordinances or do not have airport
zoning, grants are available to assist sponsors in developing or updating current airport zoning ordinances. State
share is 85% up to a maximum of $25,000 for zoning ordinances. An agreement must be in place prior to planning
activities taking place; however, there will be no reimbursement for costs until the new ordinance is enacted.
Applications are available on the Office of Aviation website at:
httos://forms.iowadot.gov/FormsMgt/Extemal/291118.doe. Submit with the annual application.
Windsocks: Windsocks are available to public use airports and may be ordered through the annual application
process or at any time by contacting Mike Marr at 515-239-1468 or via email: Michael.M�dot.iowa.gov.
W:\ Modal\Aviation\Funding Progn uns\Fonns\Application Fonns\State Progn un In s[mctions\FY2018 State Application Instructions.dou
2of2
Iowa Department of Aviation
2018 Potential Projects
2018 General Aviation Vertical Infrastructure (GAVI) Limited to $75,000
Replace Hangar Doors - T -Hangar A (All Doors -10)
Iowa City Municipal Airport
Iowa City, Iowa
Item Unit Quantitv Unit Price Total
Mobilization
LS
1 $ 15,100.00 $
15,100
Bi -Fold T -Han ar Doors
EA
10 $ 20 000.00 $
200,000
Electrical Modifications
LS
1 $ 15,000.00 $
15,000
Admin, Legal, Engineering
LS
$
46,000
TOTAL $ 276,100
85% $ 234,685
15% $ 41,415
Replace Hangar Doors - T -Hangar A (5 Doors)
Iowa City Municipal Airport
Iowa City, Iowa
Item Unit Quantitv Unit Price Total
Mobilization
LS
1.0 $ 8,200.00 $
8,200
Bi -Fold T -Han ar Doors
EA
5 $ 20 000.00 $
100,000
Electrical Modifications
LS
1.0 $ 8,000.00 $
8,000
Admin, Legal, Engineering
LS
$
23,000
TOTAL $ 139,200
85% $ 118,320
15% $ 20,880
Replace Hangar Doors - T -Hangar A (3 Doors)
Iowa City Municipal Airport
Iowa City, Iowa
Item Unit Quantity Unit Price Total
Mobilization
LS
1.0 $ 4,600.00 $
4,600
Bi -Fold T -Han ar Doors
EA
3 $ 20 000.00 $
60,000
Electrical Modifications
LS
1.0 $ 5,000.00 $
5,000
Admin, Legal, Engineering
LS
$
14,000
TOTAL $ 83,600
85% $ 71,060
15% $ 12,540
Page 1 of 3
Iowa Department of Aviation
2018 Potential Projects
Airfield Electrical Improvements
Iowa City Municipal Airport
Iowa City, Iowa
Item Unit Quantity Unit Price Total
Mobilization I
LS
1 $
3,700.00
$
3,700
Replace Interior Lights in Maintenance Han ar 1R
1 $ 3,500.00
16 $
1,400.00
$
22,400
Replace Interior Lights in Universi Hangar
EA
22 $
1 400.00
$ $30,800
Admin, Legal, Engineering
LS
$
11,000
TOTAL $ 67,900
85% $ 57,715
15% $ 10,185
Airport Wide Wi-Fi
Iowa City Municipal Airport
Iowa City, Iowa
Item
Unit
Quantity Unit Price
Total
Mobilization
LS
1 $ 3,500.00
$
6,800
Wi-Fi Modifications / Extension of Service
LS
1 $ 92,000.00
$
92,000
Admin, Legal, Engineering
LS
$
20,000
TOTAL $ 118,800
85% $ 100,980
15% $ 17,820
Page 2 of 3
Iowa Department of Aviation
2018 Potential Projects
2018 Airport Development
Apron Reconstruction
Iowa City Municipal Airport
Iowa City, Iowa
Item Unit Quantitv Unit Price Total
Mobilization
LS
1
$
16,500.00
$
16,500
PCC Pavement, 8"
SYD
2,860
$
50.00
$
143,000
Aggregate, 4"
CYD
320
$
35.00
$
11,200
Pavement Removal
SYD
2,860
$
10.00
$
28,600
Subdrain
LF
2,500
$
15.00
$
37,500
Excavation
CYD
500
$
18.00
$
9,000
Sodding
SYD
1,800
$
5.00
$
9,000
Admin, Legal, Engineering
LS
1
$
50,000
Parking Lot Expansion (20 Spaces)
Iowa City Municipal Airport
Iowa City, Iowa
Item
TOTAL $ 304,800
85% $ 259,080
15% $ 45,720
Unit Quantity Unit Price Total
Mobilization
LS
1
$
2,500.00
$
2,500
Asphalt Pavement
TON
150
$
95.00
$
14,250
Aggregate, 8"
CYD
125
