HomeMy WebLinkAbout2017-10-03 Resolution4d o)
Prepared by: Scott Sovers, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142
Resolution No. 17-312
Resolution accepting the work for the First Ave (US Highway 6 to
Mall Drive) Four Lane to Three Lane Conversion Project
Whereas, the Engineering Division has recommended that the work for construction of the First
Ave (US Highway 6 to Mall Drive) Four Lane to Three Lane Conversion Project, as included in a
contract between the City of Iowa City and Quality Striping Inc. of Des Moines, IA, dated April 27,
2017, be accepted; and
Whereas, the Engineer's Report and the performance and payment bond have been filed in the
City Engineer's office; and
Whereas, funds for this project are available in the First Avenue Three Lane Conversion account
*S3937;and
Whereas, the final contract price is $21,916.04.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, That said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 3rd day of October 2017.
Ma or
Approved by
ATTE ee.e—t2�
City Clerk 4ityl-Attorney's Office -1.7
It
It was moved by Botchwav and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes:
Nays: Absent:
x
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
x
Thomas
Throgmorton
Pweng/masters/acptwork.doc
9117
i r CITY OF IOWA CIT 100317
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-^� COUNCIL ACTION REPO R 4d(1)
October 3, 2017
Resolution accepting the work for the First Ave (US Highway 6 to Mall
Drive) Four Lane to Three Lane Conversion Project
Prepared By:
Scott Sovers - Sr. Civil Engineer
Reviewed By:
Jason Havel - City Engineer, Ron Knoche - Public Works Director
$
Geoff Fruin - City Manager
Fiscal Impact:
None
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution, Engineer's Report
Executive Summary:
The project generally involved the replacement of pavement markings and signal modifications
as necessary to convert First Avenue (US Highway 6 to Mall Drive) from 4 lanes to 3 lanes and
add bicycle lanes.
Work on the project was recently completed by Quality Striping Inc. of Des Moines, Iowa, in
substantial accordance with the plans and specifications. The Engineer's Report and
Performance and Payment bonds are on file with the City Engineer.
•: Project Estimated Cost:
$
43,000.00
•: Project Bid Received:
$
22,356.59
❖ Project Actual Cost:
$
21,916.04
ENGINEER'S REPORT
September 20, 2017
� r Ott
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CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
City Clerk
Iowa City, Iowa
Re: First Ave (US Highway 6 to Mall Drive) Four Lane to Three Lane Conversion Project
Dear City Clerk:
I hereby certify that the construction of the First Ave (US Highway 6 to Mall Drive) Four Lane to
Three Lane Conversion Project has been completed by Quality Striping Inc. of Des Moines,
Iowa in substantial accordance with the plans and specifications prepared by Snyder and
Associates, Inc. of Cedar Rapids, Iowa.
The project was bid as a unit price contract and the final contract price is $ 21,916.04.
There was one change or extra work order for the project as describe below:
1. Credit for traffic signal programming that was part of the
contractor's scope but completed by City Traffic Staff. $ (693.00)
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely, r
Jason Havel, P.E.
City Engineer
4d P-)
Prepared by: Dave Panos, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145
Resolution No. 17-313
Resolution accepting the work for the HMA Crack Sealing
Project 2017
WHEREAS, the Engineering Division has recommended that the work for construction of the
HMA Crack Sealing Project 2017, as included in a contract between the City of Iowa City and
Illowa Investment Inc. of Blue Grass, Iowa, dated July 28, 2017, be accepted; and
Whereas, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
Whereas, funds for this project are available in the Pavement Rehabilitation Fund account #
S3824; and
Whereas, the final contract price is $58,077.00.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that said
improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 3rd day of October 2017
;9<7�
Ma or
Approved by
Att '
ity Clerk City Attorney's Office,/, -,--//,,
It was moved by Botchway and seconded by
adopted, and upon roll call there were:
Ayes: Nays:
x
x
x
x
x
x
x
Thomas the Resolution be
Absent:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
r ICITY O F 1 O WA C 1 Tom-
-^ All
COUNCIL ACTION REPOR 4�==
October 3, 2017
Resolution accepting the work for the HMA Crack Sealing Project 2017
Prepared By: Dave Panos - Sr. Civil Engineer
Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact: None
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution, Engineer's Report
Executive Summary:
The project was let as a Competitive Quotation project and has been completed by Illowa
Investments, Inc. of Blue Grass, Iowa, in substantial accordance with the plans and
specifications. The Engineer's Report and Performance and Payment bond are on file with the
City Engineer.
Project Estimated Cost: $ 90,000.00
Project Bid Received: $ 82,214.37
Project Actual Cost: $ 58,077.00
Work for this project was completed in the following areas:
Scott Boulevard — Rochester Avenue to Court Street
California Avenue — Union Road to Miami Drive
Nevada Avenue - Union Road to Miami Drive
Miami Drive — Nevada Avenue to Hollywood Boulevard
Ridge Road - Ridgewood Lane to Whiting Avenue
7th Avenue — Muscatine Avenue to F Street
Jefferson Street — Dubuque Street to 7`h Avenue
Prentiss Street — Capitol Street to Dubuque Street
Capitol Street — Prentiss Street to Court Street
Burlington Street - Summit Street to Muscatine Avenue
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240 - 1826
(319) 356 - 5000
(319) 356 - 5009 FAX
www.icgov.org
ENGINEER'S REPORT
September 22, 2017
City Clerk
Iowa City, Iowa
Re: HMA Crack Sealing Project 2017
Dear City Clerk:
I hereby certify that the construction of the HMA Crack Sealing Project 2017 has been
completed by Illowa Investment of Blue Grass, Iowa in substantial accordance with the plans
and specifications prepared by the City of Iowa City, Iowa.
This project was bid as a unit price contract and the final contract price is $58,077.00.
There were no change orders for the project.
I recommend that the above -referenced improvements be accepted by the City of Iowa City.
Sincerely,
Jason R. Havel, P.E.
City Engineer
pwenglmastemlengrpt.doc
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Prepared by: Jason Reichart, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5416
Resolution No. 17-314
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest an Agreement by and
between the City of Iowa City and Anderson -Bogert to provide
engineering consultant services for the Burlington and Madison
Intersection Improvements Project
WHEREAS, the City of Iowa City desires to revisit the Burlington Street Median Project, evaluate
the existing plans to determine what revisions may be needed, and complete the design of the
Burlington and Madison Intersection Improvements Project; and
Whereas, the Burlington and Madison Intersection Improvements Project includes traffic signal,
pedestrian signal, ADA sidewalk, and public utility improvements and the restriping of Madison
Street to include a 4 -lane to 3 -lane conversion and bike lanes.: and
Whereas, the City of Iowa City desires the services of a consulting firm to prepare preliminary and
final design for construction of the Burlington and Madison Intersection Improvements Project;
and
Whereas, the City of Iowa City has negotiated an Agreement for said consulting services with
Anderson -Bogert to provide said services; and
Whereas, it is in the public interest to enter into said Consultant Agreement with Anderson -Bogert;
and
Whereas, funds for this project are available in the Burlington & Madison Intersection
Improvements account # S3834.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The Consultant Agreement attached hereto is in the public interest, and is approved as to
form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultant Agreement.
3. The City Manager is authorized to execute amendments to the Consultant Agreement as
they may become necessary.
Passed and approved this 3rd day of October / 2017
G,
May1dr
Approved by
'City ClerkCity Attorney's Office
Resolution No. 17-314
Page 2
It was moved by sotchway and seconded by Thomas
adopted, and upon roll call there were:
Nays:
Absent:
the Resolution be
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
CONSULTANT AGREEMENT
BURLINGTON AND MADISON INTERSECTION IMPROVEMENTS PROJECT
THIS AGREEMENT, made and entered into this 3rd day of October, 2017, by and between the
City of Iowa City, a municipal corporation, hereinafter referred to as the City and Anderson -Bogert
Engineers & Surveyors, Inc., of Cedar Rapids, IA, hereinafter referred to as the Consultant.
WHEREAS, in 2010 Anderson Bogert completed design of the Burlington Street Median Project
which included the construction of a median on Burlington Street from the Iowa River to Capitol
Street, traffic signal improvements, new water main at Madison Street, street lighting
improvements, and landscaping; and
WHEREAS, the Burlington Street Median Project was put on hold due to uncertainty regarding
development in the area; and
WHEREAS, the City applied for and was awarded a Traffic Safety Improvement Program (TSIP)
and a Surface Transportation Program (STP) grant by the [DOT to improve this IDOT corridor;
and
WHEREAS, due to the planned construction of the University of Iowa Museum of Art and
availability of funds, the City now wishes to proceed with certain improvements at the Burlington
and Madison intersection, which may include changes to utilities, sidewalks, traffic control devices
and channelization, and street lighting ("Burlington and Madison Intersection Improvement
Project'); and
WHEREAS, the City also wishes to restripe Madison Street to include a 4 -to -3 lane conversion
from Market Street to Court Street and continuous bike lanes from Market Street to Prentiss
Street because Madison Street has been designated as an important corridor for bike riders in the
Iowa City Bike Master Plan; and
WHEREAS, the Burlington and Madison Intersection Improvements Project will revisit the
previous project design to evaluate the existing plans and determine what revisions and/or
additions may be needed in coordination with the University of Iowa and current design standards;
and
WHEREAS, the City issued a Request for Proposals to provide professional engineering services
for a number of projects, including the design of the Burlington and Madison Intersection
Improvements Project; and
WHEREAS, the City chose Anderson Bogert based on their previous experience with the previous
project, their experience with similar projects, and their knowledge of the surrounding area; and
WHEREAS, the City has negotiated an Agreement for said consulting services with Anderson
Bogert.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
-2 -
SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
PRELIMINARY DESIGN
a. Kickoff Meeting — The CONSULTANT will schedule a project kickoff meeting with
City Staff and other affected stakeholders (e.g., [DOT, University of Iowa, etc.) to
discuss the project, requirements, schedule and review frameworks by each entity.
