HomeMy WebLinkAbout2017-07-06 Info Packettt1
CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org July 6, 2017
IP1 Council Tentative Meeting Schedule
MISCELLANEOUS
IP2 Memo from City Attorney: North District Comprehensive Plan Amendment (Forest View)
Taft Speedway Levee
IP3 Memo from Acting Director of Transportation Services: New Transit Bus Paint Scheme
I134 Invitation: Johnson County Community ID Two-year Anniversary Party - Monday, July
17th
IP5 2017 Building Statistics
IP6 Civil Service Entrance Examination: Maintenance Worker 11— Water Distribution
IP7 Civil Service Entrance Examination: Building Inspector
DRAFT MINUTES
IP8 Planning and Zoning Commission: June 15
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CITY OF IOWA CITY
Date
City Council Tentative Meeting Schedule IP1
Subject to change
July 6, 2017
Time Meeting Location
Monday, July 17, 2017
4:00 PM
Reception
Johnson County
4:30 PM
Joint Entities Meeting
855 S. Dubuque St.
Health & Human
Services Building #203
Tuesday, July 18, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 1, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, August 15, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, September 5, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, September 19, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 3, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 17, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, November 7, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, November 21, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 5, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 19, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
l
IP2
NOW*
l p CITY OF IOWA CITY
�1-1 MEMORANDUM
Date: June 29, 2017
To: Planning and Zoning Commissio
From: Eleanor M. Dilkes, City Attome�
Re: North District Comprehensive Plan Amendment (Forest View)
Taft Speedway Levee
The following background is provided with respect to the correspondence you have received
from the Idyllwild Homeowners Association.
Assistance to Idyllwild
Before discussing City Council's decision on whether to proceed with a levee in 2012, it's
important to note what financial assistance the City had provided to the owners of Idyllwild
condominium units and the Idyllwild Condominium Homeowners Association following the 2008
flood. It is also helpful to understand why the City did not purchase the condominiums as part of
the buyout process. Attached to this memorandum is my memorandum from the City Attorney
to City Council dated October 18, 2012 that outlines this background.
Taft Speedway Levee
On January 6, 2009, the City entered into a Consultant Agreement with Stanley Consultants,
Inc. to provide initial estimates on a wide variety of flood mitigation and public infrastructure
projects including Flood protection options for the Parkview Terrace, Taft Speedway, and
Idyllwild neighborhoods. In late spring of 2009, the State requested proposals for public
infrastructure projects for flood repair and mitigation. At the July 27, 2009 work session, Council
directed staff to apply for funds for the Taft Speedway levee. On July 29, 2009, the City
submitted its application which included approximately $10.4 million (an estimate proved by
Stanley Consultants, Inc.) for a levee along Taft Speedway. On November 6, 2009, the State
notified the City that the levee project had not been awarded funding; the State was putting
funds toward storm water and waste water projects.
Subsequently the federal government appropriated additional funds for disasterMood relief
efforts. On October 28, 2010, the State announced that the City was awarded nearly $16 million
in the newly allocated federal CDBG funds (HUD funds to be administered by the State) for
three levee projects: 1) $3.8 million for west side levee (to protect Baculisrrhatcher (now Cole)
mobile home park): 2) $3.9 million for the east side levee (businesses south of Highway 6); and
3) $8 million for Taft Speedway Levee. On December 7, 2010 Council unanimously passed
Resolution No. 10-513 accepting the CDBG grant for the Taft Speedway Levee.
In February 2011, HUD requested that the City gather additional information on the effects the
levee would have on neighboring properties. This request came as the result of letters to
Senator Grassley from property owners to the South of Taft Speedway asking that the CDBG
grant for the Taft Speedway Levee be rescinded. Although the State did not rescind the grant, it
did require additional analysis before the City could begin design of the levee. The State
awarded the City a grant of $84,550 for the study. The State and HUD specifically requested
that the study address the feasibility of the project, develop various flood protection alternatives,
evaluate the impacts of the altematives, and solicit and compile public comment.
June 29, 2017
Page 2
In April 2011, the City issued a request for qualifications seeking a consultant. On August 2,
2011, the City Council in Resolution No. 11-262 voted to contract with HDR Engineering, Inc.
(HDR) to perform a flood mitigation study assessing the need for a levee, identifying a range of
flood mitigation alternatives, and investigating the potential impacts of the alternatives. HDR
presented the study to City Council at a work session on October 23, 2012. The study entailed
a review of a series of options or "alternatives," five of which were discarded early in the study
and seven of which were presented to City Council. The power point is available on the City's
website for the work session of October 23, 2012 along with a transcription of the meeting.
The HDR report is available on the City's website in the Information Packet of October 18, 2012.
During the summer of 2012, HUD and State officials began to question whether the Taft
Speedway levee was eligible for CDBG funds. In order for a project to be eligible for CDGB
funding, the activity had to meet one of the three following national objectives: 1) benefit low to
moderate income (LMI) persons; 2) prevent or eliminate slum or blight; or 3) meet an urgent
need. While staff took the position that the urgent need criteria was satisfied, HUD was
questioning if there was an urgent need four years after the flood. The levee did not meet either
of the other two CDBG criteria
At the City Council's work session on October 23, 2012, staff informed Council of the recent
telephone conversations regarding the urgent need criteria. The predicament for the City was
that the State strongly indicated that it would not make a decision on whether the levee project
met the urgent need criteria until a plan had been approved by the City Council. However, if the
City Council approved a levee and if State/HUD determined that the project did not meet the
urgent need criteria, the City might not have been able to put the funds to another City project.
The State may have required the City to return the approximate $8 million in CDBG funds that
had been slotted for Iowa City and make the funds available to other communities throughout
the State. Staff thought that the City would be able to repurpose the funds to an "LMI project°
such as west side levee or waste water treatment facility, but there was no guarantee.