$
35.00
$
4,375
Pavement Removal
SYD
50
$
15.00
$
750
Subdrain
LF
500
$
15.00
$
7,500
Excavation
CYD
300
$
18.00
$
5,400
Sodding
SYD
250
$
5.00
$
1,250
Admin, Legal, Engineering
LS
1
1 $
8,000
TOTAL $ 44,025
85% $ 37,421
15% $ 6,604
Page 3 of 3
04/14/2017 16:03 (CITY OF IOWA CITY IP 1
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 1, 2016 - MARCH 31, 2017
FOR 2017 09
ACCOUNTS FOR:
76850110 Airport Operations
ORIGINAL
APPROP
TRANFRS/
ADJSTMTS
REVISED
BUDGET
YTD ACTUAL
JOURNAL DETAIL 2017 7 TO
AVAILABLE
ENCUMBRANCES BUDGET
2017 7
PCT
USED
381100 Interest on Investments
850110 Airport Operations
76850110 381100 Int Invest
0
0
0
474.87
.00 -474.87
100.0°%*
01/31/17 GEN 011022 SS
-411.41
Interest Allocation
En
01/31/17 GEN 011022 SS
-190.97
Interest Allocation
En
01/31/17 GEN 011022 SS
-20.87
Interest Allocation
En
01/31/17 GEN 011022 SS
12.55
Interest Allocation
En
382100 Land Rental
850110 Airport Operations
76850110 382100 Land Rent
-48,000
0
-48,000
-15,578.14
.00 -32,421.86
32.5°%*
O1/10/17CRP 1072314 FINA
-368.75
ARMED FORCES RESERVE
01/27/17 GBI 104843
-325.00
LAND RENT
382200 Building/Room Rental
850110 Airport Operations
76850110 382200 BdngRmRent
-275,000
0
-275,000
-199,338.33
.00 -75,661.67
72.5°%*
01/27/17 GBI 409163
-151.00
Hangar Rent #26
01/27/17 GBI 314170
-151.00
HANGAR #11
01/27/17 GBI 405558
-144.00
Hangar #2
01/27/17 GBI 405441
-144.00
Hangar #7
01/27/17 GBI 319397
-358.00
HANGAR #33
01/27/17 GBI 403578
-110.00
Office Rent (Bldg G)
01/27/17 GBI 400467
-179.00
Hangar Rent #41
01/27/17 GBI 400059
-151.00
HANGAR #15
01/27/17 GBI 400246
-144.00
HANGAR #5
01/27/17 GBI 100686
-210.00
HANGAR #57
01/27/17 GBI 105947
-179.00
HANGAR #38
01/27/17 GBI 105183
-151.00
HANGAR #27
04/14/2017 16:03 (CITY OF IOWA CITY IP 2
mtharp YEAR-TO-DATE BUDGET REPORT glytdbud
JULY 1, 2016 - MARCH 31, 2017
FOR 2017 09
ACCOUNTS FOR:
76850110 Airport Operations
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
JOURNAL DETAIL 2017 7 TO 2017 7
AVAILABLE PCT
YTD ACTUAL ENCUMBRANCES BUDGET USED
01/27/17 GBI
105172
-179.00
HANGAR
#48
01/27/17 GBI
104275
-144.00
HANGAR
#8
01/27/17 GBI
104090
-4,606.00
D, E, F, H
01/27/17 GBI
104090
-500.00
Hangar
M
01/27/17 GBI
104090
-144.00
HANGAR
#1
01/27/17 GBI
104090
-185.00
HANGAR
#59
01/27/17 GBI
104090
-185.00
HANGAR
#60
01/27/17 GBI
104090
-650.00
HANGAR
#72
01/27/17 GBI
103824
-179.00
HANGAR
#51
01/27/17 GBI
103759
-151.00
HANGAR
#13
01/27/17 GBI
103636
-179.00
HANGAR
#47
01/27/17 GBI
103584
-179.00
HANGAR
#42
01/27/17 GBI
103583
-4,392.00
HANGAR
#35
01/27/17 GBI
103583
-652.00
HANGAR
#32
01/27/17 GBI
103574
-144.00
HANGAR
#9
01/27/17 GBI
103503
-310.00
HANGAR
#34
01/27/17 GBI
103319
-179.00
HANGAR
#53
01/27/17 GBI
103078
-151.00
HANGAR
#16
01/27/17 GBI
103026
-151.00
HANGAR
#19
01/27/17 GBI
102700
-151.00
HANGAR
#14
01/27/17 GBI
102618
-179.00
HANGAR
#40
01/27/17 GBI
102617
-210.00
HANGAR
#58
01/27/17 GBI
102612
-243.00
HANGAR
#61
01/27/17 GBI
102608
-217.00
HANGAR
#55
01/27/17 GBI
102608
-650.00
HANGAR
#71
01/27/17 GBI
102606
-185.00
HANGAR
#63
01/27/17 GBI
102603
-217.00
HANGAR
#46
01/27/17 GBI
102601
-179.00
HANGAR
#49
01/27/17 GBI
102597
-179.00
HANGAR
#36
01/27/17 GBI
102597
-179.00
HANGAR
#37
01/27/17 GBI
102596
-217.00
HANGAR
#45
01/27/17 GBI
102592
-151.00
HANGAR
#25
01/27/17 GBI
102592
-179.00
HANGAR
#44
01/27/17 GBI
102592
-179.00
HANGAR
#50
01/27/17 GBI
102592
-151.00
HANGAR
#28
01/27/17 GBI
102586
-151.00
HANGAR
#17
01/27/17 GBI
102580
-144.00
HANGAR
#6
01/27/17 GBI
102580
-151.00
HANGAR
#30
01/27/17 GBI
102578
-151.00
HANGAR
