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Home My WebLink About2017-05-04 Info PacketCITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org May 4, 2017 IPI Council Tentative Meeting Schedule MISCELLANEOUS I132 Listening Post Summary Report IP3 2016 Consumer Confidence Report IP4 Copy of article from City Manager: Iowa City to host 2018 Cities of Literature meeting IP5 Copy of article from City Manager: What You Should Know — Elected Leaders and Economic Development IP6 Email from Dennis Byrnes: On -Street Parking on Ireland Drive and Killarney Road Proposal [Staff response included] IP7 Civil Service Entrance Examination: Cashier — Revenue I138 2017 Building Statistics DRAFT MINUTES I139 Human Rights Commission: April 25 I1310 Planning and Zoning Commission, Work Session: April 20 IP11 Planning and Zoning Commission: April 20 r :LIII awl CITY OF IOWA CITY Date OS -04-17 City Council Tentative Meeting Schedule IN Subject to change May 4, 2017 Time Meeting Location Tuesday, May 16, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Wednesday, May 24, 2017 5:00 PM Joint Meeting JC Brd of Supervisors TBD Work Session Tuesday, June 6, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 20, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 17, 2017 4:00 PM Reception Johnson County 4:30 PM Joint Entities Meeting TBD Tuesday, July 18, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 1, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 15, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting IP2 LISTENING POST SUMMARY REPORT Date: April 27, 2017 Location: Broadway Neighborhood Center Time of Listening Post: 5-7pm Council Members Attending: Pauline Taylor, John Thomas Approximate number who attended: 10 Topics discussed: • Lack of affordable housing • Immigrant identification • Implication of the loss of local control in the last State of Iowa legislative session for future local actions • Possible impact of construction of scheduled improvements at Wetherby Park on park use • Streets in the vicinity of Yewell St. need repaving • Fireworks regulations • High traffic speeds on Taylor Street, as well as Davis and Burns • Graffiti • Police substation needs to be reactivated • Impact on property values of concentration of agency -managed homes in certain residential areas • Improve the ease with which the public can contact a live person at the Police Dept. Public Comments on this location of listening post: None. Location adapted well to listening post setting. Many attendees stayed for two hours. Public Comment on future locations of the listening post: None Public Comments on the listening posts: None Any items/things that would improve future listening posts: None s:listeningposis/report �r tDLIII �'0 CITY OF IOWA CITY UNESCO CITY OF LITERATURE 2016 Consumer Confidence Report An annual report on the quality of Iowa City's drinking water The City of Iowa City — Water Division is pleased to report another year of providing clean, safe, esthetically pleasing drinking water to residents of Iowa City and University Heights! Iowa City's water system is operated and managed by professional, state certified water treatment and distribution operators. Treatment Plant Operators perform over 200 water quality tests daily and collect samples for testing at the State Hygienic Laboratory to ensure that the water meets all State and Federal Safe Drinking Water Act (SDWA) Standards. SDWA requires all community water suppliers, including the Iowa City Water Division to participate in a Lead and Copper Sampling Program. Since 1992, the Water Division has routinely sampled for lead and copper in designated locations throughout the drinking water system. The action level of 0.015 mg/L (15 parts per billion) lead concentration in the 90`h percentile of samples is required. Iowa City water has always remained in compliance with this rule. In 2014, the most recent sampling session, the 90`h percentile lead concentration was 0.004 mg/L (4 parts per billion), well below the EPA action level. Lead and Copper sampling is scheduled to commence in June of 2017. The Iowa City water system consists of a computerized water treatment plant with a maximum capacity of 16.7 million gallons per day. The treatment plant utilizes raw water from a variety of sources, primarily relying on the high quality water from our collector wells in the Alluvial Aquifer. Our deep wells and river intake are available for quality or quantity needs. Lime softening and Granular Activated Carbon filtration highlight an array of treatment processes designed to create a safe, high quality product. We believe that the best way to assure you that our drinking water is safe and reliable is to provide you with accurate facts. Although the information in this report may appear technical, the Environmental Protection Agency (EPA) requires municipal utilities to inform water customers of the content of their drinking water. Each year, we provide a Consumer Confidence Report that explains where our water comes from and how it is treated to make it safe and good -tasting. This years report lists Iowa City's performance regarding EPA water quality regulations and level of detectable compounds in the water in 2016. The Iowa City Water Division will continue to work around the clock to provide the best quality water. We will continue to partner with our customers to protect and conserve water resources, and to provide an economical, safe and dependable water supply now and into the future. We are proud to report that our water far surpasses all federal and state water quality standards. 2016 WATER QUALITY REPORT FOR IOWA CITY WATER DEPARTMENT This report contains important information regarding the water quality in our water system. The source of our water is surface water. Our water quality testing shows the following results: CONTAMINANT MCL - (MCLG) Compliance Date Violation Source Type Value & (Range) Yes/No Total Organic Carbon (TOC) is a Total Organic Carbon sum measure of the concentration Removal Ratio (N/A) RAA 1.70 2016 No of all organic carbon atoms covalently bonded in the organic molecules of a given water sample. Total Trihalomethanes 80 (N/A) LRAA 41.00(18-48) 3/31/2016 No By products of drinking water (ppb) chlorination Total Haloacetic Acids 60 (N/A) LRAA 8.00(4-12) 03/31/2016 No By-products of drinking water (ppb) HAASdisinfection Corrosion of household plumbing Copper (ppm) AL=1.3 (1.3) 90th 0.02 (ND - 0.02) 2014 No systems; Erosion of natural deposits; Leaching from wood preservatives Corrosion of household plumbing Lead (ppb) AL=15 (0) 90th 4.00 (ND - 14) 2014 No systems; erosion of natural deposits 950 - DISTRIBUTION SYSTEM Chlorine (ppm) MRDL=4.0 RAA I.1 (0.48 - 1.37) 12/31/2016 No Fater additive used to control MRDLG-4.0 microbes Coliforms are bacteria that are naturally present in the environment and are used as an Total Coliform 7T (T� RTCR 1 sample(s) 08/31/2016 No indicator that other waterbome Bacteria positive pathogens may be present, or that a potential pathway exists through which contamination may enter the drinking water. 03 - S/EP IA RIVER, J WELLS, S WELLS, C WELLS Water additive which promotes Fluoride (ppm) 4 (4) SGL 0.61 01/13/2016 No strong teeth; Erosion of natural deposits; Discharge from fertilizer and aluminum factories Sodium (ppm) (N/A) SGL 13 04/04/2016 No Erosion of natural deposits; Added to water during treatment process Runoff from fertilizer use; Nitrate [as N] (ppm) 10 (10) SGL 7.2 (4.1 - 7.2) 2016 No Leaching from septic tanks, sewage; Erosion of natural deposits 0.07 NTU 'Turbidity (NTU) (N/A) TT 100% No Soil runoff compliance Water testing was performed for the presence of Cryptosporidium from October — December of 2016, there was no detection. Note: Contaminants with dates indicate results from the most recent testing done in accordance with regulations. March 09, 2017 CCR 2016 IOWA CITY WATER DEPARTMENT PWSID: 5225079 Page 1 DEFINITIONS • Maximum Contaminant Level (MCL) — The highest level of a contaminant that is allowed in drinking water. MCLS are set as close to the MCLGs as feasible using the best available treatment technology. • Maximum Contaminant Level Goal (MCLG) -- The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. • ppb -- parts per billion. • ppm -- parts per million. • pCi/L—picocuries per liter • N/A—Not applicable • ND -- Not detected • RAA—Running Annual Average • Treatment Technique (TT) — A required process intended to reduce the level of a contaminant in drinking water. • Action Level (AL) — The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow. • Maximum Residual Disinfectant Level Goal (MRDLG) - The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. • Maximum Residual Disinfectant Level (MRDL) - The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. • SGL—Single Sample Result • RTCR —Revised Total Coliform Rule • NTU— NephelometricTurbidityUnits GENERAL INFORMATION Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water posed a health risk. More information about contaminants or potential health effects can be obtained by calling the Environmental Protection Agency's Safe Drinking Water Hotline (800-426- 4791). Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno -compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791). If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. IOWA CITY WATER DEPARTMENT is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.cpa.gov/safewater/lead. ADDITIONAL HEALTH INFORMATION Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate 1 evels in drinking water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring for an infant, you should ask advice from your health care provider. SOURCE WATER ASSESSMENT INFORMATION This water supply obtains its water from the sandstone and dolomite of the Cambrian -Ordovician aquifer. The Cambrian -Ordovician aquifer was determined to have low susceptibility to contamination because the characteristics of the aquifer and overlying materials provide natural protection from contaminants at the land surface. The Cambrian -Ordovician wells will have low susceptibility to surface contaminants such as leaking underground storage tanks, contaminant spills, and excess fertilizer application. March 09, 2017 CCR 2016 IOWA CITY WATER DEPARTMENT PWSID: 5225079 Page 2 A detailed evaluation of your source water was completed by the Iowa Department of Natural Resources, and is available from the Water Operator at 319-356-5162 . This water supply obtains its water from the sand and gravel of the Alluvial aquifer. The Alluvial aquifer was determined to be highly susceptible to contamination because the characteristics of the aquifer and overlying materials provide little protection from contamination at the land surface. The Alluvial wells will be highly susceptible to surface contaminants such as leaking underground storage tanks, contaminant spills, and excess fertilizer application. A detailed evaluation of your source water was completed by the Iowa Department of Natural Resources, and is available from the Water Operator at 319-356-5162 . This water supply obtains water from one or more surface waters. Surface water sources are susceptible to sources of contamination within the drainage basin. Surface Water Name Susce tibilit Iowa River Sand Pit high Iowa River high OTHER INFORMATION *Turbidity is an indicator of treatment filter performance and is regulated as a treatment technique. CONTACT INFORMATION Public Meeting Information We encourage our customers to attend and participate in the meetings about our water utility. The Iowa City Council meets the first and third Tuesday of each month at 7 p.m. in: Emma J. Harvat Hall 410 E. Washington Street Iowa City, IA 52240-1826 For meeting information call (319)356-5040 For additional information on the Consumer Confidence Report or other water issues please view www.icgov.org or call the Iowa City Water Division, 319-356-5160. Iowa City Water Division 80 Stephen Atkins Drive Iowa City, IA 52240 March 09, 2017 CCR 2016 IOWA CITY WATER DEPARTMENT PWSID: 5225079 Page 3 Jude From: Sent: To: Subject: ID Geoff Fruin Wednesday, May 03, 2017 4:56 PM Kellie Fruehling; Julie Voparil FW: News from Iowa City UNESCO City of Literature Could you please place this in the information packet? Thank you - In This Issue Iowa City to host 2018 Cities of Literature meeting Musick festival set for June 21-24 Successful events celebrate Bob Dylan, iazz Quick Links Home page About the City of Literature Contact us TY RE News from the City of Literature The monthly newsletter of the Iowa City UNESCO City of Literature Iowa City to host 2018 Cities of Literature meeting Follow us on Facebook Iowa City has been selected as the host for the 2018 annual meeting Follow us on Twitter of the UNESCO Cities of Literature. Iowa City was designated as the third City of Literature in the world in 2008. The meeting will be part of the celebration of the 10'" anniversary of the designation. Calendar Each year, members gather in one of the designated cities for a meeting to discuss policy and projects. Past meetings have been held in Heidelberg, Germany; Dublin, Ireland; and Barcelona, Spain. Select upcoming events in the City of At the 2017 meeting in Barcelona, member cities selected Iowa City to Literature host the 2018 meeting. Delegates from Cities of Literature will visit Iowa City in early April 2018. While much of the schedule will include working meetings for the delegates, opportunities for the public to interact with the visitors, and for the visitors to learn more about Iowa May 6: Free Comic City's literary assets, will be built into the visit. Book Day (Daydreams Iowa City is one of 20 UNESCO -designated Cities of Literature. A call Comics for applications from aspiring cities to the Creative Cities Network is open through June, and new cities will be named to the network in May 17: J. Robert November. New Cities of Literature will be invited to the Iowa City Lennon reading meeting to begin their integration into the network. (Prairie Lights) "Given the growth trends of the network, we could have representatives from 30 or more cities with us in Iowa City next April," May 27-29: White said City of Literature Executive Director John Kenyon. "This will offer Antelope Rummage our area a wonderful opportunity to show the rest of the world the Sale things that make us a City of Literature, and a great way to celebrate our 10r" year with the designation." For many more events, visit our full calendar. Jh&IC festival set for June 21-24 Musick, the annual festival that Submit your events celebrates the intersections between literature and chamber music, will be held June 21-24. Join Our Mailing Listl Keep up with what's going on in the City of Literature. Make