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2017-06-20 Resolution
Prepared by: City Clerk's Office, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 17-195 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes, tobacco, nicotine and vapor products: see attached: Passed and approved this 20th day of June 20 17 G• MAYOR Approved by ATT _ CITY CLE City Attorney's Office It was moved by Mims and seconded b Resolution be adopted, and upon roll call there were: AYES X X X X X X NAYS: Dickens the ABSENT: X Botchway Cole Dickens Mims Taylor Thomas Throgmorton r CITY OF IOWA CITY%T-mT -r� COUNCIL ACTION REPOR13� June 20, 2017 Resolution to Issue Cigarette Permits Prepared By: Reviewed By: Fiscal Impact: Recommendations: Attachments: Wendy Mayer, License Specialist Julie Voparil, Deputy City Clerk No impact Staff: Approval Commission: N/A List of Cigarette Permits to be issued Executive Summary: The following firms and persons have made an application and paid the taxes required by law for the sale of cigarettes, tobacco, nicotine and vapor products. Background / Analysis: Tobacco, alternative nicotine and vapor product permits in Iowa are issued locally by city clerks and county auditors. Establishments within a city's limits may apply for a tobacco, alternative nicotine or vapor product permit with the city clerk, while those businesses located in unincorporated areas may apply for a permit with the county auditor. CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 1 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME PURPOSE ALMOST%ISE 15 00061 16001 C DANA' ESTMENTS, L, C. ALMOST PARADISE TOBACCO�AND VAPOR 17 00058 01758 C HADI SHARAIRI C'.114 CK AND GOLD VAPORS, LLC'I. --15 00061 16053 C BLACK AND GOLD VAPORS LLC. `� CASEY'S GENERAL STORE #276100073 DELI MART #1 C�$ 1087 00013 16004 C CASEY'S MARKETING COMPANY ✓ELI MART #2 Cf$_11 7 00018 16050 C DDEELIMART PROPERTIES 1/CASEY'S GENERAL STORE #278100074 16003 C CA EY'S MARKETING COMPANY it DELI MART #3 CASEY'S GENERAL STORE #332200065 VCUA 0014 16002 C MARKETING COMPANY DELI MART #5 CASEY'S C)ca-17,99 000 6 16052 C D LIMART PROPERTIE +✓CITY LIQUOR00061 17061 C CORRIDOR LIQUOR INC C)-4413 00065 16009 C DOLGENCORP LLC NVENIENCE STORE THE00068 -,/EL PASO THE MEXICAN STORE5 00001 16005 C THE CONVENIENCE STORE LLC EEKSIDE MARKET U15- f503 00005 16054 C RYAN FULLER T & M MINI MART /FORMERLY: v DEADWOOD X185 00092 16007 C RANGER ENTERPRISES INC `� DELI MART #1 C�$ 1087 00013 16049 C DELIMART PROPERTIES INC ✓ELI MART #2 Cf$_11 7 00018 16050 C DDEELIMART PROPERTIES INC it DELI MART #3 98 0014 16051 C D LIMART PROPERTIES I DELI MART #5 C)ca-17,99 000 6 16052 C D LIMART PROPERTIE INC DOLLAR GENERAL STORE #8137 C)-4413 00065 16009 C DOLGENCORP LLC -,/EL PASO THE MEXICAN STORE5 00001 16011 C EL PASO TIENDA Y TAQUERIA INC C%�r DOING BUSINESS AS APPLICANTS NAME PURPOSE VAREWAY STORES #034 FFAREWAY STORES INC �/FAREWAY STORES #950 FAREWAY STORES INC AHARTIG DRUG #10 HARTIG DRUG COMPANY CORP VHY-VEE DRUGSTORE �HY-VEE INC / HY-VEE FOOD STORE #1 HY-VEE INC /11Y -VEE FOOD STORE #2 HY-VEE INC /HY-VEE FOOD STORE #3 HY-VEE INC VHY-VEE GAS #1 Y -VEE INC HY-VEE GAS #3 H}�'-VEE, INC. V/Hawkeye Convenience Store Petroleum Services Co., LLC 'f2OWA CITY FAST BREAK RFrIF OIL COMPANY J & S EXPRESS STREB,STREB,STREB & JEISZN / OE'S PLACE SAMCO OF IOWA CITY INC -41JOHN'S GROCERY, INC. ,TOHN'S GROCERY INC KIRKWOOD LIQUOR & TOBACCO HAWKEYE STAR,INC. CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 2 LICENSE # STICKER # C16-11003 00007 16012 C Cha')1 95 00006 16013 C C�t81898 00001 16016 C ua-M 85 00 3 16023 C C{& 08500009 00004 16018 C C_1� 85 00010 16020 C /LfbZZ85 00011 16021 C 03 00004 16019 C I-, C1$ 7 15 00062 16022 C Ci8_7151R10 00007 16017 C U8ZV11 130058 16025 C 08---716 0006 01756 C tj46,7-W8 00072 16026 C ('116 ,%5 00054 DeyJU6 00059 \/K fVSCCC-t7 c-16-Sa. 16027 C 16059 C i/ KONNEXION THE SMOKERS UNLIMITED LLC DOING BUSINESS AS APPLICANTS NAME /PURPOSE V KUM & GO #422 KUM & GO LC (`KUM & GO #502 KUM & GO LC �/KUM & GO #504 KUM & GO LC V4 & GO #51 /KUM & GO LC V KUM & GO #52 KUM & GO LC KUM & GO #53 V & GO LC & M MIGHTY SHOP, INC. �L & M MIGHTY SHOP INC v/LIQUOR DOWNTOWN LIQUOR DOWNTOWN LLC NILE HOOKAH GG FTII ITICHA NORTH DODGE EXPRESS REAL ESTATE INC NORTH DODGE SINCLAIR FORTH DODGE REAL EST E INC ON THE GO CONVENIENCE STORES 7 THE GO CONVENIENCE STORES ,/RJ'Z EXPRESS HWZ LLC C�)a-:5)3 00069 CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 3 LICENSE # 85 00025 15 l-b-ssz:s 00058 15 00057 Cati�3V 01 01087 c '35 01 01088 C 9 1 01089 �.3-j 85 0045 0$-3807 000 17 00059 CI(6'39 01 01090 CJ 6, -D 10 00056 L(8r1� 00 00002 U �?L07 00075 16029 C STICKER # 16033 C 16058 C 16057 C 16030 C 16032 C 16031 C 16034 C 16037 C 01759 C 16038 C 16039 C 16040 C 16041 C RUSS' NORTHSIDE SERVICE §UL )c Finak- >> " 05 00005 16042 C RUSS' NORTHSIDE SERVICE INC v A UCE LLg_LL� 17 00047 17047 J HOLDINGS LLC v/SMOKIN' JOE'S #1805 00007 16043 C THE OUTLET INC g - CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 4 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME POSE SOUTHSIDE LIQUOR & TOBACCO cjB-4:5 12 00064 16044 C SOUTHSIDE SPIRITS LLC ✓SUBURBAN BP AMOCO [(8-4Lg97 00007 16056 C INVESTORS LC 1UBURBAN URBAN BP AMOCO KEOKUK STRE G 8,�-�98 00012 16055 C SUBURBAN INVESTORS LC /THE �- CLUB CAR G�8- 17 00060 17060 SUZSTER INC /TOBACCO OUTLET PLUS #5 7 Glg,ft9 9 00008 16045 C K/WIK TRIP INC \,.WALGREENS #5077 tel( sp85 00 29 16046 C WW GREEN COMPANY 7VWALMART #1721 92 00012 16047 C WAL-MART STORES INC c 1 g is TOTAL CIGARETTE PERMITS: 55 REVISED LIST DOING BUSINESS AS APPLICANTS NAME PURPOSE CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 1 Late Handouts Distributed ALMOS;% ISE !y 1 Zt`" DANA' ESTMENTS, LLC. (Date) LICENSE # 15 00061 ALMOST PARADISE TOBACCO AND VAPOR 17 G �$�I 00058 HADI SHARAIRI 16054 C RYAN FULLER LACK AND GOLD VAPORS, LLC. QE5--L15 00061 BLACK AND GOLD VAPORS LLC. T & M MINI MART GENERAL STORE #2761 07 00073 L/CASEY'S Llb _ 3 MARKETING COMPANY DEADWOOD CASEY'S G �9 85 00092 VCASEY'S GENERAL STORE #2781 cz.y 07 00074 CASEY'S MARKETING COMPANY CASEY'S GENERAL STORE #3322 G)b_S 14 00065 MARKETING COMPANY "//DELI MART #1 CASEY'S 00013 16049 C ,/CITY LIQUOR Gj$_�,17 00061 CORRIDOR LIQUOR INC ELI MART #2 ✓NVENIENCE STORE THE -7 08 00068 16050 C (✓:8 INC THE CONVENIENCE STORE LLC 3 c-(5-) STICKER # 16001 C 01758 C 16053 C 16004 C 16003 C 16002 C 17061 C 16005 C Te�EEKSIDE MARKET UIB- 603 00005 16054 C RYAN FULLER T & M MINI MART /FORMERLY: v DEADWOOD G �9 85 00092 16007 C RANGER ENTERPRISES INC "//DELI MART #1 00013 16049 C DELIMART PROPERTIES INC C)$_ID87 ELI MART #2 C1$ -J)87 00018 16050 C DDEELIMART PROPERTIES INC VDELI MART #3 C1j�,-t-Z98 00014 16051 C D LIMART PROPERTIES INC DELI MART #5 Cj00-ly9 00006 16052 C D LIMART PROPERTIES INC DOLLAR GENERAL STORE #8137 Cb-{ 13 00065 16009 C DOLGENCORP LLC -,,/EL PASO THE MEXICAN STORE5 00001 16011 C EL PASO TIENDA Y TAQUERIA INC C,I�r CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 2 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME PURPOSE VFAREWAY STORES #034 CIB-)L*03 00007 16012 C FFAREWAY STORES INC �/FAREWAY STORES #950 X95 00006 16013 C FAREWAY STORES INC Clad /HARTIG DRUG #10 �i8�$98 00001 16016 C HARTIG DRUG COMPANY CORP �Y-VEE DRUGSTORE US -;,i985 00013 16023 C INC �HY-VEE �/ HY-VEE FOOD STORE #1Ct��85 00009 16018 C HY-VEE INC ✓Y -VEE FOOD STORE #2 G1j�r'Z185 00010 16020 C HY-VEE INC /HY-VEE FOOD STORE #3 Gjb2- 5 00011 16021 C HY-VEE INC VHY-VEE GAS #1 C18,7303 00004 16019 C Y -VEE INC HY-VEE GAS 43 Clez•i15 00062 16022 C H -VEE, INC. v/Hawkeye Convenience Store CIB.7, 00 00007 16017 C Petroleum Services Co., LLC fWA CITY FAST BREAK GjSZvl1 00058 16025 C R IF OIL COMPANY J & S EXPRESS (,-1716 00056 01756 C STREB,STREB,STREB & JENSEN AE' S PLACE UI1g 7W8 00072 16026 C MCO OF IOWA CITY INC �OHN' S GROCERY, INC. (,1?)"25t5 00054 16027 C JOHN'S GROCERY INC V/KIRKWOOD LIQUOR & TOBACCO Glj,,ji01.6 00059 16059 C HAWKEYE STAR,INC. ✓K act. (,-C U B'Sa. i/ KONNEXION THE CJ tb00069 16029 C SMOKERS UNLIMITED LLC CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 3 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME /PURPOSE �/ KUM & GO #422018_3) 85 00025 16033 C KUM & GO LC �KUM & GO #502 Cj 15 00058 16058 C KUM & GO LC JKUM & GO #504 C_) 15 00057 16057 C KUM & GO LC V�M & GO #51 01 01087 16030 C KUM & GO LC JKUM & GO #52G1�35 O1 01088 16032 C KUM & GO LC jUM & GO #53Cl9,3& 1 01089 16031 C & GO LC & M MIGHTY SHOP, INC. �.3'� 85 00045 16034 C V & M MIGHTY SHOP INC /L V/LIQUOR DOWNTOWN Cjg-3$y07 00072 16037 C LIQUOR DOWNTOWN LLC NILE HOOKAH CiB517 00059 01759 C GG FTII ITICHA NORTH DODGE EXPRESS cjc6-39 01 01090 16038 C PJD REAL ESTATE INC ✓/NORTH DODGE SINCLAIR C(��t-p10 00056 16039 C RTH DODGE REAL ESTATE INC 7ON THE GO CONVENIENCE STORES C_La-Li100 00002 16040 C THE GO CONVENIENCE STORES �07 -Y X07 00075 16041 C HWZZLEXPRESS U RUSS' NORTHSIDE SERVICE #Qqt jeVUV-1-�}I O5 00005 16042 C RUSS' NORTHSIDE SERVICE INC C- /SA,UCE LL&LL5 17 00047 17047 'D HOLDINGS LLC v/SMOKIN' JOE'S #1805 00007 16043 C THE OUTLET INC �8 `%� CIGARETTE PERMITS PRINTED : 26 -MAY -17 PAGE: 4 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME Pj�RPOSE J/S/OUTHSIDE LIQUOR & TOBACCO c_tB-4�5 12 00064 16044 C SOUTHSIDE SPIRITS LLC \SUBURBAN BP AMOCO G18 -,�Lp97 00007 16056 C INVESTORS LC SUBURBAN UBURBAN BP AMOCO KEOKUK STREET CLS -4798 00012 16055 C SjdBURBAN INVESTORS LC THE CLUB CAR C18-ti817 00060 17060 SUZSTER INC V/TOBACCO OUTLET PLUS #537 Gle,tt9 97 00008 16045 C K/WIK TRIP INC �,WALGREENS #5077 C_1,Sp85 00029 16046 C GREEN COMPANY ZALMART #1721 92 00012 16047 C WAL-MART STORES INC C l8 jsr TOTAL CIGARETTE PERMITS: 55 ,3d (2-) Prepared by: Ashley Monroe, Assistant City Manager, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5012 RESOLUTION NO. 17-196 Resolution amending the budgeted positions in the Transportation Services Department and the executive pay plan by deleting one Transportation and Resource Management Director position and adding one Transportation Services Director position. Whereas, Resolution No. 17-71, adopted by the City Council on March 7, 2017 established positions in the Transportation and Resource Management Department; and Whereas, Resolution No. 15-96, adopted by the City Council on April 7, 2015, established a classification/compensation plan for Executive employees for Fiscal Year 2018; and Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017, established a classification/compensation plan for Executive employees for Fiscal Years 2019-2021; and Whereas, the reorganization of the Public Works Department and Transportation Services Department necessitates the deletion of the position of Transportation and Resource Management Director; and Whereas, the deletion of the aforementioned position requires an amendment to the Executive pay plan for the addition and grade of one Transportation Services Director position. Now Therefore be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The budgeted positions in the Transportation Services Department be amended by deleting one full-time Transportation and Resource Management Director position and adding one full-time Transportation Services Director position. 2. The Executive pay plan be amended by deleting the position of Transportation and Resource Management Director, grade 34, and adding the position of Transportation Services Director, grade 33. Passed and approved this 20th day of June / 20 17 MA OR It was moved by Mims and seconded by and upon roll call there were: AYES: X X X X X X NAYS: Ap ed by City Attorney's Office Dickens ABSENT: the Resolution be adopted, X Botchway Cole Dickens Mims Taylor Thomas Throgmorton r CITY OF IOWA CIT1 NEW COUNCIL ACTION REPOR 3d(2)IT June 20, 2017 Resolution amending the budgeted positions in the Transportation Services Department and the executive pay plan by deleting one Transportation and Resource Management Director position and adding one Transportation Services Director Position. Prepared By: Ashley Monroe, Assistant City Manager Reviewed By: Geoff Fruin, City Manager, Eric Goers, Assistant City Attorney Fiscal Impact: Reduction in position pay plan from grade 34 to grade 33. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This resolution will authorize changes to the Transportation Services Department and the executive pay plan. The existing position titled Transportation and Resource Management Director, grade 34, will be removed and replaced with one Transportation Services Director, grade 33. The Administrative Pay Plan will be amended to reflect these changes. Background / Analysis: At the June 6, 2017 City Council Meeting, Council took initial action to amend the City Code to formally move the Resource Management Division to the Public Works Department from the Transportation and Resource Management Department. As part of this reorganization, the Transportation and Resource Management Department was renamed the Transportation Services Department. Following implementation of this change, the executive pay plan must be amended to add a Transportation Services Director position and delete the Transportation and Resource Management Director position. Human Resources has determined that grade 33 is appropriate for the Transportation Services Director position. 3cl (3� Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5025 Resolution No. 17-197 Resolution amending the AFSCME pay plan by adding the position Historic Preservation Planner. Whereas, Resolution No. 17-71, adopted by the City Council on March 7, 2017 authorized budgeted positions for Fiscal Year 2018 which included the newly created position of Historic Preservation Planner; and Whereas, Resolution No. 15-95, adopted by the City Council on April 7, 2015, established a classification/compensation plan for AFSCME employees for Fiscal Year 2018; and Whereas, Resolution No. 17-14, adopted by the City Council on January 3, 2017, established a classification/compensation plan for AFSCME employees for Fiscal Years 2019-2021; and Whereas, the duties, responsibilities and requirements of the Historic Preservation Planner position have been evaluated and grade 15 of the AFSCME pay plan has been determined to be the appropriate classification. Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that: The AFSCME pay plan be amended by adding the position Historic Preservation Planner to grade 15. Passed and approved this 20th day of June / .20 17 v. Ma or oved by AT ity Clerk «acs City Attorney's Office It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton CITY OF IOWA CITY'"I"■ COUNCIL ACTION REPORT June 20, 2017 Resolution amending the AFSCME pay plan by adding the position Historic Preservation Planner Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Doug Boothroy, NDS Director Ashley Monroe, Assistant City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: NA Attachments: Resolution Executive Summary: The FY18 Budget included a newly created .5 FTE Historic Preservation Planner position. The position must be formally added to the City's classification and compensation plan for AFSCME employees to enable staff to proceed with the hiring process. Background / Analysis: The adoption of the FY18 budget by City Council included the position of .5 FTE Historic Preservation Planner which did not previously exist within the City's classification and compensation plan for AFSCME employees as the position is currently structured as a 20 hour per week hourly (temporary) position. The job description has been prepared by the Neighborhood and Development Services Department, reviewed by Human Resources, and evaluated for appropriate pay classification utilizing the City's classification evaluation instrument. The Historic Preservation Planner has been classified as an AFSCME grade 15 position. Staff recommends that City Council approve the resolution amending the AFSCME pay plan by adding the position of Historic Preservation Planner to grade 15. Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St, Iowa City, IA 52240 (319) 356-5025 Resolution No. 17-198 Resolution rescinding the 2011 Personnel Policies and establishing amended Personnel Policies Whereas, Section 1-6-1 of the City Code provides that personnel procedures, rules, and regulations for the employees of the City shall be established by resolution of the City Council; and Whereas, Resolution No. 11-350, adopted by the City Council on November 1, 2011 established the existing Personnel Policies; and Whereas, Resolution No. 13-345, adopted by the City Council on December 17, 2013 established an amendment to the existing Personnel Policies; and Whereas, the Personnel Policies have been reviewed by staff and updated with regard to best practices, legislative updates, and to better communicate organizational expectations. Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The 2011 Personnel Policies established by Resolution No. 11-350 are hereby rescinded. 2. The 2013 amendment to the Personnel Policies established by Resolution No. 13-345 is hereby rescinded. 3. The Personnel Policies attached to this resolution and by this reference made part hereof are hereby established and adopted. Passed and approved this 20th day of June / —'20 17 Ma or Ap roved Att sf: City Clerk V City Attorney's, Office r It was moved by rums and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton CITY OF IOWA CITY PERSONNEL POLICIES Revised June 2017 Approved by Resolution of City Council: Resolution No. — on 2017 The Personnel Policies identified herein are not intended to create any contractual rights in favor of you or the City of Iowa City. The City reserves the right to change the Personnel Policies at any time. Personnel Policies Rev. 6/2017 TABLE OF CONTENTS Section1 Introduction...............................................................................................................1 Section2 Administration...........................................................................................................1 Section 3 Equal Employment Opportunity................................................................................1 Section 4 Harassment and Discrimination................................................................................2 a. Harassment b. Sexual Harassment C. Discrimination d. Complaint Procedure e. Confidentiality f. Retaliation g. Consequences of harassment or discrimination Section5 Labor Relations........................................................................................................5 Section 6 Civil Service Coverage.............................................................................................5 a. Rights and Benefits b. Appeal Rights Section 7 Employee Relations and Conduct............................................................................5 a. Public Relations b. Workplace Violence Prevention C. Licenses and Certifications/Notice Requirements/Insurability (1) Commercial Driver's License (2) Maintaining a Valid License (3) Insurability d. Weapons e. Appearance -Grooming f. Personal Activities g. Supplemental Employment h. Religious Holidays I. Education j. Medication/Work Restriction Notification k. Breastfeeding Breaks I. Criminal Convictions Section 8 Employee Assistance Program..............................................................................10 Section9 Discipline................................................................................................................11 a. Disciplinary Measures b. Causes for Discipline Section 10 Personnel Transactions..........................................................................................13 a. Personnel Files b. Medical Files C. Public Information d. Job Description e. Position Classification f. Fair Labor Standards Act (FLSA) Classification g. Employment of Relatives In. Termination of Employment Personnel Policies Rev. 6/2017 (1) (2) (3) (4) Section 11 Safety.. Resignation Retirement Benefits Termination Exit Interview Section 12 Conflict of Interest .................... a. Employment b. Gifts C. Impartiality d. Use of Information e. Use of Public Property Section 12 Political Activity ............. ...............17 MW - 19 Personnel Policies Rev. 6/2017 SECTION 1: INTRODUCTION The purpose of this document is to set forth the policies by which personnel -related decisions, made by either supervisor or employee, are to be guided; and to express mutual expectations for conduct in the workplace. The City's ability to manage and provide public services with efficiency and effectiveness is dependent upon the capability and performance of its employees. The City strives to provide a good working environment which promotes and supports diversity and inclusivity, professional development, open communication, and sensitivity to employee needs. SECTION 2: ADMINISTRATION These policies generally cover all City employees. However, temporary employees may not be covered by all provisions. Iowa City Public Library employees are subject to Personnel Policies as approved by the Library Board of Trustees. These policies work to ensure decisions will be made consistently and in accordance with overall City goals regarding employee relations. Questions of interpretation should be addressed to Human Resources. The City Manager or his/her designee shall be responsible for final interpretation and application of these policies. The principles expressed herein will be used as a guide regarding issues not specifically addressed in these policies. This document should be read in conjunction with negotiated labor contracts, administrative regulations, and operating policies and procedures published by Human Resources and other City departments. Upon initial appointment to a budgeted position, all employees of the City shall be furnished a copy of these policies. Any substantive changes or amendments shall be posted to the City's website. Employees will be notified that updated policies are available online and hardcopies will be provided upon request. SECTION 3: EQUAL EMPLOYMENT OPPORTUNITY It is the policy of the City of Iowa City to prohibit discrimination and harassment of any type and to afford equal employment opportunities for all employees or potential City employees without regard to race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other class/category protected by federal, state, or local law, except where age, sex, or physical ability constitute a bona fide occupational qualification necessary for job performance. This extends to all areas of personnel administration including but not limited to recruitment, employment, promotion, transfer, training, working conditions, wages, benefits, and application of personnel policies, and shall be consistent with all protections afforded by applicable federal and state statutes. No personnel decision, action, term, condition or privilege of employment shall be unlawfully influenced in any manner by consideration of an individual's protected class. It is the goal of the City of Iowa City to guard against illegal discrimination through appropriate review of the City's Personnel policies, to allow qualified individuals the opportunity to enter non-traditional occupations, and to achieve a diverse work force Personnel Policies Page 1 Rev. 6/2017 that reflects the available qualified population. The City of Iowa City shall also encourage or require equal employment opportunity efforts from vendors, contractors, consultants, and firms with which the City does business. The City will employ recruitment and selection practices that support this policy by displaying required posters regarding equal employment opportunities in areas visible to employees and by identifying the City as an Equal Opportunity Employer on job advertisements, postings, self-service employment opportunities site and online application form, website, and other recruitment sources. The City will make efforts to inform individuals from historically disadvantaged populations of both employment opportunities and the City's hiring process through targeted distribution of job postings, general recruitment and hiring information and events such as job fairs. The City will also periodically review its outreach efforts and recruitment, hiring, and selection procedures adjusting as appropriate to ensure best practices to promote diversity and reduce implicit bias are being implemented as appropriate and feasible. City personnel who have responsibility for selection and hiring shall be trained in and held responsible for using legal interviewing and selection techniques and criteria. SECTION 4: HARASSMENT AND DISCRIMINATION The City of Iowa City is committed to providing a work environment in which people are treated with dignity, decency, and respect, and which is free of harassment and unlawful discrimination. Harassment and unlawful discrimination may take many forms, including behaviors that are overt or very subtle. Harassment may occur between or among members of the same or opposite sex, employees and the public, co-workers, or subordinates and supervisors. Harassing behavior of any nature has the effect of creating a hostile or offensive work environment and is prohibited. a. Harassment For the purposes of this policy, harassment is any verbal or physical conduct that threatens, intimidates, demeans, humiliates, or coerces an employee, co- worker or any person working for or on behalf of the City. Verbal taunting that impairs his or her ability to perform his or her job is included in the definition of harassment. Harassment may take the form of, but is not limited to: Comments that are offensive or unwelcome regarding a person's race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other class/category protected by federal, state, or local law, body, or appearance including epithets, slurs, and negative stereotyping. Abusive and offensive language, insults, teasing, name-calling, spreading rumor and innuendo, unreasonable criticism, isolating people from normal work interaction, excessive demands, and practical jokes. Personnel Policies Page 2 Rev. 6/2017 Sexual Harassment Sexual harassment is a form of unwelcome conduct that affects terms or conditions of employment (quid pro quo harassment) or creates intimidating, hostile, or offensive work environments. Such harassment is prohibited for all employees, regardless of status, including supervisors, subordinates, administrators, and co-workers. No employee, regardless of gender identity, should be subjected to such conduct. Sexual harassment may also occur between same sex employees. Sexual harassment may take the form of, but is not limited to the following and may include more subtle actions: • Deliberate or repeated unsolicited verbal comments, questions, representations, or physical conduct of a sexual nature that is unwelcome to the recipient. Making or threatening to make decisions affecting an employee's job on the basis of the acceptance or refusal of a request for sexual intimacy. Unwelcome sexually explicit, lewd, threatening or vulgar language, sexual jokes, innuendo, or propositions; suggestive comments; lewd gestures; requests for any type of sexual behavior (including repeated, unwelcome requests for dates); and verbal abuse or "kidding" that is oriented toward a prohibitive form of harassment, including that which is sexual in nature. Distribution, display or discussion or any written, electronic or graphic material, including calendars, posters, cartoons, that are sexually suggestive or show hostility toward an individual or group because of sex, suggestive or insulting sounds; leering, staring; whistling; content in letters and notes, facsimiles, e-mails, photos, text messages, Internet/social media postings; or other form of communication that is sexual in nature and offensive. • Unwelcome, unwanted physical contact including touching, tickling pinching, patting, brushingg up against, hugging, cornering, kissing and fondling and forced sexual intercourse or assault. G. Discrimination It is a violation of City policy to unlawfully discriminate in the provision of employment opportunities, benefits or privileges; to create discriminatory work conditions; or to use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, the person's race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other class/category protected by federal, state, or local law. Discrimination of this kind may also be strictly prohibited by a variety of federal, state, and local laws including Title VII of the Civil Rights Act 1964, the Age Discrimination Act of 1975, and the Americans with Disabilities Personnel Policies Page 3 Rev. 6/2017 Act of 1990. This policy is intended to comply with the prohibitions stated in these anti -discrimination laws. d. Complaint Procedure The City will actively pursue and investigate complaints of harassment, discrimination, or denial of civil rights and appropriate action will be taken. Employees who encounter conduct they believe violates this policy are expected to report it to the Human Resources Administrator or the City Attorney's office. Human Resources, the City Attorney's office, and/or other administrative staff as appropriate will investigate, including interviews of complainant, respondent, and witnesses as necessary. If it is determined that harassment and/or discrimination in violation of this policy has occurred, discipline will be issued as appropriate. Because discipline is a personnel matter, the City will not be able to disclose to the complainant any discipline taken against the respondent. e. Confidentialitv Throughout the complaint process, the confidentiality of the information received, the privacy of the individuals involved, and the wishes of the complaining person will be protected to the extent possible, while allowing the City to meet its obligation to investigate such complaints. The expressed wishes of the complaining person for confidentiality will be considered in the context of the City's