#22
01/27/17 GBI
102575
-185.00
HANGAR
#62
01/27/17 GBI
102466
-151.00
HANGAR
#24
01/27/17 GBI
102090
-179.00
HANGAR
#43
01/27/17 GBI
101765
-151.00
HANGAR
#23
01/27/17 GBI
101403
-151.00
HARNGAR #21
01/27/17 GBI
101368
-204.00
HANGAR
#64
01/27/17 GBI
101368
-404.00
HANGAR
#31
01/27/17 GBI
100798
-75.50
HANGAR
#18
04/14/2017 16:03
OF IOWA CITY
-179.00
01/27/17 GBI 100354
3
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
-100.00
IP
glytdbud
01/31/17 GEN 011015 ND
JULY 1, 2016 -
MARCH 31, 2017
-179.00
01/31/17 GBM
FOR 2017 09
384900 Other Commissions
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
01/27/17 GBI 100685
01/27/17 GBI 100474
-179.00
01/27/17 GBI 100354
HANGAR #39
01/27/17 GBI 100353
01/27/17 GBI 100111
-100.00
01/27/17 GBI 100061
OFFICE SPACE RENT
01/31/17 GEN 011015 ND
01/31/17 GBM
-179.00
01/31/17 GBM
HANGAR #54
384900 Other Commissions
850110 Airport Operations
-302.00
76850110 384900 Oth Comm
-36,500
O1/20/17CRP 1084499 REVE
393120 General Levy
404.00
850110 Airport Operations
GB INVOICES
76850110 393120 Gen Lew
-113,209
O1/31/17GEN 010992 REJE#2
411000 Perm Full Time
850110 Airport Operations
76850110 411000 Perm FT
58,614
01/06/17 PRJ 1123116 123116
01/20/17 PRS 1011417 011417
0 -36.500
0 -113,209
-75.50
HANGAR #18
-179.00
HANGAR #39
-151.00
HANGAR #12
-100.00
OFFICE SPACE RENT
-151.00
HANGAR #29
-179.00
HANGAR #54
-179.00
HANGAR #52
-302.00
REV JE#61067
204.00
GB INVOICES
404.00
GB INVOICES
-27,000.30 .00 -9,499.70 74.0°°%*
-2,889.70 EASTERN AVIATION FUELS
-84,906.76
-9,434.08
0 58,614 42,719.43
2,232.00
2.232.00
.00 -28,302.24 75.0°%*
Ptax from Gen Fund
.00 15,894.57 72.9°%
WARRANT -123116 RUN -1
WARRANT -011417 RUN -1
04/14/2017 16:03
500
OF IOWA CITY
500
532.50
4
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
414500 Longevity Pay
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
850110 Airport Operations
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
413000 Temporary Employees
850110 Airport Operations
76850110 413000 Temp Emil
500
0
500
532.50
01/06/17 PRJ 1123116 123116
75.00
414500 Longevity Pay
850110 Airport Operations
76850110 414500 Longevity
500
0
500
500.00
421100 Health Insurance
850110 Airport Operations
76850110 421100 Health Ins
5,227
0
5,227
3,787.92
01/06/17 PRJ 1123116 123116
210.44
01/20/17 PRJ 1011417 011417
210.44
421200 Dental Insurance
850110 Airport Operations
76850110 421200 Dental Ins
338
0
338
263.88
01/06/17 PRJ 1123116 123116
15.50
01/20/17 PRS 1011417 011417
15.50
.00 -32.50 106.5%*
WARRANT -123116 RUN -1
MIS
00 100.0°%
.00 1,439.08 72.5°%
WARRANT -123116 RUN -1
WARRANT -011417 RUN -1
.00 74.12 78.1%
WARRANT -123116 RUN -1
WARRANT -011417 RUN -1
04/14/2017 16:03
mtharp
FOR 2017 09
ACCOUNTS FOR:
76850110 Airport Operations
(CITY OF IOWA CITY
YEAR-TO-DATE BUDGET REPORT
JULY 1, 2016 -
ORIGINAL TRANFRS/
APPROP ADJSTMTS
MARCH 31, 2017
REVISED
BUDGET
YTD ACTUAL
JOURNAL DETAIL
ENCUMBRANCES
IP
2017 7 TO
AVAILABLE
BUDGET
5
glytdbud
2017 7
PCT
USED
421300 Life Insurance
850110 Airport Operations
76850110 421300 Life Ins
145
0
145
108.90
.00
36.10
75.1%
01/20/17 PRJ 1011417 011417
12.10
WARRANT -011417
RUN
-1
421400 Disability Insurance
850110 Airport Operations
76850110 421400 DisbltyIns
252
0
252
187.11
.00
64.89
74.3%
01/20/17 PRJ 1011417 011417
20.79
WARRANT -011417
RUN
-1
422100 FICA
850110 Airport Operations
76850110 422100 FICA
4,514
0
4,514
3,314.80
.00
1,199.20
73.4%
01/06/17 PRJ 1123116 123116
174.56
WARRANT -123116
RUN
-1
01/20/17 PRJ 1011417 011417
168.90
WARRANT -011417
RUN
-1
423100 IPERS
