HomeMy WebLinkAbout2017-09-05 Bd Comm minutesJune 27, 2017
Page 1
MINUTES
IOWA CITY AIRPORT COMMISSION
JUNE 27, 2017 — 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren
Members Absent: Julie Bockenstedt, Robert Libby
Staff Present: Michael Tharp, Eric Goers, Simon Andrew
FINAL
Others Present: Matt Wolford, David Hughes, Christopher Lawrence, Regenia Bailey,
Laura Routh
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None.
DETERMINE QUORUM:
Odgaard called the meeting to order at 6:01 P.M.
APPROVAL OF MINUTES:
Minutes from the May 25, 2017, meeting were reviewed first. Ogren stated that she had one
small point, on the last page where the conversation is about the Young Eagles. It states,
"Tharp noted .... with the EAA Chapter out of Cedar Rapids." Ogren stated that technically this
Chapter is Iowa City and Cedar Rapids, and she suggested adding Iowa City. Gardinier
moved to accept the minutes of the May 25, 2017, meeting as amended. Ogren seconded
the motion. The motion carried 3-0; Bockenstedt and Libby absent.
PUBLIC DISCUSSION:
At this point, Chairperson Odgaard asked Tharp to introduce the newest Commission Member.
Tharp stated that they had several guests present this evening and he proceeded to introduce
Chris Lawrence, the newest Airport Commission Member. His term will start July 1. Tharp also
introduced Simon Andrew from the City Manager's office. Ogren then introduced herself to
Chris Lawrence, as did others present.
ITEMS FOR DISCUSSION/ACTION:
a. FAA/IDOT Projects: AECOM / David Hughes
I. Obstruction Mitigation — Hughes noted that at the last meeting this item
Was being held up by the FAA's response. He stated that this issue has
been resolved and they now will see if they have a grant application going
back to the FAA, based on the original numbers presented and the
June 27, 2017
Page z
independent fee estimate that they requested be done. Tharp stated that
due to a short turn -around time, it would be useful to authorize the Chair
to sign the grant once it is received.
1. Consider a resolution authorizing Chair to sign grant offer —
Odgaard moved to approve Resolution #A17-09, authorizing
the Chair to sign the grant offer once received. Gardinier
seconded the motion. The motion carried 3-0, Bockenstedt
and Libby absent.
Hughes spoke to what the plans are once they can move forward with
this. He noted some general timeframes, including what would be due to
the FAA at the end of September, along with a draft version of the EA for
review mid to late October. That would be followed up with a public
comment period, and then the final version of the EA shortly after the first
of the year, with finish of the EA being anticipated by May of 2018.
ii. South Taxiway Extension — Hughes stated that this is under
construction currently, with the rock and storm sewer in place now. The
next phase will be paving, according to Hughes. He noted that they had
to make some adjustments with the apron they were planning for, and
that they will be having Metro put some additional concrete in to adjust
the grades. He then responded to Member questions regarding these
adjustments and the project in general.
iii. North T -Hangar Restroom —
1 . Public Hearing — The public hearing was opened at 6:16 P.M. by
the Chair. Tharp briefly reviewed this project, noting that it is to
add a restroom to hangar B on the south side. The storage area
that was there is being removed in order to do this. Tharp stated
that the State is putting in 70% of the funds for this project. He
then gave Members a brief rundown of the timeframes involved.
The public hearing was closed at 6:20 P.M.
2. Consider a resolution authorizing plans, specifications, form
of contract and authorizing bid — Gardinier moved to approve
Resolution #A17-10, authorizing plans, specifications, form of
contract, and authorizing bid. Ogren seconded the motion.
The motion carried 3-0, Bockenstedt and Libby absent.
b. Strategic Plan — Regenia Bailey started off the strategic planning session by
stating that they would be holding off on the SWOT analysis until Jeff Davidson is
able to join them. She noted that he had a previously scheduled trip and
therefore is unable to attend this evening. Bailey stated that they would be
focusing on the 'mission' and 'vision' statements this evening, with the objective
being to look at the current statements and decide if any changes are desired.
Beginning the review, Bailey began with the mission statement portion, noting
that basically it states the organization's reason or purpose. She added that
ideally it should be both unifying and inspiring internally, as well as concise and
clear. Externally the mission statement should be clarified. Moving on to the
vision statement, Bailey stated that this is what is seen in the future, if the
organization is successful. This is more aspirational in nature.
Continuing, Bailey further clarified what these statements are meant to do. She
shared with Members what the Airport's current statements are. Bailey then
asked Members to start a discussion regarding their mission and vision
June 27, 2017
Page 3
statements and what they may propose changing. Gardinier stated that for the
vision statement, she would question 'meets the needs of its stakeholders.' She
asked what 'its' refers to here, the City of Iowa City or the Airport. Gardinier
believes the current vision statement is more of a mission statement, as Bailey
had alluded to. Bailey asked if other Members agree that the current vision
statement should become the new mission statement. Members then discussed
some possible word changes to the statement. Bailey suggested clarifying
wording where possible, in order to provide accurate information to anyone
reading the strategic plan.
Members continued to discuss the wording for the mission and vision statements,
and how perceptions by the public should be taken into account. Ogren
suggested the wording of 'directed by the Airport Commission,' rather than
'through the direction of.' Matt Wolford with FBO Jet Air also made some
suggestions about moving wording around. Another suggestion was made to
change 'area' to 'community.' Gardinier read the current version being
discussed: The Iowa City Municipal Airport, directed by the Airport Commission,
provides for safe, cost effective general aviation that creates and enriches...., as
Members continued to discuss the wording. Ogren then suggested: The Iowa
City Municipal Airport, directed by the Airport Commission, provides a safe, cost
effective general aviation facility. The Airport creates and enriches economic,
educational, etc. Tharp suggested using the full name of the Airport throughout
the statement. Some Members agreed that they prefer the statement broken
down into two sentences. Odgaard stated that he would almost prefer one
sentence here. Bailey stated that she will draft this both ways, so that Members
can think about it and then revisit it at the next meeting. Ogren then reviewed
changes that Wolford had suggested, such as '....through providing a safe, cost
effective general aviation,' portion being moved, which would eliminate the 'that
creates' portion of the statement. Reading the statement suggestions again,
Wolford stated: The Iowa City Municipal Airport, directed by the Airport
Commission, creates and enriches the economic, educational, healthcare,
cultural, and recreational opportunities for the greater Iowa City community
through safe and cost effective general aviation.'
Moving on to the current mission statement becoming the vision statement,
Bailey noted that Ogren had said it was a pretty generic statement. Bailey added
that in strategic planning, you do not always need to have a vision statement.
Members continued their discussion on this issue, with Ogren asking if there is
truly a need for a vision statement, that perhaps it is to continue to do the
mission. Gardinier stated that she believes they do need it, that they should
aspire to be more. Bailey asked the group what aspirations they may have for
the Iowa City Municipal Airport, as it goes about its new mission basically.
Odgaard responded that in a sense it is to make the Airport a more prominent
community facility than it is today, in order to look forward to an even better
facility. He believes the Airport should be more integrated with the community
than it currently is. Ogren made the suggestion of: ....will continue to provide all
of the things above in a way that is integral to the Iowa City community. Others
agreed, noting that the Airport needs to be seen as an asset to the entire
community, not just the aviation community. The discussion continued, with
Members discussing just what it is the Airport is attempting to 'foster' in the
community. Odgaard responded that he sees it as recognition of the University
June 27, 2017
Page 4
and fostering awareness of the potentials for the Airport, or something to that
effect. Bailey suggested 'community pride,' and Odgaard agreed. Bailey asked
if Members want to say something regarding the programming that takes place at
the Airport. The suggestion was made '...fostering involvement of all ages,' and
'building a sense of community around the Airport.' The other Members were
impressed with these suggestions. Bailey continued to ask Members if they had
any other key words they wanted to add to the statement, and Members
continued to discuss just what it is they want to convey to the public. Bailey
stated that what she is hearing is that the group wants the Iowa City area to see
the Iowa City Municipal Airport as an asset or integral to the community.
Gardinier brought up a comment from the Pekin Municipal Airport: '...will serve
as a crucial component of the Pekin and greater Peoria area transportation
infrastructure and play a critical role in the advancement, growth, and economic
development of the region.' This comes from a combined mission and vision
statement, according to Gardinier. Odgaard spoke to how the Airport can be a
driver for economic growth. Bailey suggested using: '....that supports or drives
or contributes to the area's economic vitality,' or something along those lines.
She stated that she and Davidson will work with these suggestions to come up
with a draft for the next meeting. Regarding the public surveys, Bailey noted that
they received 575 responses, with 80% from Iowa City. She relayed the various
avenues used to get information about the survey out to the public.
C. Airport Operations
I. Budget — Tharp noted that the fiscal year is just about over. He stated
that there aren't any real surprises in the budget and they should have a
stable year-end. Odgaard asked if Tharp had prepared a graph like he
did last year at this time, and Tharp stated that he will try to have this for
the next meeting.
1. FY2018 Preview — Tharp noted that there are two key points in
this budget — the initial funding for the 100 -year anniversary event
and $5,000 for furniture replacement in the conference room.
ii. Management — Tharp noted that they are currently working through the
strategic planning process.
iii. Events
1. Young Eagles — June 10 and 17 were Young Eagle events.
Tharp noted that June 10 was the originally scheduled date, but
this had to be cut short due to high winds.
2. SERTOMA — This event is planned for August 20. Tharp noted
that this is a week earlier than normal.
d. Mid -American Energy — Tharp stated that this came to the Commission last
year, as well, but due to various reasons it was deferred. He noted that they now
know the actual location of the gas line and would like to be able to recommend
approval to the City Council. Tharp briefly responded to Member questions
regarding this issue.
I. Consider a resolution recommending Council approve a utility
easement— Ogren moved approval of Resolution #A17-11,
recommending the City Council approve a utility easement with Mid -
American Energy. Odgaard seconded the motion. The motion
carried 3-0, Bockenstedt and Libby absent.
June 27, 2017
Page 5
e. North Commerce Park Outlot B — Tharp stated that Outlot B is the small parcel
located between the Alexis Park Inn and Ruppert Road. Members briefly
discussed the offer of $20,000, which Tharp noted is backed up by an appraisal.
i. Consider a motion recommending Council accept purchase offer —
Odgaard moved to recommend to the City Council acceptance of the
purchase offer. Ogren seconded the motion. The motion carried 3-
0, Bockenstedt and Libby absent.
FBO / Flight Training Reports
i. Jet Air — Matt Wolford shared the monthly maintenance reports with the
Commission. He stated that May continued with the usual types of
maintenance being done — light bulb replacement, grass mowing, and
trash pick up. In June they have been doing some weed control around
the hangars. An expensive item noted was the filter replacements for the
various fuel system components. Wolford noted that they were able to
spread some grass seed around the new hangar area, in hopes that the
rain will get it started.
Moving on to Jet Air business, Wolford noted that the big news is the
completion of the hangar. He stated that Jet Air is looking forward to
being able to use the new space. The shop has been keeping busy, with
Wolford noting the addition of another mechanic. Charter flights have
been busy, as well, especially in the business sector. Wolford also noted
an increase in the flight training. Wolford stated that he would like to
show the Commission the new hangar sometime soon, and Odgaard
suggested at the next meeting. Gardinier suggested that they consider
adding a flat screen monitor to the main area of the terminal building that
could be used to show recent student pilots who have earned their
license, for example, or to do some marketing for the Airport. She added
that she has seen these used at other airports around the country. Tharp
and Wolford will work together on the flat screen monitor idea.
g. Commission Members' Reports — Gardinier stated that this year's Air Race
Classic was very successful. She earned third place this year, her best race yet.
Ogren shared that they were at the EAA Chapter meeting this past weekend.
