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HomeMy WebLinkAbout2017-08-03 Info PacketMa �.� =1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org August 3, 2017 IN Council Tentative Meeting Schedule MISCELLANEOUS IP2 Information from City Manager: Iowa City Community School District Ribbon Cutting Celebrations I133 Information from City Manager: ICAD Happenings IN Memo from Parks and Recreation Director: Annual Parks Tour I135 Memo from City Clerk: KXIC Radio Show IP6 Invitation: Hemispheric Summit of Mayors in Mexico, August 23 - 26 DRAFT MINUTES I137 Airport Commission: July 20 IP6 Historic Preservation Commission: June 15 � r � AJw=1F4 5 CITY OF IOWA CITY Date City Council Tentative Meeting Schedule IPI Subject to change August 3, 2017 Time Meeting Location Tuesday, August 15, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 16, 2017 4:00 PM Reception Emma J. Harvat Hall 4:30 AM Joint Entities Meeting Tuesday, October 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting IP2 Kellie Fruehling From: Geoff Fruin Sent: Monday, July 31, 2017 9:39 PM To: Kellie Fruehling Cc: Simon Andrew; Ashley Monroe Subject: FW: Iowa City Community School District Ribbon Cutting Celebrations Kellie — Can you please put this email in the Info Packet? Thanks— Geoff From: Kristin Pedersen[mailto:pedersen.kristin@iowacityschools.org] Sent: Monday, July 31, 2017 4:55 PM To:jdodds@coralville.org; tgill@coralville.org; Igoodrich@coralville.org; mgross@coralville.org; bhoeft@coralville.org; jim.sayre@northlibertyiowa.org; sarah.madsen@northlibertyiowa.org; brian.wayson@northlibertyiowa.org; annie.pollock@northlibertyiowa.org; rheiar@northlibertyiowa.org; Kingsley Botchway <Kingsley-Botchway@iowa- city.org>; Rockne Cole <Rockne-Cole@iowa-city.org>; Terry Dickens <Terry-Dickens@iowa-city.org>; Susan Mims <Susan-Mims@iowa-city.org>; Pauline Taylor <Pauline-Taylor@iowa-city.org>; John Thomas <John-Thomas@iowa- city.org>; Jim Throgmorton <Jim-Throgmorton@iowa-city.org>; david.jacoby@legis.state.ia.us; joe.bolkcom@legis.state.ia.us; robe rt.dvorsky@legis.state.ia.us; vicki.lensing@legis.state.ia.us; mary.mascher@legis.state.ia.us; Kinney, Kevin [LEGIS] <Kevin.Kinney@legis.iowa.gov>; Nielsen, Amy [LEGIS] <Amy.Nielsen@legis.iowa.gov>; Geoff Fruin <Geoff-Fruin@iowa-city.org>; hoffmanchris5@gmail.com; jlundell@coralville.org Subject: Iowa City Community School District Ribbon Cutting Celebrations Good Afternoon, The Iowa City Community School District will host four ribbon cutting ceremonies in August to celebrate the opening of two new buildings and the completion of renovations at two existing buildings. We would like to officially invite you to be a part of these special celebrations. Below please find the details for each event: Liberty High School Grand Opening Celebration 1400 South Dubuque Street, North Liberty Saturday, August 12th from 2:00 to 4:00 pm There will be a program at 2:00, including the official ribbon cutting, followed by student -led tours of the building. Hoover Elementary School Grand Opening Celebration 1355 Barrington Road, Iowa City Monday, August 21st at 4:00 pm There will be a brief presentation followed by tours of the building. Lucas Elementary School Renovation Celebration 830 Southlawn Drive, Iowa City Monday, August 21st at 5:15 pm (prior to the ice cream social) There will be a brief presentation followed by tours of the building. Weber Elementary School Renovation Celebration 3850 Rohret Road, Iowa City Monday, August 21st at 6:30 pm (following the ice cream social) There will be a brief presentation followed by tours of the building. Kriyfi�v Pea'eY�.�v Community Atfair5 Coordinator; Staff Wellness Coordinator lova City Community School District (319) 688-1000 s}rlu.iomvacitNschoois_orv, Follow Us: l anchook � I vN ittrr Instal rim Kellie Fruehling IP3 From: Geoff Fruin Sent: Saturday, July 29, 2017 2:06 PM To: Kellie Fruehling Subject: FW: ICAD Happenings - July 2017 Kellie — could you put this in the Info packet next week? Thank you, Geoff From: Iowa City Area Development [mailto:info=icadgroup.com@mail39.wdcOl.mcdlv.net] On Behalf Of Iowa City Area Development Sent: Friday, July 28, 2017 3:57 PM To: Geoff Fruin <Geoff-Fruin@iowa-city.org>; Geoff Fruin <Geoff-Fruin@iowa-city.org> Subject: [CAD Happenings -July 2017 July 2017 - Issue 14 View this email in your browser A""t • August 3t, 2oiy IOWA CITY 7:30-9:00 am Brealdaatcrafted AREA DEVELOPMENT Big Grove Iowa City by Chef Ben Smart. All are welcome. Iowa City Area Development is looking forward to sharing our 2017 Annual Report with Investors, Partners and the Community at Big Grove Iowa City. presentation of a new local community award. Speakers to be announced. All are welcome. Congratulations to Higher Learning Technologies Higher Learning Technologies (HLT), an t local technology company recently raised, --i . $8 million in investment to boost it V` _ development of mobile study apps. HL m° y , M will use the money to hire additional sta0, L and increase its app development. The company started with a single stud app for dental students and now has a catalog of more than 100 Read full article online Photo and article by The Gazette 2 Complimentary Cyber Security Lunch and Learn Event 136 S. Dubuque Street, Iowa City, IA 52240 ImOn! Communications Event Center @ MERGE 11:30 AM - 1:00 PM Thursday, August 10, 2017 The number of cyber security attacks is increasing every year, and these attacks are costing businesses millions of dollars. While every organization has its strengths, they also have some vulnerabilities when it comes to Cyber Security. Join ImOn Communications and ProCircular for a Lunch and Learn event to explore the current Cyber Security threats and learn what you can do to protect your business and customers. nconabonuonbeiwaen roCMcula[ MERGE Congratulations to Oral-B on their Expansion Recently Oral-B moved a portion of its electric toothbrush manufacturing unit to the former Menards building on Highway 1, and plans to add about 50 more jobs over the next year. Jeff LeRoy, senior manager of communications for Procter & Gamble, which owns Oral-B, said Oral-B is leasing the space at 1375 Highway 1 and operations began there in May. The building now houses about 60 employees, he said. 3 Announcing the Iowa SBIR Showcase September 6, 2017 Coralville Marriott Hotel and Convention Center We are pleased to announce a brand new event, the Iowa SBIR Showcase on September 6th at the Coralville Marriott. The event will combine the opportunity to meet 1 - on -1 with program managers with pitch competitions for Phase 1 and Phase II winners. The program managers will not be traveling to Iowa this year but we have arranged for Iowa companies to still have an opportunity to meet with them 1 -on -1 to discuss your ideas through video conference. Confirmed agencies are: • National Institutes of Health (NIH) • National Science Foundation (NSF) • USDA • Army • Navy • Air Force • Department