HomeMy WebLinkAbout09-17-2009 Airport Commission IOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, SEPTEMBER 17, 2009-6:00P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings:
August 20, 2009
3. Public Discussion- Items not on the agenda
4. Items for Discussion/Action:
a. Aviation Commerce Park
b. Consider a motion to adjourn to executive session to discuss strategy with
counsel in matters that are presently in litigation or where litigation is
imminent where its disclosure would be likely to prejudice or disadvantage the
position of the governmental body in that litigation.
c. FAA/IDOT Projects-AECOM—David Hughes
i. Runway 7/25& 12/30
ii. Obstruction Mitigation
iii. Building H—University of Iowa Hangar Expansion
iv. 2010 IDOT Pavement Rehab/Hangar A Drainage
d. Airport"Operations": Strategic Plan-Implementation; Budget; Management
i. Consider a resolution approving consultant agreement with Stanley
Consultants
e. Airport Commission Eligibility
f. 2009-2010 T-Hangar Contracts and Fees
g. Whirlybird Helicopters
h. Jet Air/Iowa Flight Training
i. FBO Staff Report
j. Subcommittees' Reports
k. Commission Members' Reports
I. Staff Report
5. Set next regular meeting for October 15, 2009 at 6:00 p.m.
6. Adjourn
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Airport Commission
August 20, 2009
MINUTES PRELIMINARY
IOWA CITY AIRPORT COMMISSION
AUGUST 20, 2009 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
Members Present: Greg Farris, Howard Horan, Janelle Rettig, Minnetta Gardinier
Members Absent: John Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: David Hughes, Steve Eaton, Rick Mascari, Randy Hartwig, Jay Honeck,
Peggy Slaughter, Greg Zimmerman, Dan Yeager, Phillip Wolford
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action): None
CALL TO ORDER:
Chairperson Rettig called the meeting to order at 6:03 P.M.
Farris moved to amend the agenda by moving items 4c and 4e to follow item 4a. Horan
seconded the motion. The motion carried 4-0; Staley absent.
APPROVAL OF MEETING MINUTES:
The minutes of the July 16, 2009 meeting were reviewed.
Horan moved to approve the minutes of the July 16, 2009 meeting as presented. Farris
seconded the motion. The motion carried 4-0; Staley absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park -Peggy Slaughter addressed the Airport Commission.
She stated that they are working on documents for Lot 1 still. She added that there
is an interested party in several lots (Lots 16 and 17) and briefly explained the
proposed project to Members. Slaughter continued, stating that today she received
a call from someone interested in three of the lots. Gardinier asked for some history
on Aviation Commerce Park, to which Horan responded. Slaughter further explained
the pricing of the lots in the Aviation Commerce Park area. The discussion
continued with those present discussing this area and what the initial strategy was.
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Airport Commission
August 20,2009
Members also discussed the remaining debt on the improvements and the use of the
sales proceeds following the loan payoff.
c. FAA/IDOT Projects -AECOM -David Hughes
Runway 7/25 & 12130 - Hughes discussed the status of the runway
construction. Hughes stated the contractor was behind schedule but
didn't know exactly how far behind they were. Hughes stated that they
were preparing for pavement to be placed and as that started he would
have a better idea for the amount of delay the project had. Hughes talked
about an area of the project that encountered some delay in the material
that existed. There was a lot more unusable material in the north than
had been anticipated and they were incorporating fly ash into the area.
Rettig discussed the use of fly ash in the flood zone as fly ash is the
waste material produced from coal fired power plants. She said that she
spoke with Hughes who confirmed that the DNR permitted fly ash to be
used to stabilize the soils during the runway construction. Horan asked
about the rain dates, Hughes responded that so far 5 days had rain
greater than 1 inch. Members expressed their concern that 20 hour days
were not being performed, and that the contractors efforts to complete
work in the required time hadn't been up to expectations. Rettig asked
about the definition of the rain dates to which Hughes responded.
Zimmerman asked about backup plans if there were further delays.
Hughes responded that the plan B was to reopen 7-25 for a short time
while 12-30 was being finished if it was going to be a large delay.
Hughes stated that in order to open 7-25 an asphalt transition would need
to be put into place which would add approximately $140,000 to the price
and then the work would then be removed with work in the 7-25 area.
Rettig asked about the requested alternatives from the FAA. Tharp
responded that the short runways caused risk concern, FAA said they
would participate in the costs associated with a work schedule that was
24 hours per day for the duration of the intersection section. Mascari
requested that the Commission allow pilots to use 18/36 at their own risk.
Rettig asked if any member wanted to make a motion to that effect, and
no motion was made. Members discussed the liquidated damages
amount that was placed in the contract. Members discussed the
possibility of hold another meeting if necessary pending the runway
schedule.
ii. Obstruction Mitigation—Hughes stated that he has not received an
invoice from Mediacom for their work and has not been able to make
contact with the United Hangar demolition contractor.
iii. Building H - University of Iowa Hangar Expansion—Hughes stated
they had some questions for the commission regarding the revisions.
Hughes stated they met with city staff regarding the flood plain issues.
University staff had suggestions for some of the changes to the plans that
didn't have an impact to the flood mitigation areas, but might produce
some cost savings. Members expressed a desire to put the changes
before the contractor to judge cost savings and to move with the
suggestions if there were a cost savings associated with them.
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Airport Commission
August 20, 2009
iv. 2010 State Aviation Program - Tharp noted that this was the grant offer
for the application the airport made in April. Rettig asked for a refresher
on the projects. Hughes described the projects which were pavement
rehabilitation and joint sealing in different areas and to address drainage
around Hangar A which has been having issues with frost heaving
1. Consider a resolution accepting IDOT grant for FY2010— Farris
moved the resolution A09-21, Horan seconded. Motion passed 4-
0, Staley Absent
v. 2008 Pavement Rehab - North Taxilanes - Hughes noted that there
was math error in the previous acceptance documentation of this project.
1. Consider a resolution amending the final contract amount and
rescinding Resolution A9-20 — Horan moved to approve
resolution A09-22, seconded by Gardinier. Motion passed 4-0,
Staley absent
e. 2009-2010 T-Hangar Contracts and Fees - Farris and Gardinier recused
themselves due to conflict of interest with this item. Tharp discussed the information
that was given out. Tharp also discussed adding a section to the web page which
would include placing current rates and the hangar agreement on the web. Members
discussed the waiting list and the upkeep of the list.
b. Consider a motion to adjourn to executive session to discuss strategy with
counsel in matters that are presently in litigation or where litigation is
imminent where its disclosure would be likely to prejudice or disadvantage the
position of the governmental body in that litigation.
Horan moved to adjourn to executive session. Gardinier seconded the motion.
The motion carried 4-0; Staley absent. (Moved into executive session at 7:35
P.M.; returned to regular session at 7:48 P.M.)
d. Airport Operations; Strategic Plan-Implementation; Budget; Management-
Rettig noted that everyone should have the current debt load figure. She asked
Tharp to cover operations next. Tharp noted that during the time that the Airport has
been shut down for the runway project a lot of projects have been completed. He
noted the areas that have been painted and some of the various maintenance issues
being addressed.
Rettig asked if there was anything for Strategic Plan. Tharp noted that they will need
to work on this soon and suggested they reconvene the subcommittee on this.
Rettig next asked if there were any comments on the Budget. The boiler expense
was briefly discussed. On page 1 of"Expenses," Rettig asked about the temp
employee and full-time employee expenses noted for July. Tharp stated that he will
look into these items. On page 4 of"Expenses," item 445230, Rettig asked about
the maintenance and cleaning contracts. Tharp explained why this item is shown
this way. Rettig suggested they use "Management Services"for this item. Next, on
page 5, item 461040, "Other Agriculture Chemicals," Rettig asked what this $669.46
charge is for. It was noted that this is for weed killer. Rettig then noted that on page
7, "Contracted and Non-Contracted Improvements,"that this balance has been
carried over from previous years. Tharp noted that the FAA's Central Region
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Airport Commission
August 20,2009
Conference is coming up next month. He asked that others let him know if they want
to attend the conference in Kansas City, September 22 and 23.
i. Hangar trade request-Hangars#56 . -Tharp spoke to the
Members about this issue. The two tenants want to temporarily swap
hangars for the remainder of their lease term, and then if it works out for
both of them, they will want to make the change permanent. Members
agreed that they have no problem with this request and granted their
permission for a temporary change in hangars for these two tenants.
f. Jet Air/Iowa Flight Training -Woolford noted that Jet Air has finalized the
agreement with Iowa Flight Training. He responded to Members' questions
regarding this.
g. FBO Staff Report-Woolford stated that staff is keeping busy with the various
projects around the Airport, as Tharp stated earlier. He added that they will be
cleaning carpets last, once the other projects are taken care of. Rettig noted that
staff needs to be careful with the "brush hog" machinery as it can be quite difficult to
use. Gardinier noted that the security gate is not closing as it should, and Tharp
stated that he will look into this issue again.
h. Subcommittees' Reports -Farris noted that the next step for the observation area
is some type of deck so visitors can see over the fencing better. Rettig noted that
they need to move the car that is parked in this area so they can install the bike rack
and garbage can there instead. The discussion continued, with Members talking
about possible fundraising. Rettig suggested that the various subcommittees
consider reconvening again to cover some of these issues. The issue of having a
sidewalk along Riverside Drive, in front of the Airport, was brought up. Rettig noted
that she has asked JCCOG for this, noting that there is a path along there showing
how many people would use a sidewalk if one were installed. She asked that others
speak up for this sidewalk, as well, to help make it of more importance.
i. Commission Members' Reports- Farris noted that he attended the City Council
meeting recently. He gave the Council an update of Airport projects and the runway
closure, as well. Horan noted some aviation news he has read recently, and
suggested that when the runways reopen they plan some sort of celebration. Horan
also spoke briefly about the south aviation area and future planning for this. Horan
also noted the loss of Dan Hall, 27C, and the upcoming sale of his plane. Rettig then
spoke about the new webcam, stating that she was looking at it yesterday. Rettig
also spoke to a press release from the State on the economic impact of airports.
She added that someone should write a response to this issue.
An audience member spoke briefly about the webcam, noting that this might be a
good thing to add to the local news channel's weather report.
j. Staff Report-Dulek noted that the next City Council meeting is September 15.
Rettig asked that a Commission Member try to make this meeting. Tharp said he
received the economic impact study results from the state and that he would
distribute them to council and city staff.
SET NEXT REGULAR MEETING:
The next regular meeting of the Airport Commission will be Thursday, September 17, 2009, at
6:00 P.M. at the Iowa City Airport.
5
Airport Commission
August 20, 2009
ADJOURN:
Farris moved to adjourn the meeting at 8:40 P.M. Horan seconded the motion. The
motion carried 4-0; Staley absent.