At the end of the October 23 work session, City Council directed staff to make a
recommendation. A transcript of the work session is available on the City's web site. In the
attached memo from Rick Fosse (Public Works Director) to Tom Markus (City Manager) dated
November 20, 2012, staff recommended Alternate 7 in the HDR Report (the levee). The
estimated cost of Alternate 7 was $8.1 million plus annual maintenance of $30,000. At the
November 27, 2012 City Council meeting, Council voted down a resolution approving Alternate
7 on a 5-2 vote and thereafter unanimously passed Resolution No. 12-509 directing staff not to
proceed with any of the HDR alternatives but to begin preliminary design for re-routing off-site
drainage from the northwest comer of Idyllwild. This project is in the City's current Capital
Improvements Plan for construction in 2018.
On December 5, 2012, the City requested that the funds that had been set aside for the Taft
Speedway levee be transferred to the wastewater treatment plant project. The state granted
that request.
Encl.
Copies to: Geoff Fruin, City Manager
City Council
CITY OF IOWA CITY
DATE: 1 0/1 8120 1 2
TO: CITY COUNCIL
FROM: ELEANOR M. DILKES, CITY ATTORNEY
RE: TAFI SPEEDWAY LEVEE - IDYLLWILD
As Council debates whether to build the Taft Speedway levee it is important that it have an accurate
understanding of the City's efforts to assist the owners of the IdyIWId condominiums. since the June
2008 flood. The purpose of this memo Is to provide Council with the basic facts. Staff will be available
at your work session an October 23 to answer any questions you might have.
In essence, acquisition of the Idyllwild property was not possible for two reasons: 1) the ownership
structure of the condominiums, and 2) the requirements of the fundiitig sources.
IdylWld is one parcel of land containing 23, 4 -unit structures (92 condominium units) established by a
Declaration of Submission to Horizontal Property Regime C138cdarationj, the mechanism under Iowa
haw that allows the structures (condominium units) on the land to be soldtowned separately and the
land to be owned In common by all owners of the units. idyllwild was developed by Idylhvild
Development 11, Inc. and is managed by the Idyllwild Condominium Homeowners Association. Each
condominium unit owner owns the unit and a fractional share (11104) of the 'common elements," which
includes the land on which the units are erected. At the time of the flood and currently only 23 of the 26
four -unit buildings (92 of the 104 units) provided for in the Declaration have been built.
In June 2008, the State notifted the City that Hazard Mitigation Grant funding ('HMGP') would be
available to acquire eligible properties. HMGP is a federal program operated by FEMA to mitigate
disasters. Properties are acquired, the structures are demolished and the land cannot be used for
anything other than green space, in perpetuity. The Iowa Department of Homeland Security
administered the HMGP for FEMA.
Staff notified Council of the HMGP funding in a memo dated June 25, 2008 from the City Manager and
Director of PCD, and Council first discussed the buyout at the June 30, 2008 work session. Although
much of the speofics were not yet known, such as what properties would be eligible for the buyout,
staff was aware that it needed to complete a Notice of Intent ('NOI'). The NOI is a document
completed by a fora[ governmental entity stating there is Intprest in receiving HMGP funds to acquire
properties. The NO] did not commit the City to an HMGP buyout, but was a pre -requisite to being
considered for a buyout. At its work session on June 30, 2008 Council directed staff to proceed with
completing a NOL
On August 26, 2008, Council passed Resolution No. 08-20 authorizing the City Manager to submit a
NOI listing all properties that the City wished to acquire with HMGP funds. The NOI included properties
whose owners had indicated they were interested in the buyout as well as those who were not and
those who had not contacted City staff. Although the HMGP buyout was voluntary, the City chose to be
over -inclusive in submitting the NOI in case owners changed their minds. Unless the property was on
the NOI, it would not be eligible for the HMGP buyout. All Idyliwild condominium units were listed on
the NOI that was submitted to the State on September 12, 2008.
Shortly.atter the NOl was submitted, me State notified the City that It could submit an HMGP
application by January 31, 2009. The application had to Include a statement signed by the property
owner confirming interest in selling to the City (Statement of Voluntary Acquisition). The property owner
could subsequently decline to sell, but in order to be eligible and to be included in the application, the
owner had to sign this form.
In addition to the Statement of Voluntary Acquisition, the property had to meet FEMA's cost/benefit test
(`BCA' or benefit cost analysis), in order to be Cost effective, the cost of acquisition must exceed the
future benefits. The BCA does not assess damage to a property, but uses a series of variables such as
the first floor elevation and replacement costs to assess whether the benefits of purchasing the property
exceed the costs of acquisition. The BCA is determined using computer software that the City
purchased from FEMA. As an alternative, a "BCA waiver' could be used. Under the BCA waiver, a
property had to be in the 100 -year flood plain and had to have had 'substantial damage; defined as
flood -related damage greater than fifty percent (50%) of the pre -flood market value of the home. Of all
the properties that the City acquired, only one met the BCA test; all others were eligible through the
waiver. Needless to say, the SCA test is not easy to meet.
None of the Idyllwild condominiums were Included in the HMGP application that was approved by
Council in Resolution No. 09- on January 6, 2009. Although most of the condominium owners wanted
to sell to the City, the Declaration required that 100% of the owners had to approve the sale of the
parcel of land. The City could not acquire just some of the condominium units in the buyout; it had to
acquire all of them because it Is one parcel of land. Given that all the condominium owners would not
sign the Statement of Voluntary Acquisition, the property could not be Included in the application.
Even if all the owners had agreed to sell, the property likely would not have met the BCA test and not
have been eligible for the BCA waiver for two reasons. First, the State had taken the position that each
building had to be in the 100 -year flood plain, and only three were. The remaining structures had what
are called "Letters of Map Revision' (LOMR) that had been Issued by FEMA between 1995 and 2DD2.
In essence an LOMR takes a structure out of the 100 year flood plain due to the placement of fill. I
have attached an August 12, 2008 memo to the City Council from Julie Tallman, the City's flood plain
administrator, which explains this process in more detafl. Second, the NOI listed damages to all units
of approximately $8 million and pre -flood value of approximately $23 million. Thus, the 50% damage
threshold was not met
The City Manager informed Council that Idyltwlld likely would riot be eligible for the HMGP buyout in a
memo dated October 2, 2008. The City made offers to buy all properties contained in the HMGP
application, which did not include the Idyllwild condominium units.
