HomeMy WebLinkAbout2017-10-17 Agendal,u-57 -
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Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
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City Council Agenda
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onclre'uD tpf Regular Formal CITY OF IOWA CITY
D,Ikes October 17, 2017 - 7:00 P.M.
Pr, Uek111In City Hall - Harvat Hall
�a(Sfa� 410 E. Washington Street
www.icaov.ora
Item 1. Call to Order
Item 1a Roll Call
Item 2. Student Leadership Awards
Item 2a Horace Mann Elementary
e� Jose Amador
Greta Boerner —Pos{�
fi Liliana Moessner
Item 3. Special Presentations
p� Item 3a Iowa City/Coralville Area Convention and Visitors Bureau — SoSI 1
Sc1,10-Mbe rger-
Item 4. Proclamations J
Item 4a Change Your Clock, Change Your Battery —
p,� Item 4b United Nations Day_ � n u C)
TL
J IItteem 5. Consider adoption of the Consent Calendar as presented or
amended.
Item 5a. Approval of Council Actions, subject to corrections, as
recommended by the City Clerk:
Item 5a(1) October 3, Work Session
Item 5a(2) October 3, Regular Formal Official & Complete
Item 5b. Receive and File Minutes of Boards and Commissions (any
recommendations contained in minutes become effective only
upon separate Council action).
Item 5b(1) Community Police Review Board: September 12
Item 5b(2) Library Board of Trustees: August 24
If you will need disability -related accommodations in order to participate in this program/event, please
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October 17, 2017 City of Iowa City Page 2
Item 5c. Permit Motions and Resolutions as Recommended by the City
Clerk.
Renewal:
Item 5c(1) Class E Liquor License for L&M Might Shop Inc., dba L&M Mighty Shop, 504
E. Burlington St.
Item 5c(2) Special Class C Liquor License for FilmScene, dba FilmScene, 118 E.
College St, Suite 101
Item 5c(3) Outdoor Service Area for FilmScene, dba FilmScene, 118 E. College St.,
Suite 101
Item 5c(4) Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores, Inc.
#034, 2765 Commerce Dr.
Item 5c(5) Class E Liquor License for Fareway Stores, Inc., dba Fareway Stores, Inc.
#950, 2530 Westwinds Dr.
Item 5c(6) Class E Liquor License for Wal-Mart Stores, Inc., dba Wal-Mart Store #1721,
919 Hwy 1 West
Item 5c(7) Class C Liquor License for Suzster, Inc., dba Club Car, The, 122 Wright St.
New
Item 5c(8) Class B Native Wine Permit for Limited Liability Company, dba Willow &
Stock, 207 North Linn St.
Item 5d. Resolutions and Motions:
Item 5d(1) August Disbursements - Consider a motion to approve
disbursements in the amount of $9,786,151.26 for the
period of August 1 through August 31, 2017, as
recommended by the Finance Director subject to audit.
Disbursements are published and permanently retained in
the City Clerk's office in accordance with State Code.
Item 5d(2) September Disbursements - Consider a motion to approve
disbursements in the amount of $15,153,602.08 for the
period of September 1 through September 30, 2017, as
recommended by the Finance Director subject to audit.
Disbursements are published and permanently retained in
the City Clerk's office in accordance with State Code.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City Page 3
/7 3ie?
Item 5d(3)
Item 5d(4)
17-32-0
Item 5d(5)
17-3�;L1
RFX Park -DNR Grant - Resolution approving agreement
with the Iowa Department of Natural Resources for a
$157,300 grant from the Land and Water Conservation
Fund for a Nature Play Area at Riverfront Crossings Park.
Comment: The Land and Water Conservation grant program through the
Iowa Department of Natural Resources provides federal assistance for the
purpose of acquisition and/or development of land for outdoor recreation.
Funds are provided in the form of 50% reimbursement grants through a
competitive application process. The City has been awarded $157,300 for
development of the nature play area in Riverfront Crossings Park.
Terry Trueblood concession agreement - Resolution
approving a two-year renewal of the concession agreement
with Fin & Feather H2O LLC for Terry Trueblood
Recreational Area.