6
Airport Commission
August 20,2009
AIRPORT COMMISSION
ATTENDANCE RECORD
YEAR 2009
TERM 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5121 6/18 7/10
NAME EXP.
Greg Farris 3/1/13 X X X X X X X X X X X
Minnetta 3/1/15 --- -- -- XX X X O/E O/E O/E X
Gardinier
Howard 3/1/14 X X X X O/E O/E X X X XX
Horan
Janelle Rettig 3/1/12 X O/E X XX X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E XX X X X
NAME TERM 7/16 8/20
EXP.
Greg Farris 3/1/13 X X
Minnetta 3/1/15 X X
Gardinier
Howard 3/1/14 X X
Horan
Janelle Rettig 3/1/12 X X
John Staley 3/1/10 O/E O/E
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a Member
Monthly Expense Report - August '09
Check Requests During Month
Approved
Airport Funds CIP Funds
Check Requests
8/3/2009 Setpagon Construction Co(Building H) $42,711.62
8/3/2009 Metro Pavers(Runway 7-25&12/30 Reconstruct) $123,198.90
8/4/2009 Pate Asphalt(driveway asphalt) $2,384.00
8/4/2009 Meteorlogix(Weather Computer) $2,028.00
8/18/2009 Overhead Door(City Shop Garage Door Repairs) $835.00
8/18/2009 Van Meter Industrial(Runway Light Bulbs) $1,575.80
8/18/2009 Metro Pavers(Runway 12-30 ARRA) $198,077.28
8/182009 Metro Pavers(Runway 7-25&12/30 Reconstruct) $82,932.58
8/18/2009 AECOM(Runway 12-30 Construction Services) $31,681.29
8/18/2009 AECOM(Runway 7-25&12-30 Reconstruction) $11,766.29
8/25/2009 LL Pelting(North Taxilane Rehab-Final Retainage) $11,509.61
8/27/2009 Stanley Consultants-(SPCC Update Site Visit) $633.07
8272009 Aero Rental(Brush Hog) $732.25
8/27/2009 Drain-Rite Plumbing(Building F Drains) $265.00
8272009 Seneca Co(Printer for UST) $688.31
8/27/2009 Earth Tech/AECOM(Runway 7-25 Phase 1 Reconstruction Final) $8,696.26
Airport Operating Expenses $6,822.80
City CIP Fund Expenses $503,242.89
Total Expenses $510,065.69
Capital Projects
Construction Contracts
Project Bid Amount Paid During Month Paid Current FY Paid Previous FY Paid To Date %Paid
South T-Hangar Taxilane $140,794.15 $98,935.64 $98,935.64 70.3
United Hangar $103,060.00 $94,562.69 $94,562.69 91.8
North T-Hangar Taxilane Rehab $163,726.00 $11,509.61 $11,509.61 $153,843.43 $165,353.04 101.0
Runway 7-25812-30 Reconstruction $1,890,900.50 $206,131.48 $206,131.48 $62,716.19 $268,847.67 14.2
Runway 12-30 Reconstruction $1,522,771.00 $198,077.28 $198,077.28 $387,032.40 $585,109.68 38.4
Hangar H Expand $350,840.00 $42,711.62 $42,711.62 $187,431.54 $230,143.16 65.6
Pending Expenses
Total Pending Expenses $0.00 $0.00
Airport Maintenance Activity and Cost Report. Month of: August
Date Maintenance Needed Action Taken Required Parts/Equipment Cost
08/04/09 Mow la,b la,b Mowed— Ehren 0-turn N/A
08/05/09 Weed-eat around fences & Posts Weeded—Scott Weed-eater N/A
08/07/09 Mow 3b 3b Mowed Bat-Wing N/A
08/09/09 Light out in Terminal Bulb replaced 1 * 120watt Bulb INV
08/10/09 Weed-eat around fences & Posts Weeded—Scott Weed-eater N/A
08/11/09 Mow 4a,b,e,f 4a,b,e,f Mowed—Scott Bat-Wing N/A
08/12/09 Chainsaw Broken New Chainsaw Needed Chainsaw bought in July, Cost rec. wrong $52.94
08/12/09 Mow 4c,d 4c,d Mowed—Kirk Bat-Wing N/A
08/13/09 Mow 5a 5a Mowed—Kirk Bat-Wing N/A
08/13/09 Mow la la Mowed—Scott 0-turn N/A
08/14/09 Mow lb lb Mowed —Scott 0-turn N/A
08/16/09 Weeds in Mulch around IC Sign Sign weeded— Ehren - N/A
08/17/09 Start Painting Terminal Purchased Paint/Supplies Brushes/rollers/paint/tape/ect... $???
08/17/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/18/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/19/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/19/09 Need more painting supplies Purchased Paint/Supplies Rollers $10.50
08/19/09 Need more painting supplies Purchased Paint/Supplies Brushes/Gallon of paint(for stairs) $54.60
08/20/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/21/09 Brush Control needed around creek Brush removal- Scott Aero-Rental Brush hog N/A*
08/21/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/22/09 Mow Section 2 2 Mowed—Kirk 0-turn N/A
08/22/09 Brush Control needed around creek Brush removal- Scott Aero-Rental Brush hog N/A*
08/22/09 Mow Section 4a,b 4a,b Mowed—Ehren Bat-Wing N/A
08/22/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/23/09 Brush Control needed around creek Brush removal - Scott aero-Rental Brush hog N/A*
08/23/09 Need more painting supplies Purchased Paint/Supplies Rollers $5.37
08/24/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/25/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/26/09 Painting in Terminal Terminal Painting Rollers/Brushes/Paint INV
08/27/09 Mulch needed around IC sign Mulch picked up at dump Iowa City Pick-up N/A
08/28/09 Mulch around IC sigh Mulched around IC sign Iowa City Pick-up N/A
08/28/09 Mow Section 4a,4b 4a,b Mowed—Scott Bat-Wing N/A
08/29/09 Mulch around IC sigh Mulched around IC sign Iowa City Pick-up N/A
08/29/09 Mow Section 4e,f 4e,f Mowed—Ehren Bat-Wing N/A
08/29/09 Mow Section 2 2 Mowed—Scott 0-turn N/A
08/29/09 Mow la,b la,b Mowed—Scott/Pat 0-turn N/A
08/29/09 Mow Section 3a 3a Mowed—Scott Bat-Wing N/A
08/31/09 Remove Stakes from Sertoma T-stakes removed Skid Steer N/A
Amount to be reimbursed to Jet Air: $123.41
**Maintenance still needed
*Paid for or Purchased by Mike Tharp
INV—in inventory
I
EXPE: 09.14.09 14:19:21 Method: 1 Page: 1
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport
AIRPORT
560100 Airport Operations
SALARIES & WAGES
REGULAR SALARIES & WAGES
411000 Perm Full Time 41982.00 291.97 100.68 41690.03 .70
412000 Perm Part Time 31578.00 5850.60 2354.40 25727.40 18.53
413000 Temporary Employees 10000.00 84.00 9916.00 .84
Total REGULAR SALARIES & WAGES 83560.00 6226.57 2455.08 77333.43 7.45
OTHER WAGES
414100 Overtime Wages 2062.00 2062.00
414500 Longevity Pay 1050.00 1050.00
Total OTHER WAGES 3112.00 3112.00
Total SALARIES & WAGES 86672.00 6226.57 2455.08 80445.43 7.18
EMPLOYEE BENEFITS
GROUP INSURANCE
421100 Health Insurance 8367.00 606.00 303.00 7761.00 7.24
421200 Dental Insurance 525.00 36.12 18.06 488.88 6.88
421300 Life Insurance 240.00 13.12 6.67 226.88 5.47
421400 Disability Insurance 554.00 24.12 12.25 529.88 4.35
421500 Unemployment Compensation 1991.00 1991.00
Total GROUP INSURANCE 11677.00 679.36 339.98 10997.64 5.82
SOCIAL SECURITY CONTRIBUTIONS
422100 FICA 6487.00 459.96 179.62 6027.04 7.09
Total SOCIAL SECURITY CONTRIBUTIONS 6487.00 459.96 179.62 6027.04 7.09
RETIREMENT CONTRIBUTIONS
423100 IPERS 5639.00 414.06 163.26 5224.94 7.34
Total RETIREMENT CONTRIBUTIONS 5639.00 414.06 163.26 5224.94 7.34
EXPE: 09.14.09 14:19:21 Method: 1 Page: 2
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
EMPLOYEE BENEFITS (CONTINUED)
OTHER EMPLOYEE BENEFITS
424500 Monthly Cellular/PCS Allowance 300.00 300.00
Total OTHER EMPLOYEE BENEFITS 300.00 300.00
Total EMPLOYEE BENEFITS 24103.00 1553.38 682.86 22549.62 6.44
PROFESSIONAL & TECHNICAL SERVICES
OFFICIAL/ADMINSTRATIVE SERVICES
431020 Court Costs & Services 180.00 180.00
Total OFFICIAL/ADMINSTRATIVE SERVICES 180.00 180.00
PROFESSIONAL SERVICES
432020 Annual Audit 527.00 527.00
432070 Management Services 9000.00 9000.00
432080 Other Professional Services 175.00 175.00 -175.00
Total PROFESSIONAL SERVICES 9527.00 175.00 175.00 9352.00 1.84
DATA AND COMMUNICATION SERVICES
435056 Delivery Services 49.54 -49.54
435057 Couriers 28.00 28.00
435060 Legal Publications 44.00 36.48 13.13 7.52 82.91
Total DATA AND COMMUNICATION SERVICES 72.00 86.02 13.13 -14.02 119.47
TRAINING & EDUCATION
436030 Transportation 900.00 900.00
436050 Registration 400.00 400.00
436060 Lodging 500.00 500.00
436080 Meals 150.00 150.00
Total TRAINING & EDUCATION 1950.00 1950.00
EXPE: 09.14.09 14:19:21 Method: 1 Page: 3
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
PROFESSIONAL & TECHNICAL SERVICES (CONTINUED)
INSURANCE
437010 Comp Liability Insurance 7040.00 3950.00 3090.00 56.11
437020 Fire & Casualty Insurance 12067.00 12067.00
437030 Worker's Comp Insurance 86.00 86.00
437041 Bonding & Other Insurance 936.00 936.00
437200 Loss Reserve Payment 5000.00 5000.00
Total INSURANCE 25129.00 3950.00 21179.00 15.72
