Loading...
HomeMy WebLinkAbout2017-07-06 Info Packettt1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org July 6, 2017 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo from City Attorney: North District Comprehensive Plan Amendment (Forest View) Taft Speedway Levee IP3 Memo from Acting Director of Transportation Services: New Transit Bus Paint Scheme I134 Invitation: Johnson County Community ID Two-year Anniversary Party - Monday, July 17th IP5 2017 Building Statistics IP6 Civil Service Entrance Examination: Maintenance Worker 11— Water Distribution IP7 Civil Service Entrance Examination: Building Inspector DRAFT MINUTES IP8 Planning and Zoning Commission: June 15 r 4 ryM®rM -n r� CITY OF IOWA CITY Date City Council Tentative Meeting Schedule IP1 Subject to change July 6, 2017 Time Meeting Location Monday, July 17, 2017 4:00 PM Reception Johnson County 4:30 PM Joint Entities Meeting 855 S. Dubuque St. Health & Human Services Building #203 Tuesday, July 18, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 1, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 15, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting l IP2 NOW* l p CITY OF IOWA CITY �1-1 MEMORANDUM Date: June 29, 2017 To: Planning and Zoning Commissio From: Eleanor M. Dilkes, City Attome� Re: North District Comprehensive Plan Amendment (Forest View) Taft Speedway Levee The following background is provided with respect to the correspondence you have received from the Idyllwild Homeowners Association. Assistance to Idyllwild Before discussing City Council's decision on whether to proceed with a levee in 2012, it's important to note what financial assistance the City had provided to the owners of Idyllwild condominium units and the Idyllwild Condominium Homeowners Association following the 2008 flood. It is also helpful to understand why the City did not purchase the condominiums as part of the buyout process. Attached to this memorandum is my memorandum from the City Attorney to City Council dated October 18, 2012 that outlines this background. Taft Speedway Levee On January 6, 2009, the City entered into a Consultant Agreement with Stanley Consultants, Inc. to provide initial estimates on a wide variety of flood mitigation and public infrastructure projects including Flood protection options for the Parkview Terrace, Taft Speedway, and Idyllwild neighborhoods. In late spring of 2009, the State requested proposals for public infrastructure projects for flood repair and mitigation. At the July 27, 2009 work session, Council directed staff to apply for funds for the Taft Speedway levee. On July 29, 2009, the City submitted its application which included approximately $10.4 million (an estimate proved by Stanley Consultants, Inc.) for a levee along Taft Speedway. On November 6, 2009, the State notified the City that the levee project had not been awarded funding; the State was putting funds toward storm water and waste water projects. Subsequently the federal government appropriated additional funds for disasterMood relief efforts. On October 28, 2010, the State announced that the City was awarded nearly $16 million in the newly allocated federal CDBG funds (HUD funds to be administered by the State) for three levee projects: 1) $3.8 million for west side levee (to protect Baculisrrhatcher (now Cole) mobile home park): 2) $3.9 million for the east side levee (businesses south of Highway 6); and 3) $8 million for Taft Speedway Levee. On December 7, 2010 Council unanimously passed Resolution No. 10-513 accepting the CDBG grant for the Taft Speedway Levee. In February 2011, HUD requested that the City gather additional information on the effects the levee would have on neighboring properties. This request came as the result of letters to Senator Grassley from property owners to the South of Taft Speedway asking that the CDBG grant for the Taft Speedway Levee be rescinded. Although the State did not rescind the grant, it did require additional analysis before the City could begin design of the levee. The State awarded the City a grant of $84,550 for the study. The State and HUD specifically requested that the study address the feasibility of the project, develop various flood protection alternatives, evaluate the impacts of the altematives, and solicit and compile public comment. June 29, 2017 Page 2 In April 2011, the City issued a request for qualifications seeking a consultant. On August 2, 2011, the City Council in Resolution No. 11-262 voted to contract with HDR Engineering, Inc. (HDR) to perform a flood mitigation study assessing the need for a levee, identifying a range of flood mitigation alternatives, and investigating the potential impacts of the alternatives. HDR presented the study to City Council at a work session on October 23, 2012. The study entailed a review of a series of options or "alternatives," five of which were discarded early in the study and seven of which were presented to City Council. The power point is available on the City's website for the work session of October 23, 2012 along with a transcription of the meeting. The HDR report is available on the City's website in the Information Packet of October 18, 2012. During the summer of 2012, HUD and State officials began to question whether the Taft Speedway levee was eligible for CDBG funds. In order for a project to be eligible for CDGB funding, the activity had to meet one of the three following national objectives: 1) benefit low to moderate income (LMI) persons; 2) prevent or eliminate slum or blight; or 3) meet an urgent need. While staff took the position that the urgent need criteria was satisfied, HUD was questioning if there was an urgent need four years after the flood. The levee did not meet either of the other two CDBG criteria At the City Council's work session on October 23, 2012, staff informed Council of the recent telephone conversations regarding the urgent need criteria. The predicament for the City was that the State strongly indicated that it would not make a decision on whether the levee project met the urgent need criteria until a plan had been approved by the City Council. However, if the City Council approved a levee and if State/HUD determined that the project did not meet the urgent need criteria, the City might not have been able to put the funds to another City project. The State may have required the City to return the approximate $8 million in CDBG funds that had been slotted for Iowa City and make the funds available to other communities throughout the State. Staff thought that the City would be able to repurpose the funds to an "LMI project° such as west side levee or waste water treatment facility, but there was no guarantee. At the end of the October 23 work session, City Council directed staff to make a recommendation. A transcript of the work session is available on the City's web site. In