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Home My WebLink About02-12-2009 Airport Commission IOWA CITY AIRPORT COMMISSION MEETING AGENDA - REVISED AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, FEBRUARY 12, 2009 - 5:45P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: January 8, 2009; February 5, 2009 3. Public Discussion - Items not on the agenda 4. Items for Discussion/Action: a. Aviation Commerce Park/ Uofl Aircare Facility b. FAA/IDOT Projects-AECOM— David Hughes i. Runway 7/25 & 12/30 ii. South Aviation Development Study iii. 2008 Pavement Rehab (North Taxilanes) iv. Obstruction Mitigation v. Building H— University of Iowa Hangar Expansion 1. Consider a resolution accepting bids and awarding contract c. Airport"Operations": Strategic Plan-Implementation; Budget; Management d. FBO Staff Report e. Airport Commission Terms f. Subcommittees' Reports g. Commission Members' Reports h. Staff Report 5. Set next regular meeting for March 12, 2009 at 5:45 p.m. 6. Adjourn MINUTES DRAFT Iowa City Airport Commission January 8,2009 Iowa City Airport Terminal—5:45 PM Members Present: Greg Farris, Howard Horan,Randy Hartwig,Janelle Rettig,John Staley Staff Present: Sue Dulek,Michael Tharp Others Present: David Hughes,Jay Honeck,Harrel Timmons,Phillip Woolford, Tim Busch, Sharon Lust,Gary Lust RECOMMENDATIONS TO COUNCIL: Recommend to change Airport Commission term lengths to 4 years. DETERMINE QUORUM: The meeting was called to order at 5:47 P.M. APPROVAL OF MINUTES FROM THE DECEMBER 11,2008 MEETING: Farris asked if anyone had any comments. Hartwig noted that on page 2,under the Aircare topic,that there should be some reference of Staley speaking as a University representative,and not as a Commission Member. Others agreed. Staley moved to approve the minutes as amended; seconded by Horan. Carried 5-0. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Farris noted that Peggy Slaughter sent an email stating that she would not be able to attend this evening's meeting. Tharp added that Slaughter did note that one of her interested parties for the Aviation Commerce Park has hired an architect to draw up plans. Tharp also noted that he had an architect contact him regarding the Aircare facility. Staley noted, speaking as a University representative,that this architectural firm has been engaged to provide an estimate on building the Aircare hangar. b. University of Iowa Aircare Facility—Included in item a. above. Iowa City Airport Commission January 8, 2009 Page 2 of 8 c. Dane/Larson Land Sale Request- Tharp noted that he spoke with Mr. Larson recently and that he is needing some further clarification from the FAA on what the extra piece of land can be used for. They have not heard back on this issue yet. Rettig noted that this is no longer a land sale but rather a lease. d. Airport Safety—Traffic Pattern Operations—Tharp stated that things are on schedule. He added that information will be seen starting the first. Farris asked if there was any further information on the segmented circle, and Tharp noted that he does not have a definitive cost estimate,but that he did speak with some other airports about this. The timeframe for this will be March. e. FAA/IDOT Projects—AECOM—David Hughes i. Runway 7/25 —Hughes stated that between winter storms they have done some survey work. They still need to do some GeoTech work of filling in holes, and hope to have this done in the next few weeks. Hughes noted that late yesterday they received an email form the FAA stating that the AlP program is coming down the line quickly and that the FAA wants to get a grant application going with the State,prior to bids. The grant application would be put together based on estimates, according to Hughes. Hughes then responded to Members'questions regarding this particular grant application. Hughes stated that he wants to set up a users' group meeting for early February(February 5), and that he would like this to be a special Commission meeting,if possible. This will be to discuss the runway and the intersection. Hughes stated that basically it is to review the impacts to the Airport because of the construction. Members continued to discuss how this meeting will be structured, and whether it will be an official meeting. Everyone agreed it should be a regular Commission meeting_ Hughes added that the FAA would like this project to be ready for bid by mid- March. ii. South Aviation Development Study—Hughes noted that there was some discussion at the last meeting on this, and that he has sent information to Rettig as she requested. Farris asked if this was going to be a 30-day turnaround,and Hughes stated that that is what they have planed for. iii. 2008 Pavement Rehab(North Taxilanes)—Hughes noted that due to the holidays and the winter weather, most of the projects have been shut down for now. He added that they are still working with some contractors to close out projects. Rettig asked about frost heave, and if it has been a problem. Hughes stated that they have seen some. He explained that the old runway was built directly on the clay surface, and when the ground freezes the runway tended to "float" The new pavement section has a granite slab underneath, Iowa City Airport Commission January 8,2009 Page 3 of 8 according to Hughes, so it is not getting the water infiltration like the old pavement did. They are seeing the old pavement move somewhat,but the new pavement is staying put. Hughes did add that they have contacted a company that does grinding, and they are set up to come out and grind the "hump" that has occurred on the pavement. iv. Obstruction Mitigation—See above. v. Building H—University of Iowa Hangar Expansion—Hughes reported that everything is ready to go for rebidding. They have revised the documents, and the new bid date is February 5 at 2:00 P.M. Members asked for some clarification on issues related to this rebid,to which Hughes responded. Rettig asked if they knew when building would begin. Hughes stated that he did not have the exact date,but would get that for her. 1. Consider Resolution#A09-01Approving Plans, Specifications,Form of Contract, and Estimate on Cost for the Building H-University of Iowa Hangar Expansion- Rettig moved to Consider Resolution#A08-36, Approving,Plans, Specifications,Form of Contract,and Estimate on Cost for Building H; seconded by Hartwig. Carried 5-0. vi. Corporate Hangar L—Farris explained the status of this issue to Members. He spoke to the City's budget and looking for funding to be able to start this project. He spoke to budgeting issues and the 2011 budget in particular. The hope is to fund some of these projects with sales of the Aviation Commerce Park lots. Rettig asked for some clarification on the matching portion of grants like this, and Hughes explained how the grants typically are structured. Members continued to discuss this issue,noting that they have immediate space concerns. The discussion centered on what the main concerns are for the Airport, and just what they may be able to get built sooner rather than later. Rettig stated that she would like to see them talk with the State about funding this differently, to which Tharp stated he doubted the State would agree to something like this,considering how their process is set up. Farris noted that they could attempt to run this by the State. Hartwig brought up the possibility of adding on to an existing hangar, since they have these funds. Rettig came back to her idea of contacting the State versus this grant situation. Staley asked Hughes what current prices are being seen on current bids for building hangars. Hughes responded that he recently bid a storage building in Waterloo, and that it was estimated