The meeting will be held at City Hall.
b. Utility Research — The CONSULTANT will perform office research to gather
information pertaining to existing utilities in the project area. In addition, inquiry will
be made with the City, University, MidAmerican and other utility companies
regarding the future needs and plans in the project area.
c. Public Outreach - The CONSULTANT will conduct one-on-one public outreach
meetings to gather input on desired public corridor improvements from the
following property owners:
i. Kum & Go
ii. Apartment buildings east of Kum & Go
iii. University of Iowa
At this time, CONSULTANT anticipates up to two outreach meetings with Kum &
Go and with the apartment buildings east of Kum & Go, and 8 meetings with
University of Iowa staff, for a total of 12 meetings.
CONSULTANT shall coordinate with the City to schedule a meeting with local
bicycling advocates. .
CONSULTANT shall prepare and host one open house meeting with the general
public hosted at the City's facilities.
d. Review Design Standards — The CONSULTANT will review all design standards
applicable to the development of the project. Coordination with the appropriate
utilities is required in order to accommodate all facilities impacted by the project.
e. Design Surveys — The CONSULTANT will perform field surveys to establish
vertical and horizontal control points tied to the CITY's datum. The CONSULTANT
will research property records to establish the locations of existing property lines,
right-of-way lines and property ownership for the properties affected by the project
and incorporate this data into the base map. The CONSULTANT will also
research underground utility locations with the various property owners and utility
companies and plot their locations on the based map. Utilities to be researched
include field tiles, sanitary sewer, storm sewer, electric, gas, water, telephone,
cable television and fiber optic lines. This will include two joint meetings with the
utility companies having facilities located in the project area prior to the initiation of
field tasks.
f. Base Map Preparation —The CONSULTANT will prepare base maps showing the
information collected in the Utility Research and Design Survey tasks of the
Preliminary Design. Existing ground contours and topographic information will be
shown as required by the limits and detail of the preliminary design of the proposed
-3 -
facilities. The scale of the information will be suitable for the City's required detail.
The plan sheets will be 22"x34" plans. Sheets plotted at half size must maintain
legibility and utilize typical civil drawing scales.
g. Concept Development — The CONSULTANT will prepare up to 3 strip maps with
concepts for the Burlington Street and Madison Street intersection as well as lane
modifications to Madison Street. These concepts will be reviewed by the
appropriate stakeholders and a preferred concept selected for advancement to
design.
h. Preparation of Concept Statement — In accordance with the IDOT Federal -Aid
Project Development Guide, the CONSULTANT shall complete the Concept
Statement using the IDOT template. The Concept Statement shall be based on
the preferred concept and shall include the cost estimate and associated
information required in the form. This will be submitted to the CITY for review and
subsequent submittal to the [DOT.
Environmental Clearance — In accordance with the ]DOT Federal -Aid Project
Development Guide, the CONSULTANT shall complete an environmental review.
If further environmental investigations, studies or reports beyond a Categorical
Exclusion are needed, this will be treated as extra work beyond this scope of
services and will affect the project schedule.
j. Planning Level Study For Modifications to the Burlington Street bridge over
the Iowa River and possible reconfiguration of Grand Avenue/Byington
Road/Melrose Avenue — The CONSULTANT shall prepare a planning level study
and memorandum evaluating the effects of changes to the Burlington Street
Bridge and related work west of the Iowa River on the Burlington Street Corridor
from the bridge through Madison Street intersection.
k. Water System — It is assumed the project design will include minor revisions to the
water system designed in the Burlington Street Median Project plan set (e.g.,
profile adjustments, add valves around fire hydrants, review services, etc.),
generally along Burlington Street, from Madison to Capitol. The CONSULTANT
will provide information to the CITY as needed for the CITY to prepare any
necessary DNR permits for new water main. The construction documents will
include plan, profile, standard details, any special details as required by local
project conditions, quantity estimates, specifications, bid items, bid item
descriptions, and other miscellaneous details to provide documents suitable for
bidding and constructing the water main improvements. CONSULTANT also
anticipates meeting with CITY Water Department staff up to two times (at least
once in the field) to discuss the design and project conditions. This service does
not include preliminary design for any University of Iowa water main relocations or
adjustments.
Storm Sewer System — It is assumed the existing intake locations and spacing on
Madison Street is sufficient. No hydrology or hydraulic calculation will be
performed. A field review of intake conditions and suitability for conversion to a 3 -
lane roadway with bicycle lanes will be completed on Madison Street from Market
Street to Prentiss Street. On Burlington Street, a review of previous drainage
calculations will be performed to update any assumptions to current standards. It
is assumed either the existing system or the system previously designed during the
Burlington Street Median Project will be sufficient for the preferred alternative
developed in the Concept phase of this project. If it is determined that additional
-4 -
storm sewer improvements are necessary, design of the new storm sewer will be
considered additional work.
m. University -Owned Utilities — This project scope includes an examination any
existing University -owned steam tunnels that may be impacted by the City's utility
improvements. If this examination reveals the need to relocate any of the steam
tunnels to accommodate the City's utilities, Consultant shall prepare preliminary
designs and cost estimates for such work.
n. Front Street Entrance — It is anticipated up to two meetings will be required with
stakeholders to identify and develop improvement alternatives at the intersection of
Front Street with Burlington Street.
o. Coordination with CRANDIC Railroad — The CONSULTANT will work with
representatives of CRANDIC Railroad to identify impacts this project may have on
railroad crossings and railroad crossing signals. The CONSULTANT will also
work to incorporate CRANDIC's specifications and permits necessary to allow the
project improvements to be constructed (e.g. provisions for railroad protective
insurance, flagman requirements, conditions for working within the railroad right-of-
way, etc.).
p. Coordination with University Representatives for the Proposed Museum
Project — The CONSULTANT will attend up to two meetings with University
representatives to coordinate construction activities on the proposed new Art
Museum project with proposed Burlington Street and Madison Street
improvements.
q. Revisit Traffic Study and Geometric Analyses at Madison and Burlington
Intersection — Review the previous studies and plans to date and identify
intersection geometric improvements to include in the project design. This effort
will include comparing the latest traffic counts with previous traffic counts,
reviewing traffic projections from the MPO, using the Synchro Traffic model of the
Burlington Street corridor previously developed by the CONSULTANT to evaluate
signal timing impacts on the overall corridor coordination, prepare signalized
intersection capacity analyses for the future conditions to determine necessary
lane arrangements, turn bay storage lengths, and proposed traffic signal phasings
and timings.
Sanitary Sewer Improvements — CONSULTANT shall review previous sanitary
sewer improvements developed in the course of performing on the Burlington
Street Median Project to determine whether updates are needed to comply with
current City and State design standards, and incorporate such updated plans into
the plans for this project. It is assumed that sanitary sewer system improvements
will be limited to replacing deteriorated manholes, adjusting manhole lids and
covers as needed to fit the proposed improvements on Burlington Street. No
sanitary sewer work is anticipated on Madison Street. Major sanitary sewer main
upgrade, lining, realignment, point repairs, or replacement is not anticipated for this
project.
s. Preliminary Plan Preparation (30% Plans) — Once the Categorical Exclusion
environmental clearance has been received, the CONSULTANT will utilize the
base maps prepared in the Base Map Preparation task to prepare preliminary
plans in compliance with the plan requirements of the IDOT. The plans will be in
substantial compliance with the project concept. The plan sheets will be prepared
-5 -
in accordance with requirements to provide plans suitable for [DOT bid letting
process. Sheets will be plotted at 11x17 and must maintain legibility and utilize
typical civil drawing scales. Also included in this task will be the following:
i. Preliminary plan and profiles for the proposed improvements.
ii. Preliminary typical cross sections for the proposed improvements.
iii. Plan view alignments for water, sanitary, and storm sewer improvements.
iv. Preliminary structural details if needed.
v. Traffic signal plan(s)
vi. Lighting plan
vii. Provisions which may be necessary to accommodate future construction of
the corridor such as the relocation of existing utilities or modification of
existing connections.
viii. Identify constraints or conflicts that affect the anticipated cost of the
proposed facilities as set forth in the concept plan.
ix. Plan enlargements as required, showing the removals and proposed
construction, including modifications to approach pavements and adjoining
roadway pavements.
x. Preliminary storm water pollution prevention plan.