UTILITY SERVICES
438010 Stormwater Utility Charges 7104.00 1183.92 591.96 5920.08 16.67
438030 Electricity 15074.00 2131.47 1039.37 12942.53 14.14
438070 Heating Fuel/Gas 11581.00 73.96 37.41 11507.04 .64
438080 Sewer Utility Charge 1925.00 300.41 154.89 1624.59 15.61
438090 Water Utility Charge 1736.00 276.48 149.75 1459.52 15.93
438100 Refuse Collection Charges 1157.00 198.00 99.00 959.00 17.11
438110 Local Phone Service 454.00 159.81 80.02 294.19 35.20
438120 Long Distance Service 55.00 12.18 5.07 42.82 22.15
Total UTILITY SERVICES 39086.00 4336.23 2157.47 34749.77 11.09
Total PROFESSIONAL & TECHNICAL SERVICES 75944.00 8547.25 2345.60 67396.75 11.25
REPAIR & MAINTENANCE
BUILDING REPAIR & MAINTENANCE SERVICES
442010 Other Building Repair & Maintena 8951.00 3843.01 2391.01 5107.99 42.93
442020 Structure Repair & Maintenance S 4000.00 472.12 75.00 3527.88 11.80
442030 Heating Equipment Repair & Maint 500.00 500.00
442040 Cooling Equipment Repair & Maint 500.00 500.00
442060 Electrical & Plumbing Repair & M 500.00 146.17 19.79 353.83 29.23
442070 Bldg Pest Control Services 437.00 33.95 403.05 7.77
Total BUILDING REPAIR & MAINTENANCE SERVICE 14888.00 4495.25 2485.80 10392.75 30.19
EXPE: 09.14.09 14:19:22 Method: 1 Page: 4
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
REPAIR & MAINTENANCE (CONTINUED)
EQUIPMENT REPAIR & MAINTENANCE SERVICES
443080 Other Equipment Repair & Mainten 3317.00 854.21 2462.79 25.75
Total EQUIPMENT REPAIR & MAINTENANCE SERVIC 3317.00 854.21 2462.79 25.75
TECHNICAL SERVICES
445030 Nursery Service-Lawn and Plant C 300.00 300.00
445110 Testing Services 1280.00 1280.00
445140 Outside Printing 166.00 166.00
445230 Other Technical Services 5000.00 -5000.00
Total TECHNICAL SERVICES 1746.00 5000.00 -3254.00 286.37
INTRA-DEPARTMENT SERVICES
446100 City Attorney Chargeback 6360.00 6360.00
446130. ITS-PC/Peripheral Support Charge 400.00 400.00 100.00
446140 ITS-Computer Replacement Chargeb 633.00 105.56 52.78 527.44 16.68
446160 ITS-Network/Internet Chargeback 360.00 60.00 30.00 300.00 16.67
446200 Photocopying Chargeback 512.00 23.76 15.12 488.24 4.64
446220 Phone Service Chargeback 618.00 96.28 48.14 521.72 15.58
446300 Phone Equipment/Line Chargeback 1014.00 170.00 85.00 844.00 16.77
446320 Mail Chargeback 495.00 111.63 54.88 383.37 22.55
446350 City Vehicle Replacement Chargeb 14176.00 2322.60 1161.30 11853.40 16.38
446360 City Vehicle Rental Chargeback 644.00 644.00
446370 Fuel Chargeback 8506.00 692.99 388.96 7813.01 8.15
446380 Vehicle Repair & Maintenance Cha 4017.00 673.97 199.85 3343.03 16.78
446390 Auto Body Repair Chargeback 109.00 109.00
Total INTRA-DEPARTMENT SERVICES 37844.00 4656.79 2036.03 33187.21 12.31
MISCELLANEOUS SERVICES & CHARGES
449060 Dues & Memberships 625.00 625.00
449120 Equipment Rental 213.00 732.25 732.25 -519.25 343.78
449140 Tools Rental 250.00 250.00
449360 Interest Expense 58997.00 7491.68 3745.84 51505.32 12.70
EXPE: 09.14.09 14:19:22 Method: 1 Page: 5
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance I Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
REPAIR & MAINTENANCE (CONTINUED)
MISCELLANEOUS SERVICES & CHARGES (CONTINUED
Total MISCELLANEOUS SERVICES & CHARGES 60085.00 8223.93 4478.09 51861.07 13.69
Total REPAIR & MAINTENANCE 117880.00 23230.18 8999.92 94649.82 19.71
OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU
GENERAL SUPPLIES
452010 Office Supplies 850.00 • 155.46 115.97 694.54 18.29
452030 Minor Office Equipment/Furniture 500.00 500.00
452040 Sanitation & Industrial Supplies 533.00 533.00
Total GENERAL SUPPLIES 1883.00 155.46 115.97 1727.54 8.26
BOOKS & PERIODICALS
454010 Reference Materials & Books 17.00 17.00
454020 Subscriptions 2007.00 2028.00 2028.00 -21.00 101.05
Total BOOKS & PERIODICALS 2024.00 2028.00 2028.00 -4.00 100.20
COMPUTER & PRINTING SUPPLIES
455120 Misc Computer Hardware 419.00 419.00
Total COMPUTER & PRINTING SUPPLIES 419.00 419.00
Total OTHER PURCHASED SERVICES (CHANGE TO OFF 4326.00 2183.46 2143.97 2142.54 50.47
OPERATING SUPPLIES
AGRICULTURE SUPPLIES
461030 Plants & Trees 88.00 88.00
461040 Other Agriculture Chemicals 364.00 669.46 -305.46 183.92
Total AGRICULTURE SUPPLIES 452.00 669.46 -217.46 148.11
CHEMICAL & LAB SUPPLIES
463200 Other Chemicals & Supplies 327.00 327.00
EXPE: 09.14.09 14:19:22 Method: 1 Page: 6
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OPERATING SUPPLIES (CONTINUED)
Total CHEMICAL & LAB SUPPLIES 327.00 327.00
FUELS & LUBRICANTS
465060 Lubricants 138.00 138.00
Total FUELS & LUBRICANTS 138.00 138.00
REPAIR & MAINTENANCE SUPPLIES
466030 Paint Supplies 25.00 25.00
466040 Plumbing Supplies 25.0D 25.00
466050 Electrical Supplies 742.00 7.40 734.60 1.00
466060 Other Construction Supplies 288.00 288.00
466070 Other Maintenance Supplies 288.00 17.91 270.09 6.22
Total REPAIR & MAINTENANCE SUPPLIES 1368.00 25.31 1342.69 1.85
EQUIPMENT REPAIR & MAINTENANCE SUPPLIES
467020 Equipment Repair & Maintenance S 149.00 149.00
467160 Other Vehicle Repair & Maintenan 376.00 376.00
Total EQUIPMENT REPAIR & MAINTENANCE SUPPLI 525.00 525.00
SURFACING MATERIALS
468020 Concrete 243.00 243.00
468030 Asphalt 273.00 273.00
468050 Sand 50.00 50.00
Total SURFACING MATERIALS 566.00 566.00
OTHER SUPPLIES & EQUIPMENT
469040 Traffic Control Improvement Supp • 134.03 -134.03
469190 Minor Equipment 674.00 674.00
469260 Fire Ext & Refills 108.00 108.00
469320 Miscellaneous Supplies 484.00 484.00
Total OTHER SUPPLIES & EQUIPMENT 1266.00 134.03 1131.97 10.59
EXPE: 09.14.09 14:19:22 Method: 1 Page: 7
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OPERATING SUPPLIES (CONTINUED)
OTHER SUPPLIES & EQUIPMENT (CONTINUED)
Total OPERATING SUPPLIES 4642.00 828.80 3813.20 17.85
IMPROVEMENTS OTHER THAN BUILDING
IMPROVEMENTS OTHER THAN BUILDING (GREATER
473010 Contracted Improvements 82276.00 6609.00 2384.00 75667.00 8.03
473020 Non-Contracted Improvements 7500.00 7500.00
Total IMPROVEMENTS OTHER THAN BUILDING 89776.00 6609.00 2384.00 83167.00 7.36
OTHER FINANCIAL USES
490150 Operating Subsidy 9781.00 1630.16 815.08 8150.84 16.67
490190 Interfund Loan 58723.00 4028.34 2014.17 54694.66 6.86
Total OTHER FINANCIAL USES 68504.00 5658.50 2829.25 62845.50 8.26
Total Airport Operations 471847.00 54837.14 21840.68 417009.86 11.62
Total Airport 471847.00 54837.14 21840.68 417009.86 11.62
EXPE: 09.14.09 14:19:22 Method: 1 Page: 8
Iowa City General Ledger System
FY 2010 Expense Reporting
For the period 08.01.09 to 08.31.09
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance Used
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OTHER FINANCIAL USES (CONTINUED)
t* GRAND TOTAL *** 471847.00 54837.14 21840.68 417009.86 11.62
REVS: 09.14.09 14:19:51 Method: 3 Page: 1
Iowa City General Ledger System
FY 2010 Revenue Reporting
For the period 08.01.09 to 08.31.09
Estimated YTD Period
Account Revenue Revenue Revenue Remainder %
7600 Airport
INTEREST REVENUES
381100 Interest on Investments 2500.00 274.18 118.62 2225.82 10.97
Total INTEREST REVENUES 2500.00 274.18 118.62 2225.82 10.97
RENTS
382100 Land Rental 42600.00 9464.60 2220.60 33135.40 22.22
382200 Building/Room Rental 229000.00 38544.00 19169.00 190456.00 16.83
Total RENTS 271600.00 48008.60 21389.60 223591.40 17.68
ROYALTIES & COMMISSIONS
384200 Vending Machine Comm 175.00 64.95 64.95 110.05 37.11
384900 Other Commissions 21127.00 21127.00
Total ROYALTIES & COMMISSIONS 21302.00 64.95 64.95 21237.05 .30
TRANSFERS
TRANSFERS FROM GOVERNMENTAL ACTIVITIES
393120 General Levy 116400.00 20000.00 10000.00 96400.00 17.18
Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES 116400.00 20000.00 10000.00 96400.00 17.18
Total TRANSFERS 116400.00 20000.00 10000.00 96400.00 17.18
Total Airport 411802.00 68347.73 31573.17 343454.27 16.60
*t* GRAND TOTAL *** 411802.00 68347.73 31573.17 343454.27 16.60
TRID: 09.14.09 14:20:17 Method: 4 Page: 1
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport
560100 Airport Operations
411000 Perm Full Time
08.14.09 Old Sys 090812010011 492638\CIC PAYROLL RECAP\PAYROLL 14 41.95
