HomeMy WebLinkAbout2017-10-17 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
October 17, 2017
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Absent: None. Staff members present: Fruin, Monroe, Andrew, Dilkes,
Fruehling, Ralston, Hightshoe, Seydell-Johnson, Knoche, Yapp. UISG: Nelson, Stewart.
The Mayor presented Student Leadership Awards to Horace Mann Elementary
students: Jose Amador, Greta Boerner (postponed to November 6), Liliana Moessner.
Special Presentations by Josh Schaumberger, President, Iowa City/Coralville Area
Convention and Visitors Bureau on behalf of the UCI Telenet Cyclocross World Cup.
The Mayor proclaimed: Change Your Clock, Change Your Battery — November 5,
2017, ICFD Captain Zach Hickman accepting; United Nations Day — October 24, 2017,
Jean Lloyd -Jones accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Thomas, that the items and recommendations in
the Consent Calendar be received, or approved, and/or adopted as presented:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: October 3, Work Session: October 3, Regular Formal Official & Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action):
Community Police Review Board - September 12; Library Board of Trustees - August
24.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Class E Liquor License for L&M Mighty Shop Inc., dba L&M Mighty Shop, 504
E. Burlington St.; Special Class C Liquor License for FilmScene, dba FilmScene, 118
E. College St, Suite 101; Outdoor Service Area for FilmScene, dba FilmScene, 118 E.
College St., Suite 101; Class E Liquor License for Faraway Stores, Inc., dba Fareway
Stores, Inc. #034, 2765 Commerce Dr.; Class E Liquor License for Faraway Stores,
Inc., dba Faraway Stores, Inc. #950, 2530 Westwinds Dr.; Class E Liquor License for
Wal-Mart Stores, Inc., dba Wal-Mart Store #1721, 919 Hwy 1 West; Class C Liquor
License for Suzster, Inc., dba Club Car, The, 122 Wright St. New: Class B Native
Wine Permit for Limited Liability Company, dba Willow & Stock, 207 North Linn St.
Resolutions and Motions: Approve disbursements in the amount of $9,786,151.26
for the period of August 1 through August 31, 2017, as recommended by the Finance
Director subject to audit; Approve disbursements in the amount of $15,153,602.08 for
the period of September 1 through September 30, 2017, as recommended by the
Finance Director subject to audit; Res. 17-319, approving agreement with the Iowa
Department of Natural Resources for a $157,300 grant from the Land and Water
Conservation Fund for a Nature Play Area at Riverfront Crossings Park; Res. 17-
320, approving a two-year renewal of the concession agreement with Fin &
Feather H2O LLC for Terry Trueblood Recreational Area; Res. 17-321, amending
the budgeted positions in the Parks and Recreation Department and the
AFSCME pay plan by deleting the full-time Office Coordinator — Recreation
position and adding two full-time Maintenance Worker I — Forestry positions;
Res. 17-322, authorizing the installation of radar feedback signs on Seventh
Avenue, between Court Street and Glendale Road; Res. 17-323, Accepting the
Complete Description
October 17, 2017
Page 2
Dedication Outlots I and J, Lindemann Subdivision, Part Three, and Outlots Q
and R, Lindemann Subdivision, Part Five as Public Open Space; Res. 17-324,
authorizing the annual renewal of the maintenance contract for Avolve software
Corporations services; Res. 17-325, accepting the work for the sanitary sewer,
water main, storm sewer, drainageway, off-site sidewalk, temporary turnaround,
and paving public improvements for Churchill Meadows Parts Two, Three, and
Four, and declaring public improvements open for public access and use; Res.
17-326, accepting the work for the Ashton House Site Improvements REAP
Grant 2016 Project.
Setting Public Hearings: Set a public hearing for November 6, 2017 on an
ordinance amending Title 14, Chapter 2, Article G., Riverfront Crossings Form -based
Development Standards, to allow minor adjustments to upper floor stepback
requirements and the minimum building height standard; Set a public hearing for
November 6, 2017 on an ordinance amending Title 14, Zoning, Chapter 4, Use
Regulations and Article 14-2D, Industrial and Research Zones, to restrict sales of
consumer fireworks to Industrial Zones; Res. 17-327, setting a public hearing on
November 6, 2017 on plans, specifications, form of contract, and estimate of
cost for the construction of the Burlington Clinton Street Intersection
Improvements Project, directing City Clerk to publish notice of said hearing,
and directing the City Engineer to place said plans on file for public inspection.