at about $45.00 per square foot. It was noted that this would be a good time for the Airport to move forward on a project like this. Farris asked Iowa City Airport Commission January 8,2009 Page 4 of 8 the Members what their priority would be on this. Horan stated an 80 by 80 hangar with insulation, and possibly a small office area, and the ability to house various size aircraft would be optimal. Something with a lot of flexibility would be best. The FBO joined into the discussion,noting that there is a definite need for space at the Airport. The discussion came back to hangar I and any possibilities there, using the money that they know they have. Members agreed that once they have this number,they can work backwards to see how big of a building they could build. Farris noted that they would move forward with this, seeing if they can work with the State,and seeing what the City budget holds for them. Hartwig then asked about the University hangar,their temporary building,and where they are with that. Tharp stated that so far there has been a little conversation about it, but other than that nothing has transpired. Staley then asked Hughes if he believes they might see lower bids, given what he saw in the Waterloo instance. Hughes responded that given the dollars they are talking,a 60 by 60 building would be about right for that price. Staley asked if there is anything they could possibly put off on a building such as this, something they could complete at a later date. Otherwise he suggested they go for a bigger building with less "extras." Hughes noted that the biggest part of the cost is the flooring, the concrete, and the door. f. Airport"Operations"; Strategic Plan-Implementation; Budget; Management— Tharp noted that their strategic plan runs through 2010, and that perhaps they should form a subcommittee to work on a new five-year plan. He added that everything on the current plan has been met. Staley suggested they contact Jeff Davidson at the City Planning department as he worked with them before on this. Farris asked who would like to participate in this subcommittee. Rettig and Staley stated that they would meet with Tharp to begin the process. The budget was discussed next. Rettig began the discussion asking about boiler repairs. Tharp responded, explaining what the repairs consisted of. Rettig then noted on page 3, under "Expenses,"the "Building Repair and Maintenance Service," of which "Cleaning" is under, has already eaten up 86%of the budget,and that there are six months yet to cover. She also questioned "Income," on page 1, a reimbursement of$7,100. Rettig stated that Tharp was to let the Commission know what this was for, and that they had not heard yet what this entailed. Tharp stated that he spoke with Kevin O'Malley in City Finance and this is a reimbursement from the expenses Pr Iowa City Airport Commission January 8,2009 Page 5 of 8 incurred to put the utilities in at Commerce Park. As the lots sell, MidAmerican reimburses the City for their cost of the initial infrastructure. Tharp added that with the sale of lots 2, 3 and 4 they could expect another reimbursement from MidAmerican. Rettig also asked about the budget carryover, and Tharp stated that it is in the works at City Hall. The carryover comes to around$44,000. Rettig suggested not performing any of the pavement work budgeted and together with the carryover amount using that as a local match offer to the state. g. 2008 Annual Report—Janelle asked about the human element,suggesting a paragraph regarding the flood work and the involvement of the airport. Such as the rides to the local officials and the use by the President of the United States. Tharp noted that he would like to be able to present this at the operations budget meeting with city council on the 28th. h. Maintenance Agreement with Jet Air—Farris noted that there have been several conversations and that Tharp had emailed copies of the agreement to members. Farris noted that he and Tharp had spoken to the Assistant City Manager and that he was supportive and didn't see anything initially wrong with the plan. Farris noted there were some insurance issues that had come up late that needed to be resolved before the commission could enter into the contract. Rettig asked about the dates of the agreements noting they ended at different times. Tharp responded the intent of both agreements was to run concurrently. Rettig also noted that the"Operations Specialist"was referred in several different manners and that they should all be cleaned up and referred to as"Operations Specialist." Rettig also suggested adding a direct reporting line to define who Jet Air is working for. Horan asked about the conflicts with the insurance policies. Farris responded that as of yet they did not know what the conflicts were, and noted that the information has previously been contained in previous management agreements,and had been accepted. Horan asked about the oversight of the agreements and Jet Air regarding the system and the issues involved into entering into such an agreement with the operator on the field. Rettig responded that is why the hierarchy should be known,and that the maintenance contractor, whoever they are,work for the commission,and the commission's authority to manage the agreement have been delegated to the Operations Specialist and the Commission has direct control over that employee. Rettig moved to authorize the chair the sign the maintenance agreement with Jet Air Inc with the discussed changes upon confirmation from the City Attorney that the liability issues have been resolved. Seconded by Horan. Motion Passed 5-0 Cleaning Contract—Rettig asked about the cleaning contract and confirmed the end date for December 31, 2009. Rettig commented on item 3.ii which said that Jet Air would remove trash to the dumpsters, and wanted to insert 'or Iowa City Airport Commission January 8,2009 Page 6 of 8 recycling facilities.' Rettig asked about the end of the current agreement and Tharp noted that things were in place to move the contract on February 0. Staley moved to approve the agreement as amended. Seconded by Hartwig. Motion Passed 5-0 i. Jet Air/Iowa Flight Training- Flight Instruction—Timmons addressed the commission stating that the goal of Jet Air was to work its way out of the flight instruction business. Timmons related that some of the charter operations now require $50 million coverage and that had forced Jet Air into dealing with 2 insurance companies to provide coverage of both the charter and instruction businesses. Timmons introduced Tim Busch to members and described his background and that Busch ran Iowa Flight Training out of Cedar Rapids and Vinton. He stated that with this partnership and ultimately new arrangement, that scheduling,and bill paying,and other items would be online making it easier to access by the customer base. Farris asked about staffing and Timmons stated they would still need staff to sign out the aircraft among other things. Rettig asked about the requirements of the FBO agreement. Farris commented that there were 2 agreements in play,one was the FBO agreement which required Jet Air to supply flight instruction in order to qualify as an FBO. The second one was the minimum standards which stated that commercial entities needed permission to operate on the airfield. Horan asked about the ultimate goals of the arrangement,and Timmons responded that Jet Air's goal was to be out of the flight instruction business by the beginning of July. Rettig responded that this appeared to be a win-win situation, and that the airport would be getting an FBO with a focus on the charter aspects of operations, and a Flight Instruction provider whose