The Declaration for Idyllwild Condominiums provides that 26 buildings will be constructed, but only 23
had been built in June 2008. In the summer of 2009, the City did offer to buy from Idyllwild
Development ll, Inc. the land in the 100 -year flood plain where 2, 4-unh structures had yet to be
constructed. The land on which the third one was to be built is not In the 100 -year flood plain. The
reason for the offer was to ensure that no more units would be built In the 100 -year flood plain. The
funding source was through the Community Disaster Grant, a state grant with few restrictions on how it
could be used. However, the offer was contingent on this area being removed from the condominium
regime, which essentially is a lot split. Without the area being removed from the condominium regime,
the City would have had an 8/104 interest in the entire parcel of land and would be subject to
assessment for Association dues and expenses. Idyllwild Development 11, Inc. was unable to meet this
contingency because once again all of the unit owners did not agree.
To date, although Idyllwild Development ll, Inc. has had discussions with staff about the three
remaining building footprints, the City has not received an application for a building permit. When
constructed, the buildings will need to be built one -foot above the 500 -year flood elevation, regardless
of whether the 'Taft levee' is constructed. This is the result of Ordinance No. 10-4414 (codified at City
Code Section 14-5J) passed in the aftermath of the flood.
Using the same funding source, Community Disaster Grant, the City reimbursed the Idyllwild
Condominium Homeowners Association for a substantial amount of flood -related expenses. The City
provided $108,695.65 for mold mitigation in five units to cover the cast bome by the Association due to
five owners not paying their flood damage assessment because of bankruptcy or foreclosure. The City
also paid $8,716.18 to cover the winterization cost of one of the five units and $15,260 for two flood
studies conducted by the Association. Without the City's assistance, the Association would have
assessed each owner 1/104 of these costs ($132,611.83 or $1,275 per unit owner).
Additionally, the City administered and dispersed $1,239,696 in Federal and State Jumpstart funds to
53 condominium unit owners for repairs. Council had decided at its October 6, 2008 work session that
the City would not provide Jumpstart housing rehabilitation funds to a homeowner who was eligible for
the HMGP buyout and declined to sell. Thus, the Idyliwild condominium owners received Jumpstart
housing rehabilitation funds because they were not eligible for the HMGP buyout
There was a second round of buyouts funded by the-U.S. Department of Housing and Urban
Development Community Disaster Block Grants (CDBG) and administered by the Iowa Economic
Development Authority. Even If all of the owners had voted to participate, Idyliwild could not have been
part of the initial CDBG buyout application submitted in 2009 because the properties had to have been
substantially damaged, a key eligibility requirement. As discussed above, Idyllwild as a whole was not
substantially damaged.
In 2011, properties that were not substantially damaged became eligible for the CDBG buyout because
the City was placing deed restrictions on the buyout properties. With that said, the City was able to
acquire only a handful of homes that were not initially eligible because additional CDBG funds were not
available. The City could only "swap' properties, that is if an owner who was initially eligible declined
the CDBG buyout, then those funds were available to buy a property that Initially was not eligible. It Is
very unlikely that the State would have provided the City with approximately $23 million to buy Idyllwild
even if all of the owners had agreed to sell when the State loosened the CDBG buyout eligibility
requirements in 2011.
Although the letter from Sally Cline, President of Idyllwild Condominium Owners' Association, to City
Council dated September 24, 2012, is accurate on the key point, namely that the City did not offer the
owners a buyout, there are some minor discrepancies. For example, she references a meeting with the
City Manager on September 29, 2008, in which there was discussion about the Idyllwtld properties
being removed from the NOI. However, given that the City submitted the NO[ on September 12,
presumably the reference should be to the HMGP application.
In addition to maling letters to all Idylhvild owners on July 23, 2008 Inquiring about interest In the
HMGP buyout, staff wrote to the owners of the twelve homes on Taft Speedway, As with Idyllwild, all
twelve of the Taft Speedway properties were listed on the NOI. When the lime came to submit the
HMGP application, the owners of 103 (and the adjacent vacant lot), 119, 301, and 305 Taft Speedway
signed the Statement of Voluntary Transaction and were part of the application for HMGP funding. The
owners of 119 and 305 subsequently decided not participate in the buyout, and the City acquired only
103 (and the vacant lot) and 301 Taft Speedway. Additionally, the City acquired 105 Taft Speedway,
which was not eligible for HMGP funding as it did not meet the cost/benefit test, with Community
Disaster Grant funding.
In closing, I am attaching a memo from Jeff Davidson and Rick Fosse to City Council dated March 19,
2009. In the memo, Jeff and Rick confirm the objectives that Council developed in late 2008 and early
2009 regarding flood recovery strategy. At the March 23 work session, Council did not change the
strategy outlined in their memo. Their memo and a myriad of other documents are still available on the
City web site as staff made a concerted effort to post all flood -related documents.
Please let me know if you have any questions.
Cr: Thomas M. Markus, City Manager
Geoff Fruln, Asst. to the City Manager
Marian K. Karr, City Clerk
Jeff Davidson, Planning Director
Rick Fosse, Public Works Director
David Purdy, Flood Recovery Specialist
Ron Knoche, City Engineer
Julie Tallman, Flood Plain Administrator
4
CITY OF IOWA CITY
Q RE
MEMORANDUM R j 1
Date: November 2D, 2012
To: Tom Markus, City Manager
From: Rids Fosse, Public Works Director Phr
RE: Taft Speedway Levee Decision
IRMItORG
The November 27, 2012 council agenda Includes a resolution to define the preferred alternative
for the Taft Speedway Levee Project.
