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HomeMy WebLinkAbout2017-08-15 Bd Comm minutes08-15-17 3b(1) MINUTES IOWA CITY BOARD OF APPEALS MODAY, JANUARY 9, 2017 NDS CONFERENCE ROOM, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA 52240 MEMBERS PRESENT: John Roffman, Andrea French, Jim Walker MEMBERS ABSENT: John Gay STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), Jann Ream (Code Enforcement Specialist, acting as minute taker) OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: John Roffman called the meeting to order at 4:00 PM ELECTION OF OFFICERS: APPROVED French moved to elect John Roffman as chairperson of the Board of Appeals. Walker seconded. VOTE: Roffman was elected as chairperson of the BOA by a unanimous vote. Walker moved to elect Andrea French as vice -chair of the Board of Appeals. Roffman seconded. VOTE: French was elected vice -chair of the BOA by a unanimous vote. CONSIDERATION OF MINUTES: Minutes from the December 7, 2016 were considered. Walker had one question about his motion to uphold the decision of the Fire Chief in terms of the width of the street. Roffman reminded him that they had clarified earlier in the discussion that the vote would be on the entirety of the Fire code issues. Walker agreed. The minutes were approved by a unanimous vote. OTHER BUSINESS: Hennes passed out a civil rights questionnaire that members of all Iowa City board or commission were requested to complete. The present members completed the questionnaire and submitted them back to Hennes. Roffman adjourned the meeting at 4:15 9— 1 —/.; Date Board of Appeals Attendance Record 2016 NAME TERM EXPIRES Jan -17 I Feb -17 Mar -17 Apr -17 May -17 Jun -17 Jul -17 Aug -17 Sep -17 Oct -17 Nov -17 Dec -17 Andrea French 12131/2017 X X X John Roffman 1213-1/2W X XX Scott McDonough 1 2/3 1!2021 X O/E John Gay 1 2/3 112 01 8 O/E X O/E - — - - — Jim Walker /20 12/3118 X O/E X KEY X = present O =absent --- ` - -- "- - -- -- - - --- O/E = absent/excused --- -- — - -- -- - - — - - - — - - - -- NM = No meeting T----- --+- --' - - -- _= not a member -- -- — - -- -T— - -- -- - - - - - -- - X' =present by phone — -- - - -- -- -- ---- - - --- - — - — 08-15-17 3b(2) MINUTES APPROVED IOWA CITY BOARD OF APPEALS THURSDAY, JULY 13, 2017 HELLING CONFERENCE ROOM, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA 52240 MEMBERS PRESENT: John Roffman, Scott McDonough, Andrea French, John Gay MEMBERS ABSENT: Jim Walker STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), Stan Laverman (Sr. Housing Inspector), John Yapp (Development Services Coordinator), Brian Greer (Fire Marshall), Jann Ream (Code Enforcement Specialist, acting as minute taker) OTHERS PRESENT: Crissy Caganelli, Dan Broffit, Steve Schornhorst RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: John Roffman called the meeting to order at 4:00 PM Request for a Variance from the Housing Code Sections 17-5-17 F 1 f & 17-5-17 G1 (proposed building at 820 Cross Park Avenue) Tim Hennes explained the request was a variance for two requirements in the Iowa City Housing Code: the natural light requirement and the bedroom escape/rescue window requirement. He explained that Sue Dulek would give the Board some criteria to help them with their determination. She specified that this was a variance —not an appeal. And that the applicants were asking for a determination that the two provisions in question should not apply to their particular situation. She explained that of the four findings listed in the Housing Code that could be applied to a variance request, only two applied: #1 -That there are practical difficulties or unnecessary hardships in carrying out the a strict letter of any notice or order; and #4- Such a variance is in harmony with the general purpose and intent of the code in securing the public health, safety and general welfare. Crissy Caganelli explained the position of the applicants and provided background for the project. The project is to provide permanent supportive housing for 24 persons who meet the HUD definition of the chronically homeless and have a diagnosed disability. These are also people who are frequently cycling through the criminal justice system, emergency and medical services and shelters and who continue to cycle back to homelessness. And while services will be offered to these individuals to help with any drug or alcohol issues, it is not required that they be clean and sober to be provided housing. Caganelli said, with all that in mind, the spaces have been specifically designed for this type of individual and input from other similar providers across the nation was used in the design process. Roffman stated that, in their application, they said it was critical that the window was in the living room and not the bedroom and asked for explanation. Caganelli said that the individuals who would be tenants have APPROVED years and years of substance abuse and living on the streets. Because of that, their decision making abilities have been compromised. So, for example, based on input from other providers, when the window has been in the bedroom, tenants have gone to the windows with no clothing on. She said there is a clear difference in the decision making process and they want to provide protection for the neighborhood and any ramifications that may fall back on the tenants and staff. They want to remove the window from any immediate line of sight from the bedroom or bathroom so that a tenant does not immediately get drawn to the window when they might not be fully clothed. Dan Broffit stated their rationale for granting the variance starting with the escape/rescue window requirement. He explained that this requirement in the Housing Code is similar to the language in the International Building Code (IBC). He said that, in the IBC, there is an exception to that requirement if a sprinkler system is provided. He also stated that this would not be classified as a residential occupancy but would be classified as an institutional occupancy and that all of the safeguards required for an institutional occupancy would be provided. He also stated that there will be staff on site 24 hours a day so there will additional eyes and ears on the ground at all times. Unfortunately, the Housing Code does not differentiate between residential and institutional occupancies — it just refers to dwelling units. Therefore, it does not offer that same exception — so the variance is necessary. He then addressed the requirement for natural light in every habitable room. He explained that these units were a kind of hybrid between a 1 bedroom unit and an efficiency unit. There will be an opening between the bedroom and living room but no door. The opening, however, will be less than the 50% opening minimum needed for the areas to be considered one large room. He said that the window will be large enough to exceed the percentage of natural light required for the whole area. Broffit also explained that, because of the challenges of the site, the units are long and narrow which also makes it difficult to bring in natural light separately to these areas. He said that the natural light requirement is there to make sure units are livable spaces and he felt their floor plan met the spirit of the code. Hennes stated that their plan would be compliant with the building code as adopted. McDonough asked if any precedent would be set if the variance was approved. Hennes stated no. Roffman asked what would happen if, in the future, this particular use ceased and the building simply became an apartment building. Hennes said the variance would carry over. John Yapp stated it was the City's concern that it not become a precedent. He said that identifying the unique systems to be put in place such as the population to be served, the enhanced safety systems and the 24 hours staffing are important to be specified as justification for any variance. McDonough asked Brian Greer if the Fire Department had any issues with the plan. Greer said no because of the enhanced safety systems. Stan Laverman also said he had no issues with it. John Gay stated that the space really functions as one room and that there is plenty of natural light. McDonough added that he felt this was a good contribution to the community. MOTION: French moved to approve the variance from Housing Code sections 17-5-17F.1.f and 17-5- 17G.1 based on the unnecessary hardships in carrying out the strict letter of the code and because the variance would be in harmony with the general purpose and intent of the code. McDonough seconded. Further discussion: None VOTE: The variance was approved with a unanimous vote 4-0. ADJOURNMENT Roffman adjourned the meeting at 4:20 S- Z-/2 Date APPROVED Board of Appeals Attendance Record 2016 NAME TERM EXPIRES Jan -17 Feb -17 Mar -17 Apr -17 May-17,Jun-17 Jul -17 Aug -17 Sep -17 Oct -17 Nov -17 Dec -17 Andrea French 12/3112017 X X X John Roffman 12/31/2017 X X X Scott McDonough 12/31/2021 _ X O/E John Gay 12/31/2018 O/E X O/E Jim Walker 12/31/2018 X O/E X KEY - X = present O = absent O/E = absent/excused NM = No meeting _= not a member X' = present by phone Final/Approved 08-15-17 COMMUNITY POLICE REVIEW BOARD 3b(3) MINUTES — July 11, 2017 CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Monique Green, Donald King, Mazahir Salih, David Selmer MEMBERS ABSENT: None STAFF PRESENT: Kellie Fruehling STAFF ABSENT: Legal Counsel Pat Ford OTHERS PRESENT: Chief Jody Matherly of the ICPD RECOMMENDATIONS TO COUNCIL (1) Accept CPRB FY17 Annual Report Vice Chair Townsend welcomed new Board member David Selmer. Selmer gave personal and professional background information about himself. CONSENT CALENDAR Motion by King, seconded by Salih, to