HomeMy WebLinkAbout05-21-2009 Airport Commission IOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, MAY 21, 2009 - 6:00P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings:
April 16, 2009; May 6, 2009
3. Public Discussion - Items not on the agenda
4. Items for Discussion/Action:
a. Aviation Commerce Park I Uofl Aircare Facility
b. Gilbert Street Land Parcel
i. Public Hearing—Lease with Larry Bell
ii. Consider a resolution approving lease with Larry Bell
c. Private Hangar Construction— Doug Moore
d. Farmer's National/ Merschman Seeds
i. Consider a resolution setting public hearing for lease amendment
e. FAA/IDOT Projects -AECOM—David Hughes
i. Runway 7/25 & 12/30
1. Consider a resolution authorizing chair to accept FAA grant rlv9-//
awards
2. Consider a resolution accepting bids and awarding project fids-1-/a.-
3. Consider a resolution approving task order#3 with AECOM, q-/3
4. Consider a resolution approving task order#4 with AECOM
ii. South Aviation Development Study
1. Consider a resolution accepting South Airfield Planning Study 9pg-/,'
iii. 2008 Pavement Rehab (North Taxilanes)
iv. Obstruction Mitigation
v. Building H—University of Iowa Hangar Expansion
f. Hangar#56—Sublease Request
g. Airport"Operations": Strategic Plan-Implementation; Budget; Management
h. FBO Staff Report
i. Subcommittees' Reports
j. Commission Members' Reports
k. Staff Report
5. Set next regular meeting for June 18, 2009 at 6:00 p.m.
6. Adjourn
MINUTES DRAFT
Iowa City Airport Commission
April 16,2009
Iowa City Airport Terminal—6:00 PM
Members Present: Greg Farris, Minnetta Gardinier, Howard Horan, Janelle Rettig,
John Staley
Staff Present: Sue Dulek, Michael Tharp, Sarah Holecek
Others Present: David Hughes, Jay Honeck,Rex Brandstatter, Doug Moore, Larry
Bell, John Yeomans,Peggy Slaughter
RECOMMENDATIONS TO COUNCIL: None
DETERMINE QUORUM:
Chairperson Rettig called the meeting to order at 6:00 P.M. Rettig noted that Sarah
Holecek is present at tonight's meeting, from the City Attorney's office, filling in for Sue
Dulek.
APPROVAL OF MINUTES FROM THE MARCH 12,APRIL 2,AND APRIL 14,
2009 MEETINGS:
Rettig asked if anyone had any changes to the March 12 minutes. Staley moved to
approve the minutes of the March 12,2009 meeting as submitted; seconded by
Farris. Carried 4-0(Gardinier absent).
Rettig asked if anyone had any changes to the April 2 minutes. Farris moved to
approve the minutes of the April 2,2009 meeting as submitted; seconded by Horan.
Carried 5-0.
Rettig then asked if anyone had any changes to the April 14 minutes. Farris moved to
approve the minutes of the April 14,2009 meeting as submitted; seconded by Rettig.
Carried 5-0.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park/U of I Aircare Facility-(Staley recused himself as
an Airport Commission Member and participated in this discussion as a UIHC
employee.)
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Iowa City Airport Commission
April 16, 2009
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Staley noted that they met on March 26 and are moving ahead. They first
need to obtain two independent appraisals,and have commissioned two firms
to do these appraisals. They hope to have this done in the next week or so.
Peggy Slaughter noted that one of the firms contacted her today. Slaughter
noted some other opportunities,one being a group from Waterloo who is
interested in the Aviation Commerce Park lots. She continued, giving the
Members a quick update on some of the other interested parties. Slaughter
asked if anyone knows the timeframe for the new Wal-Mart store. Tharp
noted that the Staples store has to be completed first, and that ifs due to be
open in August or September. Slaughter also noted that they have the listings
for the Aviation Commerce Park on www.loopnet.com-a service that"loops"
you back to their web site.
b. Gilbert Street Land Parcel-Tharp noted that representatives are not present
this evening, and that he has not heard anything further from them. Staley
moved that they defer this item until the party's arrival; seconded by
Farris. Carried 5-0.
c. Private Hangar Construction-Doug Moore-Tharp noted that he spoke to
Doug Moore recently. Moore is still gathering information for his proposal.
Horan stated that he wanted to make a comment for the record-he believes
they need to make it very clear that any sort of reclamation or salvage
operation will not be left outside. He believes this is important in considering
Moore's proposal. Tharp noted that he has received the same comment from
others. Farris asked what zoning considerations would come into play in a
situation like this. Tharp noted that the Airport has its own Zoning Board.
Holecek responded to the Members'discussion, noting how overlay zoning
would come into play here. Horan stated that he would make the motion, if
need be,that they do not allow the Airport to become a"junkyard,"that there
should be no evidence outside of the hangar that there is a salvage operation
there. Rettig noted that instead of a formal motion this should be a consensus
of the Airport Commission that they are directing Tharp to continue the
negotiations with Mr.Moore,keeping in mind that should this come to
fruition,there will be nothing outside of the hangar in the form of a salvage
operation.
d. Farmer's National /Merschman Seeds-John Yeomans spoke to the
Commission concerning Merschman Seeds. He stated that they are interested
in extending their lease with the Airport. Rettig noted that the current lease
expires in February of 2010. He added that Merschman Seeds would like to
do some beautification of the area, and in return for taking care of this project,
they would like to be able to count on being at the Airport for the next few
years. The discussion turned to the impact of the runway closures this season,
and Yeomans noted that Merschman is aware of this. Rettig asked Yeomans
how the agricultural seed business is doing,and he gave a brief rundown of
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Iowa City Airport Commission
April 16,2009
Page 3 of 8
tightening margins and struggles with prices. He added that the ethanol
business has basically imploded, and that things have changed dramatically
over the past year. The discussion turned to lease rates,and Yeomans noted
that most are staying at the same rates. Members discussed this briefly with
him. Horan noted that a two-year lease would most likely not interfere with
any of the Airport's plans,and others agreed with him. Tharp noted that the
next thing that would interfere with this area is the perimeter road project, and
that is slated for October of 2012. Members then discussed the amount of the
current contract-$25,000-with Tharp explaining how Farmer's National gets
a small portion of this for management of Merschman Seeds. Farris stated
that he sees no problem in a two-year lease, and Rettig agreed,adding that
they need to make sure that the problems seen last year-a gate left open and
banners that were left hanging-are addressed ahead of time so that this does
not occur again. Members agreed that Dulek would need to review this lease,
and that they are interested in pursuing another two years. The discussion
moved back to the beautification project that Merschman Seeds is proposing,
with Yeomans clarifying what is intended. Holecek noted that they could
enter into a Temporary Use of Right-of-Way agreement, which would allow
Merschman to use the right-of-way, but contains an indemnification provision
in case anything would happen. The topic moved back to what the Airport is
charging in this land lease with Merschman Seeds. Yeomans responded to
Members'questions regarding the current market price for this type of
contract. There was a consensus among the Members to move forward with
another two-year lease with Farmer's National and Merschman Seeds.
e. FAA/IDOT Projects—AECOM—David Hughes
i. Runways 7/25 & 12/30 -Hughes stated that they have been quite
busy since the last meeting. There is a pm-bid conference next
Tuesday afternoon at 1:30. The bids are due the 29th of this
month, and Hughes stated that they plan to have the grant
application back to the FAA the following day then. Hughes
continued, stating that the phasing plans are set up per some of the
previous discussions regarding this. He added that the Airport
would not be closed between July 24th and August 3rd, and also
August 29th and 30th. The intersection closure has been set for a
28-day calendar period, according to Hughes, and hopefully the
weather will cooperate. Gardinier asked for some clarification on
the various phases, and Hughes responded. Hughes noted that he
should have a better idea of closure dates once they have the pre-
construction conference. It was noted too, for clarification,that the
Airport itself will not be closed-the runways will be closed-
during the upcoming construction period.
1. Consider Resolution#A09-06 Accepting Work for Runway
7-25 Extension(Phase 5)Paving and Lighting-Hughes
noted that the project ended up about$7,000 under the initial
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Iowa City Airport Commission
April 16,2009
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construction cost. Farris moved Resolution#A09-07;
seconded by Horan. Carried 5-0.
ii. South Aviation Development Study—Hughes noted that they did
receive comments back from the FAA. The good news is that the
FAA is going to treat the South Aviation Development Study as a
stand-alone document,which means they do not have to wait for
approval on the Airport Layout Plan documents. The bad news,
according to Hughes, is that he has been so busy that he has not
been able to return this document to the FAA yet. He hopes to get
this out early next week. Tharp noted that once the approved
documents are returned,they would need to set up a joint meeting
with the City Council to present this.
iii. 2008 Pavement Rehab(North Taxilanes)—Hughes stated that they
have not talked to Pelling yet, but plan to call in the next few
weeks to get them back for the needed repairs.
iv. Obstruction Mitigation—Hughes asked Tharp if he had received a
bill from Mediacom on this. Tharp stated that he had not. Hughes
added that they are still trying to complete the United hangar
demolition paperwork, as well. Rettig noted that the land around
the fence area looks like it is settling, and Hughes stated that he
would look at this area to see what is happening.
v. Building H—University of Iowa Hangar Expansion—Tharp noted
that they ran into some preliminary problems regarding the
location of underground utilities, and he briefly filled Members in
on this.
vi. FY2010 State Aviation Program Grant Application-Hughes
explained the four projects that make up this application-the
drainage for Hangar A, overlay taxiway leading to runway 2-5,
south area pavement maintenance,and pavement maintenance in
front of the main terminal building and along the taxiway. Hughes
added that they will have to see what the State is willing to fund -
it could be just two, it could be all four. Hughes continued to
respond to Members' questions as they reviewed the upcoming
years'projects. Farris moved to approve the FY2010 State
Aviation Grant application; seconded by Staley. Carried 5-0.
b. Larry Bell,owner of the property, and Rex Brandstatter joined the Airport
Commission meeting at this time. Brandstatter addressed the Members,
stating that he hoped everyone had had a chance to review his letter. He noted
that the details not addressed in the letter include the length of a lease and any
specifics that City code would dictate. Horan asked what type of term they
are interested in, and Brandstatter responded that probably something in the
20 to 25 year range,being renewable upon review. Tharp stated that he did
some of his own research, and found that$300 a month is a very fair rate. As
for the length of the lease,Tharp recommended doing five-year increments,
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Iowa City Airport Commission
April 16,2009
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on a 20-year lease, with a CPI inflator every five years. Tharp added that the
best use for this piece of property would be something like this proposal.
Horan added that he believes they should make it a"floor of$300" in case the
CPI inflator would not go up. Dulek added that they will need to have a
public hearing,first of all, and that she and Tharp can work on a lease
agreement for the Commission to review. Bell added that his concern is
putting $25,000 to $40,000 into something like this and then not having it be
feasible after a five-year period. Members continued to discuss this proposal,
with unanimous agreement that Dulek and Tharp will begin working on a
lease proposal. This led the Commission to discuss when they would need to
hold the public hearing. Rettig suggested May 12th at 7:30 A.M., and others
agreed.
f. Airport"Operations;" Strategic Plan-Implementation; Budget; Management—
Tharp began the discussion, stating that the big issue is the City's budget
shortfall. This has led to all departments being asked to cut their budgets for
fiscal year 2010 and beyond. Tharp continued, stating that he has a memo
from the City Manager's office asking for various scenarios, such as 1,2, and
4%reductions in General Fund budget appropriations. Tharp stated that he
believes they will be able to absorb any of the proposed cuts. He added that
he would like to have the authority to go ahead and work on this. Members
began to discuss this issue,with Tharp responding to questions on what his
proposals will be. Staley stated that he could be comfortable with Tharp
working on this with the Chair, and others agreed. Rettig then noted that on
page 7 there is a line charge for the position of the Economic Development
person. She added that she believes this charge should be brought up in light
of budget cuts. Farris noted that this has been brought up yearly and that
nothing has changed thus far. The discussion turned to some of the items that
need attention at the Airport. Tharp noted that the boiler needs to be repaired,
in addition to some other items. He stated that he would like to review the
capital funds of approximately$70,000 in order to cover these items. Another
item is an asphalt overlay of the area at the front of the terminal, which Tharp
expects to use a big chunk of these funds. Repairing the back door at the
terminal and purchasing paint are the other items that Tharp would like to
cover with these funds. Staley moved to authorize Tharp,with approval of
the Chair,to use capital funds to cover the boiler repair,asphalt overlay,
door repair, and paint purchase, as discussed above; Horan seconded.