whole motivation is to provide flight instruction. Horan commented that many of Jet Air's current charter pilots several were flight instructors for Jet Air and asked if that would continue_ Timmons responded that many of the charter pilots had come through the Jet Air system,and would expect that to continue as they are more aware of the training,and skills of the pilots. Rettig asked about the space needs and Timmons responded that most of the items are covered by online operations. Farris commented that once things are more in place the commission would look any requests by the FBO to change agreements. j. Airport Commission Terms - Rettig moved that item i. FBO Staff Report be moved up in front of item h. Horan seconded the motion and it carred 5-0 k. FBO Staff Report—Timmons reported that this has been another harsh winter for operations. He noted the Galesburg airport had lots of ice and that operations were shut down for about a week. Timmons noted that at Iowa City they've received a lot of snow and some mixed precipitation. He noted Iowa City Airport Commission January 8,2009 Page 7 of 8 that he was pleased with the snow removal and that they've been open more in Iowa City than elsewhere. Timmons discussed some of the issues of flying in ice noting that one of the jets was damaged by ice that had come loose causing substantial damage to a fan in the engine. Timmons noted the previously discussed lip on the runway and that he and Tharp had taken a look at it. Timmons noted that at Burlington,they had recently bid a project for a hangar and that the low bid came up to about$486,000 and that 6 contractors had bid on it. Rettig commented about the private ownership opportunities for hangars,and that if they fit into Jet Air's plans,a long term lease on a piece of land to construct a building could be possible. L Airport Commission Terms—moved to follow FBO Staff Report Farris stated that he asked Tharp to add this to the agenda. He commented that he has been seeking people to apply for the upcoming position that is opening and most of the feedback he's getting is that people aren't comfortable with a 6 year commitment. Hartwig noted that part of the thoughts with 6 year terms is that it takes some time to get used to the airport area and the aspects of management Rettig commented that the 6 year term caused her to think about the commitment,but that ultimately she chose to apply,but that there is indeed a 2 year learning curve. Horan asked about terms in the past being staggered Farris noted there could be staggered terms. Farris moved to change terms 4 years if able to amend the upcoming term. Seconded by Rettig. Motion Passed 4-1.Horan Negative m. Subcommittees' Reports—Farris noted that there was one subcommittee formed. n. Commission Members' Reports— Horan asked if the REILS (runway end identifier lights) stayed on all the time. Hughes commented that they do turn off, but there is a timer set to keep the lights on approximately an hour after dark. Farris noted that the 15th they speak on the CIP budget with city council. Farris noted that at the end of the December the switch to the .75 Operations Specialist occurred. o. Staff Report— None. SET NEXT REGULAR MEETING FOR February 12,2009 at 5:45 P.M. ADJOURN: The meeting adjourned at 7:42pm Iowa City Airport Commission January 8, 2009 Page 8 of 8 Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Dates) TERM 1/8 2/12 NAME EXP. Greg Farris 3/1/13 X Randy Hartwig 3/1/09 X Howard Horan 3/1/14 X Janelle Rettig 3/1/12 X John Staley 3/1/10 X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting = Not a Member MINUTES DRAFT Iowa City Airport Commission February 5,2009 Iowa City Airport Terminal—5:45 PM Members Present: Greg Farris,Howard Horan,Randy Hartwig, Members Absent: Janelle Rettig,John Staley Staff Present: Michael Tharp Others Present: David Hughes,Jay Honeck,Mary Honeck,Toby Myers,Phillip Woolford,Dan Yeager,Minnetta Gardinier DETERMINE QUORUM: The meeting was called to order at 5:48 P.M.by Chairperson Farris. ITEMS FOR DISCUSSION/ACTION: Runway 7-25 and 12-30 Reconstruction Planning Meeting - Farris introduced David Hughes, those present introduced themselves. Hughes described the agenda for the evening stating that he wanted this to be a working session and a chance for those that were being impacted to provide input on the schedule. Hughes described the work stating that the project calls for the continuation of reconstruction work on 7-25 and the northern section of 12-30 which includes work in the intersection of the 2 runways. Hughes noted that Runway 12-30 was being planned to be replaced at 75 feet wide as detailed in the airport layout plan developed several years ago. Hughes commented that along with the pavement work there is some subdrain work that will be completed. There is no electrical work associated with this phase of the project. Hughes described the current condition of the pavements noting that there have been several alternatives examined in terms of overlay vs. replacement, and that it wasn't economical to shut the airport down for an overlay then have to come back.and 4- 5 years and do it again for the replacement. Hughes noted the current status of FAA funding. Hughes noted that FAA has indicated the initial grant from the FAA will contain the state apportionment funding and the local entitlement which leaves a nearly$600,000 shortfall to be covered by discretionary funding once it is made available. Hughes noted that with the work in the intersection the airport would be effectively closed. He noted that they have a potential timeframe for this work and want to be as efficient as possible to minimize the closure time. Hughes estimated a 3 to 4 week closure of the intersection and that they would put into the contracts language to accelerate the work time in the area. Hughes commented that he is also working with staff to provide language for liquidated damages for any delays N with reopening the airport following intersection work. Hughes noted that part of that equation was the loss of income to affected parties which included fuel flowage fees. Hughes commented that not only did they want to talk about the intersection work but also the phasing of the work as it related to the 2 runways. Hartwig asked about a possible schedule of construction. Tharp responded that with commission meetings occurring as regularly scheduled contracts could be awarded during the May meeting. Mary Honeck noted that even though the Oshkosh weekend had been listed the hotel begins seeing bookings several weeks prior to the event. Yeager asked about the time frame for each of the sections, to which Hughes responded that it's estimated to be a 90 calendar day contract. Horan asked about the limitations of the shorter runway being the first to open. Woolford commented that 3900 feet was just over the minimum requirements for the citation jet. Woolford asked about the possible reduction of the runway 12-30 length. Hughes described the residential area northwest of Runway 12-30 and that the FAA was implementing new TERPS [Terminal Instrument Procedures] requirements that would affect the runway in the future and that as seen with the 7-25 work, FAA would seek to mitigate obstructions on the approaches with the rehabilitation of 12-30. Hartwig commented that the choice had appeared to be which runway section to follow intersection work. Hughes stated that this may affect how some of the work is completed. Mary Honeck stated that she and Jay would prefer to see the intersection closed April and May instead of any time during June, July or August. Farris asked about closing the airport, and could helicopter traffic still use the