adopt the consent calendar as presented or amended. Minutes of the meeting on 05/09/17 Motion carried, 5/0. NEW BUSINESS Draft of CPRB Annual Report — The Board reviewed the draft of the FY17 Annual report and had no changes. Motion by King, seconded by Salih to approve the FY17 Annual report and forward to Council. Motion carried, 5/0. OLD BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Fruehling noted she had included the updated Board contact list in the packet and asked if there were any changes and the Board had none. CPRB July 11, 2017 Page 2 EXECUTIVE SESSION Motion by King, seconded by Green to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 5:35 P.M. Selmer abstained due to a conflict of interest and left the meeting. REGULAR SESSION Returned to open session at 5:58 P.M. Motion by King, seconded by Salih to set the level of review for CPRB Complaint #17-01 and to 8-8-7 (13)(1)(d), Request additional investigation by the police chief or city manager, or request police assistance in the board's own investigation. Motion carried, 4/0, Selmer absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change) •August 8, 2017, 5:30 PM, Helling Conference Rm *September 12, 2017, 5:30 PM, Helling Conference Rm *October 10, 2017, 5:30 PM, Helling Conference Rm *November 14, 2017, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by King, seconded by Salih. Motion carried, 4/0, Selmer absent. Meeting adjourned at 5:59 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2016-2017 (Meeting Date) KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 8/17 9/13 10/11 11/7 11/15 12/15 1/10 2/14 3/14 4/12 5/9 7/11 7/31 8/ NAME EXP. Joseph 7/1/17 X X X X X X X X X X O/E --- --- Treloar _ Mazahir 7/1/21 X X O X O X X X O/E X O/E X X X Salih Donald 7/1/19 O/E X OX O/E O/E O/E O/E O/E X X X X X X King Monique 7/1/20 X X X X X X X X X X X X O/E X Green Orville 7/1/20 X X X X X X X X X X X X X X Townsend David 9/1/21 — — — — — — — -- — -- — X O/E X Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member Final/Approved COMMUNITY POLICE REVIEW BOARD =(4) MINUTES - July 31, 2017 CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:56 p.m. MEMBERS PRESENT: Donald King, Mazahir Salih MEMBERS ABSENT: Monique Green, David Selmer STAFF PRESENT: Legal Counsel Patrick Ford and Staff Kellie Fruehling present =:4x911j11,r/= SESSION Motion by King and seconded by Salih to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0. Open session adjourned at 5:04 p.m. REGULAR SESSION Returned to open session at 5:55 p.m. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS • August 8, 2017, 5:30 PM, Halling Conference Rm • September 12, 2017, 5:30 PM, Helling Conference Rm • October 10, 2017, 5:30 PM, Helling Conference Rm • November 14, 2017,5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Salih and seconded by King. Motion carried, 3/0. Meeting adjourned at 5:56 p.m. CPRB July 11, 2017 Page 2 records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 5:38 P.M. Selmer abstained due to a conflict of interest and left the meeting REGULAR SESSION Returned to open session at 6:19 P.M. Motion by Salih, seconded by Green to set a meeting date of August 29, 2017 5:30 P.M. for review of CPRB Complaint #17-01 Motion carried, 4/0, Selmer absent TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) •August 8, 2017, 5:30 PM, Helling Conference Rm •September 12, 2017, 5:30 PM, Helling Conference Rm •October 10, 2017, 5:30 PM, Halling Conference Rm •November 14, 2017, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Salih, seconded by Green. Motion carried, 4/0, Selmer absent. Meeting adjourned at 6:25 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2016-2017 (Meeting Date) KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 8/17 9/13 10/11 11/7 11/15 12/15 1/10 2/14 3/14 4/12 5/9 7/11 7/31 8/8 NAME EXP. Joseph 7/1/17 X X X X X X X X X X O/E — — — Treloar Mazahir 7/1/21 X X O X O X X X O/E X O/E X X X Salih Donald 7/1/19 O/E X O/E O/E O/E O/E O/E O/E X X X X X X King Monique 7/1/20 X X X X X X X X X X X X O/E X Green Orville 7/1/20 X X X X X X X X X X X X X X Townsend David 9/1/21 — — — — — — -- -- — — — X O/E X Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member COMMUNITY POLICE REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board formerly known as Citizens Police Review Board and now known as Community Police Review Board (hereafter referred as the CPRB), consists of five members appointed by the City Council. The CPRB has its own outside legal counsel. The Board was established to review investigations into claims of police misconduct, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least one community forum each year for the purpose of hearing citizens' views on the policies, practices and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2017 Meetings The CPRB tentatively holds monthly meetings on the second Tuesday and special meetings as necessary. During FY17 the Board held ten meetings and one Community Forum. ICPD Policies/Procedures/Practices Reviewed By CPRE The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attended the open portion of the CPRB meetings, and was available for any questions Board members had regarding these reports. Presentations In April of 2017 the Board held its ninth Community Forum as required by the City Charter. The Board did introductions, a brief summary of Board duties and responsibilities. Treloar then introduced and welcomed Iowa City Police Chief Jody Matherly. Chief Matherly gave some background information about himself personally and professionally. He also spoke about the department, other City departments, and the community working together. The Chief feels that the CPRB is a positive thing for the community. He also reported on number of officers, average calls for service and number of arrests per year. The forum was then opened to the public for questions. There were five members of the public that spoke at the forum. Topics included traffic on Clinton/Madison and proposed gun legislation, the noise ordinance and barking dogs, mental illness, an upcoming legislative forum on mental illness and Chief Matherly, and the types of complaints received since the start of the commission. Board members spoke briefly about complaint forms, the Johnson County Citizens Police Academy, and having good relationships/communications between residents and the Police Department. CPRB Annual Report FY 2017 — Approved 07/11/2017 —1 Board Members In October 2016 officers were nominated with Joseph Treloar as Chair and Orville Townsend as Vice - Chair. Orville Townsend and Monique Green were appointed in August of 2016 for four-year terms. COMPLAINTS Number and Type of Allegations Three complaints (16-05, 17-01, 17-02) were filed during the fiscal year July 1, 2016 — June 30, 2017. Three public reports were completed during this fiscal period (16-03, 16-04, 16-05). Two complaints filed in FY17 are pending before the Board (17-01, 17-02). Allegations Complaint #16-03 1. Unlawful Entry— NOT SUSTAINED. 2. Unnecessary Use of Force — NOT SUSTAINED. Complaint #16-04 1. Unnecessary Use of Force (all officers) — NOT SUSTAINED. 2. Failure to Activate Body -Worn Cameras (1 of 3 officers) — SUSTAINED. Complaint #16-05 1. Violated Complainant's First Amendment Right to Freedom of Speech — NOT SUSTAINED. 2. Improper/Unlawful detention/arrest — NOT SUSTAINED. 3. Improperly/Unlawfully did not allow Complainant to provide verbal identification — NOT SUSTAINED. 4. Failure to offer/administer a pre -arrest sobriety/breath test — NOT SUSTAINED. 5. Failure to inform Complainant of reason of arrest — NOT SUSTAINED. 6. Improper/Unlawful search after arrest — NOT SUSTAINED. 7. Improper handcuffing and intentionally causing pain and injury to Complainant — NOT SUSTAINED. 8. Profanity — NOT SUSTAINED. 9. Fabricated probable cause — NOT SUSTAINED. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation Level b Interview or meet with complainant Level c Interview or meet with named officer Level d Request additional investigation by Chief or City Manager, or request police assistance in the Board's own investigation Level a Board performs its own additional investigation Level f Hire independent investigators CPRB Annual Report FY 2017 — Approved 07/11/2017 — 2 Complaint Resolutions The Police Department investigates complaints to the CPRB of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the CPRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizens' complaint and the Chief's Report and decides whether its conclusions about the allegations should be sustained or not sustained. The Board prepares a report which is submitted to the City Council. Of the thirteen allegations listed in the three complaints for which the Board reported, one was sustained. The Board made comments and/or recommendations for improvement in police policy, procedures, or conduct in two of the reports: Complaint #16-03 — It was evident from the time the police arrived on the scene that it was their intent that the suicidal person would receive necessary care at the hospital. It was also evident that the police intended that no one be arrested, no charge would need to be filed and that the transportation of the patient occur as peacefully as possible without incident. The Board felt the officers handled a very difficult situation very professionally; however, one of the officers made the following comment at the hospital after the patient stated that they were fine: "well you should have been fine earlier'. Also, one of the officers made the following comment to one of the arrestees: "you're a grown ass man, look how you're acting". The Board felt that these comments were unnecessary and inflammatory and de-escalation training may be in order to improve future situations, especially in the case of distressed individuals. Complaint #16-05 — Officer A did an excellent job of handling the situation. It should also be mentioned that he was not only dealing with the complainant but he also did an excellent job of encouraging his friends to keep a safe distance. The Board was concerned that there was no audio with one of the videos. The Board wants to ensure that the department's equipment is both operating the way its intended to, and is operated by the officers the way it is intended to. Name -Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name -clearing hearing has been held. During this fiscal period, the Board scheduled one name -clearing hearing, but none were held. Complaint Histories of Officers City ordinance requires that the annual report of the CPRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. In the three complaints covered by the FYI annual report a total of seven officers were involved with allegations against them. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. CPRB Annual Report FY 2017 — Approved 07/11/2017 — 3 COMPLAINT DEMOGRAPHICS The following is demographic information from the three complaints that were completed in this fiscal year. Because complainants provide this voluntarily, the demographic information may be incomplete. Age: (3) 18-25 26-35 36-45 46-55 (2) 56-64 65+ Disability: Physical (1) Mental (1) None Annual Household Income: 100K 75-99K 50-75K (1) 25-49K (1) Under 25K Gender: (1) Female (3) Male (1) Other - Transgender Sexual Orientation: (1) LGBTQ (4) Heterosexual Other Ethnic Origin: Black/African-American Hispanic (1) American Indian/Alaska Native Asian/Pacific Islander (4) White/Caucasian Other Were you born in the United States: (2) Yes No Religion: (1)Christian None Other Marital Status: (2) Married (3) Single Divorced Separated Widowed Other * Information is reported as presented by the person completing the form. BOARD MEMBERS Joseph Treloar, Chair Royceann Porter / Orville Townsend, Vice Chair Melissa Jensen / Monique Green Mazahir Salih Donald King CPRB Annual Report FY 2017 — Approved 07/11/2017 — 4 COMMUNITY POLICE REVIEW BOARD OFFICE CONTACTS July 2017 Date Description None. MINUTES — FINAL CITY OF IOWA CITY CIVIL SERVICE July 19, 2017 — 8:15a.m. HELLING (LOBBY) CONFERENCE ROOM — CITY HALL Members Present: Lyra Dickerson, Rick Wyss, Melissa Jensen Members Absent: None Staff to the Commission Present: Karen Jennings, Tracy Robinson Others Present: Police Chief Jody Matherly, Fire Deputy Chief Brian Platz RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None. CALL TO ORDER: Dickerson called the meeting to order at 8:15a.m. CERTIFICATION OF PROMOTIONAL LISTS FOR THE POSITIONS OF POLICE SERGEANT, POLICE LIEUTENANT AND POLICE CAPTAIN: Jennings summarized the recruitment process, which was consistent with the process previously approved by the Commission. After a brief discussion, Wyss moved and Jensen seconded that all three lists be certified as presented. All were in favor. FIRE DEPARTMENT PROMOTIONAL TESTING: After a brief discussion, Wyss moved and Jensen seconded to approve the process proposed by staff in the July 14, 2017 memo to the Commission. All were in favor. ADJOURNMENT: Wyss moved to adjourn, Jensen seconded, all were in favor and the meeting was adjourned at 8:29 a.m. Board/Commission: Civil Service Commission ATTENDANCE RECORD YEAR 2017 (Meeting Date) NAME TERM EXPIRES 2/23/17 7/19/17 O/E = Absent/Excused NM = No Meeting Dickerson 4/3/18 X X -Lyra Jesse Case 4/3/17 O/E --- Wyss 4/4/20 X X -Rick Melissa Jensen 4/5/21 --- I X KEY: X = Present O = Absent O/E = Absent/Excused NM = No Meeting --- = Not a Member July 19, 2017 TO: The Honorable Mayor and the City Council RE: Civil Service Promotional Examination — POLICE SERGEANT I r 1 -% ' Aft=11 CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (3 19) 356-5000 (3 19) 356-5009 FAX www.icgov.org We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the following named person(s) as eligible for the position of Police Sergeant. 1. Andrew McKnight 2. Scott Stevens 3. Jeremy Bossard 4. Rob Cash 5. Travis Neeld 6. Ryan Wood 7. Ronnie Gist IOWA CITY CIVIL SERVICE COMMISSION 0 w -(� Lyra 4. Dickerson, Chair Rick Wyss Melissa Jensen ATTEST: Cityty Clerk Cler o L July 19, 2017 �l r""IIIc/y� eS CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319) 356-5009 FAX TO: The Honorable Mayor and the City Council www.lcgov.org RE: Civil Service Promotional Examination — POLICE LIEUTENANT We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the following named person(s) as eligible for the position of Police Lieutenant. 1. Scott Gaarde 2. Jorey Bailey IOWA CITY CIVIL SERVICE COMMISSION Lyr W. Dickerson, Chair Rick Wyss Melissa Jensen ATTEST:�c e� City Clerk July 19, 2017 � r CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319)356-5000 (319) 356-5009 FAX TO: The Honorable Mayor and the City Council www.icgov.org RE: Civil Service Promotional Examination — POLICE CAPTAIN We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby certify the following named person(s) as eligible for the position of Police Captain. 1. Denise Brotherton 2. David Droll IOWA CITY CIVIL SERVICE COMMISSION rt & A W . , I�� _ Lyr�on, Chair Rick Wyss Meli sa Jensen ATTEST: �1 City Clerk OU -15-17 3b(6) MINUTES APPROVED HISTORIC PRESERVATION COMMISSION JUNE 15, 2017 HELLING CONFERENCE ROOM MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia Clore, Sharon DeGraw, Cecile Kuenzli, Andrew Litton, Pam Michaud, Ginalie Swaim MEMBERS ABSENT: Frank Wagner STAFF PRESENT: Jessica Bristow OTHERS PRESENT: G. T. Karr, William Downing RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Swaim said that this was Litton's last Commission meeting, and she thanked him for his service. She added that the new Commission member will be G. T. Karr. CERTIFICATE OF APPROPRIATENESS: 430 Brown Street. Bristow said this property is on the corner of Van Buren and Brown Streets in the Brown Street Historic District. She showed photographs of the house, which is a Dutch colonial with a gambrel roof and gables on the side. Bristow said the house has full dormers, which is very typical for this type of house. Bristow said there is an addition from the 1960s or 1970s on the back. She said this Commission approved replacing the windows on the addition to matched the rest of the house. Bristow said that the current application is to remove the existing garage and replace it with a two -car garage. She said the current garage is not large enough for modern vehicles. Bristow said the door has been altered and would not have that huge piece of trim. She added that the garage has had some termite damage. Bristow said it currently sits on the property line both to the north and the west. Bristow said that the site slopes down drastically to the street and throughout the back yard as well. She showed where the garage would need to be located, given the need to separate the owners' cars and parking from the guests' spots. Bristow said that because of the slope, the current location is the only option. She said there is not the option of retaining this garage and building another garage near it. Bristow said there is currently a gravel driveway. Bristow said that the new site plan does move the garage in from the property line because of setback requirements. She showed where the new two -car garage will be located. Bristow said there is a small retaining wall now, but there would be a new retaining wall that would be a little HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 2 of 6 bit larger to encapsulate more of the slope in the flat area needed for the garage. Bristow said there would therefore be a retaining wall with stairs up to it. She said there would be a new concrete driveway with the same width of curb cut. Bristow said there would be two separate, single -car garage doors. Bristow showed the elevation. She said it really fits within the idea of a simple garage. Bristow said it has a simple gable facing east/west. She said the door is split into two doors so that it is not one big double -car garage door. Bristow stated that the carriage -style doors are appropriate, and the lap siding would match the house, as would the shingles. She added that a gambrel roof would not be appropriate on a garage like this, as it would be too ornamental. Bristow said that the doors and window trim would basically match the house but be simpler. She said it would blend with the house pretty well. Bristow showed an image of the garage door. Bristow said, given the fact that there is a garage that will not fit modern vehicles and the new garage needs to be in basically the same location, this meets the requirements for an exception to take down this garage. She said it has also seen some alterations and some damage. Bristow said the new garage meets the guidelines, so staff recommends approving this application. Boyd said the Commission has seen some applications over time in which the homeowner does part of the work but does not necessarily finish it. He asked what the implications are of demolishing something that is original but just doesn't fit the site. Boyd asked if there is any guarantee that the proposed replacement will be built and how that might work. Bristow said the Commission has more leverage for properties that require rental permits than for owner -occupied properties. She said that guidelines do not allow something like this to be taken down unless it is going to be replaced. Bristow said that requirement would be there. She said that if it is an owner -occupied property, the only way the Commission could probably do anything about that is if the owner came for a building permit for anything, or if it is a rental property, the owner has to meet all the requirements of anything that has been regulated to him to get a rental permit. Agran said there was a similar situation a couple of years ago in which the owners asked to demolish an historic outbuilding. He said the application was rejected; the owners wanted to demolish the building but did not have a plan to build. Agran said he is curious about whether there is a different standard for demolition if one has a plan to replace the building rather than just demolish it. Bristow said that is true. She said that part of the reason the Commission would allow this to come down is because that space would be needed for a new garage. Bristow stated that if that garage could be put somewhere else without just putting a new garage right in front of it, which wouldn't make sense, then she could see the potential to not take down this garage. Bristow said she feels that is clear in the guidelines. MOTION: Builta moved to approve a certificate of appropriateness for the project at 430 Brown Street as presented in the application. Agran seconded the motion. The motion carried on a vote of 10-0 (Wagner absent). HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 3 of 6 REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review. 