HomeMy WebLinkAbout2017-10-03 Correspondence10-03-17
4e(1)
To: Planning and Zoning Commission
Item: REZ17-00014/SUB17-00015
Cardinal Point West Part 2
GENERAL INFORMATION:
STAFF REPORT
Prepared by: Bob Miklo
Date: September 21, 2017
Applicant: The Crossings Development LC
755 Mormon Trek Blvd
Iowa City, IA 52246
319-337-4195
jentler@SouthGateCo.com
Contact: Brian Vogel, P.E.
Hall & Hall Engineers, Inc
1860 Boyson Road
Hiawatha, IA 52233
319-362-9548
brian@halleng.com
Requested Action: Rezone from ID -RP to RS -12 (5.35 acres), RM -12
(3.3 acres), RR -1 (19.38 acres) and approval of a
preliminary plat "
Purpose: To allow the development of Cardinal Point West
Part Two, a 28.03 acre 16 -lot residential subdivision
that will include multi -family, duplex, and single
family lots
Location:
Size:
Existing Land Use and Zoning:
Surrounding Land Use and Zoning
Comprehensive Plan:
Neighborhood Open Space District:
File Date:
West of Camp Cardinal Road and South of Kennedy
Parkway
28.03 acres
Undeveloped, Interim Development Research Park
(ID -RP)
North: Residential (RS -5)
South: Undeveloped (ID -RP)
East: Residential (OPD -8) and Mercy Clinic (CO -1)
West: Residential (RS -5) and Undeveloped (ID -RP)
Conservation Design — Clear Creak Master Plan
Clear Creek
August 17, 2017
45 Day Limitation Period: October 1, 2017
BACKGROUND INFORMATION
The applicant, The Crossing Development, LC, is requesting approval for the rezoning of 28.03
acres of land from Interim Development - Research Park (ID -RP) zone to High Density Single -
Family Residential (RS -12) for 5.35 acres, Low Density Multifamily (RM -12) for 3.3 Acres and
Rural Residential (RR -1) for 19.38 acres. The applicant is also requesting approval of the
preliminary plat of Cardinal Point West — Part 2, a residential development with 9 single-family
lots, 6 duplex lots and 1 multifamily lot with 33 dwelling units. The plan also includes three
outlots. Outlots F and G are for open space to be maintained by a homeowners association.
Outlot H is reserved for future development.
The applicant has also submitted a concept plan showing how Preston Lane will continue to the
south to connect to Camp Cardinal Boulevard, and the potential for single-family, townhouse
and multi -family development to the south of the current proposal. The area shown on the
concept plan will require additional rezoning and subdivision approvals and is subject to change.
Approval of Cardinal Pointe West — Part 2 does not include approval of the concept plan.
This and the surrounding areas were annexed into the city between 1969 and 1972. Since
1983 the area has been zone Interim Development — Research Park (ID -RP) to reflect possible
development of an office park along Highway 218. In May 2002, the City Council signed a
Memorandum of Understanding for the Clear Creak Master Plan including a concept that
envisioned a "conservation -type" development including residential and commercial uses in the
area surrounding Camp Cardinal Boulevard.
Good Neighbor Policy: The application indicates that the applicant plans to follow the Good
Neighbor Policy, but no details have been submitted and no neighborhood meeting has been
held.
ANALYSIS
Current Zoning: Based on the previous Comprehensive Plan, the area is currently zoned as
Interim Development - Research Park (ID -RP). The text of the 1997 Comprehensive Plan,
however, recognized that with the establishment of Oakdale Campus north of Interstate 80, the
possibility of additional development of office and research park type uses in this area may not
be realistic. The Plan also recognized the topographical and infrastructural limitations of the
area, and therefore, supported development with a mix of uses, such as low density residential
and office commercial uses. The Plan also supported clustered development that would result in
pedestrian friendly neighborhoods with minimal disturbance of the sensitive areas. The current
ID -RP zoning allows only agricultural uses by right so a rezoning is necessary to allow
development of this property.
Proposed Zoning: The Rural Residential Zone (RR -1) is intended to provide a rural residential
character for areas in the city that are not projected to have the utilities necessary for urban
development in the foreseeable future or for areas that have sensitive environmental features
that preclude development at urban densities. This is an appropriate designation for Outlots F
and G, which contain steep slopes and woodlands that limit development potential.
The High Density Single -Family Residential Zone (RS -12) is intended to provide for
development of single-family dwellings, duplexes and attached housing units at a higher density
than in other single family zones. Because this district represents a relatively high density for
single-family development, dwellings should be in close proximity to City services and facilities,
especially parks, schools and recreational facilities. Special attention should be given to site
design to ensure the development of quality neighborhoods.
The RS -12 zone allows for single family lots with a minimum lot area of 5,000 square feet, and a
minimum lot width of 45 feet. Duplexes are allowed on lots with a minimum lot area of 6,000
square feet and lot width of 55 feet. All lots within the proposed subdivision meet the minimum
requirements of the RS -12 zone. Although lots 33 to 41 are sufficient in size for duplexes, the
applicant indicates that they will be reserved for single family dwellings. Lots 42 to 47 are intended
for duplexes.
The purpose of the Low Density Multi -Family Residential Zone (RM -12), which is proposed for
Lot 32, is to provide for the development of high density, single-family housing and low density,
multi -family housing. This zone is intended to provide a diverse variety of housing options in
neighborhoods throughout the city. Careful attention to site and building design is important to
ensure that the various housing types in any one location are compatible with one another. The
applicant is proposing 33 townhouse -style units in 7 buildings containing 4 to 5 dwellings each.
A private rear lane or alley is proposed for vehicular access.
As noted above, the RM -12 Zone calls for attention to site and building design to help produce a
pleasant residential environment. To assure that the entire area along the rear lane between the
dwellings units is not paved, staff recommends that the final site plan include a landscaping plan
with plantings appropriate for the area between the driveways. Staff notes that the proposed 21
foot wide private drive is wider than necessary (standard alley pavement is only 16 feet wide).
