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Home My WebLink About02-14-2008 Airport Commission IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, FEBRUARY 14, 2008-5:45P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: January 10, 2008 3. Public Discussion- Items not on the agenda 4. Items for Discussion/Action: a. Farmers National Company/Merschman Seeds i. Consider a resolution approving gate agreement, accessway lease, and temporary construction easement b. Aviation Commerce Park c. FANIDOT Projects- Earth Tech—David Hughes i. Runway 7/25 ii. South Aviation Development Study iii. South Taxilane Rehab iv. North Taxilane Rehab 1. Consider a resolution approving Project Task Order #8 for Airport Pavement Rehabilitation. v. Jet A Fuel System/AvGas Upgrade vi. Terminal Apron Rehab vii. Obstruction Mitigation viii. United Hangar 1. Public Hearing 2. Consider a resolution approving the plans, specifications, form of contract, and estimate on cost for the removal of the °United° Hangar. d. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management i. Consider a resolution allowing Chairperson and/or Operations Specialist to approve access agreements e. Change in regular meeting time f. FBO Staff Report g. Subcommittees' Reports h. Commission Members' Reports i. Staff Report 5. Set next regular meeting for March 13, 2008 at 5:45 p.m. 6. Adjoum n MINUTES DRAFT Iowa City Airport Commission January 10,2008 Iowa City Airport Terminal—5:45 PM Members Present: Howard Horan, Chair; Janette Rettig; John Staley; Greg Farris; Randy Hartwig Staff Present: Sue Dulek, Michael Tharp Others Present: Mary Bennett, Jan Nash,Jennifer Nolan, John Yeomans,Turk Regennitter, Peggy Slaughter, Randy Miller,David Hughes, Minnetta Gardinier, Jay Honeck DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. by Chairperson Horan. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE DECEMBER 13,2007 MEETING: Horan asked Members if they had any changes, corrections for the minutes. Staley moved to accept the December 13,2007 minutes as presented; seconded by Rettig. Motion carried 4-0; Hartwig abstaining. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Horan noted that this is to extend the agreement with Iowa Realty to December 31,2008. Peggy Slaughter then gave the Commission an update, stating that the party interested in Lot 6 has decided to downsize their original building plans, and they are now looking at Lot 1. She also noted that another party, who is looking at Lots 4, 3 and 2, now has a site plan done. She stated that they plan to be in town next week and finish up their offer on these lots. Randy Miller then stated that originally this party was looking at 4, 3 and half of Lot 2,but now they are considering all of Lot 2. Slaughter spoke further about the party that is interested in Lot 1, and some other possibilities that may be considered for future growth. 1 Airport Commission January 10, 2008 Page 2 of 7 She gave the Members some of the details on this business, as far as building size,number of employees, and business plan. i. Consider a resolution authorizing the chair to sign and the secretary to attest an amendment to the agreement with Iowa Realty Commercial to sell and/or lease property in Aviation Commerce Park—Hartwig moved to Consider Resolution#A08- 01,Authorizing the Chair to sign and Secretary to attest an Amendment to the Agreement with Iowa Realty Commercial to sell and/or lease Property in Aviation Commerce Park, seconded by Staley. Carried 5-0. b. Old Records/Tallgrass: donate/destroy/store/archive—Jan Nash of Tallgrass Historians and Mary Bennett with the State Historical Society spoke to the Members next. Nash stated that she and Tharp were searching the attic area of one of the hangars and came across a banker's box labeled,"Ancient Airport Records." She noted that there were some old plans that date back to the 1940's. Nash noted that she is proposing everything she has marked into inventory as being donated to the Historical Society. She believes that there is a lot of scholarly interest in these documents,and Bennett added some history on what they currently have on the Airport and how this newfound information would really compliment that collection. Bennett noted that these items would become the property of the State of Iowa,to be administered by the Historical Society, but would be open to the public for review. Members asked questions of Bennett regarding the State Historical Society and how these items would be preserved. The Deed of Gift was discussed next, with Nash explaining how they prepare this document and how the inventory is prepared, as well. Rettig asked that they get copies made of some of the old Airport photos before they hand those over to the State, as they had previously discussed putting these up around the Airport. Hartwig asked if they shouldn't first get public input on this. It was suggested that this be done on a 90-day temporary basis, and during this time the inventory could be reviewed further. At the end of the 90-day period, the Commission could then decide what items to donate. The Members agreed with this idea. Rettig made the motion to approve 90-day temporary archiving with the State Historical Society,seconded by Hartwig. Motion carried 5-0. c. Farmers National Company i. Merschman Seeds—Yeomans stated that he and Regennitter have met with Dulek this week and he shared the lease that they prepared. He briefly explained the lease to Members, stating that they will plan on signing the two-year, $25,000 each year lease later this evening. Yeomans and Regennitter responded to Members' questions regarding the farming operation being 2 I Airport Commission January 10, 2008 Page 3 of 7 proposed. Dulek briefly explained some of the liability issues,but stated that the rest of the issues have been resolved. She hopes to have a finalized lease soon. d. Army Reserve—Tharp stated that he has not heard back from the Army regarding the issues raised at last month's meeting. He noted that they either need to defer this again, or take a vote. Staley stated that he thought they were going to get some information regarding fair market value before they decided this. Tharp stated that in doing some research,he found that 12-cents a square foot seems to be the going rate. The discussion turned to why the Army's lease works the way it does,with Rettig stating that no one else would be able to handle their lease the way the Army does. Rettig stated that she does not agree with this lease, and that she feels to compare this lease with the Toyota lease is not fair. She feels fair market value is more than 12-cents a square foot. Members agreed to consider a 2-year lease,in order to hopefully get the discussion going with the Army Reserve. Rettig