legal obligation to act on the charge and the right of the respondent to obtain information. Retaliation Retaliation against any person for filing or responding to a complaint either formally or informally, for participating in the complaint and investigation process, or for participating as a witness in an investigation will not be tolerated and will be considered a violation of this policy. The City will actively pursue and investigate claims of retaliation. Any person who is found to have violated this aspect of the policy will be subject to disciplinary action up to and including termination of employment. g. Conseouences of Harassment or Discrimination Harassment and discrimination is unacceptable conduct in any form, and can be the basis for a discrimination charge against the City and/or an individual employee. It is the City's position that every employee has the right to work in an environment free of any type of harassment or discrimination. Consequently, any employee who engages in prohibited conduct will be subject to disciplinary action, up to and including termination of employment. All employees have an affirmative* duty to prevent harassment and discrimination in the workplace by producing an environment that exposes and discourages harassment or discrimination of any kind and which promotes and supports diversity and inclusivity in the workplace and community. Personnel Policies Page 4 Rev. 6/2017 SECTION 5: LABOR RELATIONS The City recognizes its duty to bargain collectively with employee organizations certified by the Public Employment Relations Board, as provided by State law. Pursuant to this requirement, the duties, obligations, and rights of the City and each certified employee organization are set forth in the collective bargaining agreements mutually entered into by the City and the employee organization. Please refer to the appropriate collective bargaining agreement for specific details. SECTION 6: CIVIL SERVICE COVERAGE These rules and regulations shall apply to all permanent positions within the employment of the City of Iowa City with the exception of the positions of: City Manager, Assistant City Manager, the Directors of Finance, Public Works, Neighborhood and Development Services, Parks and Recreation, Transportation Services, and the Directors of any other city department as may be created; Police Chief*, Fire Chief*; Human Resources Administrator; City Attorney; Assistant City Attorneys; Human Rights Coordinator/Equity Director; City Clerk, Deputy City Clerk; all Division Heads; Assistants to the City Manager; Secretaries to the Department Directors; employees of the Library Board or Airport Commission; and any other positions specifically excluded by the Code of Iowa. *The positions of Police Chief and Fire Chief shall receive the benefits of the Iowa Civil Service Act for selection purposes and Civil Service status under Iowa Code Sections 400.13 and 400.14. a. Rights and Benefits Applicants for entry level or promotional civil service positions will be tested through impartial examinations which fairly test each applicant's ability to perform in the position. Examinations may consist of review of application materials, oral interviews, and/or written, practical, or physical agility examinations as are appropriate to the position. b. Appeal Rights Following completion of probation, an employee covered by Civil Service who is removed, discharged, demoted, or suspended may appeal the disciplinary action to the Civil Service Commission, and will be entitled to a hearing before the Civil Service Commission. Appeals must be filed with the Clerk of the Commission (City Clerk) within 14 calendar days after the removal, discharge, demotion, or suspension. SECTION 7: EMPLOYEE RELATIONS AND CONDUCT The work of every employee is important. On-the-job performance has an effect on the employee's success with the City, as well as having an effect on the quality of service to the Iowa City community. Employees have a right to expect fair treatment and fair compensation from the City. In return, employees are expected to work Personnel Policies Page 5 Rev. 6/2017 diligently toward providing high levels of public service. n - c. Public Relations It is the responsibility of each employee when dealing with members of the public and/or other employees, to act in a courteous, respectful, responsive, and prompt manner. Workplace Violence Prevention Providing a safe work environment is essential to the City. Acts or threats of violence involving any City employee will not be tolerated whether among employees or between one or more employees and the public. Any City employee initiating a violent act against another City employee or a member of the public will be subject to disciplinary action up to and including termination of employment. Workplace violence includes any act of physical, verbal, written, or electronic aggression and/or intimidation within the work setting, as well as destruction or abuse of property. Workplace violence is generally directed toward physically or psychologically harming an individual or an object. It includes, but is not limited to hitting, shoving, beatings, stabbings, shootings, rapes, psychological traumas such as threatening an individual or his/her family, obscene or harassing phone calls or electronic communications, an intimidating presence, as well as harassment of any nature. Workplace violence also includes actions or threats of violence occurring off City premises involving an employee acting as, or clearly identifiable as, a representative of the City. All reports of violence will be reviewed in a timely manner and perpetrators can expect appropriate action. Generally such reports should be made to the employee's supervisor who is responsible for informing Human Resources; however, the employee may make the report directly to the Human Resources Administrator or the City Attorney's Office. Licenses and Certifications/Notice Requirementstinsurability No City employee may operate a city vehicle without proper licensing. Any individual who operates a city vehicle on the public right-of-way without a valid license appropriate to the vehicle being driven will be subject to disciplinary action up to and including discharge. Certain positions within the City require the possession and maintenance of a specific license or certification. If a position has such a requirement, it will be listed in the job announcement when the job is posted. If the requirement changes while an employee is in a position, the employee will receive notice of such change and will be given a reasonable amount of time to comply with the requirement. If an employee loses or fails to obtain a license or certification required for the position he/she holds, the employee may be subject to discipline up to and including termination for failure to meet minimum job Personnel Policies Page 6 Rev. 6/2017 requirements. (1) Commercial Driver's License (CDL) Employees required to possess and maintain a valid Commercial Driver's License must meet the notification requirements established by the Federal Commercial Motor Vehicle Safety Act of 1986. Under this act an individual with a CDL must: a) Notify the Human Resources Office within 30 days of a conviction for any traffic violation, except parking (this includes pleading guilty and paying a fine). This is true no matter what type of vehicle the individual was driving at the time of the infraction or if the infraction occurred off duty. b) Notify his/her supervisor if his/her license is suspended, revoked, or cancelled, or if the employee is disqualified from driving. Such notice must be made at the beginning of the first work day following knowledge of the suspension, revocation, or cancellation. Employees must provide such notice to their immediate supervisor (or in his/her absence to the individual acting in that capacity). Failure to provide required notice of a traffic violation or license suspension, revocation or cancellation may result in disciplinary action up to and including termination of employment. (2) Maintaining a Valid License Employees required to possess and maintain a valid Iowa driver's license, chauffeur's license, or CDL are responsible for monitoring the expiration date and renewing their license prior to the expiration date. If an employee's license is suspended, revoked, or cancelled, it is the employee's responsibility to notify his/her supervisor at the beginning of the first work day after receiving notice of the action. Employees are prohibited from driving any City vehicle without the appropriate valid license. The City periodically runs driver's license checks on employees who must have a license as a job requirement, as well as employees who drive City vehicles in the course of their employment. An employee who has a license that is current at the time of the license check, but whose record shows it was suspended, revoked, or cancelled in the period of time since the last check, is subject to disciplinary action if he/she drove a City vehicle during that time and/or failed to notify their supervisor of the suspension, revocation, or cancellation. Employees who are required to have a valid license will be subject to disciplinary action up to and including termination of employment if they allow their license to expire and are unable to perform their work duties. Personnel Policies Page 7 Rev. 6/2017 (3) Insurability Employees required to possess and maintain a valid driver's license must also remain insurable under the City's established standards for insurability. Failure to remain insurable due to excessive or serious violations will subject an employee to disciplinary action up to and including termination of employment. A work permit does not meet the City's requirement for a valid license. In no event will the City install an ignition interlock device on any City vehicle to meet the requirements of a work permit. d. Weapons No employee of the City of Iowa City shall carry a weapon while on duty. Weapons are not allowed on City property or in an employee's vehicle when parked on City property. Issuance of a weapons permit does not exempt an employee from these provisions. However, sworn officers of the Iowa City Police Department and the Fire Marshal are exempt from this restriction. e. Appearance -Grooming Employees are expected to maintain a level of personal appearance and grooming that is considerate of other employees, and projects an image that inspires the confidence of the community and others with whom the employee must associate in the course of work. For employees in the field during hot summer weather, dress shorts and a T- shirt appropriate for the workplace are acceptable attire, unless safety concerns require long pants for protection. For employees working in air- conditioned buildings, shorts are not allowed. All employees are expected to wear clothing appropriate for a business office and public contact. Employees provided uniforms are required to wear the uniform provided. Dress down or casual day is an opportunity for employees to shed business attire for the day. Employees must dress appropriately for an office environment, even when casually dressed. Employees are required to adhere to health, safety, and sanitation standards while at work. f. Personal Activities Conducting personal or non -duty related activities is discouraged during work hours, except in emergencies and with the approval of the supervisor. It is preferable that personal business be conducted during designated break times or during lunch time. When possible, personal phone calls should be made from a phone away from areas used by the public to conduct business and away from other employees who may be distracted by such personal calls. Personnel Policies Page 8 Rev. 6/2017 g. Supplemental Employment Supplemental employment outside the employee's assigned City working hours must in no way interfere or conflict with the satisfactory performance of City duties. Supplemental employment that either creates or gives the appearance of a conflict of interest is prohibited. No employee is to conduct any supplemental employment during their scheduled working hours unless they are using pre -approved leave. Supplemental employment is not encour- aged. If an employee is unable to perform his/her job for the City due to injury or illness, work for another employer is expressly prohibited. A waiver of this provision may be given if the employee presents sufficient evidence to Human Resources from his/her physician that the employee's medical condition would preclude fulfillment of the employee's duties with the City, but that the nature of the condition would permit work at alternative outside employment. Failure to comply with this policy will result in disciplinary action up to and including termination of employment. h. Religious Holidays Every reasonable effort will be made to accommodate employee requests for release from work to participate in bona fide religious holidays or services. Once approved, personal leave days, accrued vacation time, compensatory time, or in the absence of any of these, unpaid leave may be used to cover such absences. Education Advance approval from the City Manager is necessary for an employee to engage in any educational effort during normal working hours, other than that which may be provided or directed by the City. Consideration of such requests will be based upon the direct benefit to the City, and a demonstrated ability of employees to effectively carry out the responsibilities of their positions. Employees are encouraged to schedule educational programs outside of regular hours, whenever possible. Medication/Work Restriction Notification Employees who are required to drive vehicles or operate heavy machinery are required to inform their supervisor when taking over-the-counter or prescribed medication which carries a warning label indicating that the medication may impact the ability to perform those duties safely. Employees who are issued work restrictions by a health care provider, including for conditions which are not work-related, must provide a copy of those restrictions to their immediate supervisor. Failure to comply with these requirements will be grounds for discipline up to and including termination of employment. Personnel Policies Page 9 Rev. 6/2017 k. Breastfeeding Breaks The City will provide reasonable break time for nursing mothers to express breast milk for her nursing child for one year after the child's birth each time such employee has need to express the milk. In addition, the City will provide a private space, other than a bathroom, which may be used by the employee to express milk. If assistance is needed in coordinating the use of private space, employees may contact Human Resources. Criminal Convictions Employees in positions which are subject to criminal background checks under the City's administrative regulation on Criminal Background Checks in Hiring, as noted in the job description, are required to notify Human Resources within ten business days of being convicted of a crime other than a simple misdemeanor traffic offense. Human Resources will conduct an individualized assessment, consulting with appropriate supervisory staff and the City Attorney's Office as necessary. Convictions which would preclude an applicant from being eligible for hire into a position designated as sensitive under the Criminal Background Checks in Hiring policy, may likewise result in a determination that the employee no longer meets the requirements of the position and is, therefore, subject to discipline up to and including termination of employment. SECTION 8: EMPLOYEE ASSISTANCE PROGRAM The City recognizes that a wide range of personal problems can affect employees' job performance. Examples of problems include marital, family or financial difficulties, physical, mental or personal problems, or substance or alcohol abuse. It is also recognized that while these problems are serious, they can be successfully resolved if identified and treated. The City sponsors the Employee Assistance Program (EAP) as a means of assisting employees and their family members. It is available as a confidential service for information, short-term counseling, and referral to other community resources. The program is in no way meant to interfere with the private life of the employee. Employees are encouraged to contact the EAP to discuss a personal problem before it affects their work performance. Any voluntary involvement with the EAP will be strictly confidential. Employees may contact the EAP by calling 319-351-9072. In the event work performance is affected, a mandatory referral may be made by an employee's supervisor. When a mandatory referral is made the employee is required to be seen by an EAP Counselor who may report the employee's attendance, ability to work, and completion of any recommended follow-up treatment to the City. The City is not provided a diagnosis and any discussion between the employee and counselor remains confidential. Substance Abuse All City employees are eligible for and encouraged to seek treatment and rehabilitation for alcoholism, problem drinking, or substance abuse through the City's Employee Assistance Program, or other available community resources. Alcoholism or drug Personnel Policies Page 10 Rev. 6/2017 addiction are not causes for discipline. However, if they impact job performance, including attendance, work performance, ability to carry out required duties, inter- personal or public relations, etc., disciplinary action may be taken. Nothing in this section relieves employees of responsibility for their own conduct on the job. SECTION 9: DISCIPLINE a. Disciplinary Measures The responsibility of the City to maintain efficient operations may occasionally require taking disciplinary action against employees. The objective of disciplinary action is to correct inappropriate behavior and produce efficient City operations. However, failure of the employee, after notice, to modify behavior may result in further disciplinary action up to and including termination of employment. Furthermore, serious infractions may result in disciplinary action up to and including termination of employment without prior notice. Employees in bargaining units should refer to the appropriate collective bargaining agreement for further clarification. b. Causes for Discipline It is not possible to list all forms of behavior that are considered unacceptable in the workplace. The following list is illustrative of, but does not include all, types of behavior for which disciplinary action may be taken. (1) Insubordination including disobedience, disrespect, failure to perform work assignments or duties, or failure to accept direction from authorized personnel. (2) Theft of city property, money, or services or acting in a careless or negligent manner with City money, property, or vehicles. (3) Violation of City policies including but not limited to Personnel Policies, Administrative Regulations, the City of Iowa City's Substance Abuse Policy, and/or the City CDL Policy; violation of departmental rules, or any other rules, policies, or regulations issued by the City. (4) Abusive or discourteous treatment during the performance of duty to any member of the public, fellow employee or city official, including harassment on the basis of race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical handicap, disability, or genetic information; or any behavior, including behavior occurring outside the workplace, which has the effect of producing a hostile work environment. (5) Tardiness, failure to report to work, or failure to maintain a satisfactory attendance record; failure to inform the appropriate person of the inability to report to work or the need to leave work for any reason. Personnel Polices Page 11 Rev. 6/2017 (6) Failure to satisfactorily and consistently perform the duties of the position; incompetency, inefficiency, or negligence in the performance of assigned duties; loafing, loitering, or engaging in unauthorized personal business during work hours; excessive use of personal mobile devices. (7) Failure to maintain the appropriate qualifications for the performance of job duties or failure to report any change or loss of said qualifications. (8) Unauthorized dissemination of non-public information acquired during the performance of duties for the City. (9) Breach of confidentiality. (10) Violations of the Federal Drug Free Workplace Act or other state or federal regulations. (11) Lying or providing false, inaccurate, or incomplete information either verbally or in writing; falsification, alteration, deletion of required information, or failure to include material information on any application or City record. (12) Cheating on an employment-related exam. (13) Inappropriate use of telephone lines, long-distance service, FAX/pho- tocopy services, computer, cell phones, mobile devices or other City - owned property. (14) Operating City equipment or vehicles without proper license or permit, failure to maintain any required license or permit, or failure to notify the City of loss of any such license or permit. (15) Failure to make payment in a timely manner for any employment related charges including costs for retum-to-duty or follow-up drug tests. (16) Illegal activities and/or conviction of a crime closely or directly related to the ability of employees to perform their job effectively, or failure of employees in positions subject to criminal background checks to provide timely notification of a criminal conviction to Human Resources. (17) Disregard for safety policies and procedures, including improper use of safety gear, clothing, or equipment; failure to report an injury or illness to supervisory personnel in a timely manner. (18) Failure to provide required notification of over-the-counter or prescription medication that may impact ability to drive or operate heavy equipment (when driving or equipment operation is a required duty of the position); failure to provide copies of any work restrictions applicable to the required duties of the employee's position; failure to comply with work restrictions. (19) Activity which involves conflict of interest or use of city employment for personal gain. Personnel Policies Page 12 Rev. 6/2017 (20) Conduct which negatively impacts the City's ability to effectively conduct its operations; disruptive behavior; sleeping during working hours; engaging in horseplay, roughhousing, or disorderly behavior during work hours or while on work premises. SECTION 10: PERSONNEL TRANSACTIONS a. Personnel Files The City considers personnel files to be City property generated for the purpose of conducting business operations. It is the policy of the City to permit access by all City employees to their personnel file maintained in the Human Resources office. Access to these files and the information contained in them is generally limited to the employee (or former employee), appropriate supervisory personnel, appropriate administrative personnel and third parties authorized in writing by the employee (i.e., union stewards, attorneys, etc.). The file information may also be accessed and utilized in situations involving business operations. Information related to education, employment and job performance will be maintained in these files. Confidential medical records and benefits information are maintained separately from an employee's personnel file. City employees are permitted access to their personnel files during regular Human Resources office hours. Employees are permitted to examine, take notes, and make copies of any materials in their file. Employees wishing to examine their files during work hours must have the permission of their supervisor to leave their work site. A Human Resources staff member must be present during this examination. An employee may request correction of any alleged misinformation contained in the file. If this request is denied, the employee will receive an explanation of the reason thereof, and will be permitted to place a concise statement of disagreement in the file. Employees are encouraged to keep their personnel files up-to-date with all job- related information such as degrees obtained, seminars attended, and certificates of completion by providing copies of applicable documents to Human Resources. In addition, employees are required to update personal information when they experience a change of name, address, phone, or emergency contact. Employees may maintain this information through the Munis self-services portal. b. Medical Files Employee medical records' are personal and confidential and will be maintained in a separate medical file. Medical files are subject to the privacy restrictions imposed by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). An employee's health information is personal and confidential, and the City of Personnel Policies Page 13 Rev. 6/2017 Iowa City will not release such information without the express written consent of the employee, except as required by law. *Worker's compensation files are maintained by Finance and are subject to Finance Department policy addressing access and security of those records. C. Public Information The following employee information is classified as "Public Information" under Section 22.7 (11) of the Iowa Code and will, upon request, be provided to any individual or institution by Human Resources: • Employee name • Employee compensation including any written agreement establishing compensation or any other terms of employment excluding any information otherwise excludable from public information pursuant to Iowa Code Chapter 22.7 or any other applicable provision of law. Compensation includes any money, thing of value, or financial benefit conferred in return for labor or services rendered by an official or employee plus the value of benefits conferred including but not limited to casualty, disability, life, or health insurance, other health or wellness benefits, vacation, holiday, and sick leave, severance payments, retirement benefits, and deferred compensation. • Dates of employment • Positions held with the City • Educational institutions attended and degrees and/or diplomas earned • Previous employment information including names of previous employers, positions previously held, and dates of previous employment • The fact that an individual resigned in lieu of termination, was discharged, or was demoted as the result of disciplinary action, and the documented reasons and rationale for the resignation in lieu of termination, the discharge, or the demotion. Should Iowa Code Section 22.7(11) or other Iowa law be amended to either enlarge or restrict what employee information is classified as "Public Information" under Iowa law, the City will modify its practices accordingly without further notice to employees. Information such as address, telephone number, birth date, social security number, etc. is not public information and will not be released unless requested in writing by the employee. d. Job Description Copies of job descriptions are maintained by Human Resources and are available upon request or on the City's website. Job descriptions are periodically reviewed and updated as job duties change. e. Position Classification All positions are classified according to job duties, responsibilities, entry requirements, and departmental needs. A major change in these factors may Personnel Policies Page 14 Rev. 6/2017 f. 01 necessitate a review of job classification. Requests for review of a job classification may be addressed to the Human Resources Administrator by any employee, by a supervisor, or may be initiated by the Human Resources Administrator. All position classification review requests will be reviewed in accordance with applicable labor contract provisions. Fair Labor Standards Act (FLSA) Classification All City positions have been classified as non-exempt or exempt under the Fair Labor Standards Act. Non-exempt positions are eligible for overtime at a rate of one -and -one-half times their regular hourly rate for work in excess of 40 hours in a week. Exempt positions are not eligible for FLSA overtime. To be eligible for FLSA overtime a non-exempt employee must perform 40 hours of work in a week; paid time off such as sick leave and vacation does not count toward the 40 hours. Overtime is subject to supervisory authorization. Employees who work overtime without appropriate authorization may be subject to disciplinary action. Police Officers and Firefighters are subject to the FLSA 207(k) exemption. Firefighters are assigned to a 27-day/204 hour work cycle and Police Officers are assigned to a 14-day/86 hour work cycle. To report a FLSA complaint or violation employees may contact the Human Resources Administrator or City Attorney's office. Employment of Relatives (1) Management Conflict It shall be a violation of this policy for the spouse, domestic partner or partner by cohabitation, children', mother, father, son-in-law, daughter-in- law, mother-in-law, father-in-law, step-parent, brother2, sisterz, brother-in- law, sister-in-law, grandparents and grandchildren, foster child, persons who are parents of the same child, and persons with whom the employee is in an intimate relationship3 of the City Manager, Assistant City Manager, Assistants to the City Manager, City Clerk, City Attorney, Department Directors, Division Heads, or Human Resources staff to be employed by any department of the City. (2) Chain of Command Conflict It shall be the general policy of the City that no person shall be hired, assigned, promoted, or transferrer division thereof when, as a resu directly or indirectly supervising or from a member of the employee's this subsection "members of the relationships identified under tl (subsection g(1)) and also include cousin. to a department of the City or to a It, the employee would routinely be receiving direct or indirect supervision immediate family. For the purpose of immediate family' include all of the ie Management Conflict provision aunt, uncle, niece, nephew, and first Personnel Policies Page 15 Rev. 6/2017 When a prohibited familial relationship is created following employment, reasonable efforts will be made to find an acceptable alternative or to eliminate the situation by transfer or reassignment of one of the employees. Affected employees will first be given the option of deciding which employee will transfer or be reassigned. If no indication is given, seniority will be the governing factor and the least senior employee will be subject to transfer, reassignment, or termination. Individuals actively employed by the City in violation of this expanded policy on November 1, 2011 will be grandfathered under the previous policy and allowed to remain City employees. 