HomeMy WebLinkAbout2017-08-15 Bd Comm minutes08-15-17
3b(1)
MINUTES
IOWA CITY BOARD OF APPEALS
MODAY, JANUARY 9, 2017
NDS CONFERENCE ROOM, CITY HALL
410 E. WASHINGTON STREET
IOWA CITY, IA 52240
MEMBERS PRESENT: John Roffman, Andrea French, Jim Walker
MEMBERS ABSENT: John Gay
STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City
Attorney), Jann Ream (Code Enforcement
Specialist, acting as minute taker)
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL:
None
CALL TO ORDER:
John Roffman called the meeting to order at 4:00 PM
ELECTION OF OFFICERS:
APPROVED
French moved to elect John Roffman as chairperson of the Board of Appeals. Walker seconded.
VOTE: Roffman was elected as chairperson of the BOA by a unanimous vote.
Walker moved to elect Andrea French as vice -chair of the Board of Appeals. Roffman seconded.
VOTE: French was elected vice -chair of the BOA by a unanimous vote.
CONSIDERATION OF MINUTES:
Minutes from the December 7, 2016 were considered. Walker had one question about his motion to
uphold the decision of the Fire Chief in terms of the width of the street. Roffman reminded him that they
had clarified earlier in the discussion that the vote would be on the entirety of the Fire code issues. Walker
agreed. The minutes were approved by a unanimous vote.
OTHER BUSINESS:
Hennes passed out a civil rights questionnaire that members of all Iowa City board or commission were
requested to complete. The present members completed the questionnaire and submitted them back to
Hennes.
Roffman adjourned the meeting at 4:15
9— 1 —/.;
Date
Board of Appeals
Attendance Record 2016
NAME TERM EXPIRES Jan -17 I Feb -17 Mar -17 Apr -17 May -17 Jun -17 Jul -17 Aug -17 Sep -17 Oct -17 Nov -17 Dec -17
Andrea French
12131/2017
X
X
X
John Roffman
1213-1/2W
X
XX
Scott McDonough
1 2/3 1!2021
X
O/E
John Gay
1 2/3 112 01 8
O/E
X
O/E - — - - —
Jim Walker
/20
12/3118
X
O/E
X
KEY
X = present
O =absent --- ` - -- "- - -- -- - - ---
O/E = absent/excused --- -- — - -- -- - - — - - - — - - - --
NM = No meeting T----- --+- --' - - --
_=
not a member -- -- — - -- -T— - -- -- - - - - - -- -
X' =present by phone — -- - - -- -- -- ---- - - --- - — - —
08-15-17
3b(2)
MINUTES APPROVED
IOWA CITY BOARD OF APPEALS
THURSDAY, JULY 13, 2017
HELLING CONFERENCE ROOM, CITY HALL
410 E. WASHINGTON STREET
IOWA CITY, IA 52240
MEMBERS PRESENT: John Roffman, Scott McDonough, Andrea French, John Gay
MEMBERS ABSENT: Jim Walker
STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City
Attorney), Stan Laverman (Sr. Housing Inspector), John Yapp (Development
Services Coordinator), Brian Greer (Fire Marshall), Jann Ream (Code Enforcement
Specialist, acting as minute taker)
OTHERS PRESENT: Crissy Caganelli, Dan Broffit, Steve Schornhorst
RECOMMENDATIONS TO COUNCIL:
None
CALL TO ORDER:
John Roffman called the meeting to order at 4:00 PM
Request for a Variance from the Housing Code Sections 17-5-17 F 1 f & 17-5-17 G1 (proposed building at
820 Cross Park Avenue)
Tim Hennes explained the request was a variance for two requirements in the Iowa City Housing Code:
the natural light requirement and the bedroom escape/rescue window requirement. He explained that Sue
Dulek would give the Board some criteria to help them with their determination. She specified that this was
a variance —not an appeal. And that the applicants were asking for a determination that the two provisions
in question should not apply to their particular situation. She explained that of the four findings listed in the
Housing Code that could be applied to a variance request, only two applied: #1 -That there are practical
difficulties or unnecessary hardships in carrying out the a strict letter of any notice or order; and #4- Such a
variance is in harmony with the general purpose and intent of the code in securing the public health, safety
and general welfare.
Crissy Caganelli explained the position of the applicants and provided background for the project. The
project is to provide permanent supportive housing for 24 persons who meet the HUD definition of the
chronically homeless and have a diagnosed disability. These are also people who are frequently cycling
through the criminal justice system, emergency and medical services and shelters and who continue to
cycle back to homelessness. And while services will be offered to these individuals to help with any drug
or alcohol issues, it is not required that they be clean and sober to be provided housing. Caganelli said,
with all that in mind, the spaces have been specifically designed for this type of individual and input from
other similar providers across the nation was used in the design process.
Roffman stated that, in their application, they said it was critical that the window was in the living room and
not the bedroom and asked for explanation. Caganelli said that the individuals who would be tenants have
APPROVED
years and years of substance abuse and living on the streets. Because of that, their decision making
abilities have been compromised. So, for example, based on input from other providers, when the window
has been in the bedroom, tenants have gone to the windows with no clothing on. She said there is a clear
difference in the decision making process and they want to provide protection for the neighborhood and
any ramifications that may fall back on the tenants and staff. They want to remove the window from any
immediate line of sight from the bedroom or bathroom so that a tenant does not immediately get drawn to
the window when they might not be fully clothed.
Dan Broffit stated their rationale for granting the variance starting with the escape/rescue window
requirement. He explained that this requirement in the Housing Code is similar to the language in the
International Building Code (IBC). He said that, in the IBC, there is an exception to that requirement if a
sprinkler system is provided. He also stated that this would not be classified as a residential occupancy but
would be classified as an institutional occupancy and that all of the safeguards required for an institutional
occupancy would be provided. He also stated that there will be staff on site 24 hours a day so there will
additional eyes and ears on the ground at all times. Unfortunately, the Housing Code does not differentiate
between residential and institutional occupancies — it just refers to dwelling units. Therefore, it does not
offer that same exception — so the variance is necessary.
He then addressed the requirement for natural light in every habitable room. He explained that these units
were a kind of hybrid between a 1 bedroom unit and an efficiency unit. There will be an opening between
the bedroom and living room but no door. The opening, however, will be less than the 50% opening
minimum needed for the areas to be considered one large room. He said that the window will be large
enough to exceed the percentage of natural light required for the whole area. Broffit also explained that,
because of the challenges of the site, the units are long and narrow which also makes it difficult to bring in
natural light separately to these areas. He said that the natural light requirement is there to make sure
units are livable spaces and he felt their floor plan met the spirit of the code.
Hennes stated that their plan would be compliant with the building code as adopted.
McDonough asked if any precedent would be set if the variance was approved. Hennes stated no.
Roffman asked what would happen if, in the future, this particular use ceased and the building simply
became an apartment building. Hennes said the variance would carry over.
John Yapp stated it was the City's concern that it not become a precedent. He said that identifying the
unique systems to be put in place such as the population to be served, the enhanced safety systems and
the 24 hours staffing are important to be specified as justification for any variance.
McDonough asked Brian Greer if the Fire Department had any issues with the plan. Greer said no
because of the enhanced safety systems.
Stan Laverman also said he had no issues with it.
John Gay stated that the space really functions as one room and that there is plenty of natural light.
McDonough added that he felt this was a good contribution to the community.
MOTION: French moved to approve the variance from Housing Code sections 17-5-17F.1.f and 17-5-
17G.1 based on the unnecessary hardships in carrying out the strict letter of the code and because the
variance would be in harmony with the general purpose and intent of the code. McDonough seconded.
Further discussion: None
VOTE: The variance was approved with a unanimous vote 4-0.
ADJOURNMENT
Roffman adjourned the meeting at 4:20
S- Z-/2
Date
APPROVED
Board of Appeals
Attendance Record 2016
NAME
TERM EXPIRES
Jan -17
Feb -17 Mar -17 Apr -17 May-17,Jun-17 Jul -17
Aug -17 Sep -17 Oct -17 Nov -17 Dec -17
Andrea French
12/3112017
X
X
X
John Roffman
12/31/2017
X
X
X
Scott McDonough
12/31/2021
_
X
O/E
John Gay
12/31/2018
O/E
X
O/E
Jim Walker
12/31/2018
X
O/E
X
KEY
-
X = present
O = absent
O/E = absent/excused
NM = No meeting
_= not a member
X' = present by phone
Final/Approved
08-15-17
COMMUNITY POLICE REVIEW BOARD 3b(3)
MINUTES — July 11, 2017
CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Monique Green, Donald King, Mazahir Salih, David Selmer
MEMBERS ABSENT: None
STAFF PRESENT: Kellie Fruehling
STAFF ABSENT: Legal Counsel Pat Ford
OTHERS PRESENT: Chief Jody Matherly of the ICPD
RECOMMENDATIONS TO COUNCIL
(1) Accept CPRB FY17 Annual Report
Vice Chair Townsend welcomed new Board member David Selmer. Selmer gave personal and
professional background information about himself.
CONSENT CALENDAR
Motion by King, seconded by Salih, to adopt the consent calendar as presented or amended.
Minutes of the meeting on 05/09/17
Motion carried, 5/0.