Comment: In 2012 the City and Fin & Feather H2O LLC ("Fin & Feather')
signed a 3 -year agreement for the provision of rental equipment and food
services at Terry Trueblood Recreational Area. The agreement provides
for two, 2 -year renewals, and the City and Fin & Feather previously
renewed it through Aug. 31, 2017. This resolution approves a second
renewal through Aug. 31, 2019, on the same terms.
Amending positions in the Parks and Recreation
Department and the AFSCME pay plan - Resolution
amending the budgeted positions in the Parks and
Recreation Department and the AFSCME pay plan by
deleting the full-time Office Coordinator - Recreation
position and adding two full-time Maintenance Worker I -
Forestry positions.
Comment: The Parks & Recreation Department — Recreation Division has a
vacant Office Coordinator position. After evaluating the needs of the Parks
& Recreation Department it has been determined that the needs of the
department can be better served by two new positions of Maintenance
Worker I - Forestry. The financial impact of these changes in position
classifications will result in a total annual increase to the Parks
Maintenance Management budget of $2,057.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City Page 4
Item 5d(6) Seventh Avenue Traffic Calming - Resolution authorizing
the installation of radar feedback signs on Seventh
Avenue, between Court Street and Glendale Road.
Comment: The residents of Seventh Avenue, between Court Street and
Glendale Road, have completed the City of Iowa City's Traffic Calming
Program. A survey of neighbors yielded a 50% response rate. Twenty-eight
households were surveyed; fourteen households responded. Of those
households that responded, 71 % indicated their approval of the proposal to
install radar feedback signs (10 of 14 neighbors in favor). Funding for the
project is available in the annual traffic calming budget [CIP #S3816].
Item 5d(7) Outlot Dedication - Resolution Accepting the Dedication
Outlots I and J, Lindemann Subdivision, Part Three, and
17 - 3a3 Outlots Q and R, Lindemann Subdivision, Part Five as
Public Open Space.
Comment: Pursuant to subdivider's agreements for these two subdivisions,
the City agreed to accept these four outlots as public open space upon
completion of the public improvements in the subdivisions, erosion control
and ground cover established, and occupancy permits have been issued for
all of the numbered lots adjacent to the outlots. Staff has determined that
these conditions have been satisfied, and thus find acceptance of this
dedication appropriate.
Item 5d(8) Plan review software maintenance contract - Resolution
/ 3� authorizing the annual renewal of the maintenance contract
for Avolve software Corporations services.
Comment: The City entered into a contract with Avolve Software
Corporation to provide plan review software and integrate it with our current
permitting software. The $134,520 contract amount for the plan review
software was within the $150,000 allowed by Council for the City Manager
to approve. The contract states there is an annual maintenance contract
renewal fee payable by the City. The cumulative contract amount and the
annual contract renewal fee of $20,930 have exceeded the $150,000
allowed by the City Manager to approve. Annual maintenance is necessary
for Avolve to continue to provide support — funds are available in the
Building Inspection Division budget.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City Page 5
Item 5d(9)
17-3aS
Churchill Meadows Parts Two, Three and Four - Resolution
accepting the work for the sanitary sewer, water main,
storm sewer, drainageway, off-site sidewalk, temporary
turnaround, and paving public improvements for Churchill
Meadows Parts Two, Three, and Four, and declaring public
improvements open for public access and use.
Comment: This item will accept the public improvements for Churchill
Meadows Parts Two, Three and Four generally located south of Herbert
Hoover Highway and west of Taft Avenue.
Item 5d(10)Ashton House Site Improvements REAP Grant 2016 -
Resolution accepting the work for the Ashton House Site
/7 -3 Improvements REAP Grant 2016 Project.
Comment: The project has been completed by Carew Landscaping of Iowa
City, Iowa, in substantial accordance with the plans and specifications. The
Engineer's Report and Performance and Payment bonds are on file with
the City Engineer.