A. Preliminary striping and signage plan.
xii. Update the construction cost opinion and evaluate compared to project
budget.
t. Submittal to City — The CONSULTANT will prepare plans and construction cost
opinion for submittal to the CITY for review. The submittal will be complete such
that the plans may be reviewed as "Preliminary Plans" by the CITY for ultimate
submittal to the IDOT. When submitting preliminary plans to the CITY, the plans
will be (11"x17"). This submittal will be made on or before the date established in
the project plan.
u. 60% Plan Preparation — While ]DOT is reviewing the Preliminary Pians, the
CONSULTANT will continue with design efforts to develop 60% plans. These
plans will include:
i. Intersection details
ii. Plan and profiles of water mains, sanitary, and storm sewer improvements.
iii. Sidewalk plans along Burlington Street.
iv. Preliminary traffic control plan. The plan will include provisions for
temporary access to adjacent properties during construction as necessary.
v. Sidewalk ramp layouts
vi. Traffic signal wiring schematics
vii. Street lighting wiring schematics
viii. Basic landscape plans (Minor brick highlights at intersections, seeding,
etc.)
ix. Special Details
x. Detailed cross sections
2. FINAL DESIGN
a. Check Plan Preparation (90% Plans) — The CONSULTANT will prepare check
plans which will include the comments from the University, IDOT, and City review
of the preliminary and 60% plans. The plan sheets will generally include the
following as applicable for this project:
i. Title Sheet
ii. Typical Sections
iii. Quantity Estimate and References
iv. General Notes
v. Plan and Profile Sheets
vi. Storm Sewer Plans
vii. Sanitary Sewer Plans
viii. Water Main Plans
ix. Structural Detail Sheets (if needed)
x. Structural Plan (If needed)
A. Traffic Control Plan
xii. Traffic Signal Plans
xiii. Storm Water Pollution Prevention Plan
xiv. Joint Detail Plan
xv. Intersection Detail Plans
xvi. Median Details
xvii. Sidewalk Ramp and ADA Compliance Details (S Sheets)
xviii. Basic Landscaping Plan
xix. Permanent Striping and Signage Plan
xx. Construction Details
xxi. Detailed Cross Sections
xxii. Special Provisions for IDOT bid letting format
b. Construction Cost Opinion —The CONSULTANT will prepare a construction cost
opinion and budget review based on the check plans as submitted.
c. Submittal to City — The CONSULTANT will prepare plans, special provisions and
construction cost opinion for submittal to the CITY for review. The submittal will be
complete such that the plans may be reviewed as "Check Plans" by the CITY for
ultimate submittal to the IDOT. This submittal will be made on or before the date
established in the project plan.
d. Quality Review by Design Team — The CONSULTANT will perform a field review
regarding the quality of the design completed. Issues such as property owner
concerns, coordination with utility companies and other agencies, and the
maintenance aspects of the facilities will be considered while making the review.
The input from a contractor will be included when appropriate. The accuracy and
completeness of documents will also be scrutinized in order to minimize the need
for modifications to the design. Any necessary modifications will be included in the
documents following the quality review by the designer.
e. Final Plan Preparation (100% Plans) — The CONSULTANT will incorporate the
comments of the CITY and IDOT staff review of the plans in order to prepare "Final
Plans". These will be completed and submitted on or before the date established
in the project plan.
f. Right-of-way and Easements — CONSULTANT shall prepare legal descriptions
and plats necessary for the City to acquire any temporary construction easements,
utility easements, or right-of-way required for construction of the Project.
-7-
3. DESIGN SERVICES PROJECT MANAGEMENT
a. Tracking and Project Schedule — The CONSULTANT will provide monthly
updates of the project plan. The status of the plan will be presented at the monthly
project review meetings. If the project is not on schedule, the CONSULTANT will
present its approach for bringing the project back on schedule.
b. Monthly Project Review Meetings — The CONSULTANT will present information
pertaining to the project at monthly project review meetings with the CITY's Project
Manager. The information will include both technical and project management
issues. The CONSULTANT will be responsible for keeping, preparing, and
distributing minutes of the meetings. It is estimated there will be 12 monthly
project review meetings over the life of the project.
4. BIDDING AND CONTRACT AWARD
The ]DOT will administer the construction bidding. The CITY and ]DOT will coordinate in
awarding the project contract. The CONSULTANT will be available to address questions
and prepare addenda during the bidding process. The CONSULTANT shall review the
bids and make a recommendation to the CITY as to award of the contract.
5. CONSTRUCTION SERVICES
a. Pre -construction Meeting — The CONSULTANT will attend and participate in the
pre -construction meeting.
b. Final Inspection — The CONSULTANT will conduct a final inspection with the
CITY to determine if the project has been completed in substantial accordance
with the contract documents and to determine if the contractor has fulfilled all the
obligations of the contract as they relate to the design.
c. Record Construction Drawings — The CONSULTANT will prepare a set of
reproducible drawings on showing those significant changes made during
construction based on observations, construction notes, inspection reports, or
other data provided to the CONSULTANT by CITY. The drawings will be supplied
in a pdf format as well as AutoCAD files compatible with AutoCAD version 2015 or
higher.
6. ADDITIONAL SERVICES
The following items are specifically excluded from the Scope of Services, but could be
added at a future date by amendment to this agreement executed in writing prior to
performance of such additional service, if it is determined during the course of the project
that these services are required.
a. New street lighting, electrical and photometric design for street lighting;
b. Detailed structural analyses or design of any public or private utilities conduits or
structures affected by the project (e.g., steam lines, electrical vaults, etc.);
c. Geotechnical services;
d. Detailed environmental services if a Categorical Exclusion determination is not
made;
e. Detailed streetscape design;
f. Gateway monuments;
g. Railroad signal relocations;
M
h. Railroad crossing panel extension; and
L Virtual tour of corridor improvements.
II. TIME OF COMPLETION
The Consultant shall complete the following phases of the Project in accordance with the
schedule shown.
October 9, 2017
Project Start
November 6, 2017
Concept Review and Data Collection Completed
November 14, 2017
Submit Concept Statement
May 15, 2018
Preliminary Plans — 30% Plans
June 19, 2018
60% Plans
July 24, 2018
Check Plans — 90% Plans
August 21, 2018
Final Plans — 100% Plans
November 20, 2018
Bid Letting
Note the schedule follows the IDOT Instructional Memorandum I.M. 3.005, Project Development
Submittal Dates and Information. The schedule is subject to reviews and approvals and or
additional requirements that may be imposed by the [DOT as part of the Federal Aid process.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "lump sum" amount listed in Section IV. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
l�
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement. Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law.
J.
24
The City agrees to tender the Consultant
however, that failure of the Consultant to
this Agreement shall constitute grounds
amount sufficient to properly complete
Agreement.
all fees in a timely manner, excepting,
satisfactorily perform in accordance with
for the City to withhold payment of the
the Project in accordance with this
Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
O. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
-10 -
IV. COMPENSATION FOR SERVICES
The City shall compensate the Consultant for services rendered under this agreement.
Compensation shall be on a time and expense basis at rates set forth in the attached Exhibit A.
The fee, including all time and expenses, shall not exceed $142,129.00.
The CONSULTANT shall submit invoices monthly. A complete invoice shall, at a minimum,
contain the following information:
• Project name and contract number;
• Contract value information including the following:
Total contract value;
Total value of previous invoices;
Total value of current payment due;
Total remaining contract value following the current payment;
• A statement of the services rendered during the billing period;
• A statement of the hourly rate at which the services are billed; and
• A statement of the progress of the completion of the scope of services.
V. MISCELLANEOUS
A. All provisions of the Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent upon
or resulting from the execution of this Agreement, that it is the entire Agreement, and
that no other monies or considerations have been solicited.
C. This Agreement shall be interpreted and enforced in accordance with the laws of the
State of Iowa. Any legal proceeding instituted with respect to this Agreement shall be
brought in a court of competent jurisdiction in Johnson County, Iowa. The parties
hereto hereby submit to personal jurisdiction therein and irrevocably waive any
objection as to venue therein, including any argument that such proceeding has been
brought in an inconvenient forum.
FOR THE
CITY
By:
Title: Mayor /
Date: 10/03/2017
ATTEt� t
Si -
pwVo"skonsagmt.fnn
FOR THE CONSULTANT
By: (,-- —�
Title: Principal
Date: 9/26/2017
Approved by:
City Attorney's Office
Date
-11 -
EXHIBIT A - RATES FOR PROFESSIONAL SERVICES
Effective July 1, 2017
EngineerI.............................................................................................................................
$84.00
EngineerII............................................................................................................................
$92.00
EngineerIII.........................................................................................................................
$110.00
EngineerIV........................................................................................................................
$132.00
EngineerV.........................................................................................................................
$152.00
EngineerVI........................................................................................................................
$174.00
EngineerVII.......................................................................................................................
$205.00
EngineerVIII......................................................................................................................
$215.00
SurveyorI............................................................................................................................
$68.00
SurveyorII............................................................................................................................
$88.00
SurveyorIII.........................................................................................................................
$120.00
SurveyorIV........................................................................................................................