She also stated that she was able to meet Congressman Dave Loebsack
recently, along with Wolford and Tharp last week. Ogren noted that she will be
gone for two weeks, should Tharp need an interim Chair during Odgaard's
absence. Odgaard stated that he leaves Friday for Beijing and returns the
following Friday.
h. Staff Report — Tharp also noted Congressman Loebsack's visit and what they
were able to briefly discuss. He then noted that he was able to speak with
Bockenstedt recently and she asked that he extend her thanks to the
Commission. Ogren stated that she wanted to add one more comment about the
Loebsack visit. She noted that Tharp and Wolford were very impressive in their
representation of the Airport. The discussion turned briefly to drones and the use
of them in the immediate area. Gardinier asked if they have considered
switching out the current hangar lights for LED ones. Tharp stated that they have
not, as the bulbs are basically the renter's responsibility and the renter can put in
LED bulbs if desired. Odgaard then spoke about the hangars up in Dubuque,
June 27, 2017
Page 6
noting that they have a fresh coat of paint on them. He asked how often the
Airport does this. Tharp noted that it does not happen very often, but that they
do have a project to 'reskin' the hangars on their list of projects for the future.
Odgaard asked if this is something they should do prior to any 100 -year
anniversary celebration. Members agreed that they should look into this further.
100 -year Anniversary Committee — Ogren stated that she has not yet received
any responses on the form she sent out. Tharp stated that he is over 50% done
with his portion.
SET NEXT REGULAR MEETING FOR:
The next regular meeting of the Airport Commission will be held on Thursday, July 20, 2017, at
6:00 P.M. in the Airport Terminal Building.
ADJOURN:
Ogren moved to adjourn the meeting at 7:52 P.M. Odgaard seconded the motion. The
motion carried 3-0, Bockenstedt and Libby absent.
CHAIRPERSON DATE
June 27, 2017
Page 7
Airport Commission
ATTENDANCE RECORD
2017
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
TERM
o
0
0-�
-�
0
0
C.
0
0
0
Ol
=
OD
O
=
N
-+
N
W
A
(n
T
NAME
EXP.
a)
Z
ca
N
o
m
rn
rn
o
N
N
T
T
TM
T
O
O
V
%4 V
V
V
V
V
Minnetta
07/01/19
O/
O/
Gardinier
O/E
X
X
X
X
X
X
X
X
X
X
E
'E
X
Chris
07/01/18
O
Ogren
/
X
X
X
E
X
X
X
X
X
X
X
X
X
X
A.Jacob
07/01/18
O/
Odgaard
X
X
X
X
X
X
X
X
X
X
E
X
X
X
Julie
07101/17
O
O
Bockensted
/
/
O/
O/
t
X
X
E
X
E
X
X
X
X
X
X
E
X
E
Robert
07/01/20
O
Libby
/
O/
O/
X
X
E
X
X
O
O
E
X
X
X
X
X
E
Key:
X = Present
X/E = Present for Part of Meeting
O = Absent
O/E = Absent/Excused
NM = Not a Member at this time
Final/Approved
09-05-17
COMMUNITY POLICE REVIEW BOARD 3b 2
MINUTES - August 8, 2017
CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Monique Green, Donald King, Mazahir Salih, David Selmer
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
None
Kellie Fruehling
Legal Counsel Pat Ford
Chief Jody Matherly of the ICPD
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by King, seconded by Salih, to adopt the consent calendar as presented or amended.
Minutes of the meeting on 07/11/17
Minutes of the meeting on 07/31/17
Motion carried, 5/0.
NEW BUSINESS
None
OLD BUSINESS
None.
PUBLIC DISCUSSION
None.
BOARD INFORMATION
Salih requested additional materials regarding the complaint process and stats on number of
complaints received.
Fruehling noted the complaint filling process/brochures were on-line and she would send Salih
additional information requested.
STAFF INFORMATION
Fruehling noted she had received New General Orders to be reviewed. Discussed as to when and how
many to review. Board agreed to limit amount to review of ten at a time.
CPRB
Aug 8, 2017
Page 2
Motion by King, seconded by Green to adjourn into Executive Session based on Section 21.5(1)(a) of
the Code of Iowa to review or discuss records which are required or authorized by state or federal law
to be kept confidential or to be kept confidential as a condition for that government body's possession
or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and school districts,
and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the
Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a
government body or to any of its employees by identified persons outside of government, to the extent
that the government body receiving those communications from such persons outside of government
could reasonably believe that those persons would be discouraged from making them to that
government body if they were available for general public examination.
Motion carried, 5/0. Open session adjourned at 5:38 P.M.
Selmer abstained due to a conflict of interest and left the meeting.
REGULAR SESSION
Returned to open session at 6:19 P.M.
Motion by Salih, seconded by Green to set the next meeting date to August 29, 2017 5:30 P.M
Motion carried, 4/0, Selmer absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subiect to change)
•August 29, 2017, 5:30 PM, Helling Conference Rm
•September 12, 2017, 5:30 PM, Helling Conference Rm
•October 10, 2017, 5:30 PM, Helling Conference Rm
•November 14, 2017, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Salih, seconded by Green.
Motion carried, 4/0, Selmer absent.
Meeting adjourned at 6:25 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2016-2017
(Meeting Date)
KEY: X =
TERM
8/17
9/13
10/1
11/7
11/1
12/1
1/10
2/14
3/14
4/12
5/9
7/11
7/31
8/8
NAME
EXP.
1
5
5
Joseph
7/1/17
X
X
X
X
X
X
X
X
X
X
O/
---
---
Treloar
E
Mazahir
7/1/21
X
X
O
X
O
X
X
X
O/E
X
O/
X
X
X
Salih
E
Donald
7/1/19
O/E
X
O/E
O/E
O/E
O/E
O/E
O/E
X
X
X
X
X
X
King
Monique
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
O/E
X
Green
Orville
7/1/20
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
David
9/1/21
---
---
---
---
---
---
---
---
---
---
---
X
O/E
X
Selmer
KEY: X =
Present
O =
Absent
OIE =
Absent(Excused
NM =
No meeting
--- =
Not a Member
09-05-17
3b(3)
MINUTES APPROVED
HISTORIC PRESERVATION COMMISSION
JULY 31, 2017
EMMA HARVAT HALL
MEMBERS PRESENT: Thomas Agran, Esther Baker, Gosia Clore, Sharon DeGraw, G. T.
Karr, Pam Michaud, Ginalie Swaim
MEMBERS ABSENT: Kevin Boyd, Zach Builta, Cecil Kuenzli, Frank Wagner
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT: Philip Beck, Thomas Berry-Stoelzle, Nick Lindsley, Alicia Trimble
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
Swaim thanked the Commission for coming to this extra meeting. She welcomed the newest
member, G.T. Karr.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
PUBLIC HEARING - DISCUSS LANDMARK DESIGNATION FOR 10 SOUTH GILBERT
STREET (FORMER UNITARIAN UNIVERSALIST CHURCH):
Bristow referred to the discussion in the staff report. She said there is also an applicant
statement, a site inventory form, an e-mail sent by Swaim to the City Council, and a few
additional photographs.
Bristow said that in order to qualify as a local landmark, the subject property must meet
approval in criteria A, B, and either C, D, E, or F. She said that A refers to significance in
American and/or Iowa City, architectural, archaeology, and culture; and B: possesses integrity
of location, design, setting, materials, and workmanship.
Bristow said this property is the former Unitarian Universalist Church at 10 South Gilbert Street.
She stated that the church was built in 1907 as a Tudor revival in kind of a more residential -style
church architecture that was popular with the Unitarian Universalists after the turn of the
century.
Bristow showed the northwest view of the church. She said there is an extension that was built
at the front entry to be church around 1986 that is very sympathetic to the original entry.
Bristow said the windows match the existing windows and the detail at the eave is a little bit
more simplified than the original but otherwise fits in well.
Bristow showed the south view and showed where there was an extension that may have been
built around 1954 and had a courtyard area between the church and the addition. She pointed
out that it has been removed so that one can see the original architecture. Bristow said there
are buttresses with stone caps, stone lintels, segmental arches above the windows, and the
HISTORIC PRESERVATION COMMISSION
July 31, 2017
Page 2 of 7
triangular dormers which are a play on the eyebrow dormer that was popular in the English arts
and crafts that is one of the influences for this Tudor revival style.
Bristow showed the west side, pointing out the original church and the addition. She showed an
interior photograph around the time of the completion of the church. Bristow showed current
photographs with the view from the sanctuary space. She showed where there is a basement
stage area.
Bristow presented the two images showing that both areas have a fireplace in them. She said
that in Swaim's e-mail, Swaim discusses Eleanor Gordon and her importance to the Unitarian
Universalists here in Iowa City and to the development of their style of church architecture in the
West and Midwest. Bristow said that style involved many kinds of home -like touches. She said
that the two fireplaces are examples of that type of residential -style architecture, making up a
kind of home -like place.
Bristow showed photos of the rest of the basement and a stage area. She showed the view
from the sanctuary space and showed the northwest corner.
Bristow said that staff finds that the church meets criterion A by virtue of the fact that it is a a
good example of Tudor revival architecture that is important to Iowa City and important to this
area. She stated that when it was built it would have been surrounded by homes and other
residential architecture. Bristow said it is important to the Unitarian Universalists because of the
fact that it was part of a movement toward more residential style architecture.
Bristow said that the previous church was across from Iowa Book and Supply on Iowa Avenue,
and it was taken down sometime in the mid 1900s. She said it was much more Gothic, with a
really large tower and spire. Bristow said this new church was a departure from the old
ecclesiastic architecture with the spire and these kinds of elements. She said that criterion A is
met, because of the church's importance along these lines.
With regard to criterion B, Bristow said that this is a building where the biggest addition has
been removed. She said that a scar can be seen on the south side where it was, but one can
still see the original architecture, and the other addition has blended in very well with the original
design. Bristow said that the integrity of style here is very clear.
Bristow said that research has been done on this property and on Eleanor Gordon by Professor
Cynthia Tucker. Bristow said she thinks there is a possibility, with more research, that the
church could actually meet criterion D, associated with lives of persons significant in our past.
She said that is kind of a high threshold to meet, as it has to be a person who is very significant
to our history or culture. Bristow said staff believes it might be possible with further research.
Bristow said staff definitely feels that this building meets the requirements of criterion E: high
artistic value, showing the methods of construction, and the integrity of architecture. She said
this is something that really stands out as evident of the historic architecture that is seen in this
building.
Bristow said staff finds that this meets both criteria A and B, as required, and criterion E as well.
She said staff recommends that the Commission consider this as a local Iowa City landmark.
Swaim explained the procedures for the public hearing.
HISTORIC PRESERVATION COMMISSION
July 31, 2017
Page 3 of 7
Lindsley said he works for Neumann Monson Architects and was at the meeting to represent
Jesse Allen. Lindsley said his company is very excited at the opportunity to save this building.
He said the building is very important to the history of Iowa City and is an integral part of how
the development agreement for this building works.
Lindsley said that in order for this to pass City Council, the building needs to be saved with
historic landmark status. He said that was part of the basic agreement on which the City
Council has voted. Lindsley said that to get the whole TIF agreement to go through, along with
the rezoning and development of this property, they need to make sure this is preserved. He
said that if this building is not preserved, the project may not move forward, and it puts the
building in jeopardy as well.
Beck said that he is a member of the Unitarian Universalist Society, although he was not at the
meeting to represent the group but was speaking only for himself. He said that this church is
very, very important. Beck said the church is important historically to Iowa City for all the
reasons outlined by Bristow, and he urged the Commission to grant historic landmark status to
the church. He said the church is a beautiful part of old downtown Iowa City that should be
preserved, along with all the new that is going up.
