HomeMy WebLinkAbout2017-05-11 Info PacketIN Council Tentative Meeting Schedule
MAY 16 WORK SESSION
IP2 Work Session Agenda
IP3 Memorandum from Assistant to the it Manager: 2017 State Legislative Session Summary
IN Pending Work Session Topics
IP6 Board of Adjustment: April 12
IP7 Historic Preservation Commission: April 13
IP2 Work Session Agenda z
IP3 Memorandum from Assistant to the City Manager: 2017 State Legislative Session Summary
1134 Pending Work Session Topics
MISCIELLANEOIJ16'„,,,
1135 Letter from Elde Bailly, Audit Eng-ag-eZeent Letber
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L /�DRAFT MINUTES
1126 Board of Adjustment: April 2
1127 Historic Preservation Commission: April 13
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CITY OF IOWA CITY
Date
City Council Tentative Meeting Schedule IP1
Subject to change
May 11, 2017
Time Meeting Location
Tuesday, May 16, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Wednesday, May 24, 2017
5:00 PM
Joint Meeting JC Brd of Supervisors
J.C. Admin. Bldg.
Work Session
913 S. Dubuque St., I.C.
Tuesday, June 6, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, June 20, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Monday, July 17, 2017
4:00 PM
Reception
Johnson County
4:30 PM
Joint Entities Meeting
TBD
Tuesday, July 18, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 1, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 15, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
IP2
R
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www. i cgov. o rg
City Council Work Session Agenda
Tuesday, May 16, 2017
Emma J. Harvat Hall - City Hall
5:00 p.m.
• Recap of the State legislative session [IP #3 of 5/11 Info Packet]
Clarification of Agenda Items
• Information Packet Discussion [May 4, May 11]
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•� CITY OF IOWA CITY
� 71 MEMORANDUM
Date: May 11, 2017
To: City Council
From: Simon Andrew, Assistant to the City Manager
Re: 2017 State Legislative Session Summary
Introduction:
The first session of the 87th General Assembly of the Iowa Legislature adjourned in the
early morning of Saturday, April 22, 2017. The fifteen week session was characterized
by significant legislative reforms on a number of issues that impact cities. Below is a
summary of the most significant legislation staff tracked throughout the session and
legislation related to Iowa City's 2017 legislative priorities.
Background:
The 2017 legislative session was the first year the Republican Party controlled both
chambers of the legislature and the Governor's office since 1998. A number of
proposals that were unable to gain traction in previous years in split -party environments
were able to garner more support this year.
It is important to remember that the Iowa Legislature operates on a two year cycle. Each
year there are two 'funnels' to winnow down the number of bills under consideration.
Bills that do not receive approval from the assigned committee by the first funnel date
cannot under most circumstances continue to be considered. Additionally, bills must
pass in a full vote of at least one of the chambers to remain eligible for consideration
past the second funnel deadline. Appropriation and tax policy legislation are exempt
from the funnel deadlines. The 87th General Assembly spans both the 2017 and 2018
legislative sessions. If a bill survived a funnel in the first year of the 87th General
Assembly, it is already 'funnel -proof for that funnel deadline in the second year of the
87th General Assembly (2018).
2017 City Council Legislative Priorities
Ensure the continued funding of commercial & industrial property tax replacement
Payments
IP3
May 11, 2017
Page 2
Though several programs experienced deappropriations for fiscal year 2017, 'backfill'
funding was not reduced for the current fiscal year. Backfill funding was also included at
the current levels in the fiscal year 2018 budget, which begins July 1, 2017.
In December of 2016, the Revenue Estimating Conference (REC) reported that the
legislature must cut $100 million from the 2017 budget. Several programs and
departments were cut during this first round of deappropriations, including $18 million
cut to Regents universities, community colleges reduced by $3 million, $6.1 million from
Iowa's cultural trust fund, $5.5 million to the Department of Corrections, $3 million to the
judicial branch, and $1 million to the Department of Public Safety. No reductions were
made to K-12 public education, the state's Medicaid program or funding for property tax
credits during this first round of cuts.
Revenues were again downgraded by the REC at its March 2017 meeting. The shortfall
was larger than the December meeting and amounted to a $130 million cut to the
current fiscal year. Legislators chose to use 'rainy day' funds to cover this shortfall.
Legislators committed to pay back these rainy day funds over a two year period; a
process which impacted the fiscal year 2018 budget. For fiscal year 2018, the
legislature paid back approximately $30 million, leaving almost $100 million to be paid
back in fiscal year 2019's budget.
Given the expected continuation of revenue shortfalls and the amount committed to
repaying rainy day funds, the City should continue to monitor discussions surrounding
the continuation of backfill funding and prepare accordingly. There was some discussion
at the Capitol regarding the reduction of backfill funding, which totals approximately
$152 million annually statewide. Cities must continue to communicate with legislators
about the importance of fulfilling the promises of backfill funding for providing essential
services to our communities.
Protection of public sector employee collective bargaining rights
House File 291 was signed by the Governor on February 17, 2017 and was one of the
first pieces of legislation to come out of this year's session. HF291 made changes to the
collective bargaining rights of public employees, distinguishing between those
bargaining units with at least 30% public safety employees and those without and
substantially reducing the rights of the latter, including: reduction in the topics of
mandatory bargaining; restricting any arbitrator's award for an increase in wages to the
lesser of 3% or increase in the CPI; and requiring the arbitrator to consider available
data concerning the wages of private sector employees doing comparable work in
addition to comparable public sector employees. Payroll deductions for union dues are
prohibited for both types of bargaining units. Transit employees will be treated as "public
safety" employees if the DOT determines, upon confirmation by the U.S. Department of
Labor, that the public employer would lose federal funding if the transit employee is not
May 11, 2017
Page 3
covered under certain collective bargaining rights. Higher thresholds for certification
elections to be held and passed, and recertification requirements prior to each new
contract apply to both types of bargaining units.
In addition to changes made to the collective bargaining rights of public employees,
HF291 made changes to the public records provisions and civil service provisions of the
state code. Prior to HF291 the fact that a public employee was discharged as a result
of final disciplinary action was not a public record until the exhaustion of all contractual,
legal, and statutory remedies. HF291 removed the waiting period for exhaustion of
remedies, adds resignation in lieu of termination and demotion as a result of final
disciplinary action to the list of non -confidential records, and requires the employer to
notify the employee prior to taking disciplinary action that the information may be a
public record. Changes to the civil service provisions include the right of a public
employer to extinguish seniority rights of civil service employees not employed as police
officers/fire fighters, expands the grounds for removal, discharge, demotion or
suspension (subject to additional requirements in public safety CBA), changes the
standard for review by a court on the appeal of a civil service commission's decision to
the record before the commission (no new evidence), and allows the City Council to
reduce the number of employees in a civil service classification without limitation due to
seniority rights or the provision of the right of preference for rehiring (for public safety
employees diminution must be consistent with CBA).
Two other bills that affected employment, House File 518 and Senate File 438, were
signed into law. HF518 makes changes to workers' compensation laws. It was signed
by the Governor on March 30, 2017. Changes include: creating a presumption that if a
worker tests positive for drugs or alcohol at the time of injury, the worker was intoxicated
and the intoxication was a substantial factor in causing the injury; limiting when a
temporarily disabled worker can raise an objection to offered work based on suitability;
and, reducing compensation for shoulder injuries. SF438, which was signed by the
Governor on April 13, 2017, prohibits project labor agreements on construction projects
financed by state or local governments. A main component of the legislation is a ban on
any requirement that a bidder on a public improvement project use union labor to
complete the project. The legislation also forbids state and local governments from
turning down a bid because the bidder has made an agreement to use union labor to
complete the project. SF438 applies to both public improvements and economic
development projects using local grants or incentives.