HistonfMackground
The Capital Program cordains three levee projects w part of the City's post 2008 flood
mftigatkxr projects. CA the three, the Taft Speedway l suss Project has generated considerable
dlacussion and debate Because of this, the Naflonal HUD Disaster Recovery Office, who
administers the $8M grant for this project, required further study before fiends would be
committed to begin design. They asked that the study specifically address the feasib iq of the
project, develop various flood protection alternatives, evaluate their Impacts, and sack and
compee public comment. HDR was hired to complete the study and mated public input
process. The findings of this study were presented at the October 23, 2012 Council Work
Session.
rw
,ZSfmrS
The HDR report Identifies a number or feasible options and assoclated cast estimates, Based
on HDR'a evaluations, they concluded that if protection Is desired for a 1% annual chance
event, Alternate 7 best mea the project goals. The estimated cost cf Alternate 7 is $8.16/.
They also concluded that If protection Is dealred far the 0.2% annual chance event, Aftemate VA
beet meats tat project goofs. The estimated cwt of Alternate DA Is $13.1M. Of these two
options, staff prefers Altemate 7 with two modifications outlined on page 48 of the HDR report
The find modification rehtas to shortening the total length of the levee by moving the east levee
8e4mK* to the east aide of Parkview Church. The oecond modification relates to rerouting the
off-site drainage that entero the northwest comer of the tdyldwid site. This drainage would be
routed tong the west edge of the cite directly to the Iowa River. HDR has recommended
rerouting this drainage to reduce pumping requirements for Internal loves drainage. However it
is worth noting that rerouting this drainage will reduce IdylM M'a risk of flooding caused by
focally heavy rains with or without the levee project. For lila reason, staff recommends that this
be considered oven If we do not proceed with a doves project
FInAnclah Impact
There aro financial Implications to either outcome of this resolution. If we proceed with Attemate
7, the HDR report estimates that the annual cost to maintain this levee system and pumps will
be about $30,ODD. if we do not proceed with the project, it will be necessary to find another
means to protect access to the Peninsula and Mackinaw Village neighborhoods. There will also
be future flood fighting expenses for the Idyliwffd and Perkvlow Church areas.
November 20, 2012
Page 2
If the City proceeds with a project, staff recommends AAReerative 7 with the mWications noted
above. if the City does not proceed with a project, staff recommends that we roquest the
funding agency to reasaign the grant to one or more other Iowa City flood mitigation projects.
Cc: Ron Knoche
Jason Rsichart
Eleanor Dlikes
Marian Karr
Jeff Davidson
David Purdy
r
pCITY OF IOWA CITY L3
'watt
-'���� MEMORANDUM
Date: June 30, 2017
To: Ashley Monroe, Assistant City Manager
From: Mark Rummel, Acting Director of Transportation Services
Re: New Transit Bus Paint Scheme
Iowa City Transit is fortunate to have eleven (11) new forty foot buses in the early production
stage that are anticipated for delivery in early Fall of 2018. The replacement buses are funded in
part by a State of Iowa Department of Transportation (DOT) replacement grant. This DOT grant
awards funds for rolling stock to transit systems in the state based on a formula that calculates
the age and mileage of all the buses in Iowa. The buses are then placed on a ranking list and as
funds become available, funds are distributed down the DOT replacement list. We have ten
buses being replaced that were manufactured in 1997 and one from 1989. These have an
average of over 450,000 miles per bus.
It is rare to replace 11 out of 27 total fixed route buses. The portion of the fleet being replaced
provides the City of Iowa City an opportunity to evaluate our current exterior bus appearance.
The paint and striping that is currently seen on all our buses has been the standard since the
mid-1980s. While it has been a distinctive pattern that has worked well for decades, we feel now
is the ideal time for a fresh look.
As part of the production process, we have the opportunity to change the design and colors on
these new 11 buses. The new design will incur an additional cost of $4,000 per bus. This cost is
much lower than the estimated $12,000 to completely repaint a bus currently in our fleet.
The photos below show the outside of a current City of Iowa City Transit bus and a rendering of
the new design scheduled to arrive late next year. The remaining buses can be repainted over
the next few years or we can implement the new design during the scheduled replacement
process. Staff recommendation is to use the current design for the remaining 16 buses and plan
for all replacement buses to be manufactured with the new scheme below.
pkFpR M wv 7
Nn._
JoQhnsonC(0—) (county l l' 1 1 U IT O D
!,,TWO-YEAR AN N IVER ARY PARTY
Monday, JUIV 1ADMINISTRATION
FIRST FLOOR LOBBY &PARKING LOT
Zprn m Spm 913 SOUTH DUBUQUE STREET, IOWA CITY
One FREE CHILD fflgS FAMILY for each new or renewal ID issued during the parry!
museum DAY PASS
Things to do while you are at the party:
O 1. Get your Community ID... so, don't forget to bring necessary documents! johnson-county.com/communityid.
O 2. Learn about County government on a Kids Tour! Ages 5-10; tours @ 2:15pm, 3:15pm and 4:15pm.
❑ 3. Check out a book at the mobile Antelope Lending Library from 3:30-5:00 pm (parking lot).
❑ 4. Do science activities with the University of Iowa STEM Program.
O 5. Learn about how Public Health is everyone's health.
O 6. Explore the fun hands-on exhibits in the University of Iowa Mobile Museum (parking lot).
O 7. Eat cookies and popcorn and cotton candy... oh my!
