HomeMy WebLinkAbout2017-09-14 Info Packeti r
CITYIOWA `CITY
www.lcgov.org
IP1 Council Tentative Meeting Schedule
City Council Information Packet
September 19 Work Session
IP2 Work Session Agenda
September 14, 2017
IP3 Memo from City Manager and Department of Neighborhood Development Services:
Recommendations for Addressing Neighborhood Stability Post HF134
IP4 Pending Work Session Topics
Miscellaneous
IP5 Article from Mayor: From Mobility to Community Building: Rethinking the Future
of State DOTS — Project for Public Spaces
IP6 Memo from City Clerk: Listening Post Update
I137 Listening Post Summary Report
IP8 Making Cities Livable Conference — October 2-6
IP9 Invite from Inside Out Reentry Community: Parole Simulation
IP10 Invite from Entrepreneurial Development Center (EDC): Innovation Expo 2017
IP11 Letter from Iowa DOT: Project Notification — PCC Patching
Email from Mayor: Board reports [Distributed 9/18/17 as Late Handout.]
Draft Minutes
IP12 Economic Development Committee: July 21
IP13 Historic Preservation Commission: August 10
� r �
CITY OF IOWA CITY
www.icgov.org
IP1 Council Tentative Meeting Schedule
City Council Information Packet
September 14, 2017
September 19 Work Session
IP2 Work Session Agenda
IP3 Memo from City Manager and Department of Neighborhood Development Services:
Recommendations for Addressing Neighborhood Stability Post HF134
IP4 Pending Work Session Topics
laneous
IP5 Article from Mayor: From Mobility
of State DOTs — Project for Public
IP6 Memo from City Clerk: Listening Post U1 C
IP7 Listening Post Summary Report
IP8 Making Cities Livable Conference — October
IP9 Invite from Inside Out Reentry Community: Parole
IP10 Invite from Entrepreneurial Development Center (
Building: Rethinking the Future
lation
IP11 Letter from Iowa DOT: Project Notification — PCC Patch
Draft Minutes
IP12 Economic Development Committee: July 21
IP13 Historic Preservation Commission: August 10
n Expo 2017
1 r , City Council Tentative Meeting Schedule
`1'llp IPI
1W,, Subject to change
September 14, 2017
CITY OF IOWA CITY
Date
Time
Meeting
Location
Tuesday, September 19, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, October 3, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Monday, October 16, 2017
4:00 PM
Reception
Emma J. Harvat Hall
4:30 PM
Joint Entities Meeting
Tuesday, October 17, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
*Monday, November 6, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
(*Revised date)
7:00 PM
Formal Meeting
Tuesday, November 21, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 5, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Tuesday, December 19, 2017
5:00 PM
Work Session
Emma J. Harvat Hall
7:00 PM
Formal Meeting
Saturday, January 6, 2018
8:OOA-5:OOP
Budget Work Session
Emma J. Harvat Hall
Tuesday, January 9, 2018
1:OOP-7:OOP
Budget Work Session (CIP)
Emma J. Harvat Hall
IP2
Ir
Aft
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(3 19) 356-5000
(319) 356-5009 FAX
www.icgov.org
City Council Work Session Agenda
Tuesday, September 19, 2017
Emma J. Harvat Hall - City Hall
5:00 p.m.
• Neighborhood Stabilization Update [IP3 of 9/14 Info Packet]
• Clarification of Agenda Items
• Information Packet Discussion [September 7, September 14]
r
CITY OF IOWA CITY IP3
MEMORANDUM
DATE: 9/14/2017
TO: City Council
FROM: City Manager and Department of Neighborhood and Development Services
RE: Recommendations for Addressing Neighborhood Stability Post HF134
Last spring the legislature adopted HF 134 amending Iowa Code Section 414.1 to prohibit
municipalities, after January 1, 2018, from adopting or enforcing any regulation or restriction
related to occupancy of residential rental property that is based upon the existence of familial
or nonfamilial relationships between the occupants of such rental property. This limitation
threatens the stability of Iowa City's neighborhoods that are impacted by their proximity to the
University of Iowa campus and the pressures of the rental housing market.
On June 8, 2017 the City Council adopted ordinance no. 17-4710 establishing a moratorium in
a defined area until December 31, 2017 on the issuance of new rental permits and building
permits that would result in the enlargement of an existing rental dwelling in single family
zones. The purpose of the moratorium ordinance was to give the City time to "study how to
mitigate the impacts of rental housing and increasing occupancy levels on neighborhood
stability, housing affordability, public and tenant safety, urban congestion, blight, risk to public
peace and order, conflicts between rental and owner -occupied housing and excessive
demands upon public safety, infrastructure and municipal services." This memo will
summarize staffs efforts and recommendations to date.
ANALYSIS
Public safety and housing inspection data suggest that concentrations of rentals have a
destabilizing effect on single family neighborhoods. Due to the high demand for rental housing
near the University of Iowa campus, the mix of rental housing in the nearby neighborhoods
includes high density apartments, duplexes, rooming houses, and many older single family
homes that have been divided up into apartments or operate as de facto rooming houses.
While the private market response has provided needed rental housing, it has also decreased
the availability of affordable options for permanent residents of diverse demographic and
socio-economic statuses. This has had a destabilizing effect on neighborhoods that will be
accelerated if the City does not proactively respond to HF 134.
In 2012, due to an increasing number of nuisance, disorderly house, and noise complaints, as
well as safety concerns expressed by students and the University, the City adopted a number
of changes to better manage the occupancy, residential density, and parking requirements for
multi -family dwellings. These changes have opened up new opportunities for multi -family
development with a wider range of apartment sizes. In addition, in 2014, the City adopted a
new form -based code for Riverfront Crossings that has facilitated a building boom in higher
quality, high density apartments in areas close to downtown and the UI campus. Much of the
new multi -family development is designed to serve the university -centric housing market. The
decision to facilitate new rental opportunities in non -single-family zoning districts was
purposefully made to help relieve pressure on nearby single-family neighborhoods that were
experiencing destabilizing effects of increased rentals.
The immediate concern created by HF 134is the predicted acceleration of destabilizing effects
in the central and next ring single family neighborhoods that surround the campus and
downtown. Map #1 and Map #2 (attached) illustrate the intensity of the rental permits and
noise and nuisance complaints in Iowa City, respectively. The boundaries identified on the
maps are the City's neighborhood open space districts, which provide already defined areas at
the neighborhood level. Map #3 shows the percentage of single family and duplex units in
each neighborhood that have a rental permit. These maps demonstrate a positive correlation
between the number of rental permits and the number of destabilizing noise/disorderly house
and nuisance complaints in the areas closest to downtown and the UI campus.
As many cities do, in the current City Code, a single family house or duplex unit can be rented
to one "household". Single family homes and neighborhoods are intended for occupancy by
persons who function as a relatively permanent single household unit or family. To this end,
under the current code, a "household" may include no more than 3 unrelated persons. With the
change in the law this tool is no longer available and both the affordability and desirability of
the core neighborhoods to permanent residents is diminished with a resulting destabilizing
effect on the neighborhood. There will be greatly increased economic pressure to convert
owner -occupied housing to rental housing due to the additional value created by the additional
occupancy allowances, and it is reasonable to assume based on the attached maps that the
additional rental opportunities will result in more nuisance complaints.
To summarize, the main destabilizing effects of concentrations of rentals in single family
neighborhoods near the University of Iowa campus are:
1. A higher percentage of renters versus owner -occupants in these single family
neighborhoods results in fewer people that are invested in the long term health of the
neighborhood, a less stable population of families with children to support neighborhood
elementary schools, gradual deterioration in the upkeep of homes and properties, and
an increase in nuisance issues that discourages investment in housing from a diverse
array of demographic and socio-economic backgrounds. Such diversity is key to
establishing healthy neighborhoods and supporting diversity and stability in the
business offerings in nearby commercial districts.
2. Concentrations of single family and duplex rental units, coupled with the economic
realities created by a removal of occupancy restrictions, will dissuade owner occupants
from purchasing in the vicinity and make it difficult for an existing owner occupant to sell
their home to another owner occupant in the future. This will lead to further
destabilization in the neighborhoods.
Staffs recommendations reflect a four -prong approach to address these destabilizing effects:
1. Establish a maximum percentage of single family and duplex rentals allowed per
neighborhood in neighborhoods most susceptible to rental pressures due to their
proximity to campus. ('Impact area"). Once a neighborhood reaches that threshold, no
new rental permits for single family and duplex units will be issued (with certain
exceptions and exemptions).
2. Establish a minimum spacing requirement for single family and duplex rental units within
zones that allow such uses in neighborhoods in the impact area that are not already
prohibited from additional rentals (with certain exceptions and exemptions).
3. Adopt a number of changes to zoning and housing code standards that will prevent high
occupancy single family and duplex rentals and limit the size and scale of
enlargements, and thus keep a more level playing field between students and other
populations who want to rent or own homes in the community.
4. Increase life/safety inspections and enforcement of noise and nuisance issues.
RECOMMENDATIONS
Rental Permit Limits
1. Within the Impact Area, establish a cap on rental permits for single family and duplex units
in neighborhoods that reach a certain threshold percentage of single family/duplex rental
units
On the attached maps, staff used the neighborhood open space district boundaries as a
reasonable means to define neighborhood boundaries for the purposes of monitoring the
relative percentage of single family and duplex rentals versus owner -occupied units. It is clear
that some neighborhoods have reached or exceeded the tipping point where the imbalance
between rental and owner occupied housing is already causing neighborhood instability. In
these areas, staff recommends that no new rental permits for single family homes or duplexes
be issued (with some exceptions noted below). In addition, in other neighborhoods where the
university most clearly influences the housing market, the percentage of rental versus owner -
occupied single family homes and duplex units should be monitored; if these neighborhoods
reach the defined threshold percentage of rentals, no new rental permits would be issued. Staff
has drawn a recommended boundary on attached map #3 that defines the area of university
influence. The threshold percentage for the cap will need to be determined, but based on our
analysis should probably fall somewhere between 35-50% rentals versus owner -occupied
units. Once a neighborhood reaches that threshold, no new rental permits for single family or
duplex units will be issued, with the following exceptions:
3
• accessory apartments as defined and regulated by the City;
• homes rented temporarily while the owner is on an extended vacation, leave or
sabbatical;
• owner -occupied duplexes, where the owner lives in one half and leases out the other
unit;
• Approved bed and breakfast homestays and inns.
2. In the Impact Area, establish a minimum spacing between single family/duplex rental
Staff is in the process of mapping the existing single family and duplex rentals for each
neighborhood district within the Impact Area and evaluating various spacing standards from 75
feet to 150 feet. The distance will be measured in all directions similar to how we require
separation of drinking establishments. The exceptions noted above regarding the rental cap
will also apply to the spacing requirement. If Council concurs with this spacing
recommendation staff will provide additional detail when the ordinance is presented for Council
consideration.
Housing Code Changes.
In addition to the rental permit limits identified above, which would be implemented as
amendments to the Housing Code, staff recommends the following amendments to the
Housing Code applicable to rental units throughout the City to enhance safety and provide
some measure of control of residential occupancy of rental units.
1. Adopt: No more than 30% of the habitable floor area of a dwelling can be bedrooms.
Other habitable space may not be used as a bedroom
Current Requirement: None.
Reason for Recommendation: Ensure a minimum amount of the structure being used as
common space. Prevent property owners from using dining rooms, living rooms, and
other areas as bedrooms that would lead to overcrowding and little shared living space
within the home. Mitigate single family houses from being over occupied and used as a
de facto rooming house.
2. Adopt: Minimum bedroom size of 100 sf for new rental units, and for new bedrooms in
existing rental units.
Current Requirement: 70 sf minimum bedroom size.
Ig
Reason for Recommendation: Discourage existing rental units, particularly single family
and duplex rentals, from being chopped up to increase the number of bedrooms, while
reducing the overall quality of the living space within the home. This will also ensure a
more livable bedroom standard for future rental units.
3. Adopt: Any bedroom over 200 sf in size will count as two bedrooms based on 100 sf
per bedroom.
Current Requirement: The number of bedrooms within a multi -family unit is currently
limited to 3.
Reason for Recommendation: Experience is that bedrooms over 200 sf in size contain
two occupants. This change will discourage developers from building really large
bedrooms in order to house multiple tenants within each bedroom, thus causing
overcrowding and reduced quality of life for residents. Standard would be used to
determine required parking.