the attached memo from Rick Fosse (Public Works Director) to Tom Markus (City Manager) dated November 20, 2012, staff recommended Alternate 7 in the HDR Report (the levee). The estimated cost of Alternate 7 was $8.1 million plus annual maintenance of $30,000. At the November 27, 2012 City Council meeting, Council voted down a resolution approving Alternate 7 on a 5-2 vote and thereafter unanimously passed Resolution No. 12-509 directing staff not to proceed with any of the HDR alternatives but to begin preliminary design for re-routing off-site drainage from the northwest comer of Idyllwild. This project is in the City's current Capital Improvements Plan for construction in 2018. On December 5, 2012, the City requested that the funds that had been set aside for the Taft Speedway levee be transferred to the wastewater treatment plant project. The state granted that request. Encl. Copies to: Geoff Fruin, City Manager City Council CITY OF IOWA CITY DATE: 1 0/1 8120 1 2 TO: CITY COUNCIL FROM: ELEANOR M. DILKES, CITY ATTORNEY RE: TAFI SPEEDWAY LEVEE - IDYLLWILD As Council debates whether to build the Taft Speedway levee it is important that it have an accurate understanding of the City's efforts to assist the owners of the IdyIWId condominiums. since the June 2008 flood. The purpose of this memo Is to provide Council with the basic facts. Staff will be available at your work session an October 23 to answer any questions you might have. In essence, acquisition of the Idyllwild property was not possible for two reasons: 1) the ownership structure of the condominiums, and 2) the requirements of the fundiitig sources. IdylWld is one parcel of land containing 23, 4 -unit structures (92 condominium units) established by a Declaration of Submission to Horizontal Property Regime C138cdarationj, the mechanism under Iowa haw that allows the structures (condominium units) on the land to be soldtowned separately and the land to be owned In common by all owners of the units. idyllwild was developed by Idylhvild Development 11, Inc. and is managed by the Idyllwild Condominium Homeowners Association. Each condominium unit owner owns the unit and a fractional share (11104) of the 'common elements," which includes the land on which the units are erected. At the time of the flood and currently only 23 of the 26 four -unit buildings (92 of the 104 units) provided for in the Declaration have been built. In June 2008, the State notifted the City that Hazard Mitigation Grant funding ('HMGP') would be available to acquire eligible properties. HMGP is a federal program operated by FEMA to mitigate disasters. Properties are acquired, the structures are demolished and the land cannot be used for anything other than green space, in perpetuity. The Iowa Department of Homeland Security administered the HMGP for FEMA. Staff notified Council of the HMGP funding in a memo dated June 25, 2008 from the City Manager and Director of PCD, and Council first discussed the buyout at the June 30, 2008 work session. Although much of the speofics were not yet known, such as what properties would be eligible for the buyout, staff was aware that it needed to complete a Notice of Intent ('NOI'). The NOI is a document completed by a fora[ governmental entity stating there is Intprest in receiving HMGP funds to acquire properties. The NO] did not commit the City to an HMGP buyout, but was a pre -requisite to being considered for a buyout. At its work session on June 30, 2008 Council directed staff to proceed with completing a NOL On August 26, 2008, Council passed Resolution No. 08-20 authorizing the City Manager to submit a NOI listing all properties that the City wished to acquire with HMGP funds. The NOI included properties whose owners had indicated they were interested in the buyout as well as those who were not and those who had not contacted City staff. Although the HMGP buyout was voluntary, the City chose to be over -inclusive in submitting the NOI in case owners changed their minds. Unless the property was on the NOI, it would not be eligible for the HMGP buyout. All Idyliwild condominium units were listed on the NOI that was submitted to the State on September 12, 2008. Shortly.atter the NOl was submitted, me State notified the City that It could submit an HMGP application by January 31, 2009. The application had to Include a statement signed by the property owner confirming interest in selling to the City (Statement of Voluntary Acquisition). The property owner could subsequently decline to sell, but in order to be eligible and to be included in the application, the owner had to sign this form. In addition to the Statement of Voluntary Acquisition, the property had to meet FEMA's cost/benefit test (`BCA' or benefit cost analysis), in order to be Cost effective, the cost of acquisition must exceed the future benefits. The BCA does not assess damage to a property, but uses a series of variables such as the first floor elevation and replacement costs to assess whether the benefits of purchasing the property exceed the costs of acquisition. The BCA is determined using computer software that the City purchased from FEMA. As an alternative, a "BCA waiver' could be used. Under the BCA waiver, a property had to be in the 100 -year flood plain and had to have had 'substantial damage; defined as flood -related damage greater than fifty percent (50%) of the pre -flood market value of the home. Of all the properties that the City acquired, only one met the BCA test; all others were eligible through the waiver. Needless to say, the SCA test is not easy to meet. None of the Idyllwild condominiums were Included in the HMGP application that was approved by Council in Resolution No. 09- on January 6, 2009. Although most of the condominium owners wanted to sell to the City, the Declaration required that 100% of the owners had to approve the sale of the parcel of land. The City could not acquire just some of the condominium units in the buyout; it had to acquire all of them because it Is one parcel of land. Given that all the condominium owners would not sign the Statement of Voluntary Acquisition, the property could not be Included in the application. Even if all the owners had agreed to sell, the property likely would not have met the BCA test and not have been eligible for the BCA waiver for two reasons. First, the State had taken the position that each building had to be in the 100 -year flood plain, and only three were. The remaining structures had what are called "Letters of Map Revision' (LOMR) that had been Issued by FEMA between 1995 and 2DD2. In essence an LOMR takes a structure out of the 100 year flood plain due to the placement of fill. I have attached an August 12, 2008 memo to the City Council from Julie Tallman, the City's flood plain administrator, which explains this process in more detafl. Second, the NOI listed damages to