*Interpretation services donated by Center for Worker Justice of Eastern Iowa* '/TERM
MOBILE MUSEU nrIffiff H p, 10MA THE IOWA
r%Ij DO
Dare I Discover, museum
City of Iowa City
2017 Building Statistics
ValuelType of Construction
January
February
March
April
May June I July
I August September October November December TOTAL I
NON-TAXABL
Single -$
1,097,961
2,881,070
5,131,279
4,283,204
4.695,238 1,531,000
19,619,752
_Family
Number of Permits
5
11
20
17
19 6
78
Duplex -$
595,000
330,000
_
925,000
Number of Permits
1
1
2
Sororities & Fraternities - S
_
Number of Permits
Multiple Units
2,204,000
1,680,000
5,500,000 5,045,000
14,429,000
_
Number of Permits
4
3
11&1(foundation)
10
Number of Buildings
4
3
1 1
9
Number of Dwelling Units
161
12
36 36
100
Mix- CommendalfResidential
4,985,000
112.000.000
72,000
1 1 17,057,000
Number of Permits
1(foundation
1
1(foundation)
3
Number of Buildings
1
1
Number of Dwelling units
60
60
Motels. Hotels - S
Number of Permits
Chwches -$
10,000
10,000
10,000
Number of Permits
1
1
Industrial - $
1,287,000
1,287,000
Number of Permits
1
1
1
Service Stations- S
Number of Permits
Hospitals & Institutions - $
Number of Permits
Offices. Banks, Prof. - $
Number of Permits
Public Works & Utilities - $
19,000
19,000
19,000
Number of Permits
1
1
Schools - $
Number of Permits
Stores & Customer Svc- - $
Number of Permits
Misc. StrudureslFences -$
65
579,000
110,000
1
1 689,065
Number of Permits
1
3
1
5
Remotlel, Residential -$
6,384,201
462,198
602,534
1,106,023
733.542 10.840.926
20,129,424
Number of Permits
52
18
28
22
30 48
198
Remodel, Commercial -$
486,469
332,928
909,225
743,320
2,111,543 9,530,725
14,114,210
10,738,193
Number of Permits
10
6
4
8
12 7
47
Remotlel, Public Works -$
1
1,550
1,550
1,550
Number of Permits
1
1
Accessory SWdures
5,00D
13,500
130,000
66,375
71,624 33,000
319,499
Number of Permits
1
1
1
3
3 2
11
_
Contlo Conversion -Nb Value
1
1
2
TOTAL VALUE
12,958,631
7,180,761
21,627,038
6,318,92213,4fi0,94127,054,201
88,600,500
10,768,743
TOTAL PERMITS
70
43
61
52
67 67
360
Demolition: Residential units lost
21 11
1 1 1 3
i U1 _U0,
IP6
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319)356-5000
(319) 356-5009 FAX
www.icgov.org
July 3, 2017
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Maintenance Worker II — Water
Distribution
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Maintenance Worker
II —Water Distribution.
Joe Green
IOWA CITY CIVIL SERVICE COMMISSION
LyradDickerson, Chairperson
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CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319)356-5000
(319) 356-5009 FAX
www.icgov.org
June 16, 2017
TO: The Honorable Mayor and the City Council
RE: Civil Service Entrance Examination — Building Inspector
Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby
certify the following named person(s) as eligible for the position of Building Inspector.
Erik Tatge
IOWA CITY CIVIL SERVICE COMMISSION
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Lyrayv. Dickerson, Chair
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MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
JUNE 15,2017-7:00 PM— FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Ann Freerks, Carolyn Dyer Mike Hensch, Max Parsons, Mark
Signs, Jodie Theobald
MEMBERS ABSENT: Phoebe Martin,
STAFF PRESENT: Sara Hektoen, John Yapp
OTHERS PRESENT: Adam Hahn, Steve Long, Brian Boelk, Judy Joyce, Ivan Hall, Kurt
Kimmerling, Jeffrey Maxwell, Laura Hawks
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 (Martin absent) the Commission recommends to approve REZ17-00009 an
application submitted by Watts Group Construction for a rezoning of approximately 21.77 acres
to Low Density Single Family Residential (RS -5) zone for property located north of Rohret Road,
west of Lake Shore Drive, subject to a Conditional Zoning Agreement specifying:
1) Upon subdividing any of the property hereby rezoned the Developer shall enter into a
subdivider's agreement with the City for the installation of Rohret Road as a public
improvement to the first street that will serve the development (a point approximately
200' west of Lake Shore Drive);
2) Prior to the issuance of a building permit, the Developer shall pay 50% of the cost of
improving Rohret Road to the western city limits as determined by the City Engineer;
3) As part of a preliminary plat application for any of the property hereby rezoned, the
Developer shall complete a water pressure analysis and, if necessary, design and
construct the water system to include a booster pump to provide adequate water
pressure.
By a vote of 6-0 (Martin absent) the Commission recommends adding Rohret Road
improvements to the Capital Improvements Plan.
CALL TO ORDER:
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REZONING ITEM (REZ17-00009):
Discussion of an application submitted by Watts Group Construction for a rezoning of
approximately 21.77 acres from Rural Residential, RR -1, (4.16 acres) and Interim
Development—Single Family Residential, ID -RS (17.61) acres to Single Family Residential (RS -
5) zone for property located north of Rohret Road, west of Lake Shore Drive.
Planning and Zoning Commission
June 15, 2017—Formal Meeting
Page 2 of 9
Yapp began by showing the location of the proposed rezoning on the far west side of Iowa City.
Yapp said at the last meeting where this item was discussed the Commission questioned the
improvements to Rohret Road and the Staff recommendation that Rohret Road be required to
be improved to the first access point of the proposed development which would be
approximately 200 feet to the west. Additionally the developer would be required to pay for 50%
of the cost of improving the remainder of Rohret Road to the City limits. Yapp explained the
rationale is that the properties on the south side of Rohret Road are unincorporated Johnson
County and unlikely to be annexed in the foreseeable future. Rohret Road has a relatively low
traffic volume, in 2011 there were 2400 vehicles per day and it has probably increased slightly
since then due to residential development, but not significantly. Yapp also noted there will be
no direct driveway access to Rohret Road. He explained that in other situations where there is
an unimproved street that development is occurring off of the Subdivision Code allows the City
to require the developer pay 12.5% of the cost of upgrading the street. In this case because it is
a rezoning Staff is recommending a 50% contribution.
Freerks stated that is similar to what the City has done in the past and Yapp confirmed it is what
similar to what was required in the past for other developments.
Freerks opened the public hearing
Adam Hahn (Watts Group) discussed the water pressure concerns that was also discussed at
the last Commission meeting. In 2016 the Water Department conducted a hydrant test in that
area and it reported the hydrants are at 36-37 pounds.