08.28.09 Old Sys 090826010009 492885\CIC PAYROLL RECAP\PAYROLL 28 58.73
Total Perm Full Time 100.68
412000 Perm Part Time
08.14.09 Old Sys 090812010011 492638\CIC PAYROLL RECAP\PAYROLL 14 1177,20
08.28.09 Old Sys 090826010009 492885\CIC PAYROLL RECAP\PAYROLL 28 1177.20
Total Perm Part Time 2354.40
421100 Health Insurance
08.26.09 Journal 090831175954 007901 AUG HEALTH INSURANCE\CIC HEALTH INS 303.00
Total Health Insurance 303.00
421200 Dental Insurance
08.26.09 Journal 090831175954 007900 AUG DENTAL INSURANCE\CIC DENTAL INS 18.06
Total Dental Insurance 18.06
421300 Life Insurance
08.26.09 New Vouch 090827030109 06730503 Check:652348\MADISON NATIONAL LIFE 6.67
Total Life Insurance 6.67
421400 Disability Insurance
08.26.09 New Vouch 090827030109 06730602 Check:652351\MADISON NATIONAL LIFE 12.25
Total Disability Insurance 12.25
422100 FICA
08.14.09 Old Sys 090812010011 8140599\FICA\CITY CONTRIBUTION 89.17
08.28.09 Old Sys 090826010009 8280599\FICA\CITY CONTRIBUTION 90.45
Total FICA 179.62
TRID: 09.14.09 14:20:17 Method: 4 Page: 2
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
423100 IPERS
08.14.09 Old Sys 090812010011 8140599\IPERS\CITY CONTRIBUTION 81.07
08.28.09 Old Sys 090826010009 8280599\IPERS\CITY CONTRIBUTION 82.19
Total IPERS 163.26
432080 Other Professional Services
08.07.09 New Vouch 090810030010 06729245 Check:651001\SECURITY ABSTRACT COMP 175.00
Total Other Professional Services 175.00
435060 Legal Publications
08.19.09 New Vouch 090820030019 06730009 Check:651548\IOWA CITY PRESS CITIZE 13.13
Total Legal Publications 13.13
438010 Stormwater Utility Charges
08.19.09 Journal 090831175954 007898 057-095-03\STORMWTR\8.19.09 Bill Da 591.96
Total Stormwater Utility Charges 591.96
438030 Electricity
08.19.09 New Vouch 090820030019 06729862 Check:651570\MIDAMERICAN ENERGY\ELE 112.25
08.19.09 New Vouch 090820030019 06729944 Check:651568\MIDAMERICAN ENERGY\ELE 749.97
08.19.09 New Vouch 090820030019 06729947 Check:651568\MIDAMERICAN ENERGY\ELR 56.77
08.19.09 New Vouch 090820030019 06729948 Check:651568\MIDAMERICAN ENERGY\ELE 120.38
Total Electricity 1039.37
438070 Heating Fuel/Gas
08.19.09 New Vouch 090820030019 06729877 Check:651569\MIDAMERICAN ENERGY\GAS 13.71
08.19.09 New Vouch 090820030019 06729945 Check:651568\MIDAMBRICAN ENERGY\GAS 12.88
08.19.09 New Vouch 090820030019 06729946 Check:651568\MIDAMERICAN ENERGY\GAS 10.82
Total Heating Fuel/Gas 37.41
438080 Sewer Utility Charge
08.19.09 Journal 090831175954 007898 057-115-00\SEWER\8.19.09 Bill Date 44.06
08.19.09 Journal 090831175954 007898 057-117-00\SEWER\8.19.09 Bill Date 52.04
TRID: 09.14.09 14:20:17 Method: 4 Page: 3
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
438080 Sewer Utility Charge (CONTINUED)
08.19.09 Journal 090831175954 007898 057-118-03\SEWER\8.19.09 Bill Date 20.12
08.19.09 Journal 090831175954 007898 057-120-00\SEWER\8.19.09 Bill Date 38.67
Total Sewer Utility Charge 154.89
438090 Water Utility Charge
08.19.09 Journal 090831175954 007898 057-095-03\WATER\8.19.09 Bill Date 22.41
08.19.09 Journal 090831175954 007898 057-115-00\WATER\8.19.09 Bill Date 43.38
08.19.09 Journal 090831175954 007898 057-117-00\WATER\8.19.09 Bill Date 39.30
08.19.09 Journal 090831175954 007898 057-118-03\WATER\8.19.09 Bill Date 15.38
08.19.09 Journal 090831175954 007898 057-120-00\WATER\8.19.09 Bill Date 29.28
Total Water Utility Charge 149.75
438100 Refuse Collection Charges
08.18.09 New Vouch 090819030016 06729747 Check:651485\ALLIED WASTE SERVICES\ 74.00
08.18.09 New Vouch 090819030016 06729747 Check:651485\ALLIED WASTE SERVICES\ 25.00
Total Refuse Collection Charges 99.00
438110 Local Phone Service
08.04.09 New Vouch 090805030017 06728965 Check:650120\IOWA TELECOM COMMUNCIA 80.02
Total Local Phone Service 80.02
438120 Long Distance Service
08.01.09 Ph Lon Dst 090901112104 00008019 AUG LONG DIST CHGBK 5.07
Total Long Distance Service 5.07
442010 Other Building Repair & Maintenance Ser
08.24.09 New Vouch 090825030009 06730071 Check:652376\OVERHEAD DOOR COMPANY 835.00
08.26.09 New Vouch 090827030109 06730268 Check:652411\VAN METER INDUSTRIAL I 1556.01
Total Other Building Repair & Maintenance Servi 2391.01
TRID: 09.14.09 14:20:17 Method: 4 Page: 4
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED
560100 Airport Operations (CONTINUED)
442020 Structure Repair & Maintenance Services
08.11.09 New Vouch 090812030020 06729413 Check:650976\O'EEEFE ELEVATOR CO IN 75.00
Total Structure Repair & Maintenance Services 75.00
442060 Electrical & Plumbing Repair & Maintena
08.26.09 New Vouch 090827030109 06730269 Check:652411\VAN METER INDUSTRIAL I 19.79
Total Electrical & Plumbing Repair & Maintenanc 19.79
446140 ITS-Computer Replacement Chargeback
08.01.09 IT Repl 090810163423 00008025 AUG ITS REPL CHGBCK 52.78
Total ITS-Computer Replacement Chargeback 52.78
446160 ITS-Network/Internet Chargeback
08.01.09 IT Int/Nwk 090810145947 00008031 AUG ITS NETW/INTRNET 30.00
Total ITS-Network/Internet Chargeback 30.00
446200 Photocopying Chargeback
08.01.09 Copier Chg 090825110437 00800049 JUL PHOTOCOPY CHARGE 15.12
Total Photocopying Chargeback 15.12
446220 Phone Service Chargeback
08.18.09 Qwest Chrg 090818151911 00008032 Aug Qwest Charges 48.14
Total Phone Service Chargeback 48.14
446300 Phone Equipment/Line Chargeback
08.01.09 Ph Equipmt 090901112104 00008018 AUG PHON EQUIP CHGB% 85.00
Total Phone Equipment/Line Chargeback 85.00
446320 Mail Chargeback
08.01.09 Mail 090812082142 00800048 JUL POSTAL CHARGES 54.88
Total Mail Chargeback 54.88
TRID: 09.14.09 14:20:17 Method: 4 Page: 5
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
446350 City Vehicle Replacement Chargeback
08.31.09 EQ Repl 090908141335 00008006 AUG REPLACEMENT COST 1161.30
Total City Vehicle Replacement Chargeback 1161.30
446370 Fuel Chargeback
08.31.09 EQ Div 090908141335 00008008 AUG DIVISION FUEL 388.96
Total Fuel Chargeback 388.96
446380 Vehicle Repair & Maintenance Chargeback
08.31.09 EQ Div 090908141335 00008008 AUG DIVISION SERVICE 199.85
Total Vehicle Repair & Maintenance Chargeback 199.85
449120 Equipment Rental
08.31.09 New Vouch 090901030012 06730689 Check:652604\AERO RENTAL\RENTAL 732.25
Total Equipment Rental 732.25
449360 Interest Expense
08.31.09 Journal 090831175954 007906 Corp Hangar Loan Int\Aug Interfund 1859.94
08.31.09 Journal 090831175954 007906 Airprt SE Hangar Int\Aug Interfund 977.30
08.31.09 Journal 090831175954 007906 Airprt SW Hangar-Int\Aug Interfund 908.60
Total Interest Expense 3745.84
452010 Office Supplies
08.21.09 P-Card 090903110220 15500502 STAPLES 00106260\MICHAEL THAR 71.99
08.21.09 P-Card 090903110220 15500503 STAPLES 00106260\MICHAEL THAR 43.98
Total Office Supplies 115.97
454020 Subscriptions
08.07.09 New Vouch 090810030010 06729277 Check:650965\METEORLOGIX\ANNUAL WEA 2028.00
Total Subscriptions 2028.00
TRID: 09.14.09 14:20:17 Method: 4 Page: 6
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
473010 Contracted Improvements
08.07.09 New Vouch 090810030010 06729279 Check:650981\PATE ASPHALT SYSTEMS C 2384.00
Total Contracted Improvements 2384.00
490150 Operating Subsidy
08.31.09 Journal 090831175954 007902 Econ Dev Coord 104\Aug Budgeted Ope 815.08
Total Operating Subsidy 815.08
490190 Interfund Loan
08.31.09 Journal 090831175954 007906 Corp Hangar Loan Prn\Aug Interfund 1140.07
08.31.09 Journal 090831175954 007906 Airprt SE Hangar Prn\Aug Interfund 352.70
08.31.09 Journal 090831175954 007906 Airprt SW Hangar-Prn\Aug Interfund 521.40
Total Interfund Loan 2014.17
Total Airport Operations 21840.68
TRID: 09.14.09 14:20:17 Method: 4 Page: 7
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report(' Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
490190 Interfund Loan (CONTINUED)
Total Airport 21840.68
TRID: 09.14.09 14:20:17 Method: 4 Page: 8
Iowa City General Ledger System
Expenditures Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
490190 Interfund Loan (CONTINUED)
*** GRAND TOTAL t** 21840.68
TRID: 09.14.09 14:20:24 Method: 4 Page: 1 .