all units of approximately $8 million and pre -flood value of approximately $23 million. Thus, the 50% damage threshold was not met The City Manager informed Council that Idyltwlld likely would riot be eligible for the HMGP buyout in a memo dated October 2, 2008. The City made offers to buy all properties contained in the HMGP application, which did not include the Idyllwild condominium units. The Declaration for Idyllwild Condominiums provides that 26 buildings will be constructed, but only 23 had been built in June 2008. In the summer of 2009, the City did offer to buy from Idyllwild Development ll, Inc. the land in the 100 -year flood plain where 2, 4-unh structures had yet to be constructed. The land on which the third one was to be built is not In the 100 -year flood plain. The reason for the offer was to ensure that no more units would be built In the 100 -year flood plain. The funding source was through the Community Disaster Grant, a state grant with few restrictions on how it could be used. However, the offer was contingent on this area being removed from the condominium regime, which essentially is a lot split. Without the area being removed from the condominium regime, the City would have had an 8/104 interest in the entire parcel of land and would be subject to assessment for Association dues and expenses. Idyllwild Development 11, Inc. was unable to meet this contingency because once again all of the unit owners did not agree. To date, although Idyllwild Development ll, Inc. has had discussions with staff about the three remaining building footprints, the City has not received an application for a building permit. When constructed, the buildings will need to be built one -foot above the 500 -year flood elevation, regardless of whether the 'Taft levee' is constructed. This is the result of Ordinance No. 10-4414 (codified at City Code Section 14-5J) passed in the aftermath of the flood. Using the same funding source, Community Disaster Grant, the City reimbursed the Idyllwild Condominium Homeowners Association for a substantial amount of flood -related expenses. The City provided $108,695.65 for mold mitigation in five units to cover the cast bome by the Association due to five owners not paying their flood damage assessment because of bankruptcy or foreclosure. The City also paid $8,716.18 to cover the winterization cost of one of the five units and $15,260 for two flood studies conducted by the Association. Without the City's assistance, the Association would have assessed each owner 1/104 of these costs ($132,611.83 or $1,275 per unit owner). Additionally, the City administered and dispersed $1,239,696 in Federal and State Jumpstart funds to 53 condominium unit owners for repairs. Council had decided at its October 6, 2008 work session that the City would not provide Jumpstart housing rehabilitation funds to a homeowner who was eligible for the HMGP buyout and declined to sell. Thus, the Idyliwild condominium owners received Jumpstart housing rehabilitation funds because they were not eligible for the HMGP buyout There was a second round of buyouts funded by the-U.S. Department of Housing and Urban Development Community Disaster Block Grants (CDBG) and administered by the Iowa Economic Development Authority. Even If all of the owners had voted to participate, Idyliwild could not have been part of the initial CDBG buyout application submitted in 2009 because the properties had to have been substantially damaged, a key eligibility requirement. As discussed above, Idyllwild as a whole was not substantially damaged. In 2011, properties that were not substantially damaged became eligible for the CDBG buyout because the City was placing deed restrictions on the buyout properties. With that said, the City was able to acquire only a handful of homes that were not initially eligible because additional CDBG funds were not available. The City could only "swap' properties, that is if an owner who was initially eligible declined the CDBG buyout, then those funds were available to buy a property that Initially was not eligible. It Is very unlikely that the State would have provided the City with approximately $23 million to buy Idyllwild even if all of the owners had agreed to sell when the State loosened the CDBG buyout eligibility requirements in 2011. Although the letter from Sally Cline, President of Idyllwild Condominium Owners' Association, to City Council dated September 24, 2012, is accurate on the key point, namely that the City did not offer the owners a buyout, there are some minor discrepancies. For example, she references a meeting with the City Manager on September 29, 2008, in which there was discussion about the Idyllwtld properties being removed from the NOI. However, given that the City submitted the NO[ on September 12, presumably the reference should be to the HMGP application. In addition to maling letters to all Idylhvild owners on July 23, 2008 Inquiring about interest In the HMGP buyout, staff wrote to the owners of the twelve homes on Taft Speedway, As with Idyllwild, all twelve of the Taft Speedway properties were listed on the NOI. When the lime came to submit the HMGP application, the owners of 103 (and the adjacent vacant lot), 119, 301, and 305 Taft Speedway signed the Statement of Voluntary Transaction and were part of the application for HMGP funding. The owners of 119 and 305 subsequently decided not participate in the buyout, and the City acquired only 103 (and the vacant lot) and 301 Taft Speedway. Additionally, the City acquired 105 Taft Speedway, which was not eligible for HMGP funding as it did not meet the cost/benefit test, with Community Disaster Grant funding. In closing, I am attaching a memo from Jeff Davidson and Rick Fosse to City Council dated March 19, 2009. In the memo, Jeff and Rick confirm the objectives that Council developed in late 2008 and early 2009 regarding flood recovery strategy. At the March 23 work session, Council did not change the strategy outlined in their memo. Their memo and a myriad of other documents are still available on the City web site as staff made a concerted effort to post all flood -related documents. Please let me know if you have any questions. Cr: Thomas M. Markus, City Manager Geoff Fruln, Asst. to the City Manager Marian K. Karr, City Clerk Jeff Davidson, Planning Director Rick Fosse, Public Works Director David Purdy, Flood Recovery Specialist Ron Knoche, City Engineer Julie Tallman, Flood Plain Administrator 4 CITY OF IOWA CITY Q RE MEMORANDUM R j 1 Date: November 2D, 2012 To: Tom Markus, City Manager From: Rids Fosse, Public Works Director Phr RE: Taft Speedway Levee Decision IRMItORG The November 27, 2012 council agenda Includes a resolution to define the preferred alternative for the Taft Speedway Levee Project. HistonfMackground The Capital Program cordains three levee projects w part of the