$132.00
Survey Field Work (1 man, truck & equipment)..........................................................$162.00
EngineerTechnician I........................................................................................................
$55.00
EngineerTechnician II.......................................................................................................
$82.00
EngineerTechnician III....................................................................................................
$110.00
EngineerTechnician IV...................................................................................................
$125.00
Construction Observation 1..............................................................................................
$75.00
Construction Observation 11...........................................................................................
$110.00
UtilitiesSpecialist 11............................................................................................................
$110.00
DocumentSpecialist I.......................................................................................................
$60.00
DocumentSpecialist II......................................................................................................
$72.00
DocumentSpecialist III.....................................................................................................
$85.00
Document Specialist IV.....................................................................................................
$92.00
Public Involvement Specialist I........................................................................................
$78.00
Public Involvement Specialist 11.....................................................................................
$108.00
Item
Per Each
ATV
$50.00/day
Boat
$150.00/day
Roll of Flagging
$3.00
Flats
$0.60
Hubs
$0.60
Lath
$0.75
Spike 8. Washer
$1.00
Paint
$5.00
Pins, Rods
$2.00
T -posts
$4.00
Galvanized Posts
$9.25
Mileage
Current IRS mileage rate
CITY OF IOWA CITY
COUNCIL ACTION REPO"
October 3, 2017
Resolution approving, authorizing and directing the Mayor to execute and
the City Clerk to attest an Agreement by and between the City of Iowa City
and Anderson -Bogert to provide engineering consultant services for the
Burlington and Madison Intersection Improvements Project
Prepared By:
Jason Reichart - Civil Engineer
Reviewed By:
Jason Havel - City Engineer, Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact:
$142,129
Recommendations:
Staff: Approval
Commission: N/A
Attachments:
Resolution, Consultant Agreement
Executive Summary:
This agreement authorizes Anderson -Bogert to prepare preliminary and final design, and
provide bidding and construction phase services for the Burlington and Madison Intersection
Improvements Project. The project includes the development of dedicated left -turn lanes on
Madison Street at the Burlington Street intersection, traffic signal and pedestrian signal
improvements, ADA sidewalk improvements, and public utility improvements. The project also
includes the restriping of Madison Street to include a 4 -lane to 3 -lane conversion from Market
Street to Court Street and the addition of continuous bike lanes from Market Street to Prentiss
Street.
Background / Analysis:
In 2010, Anderson -Bogert completed design of the Burlington Street Median Project. This
project included the construction of a median on Burlington Street from the Iowa River to Capitol
Street, traffic signal improvements, new water main at the Madison Street intersection, street
lighting improvements and landscaping. At that time, the project was put on hold due to
uncertainty regarding development in the area and other factors. The Burlington and Madison
Intersection Improvements Project will revisit the previous project to evaluate the existing plans
and determine what revisions and/or additions may be needed.
The City issued a Request for Proposals to provide professional engineering services for a
number of projects, including the Burlington and Madison Intersection Improvements Project.
The City chose Anderson -Bogert based on their experience with the previous project, their
experience with similar projects, and their knowledge of the surrounding area.
q cl (I-) j
Prepared by: Jason Reichert, Public Works, 410 E. Washington St., Iowa City, IA 52240; (319) 356-5416
Resolution No. 17-315
Resolution approving, authorizing and directing the Mayor to
execute and the City Clerk to attest Amendment No. 2 to the
February 19, 2013, agreement by and between the City of Iowa
City and Shive-Hattery, Inc. to provide engineering consultant
services for the Burlington Clinton Intersection Improvements
Project.
Whereas, the City and Consultant entered in to a Consultant Agreement on or about February 19,
2013, for the Burlington and Clinton Intersection Improvements Project, which was to include
traffic signal improvements, removal and replacement of water main along Clinton Street; and
Whereas, said agreement was amended on or about May 3, 2016 to modify the design to
accommodate the construction of the University of Iowa School of Music and the proposed art
museum at this intersection and identify any property acquisition needs (Amendment No. 1); and
Whereas, on June 2, 2017, the City bid the project, as amended in Amendment No. 1, but did not
receive any bids; and
Whereas, the City now desires to further broaden the scope of services to be performed by the
Consultant to provide additional design development and plan revisions prior to rebidding the
project; and
Whereas, it is in the public interest to enter into said Consultant Agreement with Shive-Hattery,
Inc.; and
Whereas, funds for this project are available in the Burlington & Clinton Intersection
Improvements account # S3840; and _
Now, therefore, be it resolved by the city council of the City of Iowa City, Iowa, that:
1. Amendment No. 2 to the Consultant's Agreement attached hereto is in the public interest,
and is approved as to form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Amendment No. 2 to the Consultant's Agreement.
Passed and approved this 3rd day of October / y�2017
Maykfr
Approved by
Attes 6 6-1r11L1r-L- ,C z/
Ci y Clerk Chy Attorney's Office
1 i�
Resolution No. 17_11 5
Page 2
It was moved by Botchway and seconded by
adopted, and upon roll call there were:
Nays:
Thomas
Absent:
the Resolution be
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
CONSULTANT AGREEMENT
BURLINGTON/CLINTON INTERSECTION IMPROVEMENTS PROJECT
AMENDMENT NO. 2
THIS AMENDMENT No. 2 to the February 19, 2013, CONSULTANT AGREEMENT for the
Burlington/Clinton Intersection Improvements Project, by and between the City of Iowa City, a
municipal corporation, hereinafter referred to as the City and Shive-Hattery, Inc., hereinafter
referred to as the Consultant, is made and entered into this 3rd day of October
2017.
WHEREAS, the City and Consultant entered in to a Consultant Agreement on or about February
19, 2013, for the Burlington/Clinton Intersection Improvements Project, which was to include traffic
signal improvements, removal and replacement of water main along Clinton Street; and
WHEREAS, said agreement was amended on or about May 3, 2016 to modify the design to
accommodate the construction of the University of Iowa School of Music and the proposed art
museum at this intersection and identify any property acquisition needs (Amendment No. 1); and
WHEREAS, on June 2, 2017, the City bid the project, as amended in Amendment No. 1, but did
not receive any bids due to contractors limited availability; and
WHEREAS, the City now desires to further broaden the scope of services to be performed by the
Consultant to provide additional design development and plan revisions, as detailed below, prior
to rebidding the project; and
WHEREAS, the Project limits have been increased to include the restriping of Clinton Street to
include a 4 -Lane to 3 -Lane conversion from Jefferson Street to Court Street and the addition of
bike lanes from Church Street to Benton Street.; and
WHEREAS, the design will include a fiber optic conduit connecting the existing network north to
the intersection of Clinton Street to College Street; and
WHEREAS, Consultant is willing to perform these additional services for additional fees and
extension of the schedule for completion.
NOW THEREFORE, it is agreed by and between the parties hereto that the parties do now agree
to the following amendments to the February 19, 2013 Consultant Agreement, as amended:
SCOPE OF ADDITIONAL SERVICES:
Consultant agrees to perform the following additional services for the City, and to do so in
a timely and satisfactory manner.
Construction Document Phase
A. Pavement Marking Design.
• Between Benton Street and Court Street — two-lane section with on -street bike
lanes
• Between Court Street and Jefferson Street — three -lane section with on -street
parking and bike lanes
Between Jefferson Street and Church Street — two-lane section with on -street
parking and bike lanes
B. Fiber Optic Conduit Design
• Design conduit for a future fiber optic line from the Burlington/Clinton Street
intersection to the south side of the Clinton/College Street intersection
C. Construction Document Revisions for Second Bidding
• The construction documents will be revised to include addendum information from
the first bid set and design modifications for the water main in front of the Hilton
Garden Inn on the east side of Clinton Street
• Attend two (2) meetings for construction coordination with Hilton Garden Inn
Bidding Phase
A. Prepare City Council Presentation Exhibits
• Provide isometric proposed roadway typical sections, water main construction
location, and turn lane construction exhibits for City Council presentation
TIME OF COMPLETION:
The Consultant shall complete the following phases of the Project in accordance with the
revised schedule shown below.
Construction Document Phase
Bidding
Construction
Start
September 2017
October 2017
April 2018
III. COMPENSATION FOR ADDITIONAL SERVICES
Complete
October 2017
December 2017
April 2019
In consideration for the above-described change to the Scope of Services, the
Consultant's total hourly not -to -exceed fee is increased for the performance of the Scope
of Services and increase in rates, as amended, by $11,500, including any authorized
reimbursable expenses, pursuant to the Schedule of Fees attached to the original
agreement.
Compensation Breakdown Summary
Construction Document Phase $10,400
Bidding Phase $1.100
Total $11,500
IV. All other provisions of the February 19, 2013 consultant agreement, as previously
amended in Amendment No. 1, not specifically amended herein shall remain in full force
and effect.
.. i
FOR THECITY
By:
Title: Mayor
Date: 10/03/17
ATTEST. ice
FORTHECONSULTANT
By:
Title: Project Manager
Date: 9/28/17
Approved by:
/>II�iIIAi.���*�Y71/
City Attorney's Office
Date
f r 1 CITY O F IOWA CIT 10-03-17
%r� COUNCIL ACTION REPO 4d(4)
October 3, 2017
Resolution approving, authorizing and directing the Mayor to execute and
the City Clerk to attest Amendment No. 2 to the February 19, 2013,
agreement by and between the City of Iowa City and Shive-Hattery, Inc. to
provide engineering consultant services for the Burlington Clinton
Intersection Improvements Project.