Yapp noted that the water report will require more analysis.
Hahn agreed and also noted that they feel they have contributed to Rohret Road as they have
shifted the center line so that they will not affect the neighbors to the south when Rohret Road is
widened.
Yapp explained the water pressure issue, the flow tests ran on existing hydrants showed that
water in the existing part of Country Club Estates is adequate. The further analysis that needs
to be done is modeling the water usage of the new development and estimating if the pressure
is still adequate. Staff believes it will be but needs to complete all the analysis before signing
off.
Hensch asked if the water pressure is not sufficient is it then contingent upon the developer to
install or rectify the issues. Yapp confirmed.
Freerks noted there are three Staff recommendations in the Report and asked if Staff still
recommends all three. Yapp replied that Staff does.
Freerks closed the public hearing.
Hensch moved to approve REZ17-00009 an application submitted by Wafts Group
Construction for a rezoning of approximately 21.77 acres to Low Density Single Family
Residential (RS -5) zone for property located north of Rohret Road, west of Lake Shore
Drive, subject to a Conditional Zoning Agreement specifying:
1) Upon subdividing any of the property hereby rezoned the Developer shall enter
into a subdivider's agreement with the City for the installation of Rohret Road
as a public improvement to the first street that will serve the development (a
point approximately 200' west of Lake Shore Drive);
Planning and Zoning Commission
June 15, 2017—Formal Meeting
Page 3 of 9
2) Prior to the issuance of a building permit, the Developer shall pay 50% of the
cost of improving Rohret Road to the western city limits as determined by the
City Engineer;
3) As part of a preliminary plat application for any of the property hereby
rezoned, the Developer shall complete a water pressure analysis and, if
necessary, design and construct the water system to include a booster pump
to provide adequate water pressure.
Parsons seconded the motion.
Freerks noted she is not against the development but thinks the standard of the road is
important and agrees it is not the developers place to have to pay for 100% of the upgrade but
does believe Rohret Road needs to be on the Capital Improvements Plan. Herbert Hoover
Highway and Taft Avenue are both on the Capital Improvements Plan, they are unfunded, but at
least on the Plan. She is interested in recommending to City Council that Rohret Road be
added to the Capital Improvements Plan. She added that the improvements to Rohret Road
might be more crucial as the smaller homes in the development will have their front yards facing
Rohret Road.
A vote was taken and the motion passed 6-0.
Theobald moved to recommend adding Rohret Road improvements to the Capital
Improvements Plan.
Parsons seconded the motion.
A vote was taken and the motion passed 6-0.
COMPREHENSIVE PLAN ITEM (CPA16-00005):
A public hearing on an application for a Comprehensive Plan amendment to amend the North
District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, and
north and east of Mission Point Road and Mackinaw Drive, to modify the land use map, adopt a
sensitive areas survey, and add certain housing, transportation and design goals.
Theobald disclosed that she is part of a group that kayaks with Steve Long (from HBK
Engineering) but feels she can be impartial and she and Long have not had any conversations
about this item.
Yapp began the Staff report showing an outline of the area proposed for the Comprehensive
Plan Amendment and also the proposed land use map. He noted at the Commissions work
session on June 7 they asked for additional information on this item. The applicant is ready to
report the answers to the information requests however Staff has not had a chance to review
the information in any detail. Yapp also noted the Commission received correspondence from
the Idyllwild neighborhood but again Staff has not had time to fully review and react to that as
well. Staff has no additional presentation for the Commission at this meeting but invites the
Applicant the opportunity to review their materials.
Freerks noted it is unlikely the Commission will act on this item this evening as they need to
Planning and Zoning Commission
June 15, 2017 — Formal Meeting
Page 4 of 9
hear the information the Applicant has this evening and give Staff time to review all the new
information. She explained that Comprehensive Plan Items can sometimes move slowly as a
lot of information needs to be collected and reviewed. She stated they welcome public
comment if there is something new and relevant to add (that wasn't discussed at the previous
meeting) but wanted to warn the public that no decision would be made this evening.
Freerks opened the public hearing.
Steve Long (HBK Engineering) began by reiterating there was a good discussion at the June 1
meeting and the Commission heard from the Applicant and residents of the area. He has
brought some of the team again to this meeting if there are questions about the wetlands,
stormwater or road design.
Freerks noted there was the list of questions that was presented at the work session on June 7
and will read through the information the Applicant has submitted to answer those questions
and will be better prepared at the next meeting for follow-up questions.
Brian Boelk (HBK Engineering) wanted to quickly give the Commission a little insight on one of
the exhibits they will see in the packet of information they were given. He pointed to an aerial
map of the Amendment and said it was based on the project limits of the development and what
the Comprehensive Plan Amendment is addressing in itself and also on the Idyllwild Diversion
Drainage report as done by Howard R. Green through the City of Iowa City. Jason Reichart
also gave the Commission more information on that study during the work session. Boelk
explained what they wanted to address was the comments from the Idyllwild memo in regards to
the 110 acres of drainage coming down. The yellow line on the exhibit is the project limits as
defined by North Dubuque LLC, the purple line is the drainage basin (watershed area) as
defined by the Study by Howard R. Green which is defined as 78 acres (not 110). Therefore he
asks the Commission to focus on the purple area within the yellow line because that is the area
of the proposed future development that would be the area that would drain to the Idyllwild
watershed drainage area. Boelk stated the cross -hatched blue portion is the preservation that
they have already shown and denoted as preserved woodlands in its existing conditions.
Additionally other trees in other areas of the development would also be preserved, but this
cross -hatched blue area is definite preservation. The table on the bottom of the exhibit shows
the 78 acres of watershed north of Foster Road and that 37 acres of it are in the Forest View
development and 11 acres of that are preserved so that only leaves about 27 acres of
watershed drainage area for the Idyllwild watershed that could be developed. The areas in the
northwest corner and areas where the proposed hotel will be are not in the Idyllwild watershed
drainage path. The black lines on the exhibit show the overlay conceptually proposed
improvements.