NEW BUSINESS
Draft of CPRB Annual Report — The Board reviewed the draft of the FY17 Annual report and had no
changes.
Motion by King, seconded by Salih to approve the FY17 Annual report and forward to Council.
Motion carried, 5/0.
OLD BUSINESS
None.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
STAFF INFORMATION
Fruehling noted she had included the updated Board contact list in the packet and asked if there were
any changes and the Board had none.
CPRB
July 11, 2017
Page 2
EXECUTIVE SESSION
Motion by King, seconded by Green to adjourn into Executive Session based on Section 21.5(1)(a) of
the Code of Iowa to review or discuss records which are required or authorized by state or federal law
to be kept confidential or to be kept confidential as a condition for that government body's possession
or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and school districts,
and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the
Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a
government body or to any of its employees by identified persons outside of government, to the extent
that the government body receiving those communications from such persons outside of government
could reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 5/0. Open session adjourned at 5:35 P.M.
Selmer abstained due to a conflict of interest and left the meeting.
REGULAR SESSION
Returned to open session at 5:58 P.M.
Motion by King, seconded by Salih to set the level of review for CPRB Complaint
#17-01 and to 8-8-7 (13)(1)(d), Request additional investigation by the police chief or city manager, or
request police assistance in the board's own investigation.
Motion carried, 4/0, Selmer absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change)
•August 8, 2017, 5:30 PM, Helling Conference Rm
*September 12, 2017, 5:30 PM, Helling Conference Rm
*October 10, 2017, 5:30 PM, Helling Conference Rm
*November 14, 2017, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by King, seconded by Salih.
Motion carried, 4/0, Selmer absent.
Meeting adjourned at 5:59 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2016-2017
(Meeting Date)
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
TERM
8/17
9/13
10/11
11/7
11/15
12/15
1/10
2/14
3/14
4/12
5/9
7/11
7/31
8/
NAME
EXP.
Joseph
7/1/17
X
X
X
X
X
X
X
X
X
X
O/E
---
---
Treloar
_
Mazahir
7/1/21
X
X
O
X
O
X
X
X
O/E
X
O/E
X
X
X
Salih
Donald
7/1/19
O/E
X
OX
O/E
O/E
O/E
O/E
O/E
X
X
X
X
X
X
King
Monique
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
Green
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
David
9/1/21
—
—
—
—
—
—
—
--
—
--
—
X
O/E
X
Selmer
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
Final/Approved
COMMUNITY POLICE REVIEW BOARD =(4)
MINUTES - July 31, 2017
CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:56 p.m.
MEMBERS PRESENT: Donald King, Mazahir Salih
MEMBERS ABSENT: Monique Green, David Selmer
STAFF PRESENT: Legal Counsel Patrick Ford and Staff Kellie Fruehling present
=:4x911j11,r/=
SESSION Motion by King and seconded by Salih to adjourn into Executive Session based on
Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required
or authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of supervisors and school districts, and 22-7(5)
police officer investigative reports, except where disclosure is authorized elsewhere in
the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those communications
from such persons outside of government could reasonably believe that those persons
would be discouraged from making them to that government body if they were available
for general public examination.
Motion carried, 3/0. Open session adjourned at 5:04 p.m.
REGULAR
SESSION Returned to open session at 5:55 p.m.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS
• August 8, 2017, 5:30 PM, Halling Conference Rm
• September 12, 2017, 5:30 PM, Helling Conference Rm
• October 10, 2017, 5:30 PM, Helling Conference Rm
• November 14, 2017,5:30 PM, Helling Conference Rm
ADJOURNMENT Motion for adjournment by Salih and seconded by King. Motion carried, 3/0. Meeting
adjourned at 5:56 p.m.
CPRB
July 11, 2017
Page 2
records of public bodies including but not limited to cities, boards of supervisors and school districts,
and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the
Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a
government body or to any of its employees by identified persons outside of government, to the extent
that the government body receiving those communications from such persons outside of government
could reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 5/0. Open session adjourned at 5:38 P.M.
Selmer abstained due to a conflict of interest and left the meeting
REGULAR SESSION
Returned to open session at 6:19 P.M.
Motion by Salih, seconded by Green to set a meeting date of August 29, 2017 5:30 P.M. for review of
CPRB Complaint #17-01
Motion carried, 4/0, Selmer absent
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
•August 8, 2017, 5:30 PM, Helling Conference Rm
•September 12, 2017, 5:30 PM, Helling Conference Rm
•October 10, 2017, 5:30 PM, Halling Conference Rm
•November 14, 2017, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Salih, seconded by Green.
Motion carried, 4/0, Selmer absent.
Meeting adjourned at 6:25 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2016-2017
(Meeting Date)
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
TERM
8/17
9/13
10/11
11/7
11/15
12/15
1/10
2/14
3/14
4/12
5/9
7/11
7/31
8/8
NAME
EXP.
Joseph
7/1/17
X
X
X
X
X
X
X
X
X
X
O/E
—
—
—
Treloar
Mazahir
7/1/21
X
X
O
X
O
X
X
X
O/E
X
O/E
X
X
X
Salih
Donald
7/1/19
O/E
X
O/E
O/E
O/E
O/E
O/E
O/E
X
X
X
X
X
X
King
Monique
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
Green
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
David
9/1/21
—
—
—
—
—
—
--
--
—
—
—
X
O/E
X
Selmer
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
COMMUNITY POLICE REVIEW BOARD
GENERAL RESPONSIBILITIES
Established in 1997, by ordinance #97-3792, the Iowa City Police Citizens Review Board formerly
known as Citizens Police Review Board and now known as Community Police Review Board
(hereafter referred as the CPRB), consists of five members appointed by the City Council. The CPRB
has its own outside legal counsel.
The Board was established to review investigations into claims of police misconduct, and to assist the
Police Chief, the City Manager, and the City Council in evaluating the overall performance of the
Police Department by reviewing the Police Department's investigations into complaints. The Board is
also required to maintain a central registry of complaints and to provide an annual report setting forth
the numbers, types, and disposition of complaints of police misconduct. The Board shall hold at least
one community forum each year for the purpose of hearing citizens' views on the policies, practices
and procedures of the Iowa City Police Department. To achieve these purposes, the Board complies
with Chapter 8 of the Iowa City Code and the Board's By -Laws and Standard Operating Procedures
and Guidelines.
ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2017
Meetings
The CPRB tentatively holds monthly meetings on the second Tuesday and special meetings as
necessary. During FY17 the Board held ten meetings and one Community Forum.
ICPD Policies/Procedures/Practices Reviewed By CPRE
The ICPD regularly provided the Board with monthly Use of Force Reports, Internal Investigation
Logs, Demographic Reports and various Training Bulletins. The Department also provided various
General Orders for the Board's review and comment. A senior member of the Police Department
routinely attended the open portion of the CPRB meetings, and was available for any questions Board
members had regarding these reports.
Presentations
In April of 2017 the Board held its ninth Community Forum as required by the City Charter. The Board
did introductions, a brief summary of Board duties and responsibilities. Treloar then introduced and
welcomed Iowa City Police Chief Jody Matherly.
Chief Matherly gave some background information about himself personally and professionally. He
also spoke about the department, other City departments, and the community working together. The
Chief feels that the CPRB is a positive thing for the community. He also reported on number of
officers, average calls for service and number of arrests per year.
The forum was then opened to the public for questions. There were five members of the public that
spoke at the forum. Topics included traffic on Clinton/Madison and proposed gun legislation, the
noise ordinance and barking dogs, mental illness, an upcoming legislative forum on mental illness and
Chief Matherly, and the types of complaints received since the start of the commission.
Board members spoke briefly about complaint forms, the Johnson County Citizens Police Academy,
and having good relationships/communications between residents and the Police Department.
CPRB Annual Report FY 2017 — Approved 07/11/2017 —1
Board Members
In October 2016 officers were nominated with Joseph Treloar as Chair and Orville Townsend as Vice -
Chair. Orville Townsend and Monique Green were appointed in August of 2016 for four-year terms.
COMPLAINTS
Number and Type of Allegations
Three complaints (16-05, 17-01, 17-02) were filed during the fiscal year July 1, 2016 — June 30, 2017.
Three public reports were completed during this fiscal period (16-03, 16-04, 16-05). Two complaints
filed in FY17 are pending before the Board (17-01, 17-02).
Allegations
Complaint #16-03
1. Unlawful Entry— NOT SUSTAINED.
2. Unnecessary Use of Force — NOT SUSTAINED.
Complaint #16-04
1. Unnecessary Use of Force (all officers) — NOT SUSTAINED.
2. Failure to Activate Body -Worn Cameras (1 of 3 officers) — SUSTAINED.
Complaint #16-05
1. Violated Complainant's First Amendment Right to Freedom of Speech — NOT SUSTAINED.
2. Improper/Unlawful detention/arrest — NOT SUSTAINED.
3. Improperly/Unlawfully did not allow Complainant to provide verbal identification — NOT
SUSTAINED.
4. Failure to offer/administer a pre -arrest sobriety/breath test — NOT SUSTAINED.
5. Failure to inform Complainant of reason of arrest — NOT SUSTAINED.
6. Improper/Unlawful search after arrest — NOT SUSTAINED.
7. Improper handcuffing and intentionally causing pain and injury to Complainant — NOT
SUSTAINED.