Prepared By: Jason Reichart - Civil Engineer
Reviewed By: Jason Havel - City Engineer, Ron Knoche - Public Works Director
Geoff Fruin - City Manager
Fiscal Impact: $5,600 available in the Burlington/Clinton Intersection Imp account
#53840
Recommendations: Staff: Approval
Commission: N/A
Attachments: Resolution
Executive Summary:
Plans, specifications, form of contract and estimate of cost for the above-named project were
approved at the May 2, 2017 Council Meeting setting a bid date of June 2, 2017 and an award
date of June 20, 2017. However, no bids were received on June 2, 2017 for the Burlington
Clinton Street Intersection Improvements Project.
Staff contacted plan holders after no bids were received and determined that contractors were
too busy and felt there was not enough flexibility in the contract time to complete this project
with their current workloads.
Staff then met with the Consultant to discuss re -bidding the project. It was determined the option
offering the most flexibility and least inconvenience to pedestrian and vehicle traffic would be to
revise the plans, specifications, and form of contract and re -bid the project in the fall of 2017
with a specified start date in the spring of 2018.
Under Amendment No. 2, the Consultant will provide additional services necessary to revise the
project documents for rebidding the project.
Background / Analysis:
The Burlington Clinton Street Improvement Project will replace old infrastructure and is
expected to improve traffic and pedestrian safety at the Burlington Street and Clinton Street
intersection, and throughout the Clinton Street corridor.
This project includes the construction of new water main and ADA and sidewalk improvements
along Clinton Street between Court Street and Burlington Street. This project will also include
the construction of new turn lanes and signal improvements at the Burlington and Clinton
intersection and the restriping of Clinton Street to include a 4 -Lane to 3 -Lane conversion from
Jefferson Street to Court Street, and the addition of bike lanes from Church Street to Benton
Street.
Li
1.
Prepared by: Eric R. Goers, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
Resolution Number: 17-316
Resolution authorizing the Mayor to sign and City Clerk to
attest Storage and Indemnification Agreement for 821 South
Clinton Street, in which Johnson County will allow the
storage of the Fire Department water rescue boat.
Whereas, the Iowa City Fire Department ("ICFD") provides certain technical rescue services for
the public, including water and ice rescue, and is in need of practical and convenient storage
space for watercraft and associated equipment during the term of this Storage and
Indemnification Agreement for 821 South Clinton Street ("Agreement'); and
Whereas, collaboration and cooperation between the City and the County is long-standing and
mutual; and
Whereas, the County has the capacity to assist the City by providing indoor parking and storage
for the ICFD boats at the County's building at 821 South Clinton Street in Iowa City (the
"Storage Facility"); and
Whereas, the County does not seek compensation for the space in the Storage Facility used by
the City in this way, and the City appreciates that all space and facilities are borrowed on an "as
is" basis, and at its own risk; and
Whereas, it is in the best interests of the City to approve this Agreement.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that:
1. The attached Storage and Indemnification Agreement for 821 South Clinton Street is
approved.
2. The Mayor and the City Clerk are authorized and directed to respectively execute and attest
the Agreement attached hereto in duplicate.
Passed and approved this 3rd day of October
Major
2017
Ap ved by
Attest:.
ty Clerk City Attorney's Office
Resolution No. 17-316
Page 2
It was moved by Botchway
and seconded by Thomas the Resolution be
adopted, and upon roll call there were:
Ayes: Nays:
Absent:
x
Botchway
x
Cole
x
Dickens
x
Mims
x
Taylor
x
Thomas
x
Throgmorton
STORAGE AND INDEMNIFICATION AGREEMENT
FOR
821 SOUTH CLINTON STREET
This Sharing and Indemnification Agreement for 821 South Clinton Street (hereinafter, the
"Agreement") is between the City of Iowa City (hereinafter, the "CITY") and Johnson County,
Iowa (hereinafter, the "COUNTY"; together, the "PARTIES".)
RECITALS
WHEREAS, the Iowa City Fire Department ("ICFD"), a CITY entity, provides certain technical
rescue services for the public, including water and ice rescue, and is in need of practical and
convenient storage space for watercraft and associated equipment during the term of this
Agreement; and
WHEREAS, collaboration and cooperation between the CITY and the COUNTY is long-
standing and mutual; and
WHEREAS, the COUNTY has the capacity to assist the CITY by providing indoor parking and
storage for the ICFD boats at the COUNTY's building at 821 South Clinton Street in Iowa City
(the "Storage Facility"); and
WHEREAS, the COUNTY does not seek compensation for the space in the Storage Facility used
by the CITY in this way, and the CITY appreciates that all space and facilities are borrowed on
an "as is" basis, and at its own risk; and
WHEREAS, the PARTIES wish to enter into this Agreement to memorialize their mutual
understanding.
AGREEMENT
1. Term. This Agreement will become effective when all the PARTIES have signed it, and run
through June 30, 2020. The date this Agreement is signed by the last party to sign it (as
indicated by the date stated opposite that party's signature) will be deemed the date of this
Agreement.
2. Facilities. The CITY shall have a license to use the garage area at the Storage Facility (the
"ICFD Space"), along with vehicular access across paved areas of the property, all as
designated by COUNTY and depicted on Exhibit A attached hereto. CITY is responsible for
installing, operating, and maintaining any equipment and/or fixtures needed by the ICFD for
their intended use of the ICFD Space, and removing such equipment and repairing any
damage upon termination of this Agreement. The ICFD Space shall be returned in as good of
condition as when received by the CITY, save normal wear and tear.
3. Premises Condition and Security. The ICFD Space within the Storage Facility is provided for
the CITY's use in "as is" condition, with limited or no presence of COUNTY employees at
in the ICFD Space or Storage Facility during the period this Agreement is in effect. CITY
will take whatever precautions it deems necessary and prudent to secure the boats and other
CITY property that the CITY locates in the ICFD Space.
Boat Storage and Indemnification Agreement -
821 So. Clinton St. 1
4. Janitorial. COUNTY personnel will not be regularly present in the Storage Facility during
the period this Agreement is in effect, and will not be routinely cleaning or maintaining the
ICFD Space. It is expected that CITY employees using the facility will be reasonably diligent
in cleaning and maintaining the ICFD Space as used by the CITY. If conditions necessitating
substantial repairs arise during the period this Agreement is in effect, CITY will notify the
appropriate COUNTY employees. COUNTY may address such repair needs in its sole
discretion.
5. Use of Facilities. The CITY will use the Storage Facility and ICFD Space solely for boat
parking and storage, and access to such boats by the ICFD. The facilities may not be used
for any other purpose without prior written approval by the COUNTY. CITY shall cooperate
with COUNTY personnel and provide access when needed by the COUNTY to the ICFD
Space.
6. Prohibited Behavior. Smoking is not allowed anywhere on the grounds of the Storage
Facility.
7, Waiver. The CITY hereby disclaims, and CITY hereby releases the COUNTY from any and
all liability, whether in contract or tort (including strict liability and negligence) for any loss,
damage, or injury of any nature whatsoever sustained by CITY, its employees, agents or
invitees related in any way to CITY's use of the Storage Facility during the term of this
Agreement, including, but not limited to, loss, damage or injury to the property of CITY, or
the injury (up to and including death) of CITY's employees, contractors, subcontractors.
agents, volunteers, or invitees.
8. Indemnification. CITY agrees to defend, indemnify, and hold harmless the COUNTY
against any and all claims related in any way to CITY's use of the Storage Facility during the
tenn of this Agreement.
9. Waiver of Subrogation. The CITY and COUNTY and all parties claiming under or through
them hereby mutually release and discharge each other, and the officers, employees, agents,
representatives, customers and business visitors of CITY and COUNTY fi-om all claims,
losses and liabilities arising from or caused by any hazard covered by insurance on or in
connection with the facilities or said building, even if caused by the fault or negligence of a
released party. This release shall apply only to the extent that such claim, loss or liability is
covered by insurance.
10. Termination. This Agreement may be terminated prior to its expiration by either party by
providing written notice to the other party. Said termination will be effective fourteen (14)
calendar days after service, by first class mail, on the other party. Written notice shall be
provided to the following: CITY: Fire Chief, City of Iowa City, 410 E. Washington St., Iowa
City, IA 52240; COUNTY: Chairperson, Johnson County Board of Supervisors, 913 S.
Dubuque St., Iowa City, IA 52240. In the event this Agreement expires without earlier
Boat Storage and Indemnification Agreement —
821 So. Clinton St. 2
termination, the terms will remain in effect on a month-to-month basis, subject to termination
as provided in this section.
IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the date
opposite their respective signatures.