Carried 5-0. Rettig then asked if Tharp believes the transition to having Jet
Air do the maintenance is working. He responded that after some initial
bumps in the road things appear to be working out. The discussion continued,
with Members discussing the possible need of a checklist of sorts to make
sure the maintenance is kept up in crucial areas. As for the cleaning portion of
the contract,Tharp noted that this has improved. The discussion then turned
to the strategic plan. Staley noted that he met with Rettig and Tharp to lay out
a timeline to get this plan going. They are planning on it going into effect in
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Iowa City Airport Commission
April 16,2009
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July of 2010. Farris suggested they be proactive in the sense that they look at
how the Airport can trim the budget, as the City has asked,over a longer time
period. Rettig added that the meetings for the strategic planning would start
this fall. Rettig then noted that Jet Air's attorney contacted Dulek regarding
an FBO management agreement reduction of fees of 50%during the time that
the runways are closed. Farris then noted what the Airport pays Jet Air for
both cleaning and maintenance each month. This led to a brief discussion
among Members, with Rettig stating that she believes this closure is
unfortunate but that everyone involved will benefit from this project once it is
completed. The Commission Members agreed unanimously that they do not
feel the Airport should grant a fee reduction to Jet Air. Gardinier then spoke
as a member of the public regarding this issue, stating that it is a bit
disingenuous to view the hangars as solely storage space for airplanes without
having any expectation that individuals would need runway access. She
added that she did some looking around and found a State of Wisconsin
Department of Transportation document used for leases, and this document
does state that if runways are closed,the lessee will be given credit for the
time they are unable to utilize the runways.
g. Airport Commission Bylaws - Rettig noted that Members received a memo
from Dulek regarding changes to the Airport Commission's bylaws,one being
a change from 6-year terms to 4-year terms; the next is to change the "Vice
Chairperson" position to "Secretary"; and third would be to delete the
requirement that the Vice Chairperson must certify bills for approval. Staley
moved to approve the changes to the Airport Commission Bylaws as
discussed,seconded by Horan. Carried 5-0. Dulek noted that she will get
copies of the revised bylaws to Members once this is updated.
h. FBO Staff Report-Rettig noted that she had a message from Jet Air,noting
that due to a funeral and travel,no one would be available at tonight's
meeting.
i. Subcommittees' Reports—Rettig noted that they need another Member for the
Budget Subcommittee, now that Hartwig has left. Farris stated that he would
serve,and others agreed to this. Fan-is then spoke to Members about the
viewing area and the upcoming plans for this season. Rettig noted that they
need to put some concrete stops in so cars are not parked on the sidewalk area
here, as it makes the sidewalk hard to use. She also noted that the last parking
spot was where they were going to put the bike rack that has still not been
installed. She asked that these two items be part of the viewing area tasks,
and that they address them this year.
j. Commission Members' Reports—Horan brought up the issue of a grant
summary, and asked if Tharp could prepare such a document. He believes
this will be a valuable tool for the Airport. Rettig reminded everyone that
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Iowa City Airport Commission
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Page 7 of 8
Tharp is working on a newsletter and the next one is due out the first part of
May, in case anyone has something to add to this next issue. Gardinier asked
if the newsletter comes out regularly, and Tharp noted that it was supposed to
be quarterly,but that this does not always happen. Rettig noted that it would
be helpful to have a"communications intern" to help with some of these new
avenues, such as Twitter,Facebook, and the web page. Gardinier asked if
anyone had checked with the University on the possibility of graduate
students fulfilling such a need. Members agreed that this would be a good
idea and would be worth looking into.
k. Staff Report—Tharp reminded the Members that next week is the Aviation
Conference,Wednesday and Thursday. Gardinier stated that she will be there
on Wednesday.
SET NEXT REGULAR MEETING: Thursday, May 21, 2009 at 6:00 P.M. A special
meeting will be held May 12, 2009 at 7:30 A.M.
ADJOURN: The meeting adjourned at 8:31 P.M. Moved by Horan to adjourn,
seconded by Farris. Carried 5-0.
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Iowa City Airport Commission
April 16,2009
Page 8 of 8
Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dates)
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/12 5/21
NAME EXP.
Greg Farris 3/1/13 X X X X X X X
Minnetta 3/1/15 — — — X X X X
Gardinier
Howard Horan 3/1/14 X X X X O/E O/E X
Janelle Rettig 3/1/12 X O/E X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
— = Not a Member
8
MINUTES DRAFT
Iowa City Airport Commission
May 6,2009
Iowa City Airport Terminal—7:30 AM
Members Present: Greg Farris,Howard Horan, John Staley, Janelle Rettig
Staff Present: Sue Dulek
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None
DETERMINE QUORUM:
The meeting was called to order at 7:31 A.M_
ITEMS FOR DISCUSSION/ACTION:
1. Consider a resolution setting a public hearing for a ground lease with Larry E.Bell and
Sandra S. Bell. Horan moved to consider Resolution No. A09-08 setting a public hearing
for a ground lease with Larry E. Bell and Sandra S. Bell. Farris seconded. Resolution
carried 4-0.
ADJOURN: Farris moved to adjourn,Horan seconded. Motion carried 4-0. The
meeting adjourned at 7: 32 A.M.
Iowa City Airport Commission
April 16,2009
Page 2 of 2
Airport Commission
ATTENDANCE RECORD
YEAR 2009
(Meeting Dates)
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21
NAME EXP.
Greg Farris 3/1/13 X X X X X X X X
Minnetta 3/1/15 — — — X X X X O/E
Gardinier
Howard Horan 3/1/14 X X X X O/E O/E X X
Janelle Rettig 3/1/12 X 0/E X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X
KEY: X = Present
O = Absent
O/E= Absent/Excused
NM= No meeting
= Nota Member
Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240 (319)356-5030
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE
SECRETARY TO ATTEST TO A GROUND LEASE LARRY E. BELL AND
SANDRA S. BELL.
WHEREAS, Larry E. Bell and Sandra S. Bell would like to enter into a lease to park vehicles on
airport property north of 1565 S. Gilbert Drive; and
WHEREAS, public hearing was held on the proposed lease on May 21, 2009; and
WHEREAS, the lease of said space is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
The Chairperson is hereby authorized to sign and the Secretary to attest to the Ground Lease,
a copy of which is attached and incorporated herein.
Passed and approved this day of , 2009.
CHAIRPERSON
Appr ved by
ATTEST:
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Farris
Gardinier
Horan
Rettig
Staley
Prepared by: Susan Dulek,Ass't.City Attorney,410 E.Washington St.;Iowa City,IA 52240;319-356-5030
GROUND LEASE
THIS LEASE agreement made and entered into by and between Lany E. Bell and Sandra S. Bell
("TENANT"), and the Iowa City Airport Commission("COMMISSION") in Iowa City, Iowa.
In consideration of their mutual promises herein, COMMISSION and TENANT agree as follows:
I. Leased Area. COMMISSION does hereby lease to TENANT the approximate 10,000
square foot area of vacant land depicted on Exhibit A and legally described in Exhibit B,which are
attached and incorporated herein, and located within the runway protection zone legally described
in Paragraph 3 below("Leased Area").
2. Term. The term of this Lease will be from the date of execution to May 31, 2029.
TENANT shall have the option of an additional ten(10) year term, if written notification is given
to the COMMISSION by May 1, 2029. Rent for the additional ten-year term if the option is
requested shall be based on the "Rent Adjustment" provision described in Paragraph 3 below.
In the event TENANT shall continue to occupy the Leased Area beyond the term of this Lease
Agreement without executing an agreement for another term, such holding over shall not
constitute a renewal of this Lease Agreement but shall be on a month-to-month basis only.
3. Rent. TENANT shall pay $300.00 per month in rent, payable in advance on the first day of
each month. A 1.5% late fee ($4.50 per day) for rent not received by the COMMISSION will be
charged after the fifteenth (15th) day of each month. Rent for May 2009 shall be $96.00 which is
prorated from May 22 to May 31,2009 and is due June 1,2009.
. Rent Adjustments. A consumer price index ("CPI") evaluation shall occur prior to and take effect
on May 1, 2014 and thereafter every five years of this Lease and additional exercised options. Said
rent adjustment shall reflect the change in the CPI for the previous five (5) year period, unless a
downward adjustment would occur. The CPI used shall be the data for the CPI-U, US City
Average,All Items Less Food and Energy, Base Period 1982-1984=100.
4. Permitted Use. TENANT shall use the Leased Area for vehicle parking, but only to the
extent permitted by FAA regulations, directives, rules,and policies and City of Iowa City
ordinances. TENANT shall be responsible for all improvements and future maintenance of the
Leased Area. TENANT intends to install either a concrete or asphalt parking lot in the Leased
Area.
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5. RPZ. TENANT specifically acknowledges that the Leased Area is within the runway
protection zone ("RPZ") of the Iowa City Municipal Airport and that, as a result, the FAA restricts
certain uses within Leased Area. TENANT further acknowledges and agrees that the rights
granted to TENANT in this Lease will not be exercised so as to interfere with or adversely affect
the use, operation, maintenance or development of the Airport. This Lease shall be subordinate to
the provisions of any outstanding or future agreement between the Iowa City Airport Commission
and the United States government or the COMMISSION and the State of Iowa relative to the
maintenance, operation, or development of the Iowa City Municipal Airport.
6. Indemnification. TENANT agrees to indemnify, defend and hold harmless the
COMMISSION and the City of Iowa City, their officers, agents and employees from and against
any and all claims, losses, liabilities or damages, of whatever nature, including payment of
reasonable attorney fees, arising from occurrences or accidents within the Leased Area, from the
TENANTS use arising from this Lease agreement, or which may be caused in whole or in part
by any act or omission of the TENANT including their agents or employees.
7. Subleasing. TENANT shall not sublease the Leased Area or assign this Lease without the
prior written approval of the Commission, which approval shall not be unreasonably withheld.
8. Anti-Discrimination. TENANT shall not discriminate against any person in employment
or public accommodation because of race, religion, color, creed, gender identity, sex, national
origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall
include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to
employment. "Public accommodation" shall include but not be limited to providing goods,
services, facilities,privileges and advantages to the public.
9. Insurance.
a. TENANT shall at its own expense procure and maintain general liability and
casualty insurance in a company or companies authorized to do business in the
State of Iowa, in the following amounts:
Type of Coverage
Comprehensive General (or Premises) Liability- Each Occurrence$1,000,000
Aggregate $2,000,000
b. TENANT'S insurance carrier shall be A rated or better by A.M. Best. TENANT
shall name the COMMISSION and the City of Iowa City, as additional insured.
TENANT shall provide fifteen (15) days notice to the COMMISSION before
cancellation of said insurance. TENANT shall provide the COMMISSION a
certificate of insurance showing compliance with this provision upon execution of
this Lease.
10. No Smoking. Smoking is prohibited in the Leased Area.
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11. Termination. Except as otherwise provided herein, this Lease may be terminated, without any
penalty or further liability as follows:
•
a. Immediately upon written notice by TENANT in the event TENANT determines that
TENANT'S intended use of the premises is actually or constructively prohibited through
no fault of TENANT.
b. Upon thirty (30) days' written notice by either party to the other party if the other party
defaults and fails to cure such default within that 30-day period, or such longer period as
may be required to diligently complete a cure commenced within that thirty-day period.
12. Notices. Any notice, for which provision is made in this Lease, shall be in writing, and
may be given by either party to the other, in addition to any other manner provided by law, in any
of the following ways:
a. by personal delivery to the Commission Chairperson
b. by service in the manner provided by law for the service of original notice, or
c. by sending said Notice by certified or registered mail, return receipt requested, to
the last known address. Notices shall be deemed to have been received on the date
of receipt as shown on the return receipt.
(I) If to the Commission, addressed to:
Iowa City Airport Commission
Iowa City Municipal Airport
1801 S. Riverside Drive
Iowa City, IA 52246
(2) If to Tenant, addressed to:
Larry E. and Sandra S. Bell
•
10 Greenview Court
West Branch, IA 52358
13. Right of First Refusal. If the FAA releases the Leased Area, thereby allowing the City of
Iowa City to sell the Leased Area, and if the City of Iowa City receives an offer for sale of the
Leased Area, TENANT shall have forty-eight (48) hours to match the offer in writing.
14. Integration. This Lease constitutes the entire agreement between the parties, and as of its
effective date supersedes all prior independent agreements between the parties related to the
leasing of the Leased Area. Any change or modification hereof must be in writing signed by both
parties.
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15. Waiver. The waiver by either party of any covenant or condition of this Lease shall not
thereafter preclude such party from demanding performance in accordance with the terms hereof.
16. Successors. This Lease shall run with the Property, and shall be binding upon and inure to the
benefit of the parties, their respective successors, personal representatives, and assigns.
17. Severability. If a provision hereof shall be finally declared void or illegal by any court or
administrative agency having jurisdiction over the parties to this Lease, the entire Lease shall not
be void, but the remaining provisions shall continue in effect as nearly as possible in accordance
with the original intent of the parties.
SIGNED this day of ,2009.
IOWA CITY AIRPORT COMMISSION TENANT
By: By:
Janelle Rettig, Chairperson Larry E. Bell
By:
Sandra S. Bell
Attest:
Howard Horan, Secretary
Approved by
• t
City Attorney's Office
5
COMMISSION ACKNOWLEDGEMENT
STATE OF IOWA )
) ss:
JOHNSON COUNTY)
On this day of , 2009
, before me, , a Notary Public in and for the
State of Iowa, personally appeared Janelle Rettig and Howard Horan, to me personally known, and,
who, being by me duly sworn, did say that they are the Chairperson and Secretary, respectively, of
the Iowa City Airport Commission; and by authority of said Commission, as contained in
Resolution No. passed by said Commission on the day of May, 2009,
that Janelle Rettig and Howard Horan acknowledged the execution of the instrument to be their
voluntary act and deed and the voluntary act and deed of said Commission, by it voluntarily
executed.
Notary Public in and for the State of Iowa
My commission expires:
•
TENANTS ACKNOWLEDGEMENT
STATE OF IOWA )
)ss:
JOHNSON COUNTY)
This instrument was acknowledged before me on ,2009 by Larry E.Bell and
Sandra S. Bell
Notary Public in and for the State of Iowa
My Commission expires:
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Beginning at an iron pin found at the southwest corner of Lot 12,of Sand Lake Addition to the City of Iowa
City,Iowa,according to the plat thereof recorded in Plat Book 10,Page 23,Plat Records of Johnson County,
Iowa;3thence N 00°37'11"E,along the west line of said Lot 12,95.00 feet,to an iron pin;thence S 77°54'11"
.98 feet, to a point on the northwesterly right-of-way line of relocated Gilbert Street thence
southwesterly,69.31 feet,along said northwesterly right-of-way line,on a 1095.83 foot radius curve,concave
southeasterly,whose 69.30 foot chord bears S 10°10'00"W to an iron pin found on the south line of said Lot
12;thence N 89°22'49"W, 119.81 feet,to the point of
said Sand Lake Addition and the Warranty beginning,Boo all in accordance ee 298, e Deed ecoid recorded platos
County,Iowa,subject to easements and restrictions&�d, akny68'at page Records of Johnson
Prepared by: Susan Dulek,Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO.
RESOLUTION SETTING A PUBLIC HEARING FOR JUNE 18, 2009,
REGARDING THE INTENT TO ENTER INTO A GROUND LEASE
AGREEMENT WITH MERSCHMAN SEEDS, INC.
WHEREAS, the City of Iowa City, the Iowa City Airport Commission, and
Merschman Seeds, Inc. entered into a Lease for an accessway from Mormon Trek Blvd.
and the centerline of the southern end of runway 18/36 at the Iowa City Airport ("Leased
Premises") for the period of March 1, 2008 to February 28, 2010; and
WHEREAS. Merschman wishes to extend the lease term by two years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The Iowa City Airport Commission does hereby declare its intent to enter into the above-
referenced amendment to the lease agreement.