City's post 2008 flood mftigatkxr projects. CA the three, the Taft Speedway l suss Project has generated considerable dlacussion and debate Because of this, the Naflonal HUD Disaster Recovery Office, who administers the $8M grant for this project, required further study before fiends would be committed to begin design. They asked that the study specifically address the feasib iq of the project, develop various flood protection alternatives, evaluate their Impacts, and sack and compee public comment. HDR was hired to complete the study and mated public input process. The findings of this study were presented at the October 23, 2012 Council Work Session. rw ,ZSfmrS The HDR report Identifies a number or feasible options and assoclated cast estimates, Based on HDR'a evaluations, they concluded that if protection Is desired for a 1% annual chance event, Alternate 7 best mea the project goals. The estimated cost cf Alternate 7 is $8.16/. They also concluded that If protection Is dealred far the 0.2% annual chance event, Aftemate VA beet meats tat project goofs. The estimated cwt of Alternate DA Is $13.1M. Of these two options, staff prefers Altemate 7 with two modifications outlined on page 48 of the HDR report The find modification rehtas to shortening the total length of the levee by moving the east levee 8e4mK* to the east aide of Parkview Church. The oecond modification relates to rerouting the off-site drainage that entero the northwest comer of the tdyldwid site. This drainage would be routed tong the west edge of the cite directly to the Iowa River. HDR has recommended rerouting this drainage to reduce pumping requirements for Internal loves drainage. However it is worth noting that rerouting this drainage will reduce IdylM M'a risk of flooding caused by focally heavy rains with or without the levee project. For lila reason, staff recommends that this be considered oven If we do not proceed with a doves project FInAnclah Impact There aro financial Implications to either outcome of this resolution. If we proceed with Attemate 7, the HDR report estimates that the annual cost to maintain this levee system and pumps will be about $30,ODD. if we do not proceed with the project, it will be necessary to find another means to protect access to the Peninsula and Mackinaw Village neighborhoods. There will also be future flood fighting expenses for the Idyliwffd and Perkvlow Church areas. November 20, 2012 Page 2 If the City proceeds with a project, staff recommends AAReerative 7 with the mWications noted above. if the City does not proceed with a project, staff recommends that we roquest the funding agency to reasaign the grant to one or more other Iowa City flood mitigation projects. Cc: Ron Knoche Jason Rsichart Eleanor Dlikes Marian Karr Jeff Davidson David Purdy r pCITY OF IOWA CITY L3 'watt -'���� MEMORANDUM Date: June 30, 2017 To: Ashley Monroe, Assistant City Manager From: Mark Rummel, Acting Director of Transportation Services Re: New Transit Bus Paint Scheme Iowa City Transit is fortunate to have eleven (11) new forty foot buses in the early production stage that are anticipated for delivery in early Fall of 2018. The replacement buses are funded in part by a State of Iowa Department of Transportation (DOT) replacement grant. This DOT grant awards funds for rolling stock to transit systems in the state based on a formula that calculates the age and mileage of all the buses in Iowa. The buses are then placed on a ranking list and as funds become available, funds are distributed down the DOT replacement list. We have ten buses being replaced that were manufactured in 1997 and one from 1989. These have an average of over 450,000 miles per bus. It is rare to replace 11 out of 27 total fixed route buses. The portion of the fleet being replaced provides the City of Iowa City an opportunity to evaluate our current exterior bus appearance. The paint and striping that is currently seen on all our buses has been the standard since the mid-1980s. While it has been a distinctive pattern that has worked well for decades, we feel now is the ideal time for a fresh look. As part of the production process, we have the opportunity to change the design and colors on these new 11 buses. The new design will incur an additional cost of $4,000 per bus. This cost is much lower than the estimated $12,000 to completely repaint a bus currently in our fleet. The photos below show the outside of a current City of Iowa City Transit bus and a rendering of the new design scheduled to arrive late next year. The remaining buses can be repainted over the next few years or we can implement the new design during the scheduled replacement process. Staff recommendation is to use the current design for the remaining 16 buses and plan for all replacement buses to be manufactured with the new scheme below. pkFpR M wv 7 Nn._ JoQhnsonC(0—) (county l l' 1 1 U IT O D !,,TWO-YEAR AN N IVER ARY PARTY Monday, JUIV 1ADMINISTRATION FIRST FLOOR LOBBY &PARKING LOT Zprn m Spm 913 SOUTH DUBUQUE STREET, IOWA CITY One FREE CHILD fflgS FAMILY for each new or renewal ID issued during the parry! museum DAY PASS Things to do while you are at the party: O 1. Get your Community ID... so, don't forget to bring necessary documents! johnson-county.com/communityid. O 2. Learn about County government on a Kids Tour! Ages 5-10; tours @ 2:15pm, 3:15pm and 4:15pm. ❑ 3. Check out a book at the mobile Antelope Lending Library from 3:30-5:00 pm (parking lot). ❑ 4. Do science activities with the University of Iowa STEM Program. O 5. Learn about how Public Health is everyone's health. O 6. Explore the fun hands-on exhibits in the University of Iowa Mobile Museum (parking lot). O 7. Eat cookies and popcorn and cotton candy... oh my! *Interpretation services donated by Center for Worker Justice of Eastern Iowa* '/TERM MOBILE MUSEU nrIffiff H p, 10MA THE IOWA r%Ij DO Dare I Discover, museum City of Iowa City 2017 Building Statistics ValuelType of Construction January February March April May June I July I August September October November December TOTAL I NON-TAXABL Single -$ 1,097,961 2,881,070 5,131,279 4,283,204 4.695,238 1,531,000 19,619,752 _Family Number of Permits 5 11 20 17 19 6 78 Duplex -$ 595,000 330,000 _ 925,000 Number of Permits 1 1 2 Sororities & Fraternities - S _ Number of Permits Multiple Units 2,204,000 1,680,000 5,500,000 5,045,000 14,429,000 _ Number of Permits 4 3 11&1(foundation) 10 Number of Buildings 4 3 1 1 9 Number of Dwelling Units 161 12 36 36 100 Mix- CommendalfResidential 4,985,000 112.000.000 72,000 1 1 17,057,000 Number of Permits 1(foundation 1 1(foundation) 3 Number of Buildings 1 1 Number of Dwelling units 60 60 Motels. Hotels - S Number of Permits Chwches -$ 10,000 10,000 10,000 Number of Permits 1 1 Industrial - $ 1,287,000 1,287,000 Number of Permits 1 1 1 Service Stations- S Number of Permits Hospitals & Institutions - $ Number of Permits Offices. Banks, Prof. - $ Number of Permits Public Works & Utilities - $ 19,000 19,000 19,000 Number of Permits 1 1 Schools - $ Number of Permits Stores & Customer Svc- - $ Number of Permits Misc. StrudureslFences -$ 65 579,000 110,000 1 1 689,065 Number of Permits 1 3 1 5 Remotlel, Residential -$ 6,384,201 462,198 602,534 1,106,023 733.542 10.840.926 20,129,424 Number of Permits 52 18 28 22 30 48 198 Remodel, Commercial -$ 486,469 332,928 909,225 743,320 2,111,543 9,530,725 14,114,210 10,738,193 Number of Permits 10 6 4 8 12 7 47 Remotlel, Public Works -$ 1 1,550 1,550 1,550 Number of Permits 1 1 Accessory SWdures 5,00D 13,500 130,000 66,375 71,624 33,000 319,499 Number of Permits 1 1 1 3 3 2 11 _ Contlo Conversion -Nb Value 1 1 2 TOTAL VALUE 12,958,631 7,180,761 21,627,038 6,318,92213,4fi0,94127,054,201 88,600,500 10,768,743 TOTAL PERMITS 70 43 61 52 67 67 360 Demolition: Residential units lost 21 11 1 1 1 3 i U1 _U0, IP6 CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319)356-5000 (319) 356-5009 FAX www.icgov.org July 3, 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker II — Water Distribution Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker II —Water Distribution. Joe Green IOWA CITY CIVIL SERVICE COMMISSION LyradDickerson, Chairperson r C:) —� `_ M C-)� r r m -0 M O:3r = v N as r 1IPS � rQy � 1 .'J�— CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319)356-5000 (319) 356-5009 FAX www.icgov.org June 16, 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Building Inspector Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Building Inspector. Erik Tatge IOWA CITY CIVIL SERVICE COMMISSION fc^TMJ - . A us. Lyrayv. Dickerson, Chair N O d :ZEC") V C �n W Cm o'z -C a rn N v CA f. MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION JUNE 15,2017-7:00 PM— FORMAL MEETING E M M A J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Ann Freerks, Carolyn Dyer Mike Hensch, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Phoebe Martin, STAFF PRESENT: Sara Hektoen, John Yapp OTHERS PRESENT: Adam Hahn, Steve Long, Brian Boelk, Judy Joyce, Ivan Hall, Kurt Kimmerling, Jeffrey Maxwell, Laura Hawks RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 (Martin absent) the Commission recommends to approve REZ17-00009 an application submitted by Watts Group Construction for a rezoning of approximately 21.77 acres to Low Density Single Family Residential (RS -5) zone for property located north of Rohret Road, west of Lake Shore Drive, subject to a Conditional Zoning Agreement specifying: 1) Upon subdividing any of the property hereby rezoned the Developer shall enter into a subdivider's agreement with the City for the installation of Rohret Road as a public improvement to the first street that will serve the development (a point approximately 200' west of Lake Shore Drive); 2) Prior to the issuance of a building permit, the Developer shall pay 50% of the cost of improving Rohret Road to the western city limits as determined by the City Engineer; 3) As part of a preliminary plat application for any of the property hereby rezoned, the Developer shall complete a water pressure analysis and, if necessary, design and construct the water system to include a booster pump to provide adequate water pressure. By a vote of 6-0 (Martin absent) the Commission recommends adding Rohret Road improvements to the Capital Improvements Plan. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM (REZ17-00009): Discussion of an application submitted by Watts Group Construction for a rezoning of approximately 21.77 acres from Rural Residential, RR -1, (4.16 acres) and Interim Development—Single Family Residential, ID -RS (17.61) acres to Single Family Residential (RS - 5) zone for property located north of Rohret Road, west of Lake Shore Drive. Planning and Zoning Commission June 15, 2017—Formal Meeting Page 2 of 9 Yapp began by showing the location of the proposed rezoning on the far west side of Iowa City. Yapp said at the last meeting where this item was discussed the Commission questioned the improvements to Rohret Road and the Staff recommendation that Rohret Road be required to be improved to the first access point of the proposed development which would be approximately 200 feet to the west. Additionally the developer would be required to pay for 50% of the cost of improving the remainder of Rohret Road to the City limits. Yapp explained the rationale is that the properties on the south side of Rohret Road are unincorporated Johnson County and unlikely to be annexed in the foreseeable future. Rohret Road has a relatively low traffic volume, in 2011 there were 2400 vehicles per day and it has probably increased slightly since then due to residential development, but not significantly. Yapp also noted there will be no direct driveway access to Rohret Road. He explained that in other situations where there is an unimproved street that development is occurring off of the Subdivision Code allows the City to require the developer pay 12.5% of the cost of upgrading the street. In this case because it is a rezoning Staff is recommending a 50% contribution. Freerks stated that is similar to what the City has done in the past and Yapp confirmed it is what similar to what was required in the past for other developments. Freerks opened the public hearing Adam Hahn (Watts Group) discussed the water pressure concerns that was also discussed at the last Commission meeting. In 2016 the Water Department conducted a hydrant test in that area and it reported the hydrants are at 36-37 pounds. Yapp noted that the water report will require more analysis. Hahn agreed and also noted that they feel they have contributed to Rohret Road as they have shifted the center line so that they will not affect the neighbors to the south when Rohret Road is widened. Yapp explained the water pressure issue, the flow tests ran on existing hydrants showed that water in the existing part of Country Club Estates is adequate. The further analysis that needs to be done is modeling the water usage of the new development and estimating if the pressure is still adequate. Staff believes it will be but needs to complete all the analysis before signing off. Hensch asked if the water pressure is not sufficient is it then contingent upon the developer to install or rectify the issues. Yapp confirmed. Freerks noted there are three Staff recommendations in the Report and asked if Staff still recommends all three. Yapp replied that Staff does. Freerks closed the public hearing. Hensch moved to approve REZ17-00009 an application submitted by Wafts Group Construction for a rezoning of approximately 21.77 acres to Low Density Single Family Residential (RS -5) zone for property located north of Rohret Road, west of Lake Shore Drive, subject to a Conditional Zoning Agreement specifying: 1) Upon subdividing any of