Trimble said she represents Friends of Historic Preservation. She stated that this church is very
significant as part of a larger movement in Iowa City. Trimble said that some of the first settlers
in Iowa City were Unitarians, which was unusual at the time, but may be a reason why Iowa City
has always been a forward -thinking and progressive community.
Trimble said that along with that, this church hosted some of the first women pastors in the
country. She said it has also been a place for community meetings in the past.
Trimble said the architecture of the church represents the time when the Unitarian Universalists
really decided that they were going to be more of a community than a church. She said that is
why this looks like a house. Trimble said the architecture of this particular building reflects the
fact that the Unitarians meet on an equal basis.
Trimble said that a lot of people worked really hard on the actual development. She said it is
one of those unique opportunities in which everybody wins. Trimble said that in this case, a
historic church will be saved, the parking lot will become apartments and townhouses, and
affordable housing, although not on this site, will become available. She said that this project
represents a lot of good things that have happened because of people taking the time to listen
and because of the developer being so open and receptive to different ideas.
MOTION: Agran moved to approve the designation of 10 South Gilbert Street, the former
Unitarian Universalist Church, as an Iowa City Historic Landmark based on criteria a, b,
and a for local designation. Michaud seconded the motion.
Baker said it is clear that the Commission members agree with the comments from the public
that this is a very worthwhile project.
Michaud said that as far as significant contributions to broad patterns of our history, Unitarians
have been very active, probably from the very beginning at this location if not from 1849 when
their first church was downtown. She said the Unitarians have always promoted liberal thought
and movement at least as far back as Suffrage for women, World War ll, civil rights, GLBTQ,
and immigrant rights. Michaud said they have been active in all of those things.
HISTORIC PRESERVATION COMMISSION
July 31, 2017
Page 4 of 7
Swaim said she is very pleased that this is making its way along to clearly being preserved.
She said the Commission has been urging this since early 2015 if not before. Swaim said the
Commission is grateful that the developer and the City have come together to try to preserve
this building, and it looks like it will be happening.
Swaim said it is also important that this be saved, because downtown churches in any
community are often threatened when a congregation wants a larger space, both interior and
exterior. She said this is an example of a community coming together and saving a downtown
church, even though the congregation has outgrown it. Swaim said she is glad the building will
continue to be a part of the community.
The motion carried on a vote of 7-0 (Boyd. Builta. Kuenzli, and Wanner absent).
Miklo said this item will come before the Planning and Zoning Commission on Thursday at 7
p. M.
CERTIFICATE OF APPROPRIATENESS:
503 Melrose Avenue
Bristow said this is a local and National Register landmark property. She said it is the A.W.
Pratt House.
Bristow stated that the house is basically Italianate. She showed the original house and a pre -
1907 addition. Bristow said there is a one-story addition on the side, and in the back there is a
sun room and exterior staircase leading from an upper porch to the ground. She said the
columns have been replaced, but this is not the original porch. Bristow said there was an
earlier, smaller porch on the house before the early addition was put on.
Bristow stated that this application is to remove two windows in the basement of the early
addition. She showed the location of the windows, saying that they have a flat lintel. Bristow
said the area is only partially excavated, as it is kind of a crawl space with a dirt floor under the
addition. She said there is a full basement under the original part of the house.
Bristow said that because of some grading issues that can be partially but not fully changed and
the heavy infiltration of water coming in where the windows are, the applicant is requesting to
remove those two windows and replace them with brick. She said there is brick on the site that
matches other brick on the house, and it would be recessed just slightly so that the location of
those windows would always show.
Bristow showed a photograph of the flat lintel. She also showed another one and said that it is
an example of one of the lintels on the back of the original part of the house that has segmental
arches. Bristow said that the two in the addition do not. She said this therefore is not the
removal of something that works in the same language as the original house, it will not be very
visible, there is matching brick available, there is a water problem, and there is not access to
this part of the house from the inside. Bristow said staff finds it acceptable to remove the
windows on the front part of the addition and recommends approval.
MOTION: Baker moved to approve a certificate of appropriateness for the project at 503
Melrose Avenue as presented in the application. Clore seconded the motion. The
HISTORIC PRESERVATION COMMISSION
July 31, 2017
Page 5 of 7
1016 East College Street.
Bristow said this is the house that was presumably built and occupied by F. X. Freyder. Bristow
said he was a mill owner, builder, and local architect. She said this house is currently the only
key, contributing house in the East College Street Historic District.
Bristow stated that this is a very complicated house, and the roofline is extremely complicated.
She said it is a story and one-half. Bristow said it has a main hip roof, three projecting gables,
and a variety of dormers.
Bristow showed the front view with the wide porch and showed each side view, pointing out the
dormers. She showed the northwest corner, the back of the house, and the third projecting
gable. Bristow said the Commission approved a kitchen remodel that added the single -story
space and the rear entry addition.
Bristow said the current application is to basically add a second story on top of the laundry room
space. She said it is complicated in that it would add an additional type of roofline, a shed roof,
to a house that already has gables, a hip, and dormers.
Bristow said that in order to get the correct head height to get into the new space, the shed roof
addition compromised the side of the special dormer on the west. She said that because of the
importance of this property and how complicated it is, staff worked further on coming up with
some alternative ideas.
Bristow said that the original plan was to allow access through an existing closet to create a
bathroom. She showed the side of the dormer and where this would tie into it. Bristow said that
they did not move forward with the original plan, because they did not want to compromise that
dormer or add an additional type of roofline.
Bristow said the next idea was to add another gable. She showed how it would look but said
they could not really come up with an architectural way for the hip and the gable to meet.
Bristow said the owner then came up with the idea of reducing the scope to just adding a
dormer. She said this would turn the closet itself into the bathroom space. Bristow said it
proved to be successful. She said they can meet the horizontal lines of the other dormers and
can match the same roof slope as the other dormers. Bristow said the windows can be the
same size as windows in the other dormers.
Bristow said this is not adding a dormer to the front of the house, so it will not disturb the view
from the street in anyway. She said this dormer would fit within the language of the house.
Bristow stated that all of the siding, the rooflines, and the material would match. She said the
windows would match what was done in the earlier additions on the first floor - the kitchen
additions.
Bristow said that because of the fact that the west windows are looking directly into an
apartment building and this house does have a really nice view into its own back yard and
carriage house, the owner has requested adding a window on the side of the dormer. She said
this is a little bit unusual. Bristow said the dormer itself has windows on the angles and the
face. She said the house itself has some language of oddity to it. Bristow said the dormer in
the front corner could not even be modeled, because it couldn't really be measured easily by
staff. She said that the way that it meets with the roof is very unique.
HISTORIC PRESERVATION COMMISSION
July 31, 2017
Page 6 of 7
Bristow said staff therefore finds that actually adding the window to the side of the dormer on
this, since it is completely on the back and won't be visible even from the alley and because of
the uniqueness of many of the things going on with the house, to be acceptable.
Swaim said this house is unique and a challenge and thanked the owner and contractor for
working with staff to make this work out.
Berry-Stoelzle, one of the owners of the house, said that this whole project has been a great
learning experience. He said what they really wanted is one additional bathroom, and that is
how the project got started. Berry-Stoelzle thanked Bristow for the time and effort spent to help
them with this project.
Baker stated that Berry-Stoelzle and his wife are her neighbors. She said that other than
sending them to talk to Bristow, she did not have any impact or influence on this project.
Agran asked if the window that is going in will have a diagonal, lower sash. Bristow said that at
this point, they will figure out what kind of custom thing can be done. She said that if there
could be something operable, that would be wonderful, but she did not know if it would be
possible. Bristow said that basically it would be a square with the bottom stile at an angle
instead, so it would still have four sides.
Agran said that there are other houses around town that have those moments where they have
unusual spots that get filled in with some kind of leaded window. He said that there does seem
to be a degree of precedent for this.
MOTION: Agran moved to approve a certificate of appropriateness for the project at 1016
East College Street, as presented in the staff report. DeGraw seconded the motion. The
motion carried on a vote of 7-0 (Bovd. Builta. Kuenzli, and Waaner absent).
CONSIDERATION OF MINUTES FOR JUNE 15, 2017
Swaim asked if, on page three for the 1322 Muscatine Avenue paragraph, Bristow could clarify
the first sentence. Bristow said she could clarify it to read, "the very last Moffitt cottage next to
the bridge at Court Street in the small district along Muscatine."
MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's June
15, 2017 meeting, as amended with the clarification on the Moffitt house project. Agran
seconded the motion. The motion carried on a vote of 7-0 (Boyd, Builta, Kuenzli, and Wagner
absent).
COMMISSION INFORMATION AND DISCUSSION:
Miklo said the next meeting will be held as regularly scheduled.
ADJOURNMENT:
The meeting was adjourned at 6:03 p.m.
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2016-2017
NAME
TERM
EXP.
7/14
8/11
9/8
10/13
11/10
12/8
1/12
2/9
3/9
4/13
5/11
6/15
7/31
AGRAN, THOMAS
7/1/20
0/E
O/E
X
X
X
X
X
X
O/E
X
X
X
X
BAKER, ESTHER
7/1/18
X
X
X
X
O/E
X
X
X
O/E
X
X
X
X
BOYD, KEVIN
7/1/20
—
—
X
X
X
O/E
X
X
X
X
X
X
BUILTA, ZACH
7/1/19
X
X
X
X
X
X
O/E
X
X
O/E
X
X
CLORE, GOSIA
7/1/20
X
X
X
O/E
X
X
X
O/E
X
X
X
X
X
DEGRAW, SHARON
7/1/19
X
O/E
X
O/E
X
X
X
X
X
X
X
X
KARR, G. T.
7/1/20
1 —
—
—
—
—
—
—
—
—
—
—
—
X
KUENZLI, CECILE
7/1/19
X
X
X
X
X
X
O/E
X
X
O/E
X
MICHAUD, PAM
7/1/18
X
O/E
X
X
X
X
X
X
X
X
X
X
X
SWAIM, GINALIE
7/1/18
X
X
X
X
X
O/E
O/E
X
X
X
X
X
X
WAGNER, FRANK
7/1/18
X
X
X
O/E
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
— = Not a Member
Approved Minutes HRC
0909�7
Minutes of the City of Iowa City's Human Rights Commission 3
Regular Meeting
July 18, 2017
Helling Conference Room
410 E. Washington Street
Iowa City, IA 52240
1. Call to Order
Chair Hanrahan called the meeting to order at 5:30 PM.
Commission Members Present:
Jeff Falk, Adil Adams, Tahuanty Pena, Kim Hanrahan, Eliza Willis, Barbara Kutzko.
Commission Members Absent:
Joe Coulter, Shams Ghoneim, Andrea Cohen.
Staff Present:
Stefanie Bowers.
2. Recommendations to City Council: No.
3. Approval of June 20, 2017 Regular Meeting Minutes:
Vice Chair Willis moved to approve the minutes; the motion was seconded by Adams. A
vote was taken and the motion passed 5-0. (Kutzko abstained as she was not present on
this meeting date).
4. Approval of the Human Rights Annual Report for FYI 7:
Vice Chair Willis moved to approve the annual report with the amendment to add two dates
from the Know Your Rights series to the report; the motion was seconded by Kutzko. A vote
was taken and the motion passed 6-0.
5. Proposal to Change the Social Justice Racial Equity Grant Process and Evaluation
Rubric for FY18:
At its training meeting on January 9, 2018, the Commission will go over a generic grant
application to train Commissioners on how to review and evaluate grant applications. The
Commission will then hold a meeting on January 16, 2018, where members will discuss the
applications submitted. The Commission will also decide at this meeting if they wish to direct
correspondence to applicants via staff or through direct communication at the meeting. Prior
to the meeting on January 23, members will be required to send their ranking of the
applications to staff to place in a spreadsheet. The number range for ranking of applications
will be based on the number of applicants, but "1" will be the highest designation an
application can receive. The Commission has the right to restrict the amount of funding an
organization can use for professional services during the funding allocation process.