1145 East College Street. Bristow said this involves the last corner property on College Street before it meets with Muscatine. She said the owners are replacing the porch roof membrane. 225 East Fairchild Street. Bristow said this house is a key property in the Northside Historic District. She said that shingles will be replaced on both the house and the carriage house garage behind it. 447 South Summit Street. Bristow said this house is in the middle of its Summit Street block. She said it will also have roof shingles replaced. Bristow said that all of these are going to be architectural asphalt shingles. 519 Brown Street. Bristow said this is an interesting case and presents a good reason for why the Commission needs to review what is contributing and non-contributing in the districts. She said that this house is in the guidelines as non-contributing. Bristow said that at one point, the roofline was substantially changed to something that made it non-contributing. She said that more recently the roofline was altered to be more historic, and at this point, she does not see anything that is non-contributing. Bristow said this would be a good example of a house that has moved from non-contributing to contributing. Bristow stated that the owners are going to recoat the roof and reshingle the porch roof. 1322 Muscatine Avenue. Bristow said this house is the very last Moffitt cottage next to the bridge at Court Street in the small district along Muscatine, and work on the house was stopped in process so that the contractor could apply for historic review. She said it is being reshingled in cedar shakes. Minor Review - Staff Review. 603 Grant Street. Bristow said this house has a studio and a little garage. She said there were ramping decks that went from the house to the other two buildings on the property. Bristow said the owners are taking out all of the ramps to make a simpler, rectangular deck. She said that it will extend past the side of the addition but not past the side of the house, in order to reach the door to the studio, and will have stairs down to the yard. 946 Iowa Avenue. Bristow said this house was hit by a car recently. She said the concrete block pier was knocked off and will need to be rebuilt. HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 4 of 6 Bristow said that this house was fixed after the tornado, but the only window to survive the tornado will now need to be replaced. She said it will be replaced with the original configuration but will be of the same brand as the other windows. Bristow said the house has wood siding, and the replacement will be a wood material. 721 Iowa Avenue. Bristow said this house is in the College Hill Conservation District and was moved here by Max Yocum in the 1970s, who accidently rotated it 180 degrees on the foundation so it faces the creek. She said that what is now the front (street facing) step and railing will be replaced and will meet the guidelines. CONSIDERATION OF MINUTES FOR MAY 11, 2017: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's May 11, 2017 meeting, as written. Clore seconded the motion. The motion carried on a vote of 10- 0 (Wanner absent). COMMISSION INFORMATION AND DISCUSSION: Iowa Federation Home 942 Iowa Avenue, in the March 2017 Iowa Alumni Magazine. Swaim referred to the article about the house included in the civil rights grant, which is progressing. Historic Preservation Fund Prooram Bristow said that staff has decided to do a soft rollout of the new historic preservation fund program. She said that any projects that would be eligible for this will need to come through the City anyway. Bristow said staff will see what comes through and what needs assistance. Bristow stated that the hope is to support at least eight projects per year, because of the fact that the budget is $40,000 with a $5,000 matching grant. She said that whether the money is a grant or a loan will depend on income and occupancy. Bristow said that for a rental, it would just be a loan. She said that property owners will have to put in an application to have their projects approved. Bristow said she is going to try to come up with a scoring rubric for the future. Bristow said the application process opens up on July 1. She said this could possibly be a staff and chair approval process. Bristow said the owner has to have everything on the project approved and get at least two contractor estimates. She said the funds cannot pay for volunteer labor. Bristow said this was proposed to the City Council by Geoff Fruin. She said it is modeled after a program in Normal, Illinois, and she has received a lot of good information from Normal. Swaim thanked the City Manager and City Council for coming up with this program. She said it will make a big difference in the community. HISTORIC PRESERVATION COMMISSION June 15, 2017 Page 5 of 6 Swaim thanked Litton for serving two terms on the Commission. She added that it is a big time commitment. Swaim said that Agran, Boyd, and Clore were reappointed to the Commission. She said that there is a limit now of two three-year terms. ADJOURNMENT: The meeting was adjourned at 6:00 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2016-2017 NAME TERM EXP. 6/9 7/14 8/11 918 10/13 11/10 12/8 1112 219 3/9 4/13 5111 6115 AGRAN, THOMAS 7/1117 X O/E O/E X X x X X X O/E X X X BAKER, ESTHER 7/1/18 X X X X X O/E x X X O/E x X X BOYD, KEVIN 7/1/17 --- --- — X X X O/E X X X X X X BUILTA, ZACH 7/1/19 x x x x x x X O/E x x O/E x x CLORE, GOSIA 7/1/17 O/E X X X O/E X x x O/E X X X X DEGRAW, SHARON 711119 X X O/E X O/E x X X x X X X KUENZLI, CECILE 7/1119 X X X X X X X O/E x X O/E x LITTON, ANDREW 7/1/17 O/E x O/E x x O/E O/E x x x O/E x x MICHAUD, PAM 7/1118 X X O/E x x x X X X X X X X SWAIM, GINALIE 7/1/18 X X X x X X O/E O/E X X X X X WAGNER, FRANK 711/18 X X X X O/E X X x X X X X KEY: X = Present 0 = Absent O/E = Absent/Excused — = Not a Member 3b(7) 10 4 IOWA CITY =s PUBLIC LIBRARY 123 S. Linn St. •Iowa City, IA 52240 ` m Sus Cr" -n 3W3WS31 -w 31435 MN -w kplp BOARD OF TRUSTEES Minutes of the Regular Meeting FINAL APPROVED June 22, 2017 Members Present: Diane Baker, John Beasley, Janet Freeman, Tom Martin, Meredith Rich -Chappell, Jay Semel. Members Absent: Adam Ingersoll, Robin Paetzold, Monique Washington. Staff Present: Maeve Clark, Susan Craig, Anne Mangano, Patty McCarthy, Elyse Miller, Brent Palmer, Angela Pilkington. Guests Present: Carol Kirsch, incoming Board member, Kellee Forkenbrock, incoming Board member. Call Meeting to Order. President Semel called the meeting to order at 5:02 p.m. Public Discussion. None Approval of Minutes. The minutes of the May 25, 2017 Library Board of Trustees meeting were reviewed. A motion to approve the Minutes was made by Martin and seconded by Rich -Chappell. Motion carried 6/0. Items to be discussed. Evaluation of Director. Craig requested the meeting be closed for the purposes of her personnel evaluation. Voice vote: Baker, aye; Beasley, aye; Freeman, aye; Martin, aye; Rich -Chappell, aye; Semel, aye. Meeting closed at 5:07 pm. President Semel reconvened the meeting at 5:45 pm. Freeman, representing the Evaluating Committee, noted that the committee recommended the maximum amount increase permitted by the City. A motion to approve the maximum allowable increase to Craig's salary was made by Freeman and seconded by Semel. Motion carried 6/0. Board Annual Report. Each Board and Commission makes a report to the City each year. Craig reviewed the actions the Board took on their stated goals in last year's report. Craig believes the privacy and confidentiality work the Board has done this year belongs in the FY17 report. Other items in the FY17 goals were discussed: the website, the Summer Reading Program work, the diversity and sustainability, work, MERGE, advocacy for the State Historical Library, Friends Foundation 25" anniversary celebration preparations, the Bookmobile. Board members should think about goals for FY18, which will include the search for a Library Director. The search may begin in spring 2018. Beasley said a process for the director search should be developed. Freeman said the fiscal challenges are important and will be ongoing. Assessing the impact of the bookmobile and ensuring it is used in the best way possible was suggested. The