4. Adopt: Require interconnected smoke alarms (hardwired or wireless) in rental units with
four or more bedrooms (would apply to new rental units and to existing units adding
bedrooms).
Current Requirement: None.
Reason for Recommendation: Life safety. Single Family/Duplex are not designed for
high rental occupancy.
5. Adopt: Require duplex units to have permanently installed and maintained physical
separation between units.
Current Requirement: The Building Code requires complete separation; however, the
Housing Code has not required separation to be permanent which is often only with a
lock.
Reason for Recommendation: Life safety and privacy. Also prevents duplex units from
functioning as one large house.
6. Adopt: Require deadbolts or other locks which can be operated from inside the dwelling
unit.
Current Requirement: None.
Reason for Recommendation: Safety. Requested by UISG (University of Iowa Student
Government).
7. Adopt: All properties with more than one roomer/renter will be required to have a rental
permit, notwithstanding whether the property is occupied by an owner.
Current Requirement: Owner -occupied properties are not required to have a rental
permit. For example, if a person on the deed lives in the house, no rental permit is
required, even if four friends also live in the house and pay the owner rent.
Reason for Recommendation: Improve safety. Ensure housing code requirements are
met in higher occupancy rental properties, notwithstanding owner occupancy. Rental
permits require inspections. With no limit on the number of occupants based on familial
relationship, the number of unrelated persons living in single family homes will likely
increase. Single family and duplex units are not designed for high rental occupancy.
8. Amend the rental sanctions section of the Housing Code to consider disorderly house
and other violations over a 24 -month period as opposed to the current 12 -month period
this amendment to be effective January 1, 2018. In practice, staff currently uses only
criminal complaints to pursue rental permit sanctions — begin to also use significant
property maintenance violations as spelled out in Housing Code Section 17-5-16-8b.
Zoning Code Changes
Staff anticipates making the following recommendations to the Planning and Zoning
Commission this fall:
1. Establish maximum building depth and width standards for new single family and duplex
structures based on form -based standards for house -scale buildings. This will keep
structures and additions consistent with house -scale dimensions in single family
neighborhoods.
2. Increase the rear yard setback and establish a minimum amount of impervious surface
in the rear yard. These standards will help keep structures and additions consistent
with house -scale dimensions in single family neighborhoods and ensure a minimum
amount of rear yard space is preserved as usable open space.
3. Amend parking requirements to be based on the number of bedrooms, as
opposed to the number of unrelated persons. Establish parking placement standards
for detached garages and surface parking areas. This combined with the limits on
11
building size and preserved rear yard space will discourage single family homes from
being converted and/or enlarged into de facto rooming houses.
4. Amend the Zoning Code to be consistent with changes to the Housing Code related to
bedroom size.
5. Amend the Zoning Code to remove definitions of'family,' and update household
definitions and use categories to bring our zoning code into compliance with the
restrictions imposed by the State legislature.
Enforcement
For public safety and neighborhood stabilization purposes, staff recommends increasing
enforcement of the Housing Code, nuisance code, Zoning Code and other related
neighborhood quality code provisions by:
Conducting annual inspections for multi -family properties older than 1996, rooming
houses, group homes, public housing units, and single-family and duplex properties
with 4 or more bedrooms beginning July 1, 2018 (exempt if the property meets the
current building code). Staff proposes reducing the permit and inspections fee for
affordable units and properties that are part of an affordable public or non-profit
housing program.
2. Adding two full time housing inspection staff and one half time police officer to be
able to better enforce nuisance violations, including during evenings and weekends
beginning next fiscal year, July 1, 2018.
Additional Housing Code Changes
Staff anticipates recommending the following amendments to the Housing Code to City
Council in early 2018 applicable to rental units of all types (i.e., just not Single Family/Duplex)
throughout the City:
Require the information and disclosure form to be submitted to the City at the time of
rental permit issuance. Previously this document, which is used to ensure tenants are
aware of general City rules and regulations, was required to be produced upon request.
2. Require a designated agent for each rental property to be available 24-7 to address
issues that may arise.
7
3. Clarify timeframe and steps for suspension and/or revocation of a rental permit.
Increased enforcement of nuisance and other violations may result in revocation of a
rental permit and loss of non -conforming occupancy status.
CONCLUSION
The above -outlined steps will ensure the City Council's interest in maintaining healthy
neighborhoods that are appealing to a diverse population is met. In addition, the City is in the
process of evaluating our housing rehabilitation and UniverCity programs to ensure those are
also being appropriately targeted to contribute to this same goal. Staff believes this multi-
faceted response will adequately protect and enhance our neighborhoods in a manner that
steers clear of the familial relationship regulations that the State of Iowa has now prohibited.
We look forward to talking to you about these recommendations at your work session on
September 19.
Attachments- 3 maps
Copy to: City Clerk watt.
Map #1: Number of Rental Permits
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Number of Rental Permits Author: Sylvia Bochner
High : 270 Department: Neighborhood and Development Services
Projection: NAD 1983 State Plane Iowa South
Data Source: - Low: 0 This map is intended to serve as an aid in graphic representation
Active rental permits as of July, 2017 only. This information is not warranted for accuracy or other
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QOpen Space Districts CITY oyOIOWA CITY S
Number of Rental Permits Author: Sylvia Bochner
High : 270 Department: Neighborhood and Development Services
Projection: NAD 1983 State Plane Iowa South
Data Source: - Low: 0 This map is intended to serve as an aid in graphic representation
Active rental permits as of July, 2017 only. This information is not warranted for accuracy or other
purposes.
Map #2: Nuisance and Noise Complaints
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Iowa City City Limits •� Miles
general noise complaints, as well as nuisance ���� "
complaints for the following:
Couches stored outside Q Open Space Districts CITY OF IOWA CITY s
House code issues Number of Complaints Author: Sylvia Bochner
Data Sources: No rental permit Maximum: 226 Department: Neighborhood and Development Services
On street parking violations Projection: NAD 1983 State Plane Iowa South
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1/1/2013-9/9/2016 Snow removal
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4/19/2013-3/30/2017 Tall grass and weeds only. This information isnot warranted for accuracy or other
Vehicle street storage purposes.
Map #3: Percentage of Single Family and Duplex Units that have a Rental Permit
Legend
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QUniversity Impact Area � „, n -.eat /� Miles
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Iowa City City Limns '�"•�
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Author: Sylvia Bochner
Department: Neighborhood and Development Services
Projection: NAD 1983 State Plane Iowa South
Data Source: This map is intended to serve as an aid in graphic representation
Active rental permits as of July, 2017 only. This information is not warranted for accuracy or other
purposes.
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Iowa City City Limns '�"•�
OOpen Space Districts Q� F IOWA CITY S
Author: Sylvia Bochner
Department: Neighborhood and Development Services
Projection: NAD 1983 State Plane Iowa South
Data Source: This map is intended to serve as an aid in graphic representation
Active rental permits as of July, 2017 only. This information is not warranted for accuracy or other
purposes.
IP4
CITY OF IOWA CITY
UNESCO Ott OF UTERMRE
PENDING CITY COUNCIL WORK SESSION TOPICS
September 14, 2017
Strategic Plan / Budget Related Topics:
1. Significantly improve the Council and staffs ability to engage with diverse populations on complex or
controversial topics
2. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and
implement strategies to achieve this goal
3. Determine scope of Council identified complete streets study
4. Discuss expectations for working with the ICCSD, Kirkwood Community College, Iowa Works, labor
organizations, and others to explore the feasibility of an industrial arts/crafts facility in Iowa City
Other TODICS:
1. Review the Child Data Snapshot (11`2 2/18) and discuss related strategies with local stakeholders
2. Discuss creation of an ad-hoc committee on social justice and racial equity
3. Joint meeting with the Telecommunications Commission
4. Code review in light of Lusk Avenue project (November 21)
5. Discuss possible changes to on -street parking in core neighborhoods
IP5
Kellie Fruehlin
From: Jim Throgmorton
Sent: Thursday, September 14, 2017 9:28 AM
To: Council
Cc: Geoff Fruin
Subject: FW: Jim Throgmorton shared a link: From Mobility to Community Building: Rethinking
the Future of State DOTS - Project for Public Spaces
Fellow Council members and Geoff,
You might be interested in reading the article shown in the link below.
Mayor Jim Throgmorton
Iowa City City Council, At -Large
From: Jim Throgmorton
Sent: Monday, September 11, 2017 6:3o AM
To: Jim Throgmorton
Subject: Jim Throgmorton shared a link: From Mobility to Community Building: Rethinking the Future of
State DOTS - Project for Public Spaces
From Mobility to Community Building: Rethinking the Future of State DOTs - Project for Public
Spaces<https•//www Ops orgiblog/mobility-community-building-rethinking-future-state-dots/> from T May's
Download<b=s://twitter.com/download?ref src=MailTweet-iOS> the Twitter app
Sent from my Wad
From Mobility to Community Building: Rethinking the Future of State DOTS - Project fo... Page 1
From Mobility to Community Building:
Rethinking the Future of State DOTs
By Gary Toth on Aug 23, 2017 1 3 Comments
The modern state Departments of Transportation (DOTS) were created, by and large, in
order to build the Interstate System and associated freeways. Most American roads were
dirt until several decades into the loth Century, and the idea that we needed specialized
agencies created specifically to expand our road network didn't take hold until the 1930s.
The empowering of large specialized transportation agencies received a major boost in 1956,
when Congress, attracted to the potential and freedom that safe and modern roads could
bring, created the National System of Interstate and Defense Highways in 1956. As part of
this, Congress also issued a mandate to create 40,000 miles of new roads in twenty years.
Starting in the 195os, the transportation industry mobilized in an unprecedented way to
deliver a new generation of highways that would eliminate obstacles to the rapid flow of
traffic. Planning in the U.S. was soon dominated by engineers, with community planning
taking a back seat to transportation. As such, the influence of citizens, advocacy groups, and
planners in other fields began to decline. Excited by the major—and generally
positive—transformation of the American landscape, both transportation professionals and
the nation at large ignored mounting evidence of the unintended consequences of this huge
road -building campaign.
Today, the
accumulation of health,
climate, social equity
and environmental
issues has become too
large to ignore. The
traffic congestion that
has resulted from
https://www.pps.orglbloglmobility-community-building-rethinking-future-state-dots/ 9/14/2017
From Mobility to Community Building: Rethinking the Future of State DOTS - Project fo... Page 2
sprawling land
development (and
which was enabled by
super highways) has
eliminated the travel
time gains realized
from previous roadway
construction and placed
a significant drag on
our economy. The reorientation of modern roads and associated car -oriented community design has
dramatically reduced walling, which is a major contributor to the current health cost crisis,
social isolation and loss of sense of place I Image via Walter Kulash, Glatting Jackson, Inc.
It's time to re -
purpose State DOTs.
No other single public or private entity comes close to having the resources, experience and
skills to help the world solve the mounting problems that threaten our quality of life,
including economic inequality, climate change, and numerous health issues.
In our current political climate, there is little appetite to build and resource huge new
bureaucracies. Talent, expertise and the funding already exists within most transportation
agencies. We simply have to re -tool the apparatus that was so successful in creating the
high-speed network in the loth Century.
https://www.pps.orglbloglmobility-community-building-rethinking-future-state-dots/ 9/14/2017
From Mobility to Community Building: Rethinking the Future of State DOTS - Project fo... Page 3
Initiatives like the ones shown above could provide a model for how a new mission for state
DOTS must involve creating a truly sustainable transportation system that provides local,
regional and inter -regional accessibility at an affordable cost to families and businesses,
while serving community needs for social and economic exchange. This would enhance each
state's global competitiveness while making the benefits of our economy accessible to all. It
would not only minimize environmental harm but view its mission as helping to mitigate it,
while protecting and improving our communities. It would also enhance our ability to lead
healthy, active lifestyles, while distributing transportation services equitably among people
of all ages, income levels, and abilities. In short, healthy transportation systems can be the
foundation of our economy.
State DOTS and their customers need to think of transportation not as a goal in and of itself,
but as a powerful tool for developing livable, productive, equitable and healthy
communities.
How do we do this?
• As Dan Burden once said, "focus
on building communities through
transportation, instead of
transportation through
communities." Over the years,
various state DOTS have piloted
initiatives designed to broaden the
impact of their programs beyond
mobility. Although they never became
mainstream, these successful projects
can provide a good model for a
renewed commitment moving forward.