Protect Home Rule authority for local governments
Council's legislative priorities identified protecting Home Rule authority as a key issue,
and noted that Home Rule authority is particularly important on the topics of: minimum
wage requirements; local regulation of rental housing, including the regulation of rental
occupancy by familial status; increased flexibility in local revenue streams and the ability
May 11, 2017
Page 4
of cities to diversify revenue sources; and local control over the regulation and
enforcement of marijuana laws.
House File 295 specifically addressed minimum wage and also included a prohibition
against local plastic bag bans. The proposed legislation initially included language that
would have prohibited provisions in Iowa City human rights ordinance, including the
recent addition of source of income as a protected class. The human rights language
was removed from the bill during the legislative process.
HF295 prohibits any local minimum wage that differs from the statewide minimum wage
of $7.25 per hour. Local ordinances regarding terms or conditions of employment that
exceed or conflict with the requirements of federal state law are also prohibited. The
legislation was signed by the Governor on March 30, 2017 and became effective upon
enactment. A proposal to increase the statewide minimum wage did not gain traction.
The provision that prohibits bans on plastic bags preempts all requirements regarding
the sale or marketing of "consumer merchandise" that are different from or in addition to
any requirement established by state law.
House File 134 removes the ability of cities to regulate residential occupancy based on
familial status. City staff have a meeting scheduled with other cities to evaluate potential
strategies in addressing occupancy and neighborhood nuisance issues. City Council
plans to discuss this issue at an upcoming work session after potential responses are
identified and evaluated. HF134 was signed by the Governor on April 21, 2017 and
takes effect on January 1, 2018.
Senate File 280, regarding the possession of marijuana and applicable penalties was
introduced in the Senate and a Judiciary subcommittee recommended passage. It did
not receive a full committee vote and did not make it to a floor vote of the full Senate,
thus is not 'funnel -proof for either funnel next year. The proposed legislation would
have made the possession of five grams or less of marijuana a simple rather than
serious misdemeanor (and thereby allowed the City to create a civil municipal infraction)
and would have met the Council's stated legislative priority goal.
Advocate for additional water and wastewater infrastructure funding
No agreement was reached between the legislative chambers regarding water quality
funding. A Senate plan would have appropriated $744 million for specific purposes
related to water quality; a House plan called for $513 million, with a provision to allow
the Iowa Finance Authority to bond for additional funds. Each chamber passed versions
of Senate File 512, which means the bill will be funnel proof through both funnel dates
next year. The House version would shift school infrastructure sale tax funds (SAVE) in
fiscal year 2019.
May 11, 2017
Page 5
Support the continued excellence of the State's Primary, secondary, and higher
education institutions and advocate for additional education funding
Regent Universities experienced significant deappropriations, as noted above. K-12
allowable growth funding was set at 1.1 % for the 2017-2018 academic year, well below
the Governor's previous proposal. The school funding bill, Senate File 166, was signed
by the Governor on February 8, 2017.
Legislation related to school district home rule authority was also approved. House File
573 allows the Board of Directors to exercise any power, not inconsistent with state law,
relative to the operation, control and supervision of the public schools within the district
except the power to tax, charge students a mandatory fee not expressly authorized by
state law or a policy that would interfere with the duties and responsibilities of a local,
state or federal law enforcement agency. If the power and authority of the school
district conflicts with the power and authority exercised by the city, the power and
authority of the city prevails within city limits.
Other Legislative Issues of Note
Senate File 489 - fireworks: this legislation establishes a licensing scheme for sellers of
fireworks and requires the state Fire Marshall to adopt rules regarding fire safety,
insurance coverage, and licensing that permits the sale of fireworks at: a) a permanent
building between June 1 and July 8 and between December 10 and January 3; and b)
at a temporary structure between June 13 and July 8. The legislation also prohibits the
transfer of fireworks to persons under 18 years of age. The bill provides for the state
Fire Marshall to establish a local fire protection and emergency medical service
providers grant program to provide grants to local fire and EMT service providers for
fireworks safety programming for the public and for the purpose of necessary
enforcement, protection, or emergency response equipment related to the sale and use
of fireworks. SF489 provides that a city council may prohibit or limit the use of fireworks
and that if it does so a violation of said prohibition is a simple misdemeanor with a fine
of not less than $250. The legislation was signed by the Governor on May 9, 2017 and
became effective upon enactment.
The City currently prohibits the use and sale of fireworks. City Code will need to be
cleaned up to be consistent with state law regarding sales; however, in the meantime
the use of fireworks is still prohibited in Iowa City. Staff will draft a proposed ordinance
amendment for Council consideration that is consistent with state law and continues to
prohibit the use of fireworks. In addition, a temporary use permit under the City's zoning
code will be required for the sale of fireworks from a temporary structure. There are
approval criteria in the code that guide the issuance of temporary permits. City staff is in
the process of discussing what conditions are appropriate to place on the temporary use
permits for sale of fireworks in order to assure that the approval criteria are met.
May 11, 2017
Page 6
House File 517 - firearms: HF517 expands gun rights in a number of ways. The most
relevant section from the City's perspective is the one providing that if a city regulates
the possession of firearms when such possession is otherwise lawful under state law
(as Iowa City currently does with its prohibition of firearms on city property), a person
"adversely affected" may file suit for declaratory and injunctive relief and damages. The
bill also includes a "stand your ground" provision regarding the use of deadly force (e.g.
no duty to retreat, presumption that deadly force is necessary if the person against
whom force is used has entered a home or business illegally); a provision allowing
possession of a pistol or revolver by children under the age of 14 with direct
supervision; and, various changes to the permitting process for the carrying and
acquiring of weapons. HF517 was signed by the Governor on April 13, 2017 and
became effective upon enactment.
Senate File 499 - public monitoring devices: SF499 prohibits cities, counties or other
governmental bodies from placing cameras in public bathrooms, showering facilities,
locker rooms, common areas within a bathroom, and other areas where citizens have a
reasonable expectation to privacy. If cameras exist in these areas, the locality has until
July 1, 2017 to remove the device. The bill was sent to the Governor on April 25, 2017
and remains unsigned. The cameras directed at the common areas of the restrooms in
the Iowa City Public library will be removed by the deadline.
Senate File 234 and Senate File 444 - texting while driving: SF234 makes it a simple
misdemeanor with a scheduled fine of $30 to write, send, or view an electronic message
(including text, instant message, portion of email, internet site, social application or
game) while driving a motor vehicle unless the vehicle is at a complete stop off the
traveled portion of the roadway. SF444 provides that use of the device as provided by
SF234 is prima facie evidence that the person was driving in a reckless manner with
willful or wanton disregard for the safety of persons or property, for purposes of the
crime of homicide by vehicle, a Class C felony under Iowa law.
Senate File 481 and House File 265 - immigration enforcement: Two pieces of
legislation regarding local enforcement of federal immigration laws were introduced
during the 2017 session. HF265 did not receive a committee vote nor make it to the
floor of the House. SF481 was approved by the full Senate on a 32-15 vote, but did not
receive a vote in the House. SF481 will be funnel -proof through both funnel deadlines in
2018. The bill would prohibit local governments from discouraging local law
enforcement from enforcing immigration laws, and it would require law enforcement
agencies to comply with federal immigration detainer requests for persons in their
custody. Sanctions would include the loss of state funding.