stated that she would only agree to a standard City lease and one based on fair market value. i. Consider a Resolution approving a 5-year lease with the Army Reserve—Staley moved to consider Resolution#A08-02 approving a 2-year lease with the Army Reserve,seconded by Hartwig. Carried 4-1,Rettig in the negative. e. Hangar Expansion—Building H—Tharp stated that the Commission has an engineering agreement with Earth Tech to consider this evening. Tharp noted that the project has been capped at$400,000, and 25%of that is for engineering. He further responded to Members' questions regarding the University's part in this project. Hartwig asked what the next step will be, and Tharp noted that they will need to set a public hearing first,with a projected spring construction date. Hughes responded to Rettig's questions regarding the engineering contract in question. i. Consider a Resolution approving engineering services contract for expansion of hangar and office space—Rettig moved to consider Resolution#A08-03 approving Engineering Services Contract for Expansion of Hangar and Office Space,with Earth Tech; seconded by Farris. Carried 5-0. f. FAA/IDOT Projects—Earth Tech i. Runway 7/25—Hughes noted that he was late again in getting information out to the Commission and he apologized for this. He spoke briefly about the box culvert and closing out of grants. As for the historic booklet,Hartwig mentioned that he would like to see more copies available for distributing, and make some decisions about who to send them to. Tharp noted that he would 3 Airport Commission January 10, 2008 Page 4 of 7 like to send a letter to all tenants, letting them know the booklets are available. He will deliver several copies,too,to City Hall. ii. South Aviation Development Study—Hughes noted that he had gotten information to the City on this, and it should be finalized yet in January. iii. South Taxilane Rehab—Hughes stated that the grading portion is finalized. Hughes noted that due to weather, much of these projects have been shut down for now. iv. Jet A Fuel System/AvGas Upgrade—Hughes has talked with the contractor on this project and they hope to finalize yet this month. Tharp brought up the water detection system, and there will be a little more CIP funding available in order to finish this up. Horan stated that he feels it is important to stick to the budget that they have proposed. v. Terminal Apron Rehab—Hughes stated that due to weather,this project is shut down for now. vi. Obstruction Mitigation— United Hangar—Hughes stated they have received the FAA approval on these plans. Discussion began on when this hearing needs to be held, with Hughes stating February at the latest. Rettig asked if they could hold this public hearing at their next regular Commission meeting. Dulek responded to the legalities surrounding public hearings. 1. Consider a Resolution setting a public hearing for the plans, specifications, form of contract, and estimate on cost for the removal of the United hangar—Rettig moved to consider Resolution#A08-04 setting a public hearing on February 14 for the plans, specifications, form of contract, and estimate on cost for the removal of the United hangar, seconded by Hartwig. Carried 5-0. g. Airport"Operations": Strategic Plan-Implementation; Budget; and Airport Management—Rettig asked that Tharp order a new garbage can for the parking lot, as they have funds set aside for this. He stated that he will look into this as soon as possible. Rettig also thanked Tharp for replacing the mailbox at the Airport. Staley noted that he has a proposal about the resolution. He suggested substitute language of: In case of an emergency,when failure to take immediate action would have an adverse impact on Airport operations, facilities,personnel,Airport customers, or the general public,the Chairperson is hereby authorized to initiate and execute, and to direct the Operations Specialist to do the same,without Commission approval. A brief discussion ensued,with Members tossing around ideas and 4 I Airport Commission January 10,2008 Page 5 of 7 questioning if they need to have specific dollar amounts in this. Members agreed with Staley's proposal,with#1 and#2 as proposed, and that the levels are$2,000 and$10,000. i. Consider a Resolution authorizing the Operations Specialist and Chairperson to make purchases and sign contracts—Staley moved to consider Resolution#A08-05 Authorizing the Operations Specialist and Chairperson to Make Purchases and Sign Contracts,seconded by Farris. Carried 5-0. h. Letter of support for Dee Vanderhoef's application to State Transportation Commission—Rettig explained that Vanderhoef is applying for the State Transportation Commission and she has asked the Commission for a letter of support in this. The City Council has done this already,according to Rettig. She further explained the State Transportation Commission,and that Dee is applying for a seat that opens up in March. Rettig shared the letter that she wrote, stating that she would be glad to have this from the Airport Commission. Staley moved to have the Airport Commission send the letter, as proposed by Rettig,for support for Dee Vanderhoefs Application to State Transportation Commission,seconded by Farris. Motion carried 5-0. i. Change in regular meeting time—Rettig stated that she will always have a conflict with these meetings and another meeting that she has on Thursdays. She asked if Members would be interested in changing the regular meeting, or changing those days when she knows she will be unable to be back in time for the 5:45 meetings. A brief discussion ensued regarding a 7:00 P.M.meeting time. Rettig stated that April,June, and July meetings will be difficult for her to make. Tharp noted the bylaws,and Dulek stated that the bylaws require monthly meetings but not that the meetings occur on the second Thursday. Hartwig stated that he would be willing to change these meetings if others agree, and he asked others to check calendars for other possible changes that need to be made. He asked that others let Tharp know of their schedules and that they can then readdress this next month. j. FBO Staff Report—Jennifer Nolan from Jet Air addressed the Commission. She reported that everything is going well,and they are very happy with the snow removal this season. One item that she was asked to share is they are in the process of getting another eight-passenger jet, and therefore will be looking for more hangar space. This led to a brief discussion on the need for more grants to pay for more hangars getting built. k. Subcommittees' Reports—Tharp noted that everything has arrived for the shelter,however, due to weather,nothing has taken place yet. 5 Airport Commission January 10, 2008 Page 6 of 7 1. Commission Members' Reports—Hartwig