The extra width results in excess paving and may invite speeding. Staff recommends that the
private rear lane be a maximum of 18 feet wide. Reduction of paving will help minimize
stormwater runoff and improve the aesthetics of the area.
On the north side of Lot 32, townhouse units back toward Dubs Drive. The applicant has
agreed to screen the west side of the garages with evergreen trees. An area of open space will
be available for use of the residents of the townhouses on lot 32.
Comprehensive Plan: This property is located within the Northwest Planning District. IC2030:
The Comprehensive Plan Update identifies this area as suitable for "Conservation Design" and
refers to the Clear Creek Master Plan (a more detailed district plan has not been prepared for
the Northwest District). The Clear Creek Master Plan lays out a general development concept
with possible street layouts, and shows areas for residential, commercial and office
development. In staff's view the requested rezoning and subdivision design conforms with the
conservation design envisioned in the Comprehensive Plan for this area. It also conforms with
the housing policy of ensuring a mix of housing types within each neighborhood (page 27) and
the land use policy to guide development as away from environmental sensitive areas, such as
woodlands and steep slopes (page 23).
Subdivision Design: The applicant is proposing a residential development with a mix of RS -12
lots (approximately 10,000 to 25,000 square feet) and one RM -12 lot (approximately 2 acres) for
townhouse -style multifamily buildings. Two outlots containing woodlands and steep slopes will
be set aside for open space to be owned and maintained by a homeowners association. Outlot
H is reserved for future development. The concept plan shows extension of Dubs Drive and
Preston Lane onto Outlot H where Preston Lane will intersect with Camp Cardinal Boulevard in
a future phase of Cardinal Pointe West.
The subdivision code requires that block lengths range from 300 feet to a maximum of 600 feet.
Longer block lengths may be considered where topographic conditions, water features or
El
existing development prevent shorter block lengths, although midblock pedestrian connections
may be required. To the west of Preston Lane, blocks will range from approximately 475 feet to
approximately 540 feet in length in conformance with the subdivision regulations. Due to the
presence of steep wooded ravines located on Outlots G and H, no street intersections are
proposed east of Preston Lane. As a result the block length will well exceed 600 feet normally
required by the subdivision code. In staffs view the proposed design helps to minimize the
disturbance of the wooded ravines located on the property and complies with the
Comprehensive Plan's emphasis on conservation design for this area.
Environmentally Sensitive Areas: The property contains steep and critical slopes and
woodlands. The Sensitive Areas Site Plan indicates that approximately 22.5% of the woodlands
will be removed. Approximately 21% of the steep slopes, and 23% of the critical slopes will be
graded. The majority of this grading will occur on lots 42 and 43 and on Outlot F for the purpose
of providing stormwater management and suitable residential lots. The disturbance is less than
35% of the critical slopes and 50% of the woodlands and therefore does not require Planning
and Zoning review.
Traffic implications and pedestrian facilities: Preston Lane will extend from Kennedy
Parkway on the north to Camp Cardinal Boulevard on the south, a distance of approximately
2000 feet with limited intersecting streets. Based on residents request for traffic calming on
similar streets, staff recommends that traffic calming be designed into Preston Lane. To
address this concern the street will be 26 feet wide beginning at the north intersection with Dubs
Drive. At the intersections, neck downs will narrow the pavement to 22 feet. Staff believes this
will help prevent excessive speeds on this residential street.
Neighborhood parkland: A subdivision of this size is required to dedicate 30,056 square feet
of neighborhood open space or pay fees in lieu of. The Parks and Recreation Department has
indicated that fees should be collected in lieu of dedication of land. This requirement will need
to be addressed in the legal papers at time of final plat approval. The open space calculations
include the land area of Outlots F and G. Open space fees for Outlot H will be calculated when
it is developed in the future.
Storm water management: The stormwater management basin located in Outlot D of Cardinal
Pointe West Part 1 has been designed to provide stormwater management for this new phase
of the development. The City Engineer has confirmed that the existing basin is adequate to
serve the stormwater requirements for Part 2.
Infrastructure fees: This subdivision is subject to the water main extension fee for $435 per
acre and sanitary sewer tap on fee of $570.98 per acre. Payment towards the cost of
constructing Camp Cardinal Boulevard will also need to be addressed at the time of final plat
approval.
STAFF RECOMMENDATION:
Staff recommends approval of REZ17-00014/SUB17-00015 a rezoning of 28.03 acres of land
from Interim Development - Research Park (ID -RP) zone to High Density Single -Family
Residential (RS -12) for 5.35 acres, Low Density Multifamily (RM -12) for 3.3 Acres and Rural
Residential (RR -1) for 19.38 acres, and the preliminary plat of Cardinal Point West — Part 2, a
residential subdivision with 9 single-family lots, 6 duplex lots and 1 multifamily lot with 33
dwelling units, subject to general compliance with the concept for lot 32 with the private drive
being limited to a maximum of 18 feet wide, and staff approval of a landscape plan for lot 32
including provision of usable outdoor space with features such as an outdoor dining area and
lawn for informal recreational use.