sure your friends know, too! Forward this and encourage them to sign up. Support the City of Literature! Your contribution helps to support our programming and advocacy efforts. Click here for more information MLJSic IC The festival features four performances - - evening concerts at Trinity Episcopal Church on Wednesday, June 21, and Thursday, June 22, an evening performance at the Englert Theatre on Friday, June 23, and an interactive family concert at the Iowa City Public Library on Saturday, June 24. The concerts will feature performance by the Solera Quartet, led by festival artistic director Tricia Park. Full program details will be available soon at www.MusicIC.org. The festival is in its seventh year; 2016 was it's first under City of Literature direction, and featured concerts based on the work of Beethoven, Haydn, Mendelssohn, Mozart, and contemporary composer Caroline Shaw. Successful events celebrate Bob Dylan, jazz Late April was busy for the City of Literature, with two major events on the calendar. First up was "This Wheel's On Fire," a tribute to the music and words of Bob Dylan. Given Dylan's recent win as the Nobel laureate for literature, it seemed fitting to celebrate the songwriter in the City of Literature. A lineup of acts curated by Kevin Hanick each performed a handful of Dylan favorites at the April 28 show. Participants were Jason T. Lewis and Sad Iron Music, Elizabeth Moen, Kevin Burt, Iris DeMent with Dave Moore, David Zollo, William Elliott Whitmore, Ingrid Streitz, and the Recliners. Proceeds of the event went to the City of Literature. Sponsors were Urban Acres Real Estate and the University of Iowa Community Credit Union. On April 30, the City of Literature celebrated UNESCO's International Jazz Day with an event in partnership with the Iowa City Public Library. The event, "Jazz in The Fight for Civil Rights: Jazz as Activist Music," was presented by Dr. Damani Phillips with the University of Iowa School of Music. Phillips, a saxophonist, will be joined by drummer Jim Dreier, Pianist Steve Shanley, and bassist Blake Shaw. The group performed the classics "Strange Fruit," "Fables of Faubus" and "Alabama," while Phillips discussed the role of those songs, and others, in the struggle for Civil Rights in the 1950s and 1960s. Iowa City UNESCO City of Literature, 123 S. Linn St., Iowa City, IA 52240 SafeUnsubscribe"" simonandrew33Cmamail.com Forward this email I Update Profile I About our service provider Sent by iohn-kenyon@iowacitvofliterature.org in collaboration with Gxsta rt Cct#act', s'` Try it free today NLCOF NATIONAL LEAGUE CITIES CITIES STRONG TOGETHER / ` jay. � � I � •� M I i' � 11` I � i • III .4 m� , NATIONAL LEAGUE ECONOMIC DEVELOPMENT FLOIMFNTN,C ■ OF CITIES couaat CENTER FOR ory SOLUTIONS The lbwer.(Knowledgeand lagdcohip About the National League of Cities TM National League of Cities (NLC) is the niton s leading advocacy organization devoted to stregthenirg and promoting cities as centers of opportunity, leadership and governance. Through In membership and padreenz ips with state municipal leagues. NLC serves as a resource antl advocate for more Mep 19,000 cities and towns and more than 218 million ATMcans. NLC'S Center for City Solutions provides research and analysis on key topics and trends Important to cities end creative solutions to improve the quality of life In communities. About the International Economic Development Council (IEDC) The International Economic Development Council (IEDC) is a non-profit non-partisan membership organization serving economic developers. With more than 5.000 members, EDC is the largest organization of its kind. Economic developers promote economic well-being and quality of Ilse for Meir communities, by creating, retaining and expanding lobs that facilitate growth, enhance wealth and provide a stable tax base. From public to private, rural to urban, and local to international. IEDC's members are engaged in the full range of economic tlevebpment activities. Economic developers are employed in a wide variety of settings including local, state, provincial and federal governments. public private partnerships, chambers of commerce, universities and a variety of other institutions. Economic developers offer a broad range of service. including recruiting firms, incubating businesses, providing finance, technology assistance, and workforce solutions, among others. When economic developers succeed. they create high-quality lobs. develop vibrant communities. and improve the quality of life in Meir regions. About the Authors Emily Relsblru Is the Principal Associate for Economic Development In NI -C's Center for City Solutions - Christians K. McFadaM is Research Director of NI -C's Center for City Solutions. Acknowledgements The authors would like to thank members of EDC and NLCs Community antl Economic, Development Policy Committee for their contributions to this gukfa, as well as Courtney Bernard, Senior Communications Associate, for editing the report and Deny Green. Visual Designer Associate, for designing the report. than, .1 As norm+ ram kki =7 Table of Contents 1 Introduction 2 Key Functions of Local Economic Development 7 Context for Local Economic Development g Stakeholders and Partners 12 Funding Sources 15 Focus on Equity 17 Measuring Impact with Performance Management 19 The Role of Elected Leaders 20 Conclusion Elected Leaders and Economic Development Introduction Effective economic development demands informed leadership from local elected leaders. Economic development is the process of building strong, adaptive and equitable local economies. What constitutes success in economic development and the specific strategies to accomplish it will undoubtedly look different from place to place. vet despite these differences, leadership is consistently identified as a critical factor in advancing local economic development. Dedicated leadership from local elected officials helps develop a common vision, motivate stakeholders into action, and move vital projects forward. Although leadership can come from many places within the community, local elected officials are particularly well positioned to take on this role. The political influence of elected leadership is critical to helping communities stay the course toward a vibrant economic future. Perhaps now. more than ever, it's imperative for cities to take the reigns and grow a strong local economy from within. especially in the context of rapidly evolving business and workforce demands, growing inequity within cities, and a new era of federalism shifting more responsibility for growth to local govemments. Therefore, it's important for city leaders to understand the practice of economic development and their roles within it. What You Should Know 20. Elected Leaders and Economic Development is Published in partnership with International Economic Development Council (IEDC) and is an update to the 2010 guide. 10 Things You Should Know.' The Role of Elected Officials in Economic Development. This report discusses the context and key functions of local economic development, and also provides foundational Information about funding sources. measuring outcomes and achieving greater economic equity in cities. Additionally, this report identifies specific roles elected officials can take to become well-informed leaders and strategic decision -makers for effective local economic development. Key Functions of Local Economic Development While there is no single, standard definition of economic development, it can be broadly defined as a group of programs or activities that seeks to improve the economic well-being and quality of life for a community. This can be achieved by creating and retaining well -paying jobs, supporting business growth, developing key real estate, and providing access to open space, neighborhood amenities and cultural programs. The information below outlines the key functions of local economic development. Strategic planning A vital first step in any local economic development department is strategic planning. This means designing where and how economic development efforts will be focused and implemented. A clear economic vision and goals are needed to provide a framework for strategically assessing and coordinating these efforts. The vision stems from the community's values, its collective sense of local economic strengths and weaknesses. and consensus Won on a desired future. Goals are more tangible expressions of the vision and provide specific direction for actions. An important role for elected officials during the strategic planning process is to help bring people to consensus and agreement on a common purpose. Elected officials should also work with their staff to determine a set of expected outcomes. the necessary level of resources (staff and budget) needed to achieve these outcomes and performance metrics to evaluate and measure them. Elected Leaders and Economic Development Business retention and expansion Economic developers also are responsible for supporting existing businesses and making sure they remain a part of the community. Business retention and expansion efforts centers around building relationships with existing companies to better meets the needs of business owners and the overall local business ecosystem. The role of economic developers is to survey and then assist local businesses and industries to solve problems so they are incentivized to stay in your community, and potentially expand into larger enterprises. A part of the retention and expansion efforts also includes tracking data on local businesses to analyze business activity and track related trends. Business marketing and attraction One role for economic developers Is to attract new industries and businesses to the city as a strategy to create new jobs and grow the local economy. In practice, this involves various marketing activities designed to build a positive community image and attract attention to your community. This also refers to efforts by economic developers to work with site selectors to showcase available commercial space, and to close location deals with companies. Entrepreneurial and small business development Small businesses and startups are the backbone of many local economies. Our nation's small businesses not only create well -paying jobs, but also deliver vital goods and services, generate local sales tax revenue, and contribute to the unique character and livability of neighborhoods. Unfortunately the high failure rate of small businesses - especialty early-stage start- ups - demonstrates a need for more targeted investment in their long-term success. Creating a culture that makes entrepreneurship a local value. as well as putting in place specific local economic development programs to build an ecosystem of support for entrepreneurs and small business owners is essential. Such programs should include providing access to technical assistance. streamlined regulations, industry -specific resources and mentors, funding/financing opportunities, and other tools. Workforce development It s important for economic development activities to closely align with workforce development efforts. A comprehensive and cohesive strategy encourages residents to participate in the local lob market, and also helps ensure that businesses will have an adequate pipeline of skilled workers. Successful workforce development efforts work like a supply chain, and consist of taking stock of business needs, and than Connecting job training and education programs, as well as initiatives to attract and retain the right kind of talent in a Community. Real estate development and reuse An economic development team is responsible for proactively guiding the development and reuse of Commercial buildings, office towers. industrial facilities. and vacant land parcels. A city's involvement in management decisions includes supporting the development of new facilities, and rehabilitating existing abandoned building. It is important for local buildings. Local government has oversight leadership to put in place regulations that can over the revitalization of contaminated sites help deal with chronic problems such as vacancy and properties such as a brownfield site or and blight. ECONOMIC DEVELOPMENT GOALS IN ANNAPOLIS, MD. Population: 38,394 Grow and Promote a Vibrant City Economy - Develop a business -friendly culture that fosters entrepreneurship and encourages an increase in the number and diversity of businesses that establish, maintain and expand in all communities in the city. Preserve Community Character- Protect and reinforce the traits unique to Annapolis character and heritage, recognizable in the historic downtown, the waterfront, vibrant cultural scenes and other special places, while expanding the commercial tax base and developing new employment opportunities. appropriate industries and desired quality of life in each of the city's six distinctive commercial neighborhoods. Move T,ward a "Green^ Annapolis - Protect the community's natural resources and create a green and healthy living environment for Annapolis residents and visitors. Enrich the Creative Economy - Develop and support diverse authentic cultural experiences in a manner that establishes Annapolis as a world-class and unique cultural destination to the benefit of its citizens, its creative community, its business sector and its visitors; is sustainable for future generations; fosters economic, community and neighborhood revitalization; and preserves a sense of place. Work Collaboratively - Strengthen county, state. regional, national and international cooperation to ensure the city's economic success. Provide Opportunity to a Divers, population - Recruit, attract, expand. and retain businesses that create local jobs and strive to increase the number of higher paying local jobs in a manner that ensures that the economic environment in Annapolis meets the interests and needs of a diverse population, including the wide range of ethnicities, incomes and ages in the community, as well as People with disabilities. Reduce Dependency on the Auto - Expand public transportation to provide connections to major job centers, both inside and outside the city and when possible. make it reliable, fast, frequent and free. Source: Annapolis Economic Development Strategic Action plan' Elected Leaders and Economic Development GLENDALE, CALIF., ECONOMIC DEVELOPMENT GOALS Population: 196.021 Business Attwtlon - Attract business and investment to locate in Glendale. Primary Locus will be placed on attracting nightlife tenants that will contribute to an 18 -hour downtown; breweries in Glendale's Creative Corridor; technology based companies; and tenants which enhance our neighborhood districts. Marketirg/Promotlon - Marketing and