850110 Airport Operations
76850110 423100 IPERS
5,324
0
5,324
3,907.08
.00
1,416.92
73.4%
01/06/17 PRS 1123116 123116
206.02
WARRANT -123116
RUN
-1
04/14/2017 16:03
mtharp
FOR 2017 09
ACCOUNTS FOR:
76850110 Airport Operations
76850110 423100 IPERS
01/20/17 PRJ 1011417 011417
431020 Court Costs & Services
850110 Airport Operations
76850110 431020 Court Costs
432020 Annual Audit
850110 Airport Operations
76850110 432020 Audit
01/31/17 GEN 010958 TLA
435057 Couriers
850110 Airport Operations
76850110 435057 Couriers
435060 Legal Publications
850110 Airport Operations
76850110 435060 Legal Pubs
CITY OF IOWA CITY
P 6
YEAR-TO-DATE BUDGET REPORT
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
JOURNAL DETAIL 2017 7 TO
2017 7
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
199.32
110 0 110
m
552 0 552 636.90
636.90
0 0 0 18.50
0 0 0 57.94
WARRANT -011417 RUN -1
00 110.00 .0%
.00 -84.90 115.4%*
Eide Bailly, LLP
00 -18.50 100.0°%*
00 -57.94 100.0°%*
04/14/2017 16:03
OF IOWA CITY
7
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
436030 Transportation
850110 Airport Operations
76850110 436030 Transportn
436050 Registration
850110 Airport Operations
76850110 436050 Registratn
436060 Lodging
850110 Airport Operations
76850110 436060 Lodging
436080 Meals
850110 Airport Operations
76850110 436080 Meals
1.000
1,000
500
200
0 1.000 350.46
0 1,000 250.00
0 500 320.26
0 200 25.00
00 649.54 35.Oo
00 750.00 25.0°%
00 179.74 64.1%
00 175.00 12.5%
04/14/2017 16:03
OF IOWA CITY
76850110 437010 CompLiabty
8
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
76850110 437020 Fir&CasIns
JULY 1, 2016 -
MARCH 31, 2017
850110 Airport Operations
FOR 2017 09
76850110 437030 WrkCompIns
159
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
437010 Comp Liability Insurance
850110 Airport Operations
76850110 437010 CompLiabty
22,886
O1/19/17API VCH IN131630
437020 Fire & Casualty Insurance
850110 Airport Operations
76850110 437020 Fir&CasIns
12,524
437030 Worker's Comp Insurance
850110 Airport Operations
76850110 437030 WrkCompIns
159
437041 Bonding & Other Insurance
850110 Airport Operations
76850110 437041 Bnd&OthIns
875
0 22,886 4,159.53
875.00
0 12,524 7,553.00
0 159 181.00
0 875
m
.00 18,726.47 18.2°%
AW WELT AMBRI#178917
00 4,971.00 60.3°%
00 -22.00 113.8°%*
00 875.00 .0°%
04/14/2017 16:03 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2016 -
FOR 2017 09
ACCOUNTS FOR: ORIGINAL TRANFRS/
76850110 Airport Operations APPROP ADJSTMTS
MARCH 31, 2017
REVISED
BUDGET
YTD ACTUAL
IP
JOURNAL DETAIL 2017 7 TO
AVAILABLE
ENCUMBRANCES BUDGET
9
glytdbud
2017 7
PCT
USED
437200 Loss Reserve Payment
850110 Airport Operations
76850110 437200 LossRsvPaV
5,000
0
5,000
5,000.00
.00
.00
100.0°%
438010 Stormwater Utility Charges
850110 Airport Operations
76850110 438010 Stormwater
14,911
0
14,911
14,199.48
.00
711.52
95.2°%
O1/18/17UBB C -170118170118
1,577.72
438030 Electricity
850110 Airport Operations
76850110 438030 Electricty
20,198
0
20,198
12,914.70
.00 7,283.30
63.90
O1/18/17API VCH IN20170118130039
369.28
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
354.18
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
.39
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
107.81
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
929.16
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
.39
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
.39
MIDAMERICAN
E#1891
O1/18/17API VCH IN20170118130039
79.18
MIDAMERICAN
E#1891
438050 Landfill Use
850110 Airport Operations