Freerks noted her concern about the woodlands and how the stormwater management can be
maintained together.
Judy Joyce (903 Walker Circle) is the owner of Earthview Environmental is working with the
Team on the sensitive areas and the stormwater management and how to incorporate that
stormwater management into the natural areas. In the packet distributed to the Commission
this evening there is an exhibit with a bunch of different pictures of an area in Coralville where
they have incorporated some of the stormwater BMPs directly into the woodlands. Joyce stated
this is one of the practices they are looking at, the nice benefit to this practice is not only does it
address stormwater management but also stabilizes ravines. So in developments where you
Planning and Zoning Commission
June 15, 2017 — Formal Meeting
Page 5 of 9
can see ravines eroding and caving in with infrastructure (houses or garages) starting to fall into
the ravines, this practice stabilizes the ravines so that won't happen. It will look very natural as
it progresses throughout the years with native vegetation and incorporate into those woodland
areas.
Freerks asked if Joyce anticipates there would need to be tree removal in order to make this
happen. Joyce explained that a lot time where the ravines are that is not where the best trees
are, and likely the trees are falling into the ravines. Therefore there may be some tree removal
but they would not be the higher quality trees that are usually away from the ravines. She
added in this case they were able to incorporate the sanitary sewer which went up the ravine
and they built the structure on top of where the sanitary sewer was. So they were in an area
where the trees were already being removed for another purpose and were able to incorporate
that in to minimize woodland impacts.
Joyce added if they look at the wetlands delineation report it shows photos of the different
wetland areas and the wetland area is in the low area in the center of the ravine. It looks like
trees from the aerial but it is really overhang.
Freerks asked if they have met with the Corp of Engineers. Joyce stated they did meet with
them in March and walked the site and they gave preliminary indication that they were going to
accept the wetland delineation, but until they actually know what they will be specifically
impacting they do not review the permitting process. They are waiting to they know what they
will be proposing for impacts. In the meantime they have requested a formal jurisdiction
determination to be done and that should be complete in 30 days.
Boelk added that looking at the future proposed use the area in which they would handle
stormwater management would also be underground detention under parking lots and
pavements. This would be similar to what was done at the HyVee on Dodge Street where there
is piping and retaining water underneath the pavement.
Ivan Hall (14 Idyllwild Court) stated he attended the Commission's work session and thought the
conversation was outstanding but his concern was one of the main points was that the
developer communicate and work with the surrounding communities so that when something
came in there was a best attempt of reaching middle ground or full understanding. The Idyllwild
neighborhood has not received anything, not even a phone call, which is disturbing for the
neighborhood. There is development coming in and abandoning their community in a sense.
Freerks noted the Commission did not receive the documents from the Applicant until this
evening.
Hall acknowledged that the Commission was handed something but there was no attempt to
contact the Idyllwild neighborhood and they do have concerns. Hall stated he would like to have
what was given to the Commission be made available to the public and that the Applicant
should be made aware of the Commission's concern about better communication. Hall feels
what the Applicant has worked on is necessary but Hall does not believe it is sufficient to meet
the Commission's working session objectives. He also feels there needs to be more analytics
and the choices and design criteria have to be sorted out. There is a way to model this and the
Applicant has to take the time to do it and make sure they have the complete information.
Lastly, Hall noted at the working session there was discussion about not taking down any trees
along Dubuque Street and to protect those in a wide swath and don't impact the ditches. The
current submittal doesn't reflect that design goal.
Planning and Zoning Commission
June 15, 2017 — Formal Meeting
Page 6 of 9
Freerks noted that she has not had time to fully review the meeting minutes and feels those
should go to City Council as preliminary so the Commission has time to review them in detail.
Kurt Kimmerling (33 Trevose Place) is representing the Idyllwild Condominium Association
noted they submitted yesterday a packet to the Commission. The purpose was to point out a
couple of things that haven't been spoken about concerning their flood mitigation efforts which
drive stormwater flow. They have built a 100 year plus 6 inch berm along Taft Speedway. That
berm defends the Idyllwild property against a 100 year flood on the Iowa River. To defend that
flood they have slew skates along the berm that they must shut when the river is high. That
then creates a bit of a problem on the stormwater side, because then no stormwater above
them can flow to the river through the Idyllwild property. This causes a lot of problems because
they need to pump that water over the levee that they built into the river during those kinds of
high river high rainfall conditions. The engineers say that occurs 0.2% of the time. With the
current situation they need to pump about 3000 gallons per minute of water assuming a 100
year rainfall event over the 110 acres they drain above them. All of this assumes the conditions
as they currently are, any changes contemplated by development to the north require Idyllwild to
go back to their engineer (Hart Frederick of Tiffin, Iowa) and rework calculations that drive pump
size, how it's powered and serviced during flood conditions. That will all be done at the expense
of the Idyllwild Condominium Association. Kimmerling said they would also like to comment on
questions and answers regarding reductions of stormwater runoff from undeveloped versus
developed land. Those numbers speak to the rate of flow, not the volume. Developed lands
necessitate the removal of trees and green space and adds impermeable services like parking
lots, roofs, and streets. That creates more stormwater runoff, the water doesn't disappear
unless it evaporates into the air so it has to go somewhere. In the case of all the land north, it
comes through Idyllwild. Therefore Idyllwild will have to pump more water over longer periods
of time during slew skate closure and necessities the development of different flood mitigation,
different pump configurations and different fueling options to operate the pumps over a longer
period of time. For more clarity on stormwater and mitigation on Idyllwild they suggest the
Commission read the Taft Speedway Study that was completed in 2010 by the City of Iowa City
and the Idyllwild Stormwater Drainage Diversion Project completed in 2016 by the City of Iowa
City.