6. Collaborating with Community Organizations:
This outreach will take place as a part of the Rapid Response Team.
Approved Minutes HRC
7. Review Human Rights Commission's Projects groups/subcommittees:
The discussion on how to review the progress of Commission subcommittees will be added
to an agenda for discussion in early 2018 when the Commission will have three new
members.
8. Proposal to Evaluate Process for Considering Nominations for Youth Ally Award and
Keynote Speaker for the Human Rights Breakfast:
In the future, when considering the selection of a youth ally recipient for the youth awards
and a keynote speaker for the human rights breakfast, a motion will be made to discuss all
nominations prior to making a motion for a specific person.
9. Human Rights Annual Award Breakfast:
Pena and Willis will serve on the subcommittee to select recipients for awards in 2017.
Commissioners will select one additional member at its August meeting date. Jean Lloyd -
Jones will serve as the keynote speaker.
10. Building and Crossing Bridges Together:
A tentative agenda has been prepared for the program which includes a panel discussion.
Members will seek other sponsors to offset the costs for refreshments. Members will also
inquire as to whether Hancher will provide free or reduced price tickets to attendees.
11. Iowa City Community School District Equity Committee:
At its last meeting, committee members discussed Dr. Callahan's report on reading
proficiency. The committee is also looking for new members. More information on the equity
board is available on the district's equity site. https://www.iowacityschools.org/domain/64.
12. Announcements from Commissioners:
Willis reported on another great Juneteenth celebration that was held on June 24.
Hanrahan attended Party in the Park at the Reno Park location.
Adams spoke on parking difficulties at a local apartment complex.
Kutzko will attend Party in the Park at the Mercer location.
13. Announcements from Staff:
Copies of Butterfly Mosque will be provided to Commissioners within the next week. The
August regular meeting is being held on a Wednesday and not a Tuesday.
Next regular meeting date Wednesday, August 16, 2017 at 5:30 PM.
Adjournment:. The meeting was adjourned at 8:16 PM.
Approved Minutes HRC
Human Rights Commission
Attendance Record 2016/2017
Commissioner
Term
Exp.
1/17/17
2/21/17
3/14/17
4/25/2017
5/16/17
6/20/17
7/18/17
B.
Kutzko
1/2020
Present
Present
Present
Present
Present
Excused
Present
J.
Falk
1/2020
Present
Present
Present
Present
Present
Present
Present
T.
Pena
1/2020
-------
----------
-----------
Present
Present
Present
Present
J.Coulter
1/2019
Present
Present
Excused
Present
Present
Present
Excused
A.
Adams
1/2019
Present
Present
Present
Present
Present
Present
Present
E.
Willis
1/2019
Present
Present
Present
Present
Excused
Present
Present
A.Cohen
1/2018
Present
Present
Present
Excused
Present
Excused
Excused
K.
Hanrahan
1/2018
Present
Present
Present
Excused
Present
Present
Present
S.
Ghoneim
1/2018
Present
Present
Present
Present
Excused
Present
Excused
3b(5)
QW4* IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
Susan Cnig.wr 31i3W5M— 3M35653"-..kpl.a,
BOARD OF TRUSTEES
Minutes of the Regular Meeting FINAL APPROVED
July 27, 2017
Members Present: Diane Baker, John Beasley, Kellee Forkenbrock (by phone), Janet Freeman, Carol
Kirsch, Robin Paetzold, Jay Semel.
Members Absent. Adam Ingersoll, Monique Washington.
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller,
Brent Palmer.
Guests Present: None.
Call Meeting to Order. President Semel called the meeting to order at 5:01 p.m.
Public Discussion. None.
Approval of Minutes.
The minutes of the June 22, 2017 Library Board of Trustees meeting were reviewed. A motion to
approve the Minutes was made by Freeman and seconded by Kirsch. Motion carried 7/0.
Forkenbrock out at 5:10 pm.
Items to be discussed.
Board Annual Report. This is an annual report using a format established by the City of Iowa City that all
Boards and Commissions use to present to the City Council. Semel asked what a semiautonomous body
is. Craig explained that Library Board sets policy, hires the director, and spends its own money, which
other Boards cannot do. Kirsch asked why Paetzold was listed as President on the report; this will be
updated to reflect that Semel was President. A motion to approve the Library Board annual report with
the correction was made by Kirsch and seconded by Paetzold. Motion carried 6/0.
FY17 Strategic Plan review. This is the report of Library accomplishments in FY2017. Paetzold asked
about the programming for autistic children and would like it to be included in the report. Craig said
she will add it. The reason it doesn't appear in the report is because the group came to us seeking a
partnership. Freeman asked about the State Historical Society. Craig and Clark submitted a resolution at
the Iowa Library Association annual conference to increase funding to the State Historical Society. They
also lobbied state legislators. Freeman believes this is an urgent matter. Clark said we are doing our
best. Craig said this has not received much traction at the state level and is a funding issue that current
legislators do not seem to be interested in. Semel asked if we could avoid abbreviations in the plan.
FY18 Strategic Plan. Typically, a fairly abbreviated conceptual plan is presented at the beginning of the
new fiscal year, and as the year moves along activities are fleshed out. A more robust version of this
plan is brought to the Board later in the year. Craig also wanted to note the elimination of the
connect/engage/enrich sections, which felt artificial to staff, who unilaterally agreed to remove these
constructs. Freeman is concerned about the director's retirement and how these goals and objectives
will apply to a new person. Craig believes the mission statement, goals, and values are helpful to a new
person. Beasley wants to move goal 6 to goal 1. Paetzold asked in Goal 6, if there is some concern
about leaving the bookmobile outside during the winter. Logsden said we would ultimately like the
bookmobile to be garaged. Craig said the City has long term plans to replace facilities and moving the
Bookmobile to a garage is part of those plans. Paetzold asked about looking at Saturday hours. Craig
said changing Saturday hours arose due to the Bookmobile's popularity at the Farmers' Market on
Saturdays. People asked if we could be open earlier so they could get to the library after the Farmer's
Market instead of having to wait until the 10:00 am opening. Craig said it is possible we would get more
business on Saturday if we were open from 9:00 am to 5:00 pm. It is not a decision to be made lightly,
all the aspects need to be considered. Paetzold asked about Goal 6 Number 6, the Book End operations.
Semel asked the genealogy lockin (Goal 3, Number 11). Clark said the building would stay open late for
genealogy enthusiasts, enabling patrons to use Ancestry,com and other databases for longer than usual
since we would be open later. Clark said we would like to tie this activity to DNA day. Semel would like
it to be called something other than a lock in. Craig said we will change this. Freeman asked about the
Chautauqua. Clark is planning. The first Iowa City Chautauqua was held above Manville Heights; the
final ones were held at College Green Park. A motion to approve the amended FY18 Strategic Plan with
suggested changes was made by Freeman and seconded by Baker. Motion carried 6/0.
FY19 Strategic Plan. This is the document we use as we prepare the budget in September. It is a
continuation of things, evaluating things, maybe dropping things. Freeman asked about delivering At
Home packages. Craig said the post office doesn't deliver to individuals at trailer courts, for example.
Paetzold asked about a single ID card. Logsden said we have had tentative discussions with Johnson
County about this. Currently, each library in Johnson County has a different automated system, making
it difficult to use one card at all locations. Craig said this would be a significant expense for everyone. It
can work well in places that are part of a county system, for example, but that is not the case in our
county. The responsibility for County IDs resides with the Board of Supervisors. There is an open space
on the County ID, where a library ID might be placed someday, said Logsden. The Board of Supervisors
did some internal work on the ID and that is where it is for now. Freeman asked about a dedicated
outreach vehicle. Craig said we have a cargo van that goes to the remote bookdrops and makes
deliveries to the County Jail. We have another van, we call the Travel Van, that staff take to outreach
sites and use to travel outside of Iowa City for conferences, etc. This item is in the plan to determine if
another vehicle is needed to assist Bookmobile staff and activities. Freeman asked why we have to
repurpose the Book End space. Craig said this is in the plan in case the Book End Committee decides
not to run a standalone store or to do this in a different way. They are currently studying options. A
motion to approve the FY19 Strategic Plan was made by Paetzold and seconded by Kirsch. Motion
carried 6/0.
FY18 NOBU Budget. NOBU budget funds are primarily gift money and state aide. The Board has the
authority to direct how a significant amount of funding is spent. These funds carry balances year after
year and are outside the operating budget we receive each year from the City. The timing of this
funding is helpful and creates flexibility for library spending throughout the year. Craig said these are
z
guidelines and she cannot think of any year in which all of the budgeted NOBU money was spent. Craig
said this is a true gift that improves library services and we are quite fortunate as many other libraries
do not have such funding. Semel asked about collection support and the 3`d issue of the Window.
Semel asked how we know the Window is a valuable and effective tool. Craig said this is anecdotal. Staff
hear from neighbors and others that they saw something in the Window that interested them. The
newsletter is distributed to all addresses; 53,000 are printed. Craig said the Window provides people
with a way to be connected to the library and is also an opportunity to catch people who are not library
users. Freeman asked about hourly staff contingency. Craig explained that hourly workers make lower
wages and have no benefits. However, we greatly increased the hourly pay plan in January because of
the change in the Johnson County minimum wage, which has since reverted. Craig said we were
overspent in FY17. Craig is a bit anxious about having enough money this year when we will have a full
year at the new hourly rates. Baker asked if there is an overall schedule for furniture replacement, etc.
Craig said making a maintenance and furniture replacement schedule is one of the things she is going
to do before she retires. A motion to approve the FY18 NOBU budget was made by Paetzold and
seconded by Baker. Motion carried 6/0.
Staff Reports.
Director's Report. Craig noted the staff annual report happens in August with the end of the year
financials. She said people into the building is up; circulation is down around 4%. Craig wanted to
commend Clark and her staff particularly with the challenges we have been experiencing with rude and
threatening teens in the Teen Center. The City takes this very seriously; it is not just a library problem.
The Rec Center has a free meal and teens are there, then the teens go on Transit buses to go home and
all three departments have met together with police. A week ago Friday night the Police Chief came to
the library and a Community Service Officer has been here regularly. We began having teens sign in to
the Teen Center. They need to present a library card or picture ID to be admitted to the room. Clark said
yesterday and today have been much better. Craig mentioned there were a couple of instances in the
Children's Room with children being left alone in the building all day. We are working on all of this and
Craig believes we are making progress. Paetzold asked if there is any concern for safety. Craig said staff
know what to do if they do not feel safe or comfortable, which is to call 911. Paetzold asked if this is
time to revisit the unsupervised child part of the policy. Semel said it can be a future agenda item.
Paetzold believes it is significant for us to pursue our mission, staff safety, and children's safety. Craig
said a Police representative is coming to our August staff meeting to discuss these issues. Paetzold
asked if this has anything to do with the safety cameras in the bathroom being removed. Craig said no.
There is a public presentation on the Pedestrian Mall redesign Friday night at the Sheraton Hotel from
5:30-7:30 pm. It is hoped the job will be bid by 2/18 and for work to start in the spring of 2018. We
continue to recover from the sewer backup in the Children's room. Just a few things left to do.
Departmental Reports.
Adult Services. No comments.
Community & Access Services. Semel asked what we do with Bookmobile stops that have low turnout.
Logsden said stops with low numbers may become shorter stops or be replaced by a different site. We
are coordinating a couple of stops with the Mobile Food Pantry and dropping others with low use.
Monday and Friday Stories in the Park Bookmobile outings have been very popular.
3
FY17 Public Relations Annual Report and FY18 Public Relations Plan. Craig said these were prepared by
Logsden and Hines-Dochterman. Freeman likes the Windshield. Logsden said Hines-Dochterman likes
puns.