Iowa City General Ledger System
Revenues Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport
560100 Airport Operations
381100 Interest on Investments
08.31.09 Allocation 090910110252 Aug interest allocation 118.62
Total Interest on Investments 118.62
382100 Land Rental
08.11.09 Payment 090811093208 00012596 1-11\WALMART STORES INC\PAYMENT 1875.00
08.11.09 Payment 090811093208 00013909 1-13\BELL LARRY & SANDRA\PAYMENT 300.00
08.17.09 Payment 090817095148 00013803 1-10\U OF I STUDIO ARTS\PAYMENT 45.60
Total Land Rental 2220.60
382200 Building/Room Rental
08.03.09 Payment 090803101737 00013808 2-14\FIELD HOWARD\AUG 09\HANGAR #5 168.00
08.03.09 Payment 090803101737 00013817 2-5\BRUMLEY JAMES\AUG 09\HANGAR #2 148.00
08.04.09 Payment 090804100903 00013828 2-13\BULGARELLI DAVID\AUG 09\HANGA 148.00
08.04.09 Payment 090804100903 00013868 2-11\POWERS ROBERT\AUG 09\HANGAR # 141.00
08.05.09 Payment 090805092950 00013833 2-14\HALL DAN\AUG 09\HANGAR #27 148.00
08.05.09 Payment 090805092950 00013869 2-6\OPERATOR PERFORMANCE LAB\AUG 09 1330.00
08.05.09 Payment 090805092950 00013869 2-6\OPERATOR PERFORMANCE LAB\AUG 09 168.00
08.05.09 Payment 090805092950 00013876 2-20\DOWNES & ASSOCIATES\AUG 09\HAN 168.00
08.06.09 Payment 090806093052 00013886 2-11\HERTZ CORPORATION\AUG 09\OFFIC 300.00
08.06.09 Misc Pymt 090806093057 2-10\HERTZ\AUG 09-JULY 10 PARKING 3960.00
08.06.09 Payment 090806113410 00013842 9-1\LACINA DAVE\AUG 09\HANGAR #57 198.00
08.07.09 Payment 090807092741 00013834 2-2\MASCARI RICK\AUG 09\EANGAR #30 148.00
08.10.09 Payment 090810092422 00013843 2-8\PATTSCHULL RICHARD\AUG 09\HANG 229.00
08.10.09 Payment 090810092422 00013870 2-6\WIECHERT RONALD\AUG 09\HANGAR 192.00
08.11.09 Payment 090811093208 00013813 1-6\RUYLE JOHN\AUG 09\HANGAR #33 358.00
08.11.09 Payment 090811093208 00013880 1-9\ALEXIS PARK INN & SUITES\AUG 09 141.00
08.12.09 Payment 090812100207 00013824 2-11\RANEY CHARLES\AUG 09\HANGAR # 141.00
08.12.09 Payment 090812100207 00013829 2-14\IOWAAERO\AUG 09\HANGAR #43 168.00
08.12.09 Payment 090812100207 00013841 2-4\OCKENFELS TRANSFER\AUG 09\HANGA 204.00
08.12.09 Payment 090812100207 00013881 2-12\VRANEK DOUGLAS\AUG 09\HANGAR 141.00
08.12.09 Payment 090812100207 00013915 1-3\ROHR BRIAN\AUG 09\HANGAR #19 148.00
08.14.09 Payment 090814095231 00013826 2-7\BULLERS JONATHAN\AUG 09\HANGAR 141.00
TRID: 09.14.09 14:20:25 Method: 4 Page: 2
Iowa City General Ledger System
Revenues Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
382200 Building/Room Rental (CONTINUED(
08.14.09 Payment 090814095231 00013847 2-9\CHALKLEY BEN\AUG 09\HANGAR #14 148.00
08.14.09 Payment 090814095231 00013849 2-4\ZUBROD ROY\AUG 09\HANGAR #20 148.00
08.17.09 Payment 090817095148 00013830 2-6\HOLLY FORREST\AUG 09\HANGAR #1 148.00
08.18.09 Payment 090818092226 00013827 2-7\HALL ROBERT\AUG 09\HANGAR #6 141.00
08.18.09 Payment 090818092226 00013827 2-7\HALL ROBERT\AUG 09\HANGAR #12 148.00
08.18.09 Payment 090818092226 00013865 2-5\R00F KEITH\AUG 09\HANGAR #32 512.00
08.18.09 Payment 090818092226 00013878 3-2\FLANAGAN JAMES\AUG 09\HANGAR # 168.00
08.19.09 Payment 090819104120 00013844 2-29\NE IA PHYS THERPY ASSOC\AUG 09 198.00
08.19.09 Payment 090819104120 00013844 2-29\NE IA PHYS THERPY ASSOC\AUG 09 174.00
08.19.09 Payment 090819104120 00013874 2-28\SAPPHIRE VISTAS LLC\AUG 09\HAN 148.00
08.20.09 Payment 090820093441 00013603 1-13\FULL JERRY\JUL 09\HANGAR #45 204.00
08.20.09 Payment 090820093441 00013613 1-7\TEARSE DAVID\JUL 09\HANGAR #41 168.00
08.20.09 Payment 090820093441 00013848 1-8\TEARSE DAVID\AUG 09\HANGAR #41 168.00
08.20.09 Payment 090820093441 00013866 2-20\JET AIR INC\AUG 09\BUILDINGS D 3926.00
08.20.09 Payment 090820093441 00013884 2-20\JET AIR\AUG 09\HANGAR #60 174.00
08.20.09 Payment 090820093441 00013919 1-20\YELDER ROY\AUG 09\HANGAR #18 148.00
08.21.09 Payment 090821104939 00013806 89-1\MILLER RICHARD\AUG 09\HANGAR 168.00
08.21.09 Payment 090821104939 00013840 89-4\FISHBAUGH JUSTIN\AUG 09\HANGA 174.00
08.21.09 Payment 090821104939 00013845 89-5\ALLENDER PATRICK\AUG 09\HANGA 168.00
08.21.09 Payment 090821104939 00013852 89-6\EDMONDS TERRY\AUG 09\HANGAR # 313.00
08.21.09 Payment 090821104939 00013861 89-10\SQUADRONS UP\AUG 09\HANGAR #5 168.00
08.21.09 Payment 090821104939 00013864 89-11\GURNETT DON\AUG 09\HANGAR #3 310.00
08.21.09 Payment 090821104939 00013873 89-13\SINGLETARY ROBERT\AUG 09\HAN 141.00
08.21.09 Payment 090821104939 00013889 89-15\SWANSON NAOMI\AUG 09\HANGER 141.00
08.21.09 Payment 090821104939 00013913 89-18\MEADE JAMES N\AUG 09\HANGAR 148.00
08.25.09 Payment 090825093256 00014056 1-10\BRUMLEY JAMES\SEP 09\HANGAR # 148.00
08.26.09 Payment 090826092105 00014076 1-13\N6226W INC\SSP 09\HANGAR #49 168.00
08.26.09 Payment 090826092105 00014078 1-7\SCHMEISER RUSS\SEP 09\HANGAR # 204.00
08.26.09 Payment 090826092105 00014107 1-10\POWERS ROBERT\SEP 09\HANGAR # 141.00
08.26.09 Payment 090826092105 00014161 1-11\POLASKI MICHAEL\SBP 09\HANGAR 148.00
08.27.09 Payment 090827090530 00014132 1-14\LUST GARY\SEP 09\HANGAR #4 141.00
08.27.09 Payment 090827090530 00014132 1-14\LUST GARY\SEP 09\HANGAR #21 148.00
TRID: 09.14.09 14:20:25 Method: 4 Page: 3
Iowa City General Ledger System
Revenues Detail
Fl 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report$ Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
382200 Building/Room Rental (CONTINUED)
08.28.09 Payment 090828092044 00007167 2-5\WIECHERT RONALD\Oct 07\HANGAR 12.00
08.28.09 Payment 090828092044 00011490 2-5\WIECHERT RONALD\DEC 08\HANGAR 6.00
08.31.09 Payment 090831093826 00014067 1-11\BULGARELLI DAVID\SEP 09\HANGA 148.00
08.31.09 Payment 090831093826 00014075 1-9\HARTWIG RANDY\SEP 09\HANGAR #3 168.00
08.31.09 Payment 090831093826 00014082 2-18\PATTSCHULL RICHARD\SEP 09\HAN 229.00
08.31.09 Payment 090831093826 00014115 1-8\DOWNES & ASSOCIATES\SEP 09\HANG 168.00
Total Building/Room Rental 19169.00
384200 Vending Machine Comm
08.20.09 Misc Pymt 090820093445 2-15\PEPSI-COLA\VENDING COMMISSIONS 54.15
08.31.09 Misc Pymt 090831093830 2-13\AMERICAN BOTTLING\VENDING COMM 10.80
Total Vending Machine Comm 64.95
393120 General Levy
08.31.09 Journal 090831175954 007902 Airport Prop Tx Supp\Aug Budgeted 0 10000.00
Total General Levy 10000.00
Total Airport Operations 31573.17
TRID: 09.14.09 14:20:25 Method: 4 Page: 4
Iowa City General Ledger System
Revenues Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations CONTINUED)
Total Airport 31573.17
TRID: 09.14.09 14:20:25 Method: 4 Page: 5
Iowa City General Ledger System
Revenues Detail
FY 2010 Detail Reporting
For the period 08.01.09 to 08.31.09
Trans Date Trans Type Report# Source Description Debit Credit
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
"' GRAND TOTAL tt+ 31573.17
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO EXECUTE AND THE
SECRETARY TO ATTEST TO A CONSULTANT AGREEMENT BETWEEN
THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY,IOWA,AND
STANLEY CONSULTANTS FOR SPILL PREVENTION CONTROL AND
COUNTERMEASURE PLAN.
WHEREAS,federal regulations at 40 CFR 112 require facilities that store more than 1,320 gallons
of oil to prepare and implement a Spill Prevention Control and Countermeasure(SPCC) Plan;and
WHEREAS, the Iowa City Municipal Airport exceeds this threshold of oil storage; and
WHEREAS, Consultant previously prepared an SPCC Plan to address the airport; and
WHEREAS,there have been changes in the potential for the airport to discharge oil; and
WHEREAS,federal SPCC regulations require SPCC Plan revisions and certification by a licensed
professional engineer when oil discharge potential changes.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
That the Chairperson is directed and authorized to execute and the Secretary to attest to the
attached consultant agreement
It was moved by and seconded by the Resolution be adopted,
and upon roll call there were:
Ayes Nays Absent
Farris
Gardinier
Horan
Rettig
Staley
Passed and approved this
•
Approved By:
::: 5ON
ER
:
� S ( ccp
SECRETARY City Attorney's Office
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CHAIRPERSON TO EXECUTE AND THE
SECRETARY TO ATTEST TO A CONSULTANT AGREEMENT BETWEEN
THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY,IOWA,AND
STANLEY CONSULTANTS
WHEREAS,federal regulations at 40 CFR 112 require facilities that store more than 1,320 gallons
of oil to prepare and implement a Spill Prevention Control and Countermeasure (SPCC) Plan; and
WHEREAS, the Iowa City Municipal Airport exceeds this threshold of oil storage;and
WHEREAS, Consultant previously prepared an SPCC Plan to address the airport and
WHEREAS,there have been changes in the potential for the airport to discharge oil;and
WHEREAS,federal SPCC regulations require SPCC Plan revisions and certification by a licensed
professional engineer when oil discharge potential changes.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
1. That the Chairperson is directed and authorized to execute and the Secretary to attest to
the attached consultant agreement
It was moved by and seconded by the Resolution be adopted,
and upon roll call them were:
Ayes Nays Absent
Farris
Gardinier
Horan
Rettig
Staley
Passed and approved this
Approved By:
CHAIRPERSON
ATTEST:
SECRETARY City Attorney's Office
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this j 74k day of 04 tri
ZiOiert , by and between the City of Iowa City, a municipal corporation, hereinafter
referred to as the City and Stanley Consultants, Inc.. of Coralville, Iowa, hereinafter referred to as
the Consultant..