Correspondence: Madison Conley regarding Single -use Plastic Bag Issue; Mark
McCallum regarding Parking Improvement District; Dick Dorzweiler regarding Follow
up to Meet and Greet; Feather Lacy regarding Please Ban Wood Burning or Why Your
Neighbors Smoke is Killing You; Clay Claussen regarding Parks & Recreation
Commission Appointment; David Tiffany (x2) regarding Deer overpopulation; Rick
Kaster regarding Welcome sign [Staff response included]; Transportation Planning
Intern regarding Install (2) "Yield" signs on the northeast and southwest corners of the
Tulane Avenue/Tulane Court and Oberlin Street intersection; Transportation Planning
Intern regarding Install (1) "No Parking Corner To Here" sign on the southwest corner
of the north intersection of Sunset Street and Arbury Drive. Individual Council
members expressed their views regarding 5d(10), Ashton House Site Improvements
REAP Grant and 5e(2), Regulation of sale of fireworks.
No one appeared for Community Comment.
A public hearing was held on an ordinance conditionally rezoning 28.03 acres from
Interim Development - Research Park (ID -RP) zone to High Density Single -Family
Residential (RS -12) zone for 5.35 acres, Low Density Multifamily (RM -12) zone for 3.3
acres and Rural Residential (RR -1) zone (Cardinal Pointe West Part 2) for 19.38 acres for
property located west of Camp Cardinal Road and south of Kennedy Parkway (REZ17-
00014/SUB17-00015). The Mayor requested Council members disclose any ex parte
communications and none were reported. Development Services Coordinator Yapp
presented a power point and answered Council member questions.
Moved by Mims, seconded by Botchway, that the ordinance conditionally rezoning
28.03 acres from Interim Development - Research Park (ID -RP) zone to High Density
Single -Family Residential (RS -12) zone for 5.35 acres, Low Density Multifamily (RM -12)
zone for 3.3 acres and Rural Residential (RR -1) zone (Cardinal Pointe West Part 2) for
19.38 acres for property located west of Camp Cardinal Road and south of Kennedy
Parkway (REZ17-00014/SUB17-00015), be given first vote. Individual Council members
expressed their views.
Complete Description
October 17, 2017
Page 3
Moved by Mims, seconded by Botchway, that Ord. 17-4729, amending Title 6,
entitled "Public Health and Safety," Chapter 10, entitled "Smoke Free Places," and
Title 10, entitled "Public Ways and Property," to prohibit the use of tobacco
including smokeless tobacco in all City parks, be passed and adopted. The Mayor
declared the ordinance adopted, 6/1, with the following division of roll call vote: Ayes:
Dickens, Mims, Taylor, Thomas, Botchway, Cole. Nays: Throgmorton.
Moved by Botchway, seconded by Dickens, to adopt Res. 17-328, approving,
authorizing and directing the Mayor to execute and the City Clerk to attest an
Agreement by and between the City of Iowa City and Confluence, Inc. to provide
consultant services for the Rivenfront Crossing Park, Phase 3 Project. Individual
Council members expressed their views.
Moved by Mims, seconded by Botchway, to adopt Res. 17-329, approving,
authorizing and directing the Mayor to execute and the City Clerk to attest an
agreement by and between the City of Iowa City and PRVN Consultants, Inc. to
provide engineering consultant services for the Wastewater Treatment Facility
Backup Generation and Electrical Distribution Upgrade Project. Public Works
Director Knoche presented information. Mayor Throgmorton confirmed the funding
source.
Moved by Mims, seconded by Botchway, to adopt Res. 17-330, awarding contract to
Woodruff Construction for $1,709,500.00 and authorizing the Mayor to sign and the City
Clerk to attest a contract for construction of the City of Iowa City Belt Filter Press
Project. Public Works Director Knoche presented information. Mayor Throgmorton
confirmed the funding source.
Moved by Botchway, seconded by Dickens, to adopt Res. 17-331, in support of the
Dubuque & Prentiss Investments, LC Application for Workforce Housing Tax
Incentives Program from the Iowa Economic Development Authority to construct
residential housing at 225 E. Prentiss Street and committing local funds to the
project. Interim Neighborhood & Development Services Director Hightshoe presented
information and answered Council member questions. Individual Council members
expressed their views.
The Mayor noted that no applications were received for the following Board and
Commission vacancies and all will be readvertised: Airport Zoning Brd. of Adjustment —
for an unexpired term, upon appointment - December 31, 2018 (Formerly advertised);
Airport Zoning Brd. of Adjustment for an unexpired term, upon appointment - December
31, 2020; Airport Zoning Commission for an unexpired term, upon appointment —
December 31, 2021; Historic Preservation Commission for a Jefferson St. representative
to fill a three-year term, July 1, 2016 — July 1, 2019 (New District formed);
Telecommunications Commission for three-year term, July 1, 2017 — July 1, 2020.
Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications
are stated. [Staff will not publish additional notices after a period of six publications; but
will continue to advertise vacancies with postings and on the Council agenda. However,
no additional publication costs will be incurred. More information may be found on the
City website or in the City Clerk's office.
The Mayor noted the previously announced vacancies: Board of Adjustment for a five-
year term, January 1, 2018 - January 1, 2023; Board of Appeals for two vacancies to fill
five-year terms, January 1, 2018 - January 1, 2023, for a Licensed Plumber and HBA
Rep. or qualified by experience and training; Human Rights Commission for three
vacancies to fill three year terms, January 1, 2018 - January 1, 2021; Park and
Complete Description
October 17, 2017
Page 4
Recreation Commission for two vacancies to fill four year terms, January 1, 2018 -
January 1, 2022; Public Art Advisory Committee for two vacancies to fill three year terms,
January 1, 2018 - January 1, 2021, one for an Art Design Professional; Senior Center
Commission for two vacancies to fill three year terms, January 1, 2018 — December 31
2020. Applications must be received by 5:00 P.M., Tuesday, November 14, 2017.
Benjamin Nelson, UISG Liaison, appeared with UISG updates.
Council member Taylor announced she would be attending an Invest Health pod
convening on Community Engagement in Henderson, Nevada.
Council member Thomas stated he was in Sonoma County, California, which is about
20 miles away when the fire started in an urbanized area during the middle of the night.
Council member Mims mentioned two events, the first was 'An Honest Conversation'
held by [CAD, the second was the Crisis Intervention training. Mims also reported on the
number of officers that had already been through the training.
Council member Dickens thanked the Englert for bringing David Bromberg and John
Sebastian to Iowa City. Dickens also gave a reminder of Halloween coming up, all the
kids that will be out and to be careful!
Council member Cole reported on a discussion with Feather Lacy regarding banning
wood burning. Cole also mentioned correspondence from Mark McCallum and the
Parking Improvement District.
Mayor Throgmorton stated he thought the book festival was a terrific success. He
also attended the International Writing Program's Gala 50th Anniversary celebration and a
refugee and immigrant recognition dinner. Mayor Throgmorton mentioned he would be
participating in a re-entry parole simulation, the Economic Development Committee
meeting on October 19th, the Ped mall design open house on October 26th at the
Sheraton Hotel and the Climate Action Steering Committee meeting November 2nd at the
Public Library.
Assistant City Manager Monroe announced there would be child care for the Climate
Action Committee meeting being held at the Iowa City Public Library.
Moved by Mims, seconded by Botchway, to adjourn regular meeting 8:05 p.m.
Ames A. Throgmorton, Mayor
Kellie K. Fruehlefig, City Clerk
�_.®�r CITY OF IOWA CITY 5
MEMORANDUM
Date: October 9, 2017
To: Mayor and City Council
From: Kellie Fruehling, City Clerk
Re: Council Work Session, October 3, 2017, 5:00 PM in Emma J. Harvat Hall
Council: Botchway, Cole, Dickens, Mims, Taylor, Thomas, Throgmorton
UISG: Nelson and Stewart
Staff: Fruin, Monroe, Andrew, Dilkes, Fruehling, Bockenstedt, Hightshoe, Ralston,
Yapp, Knoche, Havel, Grier
A transcription and power points are available in the City Clerk's Office and the City website.
Review of Remaining Pending Work Session Topics
City Council members reviewed Pending Work Session topics as outlined in a memo from City
Manager Fruin in the 9/28/17 information packet (1133). Individual Council Members expressed
their views.
Action: Staff will update the Pending List per the Council discussion. This will include a
November 6'h work session on residential parking permit programs. The City Manager's Office
will continue to work on developing a recommended set of community indicators that we can
present to the Council during the next Strategic Planning session.
Clarification of Agenda Items
[Agenda Item 4d(4)]... Burlington Clinton Intersection Improvements ... Mayor
Throgmorton asked if staff could give a brief description of the project and the intent of
the resolution and amendment before the vote on the consent calendar.
Bptember 21
1. (IP2, Copy of article from City Manager: Iowa's largest property tax cut in history fails
to deliver, Register investigation finds) Council member Mims referred to the article
and the importance of building reserves and the emergency fund. Individual Council
members expressed their views.
2. (IP5, Memo from Assistant to the City Manager: FY2019 Preliminary Budget
Discussion follow-up) Council member Cole thanked the Assistant to the City
Manager and staff for the memo.