8. Profanity — NOT SUSTAINED.
9. Fabricated probable cause — NOT SUSTAINED.
Level of Review
The Board decided, by simple majority vote, the level of review to give each report, selecting one or
more of the six levels specified in the City Code per complaint:
Level a
On the record with no additional investigation
Level b
Interview or meet with complainant
Level c
Interview or meet with named officer
Level d
Request additional investigation by Chief or
City Manager, or request police assistance
in the Board's own investigation
Level a
Board performs its own additional investigation
Level f
Hire independent investigators
CPRB Annual Report FY 2017 — Approved 07/11/2017 — 2
Complaint Resolutions
The Police Department investigates complaints to the CPRB of misconduct by police officers. The
Police Chief summarizes the results of these investigations and indicates in a report (the Chief's
Report) to the CPRB whether allegations are sustained or not sustained. (If complaints are made
against the Chief, the City Manager conducts the investigation and prepares and submits the reports.)
The Board reviews both the citizens' complaint and the Chief's Report and decides whether its
conclusions about the allegations should be sustained or not sustained. The Board prepares a report
which is submitted to the City Council.
Of the thirteen allegations listed in the three complaints for which the Board reported, one was
sustained.
The Board made comments and/or recommendations for improvement in police policy, procedures, or
conduct in two of the reports:
Complaint #16-03 — It was evident from the time the police arrived on the scene that it was their intent
that the suicidal person would receive necessary care at the hospital. It was also evident that the
police intended that no one be arrested, no charge would need to be filed and that the transportation
of the patient occur as peacefully as possible without incident.
The Board felt the officers handled a very difficult situation very professionally; however, one of the
officers made the following comment at the hospital after the patient stated that they were fine: "well
you should have been fine earlier'. Also, one of the officers made the following comment to one of
the arrestees: "you're a grown ass man, look how you're acting". The Board felt that these comments
were unnecessary and inflammatory and de-escalation training may be in order to improve future
situations, especially in the case of distressed individuals.
Complaint #16-05 — Officer A did an excellent job of handling the situation. It should also be
mentioned that he was not only dealing with the complainant but he also did an excellent job of
encouraging his friends to keep a safe distance.
The Board was concerned that there was no audio with one of the videos. The Board wants to ensure
that the department's equipment is both operating the way its intended to, and is operated by the
officers the way it is intended to.
Name -Clearing Hearings
The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until
after a name -clearing hearing has been held. During this fiscal period, the Board scheduled one
name -clearing hearing, but none were held.
Complaint Histories of Officers
City ordinance requires that the annual report of the CPRB must not include the names of
complainants or officers involved in unsustained complaints and must be in a form that protects the
confidentiality of information about all parties. In the three complaints covered by the FYI annual
report a total of seven officers were involved with allegations against them.
ICPD Internal Investigations Logs
The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police.
CPRB Annual Report FY 2017 — Approved 07/11/2017 — 3
COMPLAINT DEMOGRAPHICS
The following is demographic information from the three complaints that were completed in this fiscal
year. Because complainants provide this voluntarily, the demographic information may be
incomplete.
Age:
(3) 18-25 26-35 36-45 46-55 (2) 56-64 65+
Disability:
Physical (1) Mental (1) None
Annual Household Income:
100K 75-99K 50-75K (1) 25-49K (1) Under 25K
Gender:
(1) Female (3) Male (1) Other - Transgender
Sexual Orientation:
(1) LGBTQ (4) Heterosexual Other
Ethnic Origin:
Black/African-American Hispanic (1) American Indian/Alaska Native
Asian/Pacific Islander (4) White/Caucasian Other
Were you born in the United States:
(2) Yes No
Religion:
(1)Christian None Other
Marital Status:
(2) Married (3) Single Divorced
Separated Widowed Other
* Information is reported as presented by the person completing the form.
BOARD MEMBERS
Joseph Treloar, Chair
Royceann Porter / Orville Townsend, Vice Chair
Melissa Jensen / Monique Green
Mazahir Salih
Donald King
CPRB Annual Report FY 2017 — Approved 07/11/2017 — 4
COMMUNITY POLICE REVIEW BOARD
OFFICE CONTACTS
July 2017
Date Description
None.
MINUTES — FINAL
CITY OF IOWA CITY CIVIL SERVICE
July 19, 2017 — 8:15a.m.
HELLING (LOBBY) CONFERENCE ROOM — CITY HALL
Members Present: Lyra Dickerson, Rick Wyss, Melissa Jensen
Members Absent: None
Staff to the
Commission Present: Karen Jennings, Tracy Robinson
Others Present: Police Chief Jody Matherly, Fire Deputy Chief Brian Platz
RECOMMENDATION TO COUNCIL (become effective only after separate Council
action):
None.
CALL TO ORDER:
Dickerson called the meeting to order at 8:15a.m.
CERTIFICATION OF PROMOTIONAL LISTS FOR THE POSITIONS OF
POLICE SERGEANT, POLICE LIEUTENANT AND POLICE CAPTAIN:
Jennings summarized the recruitment process, which was consistent with the process
previously approved by the Commission. After a brief discussion, Wyss moved and
Jensen seconded that all three lists be certified as presented. All were in favor.
FIRE DEPARTMENT PROMOTIONAL TESTING:
After a brief discussion, Wyss moved and Jensen seconded to approve the process
proposed by staff in the July 14, 2017 memo to the Commission. All were in favor.
ADJOURNMENT:
Wyss moved to adjourn, Jensen seconded, all were in favor and the meeting was
adjourned at 8:29 a.m.
Board/Commission: Civil Service Commission
ATTENDANCE RECORD
YEAR 2017
(Meeting Date)
NAME
TERM
EXPIRES
2/23/17
7/19/17
O/E =
Absent/Excused
NM =
No Meeting
Dickerson
4/3/18
X
X
-Lyra
Jesse Case
4/3/17
O/E
---
Wyss
4/4/20
X
X
-Rick
Melissa Jensen
4/5/21
--- I
X
KEY: X =
Present
O =
Absent
O/E =
Absent/Excused
NM =
No Meeting
--- =
Not a Member
July 19, 2017
TO: The Honorable Mayor and the City Council
RE: Civil Service Promotional Examination — POLICE SERGEANT
I r 1
-%
' Aft=11
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(3 19) 356-5000
(3 19) 356-5009 FAX
www.icgov.org
We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby
certify the following named person(s) as eligible for the position of Police Sergeant.
1. Andrew McKnight
2. Scott Stevens
3. Jeremy Bossard
4. Rob Cash
5. Travis Neeld
6. Ryan Wood
7. Ronnie Gist
IOWA CITY CIVIL SERVICE COMMISSION
0 w -(�
Lyra 4. Dickerson, Chair
Rick Wyss
Melissa Jensen
ATTEST:
Cityty Clerk Cler o L
July 19, 2017
�l r""IIIc/y� eS
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319)356-5000
(319) 356-5009 FAX
TO: The Honorable Mayor and the City Council www.lcgov.org
RE: Civil Service Promotional Examination — POLICE LIEUTENANT
We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby
certify the following named person(s) as eligible for the position of Police Lieutenant.
1. Scott Gaarde
2. Jorey Bailey
IOWA CITY CIVIL SERVICE COMMISSION
Lyr W. Dickerson, Chair
Rick Wyss
Melissa Jensen
ATTEST:�c e�
City Clerk
July 19, 2017
� r
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319)356-5000
(319) 356-5009 FAX
TO: The Honorable Mayor and the City Council www.icgov.org
RE: Civil Service Promotional Examination — POLICE CAPTAIN
We, the undersigned members of the Civil Service Commission for Iowa City, Iowa, do hereby
certify the following named person(s) as eligible for the position of Police Captain.
1. Denise Brotherton
2. David Droll
IOWA CITY CIVIL SERVICE COMMISSION
rt & A W . , I�� _
Lyr�on, Chair
Rick Wyss
Meli sa Jensen
ATTEST: �1
City Clerk
OU -15-17
3b(6)
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
JUNE 15, 2017
HELLING CONFERENCE ROOM
MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Gosia
Clore, Sharon DeGraw, Cecile Kuenzli, Andrew Litton, Pam
Michaud, Ginalie Swaim
MEMBERS ABSENT: Frank Wagner
STAFF PRESENT: Jessica Bristow
OTHERS PRESENT: G. T. Karr, William Downing
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
Swaim said that this was Litton's last Commission meeting, and she thanked him for his service.
She added that the new Commission member will be G. T. Karr.
CERTIFICATE OF APPROPRIATENESS:
430 Brown Street.
Bristow said this property is on the corner of Van Buren and Brown Streets in the Brown Street
Historic District. She showed photographs of the house, which is a Dutch colonial with a
gambrel roof and gables on the side. Bristow said the house has full dormers, which is very
typical for this type of house.
Bristow said there is an addition from the 1960s or 1970s on the back. She said this
Commission approved replacing the windows on the addition to matched the rest of the house.
Bristow said that the current application is to remove the existing garage and replace it with a
two -car garage. She said the current garage is not large enough for modern vehicles. Bristow
said the door has been altered and would not have that huge piece of trim. She added that the
garage has had some termite damage. Bristow said it currently sits on the property line both to
the north and the west.