of Education • Department of Energy Participants will have the opportunity to schedule 10-15 minute meetings with the agencies with priority based on date of registration. We are launching the 1st annual SBIR Phase I and Phase II pitch competitions. Phase I winners competing for a $5,000 prize and Phase II winners competing for a $10,000 prize. In addition to being great opportunities for funded companies their efforts, it will also be a fantastic resource for companies considering SBIR. The event will also feature a Phase II workshop and additional informational sessions on capital raising and corporate partnering. We hope to see you all there. Where: Coralville Marriott Hotel and Conference Center 4 When: September 6th from 8am to 4pm Cost: $40 with lunch included JVI11 uD IVI 1110 IIIAuutil Al IVWcI Iuwclb �+VIIICI CII{.G September 20-22 Cedar Rapids The Gazette team has been working hard in preparation for the Iowa Ideas Conference, September 20-22 in downtown Cedar Rapids! This is an official reminder that early bird registration ends July 31. Your ticket to the 2017 Iowa Ideas conference includes 250+ speakers, 80 sessions, 9 keynotes and endless opportunities to connect and celebrate with fellow Iowans. The Iowa Ideas Conference will focus on eight tracks that will continue to impact our state. If you care about Iowa's future and how we will get there, this conference is for you! The conference will kick off with a Celebration of Iowa at the Paramount Theatre with keynote Alec Ross, best-selling author of "Industries of the Future," followed by two full days of intriguing sessions, idea sharing, meetups and ways to get out and enjoy Cedar Rapids. The full conference schedule includes sessions in Health Care, Agriculture, Regionalism/Workforce, Higher Education, Workplace (R)evolution, K-12 Education, Transportation and Energy & Environment. 5 Wonder if the Iowa Ideas Conference is right for you? Read more about the conference and why you should ioin us. III IOWA Me= we CAD presented with Dan McGehee with the University of Iowa at Rotary talking about Iowa's Automated Proving Grounds. We're looking forward to presenting to the community throughout the fall. Lel us know if you are interested in joining the next information event by emailing infoCa),icadgrouo.com. rl low khe 2017 u presented Dy. s ufgl LNnLLpIV/gOVM�RIlI»�)1 4 WINYkIOO.Ep.EM��ldiAl4f/O M iM0% D We were happy to host these Future CEO's on a scavenger hunt while attending a Jacobson Institute for Youth Entrepreneurship summer camp! #lowaBraq We have fun working together - And, some days we dress like each other by accident. Tom Banta, Andre Wright and Mark Nolte JPEC hosted the MEEN Reception at MERGE on July 12 - If you are interested in hosting a meeting or event at MERGE please contact ICAD at infoCtDicadamuo.cem Tom Banta recently attended the Automated Vehicle Symposium in San Francisco. The mission of this symposium is to inform and engage, to support progress towards safe, automated mobility. Learn more about what is happening in the Automated Vehicle world at: www. MvCarpoesW hat.oro On Thursday 7/27 in collaboration with the Iowa City Downtown District we hosted an Open Outdoor CoWorking Day in downtown Iowa City. It was a perfect day and many people took advantage of the experience. We look forward to our next event in August. 7 Jennifer Daly President and CEO Iowa's Creative Corridor Development Corporation 2301 Oakdale Blvd I Coralville, IA 52241 1 MERGE Iowa City Office & Bench Space Available www.MERGEIC.com For more information contact Iowa City Area Development: i nfo(cDicadgroup.com 319-354-3939 f c� Copyright © 2017 Iowa City Area Development Group, All rights reserved. Thank you for supporting Iowa City Area Economic Development Group. Driving innovation: Focused on the Economy of the Future. Our mailing address is: Iowa City Area Development Group @MERGE 136 S. Dubuque Street Iowa City, Iowa 52240 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 10 CITY OF IOWA CITY1 IP4 MEMORANDUM Date: July 27, 2017 To: City Council & City Manager From: Juli Seydell Johnson, Director Parks & Recreation Department Re: Annual Parks Tour You are invited to accompany a few Parks & Recreation staff members and the Parks and Recreation Commission members on a tour of selected park facilities in Iowa City. The tour will depart the Recreation Center by bus at approximately 4:15 p.m. on Wednesday, August 9. If you would like to attend, please meet at the Recreation Center upper level lobby no later than 4:10 p.m. We anticipate returning to the Recreation Center at approximately 7:30 p.m. Beverages and box lunches will be provided on the bus. Please RSVP for the tour and also advise if you have any special dietary restrictions, by Monday, August 7 by emailing Tammy Neumann at tam mv-neumann(o)iowa-citv.org or by phone at 356-5210. Please call if you have any questions. r CITY OF IOWA CITY 1P5 not MEM ah MEMORANDUM Date: August 3, 2017 To: Mayor and City Council From: Kellie K. Fruehling, City Clerk Re: KXIC Radio Show At your August 1 work session, Council Members agreed to the following schedule for the Wednesdav 8AM radio show. Wednesdav August 9 — Botchway August 16 —Thomas August 23 — Throgmorton August 30 — Dickens September 6 — Taylor September 13 — Botchway September 20 — Mims September 27 — Dickens October 4 —Cole ** Please remember that KXIC is very flexible with taping the sessions ahead of the show. S,CIk/Council KXIC Radio Schedule/radioappts.doc Kellie Fruehling From: Cumbre Hemisferica de Alcaldes <cumbrealcaldes2@fenamm.org.mx> Sent: Monday, July 31, 2017 7:32 PM To: Jim Throgmorton Cc: Council Subject: Hemispheric Summit of Mayors in Mexico / Invitation Attachments: CHA_Invitacion MayorIowa.pdf, Cuadriptico_CHA_FLACMA_ENG.pdf Dear Mayor, It is a great honor for us to extend this invitation to attend the X1 Hemispheric Summit ofMayors2017, to be held from August 23 to 26 in Pachuca, Mexico. Attached you will find: 1. Invitation letter, 2. Information with the Preliminary Program of the Summit For more information, please consult the official league of the Summit: https://www.cumbrealcaldes2017.lat/ We remain attentive to any questions that may arise. Kind regards, 0 Xw, CUMBRE 1 IHEMISFERICA DE ALCALDES Mr Jim Throgmorton Mayor of Iowa City, USA Present Dear Mayor: FLACMA Fetlerxbn ld4MWmericyu tle GuflaMi MuIiCipO Y1,50CrMgrMS 0e Go .,. La.