2. A public hearing on said proposed amendment to the lease agreement should be and is
hereby set for June 18, 2009 at 6:00 p.m. in the Terminal Building, Iowa City Airport, 1801 S.
Riverside Drive, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the
Airport Commission thereafter as posted by the City Clerk. The City Clerk is hereby directed to
cause Notice of Public Hearing to be published as provided by law.
Passed and approved this day of , 2009.
CHAIRPERSON
Approved by
ATTEST:
SECRETARY City Attorney's Office
Resolution No.
Page 2
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Farris
Gardinier
Horan
Rettig
Staley
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIR TO ACCEPT FAA GRANTS FOR
RUNWAY 7-25 RECONSTRUCT (PHASE 2) AND RUNWAY 12-30 RECONSTRUCT
WHEREAS, the Iowa City Airport Commission has previously applied for Federal Aviation
Administration aid in airport related projects;
WHEREAS, the Federal Aviation Administration is expected to offer grant(s) to provide funding
for the above stated projects; and
WHEREAS, it is in the best interest of the Iowa City Airport Commission to accept these grants.
NOW,THEREFORE,BE IT RESOLVED BY Hilt AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
1. The Chairperson is authorized sign and the Secretary to attest to acceptance of FAA
grants related to the above mentioned projects.
Passed and approved this day of 2009.
Approved By:
CHAIRPERSON
ATTEST:
SECRETARY City Attorney's Office
It was moved by and seconded by the
Resolution be adopted, and upon roll call there were:
Ayes Nays Absent
Farris
Gardinier
Horan
Rettig
Staley
Prepared by: Michael Tharp,Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT
FOR THE RECONSTRUCT RUNWAY 7-25 (PHASE 2) AND RECONSTRUCT
RUNWAY 12/30 PROJECT.
•
WHEREAS, Metro Pavers, Inc. of Iowa City, Iowa has submitted the lowest responsible bid of
$3,413,671.50 for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The contract for the construction of the above named project is hereby awarded to
_Metro Pavers, Inc._ subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance
program statements and that the Commission secure FAA grant funding.
2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract
compliance program statements and subject to the Commission receiving financing.
Passed and approved this day of , 2009.
CHAIRPERSON
Approved by
ATTEST: m r8--os
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Ayes Nays Absent
Farris
Gardinier
Horan
Rettig
Staley
•
AECOM •
AECOM
500 SW 7th Street,Suite 301,Des Moines,Iowa 50309
www.aecom.com
May 7, 2009
Ms. Janette Rettig
Iowa City Airport Commission
1801 S. Riverside Drive
Iowa City, IA 52246
SUBJECT: Reconstruct Runway 7/25 (Phase 2) and
Reconstruct Runway 12/30
Iowa City Municipal Airport
City of Iowa City, Iowa
FAA AIP Project Nos. 3-19-0047-17, 18, &19
AECOM ID No. 110563 and 111879
Dear Ms. Rettig:
We have reviewed the bids received by the City of Iowa City on April 29, 2009, for the above-
mentioned project. No errors or inconsistencies were found in any of the bids during the bid review. A
copy of the bid tabulation is attached.
Two (2) bids were received. Metro Pavers, Inc. of Iowa City, Iowa, submitted the low bid in the amount
of $3,413,671.50. The low bid submitted was lower than the Engineer's Estimate by an amount of
$1,470,150.50. Metro Pavers, Inc. indicated in their bid that they were able to meet the DBE goal of
10% as specified in the bid documents. They committed to a minimum of 10.62% DBE utilization on
this contract.
In addition to the above review and tabulation of bids, we requested documentation from Metro Pavers,
Inc. regarding the amount of work that they planned to sublet. Based on the information received,
Metro Pavers, Inc. currently plans to sublet $2,036,741.40 or 59.7% of the project and will perform
$1,376,930.10 or 40.3% of the project directly. This meets the requirement set forth in Section 80-01 of
the General Provisions of the Specifications.
We recommend award of a contract for Reconstruct Runway 7125 (Phase 2) and Reconstruct Runway
12/30, FAA AlP Project Nos. 3-19-0047-17, 18, & 19 to Metro Pavers, Inc. of Iowa City, Iowa, in the
amount of$3,413,671.50, subject to FAA concurrence.
If you should have any questions or need additional information, please contact our office at your
convenience.
Yours sincerely,
x. 13. \ .
David B. Hughes, P.E.
Enclosures: As noted
cc: Mr. Donald Harper, Federal Aviation Administration (w/enclosures)
Llwarklproject11105631AdminitranscUR050709.Itr.doc
Tabulation of Bid.
Reconstruction of Runway 7.25(Phase 2)
and
RecocoboeWn of Rumpy 1240
Iowa City 005100pel Airport
Maw Coy.Iowa
FAA AIPS-19'004]-17.18819
AECOM Project NO.110563 8111819
April 30,2009
Engineer's Estimate Metro Pavers.Inc. Sara Construction Company.Inc.
REeI Iowa City.Iowa Iowa City,Iowa
NO.
IPSO NO DESCRIPTION UNIT ESTIMATED QUANTITY UNIT COST ESTIMATED COST UNIT COST ESTIMATED COST UNIT COST ESTIMATED COST
OMslonI Division II Total Division! OMsion O Total DMtionI OMspn 0 Tale) Divslan1 DiVl51an 11 Total
P-100..1 MMiaalen nod Oermbiksalbn LS 0.6 0.5 1 0250,000.00 $12500000 $125.00000 0250,0.00.00$153,000.00 57860000 $1500000 5155.90000 3350,000.00 $175000.00 $175.00000 $35000000
OP 5008 Comeruggn 8ury
eI 0.0 05 0 iIO,WOW 500,000.00 035000.00 070 000.00 $]9.9[000 102,125.00 109307.00 205,402.00 $40.5710 102'00'.00 10,30050 205,43200
P.102.0.2 Runway Edge Light
010 eI,S35 45080 95b70 7550 3152,225.00 51039500 3305,42000 05.00 5102,125.00$ 510330]00 $20520000 05.00 61$2,075.00 $$331050 5205,43250
1,102•52 P-10352 RunwaylHar L16M1I Removal) BA 35TO 39 14 $70 C0 $2.62300 52.935.00 $1,65000 005.00 $R 9]900 $3]$000 59 79000 $0500 62,618,00 $331500 30$00000
P.1025.3 EKKIralwan PM1ola Removal EA 18 0 10 $1500 01,35000 5000 51,35000 545.00 501000 $0,00 1$01000 $4500 381000 $0.00 $01000
13,1025.1 Slum Serer pipe Removal LFT 5,800 2,900 0 700 $15.00 $01,10000 513,5[0.00 5130,500.00 58.00 534,0003 01240000 052.205.00 HW 123,20000 511,50000 $34,000.00
P-1075551am Sewer Oruceu050nolre Removal EA 34 14 l0 31.004.0 334,900.00 54400003 $IO.OW.00 530000 010,20000 $13,200.00 $3JiW_00 -515500 35,6100 51,26000 512,1000
P-157-4.1 Undesired Ekawelun CYO 22,500 6,800 37,000 HM I00,0.UW $39,20000 08)9,200.00 5220 089500.00 $21500.00 511,000.00 $220 $49.50000 $21,56.00 571,45000
P-152.2 LVC 050ch. CYO 550 4800 10,150 57.00 530.05000 532210.00 571250,00 53110 510,6603 515801.00 130450.00 5340 310050.00 013.80300 130.1600
1 P-152.]Drainage Excavation WWIIOraMel LFT 000 0 86 52500' 521,2.50.00 gO.W 3}1,250.03 58.00 05,10003 $0.01 1510000 $000 $5.100.00 0000 $5103.00
I Plum SrliGemeni010 30,00 25,800 6700 $1.00 $$10]0000 $16640.40 5396,60.00 52.64 078,45800 585,53}.75 $144,01800 $220 56],8000] $13,80000 $124,74000
1 P.15852 Cl.Fence LFT BOW 0.00 12,000 02,00 $12,000.00 512,000.00 521,0.00.00 52.30 $13,80000 51360.6 52],600.00 $330 51380000 $13000.00 537,600.00
1 P-1508.2 Cleaning lend Rnlorallon of 5)6 Fence LFT 8000 0,00 17,000 51.80 $9,000.00 59,00000 18,0.'0.00 5050 5300000 53,000.00 508000.00 5100 08,00000 $8,003.00 51300000
1 P-15843 Silt Fence Removal LFT 6,000 5,00 17,000 51.6 10,0030] 09,000.00 $18,000.00 $005 5510000 $5,100.00 510,200.0 $005 55,.10000 05,100.00 $10,70000
1 P.210.3.1 Recycled Conon[Aggregate One Course STD 30900 25,50 50]00 54.75 5145,77000 $127,55000 520972500 52.45 578,105.00 $83210.00 513591500 $2.45 $]5,]0500 563.21000 313091500
1 P.60181 Penland Cement Concrcio ete-8'Thickness SYO 7,900 20,52 32,420 32000 $221,20000 0689,55000 $001,700.00 $23.55 $100,04300 $5]]410.00 $743,19100 $22.40 $110,05000 5549,240.00 5138,205.00
1 P501.8.3 Pomona Cement Concrete-8'Th'ckness SYN 21,550 21,550 13000 $810,1000 EW 5840,50000 $29.50 1535))500 50.00 5035,125E $2250 $592,02500 5.000 5592,82500
1 PW1d]Asphalt Tmnallon Pavement TON 00 90 $120.00 010,800.00 $0.00 510,6003 $15000 511400.E 50.00 014,400.00 51E0.00 514400.00 $0.00 11440000
1 1350144 Runway Orwin SYo 45,000 40200 5340 $90000.00 5000 598.000.00 $1.37 105,7600 3000 555,16.00 5150 $]}.003.00 $000 07281000
2 p.5204.1 Runway Maheg(ifeco Rosucye) OFT 2o3W 19.900 46,200 50.75 $19,72500 514.92503 034,650 5750.22 $1.55 04.165.00 $3004500 3$1,1000 5155 $4076500 530.14500 111,51040
2 P02 RurwaY Mere.,(Yecw RegeWva) SFT 400 350 l6 5100 1400 DJ 535.00 5750.00 5185 306000 157750 51,7316 5165 WM00 0577,50 31.23150
2 P47041 Rummy Markup(Black ra,p) oclrve) OFT 560 3700 9300 50.75 5420000 52175.00 5597500 5125 57,0300 Hfi25.00 11152500 5125 1,7000 00 $465000 0$11,07500
2 P4205.1 Ramsay MOM1ung(lempara 11.00 55,200 00 $000 1.9 200 $2.25 510,35000 5000 510350,E $225 010,35000 $000 510.150.03
2 0.7015.110Anm Remlema ConcretePipe(RCP) LFT 4463 81 1379 $45.00 519,906 542.345.00 501,87500 52700 511,11000 525,40700 937,12500 52200 59,54800 530,70200 330,25075
2 0.7015224-Inch Reinforced Concrolo Pipe(RCP) LFT se 1,07 1,870 $55.00 332,53503 559)35001 $92,070,00 $33.00 519,701.00 $35,541.00 555,242,00 .52000 10,71000 530,15000 040,072.70
2 0-701.3230•Inch Reinforced Concrale Pipe LFT 40 1,11 1 574 $70.00 52520000 $01900.00 1110,10000 543.00 01137200 $5031000 567,002 $
00 $36.00 $14,84400 0021000 $58,64.00
2 0.701.5.422-Inch 030 Inch Reinforced ConcreteMoll Pipe(RCP) LET 10 100 55500 $14,700.00 00.00 514700.00 $5500 310.81500 5000 515 $62.00 $12.152 $
00 $000 $17,15200
2 0.7015444. NN
nch•27 Inch Reinforced Concrete Pipe(RCP) LFT 2,5g 2,590 595.00 $0.00 5246.810.001 1215010.00 575.00 50.00 5194,850.001 $18406.00 07200 1000 0181.05000 518705000
2 0.701551nchRemlorced Concrete Pipe(RCP)Flared End Setlbn EA 1 12600.00 50.00 52000.00 52,50.00 $95000 00.00 5950.00 $95003 51,SW.00 5000 51,80000 $1,80000
3 0.7015544441nd..27Inch Reinforced Concrete Aid PipeEnd(RCP)Flare] SeMM EA 1 $2,603.00 $0.006 57500. 5250000 $
$1200.03 5000 51300.00 01200.00 518600 50.030 5180000 01,00000
3 67055101ndi Ped000dMSUMa)n(5013 15)Mk/ding Oackf LFT 5350 5 11,150 580 542.900.00 089,040,00 $89260.00 5005 04,71!50 X8430.0 593,1026 $825 514137.50 54742500 $91 90750
3 0.70552 SuMnnch Non-Perforated SubLnin(SOR 35) 4 610 82 1,330 $12.00 08,)9000 $9,040.00 $15,60.00 56.50 5331500 55330.00 5004500 $525 53,18150 $5,125.00 50,312.50
3 0.1055.1 SUMnln Chemin EA 28 1 4a $600.03 510,00300 510.80000 $27,600.00 $500.00 514000.00 59.00.00 529,0.0000 $27000 57,56000 54,06.00 512,42000
T 0.75151 Moan Saner lnooke for Round Pipe EA 8 15 55 .00 010,WO,W 527,000.00 545,000.00 53,20000 519,20000 520,900.00 Hp ow 00 $3,000.00 015,00000 52],000.00 545,00000
3 0.751.2 Steen Saxer Intake for Arch Pipe EA } 11 5560.0 510,00000 545,000.00 155.000.00 $420090 $040000 532,80000 $45,20000 54,000.00 08.00000 535.00000 044 00000
3 1.901.5.0 0eedr.and Mu4hi r ACRE 20 1 41 53500.00 $101,600.00 $2000.01 5143 500.00 31.350M 5391600 $18,20000 555350.00 $13600 53915000 518,200.00 555$2378000
3 TA05.52 5ta6111tinr Cm• ACRE 29 1 41 $86.00 523 200.00 5980000 $2370000 5580.00 51082000 51196000 $23100.00
3 3008.5.1 To.BAS •°Pained Orle,m CYO 24,000 B.EO 32,900 55.00 $12000000 544,500.00 $1X,60.00 $3.25 57000000 $28.925.00 5100929E 03.25 $70,00000 028,025.00 310092500
3 L10641 No.6AWE)GrenYG lnmlaledee1edln Ioaned,p d Trench
or Conduit LFT 15,000 15000 52.E 537,500.00 $075 $]1' 010®r'r 513 20000
m�No.8AWn DoraC nwYMosmuMl Trench lDTemh m 5000 2000� 39,5'0.00 EW 00
3220000 $3.60 57200.00 50.00 $7.200.00
42 E-11055No.8ANVRaa,l och Counterpoise,saecuienm.ked In Trench LFT 13 800 13800 5250 531.500.00 SO00 035.00.00 53.00 $1,40000 30.00 549,40000 5300 34340000 5000 54346.0
42 L11052 Eieclrvl Coad 1,2 inch PVC.Sdreduk 40 LFT 13.200 13200 20.0 5$4,000.03 50.00 055.030.00 14.0 082,00000 50.0 5515009 1400 08180000 500 351100.00
44 L.110.51 EieciL451 Metwpu1211y RammY Edge L1000adbml Bored LFT 200 200 10000 27,00.00 $0.2 270.00.E 720.00 12.6000 50.00 126000 $206 1},58000 00.00 10,050.00
44 L42552 L581 Medium lnlemey Rum2y Edge Light(NTneNello Lew) EA 31 23 $1,201.00 527,000.00 $0.00 537,20000 $]3000 522,0600 5000 525,63000 $730.00 5156000 5000 522,56000
45 L12S53 LFS1 Medium lntensly Runway Edge Light eAfirtpreenJelaL Lenns) EA 31 10 5120000 53],200.00 $00 531,20000 $125.00 013,70000 00.00 $12,20000 0025.00 513,6000 50.00 01120000
40 L12S5]LE81 Medium Intensify Runway Edge LIOM(Groonlfled Lens) EA 10 10 •... 510,200.00 082000 5$0 ob700.00 e 1000 $1320000 0$02000 553,2000 1000 X320000
48 -1`�L-853 Rnlmr00nolhe Marker with Soli Pusher 1111®�� $825.2 IOW 5212500 $03000 5880000 $000 558002 $$0000 $270000 $02 50X090
FA 30 30 09000 57,>600 $0.00 33,20000 $902 $}10.00 $0.00 52,1002
Total Propel Dhmlon l Plus bh'cbnll 2085,100M7,690. ,8E,03L00 51.80,000.50 01.522,170.0t 53410882150 51.004,400.00 01.5426200$3440,952O0
DBE 111.0% 00E 10.82% DOE 801%
Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)350 5045
RESOLUTION NO.