security camera issue should also be included in the annual report. There are things in the City's strategic plan such as diversity and sustainability that should continue. Craig mentioned the art gallery and remodeled Computer Lab and updated space in the Children's Room. Beasley thinks the list should also include concrete ways the Board can better assist library staff. Staff Reports. Director's Report. Memo from Susan Craig about her retirement at the end of December 2018. Craig said there were 19,000 people in the building last week. She believes the booklet with all of the summer children's programs has really paid off in attendance. We expect busyness in June, but this was even more than we expected. Saturday was early opening for autistic people and there was sewage in the Children's Room. Staff were marvelous and banded together to work on the problem. The ServiceMaster people arrived at 9:00 am and said the area was not usable. Staff got to work, putting Children's things on carts and the magazine area became the Children's Room. Everything was cleaned up but there was extensive damage. Everything that was porous had to be thrown away. As of Monday morning, we were able to get back into the front part of the room and by 9:00 am, 75% of the Children's Room was back in use. Drywall will be finished next week, then the painters take over. The carpet will take longer. Freeman asked if there is any way to ensure that this doesn't happen again. Craig said the City is involved and there was blockage 180 feet or so away from the building. This happened in the middle of the night and Craig believes the rain may have contributed to the disaster. Yesterday cameras were used to find the source of the problem; the pipe was 70% blocked and has been cleaned out. The City is self-insured and all of the expenses associated with this incident will be covered. Martin appreciated seeing the pictures. Craig said Logsden and Pilkington took great pictures. Pilkington said parents appreciate that the carpet is being replaced. The remaining carpet was cleaned as well. Craig reminded the Board that the Library will be open until 10:00 pm for the Downtown Block Party on Saturday, June 24. Craig said this event is not for college kids to drink on the street but for adults to be able to attend all different kinds of programs and have a beer. Departmental Reports. Children's Services. Great pictures in the report. Collection Services. Craig mentioned the updates to the purchase suggestion so one doesn't have to reenter your card number. IT. Website preview last month is now up. Please pass comments on to Palmer. Martin said the website is fantastic and he really likes the box where you can type in a question. Clark said the Info Desk answers those questions. Bookmobile Report. Great stories coming out of the bookmobile service. Craig believes kids are building memories of going to the bookmobile. Some of the sites have brought food. Logsden said the connections being made in the community are amazing. Development Office. A contractor, a plumber, and a drywaller approached McCarthy when she was at lunch, all of whom said their people were called off their currentjobs to help the Library out with the Saturday Children's Room situation. McCarthy said we are 11% above where we were last year with fundraising. She encouraged everyone to come to the Library on Saturday night to play I Spy for $5.00. Clark is putting together a challenging list of questions for participants. Craig reminded there is no drinking alcohol in the library. Freeman asked who made the $10,000 donation. McCarthy said Shams and Mohamed Ghoneim were the donors. Spotlight on the Collection. No comments. Miscellaneous. No comments. President's Report. Semel will host the annual Board dinner at his home, on August 24, immediately after the Board meeting. Miller will send out inquiries about dietary restrictions, etc. Announcements from Members. Freeman recommends the MusicIC program on Saturday morning. It was noted there will be one this evening after the Board meeting, too. On behalf of the Library Board and the community, Semel thanked Meredith Rich -Chappell and Tom Martin for their years of service on the Library Board. This is their last meeting. Martin said he can't think of one single bad experience he has had in his twelve years serving on the Board. He thoroughly enjoyed the experience. He said we have seen a lot of changes that we have turned into opportunities in the 12 years he has been here. The Bookmobile is one of those things. The website is great. The staffing at the library is fantastic, hardworking, dedicated, and always enthusiastic. He noted the improvements and changes we make creates more work and in today's economic environment wejust ask people to work harder. Last Saturday morning is a good example. Martin said that he believes that ICPL is the best library in the state of Iowa. Rich -Chappell echoed many of the things Martin said. They began their membership at the same time. She has enjoyed immensely how the library works and the people who work in it and for it. It has been a great learning experience and she has learned to appreciate the library in a new way by serving on the Board. When she had her son, she saw a whole new part of the library and how welcoming we are. She will still be volunteering on Mondays, checking in books. Committee Reports. Foundation Members. McCarthy summarized the 5/31 meeting. A new budget was passed that called for a reduction in staffing. The vacant full-time position will not be filled right now. New officers were elected, a new strategic plan started, goals were established for next year, and planning for 25" anniversary events were discussed. On 8/12, there will be a block party on Fairchild St. by Michael Lensing's home. In September, friends in Plaza Towers will open their apartments, block party style, to raise money for the Foundation. Coin containers are going out into the community to start funding the Foundation's next 25 years. Pagliai's Eat Out on Mondays in July (from 4:00 to 11:00 pm) will donate 25% of their proceeds. Martin asked in honor of Mary New to have the fish bowl. Baker asked how often she should bring the containers in; McCarthy said every couple of weeks. Communications. Logsden attended the event for Craig in which the Johnson County Board of Supervisors gave the Library its funding award. Disbursements. The MasterCard expenditures for May, 2017 were reviewed. A motion to approve the disbursements for May, 2017 was made by Freeman and seconded by Martin. Motion carried 6/0. Set Agenda Order for July Meeting. Board annual report. NOBU budget. Strategic Planning update. Beasley thought it was fantastic having the virtual branch material in the packet. He appreciated how it was put together in the packet. Adjournment. A motion to adjourn the meeting was made by Rich -Chappell and seconded by Martin. Motion carried 6/0. President Semel closed the meeting at 6:30 p.m. Respectfully submitted, Elyse Miller Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD 12 Month KEY: X = Present 0 = Absent O/E = Absent/Excused NM = No meeting MeetingDate Name Term 8/25/16 9/22/16 10/27/16 11/17/16 12/15/16 1/26/17 2/23/17 3/23/17 04/27/17 5/25/17 6/22/17 7/27/17 Expiration Diane Baker 6/30/19 X X X O/E X X O/E O/E O/E X X X John Beasley 6/30/21 O/E O/E X X X X X X X X X X Kellee 6/30/23 Not on Board O/E Forkenbrock Janet Freeman 6/30/19 X X X X O/E O/E X X X X X X Adam Ingersoll 6/30/21 X O/E O/E X X X X X X X O/E O/E Carol Kirsch 6/30/23 Not on Board X Off Tom Martin 6/30/17 X X X O/E X X X X X X X Board Robin Paetzold 6/30/17 X O/E X X X X X X X X O/E X Meredith Off Rich -Chappell 6/30/17 X X X X X X X X X X X Board Jay Semel 6/30/19 X X X X X X X X X X X X Monique 6/30/21 X X X X O/E O/E X X X X 0/E 0 Washington KEY: X = Present 0 = Absent O/E = Absent/Excused NM = No meeting r CITY OF IOWA CITY 13b(85�_i 7 ®m� MEMORANDUM Date: August 4, 2017 To: Mayor and City Council From: Bob Miklo, Planning & Zoning Commission Re: Recommendations from Planning & Zoning Commission At their August 3, 2017 meeting the Planning & Zoning Commission approved the July 20 minutes with the following recommendation to the City Council: 1. By a vote of 7-0 the Commission set a public hearing on an application for a Comprehensive Plan amendment to amend the Southwest District Plan to change the land use designation of property located north at 1160 Highway 1 from Single Family/Duplex Residential to General Commercial. 2. By a vote of 6-1 (Martin voting no) the Commission recommended approval of CPA16- 00005 an addendum to the North District Plan, to: A. Adopt the land use map dated April 12, 2017 B. Adopt the Sensitive Areas Inventory dated April 5, 2017 C. Adopt the following goals: a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developer/owner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. b. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. c. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque St must adhere to strict design guidelines imposed through a Conditional Zoning Agreement (CZA). Such design guidelines will address building fa9ade and materials, sign placement, setbacks from the street, screening and tree preservation. d. Commercial and Institutional uses goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. e. Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point/ August 4, 2017 Page 2 intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80. 3. By a vote of 7-0 the Commission recommended forwarding to the City Council the following statement: The Planning & Zoning Commission recommends cooperation between Dubuque Street LLC (and successors), Idyllwild, the City and other property owners in the Idyllwild watershed to address and resolve stormwater issues. 