promotion to both the business community looking to relocate or expand and the resident/ visitor who has choices of where to spend their entertainment dollar is an area of focus. Business services - Provide assistance to businesses currently located in Glendale including developing business -to -business opportunities and partnerships; concierge service when dealing with City Hall processes: liaison to business groups such as the Chambers of Commerce. Neighborhood Business Districts, and educational organizations operating business programs: and participation in regional economic development organizations. Asset Management - Actively employ ways to provide additional value of City assets through proactive, profitability -focused asset management practices. • Workforce Development - Provide opportunities to enhance programming in both the development of technical skills to put local residents to work, as well as the promotion of Glendale's amenities as a means to attract new business with employment prospects and increased economic activity. Market Information - Provide data and information to stakeholders seeking to understand the potential for investment in Glendale. Primary activity would be continued publishing of economic indicators quarterly report, pro forma financial analyses, trade area data and related real estate information and other reports as needed. Sovrcx.' Gierrdale's Economic Development Goat' NEW BRAUNFELS, TEXAS ECONOMIC DEVELOPMENT STRATEGIC PLAN GOALS Population: 63,279 • Real Estate Development - Secure suitable building space to attract and retain primary employers in New Braunfels consistent with the community's identified target industries. - Entrepreneurial and Small Business Development- Organize local and regional economic development stakeholders to create micro -loan fund opportunities to grow New Braunfels's small businesses, to promote job creation and retention, and to enhance access to capital. Tourism, Cultural and Remestlonal Development - Facilitate large downtown investment to support tourism and cultural & recreational amenities in New Braunfels. - Workforce Development - Foster a robust workforce readiness environment in New Braunfels. Neighborhood redevelopment In many communities, there are neighborhoods that are distressed, blighted, and in need of economic investment to bring back jobs, businesses. and local amenities. It is the role of economic development to guide a holistic approach to the complex neighborhood redevelopment process by understanding the existing neighborhood economy, assessing the assets and needs of the community, and implementing tools to refinance and improve the community and redevelop a dynamic local economy for targeted areas. Economic resiliency Lastly, but perhaps most importaody. a local government's economic development team needs to help ensure the economic resiliency of their city and region. Economic resiliency means the local economy is diverse, sustainable, and can weather the imnacts of an economic crisis or a b losses and ieved by rinsurance fans, that there ace to assist reentering e assistance kforce ne nimble ing hiring o means oerabilities in incorporating t of frastructure. Elected Leaders and Economic Development Context for Local Economic Development While each city has its unique challenges and opportunities, it's important to understand some universal aspects of local economic development. Recognizing the environment within which local economic development efforts play out is necessary for successful leadership. The following section outlines aspects of the economic development context that you should know about your city. Your city's economic strengths and weaknesses Each community has strengths and weaknesses that help determine which types of economic development efforts are needed. Areas where your city can be strong or weak include access to high -paying jobs, the availability of skilled workers, the quality of transportation and infrastructure, the affordability of housing, and the prevalence of quality -of -life amenities. It also includes having access to raw materials and supply chains, as well as developable land and move -in ready sites for businesses to locate. These community assets, as well as trends in your economic profile. lay the foundation for creating a realistic vision and strategic direction for economic success that is unique to your community. Information about your local economy can also help engage and educate constituents and build community support for economic development decisions. Your city's role In the regional economy It's also important to know the larger regional economic landscape and your city's position within it. For example, are you a community that has industries and supply chains that attract incoming commuters or one that workers commute from? With a firmer grasp of your community's place in the region, you're better prepared to work with other jurisdictions to share responsibility for promoting regional economic success. Although increased competition for jobs, taxes and private investment can put political pressure on elected officials to go tm-to-toe with neighboring jurisdictions. the reality is that local economic success depends on regional economic success. For example. local governments can work together to draw businesses and other economic activity to the region while agreeing not to compete or offer incentives to firms to locate in their specific communities. Similarly, many cities work together on regional marketing efforts, typically via participation in a regional council. These collaborative efforts attract firms. investment and employment that benefit the entire region. The difference between a weak and strong real estate market The degree of demand for real estate in a community dictates whether the market is "weak' or "strong:A strong market city is characterized by low vacancy rates, high real estate prices and a strong level of interest from development and businesses communities. Conversely, a weak market city is typically defined by high vacancy rates. below-market real estate prices, and lukewarm investment interest from businesses and developers. It is critical for city leaders to be cognizant of how access to key amenities, affordable housing and other quality of life characteristics are vital to business attraction and retention. This distinction is important for local leaders to understand because strong and weak market cities demand different types of economic development strategies and considerations. In weak market cities, the use of incentives, like tax breaks and fast -tracked approvals. are often necessary to secure deals and attract outside investment It is critical for city leaders to be cognizant of how access to key amenities. affordable housing and other quality of life characteristics are vital to business attraction and retention, Conversely, in strong market cities. the strong level of interest and high price of commercial space means that there is Often a great deal of competition for commercial and retail space. To this end, it is important for city leaders to establish measures that prevent local businesses from being priced out of their leases The local regulatory environment Municipal governments have direct control over business licensing. inspection processes and permit authorization. This is the regulatory framework within which businesses in your city are granted permission to operate by passing standards in terms of health, safety, and professional certifications. As important as these standards are, however, businesses owners often describe these regulatory systems as complex. time-consuming and frustrating. As a local leader, you can push for policy and management reforms that will make the processes more streamlined and transparent for the businesses in your city. For example, some cities are putting all of their business license and permit information on a single. user-friendly website. STARTUP IN A DAY "The Small Busmess Administration (SBA) has created a prize competition to help our nation's cities simplify the licensing process so entrepreneurs can startup In a day. Technology now makes it easy and Inexpensive to create online license and permitting tools that meet SBA's startup in a Day challenge. The online tools we are encouraging with this prize competition will help more of Americas entrepreneurs apply for all permits antl manage the application process from a single online interface."' Elected Leaders and Economic Development Stakeholders and Partners There are many stakeholders and partners involved in local economic development, both within government and in nonprofit and private sectors, all with diverse (and sometimes conflicting) priorities and interests. We discuss here the various agencies, business groups, and community partners that you should consult, empower, and leverage in your local and regional economic development planning and implementation. Public economic development agencies and city staff In nearly every municipal government, Mere is a public office dedicated to economic development. The local government economic development functions can be structured in different ways, for example, as part of the mayor's office, as an office within in a larger department, or as a stand-alone department or agency. The staff members leading these efforts possess institutional knowledge, networks and professional experience that are invaluable to implementing economic development strategy. Local officials should begin building a strong relationship with economic development staff at the beginning of a political term or new project. CHAMBERS OF COMMERCE The local chamber of commerce is a membership organization representing the interests of the private -sector business community. Activities typically include business recruitment and retention, tourism, supporting local businesses, neighborhood revitalization, and business advocacy. COMMUNITY DEVELOPMENT CORPORATIONS (CDCs) A CDC is a development corporation with the main role of supporting community-based economic development through such actions as developing/leasing property, lending to businesses, and providing workforce training. These corporations can be structured as community cooperatives, nonprofit organizations, or for-profit entities. Public-private and nonprofit economic development organizations Some communities also have public-private partnerships for economic development as well as private or nonprofit organizations involved in local economic development activities. These organizations may or may not receive some level of government funding and sometimes operate independently from public economic development efforts. The goals of these organizations is to support economic growth, most often through activities including assisting entrepreneurs, marketing the community to attract new companies, advocating for infrastructure projects and lending to businesses. Organizations that fall under this Category are regional economic development organizations, chambers of commerce. community development corporations (CDC), downtown revitalization organizations, business improvement districts. industry associations and community development finance institutions (CDFI) COMMUNITY DEVELOPMENT FINANCE INSTITUTIONS gmFIO The role of local CDFIs is to offer affordable financing and capital to economically distressed neighborhoods and low-income Individuals. The various forms that CDFIs can take include community development loan funds, community development banks, and community development credit unions. Local and regional business community Local businesses are essential to a stable and diverse local economy. In recent years, many cities have shifted their primary economic development focus away from attracting large firms from outside the community to growing new businesses from within and helping existing businesses survive and thrive. Local officials and economic development partners can work together to help create an environment that supports the growth and expansion of local businesses. At the same time, the voices of your local and regional business community should always be heard when your city is making important economic development decisions. There are both informal methods and formal methods for obtaining feedback from business owners, including community listening sessions and small business advisory committees. to Elected Leaders and Economic Developmext Real estate development community The real estate development community is a major player in the growth of your city's infrastructure, access to commercial and retail space, and the availability of housing for local residents and workers. It is important to understand the landscape of developers in your region as well as their development interests in order to weigh these with the development needs of your community. Residents and Community Groups As with so many other public issues, the needs of the community are an integral part of the economic development process. Residents can help inform decisions about what types of jobs, amenities, and services are needed in their communities. At the same time, residents have the right to oppose development efforts they feel would be ineffective or harmful for their community. particularly for newly elected officials. it is critical to pr iA. r^r F.