[., We are pleased to greet you on behalf of the Executive Bureau of the Latin American Federation of Municipalities (FLACMA) and to share with you that the organizations of Mayors throughout the Continent are convening the XI Hemispheric Summit of Mayors 2017 to be held from August 23 to 26 in the City of Pachuca, Mexico, and in that context we will hold a great dialogue with the purpose of reviewing the main challenges of our cities, building a common municipal agenda and strengthening ties of collaboration among those who work for local development in the Americas. Mayors and associations together with FLACMA will host this great municipal party along with prominent allies as multilateral, political and financial organizations, as well as associations, networks and institutions working on the Continent with the purpose of promoting a hemispheric strategy of broad consensus based on agreements, initiative and which will be reflected in the Mexico Declaration on Cities. The municipalist movement in our region is now in a new stage of strengthening and will have a key moment of relaunch at the Mexico Summit, so that your contribution as an ally, assistance to the event together with the most representative local leaders and active participation explained in an attached note, will be extremely important; so we will be attentive to confirm your distinguished presence. We greet you with our highest consideration. Rafael Hidalgo Fernandez President of FLACMA and Mayor of Azua, Dominican Republic Mexico City, July 2017 7 Manuel Acosta Gutierrez Presidente of FENAMM and Mayor of Hermosillo, Mexico FLACMA �� IaMvebM�xnsuareel�Giwbnl�. ilPsinK+Fms�rR�ewe�sde 6sa�res d.�aFss Mexico, Venue Of The Most Important Party Of Municipal Solidarity On The Continent CUMBRE I HEMISFERICA DE ALCALDES Pachuca I State Of Hidalgo I Mexico Cities Alliance for a United America The New Urban Agenda and Sustainable Developement The Latin American Federation Of Municipalities, The Government Of The State Of Hidalgo And The Municipal • - Organizations Of The Continent Are Pleased To Invite To • San Juan Puerto Rico, Puerto Rico Mexico City. `O1y Mexico Santa Marta. Colombia • XI HEMISPHERIC SUMMIT OF MAYORS It Will. Bring Together Leaders From zq Countries To Discuss Current Challenges And Perspectives • Of Latin American Cities Santiago de Call, Colombia Sucre. • Bolivia :c o:� Santa Cruz. Bolivia • zoic Florlanbpolis. Iguazu, Misiones. ,' Brasil • _ Argentina - Santiago de Chile. Chile ruon Mar del Plata. - - Argentina WHO CAN PARTICIPATE? WHAT ARE T OBJECTIVES SUMMIT? PROMOTE Continental Unity, Cooperation Between The Cities, Comercial Integra- tion, Solidarity Among Peoples. And The Construction Of Bridges Throughout America. CREATE Bonds Between Mayors And Leaders Of The Municipalist Movement Of The Continent, With The Vision Of Improving Quality Of Life In Cities And Communities. BOOST A Broad Agreement That Will strengthen Local Development In Latin America And Make Possible To Face More Effectively Its Challenges. DETONATE A Municipal Agenda For Latin America, Strengthen A United Front Of Cities, Agree On A Yearly Plan Of Action, And Define A Portfolio Of Initiatives That FLACMA Supports. BUILD Bonding Mechanisms Between Mayors And Networks Of North, Center And South Of The Continent, And Sign An Alliance To Confront o The Challenges Of Economic Nationalism And Respect Of Migrants' o Rights. .... AGREE On A Route To Transform The Municipal Model Of The Hemisphere, Strengthening Their Institutional., Political And Financial Capacities. 0 nnnnnn I III Wednesday, Thursday, Friday, Saturday, August 23 40 August 24 10 August 25 August 26 41 40 Registration Of Partici- Registration Of Partici- pants;Auditorium "Gots pants; Auditorium'Gota De Plata" De Plata' Registration Of Partici- pants; Auditorium'Gota 41 41 De Plata' Opening Ceremony; Keynote Speech: Technical Visits To Auditorium °Gota De Plata" The Future Of Municipalities Innovative Projects And Local Communities Of Latin America Program For Participants, Meeting Of FLACMA's Encounter With Multitate- Sightseeing Tours'. Executive Bureau; rat Agencies; The Munici- 41 Historical Sites, Archaeo- Convention Center pat Hemispheric Coopera- The Municipalist Unit In logical Sites; Magical "Tuzo Forum" tion Agenda Latin America; Meeting Of Towns By Invitation Only Associations, Networks And 41 Institutions Lunch 40 40 Lunch High Level Dialogue Of Mayors; Current Challen- ges Of Cities In Latin Delivery Of Latin American America Awards To Good Municipal Government FLACMA General Dialogue With National, Assembly; Convention Subnational Governments North-South Coopera- Center `Tuzo Forum' And Legislators; A Country tion; Signing Of The Agenda For Cities Hemispheric Agreement Of Mayors 10 Welcome Mexican Party End Of Sessions Charreria Show Closing Ceremony; 40 Mexico's Declaration Gala Dinner; Hacienda La On Cities Concepcion Traditional Party During Days z And 3 There Will Be Parallel Sessions Of FLACMA Allied Municipal Agencies. WHO WILL HOST THE SUMMIT? FLACMA; Organization That Brings Together Mayors, The Associationism Movement In Latin America And More Than 16,000 Municipalities. Municipalities Associations; Representing Municipal Govern- ments In zz Latin American Countries. Networks Of Cities; Agencies, Organizations, Foundations, Academia, Governments, Ngos. Government Of The State Of Hidalgo, Mexico; 84 Cities And Their Local Authorities, Federal Government Of Mexico; Ministry Of The Interior. Ministry Of Foreign Affairs And National Water Commission. RELEVANT ACHIEVEMENTS HOPE TO ATTAIN? Give A Voice To The Cities And Spearhead Their Causes To The Multilateral Agencies, National Governments And Global Forums Who Work For The Welfare Of The Citizens, Define A Strategic Plan For Cooperation Between Cities And All Municipal Development Partners With Annual And Multi -Year Vision. Agree On Minimum Municipal Reforms In Political, Legislative, Fiscal Matters And Institutional Modernization. Agree On A Hemispheric Alliance For The Development Of Cities, With All Leading Organisms And Associations At Conti - Make An Organizational And Statutory Reform Of FLACMA That Boosts The Incorporation Of Mayors, Associations And Partners, And Renew Its Representativeness And Associationist Vocation. STATE OF HIDALGO, HOST OF THE SUMMIT 2017 Pachuca, Hidalgo And Mexico Offered The Summit Their Enormous Heritage: Natural, Archeological And Urban. Hidalgo Is Located In The Center Of The Country With Exce- llent Terrestrial Connectivity, 6o Kilometers From Mexico City, And 200 Kilometers Of Dozens Of Important Cities. Hidalgo Is Leader In Culture, HistoryAnd Mexican Traditions, Capital Of Its Mining Wealth, I Institutional Life And Political School. Hidalgo Has National Recognition For Its Hospitality, Quality Of Services To Tourists And Modern Infrastructure For Visitors. Hidalgo Has World -Class Tourist Attractions: 5 Magical Towns 176 Haciendas That Are Some Of The That Are Architectural PUEBI.QS Most Beautiful In The Treasures i ° M_ I Country ° 77 Water Parks 6 World Cultural And Thermal�O Heritage Sites O Springs q National Heritage Archeological Sites Hidalgo Is The Birthplace Of "Charreria" And Mexican Soccer, The Most Important Sports And Traditions In Mexico's History. Hidalgo Is The Gastronomic Capital Of Mexico, With The Best Ancient Cuisine (Escamoles, Chinicuiles, Mixiote, Barbacoa Or o Pulque) And A Huge Diversity Of Mexican Food That Is Conside- red World Heritage. Hidalgo Will Receive Us In A Magnificent Unit For Big Events, Composed By The Auditorium "Gota De Plata", Tuzo Forum Convention Center And Ben Gurion Center. 