airport. Honeck followed that up with a question about landing in the grass areas adjacent to the runways_ Hughes commented that it would just be the Runways that were closed. He commented that he'd need to review some of the regulations but the helicopter traffic should be able to use the airport. Woolford commented that trying to set up a temporary runway or other arrangements would increase the risk to the airport and state that given the recent accidents in the last year perhaps the airport shouldn't invite that risk. Mary Honeck asked about what other possible events could impact the closure timeline. Hughes stated that the big one was weather, but that they've had good contractors that have been completing projects within the allocated time. Horan stated that this is why the liquidated damages are going to be highlighted in the contract and that the figures are something that will be upheld in the court system. Jay Honeck commented that he's received comments, and also would like to ask about rent during the closure and if the airport commission would provide some relief. Yeager asked about the bidding environment, and how the perceptions were, and asked to clarify the funding. Hughes stated the bidding environment looks good, and that the first part of the funding is projected to be available in March, with the second part coming later. Woolford asked about an incentive to complete the r intersection, Hughes stated that incentives aren't reimbursement but that the contract will have language to provide the anticipated schedule. Horan asked about grooving the runway, Hughes responded that 7-25 would be grooved with this project. Hughes asked about other dates shown in the agenda, and if they were missing any. Jay Honeck responded that Blakesburg occurred on Labor Day. Horan asked if accelerating the meeting schedule would help complete the intersection work. Hughes commented that they might be able to shave 2-3 weeks off, but thought a May construction beginning was realistic. Gardinier had asked to include the Air Race classic from June 23-26"'. She commented she was planning to promote the Alexis Park Inn as a fuel stop point for those coming from the southeast. Mary Honed<asked about how many days before the intersection was complete and reopened would a definite opening date be able to be set. Hughes responded that approximately 7 days before they'd most likely be able to anticipate an opening date. Jay Honeck asked about the remainder of 12-30. Tharp responded that it was the next FAA grant planning phase, and that it should rank high for potential stimulus grants. Yeager commented about how the closure would be worded, that if you close the airport then all traffic stops, but if you close the runways, then helicopter traffic should be able to continue. Horan provided that the direction to David should be to do the intersection first, followed by the rest of 7-25, then the work on 12-30. Hughes commented that if work begins on the intersection followed by the rest of 7-25 that gives the longest runway available sooner. Horan asked about working with the schedules to meet 3 times in February, or March, and could have bids the first of April. Hughes commented that even with accelerating schedules, he didn't believe FAA would be ready prior to March for bids. Horan suggested that as a commission they should plan on extra meetings to accelerate the schedule as necessary. ADJOURN: Meeting adjourned 6:48pm Airport Commission ATTENDANCE RECORD YEAR 2009 (Meeting Dates) TERM 1/8 2/5 2/12 NAME EXP. Greg Farris 3/1/13 X X Randy Hartwig 3/1/09 X X Howard Horan 3/1/14 X X Janelle Rettig 3/1/12 X O/E John Staley 3/1/10 X O/E KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting — = Not a Member Monthly Expense Report - January '09 Check Requests During Month Approved Airport Funds CIP Funds Check Requests 1/6/2009 Larew Co(Water Pipe Repair-Bldg H) $186.16 1/7/2008 American Association of Airport Execs(Annual Dues) $225.00 1/8/2009 Hawkeye Fire&Safety(Fire Extinguisher Refill) $30.50 1/13/2009 Jet Air Inc(Snow Removal) $4,000.00 1/20/2009 Midwest Curb Grinding(Runway grinding) $880.00 1/20/2009 Midwest Janitorial(Jan Services) $685.00 1/20/2009 Hawkeye Fire&Safety(Fire Extinguisher Refill) $48.00 1/27/2009 AECOM Runway 7-25/12-30 Rehab Design $13,944.00 1/27/2009 AECOM Runway 7-25 Reconstruct Add Alternate $2,261.32 1/27/2009 AECOM Runway 7-25 Reconstruct $12,251.49 1/27/2009 AECOM Runway 7-25 Extension Paving&Lighting $5,066.21 1/27/2009 AECOM Runway 7-25 Obstruction Mitigation $2,384.85 Airport Operating Expenses $6,054.66 City CIP Fund Expenses $35,907.87 Total Expenses $41,962.53 Capital Projects Construction Contracts Project Bid Amount Paid During Month Paid During FiscalYear Paid To Date %Paid South Economic Study-ALP Update $15,000.00 $1,291.95 $13,726.07 91.5 South T-Hangar Taxilane $140,794.15 $98,935.64 $98,935.64 70.3 Runway 7-25 Paving $1,347,586.13 $385,360.59 $1,341,228.72 99.5 United Hangar $103,060.00 $94,562.69 $94,562.69 91.8 Runway 7-25 Reconstruct and Alternate $1,449,848.70 $1,347,843.15 $1,347,843,15 93.0 North T-Hangar Taxilane Rehab $163,726.00 $153,843.43 $153,843.43 94.0 Pending Expenses Total Pending Expenses $0.00 $0.00 EXPE: 02.09.09 13:34:40 Page: 1 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport AIRPORT 560100 Airport Operations SALARIES & WAGES REGULAR SALARIES & WAGES 411000 Perm Full Time 38611.00 17790.38 20820.62 46.08 412000 Perm Part Time 22603.00 16081.91 3312.04 6521.09 71.15 413000 Temporary Employees 10000.00 4968.89 80.50 5031.11 49.69 Total REGULAR SALARIES & WAGES 71214.00 38841.18 3392.54 32372.82 54.54 OTHER WAGES 414100 Overtime Wages 1000.00 473.28 526.72 47.33 414300 Term-Vacation Pay 1251.50 -1251.50 414400 Term-Sick Leave 1720.57 -1720.57 414500 Longevity Pay 1050.00 437.50 612.50 41.67 Total OTHER WAGES 2050.00 3882.85 -1832.85 189.41 Total SALARIES & WAGES 73264.00 42724.03 3392.54 30539.97 58.32 EMPLOYEE BENEFITS GROUP INSURANCE 421100 Health Insurance 7280.00 3503.70 228.50 3776.30 48.13 421200 Dental Insurance 490.00 217.22 14.16 272.78 44.33 421300 Life Insurance 198.00 128.40 69.60 64.85 421400 Disability Insurance 460.00 91.11 368.89 19.81 421500 Unemployment Compensation 560.00 -560.00 Total GROUP INSURANCE 8428.00 4500.43 242.66 3927.57 53.40 SOCIAL SECURITY CONTRIBUTIONS 422100 FICA 5605.00 3194.55 249.48 2410.45 56.99 Total SOCIAL SECURITY CONTRIBUTIONS 5605.00 3194.55 249.48 2410.45 56.99 RETIREMENT CONTRIBUTIONS 423100 IPERS 4652.00 2315.37 215.43 2336.63 49.77 Total RETIREMENT CONTRIBUTIONS 4652.00 2315.37 215.43 2336.63 49.77 EXPE: 02.09.09 13:34:40 Page: 2 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) EMPLOYEE BENEFITS (CONTINUED) OTHER EMPLOYEE BENEFITS 424500 Monthly Cellular/PCS Allowance 137.50 -137.50 Total OTHER EMPLOYEE BENEFITS 137.50 -137.50 Total EMPLOYEE BENEFITS 18685.00 10147.85 707.57 8537.15 54.31 PROFESSIONAL & TECHNICAL SERVICES PROFESSIONAL SERVICES 432020 Annual Audit 554.00 927.63 927.63 -373.63 167.44 432060 Consultant Services 5000.00 5000.00 432070 Management Services 9000.00 4500.00 4500.00 50.00 Total PROFESSIONAL SERVICES 14554.00 5427.63 927.63 9126.37 37.29 DATA AND COMMUNICATION SERVICES 435056 Delivery Services 36.98 -36.98 435060 Legal Publications 12.00 190.46 -178.46 1587.1 Total DATA AND COMMUNICATION SERVICES 12.00 227.44 -215.44 1895.3 TRAINING & EDUCATION 436030 Transportation 900.00 900.00 436050 Registration 400.00 400.00 436060 Lodging 500.00 500.00 436080 Meals 150.00 150.00 Total TRAINING & EDUCATION 1950.00 1950.00 INSURANCE 437010 Comp Liability Insurance 8578.00 5000.00 3578.00 58.29 437020 Fire & Casualty Insurance 16893.00 9640.03 7252.97 57.07 437030 Worker's Comp