—iii.. community grt to collaborate and initiatives I lives. Workforce Aligning econc workforce dew strengthening ever, these twc are collaboratii smooth -flowing, needs of busin leader should t partners both inside and outside city hall. Municipal governments often have workforce development departments or agencies. If they aren't already integrated. a local leader can help ensure that these two distinct departments are working together more effectively. In addition. it is important to also join forces with non- governmental workforce leaders, like community colleges and nonprofit programs that deliver job training to residents. Funding Sources It's important for local elected leaders to be familiar with the various economic development funding sources used to leverage economic development. Most communities use a mixture of the city budget. state funding, and federal program dollars to support economic development programs and initiatives. Some municipalities are also exploring the use of public-private partnerships to fund economic development projects and programs. The information below helps clarify the most commonly used economic development funding sources. City funding Most local governments budget for economic development activities using the city's general fund (i.e., revenue from property taxes, as well as sales and/or income taxes in states where permitted). This funding pays for the programming and staff for the city's economic development office. City funding pays directly for items such as business surveys, site visits, marketing campaigns, business education programs. redevelopment efforts and workforce development trainings. Municipal governments also sometimes indirectly pay for local economic development through the use of incentives, including tax breaks for businesses. Typically, these incentive deals will waive a portion of property or commercial taxes as a strategy to attract a new business (and jobs) to the community. It is important for local elected officials to be familiar with the funding options specific to their municipality. Elected Leaders and Economic Development MASSACHUSETTS Economic Development Fund The Economic Development Fund (EDF) finances projects and programs that create and/or retain jobs, improve the local and/ or regional tax base, or otherwise enhance the quality of life in the community. EDF gives priority assistance for physical improvements in support of job creating/retention and downtown/commercial center revitalization. Municipalities with a population of under 50,000 that do not receive CDBG funds directly from the federal Department of Housing and Urban Development (HUD) are eligible. Historically, EDF has funded a range of economic and community development projects. Categories of assistance include: rehabilitation of mixed-use buildings; revolving loan funds and technical assistance programs serving small businesses and microenterprises; and planning and pre - development studies leading to an economic development project° OHIO Enterprise Zone Program The Ohio Enterprise Zone Program is an economic development tool administered by municipal and county governments that provides real and personal property tax exemptions to businesses making investments in Ohio. Enterprise zones are designated areas of land in which businesses can receive tax incentives in the form of tax exemptions on eligible new investment.The Enterprise Zone Program can provide tax exemptions for a portion of the value of new real and personal property investment (when that personal property is still taxable) when the investment is made in conjunction with a project that includes lob creation.' WISCONSIN Wisconsin Fast Forward The State of Wisconsin's $30 million investment in the Wisconsin Fast Forward (WFF) grant program is a nationally recognized, innovative talent development solution driven by Wisconsin businesses to train and retain highly skilled workers. Over $18 million in WFF grant con- tracts has been issued to date, supporting nearly 200 worker training projects and benefitting hundreds of employers and thousands of workers across Wisconsin! Excerpts from the state of Massachusetts state of Ohio, and Wisconsin Fast Forward. is State Funding Many municipalities also receive support from their state government for local and regional economic development initiatives in the form of on -the -ground programs or through direct funding. Some states also offer incentives directly to businesses as an attraction strategy. As with local funding sources, each state has its unique approach to funding economic development activities. Local elected officials should become familiar with state funding programs, not only to take advantage of them, but also to be an advocate for their continued funding by state legislators. Federal funding There are several federal programs supporting local economic development strategies from the Economic Development Administration (EDA), the Small Business Administration (SBA). the Department of Housing and Urban Development (HUD) and other agencies. These programs provide direct federal dollars to stateAocal governments or businesses, as well as tax credits to developers or community entities. Below are excerpts with information from some of the most common programs. EDA Marine end Local Technical AMlittance Programs- The Economic Development Administration (EDA) assists eligible recipients in developing economic development plans and studies designed to build capacity and guide the economic prosperity and resiliency of an area or region. The planning program helps support organizations, including district organizations. American Indian tribes, and other eligible recipients, with short tens and state planning investments designed to guide the eventual creation and retention Of high- quality jobs, particularly for the unemployed and underemployetl in the nation's most economically distressed regions.' community Development Black Grim (CDBG) - The CDBG program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create lobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. Beginning In 1974, the CDBG program is one of the longest continuously run programs at HUD - caw taarliets Tax Credit -The New Market Tax Credit Program attracts private capital into kav- income communities by pevnittiig Individual and corporate investors to receive a tax credit against their federal income tax in exchange for making equity investments in specialized financial intermediaries called Community Development Entities. The credit totals 39 percent of the original investment amount and is claimed over a period of seven years." Historic preYmtlen Tu Incentives - The Federal Historic Preservation Tax Incentives program encourages private sector investment in the rehabilitation and re -use of historic buildings. It creates lobs and is one of the nation's most successful and cost-effective community revitalization programs. The National Park Service and the Internal Revenue Service administer the program in partnership with State Historic Preservation Offices" Public-private partnerships A new approach to funding local economic development projects is the concept of public- private partnerships. These are contractual arrangements between a municipality and a private or corporate entity agreeing to share the responsibility of funding and managing an economic development project. According to the Government Finance Officers Association (GFOA), the structure of a public-private partnership typically includes the offer of funding, tax incentives. or public land from the local government, while the private organization promises capital investment, job creation, or development expertise." Elected Leaders and Economic Development Focus on Equity There is growing emphasis on how local economic development can be leveraged to improve access to economic opportunities for residents, particularly in cities where there is growing income inequality and a lack of economic mobility. The practice of inclusive economic development is defined as "community-based strategies that aim to improve economic opportunity for all, with a focus on disadvantaged residents;' These efforts can include initiatives such as attracting businesses to underserved neighborhoods. connecting at -risk youth to workforce training in high -paying industries, and targeting entrepreneurship education to low-income individuals, women and minority populations. Portland's Inclusive Strategic Plan "Were a very white. progressive city said Katherine Krelnak Senior Industry Liaison at the Portland Development Commission (PDC). The citys 72 Percent non -Hispanic white population ranks it as the whitest of America's SO largest metros. 'But there's diverse talent and diverse leadership in our community that we need to be supporting; PDC. Portland's redevelopment. urban renewal. and economic development agency, has documented that change is coming—according to the National Equity Atlas. by 2040, 42 Percent of the city's population will be people of color. Recognizing the fact that Portland's economic future is tied to growing the wealth of the city's communities of color, the agency made equity and Induslon the central themes of Its tive-"ar strategic plan, adopted in 2015. The PDC has identified Portland's market - leading sectors to Include software, digital media, metals and machinery manufacturing, and athletic/outdoor (the region is home to Nike, Adidas. and Columbia Sportswear). And PDC staff have been trying to ensure that the Prosperity that is generated in those industries is harnessed and shared. Much effort has focused on the city's burgeoning tech sector. But a scan of local startups conducted in 2013 and 2014 demonstrated that diversity in the city's tech sector compares dishearteningly to national numbers: only two Percent of teams that received venture -backed funding those years had a black founder, and only 19 percent had female founders. To support and cultivate entrepreneurs of color. PDC has embarked on a three-year Inclusive Entrepreneurship Action Plan to create a more inclusive startup ecosystem. Strategies include: investing in leadership development and entrepreneurial education, taking an ecosystem -wide approach to build an inclusive culture, casting a wider net to draw in minority entrepreneurs that might be working outside the existing tech network. and taking risks with the understanding that they might be vulnerable to criticism or failure. The agency is also trying to support existing local affinity networks and support groups, while also encouraging the tech sector at large to demonstrate a commitment to a more inclusive culture. Similar to Silicon Valley's Project Include. PDC has encouraged tech companies in Portland to sign the Portland Tech Diwmlty Pledge to take a stand on the underrepresentation of women and communities of color. So far 23 companies and six organizations have signed the pledge. Together, this cohort has 1.900 existing employees in the Portland region, signaling the potential for significant change in the future. One of PDC's hallmark programs has been Startup PD% Challenge. an annual competition designed to connect entrepreneurs from underrepresented demographics in the tech and manufacturing industries with early-stage growth support and funding. Winners receive a $25,000 convertible note or low-interest loan, free rent, legal services, and marketing and hinng/HR services. So far, among more than 300 total applications to the Challenge, a quarter of the teams have had a black and/or Latino founder and 61 percent of the founders in the 2014 and 2015 classes were black and/or Latino. PDC is continuing to balance action with building and maintaining community relationships. 'Especially with an organization like an economic development corporation. you want to move quickly and act a little bit like a startup—you want to iterate and be agile; said Kralnak.'But if you move too fast and don't include the community leaders and partners, they will not be invested;' Excerpt horn Equitable Inn fbn Economies - Pratt Center and PtInybok" Elected Leaders and Economic Developmmt Measuring Impact with Performance Management Measuring the impact of economic development initiatives and projects will help you determine whether you are meeting the needs of your community and local businesses. It's important to point out that in the context of short-term political cycles. it may be tempting to stray from the strategy and only consider economic development in terms of traditional, more tangible successes, such as attracting a new, large employer or the number of jobs added in your community. However, if this is all you're measuring, you are seeing an incomplete picture. For this reason, it is important for elected officials and staff agree upon, committed to and accurately measure even incremental economic achievements. This will allow Political leaders to demonstrate success and champion all the various ways the Community is supporting economic activity. City staff consistently note the imperative of city leadership in ensuring the long-term sustainability of Performance management and service delivery improvements. Often. Performance management has difficulty gaining traction among city staff because it can be viewed as a punitive review exercise instead of an exercise focused on holistic improvement. support from the mayor, city manager and city council Can help launch Performance management Programs, change the culture of Performance management. and maintain the momentum and commitment to the process. Many communities are still exploring how to incorporate data -driven decision-making into the everyday operations of economic development programs. In particular, cities are developing standards for measuring the impact of incentive programs. When a government provides an incentive to an employer or developer. there should be a way to verify and account for the related community benefits. The advisory group smart Incentives encourages cities to collect and evaluate marries that are aligned with community values, and to think beyond simply counting new job creation in order to measure growth towards community goals and economic development objectives, such as increasing tourism or expanding access to workforce training programs." Economic Development Metrics The cornerstone of performance management is access to data. A detailed outline of how to measure economic development outcomes is also available in IEDC's guidebook. Making it Count: Metrics for Nigh -Performing EDOs. Below is a list of suggested data points for your city to begin tracking" Economic conditions: New business starts and closures, retail sales. imports and exports. location quotients that compare the size of your industries and sectors to those of typical communities your size. shift -share analysis that shows how industries are growing and declining Compared to one another Population characteristics: Population size and growth, age, educational attainment Labor force characterlstics: Labor force Participation, unemployment, wages, incomes, occupations, skills. commuting trends. productivity • Physical condmoras Land use, zoning, land values. condition of buildings, vacancy rates, building activity. Parking facilities, condition and capacity of infrastructure, air and water quality • Business eBntata: Community attitudes, labor relations, business taxes and regulations, level and quality of municipal services, workforce training, access to and cost of Capital, public and private infrastructure • Knowledge -basad resources: Federal labs, science and research parks, industry incubators, colleges and universities, technical training schools • Quality of Iffe: Housing availability, public services, education system, crime rate, cultural and recreational activities, parks and other natural amenities Under new guidance from the Government Accounting Standards Board (GASB), Statement No. ]] requires governments to disclose essential information about tax abatement agreements, including: The purpose of the tax abatement program The tax being abated Dollar amount of taxes abated Provisions for recapturing