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HomeMy WebLinkAbout2017-05-25 Info Packet1 � 1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org May 25, 2017 IN Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo from City Manager: Update on Planning Initiatives IP3 From Assistant City Manager Monroe: FY2018 Budget At -A -Glance IN Memo from Assistant City Manager Monroe: Party in the Park Dates IP5 Invite: Iowa City Area Development: MERGE & Protostudios Open House — June 15 I126 Invite: Automated Vehicle Proving Grounds - Local Government Stakeholder Meeting: June 14 IP7 Civil Service Entrance Examination: Budget & Compliance Officer DRAFT MINUTES IP8 Human Rights Commission: May 16 i? Rr ON I "W'mo�� CITY OF IOWA CITY Dote City Council Tentative Meeting Schedule IN Subject to change May 25, 2017 Time Meeting Location Tuesday, June 6, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, June 20, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 17, 2017 4:00 PM Reception Johnson County 4:30 PM Joint Entities Meeting TBD Tuesday, July 18, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 1, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 15, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting ter..---r.®, CITY OF IOWA CITY 1P2 .�: Iry Mst MEMORANDUM Date: May 25, 2017 To: City Council From: Geoff Fruin, City Manager Re: Update on Planning Initiatives Over the last two years the City has commenced several planning initiatives that aim to provide strategic direction in the coming years. Below is a brief update on the more significant planning studies that are currently underway. Parks Master Plan This is a ten year plan identifying improvements to our park system. Included in the plan is an accessibility and maintenance review of all park facilities. The draft report will be presented to the Parks Commission at their July meeting. A City Council work session date has yet to be determined. Consultant: RDG Planning and Design. Creekside Park Master Plan This plan will provide a redesign and update of Creekside Park to include the additional residential lots adjacent to the park that the City purchased with flood buyout funding from the State. A draft plan will be presented to the Parks Commission at their June meeting. Park improvements are budgeted for 2018. Consultant: Snyder & Associates. Tree Inventory This includes an inventory and condition index of all street trees as well as many trees within our park system. The contract includes an inventory of up to 50,000 trees. Work is ongoing with completion anticipated in the fall of 2017. Consultant: Plan -it GEO Natural Areas Management Plan This plan will provide a condition assessment and maintenance recommendations for City -owned natural areas including prairies, woodlands and wetlands. The project is slated for completion by December 31, 2017. Consultant: Applied Ecological Services. Bike Master Plan The goal of the plan is to review existing plans, policies, and infrastructure and make recommendations for how to improve each of these areas. A final public workshop is scheduled for Thursday, May 25h. The plan is to be completed by the end of June. A Council work session is tentatively scheduled for July 18th. Consultant: Alta Planning + Design Gilbert Street Concept The goal of the study is to investigate whether or not a road -diet on Gilbert Street is feasible between Market Street and McCollister Boulevard. If possible, a road diet would allow for bike lanes to be added to all, or a portion of, the corridor. The necessary traffic data has been collected and the analysis is now underway. The Gilbert Street study is May 25, 2017 Page 2 planned to be completed concurrent with the Bike Master Plan and will be part of the aforementioned July 180' Council work session. Consultant: Alta Planning + Design Historic Survey Downtown This survey will update the 2001 survey that the City uses to aid historic preservation efforts. The consultant will review the existing historic survey forms, note changes, update the survey forms and provide an evaluation of properties in the Central Business District. Three public meetings will also be scheduled as a part of the estimated 12 month process. Consultant: TBD (consultant proposals