RESOLUTION APPROVING TASK ORDER NO. 3 WITH AECOM FOR
ENGINEERING CONSTRUCTION SERVICES RELATING TO THE RUNWAY 7-25
AND RUNWAY 12-30 RECONSTRUCTION
WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Professional
Services Agreement" with Earth Tech on December 11, 2008 to provide engineering services
Federal Airport Improvement Program Projects;
WHEREAS, Part I(A) of said agreement provides that the parties will enter into supplemental
agreements for each project;
WHEREAS, the Commission and AECOM have previously entered into Task Order Nos. 1 and
2;
WHERAS, the Commission and AECOM now desire to enter into Task Order No. 3, a copy of
which is attached; and
WHEREAS, it is in the best interest of the Commission to enter into Task Order No. 3
NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
1. The Chairperson is authorized to sign Task Order No. 3 after concurrence with FAA.
Passed and approved this day of 2009.
Approved By:
CHAIRPERSON
ATTEST: —C)5
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Ayes Nays Absent
Farris
Gardinier
Horan
Rettig
Staley
AECOM
AECOM
501 Sycamore Street,Suite 222,Waterloo,Iowa 50703
T 319.232.6531 F 319.232.0271 www.aecomcorn
TASK ORDER NO. 3
REHABILITATION OF RUNWAY 7-25 AND RUNWAY 12-30
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
FAA PROJECT NO.3-19-0047-17 AND 18
Project Description -See attachment and incorporated herein.
Scope of Services -See attachment and incorporated herein.
Compensation
A. Compensation for services for the Construction Phase shall be a cost plus fixed fee not-to-exceed
Two Hundred Seventeen Thousand Dollars ($217,000.00). See attachment and incorporated
herein.
General Conditions
Except as specifically amended by this agreement, services shall be provided in accordance with the
Consultant Services Agreement for the Iowa City Municipal Airport between AECOM Technical Services,
Inc., and the Iowa City Airport Commission dated December 22, 2008.
APPROVED APPROVED
IOWA CITY AIRPORT COMMISSION AECOM TECHNICAL SERVICES, INC.
By By 07773e-4-4--"
Joe A. Becker
Date Date May 7, 2009
L:\work\ADM INIAGREE\PROF\ICAirportTaskOrd er3.doc
SCOPE OF SERVICES
FOR
REHABILITATION OF RUNWAY 7-25 AND RUNWAY 12-30
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
FAA AIP 3-19-0047-17 & 18
Project Description
The project is described as the Rehabilitation of Runway 7-25 and Runway 12-30 at the Iowa City
Municipal Airport, Iowa City, Iowa. The project includes approximately 1,850 feet of Runway 7-25
that remains between the work completed on AIP Project No. 3-19-0047-14 and on AIP Project
No. 3-19-0047-16. The project includes approximately 1,400 feet on the north end of Runway
12-30 and a new runway lighting system for Runway 12-30. The intersection of the two runways
(7-25 and 12-30) is a part of this project. The rehabilitation will be accomplished by
reconstruction of the existing runways with Portland cement concrete pavement with grooving
and marking. The work involved in the project will also include pavement removal, excavation,
aggregate base course, storm sewer, subdrain, runway edge lighting, and surface restoration.
The project will be funded by federal Airport Improvement Program funds.
II. General Project Scope
The work to be performed by the Consultant shall encompass and include detailed work,
services, materials, equipment and supplies necessary to provide construction phase services.
The design phase has been completed and the project has been bid. The construction phase
services shall be divided into the following tasks:
A. Construction Phase
1. Assignment of Construction Manager. This task consists of assigning a
project engineer who will coordinate Project activities and will be the principal
liaison between the Sponsor, Consultant and regulatory agencies.
2. Assemble Construction Documents. This task consists of assisting the
Sponsor in assembling the contract documents for execution by the Contractor
and the Sponsor.
3. Pre-Construction Conference. This task consists of attending and conducting
a pre-construction conference with representatives of the Contractor, Sponsor,
Consultant, FAA and affected utilities.
4. Construction Surveying. This task consists of establishing horizontal and
vertical control for the project. In addition, this task includes checking the
Contractor survey notes for accuracy and method of staking. Contractor's survey
will be checked on a weekly basis, prior to beginning work in the area staked,
and periodically for grade and alignment. The survey notes received from the
Contractor will be organized. checked, and filed for reference during the project.
5. Shop Drawings and Submittals. This task consists of reviewing shop drawings
and other submittals as required of the Contractor by the contract documents for
conformance with the design concept of the Project and compliance with the
information given in the contract documents.
Page 2
6. Construction Observation Program. This task consists of preparation of
Construction Observation Program which will detail the measures and
procedures that are required to assure conformance with the approved plans and
specifications. This program will be developed in accordance with the FAA
Central Region AIP Sponsor Guide.
7. Construction Assistance. This task consists of answering design interpretation
questions from the Sponsor, Contractor, review staff and appropriate agencies.
8. Pay Applications. This task consists of preparing and processing monthly
applications for payment to the Contractor and forwarding to the Sponsor for
execution with recommendations for approval and payment.
9. Labor and Payroll Reports. This task consists of the reviewing weekly labor
and payroll reports for compliance with Davis-Bacon Act, conducting on-site
employee interviews, and conducting E.E.O. site inspections. Original
documents will be submitted to the Sponsor at completion of project for storage.
10. Testing of Materials. This task consists of providing field testing and materials
testing in accordance with the Construction Inspection Program. A subconsultant
will provide quality assurance testing for establishing Proctor values for the base
rock and embankment materials and provide acceptance testing for Asphaltic
cement concrete pavements.
11. Site Visits. This task consists of providing periodic site visits to the construction
site by design personnel at appropriate stages of construction to review the
quality of the work and to determine, in general, whether the work conforms with
the contract documents.
12. Change Orders. This task consists of coordinating with the Sponsor and
Contractor in preparing and processing contract change orders.
13. Pre-paving Conference. This task consists of a meeting with the contractor,
quality assurance testing lab, resident project representative and the project
manager to discuss the testing requirements and paving plan for the runway
extension to assure that controls are in place to meet the project specifications
prior to beginning paving operations.
14. Construction Observation. This task consists of providing field observation
during construction to review the work of the Contractor to determine if the work
is proceeding in general accordance with the contract documents and that
completed work appears to conform to the contract documents. Also included in
this task will be the monitoring of DBE participation in the project. Staffing
requirements may be adjusted during the Project in relation to the level of
construction activity.
15. Intersection Closure Coordination. This task consists of meeting with the
Airport staff, tenants, and the Contractor for weekly progress meetings during the
construction phase of the project that requires closure of the airfield. The
meeting is to discuss project progress, safety, operations, construction issues,
and identify upcoming construction schedule. These meetings are required to
minimize the time that the airfield will be closed to air traffic.
Page 3
16. Non-Compliance Reporting. This task consists of reporting to the Sponsor any
work believed to be unsatisfactory, faulty or defective or does not conform to the
contract documents, and advising the Sponsor of any work that should be
corrected or rejected.
17. Contractor Modifications. This task consists of reviewing, evaluating and
making recommendations to the Sponsor on suggestions for modifications that
have been made by the Contractor.
18. Project Files. This task consists of maintaining files for correspondence, reports
of the job conferences, shop drawings, and sample submissions, reproductions
of original contract documents including addenda, change orders, field
modifications, additional drawings issued subsequent to the execution of the
contract, Engineer clarifications and interpretations of the contract documents,
progress reports and other Project-related documents.
19. Daily Reports. This task consists of the resident field representative keeping a
diary, log book or report for those times on site, recording hours on the job site;
weather conditions; data relative to questions of extras or deductions; list of
visiting officials and representatives of manufacturers, fabricators, suppliers and
distributors; activities; decisions, observations in general and specific
observations in more detail when necessary, as in the case of observing test
procedures. As part of this task weekly construction progress and inspection
reports will be prepared and submitted to the FAA.
20. Punch List. This task consists of conducting a review of the Project near
completion and preparing a list of items (Punch List) to be completed or
corrected.
21. Final Review. This task consists of performing a field observation of the
completed Project before a final application for payment is processed for the
Contractor.
22. Project Closeout. This task consists of assisting the Sponsor with Project
completion and final closeout documentation from the Contractor for the FM by
providing a statement covering the following.
a. Sponsor Certification for Final Acceptance
b. Final Outlay Report—Standard Form SF-271
c. Final Project Cost Summary
d. Final Construction Report
1) Brief narrative of work accomplished as well as any excluded
items.
2) Summary of key milestone dates — Receipt of Bids, NTP,
Substantial Completion, Contract Date, Final Inspection, Final
Acceptance.
3) Explanation of liquidated damages (if required).
4) Statement of compliance with contract labor provisions (payroll
reviews, complaints, etc.) Reference AC 150/5100-6.
5) Summary of final contract quantities.
6) Explanation of underruns and overruns.
7) Change Order Summary.
Page 4
8) Testing Report Summary including a copy of all acceptance test
results.
9) Final Inspection Report including signature of consultant.
10) Contractor's Final Statement of Completion — typically submitted
as the final payment request.
e. Summary of DBE Utilization
23. Record Drawings. This task consists of providing the Sponsor with a copy of Record
Drawings of the construction plans for the Project based on the construction observation
records of the review staff and Contractor showing those changes made during
construction considered significant. Two copies of the Record Drawings in electronic and
reproducible format will be provided to the Sponsor. One electronic copy would be for
the FAA. Electronic drawings shall be in MicroStation V8 format. Task does not include
updating of the Airport Layout Plans.
24. Project Administration. This task consists of office administration and coordination of
the project. Interoffice meetings, general day-to-day administrative responsibilities, and
typing of interoffice memoranda and minutes of meetings are included in this task.
L:lwork\ADMIN\AG REE\PROFlICTaskOrder3Scope.doc
Rehabilitation of Runway 7-25 & Runway 12-30
Iowa City Municipal Airport
Iowa City, Iowa
FAA Project No. 3-19-0047-17 & 18
CRS Services
Consultant Cost Summary
Direct Labor Cost
Category Hours Rate/Hour Amount
Senior Professional 52 $79.00 $4,108.00
Project Professional 264 $64.00 $16,896.00
Staff Professional 168 $37.00 $6,216.00
CADD Operator 60 $25.00 $1,500.00
Senior Technician 850 $29.50 $25,075.00
Technician 494 $22.00 $10,868.00
Project Support 116 $19.50 $2,262.00 $66,925.00
2004
II. Payroll Burden and Overhead Provisional Costs 165.00% $110,426.25
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 2200 0.550 1,210.00
Per Diem 0 30.00 0.00
Lodging 0 55.00 0.00
Copier 1400 0.06 84.00
Plan Copier 170 0.50 85.00
GPS 55 25.00 1,375.00
Geodimeter 66 12.50 825.00
Miscellaneous, Other 500.00 $4,079.00
IV. Earth Tech Estimated Actual Costs $181,430.25
Rounded $181,400.00
V. Subcontract Expense
Terracon. -Testing Services $9,000.00
VI. Estimated Actual Costs $190,400.00
VII. Fixed Fee $26,600.00
VIII. Maximum Amount Payable $217,000.00
Rehabilitation of Runway 7-25 & Runway 12-30
Iowa City Municipal Airport
Iowa City, Iowa
FAA Project No. 3-19-0047-17 & 18
CRS Services
Staff Hour Estimate
Item Description Senior Project Staff CADD Senior Project
No. Prof Prof Prof Operator Techniciariechniciar Support Totals
1 Assignment of Construction Manager 0
2 Assemble Construction Documents 4 8 8 20
3 Pre-Construction Conference 2 2 4
4 Construction Surveying 136 136 272
5 Shop Drawings and Submittals 12 16 12 40
Construction Observation Program 16 8 24
6 Construction Assistance 8 100 40 148
7 Pay Applications and Reimbursements . 10 10
8 Labor and Payroll Reports 40 40
9 Testing of Materials 8 8 16
10 Site Visits 8 16 8 32
11 Change Orders 4 6 16 12 4 42
12 Pre-Paving Conference 4 4 6 14
13 Construction Observation 610 320 930
14 Intersection Closure Coordination 80 80
15 Non-Compliance Reporting 4 4 8
16 Contractor Modifications 4 48
17 Project Files 24 24
18 Daily Reports 72 32 104
19 Punch List 2 4 8 14
20 Final Review 2 4 8 14
21 Project Close-out 8 12 24 12 8 64
22 Record Drawings 8 16 40 64
23 Construction Administration 20 12 32
Total Construction Phase Services 52 264 168 60 850 494 116 2004
•
Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)350 5045
RESOLUTION NO.