Senate File 415 - underage drinking immunity: SF415 passed the Senate 49-0. It did not
receive a vote in the House. It is funnel -proof through both funnel deadlines next year.
May 11, 2017
Page 7
The bill would provide, under certain circumstances, immunity from certain alcohol-
related offenses for persons who seek or require emergency medical assistance.
House File 77 - law enforcement body cameras: HF77 was referred to the House Public
Safety Committee, but did not receive a subcommittee vote. It would require that certain
peace officers be required to wear and use body cameras.
House File 499 - law enforcement racial profiling: HF499 was introduced in the House
and referred to the Judiciary Committee. It did not receive a subcommittee vote. The
proposed legislation would: standardize the collection and centralize the compilation
and reporting of officer stop and compliant data; provide for officer training; and create a
community policing advisory board.
CITY OF IOWA CITY
UNESCO CRY OF EREMNRE
PENDING CITY COUNCIL WORK SESSION TOPICS
May 11, 2017
May 24"
I. Joint meeting with Johnson County (note special date)
Strateeic Plan / Budeet Related Topics:
1. Significantly improve the Council and staff s ability to engage with diverse populations on complex or
controversial topics
2. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and
implement strategies to achieve this goal
3. Determine scope of Council identified complete streets study
4. Discuss expectations for working with the ICCSD, Kirkwood Community College, Iowa Works, labor
organizations, and others to explore the feasibility of an industrial arts/crafts facility in Iowa City
Other Topics:
1. Review the Child Data Snapshot (IP2 2/18) and discuss related strategies with local stakeholders
2. Discuss creation of an ad-hoc committee on social justice and racial equity
3. Joint meeting with the Telecommunications Commission
4. Neighborhood Stabilization
5. Code review in light of Lusk Avenue project
6. Presentation of final Bicycle Master Plan (Tentative for July)
7. Presentation of Parks MasterPlan
8. Review of Gilbert Street concept
EideBailly,
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CRA. & BUSMM ADVISORS
May 5, 2017
Honorable Mayor and Members of the City Council
City of Iowa City
IP5
71
RECEIVED MAY 0 81017
This letter is provided in connection with our engagement to audit the financial statements and to audit
compliance over major federal award programs of the City of Iowa City as of and for the year ending June 30,
2017. Professional standards require that we communicate with you certain items including our responsibilities
with regard to the financial statement audit, the compliance audit, and the planned scope and timing of our audits.
As stated in our engagement letter dated February 14, 2017, we are responsible for conducting our audit in
accordance with auditing standards generally accepted in the United States of America (GAAS), Government
Auditing Standards of the Comptroller General of the United States of America, the requirements of the Single
Audit Act, as amended; and the provisions of the audit requirements of Title 2 U.S. Code of Federal Regulations
(CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), for the purpose of forming and expressing opinions about whether the financial
statements that have been prepared by management, with your oversight, are prepared, in all material respects, in
accordance with accounting principles generally accepted in the United States of America, and on major federal
award program compliance. Our audits of the financial statements and of major federal award programs does not
relieve you or management of your respective responsibilities.
Our responsibility as it relates to the schedule of expenditures of federal awards is to evaluate its presentation for
the purpose of forming and expressing an opinion as to whether it is presented fairly in all material respects in
relation to the financial statements as a whole.
Our responsibility as it relates to the combining fund financial statements is to evaluate its presentation for the
purpose of forming and expressing an opinion as to whether the information is fairly stated in all material respects
in relation to the financial statements as a whole.
Our audits will include examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be examined
and the areas to be tested. Our audit procedures will also include determining major federal programs and
performing the applicable procedures described in the U.S. Office of Management and Budget OAM Compliance
Supplement for the types of compliance requirements that could have a direct and material effect on each of the
entity's major programs.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk that some material misstatements or material noncompliance may not be detected exists, even
though the audit is properly planned and performed in accordance with U.S. GAAS, Government Auditing
Standards of the Comptroller General of the United States of America, the requirements of the Single Audit Act,
as amended; and the provisions of the Uniform Guidance.
www.eidebailly.com
1545 Auxlclm Dr., Ste. 101 1 Dubuque, IA 52002-2299 1 T 563.556.1790 1 F 563.557.7842 1 EOE
Our audits will include obtaining an understanding of the entity and its environment, including its internal control,
sufficient to assess the risks of material misstatement of the financial statements, the risk of material
noncompliance in the major federal award programs, and as a basis for designing the nature, timing, and extent of
further audit procedures. Our audit is not designed to express an opinion or provide assurance on internal control
over financial reporting. However, we will communicate to you at the conclusion of our audit, significant matters
that are relevant to your responsibilities in overseeing the financial reporting process, including any material
weaknesses, significant deficiencies, and violation of laws or regulations that come to our attention. Our
responsibility as auditors is, of course, limited to the period covered by our audit and does not extend to any other
periods.
We expect to begin our audit in June 2017 and issue our report in December 2017.
This information is intended solely for the information and use of the Mayor, City Council and management of
City of Iowa City and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully,
/L 7-'
Dubuque, Iowa
MINUTES
BOARD OF ADJUSTMENT
APRIL 12, 2017 – 5:15 PM
EMMA J. HARVAT HALL, CITY HALL
PRELIMINARY
MEMBERS PRESENT: Gene Chrischilles, Connie Goeb, Becky Soglin, Tim Weitzel
MEMBERS ABSENT: Bryce Parker
STAFF PRESENT: Susan Dulek, Sarah Walz
OTHERS PRESENT: Doug Bottorff, Jason Dumont, Dana Christiansen
CALL TO ORDER:
The meeting was called to order at 5:15 PM.
ROLL CALL:
A brief opening statement was read by Soglin outlining the role and purpose of the Board and
the procedures that would be followed the meeting.
CONSIDER THE JANUARY 11, 2017 MINUTES:
Goeb moved to approve the minutes of January 11, 2017 with minor edits. Chrischilles
seconded the motion.
A vote was taken and the motion carried 4-0.
SPECIAL EXCEPTION ITEM EXC17-00002:
Discussion of an application submitted on behalf of Regina Catholic Educational Center to allow
the expansion of a General Education Facility in the Low Density Single -Family (RS -5) zone at
2140 Rochester Avenue.
Walz distributed to the Board a sheet on the building elevations that had been left out of the
packet they received. The Regina Education Center is located on Rochester Avenue close to
the Rochester Avenue and First Avenue intersection in the northeast part of Iowa City. Walz
showed images of the property, and noted it is located in the low density single-family (RS -5)
zone and showed the zoning map of the surrounding map uses. There is a RM -12 zone to the
east and a neighborhood commercial zone to the south, and Hickory Hill Park (a public zone) to
the north. The School property is just under 40 acres in size. The application is to allow an
expansion of a General Education Facility (any K-12 school) in the RS -5 zone—any building
expansion of more than 500 square feet requires a special exception. Walz explained that
public schools are zoned a public zone and are subject to slightly different standards and are
reviewed administratively because they are not part of the residential zone. Iowa City does not
have a lot of private schools. Staff tries to approach these applications with this in mind.