0 1 MM 1 Involves Local Leaders Of 0 Countries Of The Hemisphere 0 000 o0o Mayors And Councillors Of 000 0 Latin American Municipalities Summons Associations And Municipal Networks On The Continent Representatives Of Over Million Citizens Supported By Multilateral Agencies, National Governments And Legislators III 1 1 1 1 I I 1111 IIII 1111 II rlil 1 1 1 1 1 1 1 1li1 I m 1 A� IIII ❑ -Lr ZT I I I I I I 1 1 ❑ 1111 II I I I I I I I I 1111 1111 IIII I I I 1 1 1 1 1 I I I I �Il I I 1 1 1 1 1 1 1 1 1 1 1 1 i i i i l l l l 1 1 1 1 I I 1 1111 1 1 I I I I I I I I 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I IIII 1111 1111 1111 1 1 1 1 I I I I I I I I 1 1 1 1 1 1 1111 11 IIII 1111 _ I I I I 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 I Oo I 1 I I � v 1 1 1 1 I I MEXICO FLAC A uv] 1 1 -. MIGWO FENAtIr,... .v(ccl A,P�n,A, Iinfnnrumhraalralrlaonnlaf l II II �I 0 11 II II II 111 I I 1 1 � A m 1 A� IIII ❑ -Lr ZT I I I I I I 1 1 ❑ 1111 II I I I I I I I I 1111 1111 IIII I I I 1 1 1 1 1 I I I I �Il I I 1 1 1 1 1 1 1 1 1 1 1 1 i i i i l l l l 1 1 1 1 I I 1 1111 1 1 I I I I I I I I 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I IIII 1111 1111 1111 1 1 1 1 I I I I I I I I 1 1 1 1 1 1 1111 11 IIII 1111 _ I I I I 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 I Oo I 1 I I � v 1 1 1 1 I I MEXICO FLAC A uv] 1 1 -. MIGWO FENAtIr,... .v(ccl A,P�n,A, Iinfnnrumhraalralrlaonnlaf l II II �I 0 11 II II II 111 I I 1 1 July 20, 2017 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION JULY 20, 2017 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Minnetta Gardinier, Christopher Lawrence, Robert Libby, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, David Hughes, Regenia Bailey, Jeff Davidson, Laura Routh None. DETERMINE QUORUM: Odgaard called the meeting to order at 6:02 P.M. ELECTION OF OFFICERS: First the election of officers took place. Odgaard noted that they need to elect a new Chairperson and a new Secretary. Ogren moved to nominate Bob Libby as new Chairperson. Odgaard seconded the motion. The motion carried 4-0, Gardinier absent. Second, the position of Secretary was discussed. Libby nominated Chris Lawrence as new Secretary. Ogren seconded the motion. The motion carried 4-0, Gardinier absent. APPROVAL OF MINUTES: New Chair Libby began with a discussion of the minutes from the June 27, 2017, meeting. Ogren moved to accept the minutes of the June 27, 2017, meeting as presented. Odgaard seconded the motion. The motion carried 4-0, Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: FAA/IDOT Projects: AECOM / David Hughes I. Obstruction Mitigation — Hughes stated that since the last meeting, they did receive the official grant from the FAA. The first part of the process should take about a month, according to Hughes. July 20, 2017 Page z ii. South Taxiway Extension — Hughes noted that the taxiway is now paved and that the contractor is in the process of completing storm sewers and grading. The plan is to reopen this to traffic within the next week. iii. North T -Hangar Restroom — (Gardiner arrived during discussion) Hughes stated that they took bids today, with eight potential bidders. Only two bids were received and were more than double the estimate, according to Hughes. He added that they are recommending rejection of the bids. Goers shared that he has looked into this and found other departments within the City running into the same thing. There is so much work right now in the Iowa City area that contractors are bidding at very high numbers. 1. Consider Resolution A17-12 accepting bids and awarding contract — Ogren moved to reject the bids received. Odgaard seconded the motion. The motion carried 5-0. b. Strategic Plan — Jeff Davidson began the strategic planning discussion for the evening. He stated that he likes to begin these sessions by restating why they are there to begin with, which is: The goal is to create a management tool for them to use for the next five years, and to get themselves to a place in five years where they want to be, from where they are right now. He then turned the discussion over to Regenia Bailey. She spoke to the mission statement and what it does, and also the vision statement, which is a more aspirational statement. Bailey began to review the various drafted options, noting that changes were made in accordance with the Commission's previous discussions. She noted that verbiage from previous statements has been carried through to these as well. After reviewing the various options, Bailey asked what Members thought and if they favored any option in particular. Odgaard asked if it wouldn't be better to have just one sentence, and Bailey noted that many times it is done that way. Gardinier stated that one sentence is typically too long and people get lost in reading it. The discussion centered around draft option 1 and how they might change the wording there. "It" was suggested to be used in the first sentence, but after a brief discussion, Members agreed that having "The Airport" sounds better. The discussion then turned to the vision statement, with Davidson now leading the discussion. He noted that the vision statement is what they see in the future, if the organization is successful. He began to review the three draft options that were prepared, noting that of the three, he thinks there is an important distinction to one of them. He asked what Members' thoughts are regarding these options. Odgaard responded, noting that the first draft brings up a new concept in stakeholders. It was noted that this is the statement that used to be the mission statement. Davidson noted that the one thing he believes to be important about the first option is the strategic goals of the City. He briefly explained how the City adopted strategic planning goals, around the time when Bailey was on Council and Davidson was in Planning, and how these goals need to flow throughout the organization. Any City Council agenda item, for example, should be consistent with the goals of the strategic plan that the Council has adopted. Davidson stated that he believes there is value in stating that the 'vision of the Iowa City Municipal Airport is to be consistent with the City's strategic plan and the goals that the elected officials for this community set forth.' Goers spoke briefly to this July 20, 2017 Page 3 topic, noting that the City does want the Airport's strategic plan to line up with the City's, as Davidson has stated. Tharp noted that he also received this message, that the Council would be appreciative of the Airport's goals and objectives aligning with the City's goals and objectives. He added that he did print off the Council's strategic plan for the Commission to review. Discussion ensued, with Tharp responding to Member questions and concerns, and giving them some history on the Council's strategic