ATTACHMENTS:
1. Location Map
2. Zoning Exhibit
3. Preliminary Plat
Approved by: —7 v�-4 jql
John Yapp, Development ScfrvicesCoordinator,
Department of Neighborhood and Development Services
ppdedminWrep\documenQ
OLM. ri
An application submitted by The Crossings
Development, LC, to rezone 28.03 acres
of land from Interim Development -Research
Park (ID -RP) zone to High Density Single -Family
Residential (RS -12) for 5.35 acres, Low Density
Multifamily (RM -12) for 3.3 acres, and Rural
esidential (RR -1) for 19.38 acres and for approval
the preliminary plat of Cardinal Point West Part 2,
6 -lot subdivision that will include 1 multifamily lot,
6 duplex lots, and 9 single-family lots.
i
CITY OF IOWA CI
LEGAL DESORPTION - RM -12 REZONING:
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MINUTES PRELIMINARY
PLANNING AND ZONING COMMISSION
SEPTEMBER 21, 2017 — 7:00 PM — FORMAL MEETING
E M M A J. HARVAT HALL, CITY HALL
MEMBERS PRESENT: Carolyn Dyer, Ann Freerks, Mike Hensch, Phoebe Martin, Max
Parsons, Mark Signs, Jodie Theobald
MEMBERS ABSENT:
STAFF PRESENT: Sara Hektoen, Karen Howard
OTHERS PRESENT: Jerry Waddilove
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 7-0 the Commission recommends approval of REZ17-00014/SUB17-00015
rezoning of 28.03 acres of land from Interim Development - Research Park (ID -RP) zone to
High Density Single -Family Residential (RS -12) for 5.35 acres, Low Density Multifamily (RM -12)
for 3.3 Acres and Rural Residential (RR -1) for 19.38 acres, and the preliminary plat of Cardinal
Point West - Part 2, a residential subdivision with 9 single-family lots, 6 duplex lots and 1
multifamily lot with 33 dwelling units, subject to general compliance with the concept for lot 32
with the private drive being limited to a maximum of 18 feet wide, and staff approval of a
landscape plan for lot 32 including provision of usable outdoor space with features such as an
outdoor dining area and lawn for informal recreational use.
CALL TO ORDER:
Freerks called the meeting to order at 7:00 PM.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None
REZONING/DEVELOPMENT ITEM (REZ17-00014/SUB17-00015):
Discussion of an application submitted by The Crossing Development, LC is for a rezoning of
28.03 acres of land from Interim Development - Research Park (ID -RP) zone to High Density
Single -Family Residential (RS -12) zone for 5.35 acres, Low Density Multifamily (RM -12) zone
for 3.3 acres and Rural Residential (RR -1) zone for 19.38 acres and a preliminary plat of
Cardinal Point West - Part 2, a residential subdivision with 9 single-family lots, 6 duplex lots and
1 multifamily lot with 33 dwelling units located west of Camp Cardinal Road and south of
Kennedy Parkway.
Howard presented the staff report by first showing images of the area. This area was annexed
into the City between 1969 and 1972 and has been zoned Interim Development - Research
Park (ID -RP) but subsequent development of the Oakdale Research Park reduced market
demand for office park development. Therefore in May 2002, the City Council signed a
Memorandum of Understanding for the Clear Creak Master Plan including a concept that
envisioned a "conservation -type" development including residential and commercial uses in the
Planning and Zoning Commission
September 21, 2017 — Formal Meeting
Page 2 of 11
area surrounding Camp Cardinal Boulevard. The City has not yet completed a specific District
Plan for this area so the Master Plan is what they look to for guidance.
The current zoning of the property is ID -RP and various other zoning designations are
proposed. The Rural Residential Zone (RR -1) is intended to provide a rural residential character
for areas in the city that are not projected to have the utilities necessary for urban development
in the foreseeable future or for areas that have sensitive environmental features that preclude
development at urban densities. This is an appropriate designation for Outlets F and G, which
contain steep slopes and woodlands that limit development potential.
The High Density Single -Family Residential Zone (RS -12) is intended to provide for
development of single-family dwellings, duplexes and attached housing units at a higher density
than in other single family zones. The RS -12 zone allows for single family lots with a minimum
lot area of 5,000 square feet, and a minimum lot width of 45 feet. Duplexes are allowed on lots
with a minimum lot area of 6,000 square feet and lot width of 55 feet. All lots within the proposed
subdivision meet the minimum requirements of the RS -12 zone. Although lots 33 to 41 are
sufficient in size for duplexes, the applicant indicates that they will be reserved for single family
dwellings. Lots 42 to 47 are intended for duplexes. The purpose of the Low Density Multi -
Family Residential Zone (RM -12), which is proposed for Lot 32, is to provide for the
development of high density, single-family housing and low density, multi -family housing. In this
case, townhouse -style multi -family buildings are proposed.
Howard pointed out that the RM -12 Zone calls for attention to site and building design to help
produce a pleasant residential environment for multi -family living. To prevent excessive
pavement along the rear lane, improve stormwater drainage and provide some minimal space
for trees or landscaping, staff recommends that the rear lane include plantings between the
driveways. The site plan should include a landscaping plan with plantings appropriate for the
area between the driveways. Staff also notes that the proposed 21 foot wide private drive is
wider than necessary (standard alley pavement is only 16 feet wide). The extra width results in
excess paving and may invite speeding. Staff recommends that the private rear lane be a
maximum of 18 feet wide. Reduction of paving will help minimize stormwater runoff and improve
the aesthetics of the area. Howard showed photos of other similar developments and the
landscaping between driveways. Also on the north side of Lot 32, the garage -side of the
townhouse units would be visible from Dubs Drive. The applicant has agreed to screen the west
side of the garages with evergreen trees and design the area as usable open space available
for the residents of the townhouses on lot 32. Options include seating areas, covered picnic
areas, or small playground area.
With regards to the Comprehensive Plan it is covered by the Clear Creek Master Plan and in
staffs view the requested rezoning and subdivision design conforms to the conservation design
envisioned in the Comprehensive Plan for this area. It also conforms to the housing policy of
ensuring a mix of housing types within each neighborhood and the land use policy to keep
development away from environmentally sensitive areas, such as woodlands and steep slopes.
Howard pointed out the sensitive areas on the site plan with the steep slopes and noted that
with the exception of grading proposed on two of the lots to facilitate stormwater management
and to create suitable building areas, there will be minimal disturbance of the slopes. The
developer is also preserving a significant amount of the woodlands as well. These disturbances
are below the threshold allowed in the sensitive areas ordinance.
