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HomeMy WebLinkAbout2017-08-31 Info Packet I _ Fr:Csa=OAS actai _ at®_ITT City Council Information Packet CITY OF IOWA CITY www.icgov.org August 31, 2017 IP1 Council Tentative Meeting Schedule September 5 Work Session IP2 Work Session Agenda IP3 Memo from Assistant City Manager: Strategic Plan and FY19 preliminary budget discussion IP4 Pending Work Session Topics Miscellaneous IP5 Copy of article from Mayor Pro tem Botchway: Operation Clean Sweep offers help, not handcuffs, in Linn County IP6 Invitation from Mayor Pro tem Botchway: K.O. Sickle Cell, Grill and Chill, September 2 IP7 Memo from Assistant to the City Manager: Consumer Fireworks Sales IP8 Memo from Assistant to the City Manager: Food Truck Administrative Rules IP9 Memo from Library Director and Community and Access Services Coordinator: Summer Bookmobile Services IP10 Housing Trust Fund of Johnson County: FY17 Annual Report IP11 Copy of News Release: Council Listening Post scheduled for September 6 Memo from Mayor: Mayors Innovation Project report [Distributed as late handout on 9/5/17] Draft Minutes IP12 Community Police Review Board: August 29 I City Council Information Packet CITY OF IOWA CITY www.icgov.org August 31, 2017 IP1 Council Tentative Meeting Schedule September 5 Work Session IP2 Work Session Agenda IP3 Memo a Assistant City Manager Strategic Plan and FY19 pr iminary budget discussion IP4 Pending Work :ssion Topics Miscellaneous IP5 Copy of article from Mayor aro tem Botchway: 'operation Clean Sweep offers help, not handcuffs, in Linn Cou y IP6 Invitation from Mayor Pro to Botch -y: K.O. Sickle Cell, Grill and Chill, September 2 In Memo from Assistant to the City Man. ter: Consumer Fireworks Sales IP8 Memo from Assistant to the City :nager. ood Truck Administrative Rules IP9 Memo from Library Director -nd Commun and Access Services Coordinator: Summer Bookmobile Servi•-s IP10 Housing Trust Fund of J hnson County: FY17 An.ual Report IP11 Copy of News Releas:. Council Listening Post sched -d for September 6 Draft Minutes IP12 Commun' Police Review Board: August 29 ,ori=5QT ra.o� CITY OF IOWA CITY Date City Council Tentative Meeting Schedule Subject to change I IPI August 31, 2017 Time Meeting Location Tuesday, September 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 19, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 3, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, October 16, 2017 4:00 PM Reception Emma 1. Harvat Hall 4:30 PM Joint Entities Meeting Tuesday, October 17, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 7, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 21, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 5, 2017 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, December 19, 2017 5:00 PM Work Session Emma 1. Harvat Hall 7:00 PM Formal Meeting 1 P i III T�JwicccccrN CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www.lcgov.org City Council Work Session Agenda Tuesday, September 5, 2017 Emma J. Harvat Hall - City Hall 5:00 p.m. • Council budget priorities [IP3 of 8/31 Info Packet] • Clarification of Agenda Items • Information Packet Discussion [August 17, August 24, August 31] r r--�1 CITY OF IOWA CITY 1P3 MEMORANDUM Date: August 31, 2017 To: City Council From: Ashley Monroe, Assistant City Manager Re: Strategic Plan and FY2019 preliminary budget discussion Introduction: A summary memo of items suggested by Council Members for consideration in the FYI Budget was provided to Council in the August 10 Information Packet. During the August 15th meeting, Council requested a re -organization of the proposed items to show the relationship between suggested budget priorities and the seven strategic initiatives in the Council's current Strategic Plan. In addition to re -categorizing the items, a preliminary cost estimate range for the proposed project has been assigned along with an estimate of the anticipated levels of staffing required to implement the project or program. As noted previously, Staff will consider these identified priorities this fall during the budget process along with evaluating operations and funding requests put forward by individual departments. The budget process also will involve working to include specific action items chosen by Council in the development of the Strategic Plan. This year, Staff also plans to provide Council an assessment of how the budget accommodates projects identified in recently adopted master plans. Proposed budget items as they relate to current Strategic Plan Initiatives Below, the August 1, 2017 Council Work Session budget priorities are categorized by the most applicable Strategic Plan Initiative. Columns have been added to identify a low, medium, or high estimated level of impact upon the budget and upon staff. If a proposed item will likely have influence upon more than one Strategic Plan initiative, they are listed in the "Related Areas' column. It should be noted that some projects requiring a "high" level of staffing may require Council to prioritize the proposed items with current and planned project implementation. August 31, 2017 Page 2 1. Promote a Strong and Resilient Local Economy Proposed Item Impact on Budget Impact on Stang Related Areas Supporting economic development opportunities for persons of Low - Medium Medium - High 7 color and women, perhaps as forgivable loans High High 1 3 4 , , Address transit routes to ensure better and equal access, Low Low - Medium 3,7 appropriate timing, and safe shelters Medium - High Medium - High 1 2. Encourage a Vibrant and Walkable Urban Core 3. Foster Healthy Neighborhoods Impact on Impact on Related Proposed Item Budget Staffing Areas Begin the process for creating a form based code for the High High 1 3 4 , , downtown Establish a creative space downtown; Artifactory Medium - High Medium - High 1 3. Foster Healthy Neighborhoods 4. Maintain a Solid Financial Foundation Impact on Impact on Related Proposed Item Budget Stang Areas Make street tree plantings a priority, including better prioritizing Medium High 1, 2, 6 the existing budget Fund community gardens, edible landscapes, and low cost Low Medium - High 1, 6, 7 growing opportunities for the community Fund the Park Master Plan implementation High High 2, 5, 6, 7 Ensuring