'This includes step -children and children for whom the employee stands in loco parentis (assumes parental responsibility). 2Brother and sister are defined to include step -siblings and half -siblings. 3An intimate relationship means a significant romantic involvement that need not include sexual involvement. An intimate relationship does not include casual social relationships or associations in a business or professional capacity. h. Termination of Employment (1) Resignation Every employee is expected to give at least ten (10) working days' notice prior to the effective date of resignation. The notice should be in writing and directed to the immediate supervisor. Generally the termination date shall be the employee's last day in attendance at work, except in cases of medical disability. Resignations must be accepted by the City to be effective for benefit payment purposes. Generally, employees will be required to be at work on their last day. Extended vacation time prior to separation from service is prohibited. (2) Retirement Employees are eligible to retire in accordance with applicable pension or retirement programs. Sworn employees in the Police and Fire Departments will retire under the Municipal Fire and Police Retirement System of Iowa (MFPRSI); other City employees will retire under the Iowa Public Employee Retirement System (IPERS). Because the pension systems will provide information only to the employee, employees must contact the retirement system directly. Human Resources staff will assist if requested. Generally, employees will be required to be at work on their last day. Extended vacation time prior to separation from service is prohibited. (3) Benefits Termination Personnel Policies Page 16 Rev. 6/2017 Upon notice of resignation, termination, or retirement being received by Human Resources, applicable information regarding continuation of insurance coverage, benefits payout, IPERS benefit or refund, final check, and other information will be forwarded to the employee. Human Resources will provide information to terminating employees, answer questions, and assist employees. However, it is the employee's responsibility to complete and mail all forms to the applicable agency. (4) Exit Interviews All permanent employees will be provided an exit survey. If an employee wishes to participate in an exit interview in addition to or in lieu of providing feedback via the exit survey, exit interviews will be conducted by Human Resources staff or City Manager's Office. SECTION 11: SAFETY All City employees are responsible for completion of job assignments in the safest manner possible. Prime consideration will be given to the safety of City employees and the public. Employees will not be required to work in areas or to operate equipment which is a safety hazard to themselves or the public. Employees must wear appropriate safety equipment/clothing, as required. Employees will receive appropriate training and are expected to follow appropriate safety standards. Employees must wear seatbelts in all vehicles that are equipped with seatbelts, as provided by state law. Smoking, including use of e -cigarettes or other vaping devices, is prohibited in all City vehicles, equipment, buildings, and grounds. The Iowa Occupational Health and Safety Administration establishes industrial standards for many City work functions. The City is committed to compliance with these and other applicable standards. City employees shall not wear or use radio headphones, earphones, or other similar devices at any time while at work, unless such devices are authorized by the Depart- ment Director/Division Head. Telephone headphones are permitted for business phones with the supervisor's approval. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. Taking one's eyes off the road while driving to write, send, or view an electronic message on a hand-held communication device is strictly prohibited. Employees who act in a manner which endangers the safety of themselves or others are subject to disciplinary action up to and including termination of employment. Treatment for work related injuries must be provided by the provider designated by the City. Treatment by another physician will be allowed only upon referral from the City's designated treatment provider. Failure to use the City's designated treatment provider for a work-related injury may result in denial of payment of claims by Worker's Personnel Policies Page 17 Rev. 6/2017 Compensation. Worker's Compensation questions should be directed to the City's Risk Manager. Employees are required to report unsafe working conditions to their immediate supervisor. SECTION 12: CONFLICT OF INTEREST City employees are prohibited from engaging in any conduct which represents, or could be reasonably interpreted to represent, a conflict of interest. Employees must avoid any action which might result in, or create the appearance of using public office for private gain, giving preferential treatment to any person, or losing impartiality in conducting City business. If an employee determines that he or she has an outside interest that may be affected by City of Iowa City plans or activities, or result in a conflict of interest or the appearance of such conflict, the employee must immediately report the situation to his or her Supervisor. Violation of any provisions of this section may be cause for discipline or discharge of the employee. a. Employment City employees may not work for an outside employer whose interests might conflict with those of the City. City employees may not use their jobs with the City to further their interest on any supplemental job. City employees may not work for, or directly invest in, businesses with whom they must deal in the course of their employment with the City. b. Gifts State law (Iowa Code section 68B.22, as amended) restricts gifts that can be received by public employees or their families. As the law states, "the acceptance of personal benefits from those who could gain advantage by influencing official actions raises suspicions that tend to undermine the public trust." Compliance with the law, for the reasons identified therein, is of crucial importance to the City. There are exceptions to the restrictions, including accepting nonmonetary items with a value of three dollars ($3.00) or less, or accepting items made available free of charge to members of the general public without regard to their employment. However, before accepting any other gift, employees should consult with the City Attorney's Office for confirmation of an available exception. C. Impartiality No City employee may grant or make available to any person, any consideration, treatment, advantage, or favor beyond that granted or made available to everyone in the community. Personnel Policies Page 18 Rev. 6/2017 City employees must not secure special privileges or exemption for themselves or their relatives and friends beyond that available to everyone in the community. d. Use of Information Employees must not use privileged information for their own advantage or disclose information that would provide others with advantages. Each employee is charged with the responsibility of ensuring that he or she releases only information that is available to the general public. e. Use of Public Property No City employee shall request, use, or permit the use of any publicly -owned property, vehicle, equipment, labor, service or supplies (new, surplus, scrap or obsolete) for the personal convenience or advantage of the employee or any other person, except for that use which is generally available to the public. No City -owned property may be removed from the worksite except for the purpose of conducting City business. Use of City facilities, supplies, or equipment for supplemental employment is prohibited. SECTION 13: POLITICAL ACTIVITY City of Iowa City employees are free to exercise all rights of citizenship. However, in order to obey federal and state laws, and to ensure that the City will operate effectively and fairly, some guidelines are necessary. Therefore, the following restrictions have been established: (1) An employee shall not, while performing official duties or while using City equipment at the employee's disposal by reason of his/her position, solicit contributions for any political party or candidate, or engage in any political activity, including distribution of political messaging or materials. Employees shall also refrain from wearing hats, buttons, or other items with political messaging unless otherwise permitted under Chapter 20 of the Iowa Code. (2) An employee shall not attempt to influence the vote or political action of another by seeking an appointment, increase in pay, or other business or employment advantage for that person with the City. (3) An employee who supervises employees shall not directly or indirectly solicit the persons supervised to contribute money, anything of value, or service to a candidate, a political party, or a political committee. (4) An employee who becomes a candidate for public office shall, upon request, be given a leave of absence without pay. Such leave shall commence any time within 30 days prior to a primary, special, or general election. An employee who is a candidate for any elective office shall not campaign while on duty as an employee. Personnel Policies Page 19 Rev. 6/2017 1 r � �� °ism `t CITY OF IOWA CITYTm--r- COUNCIL ACTION REPORT June 20, 2017 Resolution adopting amended Personnel Policies Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Geoff Fruin, City Manager Ashley Monroe, Assistant City Manager Eric Goers, Assistant City Attorney Fiscal Impact: No impact Recommendations: Staff: Approval Commission: NA Attachments: City of Iowa City Personnel Policies Executive Summary: The City's Personnel Policies were last subject to a comprehensive review in 2011. The Personnel Policies have recently been reviewed and updated with regard to best practices, legislative updates, and to better communicate organizational expectations. The revised Personnel Policies are now being presented for adoption by the City Council. Background / Analysis: With the exception of a 2013 amendment changing the Fair Labor Standard Act (FLSA) cycle used to calculate federally mandated overtime for non-exempt Police Officers, the City's Personnel Policies have not been subject to a comprehensive review and update process since they were last adopted in their entirety in 2011. The current Personnel Policies were distributed to all Department Directors and Division Heads with an invitation to review and offer comments and suggestions for consideration with respect to necessary updates. Human Resources incorporated that feedback into draft revisions which were then provided to the City Attorney's Office and City Manager's Office for review and further revision. Through this process the Personnel Policies have been reviewed and updated in their entirety. A summary of key changes follows: Section 3: Updated explanation of EEO efforts Section 4: Updated Harassment and Discrimination provisions Section 7c: Added clarification to insurability provision that insurability assessment of employee driving records will be made according to the City's established standards for insurability Section 7g: Updated supplemental employment provision to address working for another employer when medically unable to work for the City I r � =.®�aOtt CITY OF IOWA CITY COUNCIL ACTION REPORT Section 7j: Added a provision requiring supervisor notification of work restrictions or use of medication that could impact ability to drive or operate heavy machinery Section 7k: Added a criminal conviction provision which subjects employees in sensitive positions to notice requirements and to the same standards applied to applicants under the City's Administrative Regulation on Criminal Background Checks in Hiring Section 9: Updated causes for discipline provision Section 10c: Updated public information provision to reflect recent change in state legislation Section 1 Of: Added clarification that overtime is subject to supervisory authorization Section 10g: Updated employment of relatives provision Section 11: Amended safety provision to include a requirement that employees report unsafe working conditions Section 12b: Updated gift provision Section 12e: Use of public property provision updated to specifically prohibit use of city supplies, facilities, and equipment for supplemental employment Section 13: Political activity provision updated to improve clarity The following provisions were removed: Workplace Violence: This information was duplicative as it mirrored content from the City's Policy and Program on Workplace Violence Prevention which remains in effect Probationary Periods: This information was duplicative as it is already addressed by the state Civil Service statute and/or applicable collective bargaining agreements Budgeted positions: Deleted as obsolete Staff recommends that City Council approve the Resolution rescinding the Personnel Policies which were established by Resolution 11-350 and amended by Resolution 13-345 and adopting the Personnel Policies as updated in June 2017 (attached). Prepared by: Linda Kopping, Senior Center Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319)356-5225 RESOLUTION NO. 17-199 Resolution authorizing the Mayor to sign and the City Clerk to attest a Quality of Life Block Grant agreement with Johnson County for funds to support the Iowa City/Johnson County Senior Center. WHEREAS, the Iowa City/ Johnson County Senior Center (The Center) provides programming to residents throughout Johnson County; WHEREAS, for FY18 the County has awarded The Center a $60,000 Johnson County Economic Development/ Quality of Life Block Grant for the support of programs and services; WHEREAS, the City Council finds it in the public interest to enter into a grant agreement with Johnson County that will provide limited, but necessary, funding to support operational funding of The Center. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is authorized to sign and the City Clerk to attest to two originals of the attached grant agreement. Passed and approvedthis20th day of June, 2017. L, MA OR IVA City Attorney's Office Resolution No. 17-199 Page 2 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens the X Botchway x Cole x Dickens X Mims XTaylor X Thomas % Throgmorton AGREEMENT Johnson County Economic Development/Quality of Life Block Grant THIS AGREEMENT, made and entered into in this 1st day of June, 2017, by and between Johnson County, Iowa ("County"), and the City of Iowa City ("Recipient"). This Agreement shall be subject to the following terms and conditions, to -wit: 1. Recipient shall not permit any of the following terms and practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, gender identity, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, gender identity, disability, or handicap status. 2. Recipient shall not deny to any person its services on the basis of race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, gender identity, disability, or handicap status. SCOPE OF SERVICES During the term of this Agreement, Recipient agrees to use funding for support of programs at the Iowa City/Johnson County Senior Center to the benefit of Johnson County residents. Details of the programs to be provided are included in the Recipient's Application for Funding for FYI 8. II. FUNDING A. As its sole obligation under this Agreement, the County shall pay to Recipient the sum of $60,000 to assist Recipient in meeting its operating expenses. B. The County shall transfer the funds to Recipient in quarterly payments of $15,000. The first payment will be made on or about August 15, 2017. Subsequent payments will be made on the 15th day of the month following the end of each calendar quarter. C. At the discretion of the Board of Supervisors, funding may be reduced in the event of budget constraints which cause the Board to enact budget reductions within County operations. Any reductions in grant awards will not exceed the percentage of reductions ordered for County operations. III. GENERAL ADMINISTRATION A. On or before the 31't day of January, 2018, Recipient will provide to the Board of Supervisors a mid -year report in a format prescribed by the County. In addition, the recipient may be asked to provide additional documents including board minutes, financials reports and external audits. On or before the 31st day of July, 2018, Recipient will provide to the Board of Supervisors a final grant report in a format prescribed by the County. In addition, the recipient may be asked to provide additional documents including board minutes, financials reports and external audits. C. Duly authorized representatives of the County shall at all reasonable times, have access to and the right to inspect, copy, audit, and examine all financial books, records, and other documents of Recipient, and to make site visits and survey participants in order to evaluate and monitor the Recipient's programs. No report or publication resulting from any such inspection, audit, examination, site visit, or survey shall disclose the name or other identifying information concerning persons using Recipient's services. D. The County's sole responsibility hereunder shall be to provide the funds to Recipient in accordance with the terms of tivs Agreement. Nothing contained in this Agreement, nor any act or omission of the Recipient or the County, shall be construed to create any special duty, relationship, third -party beneficiary, respondent superior, limited or general partnership, joint venture, or any association by reason of the Recipient's involvement with the County, nor shall the County have authority to direct the manner or means by which Recipient conducts activities. E. This contract may be terminated upon 30 days written notice by either party. IV. TERM This Agreement shall commence upon execution by the parties and shall terminate on June 30, 2018, except as provided herein. V. ASSIGNMENT This Agreement may not be assigned by either party without prior written agreement of the other party. Vi. HOLD HARMLESS PROVISION The Recipient shall indemnify, defend and hold harmless the County, its officers, employees and agents from all liability, loss, cost, damage and expense (including reasonable attorney's fees and court costs) resulting from or incurred by reason of any actions based upon the negligent acts or omissions of the Recipient's officers, employees or agents during the performance of this Agreement. VII. CONDITIONAL STATUS The Board of Supervisors may place an agency on conditional status when one or more serious problems are identified within the agency that puts its agreement with Johnson County in jeopardy. Problems may be in service delivery, board activity, agency administration, fiscal management, cooperation with other agencies, compliance with other government funders, or compliance with the Johnson County agreement. The Board of Supervisors may request that an external financial audit be performed, at the sole expense of the agency, if no audit records are available. Following the placement of an agency on conditional status, representatives of the Board of Supervisors and/or their designee will meet with the agency director and board members to discuss the concerns/problems as identified by the Board of Supervisors. The Board of Supervisors will provide the agency with a written memo outlining the concerns/problems, specific corrective action steps, and time frames for completion. The agency will provide periodic reports and meet with the Board of Supervisors representative and/or designee during this period to ensure that satisfactory progress is being made. Funding may be withheld by Johnson County until the agency has completed or made sufficient progress on the action steps to correct the problems, as determined by the Board of Supervisors. If an agency fails to meet the requirements of the Johnson County agreement and/or the action step memo within the appropriate time frame as specified, the Board of Supervisors to cease County funding. For Johnson County, Iowa: 44 6/1/2017 JaneIle kettig, lWard Chair Date ATTEST: Travis Weigert, Auditor Date Recipient: Nam vdq INA Date Title Approved By City Attorney's Office 1 r 1 CITY OF IOWA CITtiT -^M1 COUNCIL ACTION REPORT_ June 20, 2017 Resolution authorizing the Mayor to sign and the- City Clerk to attest a Quality of Life Block Grant agreement with Johnson County for funds to support the Iowa City/Johnson County Senior Center. Prepared By: Linda Kopping, Senior Center Coordinator Reviewed By: Ashley Monroe, Assistant City Manager; Geoff Fruin, City Manager Fiscal Impact: Provides $60,000 to support operational expenses Recommendations: Staff: Approval Commission: N/A Attachments: Agreement; Resolution Executive Summary: In November of 2016, The Center submitted a Quality of Life Grant to the Johnson County Board of Supervisors requesting $126,779 for FYI 8. The funding was to support the operational expenses associated with the participation of 17% of Center members who are non - Iowa City residents of Johnson County. The Board of Supervisors awarded $60,000. Operational expenses of The Center, including the 17% of The Center members who are non - Iowa City residents, are supported by the City of Iowa City, participant cost sharing, grants, and fundraising, and the Quality of Life Block Grant from Johnson County. Background / Analysis: Prior to FY2003, The City and Johnson County had a 28E Agreement in which the City and County paid 80% and 20% of The Center's operational budget respectively. Since the dissolution of that agreement, the County's financial support of Center's operational expenses dropped steadily. Currently The Center receives operational support through the Johnson County Quality of Life Block Grant program. To date, the County has responded favorably to all grant applications submitted by The Center. For the previous four fiscal years the county awarded The Center $59,224. The grant for FYI has been increased slightly to $60,000. The FYI grant will cover 8.5% of The Center's tax supported operational budget expenses. This falls short of what is needed to cover the expense associated with the participation of all Center members who are non -Iowa City residents of Johnson County. As a result, 91.5% of the operational funding that is derived from tax support ($642,064) will come from the City's General Fund. In FY2018 the projected cost to the City per Iowa City member will be approximately $490. The County grant of $60,000 will provide approximately 45% of that cost ($219) for each member who is a non -Iowa City resident of Johnson County. CITY OF IOWA CITY COUNCIL ACTION REPORT The Center's annual membership fee program contributes to the operational support provided by Iowa City and Johnson County however it only covers a portion of operational costs. Iowa City residents pay a membership fee of $40/year and people living outside of Iowa City pay $75 annually. The Center is pleased to receive financial support from Johnson County, a significant and longstanding supporter of The Center. Without their backing many of the programs and services currently offered would not exist. Staff continues to work to diversify funding sources and reduce The Center's reliance upon local tax support. Publication Notice Iowa City Press Citizen June 9, 2017 Public Meeting Notice FY18 Annual Action Plan and FY17 Annual Action Plan Amendment #2 The City Council will hold a public meeting, accept comments, and consider approval of Iowa City's FY17 Annual Action Plan Amendment #2 and the FY18 Annual Action Plan on June 20, 2017. The meeting will be held at Emma Harvat Hall, 410 East Washington Street at 7:00 p.m. The Annual Action Plans are a portion of Iowa City's Consolidated Plan (a.k.a. CITY STEPS). The Annual Action Plan includes information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs, and services for low -moderate income persons. The Annual Action Plan outlines proposed activities and their budgets. The FY17 Annual Action Plan includes a rental housing acquisition project by The Housing Fellowship with $58,000 in FY17 HOME funds. City staff proposes amending the project from rental acquisition to rental rehabilitation. No funds have been expended on this project to date. The FY18 Annual Action Plan outlines proposed activities and their budgets for the fiscal year starting July 1, 2017. Copies are available from the Neighborhood and Development Services Department, 410 East Washington Street; the Iowa City Public Library, 123 S. Linn Street; or on Iowa City's web site (www.icgov.org/actionplan). Additional information is available by calling 356-5230. Comments may be submitted in writing to the Neighborhood and Development Services Department at the address above or by email to Kristopher-Ackerson@iowa-city.org. If you require special accommodations or language translation please contact Tracy Hightshoe at 356-5230 or 356-5493 TTY at least seven (7) days prior to the meeting. 3'4 c�"b� C:\Users\jvopadlWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outiook\3R4VESQD\Public Meeting Notice AAP.doc CITY OF IOWA CIT1I-s-s COUNCIL ACTION REPORT June 9, 2017 Resolution adopting Iowa City's FY17 Annual Action Plan Amendment #2, which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS) Prepared By: Kris Ackerson, Community Development Planner Reviewed By: Tracy Hightshoe, Neighborhood Services Coordinator Doug Boothroy, Director of Neighborhood & Development Services Ashley Monroe, Assistant City Manager Fiscal Impact: Federal HOME and CDBG entitlement funds, program income, and uncommitted or returned CDBG and HOME funds Recommendations: Staff: Approval Commission: Housing and Community Development Commission will make recommendation on June 15, 2017 Attachments: Exhibit A Executive Summary: A resolution considering approval of the FY17 Annual Action Plan Amendment #2 will be considered at the June 20, 2017 City Council meeting. The FY17 Annual Action Plan includes a rental housing acquisition project by The Housing Fellowship with $58,000 in FY17 HOME funds. This amendment will revise the project from rental acquisition to rental rehabilitation. No funds have been expended on this activity to date. Background / Analysis: On April 20, during the routine annual monitoring visit of The Housing Fellowship with the Housing and Community Development Commission (HCDC), the HCDC expressed consensus to convert this rental housing acquisition activity to housing rehabilitation. The Housing Fellowship subsequently requested the amendment formally and staff published the draft amendment per the 30 -day public comment period. To date no public input has be received. The Housing and Community Development Commission will consider a formal recommendation at their June 15, 2017 meeting. 