RESOLUTION APPROVING TASK ORDER NO. 4 WITH AECOM FOR
ENGINEERING CONSTRUCTION SERVICES RELATING TO THE RUNWAY 12-30
RECONSTRUCTION
WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Professional
Services Agreement" with Earth Tech on December 11, 2008 to provide engineering services for
Federal Airport Improvement Program Projects;
WHEREAS, Part I(A) of said agreement provides that the parties will enter into supplemental
agreements for each project;
WHEREAS,the Commission and AECOM have previously entered into Task Order Nos. 1-3;
WHERAS, the Commission and AECOM now desire to enter into Task Order No. 4, a copy of
which is attached;and
WHEREAS, it is in the best interest of the Commission to enter into Task Order No. 4
NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
1. The Chairperson is authorized to sign Task Order No.4 after concurrence with FAA.
Passed and approved this day of 2009.
Approved By:
CHAIRPERSON
ATTEST: <= � OI
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Ayes Nays Absent
Farris
Gardinier
Horan
Rettig
Staley
AECOM
AECOM
501 Sycamore Street,Suite 222,Waterloo, Iowa 50703
T 319.232.6531 F 319.232.0271 www.aecom.com
TASK ORDER NO. 4
REHABILITATION OF RUNWAY 12-30
PHASE II—FAA ECONOMIC RECOVERY FUNDS
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
FAA PROJECT NO. 3-19-0047-19
Project Description -See attachment and incorporated herein.
Scope of Services-See attachment and incorporated herein.
Compensation
A. Compensation for services for the Construction Phase shall be a cost plus fixed fee not-to-exceed
One Hundred Sixty-Seven Thousand Dollars ($167,000.00) See attachment and incorporated
herein.
General Conditions
Except as specifically amended by this agreement, services shall be provided in accordance with the
Consultant Services Agreement for the Iowa City Municipal Airport between AECOM Technical Services,
Inc., and the Iowa City Airport Commission dated December 22, 2008.
APPROVED APPROVED
IOWA CITY AIRPORT COMMISSION AECOM TECHNICAL SERVICES, INC.
By By e 2242Pd
Joe A. Becker
Date Date Mav 7, 2009
L:\work1ADMI N\AG R EEIP ROF\I CTaskOrder4.doc
SCOPE OF SERVICES
FOR
REHABILITATION OF RUNWAY 12-30(PHASE 2)
IOWA CITY MUNICIPAL AIRPORT
IOWA CITY, IOWA
FAA AIP 3-19-0047-19
Project Description
The project is described as the Phase 2 of Rehabilitation of Runway 12-30 at the Iowa
City Municipal Airport, Iowa City, Iowa. The project includes approximately 2,500 feet of
Runway 12-30 that remains south of the work completed on AIP Project No. 3-19-0047-
17 and 3-19-0047-18. The rehabilitation will be accomplished by reconstruction of the
existing runways with Portland cement concrete pavement with marking. The work
involved in the project will also include pavement removal, excavation, aggregate base
course, storm sewer, subdrain, and surface restoration. The project will be funded by
federal Economic Recovery funds.
II. General Project Scope
The work to be performed by the Consultant shall encompass and include detailed work,
services, materials, equipment and supplies necessary to provide construction phase
services. The design phase has been completed and the project has been bid. The
construction phase services shall be divided into the following tasks:
A. Construction Phase
1. Assignment of Construction Manager. This task consists of assigning
a project engineer who will coordinate Project activities and will be the
principal liaison between the Sponsor, Consultant and regulatory
agencies.
2. Assemble Construction Documents. This task consists of assisting
the Sponsor in assembling the contract documents for execution by the
Contractor and the Sponsor.
3. Pre-Construction Conference. This task consists of attending and
conducting a pre-construction conference with representatives of the
Contractor, Sponsor, Consultant, FAA and affected utilities.
4. Construction Surveying. This task consists of establishing horizontal
and vertical control for the project. In addition, this task includes
checking the Contractor survey notes for accuracy and method of
staking. Contractor's survey will be checked on a weekly basis, prior to
beginning work in the area staked, and periodically for grade and
alignment. The survey notes received from the Contractor will be
organized, checked, and filed for reference during the project.
Page 2
5. Shop Drawings and Submittals. This task consists of reviewing shop
drawings and other submittals as required of the Contractor by the
contract documents for conformance with the design concept of the
Project and compliance with the information given in the contract
documents.
6. Construction Observation Program. This task consists of preparation
of Construction Observation Program which will detail the measures and
procedures that are required to assure conformance with the approved
plans and specifications. This program will be developed in accordance
with the FM Central Region AIP Sponsor Guide.
7. Construction Assistance. This task consists of answering design
interpretation questions from the Sponsor, Contractor, review staff and
appropriate agencies.
8. Pay Applications. This task consists of preparing and processing
monthly applications for payment to the Contractor and forwarding to the
Sponsor for execution with recommendations for approval and payment.
9. Labor and Payroll Reports. This task consists of the reviewing weekly
labor and payroll reports for compliance with Davis-Bacon Act,
conducting on-site employee interviews, and conducting E.E.O. site
inspections. Original documents will be submitted to the Sponsor at
completion of project for storage.
10. Testing of Materials. This task consists of providing field testing and
materials testing in accordance with the Construction Inspection
Program. A subconsultant will provide quality assurance testing for
establishing Proctor values for the base rock and embankment materials
and provide acceptance testing for Asphaltic cement concrete
pavements.
11. Site Visits. This task consists of providing periodic site visits to the
construction site by design personnel at appropriate stages of
construction to review the quality of the work and to determine, in
general, whether the work conforms with the contract documents.
12. Change Orders. This task consists of coordinating with the Sponsor
and Contractor in preparing and processing contract change orders.
13. Pre-paving Conference. This task consists of a meeting with the
contractor, quality assurance testing lab, resident project representative
and the project manager to discuss the testing requirements and paving
plan for the runway extension to assure that controls are in place to meet
the project specifications prior to beginning paving operations.
14. Construction Observation. This task consists of providing field
observation during construction to review the work of the Contractor to
determine if the work is proceeding in general accordance with the
Page 3
contract documents and that completed work appears to conform to the
contract documents. Also included in this task will be the monitoring of
DBE participation in the project. Staffing requirements may be adjusted
during the Project in relation to the level of construction activity.
15. Non-Compliance Reporting. This task consists of reporting to the
Sponsor any work believed to be unsatisfactory, faulty or defective or
does not conform to the contract documents, and advising the Sponsor
of any work that should be corrected or rejected.
16. Contractor Modifications. This task consists of reviewing, evaluating
and making recommendations to the Sponsor on suggestions for
modifications that have been made by the Contractor.
17. Project Files. This task consists of maintaining files for
correspondence, reports of the job conferences, shop drawings, and
sample submissions, reproductions of original contract documents
including addenda, change orders, field modifications, additional
drawings issued subsequent to the execution of the contract, Engineer
clarifications and interpretations of the contract documents, progress
reports and other Project-related documents.
18. Daily Reports. This task consists of the resident field representative
keeping a diary, log book or report for those times on site, recording
hours on the job site; weather conditions; data relative to questions of
extras or deductions; list of visiting officials and representatives of
manufacturers, fabricators, suppliers and distributors; activities;
decisions, observations in general and specific observations in more
detail when necessary, as in the case of observing test procedures. As
part of this task weekly construction progress and inspection reports will
be prepared and submitted to the FAA.
19. Punch List. This task consists of conducting a review of the Project
near completion and preparing a list of items (Punch List) to be
completed or corrected.
20. Final Review. This task consists of performing a field observation of the
completed Project before a final application for payment is processed for
the Contractor.
21. Project Closeout. This task consists of assisting the Sponsor with
Project completion and final closeout documentation from the Contractor
for the FAA by providing a statement covering the following.
a. Sponsor Certification for Final Acceptance
b. Final Outlay Report—Standard Form SF-271
c. Final Project Cost Summary
d. Final Construction Report
1) Brief narrative of work accomplished as well as any
excluded items.
Page 4
2) Summary of key milestone dates—Receipt of Bids, NTP,
Substantial Completion, Contract Date, Final Inspection,
Final Acceptance.
3) Explanation of liquidated damages (if required).
4) Statement of compliance with contract labor provisions
(payroll reviews, complaints, etc.) Reference AC
150/5100-6.
5) Summary of final contract quantities.
6) Explanation of underruns and overruns.
7) Change Order Summary.
8) Testing Report Summary including a copy of all
acceptance test results.
9) Final Inspection Report including signature of consultant.
10) Contractor's Final Statement of Completion — typically
submitted as the final payment request.
e. Summary of DBE Utilization
22. Record Drawings. This task consists of providing the Sponsor with a
copy of Record Drawings of the construction plans for the Project based
on the construction observation records of the review staff and
Contractor showing those changes made during construction considered
significant. Two copies of the Record Drawings in electronic and
reproducible format will be provided to the Sponsor. One electronic copy
would be for the FM. Electronic drawings shall be in MicroStation V8
format. Task does not include updating of the Airport Layout Plans.
23. Project Administration. This task consists of office administration and
coordination of the project. Interoffice meetings, general day-to-day
administrative responsibilities, and typing of interoffice memoranda and
minutes of meetings are included in this task.
L:\work\AD M I N\AGREE\PROFI CTaskOrd er4Scop e.doc
Rehabilitation of Runway 12-30
Iowa City Municipal Airport
Iowa City, Iowa
FAA Project No. 3-19-0047 - 19
CRS Services
Consultant Cost Summary
Direct Labor Cost
Category • Hours Rate/Hour Amount
Senior Professional 48 $79.00 $3,792.00
Project Professional 144 $64.00 $9,216.00
Staff Professional 146 $37.00 $5,402.00
CADD Operator 40 $25.00 $1,000.00
Senior Technician 710 $29.50 $20,945.00
Technician 394 $22.00 $8,668.00
Project Support 110 $19.50 $2,145.00 $51,168.00
1592
II. Payroll Burden and Overhead Provisional Costs 165.00% $84,427.20
III. Direct Project Expenses
Category Units Rate/Unit Amount
Mileage 1800 0.550 990.00
Per Diem 0 30.00 0.00
Lodging 0 55.00 0.00
Copier 1200 0.06 72.00
Plan Copier 150 0.50 75.00
GPS 50 25.00 1,250.00
Geodimeter 60 12.50 750.00
Miscellaneous, Other 500.00 $3,637.00
IV. Earth Tech Estimated Actual Costs $139,232.20
Rounded $139,200.00
V. Subcontract Expense
Terracon. -Testing Services $7,500.00
VI. Estimated Actual Costs $146,700.00
VII. Fixed Fee $20,300.00
VIII. Maximum Amount Payable $167,000.00
Rehabilitation of Runway 12-30
Iowa City Municipal Airport
Iowa City, Iowa
FAA Project No. 3-19-0047 - 19
CRS Services
Staff Hour Estimate
Item Description Senior Project Staff CADD Senior Project
No. Prof Prof Prof Operator TechniciarTechniciar Support Totals
1 Assignment of Construction Manager 0
2 Assemble Construction Documents 4 8 8 20
3 Pre-Construction Conference 2 2 4
4 Construction Surveying 110 110 220
5 Shop Drawings and Submittals 12 16 12 40
6 Construction Observation Program 16 8 24
7 Construction Assistance 8 60 30 98
8 Pay Applications and Reimbursements 10 10
9 Labor and Payroll Reports 40 40
10 Testing of Materials 8 8 16
11 Site Visits 8 16 8 32
12 Change Orders 4 6 16 12 4 42
13 Pre-Paving Conference 8 4 4 16
14 Construction Observation 500 250 750
15 Non-Compliance Reporting 4 4 8
16 Contractor Modifications 4 4 8
17 Project Files 20 20
18 Daily Reports 60 30 90
19 Punch List 2 4 8 14
20 Final Review 2 4 8 14
21 Project Close-out 8 12 20 20 8 68
22 Record Drawings 4 8 20 32
23 Construction Administration 16 10 26
Total Construction Phase Services 48 144 146 40 710 394 110 1592
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION ACCEPTING THE WORK FOR THE SOUTH AIRFIELD
PLANNING STUDY
WHEREAS, the Airport Commission previously entered into supplemental agreement No. 4 with
Earth Tech (presently AECOM) for the south airfield planning study'; and
WHEREAS, the study has been approved by the FAA and is forwarded as complete by
AECOM.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
Said study is hereby accepted by the Iowa City Airport Commission.
Passed and approved this day of , 2009.