:• Project Estimated Cost:
$
127,000.00
:• Project Bid Received:
$
132,722.25
:• Project Actual Cost:
$
136,097.25
Item 5e. Setting Public Hearings:
Item 5e(1) Riverfront Crossing stepbacks and minimum building
height — Motion setting a public hearing for November 6,
2017 on an ordinance amending Title 14, Chapter 2, Article
G., Riverfront Crossings Form -based Development
Standards, to allow minor adjustments to upper floor
stepback requirements and the minimum building height
standard.
Comment: At its October 5 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval of these zoning code
amendments. Approval will allow administrative approval of adjustments or
waivers of upper floor stepback requirements and minimum building height
in certain circumstances.
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City Page 6
Item 5e(2) Regulation of sale of fireworks — Motion setting a public
hearing for November 6, 2017 on an ordinance amending
Title 14, Zoning, Chapter 4, Use Regulations and Article
14-2D, Industrial and Research Zones, to restrict sales of
consumer fireworks to Industrial Zones.
Comment: At its October 5 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval of this zoning code
amendment. Approval will restrict sales of consumer fireworks to industrial
zones.
Item 5e(3) Burlington Clinton Street Intersection Improvements -
Resolution setting a public hearing on November 6, 2017
J 7 -3a7 on plans, specifications, form of contract, and estimate of
cost for the construction of the Burlington Clinton Street
Intersection Improvements Project, directing City Clerk to
publish notice of said hearing, and directing the City
Engineer to place said plans on file for public inspection.
Comment: This project includes the construction of new water main and
ADA and sidewalk improvements along Clinton Street between Court Street
and Burlington Street. It also includes the construction of new turn lanes
and signal improvements at the Burlington and Clinton intersection and the
restriping of Clinton Street to include a 4 -Lane to 3 -Lane conversion from
Jefferson Street to Court Street and the addition of bike lanes from Church
Street to Benton Street. The estimated cost of construction is $1,100,000
and will be funded with General Obligation Bond, Water Revenue, and
Traffic Safety Improvement Program (TSIP) Fund proceeds.
Item 5f. Correspondence:
Item 5f(1) Madison Conley: Single -use Plastic Bag Issue
Item 5f(2) Mark McCallum: Parking Improvement District
Item 5f(3) Dick Dorzweiler: Follow up to Meet and Greet
Item 5f(4) Feather Lacy: Please Ban Wood Burning or Why Your Neighbors Smoke
is Killing You
Item 5f(5) Clay Claussen: Parks & Recreation Commission Appointment
Item 5f(6) David Tiffany (x2): Deer overpopulation
Item 5f(7) Rick Kaster: Welcome sign (Staff response included)
Item 5f(8) Transportation Planning Intern: Install (2) "Yield" signs on the northeast
and southwest corners of the Tulane Avenue/Tulane Court and Oberlin
Street intersection
Item 5f(9) Transportation Planning Intern: Install (1) "No Parking Corner To Here"
sign on the southwest corner of the north intersection of Sunset Street
and Arbury Drive
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 .� iGt/ City of Iowa City Page 7
G� End Of Consent Calendar
Action: i X9-�C1 IuUCU_A i _ V _C,�r.[1tA_V_ C t
Item 6. Community Comment (items not on the agenda). [until 8 pm] �vC
Community Comment will be continued, if necessary, prior to
"City Council Information" item at the end of the meeting agenda.
/A n e'1 e- a 2 ✓-1Plr eO
Item 7. Planning and Zoning Matters. (In accordance with the City
Attorney's memo of 2/28/07 entitled "Rezonings, Due Process
and Ex parte communications". Council will discuss 7a at formal
meeting) If a majority of the Council is inclined not to concur with
the Planning and Zoning Commission recommendation a consult
with the Planning and Zoning Commission should be offered
before the vote on items 7a.
Item 7a Cardinal Pointe West Part 2 — Ordinance conditionally
rezoning 28.03 acres from Interim Development - Research
Park (ID -RP) zone to High Density Single -Family
Residential (RS -12) zone for 5.35 acres, Low Density
Multifamily (RM -12) zone for 3.3 acres and Rural
Residential (RR -1) zone for 19.38 acres for property
located west of Camp Cardinal Road and south of Kennedy
Parkway (REZ17-00014/SUB17-00015).