CITY OF IOWA CITY
Jami6s A. Throgmorton, Mayor
Attest:
Ci Clerk
CITY ACKNOWLEDGMENT
STATE OF IOWA )
ss:
JOHNSON COUNTY )
10/03/17
DATE
On this 3rd day of October , 2017, before me, the undersigned, a
notary public in and for the State of Iowa, personally appeared James A. Thrognrorton and Kellie
Fruehling, to me personally known, who being by me duly sworn, did say that they are the Mayor
and City Clerk, respectively, of said municipal corporation executing the within and foregoing
instrument; that the seal affixed thereto is the seal of said municipal corporation; that said
instrument was signed and sealed on behalf of said municipal corporation by authority of its City
Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution
of said instrument to be the voluntary act and deed of said corporation, by it and by them
voluntarily executed.
Approved: Notary Public in and for t1 State of Iowa
CHRISTINE OLNEY
Commission Number 606232
M 0mmission E*hs
City Attorney
Boat Storage and Indemnification Agreement -
821 So. Clinton St.
a
JOHNSON COUNTY, IOWA
ry
J elle' ettig, Chairperson
Attest:
County Auditor
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
COUNTY ACKNOWLEDGEMENT
On this :— day of 6CII +%� 2017, before me, the undersigned, a
Notary Public in and for the State of Iowa, personally appeared Janelle Rettig and Travis
Weigert, to me personally ]mown, and, who, being by me duly sworn, did say that they are the
Chairperson of the Board of Supervisors and County Auditor, respectively, of the County of
Johnson, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the
corporation, and that the instrument was signed and sealed on behalf of the corporation, by
authority of its Board of Supervisors; and that the said Chairperson and Auditor, as such officers
aelmowledged the execution of the instrument to be their voluntary act and deed and the voluntary
act and deed of said corporation, by it and by them voluntarily executed.
Notary Public in d for the Stat of Iowa
My commission expires:
Boat Storage and Indemnification Agreement -
821 So. Clinton St
NOTE: ICFD Space may be nominally reconfigured to accommodate COUNTY staff access to
second (westerly) restroom.
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Boat Storage and Indemni&cation Agreement —
821 So. Clinton St.
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CITY O F IOWA C I 10-03-17
^ � COUNCIL ACTION REP 4 (m5
October 3, 2017
Resolution approving a space sharing agreement with Johnson County for
the fire department's use of a portion of Johnson County's building at 821
S. Clinton Street.
Prepared By: John Grier, Fire Chief
Eric Goers, Assistant City Attorney
Reviewed By: Simon Andrew, Assistant to the City Manager
Fiscal Impact: No impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: Agreement
Executive Summary:
The City and County have determined sharing storage space for watercraft and associated
equipment to be of mutual benefit. No compensation is being required by the County and either
parry may terminate the agreement with 14 days' notice.
Background / Analysis:
The Iowa City Fire Department (ICFD) and Johnson County Ambulance Service (JCAS) have a
long history of collaboration and cooperation in providing emergency medical care to the
community. This space sharing agreement furthers the existing alliance by providing ICFD
access to sufficient, easily accessible, and secure storage space.
Under the proposed agreement, ICFD has access to storage space located at 821 S. Clinton
Street. The City is responsible for installing, operating, and maintaining any fixtures needed by
ICFD. ICFD is also responsible for keeping the designated area reasonably clean and
maintained.
The City Attorney's Office has reviewed and approved the proposed agreement.
,�6
Prepared by: Sara Hektoen, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 17-317
Resolution Authorizing Conveyance of a Portion of Vacated Right -of -Way
Adjacent to 2222 Old Highway 218 South to the State of Iowa.
Whereas, the City of Iowa City vacated a portion of the unimproved right-of-way north of
McCollister Boulevard, west of South Riverside Drive adjacent to 2222 South Riverside Drive;
and
Whereas, the intent of the vacation is to allow it to be conveyed to the State of Iowa for the use
and benefit of the University of Iowa; and
Whereas, the City of Iowa City is the abutting property owner to the south, but the City has no
interest in retaining this segment of vacated right-of-way, although sanitary sewer is located
under the property and an easement for that purpose will be necessary; and
Whereas, the Planning and Zoning commission considered and recommended approval of the
vacation; and
Whereas, City Council has approved the vacation; and
Whereas, if approved, this conveyance would be done in exchange for the State of Iowa's
conveyance of certain right-of-way to the City in Block 44, Original Town (the alley bisecting the
City Hall parking lot) so that it may be incorporated into the redevelopment thereof; and
WHEREAS, on September 19, 2017, the City Council adopted a Resolution proposing to
convey its interest in the vacated right-of-way, authorizing public notice of the proposed
conveyance, and setting the date and time for the public hearing; and
WHEREAS, following the public hearing on the proposed conveyance, the City Council finds
that the conveyance is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute a quit claim deed conveying the City's interest in a portion of the vacated right-of-
way adjacent to 2222 Old Highway 218 South, to the State of Iowa for the use and benefit
of the University of Iowa, subject to a sanitary sewer easement and in consideration for
the State's conveyance to the City of the alley right-of-way in Block 44, Original Town,
Iowa City, Iowa.
2. The City Attorney is hereby authorized to deliver said quit claim deed and to carry out any
actions necessary to consummate the conveyance required by law.
Resolution No. 17-317
Page 2
It was moved by sotchway and seconded by Dickens the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Passed and approved this 3rd day of
Approved by
ity Attorney's Office
October
MA R
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
2017.
ATTEST: Al
CITV CLERK
W.
Prepared by: Kristopher Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230
Resolution No. 17-318
Resolution committing $330,000 in FY2017 and FY2018 General Funds
to the Del Ray Ridge LP application for 2018 Low Income Housing Tax
Credit funds.
Whereas, the City Council seeks to fulfill its goal to increase the availability of affordable
housing in Iowa City; and
Whereas, the City Council approved the Affordable Housing Action Plan on June 21, 2016 to
increase the supply of affordable housing for households under 80% of median income; and
WHEREAS, the Affordable Housing Action Plan includes the provision of City funds to support
Low Income Housing Tax Credit (LIHTC) projects in Iowa City; and
WHEREAS, the City Council budgeted $200,000 in FY2017 and $130,000 in FY2018 for LIHTC
projects.
Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that
The City of Iowa City commits $330,000 to the Del Ray Ridge LP project, a Low Income
Housing Tax Credit Project as outlined in Exhibit A. If the Del Rey Limited Partnership
project is not awarded FY18 LIHTCs through the Iowa Finance Authority, no funds will
be provided.
Passed and approved this 3b day of October, 2017.
Mayor
City Clerk City Attorney's Office
Resolution No. 17-318
Page 2
It was moved by Mims and seconded by Botchwav the
Resolution be adopted, and upon roll call there were:
AYES
NAYS: ABSENT: ABSTAIN:
Botchway
Cole
Dickens
Mims
Taylor
Thomas
Throgmorton
EXHIBIT A
Opening the doors
322 E. 2"" St.
Iowa City, fA 52240
Office 319-358-9212
Fax 319-358-0053
FROM: Del Rey Limited Partnership
REQUEST: $330,000 LIHTC funds for new construction
Developer: The Housing Fellowship
Maryann Dennis, Executive Director, 319-358-9212 X 5,
mdennist@housingfellowshit).com
Location: 628 S. Dubuque Street
This request is for the Iowa City LIHTC funds in the amount of $330,000 presented here as a 2%
loan amortized at thirty years (minimum term of affordability). The parcel is located within the
River Front Crossing District. We plan to construct a building having twenty affordable and
eight market rate apartments of one and two bedroom dwellings. The building will have an
elevator and underground parking. Commercial space is required on the street level; 1,500 —
2,000 square feet. The Housing Fellowship plans to rent the commercial space from the LP for
use as offices resulting in on-site property management.
Iowa City funds will be used for the affordable residences only. The eight market apartments
will not be income targeted. Income targeting for the twenty affordable apartments: 2 at 30%
AMI; 5 at 40% AM]; 13 at 60% AMI,
The LIHTC application is due to IFA in November and requires extensive planning and cost to
submit the application. The IFA Board will approve applications in March 2018 with
construction to begin by fall. All units will be leased by December 31, 2019. The total project
cost is $5,813,496 and will leverage $4,606,055 in private funds. THF has successfully
developed four LIHTC projects.
The project neighborhood includes new construction of apartments and commercial
establishments. The site is easily accessed to downtown Iowa City and many necessary services
and is one block from a bus stop. The site was selected because it is available and there is a
willing seller.
The Housing Fellowship, as General Partner will manage all aspects of the project.
Del Rey Ridge
Application Of Funds
Nan
PdrSq.Ft. Der Ung
TOTAL eepmd.We
eepreclable Amoniied
Evperme 9Credit
Acqulsitmn-Lard
$ 40.68 $
31,960 5
8951000 5
-
$ 895,000
Acquisition -Building
$ _ $
- 5
-
Acquldtion-Tand,,Ta.
5 - $
- $
-
Acgm9uon. Other
$ - 5
- $
AcquW,mn-Sitework
$ - $
- 5
Sub1Wl
$ 40.68 $
3],960 $
895,300 $$
895,300 S .