equity across the City in park facilities; complete Medium - High High 5,7 neighborhood concept o working with the Iowa City Community School District to use grounds and facilities to diversify and expand access across the City o providing parks that have a range of activities in each area and gathering places Continue progress on affordable housing action plan projects High Medium 2,7 Reimagine the UniverCity program to use funding more effectively High Medium -High 2, 7 4. Maintain a Solid Financial Foundation 5. Enhance Community Engagement and Intergovernmental Relations Proposed Item Impact on Impact on Related Proposed Item Budget staffing Areas Respond to the potential loss of state property tax reform 'backfill' High Low 1,5 payments Continue the City's strong financial position and continue build Medium Low 3, 4, 7 fund reserves Continue the reduction in the City's property tax levy Medium Low 5. Enhance Community Engagement and Intergovernmental Relations Proposed Item Impact on Budget Impact on Staffing Related Areas Work with the Metro Coalition to better tell the story of Iowa City to Low Medium 1 others in the state, specifically rural areas, small communities, and legislators that represent them Establish a participatory budgeting framework Low - Medium Medium - High 3, 4, 7 August 31, 2017 Page 3 6. Promote Environmental Sustainability Proposed Item Impact on Budget Impact on Related Staffing Areas Bicycle Master Plan implementation High Medium - High 1 3,7 7. Advance Social Justice and Racial Equity A few suggestions from Council identified an overall desire to reflect upon and encourage implementation of specific strategic initiatives, or, emphasized the need to support staff as they fulfill current and potential City Council objectives: Investments in major Strategic Plan initiatives, especially form based code development, bike master plan projects, the affordable housing action plan, and climate action • Develop return on investment metrics for Strategic Plan initiatives • Be conscious of staff capacity and demands placed on the City's workforce as new initiatives are undertaken and accumulate over time • Promote a healthy staff culture in which employees understand their work is valued. Impact on Impact on Related Proposed Item Budget Staffing Areas Provide capital funds for the City's proportional share of a County High Low 1, 2, 3, 4, behavioral access center 5 Address gaps in mental health services, noting the decline of state Low - High Low — High 3 funding Diversify City staff, using recent ICPD over -hires as an example Low Low - Medium 5,7 A few suggestions from Council identified an overall desire to reflect upon and encourage implementation of specific strategic initiatives, or, emphasized the need to support staff as they fulfill current and potential City Council objectives: Investments in major Strategic Plan initiatives, especially form based code development, bike master plan projects, the affordable housing action plan, and climate action • Develop return on investment metrics for Strategic Plan initiatives • Be conscious of staff capacity and demands placed on the City's workforce as new initiatives are undertaken and accumulate over time • Promote a healthy staff culture in which employees understand their work is valued. Ciro of IOWA CITY UNESCO CITY OFERATURE PENDING CITY COUNCIL WORK SESSION TOPICS August 30, 2017 September 19« 1. Neighborhood Stabilization Update Strategic Plan / Budget Related Topics: 1. Significantly improve the Council and staff s ability to engage with diverse populations on complex or controversial topics 2. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and implement strategies to achieve this goal 3. Determine scope of Council identified complete streets study 4. Discuss expectations for working with the ICCSD, Kirkwood Community College, Iowa Works, labor organizations, and others to explore the feasibility of an industrial arts/crafts facility in Iowa City Other Topics: 1. Review the Child Data Snapshot (IP2 2/18) and discuss related strategies with local stakeholders 2. Discuss creation of an ad-hoc committee on social justice and racial equity 3. Joint meeting with the Telecommunications Commission 4. Code review in light of Lusk Avenue project (November 21) 5. Discuss possible changes to on -street parking in core neighborhoods Operation Clean Sweep offers help, not handcuffs, in Linn County I The Gazette 08-31-17 IP5 From Mayor Pro tem Bc Operation Clean Sweep offers help, not handcuffs, in Linn County But in unusual effort, police give warnings to offenders and associates Marion Police Officer Mitch Walser (left) and Cedar Rapids Police Officer Jared Jupin talk with two men after giving them cards with information on social services during an Operation Clean Sweep contact outside a store in Marion on Thursday, Aug. 24, 2017. Using data from social network analysis, officers from Marion and other area agencies made contact with people who have been involved with police in the past to offer help connecting with resources and encourage them to not reoffend. (Liz Martin/The Gazette) http://www.thegazette.com/subj ect/news/public-safety/operation-cl ean-sweep-offers-help-... 8/28/2017 Operation Clean Sweep offers help, not handcuffs, in Linn County I The Gazette Aug 25, 2017 at 1:30 pm I Print View MARION — When three police officers and two high-risk unit probation officers in unmarked vehicles rolled up on two young men outside a tobacco outlet Thursday, the Lee Hermiston two men were understandably unnerved. The Gazette But it quickly became apparent to the men — who have had previous run-ins with the law — that this was no ordinary interaction with More stories from Lee police. Marion Officer Mitch Walser, who has had dealings with the men before, told them the authorities were there as part of a community service project and asked how they were doing. One said he was having trouble with a job. "Is there anything we can do to help you?" Walser asked, before handing him a card with information about resources for housing, food, employment and other needs. "We're trying to make sure you guys stay out of jail and don't get shot or killed." Elsewhere throughout Linn County on Wednesday and Thursday, similar scenarios played out again and again, with teams of officers making contacts with people who had been identified as having been involved with violent crimes or associated with those committing those crimes. The message to each was clear: We know who are, we know what you're up to, and we want you to get the help you need to avoid getting into trouble with the law. "Sometimes it just takes a single break to get someone out of that life, Walser said. This week's operation — which involved more than 40 representatives from the Cedar Rapids and Marion police departments, Linn County Sheriff's Office, Iowa Department of Public Safety, U.S. Attorney's Office, 6th Judicial http://www.thegazette.com/subj ect/news/public-safety/operation-clean-sweep-offers-help-... 