CHAIRPERSON
Approved by
ATTEST:
SECRETARY City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Ayes Nays Absent
Farris
Horan
Gardinier
Rettig
Staley
• ALA £ laAA
Michael Tharp
From: Edmonds,Terry D[terry-edmonds@uiowa.edu]
Sent: Thursday, May 14,2009 9:17 PM
To: Michael Tharp
Subject: Iowa City Airport Hangar 56
Michael;
I am writing to seek approval to sub lease a portion of hangar 56 for a second aircraft. Mr.John Donovan has an
ultralight aircraft that will fit in the back part of the hangar by the garage door. Hangar 56 is large but odd
shaped and only a small airplane like an ultralight will fit as a second aircraft.This is a short term arrangement as
Mr. Donovan will be removing the aircraft in the fall. Mr. Donovan would reimburse me for the rent portion of
the hangar he uses.I believe this kind of arrangement is in alignment with airport policy of using hangar space as
efficiently as possible for aircraft use. Please present this request to the Airport Commission.
Terry Edmonds
4125 180th St NE
Solon IA 52333
PH 319-541-3437
5/18/2009
Airport Maintenance Activity and Cost Report. Month of: April
Date Maintenance Needed Action Taken Required Parts/Equipment Cost
04/03/09 Hangar#60 light bulbs out Bulbs Replaced 2 120w bulbs INV
04/05/09 Rwy 12/30 Bulb out Bulb Replaced 1 Runway bulb INV
04/10/09 Rwy 12/30 Bulb out Bulb Replaced 1 Runway bulb INV
04/12/09 Fluids low in Mowers Fluids Serviced Gear, hyd, and motor oil INV
04/13/09 Automated gates need serviced Chains greased Chain oil INV
04/14/09 Automated gates need serviced Gearboxes oiled Gear oil INV
04/16/09 Taxi way and parking area potholes Asphalt patched Asphalt N/A*
04/16/09 Skid Steer has a Flat Tire placed on bead Ratchet Strap, Air compressor INV
04/08/09 Rwy 12/30 Bulb out Bulb Replaced 1 Runway bulb INV
04/20/09 0 turn mower, flat tire Tire patched 1 Tire patch kit INV
04/23/09 Rwy 12/30 Bulb out Bulb Replaced 1 Runway bulb INV
04/23/09 Mow Section 1 a la mowed—Toby 0 Turn N/A
04/24/09 Mow Section lb lb Mowed— Kirk 0 Turn N/A
04/24/09 Mow Section 3a 3a Mowed—Pat Bat-wing N/A
04/25/09 Mow Section 2 2 Mowed— Kirk 0 Turn N/A
04/26/09 0 Turn Mower Maint. Due Taken to streets N/A N/A
04/27/09 Skid Steer Maint. Due Taken to streets N/A N/A
04/28/09 Mow Section 3b 3b Mowed—Ehren Bat-wing N/A
04/28/09 Mow Section 4a,b,c 4a,b,c Mowed—Ehren Bat-wing N/A
04/28/09 Mow Section 4d,e,f 4d,e,f Mowed—Kirk Bat-wing N/A
04/28/09 Case Tractor& Bat-wing Maint. Due Taken to streets N/A N/A
04/28/09 Mow Section 1 1 Mowed—Pat 0 Turn N/A
04/29/09 Mow Section 5a,b 5a,b Mowed—Kirk Bat-wing N/A
04/30/09 Mow Section 5c Sc Mowed—Ehren Bat-wing N/A
Amount to be reimbursed to Jet Air: $0.00
*Paid for or Purchased by Mike Tharp
INV—in inventory
Michael Tharp
From: Mark W Vita[mvita@hertz.com]
Sent: Thursday, May 14, 2009 10:03 AM
To: Michael Tharp
Cc: Jeffrey Homer
Subject: RE: Hertz Lease at Iowa City Airport
Follow Up Flag: Follow up
Flag Status: Red
Michael:
In that event, please consider this e-mail an exercise of the option by Hertz. Thanks.
Mark W. Vita
Director, Properties & Concessions
The Hertz Corporation
2170 S. Mannheim Rd.
Des Plaines, Il. 60018
(847) 375-6511 -Phone
(847) 759-7466 -FAX
e-mail: mvita@hertz.com
"Michael Tharp"
<Michael-Tharp@iowa-city.org To
> "Mark W Vita" <mvita@hertz.com>
cc
05/14/2009 09:55 AM "Jeffrey Horner"
<JHorner@hertz.com>
Subject
RE: Hertz Lease at Iowa City
Airport
Mark,
My apologies for the delayed response. The existing lease which expires July 31 2009,
contains an extension option for hertz.
If you choose to exercise the option the lease would extend to July 31, 2010. That notice
should be sent as soon as possible (lease says 90 days advanced notice) .
Based on the language, it's my understanding that the terms would remain the same.
Mike
Michael Tharp, C.M.
Operations Specialist
Iowa City Municipal Airport
1801 S. Riverside Dr
Iowa City, IA 52246
Phone: (319) 356 5045
1
Fax: (319) 351 1290
Original Message
From: Mark W Vita (mailto:mvita@hertz.com)
Sent: Friday, May 08, 2009 11:56 AM
To: Michael Tharp
Cc: Jeffrey Horner
Subject: Hertz Lease at Iowa City Airport
Michael:
Please provide me with the terms for a one year extension to our current lease. If Hertz
can stay on at the same rent as we currently pay I feel confident we will renew for
another year. Thanks.
Mark W. Vita
Director, Properties & Concessions
The Hertz Corporation
2170 S. Mannheim Rd.
Des Plaines, I1. 60018
(847) 375-6511 -Phone
(847) 759-7466 -FAX
e-mail: mvita@hertz.com
This message (including attachments) may contain information that is privileged,
confidential or protected from disclosure. If you are not the intended recipient, you are
hereby notified that dissemination, disclosure, copying, distribution or use of this
message or any information contained in it is strictly prohibited. If you have received
this message in error, please immediately notify the sender by reply e-mail and delete
this message from your computer. Although we have taken steps to ensure that this e-mail
and attachments are free from any virus, we advise that in keeping with good computing
practice the recipient should ensure they are actually virus free.
This message (including attachments) may contain information that is privileged,
confidential or protected from disclosure. If you are not the intended recipient, you are
hereby notified that dissemination, disclosure, copying, distribution or use of this
message or any information contained in it is strictly 'prohibited. If you have received
this message in error, please immediately notify the sender by reply e-mail and delete
this message from your computer. Although we have taken steps to ensure that this e-mail
and attachments are free from any virus, we advise that in keeping with good computing
practice the recipient should ensure they are actually virus free.
•
2
Monthly Expense Report - April '09
Check Requests Dining Month
Approved
Airport Funds CIP Funds
Check Requests
4/6/2009 AECOM(Runway 12-30 Econ Stim) $57,200.00
4/6/2009 Jet Air(I viaintenance/Cleaning Contract) $5,000.00
4/6/2009 Jet Air(Maintenance Supplies Reimbursement) $137.87
4/6/2009 AECOM(Hangar H Rehab) $956.62
4/6/2009 AECOM(North T-Hangar Taxilanes) $161.33
4/6/2009 AECOM(Runway 7-25 Phase 2 Design) $104,580.00
4/6/2009 AECOM(Runway 7-25 Rehab) $1,016.45
4/6/2009 AECOM(Runway 7-25 Reconstruct) $1,817.58
4/6/2009 AECOM(Runway 7-25 Paving and Lighting) $5,387.71
4/27/2009 LL Palling(Asphalt) $129.65
4/27/2009 PIP(business cards) $22.50
427/2009 Metro Pavers(Runway 725 Paving and Lighting Estimate#8) $70,835.28
4/27/2009 AECOM(Runway 7/25 phase 2 design) $17,430.00
4/27/2009 AECOME(Runway 12/30 Reconstruction $57,200.00
4/27/2009 AECOM(Runway 7-25 Paving and Lighting) $1,721.71
Airport Operating Expenses $5,137.87
City CIP Fund Expenses $171,119.69 -
Total Expenses $176,257.56
Capital Projects
Construction Contracts
Project Bid Amount Paid During Month Paid During FiscalYear Paid To Date %Paid
South Economic Study-ALP Update $15,000.00 $1,291.95 $13,726.07 91.5
South T-Hangar Taxilane $140,794.15 $98,935.64 $98,935.64 70.3
Runway 7.25 Paving $1,347,586.13 $385,360.59 $1,341,228.72 99.5
United Hangar $103,060.00 $94,562.69 $94,562.69 91.8
Runway 7-25 Reconstruct and Alternate $1,449,848.70 $1,347,843.15 $1,347,843.15 93.0
North T-Hangar Taxilane Rehab $163,726.00 $153,843.43 $153,843.43 94.0
•
Pending Expenses
Total Pending Expenses $0.00 $0.00
4
REVS: 05.18.09 12:37:00 Page: 1
Iowa City General Ledger System
FY 2009 Revenue Reporting
For the period 04.01.09 to 04.30.09
Estimated YTD Period
Account Revenue Revenue Revenue Remainder t
7600 Airport
CONTRIB & DONATIONS
362100 Contrib & Donations 250.00 -250.00
Total CONTRIB & DONATIONS 250.00 -250.00
OTHER MISC REVENUE
369100 Reimb of Expenses 28486.25 -28486.25
369900 Miscellaneous Other Income 200.00 -200.00
Total OTHER MISC REVENUE 28686.25 -28686.25
INTEREST REVENUES
381100 Interest on Investments 1000.00 1477.21 308.33 -477.21 147.72
Total INTEREST REVENUES 1000.00 1477.21 308.33 -477.21 147.72
RENTS
382100 Land Rental 30700.00 32131.64 6955.93 -1431.64 104.66
382200 Building/Room Rental 226000.00 181234.33 16657.00 44765,67 80.19
Total RENTS 256700.00 213365.97 23612.93 43334.03 83.12
ROYALTIES & COMMISSIONS
384200 Vending Machine Comm 168.00 61.20 7.20 106.80 36.43
384900 Other Commissions 20000.00 15459.10 4540.90 77.30
Total ROYALTIES & COMMISSIONS 20168.00 15520.30 7.20 4647.70 76.96
TRANSFERS
TRANSFERS FROM GOVERNMENTAL ACTIVITIES
393120 General Levy 130000.00 108333.30 10833.33 21666.70 83.33
Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES 130000.00 108333.30 10833.33 21666.70 83.33
Total TRANSFERS 130000.00 108333.30 10833.33 21666.70 83.33
Total Airport 407868.00 367633.03 34761.79 40234.97 90.14
ttt GRAND TOTAL ttt 407868.00 367633.03 34761.79 40234.97 90.14
SUPE: 05.18.09 12:36:29 Page: 1
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport
AIRPORT
560100 Airport Operations
SALARIES & WAGES
REGULAR SALARIES & WAGES
411000 Perm Full Time 38611.00 17790.38 20820.62 46.08
412000 Perm Part Time 22603.00 22997.03 2501.52 -394.03 101.74
413000 Temporary Employees 10000.00 5101.89 4898.11 51.02
Total REGULAR SALARIES & WAGES 71214.00 45889.30 2501.52 25324.70 64.44
OTHER WAGES
414100 Overtime Wages 1000.00 473.28 526.72 47.33
414300 Term-Vacation Pay 1251.50 -1251.50
414400 Term-Sick Leave 1720.57 -1720.57
414500 Longevity Pay 1050.00 437.50 612.50 41.67
Total OTHER WAGES 2050.00 3882.85 -1832.85 189.41
Total SALARIES & WAGES 73264.00 49772.15 2501.52 23491.85 67.94
EMPLOYEE BENEFITS
GROUP INSURANCE
421100 Health Insurance 7280.00 4360.56 285.62 2919.44 59.90
421200 Dental Insurance 490.00 270.32 17.70 219.68 55.17
421300 Life Insurance 198.00 139.18 .85 58.82 70.29
421400 Disability Insurance 460.00 132.45 14.10 327.55 28.79
421500 Unemployment Compensation 832.00 -832.00
Total GROUP INSURANCE 8428.00 5734.51 318.27 2693.49 68.04
SOCIAL SECURITY CONTRIBUTIONS
422100 FICA 5605.00 3110.56 183.63 1894.44 66.20
Total SOCIAL SECURITY CONTRIBUTIONS 5605.00 3710.56 183.63 1894.44 66.20
RETIREMENT CONTRIBUTIONS
423100 IPRRS 4652.00 2762.93 158.84 1889.07 59.39
Total RETIREMENT CONTRIBUTIONS 4652.00 2762.93 158.84 1889.07 59.39
EXPE: 05.18.09 12:36:29 Page: 2
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance t Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
EMPLOYER BENEFITS (CONTINUED)
OTHER EMPLOYEE BENEFITS
424500 Monthly Cellular/PCS Allowance 137.50 -137.50
Total OTHER EMPLOYEE BENEFITS 137.50 -137.50
Total EMPLOYEE BENEFITS 18685.00 12345.50 660.74 6339.50 66.07
PROFESSIONAL & TECHNICAL SERVICES
PROFESSIONAL SERVICES
432020 Annual Audit 554.00 927.63 -373.63 167.44
432060 Consultant Services 5000.00 5000.00
432070 Management Services 9000.00 4500.00 4500.00 50.00
Total PROFESSIONAL SERVICES 14554.00 5427.63 9126.37 37.29
DATA AND COMMUNICATION SERVICES
435056 Delivery Services 36.98 -36.98
435060 Legal Publications 12.00 214.78 24.32 -202.78 1789.8