$ -
U.9.0on Coos New
5123P6 $
9],311 S
2,]15,000 $
2.725,000
$
2,725,d10
Cdr9.dmr Criss Rehab
S - $
- S
- $
-
Canstmation Costa Commercial
$ 1591 $
12,500 $
350,300 $
350,000
5
Site Work: Off-Snenor o4preciabl¢
5 5
$
$
Site Work: On -Sim Improvement 35.5
5 - 5
- $
$
Site Workf yR
$ $
_ $
- $
- S
-
5
Pd. .n. BemeMs27.5
Permet Ind Ptrty.Ace 0ond
$ $
-
S
PersonalProperry-APDIIances etc
$ $
_ 5
$
- 5
-
5
Furniture, FuntlMS EgUIOmeM- Omr.0n Areas
$ - 5
-
5
- $
$
General Requlseeml
$ - S
_
_ $
-
5
Convattpr overh
$ $
- $
$
$
-
5ead
Cantrictor Prey
5 1150 5
9,821 $
- $
275,000 $
-
275,000
S
$
275,300
Cuu indtlpn Conung.,6.72%
S 1013 5
BA36 S
225,000 $
2Modw
5
225,000
Other CorA Ian
$ - $
-
$
Sub 7041
$ 16250 $
12],6)9 $ 3575,000 5 3,575.000
5
$ 3,225,300
5 - $
-
nudlil ttOestgn
$ 13.00 $
10.714 $
300000 $
SWAM
5
300,0027
Architett Sup¢rvlslon
$
Environmental Stud,
$ 011 5
89 5
2$00 $
;500
5
2.500
Survey/Engineer
5 091 $
714 $
20,000 $
20AM
5
20,000
Market5wdy
5 OAS 5
321 $
9,000 S
9,300
S
9,000
APpalal
$ 0.20 $
150 $
4,300 5
4,300
$
4,300
A...Vr8/AudVCm,t Cenifintian
$ 0.27 5
214 5
6,000 $
6,30,3
$
5,000
Real Esdte Attorney
5 0.36 $
285 5
81000 $
8,000
S
8,000
Oxet.0m. ManaR¢rnem Fees
S 5
_ S
S
Sub Total
$ 15.90 $
12493 $
809.800 $
349,800
$
$
309.800
$ - $
Bviding Fermits
$ _ 5
- 5
- $
CanstruttlOn FonsultaMs
5 _ $
- S
S
$
000sttuNon lnsunnm
$ 0.91 5
714 $
-
20,000 S
-
20,000
5
$
10400
Bondt/LOCNOt Part of Comtruamn Colnntt
5 - 5
_ 5
_ $
CoeutruNon Period -ran.
$ 0.14 5
107 $
31800 $
31000
5
$
3,00C
T beard Recording
$ 0.68 $
536 5
15,000 $
15,000
$
15,000
Te..MReJotatlon
$ _ $
-
Saft Cort O,Mingenry
$
OtM1er,
$
Sub Tgnl
$ 3.13 5
1,357 7
38,300 5
38,000
$
38�
$ $
C.rametion W.n Paints/Fees
It _ 5
Conrtruaion lean lnspeaions
$
Eligible Basis
COnmualon roan Legal
$
Less Fed Funds/Grants
CCa=ff1on Loan Intenag
$
055
Other Conamalon Loan Com
$
_
PermalreM laa n p0ims/Fees
$
-
pam neM loan MISC. Costs
$
Qualified Baso
Cas Cerufiation
$
-
PermaoentWon WPI
$
-
01MrPennanentWon COas-Title and rebbMin
$
-
A!,T°tal
$
ass
$
-
Tax CrcdhApPIUMCon FenmPli3,x,Mo
$
0.11
Ta%Reedit MONbdng Fees
$
0.02
ion Fla
IFA ReSpNdipn FCpS
$
162
Tax Opinion 8609 Fee
$
O16
Sedge Loan Fee.
Organlaatlon Coss
$
-
OtherineliRibleCOots
$
-
SubTOtal
$
L95
$ ]32,887
$
Devela er Fees 10�X
$
P�
Developer Overheatl
$
-
ConsuhantFees
$
3A3
Sub Total
$
3058
$
-
LeaAngCxpenses/WwkTnng es
$
tease -up Re.er ,Fital
Capiotl
$
Rnameing
Hpenati O Raserve
$
-
OperatingReserve
eae
Beginning Replacement Reserve
$
.
Sub Total
$
6.P
5
-
$
-
TOTALOEVFtOPMENTCOSIS
$ 26435
Surpiusor(9hortage)
CALOJU01DN OF CREDITS
Aeguisataon
Eligible Basis
S
4,387,80)
Less Fed Funds/Grants
5
462
Le..HWorlcC bo
35,6]9
5
Eligible Enb(net)
$
4,387,800
Applicable Fraction
3,568
69S
Qualified Baso
$
310691511
Qualified Cf Adjumnent
$
3,966,3P
Credit Pe.ntage
ANNUALCREDIT
90)!K
3S71 $ ]pJ,000 $ 100,000 $ 300,000
$ $ $
$ $ $
$ $ $
3,571 $ 100,000 $ 100,000 $ 100000
69 $
2SCO
$
2500
P $
462
5
462
1,P4 $
35,6]9
5
35,679
122 $
3,568
$
3,568
21 $
600
$
600
6.25000
$
6751000
1.5m $ 42.809
21829 $
600,000 $
ROAM
S
600000
- $
. $
$
2,6]9 $
25500 $
75500
$
>s 000
24,107 5
MAW 5
6.25000
$
6751000
4,925 $
132.887
$ 132,882
$
$
4,925 $
132082
$ ]32,887
202,625 $ 5,813,496 $ 4,732,8D0 $ 1,032,9] S 42,809 5 . $ 0.38]-800
TOTALANNUALCRED125 $ 356,293.93
Amountof Credits umed
In Analysis $ 356,974
Del Rey Ridge
Sources and Uses of Funds
Sources
Amortisation
Stan Date Rate
TOTAL
%of Tofll
Mortgage
30
1/1/2019 5.00%
S
1,615,000
27.78%
NTFJC
30
1/2/2019 2.00%
$
800,000
13.76%
CIN UNTC Funds
30
1/1/2019 2A0%
$
330,000
5.68%
General Partner Contribution
Low Income
%Icor
1/1/2019
$
100
Sq.
Deferred Developer Fee
Income
Kof Units
Monthly
Rem
Allowance Annual Rent
Footage
I bedroomA
Net 69u4yto Projett
W
$ 816 $
816
59 $
$
77,341
L33%
TOTALSOV CFS OF FUNDS
3
$ 525 $
525
59 $
$
2993,455
5145%
30%
1
$ 379 S
379
59 $
$
5,813,496
100.00%
Uses of Funds
Per Sq.R
Per Unit
Total
85 S
%oFTatal
AsyuisidoNOomo
$
40.68
$
31,964
$
895,000
IS.40%
Building Comtruttlon
$
16250
$
127,679
$
3,575,000
61,49%
Professional Services
$
1590
S
12,493
$
349,800
6.02%
Kerim Costs
$
1.73
$
1,357
$
38,000
0.65%
Financing Fees
$
4.55
S
3,571
$
100,000
2.72%
Orb., Son Courts
S
195
$
1,529
$
42,809
0.74%
Development Fee
S
30.68
S
24,107
S
675,000
11.61%
Reserves
$
6.27
$
4$25
$
137,887
237%
$
264.25
$
207,625
S
5,813,496
100.00%
Net Pmjea Equity
Projected Date
Projected Costs
Total Percentage
11/1/2019
$ 2,991,055
$ 2,991,055
100%
RENT BREAKDOWN
Max
Awnsge
Low Income
%Icor
Net Rend
Regulated
IfOTdy Stabilized
Sq.
Units
Income
Kof Units
Monthly
Rem
Allowance Annual Rent
Footage
I bedroomA
60%
W
$ 816 $
816
59 $
97,920
$ 6%
I bad..B
409
3
$ 525 $
525
59 $
18.900
$ 650
lbedroomC
30%
1
$ 379 S
379
59 $
4,548
$ 650
2 bed..A
60%
3
$ 965 S
965
85 S
34,740
$ $00
2 bedrooms
40%
2
$ 615 S
615
85 $
14,760
$ g00
2 bedroom
30%
1
$ 440 $
440
85 $
5,280
$ 800
Maroet units
I bedroomA
2
S LD00
$
24,000
650
2 bed.rnA
6
$ 1,500
$
108,000
g00
Proforma Spread Sheet
Iowa City LIHTC Funds
ewes N'
Line
Description
Symbols
YR1
YR2
YR3
YR4
Revenues
1
Gross Rental Income - Low Income Units
G. Rent
$176,3e8
$1]9,6)1.
$183,164
$186.930
2
Gross Rental Income -Market Units
.o.m<ome
s 13aow
g34sw
$M,333
$Seo cis
3
Other Income e.. late fees
R.Conmsbmlon
$ z,5o0.00 s
2,550.00 s
_ ..