8/28/2017 Operation Clean Sweep offers help, not handcuffs, in Linn County I The Gazette District Probation and Parole staff and the U.S. Marshals Service — was dubbed Operation Clean Sweep. It was the latest phase in an unusual approach to law enforcement that Marion Police Chief Joseph McHale brought to the area when he was hired last year — an approach known as social network analysis. Under that approach, Marion, Cedar Rapids and Linn County pooled their reports of violent crimes spanning the last two years. Those reports were analyzed by researchers who determined who in the area was involved with violent crime and who they associated with. The links were used to create a map of sorts tracking violent incidents, offenders and their associates — forming a list of 170 people police wished to contact. "This wasn't just a `wake up and go after anybody' sort of operation," McHale said. "We look at the relationships of people and their involvement in violent crime." Like what you're reading? We make it easy to stay connected: Follow 66K people are following The Gazette. Sign Up to see who your friends are following. Follow 45K followers Subscribe to our email newsletters Download our free apps But rather than arrest the people they identified, McHale said four teams of five officers each were tasked with delivering a message. "We care about you," he said. "We want to keep you safe, alive and out of prison." Marion police public information officer Tom Daubs said the idea is finding out what is leading people to commit crimes and getting those people resources needed to lead a "stable life." "We'd rather help them than handcuff them," Daubs said. "As a cop, the last thing we want to do is arrest them." That said, those police contacted were advised they'd face arrest if they continue to break the law. And departments involved did use the opportunity to detain people who had warrants. http://www.thegazette.com/subject/news/public-safety/operation-clean-sweep-offers-help-... 8/28/2017 Operation Clean Sweep offers help, not handcuffs, in Linn County I The Gazette Preliminary statistics released Thursday show the operation resulted in 11 arrests, one search warrant, 85 residence checks and 26 people provided social services information. McHale used the social network analysis approach successfully when he worked for the Kansas City, Mo., Police Department. Linn County Sheriff Brian Gardner said when McHale interviewed for the Marion chief position, he and Cedar Rapids Police Chief Wayne Jerman were interested in replicating social network analysis in Linn County. "We're hoping that by making these notifications that we put people on notice," Gardner said. "We're aware of the extent of your criminal activity, we're aware of your associations with people committing similar offenses and we're putting you on notice. You're under the microscope now." McHale said Operation Clean Sweep has brought law enforcement agencies in the county together and has them using their intelligence gathering collaboratively. That's important since criminals don't always stick to their own communities when committing crimes, he said. He said the agencies will continue to collaborate, though not necessarily always on a large scale. "You can't police geographically anymore," McHale said. "You have to look at the people." For Walser, a 10 -year veteran of the Marion department, the social network analysis approach is a new tactic for him and he admits he initially was skeptical. Those feelings changed after a couple of days of interactions. "Their responses were really positive," Walser said. " I think every one of them shook our hands." I Comments: (319) 398-8238; lee.hermiston@thegazette.com Give us feedback http://www.thegazette. com/subj ect/news/public-safety/operation-clean-sweep-offers-help-... 8/28/2017 From Mayor Pro tem Botchway IP6 I _L, CITY OF IOWA CITY iP7 MEMORANDUM Date: August 31, 2017 To: City Council From: Simon Andrew, Assistant to the City Manager Re: Consumer Fireworks Sales Introduction: During the 2017 State of Iowa legislative session, legislation was enacted that allowed for the sale of consumer fireworks in the State of Iowa. Local communities maintained the ability to prohibit the use of fireworks within their jurisdictions; however, cities do not have the ability completely prohibit the sale of consumer fireworks. During the summer sales period of 2017, Iowa City continued a ban on use while several sales locations were permitted, both in temporary tents and existing brick and mortar establishments. Court decisions have clarified cities' rights in defining allowable zones in which sales may occur; after evaluating these cases and our experience during this year's sales period staff recommends the zoning code amendment identified below in addition to changes to temporary use permit requirements. History/Background: On May 9, 2017 the Governor signed Senate File 489, effective upon enactment, which established a licensing scheme for sellers of consumer fireworks and required the State Fire Marshall to adopt rules regarding fire safety, insurance coverage, and licensing that permits the sale of fireworks at: a) a permanent building between June 1 and July 8 and between December 10 and January 3; and b) at a temporary structure between June 13 and July 8. SF489 provides that a city council may prohibit or limit the use of fireworks and that if it does so a violation of said prohibition is a simple misdemeanor with a fine of not less than $250. The City Council amended City Code