are currently under review) Form Based Code Analysis The analysis focuses on the potential benefits of implementing a form based code in the Northside Neighborhood and South District. A form based code is a method of zoning which focuses on regulating building form including mass, scale, height, and architectural elements. The third and final round of public meetings are being planned for late July with a goal of presenting at the City Council's August 15th work session. Consultant: Opticos Design Housing Study This study is being co -funded by the City of Coralville and the University of Iowa. The plan analyzes current market conditions as well as various case studies from other college communities. The final report is anticipated later this summer or fall. Consultant: Brailsford and Dunlavey Climate Action and Adaptation Plan The plan will help prioritize measures to reach the City Council's greenhouse gas reduction targets for 2025 and 2050. A steering committee and consultant have been selected and the consultant's information gathering process is formally starting this week. During the twelve month process, the consultant will work with the steering committee and staff on a regular basis and hold two community -wide public engagement meetings. Residents will also be able to give input via an online platform. Consultant: Elevate Energy Water System Growth Study The study is a water distribution system plan to service new residents as Iowa City grows over the next 20 year. The study is approximately 50% complete and is scheduled to be finished August 2017 with recommendations for how best to extend service into projected growth areas. Consultant: HDR, Inc. CITY OF IOWA CITY UNESCO CITY OF LITERATURE FY2018 BUDGET AT -A -GLANCE JULY 11 2017 TO JUNE 30, 2018 The budget is one of the most important documents the City prepares because it identifies the services to be provided and the mechanisms that finance those services. This Budget at -a -glance document summarizes the City's budgeting methods, highlights revenues and expenses for Fiscal Year 2018 (FY2018) and provides an outlook for future years. FY2018 Budget Summary: ■ Budget priorities determined from the Council Strategic Plan ■ Budget guided by clear financial goals ■ Focused on a sustainable, multi-year financial model ■ Adopted property tax levy rate, $16.33 per $1,000 of taxable value • Rate decrease of $0.25 from FY2017 • Sixth consecutive rate decrease $17.30 $17.10 $16.90 6 Year _ - Property Tax Rate History __ _—........ -- $16.70 i - - - $16.50 - _— $16.30 — $16.10 -- — $15.90 $15.70 FY13 FY14 FY1S FY16 FY17 FYA Cax Rate $17.27 $16.61 $16.71 $16.65 $16.56 $16.33 -1- Strategic Plan and the Budget The City Council's 2016-2017 Strategic Plan served as a guide for developing this Fiscal Year 2018 budget. The City recognizes the impact that funding decisions have on the progress of the organization's prioritized plan. As a result, this budget aims to provide resources that accomplish the following objectives: 1. Maintain the City's core municipal services at levels that meet or exceed community expectations and the City Council's strategic plan goals, and 2. Direct flexible funding to projects and initiatives that directly align with the stated priorities of the Strategic Plan, and 3. Continue to strengthen the City's strong financial foundation and enhance the budget document through use of best practices in the industry. Strategic Plan Priorities This Strategic Plan intends to foster a more Inclu- sive, Just and Sustainable Iowa City. The following are the strategic plan priorities and initiatives adopted by the City Council along with the Fiscal Year 2018 budget: 1. Promote a Strong and Resilient Local Economy 2. Encourage a Vibrant and Walkable Urban Core 3. Foster Healthy Neighborhoods throughout the City 4. Maintain a Solid Financial Foundation 5. Enhance Community Engagement and Intergovernmental Relations 6. Promote Environmental Sustainability 7. Advance Social Justice and Racial Equity Maintaining a Solid Financial Foundation Overall, the City's financial condition remains strong and reserve levels provide sufficient flexibility in the event of unexpected conditions. While property tax reform will create funding challenges in