3. (1 P4, Copy of article from Assistant City Manager: Buses, Yes Buses, Are 'the
Hottest Trend in Transit') Council member Taylor liked the article and thought there
were many points in the article that were similar to Iowa City and asked about
considering a consultant. City Manager Fruin stated they would see that
recommendation in the budget. Council member Thomas asked if the City had
conversations with the University regarding their Cambus routes. Fruin stated they
Council Work Session
October 3, 2017
Page 2
collaborate quite a bit with the University but wasn't aware of any discussions of
Cambus taking off campus routes.
4. (IP3, Copy of article from City Manager: What Amazon's HQ2 Wish List Signals
About the Future of Cities) Council member Thomas found the article encouraging
and that many of the initiatives Council is taking are reflected in the wish list. Mayor
Throgmorton noted the emphasis on the importance of connected and sustainable
placemaking.
➢ September 28
1. (IP4, Information from Economic Development Coordinator: Hieronymus Square
Fact Sheet) Mayor Throgmorton thanked Economic Development Coordinator Ford
for the fact sheet on Hieronymus Square.
2. (IP6, Memo from City Clerk: Joint Meeting Agenda Items for October 16) Council
member Cole expressed an interest to place Makers Space on the joint meeting
agenda for discussion.
Action: The City Clerk will add 'Makers Space" to the Joint Meeting agenda.
3. (IP7, Memo from City Clerk: KXIC Radio Show) Council members signed up for
upcoming dates. Council member Dickens stated that he has been asked if the
UISG liaison could attend one of the shows with a Council member. Dickens stated
Nelson could attend with him. Council discussed inserting department heads into
the rotation. It was agreed that with each new schedule, one space would be
reserved for staff.
Action: The City Manager's Office will assign a staff member to fill the November 8th
KXIC slot.
Mayor Throgmorton - Convention and Visitors Bureau - FRYFest and the Cyclocross World
Cup were both successful. Upcoming events include Grand Gable on October 11, World Cup
Wrestling next April, Run Crandic, a marathon taking place on April 29th of 2018 that will go from
New Bo in Cedar Rapids to Kinnick Stadium. Throgmorton also stated that Iowa City had
applied to be a RAGBRI stop in 2018.
Council member Cole — City of Literature Board — October 81 through October 15th is the Iowa
City Book Festival.
Council member Dickens — Para -Transit Advisory Committee — Previous meeting was held in
August and the next meeting will be towards the end of November. A new Council
representative will need to be appointed When Dickens term expires.
Mayor Pro tem Botchway — Criminal Justice Coordinating Committee — A subcommittee has
been doing data collection and coordinating with different jurisdictions regarding the Police and
there has been someone hired to review nexus points within the adjudication process to look for
disproportionality.
Council member Mims — Behavioral Access Center — Committees are working on details to
potential management of the facility and have asked councils to put a placeholder in their
budgets.
Council Work Session
October 3, 2017
Page 3
Council member Thomas — MPOJC Board — An item coming up will be the question of the
federal aid swap in Iowa whereby state funding could replace federal funding on certain
infrastructures.
Council member Taylor — Invest Health — 50 cities across the country received a planning grant
from the Robert Wood Johnson Foundation and the Reinvestment Fund to come up with
solutions to better health and quality of life in lower income neighborhood in the community.
They're engaging residents to participate and making partnerships with many groups within the
community.
Adjourn 6:26 p.m.
10-1 '
5a(2)
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is
Cumulative cost for this calendar year for said publication is $_
Official Council Actions —10/3/17
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton.
Mayor's statement regarding Las Vegas.
Student Leadership Awards for Robert Lucas Elementary students were postponed to
May 15.
The Mayor proclaimed: Domestic Violence Awareness Month - October, Kristie Doser,
accepting; Indigenous Peoples' Day - October 9, Tracy Peterson, Xiomara Santana,
Jessica Owens accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved and seconded that the items and recommendations in the Consent Calendar
be received, or approved, and/or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: September 19, Work Session; September 19, Regular Formal Official &
Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Council
Economic Development Committee - July 21; Housing & Community Development
Commission - June 15; Housing & Community Development Commission - August 17;
Human Rights Commission - August 16; Senior Center Commission - August 17;
Telecommunications Commission - August 28.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Special Class C Liquor License for Masala, 9 S. Dubuque St.; Class C Liquor
License for Hilltop Lounge, The, 1100 N. Dodge St.; Class C Liquor License for
Oaknoll Retirement Residence, 1 Oaknoll Court; Class C Beer Permit for RJ'Z
Express 2 Escort Lane; Class C Liquor License for Avocado, Mexican Bar & Grill,
1857 Lower Muscatine Rd.; Outdoor Service Area for Avocado Mexican Bar & Grill,
1857 Lower Muscatine Rd.; Class C Liquor License for Grizzly's South Side Pub,
1210 Highland Court; Class C Liquor License for Bardot Iowa, 347 S. Gilbert St.;
Refund an unused portion of a Class C Beer Permit for Casey's General Store #2871,
1410 Willow Creek Dr. New: Outdoor Service Area for Jobsite, 928 Maiden Ln.; Class
B Liquor License for Hilton Garden Inn, 328 S. Clinton St.