Bristow said that the site slopes down drastically to the street and throughout the back yard as
well. She showed where the garage would need to be located, given the need to separate the
owners' cars and parking from the guests' spots. Bristow said that because of the slope, the
current location is the only option. She said there is not the option of retaining this garage and
building another garage near it. Bristow said there is currently a gravel driveway.
Bristow said that the new site plan does move the garage in from the property line because of
setback requirements. She showed where the new two -car garage will be located. Bristow said
there is a small retaining wall now, but there would be a new retaining wall that would be a little
HISTORIC PRESERVATION COMMISSION
June 15, 2017
Page 2 of 6
bit larger to encapsulate more of the slope in the flat area needed for the garage. Bristow said
there would therefore be a retaining wall with stairs up to it. She said there would be a new
concrete driveway with the same width of curb cut. Bristow said there would be two separate,
single -car garage doors.
Bristow showed the elevation. She said it really fits within the idea of a simple garage. Bristow
said it has a simple gable facing east/west. She said the door is split into two doors so that it is
not one big double -car garage door. Bristow stated that the carriage -style doors are
appropriate, and the lap siding would match the house, as would the shingles. She added that
a gambrel roof would not be appropriate on a garage like this, as it would be too ornamental.
Bristow said that the doors and window trim would basically match the house but be simpler.
She said it would blend with the house pretty well. Bristow showed an image of the garage
door.
Bristow said, given the fact that there is a garage that will not fit modern vehicles and the new
garage needs to be in basically the same location, this meets the requirements for an exception
to take down this garage. She said it has also seen some alterations and some damage.
Bristow said the new garage meets the guidelines, so staff recommends approving this
application.
Boyd said the Commission has seen some applications over time in which the homeowner does
part of the work but does not necessarily finish it. He asked what the implications are of
demolishing something that is original but just doesn't fit the site. Boyd asked if there is any
guarantee that the proposed replacement will be built and how that might work.
Bristow said the Commission has more leverage for properties that require rental permits than
for owner -occupied properties. She said that guidelines do not allow something like this to be
taken down unless it is going to be replaced. Bristow said that requirement would be there.
She said that if it is an owner -occupied property, the only way the Commission could probably
do anything about that is if the owner came for a building permit for anything, or if it is a rental
property, the owner has to meet all the requirements of anything that has been regulated to him
to get a rental permit.
Agran said there was a similar situation a couple of years ago in which the owners asked to
demolish an historic outbuilding. He said the application was rejected; the owners wanted to
demolish the building but did not have a plan to build. Agran said he is curious about whether
there is a different standard for demolition if one has a plan to replace the building rather than
just demolish it.
Bristow said that is true. She said that part of the reason the Commission would allow this to
come down is because that space would be needed for a new garage. Bristow stated that if that
garage could be put somewhere else without just putting a new garage right in front of it, which
wouldn't make sense, then she could see the potential to not take down this garage. Bristow
said she feels that is clear in the guidelines.
MOTION: Builta moved to approve a certificate of appropriateness for the project at 430
Brown Street as presented in the application. Agran seconded the motion. The motion
carried on a vote of 10-0 (Wagner absent).
HISTORIC PRESERVATION COMMISSION
June 15, 2017
Page 3 of 6
REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect - Chair and Staff Review.
1145 East College Street.
Bristow said this involves the last corner property on College Street before it meets with
Muscatine. She said the owners are replacing the porch roof membrane.
225 East Fairchild Street.
Bristow said this house is a key property in the Northside Historic District. She said that
shingles will be replaced on both the house and the carriage house garage behind it.
447 South Summit Street.
Bristow said this house is in the middle of its Summit Street block. She said it will also have roof
shingles replaced. Bristow said that all of these are going to be architectural asphalt shingles.
519 Brown Street.
Bristow said this is an interesting case and presents a good reason for why the Commission
needs to review what is contributing and non-contributing in the districts. She said that this
house is in the guidelines as non-contributing. Bristow said that at one point, the roofline was
substantially changed to something that made it non-contributing. She said that more recently
the roofline was altered to be more historic, and at this point, she does not see anything that is
non-contributing. Bristow said this would be a good example of a house that has moved from
non-contributing to contributing. Bristow stated that the owners are going to recoat the roof and
reshingle the porch roof.
1322 Muscatine Avenue.
Bristow said this house is the very last Moffitt cottage next to the bridge at Court Street in the
small district along Muscatine, and work on the house was stopped in process so that the
contractor could apply for historic review. She said it is being reshingled in cedar shakes.
Minor Review - Staff Review.
603 Grant Street.
Bristow said this house has a studio and a little garage. She said there were ramping decks
that went from the house to the other two buildings on the property. Bristow said the owners are
taking out all of the ramps to make a simpler, rectangular deck. She said that it will extend past
the side of the addition but not past the side of the house, in order to reach the door to the
studio, and will have stairs down to the yard.
946 Iowa Avenue.
Bristow said this house was hit by a car recently. She said the concrete block pier was knocked
off and will need to be rebuilt.
HISTORIC PRESERVATION COMMISSION
June 15, 2017
Page 4 of 6
Bristow said that this house was fixed after the tornado, but the only window to survive the
tornado will now need to be replaced. She said it will be replaced with the original configuration
but will be of the same brand as the other windows. Bristow said the house has wood siding,
and the replacement will be a wood material.
721 Iowa Avenue.
Bristow said this house is in the College Hill Conservation District and was moved here by Max
Yocum in the 1970s, who accidently rotated it 180 degrees on the foundation so it faces the
creek. She said that what is now the front (street facing) step and railing will be replaced and
will meet the guidelines.
CONSIDERATION OF MINUTES FOR MAY 11, 2017:
MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's May
11, 2017 meeting, as written. Clore seconded the motion. The motion carried on a vote of 10-
0 (Wanner absent).
COMMISSION INFORMATION AND DISCUSSION:
Iowa Federation Home 942 Iowa Avenue, in the March 2017 Iowa Alumni Magazine.
Swaim referred to the article about the house included in the civil rights grant, which is
progressing.
Historic Preservation Fund Prooram
Bristow said that staff has decided to do a soft rollout of the new historic preservation fund
program. She said that any projects that would be eligible for this will need to come through the
City anyway. Bristow said staff will see what comes through and what needs assistance.
Bristow stated that the hope is to support at least eight projects per year, because of the fact
that the budget is $40,000 with a $5,000 matching grant. She said that whether the money is a
grant or a loan will depend on income and occupancy. Bristow said that for a rental, it would
just be a loan. She said that property owners will have to put in an application to have their
projects approved. Bristow said she is going to try to come up with a scoring rubric for the
future.
Bristow said the application process opens up on July 1. She said this could possibly be a staff
and chair approval process. Bristow said the owner has to have everything on the project
approved and get at least two contractor estimates. She said the funds cannot pay for volunteer
labor.
Bristow said this was proposed to the City Council by Geoff Fruin. She said it is modeled after a
program in Normal, Illinois, and she has received a lot of good information from Normal.
Swaim thanked the City Manager and City Council for coming up with this program. She said it
will make a big difference in the community.
HISTORIC PRESERVATION COMMISSION
June 15, 2017
Page 5 of 6
Swaim thanked Litton for serving two terms on the Commission. She added that it is a big time
commitment.
Swaim said that Agran, Boyd, and Clore were reappointed to the Commission. She said that
there is a limit now of two three-year terms.
ADJOURNMENT:
The meeting was adjourned at 6:00 p.m.
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2016-2017
NAME
TERM
EXP.
6/9
7/14
8/11
918
10/13
11/10
12/8
1112
219
3/9
4/13
5111
6115
AGRAN, THOMAS
7/1117
X
O/E
O/E
X
X
x
X
X
X
O/E
X
X
X
BAKER, ESTHER
7/1/18
X
X
X
X
X
O/E
x
X
X
O/E
x
X
X
BOYD, KEVIN
7/1/17
---
---
—
X
X
X
O/E
X
X
X
X
X
X
BUILTA, ZACH
7/1/19
x
x
x
x
x
x
X
O/E
x
x
O/E
x
x
CLORE, GOSIA
7/1/17
O/E
X
X
X
O/E
X
x
x
O/E
X
X
X
X
DEGRAW, SHARON
711119
X
X
O/E
X
O/E
x
X
X
x
X
X
X
KUENZLI, CECILE
7/1119
X
X
X
X
X
X
X
O/E
x
X
O/E
x
LITTON, ANDREW
7/1/17
O/E
x
O/E
x
x
O/E
O/E
x
x
x
O/E
x
x
MICHAUD, PAM
7/1118
X
X
O/E
x
x
x
X
X
X
X
X
X
X
SWAIM, GINALIE
7/1/18
X
X
X
x
X
X
O/E
O/E
X
X
X
X
X
WAGNER, FRANK
711/18
X
X
X
X
O/E
X
X
x
X
X
X
X
KEY: X = Present
0 = Absent
O/E = Absent/Excused
— = Not a Member
3b(7)
10 4 IOWA CITY
=s PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
`
m Sus Cr" -n 3W3WS31 -w 31435 MN -w kplp
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
June 22, 2017
Members Present: Diane Baker, John Beasley, Janet Freeman, Tom Martin, Meredith Rich -Chappell, Jay
Semel.
Members Absent: Adam Ingersoll, Robin Paetzold, Monique Washington.