4. By a vote of 7-0 the Commission recommended approval of REZ17-00012 a proposal to rezone approximately 2500 square feet of property located at 114 E Prentiss Street from Planned High Density Multi -Family Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX). Additional action (check one) No further action needed Board or Commission is requesting Council direction X Agenda item will be prepared by staff for Council action MINUTES APPROVED PLANNING AND ZONING COMMISSION JULY 20, 2017 — 7:00 PM — FORMAL MEETING EMMA J. HARVAT HALL, CITY HALL MEMBERS PRESENT: Ann Freerks, Carolyn Dyer Mike Hensch, Phoebe Martin (via phone), Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sylvia Bochner, Sara Hektoen, John Yapp OTHERS PRESENT: Steve Long, Sara Barron, Tammy Kramer RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission set a public hearing on an application for a Comprehensive Plan amendment to amend the Southwest District Plan to change the land use designation of property located north at 1160 Highway 1 from Single Family/Duplex Residential to General Commercial. By a vote of 6-1 (Martin voting no) the Commission recommended approval of CPA16-00005 an addendum to the North District Plan, to: A. Adopt the land use map dated April 12, 2017 B. Adopt the Sensitive Areas Inventory dated April 5, 2017 C. Adopt the following goals: a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developer/owner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. b. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. c. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque St must adhere to strict design guidelines imposed through a Conditional Zoning Agreement (CZA). Such design guidelines will address building fa9ade and materials, sign placement, setbacks from the street, screening and tree preservation. d. Commercial and Institutional uses goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. Planning and Zoning Commission July 20, 2017—Formal Meeting Page 2 of 10 e. Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point/ intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80. By a vote of 7-0 the Commission recommended forwarding to the City Council the following statement: The Planning & Zoning Commission recommends cooperation between Dubuque Street LLC (and successors), Idyllwild, the City and other property owners in the Idyllwild watershed to address and resolve stormwater issues. By a vote of 7-0 the Commission recommended approval of REZ17-00012 a proposal to rezone approximately 2500 square feet of property located at 114 E Prentiss Street from Planned High Density Multi -Family Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX). CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. COMPREHENSIVE PLAN ITEM (CPA17-00002): Setting a public hearing on an application for a Comprehensive Plan amendment to amend the Southwest District Plan to change the land use designation of property located north at 1160 Highway 1 from Single Family/Duplex Residential to General Commercial. Yapp noted this would be setting a hearing for August 3, 2017. Hensch moved to set a public hearing on an application for a Comprehensive Plan amendment to amend the Southwest District Plan to change the land use designation of property located north at 1160 Highway 1 from Single Family/Duplex Residential to General Commercial. Parsons seconded the motion. A vote was taken and the motion passed 7-0. COMPREHENSIVE PLAN ITEM (CPA16-00005): A public hearing on an application for a Comprehensive Plan amendment to amend the North District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, and north and east of Mission Point Road and Mackinaw Drive, to modify the land use map, adopt a sensitive areas survey, and add certain housing, transportation and design goals. Yapp began by showing again where the land in question is located. Staff has recommended the adoption of certain goals regarding the change of land use for this area. Yapp showed the land use map the applicant is requesting with highway/neighborhood commercial use, low- Planning and Zoning Commission July 20, 2017–Formal Meeting Page 3 of 10 medium density mixed -residential, and multi -family residential. Staff is recommending in addition to the adoption of the land use map also the adoption of the sensitive areas inventory associated with the application. The applicant submitted this evening a graphic related to the Dubuque Street entryway. Staff is recommending an additional goal stating "a buffer of trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements." Yapp explained that what the applicant is attempting to do with their graphic is to illustrate how those goals will be achieved. Yapp noted this is a concept graphic. Freerks opened the public hearing. Steve Long (HBK Engineering) stated that after the last Commission meeting Kevin Munson and himself met with Yapp to discuss the goal that was just recommended by Staff and what would work to preserve the beautiful entryway to Iowa City. As previously stated, the development is called Forest View and their goal is to keep as much of the forest as possible while balancing it with the need for the residential and commercial added to the area. Long reiterated that this is just a concept and won't have exact graphics until grading plans are put together once the lots are sold to be developed. However they can comfortably state they can preserve at the new Foster Road interchange with Dubuque Street 20 feet of the existing and add 15 feet of heavily landscaped area. Long also noted that south, where the marketplace is proposed, they are confident 30-40 feet of vegetation could be preserved, with another 15-20 feet heavily landscaped. They will be able to do that by putting in substantial retaining walls adjacent to the new development. Hensch noted that the main sidewalk will extend all the way to Dubuque Street and asked if that will be the main focal point or will the main focal point extend all the way down to Foster Road. Long said they will work with Staff on that, understanding Hensch's point that it might be better to direct pedestrians off Dubuque Street and onto the new road. Yapp noted that the dark green color on the graphic reflects private property (the applicant's property) and the right-of-way area is not shaded. Long noted that the right-of-way vegetation would also be preserved. The 20 feet he mentioned earlier would be in addition to the right-of- way. Sara Barron (Executive Director, Johnson County Affordable Housing Coalition) noted the memo they sent in advance of this meeting and wanted to take a moment to publically recognize a few of the points in the memo. The Johnson County Affordable Housing Coalition would like to acknowledge the outstanding process used to develop the Forest View redevelopment proposal not only in support of affordable housing—both the scope of this project in its current form and its value as a potential model to replicate for future projects. Including: 1. relying on input of the affected residents; 2. making a concerted effort to offer translation services and 1-1 meeting opportunities where appropriate; 3. adopting communication strategies such as providing information in multiple languages and other examples of awareness of cultural, language, and/or class barriers to participation in the process; Planning and Zoning Commission July 20, 2017 —Formal Meeting Page 4 of 10 4. welcoming advocacy and oversight from groups such as the Center for Worker Justice; 5. considering the plan's long-term impact on the stability of affordable housing, including a path to home ownership; 6. implementing relocation assistance options for residents that include affordable- for - them housing at their current location; and 7. preserving sensitive environmental areas. Barron recognizes that a tremendous amount of work went into this proposal from a number of involved parties including the Commission, City Staff, City Council, developers and engineers. She reiterated the impact this project will have because of the involvement of the affected residents and thanked everyone that made that possible. Signs noted as President of the Johnson County Affordable Housing Coalition he has recused himself from about three meetings where various committees and boards discussed this and was very careful to not be participating in this recommendation. Freerks asked about the wooded area to the west of the development (where the concrete and buildings will be) and if that would be green space of is something else anticipated there. Long stated most of that land is actually City right-of-way and some wetlands in the bottom of the ravine so it would not be developed. Freerks also asked about the area between Laura Drive and Dubuque Street and Long stated that is planned to be green space. Freerks closed the public hearing. Hensch moved to approve CPA16-00005 an addendum to the North District Plan, to D. Adopt the land use map dated April 12, 2017 E. Adopt the Sensitive Areas Inventory dated April 5, 2017 F. Adopt the following goals: a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the developerlowner should provide relocation assistance to the residents that includes replacement housing, preferably in the immediate area, advisory services and moving expenses. Said relocation assistance must be offered and made available prior to any demolition of existing homes as part of any first phase of development. A relocation plan must be made available to residents. b. Housing Goal: Any development of multi -family residential