stated that he wanted to recognize the new Mayor,Regenia Bailey. He also noted the Airport News from the FAA, stating that he finds it to be very useful. He asked if the Members would like to receive this newsletter, as well. Hartwig also mentioned a book on James Van Allen that he is reading. He noted a picture of James Van Allen at the Airport, circa 1956. He suggested they get a copy of this and add it to • their collection of Airport photos. Hartwig also brought up a magazine, Midwest Flyer, giving the Members a brief rundown of its contents. He stated that he thinks Tharp should contact this magazine and let them know what's happening in Iowa City. Hartwig also noted that some of the pictures they discussed were framed and are now hanging in the weather room. Rettig stated that the Iowa Legislature goes in on Monday, and that she will be there all week for various meetings. She noted that there will be an aviation day in February or March,and that she and Tharp attended last year. She encouraged others to attend this year's function. Horan added that Jerry might be retiring in the spring, and he just wanted others to be aware of this. m. Staff Report—Tharp noted that Wednesday,January 23rd is the night the City Council meets with boards and commissions. There will be fifteen-minute time slots to present, and the Airport's time is 7:45 to 8:00 P.M. On the 24th, Tharp stated that the City Council will be meeting all day to discuss the CIP projects. Tharp noted that he recently had a meeting with Gary Cohn to discuss web cams and security cams, and plans are starting to come together. SET NEXT REGULAR MEETING FOR: February 14, 2008, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:43 P.M. 6 Airport Commission January 10, 2008 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meeting Date) TERM 1/10 2/14 NAME EXP. Randy Hartwig 3/1/09 X Greg Farris 3/1/13 X John Staley 3/1/10 X Howard Horan 3/1/08 X Janette Rettig 3/1/12 X KEY: X = Present O = Absent O/E= Absent/Excused NM= No meeting — = Nota Member 7 City of Iowa City MEMORANDUM TO: Airport Commission FROM: Susan Dulek, Assistant City Attorney •' DATE: February 7, 2008 RE: Merschman/Regennitter The packet contains the following: 1. Resolution approving agreement, lease, and easement; • 2. Access Way Lease; 3. Gate Agreement; and 4. Temporary Construction Easement. As you can see, I do not yet have Exhibit A to the Temporary Construction Easement. It will be very similar to Exhibit A to the lease, but the area that will be needed to construct the access way has not yet been determined. I should have Exhibit A by the time of the meeting. If I do not have Exhibit A, I will bring to the meeting a resolution that acknowledges that Exhibit A is not attached to the easement. Merschman and Regennitter have already approved the language of all three documents and are planning to attend the meeting to address any concerns you may have. Also, note that both the lease and the easement, but not the gate agreement, will need to be approved by City Council and will be on Council's agenda on February 19. Enc. Copy to: Michael Tharp-w/enc. Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. RESOLUTION APPROVING AGREEMENTS WITH MERSCHMAN SEEDS, INC. AND REGENNITTER FARMS, INC. TO PROVIDE A GATE TO CONTROL ACCESS, A LEASE FOR AN ACCESS WAY FROM MORMON TREK BLVD., AND A TEMPORARY CONSTRUCTION EASEMENT. WHEREAS, the Iowa City Airport Commission ("Commission") contracts with Farmers National Company to manage agricultural land within the Iowa City Airport ("Airport"); WHEREAS, the Commission has approved a two-year lease between Farmers National Company and Regennitter Farms, Inc. ("leased airport land") with two conditions; WHEREAS, the conditions are side agreements to control access to the leased airport land and to construct an access way from Morman Trek Blvd.; WHEREAS, Merschman Seeds, Inc. has agreed to provide a gate and construct an access way and will require a temporary construction easement while constructing the access way; and WHEREAS, it is in the best interest of the Commission to enter into agreements to control access, to lease property to construct an access way, and for a temporary construction easement, copies of which are attached. NOW. THEREFORE. BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Chairperson is hereby authorized to sign and the Secretary to attest to the attached Agreement, Lease, and Temporary Construction Easement. Passed and approved this day of , 2008. CHAIRPERSON Approved by ATTEST: SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: ' NAYS: ABSENT: Farris Hartwig Horan Rettig Staley AGREEMENT This AGREEMENT ("Agreement") is entered into by and between the Iowa City Airport Commission ("Commission") and Merschman Seeds, Inc. ("Merschman") in Iowa City, Iowa. WHEREAS, the Commission contracts with Farmers National Company to manage agricultural land within the Iowa City Airport("Airport"); WHEREAS, the Commission has approved a lease between Farmers National Company and Regennitter Farms, Inc. ("agricultural lease") for the period of March 1, 2008 to February 28, 2010 with two conditions; WHEREAS,the two conditions are side agreements to control access to the leased space and to construct an access way from Mormon Trek Blvd.to the north/south runway and WHEREAS, Merschman Seeds, Inc. ("Merschman") intends to contract with Regennitter Farms, Inc. to plant,harvest, and manage plots for research, show, and promotional purposes on a portion of the land covered by the agricultural lease. IT IS THEREFORE AGREED AS FOLLOWS: 1. Gate. Merschman shall provide a gate, at its sole cost, that will control access from Mormon Trek Blvd. to the north/south runway at the Airport. The location, design, type, and model of the gate shall be approved by the Commission. Merschman shall maintain the gate at its sole cost. Merschman shall provide the Commission with the ability to open and close the gate by providing a key, an access code, or key card. Merschman shall maintain the gate in a locked position at all times unless its employees are entering or exiting the leased space. 2. Events. Merschman shall notify the Commission and Jet Air, Inc. three(3) business days in advance of any event at which it intends to allow more than five (5) non- employees to enter the leased space. Notification may be provided by letter, facsimile transmission, telephone, or electronic mail. 3. Temporary Structures. Merschman shall not install any temporary structure, such as a tent, without the Commission's prior written approval and the FAA's prior approval. The Commission authorizes both the Commission chairperson and operation specialist to approve temporary structures. 