Staff Present: Maeve Clark, Susan Craig, Anne Mangano, Patty McCarthy, Elyse Miller, Brent Palmer,
Angela Pilkington.
Guests Present: Carol Kirsch, incoming Board member, Kellee Forkenbrock, incoming Board member.
Call Meeting to Order. President Semel called the meeting to order at 5:02 p.m.
Public Discussion. None
Approval of Minutes.
The minutes of the May 25, 2017 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by Martin and seconded by Rich -Chappell. Motion carried 6/0.
Items to be discussed.
Evaluation of Director. Craig requested the meeting be closed for the purposes of her personnel
evaluation. Voice vote: Baker, aye; Beasley, aye; Freeman, aye; Martin, aye; Rich -Chappell, aye; Semel,
aye. Meeting closed at 5:07 pm.
President Semel reconvened the meeting at 5:45 pm. Freeman, representing the Evaluating Committee,
noted that the committee recommended the maximum amount increase permitted by the City. A
motion to approve the maximum allowable increase to Craig's salary was made by Freeman and
seconded by Semel. Motion carried 6/0.
Board Annual Report. Each Board and Commission makes a report to the City each year. Craig reviewed
the actions the Board took on their stated goals in last year's report. Craig believes the privacy and
confidentiality work the Board has done this year belongs in the FY17 report. Other items in the FY17
goals were discussed: the website, the Summer Reading Program work, the diversity and sustainability,
work, MERGE, advocacy for the State Historical Library, Friends Foundation 25" anniversary celebration
preparations, the Bookmobile. Board members should think about goals for FY18, which will include the
search for a Library Director. The search may begin in spring 2018. Beasley said a process for the
director search should be developed. Freeman said the fiscal challenges are important and will be
ongoing. Assessing the impact of the bookmobile and ensuring it is used in the best way possible was
suggested. The security camera issue should also be included in the annual report. There are things in
the City's strategic plan such as diversity and sustainability that should continue. Craig mentioned the
art gallery and remodeled Computer Lab and updated space in the Children's Room. Beasley thinks the
list should also include concrete ways the Board can better assist library staff.
Staff Reports.
Director's Report. Memo from Susan Craig about her retirement at the end of December 2018. Craig
said there were 19,000 people in the building last week. She believes the booklet with all of the summer
children's programs has really paid off in attendance. We expect busyness in June, but this was even
more than we expected. Saturday was early opening for autistic people and there was sewage in the
Children's Room. Staff were marvelous and banded together to work on the problem. The
ServiceMaster people arrived at 9:00 am and said the area was not usable. Staff got to work, putting
Children's things on carts and the magazine area became the Children's Room. Everything was cleaned
up but there was extensive damage. Everything that was porous had to be thrown away. As of Monday
morning, we were able to get back into the front part of the room and by 9:00 am, 75% of the
Children's Room was back in use. Drywall will be finished next week, then the painters take over. The
carpet will take longer. Freeman asked if there is any way to ensure that this doesn't happen again.
Craig said the City is involved and there was blockage 180 feet or so away from the building. This
happened in the middle of the night and Craig believes the rain may have contributed to the disaster.
Yesterday cameras were used to find the source of the problem; the pipe was 70% blocked and has
been cleaned out. The City is self-insured and all of the expenses associated with this incident will be
covered. Martin appreciated seeing the pictures. Craig said Logsden and Pilkington took great pictures.
Pilkington said parents appreciate that the carpet is being replaced. The remaining carpet was cleaned
as well. Craig reminded the Board that the Library will be open until 10:00 pm for the Downtown Block
Party on Saturday, June 24. Craig said this event is not for college kids to drink on the street but for
adults to be able to attend all different kinds of programs and have a beer.
Departmental Reports.
Children's Services. Great pictures in the report.
Collection Services. Craig mentioned the updates to the purchase suggestion so one doesn't have to
reenter your card number.
IT. Website preview last month is now up. Please pass comments on to Palmer. Martin said the website
is fantastic and he really likes the box where you can type in a question. Clark said the Info Desk
answers those questions.
Bookmobile Report. Great stories coming out of the bookmobile service. Craig believes kids are
building memories of going to the bookmobile. Some of the sites have brought food. Logsden said the
connections being made in the community are amazing.
Development Office. A contractor, a plumber, and a drywaller approached McCarthy when she was at
lunch, all of whom said their people were called off their currentjobs to help the Library out with the
Saturday Children's Room situation. McCarthy said we are 11% above where we were last year with
fundraising. She encouraged everyone to come to the Library on Saturday night to play I Spy for $5.00.
Clark is putting together a challenging list of questions for participants. Craig reminded there is no
drinking alcohol in the library. Freeman asked who made the $10,000 donation. McCarthy said Shams
and Mohamed Ghoneim were the donors.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. Semel will host the annual Board dinner at his home, on August 24, immediately
after the Board meeting. Miller will send out inquiries about dietary restrictions, etc.
Announcements from Members. Freeman recommends the MusicIC program on Saturday morning. It
was noted there will be one this evening after the Board meeting, too. On behalf of the Library Board
and the community, Semel thanked Meredith Rich -Chappell and Tom Martin for their years of service
on the Library Board. This is their last meeting.
Martin said he can't think of one single bad experience he has had in his twelve years serving on the
Board. He thoroughly enjoyed the experience. He said we have seen a lot of changes that we have
turned into opportunities in the 12 years he has been here. The Bookmobile is one of those things. The
website is great. The staffing at the library is fantastic, hardworking, dedicated, and always enthusiastic.
He noted the improvements and changes we make creates more work and in today's economic
environment wejust ask people to work harder. Last Saturday morning is a good example. Martin said
that he believes that ICPL is the best library in the state of Iowa.
Rich -Chappell echoed many of the things Martin said. They began their membership at the same time.
She has enjoyed immensely how the library works and the people who work in it and for it. It has been
a great learning experience and she has learned to appreciate the library in a new way by serving on the
Board. When she had her son, she saw a whole new part of the library and how welcoming we are. She
will still be volunteering on Mondays, checking in books.
Committee Reports.
Foundation Members. McCarthy summarized the 5/31 meeting. A new budget was passed that called
for a reduction in staffing. The vacant full-time position will not be filled right now. New officers were
elected, a new strategic plan started, goals were established for next year, and planning for 25"
anniversary events were discussed. On 8/12, there will be a block party on Fairchild St. by Michael
Lensing's home. In September, friends in Plaza Towers will open their apartments, block party style, to
raise money for the Foundation. Coin containers are going out into the community to start funding the
Foundation's next 25 years. Pagliai's Eat Out on Mondays in July (from 4:00 to 11:00 pm) will donate
25% of their proceeds. Martin asked in honor of Mary New to have the fish bowl. Baker asked how
often she should bring the containers in; McCarthy said every couple of weeks.
Communications. Logsden attended the event for Craig in which the Johnson County Board of
Supervisors gave the Library its funding award.
Disbursements.
The MasterCard expenditures for May, 2017 were reviewed. A motion to approve the disbursements for
May, 2017 was made by Freeman and seconded by Martin. Motion carried 6/0.
Set Agenda Order for July Meeting.
Board annual report.
NOBU budget.
Strategic Planning update.
Beasley thought it was fantastic having the virtual branch material in the packet. He appreciated how it
was put together in the packet.
Adjournment. A motion to adjourn the meeting was made by Rich -Chappell and seconded by Martin.
Motion carried 6/0. President Semel closed the meeting at 6:30 p.m.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
0 = Absent
O/E = Absent/Excused
NM = No meeting
MeetingDate
Name
Term
8/25/16
9/22/16
10/27/16
11/17/16
12/15/16
1/26/17
2/23/17
3/23/17
04/27/17
5/25/17
6/22/17
7/27/17
Expiration
Diane Baker
6/30/19
X
X
X
O/E
X
X
O/E
O/E
O/E
X
X
X
John Beasley
6/30/21
O/E
O/E
X
X
X
X
X
X
X
X
X
X
Kellee
6/30/23
Not on Board
O/E
Forkenbrock
Janet Freeman
6/30/19
X
X
X
X
O/E
O/E
X
X
X
X
X
X
Adam Ingersoll
6/30/21
X
O/E
O/E
X
X
X
X
X
X
X
O/E
O/E
Carol Kirsch
6/30/23
Not on Board
X
Off
Tom Martin
6/30/17
X
X
X
O/E
X
X
X
X
X
X
X
Board
Robin Paetzold
6/30/17
X
O/E
X
X
X
X
X
X
X
X
O/E
X
Meredith
Off
Rich -Chappell
6/30/17
X
X
X
X
X
X
X
X
X
X
X
Board
Jay Semel
6/30/19
X
X
X
X
X
X
X
X
X
X
X
X
Monique
6/30/21
X
X
X
X
O/E
O/E
X
X
X
X
0/E
0
Washington
KEY:
X = Present
0 = Absent
O/E = Absent/Excused
NM = No meeting
r
CITY OF IOWA CITY
13b(85�_i
7
®m� MEMORANDUM
Date: August 4, 2017
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their August 3, 2017 meeting the Planning & Zoning Commission approved the July 20
minutes with the following recommendation to the City Council:
1. By a vote of 7-0 the Commission set a public hearing on an application for a
Comprehensive Plan amendment to amend the Southwest District Plan to change the
land use designation of property located north at 1160 Highway 1 from Single
Family/Duplex Residential to General Commercial.