This can be codified through the
creation of statewide and regional
performance measures for
environmental, energy, housing, land
use, and equity, not just
transportation. Some DOTS have
Much modern town planning clogs regional roads with local
traffic I Image via Andy Singer
https://www.pps.orglbloglmobility-community-building-rethinking-future-state-dots/ 9/14/2017
From Mobility to Community Building: Rethinking the Future of State DOTS - Project fo... Page 4
already begun to develop these metrics, and we must now align the political will to
ensure that internal performance is measured against them.
• Overhaul the planning/programming frameworks behind current
transportation project delivery. Transportation investment must be made using a
systems approach that integrates transportation and land use planning at all levels of
government, using a common set of principles and a focus on the entire transportation
network rather than a single transportation project. This strategy will not only address
the traditional statewide transportation needs, but also the goals of towns and
neighborhoods. All levels of government will be able to accomplish far more for much
less. For instance, a new local town center development could create a local street grid
to absorb traffic in a way that doesn't dump local traffic onto the regional roads needed
to handle regional and statewide traffic. Similarly, bus and rail stations could be built
right into private development. In many instances, absent anyone else to do so, the state
DOT would have to fund and supply land use planning consultants.
• DOTs will need to accept the responsibility for "active
transportation" (walking and biking) on all levels of the road and street
system. In most states, the DOT only has responsibility for the state highway network
and their efforts to support active transportation have been limited to the state network.
Yet, with few exceptions, most of the walking and biking streets and destinations are on
local roads. Unfortunately, most US communities lack the capacity and expertise to
identify, scope, plan, design or construct successful biking and walking projects. To
remedy this, DOTs will need to reapply their skills to assume a much larger sense of
ownership and responsibility for fostering active transportation on local streets.
"Ownership" does not necessarily involve assuming jurisdiction for local streets, but it
does involve offering leadership, technical assistance, and funding support.
• Make DOTs a center for statewide planning. In many ways, DOTs already serve
as the de facto center of statewide transportation planning. Some have taken brief forays
into conducting land use planning (from 2003 to 2007, for example, NJDOT was
actually the largest source of integrated land use planning in the state of New Jersey).
This planning capacity and expertise positions the DOTs to serve as centers of
excellence to help government at all levels solve a wide spectrum of problems.
Collaborating with other agencies such as Health Departments and Environmental
Protection, DOTS can become a source of expert knowledge for legislators, towns,
https://www.pps.org/blog/mobility-community-building-rethinking-future-state-dots/ 9/14/2017
From Mobility to Community Building: Rethinking the Future of State DOTs - Project fo... Page 5
stakeholders, and others; a center for research and innovation in technology; and a
model of a continuously improving, performance management oriented organization.
• Share real decision making responsibilities with communities. The ultimate
customer of transportation investments and service delivery is the community itself.
More direct engagement of customers in the process would democratize transportation
decisions to advance a host of community goals like those addressed above. In turn,
there is evidence from around the US that sharing of decision-making can yield long-
term benefits to the transportation agency itself. When several state DOTS—Maine, New
Hampshire, New Jersey and Pennsylvania for instance—undertook planning and
corridor studies that engaged stakeholders in collaborative dialogue, communities
rallied around their agencies and pressed their elected officials for more funding.
Project delays were reduced and the costs of paying consultants to find out how to best
serve communities was reduced, because the communities provided that input directly
and more clearly.
• Make placemaking central to transportation decisions. The predominant
approach to transportation planning and design is project -focused rather than place -
led, and it continues to follow the model that was created to build the Interstate
Highways. Community, environmental and social needs are still too often considered
secondary. We need to make fundamental changes, and to revisit the historic role of
transportation planning as a critical tool in supporting vibrant communities and the
quality of life of their residents. This means that state DOTS must begin working with
communities to create a Place vision, which should always be the first step in planning
and designing transportation investments. This kind of approach is known as Place
Governance, and it can help every citizen, developer, and special interest group to
understand how transportation projects can contribute to the greater good rather than
simply benefiting vehicular travel. Mostly importantly, citizens will end up with better
communities, not just better roads.
f in 130 0 0)
https://www.pps.orglblog/mobility-community-building-rethinking-future-state-dots/ 9/14/2017
I
® CITY OF IOWA CITY ►P6
MEMORANDUMMJ
Date:
September 11, 2017
To:
Mayor and City Council Members
From:
Kellie K. Fruehling, City Clerk
Re:
Listening Post Update
Thus far in 2017 Council has held three listening posts:
• Thursday, April 27, 5:00-7:00 p.m., Broadway Neighborhood Center
(Council Members Taylor and Thomas)
• Thursday, June 15, 6:30-8:00 p.m., Kiwanis Park (in conjunction with Party in the Park)
(Council Members Cole and Taylor)
• Wednesday, September 6, 5:30-7:00 p.m., Uptown Bill's
(Mayor Throgmorton and Council Member Mims)
No additional dates and sites are currently scheduled. Future listening posts suggested sites
include:
o Oaknoll
o Kirkwood Community College, Iowa City Campus
o Farmer's Market (Wednesday or Saturday)
o Baculis Mobile Home Park
S:IisteningposMocationmemo — Sept 2017.doc
LISTENING POST SUMMARY REPORT
Date: September 6, 2017
Location: Uptown Bill's on S. Dubuque St.
Time of Listening Post: 5:30-7:00 p.m.
Council Members Attending: Susan Mims and Jim Throgmorton
Approximate number who attended: 18
Topics discussed (bullet points):
• Concerns re: preliminary plat for Country Club Estates on north side of Rohret Rd.
• Recent shootings/murder on Ped Mall and dislike of seeing people carrying weapons in outdoor
public spaces
• Concerns about possibility of permitting parking on both sides of streets in the North Side
neighborhood, and about a rowdy party in a nearby boarding house
• Desire to see Jefferson and Market Sts. converted to two -ways streets
Public Comments on this location of listening post: None
Public Comment on future locations of the listening post: None
Public Comments on the listening posts: Attendees appreciated having the opportunity to talk with Council
members on an informal basis.
Any items/things that would improve future listening posts: None were mentioned.
slistmingposts/report
Making Cities Livable Publications
DIRECTOR
Suzanne H. Crowhurst
Lennard (Portland)
ADVISORY BOARD
Krzysztof Bieda (Krakow)
Mayor James Brainard (Canna)
David Cloutier (Santa Fe)
Derek Drummond (Montreal)
Andreas Fe!dtkeller
(TBbingen)
Mayor George Ferguson (Bdsto�
Tlgran Haas (Stockholm)
Mayor Dretmar Hahlwag
(Erlangen)
Richard J. Jackson (Los
Angales)
Fed Johns, (Bozeman)
Glenn! Longo (New York)
Michael Lykoudis (Notre
Deme)
Donald MacDonald (San
Francisco)
Lamina Mandioubi (Bristol)
Tom Margneaa(Tallahassee)
Ettore Marla Mazzola (Rune)
Michael MehaBy (Portland)
Alain Miguelez (Ottawa)
Rolf Monheim (Bayreuth)
Judge Robert Morrow
(Hamilton)
Rick Phillips (San Jose)
Tda Prieto (Hunterevllis)
Mayor Joseph P Riley Jr.
(Charleston)
Edoardc Salzarw (Venice)
Philip Stafford (Bloomington)
Sven von Ungem-Slemberg
(Freiburg)
Hartmut Topp
(Kaiserslautern)
Mayor Hermann Vogler
(Ravensburg)
PROGRAM COMMITTEE
CHAIRS
Suzanne H. Crowhurst
Lennard Ph.D.(Arch.)
Director
INCL Conferawas
1299 SW P Avenue, #01
ParUgrd,OR97204 USA
Tel: 593.208.2811
Suzanne,LennardO.
LhrebleCitieaoor
Dr. Sven You Ungom-
Steinberg
Reglerungsprtddent
State of South -Baden
Fndburg I.B. GERMANY
wvrw.livablecities.om
August24,2017
Dear Mayor and Council,
Please join colleagues October 2-6 in Santa Fe for the 54th IMCL
Conference on Public Places. Share your city's achievements and learn
from others how to ensure that our streets are walkable and bikeable,
that green spaces are easily accessible for all, and that every
neighborhood has safe, hospitable places where social networks and
community can flourish.
The IMCL Conference is unique. It brings together elected officials,
professionals and scholars from diverse disciplines committed to the
mission of making our cities more healthy and livable.
At this conference, we hear from some of the best models from around
the world, we examine innovative new ideas and the latest findings. In
discussion groups and workshops we share viewpoints and experience.
This year, Barcelona will receive the IMCL City of Vision Award.
Freiburg, Germany, Bristol, UK, Carmel, Indiana, and Qu6bec, Canada will
be specially featured, and we shall hear about outstanding projects and
programs from across the US and Canada, as well as Australia, Italy,
Brazil, China, and around the world.
Please circulate the enclosed brochures among council members, and
with your planning and parks department staff. They will also be
interested in the opportunity to obtain 30 AICP CM credits.
The IMCL Board and i look forward to seeing you in Santa Fe!
With best regards,
(5DIrff
Suzanne H. Crowhurst Lennard, Ph.D.(Arch j
Co-founder, Director, International Malting Cities Livable
Registration Form
The 54th Annual International Making
Cities Livable Conference on Public
Places for Community, Democratic
Dialogue, Health, & Equity and Design
Awards Competition on Designing Public
Places
La Fonda Hotel, Santa Fe, NM
October 2nd - 6th, 2017 $695.00
Registration Fee:
Special Rates
$495.00
Speaker.
$325.00
Junior Speaker.
$225.00
Student Non -Presenter.
Design Awards Program (Includes
$584.50
Discussion Dinner/Awards Ceremony):
Optional Events:
$89.50
Discussion Dinner/Awards Ceremony:
Discussion Dinner/Awards Ceremony
$89.50
(Spouse/Partner):
$42.00
Tuesday Lunch (Spouse/Partner):
To register online please go to
http7//www livabledties.cra/conferencesL541h-
confere n ce-santo-feireg isfration
To register by mail please fill out and mail the
following:
Name
Title
ZIP
Email
And a check for USD $ ___ enclosed, made to
Making Cities Livable
Send to:
Making Clties Livable, 1209 SW 6th Ave,
Suite 404, Portland, OR, 97204, USA
¢. Dear international Making
Cities Livable,
Welcome to Santa Fel Our
community thanks you very
much for choosing The City
Different for the fifth time
to host your conference,
and for coming at such a
beautiful time of our year.
This year's conference
theme of "Public Places for Community, Democratic
Dialogue, Health and Equity" is one that Santa Fe
relates to strongly. As you may know from previous visits,
we preserve, protect and produce our public spaces
with those principles in mind. We've been recognized
by the American Planning Association, who named
the Santa Fe Railyord as one of the Great Places in
America, and last December we were named one of
three finalists in the world for the National Geographic
World Legacy Awards in the Sense Of Place category.
Yourconfinued visits to us also reaffirm ourcommitment
as a livable, sustainable city with treasured community
places and other features of "True Urbanism" as you
define it. For example, in addition to preserving the
long and low architectural style that protects our
mountain views, Santa Fe provides free transit through
the Santa Fe Pick -Up service. In addition to our Green
Lodging initiative, over the last dozen years the city
has added 19 miles of paved, off-road hike/bike trails
and another 12 miles of designated bike routes—in
part leading to a Silver Ride Level Destination award
from the Intemational Mountain Biking Association.
Currently we work to unify the entire trail system
around the city.
From our historic public square and marketplaces
to outdoor cafes, formers markets, and community
festivals, and from human -stole architecture and
balanced transportation to pedestrian and bicycle
networks, we share our values with you, Santa Fe is
also full of public art but also an artwork itself, and is
designed to be safe, creative and inspiring for young
and old, families of all kinds, and everyone else who
comes down the trall to see us.
We are especially honored to have Intemational
Making Cities Livable with us at this important time and
wish you all the best this week in Santa Fe and in all
yourendeavors beyond the conference.
Javier M. Gonzales,
Mayor, Cffy of Santa Fe
The 54th Annual international Making
Cities Livable Conference on
Public Places
for Community, Democratic
Dialogue, Health, & Equity
& Design Awards Competition on
Designing Public Places
La Fonda Hotel, Santa Fe, NM
October 2nd - 6th, 2017
30 AICP CM Credits Avallable
C
Public places - our streets, plazas, squares,
and green spaces - belong to all of us! They
are our democratically shared common
wealth - the most important aspect of
every city. How we treat the public realm
demonstrates how we value our fellow
citizens, our democratic principles, and our
community.