4. Signs. Merschman shall be permitted to install field day signs and plot signs on the leased premises without the approval of the Commission so long as such signs are within FAA requirements and regulations. Merschman shall remove all signs upon the termination of its access way lease. 5. Improvements/Fences. Merschman shall not construct any improvements or fences on the leased space without the Commission's prior written approval and the FAA's prior approval. All improvements and fences, including the gate, to the leased space made by Merschman shall be and remain the property of Merschman through the term of Regennitter Farm Inc.'s lease with Farmers National Company. Upon termination of Regennitter Farm Inc.'s lease with Farmers National Company, whether by breach, default, expiration of lease, or otherwise, title to Merschman's improvements and fences, including the gate, shall be and become the sole and absolute property of Commission, and Merschman shall thereupon be required to return and deliver up to the Commission the leased space and Merschman's improvements and fences, including the gate, thereon. 6. Non-Discrimination. Merschman covenants, in consideration of the right to lease property at the Iowa City Airport, that Merschman, its employees, and agents shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. `Employment" shall include but not be limited to hiring, accepting, registering, classifying, upgrading, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. Merschman shall remain in compliance with all requirements of 49 C.F.R. Part 21, Non-Discrimination in Federally Assisted Programs of the Department of Transportation. 7. Insurance. Merschman shall at its own expense procure and maintain general liability and casualty insurance in a company or companies authorized to do business in the State of Iowa, in the following amounts: Type of Coverage a. Comprehensive General Liability Each Occurrence Aggregate Bodily Injury&Property Damage $1,000,000 $2,000,000 b. Automobile Liability Combined Single Limit Bodily Injury&Property Damage $1,000,000 c. Excess Liability Each Occurrence Aggregate $1,000,000 $1,000,000 d. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa. Merschman's insurance carrier shall be A rated or better by A.M. Best. Merschman shall name the Commission and the City of Iowa City, as additional insureds. Merschman shall deliver to the Commission, within thirty (30) days of execution of this lease agreement, Certificates of Insurance and copies of said policies, naming the Commission and the City of Iowa City, Iowa as additional insureds. Merschman shall provide fifteen (15) days' notice to the Commission before cancellation of said insurance. 8. Indemnification of Merschman. Merschman agrees to release, indemnify and hold the Commission and the City of Iowa City, their officers and employees harmless from and against any and all liabilities, damages,business interruptions, delays, losses, claims,judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, 2 which maybe suffered by, or charged to, the Commission and/or the City of Iowa City arising: (a) by reason of the injury to person or property from whatever cause (other than by negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees) while in, on or near the leased premises or with the improvements or personal property in or on the leased premises, including any liability for injury to the person or personal property of the Commission and the City of Iowa City its officers and employees; (b) By reason of any work performed on the leased premises or materials furnished on the leased premises as provided in this Agreement, the Lease Agreement, and the Temporary Easement Agreement (other than negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees); (c)by reason of Merschman's failure to perform any provision of this Agreement or to comply with any requirement imposed upon it or on the leased premises in accordance with this Agreement. The Commission, City of Iowa City, its officers and employees will indemnify Merschman for any loss or damage to Merschman's personal property as a result of any negligent acts or omissions to act of the Commission, City of Iowa City, it officers and employees. Within 30 days of the time either the Commission and City of Iowa City or Merschman and Regennitter Farms, Inc. have knowledge of any claim that may give rise to the provisions in-this paragraph, each party shall provide the other with notice of the possible claim to the address of the other party as set forth in Paragraph nine (9) of the Lease Agreement. 9. Indemnification of Regennitter Farms, Inc. Regennitter Farms, Inc. agrees to release, indemnify and hold the Commission and the City of Iowa City, their officers and employees harmless from and against any and all liabilities, damages, business interruptions, delays, losses, claims,judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the Commission and/or the City of Iowa City arising: (a)by reason of the injury to person or property from whatever cause (other than by negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees) while in, on or near the leased premises or with the improvements or personal property in or on the leased premises, including any liability for injury to the person or personal property of the Commission and the City of Iowa City, its officers and employees; (b) By reason of any work performed on the leased premises as provided in this Agreement, the Lease Agreement, and the Temporary Easement Agreement (other than negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees); (c) by reason of Regennitter Farms, Inc. failure to perform any provision of this Agreement or to comply with any requirement imposed upon it or on the leased premises in accordance with this Agreement. The Commission, City of Iowa City, its officers and employees will indemnify Regennitter Farms, Inc. for any loss or damage to Regennitter Farms, Inc. personal property including but not limited to equipment as a result of negligent acts or omissions to act of the Commission, City of Iowa City, it officers and employees. 10. Security. Merschman acknowledges that the FAA or another governmental entity or subdivision may enact laws or regulations regarding security at general aviation airports such that the Commission may not be able to comply fully with its obligations under this Lease, and Merschman agrees that the Commission shall not be liable for any damages to Merschman that may result from said non-compliance. 