04/14/2017 16:03 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2016 -
FOR 2017 09
ACCOUNTS FOR: ORIGINAL TRANFRS/
76850110 Airport Operations APPROP ADJSTMTS
MARCH 31, 2017
REVISED
BUDGET
YTD ACTUAL
IP
JOURNAL DETAIL 2017 7 TO
AVAILABLE
ENCUMBRANCES BUDGET
10
glytdbud
2017 7
PCT
USED
76850110 438050 Landfill
83
0
83
143.93
.00 -60.93
173.4°%*
438070 Heating Fuel/Gas
850110 Airport Operations
76850110 438070 HeatngFuel
4,227
0
4,227
2,257.96
.00 1,969.04
53.4°%
O1/18/17API VCH IN20170118130039
37.49
MIDAMERICAN E#1891
O1/18/17API VCH IN20170118130039
299.11
MIDAMERICAN E#1891
O1/18/17API VCH IN20170118130039
414.03
MIDAMERICAN E#1891
438080 Sewer Utility Charge
850110 Airport Operations
76850110 438080 Sewer
1,881
0
1,881
1,515.28
.00 365.72
80.6°%
O1/18/17UBB C -170118170118
155.26
438090 Water Utility Charge
850110 Airport Operations
76850110 438090 Water
1,984
0
1,984
1,615.07
.00 368.93
81.4%
O1/18/17UBB C -170118170118
166.08
438100 Refuse Collection Charges
850110 Airport Operations
04/14/2017 16:03
0
OF IOWA CITY
32.85
11
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
14,069
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
76850110 438100 Refuse
O1/27/17API VCH IN92767
O1/27/17API VCH IN92770
438110 Local Phone Service
850110 Airport Operations
76850110 438110 Loc Phone
O1/03/17API VCH IN0789004025.2017.01
438120 Long Distance Service
850110 Airport Operations
76850110 438120 LD Phone
01/31/17 GNI ISICHARGEAO
442010 Other Building R&M Services
850110 Airport Operations
76850110 442010 OthBldgR&M
442020 Structure R&M Services
850110 Airport Operations
1,363 0 1,363 1,755.00
165.00
30.00
1,322 0 1,322 685.77
85.62
0
0
0
32.85
2.28
14,069
0
14,069
7,333.80
.00 -392.00 128.8°%*
JOHNSON COUNT#179165
JOHNSON COUNT#179165
.00 636.23 51.9°%
AUREON COMMUN#178003
.00 -32.85 100.0°%*
CH JAN LONG DIST CHGBK
00 6,735.20 52.1°%
04/14/2017 16:03
621
OF IOWA CITY
621
2,608.06
12
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
850110 Airport Operations
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
76850110 442030 HeatingR&M
3,000
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
76850110 442020 Struct R&M
621
0
621
2,608.06
442030 Heating Equipment R&M Services
850110 Airport Operations
76850110 442030 HeatingR&M
3,000
0
3,000
1,895.59
442040 Cooling Equipment R&M Services
850110 Airport Operations
76850110 442040 CoolingR&M
1,083
0
1,083
528.00
442060 Electrical & Plumbing R&M Srvc
850110 Airport Operations
76850110 442060 ElecPlmR&M
4,459
0
4,459
751.84
442070 Bldg Pest Control Services
850110 Airport Operations
76850110 442070 Pest Cntrl
242
0
242
479.52
O1/13/17API VCH IN32109
30.00
00 -1,987.06 420.0%-
00 1,104.41 63.2°%
00 555.00 48.8°%
00 3,707.16 16.9°%
.00 -237.52 198.1°%*
STANDARD PEST#179238
04/14/2017 16:03
OF IOWA CITY
13
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
443050 Radio Equipment R&M Services
850110 Airport Operations
76850110 443050 RadioEgR&M
443080 Other Equipment R&M Services
850110 Airport Operations
76850110 443080 Oth Eq R&M
444060 Cable & Electrical R&M Srvcs
850110 Airport Operations
76850110 444060 CblElecR&M
445030 Nursery Srvc-Lawn & Plant Care
850110 Airport Operations
76850110 445030 Nursery
rk
1CLy
403
41,529
0 0 112.50
0 6.997 4.377.32
0 403
fail
0 41,529 31,171.27
00 -112.50 100.0°%*
00 2.619.68 62.6°%
00 403.00 .0°%
00 10,357.73 75.1%
04/14/2017 16:03
OF IOWA CITY
14
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
76850110 445080 SnowIceRem
JULY 1, 2016 -
MARCH 31, 2017
29,000
23,780.19
FOR 2017 09