3L1 c(0) Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5230 RESOLUTION NO. 17-200 Resolution adopting Iowa City's FY17 Annual Action Plan Amendment #2, which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS) WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit an Annual Action Plan as part of the City's Consolidated Plan (CITY STEPS) to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, in the FY17 Annual Action Plan, the City allocated The Housing Fellowship $58,000 in FY17 HOME funds for the acquisition of one rental housing unit; and WHEREAS, The Housing Fellowship requested the ability to utilize said funds to rehabilitate existing rental housing units for low to moderate income tenants rather than acquire a unit; and WHEREAS, said funds may be matched with FY18 HOME funds to rehabilitate up to six units; and WHEREAS, proposed FY17 Annual Action Plan Amendment #2 is attached hereto as Exhibit A; and WHEREAS, according to the City Council adopted Citizen Participation Plan the proposed amendment is considered substantial and requires City Council approval; and WHEREAS, the City has disseminated information soliciting public input at the June 20, 2017 City Council meeting on the proposed Amendment #2; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the Amendment # 2 to the FY17 Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City of Iowa City's Amendment #2 to the FY17 Annual Action Plan, copies of which are filed in the Neighborhood and Development Services Department, are hereby approved and adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the applicable documentation for the City of Iowa City's Amended FY17 Annual Action Plan to the U.S. Department of Housing and Urban Development to provide all the necessary certifications required by the U.S. Department of Housing and Urban Development in connection with said Plan. Passed and approved this 20th day of June 2017, MAVOR A ATTE �� C CLERK, City Attorney's Office Resolution No. 17-200 Page 2 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton EXHIBIT A FY17 Annual Action Plan Substantial Amendment #2 June 2017 The FY17 Annual Action Plan includes a rental housing acquisition project by The Housing Fellowship with $58,000 in FY17 HOME funds. City of Iowa City staff proposes amending the project from rental acquisition to rental rehabilitation. No funds have been expended on this project to date. The proposed amendment is detailed on the following page. The City Council will consider this recommendation on June 20, 2017 following a 30 -day public comment period and an amendment will be submitted to the U.S. Department of Housing and Urban Development (HUD) subject to City Council approval. Jurisdiction: City of Iowa City, Iowa Contact Person Jurisdiction Web Address: Tracy Hightshoe http://www.icgov.org/actionplan Neighborhood Services Coordinator 410 E. Washington Street Iowa City, IA 52240 319.356.5244 Tracy-Hightshoe@iowa-city.org Proposed Amendment Project Name The Housing Fellowship Rental Rehab Target Area Citywide Goals Supported Improve quality of affordable rental units Needs Addressed Preserve Existing Affordable Housing Units Funding HOME: $58,000 Description Rehabilitation of existing rental units for low -to moderate - income tenants. Target Date June 30, 2018 Estimate the number and type of families that will benefit from the proposed activities Six low- to moderate -income households. Location Description Citywide Planned Activities 1226 William Street, 700 South First Avenue, 1105 Pine Street, 2110 Taylor, 2112 Taylor, 1121 Ash Street Proposed Locations r c T c Wrery St v C` �4y, 43� rYrnnctship M o ' cQ SI Broc 700 South First Avenue • eq n D S ry9r,P aA Eastwood N to Sheridan Ave Cj - c S Hy -Vee Q Memory Gardens as 3Cemetery 0 f R F St F St c y / 4 �scatine o Kirkwood Ave 1105 PRre stka st ;n n Ave Muscatine Ave o 1121 Ash D n N U O HSt» n C It HS y f iA� m S2 H y N ti Ginter ve 1St Wayne Ave h n 1 - -226 SBeet 'tic H Friendly Ave eoy. J N N y P� ® J St Bradford Dr N so _ qd w e M ae Detore5t m m z eAapV r m' r? Iowa City Marketplace e. spruce. SI O P� •� ` 7 6 � m a Hollywood Blvd m 0 r- 3 Lacy Ln m Holly` "06g\vd s c Ave 2110Taylor N Crosby Ln n 0 � sQy� c c Flatiron Ave $ Qloternatlonal Gleason Ave m " o Automotive Com one p yj m m ' n 0 � rn O` Qloparex Briar Dc Burns Ave 3 Grantvrood Dc omP e J° :.a Publication Notice Iowa City Press Citizen May 19, 2017 Public Meeting Notice FY17 Annual Action Plan Amendment #2 The City Council will hold a public meeting, accept comments, and consider approval of Iowa City's FY17 Annual Action Plan Amendment #2 on June 20, 2017. The meeting will be held at Emma Harvat Hall, 410 East Washington Street at 7:00 p.m. The Annual Action Plans are a portion of Iowa City's Consolidated Plan (a.k.a. CITY STEPS). The Annual Action Plan includes information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs, and services for low -moderate income persons. The Annual Action Plan outlines proposed activities and their budgets. The FY17 Annual Action Plan includes a rental housing acquisition project by The Housing Fellowship with $58,000 in FY17 HOME funds. City of Iowa City staff proposes amending the project from rental acquisition to rental rehabilitation. No funds have been expended on this project to date. Copies of the proposed amendments are available from the Neighborhood and Development Services Department, 410 East Washington Street; the Iowa City Public Library, 123 S. Linn Street; or on Iowa City's web site (www.icgov.org/actionplan). Additional information is available by calling 356-5230. Comments may be submitted in writing to the Neighborhood and Development Services Department at the address above or by email to Kristopher-Ackerson@iowa-city.org. If you require special accommodations or language translation please contact Tracy Hightshoe at 356- 5230 or 356-5493 TTY at least seven (7) days prior to the meeting. Public Comments Received with Staff Response The 30 -day public comment period for the FY17 Annual Action Plan Amendment #2 starts May 19, 2017 and ends June 20, 2017. The City Council is holding a public meeting on June 20, 2017. Comments Received: None Staff Response: N/A r 3 A r�--®dry CITY O F IOWA CITY MEMORANDUM Late liandouts MEMO Date: June 16, 2017 (I )4) 12 To: Mayor and City Council t (Date) From: Kristopher Ackerson, Community Development Planner Re: Late handout for Item 3(d)(6) - Recommendation from Housing and Community Development Commission At their June 15, 2017 meeting the Housing and Community Development Commission made the following recommendation to the City Council with a vote of eight in favor and none opposed: HCDC recommends approval of resolution adopting FY2017 Annual Action Plan Amendment #2. Additional action (check one) No further action needed Board or Commission is requesting Council direction X Agenda item will be prepared by staff for Council action \\civic\data\DE\ACOMMDEV\CDBGHOME\Plans\Action Plan\FYMArnendment 2\Council Items\Late Handout Recommendation to Council Form.doc z#(-0 Prepared by: Kristopher Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. 17-201 Resolution adopting Iowa City's FY18 Annual Action Plan which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS). WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the City of Iowa City, Iowa, to prepare and submit the FY18 Annual Action Plan as part of the City's 2016-2020 Consolidated Plan (CITY STEPS) to plan the use of federal funds to assist lower income residents with housing, jobs, public facilities, and public services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds for City of Iowa City FY18; and WHEREAS, the City has disseminated information, solicited public input, and held a public meeting on the FY18 Annual Action Plan; and WHEREAS, the FY18 Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, the Iowa City Housing and Community Development Commission has recommended that Exhibit A be approved; and WHEREAS, adoption of the FY18 Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FY18 Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City FY18 Annual Action Plan, containing the allocation of CDBG and HOME funds attached hereto as Exhibit A, is hereby approved and adopted. 2. The City Manager is hereby designated as the Chief Executive Officer and authorized to act on behalf of the City of Iowa City in connection with the FY18 Annual Action Plan. 3. The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FY18 Annual Action Plan to the U.S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 4. The City Manager is hereby authorized to execute, terminate, or amend CDBG and HOME Agreements executed in connection with the allocation of public funds with sub - recipients, Community Housing Development Organizations (CHDOs), or other legal entities. Passed and approved this 20th day of June, 2017. �A M YOR City Attorney's Office Resolution No. 17-201 Page 3 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: Dickens the AYES: NAYS: ABSENT: ABSTAIN: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Exhibit A Exhibit A will be distributed to City Council following the June 15, 2017 meeting of the Housing & Community Development Commission CITY OF IOWA CIT COUNCIL ACTION REPOR 3d(7) June 9, 2017 Consider a resolution adopting Iowa City's FY18 Annual Action Plan which is a sub -part of Iowa City's 2016-2020 Consolidated Plan (CITY STEPS) Prepared By: Kristopher Ackerson, Community Development Planner Reviewed By: Tracy Hightshoe, Neighborhood Services Coordinator Doug Boothroy, Director of Neighborhood and Development Services Ashley Monroe, Assistant City Manager Fiscal Impact: Federal HOME and CDBG entitlement funds, program income, and uncommitted or returned CDBG and HOME funds Recommendations: Staff: Approval Commission: Housing and Community Development Commission will make recommendation on June 15, 2017 Attachments: Exhibit A Executive Summary: The City receives Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds annually from the U.S. Department of Housing and Urban Development (HUD). A summary of the projects and activities is enclosed for your reference. The complete draft plan is available at www.icgov.org/actionplan. At the time of this memo, the City has not received any public comment. A public meeting and resolution considering approval of the FY18 Annual Action Plan, which formally allocates the City's CDBG and HOME funds, will be held at the City Council meeting on June 20, 2017. Background / Analysis: Applications for CDBG and HOME funds were received in mid-January. The Housing and Community Development Commission (HCDC) held a question/answer session with the applicants on February 16, ranked the projects, and met on March 7 to formulate funding recommendations, minutes attached. At their April 20 meeting, HCDC reconsidered their recommendation based on unanticipated reductions in federal funding. In May, staff received updated federal funding estimates and drafted a revised Annual Action Plan (Exhibit A) to match project funding. The draft plan has been available for public comment since May 19 and HCDC will make a recommendation at their meeting on June 15, 2017. To date, no written public comments have been submitted. Late Handouts Distributed 3 A ('7 Exhibit A IS I/9 11-7 Other Housing Activities Habitat for Humanity THF Rental Construction MYEP Rental Acquisition Successful Living Rental Rehab 35,000 1 100,000 28 50,000 3 23 Economic Development Economic Development Set-aside $ 50,000 NA 2 CDBG and HOME CDBG Administration $ 126,049 NA NA Administration/Planning HOME Administration NA $ 46,635 NA Total $ 808,749 $ 526,635 Persons / Households / Facilities Project Planned activities CDBG Award HOME Award Assisted Aid to Agencies Shelter House $ 49,696 NA 650 Aid to Agencies NCJC $ 43,434 NA 120 Low -Mod Clientele Public Aid to Agencies DVIP $ 4,570 NA 300 Services/Facilities MYEP Facility $ 31,000 NA 445 Little Creations Academy $ 73,000 NA 15 Crisis Center Remodel $ 85,000 NA 11,859 Neighborhood and Area $ 75,000 NA 300 Benefits Wetherby Park and other eligible activities Homeowner Housing Comprehensive rehabilitation $ 235,000 $ 90,000 22 Rehabilitation CHDO Operating NA $ 18,000 NA The Housing Fellowship Rental Rehab $ - $ 86,000 5 Successful Living SRO units $ 36,000 $ 51,000 10 Other Housing Activities Habitat for Humanity THF Rental Construction MYEP Rental Acquisition Successful Living Rental Rehab 35,000 1 100,000 28 50,000 3 23 Economic Development Economic Development Set-aside $ 50,000 NA 2 CDBG and HOME CDBG Administration $ 126,049 NA NA Administration/Planning HOME Administration NA $ 46,635 NA Total $ 808,749 $ 526,635 13,729 Projects AP -38 Projects Summary Project Summary Information Table 9 — Proiect Summary 1 Project Name CDBG and HOME Administration/Planning Target Area Citywide Goals Supported Planning and administration Needs Addressed Planning & Administration Funding CDBG: $126,049 HOME: $46,635 Description Coordinates, administers, and monitors the CDBG and HOME programs; prepares reports and plans required by HUD, prepares environmental and historic preservations studies per HUD regulations. Target Date 6/30/2018 Estimate the number and HUD does not require the reporting of beneficiary data for planning and administration activities. It should type of families that will be noted, however, that the housing, economic development, and public service activities that are benefit from the proposed undertaken with CDBG and HOME funds serve, on average, between 1,000 and 3,000 individuals, activities households, and businesses per year. Without the planning and administration funds available to carry out required planning, environmental, monitoring and oversight activities, none of these activities would be able to receive CDBG and HOME funds and none of the beneficiaries would be able to be served. Location Description Planning and Administration activities will be undertaken by City staff at Iowa City City Hall. Planned Activities Funds will be used to coordinate, administer, and monitor the CDBG program; prepare reports and plans required by HUD, and to prepare Section 106 and environmental reviews and historic preservation studies. Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 36 2 Project Name Homeowner Housing Rehabilitation Target Area Citywide Goals Supported Improve the quality of owner housing Needs Addressed Preserve Existing Affordable Housing Units Funding CDBG: $235,000 HOME: $90,000 General Fund: $200,000 Description With CDBG and HOME funding in accordance with rules and regulations, assistance will be provided by the City directly to homeowners to rehabilitate properties, correct substandard conditions, make general repairs, improve energy efficiency, reduce lead paint hazards, and make emergency or accessibility repairs. Housing units assisted will be single family housing, as allowed by CDBG and HOME regulations. Beneficiaries of housing activities will be low to moderate income households as specified by HUD regulations. Other funding available includes program income generated by the repayment of loan funds. Funding will also be utilized for project delivery costs and administration of housing programs, as allowed by CDBG and HOME regulations. Target Date 6/30/2018 Estimate the number and Homeowner housing units planned for rehabilitation: 22 type of families that will benefit from the proposed activities Location Description Funding is available citywide. Exact addresses of housing projects are not known until applications have been received, processed, and approved. Annual Action Plan 2017 OMB Control No: 2506-0117 )exp. 07/31/2015) 37 Annual Action Plan 2017 OMB Control No: 2506-0117 )exp. 07/31/2015) 38 Planned Activities With CDBG and HOME funding in accordance with rules and regulations, assistance will be provided by the City directly to homeowners to rehabilitate properties, correct substandard conditions, make general repairs, improve energy efficiency, reduce lead paint hazards, and make emergency or accessibility repairs. Housing units assisted will be single family housing, as allowed by CDBG and HOME regulations. Beneficiaries of housing activities will be law to moderate income households as specified by HUD regulations. Other funding available includes program income generated by the repayment of loan funds. Funding will also be utilized for project delivery costs and administration of housing programs, as allowed by CDBG and HOME regulations. 3 Project Name Other Housing Activities Target Area Citywide Goals Supported Improve quality of affordable rental units Increase the supply of affordable rental housing Needs Addressed Expanding Affordable Rental/Owner Housing Preserve Existing Affordable Housing Units Housing & Services for Homeless/Those at Risk Planning & Administration Funding CDBG: $36,000 HOME: $390,000 Annual Action Plan 2017 OMB Control No: 2506-0117 )exp. 07/31/2015) 38 Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 39 Description With CDBG and HOME funding in accordance with rules and regulations, assistance will be provided by the City directly to homeowners and developers, as well as to nonprofits, forprofits or CHDOs to acquire and/or rehabilitate properties, correct substandard conditions, make general repairs, improve energy efficiency, reduce lead paint hazards, and make emergency or accessibility repairs. May include: acquisition/rehab/resale, refinance/rehab, demolition/site preparation, new construction, downpayment/closing cost assistance and housing counseling. Housing units assisted will be single or multiunit affordable housing to be sold, rented, or lease/purchased, as allowed by CDBG and HOME regulations. Beneficiaries of housing activities will be low to moderate income households as specified by HUD regulations. Other funding available includes program income generated by the repayment of loan funds. Funding will also be utilized for project delivery costs and administration of housing programs, as allowed by CDBG and HOME regulations. Target Date 6/30/2018 Estimate the number and See Exhibit A attached for planned activities and beneficiaries. type of families that will benefit from the proposed activities Location Description Funding is available citywide. Addresses of activities are unknown at this time. Planned Activities See Exhibit A attached for planned activities and beneficiaries. 4 Project Name Neighborhood and Area Benefits Target Area Citywide Goals Supported Improve/maintain public infrastructure/amenities Needs Addressed Infrastructure Maintenance & Improvement Funding CDBG; $75,000 Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 39 Annual Action Plan 2017 OMB Control No: 25C6-0117 (exp. 07/31/2015) 40 Description Improvements to the built environment that enhance the quality -of -life for residents earning less than 80 percent AMI. Target Date 6/30/2018 Estimate the number and Because the beneficiaries are dependant on the area to be served, beneficiaries cannot be estimated until type of families that will the areas to be assisted have been identified. For a placeholder in this plan, three hundred persons per year benefit from the proposed has been used. It is important to note, however, that this is only an estimate and actual number assisted activities may. va ry. In any given year, the ability to complete infrastructure projects is dependant on funds available, eligible projects coming forward, and availability of public works staff and contractors to carry out the projects. Infrastructure projects may not be completed every year. In this plan, a placeholder of $75,000 is being used to ensure that funds are available in the event an appropriate project comes forward. Location Description Funding is available citywide, however, because infrastructure in older parts of the City is older, funds will be concentrated in these areas. With limited funding available, infrastructure funding will likely be located in these areas. Planned Activities Infrastructure and area benefits to benefit low to moderate households and areas, as allowed by CDBG regulations. This could include (but is not limited to), blight removal, improvements to streets, sidewalks, gutters, sewer, alleys, etc. 5 Project Name Low -Mod Clientele Public Services/Facilities Target Area Citywide Goals Supported Improve and maintain public facilities Provide public services Needs Addressed Public Facility Improvements Public Services Funding CDBG: $286,700 Annual Action Plan 2017 OMB Control No: 25C6-0117 (exp. 07/31/2015) 40 Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 41 Description Funding for a variety of public service activities and public facility improvements serving low to moderate income clientele including: advocacy, case management, referrals, service coordination, education, counseling, and legal assistance and funding for the staff to implement these activities, as well as public facilities serving income eligible residents. Target Date 6/30/2018 Estimate the number and <p align="LEFT'>See Exhibit A attached for planned activities and beneficiaries.</p> type of families that will benefit from the proposed activities Location Description Public service/facility activities are available citywide to low and moderate income individuals. Planned Activities Funding for a variety of public service activities serving low to moderate income clientele has been proposed for this year, including: • Homeless and Transitional Housing: Provides shelter and transitional housing for homeless adults and families. Services also include advocacy, case management, referrals, service coordination. Meal sites, and funding for the staff to implement these activities. • Domestic Violence Services: Advocacy shelter provides assistance and shelter to victims of domestic violence. Shelter staff provides crisis line, advocacy, and assistance to victims in obtaining safe shelter, food, clothing, medical attention, and basic needs. Program provides counseling, referrals, and legal assistance to victims of domestic violence. Provides community and prevention education programs to individuals age 3 to 18. • Neighborhood Services: Provides resources to low-income residents at neighborhood centers that include computer access, daycare, hang-out, and English language classes. See Exhibit A attached for planned activities and beneficiaries. 6 Project Name Economic Development Target Area Citywide Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 41 Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 42 Goals Supported Strengthen economic development Needs Addressed Economic Development Funding CDBG:$50,000 Description Funding to facilitate the creation and expansion of businesses and create new employment opportunities for low-income people. Target Date 6/30/2015 Estimate the number and An estimated two businesses will be assisted, with at least one new job created or retained per $20,000 in type of families that will assistance through the Economic Development CDBG Funds. benefit from the proposed activities Location Description Funding is available citywide. The exact addresses of projects will not be known until applications have been received, processed and funds awarded. Planned Activities Funding to facilitate the creation and expansion of businesses and create new employment opportunities for low-income people. Provide economic development assistance including loans, loan guarantees, and grants to businesses locating to or expanding in Iowa City. At least 51% of the jobs created by the assisted businesses must be made available to low/moderate income people. Economic assistance may also be provided to alleviate slum or blighted conditions in designated slum/blight areas or on individual slum/blight properties. Small business loan program will address the impact of credit access and reduction of capital for business startups or expansion. Annual Action Plan 2017 OMB Control No: 2506-0117 (exp. 07/31/2015) 42 3,d ( z Prepared by: Dave Ponos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 Resolution No. 17-202 Resolution accepting the work for the Curb Ramp 2016 Project Whereas, the Engineering Division has recommended that the work for construction of the Curb Ramp 2016 Project as included in a contract between the City of Iowa City and Feldman Concrete of Dyersville, Iowa, dated March 23, 2016, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Curb Ramps -ADA Fund account # S3822; and Whereas, the final contract price is $100,095.46. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of June / , 2017 Maygr s� �, 1,/ s It was moved by Aims and seconded by adopted, and upon roll call there were: Ayes: Pweng/masters/acptwork.doc 6/17 Approved by (� City Attorney's Office Dickens the Resolution be Nays: Absent: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton 1 r 1 �.mmoot�s CITY O F IOWA CIT 06-20-" COUNCIL ACTION REPOR 3d(8) June 20, 2017 Resolution accepting the work for the Curb Ramp 2016 Project Prepared By: Dave Panos, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Simon Andrew, Assistant to the City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: This annual project provides pedestrian accessibility improvements at various locations within the City by installing ADA compliant curb ramps on pedestrian routes. Work on the project was recently completed by Feldman Concrete of Dyersville, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bond are on file with the City Clerk. ■ Project Estimated Cost: $ 94,000.00 ■ Project Bid Received: $ 79,916.60 ■ Project Actual Cost: $ 100,095.46 The original project bid for the Curb Ramp 2016 Project included work at nine (9) intersections: • Washington Street/ Green Mountain Drive ■ Killarney Road / Dublin Drive • Amhurst Street / Lower West Branch Road • Saint Pats Circle/Lower West Branch Road • Rochester Avenue / Ashwood Drive • East Court Street / Linden Court ■ Wylde Green Road / Edingale Drive ■ Wylde Green Road / Bangor Circle ■ Caroline Avenue / Buresh Avenue During construction, two (2) additional locations were added to the project, using the remainder of the project's $100,000 budget: • Linden Court / Linden Drive ■ Herron Circle / Goldfinch Circle ENGINEER'S REPORT June 7, 2017 City Clerk Iowa City, Iowa Re: Curb Ramp 2016 Project � � 1 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Dear City Clerk: I hereby certify that the construction of the Curb Ramp 2016 Project has been completed by Feldman Concrete of Dyersville, Iowa, in substantial accordance with the plans and specifications prepared by the City of Iowa City. The project was bid as a unit price contract, and the final contract price is $100,095.46. There were no change or extra work orders approved for this project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jas�l P.E. City Engineer (cl) Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 Resolution No. 17-203 Resolution accepting the work for the Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016 Whereas, the Engineering Division has recommended that the work for construction of the Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016 as included in a contract between the City of Iowa City and Lewis Brothers Tree Farm, Inc. of Oxford, Iowa, dated October 4, 2016, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Lower Muscatine Road Landscaping account #P3978, S.Sycamore Landscaping — Langenberg to L account # P3979, and S.Sycamore Landscaping — Langenberg to Hwy 6 account # P3980; and Whereas, the final contract price is $287,109.56. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of June / ,2017 Ma or AttlLL's �J Clty Clerks 1 �-C�a-- rova11�7 ed by Lo (o-17--17 City Attorney's Office It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton Pweng/masters/acptwork.doc 6/17 CITY OF IOWA CIT -- COUNCIL ACTION REPO 3d(9) June 20, 2017 Resolution accepting the work for the Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016 Prepared By: Dave Panos, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Simon Andrew, Assistant to the City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: The project generally involved landscaping with installation of street trees along Sycamore Street from US Highway 6 to Lehman Avenue, and along Lower Muscatine Road from Kirkwood Boulevard to First Avenue. The project also included landscaping for two roundabouts along Sycamore Street. Work on the project was recently completed by Lewis Brothers Tree Farm, Inc of Oxford, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bond are on file with the City Clerk. Project Estimated Cost: $ 261,368.84 ❖ Project Bid Received: $ 290,976.66 ❖ Project Actual Cost: $ 287,109.56 ENGINEER'S REPORT June 7, 2017 City Clerk Iowa City, Iowa r,r Norma jig-! CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org Re: Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016 Dear City Clerk: I hereby certify that the construction of the Sycamore Street and Lower Muscatine Road Landscape Improvements Project 2016 has been completed by Lewis Brother Tree Farm of Oxford, Iowa in substantial accordance with the plans and specifications prepared by Shive- Hattery of Cedar Rapids, Iowa. The project was bid as a unit price contract, and the final contract price is $287,109.56. There were no change or extra work orders approved for this project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer Prepared by: Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240, (319)356-5416 Resolution No. 17-204 Resolution accepting the work for the Hickory Hill Park Trail Bridge Replacement Project Whereas, the Engineering Division has recommended that the work for construction of the Hickory Hill Park Trail Bridge Replacement Project, as included in a contract between the City of Iowa City and Ricklefs Excavating, Ltd., of Anamosa, Iowa, dated March 8, 2017, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and Whereas, funds for this project are available in the Hickory Hill Park and Trail Redesign and Development account #R4224; and Whereas, the final contract price is $146,388.27. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of June _,2017 L Ma or Approved by 7 At ity Clerks / GL City Attorney's Office It was moved by trims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: X X X x X X Pweng/masters/acptwork.doc 6/17 Nays: Absent: X Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY O F 1 O WA C I3d(10) COUNCIL ACTION REPO June 20, 2017 Resolution accepting the work for the Hickory Hill Park Trail Bridge Replacement Project Prepared By: Jason Reichart - Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Ashley Monroe - City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: The Hickory Hill Park Trail Bridge Replacement Project has been completed by Ricklefs Excavating, Ltd., of Anamosa, Iowa, in substantial accordance with the plans and specifications prepared by Shoemaker & Haaland Professional Engineers. The Engineer's Report and Performance and Payment bonds are on file with the City Clerk. ❖ Project Estimated Cost: ❖ Project Bid Received: ❖ Project Actual Cost: Background / Analysis: $ 152,853.00 $ 141,477.11 $ 146,388.27 The Hickory Hill Park Trail Bridge Replacement Project replaced a wooden pedestrian bridge in Hickory Hill Park, which was damaged by flash flooding in 2013. The project included construction of a new pre-engineered steel pedestrian bridge, streambank stabilization, and trail repairs. The City applied for funding from FEMA to replace the damaged bridge, and was awarded an amount to replace the bridge as it existed prior to the flooding events. ENGINEER'S REPORT June 9, 2017 City Clerk Iowa City, Iowa Re: Hickory Hill Park Trail Bridge Replacement Project Dear City Clerk: CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the Hickory Hill Park Trail Bridge Replacement Project has been completed by Ricklefs Excavating, Ltd., of Anamosa, Iowa, in substantial accordance with the plans and specifications prepared by Shoemaker & Haaland Professional Engineers, of Coralville, Iowa. The project was bid as a unit price contract and the final contract price is $146,388.27. A total of two (2) change or extra work orders were approved for the project as follows: 1. Additional Stone Revetment $2,419.20 2. Additional Cast in Place Concrete $3,237.50 TOTAL $5,656.70 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel City Engineer 3cq ( I I ) Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 Resolution No. 17-205 Resolution accepting the work for the PCC Pavement Rehabilitation 2016 Project Whereas, the Engineering Division has recommended that the work for construction of the PCC Pavement Rehabilitation 2016 Project as included in a contract between the City of Iowa City and All American Concrete of West Liberty, Iowa, dated November 1, 2016, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Pavement Rehabilitation Fund account # S3824; and Whereas, the final contract price is $209,381.85. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of .Tune , 2017 _a� i 9 • 1 4 It was moved by Mims and seconded by adopted, and upon roll call there were: Ayes: Pweng/masterslacptwork.doc 6117 Approved by c) ez4'a-i City Attorney's Office Dickens the Resolution be Nays: Absent: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO 3d(11) June 20, 2017 Resolution accepting the work for the PCC Pavement Rehabilitation 2016 Project Prepared By: Dave Panos - Sr. Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: This annual project involves the Portland Cement Concrete (PCC) patching of various streets throughout Iowa City. The project this year included patching along Rocky Shore Drive between Mullin Avenue and US Hwy 6, and Oaknoll Drive from West Benton Street to Oakcrest Street. Work on the project was recently completed by All American Concrete of West Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bond are on file with the City Clerk. Project Estimated Cost: $ 250,840.00 ❖ Project Bid Received: $ 200,487.25 ❖ Project Actual Cost: $ 209,381.85 ENGINEER'S REPORT June 7, 2017 MT CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org City Clerk Iowa City, Iowa Re: PCC Pavement Rehabilitation 2016 Project Dear City Clerk: I hereby certify that the construction of the PCC Pavement Rehabilitation 2016 Project has been completed by All American Concrete of West Liberty, Iowa, in substantial accordance with the plans and specifications prepared by the City of Iowa City. The project was bid as a unit price contract, and the final contract price is $209,381.85. There were no change or extra work orders approved for this project. I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer 3d ( 1L) Prepared by: Dave Panos, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 Resolution No. 17-206 Resolution accepting the work for the Asphalt Resurfacing Project 2016. Whereas, the Engineering Division has recommended that the work for construction of the Asphalt Resurfacing Project 2016 as included in a contract between the City of Iowa City and LL Pelling of North Liberty, Iowa dated June 6, 2016, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Pavement Rehabilitation Fund account # S3824; and Whereas, the final contract price is $1,347,513.20. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of June / , 2017 Ma r• Approved by i,�eooa b-1 Z -i 7 City Clerk -� �_ City Attorney's Office It was moved by Mims and seconded by adopted, and upon roll call there were: Ayes: Nays: Dickens the Resolution be Absent: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO 3d(12) June 20, 2017 Resolution accepting the work for the Asphalt Resurfacing Project 2016 Prepared By: Dave Panos - Sr. Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Ashley Monroe - City Manager Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: This annual project involves the asphalt resurfacing and chipsealing of various streets throughout Iowa City. Work on the project was recently completed by LL Palling of North Liberty, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bond are on file with the City Clerk. • Project Estimated Cost: $1,177,000.00 • Project Bid Received: $ 975,732.56 • Project Actual Cost: $1,347,513.20 The original project bid included (5) locations for resurfacing and (5) locations for chipseal: Street Milling and 3" Overlay ■ Whiting Avenue from Forest Glen to Whiting Avenue Ct • Brookside Drive from Meadow Street to Eastwood Drive ■ Wade Street from Muscatine Avenue to Wayne Avenue • Ronalds Street from Dubuque Street to Governor Street • Oakcrest Avenue from Sunset Drive to Woodside Drive Chipseal Application ■ Taft Avenue from Lower West Branch Road to American Legion Road ■ Sycamore Street from Kountry Lane to Gilbert Street ■ Biaysville Lane from Dubuque Street to East Limits of Bjaysville Ln ■ North Dodge Street Court from Conklin Lane to East limits or North Dodge St Ct ■ Napoleon Street from Gilbert Street to Soccer Park Road During construction, additional work was requested due to the need for repairs at the following locations: ■ Summit Street from North Summit Street to Dewey Street o Work also included replacement of sidewalk, driveway apron and installation of ramps to ADA standards along Cemetery • 3" Street Patch Madison Street - Wastewater Division Funded o Work was completed to finish a utility patch repair from late 2015 • Trail Repair Various locations — Parks Division Funded o Thornberry Dogpark and Trail Entrance at Lakeside Drive Additional Chipseal Application ■ Thornberry Dog Park Parking Lot— Parks Division Funded ■ Ryerson's Woods Parking Lot— Parks Division Funded ■ Soccer Park Road from Napoleon Street to Wastewater Facility Entrance — Wastewater Division Funded These additional work sites were included in the project to complete the work in an efficient and timely manner. The additional work was funded by available budget in the Pavement Rehabilitation account #S3824, or from other City Divisions as listed above. CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org ENGINEER'S REPORT June 9, 2017 City Clerk Iowa City, Iowa Re: Asphalt Resurfacing Project 2016 Dear City Clerk: I hereby certify that the construction of the Asphalt Resurfacing Project 2016 has been completed by LL Felling Company of North Liberty, Iowa in substantial accordance with the plans and specifications prepared by the City of Iowa City. The project was bid as a unit price contract, and the final contract price is $1,347,513.20. There were five change orders totaling $94,429.49 for the project as shown below: 1. CO #1 Street Repair for Utility Work $ 3,308.60 (Wastewater Fund) 2. CO #2 Trail Repair $ 11,800.00 (Parks Fund) 3. CO #3 Summit Street $ 25,940.07 4. CO #4 Oakcrest Manhole Adjustment $ 26,351.82 (Wastewater Fund) 5. CO #5 Ronalds Street Milling $ 27,029.00 Total $ 94,429.49 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincerely, Jason Havel, P.E. City Engineer zr�(1:�)) Prepared by: Josh Slattery, Public Works, 410 E. Washington Sl., Iowa City, IA 52240 (319) 356-5149 Resolution No. 17-207 Resolution accepting the work for the 2016 Sidewalk Infill Project Project Whereas, the Engineering Division has recommended that the work for construction of the 2016 Sidewalk Infill Project, as included in a contract between the City of Iowa City and Bushman Excavating, Inc. of Fairfax, Iowa, dated August 31, 2016, be accepted; and Whereas, the Engineer's Report and the performance and payment bond have been filed in the City Engineer's office; and Whereas, funds for this project are available in the Sidewalk Infill Program account # S3828; and Whereas, the final contract price is $83,299.19. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of June 2017 May r A S. ity Clerk/ / Approved by &"L-Z(rJz 47 City Attorney's Office It was moved by trims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO 3d(13) June 20, 2017 Resolution accepting the work for the 2016 Sidewalk Infill Project Prepared By: Josh Slattery, Sr. Civil Engineer Reviewed By: Jason Havel, City Engineer Ron Knoche, Public Works Director Simon Andrew, Assistant to the City Manager Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: This project included the construction of 4 -foot wide sidewalk along Oakcrest Street from 828 Oakcrest Street to 932 Oakcrest Street, and along D Street between 15` Avenue and 2"' Avenue. Background / Analysis: Work on the project was recently completed by Bushman Excavating, Inc of Fairfax, Iowa, in substantial accordance with the plans and specifications. The Engineer's Report and Performance and Payment bond are on file with the City Engineer. ❖ Project Estimated Cost: $ 96,000.00 ❖ Project Bid Received: $ 86,983.20 ❖ Project Actual Cost: $ 83,299.19 ENGINEER'S REPORT June 8, 2017 City Clerk Iowa City, Iowa Re: 2016 Sidewalk Infill Project Dear City Clerk: CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 - 1826 (319) 356 - 5000 (319) 356 - 5009 FAX www.icgov.org I hereby certify that the construction of the 2016 Sidewalk Infill Project has been completed by Bushman Excavating, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by the Engineering Division of the City of Iowa City. The project was bid as a unit price contract and the final contract price is $83,299.19. There was a total of one (1) change or extra work order for the project as described below: 1. Seeding in Lieu of Sod $2,632.00 I recommend that the above -referenced improvements be accepted by the City of Iowa City. Sincere) , Jason Havel, P. E. City Engineer Prepared by: Daniel Scott, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319)35&5144 Resolution no. 17-208 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2017 Hebl Avenue Improvements Project Whereas, Peterson Contractors, Inc. of Reinbeck, Iowa, has submitted the lowest responsible bid of $943,064.02 for construction of the above-named project; and Whereas, the bid includes the base bid and Alternates #1 and #2: and Whereas, funds for this project are available in the Hebl Avenue account # L3322. Whereas, The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project for the base bid plus Alternates #1 and #2 is hereby awarded to Peterson Contractors, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of June , 2017 v. Ma or Attes City Clerk It was moved by Mims and seconded by adopted, and upon roll call there were: Ap ved by M 6--12- /7 City Attorney's Office Dickens the Resolution be AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton � r , 1110Raft CITY O F 1 O WA CI COUNCIL ACTION REPO 3d(14) June 20, 2017 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the 2017 Hebl Avenue Improvements Project Prepared By: Daniel Scott - Sr. Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director Ashley Monroe - Assistant City Manager Fiscal Impact: $943,064.02, available in the Hebl Ave Improvements account #L3322, funded by Landfill revenues Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The Project includes reconstruction of Hebl Avenue from IWV Road to the Landfill and Recycling Center entrance. The reconstruction of Hebl Avenue will include improving the roadway to full depth Portland Cement Concrete (PCC) with rock base and paved shoulder to improve the drainage system. A new roadway culvert will be installed for the creek with new guard rails to improve safety. Background / Analysis: Hebl Avenue currently serves as the entrance road to the Landfill and Recycling Center and the majority of traffic is heavy refuse trucks. The current roadway is a 22' wide rural chip and sealcoat roadway with roadway ditches on either side for managing storm water runoff. In addition, the existing creek culvert under Hebl Avenue is in need of repair. Bids were opened on June 7, 2017 for the project, and Peterson Contractors, Inc. was the apparent low bidder. It is recommended to award the contract to Peterson Contractors, Inc. in the amount of $943,064.02, which includes the base bid along with bid alternates #1 and #2. Bid alternates #1 and #2 include fencing to be installed along the north and east boundaries of City property on the east side of Hebl Avenue. The project is expected to be completed in 2017. NOTICE TO BIDDERS 2017 HEBL AVENUE IMPROVEMENTS PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 7th day of June, 2017. Sealed proposals will be opened immediately thereafter. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 20th day of June, 2017, or at special meeting called for that purpose. The Project will involve the following: All work is to be done in strict compliance with the plans and specifications prepared by MMS Consultants, Inc., of Iowa City Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be submitted in a sealed envelope. In addition, a separate sealed envelope shall be submitted containing a completed Bidder Status Form and a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. The City shall retain the bid security furnished by the successful bidder until the approved contract form has been executed, a bond has been filed by the bidder guaranteeing the performance of the contract, and the contract and bond have been approved by the City. The City shall promptly return the checks or bidder's bonds of unsuccessful bidders to the bidders as soon as the successful bidder is determined or within thirty days, whichever is sooner. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Late Start Date: July 10, 2017 Specified Completion Date: October 27, 2017 Liquidated Damages: $500 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the City of Iowa City Engineering Division, 410 E. Washington Street, Iowa City, Iowa, by bona fide bidders. A $25 fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. The fee is refundable if returned within 14 days of award of the project by City Council in re -usable condition. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Inspections and Appeals at (515) 281-5796 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Posted upon order of the City Council of Iowa City, Iowa JULIE VOPARIL, DEPUTY CITY CLERK 'xJClS� Prepared by: Josh Slattery, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 Resolution No. 17-209 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving, public improvements for Mackinaw Village — Part Six, and declaring public improvements open for public access and use Whereas, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, and water main improvements for Mackinaw Village — Part Six, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Paving improvements for Mackinaw Village — Part Six, as constructed by Streb Construction Co., Inc. of Coralville, Iowa. Whereas, the maintenance bonds have been filed in the City Clerk's office; and Whereas, the City of Iowa City has notified those contractors listed previously of the date on which it will consider acceptance of the aforementioned public improvements; and Whereas, the traffic control signs have been installed. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 20th day of .lune _,2017 4, May ' oved by ATTEUk .eZre_ City Clerks U City Attorney's Office It was moved by trims and seconded by Dickens the Resolution be Ayes: X X X X X Nays: Absent: X Botchway Cole Dickens Mims Taylor Thomas Throgmorton 'r 1 CITY OF IOWA CI -rOtt � COUNCIL ACTION REPO 3d(15) June 20, 2017 Resolution accepting the work for the storm sewer, sanitary sewer, water main, and paving, public improvements for Mackinaw Village — Part Six, and declaring public improvements open for public access and use Prepared By: Josh Slattery - Sr. Civil Engineer Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director, Ashley Monroe — Assistant City Manager Fiscal Impact: No Impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution, Engineer's Report Executive Summary: Mackinaw Village — Part Six is an 8 -lot, 4.59 -acre residential subdivision located west of Mackinaw Drive and south of Manitou Trail. Background / Analysis: The construction of the storm sewer, water main and paving improvements for Mackinaw Village — Part Six have been completed in substantial accordance with the plans and specifications on file with the Engineering Division of the City of Iowa City. 0(r) Prepared by: Sara Hektoen, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 Reso No. 17-210 Resolution authorizing the Mayor to execute a Corrective Deed to convey certain vacated right-of-way known as Auditor's Parcel 2014085 to the adjacent property owners. Whereas, to facilitate the redevelopment of the northeast corner of Benton Street and Riverside Drive, the City vacated and conveyed that portion of the Old Benton Street right-of-way known as Auditor's Parcel 2014085 to the adjacent property owners, subject to a public access easement (Ord 14-4604 and Reso. 14-449); and Whereas, said Quit Claim Deed was recorded in Book 5335, Page 176, and said easement agreement was recorded in Book 5335, Page 214, in the records of the Johnson County, Iowa, Recorder's Office; and Whereas, one of the adjacent property owners was incorrectly identified as the John C Linder Subtrust and the Linder Family Trust, and Whereas, the deed and easement agreement should be corrected to reflect the accurate titleholders. Now, therefore, be it resolved by the City Council of City of Iowa City, that: 1. The Mayor is hereby authorized to execute and the City Clerk to attest any and all documents necessary to effectuate the conveyance of Auditor's Parcel 2014085 to MidWestOne Bank, as Trustee of the David A Linder Subtrust Under Trust Agreement dated December 1, 1988; MidWestOne Bank, as Trustee of the John C. Linder Subtrust Under Trust Agreement dated December 1, 1988; MidWestOne Bank, as Trustee of the Sarah A. Linder Subtrust Under Trust Agreement dated December 1, 1988, subject to a public access easement agreement, in a form approved by the City Attorney. Passed and approved this 20th day of June , 2017. V' MAYOR ATTE c Approved by: Resolution No. 17-210 Page 2 It was moved by Mims and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO 3d(16) June 20. 2017 Resolution authorizing the Mayor to execute a Corrective Deed to convey certain vacated right-of-way known as Auditor's Parcel 2014085 to the adjacent property owners. Prepared By: Sara Greenwood Hektoen, Assistant City Attorney Reviewed By: Eleanor Dilkes, City Attorney Fiscal Impact: None Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: The City conveyed property to a non-existent trust. This action is necessary to clean up title to this vacated right-of-way. Background / Analysis: To facilitate the redevelopment of the northeast corner of Riverside Drive and Benton Street for the new Bruegger's Bagels, the developer requested that the City vacate and convey to the adjacent property owners, subject to a public access easement. The Resolution approving the conveyance incorrectly identified the name of the adjacent property owner, and thus the deed and easement agreement contained incorrect party names. June 20, 2017 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 P .M., on the above date. There were present Mayor Throgmorton in the chair, and the following named Council Members: Cole, Dickens, Mims, Taylor, Thomas, Throgmorton Absent: Vacant: -1- Council Member Mims introduced the following Resolution entitled "A RESOLUTION AUTHORIZING THE REDEMPTION OF OUTSTANDING GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2011A, OF THE CITY OF IOWA CITY, STATE OF IOWA, DATED JUNE 8, 2011, AND DIRECTING NOTICE BE GIVEN" and moved its adoption. Council Member Dickens seconded the motion to adopt. The roll was called and the vote was, AYES: Cole, Dickens Taylor, Thomas, Throgmorton NAYS: None ABSENT: Bo Whereupon, the Mayor declared the resolution duly adopted as follows: Resolution No 17-211 RESOLUTION AUTHORIZING THE REDEMPTION OF OUTSTANDING GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2011A, OF THE CITY OF IOWA CITY, STATE OF IOWA, DATED JUNE 8, 2011, AND DIRECTING NOTICE BE GIVEN WHEREAS, the City did by resolution dated May 3, 2011, authorize the issuance of $7,925,000 General Obligation Capital Loan Notes, Series 2011A, (the 'Bonds") dated June 8, 2011; and WHEREAS, the Bonds are redeemable in any order of their numbering on June 1, 2017 or any date thereafter upon giving notice in the manner provided in the resolution authorizing the issuance of the Bonds; and WHEREAS, it is deemed necessary and advisable that $3,080,000 be so redeemed on August 1, 2017 and notice of redemption be given according to the terms of the resolution authorizing issuance of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That outstanding General Obligation Capital Loan Notes, dated June 8, 2011, in the principal amount of $3,080,000, be and the same are hereby redeemed as of August 1, 2017. Section 2. The Registrar and Paying Agent, U.S. Bank National Association of St. Paul, Minnesota, is hereby authorized and directed to cause notice of such redemption be given not -2- less than thirty (30) days prior to the redemption date and to cause notice of redemption to be mailed to the registered owners of the Bonds by ordinary mail, and to notify DTC. Section 3. The Finance Director is hereby authorized and directed to cause to be deposited in a separate fund sum sufficient to pay all principal and interest on the redeemed Bonds to the date of redemption and to notify the City's dissemination agent to post the Notice of Redemption to the MSRB's website (EMMA) in searchable PDF format for the refunded Bonds in accordance with the Continuing Disclosure Certificate for the Bonds. Section 4. That the form of such notice be substantially as follows: 9911 NOTICE OF THE CALL OF NOTES FOR REDEMPTION TO THE HOLDERS OF THE FOLLOWING DESCRIBED NOTES: Please take notice that the Notes described below have been called for redemption. Owners of the Notes should present their Notes for payment on the redemption date. Issuer: City of Iowa City, State of Iowa Original Issue Amount: $7,925,000 Note Issue: General Obligation Capital Loan Notes, Series 2011A Dated Date: June 8, 2011 Redemption Date: August 1, 2017 Redemption Price: At par, plus accrued interest Notes Called for Redemption CUSIP Principal Interest Maturity Numbers Amount Rate June 1st 462308 ZNO $885,000 3.000% 2018 462308 ZP5 $910,000 3.250% 2019 462308 ZQ3 $940,000 3.500% 2020 462308 ZRl $345,000 3.625% 2021 No representation is made as to the accuracy of the CUSIP numbers printed herein or on the Notes. The above Notes should be presented to U.S. Bank National Association, St. Paul, Minnesota. This represents a full call of the outstanding obligations. All interest will cease to accrue on the Redemption Date. U.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Registrar (End of Notice) ME PASSED AND APPROVED this 20th day of June, 2017. ATTEST: City Clerk � — I/ ` Maoyr -5- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the records of the City showing proceedings of the Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the Council hereto affixed this 20th day of June '2017. -mac �e �utCity Clerk, City of to City, State of I a (SEAL) CITY OF IOWA CI COUNCIL ACTION REPOPM June 9, 2017 Resolutions for the Early Call of the 2011A General Obligation Bonds Prepared By: Dennis Bockenstedt, Finance Director Reviewed By: Simon Andrew, Assistant to the City Manager Fiscal Impact: Interest savings of $217,503 Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: Adopted as part of the Fiscal Year 2018, the City is planning to call the outstanding 2011A General Obligation bonds in early on August 1, 2017 using Debt Service Fund fund balance. Background / Analysis: The City issued $7,925,000 in General Obligation bonds on June 8, 2011. There is currently $3 080 000 in outstanding bonds from this issue with interest rates ranging from 3.00% to 3.625%. The final maturity for this issue is June 1, 2021. The City can utilize Debt Service Fund fund balance to call the outstanding bonds on August 1, which will save the City approximately $217,503 in interest expense. Paul D. Pate a Secretary of State State of Iowa PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: i FILED 28E W City of Iowa City Agreement LL M510042 City of University Heights 0 Johnson Party 3 0 6/21/2017 5:15:41 PM PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: *Enter `Other" if not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) FY2018 agreement for transit services between the City of Iowa City, Iowa and the City of University Heights, Iowa. (Res 17-212) Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/30/2018 E]Indefinite Duration Immfdd/yyyy] Item 5. Does this agreement amend or renew an existing agreement? (check one) ® NO ❑ YES Filing # of the agreement: (Use the filing number of the most recent version filed for this agreement) The filing number of the agreement may be found by searching the 28E database at: http:llsos.lowa.gov/28e. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Fruehling FIRST Name Kellie Title City Clerk Department City Clerk Email kellie-fruehlinq(o)iowa-city.orcI Phone 319-356-5041 Full Legal Name Organization Type *County Party 1 City of Iowa City City Johnson Party 2 City of University Heights City Johnson Party 3 Party 4 Party 5 *Enter `Other" if not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) FY2018 agreement for transit services between the City of Iowa City, Iowa and the City of University Heights, Iowa. (Res 17-212) Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/30/2018 E]Indefinite Duration Immfdd/yyyy] Item 5. Does this agreement amend or renew an existing agreement? (check one) ® NO ❑ YES Filing # of the agreement: (Use the filing number of the most recent version filed for this agreement) The filing number of the agreement may be found by searching the 28E database at: http:llsos.lowa.gov/28e. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Fruehling FIRST Name Kellie Title City Clerk Department City Clerk Email kellie-fruehlinq(o)iowa-city.orcI Phone 319-356-5041 Prepared by: Brad Neumann, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5235 Resolution No. 17-212 Resolution authorizing the Mayor to sign and the City Clerk to attest the FY2018 agreement between the City of Iowa City and the City of University Heights for the provision of transit service within the corporate limits of University Heights Whereas, Chapter 28E, Code of Iowa, provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and Whereas, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of University Heights; and Whereas, the parties have negotiated a contract for transit service in FY2018 at a rate of $37,622, a copy of which is attached and incorporated herein. Now, therefore, be it resolved by the City Council of Iowa City, Iowa City, IA, that: 1. The attached FY2018 28E Agreement for transit services between the City of Iowa City, Iowa and the City of University Heights, Iowa is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest in duplicate same on behalf of the City of Iowa City. 2. The City Clerk is directed to file a copy of said agreement with the Secretary of the State of Iowa, as required by Iowa Code Chapter 28E. Passed and approved this 20th day of June , 2017. MaJ6r Approved by ATTE : cC �-e CI y Clerk 7 City Attorney's Office Resolution No. 17-212 Page 2 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway II X Cole x Dickens X Mims x Taylor X Thomas X Throgmorton RESOLUTION NO. NO. 17-25 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE FY2018 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS WHEREAS, Chapter 28E, Code of Iowa, provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of University Heights; and WHEREAS, the parties have negotiated a contract for transit service in FY2018 at a rate of $37,622.00, a copy of which is attached and incorporated herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY HEIGHTS, IOWA, as follows: 1. The attached FY2018 28E Agreement for transit services between the City of Iowa City, Iowa and the City of University Heights, Iowa is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest in duplicate the Agreement on behalf of the City of University Heights. 2. The City Clerk is directed to file electronically a copy of the Agreement with the Secretary of the State of Iowa, as required by Iowa Code Chapter 28E. Upon motion by e. • t and seconded by &\Vi the vote was as follows: AYE NAY ABSENT ABSTAIN Haverkamp X Lane Maher X Quezada Zimmermann )c Upon Roll Call thus recorded, the Resolution is declared adopted this 13th day of June, 2017. uis From, Mayor City of University Heights ATTEST: Com;, Christine M. Anderson, City Clerk I Prepared by: Brad Neumann, PCD, 410 E. Washington, Iowa City, IA 52240 319-356-5235 FY2018 28E AGREEMENT FOR TRANSIT SERVICES BETWEEN THE CITY OF IOWA CITY, IOWA AND THE CITY OF UNIVERSITY HEIGHTS, IOWA This agreement is made and entered into this 20 day of June , 2017, by and between the City of Iowa City, Iowa and the City of University Heights, Iowa, both municipal corporations. WHEREAS, Chapter 28E of the Code of Iowa provides, in substance, that any power which may be exercised by a public agency of the state may be exercised jointly with another public agency having such power, and WHEREAS, it is in the mutual interest of the parties to encourage the use of public transit by residents of Iowa City and University Heights. NOW, THEREFORE, it is hereby agreed by and between the City of Iowa City and the City of University Heights, as follows: /. Scope of Services No separate legal or administrative entity is created herein. The City of Iowa City shall provide public transit service to the City of University Heights. Iowa City shall determine the scheduling of buses, the routes, and the location of bus stops within University Heights. It is agreed that residents of University Heights will obtain the same level of transit service as residents of Iowa City who are served by the same routes. Residents of University Heights will also be eligible for the same fare structure as Iowa City residents. //. Duration The term of this agreement shall commence July 1, 2017, and continue through and including June 30, 2018. ///. Termination This agreement may be terminated upon thirty calendar days written notice by either party. In the event of termination, Iowa City shall provide public transit service through the last day of the thirty -day notice period, and University Heights shall pay for all services rendered, including those rendered in the thirty -day period. /V Compensation The City of University Heights agrees to pay $37,622.00 for the provision of public transit service as herein described during FY2018. Payment shall be made in twelve monthly payments of $3,135.17 each, to be received by the City of Iowa City on or before the 15th of each month. V. Chapter 28E, Code of Iowa In accordance with Chapter 28E of the Code of Iowa, this agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa. CITY OF IOWA CITY By: 4�:t e� ��� JErmes A. Throgmortn, Mayor Attest:1-1 eG(i e (r2J� Deputy City Clerl V4:1 6 -e K. rruedr h roved (� -2 a-!7 City Attorney's Office STATE OF IOWA ) ) ss: JOHNSON COUNTY ) CITY OF UNIVERSITY HEIGHTS By: 4y� oul a From, Mayor Attest: City Clerk, Christine M. Anderson On this 2 p day of J l i kp , 20171, before me, 1A P �., 9� n 1 u � , a Notary Public in and for the State of Iowa, personally appeaked James A. Thr gmorton andl��beFruek/Ayto me personally known, and, who, being by me duly sworn, did say that they are the Mayor and Deputy City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. 