3 J IOWA CITY AIRPORT COMMISSION By: Howard Horan, Chairperson Date ATTEST:_ _ Janelle Rettig, Secretary Date MERSCHMAN SEEDS, INC. By Date REGENNITTER FARMS, INC. By Date MERSCHMAN ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: COUNTY ) This instrument was acknowledged before me on , 2008 by (name of person) as (type of authority, e.g, officer, trustee, etc.) of Merschman Seeds, Inc. Notary Public in and for the State of Iowa 4 REGENNITTER ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: COUNTY ) This instrument was acknowledged before me on , 2008 by (name of person) as (type of authority, e.g, officer, trustee, etc.) of Regennitter Farms, Inc. Notary Public in and for the State of Iowa Appreggar -0& City Attorney's Office 5 LEASE This LEASE AGREEMENT ("Lease") is entered into among the City of Iowa City ("City"), the Iowa City Airport Commission("Commission"), and Merschman Seeds, Inc. ("Merschman") in Iowa City, Iowa. WHEREAS, the Iowa City Airport Commission ("Commission") contracts with Farmers National Company to manage agricultural land within the Iowa City Airport ("Airport"); WHEREAS, the Commission has approved a lease between Farmers National Company and Regennitter Farms, Inc. ("agricultural lease") for the period of March 1, 2008 to February 28, 2010 with two conditions; WHEREAS, the two conditions are side agreements to control access to the leased space and to construct an access way from Mormon Trek Blvd. to the north/south runway and WHEREAS, Merschman Seeds, Inc. ("Merschman") intends to contract with Regennitter Farms, Inc. to plant, harvest, and manage plots for research, show, and promotional purposes on a portion of the land covered by the agricultural lease. IT IS THEREFORE AGREED AS FOLLOWS: 1. Leased Premises. The City and Commission do hereby lease to Merschman the approximate 4,200 square foot area depicted on Exhibit A, which is attached and incorporated herein and which is a strip of land 24 feet wide by 175 feet long between Mormon Trek Blvd. and the centerline of the southern end of runway 18/36 at the Iowa City Airport ("Leased Premises"). 2. Term. The term of this Lease will be from March 1, 2008 to February 28, 2010. In the event Merschman continues to occupy the Leased Premises beyond the term of this Lease Agreement without executing an agreement for another term, such holding over shall not constitute a renewal of this Lease Agreement but shall be on a month-to-month basis only. 3. Rent. Merschman shall pay no rent. In consideration for not paying rent under this Lease, Merschman agrees to construct an access way between Mormon Trek Blvd. and runway 18/36 as provided in Paragraph 4 below. 4. Access Way. Merschman shall construct, at its sole cost, an access way from Mormon Trek Blvd. to runway 18/36 at the Iowa City Airport according to City specifications. Said access way shall be located partially on the Leased Premises and partially on City right-of- way, as depicted on Exhibit A. The City consents to Merschman constructing a portion of the access way on the City right-of-way, and Merschman acknowledges that it does not have exclusive use of City right-of-way. Merschman shall maintain the access way at its sole cost throughout the term of this Lease. All improvements to the Leased Premises made by Merschman shall be and remain the property of Merschman through the term of this Lease. Upon termination of this Lease, whether by breach, default, expiration of lease, or otherwise, title to Merschman's improvements shall be and become the sole and absolute property of the City and the Commission, and Merschman shall thereupon be required to return and deliver up to the City and the Commission the Leased Premises and Merschman's improvements thereon. 5. Sublease/Assignment. Merschman shall not sublease the Leased Premises or assign this Lease without the prior written approval of the City and the Commission. 6. Non-Discrimination. Merschman shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities,privileges and advantages to the public. 7. Insurance. Merschman shall at its own expense procure and maintain general liability and casualty insurance in a company or companies authorized to do business in the State of Iowa, in the following amounts: Type of Coverage a. Comprehensive General Liability Each Occurrence Aggregate Bodily Injury&Property Damage $1,000,000 $2,000,000 b. Automobile Liability Combined Single Limit Bodily Injury&Property Damage $1,000,000 c. Excess Liability Each Occurrence Aggregate $1,000,000 $1,000,000 d. Worker's Compensation Insurance as required by Chapter 85, Code of Iowa. Merschman's insurance carrier shall be A rated or better by A.M. Best. Merschman shall name the City of Iowa City and the Commission, as additional insureds. Merschman shall deliver to the City and the Commission, within thirty (30) days of execution of this lease agreement, Certificates of Insurance and copies of said policies, naming the City and the Commission as additional insured. Merschman shall provide fifteen (15) days' notice to the City and the Commission before cancellation of said insurance. 8. Indemnification of Merschman. Merschman agrees to release, indemnify and hold the Commission and the City of Iowa City, their officers and employees harmless from and against any and all liabilities, damages,business interruptions, delays, losses, claims,judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the Commission and/or the City of Iowa City arising: (a)by reason of the injury to person or property from whatever cause(other than by negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees) while in, on or near the Leased Premises or with the improvements or personal property in or on the Leased Premises, including any liability for injury to the person or personal 2 property of the Commission and the City of Iowa City its officers and employees; (b) By reason of any work performed on the Leased Premises or materials furnished on the Leased Premises as provided in this Agreement, the Gate Agreement, and the Temporary Easement Agreement (other than negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees); (c) by reason of Merschman's failure to perform any provision of this Agreement or to comply with any requirement imposed upon it or on the Leased Premises in accordance with this Agreement. The Commission, City of Iowa City, its officers and employees will indemnify Merschman for any loss or damage to Merschman's personal property as a result of any negligent acts or omissions to act of the Commission, City of Iowa City, it officers and employees. Within 30 days of the time either the Commission and City of Iowa City or Merschman and Regennitter Farms, Inc. have knowledge of any claim that may give rise to the provisions in this paragraph, each party shall provide the other with notice of the possible claim to the address of the other party as set forth in Paragraph nine (9) of this Agreement. 