445110 Testing Services
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
445080 Snow and Ice Removal
850110 Airport Operations
76850110 445080 SnowIceRem
29,000
0
29,000
23,780.19
445110 Testing Services
850110 Airport Operations
76850110 445110 Testing
2,000
0
2,000
1,265.00
445230 Other Operating Services
850110 Airport Operations
76850110 445230 OthOlptgSvc
0
0
0
264.00
446100 City Attorney Chargeback
850110 Airport Operations
76850110 446100 Atty Chgbk
6,465
0
6,465
.00
00 5.219.81 82.0°%
00 735.00 63.3°%
00 -264.00 100.0°%*
00 6,465.00 .0°%
04/14/2017 16:03
OF IOWA CITY
15
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
446120 ITS-Server/Storage Chgbk
850110 Airport Operations
76850110 446120 ITS SrvCha
01/31/17 GNI Jan 17 Jan 17
01/31/17 GNI Jan 17 Jan 17
01/31/17 GNI Jan 17 Jan 17
446130 ITS-PC/Peripheral/Tablet S/R
850110 Airport Operations
76850110 446130 ITS PC Cha
01/31/17 GNI 31-JAN-17AO
446160 ITS -Infrastructure Fee
850110 Airport Operations
76850110 446160 ITSNetwCha
446190 ITS -Software SAAS Chgbk
850110 Airport Operations
76850110 446190 ITSSAASCha
216 0 216 337.45
2.47
18.50
35.03
6,909 0 6,909 9,432.90
1.087.60
8,761 0 8,761 8,761.00
216 0 216 111.00
.00 -121.45 156.2°%*
Storage of Email
Office sofware
Storage of files AIR
.00 -2,524.14 136.5°%*
JAN ITS Repl Chgbk
M
00 100.0°%
00 105.00 51.4°%
04/14/2017 16:03
OF IOWA CITY
16
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
0
JULY 1, 2016 -
MARCH 31, 2017
446300 Phone Equipment/Line Chgbk
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
446220 Phone Service Chargeback
850110 Airport Operations
76850110 446220 PhoneChabk
800
0
800
.00
446300 Phone Equipment/Line Chgbk
850110 Airport Operations
76850110 446300 PhoneEgCha
1,378
0
1,378
1,012.50
01/31/17 GNI ISICHARGEAO
112.50
446320 Mail Chargeback
850110 Airport Operations
76850110 446320 Mail Chgbk
200
0
200
161.85
446350 City Vehicle Replacement Chgbk
850110 Airport Operations
76850110 446350 VehReplChg
18,244
0
18,244
14,567.59
01/31/17 GNI JAN 17
1,540.97
00 800.00 .0%
.00 365.74 73.5%
CH JAN PHON EQUIP CHGB
00 38.15 80.90
.00 3,676.41 79.8%
JAN REPLACEMENT COST
04/14/2017 16:03
OF IOWA CITY
17
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
0
JULY 1, 2016 -
MARCH 31, 2017
446370 Fuel Chargeback
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
446360 City Vehicle Rental Chargeback
850110 Airport Operations
76850110 446360 VehRentCh4
272
0
272
.00
446370 Fuel Chargeback
850110 Airport Operations
76850110 446370 Fuel Chabk
5,258
0
5,258
2,079.33
01/31/17 GNI JAN 17
69.82
446380 Vehicle R&M Chargeback
850110 Airport Operations
76850110 446380 VehR&MCha
27,733
0
27,733
9,425.91
01/31/17 GNI JAN 17
1,117.75
449055 Permitting Fees
850110 Airport Operations
76850110 449055 PermitFees
440
0
440
440.00
00 272.00 .0°%
.00 3,178.67 39.5°%
JAN DIVISION FUEL
.00 18,307.09 34.0°%
JAN DIVISION SERVICE
LS
00 100.0°%
04/14/2017 16:03
OF IOWA CITY
18
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
449060 Dues & Memberships
850110 Airport Operations
76850110 449060 Dues&Memb
449120 Equipment Rental
850110 Airport Operations
76850110 449120 Eciuin Rent
452010 Office Supplies
850110 Airport Operations
76850110 452010 Off Supply
452030 Minor Office Equip/Furniture
850110 Airport Operations
76850110 452030 MinEq/Furn
1.185
W
357
C,
0 1.185 1.225.00
0 0 232.67
0 357 321.36
0 0 223.41
00 -40.00 103.4°%*
00 -232.67 100.0°%*
00 35.64 90.0°%
00 -223.41 100.0°%*
04/14/2017 16:03
0
OF IOWA CITY
.00
19
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