2. By a vote of 6-1 (Martin voting no) the Commission recommended approval of CPA16-
00005 an addendum to the North District Plan, to:
A. Adopt the land use map dated April 12, 2017
B. Adopt the Sensitive Areas Inventory dated April 5, 2017
C. Adopt the following goals:
a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the
developer/owner should provide relocation assistance to the residents that
includes replacement housing, preferably in the immediate area, advisory
services and moving expenses. Said relocation assistance must be offered
and made available prior to any demolition of existing homes as part of any
first phase of development. A relocation plan must be made available to
residents.
b. Housing Goal: Any development of multi -family residential adjacent to the
Mackinaw Village neighborhood must incorporate design standards,
setbacks, woodland buffers, low-level lighting, and other methods to maintain
the livability of the Mackinaw Village neighborhood.
c. Commercial and Institutional Uses Goal: To preserve the scenic character of
this primary entrance to the City, any redevelopment of property along
Dubuque St must adhere to strict design guidelines imposed through a
Conditional Zoning Agreement (CZA). Such design guidelines will address
building fa9ade and materials, sign placement, setbacks from the street,
screening and tree preservation.
d. Commercial and Institutional uses goal: A buffer of existing trees and
vegetation should be preserved between the Dubuque Street right of way and
any development. Woodlands in between Knollwood Lane homes and
commercial development should be preserved to provide a distance and
visual buffer. For properties fronting on Dubuque Street, the percentage of
preserved woodlands should exceed minimum code requirements.
e. Transportation Goal: Upon redevelopment of property west of Dubuque St
and south of Interstate 80, access to Dubuque Street for south -bound traffic
north of Foster Road may be allowed provided that the access point/
August 4, 2017
Page 2
intersection is designed to accommodate anticipated traffic volumes from the
developing area west of Dubuque St, south of Interstate 80.
3. By a vote of 7-0 the Commission recommended forwarding to the City Council the
following statement: The Planning & Zoning Commission recommends cooperation
between Dubuque Street LLC (and successors), Idyllwild, the City and other property
owners in the Idyllwild watershed to address and resolve stormwater issues.
4. By a vote of 7-0 the Commission recommended approval of REZ17-00012 a proposal to
rezone approximately 2500 square feet of property located at 114 E Prentiss Street from
Planned High Density Multi -Family Residential (PRM) to Riverfront Crossings -Central
Crossings (RFC -CX).
Additional action (check one)
No further action needed
Board or Commission is requesting Council direction
X Agenda item will be prepared by staff for Council action
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
JULY 20, 2017 — 7:00 PM — FORMAL MEETING
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Ann Freerks, Carolyn Dyer Mike Hensch, Phoebe Martin (via
phone), Max Parsons, Mark Signs, Jodie Theobald
MEMBERS ABSENT:
STAFF PRESENT: Sylvia Bochner, Sara Hektoen, John Yapp
OTHERS PRESENT: Steve Long, Sara Barron, Tammy Kramer
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission set a public hearing on an application for a Comprehensive
Plan amendment to amend the Southwest District Plan to change the land use designation of
property located north at 1160 Highway 1 from Single Family/Duplex Residential to General
Commercial.
By a vote of 6-1 (Martin voting no) the Commission recommended approval of CPA16-00005 an
addendum to the North District Plan, to:
A. Adopt the land use map dated April 12, 2017
B. Adopt the Sensitive Areas Inventory dated April 5, 2017
C. Adopt the following goals:
a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the
developer/owner should provide relocation assistance to the residents that
includes replacement housing, preferably in the immediate area, advisory
services and moving expenses. Said relocation assistance must be offered and
made available prior to any demolition of existing homes as part of any first
phase of development. A relocation plan must be made available to residents.
b. Housing Goal: Any development of multi -family residential adjacent to the
Mackinaw Village neighborhood must incorporate design standards, setbacks,
woodland buffers, low-level lighting, and other methods to maintain the livability
of the Mackinaw Village neighborhood.
c. Commercial and Institutional Uses Goal: To preserve the scenic character of this
primary entrance to the City, any redevelopment of property along Dubuque St
must adhere to strict design guidelines imposed through a Conditional Zoning
Agreement (CZA). Such design guidelines will address building fa9ade and
materials, sign placement, setbacks from the street, screening and tree
preservation.
d. Commercial and Institutional uses goal: A buffer of existing trees and vegetation
should be preserved between the Dubuque Street right of way and any
development. Woodlands in between Knollwood Lane homes and commercial
development should be preserved to provide a distance and visual buffer. For
properties fronting on Dubuque Street, the percentage of preserved woodlands
should exceed minimum code requirements.
Planning and Zoning Commission
July 20, 2017—Formal Meeting
Page 2 of 10
e. Transportation Goal: Upon redevelopment of property west of Dubuque St and
south of Interstate 80, access to Dubuque Street for south -bound traffic north of
Foster Road may be allowed provided that the access point/ intersection is
designed to accommodate anticipated traffic volumes from the developing area
west of Dubuque St, south of Interstate 80.
By a vote of 7-0 the Commission recommended forwarding to the City Council the following
statement: The Planning & Zoning Commission recommends cooperation between Dubuque
Street LLC (and successors), Idyllwild, the City and other property owners in the Idyllwild
watershed to address and resolve stormwater issues.
By a vote of 7-0 the Commission recommended approval of REZ17-00012 a proposal to rezone
approximately 2500 square feet of property located at 114 E Prentiss Street from Planned High
Density Multi -Family Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX).
CALL TO ORDER:
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
COMPREHENSIVE PLAN ITEM (CPA17-00002):
Setting a public hearing on an application for a Comprehensive Plan amendment to amend the
Southwest District Plan to change the land use designation of property located north at 1160
Highway 1 from Single Family/Duplex Residential to General Commercial.
Yapp noted this would be setting a hearing for August 3, 2017.
Hensch moved to set a public hearing on an application for a Comprehensive Plan
amendment to amend the Southwest District Plan to change the land use designation of
property located north at 1160 Highway 1 from Single Family/Duplex Residential to
General Commercial.
Parsons seconded the motion.
A vote was taken and the motion passed 7-0.
COMPREHENSIVE PLAN ITEM (CPA16-00005):
A public hearing on an application for a Comprehensive Plan amendment to amend the North
District Plan for approximately 70 acres west of Dubuque Street, south of Interstate 80, and
north and east of Mission Point Road and Mackinaw Drive, to modify the land use map, adopt a
sensitive areas survey, and add certain housing, transportation and design goals.
Yapp began by showing again where the land in question is located. Staff has recommended
the adoption of certain goals regarding the change of land use for this area. Yapp showed the
land use map the applicant is requesting with highway/neighborhood commercial use, low-
Planning and Zoning Commission
July 20, 2017–Formal Meeting
Page 3 of 10
medium density mixed -residential, and multi -family residential. Staff is recommending in
addition to the adoption of the land use map also the adoption of the sensitive areas inventory
associated with the application. The applicant submitted this evening a graphic related to the
Dubuque Street entryway. Staff is recommending an additional goal stating "a buffer of trees
and vegetation should be preserved between the Dubuque Street right of way and any
development. Woodlands in between Knollwood Lane homes and commercial development
should be preserved to provide a distance and visual buffer. For properties fronting on
Dubuque Street, the percentage of preserved woodlands should exceed minimum code
requirements." Yapp explained that what the applicant is attempting to do with their graphic is
to illustrate how those goals will be achieved. Yapp noted this is a concept graphic.
Freerks opened the public hearing.
Steve Long (HBK Engineering) stated that after the last Commission meeting Kevin Munson
and himself met with Yapp to discuss the goal that was just recommended by Staff and what
would work to preserve the beautiful entryway to Iowa City. As previously stated, the
development is called Forest View and their goal is to keep as much of the forest as possible
while balancing it with the need for the residential and commercial added to the area. Long
reiterated that this is just a concept and won't have exact graphics until grading plans are put
together once the lots are sold to be developed. However they can comfortably state they can
preserve at the new Foster Road interchange with Dubuque Street 20 feet of the existing and
add 15 feet of heavily landscaped area. Long also noted that south, where the marketplace is
proposed, they are confident 30-40 feet of vegetation could be preserved, with another 15-20
feet heavily landscaped. They will be able to do that by putting in substantial retaining walls
adjacent to the new development.
Hensch noted that the main sidewalk will extend all the way to Dubuque Street and asked if that
will be the main focal point or will the main focal point extend all the way down to Foster Road.
Long said they will work with Staff on that, understanding Hensch's point that it might be better
to direct pedestrians off Dubuque Street and onto the new road.
Yapp noted that the dark green color on the graphic reflects private property (the applicant's
property) and the right-of-way area is not shaded. Long noted that the right-of-way vegetation
would also be preserved. The 20 feet he mentioned earlier would be in addition to the right-of-
way.
Sara Barron (Executive Director, Johnson County Affordable Housing Coalition) noted the
memo they sent in advance of this meeting and wanted to take a moment to publically
recognize a few of the points in the memo. The Johnson County Affordable Housing Coalition
would like to acknowledge the outstanding process used to develop the Forest View
redevelopment proposal not only in support of affordable housing—both the scope of this
project in its current form and its value as a potential model to replicate for future projects.