Resolutions and Motions: Res. 17-312, accepting the work for the First Ave (US
Highway 6 to Mall Drive) Four Lane to Three Lane Conversion Project; Res. 17-
313, accepting the work for the HMA Crack Sealing Project 2017; Res. 17-314,
approving, authorizing and directing the Mayor to execute and the City Clerk to
attest an Agreement by and between the City of Iowa City and Anderson -Bogert
to provide engineering consultant services for the Burlington and Madison
Intersection Improvements Project; Res. 17-315, approving, authorizing and
directing the Mayor to execute and the City Clerk to attest Amendment No. 2 to
the February 19, 2013, agreement by and between the City of Iowa City and
Shive-Hattery, Inc. to provide engineering consultant services for the Burlington
Official Actions
October 3, 2017
Page 2
Clinton Intersection Improvements Project; Res. 17-316, authorizing the Mayor
to sign and City Clerk to attest Storage and Indemnification Agreement for 821
South Clinton Street, in which Johnson County will allow the storage of the Fire
Department water rescue boat.
Setting Public Hearings: Setting a public hearing for October 17 on an ordinance
conditionally rezoning 28.03 acres from Interim Development - Research Park (ID -RP)
zone to High Density Single -Family Residential (RS -12) zone for 5.35 acres, Low
Density Multifamily (RM -12) zone for 3.3 acres and Rural Residential (RR -1) zone for
19.38 acres for property located west of Camp Cardinal Road and south of Kennedy
Parkway (REZ17-00014/SUB17-00015).
Correspondence: Mary Gravitt regarding Disappointed with City of Iowa City
services [Staff response included x2]; Karin Southard: as per your request for
upcoming Manville work session; Gene Chrischilles regarding Recent TIF vote [Staff
response included]; Alicia Trimble regarding Definition of "Contributing Structure" and
Responsibilities of a CLG - Re: Econ Dev Comm - 9/15/17 [Staff response included];
Kayli Reese regarding Daily Iowan [Staff response included]; Candida Pagan (x2), Lyn
Redington regarding Sending supplies to Arecibo, PR as a sister city?/Supply
donation drive; Sr. Transportation Engineering Planner regarding Installation of "Tow -
Away Zone" signs on Olive Court and Learner Court below existing "No Parking Any
Time" signs; Sr. Transportation Engineering Planner regarding Change meter terms
on the 400 block of South Clinton Street from 30 minutes to 2 hours.
Charlie Eastham appeared regarding affordable housing.
Moved and seconded that the rule requiring ordinances to be considered and voted on
for final passage at two Council meetings prior to the meeting at which it is to be finally
passed be suspended, the second consideration and vote be waived, and that Ord. 17-
4726, conditionally rezoning 2.4 acres of property from Medium Density Single -
Family (RS -8) zone to Planned Development Overlay- Medium Density Single -
Family Residential (OPD -8) zone located on Dodge Street Court (REZ17-
00010/SUB17-00007), be voted on for final passage at this time. Moved and seconded
that the ordinance be finally adopted at this time. Moved and seconded to accept
correspondence from Jason Harder, Built to Suit, Inc.
A public hearing was held on a resolution Authorizing Conveyance of a Portion of
Vacated Right -of -Way Adjacent to 2222 Old Highway 218 South to the State of Iowa.
Moved and seconded to adopt Res. 17-317, Authorizing Conveyance of a Portion
of Vacated Right -of -Way Adjacent to 2222 Old Highway 218 South to the State of
Iowa.
Moved and seconded that the ordinance amending Title 6, entitled "Public Health and
Safety," Chapter 10, entitled "Smoke Free Places," and Title 10, entitled "Public Ways
and Property," to prohibit the use of tobacco including smokeless tobacco in all City
parks, be given second vote. The Mayor declared the motion carried, 6/1, with the
following division of roll call vote. Ayes: Taylor, Thomas, Botchway, Cole, Dickens,
Mims. Nays: Throgmorton. Ilene Fischer appeared. Moved and seconded to accept
correspondence from Melissa Wagner, Herman Lenz.