In closing, Kimmerling noted that Zoning & Planning has some general goals in place and he is
sure they want to improve the livability of citizens in Iowa City (like Idyllwild residents), he is sure
they want to ensure their safety and security and he is sure they will make recommendations to
City Council on how the North District development goes forward. Kimmerling requests they
make recommendations that include Idyllwild's situation whatever that may be. It should include
a diversion project, they need to be able to shunt water away from Idyllwild in certain conditions
when there are high river conditions on the Iowa River and they have to shut their slew skates.
He stated it will be impossible for Idyllwild to deal with this situation without some help on
diversion projects, and perhaps even some help on things like pumping systems and pumping
stations.
Hektoen pointed out that in Mr. Kimmerling's correspondence that was sent to the Commission
it stated that Council rejected the Taft Speedway Study and she noted there were a number of
items Council did take into consideration when making their decision and she will provide the
Commission with a memo summarizing those considerations.
Jeffrey Maxwell (3011 Sierra Court) is part of the development team of North Dubuque, LLC and
wants to acknowledge his appreciation for what Kimmerling and Hall are talking about and are
Planning and Zoning Commission
June 15, 2017 — Formal Meeting
Page 7 of 9
concerned about. From the development team, Maxwell's role is as the ditch digger. He works
with the City of Iowa City on a number of underground utility projects each year, he is not a civil
engineer nor a geotechnical engineer, but would like to offer to both Hall and Kimmerling to be
their liaison, as well as the Commission's or City Engineers. When the development team
comes in wearing suits and ties it's important to remember there are other members who are
the nuts & bolts of the team, Maxwell is the nuts & bolts. He is a community member that has
the Forest View community as his number one priority as the Cole's have demonstrated their
history and he is synchronized with their wishes. Maxwell has been a ditch digger in this
community for 35 years and is very proud of this community and has every intention of being a
good partner with not only the Forest View Community, but the City, his partners, and especially
the neighbors. Maxwell stated he will become great friends with Hall and Kimmerling because
when they have a question Maxwell will be happy to answer. This is the making of one of the
most wonderful projects for Iowa City and are anxious to work with the neighbors and calm any
concerns. Maxwell noted there has to be some caution, Boelk did a good job recognizing how
many acres the North Dubuque LLC project will impact to specifically the Idyllwild area, it was a
good graphic and very detailed. The one thing the development cannot do is be responsible for
anything that has been prepared and calculated in the past. So understanding Howard R.
Green's drainage plan, and their flood mitigation information that they have done for the City of
Iowa City, the engineers will have to review that and determine if there are any weak links who
is responsible for correcting them. Maxwell noted that what his team will do in Forest View may
not be an answer to all the Idyllwild problems, the river has been there a long time, the flood
wall, mitigation, the backflow prevention equipment that has been installed he is not privy to how
that was all designed. Maxwell just wants to create an understanding with Kimmerling and Hall
so they can relay to their community they will all move forward together cautiously and
accurately.
Freerks thanked Maxwell for working as a liaison and keep the conversational lines open.
Laura Hawks (1710 East College Street) is a landscape architect in Iowa City and has worked
since 1999 with Project Green. Hawks was hired in 1999 by Project Green to work on North
Dubuque Street and at that time she worked very closely with the City Engineering Department
to work out issues with erosion (mostly along the east side of Dubuque Street) and also to
remove plant material that had been planted in the early 70's by Project Green. They also
added new plant material that would harmonize with the existing parkway. During the steering
committee meeting they came up with a couple added concerns (to add to the concerns that
she spoke about on June 1). One concern is the intersection at North Dubuque leading into the
new subdivision development. Another concern is the commercial development along the west
side of North Dubuque. They are worried about more commercial development suddenly
happening along the east side of North Dubuque and if that lighted and controlled intersection
will open the door for additional commercial development. An added item is they wanted to be
sure that Planning & Zoning Commission was aware of the fact that they have funded a lot of
landscaping and maintenance of North Dubuque Street since the 70's. Since 2006 they have
actually maintained that parkway all the way down to Park Road.
Ivan Hall (14 Idyllwild Court) stated his appreciation for Maxwell to offer to be a liaison but Hall
has the technical skills to deal with the design drivers and constraints. He noted they must be
realistic on what the design discretion is moving forward. Technology is good and if technology
works they will grab it, but Hall would like to be involved in the design, analytics, and trades and
then they can all agree to disagree or they might find him helpful. If he were part of the team he
could assist with system engineering. Idyllwild is very vested in this project and with the Taft
Planning and Zoning Commission
June 15, 2017 — Formal Meeting
Page 8 of 9
Study there were lots of politics involved but no benefit other than the stormwater study that
happened six or seven years later. If Idyllwild would endorse what the development team turns
in it will save a step and bring the best information forward.
Freerks closed the public hearing.
Parsons moved to defer CPA16-00005 to the July 6, 2017 meeting.
Theobald seconded the motion.
Hensch is in favor of the deferral as it is very important for the Commissioners to have time to
review all the materials that are trickling in and also get Staffs input.
A vote was taken and the motion passed 6-0.
CONSIDERATION OF MEETING MINUTES: JUNE 1 & JUNE 7. 2017
Signs moved to defer approval of the meeting minutes of June 1 & June 7 for further review.
Theobald seconded the motion.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
None.
ADJOURNMENT:
Parsons moved to adjourn.
Theobald seconded.
A vote was taken and motion carried 6-0.
PLANNING & ZONING COMMISSION
ATTENDANCE RECORD
2016-2017
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member
10/6
10/20
11/17
1211
12115
1/19
2/2
312
3/16
4/6
(W.S.)
4120
4120
5/4
5/18
6/1
(W.S)
6/7
6115
DYER, CAROLYN
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
X
X
FREERKS, ANN
X
X
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
HENSCH, MIKE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
MARTIN, PHOEBE
X
O/E
X
O/E
X
X
X
X
X
X
O/E
O/E
X
X
X
X
O/E
PARSONS, MAX
X
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
X
X
SIGNS, MARK
X
X
O/E
X
X
X
X
X
X
X
X
X
X
X
X
X
X
THEOBALD, JODIE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
--- = Not a Member