The applicant proposes to construct a new 12,973 square foot (120 x 110 approx.) building to
Board of Adjustment
April 12, 2017
Page 2 of 8
serve as an athletic training facility. The two story structure will include bathrooms and weight
training and wrestling rooms on the first floor; the second floor will provide turf and a batting
facility. The applicant has anticipated the occupant load to be 20-30 people; the building is not
intended or designed for use by spectators. The Board was given elevation plans and footprint
to review in their packets. Similar facilities do exist at the public high schools in Iowa City. The
proposed building is a pre-engineered metal wall building on concrete foundation. The structure
will be built into the topography such that the average height is 34.28 feet. The maximum height
allowed for residential structures in the single-family zones is 35 feet.
Walz shared as a point of information, Regina Educational Center is in the process of planning
for an expansion of the school building in the near future. Because that expansion is somewhat
complex, involving improvements and expansion of parking areas and stormwater handling -
and has the potential to generate additional traffic, staff recommended the organization move
forward with the request for this accessory use separate from the application for an expansion
of the school building and parking areas. The Board's review and decision regarding this
application does not set a precedent for any future application.
Walz also noted that Regina is in the process of designing a new secondary access drive from
First Avenue. The City has strongly encouraged Regina to provide a secondary access point for
some time, and they have now acquired the adjoining property to allow that access to First
Avenue. Over the past ten years, Regina has gone through the special exception process
several times to allow small out buildings and other minor changes. In each case, the City
included in its report a mention of a desire for Regina to provide this secondary access in order
to put the school, the public, and the board on notice that a drive should be developed. The new
driveway will allow cars to exit both to the left and right, but will only allow entrance from the
right—cars traveling south on First Avenue. This should alleviate congestion at the intersection,
especially during the morning peak hour. While the proposed facility will not generate additional
traffic to the site, the City is once again noting the desire for this drive to improve traffic
circulation during peak travel times.
Walz stated the first specific standard is that it meets the setback requirements of 20 feet front,
20 feet on the sides, and 50 feet on the rear. This proposal exceeds all those requirements.
The proposed athletic facility is located behind the School and parking area and will not be
readily visible from any of nearby streets and the nearest property lines are located 57 feet to
the south and 66 feet to the east where the Regina property abuts neighboring residential
zones.
The proposed use should be designed to be compatible with adjacent uses. The Board of
Adjustment will consider aspects of the proposed use, such as the site size, types of accessory
uses, anticipated traffic, building scale, setbacks, landscaping, etc. The proposed building will
be located on a high point on the landscape with the tallest side of the building facing north
where the topography is sloped. Setbacks from the abutting residentially zoned property are in
excess of the 20 -foot side setback requirement. Surrounding tree coverage should minimize
views from nearby roadways and adjacent residential properties. Mature trees along the east
property line will help to soften views of the large structure from property to the northeast, where
the residential structure is set at a much lower elevation. There is a line of mature trees on a
neighboring property will reduce views from the southeast, where residential structures are set
at a similar elevation. Staff has suggested some landscaping to break up the fagade along the
southeast corner even through there are trees on the neighboring property.
Given that large parking lots can seriously erode single-family residential character of these
Board of Adjustment
April 12, 2017
Page 3 of 8
zones, the Board of Adjustment will carefully review any requests for parking spaces beyond the
minimum required. Walz stated there is no parking required or proposed for this expansion.
The proposed use will not have significant adverse effects on the livability of nearby residential
uses due to noise, glare from lights, late night operations, etc. Walz explained that all of the
activities in association with this facility will take place in the interior of the building, so there
should be few externalities.
Walz explained that item E from the general standards, related to small additions, is not
applicable in this situation. Item F states if the proposed use is located in a residential zone or
in the central planning district, it must comply with the multi -family site development standards.
Staff has noted that this will be a pre-engineered metal building. Walz explained that the
purpose of the multifamily design standards is to create entrances that are visible to the street,
street facing facades, and parking behind. Given the location of the building to the rear of the
school where it is not readily viewed from any public street, the additional building design
standards do not apply, however the building is subject to design review and provides the sort of
visible entrance described in the multifamily standards.
With regards to the General Standards, the specific proposed exception will not be detrimental
to or endanger the public health, safety, comfort or general welfare. The proposed facility
exceeds the minimum setback requirements from adjacent residential property and not
generating increased traffic to the site.
The specific proposed exception will not be injurious to the use and enjoyment of other property
in the immediate vicinity and will not substantially diminish or impair property values in the
neighborhood. All activities will take place inside the building and Staff has suggested that
Regina choose a muted color for the building so it fits into the site.
Establishment of the specific proposed exception will not impede the normal and orderly
development and improvement of the surrounding property for uses permitted in the zone in
which such property is located. Walz reflected on the first two General Standards for similar
findings. She also noted Regina has become somewhat of a neighborhood school in the
northeastern part of Iowa City—an area with healthy property values, a fairly walkable portion of
the community—having Regina continue to thrive in this location adds to the many educational
options for this part of Iowa City. Therefore allowing it to expand with facilities that are not
atypical for public schools seems appropriate.
Adequate utilities, access roads, drainage and/or necessary facilities have been or are being
provided. Walz stated all the utilities and access roads are already provided for this property,
including a new driveway. However, there are some stormwater drainage issues on this larger
property. The new addition will drain to the east and tie into the stormwater facility on First
Avenue, and have intakes that will go into the existing stormwater facility. Other areas of the site
that are having issues are being discussed between Regina and City Staff to find resolutions.
Walz said the new driveway will help in ingress and egress, and Staff does not anticipate that
the facility since the activities that will be going on in this addition have already been going on
elsewhere on the site.
Except for the specific regulations and standards applicable to the exception being considered,
the specific proposed exception, in all other respects, conforms to the applicable regulations or
standards of the zone in which it is to be located. Given the placement of the building on the
property, staff believes the multi -family building design standards are not warranted.
Board of Adjustment
April 12, 2017
Page 4 of 8
The proposed use will be consistent with the Comprehensive Plan, as amended. The
Comprehensive Plan allows educational facilities in residential zones so long as they are
compatible with the surrounding residential uses. The Central District Plan designates this
property as an institutional use because of Regina has been present on the property for such a
long time. Walz reiterated it is regarded by many and functions as a neighborhood school that
contributes to the value and identity of the area of Iowa City.
Staff recommends approval of a special exception for the expansion of a general educational
facility to construct a two-story athletic training facility subject to the following conditions:
a. Substantial compliance with the plans and elevations submitted with this application
b. Design Review approval
c. Additional landscaping (tall evergreen trees) at the southeast corner of the building
Soglin asked the applicants to come forward and address the Board.
Doug Bottorff (Shive Hattery) thanked the Board for their consideration.
Goeb asked how long Regina has been located at this property. Bottorff replied since the mid -
fifties. Goeb asked if they have always owned all the land, or have more parcels had been
purchased over time. Bottorff said the parcel that allows for the driveway to First Avenue was
acquired later, but he believed the rest or the property is all part of the original site.
Goeb asked if the attendance to the School has been steady over the years.
Jason Dumont (Chair, Buildings and Grounds Committee, Regina Board of Education) said at
the all-time high the enrollment was about 900 total (K-12) they then dropped to 816 and are at
about 840 now.
Goeb asked about the possible expansion and wondered if that was space concerns or
modernization. Dumont said that would be addressed in detail when that application comes
forward but it is mostly modernization.
Goeb asked what the plans were for the outside of the addition in terms of color. Dumont said it
would be matched to the existing school building color, it would not be a bright color—not blue
and gold.
Soglin asked about the tree stands and what type of trees are there, noting that ash trees are
probably going to be lost in the next five years or so. Dumont noted that a lot of the trees are
younger trees and are scrub brush. The plantings they will do on the south side will be
evergreen type. Walz stated there are some oaks and evergreens on the property. Dumont
said if there were any issues with trees and some were lost, they would plant new ones.