to remove portions inconsistent with the new state law, continuing the prohibition on the use of fireworks within City limits in June of 2017. Local enforcement of the prohibition against the use of fireworks was incredibly challenging. The Iowa City Police Department responded to 453 calls for service during the period of June 1 to July 8, compared to only 27 calls during the same dates in 2016. In the majority of these calls officers were not able to identify the individuals using fireworks. When contact was made by officers, the individuals using fireworks were generally unaware that use was prohibited. The Iowa City Fire Department also responded to seven calls related to the use of fireworks. It is the hope that changes to the temporary use permit, fewer locations in which fireworks are sold, and additional public education measures will have some impact on the number of use violations within the City. As public education efforts and signage requirements are enhanced, staff expects to issue fewer warnings and more violations in the future. Discussion of Solutions: August 31, 2017 Page 2 Zoning Code: Staff recommends restricting the sale of fireworks to industrial zones. This would apply to both temporary tents and existing brick and mortar locations. The City of Des Moines faced a legal challenge when enacting a similar zoning code amendment and the court upheld Des Moines' ability to restrict sales to industrial zones. Temporary use permit requirements: Temporary use permits are the mechanism through which temporary sales tents are authorized. These are commonly used for lawn and garden sales in parking lots, Melrose Avenue football game day vendors, and similar temporary sale uses. A condition of the temporary use permit during the summer sales period was that signage must be posted indicating that the use of fireworks within the City is prohibited. Staff intends to enhance this requirement with larger signs placed in consistent locations at the point of entry and point of sale. Staff also intends to require that flyers be distributed with merchandise to further inform the consumer about the prohibition against use. The requirements would only apply to temporary tent sales, which are only allowed by state law during the summer sales period. Permit and inspection fees: the Iowa City Fire Department conducted inspections of temporary sales tents due to the fact that the State Fire Marshall was not able to inspect all locations statewide prior to the beginning of the sales period. Staff intends to incorporate an inspection fee into next year's process. Fees will be payable at the time of obtaining a temporary use permit. The amount of the fee will reflect the costs of inspection and the production of the required signage. Public information: the City communicated the prohibition against use through many different channels during the summer of 2017. Given that there was approximately one month between the signing of SF489 and the beginning of the sales period, communicating to residents that use was prohibited despite numerous sales locations within the City was difficult. Different local ordinances across the state added to the public's confusion. It is staff's hope that an earlier, concerted media campaign will alleviate some of this confusion, though there will undoubtedly be individuals who remain unaware of the prohibition against use. Again, as these education efforts are enhanced, we expect to issue fewer warnings and more violations. Recommendation: Staff recommends the changes to the zoning code and temporary use permit process outlined above. With agreement from Council, staff will begin the process of preparing the Code amendment for Planning and Zoning Commission and City Council consideration. 2017 Fireworks Calls for Service (CFS) Police Department Calls for Service During the consumer fireworks sales period of June 1 - July 8, 2017, there were eleven sales locations in Iowa City. There were five temporary sales tents, and sales occurred in six brick and mortar locations. The Iowa City Police Department (ICPD) received 453 calls for service (CFS) related to fireworks complaints, in which 509 officers were deployed. This is compared to only seven calls related to fireworks during the same period of 2016. ICPD officers spent a total of 135 hours responding to fireworks calls. In the majority of calls, officers were unable to locate the individuals using fireworks. When contact was made, the individuals were generally unaware that use was prohibited. Below is a location map of the calls for service received by ICPD related to fireworks during the 2017 summer sales period, as well as tables of the calls received organized by neighborhood and time of day. ICPD FIREWORKS CALLS FOR SERVICE LOCATION MAP gig" 9 w, Q a» w' cry 4 Y e q Q Q Wei �. iHe � ti QQ Q� ryHeignts ' rWed Q� 4" Q Q V �..e.WQ Qa pQ 19 9 9/� �Q,a�, Q V b 19 p L � tDoKipline 9 � Total Police Calls for Service by Neighborhood Area Neighborhood Fireworks CFS Other CFS College Green 18 848 Creekside 7 98 Downtown 23 1833 Friendship 34 205 Goosetown 9 13 Grant Wood 34 328 Harlocke/Weeber 5 88 Hilltop 1 331 Hunters Run 4 13 Longfellow 21 100 Lucas Farms 41 330 Manville Heights 3 114 Melrose 2 86 Miller / Orchard 17 379 Morningside 6 61 Normandy 2 69 Northeast 23 131 Northside 17 427 Northwest 22 183 Oakcrest 6 60 Parknest 3 52 Penny Bryn 4 it Pepperwood 10 75 Rochester 4 45 Shimek 5 164 Southeast 36 158 Southwest Estates 2 3 Ty'n Cae 1 25 Village Green it 77 Walden Woods 11 47 Westside 8 115 Wetherby 57 328 Windsor Ridge 3 28 Wylde Green 3 44 Total ICPD Calls for Service by Hour 800 700 600 500 400 300 200 100 0 oo oo oo oo o° v oo ti oo ti oo ti o° ti NIII IV Hour Fireworks CFS Other CFS 0:01- 1 a.m. 35 655 1:00-2:00 3 567 2:00 - 3:00 7 535 4:00-5:00 1 147 11:00-12:00 3 314 12:00 - 13:00 1 365 14:00 - 15:00 6 361 15:00 - 16:00 4 494 16:00 - 17:00 4 547 17:00 - 18:00 7 524 18:00 - 19:00 8 438 19:00 - 20:00 14 427 20:00 - 21:00 31 447 21:00 - 22:00 180 558 22:00 - 23:00 99 493 23:00 - 23:59 50 569 FS Fire Department Calls for Service The Iowa City Fire Department (ICFD) received seven calls for service related to fireworks incidents. 