adjacent to the Mackinaw Village neighborhood must incorporate design standards, setbacks, woodland buffers, low-level lighting, and other methods to maintain the livability of the Mackinaw Village neighborhood. c. Commercial and Institutional Uses Goal: To preserve the scenic character of this primary entrance to the City, any redevelopment of property along Dubuque St must adhere to strict design guidelines imposed through a Conditional Zoning Agreement (CZA). Such design guidelines will address building facade and materials, sign placement, setbacks from the street, screening and tree preservation. d. Commercial and Institutional uses goal: A buffer of existing trees and vegetation should be preserved between the Dubuque Street right of way and any development. Woodlands in between Knollwood Lane homes and commercial development should be preserved to provide a distance and Planning and Zoning Commission July 20, 2017 — Formal Meeting Page 5 of 10 visual buffer. For properties fronting on Dubuque Street, the percentage of preserved woodlands should exceed minimum code requirements. e. Transportation Goal: Upon redevelopment of property west of Dubuque St and south of Interstate 80, access to Dubuque Street for south -bound traffic north of Foster Road may be allowed provided that the access point/ intersection is designed to accommodate anticipated traffic volumes from the developing area west of Dubuque St, south of Interstate 80. Parsons seconded the motion. Freerks noted her appreciation on all parties for the effort that has gone into this amendment and discussion. This is a large amendment but really hopes it does benefit the community. She does still have concerns about the green space as well as light and noise from a gas station but at this point it is just about opening the door for the next steps and that all steps are very carefully thought through. Signs agrees and feels this is a step and there are several opportunities to address details as this area develops. He hopes the developers will take what they've heard at these discussions and proceed with the best intentions. Hensch added he hopes the applicant and developers do not take a minimalist approach to meeting the stipulations and instead move forward with the spirit in which the discussions and goals have been vocalized. He noted there have been past situations where the Commission has been disappointed with the result of a development not fulfilling the spirit of the discussions. He added this is an exciting project and he really wants to see it succeed. Parsons stated they all want this to succeed and noted he has been pleased with all the collaboration and communication that has gone on. It is a sensitive community and he is very pleased with the relocation plan and all that is being preserved. Martin noted that she is still apprehensive and the comment that this opens up a whole lot of other possibilities actually makes her even more nervous because what if this development doesn't go the way they all hope it does. Dyer also shared her appreciation for all the efforts to try to make this development compatible with the neighborhood and the greenway along the highway. She is also impressed with the efforts made to provide housing for the people who are already a community so they can maintain a community. She feels the developers should be congratulated for that. A vote was taken and the motion passed 6-1 (Martin dissenting). Freerks added there has been good discussions regarding stormwater management and wishes to thank everyone who has been part of those discussions and efforts to successfully work on those issues. The Commission has drafted some wording that Staff will pass onto City Council. Yapp noted last Friday Staff (engineering staff, City Manager, and City Attorney) met with representatives from Dubuque Street LLC and Idyllwild. It was a productive conversation and they are all working toward cooperation with the diversion project and possible pump station for Idyllwild. Planning and Zoning Commission July 20, 2017 — Formal Meeting Page 6 of 10 Parsons moved to recommend the Commission forward to the City Council the following statement: The Planning & Zoning Commission recommends cooperation between Dubuque Street LLC (and successors), Idyllwild, the City and other property owners in the Idyllwild watershed to address and resolve stormwater issues. Theobald seconded the motion. A vote was taken and the motion passed 7-0. REZONING / DEVELOPMENT ITEM (REZ17-00012): Discussion of an application submitted by Roby Miller, is for a rezoning of approximately 2500 square feet from Planned High Density Multi -Family Residential (PRM) zone to Riverfront Crossings Central Crossings Subdistrict (RFC -CS) zone for property located at 114 E. Prentiss Street. Bochner presented the Staff report noting the property is at the intersection of Clinton and Prentiss Streets. It is currently zoned Planned High Density Multi -Family Residential and the applicant proposed to rezone it to Riverfront Crossings Central Crossings Subdistrict. Bochner showed images of the property, it is currently a two-story building that was built in 1961 and used as an office building with four units of residential. In 1989, an Islamic Mosque acquired the building and received a Special Exception to change the use of the property to Religious/Private Group Assembly use but they stopped using the building and it has been vacant for some time. The applicant has submitted a concept drawing of the proposed improvements. They would like to convert the existing building into a duplex with one unit on each floor. They would also like to remove pavement in the side yard and add landscaping to provide more open space for residents, repaint the exterior, and modify the building so that the front entrance faces the street and the address is clearly marked. Bochner noted the proposed zoning, Riverfront Crossings Central Crossings Subdistrict is intended for moderate intensity mixed use development in buildings with entries opening onto pedestrian friendly streets. A duplex would be a permitted use in this zone. Because this is a very small parcel, opportunities for redevelopment are very limited. The surrounding neighborhood has a lot of apartments, including some that are new and developed to Riverfront Crossings standards. As a multi -family dwelling this property would be compatible. With regards to parking, Bochner noted in the building's prior use as office space the building would have required six parking spaces (but was grandfathered in to not having to provide those). When converted into a duplex it will require less than six spaces, and because the proposed use would require fewer spaces than the current use, no additional parking spaces would be required. Additionally the location is directly adjacent to the City's new parking facility, future tenants would be able to purchase a permit to park in the facility if they have a car or use on street parking. Staff recommends approval of REZ17-00012 a proposal to rezone approximately 2500 square feet of property located at 114 E Prentiss Street from Planned High Density Multi -Family Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX). Tammy Kramer (Blank & McCune Real Estate Company) is working as the agent for the Planning and Zoning Commission July 20, 2017—Formal Meeting Page 7 of 10 applicant, Roby Miller. Miller is a young entrepreneur and is very thoughtful and excited about this project. He only wants to improve the community. He recently purchased a home in Manville Heights he plans to do a total renovation of as well. Kramer believes this project will be a great addition to the downtown setting. Freerks closed the public hearing Signs moved to approve REZ17-00012 a proposal to rezone approximately 2500 square feet of property located at 114 E Prentiss Street from Planned High Density Multi -Family Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX). Parsons seconded the motion. Freerks commented on how nice it was to see a renovation in this area and not a demolition. Theobald noted that she feels this will integrate nicely with the new buildings in this area, it is lovely. Dyer asked about parking and that there is no parking provided on the lot. Yapp confirmed there is currently no parking on the lot and there will be no parking on the lot after renovation. There is pavement behind the building where people do park but it is not official parking spaces. A vote was taken and the motion carried 7-0. CONSIDERATION OF MEETING MINUTES: JULY 6. 