the upcoming years, with proper planning and realistic priority setting, the City will be in a position to achieve our long-term goals. Preparation of the City budget was guided by the City's primary financial goals: ■ The City continues to respond to the State's 2013 property tax reforms. As the taxable percentage of multifamily rental properties' value continues to be reduced, pressure on the budget will increase. Though the approved budget contains funding for new initiatives, maintains service levels, and reduces the tax levy rate, there are revenues the City receives that are unlikely to continue at the current level. For instance, the City receives property tax "backfill" payments from the State, which are subject to the State's budgeting process. These payments were approximately $1.58 million in the current fiscal year. Consequently, there are millions of dollars in revenue in the current fiscal year that we do not expect to continue to receive in future years and therefore must plan and budget accordingly. 2- ■ The budget attempts to establish conditions that will enhance the community's fiscal position and maintain the City's prestigious Moody's Aaa bond rating. City Council's adopted fund balance and debt policies are all consistent with Moody's best practices and are intended to preserve our top bond rating. Bond ratings have real impacts on community well- being; dollars used to make interest payments compete with those used to provide needed public improvements. Every dollar used for an interest payment is one that is not directly contributing to a community need. The City's budget document and comprehensive annual financial report also strive to continue to earn the Government Finance Officer Association's awards for excellence. ■ The budget strives to maintain an affordable tax and fee environment for residents and businesses. Sharp increases in property taxes or fees for services can have a significant impact on households' monthly budgets. We pursue efficient service delivery, review fees annually, and maintain adequate reserves in order to avoid severe, immediate impacts to resident and business finances. ■ Healthy Enterprise Funds — Enterprise or Business Funds refer to separate funds for City operations intended to be self-sustaining with fees collected for operations. Iowa City's Enterprise Funds include Parking, Transit, Water, Wastewater, Refuse Collection, Landfill, Airport, Storm Water Management, and the Housing Authority. The City's Enterprise funds, comprising close to 30% of Iowa City's budget, are currently stable. Minor adjustments were made to the FY2018 fees for solid waste collection, landfill operations and parking, with some changes not to take effect until January 1, 2018. There are no fee increases proposed for water, sewer, storm water or transit operations. General Fund Highlights The General Fund is the City's primary operating fund and represents approximately 32% of the total budget. FY2018 General Fund Financing Sources OM nnarong Saurcx 3% Misalhn.cu. 11% <M1✓ges tw rem a z✓.:,h 1% Infer,—menud )% us. or Mo , a eree✓ry % jt;__ a ve,.m sx om.rayrMHl On the expense side, General Fund operations largely consist of personnel expenses. In the FY2018 budget, 72% of General Fund expenditures are personnel related. FY2018 General Fund Expenditures Services lass Contingency 1% ...\\\\\\\\Supplies 3% Capital Outlay (72% onnel 5% Other nnmcial Uses r% 3- General Fund activities include the following departments and activities. City Council Neighborhood and Development Services City Clerk Parks and Recreation City Attorney Library City Manager Senior Center Finance Public Works Police I Transportation Services Fire The General Fund FY2018 budget incorporates new programs and initiatives intended to address the City Council's strategic plan priorities, including those that meet sustainability, inclusivity, and social justice goals. Items of note include: • Increases to local food initiatives • Resources for new community gardens and a beginning gardener program • Micro -loan resources and funding for small business incentives • $40,000 historic preservation grant program supporting reinvestment in historic districts • Two $500,000 tax increment financing grants over