8. Indemnification of Regennitter Farms, Inc. Regennitter Farms, Inc. agrees to release, indemnify and hold the Commission and the City of Iowa City, their officers and employees harmless from and against any and all liabilities, damages, business interruptions, delays, losses, claims,judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which maybe suffered by, or charged to, the Commission and/or the City of Iowa City arising: (a)by reason of the injury to person or property from whatever cause (other than by negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees) while in, on or near the Leased Premises or with the improvements or personal property in or on the Leased Premises, including any liability for injury to the person or personal property of the Commission and the City of Iowa City,its officers and employees; (b) By reason of any work performed on the Leased Premises as provided in this Agreement, the Gate Agreement, and the Temporary Easement Agreement (other than negligent acts or omissions to act by the Commission and the City of Iowa City, its officers and employees); (c)by reason of Regennitter Farms, Inc. failure to perform any provision of this Agreement or to comply with any requirement imposed upon it or on the Leased Premises in accordance with this Agreement. The Commission, City of Iowa City, its officers and employees will indemnify Regennitter Farms, Inc. for any loss or damage to Regennitter Farms, Inc. personal property including but not limited to equipment as a result of any negligent acts or omissions to act of the Commission, City of Iowa City, it officers and employees. 9. Notices. Any notice, for which provision is made in this Lease, shall be in writing, and may be given by either party to the other, in addition to any other manner provided by law, in any of the following ways: a. by service in the manner provided by law for the service of original notice, or b. by sending said Notice by certified or registered mail, return receipt requested, to the last known address. Notices shall be deemed to have been received on the date of receipt as shown on the return receipt. 3 (1) If to the City, addressed to: City Engineer City Hall 410 E. Washington St. Iowa City, IA 52240 (2) If to the Commission, addressed to: Commission Chairperson Iowa City Airport 1801 S. Riverside Drive. Iowa City, IA 52240 (2) If to Merschman, addressed to: Joseph H. Merschman President & CEO Merschman Seeds, Inc. P.O. Box 67 103 Avenue D West Point, IA 52656-0067 10. Integration. This Lease constitutes the entire agreement between the parties, and as of its effective date supersedes all prior independent agreements between the parties related to the leasing of the Leased Premises. Any change or modification hereof must be in writing signed by both parties. 11. Waiver. The waiver by either party of any covenant or condition of this Lease shall not thereafter preclude such party from demanding performance in accordance with the terms hereof. 12. Severability. If a provision hereof shall be finally declared void or illegal by any court or administrative agency having jurisdiction over the parties to this Lease, the entire Lease shall not be void, but the remaining provisions shall continue in effect as nearly as possible in accordance with the original intent of the parties. 13. Security. Merschman acknowledges that the FAA or another governmental entity or subdivision may enact laws or regulations regarding security at general aviation airports such that the Commission may not be able to comply fully with its obligations under this Lease, and Merschman agrees that the Commission shall not be liable for any damages to Merschman that may result from said non-compliance 4 CITY OF IOWA CITY By: Regenia D. Bailey, Mayor Date ATTEST: Marian K. Karr, City Clerk Date IOWA CITY AIRPORT COMMISSION By: Howard Horan, Chairperson Date ATTEST: Janelle Rettig, Secretary Date MERSCHMAN SEEDS, INC. By Date REGENNITTER FARMS, INC. By Date 5 CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY) On this day of , 2008, before me, , a Notary Public in and for the State of Iowa, personally appeared Regenia D. Bailey and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. passed by the City Council on the day of , 2008, and that Regenia D. Bailey and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa My commission expires: MERSCHMAN ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: COUNTY ) This instrument was acknowledged before me on , 2008 by (name of person) as (type of authority, e.g, officer, trustee, etc.) of Merschman Seeds, Inc. Notary Public in and for the State of Iowa 6 REGENNITTER ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: COUNTY ) This instrument was acknowledged before me on , 2008 by (name of person) as (type of authority, e.g, officer, trustee, etc.) of Regennitter Farms, Inc. Notary Public in and for the State of Iowa Approved By: City Attorney's Office 7 • I I . EXHIBIT "A" (13 N IOWA CITY • MUNICIPAL AIRPORT o TP x42 .89 ' O TP a NW 1/4 of SE 1/4 NE 1/4 of SE 1/4 1/4 Section Line % OITA *Le a ceJ rig 1nn'4e c • Existing 50' ROW • 2911.5 ' -_� Ll2iaz • 860861 �90 862 863 MORMON TREK BLVDj . I 1 I Sta . 881+23 .52/ ■ 0 50 100 • WT SCALE IN FEET • PROPOSED _..._C :2 MERSCHMAN SEEDS ENTRANCE 12 Eow Date: IOWA CITY MUNICIPAL AIRPORT .l`/- 01/22/09 Figure — _ _ _ _ _ _ _ - Project No. ® Ear thTech — — _ _ _ _ _ — AtgCOlnhmalionalLfdAampany. Prepared by: Susan Dulek,Asst.City Atty.;410 E.Washington St.;Iowa City,IA 52240;319-356-5030 Return Address: City Attorney's Office;410 East Washington Street,Iowa City,IA 52240 Legal Description: NE 1/4 of SE 1/4 of Section 21,Township 79 N,Range 6W,Johnson County Taxpayer Information: City of Iowa City,410 E. Washington St.,Iowa City,IA 52240 Grantor(s): City of Iowa City and Iowa City Airport Commission Grantee(s): Merschman Seeds,Inc. TEMPORARY CONSTRUCTION EASEMENT AGREEMENT FOR CONSTRUCTION OF ACCESS WAY TO AIRPORT THIS AGREEMENT, made and entered among the City of Iowa City ("City"), the Iowa City Airport Commission("Commission"), and Merschman Seeds, Inc. ("Merschman") in Iowa City, Iowa. In consideration of their mutual promises herein, MERSCHMAN, COMMISSION, and CITY agree as follows: 1. CITY states and covenants that it is the owner of certain real estate described on Exhibit A attached hereto, by virtue of legal and/or equitable title, that it is lawfully seized and possessed of said real estate, and that it has good and lawful right to convey these easements. COMMISSION states that it has the authority to control and manage certain real estate described on Exhibit A attached hereto by virtue of state law. 2. COMMISSION and CITY (collectively, "OWNER") do hereby grant and convey to MERSCHMAN a temporary construction easement in, over and across that portion of the OWNER's property described as "Temporary Construction Easement" and shown on Exhibit A attached hereto (hereafter "Temporary Easement Areas") for the purpose of facilitating MERSCHMAN'S construction of an access way from Morman Trek Blvd. to the southern end of runway 18/36 at the Iowa City Airport ("improvement"), which grant to MERSCHMAN shall include necessary grading, excavation, piling of dirt, regrading, restoration, storage of materials and equipment, and ingress and egress of persons and equipment to the Temporary Easement Areas, as needed to complete said improvement. 