WHEREAS, federal regulations at 40 CFR 112 require facilities that store more than 1,320 gallons
of oil to prepare and implement a Spill Prevention Control and Countermeasure (SPCC) Plan; and
WHEREAS, the Iowa City Municipal Airport exceeds this threshold of oil storage; and
WHEREAS, Consultant previously prepared an SPCC Plan to address the airport; and
WHEREAS, there have been changes in the potential for the airport to discharge oil; and
WHEREAS,federal SPCC regulations require SPCC Plan revisions and certification by a licensed
professional engineer when oil discharge potential changes.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant.to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner
Revise the existing October 2003 SPCC Plan for the Iowa City Municipal Airport based on the
changes in oil storage and management noted during the site visit conducted on July 15, 2009. In
addition, the SPCC Plan will be revised to address SPCC regulatory changes that have occurred
since the Plan was finalized. A draft revised SPCC Plan will be provided to the City for review and
the SPCC Plan will be finalized based on the City's comments. The final SPCC Plan will be
signed and certified by a licensed Professional Engineer in accordance with federal requirements..
Up to five hard copies of the final certified SPCC Plan will be provided to the City
II. TIME OF COMPLETION
The Consultant shall complete the Project in accordance with the schedule shown below.
Draft revised SPCC Plan to be provided to the City for review within four weeks of notice to
proceed from City; final certified SPCC Plan copies to be provided to the City within two weeks of
receiving City's comments on the draft SPCC Plan.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, gender identity,
or sexual orientation.
- 2 -
2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination However, such sums shall
not be greater than the "lump sum" amount listed in Section IV.. The City may
terminate this Agreement upon seven (7) calendar days' written notice to the
Consultant
C. This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement..
D. It is understood and agreed that the retention of the Consultant by the City for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, but the Consultant shall have the right to employ such assistance as
may be required for the performance of the Project.
E. It is agreed by the City that all records and files pertaining to information needed by
the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any
state,federal, or local law or any of the ordinances of the City of Iowa City, Iowa
G. At the request of the City, the Consultant shall attend meetings of the City Council
relative to the work set forth in this Agreement Any requests made by the City
shall be given with reasonable notice to the Consultant to assure attendance
H The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with the
seal of a professional engineer affixed thereto or such seal as required by Iowa
law..
J. The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement
K. Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and continue
in full force and effect.
-3-
L. Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filing
use,
M Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City
N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a contract
with the City, and certifies that no employee or officer of the City, which includes
members of the City Council and City boards and commissions, has an interest,
either direct or indirect, in this agreement, that does not fall within the exceptions to
said statutory provision enumerated in Section 362.5.
0.. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant's liability for the
Consultant's negligent acts, errors and omissions to the City in the sum of
$1,000,000.
IV. COMPENSATION FOR SERVICES
For all services noted in Section 1, City shall pay Consultant on a time and materials basis in
accordance with the attached rate schedule, not-to-exceed$3,500 without prior authorization from
City.
V. MISCELLANEOUS
A.. All provisions of the Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
B. It is further agreed that there are no other considerations or monies contingent
upon or resulting from the execution of this Agreement, that it is the entire
Agreement, and that no other monies or considerations have been solicited.
FOR THE CITY FO- THE CON ULT O-
By: By: LLQ s �t
Title: Title: hl ,:,r 1.4 DfPt 2
Date: Date: 74 a/77
ATTEST:
Approved by:
City Attomey's Office
Date
pwtrmslco,ragmt*m,
4".41•11..Z6® CITY OF IOWA CITY •
MEMORANDUM
Date: August 12, 2009
To: Airport Commission
From: Operations Specialist
Re: 2009-2010 T-hangar Contracts and Rates
The current lease agreements expire at the end of September 2009. In order to facilitate
transitions to new leases the Airport Commission needs to approve the next lease template.
This template will govern leases between Oct 1, 2009 and Sept 30, 2010.
As part of the discussions rental rates for the hangars are also incorporated into the approval
process. In anticipation of the discussions, I have researched area rates regarding hangars and
along with the current economic climate and conditions have come to the following judgments:
- Area Hangar Rates have not increased recently (over the past 12 months)
- The Consumer Price Index (Inflation rate) for the period of 2008-2009 has fallen 0.67%
- Iowa City T-Hangar Rates are either competitive or slightly higher than average
depending on facility comparison.
It is the recommendation of the staff that the T-Hangar rates for the 2009-2010 lease period
should remain the same.
Inflation Calculator:Bureau of Labor Statistics
U.S. Bureau of Labor Statistics
Databases, Tables & Calculators by Subject
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$100.00
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The CPI inflation calculator uses the average Consumer Price Index for a given calendar year.This data represents
changes in prices of all goods and services purchased for consumption by urban households.This index value has been
calculated every year since 1913.For the current year,the latest monthly index value is used.
U.S. Bureau of Labor Statistics 2 Massachusetts Avenue, NE Washington, DC 20212-0001
www.bls.gov l Telephone: (202) 691-5200 l Do you have a Data question?
http://data.b1s.gov/cgi-bin/print.pl/data/inflation_calculator.htm 7/7/2009
Historical Hangar Rates
2004/05 2005/06 2006/07 2007/08 2008/09 2009/10
Building A #1-10 $ 121.00 $ 121.00 $ 121.00 $ 137.00 $ 141.00 $ 141.00
Building B #11-20 $ 132.00 $ 132.00 $ 132.00 $ 144.00 $ 148.00 $ 148.00
Building C #21-22 $ 132.00 $ 132.00 $ 132.00 $ 144.00 $ 148.00 $ 148.00
Building I #36-44 $ 143.00 $ 153.00 $ 153.00 $ 163.00 $ 168.00 $ 168.00
##45 $ 176.00 $ 186.00 $ 186.00 $ 198.00 $ 204.00 $ 204.00
Building J #46, 55 $ 176.00 $ 186.00 $ 186.00 $ 198.00 $ 204.00 $ 204.00
#47-54 $ 143.00 $ 153.00 $ 153.00 $ 163.00 $ 168.00 $ 168.00
Building K #56 $ 275.00 $ 285.00 $ 285.00 $ 304.00 $ 313.00 $ 313.00
#57,58 $ 170.50 $ 180.50 $ 180.50 $ 192.00 $ 198.00 $ 198.00
#59,60,62,63 $ 148.50 $ 158.50 $ 158.50 $ 169.00 $ 174.00 $ 174.00
#61 $ 198.00 $ 208.00 $ 208.00 $ 222.00 $ 229.00 $ 229.00
#64 $ 165.00 $ 175.00 $ 175.00 $ 186.00 $ 192.00 $ 192.00
$10 increase to Inflationary
Recommendations south T's No Change Adjustment from Inflationary Adj No Change
B and C were
Actions as recommended as recommended adjusted down $5 as recommended
T-Han•ar Income/Ex sense Re•ort
Building Type I Current Income/Month Building Expenses/Month Income Net Gain/loss
Building A T-hangar $ 1,410.00 Building A $ 102.25 $ 1,307.75
Building B T-hangar $ 1,480.00 Building B $ 196.51 $ 1,283.49
Building C T-hangar $ 1,480.00 Building C $ 328.72 $ 1,151.28
Building I T-hangar $ 1,716.00 Building I $ 2,401.88 $ (685.88)
Building J T-hangar $ 1,752.00 Building J $ 572.49 $ 1,179.51
Building K T-hangar $ 1,826.00 Building K $ 2,849.66 $ (1,023.66)
TOTALS $ 9,664.00 TOTALS $ 6,451.52 $ 3,212.48
Annual Income $ 115,968.00
Notes Overview page has dynamic cells
Depreciation Numbers from Fixed Asset file, based on Cost of Building divided by life expectancy
T-HANGAR LEASE (2009:2010) Deleted:2008
Deleted:2009 '
This T-HANGAR LEASE ("Lease") entered into by and between the Iowa City Airport
Commission ("Commission") and ("Tenant") in Iowa
City, Iowa.
In consideration of the mutual covenants contained herein, and for other good and valuable
consideration,the parties hereby agree as follows:
1. Lease of the Hangar Space.
The Commission hereby leases to Tenant hangar space in Hangar # (the
"Hangar Space") located at the Iowa City Municipal Airport (the"Airport") and described
as follows: T-hangar with a bifold door. The Hangar Space shall be used and occupied
by Tenant principally for the storage or construction of the following aircraft: Aircraft
Make& Model
Aircraft Registration Number
Aircraft Registered Owner Name
Registered Owner Home and Business Telephone Numbers
Email address of Tenant
Tenant shall promptly notify the Commission in writing of any change in the information
furnished above. Tenant may request permission to store a substitute aircraft in the
Hangar Space by making a written request to the Commission. In the event Tenant is
permitted to store a substitute aircraft in the Hangar Space, all provisions of this Lease
applicable to the Aircraft shall also be applicable to the substitute aircraft.
Tenant shall immediately notify the Commission upon sale of the aircraft listed above.
Tenant shall have 90 days from sale date to replace aircraft; after which the
Commission may terminate the lease.
2. Term.
The term of this Lease shall commence on September 1,2.009, and shall end on the last Deleted:2008
day of the month of September,2010. (-Deleted:2009 i
Provided Tenant is in compliance with all terms and conditions of this Lease, the
Commission acknowledges that Tenant will likely be offered another one-year lease at
the expiration of the term of this Lease, and Tenant acknowledges that rent will likely be
increased under the subsequent one-year lease. If Tenant does not intend to execute
another lease following the expiration of the term of this Lease, Tenant agrees to notify
the Commission 45-days prior to the expiration of the existing term in order to facilitate
the Commission in locating another tenant. In the event Tenant shall continue to occupy
the Hangar Space beyond the term of this Lease without executing a Lease for another
12-month term, such holding over shall not constitute a renewal of this Lease but shall
be a month-to-month tenancy only.
3. Rent.
For use of the Hangar Space, Tenant shall pay the Commission the amount of
$ per month, payable in advance on the first day of each month.