abated taxes The types of commitments made by tax abatement recipients Other commitments made by a government in tax abatement agreements, such as to build infrastructure assets This excerpt ane more can be found in What You Need M Know: Tax Abri ement Discbsuras (GASB 2015) to Elected Leaden and Economic Development The Role of Elected Leaders Just like there are various functions of local economic development. there are also a variety of different roles that elected leaders should play in the process. Particularly for newly elected leaders, it's critical to understand how to leverage your role to help encourage economic growth. Be a student Take the time to learn about the economic development priorities. strategies, and stakeholders in your city. your residents. business community. and real estate developers will be looking to you for leadership on future projects. It's important for you to watch and understand the economic trends. Make sure to read the indicators on a regular basis and discuss them with economic development professionals. Be a convener With so many players in the mix. it would be easy for communication to be inconsistent among all of the various stakeholders. As an elected leader you can convene these individuals at neighborhood meetings, public hearings, and site visits to make sure everyone has access to the same data and information about economic development projects. Help lead and be a champion for economic development strategic planning efforts and their implementation. Appoint stakeholders to organize and implement this function. Be a listener When you convene your stakeholders, it's important to listen to their feedback (both positive and negative). your residents may not be happy with every single economic development decision. but It's important for your community members to know their opinions are being heard and taken into consideration. Take extra care to make sure you're not leaving anyone out. and giving opportunity for all to have their voices heard. Be a policymaker Review your zoning code and local regulations to see if there are ways that you can make the economic development process more transparent and inclusive. Consider the effects of your actions on the business climate, particularly as it retates to the needs and interests of existing businesses. If you are in a position to help set the funding for economic development. make sure you are acting consistently and providing adequate resources to make your community competitive. If you have the opportunity to appoint board members of economic development organizations and hire professionals to lead them, make sure you consider the strengths and qualifications these people bring very carefully. Every position makes a difference. Conclusion Be a salesperson As an elected official you probably ran for office because you love your community and want to help improve R. Be a salesperson for your city so that others will want to live, work. and play there. Often times an elected leader can make a significant difference in building relationships with existing businesses and advocating for your community to new businesses. Be an ambassador You will also at times need to be a cheerleader for your community on national and international stages. In particular, you may visit other countries to learn about their industries or to attract foreign direct investment (FDD. When participating, make sure your actions are strategic, demonstrate accountability. and bring value for your efforts. J officials. ayors and cote a hat promotes idence, and is 20 Elected Leaders and Economic Development Endnotes 1 Annapolis Economic Development Strategic Action Plan 3 Economic Development Strategic Plan, New Braunfels. Texas http://www.nbtexas.om/DocumentCenter/View/9247 4 Small Business Administration, Startup in a Day httpsV/www.sba.gov/about-sba/sba-newsroom/press-releases-media-advisories/sba-announces-winners-first- ever-startup-day-competition 51EDO, Managing Economic Development Organizations 6 Massachusetts Housing and Economic Development, Economic Development Fund https//www.mass.gov/hed/ community/funding/economic-development-fund-edf.html 7 Ohio Development Services Agency. Ohio Enterprise Zone Program httpsV/development.ohio.gov/bs/bs_oezp.htm e Wisconsin Fast Forward Grants http://wisconsinfastforward.com/wff_standard.htm 9 Economic Development Administration, Planning and Local Technical Assistance Programs https://wwweda. gov/funding-apportunities/ 10 Housing and Urban Development Community Development Block Grant Program of the Treasury. CDFI Historic Preservation Tax Incentives Program https://www.nps.gov/TPS/tax- Government Finance Officers Association. Public Private Partnerships for Economic Development and 14 Equitable Innovation Economies (Pratt Center and PolicyUnk) https//pratteenternet/eie/city-snapshots/portland/ 15 Smart Incentives. "How to Collect Data to Determine if Incentin 161EDO, Economic Development Strategic Planning (2006) 17 What You Need to Know: Tax Abatement Disclosures (GASB 2015) https//w ..gasb.org/Isp/GASB/Page/GASBSectionPage&cid=1176166268596. FT- "Irri Nt AN, ',l.. IrR %' YA'RiM1,ke IFAG.,F 4r"•I'nfS iS1 Julie VODaril IP6 From: Kent Ralston Sent: Wednesday, May 03, 2017 2:09 PM To: 'DBYRNES7915@msn.com' Cc: *City Council; Doug Boothroy; Ron Knoche Subject: RE: Ref On -Street parking on Ireland Drive and Killarney Road Proposal Hello Mr. Byrnes —Thank you for sharing your concerns. While it's unfortunate that the removal of parking from Killarney Road has caused some unintended consequences, the original goal was to allow for better City service to your neighborhood as snow plows and garbage collection were struggling to navigate your street. As mentioned in our previous correspondence, the City believes this issue will resolve itself once Liberty High School opens this fall. Fortunately, public school only has a few weeks left this semester and your neighborhood will be provided some relief from the issues you've raised. I intend to follow-up with the school district and inform them of the issues the 'overflow' parking is causing your neighborhood. If the school district is not certain that the opening of Liberty High will correct the issue by freeing -up some additional on-site parking, I'd be more than happy to assist with some additional parking restrictions if desired by the neighborhood. Again, thank you for sharing your concerns, I regret the inconvenience its caused you and your neighbors. Best Regards, Kern Ralston, AICP Executive Director I Metropolitan Planning Organization of Johnson County Transportation Planner I City of Iowa City 410 E Washington St Iowa City L4 52240 319 356.5253 From: DENNIS BYRNES [mailto:DBYRNES7915@msn.com] Sent: Tuesday, May 02, 2017 4:29 PM To: Kent Ralston; DENNIS BYRNES Cc: *City Council Subject: Re: Ref On -Street parking on Ireland Drive and Killarney Road Proposal Mr. Ralston, Would like to revisit the parking problem that was not solved in our neighborhood following city installation of the signs limiting parking to the south side of Killarney Road. As predicted, the "solution" simply shifted and crammed student vehicle parking from the north to the south side of Killarney, some residents are barely able to exit their driveways. Many of us have had our mail disrupted because the mobile postal carriers cannot access our mail boxes from their vehicles when the students park their vehicles in front of the boxes. If the high school cannot create some temporary/permanent parking solution that will ultimately solve the problem despite all the open space that exists around the school, then it's time to consider erecting even more signs that prohibits any street parking on Killarney during daylight hours. If I need to circulate a petition to get things rolling, let me know as the current situation is unsafe and stupid. Dennis Byrnes ---- Original Message --- From: DENNIS BYRNES To: Kent Ralston Cc: *City Council Sent: Saturday, October 15, 2016 8:37 AM Subject: Re: Ref On -Street parking on Ireland Drive and Killarney Road Proposal Mr. Ralston, The parking problem is directly traceable to the parking shortage at the high school. There are acres of open space surrounding the school. Has any consideration or analysis been performed on the part of the high school administration or city officials to convert existing school grounds into temporary or expanded permanent parking to alleviate the shortage? The added benefit of expanded capability in closer proximity to the actual high school would result in improved student safety, access and efficiency. Regards, Dennis and Debra Byrnes --- Original Message ---- From: Kent Ralston To: 'DBYRNES7915(amsn.com' Cc: *City Council Sent: Thursday, October 13, 2016 10:54 AM Subject: RE: Ref On -Street parking on Ireland Drive and Killarney Road Proposal Hello Mr. & Ms. Byrnes - Thank you for contacting us regarding the proposed parking changes in your neighborhood, your correspondence was forwarded to me for response. In recent years we have received an increasing number of concerns from the neighborhood regarding parking congestion caused by vehicles parked on both sides of the street (directly across from each other) on Killarney Road and Ireland Drive. As you suggest, this appears to be West High students. On multiple occasions, the City has flyered windshields asking drivers to be cognizant of where/how they are parking. As a result there have been some short-term changes in driver behaviors, but never a permanent resolution. Parking issues have reached a point where the City is having difficulties delivering services to your neighborhood. As a result, there is a proposal to prohibit parking on the side of the street where the fire hydrants are located. Parking would remain available on the other side of the street. This arrangement will ensure that City service vehicles and neighborhood traffic are able to safely navigate the neighborhood. In a recent visit to the school parking lot, staff noticed vehicles parked in every space and many more creatively parked outside of designated spaces. It is obvious there is a shortage of available parking at this time. As such, we are also hopeful that the issue resolves itself with the opening of the new high school - and if that is the case, we would be happy to remove the signs if it is the desire of the neighborhood. Please don't hesitate to contact me directly with future questions or concerns, Best Regards, Kent Ralston, AICP Executive Director I Metropolitan Planning Organization of Johnson County Transportation Planner I City of Iowa City 410 E. Washington St. Iowa City, IA 52240 319.356.5253 From: DENNIS BYRNES [mailto:DBYRNES7915@msn.com] Sent: Tuesday, October 11, 2016 10:26 AM To: Council Cc: DENNIS BYRNES Subject: Ref On -Street parking on Ireland Drive and Killarney Road Proposal Council members, As the 3455 Killarney Road property owner, I am very much concerned with the proposal as outlined in Ms Gamin's 9/28/16 letter which notified the affected Killarney/Ireland area residents of the upcoming parking limitations that will affect our neighborhood. The parking congestion mentioned in the letter only occurs during normal West High School hours. Students park on these streets either because of parking space shortages at the high school, and/or to circumvent traffic entrance/exit congestion that occurs while using the school parking facilities. Please note that I personally called the high school enforcement official in February of this year to determine whether the administration could simply inform students to not park in surrounding neighborhoods, in an attempt discourage some or all of the bumper to bumper parking that was occurring on Killarney. I was told there was nothing that could be done but to hang in there as the problem would self correct itself once the new high school is completed in a couple years. In addition, I advocated removing the no parking signs on the non residential eastern side of Dublin to encourage/allow parking in closer proximity to the school, which would potentially solve the parking problem and which would also increase student safety by eliminating multiple road crossings on the part of students navigating from their parked vehicles in the sub division, then crossing busy Dublin street to get to school. Also noted that the largely unused church parking lot located immediately to the left of West High could likewise be used to satisfy parking needs and promote safety during school hours. Unfortunately, the current proposal will simply shift parking congestion from the North side of Killarney and Ireland, into bumper to bumper congestion on the South side of these streets, spilling over into adjoining neighborhood streets in the sub division. This in turn will continue to hamper residential access and services such as mail delivery and refuse collection, not to mention the student safety issues previously addressed, perhaps resulting in even more resources being spent for additional sign installation in the future. In speaking with Ms Gamin on her proposal she mentioned that the current parking restrictions have evolved over time and were piecemealed based on neighborhood surveys that were performed by the city. Prior to spending more resources erecting no parking signs, I would encourage the Council to direct a more comprehensive analysis of the current parking shortage and determine whether the problem will in fact self -correct in the near future, or whether some other alternative may be more effective at solving the parking congestion on Killarney and Ireland. Regards, Dennis and Debra Byrnes 3455 Killarney Road 1 563 320-2538 t, UD -1.14- I P7 4-IP7 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319) 356-5009 FAX WWW.Icgov.org May 1, 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Cashier — Revenue Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Cashier— Revenue. Trina Surratt IOWA CITY CIVIL SERVICE COMMISSION Lyra . Dickerson, Chair City of Iowa City 2017 Building Statistics Value/Typo of Construction January February March April May June July August September I October November December TOTAL NON 81 Single Family -$ 1,097,961 2,881,070 5,131,279 4,283,204 13,393,514 Number of Permits 5 11 20 17 53 Duplex- $ 595,000 595,000 Number of Permits 1 1 Sororities 8 Fraternities - $ Number of Permits Multiple Units 2,204,000 1,680,000 3,884,000 Number of Permits 4 3 7 Number of Buildings 4 3 7 Number of Dwelling Units 16 121 28 Mix- Commercia[ Residential 4,985,000 12,000,000 16,985,000 Number of Permits 1(foundation) 1 2 Number of Buildings 1 1 Number of Dwelling units 60 60 Motels, Hotels - $ Number of Permits Churches -$ 10,000 10,000 10,000 Number of Permits 1 1 Industrial -$ 1,287,000 1,287,000 