Howard stated noted that outlots G and F will be conservation areas maintained by a
Planning and Zoning Commission
September 21, 2017 — Formal Meeting
Page 3 of 11
Homeowner's Association, and outlot H will be reserved for future development. The concept
plan shows extension of Dubs Drive and Preston Lane onto Outlet H where Preston Lane will
intersect with Camp Cardinal Boulevard in a future phase of Cardinal Pointe West. Also due to
the sensitive areas there are no street intersections in area proposed east of Preston Lane and
therefore the block length will exceed the 600 feet maximum in the subdivision code. In staffs
view the proposed design helps to minimize the disturbance of the wooded ravines located on
the property, so the longer blocks are warranted to reduce disturbance of sensitive areas.
However, due to the long blocks staff recommends that traffic calming be designed into Preston
Lane. To address this concern the street will be 26 feet wide beginning at the north intersection
with Dubs Drive. At the intersections, neck downs will narrow the pavement to 22 feet. Staff
believes this will help reduce speeds on this residential street.
Howard noted that the neighborhood open space required for the subdivision is 30,056 square
feet of land dedication or fees paid in lieu. The Parks and Recreation Department has indicated
that fees should be collected in lieu of dedication of land. This requirement will need to be
addressed in the legal papers at time of final plat approval.
The stormwater management basin located in Outlet D of Cardinal Pointe West Part 1 has been
designed to provide stormwater management for this new phase of the development. The City
Engineer has confirmed that the existing basin is adequate to serve the stormwater
requirements for Part 2.
Staff recommends approval of REZ17-00014/SUB17-00015 rezoning of 28.03 acres of land
from Interim Development - Research Park (ID -RP) zone to High Density Single -Family
Residential (RS -12) for 5.35 acres, Low Density Multifamily (RM -12) for 3.3 Acres and Rural
Residential (RR -1) for 19.38 acres, and the preliminary plat of Cardinal Point West - Part 2, a
residential subdivision with 9 single-family lots, 6 duplex lots and 1 multifamily lot with 33
dwelling units, subject to general compliance with the concept for lot 32 with the private drive
being limited to a maximum of 18 feet wide, and staff approval of a landscape plan for lot 32
including provision of usable outdoor space with features such as an outdoor dining area and
lawn for informal recreational use.
Theobald asked if there was a sidewalk across the street from this development to connect this
development to Camp Cardinal Boulevard. Howard noted this development would go through
connecting sidewalks in Cardinal Point West - Part 1 to access Camp Cardinal Boulevard.
Theobald then asked if there were plans for a cross walk across Camp Cardinal Boulevard from
this whole area. Howard is not aware of specific plans for a cross walk, but something of that
nature would be assessed based on need overtime.
Freerks asked about the outlots with the wooded areas and since they will be maintained by the
Homeowners Association if there was any plan for protection that needed to be put in place.
Howard said in the final plat stage in the subdivision papers it will be noted as conservation area
and provisions should be included in the subdividers agreement to preserve that area.
Freerks opened the public hearing.
Jerry Waddilove (President and CEO, Southgate Companies) stated they are looking to provide
a residential subdivision to the City with a mix of housing types as it is consistent with their
concept plan when they did Cardinal Point West - Part 1. Regarding the private drive for the
townhomes they felt 21 feet gave homeowners ample space to drive through the alley and
Planning and Zoning Commission
September 21, 2017 — Formal Meeting
Page 4 of 11
navigate driveways. To have the alley be 18 feet would be typical to the average driveway and
their thought was to make it a little bit wider so people can get through there. He doesn't agree
with the thought there would be a lot of speeding through the alley, it won't act as a "cut -
through" to anywhere. Waddilove stated regarding the sidewalks it is the plan to connect to the
south side of Kennedy Parkway and there is already a sidewalk on the Coralville side of
Kennedy Parkway. He added they would be in favor of some type of traffic control at the corner
of Kennedy Parkway and Camp Cardinal Boulevard especially since there is a school there and
likely will have children crossing.
Hensch asked about the private road and when there is future development to the south would
the private road extend into the future development. Waddilove confirmed it would. Hensch
feels at that time he can see people then using the private alley as direct access to Camp
Cardinal Road and feels there should at least be a traffic calming device installed to slow people
down. Waddilove agreed and noted their preference would be to keep the alley at a wider width
and add in a calming device. Freerks still feels the 18 foot alley is best as children will be riding
bikes in the alleyway, and also it could prevent parking along the alleyway. Signs agreed with
the parking challenge, if there is the extra space and people park along there it will be harder for
others to get through.
Dyer asked how many parking spaces will be in each driveway for the townhomes. Waddilove
said there should be room for 4 vehicles, two in the garage and two in the driveway.
Freerks closed the public hearing
Hensch moved to recommend approval of REZ17-00014/SUB17-00015 rezoning of 28.03
acres of land from Interim Development - Research Park (ID -RP) zone to High Density
Single -Family Residential (RS -12) for 5.35 acres, Low Density Multifamily (RM -12) for 3.3
Acres and Rural Residential (RR -1) for 19.38 acres, and the preliminary plat of Cardinal
Point West - Part 2, a residential subdivision with 9 single-family lots, 6 duplex lots and 1
multifamily lot with 33 dwelling units, subject to general compliance with the concept for
lot 32 with the private drive being limited to a maximum of 18 feet wide, and staff
approval of a landscape plan for lot 32 including provision of usable outdoor space with
features such as an outdoor dining area and lawn for informal recreational use.
Parsons seconded the motion.
Freerks acknowledged it is nice to see a development with mixed uses and is in a nice area.
Signs added that the single family and duplexes will be backing up to the natural areas which
will make it even more attractive to buyers.
Theobald agreed but noted her concern is with the sidewalks and hopes that there really are
sidewalks on both sides otherwise it will be difficult for pedestrian travel. Hektoen said that
usually it is a public improvement requirement that is required before a building permit is
approved. Howard noted however it is along the outlot so the issue will need to be clarified.
Freerks noted that this is something that can be addressed by City Staff at the final plat stage.