two years to restore the Englert Theatre and elements of the Film Scene at the 1870s Packing & Provision. • $650,000 to Affordable Housing Fund • $150,000 for phase two of a form -based code zoning project • Modest increases to PIN grants and Public Art program • Continued resources for the temporary winter homeless shelter • Continued funding for the racial equity grant program and police department disproportionate traffic stop analysis • Broadened scope of Parks and Recreation programming to expand programming for underserved populations Debt Service Fund Highlights The State of Iowa limits City debt to no more than 5% of the total assessed value of taxable property within the corporate limits as established by the City Assessor. The budget in anticipates an outstanding debt of $67.9 million at M8 year end, which is 1.24% of total valuations. Iowa City is carrying debt equal to roughly 24.8% of the allowable level. The following chart provides a historical view of Iowa City's debt in relation to the allowable debt level. For more information about the Iowa City budget, you can find the full budget document and historic budget documents at www.icgov.org/budget -4- Capital Improvement Plan (CIP) Highlights The capital budget for fiscal year 2018 totals $41,190,666 and the five year Capital Improvement Plan (CIP) totals $172,052,355. The majority of CIP projects in the five year period improve the local transportation network and municipal utility system. The five year program continues to reflect the City Council's priorities established in previous fiscal years. Although many projects will span multiple years, examples of significant upcoming projects include: 2017 Gateway (Dubuque and Park Road Bridge) Riverfront Crossings Park Development Hickory Hill Park Redevelopment Clinton/Burlington Intersection & Road Diet .......................... 2018 Madison/Burlington Intersection & Road Diet Public Works Facility - Phase 1 Highway 1 Trail Extension (Sunset to Mormon Trek) Riverside Drive Pedestrian Tunnel and Streetscape Pedestrian Mall Rehabilitation Creekside and Cardigan Park Development 2019 West Iowa Riverbank Restoration (Highway to Benton) Willow Creek Park Redevelopment - Phases 2 and 3 McCollister Boulevard (Gilbert to Sycamore) First Avenue Water Main (400-500 Block) .,......... I......... .I ................ • 2020 American Legion Road (Scott to Taft) Melrose Avenue Improvements Robert A. Lee Recreation Center Improvements Wetherby Park Bathroom and Shelter 2021 Highway 6 Trail (Sycamore to Heinz) Chadek Green Park Improvements Dubuque Street Reconstruction (Iowa to Washington) First Avenue / Scott Boulevard Intersection Kirkwood to Capitol Street Connector r ^ice. psi CITY OF IOWA CITY IP4 MEMORANDUM Date: May 25, 2017 To: Mayor and City Council From: Ashley Monroe, Assistant City Manager Re: Party in the Park Dates History/Background: At the May 16, 2017, City Council proposed a Listening Post session that could take place during a 2017 Party in the Park. Dates and tentative activities for the Party in the Park events have been attached to this memo for reference. Please note that scheduled activities by the City Departments may be subject to change. Based on the facility space, amenities and planned evening events, Kiwanis Park (June 15) or Mercer Park (July 20) may be desirable locations to add a Listening Post, however Glendale Park (July 27) or College Green (August 17) may present a few more challenges. Regardless, staff is confident that accommodations for a Listening Post can be made for any location or date selected. Attachment. IOWA CITY PARKS AND RECREATION PRESENTS Potty Lit., ffz,& P44, THURSDAYS, 6:30-8:00 PM 2017 EVENT SCHEDULE: ................................... June 8 Court Hip Park Old Capitol String Band June 15 Kiwanls Park Marc and Brandi Janssen June 22 N. Market Sq. Park Nancita Wernea June 29 Oak Grove Park Ace Jones July 6 Creekside Park Mike Haverkamp July 13 Reno Street Park Pennies on the Rail July 20 Mercer Park Kathy Maxey & Larry Mossman July 27 Glendale Park Yahoo Drummers August 3 Wetherby Park Suzanne Wedeking August 10 S. Hickory Hill Park The Fritters August 17 College Green Park Mitch McAndrew August 24 Brookland Park Bob and Kristie Black PARTIES IN