Moved and seconded that Ord. 17-4727, amending Title 17, entitled "Building and
Housing," Chapter 5, entitled "Housing Code," to provide for the abatement of rent
in emergencies, be passed and adopted.
Moved and seconded that Ord. 17-4728, amending Title 18, Site Plan Review, to
require notification to occupants and an occupant transition plan for any additions
Official Actions
October 3, 2017
Page 3
or alterations to a residential development with more than 12 residential units, be
passed and adopted.
Moved and seconded to adopt Res. 17-318, committing $330,000 in FY2017 and
FY2018 General Funds to the Del Ray Ridge LP application for 2018 Low Income
Housing Tax Credit funds. Marianne Dennis appeared.
The Mayor noted the current vacancies on Boards and Commissions: Airport Zoning
Brd. of Adjustment for an unexpired term, upon appointment - December 31, 2018
(Formerly advertised); Airport Zoning Brd. of Adjustment for an unexpired term, upon
appointment - December 31, 2020; Airport Zoning Commission for an unexpired term,
upon appointment — December 31, 2021; Historic Preservation Commission for a
Jefferson St. representative to fill a three-year term, July 1, 2016 — July 1, 2019 (New
District formed); Telecommunications Commission for a three-year term, July 1, 2017 —
July 1, 2020, Applications must be received by 5:00 P.M., Tuesday, October 10, 2017.
Board of Adjustment for a five-year term, January 1,2018 - January 1, 2023; Board of
Appeals for two vacancies to fill five-year terms, January 1, 2018 January 1, 2023. For a
Licensed Plumber and HBA Rep. or qualified by experience and training; Human Rights
Commission for three vacancies to fill three-year terms, January 1, 2018 - January 1,
2021; Park and Recreation Commission for two vacancies to fill four-year terms, January
1, 2018 - January 1, 2022; Public Art Advisory Committee for two vacancies to fill three-
year terms, January 1, 2018 - January 1, 2021. One for an Art Design Professional;
Senior Center Commission for two vacancies to fill three-year terms, January 1, 2018 —
December 31, 2020. Applications must be received by 5:00 P.M., Tuesday, November
14, 2017. Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated.
Moved and seconded to a journ regular meeting 7:41 p.m.
A morewrplete/d ti ctivities is on file in the office of the City
Clerk. ��
s/Jam s A. Throgmort, Mayor
s/Kellie K. Fruehling, City Clerk
Zee
Submitted for publication — 10/ 0/17.
Subject to change as finalized by the City Clerk. For a final official copy, contact the
City Clerk's Office 356-5040.
Complete Description of Council Activities
October 3, 2017
Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Throgmorton
presiding. Council Members present: Botchway, Cole, Dickens, Mims, Taylor, Thomas,
Throgmorton. Staff members present: Fruin, Monroe, Andrew, Dilkes, Fruehling, Knoche,
Yapp, Hightshoe. UISG: Nelson, Stewart.
Mayor's statement regarding Las Vegas.
Student Leadership Awards for Robert Lucas Elementary students were postponed to
May 15.
The Mayor proclaimed: Domestic Violence Awareness Month - October, Kristie Doser,
accepting; Indigenous Peoples' Day - October 9, Tracy Peterson, Xiomara Santana,
Jessica Owens accepting.
Unless otherwise noted, all actions were affirmative and unanimous.
Moved by Botchway, seconded by Thomas, that the items and recommendations in
the Consent Calendar be received, or approved, and/or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the City
Clerk: September 19, Work Session; September 19, Regular Formal Official &
Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Council
Economic Development Committee - July 21; Housing & Community Development
Commission - June 15; Housing & Community Development Commission - August 17;
Human Rights Commission - August 16; Senior Center Commission - August 17;
Telecommunications Commission - August 28.
Permit Motions and Resolutions as recommended by the City Clerk. Renewal:
Special Class C Liquor License for Angela, Inc., dba Masala, 9 S. Dubuque St.;
Class C Liquor License for Hilltop Tavern, Ltd., dba Hilltop Lounge, The, 1100 N.