Soglin asked about the wrestling camp that will be held in the new addition, if it would be larger
than prior camps. Dumont said the addition is just replacing the older metal buildings on the
backside of the building and the camp size would be the same and for Regina students.
Soglin opened the public hearing.
Dana Christiansen (549 North First Avenue) which is the multi -family building to the north and
east of Regina. He lives in the northwest corner of the building and will get a limited view of this
addition. Christiansen voiced some frustrations based on circumstances such as when his
Board of Adjustment
April 12, 2017
Page 5 of 8
building was being developed the site planning pushed it as far north on the lot as possible in
order to have a limited impact on the ravine and the woods. Then an apartment building
developed further north of his building and it was pushed (during the site review process) as far
south on its lot as possible to limit impact on Hickory Hill Park. Therefore there is the absolute
minimum of setback between the two buildings. Trees were lost, and now even the area they
were preserving during the construction of their lot is now being developed. The trees removed
to the north were characterized by Staff as scrub trees and while that might mean they don't
have much lumber value each spring he witnessed at least a dozen species of warblers
migrating through.
Christiansen looked at the Regina site last weekend and from what he could tell from a stake
labeled "southeast corner" of the building it appears this addition will be placed in a heavily
wooded and vegetative area. There are evergreens and cedars that will not be available to
screen anything as the footprint of the addition will land on them. There is a large oak tree that
appears to be in the path of the driveway. Christiansen appreciates Staff pointing out that
screening is necessary, but the southeast corner is not the only one that needs screening. The
northeast corner of the new addition will be the biggest piece fagade visible to anybody and it
what his building will look out upon. Even in tasteful brown colors the addition will be
extraordinarily visible, especially during winter months. To Regina this is an unused corner of
its property, but it will impact the neighbors. Christiansen stated Regina tries to be a good
neighbor, but there are some poorly aimed lights in the parking lot, and is concerned what kind
of lighting will be part of this project. He is happy to hear stormwater will be taken care of
through existing storm drains and knows any development uphill from his building will help with
drainage.
Chrischilles asked Christiansen if he thought Regina might expand one day when he purchased
his condo next to the School. Christiansen said he had no thoughts and knows the future is not
guaranteed. Chrischilles asked what Christiansen is seeking as a remedy for his concerns.
Christiansen replied that he would like to know that Regina examined all other corners of its
property to see if there is another location that doesn't impact on a neighbor quite so close. He
wants assurance that the project can be screened and that the loss of habitat can be mitigated.
He would like to be assured it will not be another floodlight shining into his building, and also if
an engineered steel building is the right choice. Chrischilles noted that it appears from the
proposal there will still be trees between the addition and Christiansen's building. Christiansen
noted he can see the school building from his condo currently.
Dumont addressed the Board to reply to how the location was chosen and stated it was
because it will be on the new access road, the utilities are easily accessible, and ability to
control stormwater.
Chrischilles asked about exterior lighting on the building. Dumont said on the north side there
will be one outdoor light because there will be an entrance there, but there will not be any
lighting added to the east side of the building. There will be some lightening and security
cameras on the front of the building and the west side.
Bottorff said that any lighting on the north side would be whatever is required for egress by
code, no more, just a downcast to meet the code requirements for an exit.
Goeb asked if any other material besides a steel building was considered. Bottorff said the pre-
engineered metal building is consistent with other buildings on the property. Also from a cost
perspective and open spans they wish to have for the function of the interior lend to using this
Board of Adjustment
April 12, 2017
Page 6 of 8
type of building material.
Goeb asked Staff about the code for lighting on such buildings and often times sees them lit up
all night, but if they aren't being used do the lights have to be on. Walz said that any
requirement for exterior lighting would be a building code issue.
Chrischilles asked what the hours of operation for this addition would be. Dumont said that from
a security perspective they would like to have those lights on at all times, as well as security
cameras.
Soglin closed the public hearing.
Goeb noted that some of the questions and concerns that Mr. Christiansen addressed might be
answered when the application for the expansion comes forward at a future meeting.
Walz noted that the construction of the access road will not come before the Board at any time,
it is something City Staff has requested for some time for safety and better traffic circulation. All
concerns for this building should be addressed now rather than when a possible expansion
exception comes forward.
Goeb asked if when a new driveway is put in is there consideration to the surrounding trees and
vegetation. Walz said if they have to go through a sensitive areas there will be a site plan
review that will consider slopes and trees on the site.
Chrischilles asked about Staff recommendation C (additional landscaping—tall evergreen
trees—at the southeast corner of the building) and why that was chosen for the southeast
corner of the building. Walz stated it was Staffs sense the other areas of the building would be
screened appropriately by existing trees or not as viewable from neighboring properties.
Chrischilles feels it should also be added to the northeast corner of the building as well.
Weitzel stated he was not opposed to adding the condition of the northeast side screening.
Goeb agreed screening is always a good idea.
Soglin asked the Board their views with regards to the issue of the lightening.
Weitzel stated that the Code already covers that issue (downcast, foot candle limits, etc.).
Soglin noted they could say lighting be no more than the minimum required along the north side
and any access lightening be downcast so not to affect adjacent properties. Weitzel agreed to
that language.
Chrischilles made a motion to approve special exception EXC17-00002 for the Regina Catholic
Educational Center to allow the expansion of a General Education Facility in the Low Density
Single -Family (RS -5) zone at 2140 Rochester Avenue subject to the following conditions:
a. Substantial compliance with the plans and elevations submitted with this application;
b. Design Review approval;
c. Additional landscaping (tall evergreen trees) at the southeast corner and additional
screening be added to the northeast corner of the building in the form of larger canopy
trees as approved by Staff; and
d. Lighting be no more than the minimum required along the north side and any access
Board of Adjustment
April 12, 2017
Page 7 of 8
lightening be downcast so not to affect adjacent properties
Goeb seconded the motion
Weitzel stated that regarding agenda item EXC17-00002 he concurs with the findings set forth
in the Staff report of April 12, 2017 as amended tonight in the motion, and conclude the general
and specific criteria are satisfied, specifically setback requirements for adjacent properties and
zones. The proposed seems to be compatible and not harmful to any adjacent use, no new
noise or additional traffic is expected. So unless amended or opposed by another Board
member he recommends that the Board adopt the findings in the Staff Report as our findings
with acceptance of this proposal.
Soglin noted that the Board heard from neighbor who addressed some concerns with the
general standards of public welfare and not being injurious to the use and enjoyment of
neighbors, Soglin stated the Board is addressing those concerns in the added subject
conditions.
A vote was taken and the motion carried 4-0.
Soglin stated the motion declared approved, any person who wishes to appeal this decision to a
court of record may do so within 30 days after this decision is filed with the City Clerk's Office.
BOARD OF ADJUSTMENT INFORMATION:
Dulek mentioned that Council did approve the changes the Board made to their bylaws and
procedural rules. Copies will be sent to the Board.
Soglin asked about a past application regarding the gas station on the corner of First Avenue
and Rochester Avenue and now that the project appears to be completed the landscaping
doesn't seem to meet what was approved with the exception. She also noted there is
amplification of noise on the gas pumps. Walz will check into both issues and report back to the
Board at the next meeting.
ADJOURNMENT:
Weitzel moved to adjourn this meeting.
A vote was taken and the motion passed 4-0
BOARD OF ADJUSTMENT
ATTENDANCE RECORD
NAME
TERM EXP.