Public places are the essential key to a
livable city. Join us in Santa Fe to share your
achievements and learn from others how we
can take back our streets and squares - and
in the process, strengthen community, civic
engagement, health, and equity.
Our program of Speakers includes
Mayor Jim Brainard, Mayor, Carmel, IN.
Richard M. Economakis, Architect, Professor,
University of Notre Dame, South Bend, IN, USA.
George Ferguson, CBE, PPRIBA, RWA. Former
Mayor of Bristol, UK, Architect.
Javier Gonzales, Mayor, Santa Fe, New Mexico.
Richard J. Jackson, MD, MPH. Professor, Dept. of
Environmental Sciences, University of California
Los Angeles, Los Angeles, CA.
Setha Low, Professor, Environmental Psychology
and Anthropology, The Graduate Center, The
City College of New York.
Ettore Maria Mazzola, Architect & Urbanist,
Professor, University of Notre Dame, Rome Global
Gateway, Italy.
Philip B. Stafford, Ph.D., Director, Center on
Aging and Community, Indiana Institute on
Disability and Community, Indiana University,
Bloomington, IN, USA.
Sven von Ungem-Sternberg, Dr., Former Mayor
of Freiburg, and Governor for the State of South
Baden, Freiburg, Germany.
Topics
Public Places for Community and
Democratic Dialogue
- Streets for People
- "Eyes on the Street"
- Children and Elders
- Reclaimingvv Public Space
- Generating Social Life
- Market Places
- Neighborhood Squares
- Urban Fabric Shaping Public Space
- Place -Based Community
Public Places for Social Equity
- Social Justice and Diversity
- Healthy Communities
- Access to Public Space
- Reclaiming Neglected Neighborhoods
- Public Transit and Equity
- Inclusive Public Places
- Public Space and Migrant Workers
- Design Engagement
Public Places for Health
- Planning for Mobility
- Green Corridors
Bicycle Planning
Rails to Trails
Complete Streets
10 -minute Community
Effects of the Built Environment on
Health
Combating Climate Change
Access to Nature
Water Urbanism
The "Social Immune System"
- Combating Food Deserts - Urban Agriculture
- Transit -Oriented Development
The 2017 IMCL City of Vision Award
This year's City of Vision Award will be
presented to the City of Barcelona in
Spain for their dedication to making
the city more healthy, and equitable
through the Superblock Program - traffic
calming 2 out of 3 streets throughout the
city, increasing pedestrian, bike, and
public transit networks, and introducing
neighborhood squares.
Janet Sanz, Deputy Mayor
for Ecology, Urbanism and j
Mobility will receive the !
Award on behalf of the
City of Barcelona, and will
speak about the Superblock ,
Program.
Inside Out Reentry Community
September 6, 2017
Dear Jim Throgmorton:
N. Clinton St.
i City, Iowa 52240
ie: 319-338-7996
til: insideoutieentry@gmaii.com
IP9
Each year, more than 5,000 citizens return to their communities in Iowa after incarceration. These
individuals face significant challenges including finding suitable employment. You are invited to Johnson
County's first-ever Parole Simulation aimed at gaining an understanding of what it is like to re-enter society
after being in prison or jail.
The Parole Simulation was developed by the U. S. Attorney's office and will be held on Wednesday, Oct. 18
from 1:00-3:00 PM at the Kirkwood Regional Center at 2301 Oakdale Blvd. in Coralville, IA.
Participants assume the identity of a returning citizen who has just been released from prison. They are
charged to take care of all their living expenses and court ordered appointments within the month (four 15 -
minute weeks). Over the course of the simulation, they will interact with an employment office, clinics,
rehabilitation center, transportation office, treatment program, parole officer, court system, bank, drivers
license office, shelter and even a jail.
Our community has several agencies and services available to helpreturning citizens build successful
lives. However, reentering after jail or prison is never easy. The American Bar Association estimates that
people returning to their communities after incarceration face a multitude of different barriers to success such as
housing obstacles, employment restrictions, and training deficiencies. It is our hope we will gain greater
understanding and join together to provide an environment supportive of returning these people to a productive
role in our community.
Sponsors of the event are REN (ReEntry Network) and Inside Out Reentry Community with support from
lowaWORKS. We look forward to your participation in this worthwhile community event. Contact us at
insideoutreentry@gmail.com or 319-338-7996 if you have any questions. Please RSVP by Oct. 9.
Sincerely,
N
OO
MichaelCervantes
n-<
Executive Director -=in
-
r
.<r
rn
m
t`y�
For more information, contact: Mike Cervantes at 319-338-7996
or insideoutreentry@gmail.com Please RSVP by October 9.
IlEmENTITIPMOLE
SIMULATION
"LIVING THE LIFE ASA
RETURNING CITIZEN"
DATE: WED. OCTOBER 18
TIME: 1:00 PM - 3:00 PM
KIRKWOOD REGIONAL CENTER
2301 OAKDALE BLVD. CORALVILLE, IA
Each year, more than 5,000 citizens return from prison to their communities in
Iowa. These individuals face significant challenges, including find suitable housing
and employment.
The Reentry Simulation was developed by the United States Attorney's office
and designed to allow participants to gain an understanding of the obstacles
offenders face upon release from a term of incarceration. During the simulation
participants assume the identity of a returning citizen and navigate through a
series of events in an effort to successfully reintegrate into the community.
By "living the life" of someone released from prison, participants experience
first-hand the challenges encountered on a daily basis by returning citizens.
Event is Free. Space is limited. RSVP by Oct. 9, 2017 to
insideoutreentry@gmail.com.
Kellie Fruehlinq U1020
From:
Christie Fernley <cremley@edcinc.org>
Sent:
Thursday, September 07, 2017 10:32 AM
To:
Kingsley Botchway; Rockne Cole; Terry Dickens; Susan Mims; Pauline Taylor; John
Thomas; Jim Throgmorton; Council
Cc:
Wendy Ford
Subject:
Meet Leading Innovators at Iowa's Largest Entrepreneurial Showcase on Sept. 19th
Attachments:
Expo Poster_2017.pdf; Handout -2017 4.pdf
Importance: High
Good morning Council members, Mayor Throgmorton and Wendy --
I hope that this email finds you doing well. My name is Christie Fernley and I am the Marketing Director for the
Entrepreneurial Development Center (EDC). For those of you not familiar with EDC, we are a business accelerator that
assists Iowa -based businesses of all stages. In addition, we organize an annual, statewide event called Innovation EXPO.
This year's EXPO is scheduled for Tuesday, Sept. 19th at the Coralville Marriott and I wanted to personally invite you to
attend the event. It is a great opportunity to meet (and support) hundreds of Iowa -based entrepreneurs, business
owners and innovators in one room. There is amazing potential for valuable connections with new products,
technologies and high-level talent in the area. I know that you have your City Council meetings this date but am hoping
you could drop by earlier in the afternoon or evening. Please share this information and opportunity with anyone
interested in connecting with the Corridor's business/entrepreneurial community. I hope to see you on September 19th!
Kind regards,
Christie
Innovation EXPO: Iowa's Largest Entrepreneurial Showcase
EDC is gearing up for the 7th annual Innovation EXPO—a statewide event that provides Iowa entrepreneurs,
inventors and innovators an opportunity to network with investors, students business and community leaders to
make valuable connections (last year's EXPO drew a crowd of more than 600 attendees). This year's EXPO is
scheduled for Tuesday, September 19th at the Coralville Marriott. Events will get underway at 1:00 pm. See
below for details.
Innovation EXPO is comprised of three sub -events:
PitchLab (1:00 pm to 4:30 pm): Eight startups will pitch their businesses to a panel of business experts for
feedback. Attend and find out what makes a pitch great.
Seed & Venture Forum (1:00 pm to 4:30 pm): Eight early-stage entrepreneurs will pitch to a panel of venture
capital experts from across the state. Attend for a glimpse of Iowa's version of the Shark Tank.
Entrepreneur Showcase (4:30 pm to 7:00 pm): The Entrepreneur Showcase is a mini tradeshow that will
feature 90+ Iowa -based companies of all stages (from invention to startup to later stage company). Don't miss
Iowa's largest and most energized networking event!
Register to attend the EXPO at htto://innovationexpo20l7.eventbrite.com.
Christie Remley
Marketing Director
EDC, Inc. (edcinc.org)
319-369-4955
cremlev@edcinc.org
INNOVATION
EXP 2017
SEPTEMBER 19, 2017 ` CORALVILLE MARRIOTT
Register Today! Iowa's Largest Entrepreneurial Showcase: Innovation EXPO 2017 • September 19 at the Coralville
Marriott • Event Details
Connect with the entrepreneurs and business leaders who are making an impact on the Iowa's economic vitality. The
EXPO will culminate in a convention -like setting with 90+ entrepreneurs and inventors showcasing their innovative
products and services. Don't miss the state's largest networking event!
MAIORSPONSORS:
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SUPPORTING SPONSORS: FRIENDS OF I.
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Connect. Learn. Celebrate.
CORALVILLE MARRIOTT
• J%TTA
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•
pltchLab (1:30 to 4:30 pm) •
PtehLab Eight startups will pitch their businesses to a panel of business experts.
Attend and find out what makes a pitch great.
vn Seed & Venture Forum (1:30 to 4:30 pm)
u Eight early-stage entrepreneurs will pitch to a panel of venture capital
Seed&Venture experts from across the state and receive valuable feedback to hone
their pitches. Attend Iowa's version of the Shark Tank. lTryWit olteetorof
arfnerships, Iowa BIG
w ede Entrepreneur Showcase (4:30 pm to 7:00 pm)
ENTREPRENEUR 90+ Iowa -based companies will exhibit their innovative businesses.
SHOWCASE Don't miss the state's largest showcase and networking opportunity.
MAJORSPONSORS: -
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///aUREON >S0L�8�° V 0„�enfUfe$ Next Level Ventures,
CEWR Iowa Venture'
-.rt— Renew Rural Iowa
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Get more info and register a !j11L=I . 1 ` L IJI I L4.1 I il '
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ORGANIZED BY:
w edc
Accelerating Iowa Business
IP11
C410WADOT
www.iowadot. ov
SMARTER I SIMPLER I CUSTOMER DRIVEN g
District 6 Office I Highway Division
5455 Kirkwood Blvd. SW, Cedar Rapids, IA 52404
Phone: (319) 364-0235 1 Fax (319) 3649614 1 Email: jim.schnoebelen@iowadot.us
September 13, 2017
County: Johnson
Project Number: IMN-080-6(365)240-0E-52
Location: From I-380 E. To Cedar Co. Line
Type of Work: PCC Patching
Proposed Project Letting: 1/17/18
Notification Letter: 2018-M-076
The Honorable Jim Throgmorton
Mayor of Iowa City
410 E Washington Street
Iowa City, IA 52240-1826
Dear Mayor
This is official notification to your City Council that the Iowa Department of Transportation (DOT) proposes to
let a project as referenced above. This project, or a portion thereof, lies within your city. The project is proposed
for construction during 2018. The Resident Construction Engineer, John Vu of Cedar Rapids, Iowa, 319-365-
6986, will advise you of the contractor's proposed schedule when the information is available.
The work will be done in accord with the current Form 810034 "Agreement for Primary Road Extension
Maintenance and Operation". Project costs will be paid from the Primary Road Fund and no charges will be
made against the City.
We would appreciate this project notification being included on your next City Council meeting agenda as a
matter of information for the Council members. If you have any questions concerning the work involved, please
contact this office as soon as possible in order to expedite any possible changes.
Sincerely,
James. R. Schnoebelen, P. E.
District 6 Engineer
"1310711.
cc Deanne Popp, Office of Local Systems - DOT
John Vu, Cedar Rapids RCE
Newman Abuissa, Design
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CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
13 19) 356-5000
(319)356-5009 FAX
www.lcgov.org
Late Handouts:
Information submitted between distribution of packet on Thursday and close of business on
Monday.
Consent Calendar
Item 3f Correspondence
Item 3f(11) Cheryl Cruise: Housing Code Zoning Changes
Regular Agenda
Item 8 Mixed Use Development - See additional correspondence
Item 9 Prohibit tobacco use in parks — See additional correspondence
Information Packet of
ail from Mayor -Board reports
Kellie Fruehli
From:
Sent:
To:
Cc:
Subject:
Attachments:
Fellow Council members,
Please see the attached memo.