Comment: At its September 21 meeting, by a vote of 7-0, the Planning and
Zoning Commission recommended approval of this rezoning subject to
general compliance with the concept plan, limiting the width of a private
drive, and staff approval of a landscaping plan. Approval will allow the
development of Cardinal Pointe West Part 2, a residential subdivision with
9 single family lots, 6 duplex lots and one multifamily lot with 33 units.
/.10 2sx-r
a) Public Hearing
Action: C�
b) Consider an Ordinance (First Consideration)
Action: � 1 VV , � I ��� L e e 7i i' r L ,
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017
Item 8
City of Iowa City
Page 8
Prohibit tobacco use in parks - Ordinance amending Title 6,
entitled "Public Health and Safety," Chapter 10, entitled "Smoke
Free Places," and Title 10, entitled "Public Ways and Property,"
to prohibit the use of tobacco including smokeless tobacco in all
City parks. (Pass and Adopt)
Comment: Currently it is illegal to smoke tobacco and use electronic cigarettes in
some parks, and the use of chewing tobacco is not prohibited in any park. This
ordinance prohibits smoking tobacco, chewing tobacco and using electronic
cigarettes throughout all parks except inside a privately owned vehicle. This
includes trails that traverse parks. Correspondence included in Council packet
from Melissa Wagner and Herman Lenz.
Action:
Item 9. Riverfront Crossings Park, Phase 3 - Resolution approving,
authorizing and directing the Mayor to execute and the City Clerk
/ - 3a� to attest an Agreement by and between the City of Iowa City and
Confluence, Inc. to provide consultant services for the Riverfront
Crossing Park, Phase 3 Project
Comment: This resolution approves a contract with Confluence for design, bidding
and construction management services for Phase 3 of Riverfront Crossings Park.
Phase 3 includes two restroom/shelter buildings, park and trail lighting, park
signage and Iowa River terrace and riverfront trails. The fee is $304,200.
Item 10. Wastewater Treatment Facility Backup Generation and Electrical
Distribution Upgrade - Resolution approving, authorizing and
directing the Mayor to execute and the City Clerk to attest an
7 - 3 a 9 agreement by and between the City of Iowa City and PRVN
Consultants, Inc. to provide engineering consultant services for
the Wastewater Treatment Facility Backup Generation and
Electrical Distribution Upgrade Project
6e- ell
Comment: This agreement authorizes PRVN Consultants to prepare preliminary
design, final design, permitting, bidding and construction phase services for the
Wastewater Treatment Facility Backup Generation and Electrical Distribution
Upgrade Project. The project will upgrade the existing electrical distribution
system and backup generation equipment necessary to meet current and future
demands. The not to exceed amount is $205,275 and will be funded with
Wastewater revenues.
Action: nVlyyt.5_��Lld
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City Page 9
Item 11. Belt Filter Press Replacement - Resolution awarding contract
and authorizing the Mayor to sign and the City Clerk to attest a
7- 330 contract for construction of the City of Iowa City Belt Filter Press
Project.
/ 7
Item 12
Comment: Bids for this project were opened on Tuesday, October 10, 2017, and
the following bids were received:
Woodruff Construction
WRH, Inc.
Tricon General Contractors
Portzen Construction
Engineer's Estimate
Base Bid
Base Bid w/
Alternates #1-3
Tiffin, IA
$ 1,698,500.00
$ 1,709,500.00
Amara, IA
$ 1,735,200.00
$ 1,751,200.00
Dubuque, IA
$ 1,766,000.00
$ 1,778,000.00
Dubuque, IA
$ 1,849,000.00
$ 1,860,400.00
$ 1,790,000.00
Public Works and Engineering recommend award of the contract to Woodruff
Construction of Tiffin, Iowa in the amount of $1,709,500 which includes Alternate
#'s 1 & 3. The project will be funded with a Wastewater Revenues.