THE PARK 2017 6:30-8 pm June 8 Court Hill Park Old Capitol String Band PD Community Service Bookmobile Fire Department Civil Rights Commission member June 15 Kiwanis Park Marc and Brandi Janssen Eulenspiegel Puppet Show PD Community Service Bookmobile Fire Department June 22 N. Market Square Nancita Wernett Eulenspiegel Puppet Show PD Community Service Bookmobile Tyler Baird, Horticulturalist June 29 Oak Grove Park Ace Jones PD Community Service Bookmobile Fire Department July 6 Creekside Park Mike Haverkamp PD Community Service Bookmobile July 13 RenoStreet Park Pennies on the Rail Eulenspiegel Puppet Show PD Community Service Bookmobile Jen Jordan, Recycling Coordinator July 20 Mercer Park Kathy Maxey & Larry Mossman PD Community Service Bookmobile Jen Jordan, Recycling Coordinator Carol Sweeting, Water Education Civil Rights Commission Member July 27 Glendale Park Yahoo Drummers PD Community Service Bookmobile August 3 Wetherby Park Suzanne Wedeking Eulenspiegel Puppet Show PD Community Service Bookmobile Animal Services August 10 South Hickory Hill The Fritters PD Community Service Bookmobile Fire Department Stream Table (tentative) Creek Walk August 17 College Green Mitch McAndrew PD Community Service Bookmobile Animal Services Tyler Baird, Horticulturalist August 24 Brookland Park Bob and Kristie Black PD Community Service Bookmobile Jen Jordan, Recycling Coordinator Julie Voparil IP5 From: Geoff Fruin Sent: Friday, May 19, 2017 3:54 PM To: Julie Voparil; Kellie Fruehling Subject: FW: Join us for MERGE & Protostudios Open House - Correction For next week's information packet. Thanks - From: Iowa City Area Development Group [mailto:info=icadgroup.com@mail51.us4.mcsv.net] On Behalf Of Iowa City Area Development Group Sent: Thursday, May 18, 2017 3:13 PM To: Geoff Fruin Subject: Join us for MERGE & Protostudios Open House - Correction AHEA DEVELOPMENT DRIVING INNOVATION Please join us to celebrate the opening of ... M -RG - We are pleased to announce the official opening of MERGE & Protostudios in Downtown Iowa City! Please join us for hors d'oeuvres, beverages, and tour Thursday, June 15 3:30 PM -5:30 PM Ribbon Cutting at 4 PM 136 S. Dubuque Street, Iowa City, IA 52245 Kindly RSVP by 6/12/17 M --RG- Innovation Space, an expansion of the IC CoLab, is designed to create and cultivate a knowledge ecosystem for entrepreneurs and startups, offering vital resources and connections to successfully create, launch and grow new companies in Iowa's Creative Corridor. MERGE is managed by the Iowa City Area Development Group. proto is also opening in the MERGE space. Protostudios is an advanced "dry lab" for advanced prototyping and machining, along with technical support, located in MERGE and the Department of Physics & Astronomy in Van Allen Hall. We are grateful to our MERGE Partners: The City of Iowa City, the University of Iowa Office of the Vice President for Research and Economic Development (OVPR&ED), and the University of Iowa John Pappajohn Entrepreneurial Center. IOWA CITY „4W[ri� AREA DEVELOPMENT a uK r Old Post Office() Q E Washington St Franklin Printing House r Iowa City Publirary co 1n Opera House Block© ©College Block Building E Burlington St Google powered by Eventerite E College . I Map data 02017 Google Copyright © 2017 Iowa City Area Development Group, All rights reserved. Thank you for supporting Iowa City Area Economic Development Group. Driving innovation: Focused on the Economy of the Future. 2 MERGE 136 S. Dubuque Street Iowa City, IA 52240 Our mailing address Is: lona City Area Development Group Qp MERGE 136 S. Dubuque Street Iowa City, Iowa 52240 Add us to your address book unsubscribe from this list I update subscription preferences OPV f. F t _ N `ykwa1. Z xl✓ •1111111 Wednesday, June 14, 2017 10:00am - 1:00pm State Hygienic Lab, UI Research Park Lunch will be provided Please RSVP by June 8th to: ashley-mcdonaid@uiowa.edu Tours of the National Advanced Driving Simulator and research vehicle demonstrations will also be provided at the conclusion of the meeting For more information about the event, call 319-512-1003 Ah Organized by the University of Iowa National Advanced DrivingTHE IOWA CITY Area Development ,, HE ADVANCED AREA OEVEHI'MENT Simulatorandthe Iowa Ci tY p % DRIVING