Including:
1. relying on input of the affected residents;
2. making a concerted effort to offer translation services and 1-1 meeting opportunities
where appropriate;
3. adopting communication strategies such as providing information in multiple languages
and other examples of awareness of cultural, language, and/or class barriers to
participation in the process;
Planning and Zoning Commission
July 20, 2017 —Formal Meeting
Page 4 of 10
4. welcoming advocacy and oversight from groups such as the Center for Worker Justice;
5. considering the plan's long-term impact on the stability of affordable housing, including
a path to home ownership;
6. implementing relocation assistance options for residents that include affordable- for -
them housing at their current location; and
7. preserving sensitive environmental areas.
Barron recognizes that a tremendous amount of work went into this proposal from a number of
involved parties including the Commission, City Staff, City Council, developers and engineers.
She reiterated the impact this project will have because of the involvement of the affected
residents and thanked everyone that made that possible.
Signs noted as President of the Johnson County Affordable Housing Coalition he has recused
himself from about three meetings where various committees and boards discussed this and
was very careful to not be participating in this recommendation.
Freerks asked about the wooded area to the west of the development (where the concrete and
buildings will be) and if that would be green space of is something else anticipated there. Long
stated most of that land is actually City right-of-way and some wetlands in the bottom of the
ravine so it would not be developed. Freerks also asked about the area between Laura Drive
and Dubuque Street and Long stated that is planned to be green space.
Freerks closed the public hearing.
Hensch moved to approve CPA16-00005 an addendum to the North District Plan, to
D. Adopt the land use map dated April 12, 2017
E. Adopt the Sensitive Areas Inventory dated April 5, 2017
F. Adopt the following goals:
a. Housing Goal: Upon redevelopment of Forest View Mobile Home Park, the
developerlowner should provide relocation assistance to the residents that
includes replacement housing, preferably in the immediate area, advisory
services and moving expenses. Said relocation assistance must be offered
and made available prior to any demolition of existing homes as part of any
first phase of development. A relocation plan must be made available to
residents.
b. Housing Goal: Any development of multi -family residential adjacent to the
Mackinaw Village neighborhood must incorporate design standards,
setbacks, woodland buffers, low-level lighting, and other methods to
maintain the livability of the Mackinaw Village neighborhood.
c. Commercial and Institutional Uses Goal: To preserve the scenic character
of this primary entrance to the City, any redevelopment of property along
Dubuque St must adhere to strict design guidelines imposed through a
Conditional Zoning Agreement (CZA). Such design guidelines will address
building facade and materials, sign placement, setbacks from the street,
screening and tree preservation.
d. Commercial and Institutional uses goal: A buffer of existing trees and
vegetation should be preserved between the Dubuque Street right of way
and any development. Woodlands in between Knollwood Lane homes and
commercial development should be preserved to provide a distance and
Planning and Zoning Commission
July 20, 2017 — Formal Meeting
Page 5 of 10
visual buffer. For properties fronting on Dubuque Street, the percentage of
preserved woodlands should exceed minimum code requirements.
e. Transportation Goal: Upon redevelopment of property west of Dubuque St
and south of Interstate 80, access to Dubuque Street for south -bound
traffic north of Foster Road may be allowed provided that the access point/
intersection is designed to accommodate anticipated traffic volumes from
the developing area west of Dubuque St, south of Interstate 80.
Parsons seconded the motion.
Freerks noted her appreciation on all parties for the effort that has gone into this amendment
and discussion. This is a large amendment but really hopes it does benefit the community. She
does still have concerns about the green space as well as light and noise from a gas station but
at this point it is just about opening the door for the next steps and that all steps are very
carefully thought through.
Signs agrees and feels this is a step and there are several opportunities to address details as
this area develops. He hopes the developers will take what they've heard at these discussions
and proceed with the best intentions.
Hensch added he hopes the applicant and developers do not take a minimalist approach to
meeting the stipulations and instead move forward with the spirit in which the discussions and
goals have been vocalized. He noted there have been past situations where the Commission
has been disappointed with the result of a development not fulfilling the spirit of the discussions.
He added this is an exciting project and he really wants to see it succeed.
Parsons stated they all want this to succeed and noted he has been pleased with all the
collaboration and communication that has gone on. It is a sensitive community and he is very
pleased with the relocation plan and all that is being preserved.
Martin noted that she is still apprehensive and the comment that this opens up a whole lot of
other possibilities actually makes her even more nervous because what if this development
doesn't go the way they all hope it does.
Dyer also shared her appreciation for all the efforts to try to make this development compatible
with the neighborhood and the greenway along the highway. She is also impressed with the
efforts made to provide housing for the people who are already a community so they can
maintain a community. She feels the developers should be congratulated for that.
A vote was taken and the motion passed 6-1 (Martin dissenting).
Freerks added there has been good discussions regarding stormwater management and wishes
to thank everyone who has been part of those discussions and efforts to successfully work on
those issues. The Commission has drafted some wording that Staff will pass onto City Council.
Yapp noted last Friday Staff (engineering staff, City Manager, and City Attorney) met with
representatives from Dubuque Street LLC and Idyllwild. It was a productive conversation and
they are all working toward cooperation with the diversion project and possible pump station for
Idyllwild.
Planning and Zoning Commission
July 20, 2017 — Formal Meeting
Page 6 of 10
Parsons moved to recommend the Commission forward to the City Council the following
statement: The Planning & Zoning Commission recommends cooperation between
Dubuque Street LLC (and successors), Idyllwild, the City and other property owners in
the Idyllwild watershed to address and resolve stormwater issues.
Theobald seconded the motion.
A vote was taken and the motion passed 7-0.
REZONING / DEVELOPMENT ITEM (REZ17-00012):
Discussion of an application submitted by Roby Miller, is for a rezoning of approximately 2500
square feet from Planned High Density Multi -Family Residential (PRM) zone to Riverfront
Crossings Central Crossings Subdistrict (RFC -CS) zone for property located at 114 E. Prentiss
Street.
Bochner presented the Staff report noting the property is at the intersection of Clinton and
Prentiss Streets. It is currently zoned Planned High Density Multi -Family Residential and the
applicant proposed to rezone it to Riverfront Crossings Central Crossings Subdistrict. Bochner
showed images of the property, it is currently a two-story building that was built in 1961 and
used as an office building with four units of residential. In 1989, an Islamic Mosque acquired the
building and received a Special Exception to change the use of the property to Religious/Private
Group Assembly use but they stopped using the building and it has been vacant for some time.
The applicant has submitted a concept drawing of the proposed improvements. They would like
to convert the existing building into a duplex with one unit on each floor. They would also like to
remove pavement in the side yard and add landscaping to provide more open space for
residents, repaint the exterior, and modify the building so that the front entrance faces the street
and the address is clearly marked.
Bochner noted the proposed zoning, Riverfront Crossings Central Crossings Subdistrict is
intended for moderate intensity mixed use development in buildings with entries opening onto
pedestrian friendly streets. A duplex would be a permitted use in this zone. Because this is a
very small parcel, opportunities for redevelopment are very limited. The surrounding
neighborhood has a lot of apartments, including some that are new and developed to Riverfront
Crossings standards. As a multi -family dwelling this property would be compatible.
With regards to parking, Bochner noted in the building's prior use as office space the building
would have required six parking spaces (but was grandfathered in to not having to provide
those). When converted into a duplex it will require less than six spaces, and because the
proposed use would require fewer spaces than the current use, no additional parking spaces
would be required. Additionally the location is directly adjacent to the City's new parking facility,
future tenants would be able to purchase a permit to park in the facility if they have a car or use
on street parking.
Staff recommends approval of REZ17-00012 a proposal to rezone approximately 2500 square
feet of property located at 114 E Prentiss Street from Planned High Density Multi -Family
Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX).
Tammy Kramer (Blank & McCune Real Estate Company) is working as the agent for the
Planning and Zoning Commission
July 20, 2017—Formal Meeting
Page 7 of 10
applicant, Roby Miller. Miller is a young entrepreneur and is very thoughtful and excited about
this project. He only wants to improve the community. He recently purchased a home in
Manville Heights he plans to do a total renovation of as well. Kramer believes this project will be
a great addition to the downtown setting.
Freerks closed the public hearing
Signs moved to approve REZ17-00012 a proposal to rezone approximately 2500 square
feet of property located at 114 E Prentiss Street from Planned High Density Multi -Family
Residential (PRM) to Riverfront Crossings -Central Crossings (RFC -CX).
Parsons seconded the motion.
Freerks commented on how nice it was to see a renovation in this area and not a demolition.
Theobald noted that she feels this will integrate nicely with the new buildings in this area, it is
lovely.
Dyer asked about parking and that there is no parking provided on the lot. Yapp confirmed
there is currently no parking on the lot and there will be no parking on the lot after renovation.
There is pavement behind the building where people do park but it is not official parking spaces.
A vote was taken and the motion carried 7-0.
CONSIDERATION OF MEETING MINUTES: JULY 6. 2017
Signs moved to approve the meeting minutes of July 6, 2017 with edits.
Parsons seconded the motion.
A vote was taken and the motion passed 7-0.
PLANNING AND ZONING INFORMATION:
Yapp noted they handed out a flyer, Opticos Design, the consultant who is doing the form -based
analysis for the South District and Northside District. The next presentation is Monday, July 24
at the public library. Yapp said they have largely completed their analysis and will be
presenting their draft conclusions and recommendations. They are still seeking feedback for the
next few weeks after this presentation.