452040 Sanitation & Indust Supplies
850110 Airport Operations
76850110 452040 SanitSuppl
454020 Subscriptions
850110 Airport Operations
76850110 454020 Subscript
455120 Misc Computer Hardware
850110 Airport Operations
76850110 455120 MiscHrdwr
O1/21/17API VCH IN173020
461040 Other Agriculture Chemicals
850110 Airport Operations
76850110 461040 OthAg Chem
131
0
131
.00
0
0
0
249.60
193
336
0 193 70.90
54.99
0 336 129.13
00 131.00 .0°%
00 -249.60 100.0°%*
.00 122.10 36.7°%
AMAZON.COM
00 206.87 38.4°%
04/14/2017 16:03
0
OF IOWA CITY
6.72
20
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
1,535.70
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
466040 Plumbing Supplies
850110 Airport Operations
76850110 466040 Plumbing
466050 Electrical Supplies
850110 Airport Operations
76850110 466050 Electrical
466070 Other Maintenance Supplies
850110 Airport Operations
76850110 466070 Oth Maint
467020 Equipment R&M Supplies
850110 Airport Operations
76850110 467020 Equip R&M
0
0
0
6.72
445
0
445
1,535.70
583 0 583 1,650.72
1,377 0 1,377 872.55
00 -6.72 100.0°%*
00 -1,090.70 345.1°%*
00 -1,067.72 283.1°%*
00 504.45 63.4°%
04/14/2017 16:03
mtharp
FOR 2017 09
ACCOUNTS FOR:
76850110 Airport Operations
CITY OF IOWA CITY
P 21
YEAR-TO-DATE BUDGET REPORT
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
JOURNAL DETAIL 2017 7 TO
2017 7
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
467160 Other Vehicle R&M Supplies
850110 Airport Operations
76850110 467160 OthVehR&M
468030 Asphalt
850110 Airport Operations
76850110 468030 Asphalt
469040 Traffic Cntrl Imprvmt Supplies
850110 Airport Operations
76850110 469040 TrafficCnt
469190 Minor Equipment
850110 Airport Operations
0 0 0 210.04
00 -210.04 100.0°%*
155 0 155 .00 .00 155.00 .0°%
169 0 169 .00 .00 169.00 .0°%
76850110 469190 MinorEouin 570 0 570 .00 .00 570.00 .0°%
04/14/2017 16:03
0
OF IOWA CITY
0 260,000
22
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
IP
glytdbud
JULY 1, 2016 -
MARCH 31, 2017
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
469200 Tools
850110 Airport Operations
76850110 469200 Tools
469260 Fire Ext & Refills
850110 Airport Operations
76850110 469260 FireExtRef
469360 Food and Beverages
850110 Airport Operations
76850110 469360 Food&Bever
473010 Contracted Improvements
850110 Airport Operations
76850110 473010 Cont Imor
400 0 400 244.89
324 0 324 506.20
0 0
0
78.83
0 260,000
260,000
259,932.22
00 155.11 61.2°%
00 -182.20 156.2°%*
00 -78.83 100.0°%*
00 67.78 100.0°%
04/14/2017 16:03
OF IOWA CITY
0
5,564.39
23
mtharp
(CITY
YEAR-TO-DATE BUDGET REPORT
218,814.27
IP
glytdbud
-472,709
JULY 1, 2016 -
MARCH 31, 2017
260,000
632,709
FOR 2017 09
JOURNAL DETAIL 2017 7 TO
2017 7
ACCOUNTS FOR:
ORIGINAL TRANFRS/
REVISED
AVAILABLE
PCT
76850110 Airport Operations
APPROP ADJSTMTS
BUDGET YTD ACTUAL
ENCUMBRANCES BUDGET
USED
473020 Non -Contracted Improvements
850110 Airport Operations
76850110 473020 NonConImor 20,000 0 20,000 42,217.73 .00 -22,217.73 211.1°%*
490040 Capital Project Funding
850110 Airport Operations
76850110 490040 CIPFunding
TOTAL Airport Operations
TOTAL REVENUES
TOTAL EXPENSES
0
0
0
5,564.39
-100,000
260,000
160,000
218,814.27
-472,709
0
-472,709
-326,348.66
372,709
260,000
632,709
545,162.93
00 -5,564.39 100.0°%*
00 -58,814.27 136.8°%
00 -146,360.34
00 87,546.07
04/14/2017 16:03 (CITY OF IOWA CITY
mtharp YEAR-TO-DATE BUDGET REPORT
JULY 1, 2016 - MARCH 31, 2017
FOR 2017 09
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET
P 24
glytdbud
JOURNAL DETAIL 2017 7 TO 2017 7
AVAILABLE PCT