Development Office. McCarthy said the Rock My Block party is an exciting way to start the fundraising
year, a traditionally slow time.
Spotlight on the Collection. No comments.
President's Report. Semel is hosting the Board dinner after the August Board meeting.
Announcements from Members. None.
Committee Reports.
Foundation Members. None.
Communications. Craig said Mr. Weaver was at the City Council meeting last week and announced that
he was going to come into the library and make us enforce his ban. Beasley said someone approached
him with how happy they were with the bookmobile.
Disbursements.
The MasterCard expenditures for June, 2017 were reviewed. A motion to approve the disbursements for
June, 2017 was made by Paetzold and seconded by Kirsch. Motion carried 6/0.
Set Agenda Order for August Meeting.
Annual staff report.
Statistics and financial reports.
Update on behavior.
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Kirsch.
Motion carried 6/0. President Semel closed the meeting at 6:19 p.m.
Respectfully submitted,
Elyse Miller
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
12 Month
KEY:
X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
MeetingDate
Name
Term
Expiration
9/22/16
10/27/16
11/17/16
12/15/16
1/26/17
2/23/17
3/23/17
04/27/17
5/25/17
6/22/17
7/27/17
8/24/17
Diane Baker
6/30/19
X
X
O/E
X
X
O/E
O/E
O/E
X
X
X
x
John Beasley
6/30/21
O/E
X
X
X
X
X
X
X
X
X
X
x
Kellee
Forkenbrock
6/30/23
Not on Board
O/E
X
Janet Freeman
6/30/19
X
X
X
O/E
O/E
X
X
X
X
X
X
X
Adam Ingersoll
6/30/21
O/E
O/E
X
X
X
X
X
X
X
O/E
O/E
X
Carol Kirsch
6/30/23
Not on Board
X
X
Tom Martin
6/30/17
X
X
O/E
X
X
X
X
X
X
X
Off Board
Robin Paetzold
6/30/17
O/E
X
X
X
X
X
X
X
X
O/E
X
X
Meredith
Rich -Chappell
6/30/17
X
X
X
X
X
X
X
X
X
X
Off Board
Jay Semel
6/30/19
X
X
X
X
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09-05-17
CITY OF IOWA CITY 3
MEMORANDUM
Date: August 23, 2017
To: Mayor and City Council
From: Bob Miklo, Planning & Zoning Commission
Re: Recommendations from Planning & Zoning Commission
At their August 17, 2017 meeting the Planning & Zoning Commission approved the August 3
minutes with the following recommendation to the City Council:
1. By a vote of 6-0 (Theobald absent) the Commission recommended denial of an
amendment to the Comprehensive Plan for the Southwest District to change the land
use designation of property located at 1160 Highway 1 from Single Family/Duplex
Residential to General Commercial.
2. By a vote of 6-0 (Theobald absent) the Commission recommends to approval of REZ17-
00013 an application submitted by Jesse Allen with Aspen Ventures, for a rezoning of
approximately .20 acres from Central Business Support (CB -5) zone to Central Business
Support with a Historic Preservation Overlay (CB -5 / OHP) zone located at 10 South
Gilbert Street.
3. By a vote of 6-0 (Theobald absent) the Commission recommends to approval of SUB17-
00013, the preliminary plat of Brookwood Pointe Fifth Addition, an 18 -lot, 4.92 -acre
residential subdivision located on Terrapin Drive and Covered Wagon Drive.
Additional action (check one)
X No further action needed #1
Board or Commission is requesting Council direction
_X_ Agenda item will be prepared by staff for Council action - #2 & #3 Done
MINUTES APPROVED
PLANNING AND ZONING COMMISSION
AUGUST 3, 2017 — 7:00 PM — FORMAL MEETING
EMMA J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Ann Freerks, Carolyn Dyer Mike Hensch, Phoebe Martin, Max
Parsons, Mark Signs
MEMBERS ABSENT: Jodie Theobald
STAFF PRESENT: Sylvia Bochner, Sara Hektoen, Bob Miklo
OTHERS PRESENT: Brita Russell, Kristi Waite, Chelsea Eldeen Alex Waite, Jenny
Carhoff, Tanya Myers, Andrew Deivernois, Chris Harvena, William
Knabe, Diane Hamer, Angelique Johnson, Paula Ingalls, Susan
Burlingame, Russell Johnson, Ted Potter, Richard Campagna,
Andrew Hamer, Annie Potter, Roxanna Curio, Judith Knabe,
Rodney Lanaghan, Duane Musser, Barry Matsumoto, Roxanne
Walder, Ginalie Swaim, Kristin Wildensee , Alicia Trimble, Grant
Finch , Kim Broadhurst
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 6-0 (Theobald absent) the Commission recommended denial of an amendment to
the Comprehensive Plan for the Southwest District to change the land use designation of
property located at 1160 Highway 1 from Single Family/Duplex Residential to General
Commercial.
By a vote of 6-0 (Theobald absent) the Commission recommends to approval of REZ17-00013
an application submitted by Jesse Allen with Aspen Ventures, for a rezoning of approximately
.20 acres from Central Business Support (CB -5) zone to Central Business Support with a
Historic Preservation Overlay (CB -5 I OHP) zone located at 10 South Gilbert Street.
By a vote of 6-0 (Theobald absent) the Commission recommends to approval of SUB17-00013,
the preliminary plat of Brookwood Pointe Fifth Additions, an 18 -lot, 4.92 -acre residential
subdivision located on Terrapin Drive and Covered Wagon Drive.
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
COMPREHENSIVE PLAN ITEM (CPA17-00002):
A public hearing on an application for a Comprehensive Plan amendment to amend the
Southwest District Plan to change the land use designation of property located north at 1160
Highway 1 from Single Family/Duplex Residential to General Commercial.
Planning and Zoning Commission
August 3, 2017 — Formal Meeting
Page 2 of 15
Miklo began the Staff Report noting that the property is north and west of Highway 1, east of
Weeber Street and at the end of Edingale Drive. Miklo showed some photos of the area. The
property is located within the Southwest District and is covered by the Southwest District Plan.
The applicant is requesting that the Plan's land use designation be changed from residential to
commercial. Other properties along this side of Highway 1 are zoned residential (either single-
family duplex or multi -family). Miklo noted there is some open space designated to the north of
the property.
Miklo explained that the residential land use designation recognizes the current use of the
property as a single family dwelling and the potential for the property to be subdivided into
additional residential lots. When the Apple Ridge subdivision, which is located directly to the
west, was developed Edingale Drive was platted to provide access to this property so that it
could be divided into lots in the future. Miklo stated that the intent of the Plan and the
subdivision design was to allow a cul-de-sac to be extended onto this property with residential
lots built around it. The developer of Apple Ridge Subdivision created an escrow to pay for the
future construction of Edingale Drive.
Miklo said that the applicant notes that since the Southwest District Plan was adopted in 2002
several mostly commercial developments have been built along Highway 1, the Hawks Ridge
student housing complex has been built to the east of the subject property, and commercial
traffic has increased along the highway. Additionally there have been improvements to Highway
1 to help traffic flow and a bike and pedestrian trail has been built along the Highway.
Miklo said that staff agrees that considerable development has occurred along the highway.
However, staff does not believe that the development that has occurred along Highway 1 is
sufficient reason to change the designation of the subject property from residential to
commercial land use. The commercial development that has taken place was in areas
designated for such development by the Comprehensive Plan and it has taken place in areas
where it is designed not to interrupt nearby residential areas.
Miklo said that the subject property is surrounded on three sides by residential development and
wooded open space. The highway right-of-way of 320 feet provides considerable separation
from the commercial development located to the south and east and the residential located to
the north and west. There is no commercial development along the north side of Highway 1,
from Sunset Street to Hawk Ridge Drive, a distance of approximately 3,400 feet. Allowing
commercial development on the subject property has the potential to disrupt this residential
section of the city, and would likely have some negative effects, such as noise and lighting, for
the adjacent single- family residential properties.
Miklo said that commercial development in this location may also be a counter to another goal
of the Comprehensive Plan, which is to improve and enhance the entranceways to the city. The
City has attempted to enhance the commercial development along the southeast side of
Highway 1 through conditional zoning agreements requiring landscaping and limiting signs.
Although that has had some success, most would agree that residential development generally
has more trees and green space when compared to commercial development. He showed
photos of the current landscaping along this portion of Highway 1.
Staff finds that the proposal to change the land use designation of this property from residential
to commercial does not meet the criteria that should be met before an amendment to the
Comprehensive Plan is approved. The criteria state that (1) circumstances have changed and
Planning and Zoning Commission
August 3, 2017— Formal Meeting
Page 3 of 15
the proposal is in the public interest. Staff finds that even though there has been commercial
development elsewhere on Highway 1, on the northwest side there has been no commercial
development and are concerned that introducing it may have negative effects on the adjacent
neighborhood. (2) The proposed amendment will be compatible with other policies or
provisions of the Comprehensive Plan. In staffs view, development of this property for
commercial uses could be counter to the principle of preserving and stabilizing
neighborhoods. The Comprehensive Plan's policies for commercial development states:
• Use the District Plans to identify appropriate commercial nodes and zone accordingly to
focus commercial development to meet the needs of present and future population.
• Discourage linear strip commercial development that discourages walking and biking
and does not contribute to the development of compact urban neighborhoods;
• Provide appropriate transitions between high and low-density development and
between commercial areas and residential zones.
• Continue to protect our community's historical, environmental, and aesthetic assets.
• Preserve and enhance the entranceways to the city. Consider the appearance of new
development from major entranceways at the time of rezoning.
Staff recommends that an amendment to the Comprehensive Plan, Southwest District Plan, to
change the land use designation for property located at 1160 Highway 1 from Single
Family/Duplex Residential to General Commercial be denied.
Hensch asked if the open space to the north of the subject property is public or private property.
Miklo stated that is currently private property but could possibly be made public in the future.
The current property owner has stated an interest in keeping it as a natural area.
Freerks opened the public hearing.
Brita Russell (3150 5`h Street, Marion, Iowa) is the new owner of 1160 Highway 1 West. Her
father passed away in 2011 and her mother passed in March 2017. The reason she is bringing
this rezoning to the table is because her parents had always wanted to have this property
developed as some sort of restaurant or bank or small office building and have that be
accessible to the neighbors. She has talked with the neighbors and they do not a want to have
Edingale Drive extended because it would disrupt the neighborly flow and they currently have a
very nice view of trees and privacy. Russell submitted a concept plan that showed structures
away from the neighbors and also stated she would sign an agreement to say there would be no
convenience store or strip mall. She would not want something that high traffic in that area.
She has been approached by some banks and restaurants that are interested in the area. She
noted that there is a stoplight at the intersection of Highway 1 and the property to help with
traffic flow.
Miklo clarified that the plan that was developed when the Apple Ridge Subdivision was
approved, was for Edingale Drive to be extended for residential development of this property,
and the driveway onto Highway 1 to be closed so this property would not have access to
Highway 1. This would prevent traffic coming through the neighborhood from Highway 1. The
traffic signal was put in to accommodate the traffic to Walmart on the other side of the Highway.
Kristi Waite (1688 Burns Avenue) is supporting the rezoning of 1160 from residential to
commercial.
Chelsea Eldeen (18A East Street, Tiffin, Iowa) also supports the rezoning
Planning and Zoning Commission
August 3, 2017— Formal Meeting
Page 4 of 15
Alex Waite (1688 Burns Avenue) supports the rezoning
Jenny Carhoff (440 Lilac, Tiffin, Iowa) supports the rezoning
Tanya Myers (510 N. Ohio Avenue, Oxford, Iowa) supports the rezoning from residential to
commercial.