Freerks asked how they plan to take these very different areas and make recommendations.
Yapp said it will be two separate sets of recommendations.
Dyer asked if the recommendations will be online to view. Yapp said the presentation will be
filmed by the cable TV and will be on Channel 4 and the recording can then be streamed
through the website. The PowerPoint of the presentation will be on the City's website.
Theobald asked about the old Menards building and the zoning. Is it zoned commercial and will
Planning and Zoning Commission
July 20, 2017 — Formal Meeting
Page 8 of 10
not be used as industrial. Yapp said it is zoned intensive commercial and Proctor & Gamble
has located within the facility with a temporary use permit. They have said this will just be a
temporary facility until a new facility is constructed, but that could be years. The temporary use
permit requires an annual renewal.
Theobald said when reading the Southwest District Plan (from 2002) she wondered if it were to
be updated in the future. Yapp said no updates are scheduled. The Staffs goal had been to
update one of the ten districts each year, but due to other work priorities that is not always
possible. This year for example they are working on the form -based code initiative. He also
noted there are two districts that have yet to even have a Plan (the North Corridor and
Northwest).
Theobald next asked about the Mormon Trek project and if it was still progressing. Yapp replied
that yes, changing Mormon Trek from four lanes to three lanes is a funded project to happen
either later this year or next year. Hektoen said it has been designed, she is in the stage of
doing property acquisitions for the project.
Theobald asked about the new trees on Sycamore and if they are being watered properly.
Additionally that brings up the topic of stipulating landscaping for projects but not the
maintenance of the landscaping. Yapp said if City inspection staff are aware of dead trees or
vegetation that is required, they do require replacements.
Freerks voiced her disappointment on the landscaping of the new University building on North
Dodge Street. She does not object to the building but thinks the landscaping is weak. Theobald
added the Commission requested some trees on that parcel remain and they were removed.
Yapp will look into that.
Signs is happy to hear there is a responsibility for landscaping to be maintained so he will be
more aware to report issues he sees.
Theobald stated there is a rental property near her that removed trees they were not supposed
to remove and they have never replaced them. Are they then issued fines? Yapp will have to
look into that.
Dyer added the same issues have happened at the HyVee and Kum & Go as well.
Signs noted that he feels when it's local developers (such as the Dubuque Street LLC) they are
more invested in the area and it is the out-of-town developers that really don't care.
Signs asked about Commission terms. Yapp noted they do begin annually on July 1 and this
year Martin's term ended but she was reappointed. Freerks and Theobald will have terms
ending June 30, 2018.
r"D I9II :VhW: QlV
Martin moved to adjourn.
Theobald seconded.
Planning and Zoning Commission
July 20, 2017 — Formal Meeting
Page 9 of 10
A vote was taken and motion carried 7-0.
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Approved Minutes
June 15, 2017
MINUTES
SENIOR CENTER COMMISSION
JUNE 15, 2017
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Mark Holbrook, Kathy Mitchell, Cheryl Clamon, Lorraine
Dorfman, Margaret Reese, Hiram (Rick) Weber
Members Absent: None
Staff Present: Michelle Buhman, Kristin Kromray, Ashley Lindley, Ashley
Monroe, Craig Buhman
Others Present:
CALL TO ORDER:
The meeting was called to order by Reese at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM MARCH 16, 2017 MEETING:
Motion: To accept the minutes from the March 16, 2017 meeting. Motion
carried on a vote of 6/0. Mitchell/Clamon
PUBLIC DISCUSSION:
IZrelm
DISCUSSION OF COMMISSION VISITS:
Commissioner Reese reported she, Jane Dorhman (from Honoring You Wishes)
and Emily Edrington made a presentation at the Johnson County Board of
Supervisors on Heath Care Decisions Day regarding the importance of advanced
care planning. Reese noted that the Senior Center has been involved in this
initiative since the beginning and far exceeds the number of Advanced Care
Plans prepared compared to the other locations in the county who provide this
service.
Commissioner Clamon went to the city council in March and reported on
programming and in particular the Zach Benedict program.
Approved Minutes
June 15, 2017
Commissioner Dorfman attended a city council meeting in June. She spoke to
them about:
- the SAGE table (LGBT and allies) potluck event
- Distribution of the Department of Agriculture low income farmers market
coupons. Senior Center staff has been trained to distribute these and started
doing so on June 2nd
- Physical improvements to the building that will be underway soon including
flooring in 103, window treatments in 208, painting and plaster work in rooms
205 and 210, new operations assistant work station
- The purchase of new 2nd floor classroom tables which replaced original
tables, many of which were broken or unsafe
JOHNSON COUNTY CONTRIBUTION:
Johnson County awarded the Senior Center a $60,000 grant for FYI 8.
Commissioner Holbrook and Kopping accepted the check last week at the Board
of supervisor's event. Monroe noted that the city council will be accepting the
resolution regarding this grant at their next meeting.
HEALTH CARE DECISIONS DAY PROCLAMATION:
Commissioner Reese added that while at the board of supervisors there was a
proclamation made for Health Care Decisions Day.
OPERATIONAL OVERVIEW:
Ashley Lindey, the Senior Center's Development Specialist, introduced herself.
She reported the spring appeal was sent out on May 22nd and to date has
brought in $5,984, with new donations coming in daily. She has been working
with Kopping to restructure the Friends of The Center board. A temporary board
met on June 9 and began working on how the board will take shape. There is
hope that some of the temporary board members will remain on a permanent
board. The Friends board will assist in fundraising efforts as well as spread the
mission of the senior center. The Friends of The Center website will be
completed later this summer. Lindley has also been learning about the senior
center as well as meeting with members and donors. She hopes to cultivate a
stewardship program, newsletter, and monthly giving campaign in the future.
Lindley also reported that the Senior Center received the annual Friends of the
Center endowment payout in the amount of $34,616.
Buhman reported that there is another 3 year term opening on the Senior Center
Commission.
Approved Minutes
June 15, 2017
The afternoon receptionist position has been open for about a month. Buhman
and Kromray interviewed three applicants this week and there will be a follow up
interview with Kopping.
The elevator is out of order and needs a new breaker, which will be installed
tomorrow.
The new classroom tables on the 2nd floor originally had glides on them,
however, they do not work as anticipated. Castors have been ordered.
Buhman noted there had been an article in The Gazette regarding Elder Services
merging with Horizons out of Cedar Rapids. The article noted that this will allow
Elder Services to have a paid staff person at the Senior Center again. Senior
Center staff has not had a chance to discuss how this might impact both
programs with Elder Services.
Buhman attended a fundraising conference in May. She found it very
educational.
Kopping is currently at the National Institute of Senior Centers annual
conference.
The Images of Aging portraits that Peter Feldstein did a number of years ago are
being displayed at Mercy hospital.
Buhman, Kopping, and Kromray distributed 80 packets of farmer's market
coupons and have started a wait list. These coupons are made available through
the Department Agriculture and help low income seniors buy fresh vegetables
and honey at local farmers markets. Elder Services has distributed these at the
Senior Center during previous years, but was unable to do so this year.
Buhman and Edrington have begun work on fall programs. The fall program
guide will be out in early August. Staff is working on pinning down and date for
the volunteer recognition event, it will likely be September 28d' or 291h.
KCRG did two "Our Town" segments which highlighted the Senior Center and the
Center's Family Folk Machine intergenerational choir who sang at the Art's Fest.
COMMISSION DISCUSSION:
Reese commented that at the last meeting there were a number of items the
Commission had discussed. She hopes that these goals can be discussed more
at future meetings. They include:
- Reaccreditation
- Kitchen renovations
Approved Minutes
June 15, 2017
- Membership Retention
Commissioner Mitchell expressed the desire to honor Jay Honohan in some way
for his years of service on the Commission.
Commissioners welcomed Commissioner Weber to the Commission.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Mitchell/Holbrook
rd
Approved Minutes
June 15. 2017
Senior Center Commission
Attendance Record
Year 2017
Name
Term Expires
7/21/16
8/18/16
9/15/16
10/20/16
11/17/16
12/8/16
1/19/17
2/16/17
3/16/17
4/20/17
5/18/17
6/15/17
Joy Beadleston
12/31/19
O/E
--
--
--
--
--
--
--
--
--
--
--
Cheryll Clamon
12/31/18
X
X
X
NM
X
X
X
X
X
NM
NM
X
Lorraine Dorfman
12/31/19
-
-
X
X
X
X
Jack Hobbs
12/31/16
X
O/E
O/E
NM
X
O/E
--
NM
NM
Mark Holbrook
12/31/18
X
X
X
NM
X
X
X
X
X
NM
NM
X
Jay Honohan
12/31/16
X
X
X
NM
X
X
NM
NM
Kathy Mitchell
12/31/19
O/E
X
X
NM
X
X
X
X
X
NM
NM
X
Margaret Reese
12/31/17
X
X
X
NM
X
O/E
X
X
X
NM
NM
X
Hiram (Rick)
Weber--
12/31/20X
--
--
--
--
--
--
--
--
--
Key: X =
Present
O =
Absent
O/E =
Absent/Excused
NM=
No meeting
-- =
Not a member
Approved Minutes
June 15, 2017