Insurance 73.00 90.00 -17.00 123.29 437041 Bonding & Other Insurance 928.00 928.00 437042 Fidelity Bond 437200 Loss Reserve Payment 5000.00 5000.00 EXPE: 02.09.09 13:34:40 Page: 3 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance I Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) PROFESSIONAL & TECHNICAL SERVICES (CONTINUED) INSURANCE (CONTINUED) Total INSURANCE 31472.00 14730.03 16741.97 46.80 UTILITY SERVICES 438010 Stormwater Utility Charges 7104.00 4843.72 591.96 2260.28 68.18 438030 Electricity 15530.00 7013.56 1325.86 8516.44 45.16 438070 Heating Fuel/Gas 8680.00 4154.47 2449.42 4525.53 47.86 438080 Sewer Utility Charge 1475.00 1074.88 143.12 400.12 72.87 438090 Water Utility Charge 1321.00 934.94 124.93 386.06 70.78 438100 Refuse Collection Charges 1200.00 693.00 99.00 507.00 57.75 438110 Local Phone Service 264.00 438.30 79.81 -174.30 166.02 438120 Long Distance Service 30.00 28.62 3.24 1.38 95.40 438130 Wireless Phone Service -3.45 3.45 Total UTILITY SERVICES 35604.00 19178.04 4817.34 16425.96 53.86 Total PROFESSIONAL & TECHNICAL SERVICES 83592.00 39563.14 5744.97 44028.86 47.33 REPAIR & MAINTENANCE BUILDING REPAIR & MAINTENANCE SERVICES 442010 Other Building Repair & Maintena 7500.00 7216.03 698.76 283.97 96.21 442020 Structure Repair & Maintenance S 4000.00 4460.27 -460.27 111.51 442030 Heating Equipment Repair & Maint 500.00 1152.80 -652.80 230.56 442040 Cooling Equipment Repair & Maint 1959.00 449.23 1509.77 22.93 442060 Electrical & Plumbing Repair & M 500.00 255.65 186.15 244.35 51.13 442070 Bldg Pest Control Services 431.00 237.65 33.95 193.35 55.14 Total BUILDING REPAIR & MAINTENANCE SERVICE 14890.00 13771.63 918.86 1118.37 92.49 EQUIPMENT REPAIR & MAINTENANCE SERVICES 443050 Radio Equipment Repair & Mainten 1600.00 1600.00 443080 Other Equipment Repair & Mainten 813.00 418.60 394.40 51.49 Total EQUIPMENT REPAIR & MAINTENANCE SERVIC 2413.00 418.60 1994.40 17.35 EXPE: 02.09.09 13:34:40 Page: 4 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance I Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) REPAIR & MAINTENANCE (CONTINUED) TECHNICAL SERVICES 445030 Nursery Service-Lawn and Plant C 300.00 300.00 445080 Snow and Ice Removal 8000.00 4000.00 -8000.00 445110 Testing Services 1900.00 622.60 1277.40 32.77 445140 Outside Printing 139.00 374.00 -235.00 269.06 445230 Other Technical Services 5121.00 5121.00 Total TECHNICAL SERVICES 7460.00 8996.60 4000.00 -1536.60 120.60 INTRA-DEPARTMENT SERVICES 446100 City Attorney Chargeback 4036.00 1768.96 2267.04 43.83 446130 ITS-PC/Peripheral Support Charge 400.00 400.00 100.00 446140 ITS-Computer Replacement Chargeb 633.00 369.46 52.78 263.54 58.37 446160 ITS-Network/Internet Chargeback 360.00 210.00 30.00 150.00 58.33 446200 Photocopying Chargeback 455.00 232.26 222.74 51.05 446220 Phone Service Chargeback 612.00 336.98 48.14 275.02 55.06 446280 Telecom Move/Add/Change Chargeba 44.00 -44.00 446300 Phone Equipment/Line Chargeback 913.00 542.50 77.50 370.50 59.42 446320 Mail Chargeback 706.00 372.95 74.06 333.05 52.83 446350 City Vehicle Replacement Chargeb 14176.00 8129.10 1161.30 6046.90 57.34 446370 Fuel Chargeback 4861.00 3598.91 392.36 1262.09 74.04 446380 Vehicle Repair & Maintenance Cha 3516.00 3075.43 644.00 440.57 87.47 Total INTRA-DEPARTMENT SERVICES 30668.00 19080.55 2480.14 11587.45 62.22 MISCELLANEOUS SERVICES & CHARGES 449055 Permitting Fees 65.00 -65.00 449060 Dues & •Memberships 525.00 625.00 225.00 -100.00 119.05 449120 Equipment Rental 250.00 250.00 449140 Tools Rental 250.00 250,00 449360 Interest Expense 61294.00 26772,09 3824.59 34521.91 43.68 Total MISCELLANEOUS SERVICES & CHARGES 62319.00 27462.09 4049.59 34856.91 44.07 EXPE: 02.09.09 13:34:40 Page: 5 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) REPAIR & MAINTENANCE (CONTINUED) MISCELLANEOUS SERVICES & CHARGES (CONTINUED Total REPAIR & MAINTENANCE 117750.00 69729.47 11448.59 48020.53 59.22 OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU GENERAL SUPPLIES 452010 Office Supplies 859.00 461.83 159.85 397.17 53.76 452030 Minor Office Equipment/Furniture 642.00 642.00 452040 Sanitation & Industrial Supplies 1821.00 1821.00 Total GENERAL SUPPLIES 3322.00 461.83 159,85 2860.17 13.90 BOOKS & PERIODICALS 454020 Subscriptions 1870.00 2036.00 -166.00 108.88 454040 Books, Magazines, Newpapers Total BOOKS & PERIODICALS 1870.00 2036.00 -166.00 108.88 COMPUTER & PRINTING SUPPLIES 455120 Misc Computer Hardware 500.00 500.00 Total COMPUTER & PRINTING SUPPLIES 500.00 500.00 Total OTHER PURCHASED SERVICES (CHANGE TO OFF 5692.00 2497.83 159.85 3194.17 43.88 OPERATING SUPPLIES AGRICULTURE SUPPLIES 461040 Other Agriculture Chemicals 364.00 364.00 Total AGRICULTURE SUPPLIES 364.00 364.00 CHEMICAL & LAB SUPPLIES 463200 Other Chemicals & Supplies 199.98 -199.98 Total CHEMICAL & LAB SUPPLIES 199.98 -199.98 EXPE: 02.09.09 13:34:40 Page: 6 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance I Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OPERATING SUPPLIES (CONTINUED) FUELS & LUBRICANTS 465020 Gasoline 133.52 -133.52 465060 Lubricants 101.00 101.00 Total FUELS & LUBRICANTS 101.00 133.52 -32.52 132.20 REPAIR & MAINTENANCE SUPPLIES 466020 Lumber/Hardware 27.01 -27.01 466030 Paint Supplies 23.00 23.00 466040 Plumbing Supplies 6.00 6.00 466050 Electrical Supplies 349.00 19.53 329.47 5.60 466060 Other Construction Supplies 838.00 838.00 466070 Other Maintenance Supplies 589.00 69.38 519.62 11.78 Total REPAIR & MAINTENANCE SUPPLIES 1805.00 115.92 1689.08 6.42 EQUIPMENT REPAIR & MAINTENANCE SUPPLIES 467020 Equipment Repair & Maintenance S 650.00 650.00 467160 Other Vehicle Repair & Maintenan 73.00 73.00 Total EQUIPMENT REPAIR & MAINTENANCE SUPPLI 723.00 723.00 SURFACING MATERIALS 468020 Concrete 153.00 153.00 468030 Asphalt 600.00 • 600.00 468050 Sand 54.00 54.00 Total SURFACING MATERIALS 807.00 807.00 OTHER SUPPLIES & EQUIPMENT 469040 Traffic Control Improvement Supp 106.00 106.00 469190 Minor Equipment 888.00 99.00 789.00 11.15 469210 First Aid/Safety Supplies 57.00 57.00 469260 Fire Ext & Refills 111.00 78.50 78.50 32.50 70.72 469320 Miscellaneous Supplies 53.95 -53.95 469360 Food and Beverages 85.53 -85.53 EXPE: 02.09.09 13:34:40 Page: 7 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OPERATING SUPPLIES (CONTINUED) OTHER SUPPLIES & EQUIPMENT (CONTINUED) Total OTHER SUPPLIES & EQUIPMENT 1162.00 316.98 78.50 845.02 27.28 Total OPERATING SUPPLIES 4962.00 766.40 78.50 4195.60 15.45 IMPROVEMENTS OTHER THAN BUILDING IMPROVEMENTS OTHER THAN BUILDING (GREATER 473010 Contracted Improvements 32000.00 8114.00 880.00 23886.00 25.36 Total IMPROVEMENTS OTHER THAN BUILDING 32000.00 8114.00 880.00 23886.00 25.36 OTHER FINANCIAL USES 490150 Operating Subsidy 8359.00 4876.06 696.58 3482.94 58.33 490160 Misc Transfers Out 7187.88 -7187.88 490190 Interfund Loan 56426.00 13547.94 1935.42 42878.06 24.01 Total OTHER FINANCIAL USES 64785.00 25611.88 2632.00 39173.12 39.53 Total Airport Operations 400730.00 199154.60 25044.02 201575.40 49.70 Total Airport 400730.00 199154.60 25044.02 201575.40 49.70 EXPE: 02.09.09 13:34:40 Page: 8 Iowa City General Ledger System FY 2009 Expense Reporting For the period 01.01.09 to 01.31.09 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance 8 Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OTHER FINANCIAL USES (CONTINUED) +++ GRAND TOTAL *** 400730.00 199154.60 25044.02 201575.40 49.70 REVE: 02.09.09 13:35:06 Page: 1 Iowa City General Ledger System FY 2009 Revenue Reporting For the period 01.01.09 to 01.31.09 Estimated YTD Period Account Revenue Revenue Revenue Remainder % 7600 Airport CONTRIB & DONATIONS 362100 Contrib & Donations 250.00 -250.00 Total CONTRIB & DONATIONS 250.00 -250.00 OTHER MISC REVENUE 369100 Reimb of