17-212 passed by the City Council, on the _ 20th_ day of June , 20 17 and that James A. Throgmorton and OtfieFrrteh/ru7ecknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. STATE OF IOWA ) ) ss: JOHNSON COUNTY ) Notary Public in and or the State of lgwa WENDY S. MAYER Commisslon Numbw 729428 M�Co{n Ission Expires On this 131 day of June, 2017, before me, Steven E. Ballard, a Notary Public in and for the State of Iowa, personally appeared Louise From and Christine M. Anderson, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of University Heights, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. 17-25 passed by the City Council on the 131 day of June, 2018, and that Louise From and Christine M. Anderson, acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. /A\ • t [:ME Nofary Public in and for the State of Iowa 5s r 1 CITY OF IOWA CI -r� COUNCIL ACTION REPO 3d(18) June 20, 2017 Resolution authorizing the FY2018 agreement between the City of Iowa City and the City of University Heights for the provision of transit service within the corporate limits of University Heights. Prepared By: Mark Rummel, Associate Director of Transportation & Resource Management Reviewed By: Chris O'Brien — Transportation & Resource Management Director, Ashley Monroe — Assistant City Manager Fiscal Impact: University Heights payment of $37,622 for contracted fixed route transit services. Recommendations: Staff: Approval Commission: N/A Attachments: 28E Agreement, Resolution Executive Summary: The City of Iowa City Transit Department currently operates service for the City of University Heights utilizing a 28 E Agreement for FY17. This Resolution will continue that service through FY18 for a contracted payment of $37,622. Background / Analysis: University Heights has contracted with the City of Iowa City for transit services since the 1970's. Currently Iowa City Transit provides service with five routes during peak service, which include the Melrose Express, Oakcrest, Plaen View, Westside Hospital and Westwinds routes. This serves Melrose Avenue and Sunset Street with roughly 90 trips per day. The contract amount is based on a formula taking into account the Consumer Price Index as an escalator of the previous year's contract. This contract is then submitted to the City of University Heights for approval. The University Heights City Council approved this agreement at their June 13, 2017 City Council Meeting. Per this agreement, University Heights agrees to pay an amount of $37,622.00 for contracted fixed route transit services. This was an increase of 2.0% which was based on the National Consumer Price Index. �I67 Prepared by: Sylvia Bochner, Planning Intern, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB17-00005) RESOLUTION NO. 17-213 Resolution approving final plat of Churchill Meadows Part Four, Iowa City, Iowa. WHEREAS, the owner, CBD, LLC, filed with the City Clerk the final plat of Churchill Meadows Part Four, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: LOTS 13 THROUGH 24, LOTS 29 THROUGH 31, AND LOTS 39 THROUGH 42 OF CHURCHILL MEADOWS PARTS TWO AND THREE LOCATED IN THE EAST ONE-HALF OF THE NORTHEAST QUARTER OF SECTION 7, TOWNSHIP 79 NORTH, RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN WHEREAS, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2017) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Resolution No. --IL-213 Page 2 Passed and approved this 20th day of June 2017. MA OR Approved by ATTE : ,(ice CI CLERK.) p�&C& City Attorney's Office 6 /cIh7 It was moved by trims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: yod/temp1ales/SUB17-00005 Churchill meadows resolugm.docAm NAYS: ABSENT: x Botchway _ Cole _ Dickens _ Mims _ Taylor _ Thomas Throgmorton To: City Council Item: SUB17-000 Churchill Meadows Part Four GENERAL INFORMATION: STAFF REPORT Prepared by: Bob Miklo Date: June 20, 2017 Applicant: CBD, LLC 414 E. Market Street Iowa City, IA 52240 (319) 631-1867 Contact Person Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning Comprehensive Plan: Neighborhood Open Space District: File Date: 60 Day Limitation Period: BACKGROUND INFORMATION: Duanne Musser 1917 S. Gilbert Street Iowa City, IA 52240 (310) 351-8282 Final plat approval To adjust lines to allow additional corner lot duplexes. 4679 Herbert Hoover Highway SE 4.79 acres Undeveloped - RS -5 North: Residential — RS -5 South: Residential — RS -5 East: Residential — RS -5 West: Residential —RS -5 Northeast District Plan Lower West Branch Road (NE -3) May 30, 2017 July 29, 2017 A final plat of Churchill Meadows Parts Two and Three was approved on April 5 2016. The applicant would now like to re -subdivide lots 13 through 24, lots 29 through 31, and lots 39 through 42. No additional lots are being created, but the corner lots are being made larger to allow for duplexes. Duplexes are allowed on corner lots in the RS -5 zone, provided the lot area is at least 12,000 square feet. To provide for the larger corner lots, other lots are being made smaller, but still exceed the minimum 60 foot lot width and 8,000 square foot lot area. 3d(19) 2 ANALYSIS: The final plat of Churchill Meadows Part Four is in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the June 20 Council Meeting. STAFF RECOMMENDATION: Staff recommends approval of SUB17-00005, the final plat of Churchill Meadows Part Four, a 19 - lot, 4.79 -acre residential subdivision located south of Herbert Hoover Highway on American Pharaoh Drive and Charismatic Lane, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: John Yapp, Developrhent Service Coordin tor, Department of Neighborhood and'Development Services P=Slaff Reportslfnal plat staff report with wnections.dom 73 ■ » w ' SUB17-00005 S Churchill Meadows Part Four ' • 0 0.035 0.07 0.14 Miles Prepared By: Sylvia Boc I 1 I I Date Prepared: June 20 1 1 1 _ � 1 1 I 1 �" 1 _ 1 • Y 73 ■ FINAL PLAT CHURCHILL MEADOWS PART FOUR A RESUBDIVISION OF LOTS 13 THROUGH 34, LOTS 29 THROUGH 31, AND LOTS 39 THROUGH 43 OF CHURCHILL MEADOWS PARTS TWO AND THREE LOCATED IN THE EAST ONE-HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION ], TOWNSHIP 79 NORTH. RANGE 5 WEST, OF THE FIFTH PRINCIPAL MERIDIAN IOWA CITY, JOHNSON COUNTY, IOWA 1 "a.ean s5• 40`.YE'A"'�6�L Play adeBE WA.3� MME I31EYE ------------------- CHURCHIL MEADOW PAR72 -Non AND THREE ,o.T ..=w vJn. Wax om I DESCRIPTION -CHURCHILL MEADOWS PARTFOUR I HEREBY CERTIFY THAT DURING THE MONTH OF APPLE, 3017 AT THE DIRECTION OF CDD, LLC.A SURVEY WAB MADE UNDER MY SUPERVISION OF OF LOTS I3 THROUGH 24, LOTS 29 THROUGH 31, AND LOTS 39 THROUGH 4R OF CHURCHILL MEADOWS PARTS TING AND THREE LOCATED IN THE FAST ONE-HALF BE THE NORTHEAST QUARTER OF THE ____J NORTHWEST QUARTER OF SECTION ]. TOWNSHIP 79 NORTH. RANGE 5 WEST, OF THE FIFTH PRINCIPAL M1IEBIDIAN, IOWA Cltt, JOHNSON COUNTY. IOWA SAID CHURCHILL MEADOWS PART EDUR CONTAINS "Brad BOVARE FEET (4.]9 ACRES). AND IS SUBJECT TO EASEMENTS AND RESTRIC¶ONS OF RECORD. ,8 ear Aoas �I b 2 ac Mse ed Ad >nx s does xe i°]0 As I 0 a de' >a $o 3 23 allan 1N .0 ussw,3>w I 2µ xaOM cJ I II 8 L' � I�p a °I o4-0a 4 sar' 22r AC as IF sea As J) ? 17 III WA.3� MME I31EYE ------------------- CHURCHIL MEADOW PAR72 -Non AND THREE ,o.T ..=w vJn. Wax om I DESCRIPTION -CHURCHILL MEADOWS PARTFOUR I HEREBY CERTIFY THAT DURING THE MONTH OF APPLE, 3017 AT THE DIRECTION OF CDD, LLC.A SURVEY WAB MADE UNDER MY SUPERVISION OF OF LOTS I3 THROUGH 24, LOTS 29 THROUGH 31, AND LOTS 39 THROUGH 4R OF CHURCHILL MEADOWS PARTS TING AND THREE LOCATED IN THE FAST ONE-HALF BE THE NORTHEAST QUARTER OF THE ____J NORTHWEST QUARTER OF SECTION ]. TOWNSHIP 79 NORTH. RANGE 5 WEST, OF THE FIFTH PRINCIPAL M1IEBIDIAN, IOWA Cltt, JOHNSON COUNTY. IOWA SAID CHURCHILL MEADOWS PART EDUR CONTAINS "Brad BOVARE FEET (4.]9 ACRES). AND IS SUBJECT TO EASEMENTS AND RESTRIC¶ONS OF RECORD. ,8 ear Aoas �I b 1) °i 9 Mse ed Ad .39.D i°]0 As I a de' ag Pay, sta �— m laorde 7 ussw,3>w I I" v 12 Ian 18 H �sre 6a74d I�p a °I o4-0a IF sea As I ? 1M99WT 1) °i 9 P.RSW Mse ed Ad .39.D i°]0 As T.xSDVT( o -3S36'( OBI ag Pay, sta �— m ussw,3>w I 4 v 12 Ian 18 H �sre a -.e R a °I o4-0a �F I 17 III asses or '(p)(u) 32 I I I I I .ES91YMGI(`I\\ ��QHID lm/WRSA aA a un•r�eet By NN YII etm " 4mrmml.e•"= w< S^'^,^ unW .� Inmr a Nr rs Free. or, S Nr el r:mW Is pmn.nmal lm ZD_ .1 r. nd a eeY b ad—te, 31. x0�. ° Mse ed Ad ® o s €M,gR F s nDZD p" n Z 00 ^ 000m�e=r i4 4 a¢ p 'D O 24z2io_`µ 33'o to ai AC 10 cm AF m3 a OR �------ ... —... ..a'ze' IN on this Plat are n°1 R_xsoo• — mleneeeb vex:e am ves,sa �LNvw(R)p7 CCV'.a.ICa9'�1F®QP9gWgE varele lme,asmenv tat use i.35.R] q RstrlNOn o, cevenenlor Heidi (f]s5f(pj(u) any Mae or Hy Eenaltraacs Is C9=N44'34Wo an,noteduse resleC4°n or _Ha95s'3.E 109.]1'(p)(N)_ Hind. v , 9J v 19>.SS z I P vu ¢ o 10 z o 9� e u fAAnHIDSWENTEEI ..used 99 y 1 ° Mse ed Ad ® doren—sessersedforsTarl —11. v� ag Pay, sta �— m v 12 t2 �sre D a °I o4-0a �------ ... —... ..a'ze' IN on this Plat are n°1 R_xsoo• — mleneeeb vex:e am ves,sa �LNvw(R)p7 CCV'.a.ICa9'�1F®QP9gWgE varele lme,asmenv tat use i.35.R] q RstrlNOn o, cevenenlor Heidi (f]s5f(pj(u) any Mae or Hy Eenaltraacs Is C9=N44'34Wo an,noteduse resleC4°n or _Ha95s'3.E 109.]1'(p)(N)_ Hind. v , 9J v 19>.SS z I P vu ¢ o 10 z o 9� e u fAAnHIDSWENTEEI ..used 99 y 1 ° Mse ed Ad ® 1>a wurr E.sYLNT := v� ag Pay, sta �— m v 12 t2 �sre D a °I o4-0a �F I "'DEPzxOU '(p)(u) S"'SaTCDR REENE SON tr,rM eeas re. El. — acr N —.]s_. Holory Poo., a we N u. As. O I... Wa ° 31p so, IInu,Y rr4 s,aw ® 1>a wurr E.sYLNT := ° 1>V .�IInM Are a.. :41 v t2 D �F LEGEND AND NOTES or.ate()) o�em aso em ° "xE• u'iij as—U, cm - "" Y ~ a/4 ..I .NY L. earded.t.need 0"E' on �mi.m� _____- .M�.wE;. ed. a - f' AtM��,-. GSENENT . TABLE Wa ° 31p so, IInu,Y rr4 s,aw ® 1>a wurr E.sYLNT := ° 1>V .�IInM Are a.. :41 mac �md z do so adlrrsdreyry-rd�---dt.- PLATIPLAN APPROVED Ey Ne MU4 ,µRd,SS�YhR4owx XO¢M, WY an wY Fee Y""' AW/qi. SEMTA UN6 ,woes ..IQ, Pte, ad mxzmurnm PLwa tw eEi.n.S EILTY EA3x/ENR, A9914M MfAE4NARE .... iM E radar at Do as ME .... 4TMapl. ITEM REMOVED — NO ACTION TAKEN Prepared by: Karen Howard, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5251 (SUB17- 00010) Resolution Resolution Approving Final Plat Of The Crossings, Phase One and Phase Two, Iowa City, Whereas, a owners, 1201 Gilbert, LLC, 1225 Gilbert, LLC, an 301 Gilbert LLC, filed with the City Clerk the i al plat of The Crossings, Phase One and Phase o, Iowa City, Iowa, Johnson County, Iowa; and Whereas, sai\THEORTHEAST is located on the/OFTHE bed real estate in Iowa City, Johnson County, Iow THAT PORTION OQUARTOUTHWEST QUARTER OF SECTION 15, TOWRTH, RANGE 6 WIFTH PRINCIPAL MERIDIAN, IOWA CITY, JOHNSIOWA DESCRIBS: COMMENCING AT THE NORTH AS- DOWNEY'S ADDITION TO IOWA Tl THE PLAT THEREOF RECORDED I THE JOHNSON COUNTY RECORDE LINE OF GILBERT STREET, A DISTAI THENCE CONTINUING S01000'12"E A TO A POINT OF CURVATURE; THEN RADIUS OF 750.00 FEET, AN ARC D CORN E OF BLOCK 3 IN COOK, SARGENT AND JOHN N COUNTY, IOWA IN ACCORDANCE WITH DEED OOK 16, AT PAGE 84 OF THE RECORDS OF O ICE; THENCE S 01000'12"E ALONG THE WEST I OF 79.64 FEET FOR THE POINT OF BEGINNING; G SAID WEST LINE, A DISTANCE OF 693.54 FEET UTHERLY ALONG SAID WEST LINE HAVING A )TAN OF 156.83 FEET TO A FOUND IRON ROD ON THE NORTHERY RIGHT OF WAY LINE O US 6; THENCE N72°16'17"W ALONG SAID NORTHERLY RIGHT OF WAY LIN OF US 6, DISTANCE OF 324.29 FEET TO A FOUND IRON ROD; THENCE N43°15': A DISTANCE OF 46.17 FEET OF 193.29 FEET TO THE EE THENCE N30057'31"E ALONI LOCATED, A DISTANCE OF OF BANK OF RALSTON N05039'48"E ALONG SAID ALONG SAID\N1 RLY RIGHT OF WAY LINE OF US 6, A FOUND' IROTHENCE N67°06'49"W, A DISTANCE ERLY TOP OFF RALSTON CREEK AS LOCATED; SAID EASTERLF BANK OF RALSTON CREEK AS �7 FEET; THENC8'43"E ALONG SAID EASTERLY TOP .KASLOCATETANCE OF 269.31 FEET; THENCE RLY TOP OF BANK DISTANCE OF 235.71 F T; THENCE N13031'30"E ALONI OF RALSTON CREEK LOCATED, A DISTANCE OF 10 ALONG SAID EASTER TOP OF BANK OF RALSTON CRI OF 99.73 TO THE NORTH LINE OF DISTANCE OF 79.( POINT OF BEGINNI SAID PROPER RESTRICTIONS RTH LINE OF SAID BLOCK 3; TH -OCK 3, A DISTANCE OF 260.29 FEET; THENCE N88°40'16"E, A DIST ,LSTON CREEK AS LOCATED, A SAID EASTERLY TOP OF BANK .40 FEET; THENCE N06014'53"E K AS LOCATED, A DISTANCE CE N88°40'16E ALONG SAID =E T; THENCE S01°02'38"E, A kNCK OF 119.91 FEET TO THE CONTAINING 8.43 ACRES, AND SUBJECT V EASEMENTS AND RECORD. Wherea , the Neighborhood and Development Services Department nd the Public Works Department ex mined the proposed final plat and subdivision, and recommend d approval; and Whereas, a dedication has been made to the public, and the subdivision s been made with the free consent and in accordance with the desires of the owners and proprietors; 'nd Whereas, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2015) and all other state and local requirements. o Resolution No. Page 2 Now, th-larefc 1 2. be it resolved by the City Council of the City of Iowa City, Iowa, that: The said final plat and subdivision located on the above -describe eal estate be and the same re hereby approved. The City accepts the dedication of the streets and easemen as provided by law and specifically ets aside portions of the dedicated land, namely reets, as not being open for public acces at the time of recording for public safety reaso . The City accepts dedication of the outlots i accordance with the Subdivider's Arareem t. 3. The Mayor and CN Clerk of the City of Iowa City, low are hereby authorized and directed, upon approval by he City Attomey, to execute II legal documents relating to said subdivision, and to ce ity a copy of this resolution, ich shall be affixed to the final plat after passage and approval law. The City Clerk shall ecord the legal documents and the plat at the office of the Coun Recorder of Johns n County, Iowa at the expense of the owner/subdivider. Passed and approved this ay of , 2017. ayor Approved by Attest: n / City Clerk y Attomey's Office It was moved by and seconded the Resolution be adopted, and upon roll call there ere: Ayes: Nays: Botchway Cole Dickens Mims 3d(20) STAFF REPORT To: City Council Prepared by: Karen Howard Item: SUB17-00010 Date: June 20, 2017 GENERAL INFORMATION Applicant: 1201 Gilbert, LLC; 1255 Gilbert, LLC; 1301 Gilbert, LLC 3855 Locust Ridge Road North Liberty, IA 52317 319-330-5973 Contact Person: Steve Long HBK Engineering 509 S. Gilbert Street Iowa City, IA 52240 319-338-7557 slong@hbkengineering.com Requested Action: Final plat approval Purpose: 7 lot mixed-use subdivision with 8 outlots Location: North of Hwy 6 between Gilbert Street and Ralston Creek, with current addresses of 1201 S. Gilbert St., 1225 S. Gilbert St., and 1301 S. Gilbert St. Size: Approximately 8.43 acres Existing Land Use and Zoning: Commercial uses and a vacant lot; Riverfront Crossings, South Gilbert District Surrounding Land Use and Zoning: North: Commercial; Intensive Commercial (CI -1) South: Commercial; Community Commercial (CC -2) East: Commercial; Intensive Commercial (CI -1) West: Public Park; Neighborhood Public (P-1) Comprehensive Plan: Riverfront Crossings District — South Gilbert Subdistrict Neighborhood Open Space District: Near Southside (C7) File Date: May 30, 2017 60 Day Limitation Period: July 14, 2017 BACKGROUND INFORMATION The applicants, 1201 Gilbert LLC, 1225 Gilbert LLC, and 1301 Gilbert LLC, submitted final plat for The Crossings, Phase One and Phase Two, an approximately 8.47 acre, 7 lot mixed use subdivision with 8 outlots located north of Highway 6 between Gilbert Street and Ralston Creek. The preliminary plat was approved on March 21, 2017. The subdivision includes 7 development lots and 8 outlots. Lots are intended for a combination of commercial, mixed-use, and multi -dwelling buildings developed according to the Riverfront Crossings form -based development code. Outlots A and B will be dedicated to the City of Iowa City as public right-of-way for a new pedestrian street, Ralston Creek Way. Outlots C, D, and E will be dedicated to the City of Iowa City as public right-of-way needed for the improvement of Gilbert Street to support the increase in residential density anticipated with development of this subdivision. Outlots F and H will establish a private service alley with a public access easement to provide for vehicular access, emergency and other services to support development within the subdivision. Outlot G will establish an extension of Second Street, which within this subdivision will be a private street with a public access easement. The portion of Second Street west of the new private alley will be a pedestrian -only street, with only emergency vehicle access allowed. Infrastructure and public improvements will be installed in two phases as set forth in the legal papers. ANALYSIS The final plat of The Crossings, Phase One and Phase Two, is in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the June 20 Council Meeting. Neighborhood Open Space: A subdivision of this size and residential density requires the dedication of approximately 1.8 acres of neighborhood open space or fees in lieu of. The City has determined that a combination of land dedication along Ralston Creek, credit for the land area within the publicly accessible portion of the pedestrian street in Outlot G (Second Street), and payment of fees is an appropriate means of satisfying the neighborhood open space requirement. The cost to the developer of installing a public trail and pedestrian -scale lighting along Ralston Creek and green infrastructure in certain locations within the subdivision may be subtracted from the fee owed as these are unique features of significant public benefit. This requirement will be addressed in the legal papers. STAFF RECOMMENDATION: Staff recommends approval of SUB17-00010, the final plat of The Crossings, Phase One and Phase 2, a 7 -lot, 8.43 acre mixed-use subdivision with 8 outlots, located north of Highway 6 and west of Gilbert Street, subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Approved by: %/ John Yapp, Development Services Coordinator, Department of Neighborhood and Development Services PC MtaR RepotlstsubV] W10 stag rapo final.d u tT� 0 An application submitted by 1201 Gilbert, LLC; 1255 Gilbert, LLC; and 1301 Gilbert, LLC for the ipproval of the final plat of The Crossing, a 8.539 acre subdivision. t IL A �E1ST ' s CITY OF IOWA CI y�G �Tfflm to Ica �. i F1 r. I .p0. INOE%LEG[ND 'Do C1 '1p,[O pT' i POIM OF COMMENCEMEM O%cP11, T. 'C • p"V"` EMrS-P. INE CORNER OF BLOCK 3) ilon PoNmuR6WPY 1WaOiY� I-.... RTR CpllOre%awn. w. "G"'OFucc to S^ x -eV v - _ uo saeeNr.ut I R +iDIGLEenT:uGR I '� b 3i 1aII'f'44 a PPIxr OFBecwxwc 16-OIO2 PrvT ur I M LLC TC s.. , ,^x�az E� s.w.a FINAL PLAT �m"" ,ED,CH,D I M.x cy. Waeua° I g`r ` 8L0"R V. Pfin i� THE CROSSINGS uerm io: G�nSµ•F� I ¢I i. 8 LCC$.Stii'°'Pvi {gpEY PLAT PREPARED Iw. CM.wnuxo / q II pC`.y1 y014° x m r PHASE ONE AND PHASE TWO " 8.. °m.' ;Ra LM �s IOWA CITY, JOHNSON COUNTY, IOWA' ✓ s; hbk FANGE5FHST.0FTYEFl 6Lo Tnx 11F...Now, . I 44 .ww L.,.—p —1 W//// ��'f�C✓i'l FFCW�HSRINGc TA, T„[«E=/ Pow °xa,x[�a�e �..°, smCOURTYwCAMEo..0211 .3 ,st. N...w.ccom.x�.m,x,�.L..,.sEo, I w ERG. ---K.N.,, Dws .., M.o,6,�,1xcm mix,.xoowm'M� Ex,mO,a�w.,[, ESOT oI M° N w,....,w,r ....._ -.. .FAR,"'°Asa'R n .[C�mIxo�° P,wx..s,xEW„,.�x�xx,..ECNCE.6a,,,a-,xF„CECa�w„E..oxo„��EC,.mEo<CI,sE.,C,aEE,..°N,.xa ;. 6 ew._w.-.. •-- E,w , ,:e,:n a,e,..E[T.R MEoo.xff AT)GRI TxEHC[ 10AT.,wx�—°.,S.,U<.6N<«�a<„>.aE„a..a„, — DHATTERTFGHT 1THLHs.mua=w. o a----------- ---- T(I---- nn Z - ovrtara , THE—GO Ai ` !' i HIND Sf. x¢�N..��aE�...o�,,...CEC.:Ex„aE,.RAD-1 MRAHK ,xNGERRI;:AFA—°.£.—Il°� z €jo x' �w `a womow+n wCwxo....ura.woswu,mE.sE.Ex,s.xo,rzsmnn.sor,acrso. I U e8 l. wr 3 f gf.1C IAT6 5 p. ¢ "s gpqp��ll11 e�.�, STANDARD LEGEND AND NOTES w Ea A GAT FAR ED ww r>r a LOCATION MAP -NOTTO SCALE I I” PHASE pJ/1\Y,L,. TAM GRADY =eoea¢oEH” uuss,xaxsreonx,o.®GOT1.111-110— LOT ouwr 1. /5 T SC. °uno,[°unu w,x x ns GRI zi Curve Table m"'�•� µ,�G4`y �/ r 4 1. LLOd [PFy S 1DC h`` B U mm ,wm,.x ,�'we510 NA(� u+s...emim.vwssMa..Rsm wn "�r�,,,,, °w: xn5EN3EF :c- »_••�_ ••w ko "�W �� WKATy'6e d Prepared by: Bob Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB17-00011) RESOLUTION NO. 17-21 Resolution approving final plat of Larson Subdivision, Iowa City, Iowa. WHEREAS, the owner, Charles Jeffrey Larson, filed with the City Clerk the final plat of Larson Subdivision, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following -described real estate in Iowa City, Johnson County, Iowa, to wit: A re -subdivision of Amended Auditor Parcel #2005108 as recorded in Plat Book 52, Page 144 pf the Records of the Johnson County Recorder's Office. Said tract of land contains 12.36 acres. WHEREAS, the Neighborhood and Development Services Department and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2017) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Resolution No. 17-214 Page 2 Passed and approved this 20th day of June 2017. YOR Approved by ATTEST-�ec(e-e— / LL- r'1Z//m,' CITY CLERK f�a City Attorney's Office It was moved by trims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: pcdllemplateslPinal Plat -Resolution (4).doc.doc NAYS: ABSENT: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton 3d(21) STAFF REPORT To: City Council Prepared by: Bob Miklo Item: SUB17-00011 Date: June 20, 2017 Larson Subdivision GENERAL INFORMATION: Applicant: Kevin Hanick 88 Hickory Heights Lane Iowa City, IA 52245 319-248-0555 or 319-331-1646 KevinHanick@urbanacres.com Contact Person: Mark Seabold, Shive Hattery 2839 Northgate Drive Iowa City, IA 52245 319-248-3451 mseabold@shive-hattery.com Requested Action: Final plat approval Purpose: 2 -lot residential subdivision with 1 outlot Location: North of Scott Boulevard west of Fist Avenue Existing Land Use and Zoning: Undeveloped OPDS and OPD12 Surrounding Land Use and Zoning: North ACT Campus (ORP) and Residential (RS -5) South Undeveloped (ID -RS) East ACT Campus (ORP) and Undeveloped (ID -RP) West Undeveloped (ID -RS) and Residential (OPD -5) Comprehensive Plan: Northeast District Plan Neighborhood Open Space District: NE1 Upper Ralston Creek File Date: June 9, 2017 60 Day Limitation Period: August 8, 2017 BACKGROUND INFORMATION: The applicant, Kevin Hanick has submitted a final plat for the Larson Subdivision, a 2 -lot, 12.36 - acre residential subdivision located north of Scott Boulevard west of First Avenue. The preliminary plat was approved on June 6. The subdivision includes lot 2 which will be the site of two buildings containing up to 60 dwelling units and lot 1 which is zoned RS -5. There are no new public streets included within the subdivision. ANALYSIS: The final plat of the Larson Subdivision is in general compliance with the approved preliminary plat and subdivision regulations. Legal papers and construction drawings are currently being reviewed by staff. It is anticipated that these documents will be approved prior to the June 20 Council Meeting. Neighborhood Open Space: A subdivision of this size requires the dedication of .43 acres of neighborhood open space or fees in lieu of. The Parks and Recreation Department has determined that fees are appropriate in lieu of land dedication. The fee will be equivalent to the value of 18,600 square feet of property. This requirement will need to be addressed in the legal papers. STAFF RECOMMENDATION: Staff recommends approval of SUB17-00011, the final plat of Larson Subdivision, a 2 -lot, 12.36 - acre residential subdivision located at north of Scott Boulevard west of First Avenue subject to approval of construction drawings and legal papers by the City Engineer and City Attorney. ATTACHMENTS: 1. Location Map 2. Final plat Aooroved bv: John Yapp, Development Services Coordinator, Department of Neighborhood and Development Services PCMStaff Repo sksubW7 Wl1 staff repon,dmx 3 FINAL PLAT LARSON SUBDIVISION AResuC wisim of Amew.d Auditors Parcel N2005108 IOWA CITY, JOHNSON COUMY, IOWA --- I_ _SCOTTBOLLIWARD_. mmuun�.ve.. LOOT : � am .o,w.r. 11-1 :. A goy z eN+'.5,,.� m x.a xorvxw nnwmv FJ'_I xvuu'[puu��>_—xnw'[ h b� 61 I FF Oy iJ c LOT2h� •�° .�d e- •I I 41, ol --- I_ _SCOTTBOLLIWARD_. mmuun�.ve.. 3e(0 Prepared by Juli Seydell Johnson, Parks & Recreation, 410 E. Washington St., Iowa City, IA 52240, (319)356-5104 Resolution No. 17-215 Resolution setting a public hearing on July 18, 2017 on plans, specifications, form of contract, and estimate of cost for the construction of the Riverfront Crossings Park, Phase 2 Project, directing City Clerk to publish notice of said hearing, and directing the city engineer to place said plans on file for public inspection Whereas, funds for this project are available in the Park at Site of North WWT Plant account # R4185. Now, therefore, be it resolved by the Council of The City of Iowa City, Iowa, that: 1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 18th day of July, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 20th day of June 12017 Ma or pp oved b O;_ 6 -/?,-/7 City Attorney's Office It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X_ Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton CITY OF IOWA CIT COUNCIL ACTION REPO .3e(1) June 20, 2017 Resolution setting a public hearing on July 18, 2017 on plans, specifications, form of contract, and estimate of cost for the construction of the Riverfront Crossings Park, Phase 2 Project, directing City Clerk to publish notice of said hearing, and directing the city engineer to place said plans on file for public inspection Prepared By: Juli Seydell Johnson - Parks & Recreation Director Reviewed By: Ben Clark - Senior Civil Engineer Jason Havel - City Engineer, Ron Knoche - Public Works Director Geoff Fruin - City Manager, Dennis Bockenstedt - Finance Director Fiscal Impact: The estimated cost for this project is $385,000 and will be funded with Federal Land and Water Conservation Fund Grant and GO Bonds. Recommendations: Staff: Approval Commission: Park Commission reviewed project and recommended approval on December 14, 2016 Attachments: Resolution, Nature Play Area Plan and Renderings Executive Summary: This agenda item begins the bidding process for the Riverfront Crossings, Phase 2 Project. Phase 2 is the Nature Play Area. Background / Analysis: Riverfront Crossings Park, is located at the site of the City's decommissioned North Wastewater Treatment Plant. In an effort to move critical infrastructure facilities out of the floodplain after the major flood event in 2008, the City secured funding through the Iowa Flood Mitigation Program to decommission and demolish the City's North Wastewater Treatment Plant (WWTP) and convert the area into a new riverfront park. The approximately 25 acre park site is located on the banks of the Iowa River. The City -owned portion of the site (approximately 17 acres) has been cleared of the wastewater treatment plant in preparation for future park development. The goal of the Riverfront Crossings Park is to transform the riverside area into a new flood resilient park that includes walkable/bikeable connections from urban areas to the river and enhance Ralston Creek to become a community asset. Phase 1 included creation of a 5 acre wetland, undergrounding of overhead power lines, grading of the site in preparation for future park amenities, construction of trails in the park including a new connection to Gilbert Street along Highway 6, a bridge crossing of Ralston Creek at 2°' Street, and a north entrance and parking area. A contract for construction of Phase 1 was awarded to PCI on June 6, 2017. Phase 2 is a Nature Play Area, including the following play areas: • 2-5 Year Old Play Area -Log slide, sand play and climbing features. Explorer Path — Obstacle course for children made from logs, boulders and other constructed obstacles. 