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Home My WebLink About2017-06-22 Info PacketL -tea...._ ®®� CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org June 22, 2017 IN Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo from City Attorney: City Contractors — Wages I123 Council Listening Post Summary Report — June 15 IN Copy of letter from Iowa Economic Development Authority: Project Maintenance Closeout — Alpla,lnc. I135 Email from Iowa Department of Transportation: 1-380 Planning Study I136 Letter from Mediacom: Universal HD Channel Drop DRAFT MINUTES IP7 Board of Adjustment: June 14 IP8 Human Rights Commission: June 20 r City Council Tentative Meeting Schedule ]I[ + rn®rmRE to change IP1 CITY OF IOWA CITY June 22, 2017 Date Time Meetina Location Monday, July 17, 2017 4:00 PM Reception Johnson County 4:30 PM Joint Entities Meeting TBD Tuesday, July 18, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 1, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 15, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting r CITY OF IOWA CITY 1P2 -'11'� MEMORANDUM Date: June 22, 2017 To: City Council tiJ From: Eleanor Dilkes, City Attorney U Re: City Contractors - Wages At your May 16, 2017 work session on the state legislative session you requested a brief memo on whether the City may require that its contractors pay a certain wage to their employees. This is problematic for the following reasons: 1. The breadth of the recent state preemption aimed at local minimum wage ordinances: "A city shall not adopt, enforce or otherwise administer an ordinance, motion, resolution, or amendment providing for any terms or conditions of employment that exceed or conflict with the requirements of federal or state law relating to a minimum or living wage rate, any form of employment leave, hiring practices, employment benefits, scheduling practices, or other terms or conditions of employment." 2. Senate File 438 prohibits any prequalification requirement for public improvement contracts 'that directly or indirectly restricts potential bidders to any predetermined class of bidders defined by experience on similar projects, size of company, union membership, or any other criteria." While the City may continue to obtain information from the apparent low bidder to determine if that bidder is responsible that information is limited to "the bidder's experience, number of employees, and ability to finance the cost of the public improvement." 3. The Iowa Supreme Court invalidated an ordinance establishing a prevailing wage requirement for public improvement contracts because it conflicted with the state law requiring that public improvement contracts be awarded to the "lowest responsible bidder". Des Moines v. Master Builders of Iowa, 498 N.W. 2d 702 (1993) Please contact me if you have questions. Cc: Geoff Fruin, City Manager Kellie K. Fruehling, City Clerk LISTENING POST SUMMARY REPORT Date: Thursday, June 15, 2017 Location: Kiwanis Park Time of Listening Post: 6:30 p.m. — 8:00 p.m. Council Members Attending: Rockne Cole and Pauline Taylor Approximate number who attended: This is hard to determine, as there were a large number of people scattered throughout the park. We talked to at least 15 people. The method we used was to walk around, introduce ourselves, and get to know who they were, and listen to what was on their minds. Topics discussed (bullet points): o Everyone we spoke to had very positive things to say about Iowa City. o One person said, "Iowa City does a terrific job of making people feel welcome." o The only concerns some people raised were about the condition of a lot of roads in Iowa City ("very bumpy"), and the lack of bus service to some parts of Iowa City, especially later at night (after 6 p.m.), and on weekends. o One person did say that he was pleased to have had Mayor Throgmorton riding along on one of his bus trips. Public Comments on this location of listening post: It was a very casual venue, as people were enjoying the park. Public Comment on future locations of the listening post: None Any items/things that would improve future listening posts: One of the hottest days so far in June is probably not one of the best times to have an "outdoor" listening post. s:listeni ng posts/report IOWA ECONOMIC DEVELOPMENT AUTHORITY 200 fact Gra'iUAvenue I Des Mmies, Iowa 50309 USA I r'trone; 515.725.3000 lowaeconomicdevelopment.com June 13, 2017 Mr. Bob Watkins, Finance Manager Alpla, Inc. 289 Highway 155 S McDonough, GA 30253 RE: Project Maintenance Closeout - Alpla, Inc. Contract Number -12 -TC -067 Dear Mr. Watkins: Ofi-2- IP4 This letter is a follow-up to the desk review of the End of Project Maintenance Report concerning the above referenced contract. The purpose of the review was to determine if all contractual obligations were met. The Authority's