Late Handouts Distributed
Jim Throgmorton
Monday, September 18, 2017 10:42 A�Date)
Council
Terry Dickens; Pauline Taylor, Rockne Cole; Susan Mims; Kingsley Botchway; John
Thomas
Board reports
Memo to Council re Board reports.docx
Mayor Jim Throgmorton
Iowa City City Council, At -Large
To: City Council
From: Mayor Jim Throgmorton
Subject: Reports from Council members
Date: September 18, 2017
At the end of our formal meeting on September 5, I indicated that I thought it would be helpful to
create a new topic area for our work sessions: Board/Commission reports from Council
members. These short oral reports would be designed to inform the full Council about any
important topics or actions discussed during meetings of the boards Council members are
assigned to; e.g., City of Literature, ICAD, MPO, etc.
This topic could be discussed right after the discussion about Info Packets.
I'll bring this topic up during tomorrow night's work session. Please be prepared to indicate
whether or not you support the recommendation.
EDC July 21, 2017, p. 1
Preliminary
MINUTES 1P12
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
JULY 21, 2017
EMMA HARVAT HALL, CITY HALL, 8:30 A.M.
Members Present: Rockne Cole, Susan Mims, Jim Throgmorton
Staff Present: Eleanor Dilkes, Simon Andrew, Wendy Ford, Geoff Fruin, Sarah Hecktoen,
Ashley Monroe
Others Present: Ben Kinseth (Kinseth Hospitality); Kevin Digmann (Hodge Construction);
Andy Davis (Iowa City Press Citizen); Ryan Sempf (Chamber of
Commerce); Nancy Bird (Iowa City Downtown District); Mark Nolte (ICAD);
Kevin Monson (Neumann Monson Architects); Gustave Stewart, (UI
Student Government) Martha Norbeck (C -Wise Consulting); Marissa
Payne (Daily Iowan)
RECOMMENDATIONS TO COUNCIL:
Cole moved to recommend to the full City Council support of the Hieronymus Square TIF
project.
Throgmorton seconded the motion.
The motion carried 3-0.
CALL MEETING TO ORDER:
Chairperson Mims called the meeting to order at 8:30 A.M. She then asked those present to
introduce themselves for the minutes.
Cole moved to approve the minutes from the May 25, 2017 meeting as presented.
Throgmorton seconded the motion.
The motion carried 3-0.
Ford spoke to Members concerning the recommendation before them. She noted that the
Economic Development Committee is being asked to recommend this to the full City Council.
She began her presentation by noting that this project has been a long time in coming. This is a
$40.7 million project and the developers are requesting $8 million. The project is located at the
corner of Burlington Street and Clinton Street, and will be mixed-use throughout, including a
hotel, retail space, office space, and residential units. Parking will be included in this project,
according to Ford, in the basement level of the entire parcel. Further detailing the project, Ford
noted that plans include a 92 -unit extended stay hotel under the Element Hotel, a Marriott brand.
Each room will be equipped with a full, compact kitchen. Hotel amenities include a patio, pool,
and a fitness center on the second floor. Ford noted that there will be access to the Court Street
Transportation Center for hotel guests. The parking underground will be reserved for the
residential component of the other building. Ford added that the developer hopes to execute an
EDC July 21, 2017, p. 2
Preliminary
agreement similar to the ones that the Sheraton, hotelVetro, and the Hilton Garden Inn have
done with the Transportation Center.
Ford noted that the hotel is planning to go for gold level of the Green Seal Certification, which is
a third -party, non-profit environmental certification for hotels. Further sustainability efforts include
the use of solar panels on the mixed use portion of the building. Ford noted that these are
expected to generate in excess of 38,000 kilowatt hours of electricity per year.
In the mixed-use portion of the building, along Burlington Street, the first floor will be retail, while
the second floor is class -A office space, and the third through seventh floors will comprise
approximately 43 residential units. Ford stated that this will include seven on-site affordable units
for renters at or below 60% of the area median income, meeting the requirement for 15%
affordable units for a TIF project. The below -grade garage will have 61 spaces available for
residents. She noted that staff will work with the Federal Transit Authority to seek approval for an
access point from the lower level of the Court Street Transportation Center to the lower level
parking in the new building. The third part of the building complex will be two stories, which will
serve as an entry vestibule from the Clinton Street side for both the hotel portion and the
residential portion. Ford shared renderings of this concept with Members and further detailed the
various components of the project.
The lower level garage portion will be accessible from the Court Street Transportation Center.
The first level, along Gilbert Street will all be retail. The second level will be office space in the
multi -use building, while the second level of the vestibule area will have the outdoor pool. At the
east end of this area will be a fitness center and the elevator access to the Transportation
Center.
Moving on to the numbers, Ford noted the sources and the uses of funds. She noted the City's
rules regarding TIF that require the developer maximize the amount of debt they can attract to a
project and that when they come to the City, the maximum amount of dollars that they are able to
attract from a lending institution, and from their investors, is already determined. The City's
financial support then would be the last dollars in, according to Ford.
For the $40 million Hieronymus Square, Ford stated that developers will secure $22.4 million in
loans. They will put in $10.3 million for equity, and the City would fill the remaining $8 million
gap. Ford then further explained the financial analysis that resulted in this $8 million gap. She
detailed timelines for this project to get up and going, and the rationale for a $600,000 TIF
advance. The $600,000 TIF advance would be granted upon completion of the building, thus
mitigating any risk to the City.
Ford talked about how the project aligns with Council's strategic planning priorities, saying that
the project will bring $22 million to Iowa City's tax base. The hotel will generate an average of a
quarter million dollars in hotel taxes per year. The project will be a critical connection point
between Riverfront Crossings and downtown, promoting a healthier downtown neighborhood due
to the blighted nature of this block for decades. The project encourages a vibrant and walkable
core by having the storefront windows on the first floor and by incorporating the setbacks
required in the Riverfront Crossings form based code, making for better walkability along
Burlington Street. She said the project will use roof -mounted solar panels and generated more
than 38,000 kwh of electricity. Finally, the hotel will achieve a gold level Green Seal certification —
a sustainability program for the hotel industry.
Ford noted that the developers are present if Members wish to ask them questions regarding this
project. Ben Kinseth then spoke briefly to the Members, noting that in regards to the hotel, they
believe an extended -stay will do well here as there are none in the immediate area. It also
EDC July 21, 2017, p. 3
Preliminary
should be a good fit with the existing hotels downtown. Mims stated that she likes the Green
Seal certification that the hotel will be seeking. She added that she is very supportive of this
project and is looking forward to having this corner developed. Mims stated that she would like
to see at least two more stories added to the project. Kevin Digmann responded that it's really
more affordable to not do high-rise construction, and that splitting the project apart is more
feasible than going higher.
Throgmorton then posed some questions regarding the proposed project. First he asked about
the two renderings he has seen so far, where the hotel is shown differently. Digmann stated that
what Ford showed in her presentation is the latest version. Throgmorton also asked if any of this
TIF support goes directly to the developers for personal gain, or more precisely, he asked what
the developers' expected rate of return is on this project. The developer noted that part of the
report prepared by staff has a paragraph on each part of the project and what the expected
internal rate of return is. He stated that the numbers the developer shows are well below what
they normally see from a project. Fruin added that from staff's perspective, the margins are
extremely thin on this project. He stated that the National Development Council calculated the
internal rate of return on a mixed-use building to be at 6.42%, which is below what would be
expected in most markets, but that it is within the norm due to the strong market in Iowa City.
The hotel portion has a higher rate of return, according to Fruin, around 7.5%. He added that
typically you would expect to see double-digit returns, but that this is reflective of the market.
Throgmorton stated that some people undoubtedly have the perception that the $8 million is
going directly to the developer, and that this is not the case at all. The money is going toward the
construction of the building. The developer further explained how the financing works and that
they are fully aware they are not being 'given' $8 million. Throgmorton then addressed the 'but
for' question, which asks of developers: "If it were not for City financing, would this project be
built?" The developer responded that it would not and noted the quality design, underground
parking and hotel amenities are more expensive than typical buildings and require financial
assistance.
Members continued to discuss the issue with Mims noting that even after filling the financial gap
the developer still only realizes a low rate of return -- between 6.4% and 7.5% on the two
projects. If the gap isn't filled, then the rate of return goes down to the point the project will not
go forward. Throgmorton remarked that it is our practice to ensure all other pieces of financing
are in place before City assistance is considered. He added that he was under the impression
that the developers have been in discussions with lenders but the lenders have not yet presented
letters commitment or term sheets for the loans they would underwrite. This was confirmed.
Throgmorton then spoke to the estimated $2 million in the gap that is a reflection of the
developers' cost of financing their loan. He asked if the size and duration of the TIF could be
reduced by providing an upfront loan in this instance. Fruin spoke to Throgmorton's question,
noting that the difference between an upfront TIF and a rebate TIF is the transfer of risk. Cole
then noted that he also likes the project. His first question concerned the economics of condos
versus apartments, and he asked if the developers evaluated condos at the northwest corner of
the project. Dilkes said that all new apartments are condominiums now. The question is whether
the units will be owner -occupied.
Cole stated that he is very pleased there will be solar panels and he asked about the cost of
doing this. The developer stated that when they negotiated and received these numbers, they
did not have that cost in their budget. Instead it was something that Fruin requested as plans
progressed. Throgmorton then asked about affordable housing and how many units would be
required. Ford responded, noting the affordable housing requirement in a TIF project is to
provide 15% -- or seven units. Throgmorton asked if these units will be provided on site. Fruin
EDC July 21, 2017, p. 4
Preliminary
noted this is one topic the Council needs to discuss, but that the financial analysis was done with
the provision of all seven units being on site. He noted that policies currently in place allow for
'fee in lieu of for projects like this. Fruin stated that should the developers want to have an off-
site location, this would be incorporated into the development agreement, similar to the Augusta
Place project. He added that this is one of the first TIF agreements to come before them in
which there is (affordable housing with TIF) policy in place. Dilkes noted for clarification that
Augusta Place has six on-site units, in addition to the off-site ones.
Mims said for her it depends on where those off-site units would be located. She noted that in
past discussions everyone has agreed that they would like to see affordable units spread
throughout the city. Fruin noted that they have contemplated how they would use any fee in lieu
of dollars. The developer spoke to the affordable housing issue as well, noting how it plays out
for them and the possibility of having several ways to address the affordable housing
requirement. Cole stated that he really likes what staff has done over the past few years with the
affordable housing policy and that he believes they should trust staff to work with the developers
on this issue. Throgmorton stated he supports this project and that it will be a tremendous asset
to the downtown area, especially since this site has been sitting empty for close to 30 years.
Cole echoed Throgmorton's comments. He believes the extended -stay hotel is a fantastic idea
and something they've needed downtown for some time now.
Cole moved to recommend to the full City Council support of the Hieronymus Square TIF
project.
Throgmorton seconded the motion.
The motion carried 3-0.
CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR REVISED TIF POLICIES:
Mims suggested a way to proceed through the list quickly: to begin at the end of the list and work
forward.
She began the discussion with 'underwriting and application,' asking if there were any concerns
and there were none.
'Other public interests' was next, again, no changes here.
'Quality jobs' is tied to the State's Laborshed area hourly wage metrics that are periodically
updated, and currently around $20 per hour. Cole asked what the existing standard is compared
to the one they are considering adopting. Mims stated that it would be ratifying the existing
standard. Fruin clarified that when they have a project like the one just discussed for
Hieronymus Square, these wage standards do not apply to retail and office jobs. This would
more likely come into play with manufacturing jobs.
'Social justice' was next. Mims wanted some clarification on item B, asking if it is going to be an
issue for the general contractors. Dilkes stated that she has reviewed this and that she finds no
problems with the language.
'Affordable housing'- all Members agreed to this section.
'Historic preservation' brought some discussion, due to staff's request for clarification about
whether properties noted as "contributing" to the historic area should be held to the same
standards as those that are actually historic. Mims stated that she does not feel contributing
properties should necessarily be included as architecturally significant. She noted Ford's
comments in the staff memo, about writers of the Master Plan having made an exception for
EDC July 21, 2017, p. 5
Preliminary
contributing properties as a tradeoff for better preservation of historic buildings on Washington
Street. Throgmorton agreed, stating that architecturally significant should not include those
properties noted as 'contributing.' He added, however, that buildings which replace 'contributing'
structures should then preserve and enhance the historic character of the block. Ford stated that
pages 54-56 of the master plan explain how contributing buildings complement historic context.