Total DATA AND COMMUNICATION SERVICES 12.00 251.76 24.32 -239.76 2098.0
TRAINING & EDUCATION
436030 Transportation 900.00 900.00
436050 Registration 400.00 400.00
436060 Lodging 500.00 500.00
436080 Meals 150.00 150.00
Total TRAINING & EDUCATION 1950.00 1950.00
INSURANCE
437010 Comp Liability Insurance 8578.00 5000.00 3578.00 58.29
437020 Fire & Casualty Insurance 16893.00 9640.03 7252.97 57.07
437030 Worker's Comp Insurance 73.00 90.00 -17.00 123.29
437041 Bonding & Other Insurance 928.00 875.00 53.00 94.29
437042 Fidelity Bond
437200 Loss Reserve Payment 5000.00 5000.00 100.00
EXPE: 05.18.09 12:36:29 Page: 3
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
PROFESSIONAL & TECHNICAL SERVICES (CONTINUED)
INSURANCE (CONTINUED)
Total INSURANCE 31472.00 20605.03 10866.97 65.47
UTILITY SERVICES
438010 Stormwater Utility Charges 7104.00 6619.60 591.96 484.40 93.18
438030 Electricity 15530.00 9531.84 78.57 5998.16 61.38
438070 Heating Fuel/Gas 8680.00 7539.51 552.88 1140.49 86.86 '
438080 Sewer Utility Charge 1475.00 1373.77 80.88 101.23 93.14
438090 Water Utility Charge 1321.00 1213.16 79.49 107.84 91.84
438100 Refuse Collection Charges 1200.00 965.00 99.00 235.00 80.42
438110 Local Phone Service 264.00 676.92 -412.92 256.41
438120 Long Distance Service 30.00 42.60 2.75 -12.60 142.00
438130 Wireless Phone Service -3.45 3.45
Total UTILITY SERVICES 35604.00 27958.95 1485.53 7645.05 78.53
Total PROFESSIONAL & TECHNICAL SERVICES 83592.00 54243.37 1509.85 29348.63 64.89
REPAIR & MAINTENANCE
BUILDING REPAIR & MAINTENANCE SERVICES
442010 Other Building Repair & Maintena 7500.00 7966.36 -466.36 106.22
442020 Structure Repair & Maintenance S 4000.00 4460.27 -460.27 111.51
442030 Heating Equipment Repair & Maint 500.00 1657.80 -1157.80 331.56
442040 Cooling Equipment Repair & Maint 1959.00 449.23 1509.77 22.93
442060 Electrical & Plumbing Repair & M 500.00 264.59 235.41 52.92
442070 Bldg Pest Control Services 431.00 339.50 33.95 91.50 78.77
Total BUILDING REPAIR & MAINTENANCE SERVICE 14890.00 15137.75 33.95 -247.75 101.66
EQUIPMENT REPAIR & MAINTENANCE SERVICES
443050 Radio Equipment Repair & Mainten 1600.00 1600.00
443080 Other Equipment Repair & Mainten 813.00 1299.38 -486.38 159.83
Total EQUIPMENT REPAIR & MAINTENANCE SERVIC 2413.00 1299.38 1113.62 53.85
EXPE: 05.18.09 12:36:29 Page: 4
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
REPAIR & MAINTENANCE (CONTINUED)
TECHNICAL SERVICES
445030 Nursery Service-Lawn and Plant C 300.00 300.00
445080 Snow and Ice Removal 21500.00 4500.00 -21500.00
445110 Testing Services 1900.00 1205.10 694.90 63.43
445140 Outside Printing 139.00 457.60 -318.60 329.21
445230 Other Technical Services 5121.00 5121.00
Total TECHNICAL SERVICES 7460.00 23162.70 4500.00 -15702.70 310.49
INTRA-DEPARTMENT SERVICES
446100 City Attorney Chargeback 4036.00 1768.96 2267.04 43.83
446130 ITS-PC/Peripheral Support Charge 400.00 400.00 100.00
446140 ITS-Computer Replacement Chargeb 633.00 527.80 52.78 105.20 83.38
446160 ITS-Network/Internet Chargeback 360.00 300.00 30.00 60.00 83.33
446200 Photocopying Chargeback 455.00 286.19 24.84 168.86 62.89
446220 Phone Service Chargeback 612.00 481.40 48.14 130.60 78.66
446280 Telecom Move/Add/Change Chargeba 121.00 77.00 -121.00
446300 Phone Equipment/Line Chargeback 913.00 775.00 77.50 138.00 84.88
446320 Mail Chargeback 706.00 483.61 74.79 222.39 68.50
446350 City Vehicle Replacement Chargeb 14176.00 11631.28 1179.58 2544.72 82.05
446360 City Vehicle Rental Chargeback 143.00 143.00 -143.00
446370 Fuel Chargeback 4861.00 3834.47 50.26 1026.53 78.88
446380 Vehicle Repair & Maintenance Cha 3516.00 5979.74 1841.03 -2463.74 170.07
Total INTRA-DEPARTMENT SERVICES 30668.00 26732,40 3598.92 3935.60 87.17
MISCELLANEOUS SERVICES & CHARGES
449055 Permitting Fees 65.00 -65,00
449060 Dues & Memberships 525.00 625.00 -100.00 119.05
449120 Equipment Rental 250.00 250.00
449140 Tools Rental 250.00 250.00
449360 Interest Expense 61294.00 38245.86 3824.59 23048.14 62.40
Total MISCELLANEOUS SERVICES & CHARGES 62319.00 38935.86 3824.59 23383.14 62.48
EXPE: 05.18.09 12:36:29 Page: 5
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
REPAIR & MAINTENANCE (CONTINUED)
MISCELLANEOUS SERVICES & CHARGES (CONTINUED
Total REPAIR & MAINTENANCE 117750.00 105268.09 11957.46 12481.91 89.40
OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU
GENERAL SUPPLIES
452010 Office Supplies 859.00 533.82 325.18 62.14
452030 Minor Office Equipment/Furniture 642.00 642.00
452040 Sanitation & Industrial Supplies 1821.00 1500.00 500.00 321.00 82.37
Total GENERAL SUPPLIES 3322.00 2033.82 500.00 1288.18 61.22
BOOKS & PERIODICALS
454020 Subscriptions 1870.00 2036.00 -166.00 108.88
454040 Books, Magazines, Newpapers
Total BOOKS & PERIODICALS 1870.00 2036.00 -166.00 108.88
COMPUTER & PRINTING SUPPLIES
455110 Software 91.00 -91.00
455120 Misc Computer Hardware 500.00 500.00
Total COMPUTER & PRINTING SUPPLIES 500.00 91.00 409.00 18.20
Total OTHER PURCHASED SERVICES (CHANGE TO OFF 5692.00 4160.82 500.00 1531.18 73.10
OPERATING SUPPLIES
AGRICULTURE SUPPLIES
461040 Other Agriculture Chemicals 364.00 137.87 137.87 226.13 37.88
Total AGRICULTURE SUPPLIES 364.00 137.87 137.87 226.13 37.88
CHEMICAL & LAB SUPPLIES
463200 Other Chemicals & Supplies 199.98 -199.98
Total CHEMICAL & LAB SUPPLIES 199.98 -199.98
EXPE: 05.18.09 12:36:29 Page: 6
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OPERATING SUPPLIES (CONTINUED)
FUELS & LUBRICANTS
465020 Gasoline 133.52 -133.52
465030 Diesel Fuel 373.88 -373.88
465060 Lubricants 101.00 101.00
Total FUELS & LUBRICANTS 101.00 507.40 -406.40 502,38
REPAIR & MAINTENANCE SUPPLIES
466020 Lumber/Hardware 27.01 -27.01
466030 Paint Supplies 23.00 23.00
466040 Plumbing Supplies 6.00 6.00
466050 Electrical Supplies 349.00 19.53 329.47 5.60
466060 Other Construction Supplies 838.00 838.00
466070 Other Maintenance Supplies 589.00 69.38 519.62 11.78
Total REPAIR & MAINTENANCE SUPPLIES 1805.00 115.92 1689.08 6.42
EQUIPMENT REPAIR & MAINTENANCE SUPPLIES
467020 Equipment Repair & Maintenance S 650.00 650.00
467160 Other Vehicle Repair & Maintenan 73.00 73.00
Total EQUIPMENT REPAIR & MAINTENANCE SUPPLI 723.00 723.00
SURFACING MATERIALS
468020 Concrete 153.00 153.00
468036 Asphalt 600.00 600.00
468050 Sand 54.00 58.35 -4.35 108.06
Total SURFACING MATERIALS 807.00 58.35 748.65 7.23
OTHER SUPPLIES & EQUIPMENT
469040 Traffic Control Improvement Supp 106.00 330.00 -224.00 311.32
469190 Minor Equipment 888.00 99.00 789.00 11.15
469200 Tools 58.98 -58.98
469210 First Aid/Safety Supplies 57.00 57.00
469260 Fire Ext & Refills 111.00 78.50 32.50 70.72
EXPE: 05.18.09 12:36:29 Page: 7
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance I Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OPERATING SUPPLIES (CONTINUED)
OTHER SUPPLIES 6 EQUIPMENT (CONTINUED)
469320 Miscellaneous Supplies 451.65 277.79 -451.65
469360 Food and Beverages 85.53 -85.53
Total OTHER SUPPLIES & EQUIPMENT 1162.00 1103.66 277.79 58.34 94.98
Total OPERATING SUPPLIES 4962.00 2123.18 415.66 2838.82 42.79
IMPROVEMENTS OTHER THAN BUILDING
IMPROVEMENTS OTHER THAN BUILDING (GREATER
473010 Contracted Improvements 70390.00 8114.00 62276.00 11.53
Total IMPROVEMENTS OTHER THAN BUILDING 70390.00 8114.00 62276.00 11.53
OTHER FINANCIAL USES
490150 Operating Subsidy 8359.00 6965.80 696.58 1393.20 83.33
490160 Misc Transfers Out 28486.25 -28486.25
490190 Interfund Loan 56426.00 19354.20 1935,42 37071.80 34.30
Total OTHER FINANCIAL USES 64785.00 54806.25 2632.00 9978.75 84.60
Total Airport Operations 439120.00 290833.36 20177.23 148286.64 66.23
Total Airport 439120.00 290833.36 20177.23 148286.64 66.23
MB: 05.18.09 12:36:29 Page: 8
Iowa City General Ledger System
FY 2009 Expense Reporting
For the period 04.01.09 to 04.30.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance t Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OTHER FINANCIAL USES (CONTINUED)
*** GRAND TOTAL *** 439120.00 290833.36 20177.23 148286.64 66.23
TRID: 05.18.09 12:37:46 Page: 1
Iowa City General Ledger System
Revenues Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport
560100 Airport Operations
381100 Interest on Investments
04.30.09 Allocation 090512112822 Apr interest allocation 308.33
Total Interest on Investments 308.33
382100 Land Rental
04.09.09 Payment 090409093333 00012589 1-6\TOYOTA OF IOWA CITY\PAYMENT 6717.00
04.27.09 Misc Pymt 090504171849 70-14\ARMED FORCES RESERVE\AIRPORT 238.93
Total Land Rental 6955.93
382200 Building/Room Rental
04.01.09 Payment 090401092008 00012628 1-8\BUTLER JOHN\APR 09\HANGAR #36 168.00
04.01.09 Payment 090401092008 00012628 1-8\BUTLER JOHN\APR 09\HANGAR #37 168.00
04.01.09 Payment 090401092008 00012632 1-12\SCHMEISBR RUSS\APR 09\HANGAR 204.00
04.01.09 Payment 090401092008 00012636 1-22\PATTSCRULL RICHARD\APR 09\HAN 229.00
04.01.09 Payment 090401092008 00012707 1-13\ADVANCED INFONEBRING\PAYMENT 110.00
04.02.09 Payment 090402091920 00012630 1-18\N6226W INC\APA 09\HANGAR #49 173.00
04.02.09 Payment, 090402091920 00012658 1-11\ROOF KEITH\APR 09\HANGAR #32 512.00
04.06.09 Payment 090406095017 00012644 1-16\FARRIS GREG\APR 09\HANGAR #29 148.00
04.07.09 Payment 090407093106 00012599 1-2\FIELD HOWARD\APR 09\HANGAR #54 168.00
04.07.09 Payment 090407093106 00012624 1-34\YBAGBR DAN\APR 09\HANGAR 117 148.00
04.07.09 Payment 090407093106 00012624 1-34\YEAGER DAN\APR 09\HANGAR #26 148.00
04.07.09 Payment 090407093106 00012629 1-35\HARTWIG RANDY\APR 09\HANGAR # 168.00
04.07.09 Payment 090407093106 00012641 1-21\TEARSE DAVID\APR 09\HANGAR #4 168.00
04.07.09 Payment 090407093106 00012687 1-10\LUST GARY\APR 09\HANGAR #4 141.00
04,07,09 Payment 090407093106 00012687 1-10\LUST GARY\APR 09\HANGAR #21 148.00
04.00.09 Payment 090408091559 00012627 1.9\MASCARI RICK\APR 09\HANGAR #30 148.00
04.08.09 Payment 090408091559 00012662 1-4\OPERATOR PERFORMANCE LAB\APR 09 1330.00
04.08.09 Payment 090408091559 00012662 1-4\OPERATOR PERFORMANCE LAB\APR 09 168.00
04.09.09 Payment 090409093333 00012622 1-10\IOWA CITY FLYING CLUB\APR 09\H 168.00
04.09.09 Payment 090409093333 00012673 1-7\ALEXIS PARK INN & SUITES\APR 09 141.00
04.09.09 Payment 090409093333 00012678 1-3\WINGNUTS\APR 09\HANGAR #48 1008.00
04.10.09 Payment 090410095009 00012619 i-9\BULLERS JONATRAN\APR 09\HANGAR 141.00
04.10.09 Payment 090410095009 00012621 1.7\BULGARELLI DAVID\APR 09\HANGAR 148.00
TRID: 05.18.09 12:37:46 Page: 2
Iowa City General Ledger System
Revenues Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report@ Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
382200 Building/Room Rental (CONTINUED)
04.10.09 Payment 090410095009 00012634 1-10\OCKENFELS TRANSFER\APR 09\HANG 204.00
04.13.09 Payment 090413095444 00012626 1-10\HALL DAN\APR 09\HANGAR #27 148.00
04.14.09 Payment 090414093706 00012606 1-10\RUYLE JOHN\APR 09\HANGAR #33 358.00
04.14.09 Payment 090414093706 00012617 1-5\RANEY CHARLES\APR 09\HANGAR 41 141.00
04.14.09 Payment 090414093706 00012642 1-12\ZOBROD R0Y\APR 09\HANGAR #20 148.00