Andrew Deivernois (3150 5th Street, Marion, Iowa) supports the rezoning.
Chris Harvena (400 1' Avenue, Coralville, Iowa) supports the rezoning.
William Knabe (1101 Weeber Circle) said that he owns the four acres that are adjacent to the
subject property. He sent in a letter, which was shared with the Commission, stating the
objections he has regarding this proposal. First he would like to voice his appreciation for the
Commission to take these matters into consideration, and would like to say a few things about
the Weeber-Harlocke neighborhood. It is one of the oldest established neighborhood
associations in Iowa City. They have tried as a neighborhood to maintain their boundaries and
their neighborhood as a single-family neighborhood. Over the years they have faced many
serious problems trying to keep people aware of the fact that they are trying to operate as a
single-family neighborhood. There have been many offers of multi and high density dwellings
in the neighborhood and on Benton Hill.
The neighborhood was very thankful that in 2002 the City saw fit to ask all the people of the
west side to join together in the development of what is now called the Southwest District Plan.
There was a series of meetings concerns were hammered out and one of the things that came
out very clearly was the commercial development should be restricted to the south side of the
highway. There has been a long concern regarding traffic issues in their neighborhood with a
lot of high density on Benton Hill. The cooperative housing is now being built on Benton Hill,
which will add to the challenge of getting up and down Benton Hill in the winter time.
Nevertheless the main concerns are that they are trying to preserve their neighborhood.
His wife and he have always had this four acre tract of land and have kept it green and hope to
someday make that into park for the neighborhood to always have. Many people in the
neighborhood expect them to keep that space green and they will do so. The subject property
is also heavily wooded, even though it has a house on it. They would like to continue to
preserve the green space on that hill, they are open to discussions with the City along those
lines, and this is an opportunity to keep the proposed property also green and not commercial.
The objections listed in the letter submitted speak for themselves however Knabe wishes to say
in closing that it is nice that Russell had many of her friends come here tonight to support her,
but none of them live in the neighborhood. There are problems in the neighborhood already
with traffic and don't feel this idea of spot zoning is for the best interest of the neighborhood.
They hope the Commission will vote with the recommendation from Staff and oppose this
particular rezoning.
Hensch asked about the four acres and if Knabe's intention was to not develop it anytime in the
future. Knabe confirmed that would never be developed. He said that it is in a trust.
Diane Hamer (1140 Weeber Street) lives on the corner of Edindale and Weeber Street and
have a large vested interested to not have that street extended. She respects that her neighbor
should have the ability to do with her land what she wishes, It would be better to not affect the
Planning and Zoning Commission
August 3, 2017— Formal Meeting
Page 5 of 15
rest of the neighborhood with traffic coming through the neighborhood, and absolutely opposes
the proposal before the Commission today.
Angelique Johnson (1024 Weeber Street) stated her home is one of the single-family homes at
the end of the portion where the green space is located. She has a teenage daughter and has
already noticed with the construction on Benton Street they are experiencing a heavy amount of
traffic on Weeber Street. Johnson also opposes the request to rezone this area, she feels like it
will create excess traffic. If the commercial area was a restaurant she is concerned about what
might occur during football season, if there were to be drinking during football games and her
teenage daughter driving in the area.
Paula Ingalls (936 Weeber Street) stated her opposition to the proposed change to zoning and
thinks it would be devastating to the neighborhood, especially for the nearest neighbors. She
would like to see the neighborhood stay a single-family neighborhood and does not want any
commercial buildings where she lives.
Susan Burlingame (1200 Edingale Drive) she is also opposed to this plan and feels it would be
the beginning of the neighborhood turning from single-family owned homes to rentals. She said
that it is currently one of the few moderately priced close -in neighborhoods where one could
afford to buy a home.
Russell Johnson (1024 Weeber Street) stated he moved into this neighborhood because it was
a quiet neighborhood and one night when he heard someone talk about a restaurant and he
worried about drinking and football games. He used to live at 800 Longfellow Place and one
night his doorbell was ringing crazily and when he opened his door it was a drunk student who
started fighting him at his door trying to get into the house. He was in a panic, calling for his
wife to call the police. Eventually he was able to remove the guy from the door and called the
police and found the guy sleeping in Johnson's truck out front. Johnson went told his neighbors
about what had happened as he was very fearful of this type of thing happening again. He then
moved over to Weeber Street because it is a quiet area and is opposed to redeveloping the
area and feels the people who live in the area should have more say than those who don't.
Ted Potter (1124 Weeber Circle) stated that after reading through the report that was with the
meeting agenda the arguments that are related to the Comprehensive Plan, he feels this
proposal is very much opposed to the goals of the Comprehensive Plan. It makes no sense to
him to change this particular parcel. The neighborhood has a really good feel to it and is a great
single-family neighborhood and it ought to be kept that way.
Richard Campagna (1135 Weeber Street) stated he has lived in his home about 18 years. They
have lived in many parts of the US and all over the world and is happy to say this is the place
they have lived the longest. He believes the reason for that is particularly the neighborhood, it is
what first attracted them to the area. He reiterates everything the others in the neighborhood
have said. He particularly likes when his New York family comes to visit and always comment
on the same aspects of this neighborhood, the tree lined area, the friendly feel of the
neighborhood, and the basketball court at the end of Edingale. They love the neighborhood just
the way it is and hopes no changes of this nature are introduced.
Andrew Hamer (1140 Weeber Street) stated his home is the triangle property that pretty much
butts up to property that the proposal for. They bought their property in 2004, it is a lot with a
huge detention basin in it, and they worked with the City closely because there were certain
Planning and Zoning Commission
August 3, 2017 — Formal Meeting
Page 6 of 15
limitations to what they could do with the lot but they wanted to be in this neighborhood. They
take care of the detention basin and the surrounding area.. He is opposed to this proposal
because they moved into this area because it was a nice quiet area.
Annie Potter (1124 Weeber Circle) stated she is very sensitive to security issues and the idea of
this area being rezoned and more people being in the neighborhood is intimidating her. The
thought of people going through the neighborhood to get to a bank or restaurant is too much.
She has raised her children in this neighborhood, people are out walking their dogs, people can
be outside and not feel intimidated and she is concerned this change would make it more
difficult for them. Additionally rezoning may be a gain to somebody but believes those in the
neighborhood would lose property value.
Miklo clarified that if this property were zoned commercial, which Staff is not recommending,
Staff would recommend against Edingale being extended so the only traffic would be to
Highway 1. Staff still feels this area is not appropriate to zone to commercial, but wanted to
clarify the traffic concerns.
Roxanne Curto (1034 Weeber Street) is the mother of a five year old and a two and half year
old and bought their house when her five year old daughter was still a baby. The reason they
chose this street was because it was so quiet and there wasn't a lot of traffic and it seemed like
a really nice neighborhood and a great place to raise kids. Curto stated they are extremely
concerned about these changes because they are fully expecting to stay in this home and raise
their kids there and want them to be able to play safely outside. She is very much opposed to
these changes.
Judith Knabe (1101 Weeber Street) remarked about one comment that was made she found
interesting, the comment about not being concerned about people in their neighborhood
because if this proposal was allowed the entrance would be from Highway 1. She wanted to
say that even if people aren't driving through their neighborhood there would be increased foot
traffic around the area if it were commercial.
Rodney Lanaghan (1215 Edingale Drive) noted that even just in the last few months the
transition of traffic on Edingale Drive has become much more dramatic than it used to be simply
because Benton Street has been closed. It has forced a lot of the apartment dwellers to come
down our way and many do not adhere to the speed limits in the area. When Lanaghan backs
out of his driveway onto Edingale he needs to watch out because he could be run into. What
needs to be recognized in this situation is the fact of where are we forcing all the traffic if they
are to go to Highway 1. They will take Edingale down to Sunset to Highway 1.
Duane Musser (MMS Consultants) is representing the applicant and wanted to touch on a few
points. As Miklo stated if this proposal was approved the access would be off Highway 1 and
only off Highway 1, so concerns about increasing traffic in the residential neighborhoods are not
really valid. If this proposal is denied and the development goes through as residential that
would increase the traffic in the neighborhood because the access would be off the end of
Weeber Street. Duane asked Miklo what kind of residential development could occur on this
property.
Miklo explained the options available under the current Comprehensive Plan and zoning. The
property is zoned RS -5, so Edingale could be extended to end in a cul-de-sac on this property.
He estimated that five or six single-family lots could be built there. Another option would be for
Planning and Zoning Commission
August 3, 2017 — Formal Meeting
Page 7 of 15
the applicant to apply for a planned overlay zone, which would still be residential but would
allow the dwellings to be clustered, perhaps into townhouses or a small apartment building.
Miklo noted that would be a zoning process however that would go through the Commission for
approval. Another option might be to up -zone it to a multi -family zone, but again that would
have to go before the Commission for approval and a Comprehensive Plan Amendment. Miklo
reiterated that as of today, without going through a zone change, this property could only be
developed with single-family homes.
Musser added that any of the options that Miklo stated would use the existing access of Weeber
and Edingale, none of those options would have Highway 1 access. Musser then showed a
concept they drafted to preserve the trees and have the commercial building up close to the
highway with parking behind. He stated they are open to a conditional zoning agreement with
regards to hours of operation, etc. If this commercial use is not approved, to develop the land
into five or six single-family lots will cause removal of trees and grading to allow for the
construction of new homes.
Parsons asked how many square feet does Musser anticipate a commercial space being.
Musser said without an actual tenant it is hard to say for sure, but he drafted the concept on a
standard business size with adequate parking and fire truck turnaround.
Miklo noted that Staff didn't spend time reviewing the proposed concept plan as they felt the first
step is the Comprehensive Plan Amendment and decision on whether this property should even
be commercial and Staff felt it should not.
Freerks asked if this area would be considered a grove of trees and if so the replacement rate
for clearing the trees is very different for residential and commercial. Miklo said they currently
do not have enough information about the quality or character of the trees to determine if it
would be a grove.
Barry Matsumoto (1027 Weeber Street) is speaking in opposition to the proposed zoning
change and is concerned about the access to the property and impact to Edingale. Additionally
if this proposal goes ahead, there will be an adverse effect on the residential properties that
abut the commercial property. Matsumoto noted in a former life he was a lawyer and
represented developers and probably would have been on the other side of this issue. He has
participated in rezoning projects that did put commercial properties abutting residential and
there was always concern by the neighbors of the impact. It is an understandable concern.
Roxanne Walder (1027 Weeber Street) has lived in her home for over 22 years and the reason
she chose that house was location, location, location. It is one of the nicest west side
neighborhoods that is in close proximity to the University and (at that time) to Roosevelt School
and Horn Elementary School. On football Saturdays there is an increase in traffic already due
to the location. Walder stated she has enjoyed this being a residential area and would like to
see it remain residential.
Alex Waite 0688 Burns Avenue) noted he was just informed that a Comprehensive Plan never
expires, it just gets amended and changed as time goes on. He admits he doesn't live in the
neighborhood but has been in the neighborhood many times. He noted a lot of us want to keep
our neighborhoods the way they are and have been forever but that is not realistic, cities grow
and change. It seems to him that the land right along Highway 1 is going to become immensely
valuable as Iowa City grows and changes. People are going to want to exploit the value in that
Planning and Zoning Commission
August 3, 2017 — Formal Meeting
Page 8 of 15
land and who has the right to tell them they can't. The fact is someday that land is going to be
developed and the little forest along Highway 1 will not be there for eternity. Some neighbors at
some point are going to have to be willing to make that change. Russell's parents left her that
land for the purpose of allowing her to exploit the value of it as their legacy. Waite questions
why the public has the right to tell her she can't and she just has to sit on it and keep it a forest
because her neighbors want to keep their neighborhood the way it is right now forever. That is
not fair and it is not right. Therefore he supports rezoning the land to commercial.