A 1.5% late fee (which is $ per day) for rent not received by the
Commission will be charged after the fifteenth(15)day of each month.
2
Home Built Fee. Tenant acknowledges the following: If the Tenant uses the Hangar
Space to construct an"amateur built/home built"aircraft,Tenant shall pay a"home built
fee" of $10.00 every month for electricity until the FAA issues an Airworthiness
Certificate. The fee is due regardless of the number of days that the Hangar Space is
used for said purpose in that particular month. Tenant shall make payment to the
Commission by the last day of the succeeding calendar month. "Amateur built/home
built" aircraft is defined as aircraft built by individuals and licensed by the Federal
Aviation Administration (FAA) as "Experimental" (The parties acknowledge that this
definition is adopted from the EAA web site www.eaa.orq .)
4. Security Deposit
At the time of execution of this Lease,Tenant shall pay to the Commission in trust the
sum of one month's rent to be held as a rental deposit. At the termination of the Lease,
the Commission shall return the deposit to the Tenant less any amounts due to repair
damage, conduct cleanup or owed to the Commission. If the Tenant renews the lease
each year,the deposit will be held over for the next year.
5. Use of the Hangar Space.
a. The Hangar Space shall be used primarily for storage or
construction of the Aircraft consistent with FAR and the Minimum Standards.
This provision is not to be construed as a prohibition for storage of maintenance
materials,cleaning materials,tools, parts,spares, and other aircraft components.
b. Tenant may park his/her car in the Hangar Space during such time that Tenant is
using the Aircraft.
c. No commercial activity of any kind shall be conducted by Tenant in, from or
around the Hangar Space without prior written approval of the Airport
Commission as specified in paragraph 25.
d. Tenant may perform maintenance. including painting, on aircraft described in Deleted:Tenant individually may
Paragraph 1 in accordance with Federal Aviation Regulations (FARs). Tenant perform maintenance,including
panting,on the aircraft described in
will not perform maintenance, including painting, in any other hangar or Paragraph 1,as permitted by the
anywhere on the airport. Tenant shall take steps to ensure maintenance work FM,but shall not allow any other
will not damage the Hangar Space, Airport or adjacent Hangar Space where the person to do so in the Hangar Space.
Tenant shall not perform any other
work is performed and will not emit offensive odors. maintenance,including painting,on
any other Aircraft in the Hangar
responsible and liable for the conduct of its employees and Spaced anywhere approon theval
Airport,
e. Tenant shall be
without prior written approval of the
invitees, and of those doing business with it, in and around the Hangar Space. Airport. Tenant shall take steps to
Tenant shall keep the Hangar Space clean and free of debris at all times. ensure that the performance of such
maintenance work will not damage
the Hangar Space or the Airport
f. In utilizing the Hangar Space during the term of this Lease,Tenant shall comply where the work is performed and will
with all applicable ordinances, rules, and regulations established by any federal, not emit offensive odors.
state or local government agency.
g. Tenant shall dispose of used oil only in approved receptacles. Tenants may
dispose of batteries only in approved methods (trash and dumpsters are not
approved methods).
h. At no time shall Tenant start or run his/her Aircraft engine(s)within the Hangar or
Hangar Space.
j. On the termination of this Lease, by expiration or otherwise, Tenant shall
immediately surrender possession of the Hangar Space and shall remove, at its
3
sole expense, the Aircraft and all other property therefrom, leaving the Hangar
Space in the same condition as when received, ordinary wear and tear excepted.
k. Tenant shall be liable for any and all damage to the Hangar or to the Hangar
Space caused by Tenant's use, including, but not limited to, bent or broken
interior walls, damage due to fuel spillage, or damage to doors due to Tenant's
improper or negligent operation.
SMOKEFREE AIR ACT Lease Provision Formatted:Font:11 pt,Bold,Check
— -
spelling and grammar
Formatted:Justified,Tabs: 0.5",
a. Iowa Smokefree Air Act Smokingis prohibited throughout thefovea Cit Munici.al Left+ 1",Left+ is",Left
Airport, including jhe Hangar Space,
Formatted:Font: 11 pt,Check
\ spelling and grammar
7. Rights and Obligations of Tenant. i Deli`
jI Formatted:Font:11 pt,Check
spelling and grammar
a. Tenant shall have at all times the right of ingress to and egress from the Hangar \: ,
Space, except as provided in Paragraph 13. To ensure this right, the Formatted:Justified,Indent:
Commission shall make all reasonable efforts to keep adjacent areas to the Hanging: 0.33",Outline numbered+
Level: 1+Numbering Style:a,b,c,
Hangar Space free and clear of all hazards and obstructions, natural or 1 ...+Start at:1+Alignment:Left+
manmade. 1, Aligned at: 0.58"+Tab after: 0.83"
+Indent at: 0.83",Tabs: 0.5",Left
+ 1",Left+ 1.5",Left
b. Tenant shall be responsible to maintain the interior of the Hangar Space to
o
include janitorial services, maintainingall interior lights, cleaningof stoppages in un underline,
C eFc spelling 11 pt,and
9undedine,Check and
plumbing fixtures and drain lines, cleaning of snow within two (2) feet of the 1l grammar
apron adjoining the Hangar Space, disposing of any debris or waste materials, i! Formatted:Font:11 pt,Check
and maintaining any Tenant constructed structures and equipment. The spelling and grammar
Commission shall be the sole judge of the due maintenance undertaken by the ( :
Tenant, and may upon written notice, require specific maintenance work to be Formatted:Font:11 pt,Not Bold,
completed. If such maintenance is not completed within a reasonable time Check spelling and grammar
period, the Commission shall have the right to perform such due maintenance,
Deleted,iz
and Tenant shall reimburse the Commission for the cost of such maintenance
upon presentation of a billing.
c. Tenant shall provide and maintain hand fire extinguisher for the interior of the
Hangar Space of the building in accordance with applicable safety codes. Fire
Extinguishers shall be at minimum, rated 2A, 10B:C as further defined by the
NFPA 10: Standard for Portable Fire Extinguishers
d. Tenant shall not store any materials outside the Hangar Space.
e. Tenant shall promptly notify the Commission, in writing, of any repairs needed on
the Hangar or to the Hangar Space.
8. Rights and Obligations of the Commission.
a. The Commission shall at all times operate and maintain the Airport as a public
airport consistent with and pursuant to the Sponsor's Assurances given by
Authority to the United States Government under the Federal Airport Act.
b. The Commission shall not unreasonably interfere with the Tenant's use and
enjoyment of the Hangar Space.
c. The Commission shall maintain and keep the Hangar and Hangar Space in good
repair except for the maintenance obligations of Tenant set forth in the Lease. In
no event, however, shall the Commission be required to maintain or repair
4
damage caused by the negligent or willful act of Tenant, its agents, servants,
invitees, or customer. However, if due to any negligent or willful act by the
Tenant, its agents, servants, invitees or customer, there is a need for
maintenance or repair of damage, then Tenant shall so such maintenance or
repair in a prompt, reasonable manner,as approved by the Commission.
d. Snow shall be removed from in front of Hangar Space to within at least two (2)
feet of the Hangar. Snow removal closer than two (2)feet is the responsibility of
the Tenant.
e. The Commission shall.ensure appropriate grounds keeping is performed year
round.
9. Sublease/Assignment.
Tenant shall not sublease the Hangar Space or assign this Lease without the prior
written approval of the Commission.
10. Condition of Premises.
Tenant shall accept the Hangar Space in its present condition without any liability or
obligation on the part of the Commission to make any alterations, improvements or
repairs of any kind on or about said Hangar Space.
11. Alterations.
Tenant shall not install any fixtures or make any alterations, additions or improvements
to the Hangar Space without the prior written approval of the Commission, or designee.
All fixtures installed or additions and improvements made to the Hangar Space shall,
upon completion of such additions and improvements, become Commission property
and shall remain in the Hangar Space at the expiration or termination of this Lease,
however terminated, without compensation or payment to Tenant. Fixtures include, but
are not limited to, locks, brackets for window coverings, plumbing, light fixtures,
luminaries, and any item permanently attached to the wall,floor, or ceiling of the Hangar
Space by means of cement,plaster,glue,nails,bolts,or screws.
12. Hazardous Materials.
a. With the exception of Paragraph 11c below,no"hazardous substance,"as
defined in Iowa Code section 4556.411 (2005), may be stored, located,or
contained in the Hangar Space without the Commission prior written approval.
(The Iowa Code can be found online at www.legis.state.ia.us/IACODE.The. U.S.
Code can be found online at www.findlaw.com/casecode/uscodes/index.html Federal
regulations can be found online at http://www.access.gno.gov/nava/cfr/cfr-table-
search.html.) Petroleum products and their byproducts for personal use may be
stored or present in the Hangar Space if said substances are contained in
approved containers.
b. With the exception of Paragraph 11c below,Tenant shall handle, use, store and
dispose of fuel petroleum products, and all other non-"hazardous substances"
owned or used by it on the Airport in accordance with all applicable federal,
state, local and airport statutes, regulations, rules and ordinances. No waste or
disposable materials shall be released on the ground or in the storm sewers.
Should such materials be spilled or escape from storage or in any way
contaminate the Airport or property adjacent to the Airport through activities of
the Tenant, the Tenant shall be responsible for the clean up, containment and
otherwise abatement of such contamination at Tenant's sole cost and expense.
5
Further, Tenant shall notify the Commission and appropriate governmental
agency of such occurrence immediately. Should Tenant fail to do so, the
Commission may take any reasonable and appropriate action in the Tenant's
stead. The cost of such remedial action by the Commission shall be paid by the
Tenant.
c. Tenant may have the following materials stored in the Hangar Space:
• 1 case of engine oil
• 2 1/2 gallons gasoline for motorized tugs (but no aviation
fuel or gasoline in drums)
• 1 gallon of cleaning solvents
13. Special Events.
During any special event at the Airport, including but not limited to the Sertoma
Breakfast or Fly Iowa, Tenant acknowledges that the standard operating procedure at
the Airport may be altered such that egress and ingress to the Hangar Space may be
altered by the Commission in writing. Tenant's failure to comply with the altered
procedure is a default of this Lease, and the Commission may proceed to terminate this
Lease.
14. Airport Rules and Regulations.
Tenant agrees to be subject to Airport rules and regulations upon adoption by the
Commission or provide 30-days notice to terminate this Lease. Commission shall
provide Tenant with a copy of said and regulations 30-days prior to their effective date.