3. The term of this Temporary Construction Easement will be for the period of time required by MERSCHMAN to complete the construction of the improvement, but in no event shall 2 • the duration of the Temporary Construction Easement extend beyond one (1) year after commencement of construction of the project. 4. With respect to the Temporary Construction Easement, OWNER grants the following rights: a. MERSCHMAN shall have the right to make excavations within the Temporary Easement Areas, and to grade as MERSCHMAN may find reasonably necessary for the construction. MERSCHMAN covenants and agrees to protect such excavations during construction; to promptly fill said excavations following construction; and to hold OWNER harmless from third party liability during said construction. b. MERSCHMAN shall promptly backfill any trench made by it, and repair any damages caused by MERSCHMAN within the Temporary Easement Areas, including the replacement of trees and shrubs on the Easement Areas. MERSCHMAN shall indemnify OWNER against loss or damage which occurs as a result of MERSCHMAN'S negligent acts or omissions in the exercise of its easement rights herein. Once the Temporary Easement Areas have been restored substantially to their prior condition and except as expressly provided in this Temporary Easement Agreement, MERSCHMAN shall have no further responsibil- ity for maintaining the Temporary Easement Areas. c. MERSCHMAN shall have the right of ingress and egress to and from the Temporary Easement Areas by such route within the Temporary Easement Areas as shall occasion the least practical damage and inconvenience to OWNER. d. MERSCHMAN shall have the right to trim or remove all trees and brush which may interfere with the exercise of MERSCHMAN's rights pursuant to this Temporary Easement Agreement. 5. MERSCHMAN covenants and agrees that existing driveways, fences, underground drainage tile or other site features, including trees and shrubs, which are removed or disturbed shall, to the extent reasonably possible, be replaced by MERSCHMAN to conform with features or items removed during construction. MERSCHMAN further agrees that all grassed areas disturbed by the construction shall be seeded within a reasonable lime after construction is complete. 6. MERSCHMAN covenants and agrees to remove and stockpile existing topsoil from areas to be excavated, to be used in the event of any repair. Following installation of the public improvement, all areas within the Temporary Easement Areas which are disturbed will be graded to form a uniform slope, and topsoil shall be replaced and respread over disturbed areas, thereby restoring said area substantially to its prior condition, with the exception of the replacement of trees, shrubs and brush. 3 7. The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, shall be deemed a covenant which runs with the land and with the title to the land, and shall be recorded in the Johnson County Recorder's Office, at MERSCHMAN expense. SIGNED this day of , 2008. CITY OF IOWA CITY, IOWA By: Regenia D. Bailey,Mayor By: Marian K. Karr, City Clerk IOWA CITY AIRPORT COMMISSION By: Howard Horan, Chairperson Date • ATTEST: Janelle Rettig, Secretary Date Approved by a a a� City Attorney's Office MERSCHMAN SEEDS, INC. By Date 4 CITY ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY) On this day of , 2008, before me, , a Notary Public in and for the State of Iowa, personally appeared Regenia D. Bailey and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. passed by the City Council on the day of , 2008, and that Regenia D. Bailey and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation,by it voluntarily executed. Notary Public in and for the State of Iowa •My commission expires: MERSCHMAN ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: COUNTY ) This instrument was acknowledged before me on , 2008 by (name of person) as (type of authority, e.g, officer, trustee, etc.) of Merschman Seeds,Inc. Notary Public in and for the State of Iowa 1 Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr. Iowa City,IA 52246(319)356 5045 RESOLUTION NO. RESOLUTION APPROVING PROJECT TASK ORDER NO. 8 FOR AIRPORT PAVEMENT REHABILITION WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Consultant Agreement"with Earth Tech on August 11, 2005 to provide consultant services for projects at the Iowa City Municipal Airport; WHEREAS, Part I(A) of said agreement provides that the projects assigned to Earth Tech will be done so as"Project Task Orders;" WHEREAS, the Commission and Earth Tech entered into Project Task Orders Nos. 1, 2, 3, 4, 5 and No. 7 previously; WHEREAS, the Commission and Earth Tech now desire to enter into Project Task Order No. 8, a copy of which is attached. WHEREAS, it is in the best interest of the Commission to enter into Project Task Order No. 8. NOW,THEREFORE,BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. The Chairperson is authorized to sign Project Task Order No. 8. Passed and approved this day of 2008. Approved By: CHAIRPERSON ATTEST: a, $ ��' SECRETARY • City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes Nays Absent Farris Hartwig Horan Rettig Staley EarthTech 501 Sycamore Street P319.232.6531 Suite 222 F 319.232.0271 A two International Ltd.Company Waterloo, IA 50703 www.earthtech.com AIRFIELD PAVEMENT REHABILITATION-2008 IDOT GRANT NUMBER 9I080I0W100 CON TRACT NO. 9638 IOWA CITY MUNICIPAL AIRPORT IOWA CITY, IOWA PROJECT TASK ORDER NO.8 Project Description , The project is'described as the Airfield Pavement Rehabilitation- 2008 as more specifically defined on the state application for funding at the Iowa City Municipal Airport, Iowa City, Iowa. The project involves reconstruction of the taxiway leading to the North T-Hangar Area. The project also involves cleaning and sealing of cracks and joints, and partial depth Portland cement concrete pavement repairs in the South T-Hangar Area, Main Apron Area and Taxiways. This project will be funded through an Iowa Department of Transportation grant. Scope of Services The services,to be performed by the Consultant include preparation of final plans, specifications and construction cost estimates, as well as contract administration, staking and field review during construction. The services are further defined by the following tasks: 1. Data Collection and Review — This task consists of the collection of existing data applicable to this project and related to the proposed work site. As part of this task, a field survey will be perfonned to collect topographic, horizontal and vertical data to assist in the preparation of the plans for the project. Property surveys are not included in this task. Base mapping will be prepared to show topographic map including features, elevations, utilities, and contours of the project site. This map will be prepared from the field survey and record documents of completed projects. 