plan. Bailey then spoke to the Council's strategic plans and how they have changed over the years, especially when a new Council has been seated. Davidson again asked if Members had any questions regarding the three vision statement drafts. Ogren spoke to the second draft, noting that she does not like the wording "is viewed." She stated that it sounds like they want to change their image. She suggested taking the third draft and adding strategic goals. The wording she suggested was : The Iowa City Municipal Airport supports the strategic goals of the City of Iowa City, and is an integral community asset that contributes to the region's economic vitality and invokes community pride. The other Members agreed to this wording. Gardinier then spoke to the second draft, stating that most of the community doesn't even know about the Airport. Bailey noted that this one is more aspirational in nature. Next the discussion centered around the public survey and the Airport Commission survey results. Bailey stated that Members need to keep in mind that the survey was to get a sense of the strengths and weaknesses of the Airport in order to use in the SWOT analysis. The public survey was available for 10 days at the beginning of June and was promoted heavily through the City's Communication Department with a press release, and Facebook and Twitter posts, according to Bailey. She stated that 575 public surveys were returned. She briefly highlighted some of the respondent data for Members, such as 464 of the 575 were Iowa City residents or 81 %, and 70% of those were east of the Iowa River and 30% were west of the river. Continuing, Bailey stated that the largest category of respondents were non-users of the Airport. She spoke to some of the various categories of respondents and the percent of respondents in each of these. Looking at the statement, 'The Iowa City Municipal Airport contributes to the quality of life in Iowa City,' with 5 being strongly agree or 1 being strong disagree, and 3 being no opinion. Of the respondents, frequent users came in at strongly agree and agree, with periodic users coming in with agree. Non-users basically had no opinion. Members discussed some of the survey results, with Bailey responding to their questions. Bailey then shared the responses when the statement, 'The Iowa City Municipal Airport contributes to the economic impact vitality of Iowa City,' was posed. A list of strengths was compiled from both the public surveys and the Commission surveys, according to Bailey. She stated that in response to the question, 'What does the Iowa City Municipal Airport do well?' responses ranged from 'services' being a popular topic, to 'diverse aviation community.' Odgaard asked Bailey for some clarification of the 'service' category. She noted that this refers to things like flight instruction, self-service fuel, FBO services, wi-fi in terminal, charter service, and courtesy car. Bailey continued to review some of the comments received before moving on to 'diverse aviation community.' She reviewed some of the comments, noting that location July 20, 2017 Page 4 was noted as a strength as the Airport is 'self-contained and very accessible,' 'easy to get to downtown.' Odgaard asked what kind of comments were seen in regards to safety. Bailey responded that the comments were 'managing traffic and flight patterns well,' and 'a good safety record.' Bailey then spoke to 'weaknesses or needs improvement' items. She stated that this came from the question, 'What doe the Iowa City Municipal Airport need to improve?" There were 45 comments linked to 'facilities,' 'public awareness/marketing' at 45 comments, and 'noise' came in with 30. She noted there was a huge gap as there were then 12 comments about events. Some of the comments regarding 'weaknesses,' included 'lack of hangar space,' 'technology,' 'no wi-fi to the hangars,' and 'instrument and precision approaches.' Bailey stated there were also some comments about maintenance of hangars and maintenance of runways. Gardinier asked for some clarification of responses, to which Bailey responded. The 'public awareness marketing' portion netted a response that, 'The Iowa City Municipal Airport does not do a good job in sharing information as to what they are. actually doing.' Matt Wolford with Jet Air asked for some clarification on the number of actual responses, and Bailey spoke to the percentages received. Under the topic of 'opportunities,' Bailey stated that they only asked for the Commission's response on this one. She then shared what the Commission's responses were. The Airport being a 'community space,' was a big one; 'facility improvement,' 'growth of air traffic,' and some mention of the 'South Aviation Commerce Park' were given, as well as 'attract businesses and expand services..' Bailey addressed some of the events that were suggested that the Airport host , such as the 100 -year anniversary celebration, using Airport space for aviation -related educational training, and the sponsoring of more community events. More hangars was a big one under 'facility improvement.' 'Increasing medical traffic,' and also 'transient aircraft,' was mentioned, along with 'increasing businesses' at the Airport. The discussion continued, with Bailey speaking to the change in pilot demographics, that it is an aging population. She noted that she was unable to find much data on this, but that Tharp stated he had some information for her to read. Bailey added that this is something to consider when it comes to things like services and flight instruction. 'Obstruction mitigation' was noted as a challenge for the Airport. Other comments included 'expanding,' 'relocating,' 'misinformation about the amount the City subsidizes for the Airport,' 'frustration linked to noise, low-flying planes.' Another comment was that the Airport was a 'playground for the wealthy' and that there was a 'better use of tax dollars.' Bailey stated there were 121 comments in the additional comment section, which she thought was a good turnout. Davidson reminded the Commission that the last time they did this they received only 27 comments from the public. Bailey spoke highly of the Communication Department's involvement and suggestions in the process. Odgaard then asked what Bailey and Davidson would take from this data to use as a message, in just a sentence or two, to put into the strategic plan. Davidson noted how they handled this portion the last time a strategic plan was done. He noted that their main task is going to be developing the goals and objectives at the next Commission meeting. For the remainder of this evening, however, Davidson noted they would like to go through the existing goals and objectives, July 20, 2017 Page 5 as this is where they will start from. Beginning the list, Davidson noted the first goal of, 'Maintain effective management structure and strong communication with the City Council and City Administration.' He added that this goal is from the original plan, dating back to 2006. He gave a brief history of how it came about. He stated that he and Bailey believe tremendous progress has been made on this one. He stated that there are, however, a few things they cannot ignore, with one being with this relationship is the notion of succession planning. The Council will be changing over time, Tharp's position will eventually change, etc. The notion is to keep this relationship with the City a healthy one. As for'funding and increase/growth....', Davidson added that there has been tremendous improvement here as well. The operating subsidy has gone from roughly $100,00 to $10,000 to 20,000. 