2017 Signs moved to approve the meeting minutes of July 6, 2017 with edits. Parsons seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Yapp noted they handed out a flyer, Opticos Design, the consultant who is doing the form -based analysis for the South District and Northside District. The next presentation is Monday, July 24 at the public library. Yapp said they have largely completed their analysis and will be presenting their draft conclusions and recommendations. They are still seeking feedback for the next few weeks after this presentation. Freerks asked how they plan to take these very different areas and make recommendations. Yapp said it will be two separate sets of recommendations. Dyer asked if the recommendations will be online to view. Yapp said the presentation will be filmed by the cable TV and will be on Channel 4 and the recording can then be streamed through the website. The PowerPoint of the presentation will be on the City's website. Theobald asked about the old Menards building and the zoning. Is it zoned commercial and will Planning and Zoning Commission July 20, 2017 — Formal Meeting Page 8 of 10 not be used as industrial. Yapp said it is zoned intensive commercial and Proctor & Gamble has located within the facility with a temporary use permit. They have said this will just be a temporary facility until a new facility is constructed, but that could be years. The temporary use permit requires an annual renewal. Theobald said when reading the Southwest District Plan (from 2002) she wondered if it were to be updated in the future. Yapp said no updates are scheduled. The Staffs goal had been to update one of the ten districts each year, but due to other work priorities that is not always possible. This year for example they are working on the form -based code initiative. He also noted there are two districts that have yet to even have a Plan (the North Corridor and Northwest). Theobald next asked about the Mormon Trek project and if it was still progressing. Yapp replied that yes, changing Mormon Trek from four lanes to three lanes is a funded project to happen either later this year or next year. Hektoen said it has been designed, she is in the stage of doing property acquisitions for the project. Theobald asked about the new trees on Sycamore and if they are being watered properly. Additionally that brings up the topic of stipulating landscaping for projects but not the maintenance of the landscaping. Yapp said if City inspection staff are aware of dead trees or vegetation that is required, they do require replacements. Freerks voiced her disappointment on the landscaping of the new University building on North Dodge Street. She does not object to the building but thinks the landscaping is weak. Theobald added the Commission requested some trees on that parcel remain and they were removed. Yapp will look into that. Signs is happy to hear there is a responsibility for landscaping to be maintained so he will be more aware to report issues he sees. Theobald stated there is a rental property near her that removed trees they were not supposed to remove and they have never replaced them. Are they then issued fines? Yapp will have to look into that. Dyer added the same issues have happened at the HyVee and Kum & Go as well. Signs noted that he feels when it's local developers (such as the Dubuque Street LLC) they are more invested in the area and it is the out-of-town developers that really don't care. Signs asked about Commission terms. Yapp noted they do begin annually on July 1 and this year Martin's term ended but she was reappointed. Freerks and Theobald will have terms ending June 30, 2018. r"D I9II :VhW: QlV Martin moved to adjourn. Theobald seconded. Planning and Zoning Commission July 20, 2017 — Formal Meeting Page 9 of 10 A vote was taken and motion carried 7-0. z O U) Uo �0 OU UWn C7�o Z U N OZw NO N ca Ow ZF Z Q Z Q J EL 0 N X X X X X X X n nxxxxxxx rxxxoxxx �n xxoxxxX Xxxxxxx 00 rIXXXXXX —XXXXXXX XXX -XXX cm xxxoxxx dx -XXXXX r x x x X X X x m XXXXOXX N X X X X X X X G) X x X X X X X r N X X X X X X X r ry X X X- X X X r X x X X X X r } Z w W w W O 0<�=�W❑ U Y= Z ZE Q ceWco co z0 Z W w Z w w LU o LL z m a F a a) N ` 7 � U 9 X E c m N < m Q o Q Q 11 z 11 Lu X0, 0 I wW Y 3b(9) Approved Minutes June 15, 2017 MINUTES SENIOR CENTER COMMISSION JUNE 15, 2017 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Mark Holbrook, Kathy Mitchell, Cheryl Clamon, Lorraine Dorfman, Margaret Reese, Hiram (Rick) Weber Members Absent: None Staff Present: Michelle Buhman, Kristin Kromray, Ashley Lindley, Ashley Monroe, Craig Buhman Others Present: CALL TO ORDER: The meeting was called to order by Reese at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM MARCH 16, 2017 MEETING: Motion: To accept the minutes from the March 16, 2017 meeting. Motion carried on a vote of 6/0. Mitchell/Clamon PUBLIC DISCUSSION: IZrelm DISCUSSION OF COMMISSION VISITS: Commissioner Reese reported she, Jane Dorhman (from Honoring You Wishes) and Emily Edrington made a presentation at the Johnson County Board of Supervisors on Heath Care Decisions Day regarding the importance of advanced care planning. Reese noted that the Senior Center has been involved in this initiative since the beginning and far exceeds the number of Advanced Care Plans prepared compared to the other locations in the county who provide this service. Commissioner Clamon went to the city council in March and reported on programming and in particular the Zach Benedict program. Approved Minutes June 15, 2017 Commissioner Dorfman attended a city council meeting in June. She spoke to them about: - the SAGE table (LGBT and allies) potluck event - Distribution of the Department of Agriculture low income farmers market coupons. Senior Center staff has been trained to distribute these and started doing so on June 2nd - Physical improvements to the building that will be underway soon including flooring in 103, window treatments in 208, painting and plaster work in rooms 205 and 210, new operations assistant work station - The purchase of new 2nd floor classroom tables which replaced original tables, many of which were broken or unsafe JOHNSON COUNTY CONTRIBUTION: Johnson County awarded the Senior Center a $60,000 grant for FYI 8. Commissioner Holbrook and Kopping accepted the check last week at the Board of supervisor's event. Monroe noted that the city council will be accepting the resolution regarding this grant at their next meeting. HEALTH CARE DECISIONS DAY PROCLAMATION: Commissioner Reese added that while at the board of supervisors there was a proclamation made for Health Care Decisions Day. OPERATIONAL OVERVIEW: Ashley Lindey, the Senior Center's Development Specialist, introduced herself. She reported the spring appeal was sent out on May 22nd and to date has brought in $5,984, with new donations coming in daily. She has been working with Kopping to restructure the Friends of The Center board. A temporary board met on June 9 and began working on how the board will take shape. There is hope that some of the temporary board members will remain on a permanent board. The Friends board will assist in fundraising efforts as well as spread the mission of the senior center. The Friends of The Center website will be completed later this summer. Lindley has also been learning about the senior center as well as meeting with members and donors. She hopes to cultivate a stewardship program, newsletter, and monthly giving campaign in the future. Lindley also reported that the Senior Center received the annual Friends of the Center endowment payout in the amount of $34,616. Buhman reported that there is another 3 year term opening on the Senior Center Commission. Approved Minutes June 15, 2017 The afternoon receptionist position has been open for about a month. Buhman and Kromray interviewed three applicants this week and there will be a follow up interview with Kopping. The elevator is out of order and needs a new breaker, which will be installed tomorrow. The new classroom tables on the 2nd floor originally had glides on them, however, they do not work as anticipated. Castors have been ordered. Buhman noted there had been an article in The Gazette regarding Elder Services merging with Horizons out of Cedar Rapids. The article noted that this will allow Elder Services to have a paid staff person at the Senior Center again. Senior Center staff has not had a chance to discuss how this might impact both programs with Elder Services. Buhman attended a fundraising conference in May. She found it very educational. Kopping is currently at the National Institute of Senior Centers annual conference. The Images of Aging portraits that Peter Feldstein did a number of years ago are being displayed at Mercy hospital. Buhman, Kopping, and Kromray distributed 80 packets of farmer's market coupons and have started a wait list. These coupons are made available through the Department Agriculture and help low income seniors buy fresh vegetables and honey at local farmers markets. Elder Services has distributed these at the Senior Center during previous years, but was unable to do so this year. Buhman and Edrington have begun work on fall programs. The fall program guide will be out in early August. Staff is working on pinning down and date for the volunteer recognition event, it will likely be September 28d' or 291h. KCRG did two "Our Town" segments which highlighted the Senior Center and the Center's Family Folk Machine intergenerational choir who sang at the Art's Fest. COMMISSION DISCUSSION: Reese commented that at the last meeting there were a number of items the Commission had discussed. She hopes that these goals can be discussed more at future meetings. They include: - Reaccreditation - Kitchen renovations Approved Minutes June 15, 2017 - Membership Retention Commissioner Mitchell expressed the desire to honor Jay Honohan in some way for his years of service on the Commission. Commissioners welcomed Commissioner Weber to the Commission. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. Mitchell/Holbrook rd Approved Minutes June 15. 2017 Senior Center Commission Attendance Record Year 2017 Name Term Expires 7/21/16 8/18/16 9/15/16 10/20/16 11/17/16 12/8/16 1/19/17 2/16/17 3/16/17 4/20/17 5/18/17 6/15/17 Joy Beadleston 12/31/19 O/E -- -- -- -- -- -- -- -- -- -- -- Cheryll Clamon 12/31/18 X X X NM X X X X X NM NM X Lorraine Dorfman 12/31/19 - - X X X X Jack Hobbs 12/31/16 X O/E O/E NM X O/E -- NM NM Mark Holbrook 12/31/18 X X X NM X X X X X NM NM X Jay Honohan 12/31/16 X X X NM X X NM NM Kathy Mitchell 12/31/19 O/E X X NM X X X X X NM NM X Margaret Reese 12/31/17 X X X NM X O/E X X X NM NM X Hiram (Rick) Weber-- 12/31/20X -- -- -- -- -- -- -- -- -- Key: X = Present O = Absent O/E = Absent/Excused NM= No meeting -- = Not a member Approved Minutes June 15, 2017