Throgmorton then spoke to form -based code, stating that he believes they should initiate the
process of developing it. Until such time, however, he would like to make sure they have some
way of ensuring that TIF -supported projects don't radically transform blocks by enabling the
demolition of a significant number of 'contributing' structures. Cole stated that he goes back to
the Comprehensive Plan with this. He believes it will be very important for them to honor the
Comprehensive Plan in its totality. If there are parts of the policy that are inconsistent with it,
then he believes they need to make the policy consistent with the Comprehensive Plan. He
stated that they need to address the question of clarifying what a 'contributing structure' is.
Referring to the map staff provided combining historic buildings with the desired building heights,
Mims asked if all of the buildings shown in white, without a 'c' designation are historic landmarks
or eligible structures. Ford affirmed they were. Fruin referred to the [downtown] urban renewal
plan and reminded Members that historic structures have always been protected. Ford
explained this map is the same as the Comp Plan building height map, except that both historic
and contributing buildings are shown in white — or without a color designating the desired height.
The purpose of creating this map was to show non -historic buildings that would be affected by
the desired heights. An update to the map would now include height -designating color on
buildings with a 'c' designation, as they would become subject to the desired heights per the
discussion today.
Throgmorton noted the recent letter from the Downtown District, encouraging the committee to
modify regulations to further incentivize accessibility in historic buildings with narrow footprints.
He stated that it looks like a good recommendation and he would like to get staff's reaction to
this. Members discussed the challenges with historic properties and the difficulties contractors
can be faced with, such as installing elevators. Fruin noted that elevators are regulated at the
state level and that we would need to work with local legislators to try and get revisions made to
allow retrofitting elevators in historic buildings. Throgmorton noted that this may be something
the Metro Coalition would support.
Moving on to 'sustainability,' Mims asked if there is a logical reason for them to require LEED
Silver in the City -University [downtown] Urban Renewal Area only. Throgmorton suggested that
if there is TIF support provided for any residential or mixed-use project, anywhere within the city,
LEED Silver should apply. Mims reiterated that her preference would be to not have LEED Silver
absolutely required in any TIF district, but to make it highly preferred or encouraged.
Throgmorton and Cole both stated that they also support requiring at least 8 Energy Efficiency
credits.
The last point, 'building height and character' was discussed next. Mims started by recalling the
map of recommended building heights that first appeared in the Riverfront Crossings and
Downtown Master Plan, and was later adopted into the Comp Plan. She posited that many
community members were not aware of the heights that were recommended in the plan, adding
that she does not believe this map has had the kind of public vetting that it should have in order
for the City to codify something such as the TIF policy.
Mims also said that it appears that this is a way to effectively down -zone some properties that
may be prime candidates for redevelopment. Throgmorton stated that legally, it does not down -
zone anything. Mims said that she is referring to public perception; that the intent is to restrict
EDC July 21, 2017, p. 6
Preliminary
the height when there may be the need for financial assistance, such as for a high-rise building
project. Mims added that if the goal of the Council is to limit tall buildings on these sites, then
she believes it is a discussion they need to have at the Council level. They could then actually
discuss rezoning those particular properties, if that is the actual goal. If this is not the goal, Mims
stated that she does not understand why they would tie TIF dollars to particular heights on
particular parcels.
Throgmorton asked if Fruin would provide a brief summary of the memo he had included in the
packet for Members about the consultants work in arriving at the desired heights. Throgmorton
said with regard to vetting, the map did appear in the draft plan and that it is not their
responsibility to see that people read every single component of the plan. He stated that the
Council at that time did not have a discussion about the plan as a whole. Throgmorton stated
they would not be down -zoning anything; rather, they would be exercising the City's discretion
and judgment about how to use the tax incentives to achieve the objectives contained in the
Comprehensive Plan.
Fruin then reviewed his memo regarding the planning consultants' recommendations on height.
In a design charette with consultants, the public identified a number of properties as candidates
for redevelopment. Consultants focused on those properties and considered existing conditions
and zoning constraints to formulate the desired heights. He said he had ask planning staff
particularly, about the example of the law firm building at College and Linn. In this case, a corner
building, consultants determined the recommended height by the size of the lot and how much
parking could likely be provided on the lot. Building heights reflect what people said they liked for
building heights and the likelihood of how much parking could be provided on site. Fruin
explained the consultants also worked with staff on the details as they were reviewing the draft.
He noted that the map was introduced at a public presentation to roll out the plan at City Hall. It
had been one of four maps displayed on one of several posters for the public to view. Mims
noted that parking regulations were one of the factors in the consultant's height
recommendations and suggested that our parking regulations may be in need of updating; and if
so, determining future building heights with outdated parking regulations, may, in a year or two,
make no sense. She said TIF should not be tied to height at all.
Cole started talking about the TIF review process that they have been going through for the past
year, stating that the notion there hasn't been enough input does not make sense to him. He
added that they have made all of these meetings public, televised them, and met with many
stakeholders involved. Mims interjected, noting that her comment is only about the review and
input on the desired building heights map during the Comp Plan process — nothing to do with the
input for the TIF policy review.
Cole went back to the height issue, stating that he believes they have clearly shown the direction
they want to go. He then spoke to the notion that people don't understand what the
Comprehensive Plan is; that they think of it as a regulatory code that they are bound to. He
stated that it is a guide, perhaps an imperfect one, but it is what they have to work with and it has
been through a thorough public process. Cole continued to speak to building height issues.
Throgmorton thanked staff for preparing the new map, adding that it helps him to understand how
this policy would likely play out. He questioned when they would provide exceptions to this.
Throgmorton stated that he has some textual amendments that he would like to share with Ford
for the TIF Policy revisions. He noted that they do not have time at the meeting to do this, but
that he would prepare a draft for all to see what he is proposing. Members continued to discuss
some of the elements on the map.
EDC July 21, 2017, p. 7
Preliminary
Mims then spoke to Cole's comment regarding the map having enough public scrutiny before
going into the Comp Plan. She stated that to tie something as significant as what properties TIF
might be considered for — would be wrong. Throgmorton asked what Mims would suggest as an
alternative. Mims responded that she does not believe it should be tied to building height at all.
She believes in preserving the historic feel of a block. Throgmorton stated that he believes using
the map gives better clarity as to what the Council is looking for.
STAFF TIME:
None.
COMMITTEE TIME:
None.
OTHER BUSINESS:
None.
ADJOURNMENT:
Cole moved to adjourn the meeting at 10:10 A
Throgmorton seconded the motion.
Motion carried 3-0.
Council Economic Development Committee
ATTENDANCE RECORD
2016-2017
Key:
X = Present
O = Absent
O/E = Absent/Excused
TERM
A
Nrn
o��A
A
N
V
NAME
EXP.
O
A
+
N
+
o
+
A
+
�1
+
N
+
+
w
me
W
J
O
N
+
A
N
�+
N
+
Ol
Oi
..a
01
Ol
Ol
Of
+
W
V
V
+
V
+
V
V
Rockne Cole
01/02/18
X
X
X
X
X
X
X
X
X
X
X
X
Susan Mims
01/02/18
X
X
X
X
X
X
X
X
X
X
X
X
Jim
01/02/18
X
X
X
X
X
X
X
X
X
XIX
X
Throgmorton
I
Key:
X = Present
O = Absent
O/E = Absent/Excused
MINUTES PRELIMINARY
HISTORIC PRESERVATION COMMISSION
AUGUST 10, 2017
MEMBERS PRESENT: Thomas Agran, Esther Baker, Kevin Boyd, Zach Builta, Sharon
DeGraw, G. T. Karr, Ginalie Swaim, Frank Wagner
MEMBERS ABSENT: Gosia Clore, Cecile Kuenzli, Pam Michaud
STAFF PRESENT: Jessica Bristow, Bob Miklo
OTHERS PRESENT:
RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action)
CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
CERTIFICATE OF APPROPRIATENESS:
641 South Governor Street.
Bristow said this bungalow is in the Governor -Lucas Street Conservation District. She said that
it has all of its original siding and windows and has a little bump out on the side.
Bristow showed an area where the applicant would like to build a small studio/outbuilding. She
then showed where it would be three feet from the property line on one side and three feet from
the rear fence.
Bristow said the applicant came to staff early on and was shown some of the barn -kind of
buildings in the historic districts, partly because building the simple pyramid or gable -roof
garage structure that is in the guidelines really would not fit the owner's needs, because this
would be a studio space. Bristow said that the proposed structure would sit in the back of the
lot.
Bristow said that the street and the house are about five feet above the grade of the proposed
outbuilding. She said that the ridgeline on the outbuilding is proposed to be about 20 feet, while
the house has a ridgeline at 24 feet, but it is also another five feet above. Bristow said the
outbuilding will therefore be sitting downhill at the back of the property.
Bristow said there has never been a garage on this site. She said that although there is a
driveway that is aimed in the general direction of the new structure, it won't be readily visible
because of other landscaping and pergolas on the property.
Bristow showed the drawing of the front, east view. She referred to a handout, showing a few
changes that have been made since the agenda was distributed. Bristow said this is a two-story
structure with a board and batten siding above and all the way around on the other side. She
said there will be ship -lap type siding on the lower level. Bristow said there will be a sliding barn
HISTORIC PRESERVATION COMMISSION
August 10, 2017
Page 2 of 14
door, and the rail that it is on makes the definition between the two levels and the siding. She
said that the door has been moved over a little bit from where it was originally located.
Bristow said the owner would like a 16 by 24 interior space, so adding six-inch walls on each
side makes the exterior footprint 17 by 25. She said that originally the owner had a two -foot
extension on the roof that has been reduced to one foot. Bristow said the reason for that is that
by going three feet from the property line on each side, one can only extend the roof one foot
into that space. She stated that the owner can't really move the building over the four feet as
discussed in the packet because of an adjacent tree that he does not want to take down.
Bristow showed a double hung window that would match the configuration of the windows on
the house. She showed a small gang of windows that would let in a little bit more light in the
upper half. Bristow said that the applicant proposes to find salvage window for the windows in
the structure and to build the sliding door also using salvage windows and material.
Bristow showed the south -facing view. She said that the building is sitting on a little bit of an
extended concrete slab so that there is some space outside to sit or work. Bristow stated that
the owner has also created a projection of the roofline by four feet on that side, which would
have been the front, overhanging that barn door. She said that at staffs suggestion, the owner
has added skylights to help get a little bit more light inside. Bristow said the skylights would
have to follow the guidelines, specifically the section on mass and rooflines and using a metal -
framed skylight in the appropriate location and not on a street -facing view, which will not be the
case here, since this is an outbuilding in the back.
Bristow stated that the applicant has a door already on hand that he wishes to use. She said
that he would paint it to match the trim color that is proposed.
Bristow showed where the applicant has lowered a window and where it used to be. She
showed the window with which it now aligns. Bristow said it has the full board and batten siding.
Bristow showed the north view near the property line with the neighbor. She said there are no
windows because of code issues, but the owner included some skylights. Bristow showed the
west view facing the alley. She said that it is not an accessible alley, and this side of the
structure does not have any windows either.
Bristow showed some drawings of the proposed structure. She said the owner would like to
keep a kind of weathered cedar look, using green trim and blending some of the trim and other
elements with the house.
Regarding the overhang issue, Miklo said the original design was two feet, but the zoning code
only allows a foot overhang or a foot projection into the side yard setback of three feet at the
property line to adjoining properties.
MOTION: Agran moved to approve a certificate of appropriateness for the project at 641
South Governor Street, as presented in the application. Baker seconded the motion. The
motion carried on a vote of 8-0 (Clore, Kuenzli, and Michaud absent).
HISTORIC PRESERVATION COMMISSION
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314 South Summit Street.
Swaim said that when the Commission is being asked to allow demolition of a building, a couple
of things have to happen. She said that first it has to be shown that the building is unsound and
irretrievable. Swaim said the second requirement is that the building that is being proposed as
a replacement is architecturally appropriate for the lot and is sympathetic to the house.
Swaim said that once discussion of the garage demolition is initiated, she will ask for a
consensus regarding the demolition of the garage. She said the Commission will not vote on it
then, because what is being proposed to replace it has to be approved before the demolition
can be approved.