61 ICFD personnel were deployed, including 22 apparatus deployments. Below is a location map of ICFD calls for service, and a table detailing calls by time of day and geographic area. ICFD CFS LOCATION MAP !. I z it o USfi Ann '.W - Vs6 10 ity r. I -771 •6 .,�...-- I ... - Vinivervty Me.ght p,t i )I. \ &, lza c Munrtrpol R iport U1� 9�. 4�`_' I ICFD Fireworks CFS by Hour & ICFD Area Hour ICFD Fireworks CFS Fire Area Total Fireworks CFS 1:00-2:00 1 1 3 12:00 - 13:00 1 2 2 14:00-15:00 2 3 2 17:00-18:00 1 4 0 20:00 - 21:00 1 22:00 - 23:00 1 ICFD Fireworks CFS Deployment Summary 40 35 30 25 20 15 10 5 0 Call l Call Call Call Call Call Call ■ apparatus deployed ■ max time on cfs(mins) A Total personnel r CITY OF IOWA CITY 41021110o MEMORANDUM 1P8 Date: August 30, 2017 To: City Council From: Simon Andrew, Assistant to the City Manager Re: Food Truck Administrative Rules Introduction: At the August 15, 2017 work session, Council supported expanding the hours available for food truck operations consistent with the results of the pilot program conducted during the spring of 2017. Allowable hours of operation are embedded in the food truck program's administrative rules. Given that the only change being enacted is expanded operating hours, an ordinance amendment is not necessary. Recommendation: Previous communication to Council indicated an ordinance amendment would be placed on a future agenda for Council consideration. As this is not necessary, staff will proceed with changing the administrative rules to allow for operations from 7 a.m. to 2 a.m. If unexpected problems arise with the new operating hours, the City Manager retains the authority to amend the allowable hours of operation. IP9 IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 DIRECTOR Susan Craig • PHONE 319-356-S200 • FAx 319-356-5494 • icpl.org To: Iowa City City Council Geoff Fruin, City Manager From: Susan Craig, Library Director Kara Logsden, Community and Access Services Coordinator RE: Summer Bookmobile Services Date: August 28, 2017 Summer 2017 Bookmobile Highlights: • 19 Weekly Stops, 4 Bi -weekly Stops • 8,449 checkouts, 5,766 visitors and 1,028 miles driven - 8 checkouts per mile • Weekly Party in the Park programs with 488 people attending • Thrice a week Stories in the Park programs with 1,186 people attending • Outreach events including Farmer's Market, Juneteenth, Airport Fly -In Breakfast, and Paws for a Cause Our first summer of ICPL Bookmobile services is complete and we are delighted to report the Bookmobile is connecting Library services with people in new places; engaging community members, especially children, with collections, programs and reading; and enriching lives throughout our community. The Bookmobile Summer Schedule began on June 6th and ended on August 18th. Our busiest regular stops were Mercer Park, with 657 visitors and 952 checkouts, and Willow Creek Park, with 422 visitors and 700 checkouts. Each week the Bookmobile stop at these sites was planned with Stories in the Park, which provided a storytime program and activities with staff from the Iowa City Parks and Recreation Department. These stops benefitted from years of cultivation of Stories in the Park visitors who were delighted to have Bookmobile services added as a part of the program. Wetherby Park joined as a third Stories in the Park location this year and it was also busy with 306 checkouts and 239 visitors. In addition to Storytime and activities, Neumann Monson Architects, as a part of their 50th anniversary celebration, sent staff to Wetherby Park weekly in July to engage children in activities to encourage an interest in STEM and careers in architecture. The Bookmobile also went to weekly Party in the Park programs hosted by Iowa City Parks and Recreation and Neighborhood Services. At Party in the Park we had 488 visitors and 368 checkouts. Party in the Park programs were an opportunity for a preview of Bookmobile services and sharing schedule information. We also appreciated the opportunity to work with City departments to share information about our services to the community. Many visitors at Party in the Park also visited the Bookmobile at nearby weekly stops. Numbers are just a small part of the story of the Library's first summer of Bookmobile services. Each day on the Bookmobile we met new people, issued many new Library Cards, and heard first-hand how much access to Library services was appreciated. One couple who had lived in Iowa City for more than 50 years said they never had a Library Card, but when the Bookmobile came to their neighborhood they decided to sign-up for cards and begin checking out books. At North Dodge HyVee we experienced the strong sense of community in that neighborhood and kindness from the HyVee staff who provided snacks each week for Bookmobile visitors. At Iowa City Marketplace we hosted community members in wheelchairs who were delighted with the wheelchair lift and ease of access. At Forest View Mobile Home community we hosted children for activities on the Bookmobile and materials checkout. At Cole's Community we met new immigrant families who needed Library materials to help master English skills. At Oaknoll, Melrose Meadows and Legacy Retirement Residences we heard nostalgic stories of childhood bookmobile memories and excitement for access to Library materials close to home. We worked with Antelope Lending Library early in the process to provide complementary schedules and assure the Bookmobiles were not scheduled at the same location at the same time. We cross -promoted Summer schedules and took many Antelope Lending Library returns to the home of their staff. Antelope Lending Library staff returned the favor by dropping off ICPL returns to the First Avenue HyVee Remote Book Return. We look forward to planning the 2018 National Bookmobile Day celebration with Antelope Lending Library along with another complementary Summer 2018 schedule and other opportunities that may arise. Behind the scenes we learned about providing Bookmobile services to our community. This includes adding a "branch" location to our Integrated Library System that manages the Library catalog and circulation system; logistical issues for moving materials between the Downtown Library and Bookmobile; the time it takes to drive between stops; and the importance of planning time for maintenance and training. We worked through