0 Creek Access Patio and Stream Feature — Area for interaction and play with water. Design includes Artful Rainwater Design to capture water for interaction. • Tumble Mound and Tunnel — Sculpted earth hill with tunnel through middle. • 5+ Year Old Play Area — Climbing, exploring and additional sand play for older children Zip -Line Area — Dual zip line allowing individuals with limited mobility to also experience the playground zip line. Parent-child swings and a Tee Pee structure are also in this area. The arches from Sabin Elementary School were salvaged when the building was demolished. These arches will be used in the playground area as a horizontal landscape/climbing feature, as well as parts of the railroad bridge being removed from Ralston Creek. Much of the nature play area will feature access and experiences which allow families with a wide range of mobility and cognitive abilities to play together. An accessible path flows through the play spaces and will connect the playground to the parking area. Project Timeline: Set Public Hearing — June 20, 2017 Hold Public Hearing — July 18, 2017 Bid Letting —August 8, 2017 Award Date — August 15 2017 Construction Start — September, 2017 �' R_NATURE PLAY Model Images RFX_NATURE PLAY Modellm a ie ©wa CONFLUENCE • HRG • ROHRBACH ASSOCIATES PC I City, lows ©wa CONFLUENCE • HRG • ROHRBACH ASSOCIATES PC I City, lows COnFLUEncE .OS`E.QII.R CONFLUENCE muE..re�o. HRGmn C LENG:NEER HR GREEN INC. z Z Fn W L) 2 O Z u of LL w Lu d' 889M TlgL SAM 1538 B FOq 041&AI] T NATURE PLAY KEYNOTE PLAN W30 NATURE PLAY KEY: D RALSTON CREEK (DCREEKACCESS SHALLOW STREAM BED RAIN GAROEN POOL -•... •. _' ..-'''--- -- OE ENTRYPU3Ae LOOPWALK _ FF HISTORIC ARCH -REFLECTION POOL -OTY.I _ OG TRASH RECEPTACLE. SEE 9A5 ALTERNATE p4 PROJECT LIMITS OH BENCH, SEE BBS ^ AP OI SAND EXPLORER AREA 6b OJ FOSSIL OIG FEATURE, SEE 3M03 ✓�� ,• O SHELL DIG SEEAN✓ @FALLEN TREE'LORE GSLIDE AND TUNNEL F ^ 'STEPPER' ROCK CLIMBER, SEE 4M3] D • O E _ \ '� `� �I A f A ON 'PE9M ROCK CLIMSER, SEE SMA] F 'PINNACLE'ROCK CLIMBER. SEE BMV] 'POINTE' ROCK CLIMBER, SEE 1 M33 E OC RECLAIMED RAILS BALANCE BEAMS _ LOG TUNNEL FEATURE, SEE 2@V3 M R, i Y o ,�. �-•A'E� �,� SMALL LOGPILE BALANCE BEANS. SEE SMVd Oa SMALLSTEPPERRUN,SEEI02AIM5 K 11 -,/./✓ / O LARGE STEPPER RUN. SEE 364M35 a u a a O LOG STEPPERS T / D• / 0 OW R.R. TIE 34 V ,L vl a a `\ •a P �� Z1Y� " O, LARGERECI-ALOG KO LARGE LOG PIIS BALANCE BEAMS, SEE 3NV4 BALANCE SEAMS, SEE OY TUMBLE BERM WITH TUNNEL. SEE T B BM33 O PLAYGROUND ZIP UNE, SEE 6MV4 - �%� H �a J OD AD � I' DINOSAUR RIB CAGE TUNNEL FEATURE AGNRER:V WWEMT RES E H 1' O SQUARE POST BALANCE BEAMS. SEE 2M04 E P�/ � C' AC RAILROAD TIE STEPPER MOUNDS. SEE IMV6 V AD 'OOOLE'SWING 'OODLE'SW:LWD5GPE5}gIG111gE5 _._ 63•p. O SIMNGS WITH PARENT/CHILD SEAT AE MANVFAIIURER'. 0"ETMECO. TURFTUMBLEAREA y4O� d II\BOULDERS - VARIOUS SIZES S TYPES O l NATURE PLAY AREA - KEYNOTE PLAN ECALE:1"=30' COnFLUEncE .OS`E.QII.R CONFLUENCE muE..re�o. HRGmn C LENG:NEER HR GREEN INC. z Z Fn W L) 2 O Z u of LL w Lu d' 889M TlgL SAM 1538 B FOq 041&AI] T NATURE PLAY KEYNOTE PLAN W30 Prepared by: Brett Zimmerman, Public Works, 410 E. Washington St., Iowa City, IA 52240,(319)356-5044 Resolution No. 17-216 Resolution setting a public hearing on July 18, 2017 on plans, specifications, form of contract, and estimate of cost for the construction of the Robert A. Lee Recreation Center Remodeling 2017 Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection Whereas, funds for this project are available in account #s R4336 and R4330. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 18th day of July, 2017, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 20th day of June / 2017 G, M or jproved by ^7 1 Atte- ity Clerk , lie City Attorney's Office It was moved by rums and seconded by adopted, and upon roll call there were: Ayes: Nays: Dickens the Resolution be Absent: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton CITY OF 1 O WA CIT o6-2047 COUNCIL ACTION REPOR 3e(2) June 20, 2017 Resolution setting a public hearing on July j 8, 2017 on plans, specifications, form of contract, and estimate of cost for the construction of the Robert A. Lee Recreation Center Remodeling 2017 Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said plans on file for public inspection Prepared By: Juli Seydell Johnson — Parks & Recreation Director Reviewed By: Brett Zimmerman — Civil Engineer Jason Havel — City Engineer Ron Knoche — Public Works Director Dennis Bockenstedt — Finance Director Ashley Monroe — Assistant City Manager Fiscal Impact: The estimated cost for this project is $168,826.00 and will be funded by GO Bond proceeds, available in CIP Projects R4336 and R4330 Recommendations: Staff: Approval Commission: Park Commission reviewed project and recommended approval on June 14, 2017 Attachments: Resolution, Lower Level Restroom and Upper Level Office Photos and Floor Plans Executive Summary: This agenda item begins the bidding process for the Robert A. Lee Recreation Center Remodeling 2017 Project. This project includes renovations to make lower level restrooms and stairs ADA compliant along with minor renovations to the upper level administrative office area. Background / Analysis: The Robert A. Lee Recreation Center (RALRC) was constructed in 1983. A review of the facility in 2010 identified several areas of the facility, including rest rooms, which were not accessible to persons with disabilities. This project renovates the two lower level lobby restrooms into two accessible, single occupancy restrooms with entrance directly adjacent to the gym entrance and creates a lactation room. These changes eliminate the staff office located adjacent to the gym, necessitating a minor remodel to the administrative office area to accommodate an additional office upstairs. The stair railing and stair treads will be replaced, as the railings do not meet ADA standards. Project Timeline: Set Public Hearing — June 20, 2017 Hold Public Hearing — July 18, 2017 Bid Letting —August 8, 2017 Award Date — August 15 2017 Construction Start — September, 2017 Substantial Completion — December 22, 2017 Existing Conditions — Robert A Lee Recreation Center Stair Railing and Tread Replacement ko Lower Level Restrooms — Entrance to move to front lobby. Staff Office Off Gym (Becomes part of rest rooms.) Admin Office — Area to be replaced with 2 work stations. Lower Level Restrooms Before Serv'ce Desk Fitness Room Gym 4=_ 0 1 — - ,�— �. a, I , . O ar III=/SII I IL Li'l`/ 0 ne I J �s I. O D4 Do I �\ I n�0 I LP I II 11= oe LOWER LEVEL - DEMO PLAN After Service Desk Fitness Room *y, I,io —,OS�RI CM�, 17 y E B7 L U I ' 02 <+�, 4 ei a a Las 6:91m A2 w" O O Ef •• • • H b z XISTING Lae E ELEC. GANELSO } Z L47 LAGTA ON _ ST© E awuv 11111 •,,, 1,2 , 7 � t 1111 CIO) LOWER LEVEL - ENLARGED FLOOR PLAN e 1E Q1 O y�E I I °' Exbrecr q L I ILy J Administrative Offices -------�--- - - ---- —o Left: Before I FIRST LEVEL -OFFICE FLOOR PLAN O Below: After FIRST LEVEL - DEMO PLAN - OFFICE 2!000: FUflNRUflE A3 p 7 0 COFZR 9 O 10 1 1 @.b @-b 4U-pPeJ -�' _I_-11 "3 1 CE II I I'a� II I II I I II JI 4 FJ05T. D I tliffCWR FFICE am lII o WM LU>YI I Ear m wEEmnEN° orn�cE I I wEEraNTErvCE+n °�E I I I I I I I FIRST LEVEL -OFFICE FLOOR PLAN O (C Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-21 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 926 EAST DAVENPORT STREET AND RESCINDING RESOLUTION NO. 17-110. WHEREAS, the UniverCity Neighborhood Partnership Program is a joint effort between the University of Iowa and the City to encourage home ownership and reinvestment in designated neighborhoods surrounding the University of Iowa; and WHEREAS, the City purchases rental units located in designated neighborhoods surrounding the University of Iowa, rehabilitates them, and then sells them to income -eligible buyers; and WHEREAS, the City purchased and rehabilitated a single family home located at 926 East Davenport Street, Iowa City; and WHEREAS, the City has received an offer to purchase 926 East Davenport Street for the principal sum of $194,000; and WHEREAS, this sale would provide affordable housing in a designated area surrounding the University of Iowa; and WHEREAS, on June 6, 2017, the City Council adopted a Resolution proposing to convey its interest in 926 East Davenport Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest; WHEREAS, in Resolution No. 17-110, City Council approved a previous purchase agreement, but that buyer decided not to purchase the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 926 East Davenport Street, legally described as part of Outlot 8, Original Town, Iowa City, Iowa. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. 3. Resolution No. 17-110 is rescinded Resolution No. 17-217 Page 2 It was moved by Aims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Passed and approved this 20th day of ,lune , 2017. �- 4�7�� 4/ MAS OR ATTE C 4CLERK Approved by City Attorney's Office Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 17-218 RESOLUTION APPROVING AMENDMENT NO. 3 TO THE RIVERSIDE DRIVE URBAN RENEWAL PLAN TO ADD PROJECTS AND TO ADD LAND TO THE URBAN RENEWAL AREA. WHEREAS, the City of Iowa City has adopted a comprehensive plan for the physical development of the municipality as a whole, giving due regard to the environs and metropolitan surroundings, the current plan locally known as the IC2030 Comprehensive Plan; and WHEREAS, the City has also adopted the Riverside Drive Urban Renewal Plan ("Plan") for the purpose of exercising its urban renewal powers granted pursuant to Iowa Code Chapter 403 within the Riverside Drive Urban Renewal Area ("Area"); and WHEREAS, in anticipation of amending the Plan to add the Orchard District and four public improvement projects to the Area, City Council adopted a resolution of necessity (Res. No. 17-172) on May 6, 2017 finding that one or more blight areas, as defined in Chapter 403, Code of Iowa, exist within the City, and rehabilitation, conservation, redevelopment, development, or combination thereof, of the area is necessary in the interest of the public health, safety or welfare of the residents of the City; and WHEREAS, pursuant to Res. No. 17-172, the City mailed a copy of the proposed Amendment No. 3 to the affected taxing entities, along with a notice of consultation to be held between the City and the affected taxing entities, and notice of the public hearing; and WHEREAS, said consultation was scheduled for June 1, 2017, at 11:30 a.m. in the City Manager's Conference Room in City Hall. No representatives from the affected taxing entities were present at said time and place, and no taxing entities submitted any written recommendations for modification of the proposed division of revenue within 7 days after the consultation; and WHEREAS, pursuant to said Res. No. 17-172, on this day a public hearing on the proposed Amendment No. 3 to the Riverside Drive Urban Renewal Plan was held after due and proper notice of said public hearing was given by timely publication on June 6, 2017, in the Iowa City Press Citizen, a newspaper having general circulation in the Iowa City area. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. This Council finds that Amendment No. 3 to the Riverside Drive Urban Renewal Plan conforms to the general plan for the development of the City as a whole, will not result in the displacement of families, and doe not contain open land to be acquired by the City. -1- Section 2. That the Amendment No. 3 is hereby approved and adopted as the "Amendment No. 3 to the Riverside Drive Urban Renewal Plan for the Riverside Drive Urban Renewal Area"; and the City Clerk is hereby directed to file a certified copy of said Amendment No. 3 with the proceedings of this meeting. Section 3. That the Riverside Drive Urban Renewal Plan for the Riverside Drive Urban Renewal Plan Area, as amended herein, shall be in full force and effect from the date of this resolution until the later of the date of termination set forth in the Plan, as amended, or the date on which payment of all obligations issued or advances made to carry out the purposes thereof shall be fully provided for. Said Amendment No. 3 shall be forthwith certified by the City Clerk, along with a copy of this Resolution, to the Recorder for Johnson County, Iowa, to be filed and recorded in the manner provided by law. PASSED AND APPROVED this 20th day of June '2017. yor ATTEST: �e C. Ci y Clerk -2- �� Appro� City Attorney's Office y -I 7 Resolution No. 17-218 Page 3 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: X— Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton Amendment No. 3 Riverside Drive Urban Renewal Plan City of Iowa City, IA Original Plan Adopted 2011 Amendment No. 1 Adopted 2012 Amendment No. 2 Adopted 2014 I Table of Contents Section 1 - Introduction Section 2 - Urban Renewal Goals and Objectives Section 3 - Proposed Urban Renewal Projects Section 4 - Debt Section 5 - Conformance with Land Use Policy and Zoning Ordinance Section 6 - Urban Renewal Plan Amendments Section 7 - Effective Period Section S - Repealer Section 9 - Severability Clause Attachment 1 — Legal Description of the Urban Renewal Area Attachment 2 — Map of the Riverside Drive Urban Renewal Area as amended -2- N O C-) --4n X71 'm � 37 Ln -.3 -2- SECTION 1- INTRODUCTION The Riverside Drive Urban Renewal Plan ("Plan") for the Riverside Drive Urban Renewal Area ("Area"), as amended, is being further amended herein to add additional land and proposed projects to be undertaken within the Area. Originally adopted in 2011 as the Riverfront Crossings Urban Renewal Area, Amendment #1 in 2012 changed the name of the Area to the Riverside Drive Urban Renewal Area, and Amendment #2 in 2014 added a project. The "base valuation" of the Original Area will remain unchanged by this Amendment. The overall base value of the Urban Renewal Area, after adoption of this Amendment, will be determined by adding the base valuations of the Original Area and this "2017 Amendment Area" together. In 2016, the City added the "Orchard District", as so designated in the Iowa City Zoning Code, to the Downtown and Riverfront Crossings Master Plan, a component of the city's comprehensive plan. To be consistent with the comprehensive plan, this Amendment #3 adds the Orchard District. The Original Area includes land to the centerline of the intersection of Myrtle and Riverside Drive. The Public Improvements added hereto by this amendment contemplate improvements to the entire intersection, therefore this amendment adds the full intersection. SECTION 2- URBAN RENEWAL GOALS AND OBJECTIVES The Urban Renewal Goals and Objectives previously set forth in the Original Plan and Amendment No. 2 remain unchanged by this Amendment. SECTION 3 — DESCRIPTION OF THE URBAN RENEWAL AREA The legal description of the property being added to the Riverside Drive Urban Renewal Area is attached hereto as Attachment No. 1 — 2017 Amended Area. A map of the Riverside Drive Urban Renewal Area and 2017 Amendment Area is attached hereto as Attachment No. 2. SECTION 4- AREA DESIGNATION With the adoption of this Amendment, Iowa City adds and designates the 2017 Amended Area as an area of blight and appropriate for blight remediation. The land in the 2017 Amended Area, also known as the Orchard Street District, has been the subject of city planning efforts recently, and is characterized by a mix of single and multi -family residences. In 2008, historic flooding of the Iowa River inundated nearby parts of the RiMside Drive Urban Renewal Area and businesses along the river. The City is still in the process of flood mitigation and making changes to improve all vehicular, bike and pedestria�,Qffld-ays he area with planned streetscape renovations from Myrtle Street on the north K--Oghwray 6 he south, and a pedestrian tunnel through the Iowa Interstate Railway's largeXestle embar Ccment on the west side of Riverside Drive. c<I- X�Vq # �+ cn There has been a lack of investment in the area over the years as declining valuations illustrate. The area has inadequate infrastructure for walking and biking; duplexes along Orchard Street have auto -oriented frontages with large garages and driveways that interrupt the sidewalk, and front yard parking is common; there are older single family homes with no street frontage and no pedestrian access; there is an abrupt change from low -scale single family to high intensity mixed-use and commercial redevelopment anticipated along Riverside Drive; and finally, current zoning does not create an incentive for redevelopment. Taken together, these factors substantially impair and hinder sound property growth and redevelopment of the 2017 Amended Area, resulting in declining tax revenues, and decreasing private capital investments. In 2016, the Orchard Subdistrict was amended into Riverfront Crossings Master Plan of the Comprehensive Plan which allowed for the implementation of a new form -based zoning district. The rezoning to a form -based code in the neighborhood, along with the neighborhood's inclusion in an urban renewal area are tools to spur reinvestment in the area. SECTION 5 - PROPOSED URBAN RENEWAL PROJECTS CD Although certain projects may occur over a period of years, in acfd_Qn ttcthe - projects previously proposed in the Plan, as amended, the following proLpsred vrbanj ' renewal projects are hereby added to the Plan: �R} 1. Public Improvements: ox s Project Approximate Estimated cost Rationale Date Streetscape improvements on 2017-2018 Not to exceed Safety enhancement Riverside Drive between Myrtle $821,000 to increase walkability Avenue and US 6/Highway 1 of neighborhood and intersection separate pedestrian and bicycle traffic from state Highway 1. West Riverbank 2018 Not to exceed Environmental and Stabilization/Trail-Highway 6 $4,760,000 safety enhancement Benton that will stabilize river bank and provide greater connectivity in the community. Iowa River Trail, Benton St — 2019 $2,258,000 Safety enhancement Sturgis Park to increase the walkability of neighborhood and separate pedestrian and bicycle traffic from state Highway 1. Myrtle and Riverside 2017 $900,000 Safety enhancement Intersection signalization to improve pedestrian connective across -4- Riverside Drive Total Not to exceed $8,739,000 SECTION 6 - DEBT 1. FY 2017 constitutional debt limit: $267,511,393 2. Outstanding general obligation debt: $52,295,000 3. Proposed amount of loans, advances, indebtedness or bonds to be incurred: The specific amount of debt to be incurred for the Proposed Urban Renewal Projects has not yet been determined. The Projects authorized in this Amendment are only proposed projects at this time. The City Council will consider each proposed project on a case-by-case basis to EH determine if it is consistent with the Plan and in the public's best interest. These proposed Projects, if approved, will commence -� and be concluded over a number of years. In no event will debt urC'- be incurred that would exceed the City's debt capacity. It is expected that such indebtedness, including interest thereon, may be financed in whole or in part with tax increment revenues C' from the Urban Renewal Area. Subject to the foregoing, it is =' cn estimated that the cost of the Proposed Urban Renewal Projects described above will be approximately as follows: Not to exceed $8,739,000 Subsequent to approval of the Riverside Drive Urban Renewal Plan, in 2013, the City updated its comprehensive plan with the adoption of IC2030: Comprehensive Plan Update. The City also adopted the Downtown and Riverfront Crossings Master Plan, a district plan incorporated into the Comprehensive Plan. This district plan governs, in part, this Urban Renewal Area. This Urban Renewal Plan, as amended, is consistent with and in conformance with both the Comprehensive Plan and the district plan. In 2014, the City also adopted a form -based Riverfront Crossings zoning code. Properties located within the Urban Renewal Area may be rezoned to a Riverfront Crossings Zoning designation, which allows for commercial and mixed-use developments. Any rezoning of land within this Area will be consistent with the Comprehensive Plan, including the applicable district plan. SECTION 8 - URBAN RENEWAL PLAN AMENDMENTS -5- If the City of Iowa City desires to amend this Plan, it may do so in conformance with applicable state and local laws. SECTION 9 - EFFECTIVE PERIOD This Urban Renewal Plan Amendment #3 will become effective upon its adoption by the City Council. Notwithstanding anything to the contrary in the Urban Renewal Plan, any prior amendment, resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. SECTION 10 - REPEALER Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. SECTION 11 - SEVERABILITY CLAUSE If any part of the Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the previous amendments to the Plan, or any part of the Plan not determined to be invalid or unconstitutional. N O J Cll Attachment 1 Legal Description of the Urban Renewal Area Original Area Beginning at a point on the southeast corner of Sturgis Corner Addition Part II; Thence southerly to the centerline of U.S. Highway 6; Thence westerly along said centerline to its intersection with S. Riverside Drive; Thence continuing westerly along the centerline of State Highway 1 to a point where it intersects with the centerline of Orchard Street extended; Thence northerly along the centerline of Orchard Street to the centerline of the Iowa Interstate Railroad; Thence easterly along said railroad centerline to a point that is 190', more or less, west of the point of intersection of the railroad and the centerline of State Highwayl/Riverside Drive; Thence northerly to the north right-of- way line of said railroad; Thence north 118' to the south right-of-way line of S. Riverside Court; Thence north 12.5' to the centerline of S. Riverside Court; Thence west along said centerline to where it intersects with the extension of the west boundary of property described as follows: Commencing 459.5' east of the SW corner of Lot 1; N100'; E60% S100% W60', Ryerson's and Sharp's Subdivision; Thence northerly along said west property line extended to the centerline of Myrtle Ave; Thence east along said centerline, continuing east to the west bank of the Iowa River; Thence southerly along the west bank of the Iowa River to the point of beginning; and the right-of-way of all adjacent roads. 2017 Amended Area The Urban Renewal Area boundary, where applicable, shall not extend to and run along the centerline of Myrtle Avenue, but rather shall extend to and run along the -northerly right-of-way line of Myrtle Avenue. And c� -) That area locally known as the "Orchard District", further described as: m m M GR Beginning at the point where the southern right-of-way of West Benton Street m-6ets theme western boundary of the original urban renewal area; Thence north to the `.s`buthern boundary of the Iowa Interstate Railway property; Thence west along the southern Railway boundary to the northwest corner of Lot 6 in the Orchard Court Subdivision; Thence south along property lines 264' to the southern right-of-way of the extension of Orchard Court; Thence east 39' along the southern right-of-way of the extension of Orchard Court to the northwest corner of Lot 10, Block 4 in the Cartwright's Addition; Thence south along the property line of Lot 10, Block 4 157.5' to the southwest corner of the same property; Thence east along the southern property lines 217.5' to the southeast corner of Lot 8, Block 4 in Cartwright's Addition; Thence south along the centerline of the vacated alley to the southern right-of-way of West Benton Street; Thence east to the point of beginning. -7- B Prepared by Dave Panes, Public Works, 410 E. Washington Sl., Iowa City, IA 52240 (319) 356-5145 Resolution No. 17-219 Resolution approving plans, specifications, form of agreement, and estimate of cost for the construction of the Happy Hollow park restroom and shelter replacement 2017 project, establishing amount of bid security to accompany each bid, directing City Clerk to post notice to bidders, and fixing time and place for receipt of bids Whereas, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held; and Whereas, the City Engineer or designee intends to post notice of the project on the website owned and maintained by the City of Iowa City; and Whereas, funds for this project are available in the Happy Hollow Shelter & Bathroom Upgrades fund account #R4192. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to post notice as required in Section 26.3, not less than 13 days and not more than 45 days before the date of the bid letting, which may be satisfied by timely posting notice on the Construction Update Network, operated by the Master Builder of Iowa, and the Iowa League of Cities website. 4. Sealed bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 3:00 p.m. on the 12th day of July day of, 2017. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 18th day of July, 2017, or at a special meeting called for that purpose. Passed and approved this 20th day of June �, 2017 M46r p roved b Aft 1Lf -17 ity Clerk t J1 City Attorney's Office Resolution No. 17-219 Page 2 It was moved by Mims and seconded by Dickens the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton I Prepared by: Kumi Morns, Parks & Recreation, 220 S. Gilbert Street, Iowa City, IA 52240 (319) 356-5082 RESOLUTION NO. 17-220 Resolution awarding contract and authorizing the mayor to sign and the city clerk to attest a contract for construction of the City Park Cabin Restoration Project. Whereas, North Construction LLC of Muscatine, Iowa has submitted the lowest responsible bid of $256,900 for construction of the above-named project; and WHEREAS, the bid includes the base bid and Alternates #1 through #4; and WHEREAS, funds for this project are available in the Parks and Recreation City Park Cabin Restoration CIP account #R4187: and WHEREAS, the City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above-named project. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above-named project for the base bid plus Alternates #1 through #4 is hereby awarded to North Construction LLC, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign the contract for construction of the above-named project and the Contractor's Bond, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of June / —.20 17 G. Ma or Att City Clerk, V V-04 09 6-t,<-11 City Attorney's Office It was moved by Dickens and seconded by Thomas the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Botchway X Cole X Dickens X Mims X Taylor X Thomas X Throgmorton wir Par ecr bion City Park Cabin Restoration Project 114:",- 1\ City Park Cabin Restoration Project Aw �e�cr��ion City Park Cabin Restoration Project 'Io.,. :.4 a NOTICE TO BIDDERS CITY PARK CABIN RESTORATION PROJECT ilk Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 3:00 P.M. on the 13m day of June, 2017. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 20"' day of June, 2017, or at a special meeting called for that purpose. Bidders may visit the public site, to have access to the interiors of the structure, please schedule in advance access with the project architectural consultant, Alan Wieskamp, at Shive-Hattery, Inc., 319-356-3040 or by email at: awieskamp(a.shive hattery.com The Project will involve the following: The project will involve structural and architectural restoration work for two log cabins in upper City Park on 200 East Park Road. The cabins are both individually listed on the National Register of Historic Places. The restoration work will include but not be limited to wood shake shingle roof replacement, structural and concrete foundation stabilization, carpentry for wood floors, windows and doors and log replacement and repair. The work is to follow strict historic guidelines within the plans and project manual. All work is to be done in strict compliance with the plans and specifications prepared by Shive-Hattery Architecture and Engineering, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: Schedule as indicated on phasing plan in bid document. Substantial Completion date August 31, 2018; Final completion date October 1, 2018. Liquidated Damages: none The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at Technigraphics, a division of Rapids Reproductions located at 415 Highland Ave, Suite 100, Iowa City, Iowa 52240, Phone: 319-354-5950 Fax:319-354-8973 Toll -Free 800-779- 0093 by bona fide bidders. A $50.00 refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. The fee will be returned if the plans are returned in unmarked and reusable condition within 15 days of Council Award. A separate and nonrefundable JL5.00 shipping and handling fee will apply to plans that are sent through postal mail. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. Julie Voparil, DEPUTY CITY CLERK 5 ViEG`.GovarvnM Buklya eM FaalNes N .M1y Pst Lelm R� Pro, ; ,M a gq M Uxm,n 6cW Jum 2011 iM to tgEa" br CITV PARI( CABIN RESTOR TION PROJECT- ndd Jw 2011 dac NTB-1 Z CITY OF IOWA CIT _ ^� COUNCIL ACTION REPOR June 20, 2017 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the City Park Cabin Restoration Project Prepared By: Kumi Morris — City Facility Manager Reviewed By: Juli Seydell Johnson — Director of Parks and Recreation Ashley Monroe - Assistant City Manager Fiscal Impact: Staff recommends awarding the base bid and all alternates in the amount of $256,900. The project will be funded from GO Bonds, General Fund, State Grant and Private Donations. Recommendations: Staff: Approval Commission: N/A Attachments: Resolution Executive Summary: This is a rebid of the City Park Cabin Restoration Project. The City received no bids earlier this spring. The restoration project involves the preservation and rehabilitation of two significantly historic log cabin structures in upper City Park. The project has been repackaged to extend the bidding and construction period and simplified the foundation work. Background / Analysis: The cabins were constructed by the Old Settler's Association of Johnson County, and are both individually listed on the National Register of Historic Places (c.1889 and 1913). They are significant examples of the country's first generation of log houses and a visual reminder of Iowa's pioneering past. The cabins were used for recreation camps and programs from 1976 -2008. The programming stopped at the site due to the deteriorating condition of the cabins. Plans are to offer interpretive historical recreation programs again once the cabins are restored. Since the late 1990s the cabins have remain dormant. The cabins were deemed unfit and unsafe for any programming or even basic interior access, and were officially closed in 2009. The foundation, structure and roofs have deteriorated over time and require specialized restoration following preservation guidelines and rehabilitation to the Secretary of Interior's Standards due to their historic designation. The project is also partially supported by a grant from the Historic Resource Development Program; the grant is to restore the roof structures of both cabins. Z 1 CITY OF IOWA CITY Z-r�� COUNCIL ACTION REPORT The project was bid with five separate line items (base bid and four alternates) prioritizing the repairs in the project: 1. Roof repairs- structurally repairing or replacing the roof rafters with salvaged old growth boards, felt and split shake shingles (base bid). 