Dodge St.; Class C Liquor License for Christian Retirement Services, dba Oaknoll
Retirement Residence, 1 Oaknoll Court; Class C Beer Permit for HWZ L.L.C., dba
RJ'Z Express 2 Escort Lane; Class C Liquor License for Avocado Mexican Bar & Grill,
dba Avocado, Mexican Bar & Grill, 1857 Lower Muscatine Rd.; Outdoor Service Area
for Avocado Mexican Bar & Grill, dba Avocado Mexican Bar & Grill, 1857 Lower
Muscatine Rd.; Class C Liquor License for HMDS Inc., dba Grizzly's South Side Pub,
1210 Highland Court; Class C Liquor License for IC Entertainment, LC., dba Bardot
Iowa, 347 S. Gilbert St.; Refund an unused portion of a Class C Beer Permit for
Casey's Marketing Company, dba Casey's General Store #2871, 1410 Willow Creek
Dr. New: Outdoor Service Area for Jobsite IC LLC, dba Jobsite, 928 Maiden Ln.;
Class B Liquor License for Kinseth Iowa City LLC, dba Hilton Garden Inn, 328 S.
Clinton St.
Resolutions and Motions: Res. 17-312, accepting the work for the First Ave (US
Highway 6 to Mail Drive) Four Lane to Three Lane Conversion Project; Res. 17-
313, accepting the work for the HMA Crack Sealing Project 2017; Res. 17-314,
approving, authorizing and directing the Mayor to execute and the City Clerk to
attest an Agreement by and between the City of Iowa City and Anderson -Bogert
to provide engineering consultant services for the Burlington and Madison
Intersection Improvements Project; Res. 17-315, approving, authorizing and
Complete Description
October 3, 2017
Page 2
directing the Mayor to execute and the City Clerk to attest Amendment No. 2 to
the February 19, 2013, agreement by and between the City of Iowa City and
Shive-Hattery, Inc. to provide engineering consultant services for the Burlington
Clinton Intersection Improvements Project (Public Works Director Knoche provided
information); Res. 17-316, authorizing the Mayor to sign and City Clerk to attest
Storage and Indemnification Agreement for 821 South Clinton Street, in which
Johnson County will allow the storage of the Fire Department water rescue
boat.
Setting Public Hearings: Setting a public hearing for October 17 on an ordinance
conditionally rezoning 28.03 acres from Interim Development - Research Park (ID -RP)
zone to High Density Single -Family Residential (RS -12) zone for 5.35 acres, Low
Density Multifamily (RM -12) zone for 3.3 acres and Rural Residential (RR -1) zone for
19.38 acres for property (Cardinal Pointe West Part 2) located west of Camp Cardinal
Road and south of Kennedy Parkway (REZ17-00014/SUB17-00015).
Correspondence: Mary Gravitt regarding Disappointed with City of Iowa City
services [Staff response included x2]; Karin Southard: as per your request for
upcoming Manville work session; Gene Chrischilles regarding Recent TIF vote [Staff
response included]; Alicia Trimble regarding Definition of "Contributing Structure" and
Responsibilities of a CLG - Re: Econ Dev Comm - 9/15/17 [Staff response included];
Kayli Reese regarding Daily Iowan [Staff response included]; Candida Pagan (x2), Lyn
Redington regarding Sending supplies to Arecibo, PR as a sister city?/Supply
donation drive; Sr. Transportation Engineering Planner regarding Installation of "Tow -
Away Zone" signs on Olive Court and Leamer Court below existing "No Parking Any
Time" signs; Sr. Transportation Engineering Planner regarding Change meter terms
on the 400 block of South Clinton Street from 30 minutes to 2 hours.
Charlie Eastham appeared regarding affordable housing.
Moved by Mims, seconded by Taylor, that the rule requiring ordinances to be
considered and voted on for final passage at two Council meetings prior to the meeting at
which it is to be finally passed be suspended, the second consideration and vote be
waived, and that Ord. 17-4726, conditionally rezoning 2.4 acres of property from
Medium Density Single -Family (RS -8) zone to Planned Development Overlay -
Medium Density Single -Family Residential (OPD -8) zone located on Dodge Street
Court (REZ17-00010/SUB17-00007), be voted on for final passage at this time. Moved
by Mims, seconded by Dickens, that the ordinance be finally adopted at this time. Moved
by Dickens, seconded by Botchway to accept correspondence from Jason Harder, Built to
Suit, Inc.
A public hearing was held on a resolution Authorizing Conveyance of a Portion of
Vacated Right -of -Way Adjacent to 2222 Old Highway 218 South to the State of Iowa. No
one appeared.
Moved by Botchway, seconded by Dickens, to adopt Res. 17-317, Authorizing
Conveyance of a Portion of Vacated Right -of -Way Adjacent to 2222 Old Highway
218 South to the State of Iowa.
Moved by Mims, seconded by Botchway, that the ordinance amending Title 6, entitled
"Public Health and Safety," Chapter 10, entitled "Smoke Free Places," and Title 10,
entitled "Public Ways and Property," to prohibit the use of tobacco including smokeless
tobacco in all City parks, be given second vote. The Mayor declared the motion carried,
6/1, with the following division of roll call vote. Ayes: Taylor, Thomas, Botchway, Cole,
Complete Description
October 3, 2017
Page 3
Dickens, Mims. Nays: Throgmorton. Ilene Fischer appeared. Moved by Botchway,
seconded by Dickens to accept correspondence from Melissa Wagner, Herman Lenz.