the property hereby rezoned the Developer shall enter into a subdivider's agreement with the City for the installation of Rohret Road as a public improvement to the first street that will serve the development (a point approximately 200' west of Lake Shore Drive); Planning and Zoning Commission June 15, 2017—Formal Meeting Page 3 of 9 2) Prior to the issuance of a building permit, the Developer shall pay 50% of the cost of improving Rohret Road to the western city limits as determined by the City Engineer; 3) As part of a preliminary plat application for any of the property hereby rezoned, the Developer shall complete a water pressure analysis and, if necessary, design and construct the water system to include a booster pump to provide adequate water pressure. Parsons seconded the motion. Freerks noted she is not against the development but thinks the standard of the road is important and agrees it is not the developers place to have to pay for 100% of the upgrade but does believe Rohret Road needs to be on the Capital Improvements Plan. Herbert Hoover Highway and Taft Avenue are both on the Capital Improvements Plan, they are unfunded, but at least on the Plan. She is interested in recommending to City Council that Rohret Road be added to the Capital Improvements Plan. She added that the improvements to Rohret Road might be more crucial as the smaller homes in the development will have their front yards facing Rohret Road. A vote was taken and the motion passed 6-0. Theobald moved to recommend adding Rohret Road improvements to the Capital Improvements Plan. Parsons seconded the motion. A vote was taken and the motion passed 6-0. COMPREHENSIVE PLAN ITEM (CPA16-00005): A public hearing on an application for a Comprehensive Plan amendment to amend the North District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, and north and east of Mission Point Road and Mackinaw Drive, to modify the land use map, adopt a sensitive areas survey, and add certain housing, transportation and design goals. Theobald disclosed that she is part of a group that kayaks with Steve Long (from HBK Engineering) but feels she can be impartial and she and Long have not had any conversations about this item. Yapp began the Staff report showing an outline of the area proposed for the Comprehensive Plan Amendment and also the proposed land use map. He noted at the Commissions work session on June 7 they asked for additional information on this item. The applicant is ready to report the answers to the information requests however Staff has not had a chance to review the information in any detail. Yapp also noted the Commission received correspondence from the Idyllwild neighborhood but again Staff has not had time to fully review and react to that as well. Staff has no additional presentation for the Commission at this meeting but invites the Applicant the opportunity to review their materials. Freerks noted it is unlikely the Commission will act on this item this evening as they need to Planning and Zoning Commission June 15, 2017 — Formal Meeting Page 4 of 9 hear the information the Applicant has this evening and give Staff time to review all the new information. She explained that Comprehensive Plan Items can sometimes move slowly as a lot of information needs to be collected and reviewed. She stated they welcome public comment if there is something new and relevant to add (that wasn't discussed at the previous meeting) but wanted to warn the public that no decision would be made this evening. Freerks opened the public hearing. Steve Long (HBK Engineering) began by reiterating there was a good discussion at the June 1 meeting and the Commission heard from the Applicant and residents of the area. He has brought some of the team again to this meeting if there are questions about the wetlands, stormwater or road design. Freerks noted there was the list of questions that was presented at the work session on June 7 and will read through the information the Applicant has submitted to answer those questions and will be better prepared at the next meeting for follow-up questions. Brian Boelk (HBK Engineering) wanted to quickly give the Commission a little insight on one of the exhibits they will see in the packet of information they were given. He pointed to an aerial map of the Amendment and said it was based on the project limits of the development and what the Comprehensive Plan Amendment is addressing in itself and also on the Idyllwild Diversion Drainage report as done by Howard R. Green through the City of Iowa City. Jason Reichart also gave the Commission more information on that study during the work session. Boelk explained what they wanted to address was the comments from the Idyllwild memo in regards to the 110 acres of drainage coming down. The yellow line on the exhibit is the project limits as defined by North Dubuque LLC, the purple line is the drainage basin (watershed area) as defined by the Study by Howard R. Green which is defined as 78 acres (not 110). Therefore he asks the Commission to focus on the purple area within the yellow line because that is the area of the proposed future development that would be the area that would drain to the Idyllwild watershed drainage area. Boelk stated the cross -hatched blue portion is the preservation that they have already shown and denoted as preserved woodlands in its existing conditions. Additionally other trees in other areas of the development would also be preserved, but this cross -hatched blue area is definite preservation. The table on the bottom of the exhibit shows the 78 acres of watershed north of Foster Road and that 37 acres of it are in the Forest View development and 11 acres of that are preserved so that only leaves about 27 acres of watershed drainage area for the Idyllwild watershed that could be developed. The areas in the northwest corner and areas where the proposed hotel will be are not in the Idyllwild watershed drainage path. The black lines on the exhibit show the overlay conceptually proposed improvements. Freerks noted her concern about the woodlands and how the stormwater management can be maintained together. Judy Joyce (903 Walker Circle) is the owner of Earthview Environmental is working with the Team on the sensitive areas and the stormwater management and how to incorporate that stormwater management into the natural areas. In the packet distributed to the Commission this evening there is an exhibit with a bunch of different pictures of an area in Coralville where they have incorporated some of the stormwater BMPs directly into the woodlands. Joyce stated this is one of the practices they are looking at, the nice benefit to this practice is not only does it address stormwater management but also stabilizes ravines. So in developments where you Planning and Zoning Commission June 15, 2017 — Formal Meeting Page 5 of 9 can