review of payroll documents indicates that the job maintenance requirement has been met. In summary: 1. The Project Completion Date was April 30, 2015 with a Project Maintenance Date of April 30, 2017. The Business was required to maintain 211 full-time equivalent (FTE) jobs, of which 76 needed to be qualified. At the End of Maintenance Date the Business had 294 FTE jobs, of which 147 were qualified FTE jobs. The qualified employees were paid at least $18.82 per hour. Since all project activities have been completed and verified, the Authority has closed this project file. The Authority has determined that the job maintenance requirement has been satisfied. We would like to express our thanks to you for your assistance in monitoring and closing out this project. We look forward to working with you on future economic development projects. Please do not hesitate to contact me at 515-725-3073 or benton.auade(a)-iowaeda.com should you have any questions. Since" Benton Quade Project Manager Compliance Team Cc: Mayor Jim Throgmorton, City of Iowa City IEDA Compliance File Governor Kim Reynolds I Lt. Governor Adam Gregg I Director Debi V. Durham N O C V ufl --t n E n im N � r - This letter is a follow-up to the desk review of the End of Project Maintenance Report concerning the above referenced contract. The purpose of the review was to determine if all contractual obligations were met. The Authority's review of payroll documents indicates that the job maintenance requirement has been met. In summary: 1. The Project Completion Date was April 30, 2015 with a Project Maintenance Date of April 30, 2017. The Business was required to maintain 211 full-time equivalent (FTE) jobs, of which 76 needed to be qualified. At the End of Maintenance Date the Business had 294 FTE jobs, of which 147 were qualified FTE jobs. The qualified employees were paid at least $18.82 per hour. Since all project activities have been completed and verified, the Authority has closed this project file. The Authority has determined that the job maintenance requirement has been satisfied. We would like to express our thanks to you for your assistance in monitoring and closing out this project. We look forward to working with you on future economic development projects. Please do not hesitate to contact me at 515-725-3073 or benton.auade(a)-iowaeda.com should you have any questions. Since" Benton Quade Project Manager Compliance Team Cc: Mayor Jim Throgmorton, City of Iowa City IEDA Compliance File Governor Kim Reynolds I Lt. Governor Adam Gregg I Director Debi V. Durham Julie Voparil IPS From: Rees, Jon <JON.REES@iowadot.us> Sent: Tuesday, June 20, 2017 8:46 AM Subject: FW: Iowa DOT- 1-380 Planning Study Attachments: 1-380 Planning ris 06-29 POSTER FINAL.pdf Hello- The first online meeting video for the 1-380 Planning Study is now available on: www.iowadot.gov/1380PlanningStudy. I have attached a poster with information regarding the study and video. Please feel free to print and attach to local bulletins, and distribute to appropriate persons. Thank you, WJON REES OFFICE OF LOCATION AND ENVIRONMENT iowadot.gov tf Iowa Department of Transportation Office: 515-239-1431 y @iowadot Fax:515-239-1726 From: Rees, Jon Sent: Tuesday, April 18, 2017 7:46 AM Subject: Iowa DOT- 1-380 Planning Study Hello - The Iowa DOT is conducting a Planning Study of 1-380 from Cedar Rapids to Iowa City. I have attached a poster with information on the 1-380 Planning Study website. Please feel free to attach to local bulletins. Thank you, C JON REES OFFICE OF LOCATION AND ENVIRONMENT iowadot.gov ♦f Iowa Department of Transportation Office: 515-239-1431 @iowadot Fax: 515-239-1726 1 Study website to view online public meeting a a a a a a a a a a a a a 1=380 Planning Study The Iowa Department of Transportation is conducting a planning study of Interstate 380 between Cedar Rapids and Iowa City. The study will be developed and released through a series of technical reports that identify the existing condition of 1-380, the way the system is performing, short- and long-term issues, and strategies to improve the route. Each report will be accessible online as it becomes available on the Iowa DOT's 1-380 Planning Study website at: www.iowadot.gov/1380PlanningStudy. The first online meeting is now available to view on the website. To view the meeting, select the"Public Meetings"tab, and then select"Meeting 1 "The meeting was recorded allowing persons to view it any time and will be available on the website throughout the duration of the planning study. The Iowa DOT is asking interested parties to take a few minutes to view the online public meeting and review the information on the website. The website also offers a way for those interested to receive future emails or text messages regarding the study. Use the"Stay Connected" link on the 1-380 