Moved by Botchway, seconded by Dickens, that Ord. 17-4727, amending Title 17,
entitled "Building and Housing," Chapter 5, entitled "Housing Code," to provide for
the abatement of rent in emergencies, be passed and adopted.
Moved by Mims, seconded by Botchway, that Ord. 17-4728, amending Title 18, Site
Plan Review, to require notification to occupants and an occupant transition plan
for any additions or alterations to a residential development with more than 12
residential units, be passed and adopted.
Moved by Mims, seconded by Botchway, to adopt Res. 17-318, committing $330,000
in FY2017 and FY2018 General Funds to the Del Ray Ridge LP application for 2018
Low Income Housing Tax Credit funds. Interim Neighborhood & Development
Services Director Hightshoe presented information. Marianne Dennis appeared.
Individual Council members expressed their views.
The Mayor noted the current vacancies on Boards and Commissions: Airport Zoning
Brd. of Adjustment for an unexpired term, upon appointment - December 31, 2018
(Formerly advertised); Airport Zoning Brd. of Adjustment for an unexpired term, upon
appointment - December 31, 2020; Airport Zoning Commission for an unexpired term,
upon appointment — December 31, 2021; Historic Preservation Commission for a
Jefferson St. representative to fill a three-year term, July 1, 2016 — July 1, 2019 (New
District formed); Telecommunications Commission for a three-year term, July 1, 2017 —
July 1, 2020, Applications must be received by 5:00 P.M., Tuesday, October 10, 2017.
Board of Adjustment for a five-year term, January 1,2018 - January 1, 2023; Board of
Appeals for two vacancies to fill five-year terms, January 1, 2018 January 1, 2023. For a
Licensed Plumber and HBA Rep. or qualified by experience and training; Human Rights
Commission for three vacancies to fill three-year terms, January 1, 2018 - January 1,
2021; Park and Recreation Commission for two vacancies to fill four-year terms, January
1, 2018 - January 1, 2022; Public Art Advisory Committee for two vacancies to fill three-
year terms, January 1, 2018 - January 1, 2021. One for an Art Design Professional;
Senior Center Commission for two vacancies to fill three-year terms, January 1, 2018 —
December 31, 2020. Applications must be received by 5:00 P.M., Tuesday, November
14, 2017. Applicants MUST reside in Iowa City and be 18 years of age unless specific
qualifications are stated. [Staff will not publish additional notices after a period of six
publications; but will continue to advertise vacancies with postings and on the Council
agenda. However, no additional publication costs will be incurred. More information may
be found on the City website or in the City Clerk's office.
Benjamin Nelson, UISG Liaison, appeared with UISG updates.
Mayor Pro tem Botchway gave dates in October for the Shelter House BBQ Bash on
October 131" and Out of Darkness, a walk for suicide prevention on October 15th.
Council member Thomas reported on the Neighborhood Council meet and greet that
he and Mayor Throgmorton attended at Lower City Park and his attendance at the
Johnson County Affordable Housing Coalition's annual meeting.
Council member Taylor reminded all about the fall employee luncheon on November
16th at Terry Trueblood park.
Council member Cole listed some of the items they have gone over at the
Sustainability conference he was currently attending in Dubuque.
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October 3, 2017
Page 4
Council member Dickens reported on his attendance at the Leslie Odom Jr concert at
Hancher. Dickens also announced that the U of I liaisons would be joining him during the
October 25th KXIC morning show.
Mayor Throgmorton mentioned a meeting with the City Manager and University of
Iowa President Harreld. The Mayor also made welcoming comments at the Iowa
Recycling and Solid Waste Conference, will be visiting with a kindergarten class at Lucas
Elementary and an ELL class at City High in addition to attending the Women's
Foundation luncheon on October 5th. He also stated that the Iowa Homecoming parade
was Friday, October 6th, that he and the City Manager would be meeting with Governor
Reynolds on October gth, and mentioned the Joint Entities meeting on October 16tH
Assistant City Manager Monroe stated that the next Climate Action Steering
Committee meeting would be on November 2"d, Iowa City Public Library at 6:00 p.m.
Moved by Mims, seconded by Dickens to adjourn regular meeting 7:41 p.m.
James A. Throgmorton, Mayor
Kellie K. Fruehling, City Clerk