Howard confirmed that Subdivision Code requires sidewalks along all lots unless waived, so it
should be addressed in the legal papers and on the final plat.
A vote was taken and the motion carried 7-0.
10-03-17
4f(1)
Kellie Fruehling
From:
Susan Craig <susan-craig@icpl.org>
Sent:
Thursday, September 21, 2017 8:14 AM
To:
gravittmary@gmail.com
Cc:
Council
Subject:
Library Discards
Dear Ms Gravitt,
I am responding to your concerns about discarded library materials that you shared in a recent email to the City
Council. The Library Board does not instruct the staff what to do with damaged library materials. Board policy (Finance
Policy #401) directs that withdrawn library materials "will be used in outreach collections, given to other libraries, sold
by the Friends Foundation or discarded."
Your observation that there are fewer materials on the Free Shelf than in the past is correct and there are several
reasons. First of all, we put things on the free shelf that are not just library discards, but donated materials as well and
the donated items in poor condition have always been the majority of items on the free shelf.
We are more strict than we have been in the past regarding contaminated items. All library discards and donations that
have been contaminated with bodily fluids, smell, or are showing evidence of insect infestation (including bedbugs) are
immediately removed from the building and placed in dumpsters. In the past some of these items would have been
placed on the free shelf, after an experience with bed bugs in donated materials we are very diligent about removing
potentially contaminated items. Items that cannot be recycled and are in poor condition may also be placed in a
dumpster.
Books in poor condition, which includes many library discards, are recycled. Other withdrawn materials not used in
outreach collections, are given to the Friends Foundation for sale at their used book store, periodic book sales or for sale
through a third party vendor.
The quantity of materials on the free shelf has diminished due, primarily, to a concern about health and safety of
potentially contaminated items but also because of more opportunities for resale.
I am glad to talk to you personally about this situation if you have further questions.
Susan Craig
Library Director
319-356-5241
www.icpl.org
a� IOWA CITY
PUBLIC LIBRARY
Iowa City is a UNESCO City of Literature
Kellie Fruehling
From: Geoff Fruin
Sent: Monday, September 18, 2017 9:22 PM
To: 'Mary Gravitt'; Council
Subject: RE: DISAPPOINTED WITH CITY OF IOWA CITY SERVICES
Hi Mary,
I need to correct my statement on the smoking prohibition in bus shelters. There is a state prohibition on such
facilities. I will speak to our staff about signage that may be required for enforcement purposes.
I apologize for the confusion.
Sincerely,
Geoff
From: Geoff Fruin
Sent: Monday, September 18, 2017 12:49 PM
To: 'Mary Gravitt' <gravittmary@gmail.com>; Council <Council@iowa-city.org>
Subject: RE: DISAPPOINTED WITH CITY OF IOWA CITY SERVICES
Hello Ms. Gravitt,
The funds for the shelter project became available with the start of the fiscal year this past July. We currently have
$150,000 budgeted for new and replacement shelters. Last week the City issued a Request for Proposals (RFP) to
vendors who can supply shelters. The vendors will be making their proposals to the City with a deadline of October
23rd. We plan to select the best vendor shortly thereafter and begin installation in the spring of 2018. We are focusing
on the Towncrest, Lakeside and Broadway routes for this round of funding.
There is no prohibition on smoking in or around bus shelters. I can explore the feasibility of such a regulation with our
staff.
Susan Craig will reach out to you to discuss your concerns with the Iowa City Public Library.
Thanks for your email and best wishes,
Geoff Fruin
City Manager
319.356.5013
From: Mary Gravitt [mailto:oravittmary@omail.coml
Sent: Saturday, September 16, 2017 1:47 PM
To: Council
Subject: DISAPPOINTED WITH CITY OF IOWA CITY SERVICES
I am disappointed with several government-sponsored things going on in Iowa City:
The Council and City Manager promised to supply bus -shelters and/or benches for the
outgoing Towncrest bus route. This redresses past discrimination: there's never been
bus -shelters on the Outbound Towncrest. Winter's coming—nothing's
materialized. Citizens disabled—and otherwise need the shelters for protection in
inclement weather and benches for those who cannot stand for long periods of time.
Some haven't been able to shop the Hy -Vee, nor any stores on First Avenue and
Muscatine because of the lack of shelters and dependable bus scheduling.
Outbound Towncrest isn't the only ICT that needs shelters/benches. UIHC Family
Practice; Highway 6 on the Mall/Broadway routes. Gilbert and Highland where the
Lakeside and Broadway cross paths; the Cross Park and Broadway routes serving the
mini mall on North Gilbert (the former Aldi).
Post signs: NO SMOKING IN THE BUS SHELTERS OR ON THE BENCHES! Persons
intentionally smokes in the shelter on the inbound Broadway and claims he can do so
legally because there is no posted signs forbidding smoking.
z
The second IC Service: The Board of Directors of ICPL have instructed the staff to throw
damaged library materials (books, CDs etc.) in the dumpster rather than place them on
the Discard Shelf because members feel that ICPL was/is "giving away too much." This
is a crime against the citizens of Iowa City since their tax money and donations pay for
the library collection.
Finally, stop calling IC "Literary City" that allows freedom of speech. Every year that the
IWW come to IC, I am the only civilian that attends on a regular basis. This, I believe is
because all the questions have to be written down handed in and censored. My word is
my bond and if a government sponsored censor has to make judgment on the worth of
my questions. Then this because a "Stalinist" endeavor.