Expenses 7187.88 -7187.88 369900 Miscellaneous Other Income 30.00 -30.00 Total OTHER MISC REVENUE 7217.88 -7217.88 INTEREST REVENUES 381100 Interest on Investments 1000.00 859.63 140.37 85.96 Total INTEREST REVENUES 1000.00 859.63 140.37 85.96 RENTS 382100 Land Rental 30700.00 1718.11 238.93 28981.89 5.60 382200 Building/Room Rental 226000.00 130009.33 20786.00 95990.67 57.53 Total RENTS 256700.00 131727.44 21024.93 124972.56 51.32 ROYALTIES & COMMISSIONS 384200 Vending Machine Comm 168.00 36.00 7.20 132.00 21.43 384900 Other Commissions 20000.00 12402.80 401.50 7597.20 62.01 Total ROYALTIES & COMMISSIONS 20168.00 12438,80 408.70 7729.20 61.68 TRANSFERS TRANSFERS FROM GOVERNMENTAL ACTIVITIES 393120 General Levy 130000.00 75833.31 10833.33 54166.69 58.33 Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES 130000.00 75833.31 10833.33 54166.69 58.33 Total TRANSFERS 130000.00 75833.31 10833.33 54166.69 58.33 Total Airport 407868.00 228327.06 32266.96 179540.94 55.98 *** GRAND TOTAL **t 407868.00 228327.06 32266.96 179540.94 55.98 TRID: 02.09.09 13:35:36 Page: 1 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report0 Source Description Debit Credit 7600 Airport 560100 Airport Operations 412000 Perm Part Time 01.02.09 Old Sys 090101010011 488685\CIC PAYROLL RECAP\PAYROLL 02 1105.24 01.16.09 Old Sys 090114010011 488906\CIC PAYROLL RECAP\PAYROLL 16 1103.40 01.30.09 Old Sys 090128010011 489129\CIC PAYROLL RECAP\PAYROLL 30 1103.40 Total Perm Part Time 3312.04 413000 Temporary Employees 01.02.09 Old Sys 090101010011 488685\CIC PAYROLL RECAP\PAYROLL 02 45.50 01.30.09 Old Sys 090128010011 489129\CIC PAYROLL RECAP\PAYROLL 30 35.00 Total Temporary Employees 80.50 421100 Health Insurance 01.08.09 Journal 090129115906 007399 JAN HEALTH INSURANCE\CIC HEALTH INS 228.50 Total Health Insurance 228.50 421200 Dental Insurance 01.08.09 Journal 090129115906 007398 JAN DENTAL INSURANCE\CIC DENTAL INS 14.16 Total Dental Insurance 14.16 422100 FICA 01.02.09 Old Sys 090101010011 1020599\FICA\CITY CONTRIBUTION 81.84 01.16.09 Old Sys 090114010011 1160599\PICA\CITY CONTRIBUTION 80.55 01.30.09 Old Sys 090128010011 1300599\FICA\CITY CONTRIBUTION 87.09 Total FICA 249.48 423100 IPERS 01.02.09 Old Sys 090101010011 1023599\IPERS\CITY CONTRIBUTION 73.07 01.16.09 Old Sys 090114010011 1163599\IPBRS\CITY CONTRIBUTION 70.07 01.30.09 Old Sys 090128010011 1303599\IPERS\CITY CONTRIBUTION 72.29 Total IPBRS 215.43 TRID: 02.09.09 13:35:36 Page: 2 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 432020 Annual Audit 01.31.09 Journal 090205152645 007416 Bide Bailly, LLP\Annual audit charg 927.63 Total Annual Audit 927.63 438010 Stormwater Utility Charges 01.21.09 Journal 090129115906 007397 057-095-03\STORMWTR\1.21.09 Bill Da 591.96 Total Stormwater Utility Charges 591.96 438030 Electricity 01.21.09 New Vouch 090122030012 06716952 Check:639016\MIDAMERICAN ENERGY\ELE 106.12 01.21.09 New Vouch 090122030012 06717032 Check:639016\MIDAMERICAN ENERGY\ELE 865.28 01.21.09 New Vouch 090122030012 06717035 Check:639017\MIDAMERICAN ENERGY\ELE 126.95 01.21.09 New Vouch 090122030012 06717036 Check:639017\MIDAMBRICAN ENERGY\ELE 227.51 Total Electricity 1325.86 438070 Heating Fuel/Gas 01.21.09 New Vouch 090122030012 06716951 Check:639016\MIDAMERICAN ENERGY\GAS 10.00 01.21.09 New Vouch 090122030012 06716971 Check:639016\MIDAMBRICAN ENERGY\GAS 534.82 01.21.09 New Vouch 090122030012 06717033 Check:639016\MIDAMBRICAN ENERGY\GAS 1510.54 01.21.09 New Vouch 090122030012 06717034 Check:639017\MIDAMERICAN ENERGY\GAS 394.06 Total Heating Fuel/Gas 2449.42 438080 Sewer Utility Charge 01.21.09 Journal 090129115906 007397 057-120-00\SEWER\1.21.09 Bill Date 66.80 01.21.09 Journal 090129115906 007397 057-118-03\SEWER\1.21.09 Bill Date 20.12 01.21.09 Journal 090129115906 007397 057-117-00\SEWER\1.21.09 Bill Date 48.05 01.21.09 Journal 090129115906 007397 057-115-00\SEWER\1.21.09 Bill Date 8.15 Total Sewer Utility Charge 143.12 438090 Water Utility Charge 01.21.09 Journal 090129115906 007397 057-120-00\WATER\1.21.09 Bill Date 50.36 01.21.09 Journal 090129115906 007397 057-118-03\WATER\1.21.09 Bill Date 15.38 01.21.09 Journal 090129115906 007397 057-117-00\WATER\1.21.09 Bill Date 36.31 TRID: 02.09.09 13:35:36 Page: 3 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 438090 Water Utility Charge (CONTINUED) 01,21.09 Journal 090129115906 007397 057-115-00\WATER\1.21.09 Bill Date 16.47 01.21.09 Journal 090129115906 007397 057-095-03\WATER\1.21.09 Bill Date 6.41 Total Water Utility Charge 124.93 438100 Refuse Collection Charges 01.14.09 New Vouch 090115030135 06716690 Check:638644\ALLIED WASTE SERVICES\ 74.00 01.14.09 New Vouch 090115030135 06716690 Check:638644\ALLIED WASTE SERVICES\ 25.00 Total Refuse Collection Charges 99.00 438110 Local Phone Service 01.14.09 New Vouch 090115030135 06716695 Check:638869\IOWA TELECOM COMMUNCIA 50.54 01.14.09 New Vouch 090115030135 06716695 Check:638869\IOWA TELECOM COMMUNCIA 29.27 Total Local Phone Service 79.81 438120 Long Distance Service 01.02.09 Ph Lon Dst 090202135241 00001019 JAN LONG DIST CHGBE 3.02 01.07.09 New Vouch 090108030024 06716057 Check:638561\DTI\LONG DISTANCE SERV .22 Total Long Distance Service 3.24 442010 Other Building Repair & Maintenance Ser 01.21.09 P-Card 090206150912 14800443 JET AIR INC 00424Q65\MICHAEL THAR 13.76 01.27.09 New Vouch 090128030008 06717135 Check:639755\MIDWEST JANITORIAL SER 685.00 Total Other Building Repair & Maintenance Servi 698.76 442060 Electrical & Plumbing Repair & Maintena 01.14.09 New Vouch 090115030135 06716611 Check:638721\LAREW COMPANY INC\WATE 186.15 Total Electrical & Plumbing Repair & Maintenanc . 186.15 442070 Bldg Pest Control Services 01.14.09 New Vouch 090115030135 06716691 Check:638699\MAWKEYE PEST CONTROL I 33.95 Total Bldg Pest Control Services 33.95 TRID: 02.09.09 13:35:36 Page: 4 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 445080 Snow and Ice Removal 01.20.09 New Vouch 090121030012 06716749 Check:639003\JET AIR INC`SNOW REMOV 4000.00 Total Snow and Ice Removal 4000.00 446140 ITS-Computer Replacement Chargeback 01.01.09 IT Repl 090108140939 00001025 JAN ITS REPL CHUCK 52.78 Total ITS-Computer Replacement Chargeback 52.78 446160 ITS-Network/Internet Chargeback 01.01.09 IT Int/Nwk 090105144223 00001031 JAN ITS NETW/INTRNET 30.00 Total ITS-Network/Internet Chargeback 30.00 446220 Phone Service Chargeback 01.23.09 Qwest Chrg 090123144138 00001032 Jan Qwest Charges 48.14 Total Phone Service Chargeback 48.14 446300 Phone Equipment/Line Chargeback 01.02.09 Ph Equipmt 090202135241 00001018 JAN PHON EQUIP CHGBR 77.50 Total Phone Equipment/Line Chargeback 77.50 446320 Mail Chargeback 01.01.09 Mail 090107151047 00100044 DEC POSTAL CHARGES 74.06 Total Mail Chargeback 74.06 446350 City Vehicle Replacement Chargeback 01.31.09 EQ Repi 090209094122 00001006 JAN REPLACEMENT COST 1161.30 Total City Vehicle Replacement Chargeback 1161.30 446370 Fuel Chargeback 01.31.09 EQ Div 090209094122 00001008 JAN DIVISION FURL 392.36 Total Fuel Chargeback 392.36 TRID: 02.09.09 13:35:36 Page: 5 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 446380 Vehicle Repair & Maintenance Chargeback 01.31.09 EQ Div 090209094122 00001008 JAN DIVISION SERVICE 644.00 Total Vehicle Repair & Maintenance Chargeback 644.00 449060 Dues & Memberships 01.14.09 New Vouch 090115030135 06716602 Check:638830\AMERICAN ASSOCIATION 0 225.00 Total Dues & Memberships 225.00 449360 Interest Expense 01.31.09 Journal 090129115906 007405 Corp Hangar Loan Int\Jan Interfund 1904.56 01.31.09 Journal 090129115906 007405 Airprt SE Hangar Int\Jan Interfund 991.02 01.31.09 Journal 090129115906 007405 Airprt SW Hangar-Int\Jan Interfund 929.01 Total Interest Expense 3824.59 452010 Office Supplies 01.21.09 P-Card 090206150912 14800444 