Number of Permits 1 1 Service Stations - $ Number of Permits Hospitals 8 Institutions - $ Number of Permits ORces, Banks, Prof. - $ Number of Permits Public Works 8 Utilities- $ Number of Permits Schools -$ Number of Perri Stores 8 Customer Svc. - $ Number of Permits Misc. StructureslFences -$ 65 579,000 110,000 1 689,065 Number of Permits 1 3 1 5 Remodel, Residential -$ 6,384,201 462,198 602,534 1,106,023 8,554,956 Number of Permits 52 18 28 22 120 Remodel, Commercial-$ 486,469 332,928 909,225 743,320 2,471,942 391,095 Number of Permits 10 6 4 8 28 Remodel, Public Works - $ Number of Permits Accessory Structures 5,000 13,500 130,000 66,375 214,875 Number of Permits 1 1 1 3 6 Condo Conversion - No Value 1 1 2 TOTAL VALUE 12,958,631 7.180,761121.627,038i 6,318,9221 48,085,352 401,095 TOTAL PERMITS 7C 43 61 521 225 Demolition: Residential units lost IP9 Draft Minutes Human Rights Commission Halling Conference Room, City Hall April 25, 2017 Members Present: Eliza Willis, Jeff Falk, Shams Ghoneim, Adil Adams, Barbara Kutzko, Tahuanty Pena, Joe Coulter. Members Not Present: Kim Hanrahan, Andrea Cohen Staff Present: Stefanie Bowers. Recommendations to City Council: No. Call to Order: Willis called the meeting to order at 5:30PM. Approval of March 14, 2017 Minutes: Coulter moved to approve the minutes; the motion was seconded by Ghoneim. A vote was taken and the motion passed 6-0. (Pena abstained as he was not appointed to the Commission at the time of the March 14, 2017 meeting). Hancher Programming Opportunity: Kutzko and Falk met with representatives from Hancher to discuss potential collaborations. Hancher will present a list of possible programming to the Commission in the near future. Refugee Summit: At this time one or two commissioners hope to attend this event that is being held on June 16 and June 17 at West High School. Iowa City Pride: Coulter and Willis will staff this event being held on June 17 in downtown Iowa City. Coulter will pick up any needed supplies for the event from the Human Rights Office. Summer in the Park: A list of the park addresses will be provided in the May packet. Commissioners will attend Party in the Park in their respective neighborhoods. Staff will provide Human Rights Commission t - shirts to Commissioners for these events. Youth Awards: The annual event will be held on May 10 at 7PM at The Englert Theatre. Over 50 youth will be recognized. Commissioners selected Sabrena Shields, Student Family Advocate at North Central Junior High to receive the Youth Ally Award. A vote was taken and the motion passed 7- 0. Report from the University of Iowa Center for Human Rights: The advisory board will meet on May 1. Announcements: Ghoneim and Coulter both met with visitors from Italy on April 3 to discuss immigration and Community IDs. The event was sponsored by the Council for International Visitors to Iowa Cities. Coulter has attended many Commission sponsored events including the Government of Racial Equity's Advancing Racial Equity: The Role of Government Iowa, two fair housing trainings and a lunch and learn on immigration law and employment. Ghoneim reported on a recent open house held at the Iowa City Mosque on April 14. She also noted that she has been appointed to the Iowa City Mosque Board of Trustees and that the American Civil Liberties Union Iowa Chapter will hold a meeting here in Iowa City on May 7. Kutzko is on the planning committee for the annually held Johnson County Juneteenth Celebration. This year, she is in charge of the Health Fair, in addition to the many vendors who will be in attendance. She is working with organizing University of Iowa medical and dental students to attend this year's event to speak with area youth. Adams recently participated and helped organize a fundraising event for South Sudan. He also attended a community discussion at the Johnson County Neighborhood Centers concerning youth and illegal drug distribution. Willis met with Cohen and Hanrahan to revise the Social Justice and Racial Equity Grant form and processes for FY18. They plan on submitting a proposal to the entire Commission prior to the July 11 meeting date. Staff: The strategic planning meeting for the Social Justice Racial Equity Grant is set for July 11 from 5:15 — 7:15PM at the Robert A. Lee Recreation Center. Next meeting date May 16, 2017 at 5:30PM Adjournment: 6:48PM. Human Rights Commission Attendance Record Key X = Present O = Absent O/E = Absent/Excused R = Resigned TERM May June July July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. ' Apr. NAME EXP. 17 21, 7, 19, 16, 20, 18, 15, 20, 17, 21, 14, 25, 2016 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 Barbara I/1/ --- --- --- -- --- --- X X X X X X X Kutzko 2020 Jeff Falk I/I/ --- --- --- --- --- --- --- --- --- X X X X 2020 Tahuanty I/I/ --- --- — --- --- --- -- - - - X Pena 2020 Joe Coulter I/I/ O/E X X O/E X O/E X X. X X X O/E X 2019 Adil Adams 1/1/ X X X X X X X X X X X X X 2019 Eliza Jane 1/1/ X X X X X X X X X X X X X Willis 2019 Andrea I/1/ X X X X X X X X O/E X X X O/E Cohen 2018 Kim 1/1/ X X X X O X X X X X X X O/E Hanrahan 2018 Shams I/1/ X X X X X X X O/E X X X X X Ghoneim 2018 Key X = Present O = Absent O/E = Absent/Excused R = Resigned MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 20, 2017 — 6:30 PM — WORK SESSION E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Phoebe Martin STAFF PRESENT: Sara Hektoen, Bob Miklo, Chris O'Brien, John Yapp OTHERS PRESENT: None CALL TO ORDER: Freerks called the meeting to order at 6:30 PM. DISCUSSION OF IOWA CITY'S PARKING DIVISION'S OPERATONS AND POLICIES: Yapp introduced O'Brien (Director of Transportation and Resource Management) who has been with the City for over 20 years working both with the Transit and Parking Division and now the Resource Management Division. O'Brien began by stating he would not talk about the Resource Management part of his job this evening unless the Commission has questions regarding it. O'Brien stated he started as an Operations Supervisor with Transit back in 1997 and became the Parking Manager in 2001 and since that time has been directly involved with the parking operations downtown. His unit manages on street/off street parking in all of downtown Iowa City. They do get into the fringe areas and enforce some of the calendar controlled parking in the higher density areas just off downtown. Over the last 10 years they have had dramatic change in their operations in terms of parking, they are an enterprise fund meaning they are responsible for maintaining their operations, a business type activity. To the extent that they can, they operate as a business, all the revenues generated by the parking systems stay in the parking system in order to maintain the operations. Operations include construction, maintenance, staffing and operation needs. There are 1175 on street meters and just under 3700 off street spaces including the new 600 space facility just opened at the corner of Harrison and Dubuque Streets. O'Brien noted that facility was one of the first built to encourage growth into an area, rather than try to catch up with an overgrown area. With regards to regulation of parking, Iowa City is unique with a shared downtown and campus atmosphere and there needs to be a balance of campus needs and business needs all in the same area. O'Brien stated there are certain numbers they try to hit to balance the needs, and that number is 80-90% of spaces that turnover so there is access for everyone while also maintaining revenues necessary to keep the operations afloat. O'Brien stated the misconceptions regarding parking is that there is no parking, and also that it is just a big money maker. What the department nets per year is substantially less than people think because they are not understanding the costs of maintenance and construction. The department is doing half a million dollars per year in construction to maintain the facilities they already have. People don't realize that when they think about parking citations, hourly revenues, etc. Some changes the City has made in the past 10 years include expired meter citations, the first time is free but can keep track of habitual violators and have the costs escalate with the amount of citations. They write about 30,000 to 45,000 of the zero dollar citations per year. Another big change was to automate all facilities, make sure all lanes are open at all times, and to also make the first hour free in all facilities to encourage activity downtown and also because the on street parking was full 98% of the time which discourage people from visiting downtown. O'Brien stated that it is a balance of the on street and off street parking systems. On street is meant to be for short-term parking and parking garages for long-term and therefore should not be the same rate. Up until 2015 there wasn't much of a separation in cost between the two, but that was the point where it went to $1.50/hour on the street and $1.00 in the facilities, after the first hour free (to entice people to use the Planning and Zoning Commission April 20, 2017 — Work Session Page 2 of 4 garage facilities). The average stay in the garage facilities is about three hours, so with the first hour free that reduced the possible revenues by one-third. To balance that loss they had to make some tweaks elsewhere in their system. They have given away 3.4 million hours of parking over the last three years, but the average stay has crept up to about four hours per stay and close to 400,000 additional vehicles through the facilities in that time. It also created more spaces open on the streets so more people came to downtown because they could find parking. When new developments come online, they treat is like a system. While something may be going on in one location, they may do something at another location in an effort to push people one way or another. By issuing permits to a certain location to address needs for example. The good thing when there is a new development, there is usually two to three years of time to plan and accommodate the impact and adjust permits for various facilities. For example with the new Harrison Street facility, there is not a lot of activity around that area currently so the City will issue about 450-500 permits in that 600 spot facility and free up some permit spots in the Chauncey Swan or Court Street facilities for greater hourly uses. When O'Brien first became Director of Parking in 2001 there were three facilities, and since that time the City has built three more. About every five years, depending on development, there is a need for another facility. Theobald asked about the permits and with the new ramp will there be a shift of permits from other ramps or will it be new permits. O'Brien explained that some of it is people who want to move their permit to that new ramp (MidWestOne Bank employees) so that will create spaces where there previous permits were. So then the City will then look at the old space and decide if it is best to refill those spaces with new permits, or leave them available for hourly visitors. There will also be permits issued in the new facility for people that have maybe been on waiting lists for parking permits. The City tries not to force permits to shift facilities but could if there were a massive growth somewhere. O'Brien stressed that one of the goals of the parking division is to not be the reason a development project is denied, they will work with developers and City Staff to find parking solutions. Freerks asked how they measure the need as more apartments and housing goes up on the immediate fringe of the downtown, and the trickle of people moving cars to neighborhood parking. O'Brien discussed the concept of neighborhood permitting but that is not something the City currently does, they don't believe people are moving their cars to the neighborhoods due to lack of capacity in City facilities, it's more because they want free parking. O'Brien said the City has currently hired a consultant to look at the Northside Neighborhood and if the impact is perception or reality. Hensch asked where O'Brien thinks the next parking facility might be located. O'Brien said that in some areas where there are currently surface lots they will start to build up. However a lot of the spaces that could be used for parking structures are starting to have infill with development, and those developments provide a substantial portion of their own development to parking. The next two areas they will keep watching are the Northside Neighborhood and perhaps another facility south of Burlington Street as Riverfront Crossings continues to develop. Hensch asked if there are any innovative things being studied in the area of parking. O'Brien stated that definitely autonomous vehicles will change the parking landscape, the creation of a bike share system in the downtown area, the use of Zip Cars, and the fact that downtown is being occupied by more young professionals who would rather bike or moped around. O'Brien noted that the downtown area is served by four transit systems (Iowa City, Coralville, Campus and Johnson County) so that also decreases the need for individual vehicles. Technology and the use of Uber and Lyft will also continue to change the transportation landscape. Signs stated that one of the things that prompted the Commission to ask for this discussion was because they are seeing more and more developers asking for parking waivers and those requests are getting bigger and bigger. The concern the Commission has is if the City is preparing for that. O'Brien stated that when there is a good mix of options in a downtown core (grocery, restaurants, retail, etc.) and a good Planning and Zoning Commission April 20, 2017 —Work Session Page 3 of 4 transportation hub, then there is that ability to allow parking restrictions to drop a bit. It is happening all across the country, people aren't utilizing as many cars, and there are other modes of transportation. The technology of real-time transportation updates, rather than just a printed bus schedule that may or may not be on time, eliminates the stress of public transportation and entices people to rely on mass transit more. O'Brien added that they have seen a drop in the amount of people on the waiting lists for facilities and more available on street spaces as well. Signs asked about campus needs and noted there seems to be a lot of competition in the downtown core and Northside for commuter students looking for daily parking and the University doesn't seem to be reacting, they are not building any new facilities. Does the City ever discuss parking with the University? O'Brien noted that the University actually utilizes a lot of the City parking permits for University staff, but they have also moved