Mary Gravitt
2714 Wayne Avenue #6
Iowa City, IA 52240
319.341.6230
3
10-03-17
4f(2)
Kellie Fruehling
From: Karin Southard <karin.southard@gmail.com>
Sent: Tuesday, September 19, 2017 10:44 AM
To: Jim Throgmorton
Cc: Kingsley Botchway; Rockne Cole; Terry Dickens; Susan Mims; Pauline Taylor; John
Thomas; Kellie Fruehling; Geoff Fruin; Eleanor M. Dilkes
Subject: as per your request for upcoming Manville work session
Dear Mayor Throgmorton,
Per your request for an upcoming work session, I am summarizing how four City codes have been either
chronically misinterpreted or chronically by-passed in cases of "infill" construction. Manville Heights
neighbors discovered this information through City staff testimony in recent appeals to the Boards of
Adjustment and Appeals. This behavior results in Staff -fabricated loopholes in our City's mandated Code that
have persisted for decades. We neighbors feel strongly that City staff must follow City Code as intended and
adopted by Council. I am summarizing briefly according to your request. Please do not hesitate to contact me
if you have any questions.
Thank you,
Karin Southard
1. 14 -5I -2C-3 Sensitive Lands and Features - Applicability- Exemptions. "Construction Of
Single -Family Or Two -Family Residential Uses: Grading, clearing or development activities on a
tract of land for the purpose of construction, landscaping or associated improvements for one
single-family use or one two-family use are exempt from the requirements of this article, provided
the development activities do not exceed a maximum total of twenty thousand (20,000) square feet
in area, and provided there is no encroachment by said activities into a jurisdictional wetland,
a designated sensitive areas conservation tract or protected sensitive area." (underline and
bold emphasis added)
This exemption has two provisions that must be met, as stated clearly with the conjunction
"and". When considering exemptions for parcels for single-family and two-family residences, City
Staff routinely interprets this provision in a manner that ignores the conjunction "and" and that
ignores the second provision regarding consideration of encroachment of sensitive lands. By Doug
Boothroy's own admission (Board of Adjustment Transcripts 9-21-16, p. 168), City staff, when
exempting parcels not exceeding 20,000 square feet, has NEVER considered whether the
development could encroach on protected sensitive areas that may exist on adjacent
properties. Despite expert testimony (Board of Adjustment 9-21-16) explaining the importance of
correct interpretation and enforcement of this ordinance, the City fails to do so. According to
expert testimony, this failure completely eviscerates the Sensitive Lands and Features Ordinance.
2. 14-4A-2 Use Classification Analysis. Despite documented, persistent acknowledgment on the
part of NDS staff who questioned the intent of 101 Lusk Ave property owners, City staff failed to
perform a mandated Use Classification Analysis to determine the principal use of the proposed
structure. This analysis should have been performed by a panel of independent reviewers. Despite
Mr. Boothroy's insistence that the Use Classification Analysis was unnecessary, Ms. Walz
requested the written opinion of such Analysis in an email to Ms. Dulek and Mr. Yapp (memo
attached). In this instance, while the Code presumes an inductive, fact-fmding process to determine
the Use Classification, the City staff concluded, deductively, at the front end, that the structure was
residential and, therefore, performed no Use Classification Analysis.
3. 16 -3D -6D Separate and Independent Sewer for all Buildings. The issuing of a building
permit for 101 Lusk Ave disregarded this requirement for all new construction. Doug Boothroy
confirmed at the Board of Appeals that the City's position was that the owners of 101 Lusk Ave
had the right to connect to a non -conforming, circa -1927, private sewer that served 2 others
residences. The building permit was issued with the tacit approval of connection to the sewer
without the knowledge of, or maintenance/easement agreements with, the property owners
downstream. Mr. Boothroy's justification of the situation was that there were at least 20 other such
situations in Iowa City (Board of Appeals, City Presentation, 12-7-16).
4. Section D 103.1 International Fire Code "shall' requirement for turnaround for dead-end
streets longer than 150 feet. The International Fire Code gives the Fire Chief discretion in
applying this requirement when it is impractical. However, the. City's position is that
it never enforces this mandate for "infill" development. Indeed, Chief Jensen confirmed that for
infill development on an existing lot, the mandate has not been enforced for the 30 years that Chief
Jensen had been with the fire department (Board of Appeals Transcript 12-7-16, p.118). In effect,
City staff has legislated a critical amendment to the Fire Code, a task that Iowa law delegates to the
City Council.
2
Sue Dulek
From: Sarah Walz<Sarah-Walz@iowa-city.org>
Sent: Wednesday, July 06, 2016 3:17 PM
To: Sue Dulek; John Yapp
Cc: Sara Greenwood Hektoen; Eleanor M. Dilkes
Subject: RE: Lusk Appeal
Question:
In the Use Regulation chapter of the code (Section 14 -4A -2A-3) the code indicates that in
Code Interpretation Panel will issue a written use determination. Such determination mai
Adjustment"
Do we have a written opinion of the classification process in 14 -4A -2A7
Sarah
10-03-17
4f(3)
Kellie Fruehling
From:
Simon Andrew
Sent:
Monday, September 25, 2017 4:25 PM
To:
'Gene Chrischilles'; Council
Subject:
RE: Recent TIF vote
Dear Mr. Chrischilles,
Thank you for your email regarding the Hieronymus Square project. The best place to keep apprised of discussions
regarding economic development projects is through the City Council Economic Development Committee. Agendas and
packets can be found here: https://www.icgov.org/city-government/boards/council-economic-development-committee.
Committee meetings are open to the public and the committee began televising these meetings in May 2016 to improve
public awareness of projects and policies as they are being discussed.
Signing up for e -subscriptions is also a good way to receive updates. If you visit the link https://www.icgov.org/news-
and-media/e-subscriptions and enter your email address, you can select which updates you wish to receive. The
Economic Development Committee is an option on this menu and you will receive email notification when agendas are
posted.
The Hieronymus Square project was reviewed at the July 21, 2017 Economic Development Committee meeting.
Members of the public and media were present. A public hearing for the Urban Renewal Plan amendment was held at
the full Council in May 2017. Project details are usually not known at that stage, but it is a necessary step in order for the
Council to consider incentives and is an indication that the projects listed in the Urban Renewal Area Plan are eligible for
consideration at a future Economic Development Committee meeting.
Thank you again for your email. Please do not hesitate to reach out with additional questions or comments. Have a great
afternoon.