Planning Study website to subscribe for future updates. For more information regarding the study, contact the Iowa DOT's representative listed below. To submit a comment online about this project, go to: http://bit.ly/lowadot906882. The Iowa DOT will be using the hashtag #1380lowaPlan and you can use that key phrase to find relevant tweets about the planning study. When posting to Twitter about the planning study, please use #13801owaPlan and reference @iowadot in your post. More information will be posted as it becomes available at: www.iowadot.gov/1380PlanningStudy. Catherine Cutler, transportation planner Iowa DOT District 6 Office 5455 Kirkwood Blvd. SW Cedar Rapids, Iowa 52404 Phone: 319-364-0235 or 800-866-4368 Email: catherine.cutler@iowadot.us Comments: http://bit.ly/lowadot906882 Federal and state laws prohibit employment and/or public accommodation discrimination on the basis of age, color, creed, disability, gender identity, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran's status. If you believe you have been discriminated against, please contact the Iowa Civil IOghts Commission at 800-457-4416 or Iowa Department ofTransportatlonY affirmative action officer. Mediacom June 14,2017 Subject: Universal HD Channel Drop Dear City Official, Mediacom is announcing that on or about July 15, 2017 that Universal High Definition (UHD), channel 840, will discontinue operation and be removed from the channel lineup in your area. If there are any questions please contact me at 319-395-9699 ext. 3461 or email IgrassleyQmediacomcc.com . Sincerely, 0.t@ 4 A U Lee Grassley Senior Manager, Government Relations Mediacom Communications Corporation 6300 Council St. NE • Cedar Rapids, IA 52402 9 319-395-7801 9 Fax 319-393-7017 _o Mediacom Communications Corporation 6300 Council St. NE • Cedar Rapids, IA 52402 9 319-395-7801 9 Fax 319-393-7017 MINUTES PRELIMINARY BOARD OF ADJUSTMENT JUNE 14, 2017 EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Gene Chrischilles, Connie Goeb, Becky Soglin, Tim Weitzel, Bryce Parker MEMBERS ABSENT: None STAFF PRESENT: Susan Dulek, Sarah Walz OTHERS PRESENT: None CALL TO ORDER: The meeting was called to order at 5:15 PM. ROLL CALL: All present. CONSIDER THE MAY 12, 2017 MINUTES: Weitzel moved to approve the minutes of May 10, 2017 with minor edits as submitted by Soglin. Goeb seconded the motion. A vote was taken and the motion carried 5-0. SPECIAL EXCEPTION ITEM EXC17-00003: Discussion of an application submitted Mukunda Kantamneni to amend the conditions of a previously approved special exception to allow removal of a barrier/gate located in the Community Commercial (CC -2) zone at 1410 Waterfront Drive. Walz summarized the situation at the site showing the two sections of Waterfront Drive as they existed prior to 2016. She noted the location of the subject property and the gate that had been required to prevent cut -through traffic to and from Gilbert Street. Walz then showed a more recent aerial view in which the entire northwest section of Waterfront Drive had been vacated and removed, eliminating the intersection that had been at issue during the original special exceptions in 1997 and 1998. The aerial view provided a view of the new development of the site with a new access drive that lined up with the Hill Bank entrance drive on the west side of Gilbert. Walz explained that the northern portion of Waterfront Drive no longer existed and therefore the gate no longer served the purposed for which it had been required. The Board discussed the matter briefly and then Soglin opened the public hearing. Seeing no one present to speak on behalf of or against the special exception, Soglin closed the public hearing. Board of Adjustment June 14, 2017 Page 2 of 4 Weitzel made a motion to approve the amendment to the terms of EXC98-00029, to remove the condition requiring a physical barrier to prevent the property from becoming an access between the two portions of Waterfront Drive. Parker seconded the motion. Soglin asked whether findings were needed. Goeb noted that the redevelopment had made the gate obsolete based on the change to Waterfront Drive. A vote was taken and the motion carried 5-0. Soglin stated the motion declared approved, any person who wishes to appeal this decision to a court of record may do so within 30 days after this decision is filed with the City Clerk's Office. BOARD OF ADJUSTMENT INFORMATION: Walz noted that she had received one application for the July meeting. Goeb indicated that she would not be in town for the July 12 meeting. Parker indicated that he too would be away. Walz said that she would let the applicant know that it was likely that only three board members would be present, thus requiring an unanimous decision. She said she would contact the board if it seemed appropriate to reschedule the meeting. ADJOURNMENT: Weitzel moved to adjourn this meeting. A vote was taken and the motion passed 5-0 Meeting adjourned at 5:25 PM. tley-MZe7y_1DPI&MM Ll" ATTENDANCE RECORD NAME TERM EXP. 7113 8/10 9/14 9/21 9/30 10/12 1119 12/14 1/11 4/12 5/10 6/14 PARKER, BRYCE 1/1/2022 -- -- -- -- -- -- -- -- X O/E X X GOEB, CONNIE 1/1/2020 X X X X O/E X X X X X X X CHRISCHILLES, T. GENE 1/1/2019 X X X X X X X X X X X X SOGLIN, BECKY 1/1/2018 X X X X X X X X X X X X WEITZEL, TIM 1/1/2021 X X X X X X X X X X X X KEY: X = Present 0 = Absent O/E = Absent/Excused -- = Not a Member Draft Minutes Human Rights Commission Helling Conference Room, City Hall June 20, 2017 Members Present: Jeff Falk, Adil Adams, Tahuanty Pena, Joe Coulter, Kim Hanrahan, Eliza Willis, Shams Ghoneim. Members Not Present: Barbara Kutzko, Andrea Cohen. Staff Present: Stefanie Bowers. Recommendations to City Council: No. Call to Order: Hanrahan called the meeting to order at 5:31 PM. Approval of May 16, 2017 Minutes: Coulter moved to approve the minutes; the motion was seconded by Ghoneim. A vote was taken and the motion passed 4-0. (Adams not present for vote. Hanrahan and Willis abstained as they were not present at this meeting). Collaborating with Community Organizations: Hanrahan will provide an update in the fall. Update on Building and Crossing Bridges Together: This event being held on September 30 at Hancher will feature a performance by Niyaz, an Iranian Canadian musical duo, in the evening and interactive activities in the afternoon. Commission subcommittee members (Falk, Adams, Kutzko) are planning to make the event very inclusive by inviting many to perform. Juneteenth: Willis and Coulter will represent the Commission at this annual event and present the certificate and award to the winner of the youth essay contest. Human Rights Awards Breakfast 2017: Commissioners selected Jean Lloyd -Jones as the keynote speaker for the Human Rights Awards Breakfast. She will be asked to speak on human rights in the context of a polarized political system. Coulter moved and Ghoneim seconded the motion. A vote was taken and the motion passed 7-0. Update Social Justice Racial Equity Grant Process for FY18: This Commission subcommittee (Willis, Cohen, Hanrahan) has been reviewing and making suggestions on the grant application, evaluation process and pre -training for all Commissioners. They will present their recommendations at a special commission meeting being held on July 11. Update Rapid Response Team: This Commission subcommittee (Willis, Ghoneim, Hanrahan, Cohen) has met once and a draft letter has been created to solicit area organizations. Parities in the Park: Falk attended the June 8 event at the Court Hill Park. Hanrahan will attend the August 3 event at Wetherby Park. Report from the Iowa City Community School District's Equity Committee: At its last meeting, the group discussed ADA compatibility for a playground at Shimek Elementary and the cultural climate of schools in the district. Report from the University of Iowa Center for Human Rights Advisory Board: The program committee is working on an event that would discuss the affects of terrorism and violence on youth. Announcements: Willis reported on Pride 2017 held in downtown Iowa City on Saturday, June 17. Coulter reminded Commissioners of the City Manager's Roundtable notes available on the City's website. Adams mentioned that he and others will be break the Fast for Ramadan Iftar this upcoming weekend. Ghoneim invited Commissioners to break the Fast at the Community Ramadan Iftar being held at the Iowa City Mosque. Staff: The City recently changed four restrooms to single use family restrooms. Anyone can use the restrooms, regardless of gender identity or expression. The strategic planning meeting for the Social Justice Racial Equity Grant is set for July 11 from 5:15 — 7:15 PM at the Robert A. Lee Recreation Center, Meeting Room A. Next regular meeting date July 18, 2017 at 5:30 PM Adjournment: 6:50 PM Human Rights Commission Attendance Record Key X = Present O = Absent O/E = Absent/Excused R = Resigned TERM July July Aug. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June NAME EXP. 7• 19, 16, 20, 18, 15, 20, 17, 21, 14, 1 25, 16, 20, 2016 2016 2016 2016 2016 2016 2016 2017 2017 2017 2017 2017 2017 Barbara I/I/ --- --- — --- X X X X X X X X O/E Kutzko 2020 Jeff Falk 1/1/ --- --- --- --- --- --- --- X X X X X X 2020 Tahuanty 1/I/ --- --- --- --- --- --- --- --- --- --- X X X Pena 2020 Joe Coulter 1/1/ X O/E X O/E X X X X X O/E X X X 2019 Adil Adams I/I/ X X X X X X X X X X X X X 2019 Eliza Jane 1/1/ X X X X X X X X X X X O/E X Willis 2019 Andrea 1/1/ X X X X X X O/E X X X O/E X O/E Cohen 2018 Kim 1/1/ X X O X X X X X X X O/E X X Hanrahan 2018 Shams 1/1/ X X X X X O/E X X X X X O/E X Ghoneim 2018 Key X = Present O = Absent O/E = Absent/Excused R = Resigned