15. Access and Inspection.
The Commission has the right to enter and inspect the Hangar Space at any reasonable
time during the term of this Lease upon at least 24 hours notice to the Tenant for
any purpose necessary, incidental to or connected with the performance of its
obligations under the Lease or in the exercise of its governmental functions. In the case
of an emergency, the Commission may enter the Hangar Space without prior
notice but will provide notice to the Tenant after the fact. The Commission shall
not, during the course of any such inspection, unreasonably interfere with the Tenant's
use and enjoyment of the Hangar Space. At a minimum, the Hangar Space will be
inspected annually. Upon execution of this Lease, the Tenant subsequently changes the
lock to the Hangar Space, he or she shall provide shall provide notice to the
Commission before he or she does so and shall provide a new key to the Commission
within twenty-four hours of doing so.
16. Insurance.
a. Tenant shall at its own expense procure and maintain general liability and
casualty insurance in a company or companies authorized to do business in the
State of Iowa, in the following amounts:
Type of Coverage
Comprehensive General(or Premises) Liability-Each Occurrence$1,000,000
b. Tenant's insurance carrier shall be A rated or better by A.M. Best. Tenant shall
name the Commission and the City of Iowa City, as additional insured. The
Commission and Tenant acknowledge that a Certificate of Insurance is attached
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• to this Lease. Tenant shall provide fifteen (15) days notice to the Commission
before cancellation of said insurance.
c. It is the Tenant's responsibility to keep the insurance certificate current. If the
Certificate of Insurance expires during the term of the lease, the Tenant must
provide a current certificate to the Commission within seven(7)days of when the
Certificate expires.
17. Casualty.
In the event the Hangar or Hangar Space, or the means of access thereto, shall be
damaged by fire or any other cause, the rent payable hereunder shall not abate
provided that the Hangar Space is not rendered untenantable by such damage. If the
Hangar Space is rendered untenantable and Commission elects to repair the Hangar or
Hangar Space, the rent shall abate for the period during which such repairs are being
made, provided the damage was not caused by the acts or omissions of Tenant, its
employees, agent or invitees, in which case the rent shall not abate. If the Hangar or
Hangar Space is rendered untenantable and Commission elects not to repair the
Hangar or Hangar Space,this Lease shall terminate.
16. Indemnity.
Tenant agrees to release, indemnify and hold the Commission, its officers and
employees harmless from and against any and all liabilities, damages, business
interruptions, delays, losses, claims, judgments, of any kind whatsoever, including all
costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or
charged to, the Commission by reason of any loss or damage to any property or injury
to or death of any person arising out of or by reason of any breach, violation or non-
performance by Tenant or its servants, employees or agents of any covenant or
condition of the Lease or by any act or failure to act of those persons.The Commission
shall not be liable for its failure to perform this Lease or for any loss, injury, damage or
delay of any nature whatsoever resulting therefrom caused by any act of God, fire,
flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond
Commission's control.
19. Disclaimer of Liability.
The Commission hereby disclaims, and Tenant hereby releases the Commission from
any and all liability,whether in contract or tort(including strict liability and negligence)for
any loss, damage or injury of any nature whatsoever sustained by Tenant, its
employees, agents or invitees during the term of this Lease, including, but not limited to,
loss, damage or injury to the Aircraft or other property of Tenant that may be located or
stored in the Hangar Space, unless such loss, damage or injury is caused by the
Commission's gross negligence or intentional willful misconduct. The parties hereby
agree that under no circumstances shall the Commission be liable for indirect
consequential, special or exemplary damages, whether in contract or tort (including
strict liability and negligence), such as, but not limited to, loss of revenue or anticipated
profits or other damage related to the leasing of the Hangar Space under this Lease.
20. Attorney Fees.
If the Commission files an action in district court to enforce its rights under this Lease
and if judgment is entered against the Tenant,Tenant shall be liable to and shall pay for
the Commission's attorney fees incurred in enforcing the Lease and in obtaining the
judgment.
21. Default.
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This Lease shall be breached if: (a) Tenant fails to make the rental payment; or (b)
Tenant or the Commission fails to perform any other covenant herein and such default
shall continue for five (5) days after the receipt by the other party of written notice.
22. Security.
Tenant acknowledges that the FAA or another governmental entity or subdivision may
enact laws or regulations regarding security at general aviation airports such that the
Commission may not be able to comply fully with its obligations under this Lease, and
Tenant agrees that the Commission shall not be liable for any damages to Tenant that
may result from said non-compliance.
23. Thirty (30) Days Termination.
Either party to this Lease shall have the right, with cause, to terminate this Lease by
giving thirty(30)days' prior written notice to the other party.
24. Non-Discrimination.
Tenant shall not discriminate against any person in employment or public accommodation
because of race, religion, color, creed, gender identity, sex, national origin, sexual
orientation, mental or physical disability, marital status or age. "Employment" shall include
but not be limited to hiring, accepting, registering, classifying, promoting, or referring to
employment. "Public accommodation" shall include but not be limited to providing goods,
services,facilities, privileges and advantages to the public.
25. Doing Business at the Airport.
Tenant acknowledges that he/she/it may only conduct business and engage in commercial
activity at the Airport as provided in the Minimum Standards and only after written
permission has been obtained from the Airport Commission.
26. FAA Provisions.
a. Tenant, for itself, heirs, personal representatives, successors in interest, and
assigns, as a part of the consideration hereof, does hereby covenant and agree
as a covenant running with the land that in the event facilities are constructed,
maintained, or otherwise operated on the said property described in this (license,
lease, permit, etc.) for a purpose for which a Department of Transportation
program or activity is extended or for another purpose involving the provision of
similar services or benefits, the (licensee, lessee, permittee, etc.) shall maintain
and operate such facilities and services in compliance with all other requirements
imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted
Programs of the Department of Transportation, and as said Regulations may be
amended.
b. Tenant, for itself, personal representatives, successors in interest, and assigned,
as a part of the consideration hereof, does hereby covenant and agree as a
covenant running with the land that: (1) no person on the grounds of race, color,
or national origin shall be excluded from participation in, denied the benefits of,
or be otherwise subject to discrimination in the use of said facilities, (2) that in
the construction of any improvements on, over, or under such land and the
furnishing of services thereon, no person on the grounds of race, color, or
national origin shall be excluded from participation in, denied the benefits of, or
otherwise be subject to discrimination, (3) that Tenant, shall use the premises in
compliance with all other requirements imposed by or pursuant to 49 CFR Part
8
21, Nondiscrimination in Federally Assisted Programs of the Department of
Transportation,and as said Regulations may be amended.
c. It in understood and agreed that nothing herein contained shall be construed to
grant or authorize the granting of an exclusive right within the meaning of
Section 308 of the Federal Aviation Act of 1958. This Lease shall be subordinate
to the provisions of any outstanding or future agreement between the Commission
and the United States government or the Commission and the State of Iowa
relative to the maintenance, operation, or development of the Iowa City Municipal
Airport. Tenant acknowledges and agrees that the rights granted to Tenant in this
Lease will not be exercised so as to interfere with or adversely affect the use,
operation,maintenance or development of the Airport
d. Tenant agrees to furnish service on a fair, equal and not unjustly discriminatory
basis to all users thereof, and to charge fair, reasonable and not unjustly
discriminatory prices for each unit or service; provided, that Tenant may make
reasonable and non-discriminatory discounts, rebates, or other similar types of
price reductions to volume purchasers.
e. The Commission reserves the right (but shall not be obligated to Tenant) to
maintain and repair the landing area of the airport and all publicly-owned facilities
of the airport, together with the right to direct and control all activities of Tenant
in this regard.
f. The Commission reserves the right further to develop or improve the landing
area and all publicly-owned air navigation facilities of the airport as it sees fit,
regardless of the desires or views of Tenant, and without interferences or
hindrance.
g. The Commission reserves the right to take any action it considers necessary to
protect the aerial approaches of the airport against obstructions, together with
the right to prevent Tenant from erecting, or permitting to be erected, any
building or other structure on the airport which in the opinion of the Commission
would limit the usefulness of the airport or constitute a hazard to aircraft.
h. During time of war or national emergency,the Commission shall have the right to
enter into an agreement with the United States Government for military or naval
use of part or all of the landing area, the publicly-owned air navigation facilities
and/or other areas or facilities of the airport. If any such agreement is executed,
the provisions of this instrument, insofar as they are inconsistent with the
provisions of the agreement with the Government,shall be suspended.
It is understood and agreed that the rights granted by this Lease will not be
exercised in such a way as to interfere with or adversely affect the use,
operation,maintenance or development of the airport
j. There is hereby reserved to the Commission, its successors and assigns, for the
use and benefit of the public, a free and unrestricted right of flight for the
passage of aircraft in the airspace above the surface of the premises herein
conveyed,together with the right to cause in said airspace such noise as may be
inherent in the operation of aircraft, now known or hereafter used for navigation
of or flight in the air, using said airspace or landing at, taking off from, or
operating on or about the airport.
k. The Lease shall become subordinate to provisions of any existing or future
agreement between the Commission and the United States of America or any
agency thereof relative to the operation, development, or maintenance of the
9
airport, the execution of which has been or may be required as a condition
•
precedent to the expenditure of federal funds for the development of the airport.
27. Remedies Cumulative.
The rights and remedies with respect to any of the terms and conditions of this Lease
shall be cumulative and not exclusive, and shall be in addition to all other rights and
remedies available to either party in law or equity.
28. Notices.
Any notice, for which provision is made in this Lease, shall be in writing, and may be
given by either party to the other, in addition to any other manner provided by law, in any
of the following ways:
a. by personal delivery to the Commission Chairperson
b. by service in the manner provided by law for the service of original notice, or
c. by sending said Notice by certified or registered mail, return receipt requested, to
the last known address. Notices shall be deemed to have been received on the
date of receipt as shown on the return receipt.
(1) If to the Commission, addressed to:
Iowa City Airport Commission
Iowa City Municipal Airport
1801 S. Riverside Drive
Iowa City, IA 52246
(2) If to Tenant, addressed to:
28. Integration.
This Lease constitutes the entire agreement between the parties, and as of its effective
date supersedes all prior independent agreements between the parties related to the
leasing of the Hangar Space. Any change or modification hereof must be in writing
signed by both parties.
29. Waiver.
The waiver by either party of any covenant or condition of this Lease shall not thereafter
preclude such party from demanding performance in accordance with the terms hereof.
30. Successors Bound.
This Lease shall be binding and shall inure to the benefit of the heirs, legal
representatives, successors and assigns of the parties hereto.
31. Severability.
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If a provision hereof shall be finally declared void or illegal by any court or administrative
agency having jurisdiction over the parties to this Lease, the entire Lease shall not be
void, but the remaining provisions shall continue in effect as nearly as possible in
accordance with the original intent of the parties.
IOWA CITY AIRPORT COMMISSION
By:
Title: Date:
TENANT:
By:
Title: Date:
Approved:
City Attorney's Office
T Hangar Lease 9-07