Best regards,
Simon Andrew
Assistant to the City Manager
City of Iowa City
410 East Washington St.
Iowa City, Iowa 52240
(319)356-5010
simon-andrewC@iowa-citv.org
From: Gene Chrischilles [mailto:tgenec@gmail.com]
Sent: Sunday, September 24, 2017 1:26 PM
To: Council
Subject: Recent TIF vote
I would like to register my dissatisfaction with the council's approval and also the handling of the TIF vote for
the Hieronymus Square project. It seems to me that this was a rushed process which limited public input. I
searched back to the beginning of July in the online records of agendas, work sessions, and meeting minutes. I
did not find any mention of this matter until I saw it was to be voted on in the Press Citizen article of Sept. 19.
Please correct me if I searched in the wrong place, as I would like to know where to find notice of this type of
issue in the future. This was not an insignificant amount of money and this vote definitely furthers a precedent
in the wrong direction regarding developer's use of this tool.
to -03--17-
4f(4)
Kellie Fruehling
From: Wendy Ford
Sent: Monday, September 25, 2017 10:44 AM
To: 'Alicia Trimble'
Cc: Council
Subject: RE: Definition of "Contributing Structure" and Responsibilities of a CLG - Re: Econ Dev
Comm - 9/15/17
Dear Ms. Trimble,
Thank you for your letter of Sept. 18 concerning the Economic Development Committee's discussion of contributing
historic properties.
Working with our Senior Planner, we plan to amend the draft policy's parenthetical description of "contributing structure"
and we appreciate the clarity provided. Whereas the previous description read 'a contributing property may not have any
historic significance in and of itself, it may lend to the character of a historic district or neighborhood,' we plan to refine it to
read 'a contributing property may not be individually eligible for the National Register of Historic Places, yet it does lend to
the character of a historic district or neighborhood.'
Let me assure you that one reason the Committee is discussing Historic Preservation as it relates to TIF is because TIF
could be a tool to enhance Historic Preservation. The draft TIF policies would allow for the use of TIF from the entire
district to be used in a historic preservation project because the increment from some historic preservation projects alone
is not sufficient to make a significant financing difference. District -wide TIF may make it possible to provide gap financing
for projects that would otherwise not be viable.
Thank you again for helping to clarify the discussion related to contributing structures.
Sincerely,
Wendy Ford
..............
WENDY FORD
Economic Development Coordinator
City of Iowa City
410 E. Washington St. I Iowa City, IA 152240
319-356-5248
From: Alicia Trimble [mailto:alicia@ic-fhp.org]
Sent: Monday, September 18, 2017 3:32 PM
To: Jim Throgmorton; Rockne Cole; Susan Mims; Wendy Ford
Cc: Kingsley Botchway; Terry Dickens; Pauline Taylor; John Thomas
Subject: Definition of "Contributing Structure" and Responsibilities of a CLG - Re: Econ Dev Comm - 9/15/17
Dear Mayor, Councilors, and Ms. Ford;
Please see the attached document regarding a memo written by Ms. Ford to the Economic Development Committee on Sept. 15,
2017. Ms. Fords definition given for a "contributing" structure was actually that of a "non-contributing" structure. In Historic
Preservation Law in the United States "contributing" is a legal term. As a Certified Legal Government, Iowa City has codified that
term and has legal responsibilities, which were overlooked based on the inaccurate information in the memo.
Ms. Ford, I mean no offense by sending this email. There are many terms surrounding historic preservation that often get confusing. ]
only send this so the matter may be clarified. I would be interested in who gave you the inaccurate information if you would not mind
sending that to me.
Best,
Alicia
Alicia Trimble
Executive Director
Friends of Historic Preservation I Salvage Barn
319.351.1875 1 alicia@ic-fhp.org
www.ic-fhR.org I www.salvagebarn.org
Preserving the Past While Building the Future
10-03-17
4f(5)
Kellie Fruehling
From:
Geoff Fruin
Sent:
Tuesday, September 26, 2017 9:04 PM
To:
Kayli Reese; Council
Subject:
RE: Daily Iowan
Hi Kayli,
I would be happy to talk with you. You can call me at 356-5013 or email me questions at your convenience.
Thanks,
Geoff Fruin
City Manager
From: Kayli Reese [mailto:kaylirose97@gmail.comj
Sent: Tuesday, September 26, 2017 7:10 PM
To: Council <Council@iowa-city.org>
Subject: Daily Iowan
Hello,
My name is Kayli Reese, & I am a reporter for the Daily Iowan. I'm currently working on a story involving
property taxes. Currently, Iowa is failing to keep up with reimbursements of property tax losses to cities. I was
hoping to speak with someone on the Council about how Iowa City will be affected.
Thank you,
Kayli Reese
Daily Iowan
Metro Reporter
Cell: 563-451-7667
10-03-17
4f(6)
Kellie Fruehling
From:
Pagan, Candida <candida-pagan@uiowa.edu>
Sent:
Wednesday, September 27, 2017 2:54 PM
To:
Council
Cc:
candida.pagan@gmail.com
Subject:
Sending supplies to Arecibo, PR as a sister city?
Hello,
I am writing because I feel quite helpless as an individual to send disaster relief supplies to family in Arecibo. Arecibo is a
city of approximately 95,000, a site of the University of Puerto Rico, and home to a large satellite important to the
scientific community. My aunt and cousins are safe and well for now, but without running water, electricity, or
telecommunications. My aunt works in a medical facility and has been able to communicate that much to me briefly
from her workplace. I wonder if it would be possible or of interest to Iowa City to adopt Arecibo as a sister city to send in
relief packages. They are west of San Juan and largely cut off by road, as far as I understand. Granted a large part of the
problem is how to get supplies in, but once that is figured out, I think it would be good to have Iowa City stand in
support of this US territory, especially supporting a city so similar to our own.