'Increase use of Airport for aviation and other community uses,' is one that Bailey and Davidson plan to look at the specific strategies under this and make sure there are things relevant now for the upcoming five years. 'Increase the usefulness of the Airport for economic development,' one that Davidson stated has seen some progress but that there is more room for improvement here. 'Upgrade taxiways, runways, and other Airport Infrastructure,' Davidson stated that on the aviation side of things, these issues have been addressed with much progress made in the past few years. Tharp spoke to some of these issues as well, noting the facility improvements that have taken place. Davidson noted that a final comment was 'enhance appearance, curb appeal, accessibility, develop public viewing area.' Davidson asked if Members had any comments regarding the existing goals. Members began to discuss their views, noting that the first item has been addressed. The second item, according to Gardinier, should be reframed. Members continued to discuss what portions of this they would like to see included. Davidson noted that they can work on this area and bring it back to Members at the next meeting. Bailey asked if there was anything else Members wanted them to include with their work as they move forward on the next draft. Tharp stated that he will put a memo together using the previous goals and that he can address what they have done with respect to each one over the past five years or so. Davidson spoke briefly to some of the short-term ideas they may want to consider. Gardinier asked if the survey results are available, and Bailey stated they are. She noted that she has a .pdf of the the results, somewhere around 30 to 40 pages, that she can send to Members. Davidson stated that if there are any items such as technological advances that are coming to the Airport, that the Members should let them know so they can factor in such projects. Bailey asked if there are other trends being seen in aviation, besides the aging population, that might also be a factor. C. Airport Operations L Budget — Tharp stated that they are officially into the FYI budget year. He has worked with the Purchase Department and they have ordered the stacking chairs he wanted to have available for community events, and also chairs for the conference table. Tharp noted that the State has released a draft of the FY18 aviation program. Iowa City did not make the list, according to Tharp. He had the chance to speak with a State programmer on this, and the IT project that was applied for was a no-go, as was parking lot paving. Tharp responded to Member questions and concerns, noting that it appears there was not enough funding to go July 20, 2017 Page 6 around. Tharp noted the need for more parking and he stated that he is recommending they move ahead with the parking lot project, paying for it themselves. The project was estimated to cost $45,000, which included about $8,000 worth of engineering. Tharp added that he could see the State funding shrinking even more in the future. Gardinier asked about the larger crowds at the Airport recently and Tharp noted charters and also community groups using the conference room. Tharp stated that if the Members are okay with it, he will continue conversations with Public Works and see if they can come up with an actual project for the Commission to consider. ii. Management — Tharp stated that he and Josh have done the annual hangar walk-throughs. Ultimately 59 T -hangars, nine that need wire replacement, four that need upper door seals, 11 need bottom door seals, and several doors with random issues. In three hangars the lights were not working. Tharp stated that he does not have pricing at this point, but that he is getting numbers together to see what costs may be. An issue that was brought up last month was having flat screens on the walls in the terminal. Tharp stated that he spoke with Jet Air's IT person recently to talk about this idea and they came up with putting two 40 -inch TVs on the corner of each bay so they can be seen from most every angle. Various things can play throughout the day, using mini -computers to serve as the 'brains' of the set-up. Costs are estimated to be around $800 for the TVs and everything needed to set this up. Members spoke briefly to what type of programming they would like to see on these screens. Tharp stated that if the Commission is okay with this, they will move ahead with the project. iii. Events 1. Sertoma — Tharp stated that this is still planned for August 20'". He is working with the groups involved to make sure they have enough parking in the areas where it is typically needed. Gardinier asked where the taxiway project will be when Sertoma starts and Tharp responded. He noted that the taxiway will be open, but that they will not have time to get grass going yet. He and Wolford have talked about using straw or something like that if necessary. Tharp noted that he and Goers, along with Risk Management and Engineering at the City, have had a couple of discussions about adding a handrail. They have had a second person trip and fall in this area. Goers also spoke to the situation, noting that there is no code requirement on this, but it was felt that a handrail would be a visual cue to people to prevent them from tripping. Preliminary estimates put this project around $1,000, according to Tharp. There may also be some ADA issues, but it should be fairly straightforward. Members continued to discuss such a railing and whether they would want to include the ramp area in this project. Members suggested getting estimates for both options, and agreed that if the total cost is under $2,000 Tharp should move forward with the project. July 20, 2017 Page 7 d. FBO / Flight Training Reports I. Jet Air — Matt Wolford began with sharing the monthly reports. He stated that the main maintenance task has been mowing and weeding. They have also been busy with seeding around the new hangar, hoping to get something to start growing before the Sertoma event. Wolford then spoke to the Sertoma event and how they plan to use the new hangar as part of that. Gardinier asked Wolford if he has ever talked with the Children's Museum about having some type of exhibit at the Sertoma event. Wolford stated