Action: fYA i n,4s / t y -dr tu-,� (A . 7
Workforce Housing Tax Credits - Resolution in support of the
Dubuque & Prentiss Investments, LC Application for Workforce
Housing Tax Incentives Program from the Iowa Economic
Development Authority to construct residential housing at 225 E.
Prentiss Street and committing local funds to the project.
Comment: Dubuque & Prentiss Investments, LC is applying for Workforce Housing
Tax Incentives from the Iowa Economic Development Authority to assist financing
the construction of residential housing that will include up to 60 dwelling units. As
part of its application, the developer needs a resolution by the local governmental
subdivision supporting the application and committing at least $1,000 per dwelling
unit to this project (up to $60,000 for 60 assisted housing units). This resolution
also authorizes the City Manager to enter into a funding agreement with Dubuque
& Prentiss Investments, LC.
Action:LLAmc )ic-Le os i %/O t 6'lrer�rnor}ar�
Item 13. Council Appointments. Applicants MUST reside in Iowa City and be
18 years of age unless specific qualifications are stated.
Item 13a Airport Zoning Brd. of Adjustment — One vacancy to fill an unexpired term,
upon appointment - December 31, 2018. (Formerly advertised)
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City
Page 10
Item 13b Airport Zoning Brd. of Adjustment — One vacancy to fill an unexpired term,
upon appointment - December 31, 2020. (Term expired for Keith Ruff)
Action: r4;s,P -i-a I 1114
Item 13c Airport Zoning Commission — One vacancy to fill an unexpired term, upon
appointment — December 31, 2021. (Term expired for Christine Douglas)
Action: �ec iJ2r t i� -k 1 t� I y
Item 13d Historic Preservation Commission — One vacancy for a Jefferson St.
representative to fill a three-year term, July 1, 2016 — July 1, 2019.
(New District formed)
Action: 4)
Item 13e Telecommunications Commission — One vacancy to fill a three year term,
July 1, 2017 — July 1, 2020. (Term expires for Nicholas Kilburg)
Action: ; - Oe 4D It ( I
Item 14. Announcement of VacancieS. Applicants MUST reside in Iowa City
and be 18 years of age unless specific qualifications are stated. [Staff will not
publish additional notices after a period of six publications; but will continue to
advertise vacancies with postings and on the Council agenda. However, no
additional publication costs will be incurred. More information may be found on the
City website or in the City Clerk's office.
Previous:
Board of Adjustment — One vacancy to fill a five year term, January 1,
2018 - January 1, 2023. (Term expires for Becky Soglin)
Board of Appeals — Two vacancies to fill five year terms, January 1, 2018
- January 1, 2023. For a Licensed Plumber and HBA Rep. or qualified
by experience and training. (Terms expire for Andrea French and
John Roffman)
Human Rights Commission — Three vacancies to fill three year terms,
January 1, 2018 - January 1, 2021. (Terms expire for Shams Ghoneim,
Andrea Cohen, and Kim Hanrahan)
Park and Recreation Commission — Two vacancies to fill four year terms,
January 1, 2018 - January 1, 2022. (Terms expire for Clayton Claussen,
and Angie Smith)
Public Art Advisory Committee — Two vacancies to fill three year terms,
January 1, 2018 - January 1, 2021. One for an Art Design Professional.
(Terms expire for John Engelbrecht and Sayuri Saski Hermann)
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
October 17, 2017 City of Iowa City Page 11
Senior Center Commission - Two vacancies to fill three year terms,
January 1, 2018 - December 31 2020. (Terms expire for Mark Holbrook
and Cheryll Clamon)
Applications must be received by 5:00 P.M., Tuesday, November 14, 2017.
Item 15. Community Comment [if necessary] (items not on the agenda).
Item 16. City Council Information
(Meeting Schedule; Pending Work Session Topics; Upcoming Community
Events/Council Invitations)
cS ee- f -
Item 17. Report on items from city staff.
a) City Manager. — Sc', F
b) City Attorney.
c) City Clerk.
Item 18. Adjourn (to work session if needed).
M I m
If you will need disability -related accommodations in order to participate in this program/event, please
contact Kellie Fruehling at 319-356-5041, kellie-fruehling@iowa-city.org. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.