04,14.09 Payment 090414093706 00012674 1-21\VRANEK DOUGLAS\APR 09\HANGAR 141.00
04.14.09 Payment 090414093706 00012704 1-3\ROHR BRIAN\APR 09\HANGAR #19 148.00
04.15.09 Payment 090415101710 00012387 1-17\FULL JERRY\MAR 09\HANGAR #45 204.00
04.15.09 Payment 090415101710 00012623 1-9\HOLLY FORREST\APR 09\HANGAR #1 148.00
04.15.09 Payment 090415101710 00012637 1-1\NE IA PHYS THERPY ASSOC\APR 09\ 198.00
04.15.09 Payment 090415101710 00012637 1-1\NE IA PHYS THERPY ASSOC\APR 09\ 174.00
04.15.09 Payment 090415101710 00012663 1-15\WIECHERT RONALD\APR 09\HANGAR 192.00
04.15.09 Payment 090415101710 00012671 1-11\FLANAGAN JAMBS\APR 09\HANGAR 168.00
04.15.09 Payment 090415101710 00012708 1-18\YELDER ROY\APR 09\HANGAR #18 148.00
04.17.09 Payment 090417131622 00012597 89-1\MILLER RICHARD\APR 09\HANGAR 168.00
04.17.09 Payment 090417131622 00012633 89-4\FISHBAUGH JUSTIN\APR 09\HANGA 174.00
04.17.09 Payment 090417131622 00012638 89-5\ALLENDER PATRICK\APR 09\HANGA 168.00
04.17.09 Payment 090417131622 00012645 89-6\EDMONDS TERRY\APR 09\HANGAR # 313.00
04.17.09 Payment 090417131622 00012654 89-10\SQUADRONS UP\APR 09\RANGAR 45 168.00
04.17.09 Payment 090417131622 00012657 89-11\GURNETT DON\APR 09\HANGAR #3 310.00
04.17.09 Payment 090417131622 00012666 89-13\SINGLETARY ROBERT\APR 09\EAN 141.00
04.17.09 Payment 090417131622 00012683 89.15\SWANSON NAOMI\APR 09\HANGER 141.00
04.17.09 Payment 090417131622 00012702 89-18\MEADE JAMES N\APR 09\HANGAR 148.00
04.17.09 Payment 090417152155 00012659 3-12\JET AIR INC\APR 09\BUILDINGS D 3926.00
04.17.09 Payment 090417152155 00012665 2-11\STEARMAN\APR 09\HANGAR 147 168.00
04.17.09 Payment 090417152155 00012677 3-12\JET AIR\APR 09\HANGAR #60 174.00
04.21.09 Payment 090421101252 00012667 1-25\SAPPHIRE VISTAS LLC\APR 09\HAN 148.00
04.22.09 Payment 090422110428 00012640 1-29\CHALKLBY BEN\APR 09\HANGAR #1 148.00
04.27.09 Payment 090427092817 00013088 2-10\POLASKI MICHAEL\MAY 09\HANGAR 148.00
04.28.09 Payment 090428102839 00013008 2-14\SCHMEISER RUSS\MAY 09\HANGAR 204.00
04.28.09 Payment 090428102839 00013037 2.11\POWERS ROBERT\MAY 09\HANGAR @ 141.00
04.28.09 Payment 090428102839 00013045 2-6\DOWNES & ASSOCIATES\MAY 09\RANG 168.00
TRID: 05.18.09 12:37:46 Page: 3
Iowa City General Ledger System
Revenues Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
382200 Building/Room Rental (CONTINUED)
04.28.09 Payment 090428102839 00013083 2-13\ADVANCED INFONEERING\PAYMENT 110.00
04.28.09 Payment 090428110851 00012635 9-1\LACINA DAVE\APR 09\HANGAR #57 198.00
04.29.09 Payment 090429093312 00012985 2-10\BRUMLEY JAMES\MAY 09\HANGAR # 148.00
04.29.09 Payment 090429093312 00013004 2-9\BUTLER JOHN\MAY 09\HANGAR #36 168.00
04.29.09 Payment 090429093312 00013004 2-9\BUTLER JOBN\MAY 09\HANGAR #37 168.00
04.29.09 Payment 090429093312 00013005 3-10\HARTNIG RANDY\MAY 09\HANGAR # 168.00
04.29.09 Payment 090429093312 00013006 2-7\N6226W INC\MAY 09\HANGAR #49 168.00
Total Building/Room Rental 16657.00
384200 Vending Machine Comm
04.22.09 Misc Pymt 090422110433 1-39\AMERICAN BOTTLING\VENDING COMM 7.20
Total Vending Machine Comm 7.20
393120 General Levy
04.30.09 Journal 090422104025 007528 Airport Prop Tx Supp\Apr Budgeted T 10833.33
Total General Levy 10833.33
Total Airport Operations 34761.79
TRID: 05.18.09 12:37:46 Page: 4
Iowa City General Ledger System
Revenues Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
Total Airport 34761.79
TRIO: 05.18.09 12:37:46 Page: 5
Iowa City General Ledger System
Revenues Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
tit GRAND TOTAL *ii 34761.79
TRID: 05.18.09 12:37:36 Page: 1
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport
560100 Airport Operations
412000 Perm Part Time
04.10.09 Old Sys 090408010011 490303\CIC PAYROLL RECAP\PAYROLL 10 1359.72
04.24.09 Old Sys 090422010008 490535\CIC PAYROLL RECAP\PAYROLL 24 1141.80
Total Perm Part Time 2501.52
421100 Health Insurance
04.08.09 Journal 090422104025 007526 APR HEALTH INSURANCE\CIC HEALTH INS 285.62
Total Health Insurance 285.62
421200 Dental Insurance
04.08.09 Journal 090422104025 007525 APR DENTAL INSURANCE\CIC DENTAL INS 17.70
Total Dental Insurance 17.70
421300 Life Insurance
04.01.09 Journal 090422104025 007527 APR LIFE INSURANCE\CIC LIFE INSURAN .85
Total Life Insurance .85
421400 Disability Insurance
04.08.09 New Vouch 090409030154 06721762 Check:643253\MADISON NATIONAL LIFE 14.10
Total Disability Insurance 14.10
422100 FICA
04.10.09 Old Sys 090408010011 4100599\FICA\CITY CONTRIBUTION 100.15
04.24.09 Old Sys 090422010008 4240599\FICA\CITY CONTRIBUTION 83.48
Total FICA 183.63
423100 IPERS
04.10.09 Old Sys 090408010011 4103599\IPERS\CITY CONTRIBUTION 86.34
04.24.09 Old Sys 090422010008 4243599\IPERS\CITY CONTRIBUTION 72.50
Total IPERS 158.84
TRID: 05.18.09 12:37:36 Page: 2
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
435060 Legal Publications
04.22.09 New Vouch 090423030128 06722678 Check:643767\IOWA CITY PRESS CITIZE 24.32
Total Legal Publications 24.32
438010 Stormwater Utility Charges
04.15.09 Journal 090422104025 007524 057-095-03\STORMWTR\4.15.09 Bill Da 591.96
Total Stormwater Utility Charges 591.96
438030 Electricity
04.22.09 New Vouch 090423030128 06722691 Check:643793\MIDAMERICAN ENERGY\ELE 78.57
Total Electricity 78.57
438070 Heating Fuel/Gas
04.22.09 New Vouch 090423030128 06722692 Check:643793\NIDAMERICAN ENERGY\GAS 10.00
04.22.09 New Vouch 090423030128 06722700 Check:643793\MIDAMERICAN ENERGY\GAS 98.24
04.22.09 New Vouch 090423030128 06722742 Check:643794\MIDAMERICAN ENERGY\GAS 444.64
Total Heating Fuel/Gas 552.88
438000 Sewer Utility Charge
04.15.09 Journal 090422104025 007524 057.120.00\SEWER\4.15.09 Bill Date 24.51
04.15.09 Journal 090422104025 007524 057-118-03\SEWER\4.15.09 Bill Date 16.13
04.15.09 Journal 090422104025 007524 057-117-00\SEWER\4.15.09 Bill Date 32.09
04.15.09 Journal 090422104025 007524 057-115.00\SEWER\4.15.09 Bill Date 8.15
Total Sewer Utility Charge 80.88
438090 Water Utility Charge
04.15.09 Journal 090422104025 007524 057-120-00\WATER\4.15.09 Bill Date 18.67
04.15.09 Journal 090422104025 007524 057-118-03\WATER\4.15.09 Bill Date 12.39
04.15.09 Journal 090422104025 007524 057-117.00\WATER\4.15.09 Bill Date 24.35
04.15.09 Journal 090422104025 007524 057-115-00\WATER\4.15.09 Bill Date 16.47
04.15.09 Journal 090422104025 007524 057-095-03\WATER\4.15.09 Bill Date 7.61
Total Water Utility Charge 79.49
TRID: 05.18.09 12:37:36 Page: 3
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report% Source Description Debit Credit
7600 Airport (CONTINUED(
560100 Airport Operations (CONTINUED)
438100 Refuse Collection Charges
04.14.09 New Vouch 090415030033 06722051 Check:643426\ALLIED WASTE SERVICES\ 74.00
04.14.09 New Vouch 090415030033 06722051 Check:643426\ALLIED WASTE SERVICES\ 25.00
Total Refuse Collection Charges 99.00
438120 Long Distance Service
04.01.09 Ph Lon Dst 090501113823 00004019 APR LONG DIST CRGBK 2.75
Total Long Distance Service 2.75
442070 Bldg Pest Control Services
04.08.09 New Vouch 090409030154 06721799 Check:643227\BAWEEYE PEST CONTROL I 33.95
Total Bldg Pest Control Services 33.95
445080 Snow and Ice Removal
04.13.09 New Vouch 090414030008 06721940 Check:643497\JET AIR INC IOW\SNOW R 4500.00
Total Snow and Ice Removal 4500.00
446140 ITS-Computer Replacement Chargeback
04.01.09 IT Repl 090406135513 00004025 APR ITS REPL CBGBCR 52.78
Total ITS-Computer Replacement Chargeback 52.78
446160 ITS-Network/Internet Chargeback
04.01.09 IT Int/Nwk 090402160547 00004031 APR ITS NETW/INTRNET 30.00
Total ITS-Network/Internet Chargeback 30.00
446200 Photocopying Chargeback
04.30.09 Journal 090505172207 007587 MAR PHOTOCOPY\CIC CENTRAL SERVICE C 24.84
Total Photocopying Chargeback 24.84
446220 Phone Service Chargeback
04.30.09 Qwest Chrg 090501104348 00005032 Apr Qwest Charges 48.14
Total Phone Service Chargeback 48.14
TRID: 05.18.09 12:37:37 Page: 4
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
446280 Telecom Move/Add/Change Chargeback
04.30.09 IT Ann Sup 090504090205 00004024 APR PHONE SERV 77.00
Total Telecom Move/Add/Change Chargeback 77.00
446300 Phone Equipment/Line Chargeback
04.01.09 Ph Equipmt 090501113823 00004018 APR PEON EQUIP CHGBN 77.50
Total Phone Equipment/Line Chargeback 77.50
446320 Mail Chargeback
04.01.09 Mail 090402105154 00400048 MAR POSTAL CHARGES 74.79
Total Mail Chargeback 74.79
446350 City Vehicle Replacement Chargeback
04.30.09 EQ Repl 090504101048 00004006 APR REPLACEMENT COST 1179.58
Total City Vehicle Replacement Chargeback 1179.58
446360 City Vehicle Rental Chargeback
04.30.09 EQ Oper 090504101048 00004007 APR OPERATION COST 143.00
Total City Vehicle Rental Chargeback 143.00
446370 Fuel Chargeback
04.30.09 EQ Div 090504101048 00004008 APR DIVISION FUEL 50.26
Total Fuel Chargeback 50.26
446380 Vehicle Repair & Maintenance Chargeback
04.30.09 EQ Div 090504101048 00004008 APR DIVISION SERVICE 1841.03
Total Vehicle Repair & Maintenance Chargeback 1841.03
449360 Interest Expense
04.30.09 Journal 090422104025 007532 Corp Hangar Loan Int\Apr Interfund 1904.56
04.30.09 Journal 090422104025 007532 Airprt SE Hangar Int\Apr Interfund 991.02
04.30.09 Journal 090422104025 007532 Airprt SW Hangar-Int\Apr Interfund 929.01
TRID: 05.18.09 12:37:37 Page: 5
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED(
560100 Airport Operations (CONTINUED(
449360 Interest Expense (CONTINUED(
Total Interest Expense 3824.59
452040 Sanitation & Industrial Supplies
04.13.09 New Vouch 090414030008 06721939 Check:643497\JET AIR INC IOW\CLEANI 500.00
Total Sanitation & Industrial Supplies 500.00
461040 Other Agriculture Chemicals
04.13.09 New Vouch 090414030008 06721941 Check:643497\JET AIR INC IOW\AIRPOR 137.87
Total Other Agriculture Chemicals 137.87
469320 Miscellaneous Supplies
04.21.09 P-Card 090506141731 15100411 MENARDS IOWA CITY\MICHAEL THARP 149.35
04.21.09 P-Card 090506141731 15100412 MENARDS IOWA CITY\MICHAEL THARP 74.28
04.21.09 P-Card 090506141731 15100413 MENARDS IOWA CITY\MICHAEL THARP 19.08
04.21.09 P-Card 090506141731 15100414 MENARDS IOWA CITY\MICHAEL THARP 21.70
04.21.09 P-Card 090506141731 15100415 LOWES #01688+\MICHAEL THARP 13.38
Total Miscellaneous Supplies 277.79
490150 Operating Subsidy
04.30.09 Journal 090422104025 007528 Econ Dev Coord 10%\Apr Budgeted Tra 696.58
Total Operating Subsidy 696.58
490190 Interfund Loan
04.30.09 Journal 090422104025 007532 Corp Hangar Loan Prn\Apr Interfund 1095.44
04.30.09 Journal 090422104025 007532 Airprt SE Hangar Prn\Apr Interfund 338.98
04.30.09 Journal 090422104025 007532 Airprt SW Hangar-Prn\Apr Interfund 501.00
Total Interfund Loan 1935.42
Total Airport Operations 20177.23
TRID: 05.18.09 12:37:37 Page: 6
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
490190 Interfund Loan (CONTINUED)
Total Airport 20177.23
TRIO: 05.18.09 12:37:37 Page: 7
Iowa City General Ledger System
Expenditures Detail
FY 2009 Detail Reporting
For the period 04.01.09 to 04.30.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
490190 Interfund Loan (CONTINUED)
"' GRAND.TOTAL t* 20177.23