that he is not aware of any communication with them. Tharp stated that they have suggested this to the Sertoma group in the past, but that they are the ones planning it. Everyone agreed that it would be a good idea. The discussion continued, with Members talking about the Sertoma event and other events for the community that are held at the Airport throughout the year. Wolford then spoke to Jet Air and their business. He has hired a new flight instructor, adding that she graduated from Purdue's aviation program. Also, one of Jet Air's line guys just received his pilot's license. In the shop, Wolford noted that he has hired another mechanic. Continuing, Wolford stated that today he went to an auction and they ended up buying a lot of things, such as an old fire truck from the Quad City Air Show. He continued to share with Members some of the other items that Jet Air purchased. Charter flights have been keeping them busy, as has sending new pilots for training. e. Commission Members' Reports — Ogren noted that she will be at Osh Kosh through Tuesday. Gardinier stated that she is driving to Osh Kosh on Sunday. She also added that she recently returned from San Antonio and that Stinson Field is a pretty cool airport that she would highly recommend. Staff Report — None. g. 100 -year Anniversary Committee — Ogren stated that there has been no movement here due to other obligations. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, August 17, 2017, at 6:00 P.M. in the Airport Terminal Building. NEW HANGAR TOUR: ADJOURN: July 20, 2017 Page 8 Ogren moved to adjourn the meeting at 8:24 P.M. Gardinier seconded the motion. The motion carried 5-0. CHAIRPERSON DATE July 20, 2017 Page 9 Airport Commission ATTENDANCE RECORD 2017 Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERMC 0 0 0 0 0 0 0 OD O ` N s N = .P N 07 V NAME EXP. o � N m rn m o N o W T 0) (D a) Of V V V V V V V Minnetta 07/01/19 O/ O/ Gardinier X X X X X X X X X X E 'E X X Chris Ogren 07/01/18 X X E X X X X X X X X X X X A.Jacob 07/01/18 O/ Odgaard X X X X X X X X X E X X X X Julie 07/01/17 O Bockenstedt 1JE O/ O/ N X E X X X X X X X E X E M Robert Libby 07/01/20 O O I / O/ X E X X O O E X X X X X E X Christopher 07/01/21 N N N N N N N N N Lawrence NM M 11 IV M M M NM NM NM M M M X Kev: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time MINUTES HISTORIC PRESERVATION COMMISSION JUNE 15, 2017 HELLING CONFERENCE ROOM PRELIMINARY MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia Clore, Sharon DeGraw, Cecile Kuenzli, Andrew Litton, Pam Michaud, Ginalie Swaim MEMBERS ABSENT: Frank Wagner STAFF PRESENT: Jessica Bristow OTHERS PRESENT: G. T. Karr, William Downing RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Swaim said that this was Litton's last Commission meeting, and she thanked him for his service. She added that the new Commission member will be G. T. Karr. CERTIFICATE OF APPROPRIATENESS: 430 Brown Street. Bristow said this property is on the corner of Van Buren and Brown Streets in the Brown Street Historic District. She showed photographs of the house, which is a Dutch colonial with a gambrel roof and gables on the side. Bristow said the house has full dormers, which is very typical for this type of house. Bristow said there is an addition from the 1960s or 1970s on the back. She said this Commission approved replacing the windows on the addition to matched the rest of the house. Bristow said that the current application is to remove the existing garage and replace it with a two -car garage. She said the current garage is not large enough for modern vehicles. Bristow said the door has been altered and would not have that huge piece of trim. She added that the garage has had some termite damage. Bristow said it currently sits on the property line both to the north and the west. Bristow said that the site slopes down drastically to the street and throughout the back yard as well. She showed where the garage would need to be located, given the need to separate the owners' cars and parking from the guests' spots. Bristow said that because of the slope, the current location is the only option. She said there is not the option of retaining this garage and building another garage near it. Bristow said there is currently a gravel driveway. Bristow said that the new site plan does move the garage in from the property line because of setback requirements.. She showed where the new two -car garage will be located. Bristow said there is a small retaining wall now, but there would be a new retaining wall that would be a little HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 2 of 6 bit larger to encapsulate more of the slope in the flat area needed for the garage. Bristow said there would therefore be a retaining wall with stairs up to it. She said there would be a new concrete driveway with the same width of curb cut. Bristow said there would be two separate, single -car garage doors. Bristow showed the elevation. She said it really fits within the idea of a simple garage. Bristow said it has a simple gable facing east/west. She said the door is split into two doors so that it is not one big double -car garage door. Bristow stated that the carriage -style doors are appropriate, and the lap siding would match the house, as would the shingles. She added that a gambrel roof would not be appropriate on a garage like this, as it would be too ornamental. Bristow said that the doors and window trim would basically match the house but be simpler. She said it would blend with the house pretty well. Bristow showed an image of the garage door. Bristow said, given the fact that there is a garage that will not fit modern vehicles and the new garage needs to be in basically the same location, this meets the requirements for an exception to take down this garage. She said it has also seen some alterations and some damage. Bristow said the new garage meets the guidelines, so staff recommends approving this application. Boyd said the Commission has seen some applications over time in which the homeowner does part of the work but does not necessarily finish it. He asked what the implications are of demolishing something that is original but just doesn't fit the site. Boyd asked if there is any guarantee that the proposed replacement will be built and how that might work. Bristow said the Commission has more leverage for properties that require rental permits than for owner -occupied properties. She said that guidelines do not allow something like this to be taken down unless it is going to be replaced. Bristow said that requirement would be there. She said that if it is an owner -occupied property, the only way the Commission could probably do anything about that is if the owner came for a building permit for anything, or if it is a rental property, the owner has to meet all the requirements of anything that has been regulated to him to get a rental permit. Agran said there was a similar situation a couple of