CORP EXPR 800-582-4774\MICHABL THAR 159.85 Total Office Supplies 159.85 469260 Fire Bxt & Refills 01.13.09 New Vouch 090114030009 06716397 Check:638698\HAWKEYE FIRE AND SAFET 30.50 01.27.09 New Vouch 090128030008 06717136 Check:639724\HAWKEYE FIRE AND SAFET 48.00 Total Fire Ext & Refills 78.50 473010 Contracted Improvements 01.28.09 New Vouch 090129030221 06717178 Check:639753\MIDWEST CURB GRINDING\ 880.00 Total Contracted Improvements 880.00 490150 Operating Subsidy 01.31.09 Journal 090129115906 007401 Econ Dev Coord 10%\Jan Budgeted Tra 696.58 Total Operating Subsidy 696.58 TRID: 02.09.09 13:35:36 Page: 6 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan 01.31.09 Journal 090129115906 007405 Corp Hangar Loan Prn\Jan Interfund 1095,44 01.31,09 Journal 090129115906 007405 Airprt SE Hangar Prn\Jan Interfund 338.98 01.31.09 Journal 090129115906 007405 Airprt SW Hangar-Prn\Jan Interfund 501.00 Total Interfund Loan 1935.42 Total Airport Operations 25044.02 TRID: 02.09.09 13:35:36 Page: 7 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan (CONTINUED) Total Airport 25044.02 TRID: 02.09.09 13:35:36 Page: 8 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan (CONTINUED) *** GRAND TOTAL ttt 25044.02 TRID: 02.09.09 13:35:45 Page: 1 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport 560100 Airport Operations 382100 Land Rental 01.27.09 Old Sys 090203010013 1271238\ARMY RBSBRVE\AIRPORT LEASE 238.93 Total Land Rental 238.93 382200 Building/Room Rental 01.02.09 Payment 090102090514 00011674 1-11\SCHNELL TOM\JAN 09\HANGAR #62 174.00 01.02.09 Payment 090102090514 00011691 1-8\LACINA DAVE\JAN 09\HANGAR #57 198.00 01.05.09 Payment 090105093151 00011685 1-10\HARTWIG RANDY\JAN 09\HANGAR # 168.00 01.05.09 Payment 090105093151 00011725 1-7\DOWNES & ASSOCIATES\JAN 09\HANG 168.00 01.06.09 Payment 090106095144 00011201 1-15\STEARMAN\NOV 08\HANGAR #47 168.00 01.06.09 Payment 090106095144 00011493 1-16\STEARMAN\DBC 08\HANGAR #47 168.00 01.06.09 Payment 090106095144 00011682 1-13\HALL DAN\JAN 09\RANGAR #27 148.00 01.06.09 Payment 090106095144 00011766 1-17\POLASKI MICHAEL\JAN 09\HANGAR 148.00 01.07.09 Payment 090107094925 00011655 1-1\FIELD HOWARD\JAN 09\HANGAR #54 168.00 01.07.09 Payment 090107094925 00011675 1-7\BULLERS JONATHAN\JAN 09\HANGAR 141.00 01.07.09 Payment 090107094925 00011677 1-12\BULGARELLI DAVID\JAN 09\HANGA 148.00 01.07.09 Payment 090107094925 00011678 1-5\IOWA CITY FLYING CLUB\JAN 09\HA 168.00 01.07.09 Payment 090107094925 00011684 1-10\BUTLER JOHN\JAN 09\HANGAR #36 168.00 01.07.09 Payment 090107094925 00011684 1-10\BUTLER JOHN\JAN 09\HANGAR #37 168.00 01.07.09 Payment 090107094925 00011686 1-15\GORDON DENNIS\JAN 09\HANGAR # 489.00 01.07.09 Payment 090107094925 00011700 1-19\FARRIS GREG\JAN 09\HANGAR #29 148.00 01.07.09 Payment 090107094925 00011729 1-6\ALEXIS PARK INN & SUITES\JAN 09 141.00 01.07.09 Payment 090107094925 00011735 1-18\HERTZ CORPORATION\JAN 09\OFFIC 300.00 01.07.09 Old Sys 090108010008 1073054\HERTZ CORP\MISC CHARGES 4140.00 01.08.09 Payment 090108093128 00011690 1-1\OCKENFELS TRANSFER\JAN 09\HANGA 204.00 01.12.09 Payment 090112091047 00011458 1-12\GORDON DENNIS\DEC 08\HANGAR # 15.00 01.12.09 Payment 090112091047 00011662 1-6\RUYLE JOHN\JAN 09\HANGAR #33 358.00 01.12.09 Payment 090112091047 00011686 1-13\GORDON DENNIS\JAN 09\HANGAR # 15.00 01.12,09 Payment 090112091047 00011719 1-7\WIECHERT RONALD\JAN 09\HANGAR 192.00 01.12.09 Payment 090112091047 00011758 1-10\ROHR BRIAN\JAN 09\HANGAR #19 148.00 01.13.09 Payment 090113091758 00011697 1-17\TEARSE DAVID\JAN 09\HANGAR #4 168.00 01.13.09 Payment 090113091758 00011698 1-11\ZUBROD ROY\JAN 09\HANGAR #20 148.00 01.13.09 Payment 090113091758 00011718 1-15\OPERATOR PERFORMANCE LAB\JAN 0 1330.00 TRID: 02,09.09 13:35:46 Page: 2 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 01.13.09 Payment 090113091758 00011718 1-15\OPERATOR PERFORMANCE LAB\JAN 0 168.00 01.13.09 Payment 090113091758 00011721 1-13\STEARMAN\JAN 09\HANGAR #47 168.00 01.13.09 Payment 090113091758 00011730 1-8\VRANEK DOUGLAS\JAN 09\HANGAR # 141.00 01.14.09 Payment 090114085638 00011459 1-1\FULL JERRY\DEC 08\HANGAR #45 204.00 01.14.09 Payment 090114085638 00011679 1-2\HOLLY FORREST\JAN 09\HANGAR #1 148.00 01.14.09 Payment 090114085638 00011683 1-4\MASCARI RICK\JAN 09\HANGAR #30 148.00 01.14.09 Payment 090114085638 00011762 1-7\YELDER ROY\JAN 09\HANGAR #18 148.00 01.15.09 Payment 090115091245 00011673 1-4\RANEY CHARLES\JAN 09\HANGAR #1 141.00 01.15.09 Payment 090115091245 00011696 1-13\CHALKLEY BEN\JAN 09\HANGAR #1 148.00 01.15.09 Payment 090115091245 00011714 1-8\ROOF KEITH\JAN 09\HANGAR #32 512.00 01.16.09 Payment 090116090421 00011727 1-1\FLANAGAN JAMES\JAN 09\HANGAR # 168.00 01.16.09 Payment 090116141909 00011653 89-1\MILLER RICHARD\JAN 09\HANGAR 168.00 01.16.09 Payment 090116141909 00011689 89-3\FISHBAUGH JUSTIN\JAN 09\HANGA 174.00 01.16.09 Payment 090116141909 00011694 89-4\ALLENDER PATRICK\JAN 09\HANGA 168.00 01.16.09 Payment 090116141909 00011701 89-5\EDMONDS TERRY\JAN 09\HANGAR # 313.00 01.16.09 Payment 090116141909 00011710 89-9\SQUADRONS UP\JAN 09\HANGAR #53 168.00 01.16.09 Payment 090116141909 00011713 89-10\GURNETT DON\JAN 09\HANGAR #3 310.00 01.16.09 Payment 090116141909 00011722 89-12\SINGLETARY ROBERT\JAN 09\HAN 141.00 01.16.09 Payment 090116141909 00011739 89-14\SWANSON NAOMI\JAN 09\HANGER 141.00 01.16.09 Payment 090116141909 00011756 89-16\MEADE JAMES N\JAN 09\HANGAR 148.00 01.21.09 Payment 090121093457 00011676 1-8\HALL ROBERT\JAN 09\HANGAR #6 141.00 01.21.09 Payment 090121093457 00011676 1-8\HALL ROBERT\JAN 09\HANGAR #12 148.00 01.21.09 Payment 090121093457 00011693 1-5\NE IA PHYS THERPY ASSOC\JAN 09\ 198.00 01.21.09 Payment 090121093457 00011693 1-5\NE IA PHYS THERPY ASSOC\JAN 09\ 174.00 01.21.09 Payment 090121093457 00011715 1-10\JET AIR INC\JAN 09\BUILDINGS D 3926.00 01.21.09 Payment 090121093457 00011733 1-11\JET AIR\JAN 09\HANGAR #60 174.00 01.22.09 Payment 090122092026 00011723 1-17\SAPPHIRE VISTAS LLC\JAN 09\HAN 148.00 01.22.09 Payment 090122102417 00011453 9-2\ZIMMERMAN GREG\DEC 08\HANGAR # 148.00 01.22.09 Payment 090122102417 00011453 9-2\ZIMMERMAN GREG\DEC 08\HANGAR # 148.00 01.22.09 Payment 090122102417 00011453 9-2\ZIMMERMAN GREG\DEC 08\HANGAR # 168.00 01.22.09 Payment 090122102417 00011453 9-2\ZIMMERMAN GREG\DEC 08\HANGAR # 168.00 01.22.09 Payment 090122102417 00011681 9-1\ZIMMERMAN GREG\JAN 09\HANGAR # 148.00 • TRID: 02.09.09 13:35:46 Page: 3 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 01.22.09 Payment 090122102417 00011681 9-1\ZIMMERMAN GREG\JAN 09\HANGAR # 148.00 01.22.09 Payment 090122102417 00011681 9-1\ZIMMERMAN GREG\JAN 09\HANGAR # 168.00 01.22.09 Payment 090122102417 00011681 9-1\ZIMMERMAN GREG\JAN 09\HANGAR # 168.00 01.26.09 Payment 090126093812 00011692 1-1\PATTSCHULL RICHARD\JAN 09\HANG 229.00 01.30.09 Payment 090130092950 00011974 1-6\SCHMEISER RUSS\FEB 09\HANGAR # 204.00 01.30.09 Payment 090130092950 00012047 1-5\ADVANCED INFONEERING\PAYMENT 110.00 01.30.09 Payment 090130092950 00012052 1-17\POLASHI MICHAEL\FEB 09\HANGAR 148.00 Total Building/Room Rental 20786.00 384200 Vending Machine Comm 01.22.09 Old Sys 090123010008 1223011\AMERICAN BOTTLING\AIRPORTVE 7.20 Total Vending Machine Comm 7.20 384900 Other Commissions 01.22.09 Old Sys 090123010008 1223009\NEWTON HOME OIL CO\DEC FLOW 401.50 Total Other Commissions 401.50 393120 General Levy 01.31.09 Journal 090129115906 007401 Airport Prop Tx Supp\Jan Budgeted T 10833.33 Total General Levy 10833.33 Total Airport Operations 32266.96 TRID: 02.09.09 13:35:46 Page: 4 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) Total Airport 32266.96 • TRID: 02.09.09 13:35:46 Page: 5 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 01.01.09 to 01.31.09 