see ravines eroding and caving in with infrastructure (houses or garages) starting to fall into the ravines, this practice stabilizes the ravines so that won't happen. It will look very natural as it progresses throughout the years with native vegetation and incorporate into those woodland areas. Freerks asked if Joyce anticipates there would need to be tree removal in order to make this happen. Joyce explained that a lot time where the ravines are that is not where the best trees are, and likely the trees are falling into the ravines. Therefore there may be some tree removal but they would not be the higher quality trees that are usually away from the ravines. She added in this case they were able to incorporate the sanitary sewer which went up the ravine and they built the structure on top of where the sanitary sewer was. So they were in an area where the trees were already being removed for another purpose and were able to incorporate that in to minimize woodland impacts. Joyce added if they look at the wetlands delineation report it shows photos of the different wetland areas and the wetland area is in the low area in the center of the ravine. It looks like trees from the aerial but it is really overhang. Freerks asked if they have met with the Corp of Engineers. Joyce stated they did meet with them in March and walked the site and they gave preliminary indication that they were going to accept the wetland delineation, but until they actually know what they will be specifically impacting they do not review the permitting process. They are waiting to they know what they will be proposing for impacts. In the meantime they have requested a formal jurisdiction determination to be done and that should be complete in 30 days. Boelk added that looking at the future proposed use the area in which they would handle stormwater management would also be underground detention under parking lots and pavements. This would be similar to what was done at the HyVee on Dodge Street where there is piping and retaining water underneath the pavement. Ivan Hall (14 Idyllwild Court) stated he attended the Commission's work session and thought the conversation was outstanding but his concern was one of the main points was that the developer communicate and work with the surrounding communities so that when something came in there was a best attempt of reaching middle ground or full understanding. The Idyllwild neighborhood has not received anything, not even a phone call, which is disturbing for the neighborhood. There is development coming in and abandoning their community in a sense. Freerks noted the Commission did not receive the documents from the Applicant until this evening. Hall acknowledged that the Commission was handed something but there was no attempt to contact the Idyllwild neighborhood and they do have concerns. Hall stated he would like to have what was given to the Commission be made available to the public and that the Applicant should be made aware of the Commission's concern about better communication. Hall feels what the Applicant has worked on is necessary but Hall does not believe it is sufficient to meet the Commission's working session objectives. He also feels there needs to be more analytics and the choices and design criteria have to be sorted out. There is a way to model this and the Applicant has to take the time to do it and make sure they have the complete information. Lastly, Hall noted at the working session there was discussion about not taking down any trees along Dubuque Street and to protect those in a wide swath and don't impact the ditches. The current submittal doesn't reflect that design goal. Planning and Zoning Commission June 15, 2017 — Formal Meeting Page 6 of 9 Freerks noted that she has not had time to fully review the meeting minutes and feels those should go to City Council as preliminary so the Commission has time to review them in detail. Kurt Kimmerling (33 Trevose Place) is representing the Idyllwild Condominium Association noted they submitted yesterday a packet to the Commission. The purpose was to point out a couple of things that haven't been spoken about concerning their flood mitigation efforts which drive stormwater flow. They have built a 100 year plus 6 inch berm along Taft Speedway. That berm defends the Idyllwild property against a 100 year flood on the Iowa River. To defend that flood they have slew skates along the berm that they must shut when the river is high. That then creates a bit of a problem on the stormwater side, because then no stormwater above them can flow to the river through the Idyllwild property. This causes a lot of problems because they need to pump that water over the levee that they built into the river during those kinds of high river high rainfall conditions. The engineers say that occurs 0.2% of the time. With the current situation they need to pump about 3000 gallons per minute of water assuming a 100 year rainfall event over the 110 acres they drain above them. All of this assumes the conditions as they currently are, any changes contemplated by development to the north require Idyllwild to go back to their engineer (Hart Frederick of Tiffin, Iowa) and rework calculations that drive pump size, how it's powered and serviced during flood conditions. That will all be done at the expense of the Idyllwild Condominium Association. Kimmerling said they would also like to comment on questions and answers regarding reductions of stormwater runoff from undeveloped versus developed land. Those numbers speak to the rate of flow, not the volume. Developed lands necessitate the removal of trees and green space and adds impermeable services like parking lots, roofs, and streets. That creates more stormwater runoff, the water doesn't disappear unless it evaporates into the air so it has to go somewhere. In the case of all the land north, it comes through Idyllwild. Therefore Idyllwild will have to pump more water over longer periods of time during slew skate closure and necessities the development of different flood mitigation, different pump configurations and different fueling options to operate the pumps over a longer period of time. For more clarity on stormwater and mitigation on Idyllwild they suggest the Commission read the Taft Speedway Study that was completed in 2010 by the City of Iowa City and the Idyllwild Stormwater Drainage Diversion Project completed in 2016 by the City of Iowa City. In closing, Kimmerling noted that Zoning & Planning has some general goals in place and he is sure they want to improve the livability of citizens in Iowa City (like Idyllwild residents), he is sure they want to ensure their safety and security and he is sure they will make recommendations to City Council on how the North District development goes forward. Kimmerling requests they make recommendations that include Idyllwild's