warranty issues that come with a new vehicle and learning how the advanced technology works. The support we received from City departments was invaluable and appreciated. This includes help from Police, Parking, Parks and Recreation, Engineering, Streets, Solid Waste, Communications, Finance, Purchasing, and Neighborhood Services. We are especially indebted to Dan Striegel, Darwin Swartzendruber, and the wonderful staff in the Equipment Division. Their expertise and kindness was invaluable as we learned how to operate the Bookmobile and encountered a few "bumps in the road" as we were getting started. The Bookmobile Fall Schedule runs four days a week from August 28th through December 21". Highlights include 17 Weekly Stops, 4 new stop locations, Monday stop at Grant Wood Elementary coordinated with evening English Language Learning program, and Thursday morning stop at Mercer Park coordinated with Parks and Recreation's Tot Time program. We are beginning to think about the Spring 2018 schedule and will have it finalized in October. In conclusion, we learned people LOVE the Library's Bookmobile. Our goal of extending library services to reach more people throughout the community is being met. We issued new cards to people who have lived in town for years and never visited the downtown building, been swarmed by children at mobile home parks who have limited access to Library materials and programming in the summer, had hundreds attend special events, and made many new friends with all of the generous Bookmobile hosts. We look forward to all of the new stories to tell about enriching our community through Bookmobile services. If you have questions, please feel free to contact Kara or me. v v Housing Trust Fund Johnson County Board ofDirectors Bob Dvorsky, President State Senator, 37" District Ellen Habel, President Elect Gy of Com1mlh Ron Mavrias, Senetag Private Gdjen John Warren, Treasurer Bergan KDV Simon Andrew, City of lona Gy Jerry Anthony, University of Iowa, Urban & Regional Planning Robert Brooks, Private Gti,em Molly Brown, Hills Bank and Trust Company Bob Burns, Burns & Barrer, LC. Crissy Canganelh, Shelter Howe Maryann Dennis, Ex-ofitio The Housing Fellowship Kirsten Frey, Kennedy, Cruise, Frry and Gelner Steve Gordon, AM Management Steve Long, HBK Engineering, Tracey Mulcahey, Gv of North Iibery Phil O'Brien, Urban Anes Real Estate Scott Schroeder, MidWertOne Bank Rod Sullivan, Johnson Couny Board of Sapervisar Larry Wilson, Uniwar , Heights Citizen Staff Tracey Achenbach, Executive Director Casey Cooper, Operations Coordinator $5,000 $21,006 $30, $71,49E $353,99a Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tachenbach@htfjc.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 FY17 Annual Report $1,654,417 ■ Government Contributions - $1,171,000 ■ State Housing Trust Fund - $353,990 ■ ECICOG HTF Admin - $71,496 ■ Other Contributions - $30,736 ■ Interest Income -$21,006 ■ Misc Grants - $5,000 ■ LHCB Membership - $750 ■ Misc Income - $439 IFY17 HTFJC Project Awards Totaled $1,465,000 $50,000 — Shelter House FUSE — Housing First Land Acquisition $50,000 — Shelter House Rapid Rehousing $35,000 — Iowa Valley Habitat for Humanity Coralville Rehabilitation $35,000 — Iowa Valley Habitat for Humanity IC Lot Purchase & Construction $136,000 — Iowa Valley Habitat for Humanity Hills Zero Lot Purchase & Construction $34,000 — Iowa Valley Habitat for Humanity Coralville Lot Purchase & Construction $35,000 — ECICOG Owner -occupied Rehabilitation $15,000 — Inside Out Reentry Citizen Rental Assistance $75,000 — Reach For Your Potential Lowell Rehabilitation $10,000 — Shelter House Winter Emergency Shelter $75,000 — City of Iowa City Healthy Homes Invest Health Rehabilitation $40,000 — Iowa Valley Habitat for Humanity N. Governor, IC Lot Purchase $75,000 — Saddlebrook Meadows Down Payment Assistance $800,000 — The Housing Fellowship Del Rey Ridge FY17 Other Activities: • Awards from FYI 7 will provide housing for 132 households • Completed applications for funding to Iowa City, Coralville, North Liberty, Bank of the West and worked with ECICOG on Federal Home Loan Bank application • Chosen to facilitate celebration of IFA's 20,000' housing trust fund -assisted unit • Increased local speaking engagement and presentation opportunities • Began working with the Homebuilders Association on a student -build project • Actively involved on Local Homeless Coordinating Board (LHCB): Served as fiscal agent and provided administrative support • Executive Director served on the Johnson County Livable Community Policy Board and led Housing Action Team • Actively involved on Affordable Housing Coalition as treasurer and served on board of directors • Continued administration duties for Housing Fund for Linn County and East Central Iowa Housing Trust Fund • Planned/hosted farewell party for Andy Johnson • Served on IFA's application review team and 2017 housing conference planning committee Kellie Fruehling From: City of Iowa City <CityoftowaCity@public.govdelivery.com> Sent: Friday, August 25, 2017 12:21 PM To: Kellie Fruehling Subject: City Council Listening Post scheduled for September 6 O SHRRE Having trouble viewing this email? View it as a Web page. a�Iowa carr FOR IMMEDIATE RELEASE Date: 08/25/2017 Contact: Kellie Fruehling, City Clerk Phone: 319-356-5041 Council Listening Post scheduled for September 6 Join Iowa City Council members at their next community listening post The Council Listening Post will be held on Wednesday, September 6, 2017 from 5:30 to 7 p.m. at Uptown Bill's, 730 South Dubuque Street. Council listening posts provide opportunities for the community to engage with City leaders on topics that are important to them in an informal setting. Two Council members are in attendance at each event and report back to the entire Council on what they have heard from the community during their discussion. All community members are encouraged to stop by and meet with Council representatives to discuss any community issue. No formal agenda or presentation is planned. For additional information, questions, or suggestions on future locations for listening posts, contact City Clerk Kellie Fruehling at kellie-fruehling(g)Iowa-citv.org or 319-356-5041. F ! 