Bristow said this house is in the north end of the Summit Street Historic District. She said it
looks like a foursquare, but it is known that because of changes made on the interior and
exterior, the house is much older than the site inventory says, at least 15 to 30 years older.
Bristow said the house was originally a Queen Anne of some kind. She said that some of the
evidence of that is on the south side and some is in the shape of it. Bristow showed a whole
area of the front of the house that she said would have been originally stepped back. She said
it was built back out to create the kind of modern foursquare with Craftsman elements. She said
that is also evidenced in the windows, in that these are much taller, narrower windows than one
would normally see on a foursquare.
Regarding the existing garage, Bristow said it is a two -car garage that is listed on the site
inventory as non-contributing. She said the garage is in extremely dangerous condition.
Bristow said that on the front, the garage just looks like it is rotting, but one can see a lot of light
coming through. She said there is a base of the wall that is totally rotted away.
Bristow said that once one started repairing this, it would be all new anyway. She stated that it
does not meet the owners' needs, and staff really feels that this building is structurally unsound
and should be taken down.
Bristow showed the site plan and where the existing garage is located. She said that the
proposed garage would be a straight shot in on the driveway. Bristow said the brick driveway
has been taken up and is all on pallets so that it can be relaid. She stated that it was removed
so that the construction traffic for the house and garage would not damage it any further.
Bristow said the two -car garage would have an accessory apartment and a carport. She said
that the hipped roof would echo the hipped roof on the house, and the projection is also a hip.
Bristow said the projection allows a little bit of differentiation for the accessory apartment
entrance, as it is stepped back from the facade.
Bristow said the windows would be similar to the windows on the house, as would the inverted
scalloped trim. She said that currently, for the carport, the trim and the deck are scheduled to
match the front of the new plans for the house, with columns to match those in the new plans.
Bristow said they are also appropriate with the existing columns.
Bristow said that the square spindles like this would be an appropriate railing on this deck,
whether or not it matched the house. She said that it is probably the simplest railing that one
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could have, and that would be appropriate on this kind of carport area. Bristow said the
columns are acceptable.
Regarding the garage doors, Bristow said they look partially like panel doors, but they have
windows. She said that what would be appropriate here would either be a flat panel door with
no windows or more of a carriage house style door, if the owners want windows. Bristow said
that product information has not yet been provided for the garage doors, so that would be one of
the conditions staff would like to see on approval of the garage.
Bristow said that staff has seen the window product information, and it is an acceptable window.
She said it is wood and simple, as is appropriate for these new windows.
Bristow showed the side view, pointing out where the projected section is drawn darker so that
the recessed section that is the main garage is a little bit lighter behind. She added that this
would all have gutters to match what is proposed to be on the house - copper, half -round
gutters.
Bristow showed the windows similar to the house here. She said that the door product
information has been submitted. Bristow said that those would match what is proposed for the
house and would be a three-quarter light with a single panel below.
Bristow showed the rear of the proposed building, where there is a single window for a kitchen -
like space inside. She showed where there are a few more windows to allow light in on the
south side, including some on the garage.
Bristow showed the overall plan for a simple garage, with stairs up to an accessory apartment
and then just a simple accessory apartment with exterior deck.
Bristow said that beyond approving the doors, staff feels it would be very acceptable to remove
the existing garage and that the proposal for replacement is an acceptable plan.
Swaim asked the applicant if they had anything to add regarding the garage. They did not.
Swaim asked for discussion regarding whether the Commission should allow the garage to be
demolished.
Baker stated that, based on the photographs, it is pretty clear that there is nothing salvageable
with the garage. DeGraw said she agreed.
Agran said that in addition, the building was non-contributing to begin with. Boyd said he
agreed.
MOTION: Baker moved to approve a certificate of appropriateness for the garage
demolition at 314 South Summit Street, as presented in the application. DeGraw
seconded the motion. The motion carried on a vote of 8-0 (Clore, Kuenzli, and Michaud
absent).
Swaim asked for discussion regarding the construction of the new garage.
MOTION: Agran moved to approve a certificate of appropriateness for the construction
of the new garage with accessory apartment and carport at 314 South Summit Street, as
HISTORIC PRESERVATION COMMISSION
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presented in the application, with the following condition: the garage door product
material is to be approved by staff and chair. DeGraw seconded the motion. The motion
carried on a vote of 8-0 (Clore, Kuenzli, and Michaud absent).
Regarding the house, Bristow showed the demolition drawing that was included in the
Commission's packet and also showed a photograph that is clearer. She said that this project
includes removal of the dormer that faces north. Bristow said the dormer would be replaced
with a dormer that instead has three windows. She showed where the current stair up to the
second floor is located, saying that the owners want to add a second stair up to the attic in that
location.
Bristow said the project would also remove the two-story porch in the back and the single -story
addition, along with some work on the front porch. She showed the windows that would be
removed and reorganized in a much more regular pattern. Bristow said this is due partly to
interior plan changes. She stated that some of them might not originally have been where they
were anyway because of the addition. Bristow showed one particular window and stated that
staff recommends that if it can be moved and salvaged, because it is just moving over slightly,
that it be done that way.
Bristow showed a bump out on another view that is probably a remnant from the house's Queen
Anne days. She said that because of plan changes and because it does not relate to the roof
properly above, staff recommends approval of the applicant's proposal to remove that.
Bristow showed the single -story addition and the two-story sun porch and lower open porch.
She stated that the sun porch does kind of show up on the Sanborn Map so that it might be
historic, but it is heavily damaged. Bristow said that rebuilding this would be entirely
appropriate. She said that generally, the locations of the windows on the back will be
reorganized a little bit.
Bristow showed how the new area would look once the one-story addition is removed and there
is a regular pattern of windows, with one possibly just being moved over. She showed part of
what one would see in the second -story sun room.
Bristow showed all of the windows in the main part of the house that will be assessed as to
whether they can be rehabilitated. She said staff suggested the assessment instead of just
replacing all of the windows. Bristow said that most of the windows appear to have a storm
window that needs to be replaced, but the windows themselves should be repaired instead.
Bristow showed the demolition for the back of the house. She said that because it is taking off
the whole sun porch, it is really extensive.
Bristow said that one of the things not in the staff report is the fact that this would remove a
chimney. She said the guidelines discuss not removing an important chimney - one that is
really architecturally significant. Bristow said that this chimney is on the back, but there is
another chimney that is much more prominent and has a little bit of architectural character to it.
She said the chimney to be removed does not, and it is in the sun porch area that is going to be
removed anyway, so staff would recommend allowing removal of that chimney.
Bristow said there is the one-story addition being removed as well as the two-story area. She
showed the area that will become and the open porch and the part that will also be removed.
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Bristow said the drawings show removing the little side porch and reconstructing it. She stated
that staff actually recommends only doing the work needed to put new footings under it and
retaining any of the material that is not in bad repair.
Bristow showed an image demonstrating that the new sun porch would have a paneled base.
She said that currently there is siding there. Bristow said that the new windows would be similar
to those on the house and a little bit longer than the ones currently in the sun porch, making the
area below the windows smaller. She said that putting it back in kind of a paneled siding
configuration seems appropriate.
Bristow showed the new columns on the porch under the sunroom. She showed the two
columns that currently exist and said that staff recommend retaining them if they are in good
enough, workable condition and then just remaking two new columns to match them instead of
replacing all of them.
Bristow stated that the whole house will be reroofed so that the house and garage will match.
She said that, as with the garage, there will be new copper gutters on the whole house. Bristow
added that all of the windows on the back part of the house are new windows, and the door is
also a new door. She said that with this build -out being an addition, she did not think there
would be an historic door on the back anyway.
Bristow showed the south side of the house and the side porch. She said the stair railing to the
side porch is new and not historic. Bristow said that the plan currently proposes to remove the
short balustrade around the porch and remove the non -historic railing and the stairs and change
the stair configuration so that it is a stair that wraps all the way around the porch. She said that
then it would not need a handrail at all, but that would involve removing the balustrade.
Bristow said that the spacing does seem to match the spindled architrave above, but staff does
not know if this is an original railing and feels that it is probably not. She said the spindles are a
little bit too narrow for what one normally sees, but staff does recommend keeping the spindled
architrave and column as just one of those elements of the history of the house. Bristow said
that currently the drawings show replacing that with brackets to match what is happening in the
back.
Bristow said that this house has had multiple periods of work done on it. She said that the
guidelines discuss letting that show and remain as the story of the house's history. Bristow said
that changing the one door, however, to be a full height door is definitely an acceptable move
that staff would like to see.
Bristow showed the front of the house and said that the demolition would involve all of the porch
structure. She said there is a slope on the porch where the whole column and pier have been
sinking quite a bit. Bristow said that the Commission did approve the replacement of the roof
product and the ceiling underneath because of some storm damage in the past year. She said,
however, that other structural repairs were not made at that time.
Bristow said that currently what is being proposed is to fix the foundation problems at the pier
and make sure the other one is fine and to remove the panelized balustrade and replace it with
simple, square spindles. She said the owners want to change this condition for a couple of
reasons. Bristow said staff also feels that the arch is not as sophisticated of a design as many
of those types of arches when they were put on houses originally. She said that it has a very
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great span, and it dives into the sidewall a bit more awkwardly than one sees in many of the
foursquares that have an arch like this.
Bristow added that it is very, very dark on the porch. She said that part of the applicants'
interest with the front porch work is to increase the amount of light that comes in through the
front. Bristow said that to do that, the applicants would remove the astragal and put it up at the
point where the beam rests or the columns and remove one part of the arch, creating a flat
beam on tapered columns. She showed an example of that.
Bristow said staff feels that if the balustrade could remain and the material was sound, the
panelized balustrade is again another aspect of the history of the house. She said that at the
same time, the applicants would like to get more light in, and that would help make the area
darker. Bristow showed some photographs of the porch, which show that it is fairly dark and
that it seems to have a really low beam across the front.
Bristow showed the proposed new front porch. She stated that all of the stone work at the piers
and the stairs is original, and the owners propose to remove the paint. Bristow showed the
proposed new front door with a three quarter panel and the single panel below. She showed all
of the windows that would be assessed for repair. Bristow said that a couple of them on the
porch don't have storm windows at all.
Bristow said the question is about the balustrade. She said staff feels that either could be
acceptable. Bristow said that she could see making an exception to remove the balustrade to
let the light in as a possibility. She said that would be for the Commission to discuss.
Bristow said that she put some possible things for the Commission to talk about in the motion.
She said that if anything is not there that the Commission wants to include, it should be included
in the motion.
Agran said the staff recommendation includes replacement of the porch floors with vertical grain
Douglas fir. He asked if there is a reason that is being specified and that alternatives are not
included.
Bristow responded that was added because the guidelines do recommend that as the material.
She said that the Commission has occasionally approved, depending on the situation,
alternative materials. Bristow said that unless the applicants want to present an alternate wood
product, that would be the only one staff would recommend.
Agran said the phrase "false history" is used in terms of deciding which elements of the history
of this house staff is determining to be "false history" or real history. He said it strikes him as
strange that staff would say that we should hold on to certain elements from a certain era of this
house but would allow the removal of other things.
Agran said he is trying to think about this in terms of someone looking to change something in
the future. He asked about the balustrade on the front and the logic behind allowing the
removal of that. Agran said someone could say that is not in character with the house, but this
house has an ambiguous character because it has changed so much over time.
Bristow responded that generally, if a feature is historic and is salvageable or could be repaired,
it should be retained. She said after that, it is a matter of if there is an exception then for an
individual item to not retain it.
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Bristow said that with the side porch and the short little balustrade, there could be some
question about whether that is original or was put on by the most recent owner before the
current owners. She said that because a more recent ownerjust kind of did things, it is entirely
possible that owner put that railing on. Bristow said that is not known as a fact, but if the
previous owner put it on, it would not have been within an historic time frame, it would not be
considered historic, because it would have happened within probably the last 40 years.
Bristow said she agrees that there is some awkwardness in that, and that some of those things
have not been resolved. She said that if there is a condition that could warrant it to be replaced,
then that condition could be used.
Miklo said that, regarding the back porches, because they tell the story of the earlier Queen
Anne house that was damaged by fire and heavily remodeled, to keep those as evidence of the
earlier architecture is important. In terms of the front porch and a false sense of history, he
stated that the front porch that is proposed looks very much like a porch that would have been
built in the early 1900s, and it is almost interchangeable in terms of design for the period as the
existing porch. Miklo said that is why staff felt comfortable with going with a simplified version.