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) *** GRAND TOTAL *** 32266.96 City of Iowa City MEMORANDUM TO: Airport Commission FROM: Susan Dulek, Assistant City Attorney DATE: February 5, 2009 RE: Commission Terms At your last meeting, you recommended that the terms of the Commission be changed from 6 to 4 years upon expiration of each term beginning with the term that expires February 28, 2009. Under state law, Airport Commission terms are set by the City Council. Section 13-1-2 of the City Code provides that the terms are 6 years. On the City Council agenda for February 10, 2009 is a proposed amendment changing the terms to 4 years as recommended by the Commission. Attached is a copy of the proposed ordinance. In talking with Mike Tharp and the Chair, we thought it important to confirm that the Commission wants to change the terms beginning March 1, 2009 as opposed to March 1, 2010. That is why you see this item on your agenda. The difference between making the change in 2009 as opposed to 2010 is how the vacancies are staggered. Attached please find a copy of an email from Mike to the Chair and me dated January 21, 2009 showing the differing results. If the terms are changed beginning with the term March 1, 2009, then there will be back-to-back years with two vacancies. On the other hand, if the terms are not changed until March 1, 2010, then there will be only 1 year in which there are two vacancies. The question is: Does the Commission want to have a turn-over of 4 persons every two years. I assume Council will approve the first reading of the ordinance on February 10. It takes three readings to pass an ordinance. If at the February 12 Commission meeting, you confirm that the change should be effective in 2009, I assume Council will collapse the second and third readings at its next meeting on February 24 and pass the ordinance as originally proposed. However, if the Commission decides at its meeting on February 12 that the terms should not get changed until 2010, I assume that the ordinance will get amended on the floor to that effect. Enc. Copy to: Michael Tharp-w/enc. Prepared by: Susan Dulek, Asst. City Attorney, 410 E.Washington St., Iowa City, IA 52240(319) 356-5030 ORDINANCE NO. ORDINANCE AMENDING TITLE 13, ENTITLED "AIRPORTS AND AVIATION," CHAPTER 1, ENTITLED, "AIRPORT COMMISSION," TO CHANGE THE TERMS OF THE COMMISSIONERS FROM SIX (6) YEARS TO FOUR (4) YEARS. WHEREAS, Section 330.20 of the Iowa Code provides that the City shall by ordinance set the length of terms of office for the Airport Commission and that the terms shall not be less than three (3) years and not more than six (6) years; WHEREAS, presently the term for a Commissioners is six (6) years; WHEREAS, the Airport Commission has recommended decreasing the term to four (4) years to increase the pool of citizens who may be interested in serving as a Commissioner; and WHEREAS, it is in the City's interest adopt this amendment. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CITY, IOWA: SECTION I. AMENDMENTS. Title 13, entitled "Airports and Aviation," Chapter 1, entitled "Airport Commission," Section 2, entitled, "Composition; Appointment; Term; Vacancies," is repealed in its entirety and the following new Section 2 is substituted in lieu thereof: The commission created by this chapter shall consist of five (5) members who shall be appointed by the mayor with the consent and approval of the city council. Upon expiration of the current six (6) year terms, all appointments shall be for terms of four (4) years beginning March 1, 2009. Vacancies shall be filled in the same manner as original appointments are made. At the request of the airport commission and upon approval of the city council, the mayor may appoint a nonvoting, advisory commission member who resides outside the city boundaries. SECTION II. REPEALER. All ordinances and parts of ordinances in conflict with the provision of this Ordinance are hereby repealed. SECTION III. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION IV. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this day of , 2009. MAYOR Approved: ATTEST: CITY CLERK City Attorney's Office Page 1 of J Sue Dulek From: Michael Tharp Sent: Wednesday, January 21, 2009 4:13 PM To: 'Greg Farris'; Sue Dulek Subject: Airport Commisison terms I think I figured out the term schedule... doing the minutes today revived my thoughts.. Keep Randy's expiring term at 6... THEN following terms go to for. The motion on the recording was to pursue 4 years if we could get the immediate one to 4 to get more applicants. Term Length Expiration Year Member A 6/4 2009 2015 2019 2023 2027 2031 2035 2039 204 Member B 4 2010 201' 2 210 8i2S '202: 2030 2034 2038 204: Member 4 2012 2016 2020 2024 2028 2032 2036 2040 204 Member D 4 2013 2017 2021 2025 2029 2033 2037 2041. 204 Member E 4 (20144 01 C2022.--) /_2026) 2030 2034 2038 2042 204 Every three years 2 people leave, otherwise its one/per year. If we start Randy's term with 4 it results in 2 people leaving two years in a row, then one person Term Length Expiration Year Member A 4 2009 201 2017-) 025 025') 2029 2033 2037 2041 Member 4 2010 eff, 12022 2026' 2030 2034 2038 2042 Member 4 2012 2016 2020 2024 028 2032 2036 2040 2044 Member 42 1� L017-1) 2021 (2-025--- 2029 2033 2037 2041 2045 Member 4 01, - (201� 2022 202 2030 2034 2038 2042 2046 Thoughts, comments... Mike Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 1801 S. Riverside Dr Iowa City,IA 52246 Phone: (319)356 5045 Fax: (319) 351 1290 • 2/5/2009 a <' IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone(319) 356-5045 b A 1/21/2009 Ms. Kay Thede Aviation Program Manager Iowa Department of Transportation 800 Lincoln Way Ames, IA 50010 RE: FY 2009 Grant Offers • 91-09-0IOW-300—Construct Hangar 91-09-010W-100—Construct Taxiway to New Hangar Dear Ms.Thede: Due to current conditions, the Iowa City Airport Commission is unable to utilize local funding for the grant awards. We respectfully request release from the obligations contained in these grants, and wish to return these funds to be redirected to a project that can take advantage of them. We appreciate the program's support and look forward to reapplying for these projects when conditions permit. Enclosed are the 2 executed copies on file with the Iowa City Municipal Airport. If you have any other questions or require any additional information, please contact me at your convenience. Sincerely, Micha/r /1 e Tharp, CO Operations Specialist Iowa City Municipal Airport Enclosures:As Noted Cc: David Hughes,AECOM Airport Commission (Nowa Department of Transportation Office of-Aviation 515-239-1 048 800 Lincoln Way. Ames, Iowa 50010 515-233-7983 FA X kay.thede'a dot.icma.gov January 26, 2009 Michael Tharp Iowa City Municipal Airport 1801 S Riverside Dr Iowa City, IA 52246 RE: Iowa 1)0] Grant Agreements #10435 and #10460 Dear Michael: Thank you for the early notification that Iowa City will not he able to use the Rinds to construct a new hangar and taxiway-according to the terms of the above signed agreements. Iowa City is released from the contractual agreements identified above. When signing an agreement, you are signing that you have the local funding in place to meet the obligations of the grant. We understand that the economic conditions have impacted availability of funding and appreciate your notification so that we can identify other airport sponsors that may he able to use the funds this year. When conditions change, the Iowa City Airport is eligible to reapply for Uwe grants. pending funding availability. Thank you again for the notification. Sincerely. /47Z.z Kay A. Thede Program Manager Office of A\ iation cc: Greg Farris. Iowa City Airport Commission