SIMULATOR „_ _ Y� Y t Please join kutomatec Provina CM •1111111 Wednesday, June 14, 2017 10:00am - 1:00pm State Hygienic Lab, UI Research Park Lunch will be provided Please RSVP by June 8th to: ashley-mcdonaid@uiowa.edu Tours of the National Advanced Driving Simulator and research vehicle demonstrations will also be provided at the conclusion of the meeting For more information about the event, call 319-512-1003 Ah Organized by the University of Iowa National Advanced DrivingTHE IOWA CITY Area Development ,, HE ADVANCED AREA OEVEHI'MENT Simulatorandthe Iowa Ci tY p % DRIVING SIMULATOR „_ _ r IP7 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www.icgov.org May 19, 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Budget & Compliance Officer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Budget & Compliance Officer. Jordan Keller -Wilson IOWA CITY CIVIL SERVICE COMMISSION Lyrar. Dickerson, Chair Draft Minutes Human Rights Commission Helling Conference Room, City Hall May 16, 2017 Members Present: Jeff Falk, Adil Adams, Barbara Kutzko, Tahuanty Pena, Joe Coulter, Andrea Cohen, Kim Hanrahan. Members Not Present: Eliza Willis. Shams Ghoneim. Staff Present: Stefanie Bowers. Recommendations to City Council: No. Call to Order: Hanrahan called the meeting to order at 5:31 PM. Approval of April 25, 2017 Minutes: Coulter moved to approve the minutes; the motion was seconded by Kutzko. A vote was taken and the motion passed 6-0. (Hanrahan abstained as she was not present at this meeting). Collaborating with Community Organizations: The Commission discussed ways in which it could reach out to other organizations who are doing similar work in the area of human rights. The hope is for this to result in less duplication in events and programs occurring in the community. This will again be discussed at the June meeting where Commissioners will consider drafting a letter to other local humanitarian organizations. Hancher Programming Opportunity: On September 30, Hancher and the Commission will collaborate on an all -day event that will feature a performance by Niyaz, an Iranian Canadian musical duo. Over the next few months, more details of the event will evolve. For example, target audience, the role of the Commission in the actual event, and making sure there are free and reduced price tickets available for persons to participate in the event. Refugee Summit: Hanrahan will forward information on how to register for the summit. Staff will follow up with the planners for more information on the event. Iowa City Pride: Coulter and Willis plan on attending this event on behalf of the Commission. The event is scheduled to be held on June 17 from 12-5 PM. Parities in the Park: Commissioners Falk and Kutzko volunteered to participate in the parties in their neighborhood parks as representatives of the Human Rights Commission. Report from the University of Iowa Center for Human Rights Advisory Board: Cohen attended her first meeting of the Advisory Board on May 1 and noted the many events that are scheduled over the next year that the Center is sponsoring. Announcements: Adams reported on the number of Sudanese graduates from both Kirkwood Community College and the University of Iowa this May. Staff: The strategic planning meeting for the Social Justice Racial Equity Grant is set for July 11 from 5:15 — 7:15 PM at the Robert A. Lee Recreation Center. Next meeting date June 20, 2017 at 5:30 PM Adjournment: 6:55 PM Human Rights Commission Attendance Record Key X TERM June July July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May NAME EXP. 21 7, 19, 16, 20, 18, 15, 20, 17, 21, 14, 25, 16, 2016 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 Barbara 1/1/ --- --- --- --- --- X X X X X X X X Kutzko 2020 Jeff Falk 1/1/ --- --- --- --- --- --- --- --- X X X X X 2020 Tahuanty 1/1/ --- --- --- --- --- --- --- --- --- --- --- X X Pena 2020 Joe Coulter I/I/ X X O/E X O/E X X X X X O/E X X 2019 Adil Adams 1/1/ X X X X X X X X X X X X X 2019 Eliza Jane 1/I/ X X X X X X X X X X X X O/E Willis 2019 Andrea 1/I/ X X X X X X X O/E X X X O/E X Cohen 2018 Kim 1/1/ X X X O X X X X X X X O/E X Hanrahan 2018 Shams 1/1/ X X X X X X O/E X X X X X O/E Ghoneim 2018 Key X = Present O = Absent O/E = Absent/Excused R = Resigned