He said it is not adding another era or element to the house that isn't there.
DeGraw said this would look nice with the style of the balustrade that is going on the garage on
the balcony. She said it looks like they would match, if they went with spindles. Bristow agreed
and said that is what is shown.
Agran said he has no problem with spindles but was just curious about what it means if the
Commission makes this exception. He said that the exception is based not on the integrity of
the material but the whim of the owner. Agran said he wanted to understand the rationale.
Miklo said there are some structural issues as well with the front porch. He said that the front
porch, except for the roof, has to be taken off and rebuilt.
Bristow showed the image in which the whole corner has settled. She said staff does not know
what the condition of this is. Bristow said she would assume that there is rot there but has not
poked around in it to see. She said that kind of exception could be written so that if the
balustrade is shown to be rotten beyond repair and needs to be replaced, replacing it with
spindles instead would be acceptable.
Swaim said that the piece that makes the broad band an actual arch appears to be original.
Bristow said she did not think that has had any changes for a long time.
Agran said that part of the character of this house is that owners did things that they thought
looked modern in their own era. He said that would not be allowed anymore, so that if one
wanted to do something to modernize the house, none of the things that have been done to this
house could be done. Agran said that there is something there that he could see from a
homeowner's perspective as confusing - that the Commission is celebrating and honoring
awkward changes and stylistic changes that occurred to this house over time, in terms of the
recommendations by staff, but also very strictly prohibiting all kinds of other things of our own
era.
Agran said this particular house is an example of this house not being a museum piece. He
said he just wanted to understand what the precedent is that is set when one says that he would
like the feel of this to be different. Agran said he can see, for instance, wanting to have more
HISTORIC PRESERVATION COMMISSION
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light in a house and wanting to put way more windows on one side. He said that it starts to get
subjective.
Miklo said that it is somewhat subjective in that there is a judgment call here. He said that if one
follows the strictest guidelines, one would say that the front porch should be rebuilt as is.
Agran said he does not believe that is what should happen because of other examples that exist
already. He said he can see this coming up later - someone saying this is okay, because the
Commission said it was okay here. Miklo said that each property the Commission reviews is
individual, and the Commission does not set precedent.
Bristow said that allowing this for this house does not mean the neighbor could proceed with the
same thing. She stated that each house is judged individually, and this project is very
complicated, because this house has an extensive addition/remodel history. Bristow said it is
also complicated because of the extent of the proposed work. She said that it is true that if one
wanted to follow the guidelines absolutely to the letter, the porch should be rebuilt as it is.
Agran said he is asking too that if one is following the guidelines to the letter, should this be
rebuilt as a Queen Anne. He said he understands that it should not, but that is what he is trying
to get at. Agran asked at what point Commission makes a distinction. Bristow answered that if
something is over 50 years old, it is historic and is part of the history of the house.
Agran asked if an addition put on in 1967 is therefore part of the historic character of the house.
He said that possibly an addition put on in 1967 might be what is being taken off here in the rear
single -story addition. Bristow said that might be correct.
Agran asked if there is a time span on each of these properties, for example on Summit Street,
because now an addition from 1967 would be considered historic. Miklo said that an addition
from 1967 might be 50 years old, but that does not necessarily make it historic. He said that it
would also have to have other characteristics. Miklo said that an addition put on by a home
carpenter would not have the same value as one that was designed by an architect. He said
that they have to each be judged individually.
Agran said the additions that were put on this house to turn it into a foursquare for reasons of
fashion or modernization or whatever are now part of the history of the house. He said he
wondered at what point is one going to say that we are going to stop honoring the history of the
house.
Bristow said that the important thing to remember is each district has its period of significance.
She stated that an addition that was put on after the period of significance might just not be
considered historic because it is outside of the period of significance of the district. The period of
significance for a district determines the dates by which "Historic" is determined.
Builta said that if the process was strictly objective to the point at which a computer could decide
these issues, there would be no need for the Commission. He said these types of discussions
are why the Commission exists.
MOTION: Wagner moved to approve a certificate of appropriateness for the renovation
of the house at 314 South Summit Street, as presented in the application, with the
following conditions: the south side porch including trim detail is retained instead of
removed but the porch railing may be removed, the stairs may be reconfigured, and
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porch footings may be added; all porch floors that are replaced use vertical -grained
Douglas fir; paint removal to the existing porch piers follows the Secretary of the
Interior's Standards for Rehabilitation for the removal of paint on masonry; and any
windows that are determined to be deteriorated beyond repair are reviewed by staff and
chair for approval of replacement prior to their removal. Karr seconded the motion. The
motion carried on a vote of 8-0 (Clore, Kuenzli, and Michaud absent).
REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF:
Certificate of No Material Effect - Chair and Staff Review.
314 South Summit Street.
Bristow said this project was for reparation of the side foundation. She said that when it was
repaired, some of the existing stone was able to be reused.
Bristow said that currently it shows a poured concrete wall below one row of stone. She said
that the grade will be raised because of a bad drainage problem so that what shows will be
stone that was originally there.
26 East Market Street.
Bristow stated that this is the Old Brick property. She showed the north addition and where
there is a condition with mulch next to parking.
Bristow said excavating all of this and pouring some new foundation wall has been approved.
She said there has been a problem with water pouring in to the lower level and the basement.
447 South Summit Street.
Bristow said this project involved a rear chimney that was still in use. She said the owners are
reconstructing the chimney entirely.
Bristow said there is also a 1920s side chimney. She said the owners were instructed that they
could use brick to match the side chimney or match the original chimney. Bristow stated that
none of the brick could have been reused because of its poor condition.
408 Fairchild.
Bristow said this property has a new, small outbuilding. She said that all of the cedar shake
shingles in the gable ends have been replaced.
Bristow said that the contractor noted that he used the cement board cedar shakes on the
outbuilding and real cedar shakes on the gables. She said he told her that the real cedar
shakes will be much easier to install.
415 Brown Street.
Bristow stated that reroofing for this house was approved last year. She said the owners found
someone to repair the internal gutters and any of the rotten trim.
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Bristow said there are some areas where there were downspouts that were removed on the
internal gutters. She stated that the owners are putting those downspouts back in, because
they are needed for capacity of the gutter.
728 Fairchild Street.
Bristow said the project involves the reconstruction of some of the windows that were so rotten
that they did not have parts of the frames any more.
Minor Review - Staff Review.
828 Dearborn Street.
Bristow said the owners are replacing all of the windows that are in the 1970s addition on the
back with something that will match the historic windows. She added that they are replacing the
storm windows mostly on the sides and on the second floor on the back for something that is
operable so that they don't have to switch out storms and screens all the time. Bristow said the
owners are retaining all of the storm windows on the front of the house and a few right around
the corner on the front.
409 Grant Street.
Bristow said that this house is completely non -historic. She said it has some wood siding and
trim, which the owners are replacing. Bristow said the material is similar to the Azek that the
Commission has approved in the past.
815 East Bloomington Street.
Bristow said that the front steps and some of the balustrade were rotten and will be replaced.
She said it will have closed risers when it is done.
1601 Center Street.
Bristow said that this is believed to be a Moffitt house. She said the house had a replacement
set of casement windows in the front. Bristow said the replacements were rotten and
deteriorating so will have to be replaced again. She said the new windows will be double hung
windows that will match all of the other replacement windows on the house.
125 North Gilbert Street.
Bristow said this house has metal siding. She stated that the porch is being reconstructed.
Bristow showed the stucco balustrades and said this is therefore going for stucco.
839 Roosevelt Street.
Bristow said this house has a small, non -historic front step. She said the owners are replacing it
with concrete in a more square but still layer cake type of configuration. Bristow said the current
step was really rotten.
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625 Davenport Street.
Bristow stated that the owners are replacing the railing. She referred to photographs of the
neighboring house that used to be a twin to this one.
Bristow showed the house that is still contributing, because it still has the original front
configuration. She then showed the one that was opened up and was made into a duplex and
is therefore now non-contributing. Bristow said the owners will put in a railing that will not rot
and will meet the guidelines.
721 Brown Street.
Bristow said that the rear foundation wall in the corner of this property is falling apart and is
being reconstructed. She said that the deck is supported partly on the concrete wall that is
falling in, so that is also being replaced.
1029 Court Street.
Bristow stated that this house is non-contributing, possibly because of some additions on the
back. She said that it has an extensive deck, some of which will be repaired to match what is
there, which meets the guidelines.
Bristow said that off to the other side, the owners are adding a landing and some steps down
and another landing on to that side of the property. She pointed out that there are some grade
changes in this yard.
723-725 South Seventh Avenue.
Bristow said this is a completely modern 1970s house in the Dearborn Street Conservation
District. She said the owners plan to put on a new rear deck. Bristow said staff is allowing the
modern deck configuration, because this is a modern house.
Intermediate Review - Chair and Staff Review.
827 Brown Street.
Bristow showed the driveway as it was. She said that the owners are widening the curb cut a
little and basically moving it over so that it aligns better with the garage.
104 East Jefferson Street.
Bristow stated that this is a non -historic property. She showed the old monument sign and said
the building will have a new monument sign. Bristow said the new sign will not have the raw
aluminum case anymore and will go better with the architecture.
CONSIDERATION OF MINUTES FOR JULY 31, 2017:
Swaim stated that on page four, paragraph two, line two should be changed to read, "...in any
community are often threatened when a congregation wants a larger space..."
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MOTION: Boyd moved to approve the minutes of the Historic Preservation Commission's July
31, 2017 meeting, as amended. Baker seconded the motion. The motion carried on a vote of
8-0 (Clore. Kuenzli, and Michaud absent).
COMMISSION INFORMATION AND DISCUSSION:
Preserve Iowa Summit.
Staff asked to table this item to a later meeting.
Brochure: Preserving Black History in Iowa City: Tate Arms and the Iowa Federation Home.
Swaim said that Sylvia Bochner, the staff intern, put this brochure together regarding the civil
rights grant. She said the Commission is looking for more stories from people who lived in
these houses.
Downtown Surve
Swaim said that the Commission members received information regarding a downtown survey.
She said that Alexa McDowell will be working on this for the Commission.
Bristow said that on Tuesday, September 12, at 5:30 p.m. at the Englert Theater, McDowell will
talk about the process of reviewing the 2001 downtown survey and updating it. She said she
will answer questions regarding historic preservation from the public.
Bristow said staff would like as many people to attend as possible.
Boyd asked where this event fits into the timeline of things being done in terms of the downtown
assessment. Miklo replied that this would be the kickoff event - the first meeting to announce
the project, its goals, and how it will proceed. He said the process will take approximately one
year.
ADJOURNMENT:
The meeting was adjourned at 6:28 p.m
Minutes submitted by Anne Schulte
HISTORIC PRESERVATION COMMISSION
ATTENDANCE RECORD
2016-2017
NAME
TERM
EXP.
8/11
9/8
10/13
11/10
1218
1/12
2/9
319
4/13
5111
6/15
7/31
8/10
AGRAN, THOMAS
7/1120
O/E
X
X
X
X
X
X
O/E
X
X
X
X
X
BAKER, ESTHER
7/1/18
X
X
X
O/E
X
X
X
O/E
X
X
X
X
X
BOYD, KEVIN
7/1/20
---
X
X
X
0/E
X
X
X
X
X
X
O/E
X
BUILTA, ZACH
711/19
X
X
X
X
X
O/E
X
X
O/E
X
X
O/E
X
CLORE, GOSIA
7/1/20
X
X
O/E
X
X
X
O/E
X
X
X
X
X
O/E
DEGRAW, SHARON
7/1/19
O/E
X
O/E
X
X
X
X
X
X
O/E
X
X
X
KARR, G. T.
711/20
—
—
—
—
—
—
X
X
KUENZLI, CECILE
7/1/19
X
X
X
X
X
O/E
X
X
O/E
O/E
X
O/E
O/E
MICHAUD, PAM
7/1/18
0/E
X
X
X
X
X
X
X
X
X
X
X
O/E
SWAIM, GINALIE
7/1/18
X
X
X
X
O/E
O/E
X
X
X
X
X
X
X
WAGNER, FRANK
7/1118
X
X
O/E
X
X
X
X
X
X
X
O/E
O/E
X
KEY: X = Present
0 = Absent
O/E = Absent/Excused
— = Not a Member