Kristi Waite (1688 Burns Avenue) listened to everyone speak and understands. Iowa City is
categorized into neighborhoods but as a resident of Iowa City she likes to look at the town as a
whole. Listening to the residents talk about just the west side is a bit off-putting. She
understands their concerns but doesn't think they were listening well enough because there will
be no traffic going through their neighborhood. Russell is not a developer that is planning to go
onto the land and rip out all the trees, this area is her land and her legacy, and she has the best
intentions for this project.
Diane Hamer (1140 Weeber Street) had a question about how close the driveway to this
property was to her property line. Miklo stated he estimated that it was at least 100 feet from
her house, but he did not know how far from the property line.
Susan Burlingame (1200 Edingale Drive) noted that even if this were approved and the access
was on Highway 1 it would still add traffic to their streets because people would go through their
streets to get to Highway 1 to get to the restaurant or whatever business it is. She feels a lot of
neighborhoods have been ruined by having this type of thing incorporated into them. She feels
there aren't that many moderately priced, well -kept up neighborhoods like this left in the City. If
this proposal is approved, people will sell and it will become student rental properties and there
will be a lot of development along Highway 1.
Chelsea Eldeen (18A East Street, Tiffin, Iowa) understands the concern about commercial
property being close to residential properties however questions that literally right across the
highway from this location is one of the biggest department stores. So if there isn't currently a
bunch of traffic going through the neighborhood to get to Walmart she doesn't understand how a
tiny little bank or tiny little restaurant would increase the traffic flow through this nice
neighborhood to such a degree it would be unbearable. She does not understand that logic.
Paula Ingalls (936 Weeber Street) stated that she believes the landowner is not a fault for trying
to exploit this land for her purposes however doesn't believe it should be exploited at the
expense of the neighbors. While many have lived in that neighborhood for a long time (she has
been there almost 25 years herself) the developer cannot even say what type of industry might
be going into the property if this is approved. It could be a gas station, a bar, a half -way house
or anything else and while it might seem very benign to approve something like this it could
have very adverse effects that are unforeseen at the present time.
Signs asked for clarification that the proposal for the commercial use would have access solely
off Highway 1. Miklo stated that is what Staff would recommend. So the alternate is if it stays
as residential is to extend Edingale into a cul-de-sac for residential purposes. Freerks
confirmed that it could be up to five or six single-family homes.
Martin asked if there were any good neighbor meetings held. Miklo believes the Brita Russell
did visit some of her neighbors but there was no written report about a good neighbor meeting.
Planning and Zoning Commission
August 3, 2017 — Formal Meeting
Page 9 of 15
Duane Musser (MMS Consultants) said they discussed holding a good neighbor meeting and
were going to set one up but based on the Staff report decided not to do so with anticipation if
they have to go a different route and rezone it for a possible higher residential density a good
neighbor meeting would be held then.
Richard Campagna (1135 Weeber Street) stated that the point made by Signs was that neither
of these proposals are desirable because the residential plan almost definitely seems to have
more access from Weeber and off Edingale. He also noted that over the years since Walmart
and other commercial developments came in on the other side of the highway home insurance
and auto insurance for their residents are slowly but consistently creeping up and he is told it
has to do with the commercial development in the area.
Ted Potter (1124 Weeber Circle) added one more point that if this property is developed into
single-family homes they will have a vested interest in keeping the property kept up and keeping
the neighborhood quiet and desirable. He added there is nothing against neighborhoods on the
east side, but noted others have said when commercial came in close to neighborhoods on the
east side it changed the character of those neighborhoods. Due to the proximity to the Hospital
and University it is very desirable to keep this as a single-family neighborhood.
William Knabe (1101 Weeber Circle) noted in the letter he wrote the Commission he discussed
spot rezoning, and this is definitely an example of spot rezoning, and the definition states that
one engages in spot rezoning only for the purpose of improving or gaining the neighborhood
support. That is very important. Even though it was mentioned that Walmart is across the
highway, it is not adjacent property and this is a single isolated piece of property. He also
pointed out that the only proposal before the Commission has to do with commercial
development even though the conversation has been clouded by talk of multi -family and high
density that will require another day and another speech from him.
Chelsea Eldeen (18A East Street, Tiffin, Iowa) added that having been a property casualty
insurance agent, licensed in ten different states including Iowa, she can confidently say that
insurance rates go up for multiple different reasons, not just want is around someone, including
inflation. So having a small bank in one's backyard is likely not going to contribute to rates
going up.
Freerks closed the public hearing.
Hensch moved to approve the amendment to the Comprehensive Plan for the Southwest
District to change the land use designation of property located at 1160 Highway 1 from
Single Family/Duplex Residential to General Commercial.
Parsons seconded the motion
Hensch noted that the Commission just spent several meetings discussing the amendment to
the Comprehensive Plan for the Dubuque Street area and focusing on having an entry to the
city that is beautified and takes a positive advantage of the natural resources. During those
discussions it was noticed a shortage of attractive entryways that express the positive view of
Iowa City. For decades he has driven down Highway 1 and admired the trees along the road
and wished that would be extended and lamented the fact that was destroyed to create certain
neighborhoods and feels they shouldn't allow any more loss.
Freerks read through the application carefully and with Comprehensive Plan items it is important
Planning and Zoning Commission
August 3, 2017— Formal Meeting
Page 10 of 15
to look at them carefully because lots of discussion, thought, and community interaction went
into creating these Plans originally. To create a change, what they really need to look at is if
circumstances have changed. She doesn't feel that any of the requirements that are outlined
for a Comprehensive Plan change have been met. Yes there has been some additional
development in the area but if we say that is enough to create a change like this then such a
change could happen anywhere. The Commission has to look at what is right for this particular
space. Of course the owner has the right to develop their property, but for now she agrees with
what the Comprehensive Plan has outlined and to keep this area residential.
Signs stated that this is a small piece of land surrounded by residential. He is unsure if this
crosses the threshold of spot zoning but it certainly is a small piece surrounded by residential
and the Comprehensive Plan calls for it to be residential. However he always cautions people
who move into areas that back up to green space that unless you own that green space you
have no control over what is going to happen to space. The reality is whether it is commercial
or something else this piece of property is going to be developed. That being said, his
inclination is that this is a small piece of property surrounded by residential and should stay
residential.
Martin agreed with Signs and added that once zoning is changed to be commercial, no one can
really dictate what goes on that property as long as it falls into what is allowed in the commercial
zone. There has been so much thought by staff and the community on the Comprehensive Plan
and these issues are not taken lightly. Martin feels there would need to be some very
compelling argument as what would happen to this area with a commercial zone, what the
benefit would be, is it for the good of Iowa City.
Dyer stated there is very little close -in property on the west side that can be developed for
residential and to give it up is something she feels they are not prepared to do at this time.
There are large multi -family developments in that neighborhood and this parcel has managed to
stay relatively undeveloped and should be kept residential.
Parsons agrees that he just doesn't see enough of an argument to make a change to a
Comprehensive Plan.
A vote was taken and the motion was denied 6-0.
REZONING ITEM (REZ17-00013):
Discussion of an application submitted by Jesse Allen with Aspen Ventures, for a rezoning of
approximately .20 acres from Central Business Support (CB -5) zone to Central Business
Support with a Historic Preservation Overlay (CB -5 I OHP) zone located at 10 South Gilbert
Street.
Bochner presented the Staff report, noting that the property is located at the corner of Gilbert
Street and Iowa Avenue and is the former Unitarian -Universalist Church. The zoning is
currently Central Business Support (CB -5) and the applicant, Jesse Allen, has applied for
Historic Landmark Designation for this building. Designation of the property as a landmark will
require Historic Preservation Commission approval of any significant changes to the exterior of
the building. It also makes the property eligible for some zoning incentives.
Planning and Zoning Commission
August 3, 2017— Formal Meeting
Page 11 of 15
Landmark Designation is a zoning overlay and therefore requires a recommendation from the
Planning and Zoning Commission to City Council. The Commission's role is to review the
proposed designation based on its relation to the Comprehensive Plan. On July 31 the Historic
Preservation Commission reviewed the significance of this property and they found that the
property met the criteria for Landmark Designation based on its significance to Iowa City, its
integrity of location and design, and its distinctive architectural characteristics. The Unitarian
Church was built in 1907 and it is a Tudor -Revival style. Following Unitarian -Universalist beliefs,
the church is built in a residential style and does not include ecclesiastical exterior elements
such as a steeple. A circa1954 addition to the south of the original building was removed in
2016 and the historic part of the building has retained a high level of historic integrity. Bochner
showed a couple of photos of the building.
This property is located within the Downtown District of the Downtown and Riverfront Crossings
Master Plan. One of the objectives of this district is to protect its historic character and preserve
historic buildings. The Downtown and Riverfront Crossings Master Plan indicates that density
bonuses, waiver of parking requirements, and other incentives may be appropriate to encourage
preservation of historic buildings in the Downtown District. Development of the property to the
east, currently the City's parking lot, may receive a density bonus in exchange for preservation
of the Unitarian -Universalist Church.
Staff recommends that REZ17-00013 an application to designate 10 Gilbert Street as an Iowa
City Historic Landmark and rezone from CB -5 to CB-5/OHP (Historic Preservation Overlay) be
approved.
Parsons asked if the Historic Preservation Committee approved this at their meeting and Miklo
confirmed that they had.
Freerks opened the public hearing
Ginalie Swaim (1024 Woodlawn Ave) is the chair of the Iowa City Historic Preservation
Committee and they did vote unanimously for the overlay zone and landmark designation. She
added they wished to thank Jessie Allen, City Staff, and City governing bodies for carefully
working over many months to find a solution to a problem that is becoming common. What to
do when a congregation outgrows their historic building downtown. She feels this is an
opportunity and an ability to take pride in this downtown church building at 10 South Gilbert
Street. It does not look like a typical church but that is actually its significance. Cynthia Grant
Tucker, a professor in Tennessee, has studied this church and has identified a clerical
sisterhood of Unitarian -Universalist women ministers including Eleanor Gordon from Iowa City
who championed viewing a sacred space from a women's perspective. They wanted
economical buildings, buildings that were not ecclesiastical looking or hierarchical and that
would symbolize and support women's work in the Church. This includes women's work in
church kitchens, guild groups, planning and organizational administrative positions, and deacon
and the pulpit as well. Swain reiterated that Iowa City is very fortunate to have this real gem in
our city, it is a small building but with a big story and is grateful for everyone trying to preserve it.
Kristin Wildensee (1710 Ridge Road) has been a member of the Unitarian -Universalist
congregation since the very early 1970's. Her family has always been very involved in this
Unitarian congregation and her parents have a history of leadership and committee work in the
Unitarian -Universalist society. The congregation has left this building at 10 South Gilbert Street
and is nearing completion on the new congregation building in Coralville. It will be the greenest
church in Iowa with many many sustainability features incorporated. She wanted to speak
Planning and Zoning Commission
August 3, 2017 — Formal Meeting
Page 12 of 15
today about the historic character of the building and is thankful there is support to preserve
historic buildings in Iowa City.
Alicia Trimble (Friends of Historic Preservation) added that some of the earliest settlers in Iowa
City were actually Unitarians, which was rare back then, and may be a reason Iowa City has
been forward thinking. As Swaim stated there is a long history of women ministers in this
Church, some who were the first in the United States, and this Church also architecturally
represents a change in Unitarian thought (and other religious thought) or moving from a top-
down hierarchy to more of a community setting. This building represents that, it looks like a
house and not a church and people began to meet on an equal basis here. This entire
development showed great work between the City, developer, the Church, the community and
the result will save a historic building and build a great development.
Freerks closed the public hearing.