4113
6/15
7/13
8/10
9/14
9/21
9/30
10/12
11/9
12/14
1/11
4/12
PARKER, BRYCE
1/1/2022
--
--
--
--
-
—
--
—
—
X
O/E
GOEB, CONNIE
1/1/2020
X
X
X
X
X
X
O/E
X
X
X
X
X
CHRISCHILLES, T. GENE
1/1/2019
X
O/E
X
X
X
X
X
X
X
X
X
X
SOGLIN, BECKY
1/1/2018
O/E
X
X
X
X
X
X
X
X
X
X
X
WEITZEL, TIM
1/1/2021
X
X
X
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
— = Not a Member
MINUTES
HISTORIC PRESERVATION COMMISSION
APRIL 13, 2017
EMMA J. HARVAT HALL
PRELIMINARY
MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Gosia Clore, Sharon
DeGraw, Pam Michaud, Ginalie Swaim, Frank Wagner
MEMBERS ABSENT: Zach Builta, Cecile Kuenzli, Andrew Litton
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT: Kumi Morris, Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
NATIONAL REGISTER NOMINATION: JOHNSON COUNTY SAVINGS BANK, 102 SOUTH
CLINTON (MIDWESTONE BANK).
Bristow showed the location of the bank on a map of downtown Iowa City. She stated that the
nomination includes the main, six -story tower built in 1913; the three-story building to the east of
that, which is on the 1882 Sanborn map; and the 1984 addition to the south of that.
Bristow said the nomination discusses the different sections of the bank and talks about it as if it
were a column: the base, the shaft, the capitol. She said it discusses the different treatment of
the exterior of the bank and how much of it has its original integrity.
Bristow showed some photographs of the building. She showed the north facade and the lion
heads right below the frieze. Bristow said those were on each side of the entries, which were
modified and closed in over a period of time, beginning in 1921.
Bristow showed a photograph of the three-story building. She said there was originally a three-
story building on the site occupied by Johnson County Bank. Bristow said the bank needed to
grow, so it then took down most of the corner, leaving the one single bay. She said the bank
plans always included the second and third floors of that three-story building as part of the floor
plan for the bank, so it was going to be continually occupied by the same space. Bristow said
the National Register nomination discusses that in more detail and what happened with the first
floor.
Bristow said that the stone seen on the base is a 1963 change, so it is a modern or more
simplified version of the stone pattern on the six -story tower of the bank. She said that when
the six -story tower was built, the facade of the three-story building was updated to have more of
a classical, revival feel, so it would fit more in the same language as the new bank building.
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 2 of 10
Bristow showed the connection between the six -story bank and the 1984 addition. She stated
that there was always kind of a storefront entry in the space. Bristow said that when the
addition was put on, the structure of the wall was changed a little to make the connection. She
pointed out that the connection is recessed to create a "hyphen" between the original building
and the addition as currently prescribed by the National Park Service.
Bristow said that the bank did a simplified version of the stone facade along the street level,
which ties it together. She said the facade is divided into three bays with six windows. Bristow
said that in the new addition, the same kind of pattern is continued.
Bristow showed an image of the interior, looking toward the corner, after the more recent
remodeling. She said it brought back a lot of the original plan of the bank. Bristow stated that
during the remodel some of the same column and ceiling details were brought back or exposed,
and the floors remained or were refinished. She said the goal was to return to a lot of what the
original bank had, which had been modified over time.
Bristow showed an image from just inside the bank, from the south addition looking north toward
Washington Street. She said there is a stair, and one of the old vaults was in the bump out.
Bristow said one goes up to the second floor from this stair, and then there is a stair tower from
the second floor to the sixth floor.
Bristow showed a photograph from the third floor looking down the hall from Clinton Street east
and into the third floor of that three-story building.
Bristow said the nomination also discussed this building as an investigation into how Iowa City
could handle having tenants in the upper floors. She said the bank was not originally going to
occupy all of the floors, and so the bank investigated whether or not it would be able to get
tenants. Bristow said it seems as though it was occupied throughout its history.
Bristow showed the fourth floor as one looks east. She said this is where there is no longer a
three-story building, so it is the end of the tower. Bristow mentioned the original flooring, stairs,
and railing. She said that most of the woodwork around the windows, doors, and transoms is
original. Bristow said there were a few places where things were opened a little bit in the recent
remodel and that the trim was then moved to areas where the woodwork was missing.
Bristow showed a view on the second floor looking south into the addition. She said it is where
the tower stairs start and go up to the sixth floor.
Bristow showed a view on the fifth floor looking south, over the top of the 1984 addition.
Bristow said one of the important things done during the remodel was to remove a fire sprinkler
stack running up and down the center core of the stair tower. She showed a view looking down
through the stair tower.
Bristow showed the sixth floor. She said there was a hidden skylight that was uncovered to
make it a workable skylight again.
Bristow showed a view looking east, toward the end of the building
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 3 of 10
Bristow said staff went through this nomination. She said staff feels this is one of the premiere
downtown buildings, is one of the first "fireproof' structures, and is the first high-rise. Bristow
said the architectural integrity is really amazing in this building. She said the fact that the
cornice was removed and then put back during the remodel really adds to the historic character
of this. Bristow said it was replicated pretty well because of historic photographs.
Bristow said that putting this property on the National Register would really be a benefit to the
downtown.
Boyd said he thinks this can serve as a model for other downtown businesses. He said it is a
great opportunity to showcase people investing and can serve as a model for others.
Swaim said she learned a lot of interesting local history regarding the banks in Iowa City in the
1930s during difficult times, as well as information about the various tenants who were in the
community in the 1930s and 1940s.
MOTION: Boyd moved that the Commission recommend that the application be
approved for the National Register, under criterion C. Baker seconded the motion. The
motion was approved on a vote of 8-0 (Builta, Kuenzli, and Litton absent).
CERTIFICATE OF APPROPRIATENESS
800 Brown Street, Ham)v Hollow Park
Bristow stated that Happy Hollow Park is in the far northeast corner of the Brown Street Historic
District. She said that the park structures are non-contributing.
Bristow said the park currently contains a couple of structures under one roof comprising
storage, restrooms, and shelter. She said the proposal is to remove the structure and in the
same general location of that structure, there are plans to build a separate shelter and restroom
with a smaller storage area in the back of it.
Bristow said that the City owns the park. She said that the Parks and Recreation Department
therefore went through some research of the Brown Street District and held some neighborhood
meetings about this. Bristow said that Parks and Recreation looked at architecture in the
district as well as the history. She said there was once a brickyard here, and nearby is a house
built by the brickyard owners that served as its office.
Bristow said the shelter facility would have a simple, standing seam metal roof. She said it
would be a simple park -like structure. Bristow said the general design idea for both of these
buildings is something in the Craftsman style, which would be more appropriate for a park
structure than other, more formal styles.
Bristow showed the columns with a limestone base. She said there would be an open structure
for the roof. Bristow said the beams would extend out but not beyond the roof covering. She
said it would be a simple, open structure.
Bristow said there are a couple of options for the restrooms. She said that at this point, they
would go with what works with the bidding. Bristow showed the base bid - the main proposal.
She said it is a simple limestone -based structure with some lap siding, some trim, and the
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 4 of 10
standing seam metal roof. Bristow stated that there is an option to do an alternate version with
columns.
Bristow stated staff feels that maybe in a structure of this size, the columns would not be
necessary, because columns would indicate a really formal entry or a porch. She said,
however, that this is a park structure, and staff feels either option would be acceptable. Bristow
said that if the bids come in such that the columns would be affordable, staff would be fine with
using that design.