2,01M $
2653.02
4
Gross Revenues
=G, h,eme
s 3101648 $
316,860.96 s
313,198 $
329,662
5
Vacancy Loss
-Vac
$ 24,652 $
25,146 $
25.649 $
26,162
n%V%0.@=Gmn4 )(IFRRMMM1
6
Commercial Income
5 30000 s
30,600. s
31.212.00 5
3183824
7
Effective Gross Income
6G
$ 315,996 5
32;315 $
328,761 $
335,336
Operating Expenses
6
Insurance
5 1y68D 5
13,060 s
13,452 $
13,856
9
Maintenance& Structural Repairs
me WWI of hems l7-10 6heli t5
44F0o 5
45,ne 5
47,104S
48,517
10
Management Fees
no less man 52.75omnn
$ 16,662 $
27,162 s
17,6n $
18,207
11
Misc. Operating Expenses
$ 12,$00 5
12,375 $
13,261 $
13,659
12
Property Tax
$ a,800 $
24514 5
u,249 $
26,007
13
Reserves(Operss, ms4rvaro les4 De4s56mwn
s 11,200 5
11,536 $
11,882 5
12,239
14
Total Operating Expenses
•O9R. a..
$ 121,242 5
124,679 s
128.626 s
152,480.
15
Net Operating Income
=NO]
s 194,754 s
197,436 5
200,136 $
202,852
16
Debt Service First Mortgage
s ssgp9s. s
110,095 $
110,095 5
110,03s
17
Debt Service Subordinate Mortgage(s)
.53,308 5
53,508 s
.53.303
18
Total Debt Service
-o4R
5 163,403 5
163,403 $
1fi3.403 5
163,403
19
Cash Flow
=CF
$ 31,351 $
34,033 s
36,733 s
39,449
19(b)
Equity Investment In Project
$ -_ _ 3,99JA55 s
2,991,055 $
2,991,055 $
;991,055
20
Cash -on- Cash ROI
QF
1.0%
Sx
1.2%
13%
C4,fi FIcv Crv'2]b, EaJNI„wnm-x, 127 Fmbd
Eyvhy h.t
owcwaupe R4eo(aly vwa. N=44=ne4Ya dun u4
DO
1.19
1.21
1,22
1.24
4MM=GVP44n<=Rulol. En<cunPrNl.sOJ
Line
YR1
YR2
YR3
YR4
21
Determining Taxes
22
Cash Flaw
CF
s 31,351 s
30.,033 $
36,733 $
39,449
23
Depreciation Expenses
-DEPR
_
5 172,284 $
172,20.4 $
172,284 $
172,284
24
Amortization of Fees
A ORrz
s 4,281 $
4,281 $
4,281 $
4,281
25
Principal Payments
.P
5_: n,%$ 5
49,m s
5LD33 s
- s1e99
26
27
Reserves
Earnings (Loss) Before Taxes
+RESERVE$
$
11,300 5
L1,LI0 s
1L200 s
21=
28
x Tax Rate 35% or 0%
=63T.
s_
_ I66.6e9) 5
(atnsl 5
V7,599) 5
MM71
29
Tax Incurred(Saved)
uAT6
_
a
ox
ox
ox
=rAxorfSaMn 1
s
$
s
s
Cash Flow After Tax
30
Cash Flow
$
31,351 $
30,033 $
36,]33S
39,049
31
Tax Incurred ax Saved
m
s
31,351 s
30,033 $
36,733 $
39,049
-Tml±
$
- s
s
- 5
32
Cash Flow After Tax
=CFATx
s
31,351 $
30,033 $
36,)33 5
39,009
Line
Total Benefit Anal sis
33
Cash Flow After Tax
34
Rehabilitation Tax Credit
6AT.
$
_ 3L351 5
_
30,033 5
36,733 5
39,409
.arc
5
--7 $
35
Low Income Housing Tax Credit
.uarc
'S
36
Net Sale Proceeds
3ss";754' $
336.794 5
3w.79a $
356,790
37
Total Benefits After Tax (NCFAT)
.Rsv
s
- s
38
Return on Investment
a UAT.
s
3W,140 5
390,927 5
393sv 5
396,243
ROI _
13
13 ox
.1 -..
A"Oi(f
ry S
w
�!!gqq
Pd
g
��.r
tlH
BSS
qq6•.�
pN�p'.y.y.
@�
"-
�
,.fir
e
N N
N N
N
Vn VIS
x
N N N N N
x
'.T
k cy
;off
1✓ 7u
� w
87
VlybF
G
w � r Y N r
Pu'
� S'Lil
viae'
N N
N
N
Nj1%i
N
N N N N N
N
jf
N N
J
E
G P. w m
Its
x x
N
N
L;>
(fnN
x
N N x x N N
N
5 111200 5 11200 5 1L= $ 113110 $ 11.300 $ 11300 5 11300 5 11200
S (69.1231 $ (63.122) $ (9;053) $ (56,c08) $ (s13n) $ 146.3361 S 140.9&1) 5 (35.612)
5 42,181 5
61,926 $
47.699 $
50.462 5
53,349 S
56,045 5
5619$2 $
61,667
S 4;181 5
44,928 5
47,688 $
W,462 $
53,349 $
56,045 $
58,852 $
61,663
$ 3m., $
356,]94 5
356.]94 $
356,Ai $
356,)90 5
356,Tl4
$ 6LS81 $
",we $
47888 $
SOp62 $
53,248 $
56,045 $
58,852 $
61,66]
5 x2,161 5
44,918 $
x].688 $
50,462 S
53,248 $
56A45 5
58952 $
6166]
$ - $
5
_ 5
_ $
_ $
_ $
_ $
_
$ 3m., $
356,]94 5
356.]94 $
356,Ai $
356,)90 5
356,Tl4
5 5
5
5
5
5
S
5
$ 399,WS $
40L]n $
406.482 $
40]j56 $
410.013 $
413,839 $
58.&52 $
61.66]
1334%
13A3%
1352%
13.62%
]3.n%
1380%
4
A
x
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9RBZ %ZLZ %E9Z WE %rot %SEi %6TZ %9Li
KE•49 $ 805'(8 $ L99'8L $ Eig'SL S O6sTL S ESr04 S RE•L9 s a6s'n S
$- 5- s- s-
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8EE•08 S SiK'ZB S L 'u $ 628'5( $ 066•iL $ MV04 S 61E'L9 s mvlb
own
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ME'"
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8ES'n
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$ G99'BL
S 628'54
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S 6LE•G9
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CITY OF IOWA CIT 10.03-17
COUNCIL ACTION REPO 10
October 3, 2017
Resolution committing $330,000 in FY2017 and FY2018 General Funds to
the Del Ray Ridge LP application for 2018 Low-income Housing Tax Credit
funds.
Prepared By: Kristopher Ackerson, Community Development Planner
Reviewed By: Tracy Hightshoe, Interim Director of NDS
Fiscal Impact: $330,000 in FY17 and FY18 local funds set-aside for LIHTC projects
Recommendations: Staff: Approval
Commission: Housing & Community Development Commission
recommended approval by vote of 8-0 to commit $330,000 to Del Ray
Ridge LP for 2018 LI HTC proposal
Attachments: Del Ray Ridge LP (The Housing Fellowship) Proposal
Sand Companies, Inc. Proposal
Executive Summary:
The Housing and Community Development Commission recommend approval of the attached
resolution committing $330,000 in FY17 and FY18 local affordable housing funds to Del Ray
Ridge LP (The Housing Fellowship), for their Low Income Housing Tax Credit Application to the
Iowa Finance Authority (IFA).
Background / Analysis:
As part of the adopted Affordable Housing Action Plan (2016), the City budgeted local funds of
$200,000 in FY17 and $130,000 in FY18 funds for Low Income Housing Tax Credit (LIHTC)
projects. In response to a request for proposals, the City received two submittals that each
requested $330,000 for 2018 LIHTC projects. Applications are due in November to the Iowa
Finance Authority. At their meeting on September 21, the Housing and Community
Development Commission reviewed the proposals by Del Ray Ridge LP (The Housing
Fellowship) and Sand Companies, Inc. Both proposals are attached for your reference (Exhibit
A). For comparison purposes, the following table provides basic information about each
proposal.
Sand
Project Del Ray Ridge LP Companies, Inc
Planning district Downtown North East
Units
28
49
1 bedroom units
16
8
2 bedroom units
12
17
3 bedroom units
0
18
4 bedroom units
0
6
Unit income target
► r i
-•...�_
30% median income
40% median income
60% median income
Market rate
Accessibility
Rezoning required
Project cost
City funds requested
Target demographic
Sidewalk access
Transit route / stop dist.
Walking distance to
elem.
Plavaround access
CITY OF IOWA CITY
COUNCIL ACTION REPORT
2
5
13
8
10% of units
No
$5,813,496
$330,000
Low income
families
Yes
East Campus
Shuttle 0.1 mi
0.9 miles
0.4 miles
5
8
31
5
10% of units
Yes
$10,441,216
$330,000
Low income
families
Yes
Eastside Express
0.4 mi
0.9 miles
On-site
The Commission recommended $330,000 to Del Ray Ridge LP due to its downtown location
and proximity to services. The attached resolution commits $330,000 in local funds to Del Ray
Ridge LP for their 2018 Low-income Housing Tax Credit application. If the application is
unsuccessful, the City will combine FY17-19 funds and issue a request for proposals again next
year.