2. Foundation repairs- requires lifting existing log structures and hand digging the trench footing for the new foundation to shore and square up the existing structures, and to allow the log buildings to have natural air circulation to reduce moisture and further deterioration. 3. Log rehabilitation and restoration- the two log cabin structures have different structural constructions and assemblies and will require specialized repair and replacement for each individual building. 4. Flooring repairs- repairing the rotted floor joists to rehabilitated condition with salvaged old growth boards. 5. Window and Door repairs- windows are currently boarded up and have been augmented, they will be restored. There are as many as six types of window designs on the structures. Bids were opened on June 13, 2017 for the project and North Construction LLC, of Muscatine, Iowa was the apparent low bidder. Staff recommends awarding the total contract to North Construction LC for $256,900, which includes the base bid of the Roof Repairs and alternate 1 for Foundation repairs, Alternate 2 for Log Rehabilitation, Alternate 3 Floor Rehabilitation and Alternate 4 Window and Door Replacement. This amount is approximately $80,000 more than anticipated in the original budget. Staff recommends continuing with the full project due to the specialized nature of project design and craftsmen needed to complete the work. It will be more efficient to complete as one project rather than to return to specific portions at a later date. The additional funding will come from balances left in other CIP projects and the General Fund. The project is to be complete by October 1, 2018. Prepared by: Tracy Hightshoe, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5244 RESOLUTION NO. 17-221 Resolution in support of the Saddlebrook Meadows Development, Inc. application for the Workforce Housing Tax Incentives Program from the Iowa Economic Development Authority to construct residential housing at 2666 and 2674 Pinto Lane and 2769 and 2751 Blazing Star Drive and committing local funds to the project. WHEREAS, Saddlebrook Meadows Development, Inc. intends to apply for Workforce Housing Tax Incentives from the Iowa Economic Development Authority to assist financing the construction of four residential homes on Pinto Lane and Blazing Star Drive; and WHEREAS, as part of the application, the developer requires a resolution by the City supporting the application and committing local funds; and WHEREAS, timing is critical as the Iowa Economic Development Authority is accepting applications on a continuous basis and reviews applications in the order received; and WHEREAS, Council support of Workforce Housing Tax Incentives for this project does not require Council approval of other legislative actions requested by the developed or required by this project. WHEREAS, it is in the best interest of the City to support this residential housing project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City supports the Saddlebrook Meadows Development, Inc. application for Workforce Housing Tax incentives. 2. The application will include a request for Workforce Housing Tax Incentives for up to four homes in the development. 3. The City commits to providing a local match equal to at least $1,000 per dwelling unit, and shall enter an agreement with the applicant for such funds. 4. The City Manager is authorized to sign said agreement. Passed and approved this 20th day of MffYOR ATTES� e 6 C 6 CITY CLERK/ ) cJ— 2017. Approved City Attorney's Office io. Resolution No. 17-221 Page 2 It was moved by Dickens and seconded by Thomas the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: x Botchway x Cole x Dickens x Mims x Taylor x Thomas x Throgmorton 1 r � w!r®�Tq CITY OF IOWA CIT COUNCIL ACTION REPOR 10 June 20, 2017 Resolution in support of the Saddlebrook Meadows Development, Inc. application for the Workforce Housing Tax Incentives Program from the Iowa Economic Development Authority to construct residential housing at 2666 and 2674 Pinto Lane and 2769 and 2751 Blazing Star Drive and committing local funds to the project. Prepared By: Tracy Hightshoe, Neighborhood Services Coordinator Reviewed By: Simon Andrew, Assistant to the City Manager Doug Boothroy, NDS Director Fiscal Impact: $4,000 Recommendations: Staff: Approval Commission: N/A Attachments: Letter of request from Steve Gordon Preliminary Elevations Resolution Executive Summary: This resolution of support would commit the required minimum project match of $1,000 per unit, or $4,000, to enable the Developer's application to be considered for Workforce Housing Tax Credits at the Iowa Economic Development Authority (IEDA). The project aligns with the Comprehensive Plan and provides needed housing supply. Background / Analysis: The Iowa Economic Development Authority (IEDA) provides financial incentives under the Workforce Housing Tax Credit program to assist the development of housing projects that are targeted at middle-income households and that focus on the redevelopment or repurposing of existing structures. Housing developers are eligible to receive a refund of state sales, service or use taxes paid during construction and an investment tax credit up to a maximum of 10% of the investment directly related to the construction or rehabilitation of housing. There are no sales restrictions or income limitations for the assisted dwelling units, but the average dwelling unit cost may not exceed $200,000 for new construction. To be eligible for the program the applicant must obtain a resolution of support from the City Council and the City must provide at least a $1,000 per dwelling unit match. The applicant proposes to build four single-family homes. The homes are single level zero entry, 798 SF, two bedroom homes with an attached two car garage. The applicant applied to the Housing Trust Fund of Johnson County to assist households under 80% of median income purchase the homes. The Housing Trust Fund awarded $75,000 to the applicant for three homes. 20%, or $35,000 of the purchase price, will be offered to qualifying households. The developer will provide a $10,000 grant to the homebuyer and the Housing Trust Fund will provide $12,500 as a five-year forgivable loan and $12,500 in a no interest, ten-year loan. Z CITY OF IOWA CITY -r� COUNCIL ACTION REPORT To date, the City has approved ten requests for resolutions of support and local matching funds for this IEDA program. • Prairie Hill Cohousing Development (15 units) • Iowa City Senior, LLC, 1030 William Street (40 units) • Monark, LLC, 7 S. Linn Street (36 units) 1301 Gilbert, LLC, 1301 Gilbert St. (up to 54 units) • 1201 Gilbert, LLC, 1201 Gilbert St. (up to 258 units) • M&W Properties, LLC, 619 &627 Orchard St. (up to 45 units) • Cardinal Pointe West, LLC, Deer Creek Road & Camp Cardinal Blvd, (up to 90 units) • Iowa City Grove, LLC, Deer Creek Road & Camp Cardinal Blvd (up to 163 units) • Dubuque & Prentiss Investments, 620 S. Dubuque St. (up to 36 units) • TSB Investments LLP, Camp Cardinal Road & Gathering Place Lane (up to 30 units) Recommendation: The applicant requests a resolution of support and documentation of project match so that he can file an application immediately. IEDA is accepting applications on a continuous first come, first served based. The site location is zoned appropriately, already subdivided and the infrastructure is in place. Staff recommends approval of a resolution of support and committing the required minimum project match of $4,000 in order for the application to be considered for Workforce Housing Tax Credits. City Council's approval of the resolution of support for the Workforce Housing Tax Credit project and the commitment of the required local match does not imply support for any future legislative approvals (if needed). If the City Council approves this request, the application to IEDA will be the responsibility of the applicant, Steve Gordon. Mr. Gordon will be present at the Council meeting for any questions. May 3, 2017 Tracy Hightshoe City of Iowa City 4101" Washington St Iowa City, IA 52240 RE: Request for a supporting resolution for a Workforce Housing Tax Credit for 2666 Pinto Lane, 2674 Pinto Lane, 2769 Blazing Star Dr. and 2751 Blazing Star Dr. Iowa City. Dear Tracy Saddlebrook Meadows Development, Ise would hke to construct 4 homes in the Sycamore Meadows Subdivision. The homes are single level zero entry, 798 Sq. Ft 2 bedrooms, 1 bath, an attached 2 car garage end a large front porch. All of the homes will meet the guidelines for the State of Iowa Workforce Housing Tax Credit program and we wish to apply for the tax credit 3 of the homes have also been approved for a gram and loan program through the Housing Trust Fund of Johnson County. The homes will he listed for We far $175,000. $35,000, or 20% of the purchase price, will be offered to qualified families, those making at or below 80% of the area median income. $10,000 will be a grant given to the buyer from the applicant, Saddlebrook Meadows Development, Inc, using the proceeds from the State of Iowa Workforce Housing Tax Credits. $12,500 will he a forgivable loan from the Housing Trust Fund over a 5 year period, thus guaranteeing affordability for 5 years. The remaining $12,500 will be a 10 year loan at 0% interest from the Housing Trost Fund to the buyers, guaranteed by the applicant, Saddlebrook Meadows Development The monthly payment for the house is well under the 30"/o threshold for a 2+ person family at or below 80% of the area median income. We feel this is a unique opportunity to offer single Emily housing that is affordable to Iowa City families at or below 80% of the area median income and are seeking a resolution in support of our housing project, along with documentation of local matching funding in the amount equal to $1,000 per home. The $1,000 matching funding from the city will be credited to the buyers at closing to help with the closing costs. Thank you for consideration of our project Sincerely, Steve Gordon Managing Member, Saddlebrook Meadows Development, Inc 2871 Heinz Rd Suite B. Iowa City, IA 52240 Ph: 319.354.1961 Fax: 319.351.0070 www.ammanagement.net FRONT ELEVATION LOT #23 SCALE: 1/4" - 1'-0" ■ LOT #24 FRONT ELEVATION SCALE: 1/4" - 1'-0" LOT #45 FRONT ELEVATION SCALE: 1/4' = 1"-0" 12 �, 16 ■ uu o o u —oo FRONT ELEVATION L O T #47 SCALE: 1/4' = 1'-0- � L/ Prepared by: Kellie Fruehling, 410 E. Washington St., Iowa City, IA 52240-319-356-5040 RESOLUTION NO. 17-222 Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the City Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. WHEREAS, the City Clerk has filed with the City Clerk an assessment schedule providing the amount to be assessed against certain lots for the actual unpaid abatement costs of mowing, cleaning up property, removing snow, repairing sidewalks, and repairing stop boxes in the same manner as property taxes; WHEREAS, said schedule is attached as Exhibit A to this resolution and incorporated herein by this reference; WHEREAS, Iowa Code § 364.13B authorizes the City Council to assess against the property said abatement costs in the same manner as property taxes; and WHEREAS, the City Council finds that the property owners listed in Exhibit A have received a written notice of the date and time of the public hearing on the adoption of said assessment schedule, in substantially the same form attached hereto as Exhibit B. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY. IOWA: Exhibit A is adopted as the final assessment schedule pursuant to Iowa Code § 384.60(1) The amounts listed in Exhibit A for unpaid mowing charges, clean-up property charges, snow removal charges, sidewalk repair charges and stop box repair charges are confirmed and levied against the properties listed in Exhibit A. All unpaid assessments not paid within thirty (30) days after the first publication of the final assessment schedule shall bear interest at the rate of 9% per annum, commencing on August 3, 2017. Assessments are payable at Johnson Country Treasurer, 13 South Dubuque Street, Iowa City, Iowa. Until August 2, 2017 payment maybe made at the City Clerk, 410 E. Washington Street, Iowa City, Iowa. The City Clerk is hereby directed to certify the schedule as set out in Exhibit A to the Treasurer of Johnson County, Iowa for collection in the same manner as property taxes. The assessment cannot be paid in installments. The City Clerk is further directed to publish notice of the schedule once each week for two consecutive weeks in the manner provided in Iowa Code § 362.3, the first publication of which shall be not more than fifteen (15) days from the date of filing of the final assessment schedule. Passed and approved this 20th day of ATTE City Clerk y 2017. 6P11WERIMA Approved by City Attomey/s Office It was moved by Dickens and seconded by Taylor the Resolution be adopted, and upon roll call there was: AYES: sue\Ord&ReslAbateRes.doc NAYS: ABSENT: x Botchway Cole Dickens Mims Taylor Thomas Throgmorton EXHIBIT A Jf/ I CITY OF IOWA CITYASSESSMENT SCHEDULE Or UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTYCLEANUP lProperty Address Le al Description I Parcel Number I Appraised Value I Property Owner I Service(s) Rendered I Date of Services Cost of Service I Iouoice #1 Balance Dutstandin 1231-1233 HOLLYWOOD MANOR ADDITION PART 5 LOT 279 1023261001 $14],920.00 POTTS, RENEE L SNOW REMOVAL 1 2/2 01201 6 $24500 46356 $245.00 SANDUSKV DR 48 PRIMROSE CT WHISPERING MEADOWS 106 CONDOMINIUMS UNIT A 1024365011 $125,440.00 CHALSTROM, SNOW REMOVAL 1/201201] $265.00 46371 $265.00 SARAJ 50 PRIMROSE CT WHISPERING MEADOWS 106 CONDOMINIUMS UNIT B 1024365012 $113,64000 LAMPE, JOSEPH SNOW REMOVAL 1120,'2017 $26500 46316 $25500 D 224 S GOVERNOR IOWA CITY (ORIGINAL TOWN) W 800E S OUTLOT 2 1010481007 $545,210.00906 WILSON, SCOTT SNOW REMOVAL 12/212016 $290.00 46362 $290.00 ST BURLINGTON LLC 906E IOWA CITY(ORIGINAL TOWNS W 80' OF S OUTLOT 2 1010481007 $545,21000906 WILSON, SCOTT SNOW REMOVAL 12/2012016 $290.00 46363 $290.00 BURLINGTON ST BURLINGTON LLC 1688 BURNS AVE HOLLYWOOD MANOR ADDITION PART 6 LOT 192 1023286001 5154,140.00 PORTER, TRAVISSNOW REMOVAL 12012017 $220.00 46369 $220.00 140 PRIMROSE CT WHISPERING MEADOWS 107 CONDOMINIUMS UNIT B 10243650101 $123,290.00 WILSON, SCOTT ISNOW REMOVAL 1211612016 519500 46374 $19500 A AND DAVIS, STEPHANIE E EXHIBIT June 13, 2017 Name Address City, State, ZIP Dear Property Owner: t r Q"wl®��� CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319) 356-5009 FAX www.icgov.org This is to notify you that the City Council will be considering a resolution on June 20, 2017 that will assess against your property the cost that the City has incurred to do one of the following: unpaid mowing, clean-up of property, snow removal, sidewalk repair, or stop box repair charges. Enclosed for your information is a copy of the bill. If the City Council approves the assessment against your property, the amount will be collected by the Johnson County Treasurer in the same manner as a property tax. If you pay the amount due in full before the City Council meeting, the resolution will not include an assessment against your property. You can make the payment by mailing or coming in person to the City Clerks office, 410 East Washington Street, between the hours of 8:00 a.m. and 5:00 p.m. If property is assessed and the amount is not paid within the specified 30 days, interest will accrue at a rate set by the City Council. If you have any questions about the resolution, please contact my office at 356-5043. Sincerely, Julie Voparil Deputy City Clerk Enc. Copy to: Accounting Division-w/enc. 'r CITY OF IOWA CIT ^yon 4 COUNCIL ACTION REPOR 14 June 20, 2017 Resolution adopting an assessment schedule of unpaid mowing, clean-up of property, snow removal, sidewalk repair, and stop box repair charges and directing the Clerk to certify the same to the Johnson County Treasurer for collection in the same manner as property taxes. Prepared By: Kellie Fruehling Reviewed By: Julie Voparil, Deputy City Clerk Fiscal Impact: No impact Recommendations: Staff: Approval Commission: N/A Attachments: Resolution w/ Exhibits A and B Executive Summary: This resolution is to adopt an assessment schedule for unpaid mowing, property clean-up, snow removal, sidewalk repair, and stop box repair. Background / Analysis: The City has the authority under Iowa Code §364.13B to assess the nuisance abatement costs in the same manner as a property tax. This resolution allows the City Clerk to certify to the Johnson County Treasurer the abatement cost to be assessed against the property. This assessment is being pursued only after the City took many steps to resolve the matter. The City notified the homeowners to abate the nuisance (for example, to remove snow from the sidewalk) and after the homeowner did not take action to abate the nuisance, the City abated the nuisance and billed the owner. After being billed at least twice, these owners still have not paid the abatement costs. The City has sent a letter to the homeowner giving them notice that this resolution would be on the agenda, a copy of which is attached to the resolution. No interest will be charged if the owner pays within 30 days of the first required publication. Attached as an exhibit to the resolution is a list of the properties that will be assessed and the amount that will be assessed. EXHIBIT A -(-) OF IOWA CITY ASSESSMENT SCHEDULE OF UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTY CLEANUP Parcel Number I Aimmised Value 249WOOLFAVE HEIGHTS ADO ON 5107 LOTBBLK9 1009276003 $199,920.00 $545,210.00 REMOVAL 12120!2016 $220.00 46360 $220.00 $290.00 [HATTAUQUA I FREDRICK, B INGTON IWOODARD'SNOW WOODWARD C VIRGINIA 2245 GOVERNOR IDWA CITY (ORIGINAL TOWN) W 80' OF SOUTLOT2 101048100]$545" 0104A1007 $545,210.00 906 SNOW REMOVAL 1212012016 $290.00 46362 $290.00 ST I BURLINGTON B INGTON LC C 906E IOWA CITY (ORIGINAL TOWN) W 80' OF S OUTLOT 2 101048100]$545" 0.11 9016 SNOW REMOVAL 12120(2016 $290.00 46363 $290.00 BURLINGTON ST A BURLINGTON LC 140 PRIMROSE CT WHISPERING MEADOWS 107 CONDOMINIUMS UNIT B 1024365010 $123,290.00 W ON, SCOTT SNOW REMOVAL 12(10!2016 $195.00 46374 $195.00 A AAN DAMS, STEPH IE E is IOWA CITY ASSESSMENT SCHEDULE OF UNPAID WEED REMOVAL, SIDEWALK REPAIR, SNOW REMOVAL, STOP BOX REPAIR, AND PROPERTY CLEANUP 249WOOLFAVE CHAUTAUQUA HEIGHTS ADDITION S IDT LOTS 9 1009276003 $199,920.00 WOODARD. SNOW REMOVAL 12/20/201 $220.00 46360 3220.00 Si85.00 ST 1 FREDRICK. BRADLEY 1 1 WOODWARD RYDER & VIRGINIA 1 LISTON. 8360AKCREST LAKEWOODADDITIONLOTI 1016211005 $182, HOUSTON. SNOW REMOVAL 12/21201 $265.00 46349 Si85.00 ST 1 BRADLEY BRADLEY 1 RYDER & RYDER & HOUSTON, 1 LISTON. AMANDAL A DAL BAILEY BAI 828 OAKCREST LAKEWOOD ADDITION LOT 3 1016211003 $308,21000 IHOUSTON, NASNOW REMOVAL 12/21/201 $195.00 46350 $195.00 ST ST 1 BRADLEY BRADLEY 1 RYDER & RYOER & HOUSTON, 1 HOUSTON. AMANDAL AMANDAL BAILEY 832 OAKCREST TERRACE HILLADDITION 1016278004 $1,569.100.00 IHOUSTON. SNOW REMOVAL 1221201 $195.00 46351 $195.00 ST 1 BRADLEY 1 RYOER & 1 HOUSTON. AMANDAL BAILEY 224 S GOVERNOR IOWA CITY (ORIGINAL N) W 80' OF S OUTLOT 2 1010481007 $545,210.00 906 SNOW REMOVAL 1220 6 $290.00 46362 $29000 ST 1 BURLINGTON 1 LC 908E IOWA CITY IGINAL TOWN) W 80' OF S OUTLOT2 1010981007 $54$210.00906 WILSON, SCOTT SNOW REMOVAL 1220201 .W 46363 $290.00 BURLINGTON ST 1 BURLINGTON 1 LLC 140PR7t, GI WHISPERING MEADOWS 107 CONDOMINIUMS UNIT B 1024365010 $123,290.00 WILSON, SCOTT SNOW REMOVAL 12H6201 $195.00 46374 3195.00 A AND DAVIS, 1 STEPHANIE E Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 17-223 Resolution appointing Kellie K. Fruehling as City Clerk and authorizing the Mayor to sign and the Deputy City Clerk to attest an employment agreement Whereas, this City Council has determined that it would be in the best interest of the City of Iowa City, Iowa, to appoint Kellie K. Fruehling as City Clerk for the City of Iowa City; and Whereas, an Employment Agreement between the City and Kellie K. Fruehling as City Clerk has been prepared, which Employment Agreement is attached hereto and made a part hereof. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: Kellie K. Fruehling be and she is hereby appointed City Clerk for the City of Iowa City, Iowa effective June 21, 2017; and The Employment Agreement attached hereto and made a part hereof is hereby approved as to form and content; and The Mayor is authorized and directed to execute said Agreement for and on behalf of the City of Iowa City, Iowa. Passed and approved this 20th day of June .20 17 ATTEST: EPUTY CITY CLERK V MAYOR Ap rov t -/3 /7 City Attorney's Office EMPLOYMENT AGREEMENT This Agreement is made and entered into this 20th day of June , 2017 by and between IOWA CITY, IOWA, a municipal corporation, (hereinafter "Employer") and KELLIE K. FRUEHLING (hereinafter "Employee"). Section 1: Term A. This agreement shall be for an indefinite period of time. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employer to terminate the services of the Employee at any time in accordance with Iowa law (Iowa Code Section 372.15 or otherwise if amended). C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from her position with Employer. Unless the parties agree otherwise, in the event Employee voluntarily resigns she shall give Employer 30 days advance notice. Section 2: Duties and Authority Pursuant to Article II of the City Charter, Employer agrees to employ Kellie Fruehling as City Clerk to perform the functions and duties specified in Title I Chapter 7 of the Iowa City Code, the Code of Iowa, and other legally permissible and proper duties and functions as the City Council may from time to time assign. Section 3: Compensation A. Base Salary: Employer agrees to pay Employee an annual base salary of $87,000 payable in installments at the same time that other administrative employees of the Employer are paid. B. This agreement shall be automatically amended to reflect any salary adjustments that are provided or required by the Employer's compensation policies to include all salary adjustments on the same basis as applied to administrative employees of the Employer C. Consideration shall be given on an annual basis to an increase in compensation. Such decision shall be communicated with the annual performance evaluation. Section 4: Performance Evaluation The Council shall review and evaluate the performance of the Employee at least once annually on or before August 1 with the method of evaluation to be in accordance with provisions of applicable law. The first performance evaluation will occur on or before August 1, 2018 with any increase in compensation to be effective July 1, 2018. Section 5: Health, Disability and Life Insurance Benefits A. The Employer agrees to provide health, hospitalization, surgical, vision, dental and comprehensive medical insurance for the Employee and her dependents equal to that which is provided to all other administrative employees of Iowa City. B. The Employer agrees to provide disability insurance equal to that which is provided to all other administrative employees of Iowa City. C. The Employer agrees to provide life insurance benefits equal to that which is provided to all other administrative employees of Iowa City. D. During the term of this agreement, Employer shall offer to Employee other fringe benefits which may be provided other non -represented Administrative and Confidential employees of Employer. Section 6: Vacation, Sick, Holidays and Retirement Employee shall accrue, and have credited to her personal account, vacation and sick leave equal to that which is provided to all other administrative employees of the City, and shall receive holiday pay on the same terms as that which is provided to all other administrative employees of Iowa City. The Employee will receive any retirement benefit required by Iowa law and the ability to access and contribute to a deferred compensation plan to the same extent and on the same terms as other administrative employees of the City. Section 7: Professional Development Employer agrees to budget for and to pay the travel and subsistence expenses of Employee for professional and official travel, meetings, seminars, courses, continuing education and occasions adequate to continue the professional development of Employee as City Clerk and to adequately pursue necessary official and other functions for Employer. Section 8: Hours of Work It is recognized that the Employee must devote a great deal of time outside the normal office hours on business for the Employer, and to that end Employee shall be allowed to establish an appropriate work schedule. 2 Section 9: Outside Activities The employment provided for by this Agreement shall be the Employee's sole employment. Recognizing that certain outside teaching opportunities provide indirect benefits to the Employer and the community, the Employee may elect to accept limited teaching opportunities with the understanding that such arrangements shall not constitute interference with or a conflict of interest with her responsibilities under this Agreement. Section 10: Indemnification Beyond that required under Federal, State or Local Law, Employer shall defend, save harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring within the scope of Employee's employment or duties, unless the act or omission involved willful or wanton conduct. In the defense of such claims, the Employee may request and the Employer shall not unreasonably refuse to provide independent legal representation at Employer's expense and Employer may not unreasonably withhold approval. Legal representation, provided by Employer for Employee, shall extend until a final determination of the legal action including any appeals brought by either party. The Employer shall indemnify employee against any and all losses, damages, judgments, interest, settlements, fines, court costs and other reasonable costs and expenses of legal proceedings including attorneys fees, and any other liabilities incurred by, imposed upon, or suffered by such Employee in connection with or resulting from any claim, action, suit, or proceeding, actual or threatened, arising out of or in connection with the performance of his or her duties unless the act or omission involved willful or wanton conduct. Any settlement of any claim must be made with prior approval of the Employer in order for indemnification, as provided in this Section, to be available. Employee recognizes that Employer shall have the right to compromise, adjust and settle claims against Employee for which Employee is entitled to indemnification. Further, Employer agrees to pay all reasonable litigation expenses of Employee throughout the pendency of any litigation to which the Employee is a parry, witness or advisor to the Employer. Such expense payments shall continue beyond Employee's service to the Employer as long as litigation is pending. Section 11: Bonding Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 12: Other Terms and Conditions of Employment Except as otherwise provided in this Agreement, the Employee shall be entitled 3 to the highest level of benefits that are enjoyed by other administrative employees of the Employer as provided in the Charter, Code, Personnel Rules and Regulations or by practice. Section 13: Notices Unless otherwise required by law, notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows: (1) EMPLOYER: Mayor of Iowa City, Iowa with a copy to the City Manager 410 E. Washington St. Iowa City, Iowa 52240 (2) EMPLOYEE: Kellie K. Fruehling 2565 Copper Dr. Marion, IA 52302 Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 14: General Provisions A. Integration. This Agreement sets forth and establishes the entire understanding between the Employer and the Employee relating to the employment of the Employee by the Employer. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this agreement during the life of the agreement. Such amendments shall be incorporated and made a part of this agreement. B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives and successors in interest. C. Effective Date. This Agreement shall become effective on June 21, 2017 D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. E. Governing law. This agreement and the interpretation of this agreement shall be governed by Iowa law. IOWA CITY, a Municipal Corporation By: L M or ATTEST: D Y CITY CLERK Kellie K. Fruehli P2= &,/S-/-7 City Attorney itr Kellie Fruehling From: Jan Parent <janparent408@gmail.com> Sent: Monday, June 05, 2017 2:03 PM To: Council Subject: ATTN: Council Member Susan Mims Dear Ms. Sims: You are to be congratulated for guiding the search process for the position of Iowa City Council's City Clerk and for recommending Kellie Fruehling for this appointment. I have worked as support personnel in my working life, and I know that the "behind the scenes" folks are knowledgeable, confident and capable to run the offices that they support. Kellie's 17 -year record should favor her well - let's hope that she will earn a salary like Mr. Guidry's, who lasted only a month. Here's "way to go, girl" to Kellie! Yours truly, Jan Parent 1707 1/2 Rochester Court Iowa City, IA 52245 1