some of their operations to the Oakdale campus which caused a drop in hourly usage and transit usage. The two entities do have a good working relationship and communicate often about parking needs. Theobald requested another session to discuss transit and the vision for changes in that system. O'Brien stated he would be happy to return to discuss that with the Commission in the future. Parsons asked if any of the current ramps were capable of adding additional height. O'Brien stated they were not, they are all built to their capacity. They have seen in the Capital Street Ramp (the most popular, 875 spaces) people get frustrated after driving around the fourth or fifth level, so building higher won't actually mean people will use the spaces. Freerks and the Commission thanked O'Brien for coming and talking with them ADJOURNMENT Hensch moved to adjourn. Parsons seconded. Motion carried. /\ m OOx u m u u Z ii y�. o D ( y m cn CD m � ( 1Z (D C X Q n (D Cl) CD a -1CA =U) m O z CA W r 3 O A A O O Fn-, ©©E ©©©E ©10E xxxxxxx� a� X XX�01 X X X N O X o X X X X X y V xlxlxl°lxlxlx4 s X X X X X X y X cn xlXxxlxxlxlm E1L3E ©RE w X X X X X 3 o� xlXlxlmlx� �xxxN? o� A N O v zz �z �z C) N z go o0N z z omo M V m n 00 09 ,Zl 3 O y N O z MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 20, 2017 — 7:00 PM — FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Phoebe Martin STAFF PRESENT: Sara Hektoen, Bob Miklo, John Yapp OTHERS PRESENT: Thomas Agran, Charlie Eastham, Sally Scott, Jamie Powers, Edward Agran RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Martin absent) the Commission recommends approval of amendments to the Comprehensive Plan to address mitigating impact of redevelopment on existing tenants of multi- family buildings. (CPA17-00001) By a vote of 6-0 (Martin absent) the Commission recommends approval of REZ17-00006 the rezoning from Low Density Single Family Residential with Historic District Overlay (RS-5/OHD) zone to Neighborhood Commercial with Historic District Overlay (CN-1/OHD) zone for approximately 3,440 square feet of property located 812 S. Summit Street subject to a Conditional Zoning Agreement restricting hours that the business is open to the public to between 7:00 am and 9:00 pm, and prohibiting the sale of alcohol and tobacco. By a vote of 6-0 (Martin absent) the Commission recommends approval of SUB16- 00009/SUB16-00010 a preliminary and final plat of Westcott Second Addition, a 9.96 -acre, 4 -lot residential subdivision located 3055 Prairie du Chien Road NE. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Thomas Aran (512 North Van Buren Street) came forward this evening after seeing on the agenda the application for rezoning the Deluxe Bakery. That is not the topic of his concern however, but as he was walking to his parents' house the other day and saw the sign outside the Bakery noting the rezoning application. Agran noted he had the time and the interest level at that moment to call the number on the sign and get more information about the project, but it strikes him that when a business or property owner is asking for rezoning they are asking for something special, an exception from what the community has generally agreed right for that area. He feels the signage for such an important topic is so small and puts the burden of discovering what is going to happen on the citizen. Agran believes there is a lot of precedent in this community that big changes happen (rezoning's, development, demolitions) and just a small sign is acceptable for such a big change. Therefore most citizens don't know what is going on until it's too late. This has caused a lot of strife within the community. It can also be upset for Planning and Zoning Commission April 20, 2017 — Formal Meeting Page 2 of 10 the property owners, they go through the whole process and then at the end are met with public outcry. Agran believes the signage should be bigger, include images of what is being proposed, and information about what is being proposed. It should be accessible and easy for the public to obtain. He brings this up to the Commission as a way to get the conversation started and ask if it is a conversation that has come up in the past. Hektoen noted that part of the Comprehensive Plan conversation on today's agenda talks about the good neighbor policies. COMPREHENSIVE PLAN ITEM (CPA17-00001): A public hearing for the discussion of an amendment to the Comprehensive Plan to address mitigating impact of redevelopment on existing tenants of multi -family buildings. Yapp stated that the proposed amendments being discussed this evening grew out of the affordable housing action plan that was adopted by the City Council. Specifically one of the actions called for in the plan is to amend local ordinances to address the impact of tenant displacement associated with major site plans. This grew out of discussions related to the redevelopment of Rose Oaks, formally Lakeside Apartments, and the concern that tenants in that complex, with very short notice, did not have their leases renewed and were faced with having to find alternative housing in a short timeframe. Yapp noted that the Commission frequently hears requests for rezoning and subdivisions, but approval of a site plan, in contrast, is an administrative process conducted by staff. If the site plan meets all the City Codes and Regulations Staff is obligated to approve it. In the case of redevelopment projects where there are residents affected, the City currently has no mechanism to require greater transparency with those residents about what the construction project is, what the time frame is, how it will be phased, etc. So Staff is proposing to amend the site review process to codify requirements for notification to residents, more transparency to residents about proposed construction, the creation of a transition plan (for any major site plan, 12 units or more). The site plans will include a transition plan and will be reviewed by the City Council. While site plans will not be reviewed by the Commission, Yapp wanted to make the Commission aware of that change as context for the proposed Comprehensive Plan Amendment. The proposed Comprehensive Plan Amendment provides the policy basis for the amendments to the Site Plan chapter and any other future amendments that are associated. Staff is recommending the Comprehensive Plan be amended to address this issue. The first amendment is to add a goal to the housing section stating "mitigating the impact of redevelopment on occupants of proposed projects involving the remodeling or reconstruction of existing multi -family residential dwellings by fostering communication between property owners and occupants through sufficient notice requirements, and encouraging the developer to create thoughtful transition plans that seek to accommodate the relocation needs of current occupants." The second amendment is to add a goal to the Community Vision statement fostering communication among owners, redevelopers, and occupants to mitigate the impact of redeveloping existing residential properties. The third amendment is to add a statement in the Background section to refer to many of the existing affordable housing reports and studies the City has. Yapp noted those more detailed Planning and Zoning Commission April 20, 2017—Formal Meeting Page 3 of 10 studies and reports really investigate housing and housing issues, so it is appropriate to have a reference to those in the Comprehensive Plan. Yapp stated that regarding the Good Neighbor Policy, the current Good Neighbor Policy recommends that developers hold a meeting with interested members of the public (including property owners, residents, business, etc.). Those within 300 feet of any rezoning or subdivision are notified of the Good Neighbor meeting, are given the opportunity to come to the meeting, and discuss with the developer the proposed project. That process has not been encouraged for site plans, so as an administrative change, the City will encourage or require developers to have a Good Neighbor meeting with the residents of the project when it is a project where residents will be displaced. No Planning and Zoning action is required to update the Good Neighbor Policy, but staff wanted to make the Commission aware of the proposed changes. Hensch asked about the Good Neighbor Policy and noted that the language is "recommends" or "encourages" so can a developer state they don't want to hold a meeting. Yapp confirmed that is correct, but it would be noted in the staff report that the developer declined holding a Good Neighbor meeting. Freerks suggested that perhaps this is a time when Staff could pull out the Good Neighbor meeting as required when a transition plan is needed. There needs to be communication between the developer and the people that are affected and neighbors or the other amendments cannot occur. Signs asked if there has been any discussion of making the Good Neighbor meetings mandatory in general. Freerks stated there was a reason the meetings were not made mandatory but couldn't recall why. Miklo stated in 2005 when the City rewrote the Zoning Code it was proposed to make the Good Neighbor meetings mandatory under certain circumstances. The Homebuilders Association suggested that the meetings be encouraged rather than mandatory and that is what Council approved. Yapp concurred and stated that for simple projects it seemed unnecessary to require a meeting. Freerks agreed but feels for transition projects, it should be mandatory. Yapp agreed. Freeks questioned the statement of "Mitigate impact of large-scale residential redevelopment" and then in the next paragraph is states "encouraging the developer to create thoughtful transition plans that seek to accommodate the relocation needs of current occupants" and wanted clarification on what that phrase means "to accommodate". Does it mean to require payment? In the introduction it discusses increasing notice and fostering communication but it is not stated that developers need to put money towards transitions. Hensch agreed and feels it should not be the City's cost but rather the developer's costs if relocation assistance is warranted. Yapp stated it was not the intent of the statement "to accommodate" to imply payment of any sort. Hektoen explained that this language is in the context of the Comprehensive Plan and then there will be changes to the site plan review process. The Comprehensive Plan should be written in a broader tone and allow for flexibility. It would not be good to have the language say every transition plan must have XY&Z because every situation is different. Freerks noted there is a lot of ambiguity in the language, and is not stating that is a bad thing, Planning and Zoning Commission April 20, 2017—Formal Meeting Page 4 of 10 however the public needs to know what "seek to accommodate the relocation needs" means. Is it money, moving trucks, etc. Hektoen stated it could mean all of the above or something else. There are certain programs that require by federal law relocation assistance funds. It will be noted in the transition plans how the developer will be satisfying the obligations they have. In the example of Rose Oaks, they did provide financial assistance to those residents. Freerks asked if the transition plan would be discussed at a Council meeting and therefore allowing for public input and Hektoen confirmed that would happen. Dyer noted that something similar to this might be appropriate for small businesses. For example the situation along South Dubuque Street where small businesses were made to relocate due to redevelopment. Parsons asked if will be on the developers to foster the communication. Yapp confirmed it would fall on the developer but would be overseen by Staff. Signs asked if Staff was typically present at community meetings. Yapp confirmed that Staff is present. Freerks opened the public hearing. Charlie Eastham (953 Canton Street) voiced a couple comments, first being expanding the Good Neighbor meeting as a requirement, a presence in the situation these amendments are directed at. Those meetings help a lot for residents and developers to sit down and talk with each other. Developers sometimes clear up confusion, sometimes it causes confusion, not deliberately but in the way they present the information. In terms of accommodating relocation needs, these amendments as he understands them gives the Council eventual authority, or ability, to require financial assistance or to provide money from the City for financial assistance if developers are not able to do so themselves. Eastham feels the question of whether or not developers can be required to provide financial assistance for relocation in development that is just under site plan development of the Code perhaps is still up for discussion. Eastham hopes the Commission will act favorably upon these amendments. Sally Scott (Johnson County Affordable Housing Coalition) said the Coalition Board did endorse the recommendation of the Staff to amend the Comprehensive Plan in this way. She feels it is a really valuable shift for the City to make, people are vulnerable when they are in these developments, especially folks of lower incomes. Making the Good Neighbor meeting more of the process, making sure people have proper notice, and making sure there is a transition plan are excellent steps. Scott noted they did advocate during the creation of the Affordable Housing Action Plan for developers to provide payments to folks below a certain income level. That is not part of the amendment tonight, but should be discussed more in the future. Signs noted that he is currently serving as the President of the Board of the Affordable Housing Coalition and both the previous two speakers are very familiar to him. He has recused himself from all conversations at that Board regarding this proposal and doesn't believe anything they have said is going to impact his ability to make a fair decision this evening. Freerks closed the public hearing. Hensch moved for approval of the three amendments to the IC2030 Comprehensive Plan to address mitigating impact of redevelopment on existing tenants of multi -family buildings as written in the Staff report. Theobald seconded the motion. Planning and Zoning Commission April 20, 2017 — Formal Meeting Page 5 of 10 Hensch asked if these amendments will have any effect on the Good Neighbor Policy. Freerks said no, no Commission action is required for that Policy. Yapp confirmed that was the case, but the Commission's comments will be reflected in the minutes which are read by City Council. Freerks stated she feels this is a wonderful plan but has some pause with some of the little details. "Seek accommodations" still resonates as a concern for her and feels it should be