Agran said that, in terms of the porch, he feels that either option would be fine. He said that all
of the designs are so much better than the very first suggestions.
Agran said the one with the little porch on it is nice, and having a little bit of shelter in front of the
entrance makes it feel less like it is really adjacent to the elements. He said if that bid is
possible, the little restroom will exist for the next one hundred years, so he hopes that it is not
too much more expensive.
Agran said that when he moved to Iowa City, he had no idea why that park was there or why it
was shaped this peculiar way. He said there is a really fascinating story that is part of the
history of the neighborhood in terms of the brickyard. Agran said there are a few Craftsman
buildings here, but there are a lot of brick buildings here.
Agran said the limestone hearkens him more to WPA/CCC-era park structures, which is fine.
He said there are a few Craftsman properties around here. Agran said there maybe could be a
material change on the foundations, using brick instead of limestone.
Agran said the park is non-contributing, but that doesn't mean that the Commission cannot aim
to have these be more contributing. He asked if there is any way that these buildings can tell a
little more of the story of why this park is here. Miklo said he would not say that the park is non-
contributing, but the current structures are non-contributing.
Agran said the design would be fine but feels it is also an opportunity to tell a story. He said the
park should not feel so random. Agran said the park is there because the material was dumped
out into those houses and properties around it. He said that he would approve this like it is, but
perhaps in the bidding or design process, if there is another option that feels right, this could
utilize the material to tell that story.
Agran referred to the map and said that when one looks down Lucas Street, there is a sight line
in the neighborhood. He said there is a sight line to these buildings, to this park at the end of
the street. Agran said that right now, that sight line goes to a parking lot and then to the awful
building that is there right now, so it is great that it will be removed.
Agran said that when he looks at the proposal and thinks about how to make this park look
nicer, especially as related to what is seen from the neighborhood and how these buildings fit in
the neighborhood, he thinks the placement of these buildings makes them feel quite clunky. He
said the connections between them feel really disparate; they don't feel like a unified blueprint
there.
Agran said that in the old structure, even though it was not nice, it really looks in on the park.
He said the park is a vessel, and it is a vessel by its very creation by having taken out all that
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 5 of 10
clay and everything. Agran said the shelter doesn't really look into the park, which he says is
kind of a strange orientation. He added that the restroom is also at this kind of oblique angle.
Agran said the sightline is then towards the restroom, which is the very first thing one sees from
the neighborhood. He said he finds that a little bit strange. Agran said the solution to him could
be to have the sidewalk be one, graceful, long arcing curve that really embraces the park. He
stated that it might only be tenuously related to the Commission's role, but the buildings will
exist for a long time, and he would like them to be as contributing as they can to the park and
really embrace the park.
Agran said that right now they just feel a little bit plonked down there in a way that doesn't seem
considered in terms of what that park is as a space in the neighborhood. He said he would vote
to approve, but those are his thoughts as related to the park and the park's role in the
neighborhood.
DeGraw asked Agran what his priority would be in terms of the plans. Agran replied that it
would be nice to see what the landscaping might be. He said that if the restroom was turned at
more of a 90 degree angle to that path, one would see more of the side of the building and not
the front, from the Lucas Street vantage point. Agran commented that mostly he thinks it is
strange that the buildings no longer look in on the activity of the park.
Swaim asked if the sidewalk in the plans is already there. Bristow said that with the demolition
of the structure, there would be a new sidewalk.
Boyd said his first thought when he saw the plans was why brick is not involved. He said it
seems like an obvious place to use some kind of brick in a structure that used to be in a
brickyard.
Agran said that if others on the Commission feel sympathetic to this, the Commission could vote
on the motion saying it is approved as is, while allowing also for an option in the material. He
said it would open that as some kind of option, if it is deemed desirable. Agran said he would
not want to see this sent back to square one.
DeGraw asked if it would be possible to use brick in an ornamental way, perhaps in the
sidewalks. Miklo said that Morris, who is managing the project for the City was available for
questions.
Morris said that initially, the Parks and Recreation Department looked at brick, since it made
sense for a facility in a former brickyard. She said that the first designs had brick in both the
restroom facility as well as the shelter.
Morris said there is about $150,000 budgeted for both structures on the site. She stated that
most of the restroom facilities in the City have been coming in around $90,000. Morris said the
budget is pretty tight for this.
Morris said they then went back to the drawing board and had the architects, who are looking
holistically around the neighborhood, look at prototypes that will be done at many of the park
shelters. She said that one of the things to be careful about when putting together restroom
projects or projects in neighborhood parks is the issue of equity. Morris stated that what is
invested into one neighborhood park should not completely override what is done in other
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 6 of 10
neighborhood parks. She said it is something to be careful about when considering materials
and the investment.
Morris said that a number of things with the restroom project were discussed. She said that in
the second, third, or fourth iteration, when it was realized that using a complete brick structure
would be completely out of the budget and would prevent construction of the shelter, it was
toned down. Morris said they went to a partial limestone base with a split -face block with some
kind of brick trim added in. She said that when they started to play with the language of the
architecture, they realized that they were getting further and further away from what they were
seeing in the context of the historic neighborhood.
Morris said that what they ended up doing was going back to looking at houses and the
construction. She said they were seeing limestone bases and, in terms of what could fit within
the budget, Craftsman style, and that is how the plan was derived.
Regarding placement, Morris stated that they looked at a number of things. She said they
wanted to make sure there was enough of a distance between the shelter and the restroom.
Morris said that, because of the budget, they wanted to align as closely as possible the utilities
of the existing structure. She said that unlike many renovation projects, demolition will also be
part of the $150,000 budget. Morris said they found that if they could align as closely as
possible certain parts of the foundations and the existing utilities that more could be invested
into the actual structures.
Regarding another issue, Morris said that if one looks at the site where the shadow of the trees
is, there are some low elevations and a lot of ponding. She said they want to keep the park as
open as possible, but they are looking at natural landscaping to absorb some of the issues with
the landscape moisture and ponding on the site. Morris said that the way the sidewalk is set up
will allow for a fairly landscaped area in front of that as well. She said that is being worked on
by the Parks Department.
Boyd asked, outside of Commission members' roles, but as citizens, what the best way would
be to weigh in on this. Morris said that anyone can send her an e-mail or send one to Julie
Seydel-Johnson, the Director of the Parks Department. Miklo said that Bristow could forward on
any e-mails sent to her.
Swaim said that if the budget allowed for it, it would be nice to have a sign explaining who the
park is named after or information about the neighborhood. Morris added that they are trying to
find a way to fit brick into the design that makes sense aesthetically as well as historically.
MOTION: Agran moved to approve a certificate of appropriateness for the project at 800
Brown Street, Happy Hollow Park, as presented in the application including either Option
A or Option B. Clore seconded the motion. The motion carried on a vote of 8-0 (Builta,
Kuenzli. and Litton absent).
REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect - Chair and Staff Review.
523 Grant Street.
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 7 of 10
Bristow said the garage at this address had a combination of a few different pieces of siding
which are failing. She stated that it will be resided with wood to match the original siding profile.
228 Summit Street Apt. 4D.
Bristow said that one of the apartments on the top floor needed vents in the roof. She said this
was approved, and it was not going to damage anything nor would it be visible.
Minor Review - Staff Review.
610 Jefferson Street.
Bristow said this is a local landmark. She said that it has always had a very small entry deck on
the back. Bristow said that it was rebuilt without a permit, and the owner needed to change the
railing.