YTD ACTUAL ENCUMBRANCES BUDGET USED
GRAND TOTAL -100,000 260,000 160,000 218,814.27 .00 -58,814.27 136.8%
** END OF REPORT - Generated by Michael Tharp **
04/14/2017 15:58 (CITY OF IOWA CITY
mtharp INVOICE LIST BY GL ACCOUNT
YEAR/PERIOD: 2017/9 TO 2017/9
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S
WARRANT
CHECK
IP 1
apinvgla
DESCRIPTION
76850110
Airport
Operations
7600-70-70-850-850100-850110-000-0000-382200-
Building/Room Rental
000119
HINCKLEY, HARRY
03/02/17
0
2017 9 INV P
288.00
032417
181090
REFUND HANGAR #10 D
000119
SHEPHERD, TODD
43438
0
2017 9 INV P
146.00
030317
180475
OVERPAYMENT ON GB I
000119
CARE AMBULANCE
45284
0
2017 9 INV P
200.00
032417
181088
REFUND DUP PAYMENTS
634.00
ACCOUNT TOTAL
634.00
7600-70-70-850-850100-850110-000-0000-438030-
Electricity
010319
MIDAMERICAN ENERGY
20170322091244
0
2017 9 INV P
1,432.74
032417
2142
MidAmBilling 032220
ACCOUNT TOTAL
1,432.74
7600-70-70-850-850100-850110-000-0000-438070-
Heating Fuel/Gas
010319
MIDAMERICAN ENERGY
20170322091244
0
2017 9 INV P
371.95
032417
2142
MidAmBilling 032220
ACCOUNT TOTAL
371.95
7600-70-70-850-850100-850110-000-0000-438100-
Refuse Collection Charges
010507
JOHNSON COUNTY REFUS
93533
0
2017 9 INV P
165.00
030317
180452
Refuse & Recycling
010507
JOHNSON COUNTY REFUS
93536
0
2017 9 INV P
30.00
031017
180665
Refuse & Recycling
010507
JOHNSON COUNTY REFUS
94345
0
2017 9 INV P
165.00
033117
181695
Refuse & Recycling
010507
JOHNSON COUNTY REFUS
94348
0
2017 9 INV P
30.00
033117
181695
Refuse & Recycling
390.00
ACCOUNT TOTAL
390.00
7600-70-70-850-850100-850110-000-0000-442010-
Other Building R&M Services
010164
FREEMAN LOCK AND ALA
179782
0
2017 9 INV P
11.25
Pcard
P -Card invoice for
010856
JET AIR INC IOW
IVI-17-000622
0
2017 9 INV P
600.00
031017
180663
Cleaning/janitorial
ACCOUNT TOTAL
611.25
7600-70-70-850-850100-850110-000-0000-442020-
Structure R&M Services
010856
JET AIR INC IOW
IVI-17-000620
0
2017 9 INV P
2,068.06
031017
180663
Maintenance Reimbur
012238
OTIS ELEVATOR COMPAN
CER65338C16
0
2017 9 INV P
180.00
031717
180897
Elevator Service an
ACCOUNT TOTAL
2,248.06
7600-70-70-850-850100-850110-000-0000-442030-
Heating Equipment R&M Services
010005
AAA MECHANICAL INC
9950202
0
2017 9 INV P
528.00
031017
180600
HVAC Preventive Mai
013430
ALL TEMP REFRIGERATI
16-3697
0
2017 9 INV P
77.00
031017
2118
Boiler Checkup
ACCOUNT TOTAL
605.00
7600-70-70-850-850100-850110-000-0000-442070-
Bldg Pest Control Services
04/14/2017 15:58 (CITY OF IOWA CITY IP 2
mtharp INVOICE LIST BY GL ACCOUNT apinvgla
YEAR/PERIOD: 2017/9 TO 2017/9
ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION
013610
STANDARD PEST CONTRO
32533
0
2017 9 INV P
30.00
032417
181114
Pest Control Servic
ACCOUNT TOTAL
30.00
7600-70-70-850-850100-850110-000-0000-445080-
Snow and Ice Removal
010856
JET AIR INC
IOW
IVI-17-000621
0
2017 9 INV P
4,500.00
031017
180663
Maintenance/Grounds
ACCOUNT TOTAL
4,500.00
7600-70-70-850-850100-850110-000-0000-452010-
Office Supplies
010165
TALLGRASS BUSINESS
R
179783
0
2017 9 INV P
67.50
Pcard
P -Card invoice for
ACCOUNT TOTAL
67.50
7600-70-70-850-850100-850110-000-0000-466050-
Electrical Supplies
010856
JET AIR INC
IOW
IVI-17-000620
0
2017 9 INV P
101.48
031017
180663
Maintenance Reimbur
ACCOUNT TOTAL
101.48
7600-70-70-850-850100-850110-000-0000-467020-
Equipment R&M Supplies
010856
JET AIR INC
IOW
IVI-17-000620
0
2017 9 INV P
591.70
031017
180663
Maintenance Reimbur
ACCOUNT TOTAL
591.70
ORG 76850110 TOTAL
11,583.68
FUND
7600 Airport
TOTAL:
11,583.68
** END OF REPORT - Generated by Michael Tharp **