3� 1 Questions? Contact Us CITY OF IO%VA CITY masco arra uauma STAY CONNECTED: v©®®Q SUBSCRIBER SERVICES: Manage Preferences I Unsubscribe I Help Late Handouts Distributed Kellie Fruehling 9/5-/ 7 From: Jim Throgmorton (Date) Sent: Sunday, September 03, 2017 5:21 PM To: Council Cc: Pauline Taylor; Susan Mims; Kingsley Botchway; Terry Dickens; Rockne Cole;John Thomas; Kellie Fruehling Subject: Mayors Innovation Project report Attachments: Memo about Mayors Innovation Project.docx Fellow Council members, Please see the attached memo. Mayor Jim Throgmorton Iowa City City Council,At-Large 1 To: City Council From: Mayor Jim Throgmorton Subject: Report on Mayors Innovation Project Conference Date: September 4, 2017 On August 16-19 of this year, I participated in the 2017 conference of the Mayors Innovation Project in Burlington, Vermont. I want to give you a brief report about the Project, the conference, who I met, and what I learned. The Mayors Innovation Project was founded in 2005. Since its inception, over 200 cities, representing over 52 million people in 44 states and Canada,have participated in it. I learned about the Project from Des Moines' mayor Frank Cownie, who is a member of the Project's Steering Committee. Leaders of the Project describe it as a learning network for American mayors committed to "high road"policy and governance: shared prosperity, environmental sustainability, and efficient democratic government. It provides cutting-edge thinking and concrete examples that individual cities can implement right away. It also enables mayors and city staffs to connect with leaders from around the country, to benefit from their knowledge and experience, and to share one's own. At the risk of engaging in hyperbole, I would say that the Project's conference in Burlington was easily one of the best of hundreds of conferences of various types I have attended over the years. It proved so valuable because it was very intimate, very focused on topics of great importance to cities, and enabled me to meet and learn from a range of very knowledgeable and experienced mayors and speakers. It was very intimate. Roughly 50-80 people were present in the room during the conference's various sessions, which, by the way, were held in Burlington's City Hall. During the reception, walking tours, dinner, lunches, etc., there were ample opportunities to talk individually with mayors and staff from other cities. As a result, I met and had stimulating conversations with Burlington's mayor Miro Weinberger, Chapel Hill NC's mayor Pam Hemminger, Eugene OR's mayor Lucy Vinis, Toledo OH's mayor Paula Hicks-Hudson(who happens to be a grad of the U of Iowa's Law School), Madison WI's mayor Paul Soglin, Boise ID's mayor Dave Bieter, Ithaca NY's mayor Svante Myrick, Fort Collins CO's mayor Wade Troxell, Boulder CO's mayor Suzanne Jones, Grand Rapids MI's mayor Rosalynn Bliss, and Culver City CA's vice-mayor Thomas Small. Others present included the mayors of Boulder CO, Newark NJ, Sumter CA; former mayors from Mountain View CA and Gainesville FL; staff from Los Angeles, Seattle, Baltimore, Portland OR, Syracuse NY, and other cities; and representatives of various other organizations and companies. It was very focused. In addition to the reception, dinner, and guided tours of Burlington, the agenda for the conference focused on: (1)municipal responses to the opioid epidemic, (2)the connections between land use and inequality, (3) cities' experiences during the first six months of the Trump administration, (4)21St Century policing, (5)Net Zero Cities, and(6) a showcase of individual cities' innovations. The keynote speaker at dinner on the 17th was Bill McKibben, noted author and co-founder of 350.org. I was especially affected by the opiod session. In brief; I leaned that the epidemic is much worse than I thought; already very serious, it is growing very rapidly, is extremely dangerous, and now is "the most pressing public health challenge we face." Speakers said that mayors can use their convening power to draw attention to the issue and what can be done about it locally. The first step would be to identify possible partners, learn what's already being done and by whom, and educate the public. Burlington's Chief of Police said, we need to educate the public very, very quickly. The discussion about 21st Century policing proved especially interesting because it took place so shortly after the events in Charlottesville VA. When asked what cities should do if they experience a situation like it, the speakers basically said, keep the demonstrating group and the counter-demonstrators apart from one another. Also anticipate where such an event is most likely to occur, know the physical terrain, and have plans about how to keep the groups separated. In the Net Zero Cities session, I learned that many other cities are well ahead of us in reducing their dependence on carbon-based fuels. Ft. Collins CO is a prime example. But I also could see that many, if not all, of those cities have direct control over their gas and/or electric power systems,which makes change much easier than in cities such as ours. I brought a packet of information back with me on a thumb drive. Please let me know if you would like to borrow it. I've also given City staff a hard copy of that packet. If you want to know more about the Project,just let me know. You can also learn more about it at: www.mayorsinnovation.org. DRAFT 1P12 COMMUNITY POLICE REVIEW BOARD MINUTES — August 29, 2017 CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Monique Green, Donald King, David Selmer, Mazahir Salih (5:32) MEMBERS ABSENT: STAFF PRESENT: Kellie Fruehling/Chris Olney STAFF ABSENT: Legal Counsel Pat Ford OTHERS PRESENT: Capt. Bill Campbell ICPD RECOMMENDATIONS TO COUNCIL (1) Accept CPRB #17-01 CONSENT CALENDAR Motion by King, seconded by Green, to adopt the consent calendar as presented or amended. Minutes of the Meeting on 08/08/17 ICPD GO#99-10 (Domestic Violence) ICPD GO#08-08 (Weapons) ICPD GO#00-03 (Less Lethal Impact Munitions) Motion carried, 4/0, Salih absent. NEW BUSINESS None OLD BUSINESS None PUBLIC DISCUSSION None BOARD INFORMATION Green requested a possible reschedule to the December12th tentative meeting date. Staff response by Fruehling that it could be looked at closer to the time. STAFF INFORMATION None Motion by