I would like to start a supply drive with necessities such as canned food, candles, water purification tablets or water
purifiers, flashlights, batteries, etc. and feel that it would be much more effective with the support of the municipality.
What do you think? I would like to hear from you soon.
Sincerely,
Candida Pagan
Candida Pagan
Project Conservator
Preservation & Conservation
University of Iowa Libraries
candida-pagan@uiowa.edu
(319)335-59o8
Late Handouts Distributed
Kellie Fruehling
From: Pagan, Candida <candida-pagan@uiowa�iL�e�
Sent: Thursday, September 28, 2017 2:25 PM lM
To: Shivers, Melissa S; Nelson, William R; Petty, Nadine C; Redington, Lyn; Council
Cc: 30centurybicycle@gmail.com; candida.pagan@gmail.com
Subject: Supply donation drive for PR
Hello All,
I just wanted to follow up with the information that Thirtieth Century Bicycle has agreed to be a donation drop-off site in
town for people who wish to donate supplies for shipment to Puerto Rico. Steve, the owner, has a friend in San Juan
working with the Girls and Boys Club to figure out how to distribute supplies.
We have set up a facebook page, set to public for anyone who wants to join. If you know of UI students or staff who
would be interested, please share this information with them.
https://www.facebook.com/events/173062263244524/?acontext=%7B%22ref%22%3A%2229%22%2C%22ref notif typ
e%22%3A%22plan user joined%22%2C%22action historv%22%3A%22null%22%7D¬if id=1506626084810866¬i
f t=plan user joined
Thank you for your time,
Candida Pagan
Candida Pagan
Project Conservator
Preservation & Conservation
University of Iowa Libraries
candida-pagan@uiowa.edu
(319)335-59o8
Late Handouts Distributed +F ( )
Kellie Fruehling \ 0
From:
Sent:
To:
Cc:
Subject:
Thankyou!
Lyn
Lyn Redington, Ph.D.
Assistant Vice President &
Dean of Students
135 Iowa Memorial Union
The University of Iowa
Iowa City, IA 52242
319.335.1162
From: Pagan, Candida
Redington, Lyn <lyn-redington@uioedy>
Thursday, September 28, 2017 2:27 IF NO
Pagan, Candida; Shivers, Melissa S; Nelson, William R; Petty, Nadine C; Council
30centurybicycle@gmail.com; candida.pagan@gmail.com
RE: Supply donation drive for PR
Sent: Thursday, September 28, 2017 2:25 PM
To: Shivers, Melissa S <melissa-shivers@uiowa.edu>; Nelson, William R <william-nelson@uiowa.edu>; Petty, Nadine C
<nadine-petty@uiowa.edu>; Redington, Lyn <lyn-redington@uiowa.edu>; council@iowa-city.org
Cc: 30centurybicycle@gmail.com; candida.pagan@gmail.com
Subject: Supply donation drive for PR
Hello All,
I just wanted to follow up with the information that Thirtieth Century Bicycle has agreed to be a donation drop-off site in
town for people who wish to donate supplies for shipment to Puerto Rico. Steve, the owner, has a friend in San Juan
working with the Girls and Boys Club to figure out how to distribute supplies.
We have set up a facebook page, set to public for anyone who wants to join. If you know of UI students or staff who
would be interested, please share this information with them.
https•//www facebook.com/events/173062263244524/?acontext=%7B%22ref o22%3A%2229%22%2C%22ref notif typ
e%22%3A%22plan user joined%22%2C%22action history%22%3A%22null%22%7D¬if id=1506626084810866¬i
f t=plan user joined
Thank you for your time,
Candida Pagan
Candida Pagan
Project Conservator
Preservation & Conservation
University of Iowa Libraries
c a n d i d a -pagan @ u i o w a. e d u
(319)335-5908
'r CITY OF IOWA CITY
^� COUNCIL ACTION REP me
October 3, 2017
Installation of "Tow -Away Zone" signs on Olive Court and Leamer Court
below existing "No Parking Any Time" signs
Prepared By: Darian Nagle-Gamm; Sr. Transportation Engineering Planner
Reviewed By: Tracy Hightshoe; Acting Neighborhood and Development Services
Director
Kent Ralston; Transportation Planner
Troy Kelsay; Police Captain
Fiscal Impact: No impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: None
Executive Summary:
As directed by Title 9, Chapter 1, Section 3B of the City Code, this is to advise City Council of
the following action:
Pursuant to Section 9-1-3A (10); Install `Tow Away Zone" signs on Olive Court and Learner
Court below existing "No Parking Any Time" signs.
This action was requested by the Police department to help ensure adequate emergency
service access to Olive Court and Learner Court households on game days. This action also
creates a consistent tow -away zone between the Iowa City and University Heights sections of
these streets.
r CITY OF IOWA C
COUNCIL ACTION REP 4f(8)
October 3. 2017
Change meter terms on the 400 block of South Clinton Street from 30
minutes to 2 hours
Prepared By: Darian Nagle-Gamm; Sr. Transportation Engineering Planner
Reviewed By: Tracy Hightshoe; Acting Neighborhood and Development Services
Director
Mark Rummel; Acting Transportation Services Director
Kent Ralston; Transportation Planner
Fiscal Impact: No impact
Recommendations: Staff: Approval
Commission: N/A
Attachments: None
Executive Summary:
As directed by Title 9, Chapter 1, Section 3B of the City Code, this is to advise City Council of
the following action:
Pursuant to Section 9-1-3A (17); Change meter terms on the 400 block of South Clinton Street
from 30 minutes to 2 hours for the following meters: CI -402S, CI -404S, CI -406S, CI -408S,
CI -410S, CL412S, CI -414S, CI -416S, CL418S, CI -420S, CI -422S, CI -424S, CI -426S, CL428S,
CI -430S, CI -432S, CI -434S, CL436S, CI -438S, CI -440S, CI -415S, CL417S, and CI -419S.
This action was requested by the Transportation Services Department to provide longer-term
metered parking in the 400 block of South Clinton Street.