years ago in which the owners asked to demolish an historic outbuilding. He said the application was rejected; the owners wanted to demolish the building but did not have a plan to build. Agran said he is curious about whether there is a different standard for demolition if one has a plan to replace the building rather than just demolish it. Bristow said that is true. She said that part of the reason the Commission would allow this to come down is because that space would be needed for a new garage. Bristow stated that if that garage could be put somewhere else without just putting a new garage right in front of it, which wouldn't make sense, then she could see the potential to not take down this garage. Bristow said she feels that is clear in the guidelines. MOTION: Builta moved to approve a certificate of appropriateness for the project at 430 Brown Street as presented in the application. Agran seconded the motion. The motion carried on a vote of 10-0 (Wagner absent). HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 3 of 6 REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review. 1145 East College Street. Bristow said this involves the last corner property on College Street before it meets with Muscatine. She said the owners are replacing the porch roof membrane. 225 East Fairchild Street. Bristow said this house is a key property in the Northside Historic District. She said that shingles will be replaced on both the house and the carriage house garage behind it. 447 South Summit Street. Bristow said this house is in the middle of its Summit Street block. She said it will also have roof shingles replaced. Bristow said that all of these are going to be architectural asphalt shingles. 519 Brown Street. Bristow said this is an interesting case and presents a good reason for why the Commission needs to review what is contributing and non-contributing in the districts. She said that this house is in the guidelines as non-contributing. Bristow said that at one point, the roofline was substantially changed to something that made it non-contributing. She said that more recently the roofline was altered to be more historic, and at this point, she does not see anything that is non-contributing. Bristow said this would be a good example of a house that has moved from non-contributing to contributing. Bristow stated that the owners are going to recoat the roof and reshingle the porch roof. 1322 Muscatine Avenue. Bristow said this house is the very last Moffitt cottage, and work on the house was stopped in process so that the contractor could apply for historic review. She said it is being reshingled in cedarshakes. Minor Review - Staff Review. 603 Grant Street. Bristow said this house has a studio and a little garage. She said there were ramping decks that went from the house to the other two buildings on the property. Bristow said the owners are taking out all of the ramps to make a simpler, rectangular deck. She said that it will extend past the side of the addition but not past the side of the house, in order to reach the door to the studio, and will have stairs down to the yard. 946 Iowa Avenue. Bristow said this house was hit by a car recently. She said the concrete block pier was knocked off and will need to be rebuilt. HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 4 of 6 Bristow said that this house was fixed after the tornado, but the only window to survive the tornado will now need to be replaced. She said it will be replaced with the original configuration but will be of the same brand as the other windows. Bristow said the house has wood siding, and the replacement will be a wood material. 721 Iowa Avenue. Bristow said this house is in the College Hill Conservation District and was moved here by Max Yocum in the 1970s, who accidently rotated it 180 degrees on the foundation so it faces the creek. She said that what is now the front (street facing) step and railing will be replaced and will meet the guidelines. CONSIDERATION OF MINUTES FOR MAY 11, 2017: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's May 11, 2017 meeting, as written. Clore seconded the motion. The motion carried on a vote of 10- 0 (Wagner absent). COMMISSION INFORMATION AND DISCUSSION: Iowa Federation Home 942 Iowa Avenue in the March 2017 Iowa Alumni Magazine. Swaim referred to the article about the house included in the civil rights grant, which is progressing. Historic Preservation Fund Proaram Bristow said that staff has decided to do a soft rollout of the new historic preservation fund program. She said that any projects that would be eligible for this will need to come through the City anyway. Bristow said staff will see what comes through and what needs assistance. Bristow stated that the hope is to support at least eight projects per year, because of the fact that the budget is $40,000 with a $5,000 matching grant. She said that whether the money is a grant or a loan will depend on income and occupancy. Bristow said that for a rental, it would just be a loan. She said that property owners will have to put in an application to have their projects approved. Bristow said she is going to try to come up with a scoring rubric for the future. Bristow said the application process opens up on July 1. She said this could possibly be a staff and chair approval process. Bristow said the owner has to have everything on the project approved and get at least two contractor estimates. She said the funds cannot pay for volunteer labor. Bristow said this was proposed to the City Council by Geoff Fruin. She said it is modeled after a program in Normal, Illinois, and she has received a lot of good information from Normal. Swaim thanked the City Manager and City Council for coming up with this program. She said it will make a big difference in the community. HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 5 of 6 Swaim thanked Litton for serving two terms on the Commission. She added that it is a big time commitment. Swaim said that Agran, Boyd, and Clore were reappointed to the Commission. She said that there is a limit now of two three-year terms. ADJOURNMENT: The meeting was adjourned at 6:00 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION I_ya1100.17_,1iM21Nx0101VPC 2016-2017 NAME TERM EXP. 619 7/14 8111 9/8 10/13 11/10 1218 1/12 2/9 3/9 4/13 5111 6/15 AGRAN, THOMAS 7/1117 X O/E O/E X X X X X X O/E X X X BAKER, ESTHER 7/1/18 X X X X X O/E X X X 0/E X X X BOYD, KEVIN 7/1/17 --- --- — X X X O/E X X X X X X BUILTA, ZACH 7/1119 X X X X X X X 0/E X X O/E X X CLORE, GOSIA 7/1117 O/E X X X O/E X X X O/E X X X X DEGRAW, SHARON 7/1/19 X X O/E X O/E X X X X X X X KUENZLI, CECILE 7/1/19 X X X X X X X O/E X X 0/E X LITTON, ANDREW 7/1/17 O/E X O/E X X O/E 0/E X X X 0/E X X MICHAUD, PAM 7/1/18 X X O/E X X X X X X X X X X SWAIM, GINALIE 7/1118 X X X X X X O/E 0/E X X X X X WAGNER, FRANK 711/18 X X X X 0/E X X X X X X X KEY: X = Present 0 = Absent O/E = Absent/Excused — = Not a Member