Hensch moved to recommend approval of REZ17-00013 an application submitted by
Jesse Allen with Aspen Ventures, for a rezoning of approximately .20 acres from Central
Business Support (CB -5) zone to Central Business Support with a Historic Preservation
Overlay (CB -5 f OHP) zone located at 10 South Gilbert Street.
Martin seconded the motion.
Hensch stated that he has long admired this building and appreciates learning more about its
history.
Parson noted that last year when the application came through to develop the land around this
building had two options, be designated historical or be demolished. He is glad to see the
historical designation come to fruition.
Signs and Freerks both comment on the cooperative process to make this development and
historical designation happen.
Dyer voiced her disappointment at the scale of the building being constructed in the new
development. She added she was involved in a feminist reunion in Iowa City a few weeks ago
and learned that the Unitarian Church was the only place women could gather to dance in the
70's.
A vote was taken and the motion passed 6-0.
DEVELOPMENT ITEM (SUB17-00013):
Discussion of an application submitted by Steve Kohli Construction, LC for a preliminary plat of
Brookwood Pointe Fifth Addition, a 4.92 -acre, 18 -lot residential subdivision located on Terrapin
Drive and Covered Wagon Drive.
Miklo stated this is the final addition of the Brookwood Pointe subdivision and was initially
approved in 2005. Since then parts 1-4 have been final platted and are mostly developed with
single family dwellings. There are a few vacant lots remaining in part 4. The preliminary plat for
Brookwood Pointe Fifth Addition, has expired (preliminary plats expire after 24 months unless
the applicant seeks an extension from the City Council). The expiration provision is in the
subdivision regulations to help assure that subdivisions comply with any significant changes to
Planning and Zoning Commission
August 3, 2017— Formal Meeting
Page 13 of 15
City policies or regulations. In this particular case there have been no significant changes to the
zoning or subdivision regulations that would affect the design of this subdivision.
The subdivision would include the extension of Terrapin Drive and Covered Wagon Drive to
eventually connect to Sandhill Estates. The preliminary plat is the same as the original
submitted and approved in 2005, there may be a few lots that need special attention due to
Hydric Soils and drainage (and that may also apply to the streets) but there are no other
sensitive areas on the property. There is a stormwater basin in Part 1 that was designed to
handle stormwater for the entire subdivision. There are some infrastructure fees that will need
to be paid to the City before a building permit is issued, however the neighborhood open space
fees were paid with the initial subdivision fees.
Staff recommends approval of SUB17-00013, the preliminary plat of Brookwood Pointe Fifth
Additions, an 18 -lot, 4.92 -acre residential subdivision located on Terrapin Drive and Covered
Wagon Drive.
Freerks opened the public discussion
Grant Finch (VJ Engineering) came forward on behalf of Steve Kohli Construction to answer any
questions the Commission might have.
Freerks asked how quickly he thought the construction would move along. Finch replied as
soon as possible.
Kim Broadhurst (1437 Wetherby Drive) stated that the RS -5 portion of section 5 is directly in her
backyard and commented on how parts 1-4 have already impacted their neighborhood. With
the development of Terrapin Drive on up there has been a dramatic increase in traffic.
Additionally with the addition of Russell Drive going all the way down to Langenberg it is a
complete throughway - it is a lot of traffic. At the intersection of Wetherby Drive and Russell
Drive, there are yield signs on Russell Drive (north/south road) and Wetherby Drive (east/west)
has the right-of-way but a lot of people really don't pay attention to the yield signs. Somebody
will get t -boned there someday and it would probably benefit being converted to a stop sign.
She also wanted to say she is not opposed to this development and would actually like to see it
developed sooner rather than later because now her view is four feet high weeds in her
backyard.
Miklo commented that Staff received an email earlier in the week also with concern about the
intersection and the yield signs. That email was passed along to the transportation planners.
Freerks closed the public discussion.
Dyer moved to approve SUB17-00013, the preliminary plat of Brookwood Pointe Fifth
Additions, an 16 -lot, 4.92 -acre residential subdivision located on Terrapin Drive and
Covered Wagon Drive.
Parsons seconded the motion.
Hensch noted his disappointment with the cul-de-sac design.
Martin commented that it was good the traffic issues and stop sign was brought up.
A vote was taken and the motion passed 6-0.
Planning and Zoning Commission
August 3, 2017—Formal Meeting
Page 14 of 15
CONSIDERATION OF MEETING MINUTES: JULY 20, 2017
Parsons moved to approve the meeting minutes of July 20, 2017 with edits.
Hensch seconded the motion.
A vote was taken and the motion passed 6-0.
PLANNING AND ZONING INFORMATION:
None.
ADJOURNMENT:
Signs moved to adjourn.
Parsons seconded.
A vote was taken and motion carried 6-0.
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09 -OS -17
3b(7)
MINUTES
SENIOR CENTER COMMISSION
July 20, 2017
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Mark Holbrook, Kathy Mitchell, Lorraine Dorfman, Margaret
Reese, Kenn Bowen
Members Absent: Hiram (Rick) Weber, Cheryl Clamon
Staff Present: Michelle Buhman, Kristin Kromray, Linda Kopping
Others Present:
CALL TO ORDER:
The meeting was called to order by Reese at 4:10 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM JUNE 15.2017 MEETING:
Motion: To accept the minutes from the June 15, 2017 meeting. Motion
carried on a vote of 5/0. Mitchell/Dorfman
PUBLIC DISCUSSION:
None.
DISCUSSION OF COMMISSION VISITS:
Commissioner Holbrook will attend a city council meeting in August and
Commissioner Bowen will attend a Johnson County Board of Supervisors
meeting.
ACCREDITATION UPDATE/POLICIES AND PROCEDURES:
Kopping reported staff is reviewing the five year goals and have identified action
steps. Staff will look at the goals and actions steps on a quarterly basis are report
on progress.
Kopping is working on revamping the operational handbook. Currently the Senior
Center's operations handbook has policies and procedures combined into one
extensive document. She will split these into a policy manual and a separate
procedure manual. Kopping asked for assistance with this process from the
commission. It was decided that Kopping will create a template from the first
section of the operational handbook. Commissioners will work on subsequent
sections, working in groups of two. This project will begin in September.
OPERATIONAL OVERVIEW:
Kopping reported that the independent contractor agreement with the New
Horizon's Band is currently being reviewed. Friends of the Center received a
$1200 donation from Friends of the Iowa City New Horizon's Band recently.
A number of budget carryovers were approved for FY18. Many of these projects
are in the contract stage and will be moving forward shortly. They include:
- Paint and plaster in rooms 205 and 210
- Blinds for room 208
- 2nd Floor tables
- Fitness equipment to replace the elliptical machine
- Room 103 updates
Money for a kitchen design plan was not carried over.
Projects for FY18 include paint and plaster for the remaining 2nd floor
classrooms. Anticipated budget requests for FY19 and 20 include carpeting for
all areas of the building that have original carpeting and new furniture
respectively
Elder Services continues to serve the pre portioned meal trays.
COMMISSION DISCUSSION:
All welcomed Kenn Bowen to the Commission.
Commissioner Mitchell asked how successful the Farmers Market coupons
distribution was. Buhman reported that the Senior Center distributed over 100
coupon books.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 510. Holbrook/Mitchell
2
Senior Center Commission
Attendance Record
Year 2017
Name
Term Expires
8/18/16
9/15/16
10/20/16
11/17/16
12/8/16
1/19/17
2/16/17
3/16/17
4/20/17
5/18/17
6/15/17
7/20/2017
-
X
Kenn Bowen
12/31/20
X
X
NM
X
X
X
X
X
NM
NM
X
O/E
Cheryll Clamon
12/31/18
--
--
--
--
--
X
X
X
--
--
X
X
Lorraine Dorfinan
12/31/19
O/E
O/E
NM
X
O/E
Jack Hobbs
12/31/16
X
X
NM
X
X
X
X
X
NM
NM
X
X
Mark Holbrook
12/31/18
X
X
NM
X
X
Jay Honohan
12/31/16
X
X
NM
X
X
X
X
X
NM
NM
X
X
Kathy Mitchell
12/31/19
X
X
NM
X
O/E
X
X
X
NM
NM
X
X
Margaret Reese
12/31/17
Hiram (Rick)
X
O/E
12/31/20
Weber
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- Not a member
09-05-17
3b(8)
Approved
Minutes
Iowa City Telecommunications Commission
June 26, 2017 — 5:30 P.M.
City of Iowa City Cable TV Office, 10 S. Linn St. - Tower Place, Level 3A
Call to Order: Meeting called to order at 5:32 P.M.
Members Present: Nick Kilburg, Laura Bergus, Derek Johnk
Members Absent: Paul Gowder
Staff Present: Ty Coleman
Others Present: Bond Drager
Recommendations to Council: None
Approval of Minutes:
Kilburg moved and Bergus seconded a motion to approve the May 22, 2017 minutes as
amended. The motion passed unanimously.
Announcements of Commissioners:
None
Short Public Announcements:
None
Consumer Issues:
Johnk noted that there were no issues noted in the May 2017 Consumer Issues Report.
Mediacom Report:
Coleman reported that he was still waiting to hear from Mediacom regarding the return of
the Letter of Credit to the City per the local franchise agreement.
Local Access Reports:
Johnk mentioned that he had recently seen a video posted by PATV that featured PATV's
director, Gerardo Sandoval, preparing for the upcoming "I Drag for PATV" fundraising
event.
City Cable TV Office Report:
Coleman said that Special Projects Assistant Jack Brooks has begun a "Know Your
Neighborhood" series to feature some of Iowa City's neighborhoods.
Coleman said that the Cable TV Office would be working with Systems Unlimited in
Approved
August to promote and record a musical benefit.
Coleman said he learned that the City Council's summer work session schedule is full
and that a meeting with the Telecommunications Commission regarding municipal
broadband would need to wait.
Coleman suggested that the Commission consider whether it would have interest in
pursuing any new projects, such as the community surveys and informational materials
that had been created in the past. Coleman recognized the work of Cable TV Office staff
member Mike Brau, who had been a major contributor to these projects in past years.
Coleman told Commissioners to notify Commission Chair Derek Johnk of any ideas for
future projects so that they could be added to future agendas as desired.
Coleman indicated that the City had not received any applications for the Commission
vacancies. He reported that when an applicant for a City board or commission is not
selected, a thank you letter is sent and a list of the current vacancies is included. Johnk
wondered if a more direct approach from the City could be more effective. Bergus
wondered if contact information for applicants was public record and whether members
of the Commission could personally invite applicants rejected for other boards or
commissions. Bergus and Kilburg suggested that a video to highlight each board or
commission could be an effective way to promote vacancies. Johnk suggested that there
could be University students who might have interest in joining the Telecommunications
Commission.
Adjournment:
Bergus moved and Kilburg seconded a motion to adjourn. The motion passed
unanimously. Adjournment was at 5:47 p.m.
TELECOMMUNICATIONS COMMISSION
12 -MONTH ATTENDANCE RECORD
(x) = Present
(o) = Absent
(o/c)'=Absent/Called (Excused)
Gowder
Bergus
Kilburg
Johnk
Homewood
resignation
09/26/2016
x
x
x
o
vacant
10/24/2016
x
x
x
x
vacant
11/26/2016
Meeting not held
due to lack of
quorum.
12/12/2016
x
x
o/c
x
vacant
01/23/2017
o/c
x
x
x
vacant
02/27/2017
Meeting not held
due to lack of
quorum.
03/27/2017
x
x
x
o/c
vacant
04/24/2017
x
x
x
x
vacant
05/22/2017
x
x
x
x
vacant
06/26/2017
o/c
x
x
x
vacant
07/24/2017
Meeting not held
due to lack of
quorum.
Brenton
08/28/2017
x
x
x
x
vacant
(x) = Present
(o) = Absent
(o/c)'=Absent/Called (Excused)