King, seconded by Green to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession CPRB Aug 29, 2017 Page 2 or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0. Salih Absent Open session adjourned at 5:32 P.M. REGULAR SESSION Returned to open session at 5:44 P.M. Motion by Salih, seconded by Green to accept CPRB Complaint #17-01 as amended and forward report to City Council. Motion Carried 3/1/1, Selmer Abstained, King Absent. Motion by Salih, seconded by Green to set the level of review for CPRB Complaint #17-02 and to 8-8-7 (B),(1)(a) On the record with no additional investigation. Motion Carried 4/0, King Absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) •September 12, 2017, 5:30 PM, Helling Conference Rm *October 10, 2017, 5:30 PM, Helling Conference Rm •December 12, 2017, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Salih, seconded by Green. Motion Carried, 4/0, King Absent. Meeting adjourned at 5:47 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2016-2017 (Meeting Date KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TERM 8/17 9/13 10/1 11/7 11/1 12/1 1/10 2/14 3/14 4/12 5/9 7/11 7/31 8/8 8/29 NAME EXP. 1 5 1 5 1 Joseph 7/1/17 X X X X X X X X X X O/ --- --- Treloar E Mazahir 7/1/21 X X O X O X X X O/E X O/ X X X X Sallh E Donald 7/1/19 O/E X O/E O/E O/E O/E O/E O/E X X X X X X X King Monique 7/1/20 X X X X X X X X X X X X O/E X X Green orvine 7/1/20 X X X X X X X X X X X X X X X Townsend David 9/1/21 -- --- --- — X O/E X X Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member COMMILINITY POLICE REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319)356-5041 August 29, 2017 N ti c co To: City Council o M Complainant rn City Manager `M1: Equity Director Chief of Police Officer(s) involved in complaint From: Community Police Review Board Re: Investigation of CPRB Complaint #17-01 This is the Report of the Community Police Review Board's (the "Board") review of the investigation of Complaint CPRB #17-01 (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, the Board's responsibilities are as follows: 1. The Board forwards all complaints to the Police Chief, who completes an investigation. (Iowa City Code Section 8-8-7(A).) 2. When the Board receives the Police Chiefs report, the Board must select one or more of the following levels of review, in accordance with Iowa City Code Section 8-8-7(B)(1): a. On the record with no additional investigation. b. Interview /meet with complainant. c. Interview /meet with named officer(s) and other officers. d. Request additional investigation by the police chief, or request police assistance in the board's own investigation. e. Perform its own investigation with the authority to subpoena witnesses. f. Hire independent investigators. 3. In reviewing the Police Chiefs report, the Board must apply a "reasonable basis" standard of review. This means that the Board must give deference to the Police Chiefs report, because of the Police Chiefs professional expertise. (Iowa City Code Section 8-8-7(B)(2).) 4. According to Iowa City Code Section 8-8-7(B)(2), the Board can recommend that the Police Chief reverse or modify the Chiefs findings only if: a. The findings are not supported by substantial evidence; or b. The findings are unreasonable, arbitrary or capricious; or c. The findings are contrary to a police department policy or practice, or any federal, state or local law. 5. When the Board has completed its review of the Police Chiefs report, the Board issues a public report to the city council. The public report must include: (1) detailed findings of fact; and (2) a clearly articulated conclusion explaining why and the extent to which the complaint is either "sustained" or "not sustained ". (Iowa City Code Section 8-8-7(B)(3).) 6. Even if the Board finds that the complaint is sustained, the Board has no authority to discipline the officer involved. BOARD'S PROCEDURE The Complaint was initiated by the Complainant on March 30, 2017. As required by Section 8-8-5(B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chiefs Report was filed with the City Clerk on June 28, 2017. The Board voted on July 11, 2017 to apply the following Level of Review to the Chiefs Report: Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation, pursuant to Iowa City Code Section 8-8-7(B)(1)(d). The Board requested additional information from the Chief. The Chief provided the requested additional information on July 18, 2017. The Board met to consider the Report on July 11, 2017, July 31, 2017, August 8, 2017 and August 29, 2017. Prior to the July 11, 2017, the Board reviewed audio or video recordings of the incident. FINDINGS OF FACT On December 301', 2016 while backing out of her driveway the Complainant felt she was endangered by another driver who she felt was driving recklessly at a high rate of speed. Complainant stated she got out of her vehicle, confronted the other driver by pounding on the vehicle window and shouting at the driver. Complaint stated she was hit by the other driver. Complainant threw an egg carton at the other vehicle as it drove away. She stated that she then followed the vehicle to get a license number. She was stopped with the other vehicle by the Iowa City Police. Complaint felt that she was immediately and repeatedly dismissed by the officer. ALLEGATION 1 — failure to properly investigate the incident and take proper police action. Officer A talked with both parties invol ed anf E�i ered all relevant information pertaining to the incident. The Board concluded the offibe#Ft}pF; `t06lion. Allegation: failure to properly invesliap� th dinVge3jj jd,.take proper police action - Not sustained G 3 1j- ALLEGATION 2 — discourtesy. After the Board members reviewed the audio/video recordings of the incident it was determined that Officer A was discourteous while talking with the complainant. Officer A appeared to be talking down to the Complainant and several times interrupted the complainant. Officer B's audio recording was on and recorded the officer questioning Officer A's demeanor towards the Complaint. Allegation: discourtesy - Sustained The Board feels that additional departmental training is needed on communication focusing on legal aspects of the incident, rather than engaging in personal reprimands. c, _C, t Cs w n c