situation whatever that may be. It should include a diversion project, they need to be able to shunt water away from Idyllwild in certain conditions when there are high river conditions on the Iowa River and they have to shut their slew skates. He stated it will be impossible for Idyllwild to deal with this situation without some help on diversion projects, and perhaps even some help on things like pumping systems and pumping stations. Hektoen pointed out that in Mr. Kimmerling's correspondence that was sent to the Commission it stated that Council rejected the Taft Speedway Study and she noted there were a number of items Council did take into consideration when making their decision and she will provide the Commission with a memo summarizing those considerations. Jeffrey Maxwell (3011 Sierra Court) is part of the development team of North Dubuque, LLC and wants to acknowledge his appreciation for what Kimmerling and Hall are talking about and are Planning and Zoning Commission June 15, 2017 — Formal Meeting Page 7 of 9 concerned about. From the development team, Maxwell's role is as the ditch digger. He works with the City of Iowa City on a number of underground utility projects each year, he is not a civil engineer nor a geotechnical engineer, but would like to offer to both Hall and Kimmerling to be their liaison, as well as the Commission's or City Engineers. When the development team comes in wearing suits and ties it's important to remember there are other members who are the nuts & bolts of the team, Maxwell is the nuts & bolts. He is a community member that has the Forest View community as his number one priority as the Cole's have demonstrated their history and he is synchronized with their wishes. Maxwell has been a ditch digger in this community for 35 years and is very proud of this community and has every intention of being a good partner with not only the Forest View Community, but the City, his partners, and especially the neighbors. Maxwell stated he will become great friends with Hall and Kimmerling because when they have a question Maxwell will be happy to answer. This is the making of one of the most wonderful projects for Iowa City and are anxious to work with the neighbors and calm any concerns. Maxwell noted there has to be some caution, Boelk did a good job recognizing how many acres the North Dubuque LLC project will impact to specifically the Idyllwild area, it was a good graphic and very detailed. The one thing the development cannot do is be responsible for anything that has been prepared and calculated in the past. So understanding Howard R. Green's drainage plan, and their flood mitigation information that they have done for the City of Iowa City, the engineers will have to review that and determine if there are any weak links who is responsible for correcting them. Maxwell noted that what his team will do in Forest View may not be an answer to all the Idyllwild problems, the river has been there a long time, the flood wall, mitigation, the backflow prevention equipment that has been installed he is not privy to how that was all designed. Maxwell just wants to create an understanding with Kimmerling and Hall so they can relay to their community they will all move forward together cautiously and accurately. Freerks thanked Maxwell for working as a liaison and keep the conversational lines open. Laura Hawks (1710 East College Street) is a landscape architect in Iowa City and has worked since 1999 with Project Green. Hawks was hired in 1999 by Project Green to work on North Dubuque Street and at that time she worked very closely with the City Engineering Department to work out issues with erosion (mostly along the east side of Dubuque Street) and also to remove plant material that had been planted in the early 70's by Project Green. They also added new plant material that would harmonize with the existing parkway. During the steering committee meeting they came up with a couple added concerns (to add to the concerns that she spoke about on June 1). One concern is the intersection at North Dubuque leading into the new subdivision development. Another concern is the commercial development along the west side of North Dubuque. They are worried about more commercial development suddenly happening along the east side of North Dubuque and if that lighted and controlled intersection will open the door for additional commercial development. An added item is they wanted to be sure that Planning & Zoning Commission was aware of the fact that they have funded a lot of landscaping and maintenance of North Dubuque Street since the 70's. Since 2006 they have actually maintained that parkway all the way down to Park Road. Ivan Hall (14 Idyllwild Court) stated his appreciation for Maxwell to offer to be a liaison but Hall has the technical skills to deal with the design drivers and constraints. He noted they must be realistic on what the design discretion is moving forward. Technology is good and if technology works they will grab it, but Hall would like to be involved in the design, analytics, and trades and then they can all agree to disagree or they might find him helpful. If he were part of the team he could assist with system engineering. Idyllwild is very vested in this project and with the Taft Planning and Zoning Commission June 15, 2017 — Formal Meeting Page 8 of 9 Study there were lots of politics involved but no benefit other than the stormwater study that happened six or seven years later. If Idyllwild would endorse what the development team turns in it will save a step and bring the best information forward. Freerks closed the public hearing. Parsons moved to defer CPA16-00005 to the July 6, 2017 meeting. Theobald seconded the motion. Hensch is in favor of the deferral as it is very important for the Commissioners to have time to review all the materials that are trickling in and also get Staffs input. A vote was taken and the motion passed 6-0. CONSIDERATION OF MEETING MINUTES: JUNE 1 & JUNE 7. 2017 Signs moved to defer approval of the meeting minutes of June 1 & June 7 for further review. Theobald seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: None. ADJOURNMENT: Parsons moved to adjourn. Theobald seconded. A vote was taken and motion carried 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2016-2017 KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member 10/6 10/20 11/17 1211 12115 1/19 2/2 312 3/16 4/6 (W.S.) 4120 4120 5/4 5/18 6/1 (W.S) 6/7 6115 DYER, CAROLYN X X X X X X X X X X X X X O/E X X X FREERKS, ANN X X X X X X X X X O/E X X X X X X X HENSCH, MIKE X X X X X X X X X X X X X X X O/E X MARTIN, PHOEBE X O/E X O/E X X X X X X O/E O/E X X X X O/E PARSONS, MAX X X X X X X X O/E X X X X X X X X X SIGNS, MARK X X O/E X X X X X X X X X X X X X X THEOBALD, JODIE X X X X X X X X X X X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member