Bristow said that during discussions of how to make the railing work to meet the guidelines, the
owners came up with idea of enlarging the deck. She said it is still set in well beyond the sides
of the house and will now be a usable deck instead of just an extended stoop. Bristow said it
will be about 12 feet by 13 feet and will have a railing that meets the guidelines.
719 Ronalds Street.
Bristow said this house will become a rental property. She said that a railing was needed at the
stairs. Bristow said there was a railing in the garage, and the owners will re -use it if it fits the
current stair configuration. She said that if it does not fit, it will be the model for the new site
stairs.
332 Ellis.
Bristow stated that because this building is one of the City's historic fraternity buildings and is
eligible for the National Register, the Board of Adjustment put a condition for meeting the
historic preservation guidelines on its exterior rehabilitation. Bristow said staff worked with the
owners to make certain that what they plan do meets the guidelines.
Bristow said she has a list of things that are relevant. She said this rehabilitation should help
and greatly improve this property.
Bristow said there is currently a window where the front door will go. She said the window will
be removed, and an appropriate door will be installed in that location.
Bristow said the owners need to come up with an ADA accessible first floor. She said therefore
a ramp will be constructed to fit between the columns. Bristow said they will shorten the
pilasters that are the trim, just against the wall next to the door, so the ramp can go in and up to
the stoop, because it is a little bit raised. She said they are shortening the trim but not removing
all the trim.
Bristow said the owners are replacing all of the remaining exterior doors with fiberglass doors
that would all meet the guidelines.
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 8 of 10
Bristow said that in the front, there are below grade egress windows and window wells. She said
the owners are removing all of those and covering over the window wells along the front, so it
will be more like the original, probably concrete, running along the front.
Bristow said the owners are replacing all of the windows on the property. She said that when
she visited the property, there were only storm windows on the first and second floors. Bristow
said the building does have original windows on the third floor, but there are some that are
missing and other issues. She said staff worked with the owners to come up with details for
this.Bristow said that the top of the third floor window is an arched piece. She said the new
windows will have that as well.
Bristow stated that there is a stair tower on the north side that does not meet the guidelines.
She said the owners will be replacing the bottom third of it and will match what is there for that
part. Bristow added that if for some reason it is determined that the whole thing needs to be
replaced, then the railing will meet the guidelines.
Bristow said the dormer in the front has been altered so that it does not match all of the others.
She said the owners will be rebuilding it to match what was originally there.
Bristow said the owners will be adding some trim in the arched area above the first floor
windows. She said there was never glass there, and it was never an arched window but was
some kind of a wood -paneled area. Bristow said that now the owners will be doing an arched
trim and a little bit of a pattern, which staff found to be appropriate.
Bristow said the owners have some shutters and will be consistent with the use of shutters. She
said they will be replacing them if missing or removing them if they shouldn't be there.
Bristow said that there is original copper flashing in the vertical piece below every single window
in the third floor at the Mansard roof. She said the ones in the front have been painted white or
replaced with wood and then painted white. Bristow said the owners will either strip them if they
are copper, replace them if they are wood, put in new copper, or something along those lines to
make them match so that they are no longer white.
Bristow said the building has its original slate roof, and the owners have been instructed to
repair it because it appears to be in good condition. She said that was not part of their original
plan, because the company that owns the house is also involved with Brava tile and intended to
remove the roof and put on Brava tile. Bristow said the company will need to get approval
before the roof work is done.
Bristow stated that any deteriorated trim will be repaired and replaced with material that follows
the guidelines. She said that there are a few windows on the back that are currently removed.
Bristow said there will be a total of three windows on that back that will no longer be there. She
said the owners will either come up with a matching brick that will be approved or put in a
window like all of the others with black spandrel glass.
Bristow said she thinks the owners will do a good job of bringing this back to having some
historic character and helping save this area. She said the property is in the far east side of the
overall Manville Heights Neighborhood.
HISTORIC PRESERVATION COMMISSION
April 13, 2017
Page 9 of 10
CONSIDERATION OF MINUTES FOR MARCH 9, 2017
MOTION: Boyd moved to approve the minutes of the Historic Preservation Commission's
March 9, 2017 meeting, as written. Agran seconded the motion. The motion carried on a vote
of 8-0 (Builta, Kuenzli, and Litton absent).
COMMISSION INFORMATION AND DISCUSSION:
Preservation Summit - Fort Dodge, IA June 8-10, 2017.
Bristow said the Preservation Summit will be held from June 8-10, which has led to the
rescheduling of the June Historic Preservation Commission meeting. She asked any
Commission members who would like to attend the Summit to let her know.
Bristow said she would need to register anyone who is interested by May 11. Miklo said that
travel expense, meals, hotel, and registration would be paid by the City.
Coov of 2017 Annual Work Plan Report.
Bristow said this is a copy of the report that she sent to the City Council.
Other.
Agran said he received confirmation that perhaps in the next month or so, all of the concrete
fagade extensions are coming down off the Jefferson Building, and maybe some of the original
transoms and everything will be restored. He said it is unclear what is underneath them. Agran
said that other downtown building owners may see how much improvement this makes and do it
to their own buildings. He said he hopes it all goes according to plan.
Trimble said that Friends of Historic Preservation has a couple of events coming up. She said
that the Craft Your Environment Craft Fair will be on April 23. Trimble said she is still taking
applications from vendors and added that it will be held at the East Side Recycling Center.
Trimble said on that the weekend of April 28 - 30, Friends of Historic Preservation is having a
garage sale to support the final push on the Houser -Metzger House. She said that it will be
held at the Houser -Metzger House on College Street.
Trimble said there will be another passive floor restoration class on May 6. She invited anyone
interested to attend. Trimble stated that the Parade of Historic Homes, which will be in Manville
Heights and River Heights, will be held on May 28.
ADJOURNMENT:
The meeting was adjourned at 6:46 p.m
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2016-2017
NAME
TERM
EXP.
4114
5/12
6/9
7/14
8/11
9/8
10113
11110
12/8
1/12
2/9
319
4113
AGRAN, THOMAS
7/1/17
O/E
X
X
O/E
O/E
X
X
X
X
X
X
0/E
X
BAKER, ESTHER
7/1118
X
X
X
X
X
X
X
O/E
X
X
X
O/E
X
BOYD, KEVIN
7/1117
—
—
—
—
—
X
X
X
0/E
X
X
X
X
BUILTA, ZACH
7/1/19
X
X
X
X
X
X
X
X
X
O/E
X
X
O/E
CLORE, GOSIA
7/1/17
X
X
O/E
X
X
X
O/E
X
X
X
0/E
X
X
DEGRAW, SHARON
711/19
X
X
X
X
O/E
X
0/E
X
X
X
X
X
X
KUENZLI, CECILE
7/1/19
0/E
O/E
X
X
X
X
X
X
X
O/E
X
X
O/E
LITTON, ANDREW
7/1/17
X
0/E
O/E
X
O/E
X
X
O/E
O/E
X
X
X
O/E
MICHAUD, PAM
7/1/18
X
X
X
X
O/E
X
X
X
X
X
X
X
X
SWAIM, GINALIE
7/1/18
X
X
X
X
X
X
X
X
O/E
O/E
X
X
X
WAGNER, FRANK
7/1/18
X
X
X
X
X
X
0/E
X
X
X
X
X
X
KEY: X = Present
0 = Absent
0/E = Absent/Excused
— = Not a Member