fair, consistent and predictable for all (developers and the community). She would prefer to have more detail written to draw out the expectations. Signs asked what the next step will be. If there Commission were to want to specify some things that should happen. Yapp stated that the exact shape, size and detail of a transition plan will be codified in the site plan chapter. The Comprehensive Plan statement is meant to be broad language. The Commission does have the ability to amend the language on the floor if they so choose. Theobald stated she does not have a problem with the proposed language, and sees the benefit to both parties to having it vague in the Comprehensive Plan because each case is different. Perhaps setting a minimum standard would work. Freerks noted she just wanted the conversation to happen and have it as part of the minutes. Hensch agreed, this is a good first step and if in the future this first step isn't enough then it can be revisited to tighten the language up. Theobald also agrees with Dyer's comments regarding small businesses and questions when that conversation would be appropriate. Signs agreed and said the Dubuque Street incident was a fiasco, and wondered if they could include commercial properties in this language. Hektoen said that would be beyond the scope of what Staff has addressed in their proposed amendments this evening, so the Commission would want consider that at another time. She also noted that site reviews differ in many contexts. Parsons noted it is a fact of life that every structure has to get renovated or upgraded at some point and every situation is so unique and he is okay with the more vague language as a first step. It can be revisited and tightened up if problems do arise. A vote was taken and the motion passed 6-0 (Martin absent). REZONING ITEM (REZ17-00006): Discussion of an application submitted by Deluxe Bakery / Jamie Powers for a rezoning from Low Density Single Family Residential with Historic District Overlay (RS-5/OHD) zone to Neighborhood Commercial with Historic District Overlay (CN-1/OHD) zone for approximately 3,440 square feet of property located 812 S. Summit Street. Miklo stated the property is located on Summit Street in a residential neighborhood. The building was likely built around 1900 and converted to a grocery store about 1910. The City first adopted zoning in the 1920's and this property was zoned residential at that time, but because Planning and Zoning Commission April 20, 2017 —Formal Meeting Page 6 of 10 the business was already established it was grandfathered in as a legal non -conforming use and allowed to continue. The property has continued to be used for commercial purposes in some form of retail since that time, so it is perfectly legal to have a retail use in this location. However the non -conforming provisions of the Ordinance do not allow an expansion of a non- conforming use and therefore the business can continue as is but cannot make significant or even minor changes in its footprint. The applicant is requesting that the property be rezoned to Neighborhood Commercial (CN -1) in order to allow an addition to the property. Miklo showed some photographs of the building and surroundings. The proposal is to add a new stair -tower entranceway to provide access to the apartment on the second floor. The remodeling of the interior stairway would create additional space for the bakery. Miklo also stated that any changes to the exterior of this building will also require approval from the Historic Preservation Commission. Staff met with the applicant and determined that the only way to allow the expansion was to do a rezoning. Based upon the policies of the Comprehensive Plan, Staff feels the Plan does support rezoning to a Neighborhood Commercial. Miklo noted that prior to 2005 the neighborhood commercial zones had to be a minimum of 3 acres in size but that size restriction was taken off when the zoning code was rewritten recognizing that there were some historic small commercial areas like this that proved to be beneficial to a residential neighborhood. Miklo stated there is also very specific language in the Comprehensive Plan about neighborhood commercial uses and how they can enhance a neighborhood, but there is also some specific requirements in terms of design and parking placement to help assure that they do not detract from the surrounding neighborhood. Staff feels this existing use and site development does conform to those policies of the Comprehensive Plan. There are also some other policies in the Plan regarding small local businesses that Staff feel support the rezoning. Miklo noted there are some uses that could not occur in this location even if the rezoning is approved because of the parking limitations on this property. There are two, maybe three, parking spaces to the back of the property and that would not be sufficient for some uses (such as restaurants or bars). Therefore that would keep more intense CN -1 uses from being allowed on this property. Staff is recommending approval of the rezoning with a couple of conditions placed on the rezoning given its close proximity to residential. Those conditions would be restricting hours that the business is open to the public to between 7:00 am and 9:00 pm, and prohibiting the sale of alcohol and tobacco. Hensch asked about the order of procedure, when the Historic Preservation Commission review the application. Miklo stated that would happen before the building permit is issued. The Historic Preservation Commission doesn't look at the zoning question, they just look at the design of the building. Freerks asked if there was an event that would keep the business open past 9:00 pm would that then require a special exception permit. Miklo stated that since the condition states the hours of the business is open to the public, any private event could surpass those hours. Dyer asked what qualifies as a restaurant, there are chairs and tables at the bakery. Miklo stated the business is considered a retail bakery which allows for the accessory use of serving Planning and Zoning Commission April 20, 2017—Formal Meeting Page 7 of 10 what is baked. It is not the primary use, the primary use is the sale of bake goods that are removed from the premises. Parsons asked if the driveway to the south of the building as considered a shared driveway or an alley. Miklo confirmed that was a public alley. Freerks disclosed that she frequents this bakery. Dyer asked if there was a concept drawing for the remodel. Miklo said there has been a drawing submitted to the Historic Preservation Commission. He apologized that a copy was nto included in the agenda packet. Freerks opened the public discussion. Jamie Powers (812 South Summit Street) has owned Deluxe Bakery for 15 years and stressed that the process that would seem to move a lot smoother if this property were commercial is for her to provide a handicap lift at the south driveway/alley. They have investigated about doing a ramp around the back and a ramp around the front but a lift would be preferable. Miklo noted that there is an exception that could be used for non -conforming properties that allows for providing a ramp for persons with disabilities, that is not considered an expansion. Freerks asked if the conditions of the hours open to the public would be acceptable. Powers stated it is fine. She said they have had a few private events when guests may have stayed passed 9:00. She also noted that her business is closed Sundays and Mondays. Dyer asked where on the building the addition would be built. Powers said it would be on the north side of the building. It will be 7 feet to the north by 15 feet back and be used as a closed stairway for the upstairs tenant. Signs noted that he drives by the Bakery every day on his way to and from work and stated he feels it is a very positive contribution to the neighborhood. The building fits into the character of the neighborhood. Powers showed the renderings of the plans for the addition. She added that she did follow the Good Neighbor Policy and held a meeting plus distributed flyers to the neighbors. Thomas Agran (512 North Van Buren Street) noted that he has a building in his family that is also a historic grocery building and was surprised to find out if that building were to burn down it would not be able to be rebuilt as a neighborhood retail establishment. Agran encourages the City to contact all other owners of similar historic buildings (whether they are currently in use or not) to advise them. Agran questioned the restriction on the sale of alcohol was just for this particular property or for all commercial properties in the Neighborhood Commercial zone. Miklo stated it was just for this property. Agran asked then if he wanted to take his building (current business is Design Ranch) and wanted to turn it back into a neighborhood grocery store that restriction wouldn't automatically be placed on his property. Miklo confirmed that would be the case. Hektoen reiterated this is a specific condition attached to the Deluxe Bakery property. Edward Agran (833 South Summit Street) moved two doors down from the Bakery two years ago and noted that the area is a garden spot that everyone recognizes as a great area in Iowa City. He added that the Bakery are very good neighbors. Freerks closed the public discussion Planning and Zoning Commission April 20, 2017 — Formal Meeting Page 8 of 10 Theobald moved to approve REZ17-00006 the rezoning from Low Density Single Family Residential with Historic District Overlay (RS-5/OHD) zone to Neighborhood Commercial with Historic District Overlay (CN-1/OHD) zone for approximately 3,440 square feet of property located 812 S. Summit Street subject to a Conditional Zoning Agreement restricting hours that the business is open to the public to between 7:00 am and 9:00 pm, and prohibiting the sale of alcohol and tobacco. Parsons seconded the motion. Freerks noted that there was a change to the Code some years ago reducing the acreage needed for this type of commercial to protect these types of small businesses that are integrated into the community. Freerks believes this is confirmed by the Comprehensive Plan and supports this rezoning. Theobald stated she is in support of this rezoning, however it reminded her of a project in her part of town where it was a rezoning away from neighborhood commercial and it is important to remember function versus design in neighborhood commercial. Theobald stressed it is important in all areas where there is a business next to residential to be sensitive to the neighbors, and added she is pleased to see how well this project achieved that. A vote was taken and the motion passed 6-0. DEVELOPMENT ITEM (SUB16-00009/SUB16-00010): Discussion of an application submitted by Robert & Roxanne Mitchell for a preliminary and final plat of Westcott Second Addition, a 9.96 -acre, 4 -lot residential subdivision located 3055 Prairie du Chien Road NE. Miklo stated this property is located on the west side of Prairie du Chien Road and is within two miles of Iowa City therefore within the fringe area of which both the County and the City review subdivisions. The area is beyond what the City anticipates annexing, therefore the Fringe Area Agreement provides a bit more flexibility in terms of the design of the subdivision and the standards that apply. Basically the County's Rural Design Standards apply. Miklo showed images of the site. The property will be divided into four single-family lots, one of which will contain the existing farm house. 50% of the property in the middle is being set aside as open space and stormwater management facilities as required by the Fringe Area Agreement. Freerks asked if that area would be undisturbed then. Miklo said it will be disturbed for the stormwater basin installation. Additionally per the County's Sensitive Area's Ordinance there is a limitation to the number of trees they can remove before mitigation is required. Miklo stated Staff has reviewed the subdivision and it does meet the requirements of the Fringe Area Agreement, it includes stormwater management that is adequate and will not affect the City's watershed to the south. The Fringe Area Agreement requires a fire rating and the Solon Fire Department has submitted a letter indicating a low fire rating. Staff recommends approval of both a preliminary and final plat. Freerks opened the public hearing. Thomas Agran (512 North Van Buren Street) stated he drives out Prairie du Chien frequently Planning and Zoning Commission April 20, 2017 — Formal Meeting Page 9 of 10 and was disappointed to see this property go up for development but is pleased to see it is being somewhat sensitive to the context out there. He generally is sensitive to the loss of farm land, but if development must happen this one seems relatively tame and protective of the environment. Freerks closed the public discussion. Signs moved to approve of sub76-00009/sub16-00070 an application a preliminary and final plat of Westcott Second Addition, a 9.96 -acre, 4 -lot residential subdivision located 3055 Prairie du Chien Road NE. Parsons seconded the motion. Freerks agreed this seems to be a reasonable use of the land and is in favor. A vote was taken and the motion carried 6-0. CONSIDERATION OF MEETING MINUTES: APRIL 6, 2017 Theobald moved to approve the meeting minutes of April 6, 2017. Signs seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: Freerks mentioned the signage for zoning notifications and perhaps Staff could look at what other communities do. Hensch mentioned perhaps a QR Code to allow for more information without having to invest money on detailed signage. Signs mentioned that he had a friend that went by the Deluxe Bakery sign and stated their frustration with going to the City's website to find more information regarding the rezoning. Freerks agreed that the website can be frustrating to find information on. Hektoen added that the City does require that neighbors 300 feet from the property in question are notified by mail. ADJOURNMENT: Hensch moved to adjourn. Parsons seconded. A vote was taken and motion carried 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2016-2017 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 5/5 5/19 6/2 7/7 7/21 814 9/1 10/6 10/20 11/17 12/1 12/15 1/19 2/2 3/2 3/16 4/6 (W.S.) 4/20 4/20 DYER, CAROLYN X X X X X X X X X X X X X X X X X X X FREERKS, ANN X O/E X O/E X X X X X X X X X X X X O/E X X HENSCH, MIKE X X X X O/E X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X O/E X X X O/E X O/E X X X X X X O/E O/E PARSONS, MAX X X X X X X X X X X X X X X O/E X X X X SIGNS, MARK X X X X X X X X X O/E X X X X X X X X X THEOBALD, JODIE X X X X X X X X X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member