2. Subsurface Investigation—This task consists of the review of previous subsurface information and the investigation, testing, and analysis of the materials below the surface in order to determine condition and acceptability for design and construction of the proposed improvements. The task will be accomplished by Terracon, a subconsultant. 3. Design Documents — This task consists of the preparation of the final bid documents for this project. Plans and specifications will be prepared in compliance with current Iowa City Standards and Iowa DOT Standards.This task includes the preparation of the following: a. Title Sheet& Schedule of Drawings b. Legend, General Notes and Schedule of Quantities c. Safety and Sequencing Plans d. Existing Conditions and Removal Plans e. Typical Sections J f Grading and Drainage Plans g. Miscellaneous Details 4. Project Specifications - This task consists of the preparation of specifications for the project. The specifications will be in compliance with current Iowa City Standards, Iowa Department of Transportation and Federal Aviation Administration requirements in effect at the time the specifications are prepared. 5. Estimate of Probable Construction Cost — This task consists of the preparation of an estimate of construction costs based upon the plans and specifications. This statement of probable construction cost prepared by the Consultant represents the Consultant's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither the Consultant nor the Client has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, the Consultant cannot and does not guarantee that bids will not vary from any statement of Probable Construction Cost or other cost . estimates prepared by the Consultant. 6. Duality Review - This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. 7. Pre-Bid Conference — This task consists of attending and conducting a "Pre-Bid Conference" at the Project site for prospective bidders. 8. Bid Assistance— This task consists of assisting the Commission in advertising for and receiving bids, . answering bid document questions from bidders, preparing and issuing any require addenda, analyzing the bids received and preparing a recommendation to the Commission for award of contract. 9. Project Administration During Design - This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of . interoffice memoranda and minutes of meetings are included in this task. This task also includes the preparation of up to 20 sets of contract documents for distribution to Commission, Iowa DOT, plan rooms, suppliers and potential bidders. 10. Pre-Construction Conference — This task consists of attending and conducting a pre-construction conference with representatives of the Contractor, Sponsor,and Consultant. 11. Shop Drawings and Submittals —This task consists of reviewing shop drawings and other submittals • as required of the Contractor by the contract documents for conformance with the design concept of the Project and compliance with the information given in the contract documents. 12. Construction Surveying-This task consists of providing lines, grades and measurements necessary for the prosecution and control of the work contracted for under the bid documents. Horizontal and vertical control will be established for the project by providing the Contractor with construction stakes and layout according to the following: a. Stake perimeter at 50-foot intervals and for removals and rough grading. -2- w b. Stake subgrade, providing blue tops at 25-foot grid for the apron area. c. Stake storm sewer lines, providing cut stakes and alignment on 25-foot stations, inlet and manholes. d. Stake paving edges at 25-foot stations, including vertical curves,high points and low points. e. Stake painting layout marked for paint Contractor. 13. Construction Assistance and Site Visits — This task consists of answering design interpretation questions from the Sponsor, Contractor, review staff and appropriate agencies. Task also includes field review by office staff at critical points as the construction progresses. 14. Resident Review- This task consists of limited on-site construction review at key critical construction operations to observe construction operations to determine compliance with contract documents. Site reviews will be documented in a construction journal. Coordination with airport tenants related to this project will be the responsibility of the Owner. Staffing requirements may be adjusted during the Project in relation to the level of construction activity. 15. Pay Requests and Grant Administration—This task consists of the review and approval of contractor pay requests for work completed and coordination with the Iowa Department of Transportation for reimbursement of funds expended by the Iowa City Airport Commission related to this project. 16. Punch List— This task consists of conducting a review of the Project near completion and preparing a list of items (Punch List) to be completed or corrected. 17. Final.Review— This task consists of performing a field observation of the completed Project before a final application for payment is processed for the Contractor. 18. Project Closeout — This task consists of assisting the Sponsor with Project completion and final closeout documentation from the Contractor for the Iowa Depai lament of Transportation. 19. Record Drawings -This task consists of providing the Sponsor with a copy of Record Drawings of the construction plans for the Project based on the construction observation records of the review staff and Contractor showing those changes made during construction considered significant. A copy of the Record Drawings will be provided to the Sponsor. 20. Project Administration During Construction - This task consists of office administration and coordination of the project during construction. Interoffice meetings, general coordination with the Commission and the contractor, day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. The anticipated level of effort for this Scope of Services is defined by the following staff-hour estimate: Senior Project Staff CADD Project Item No. Professional Professional Professional Operator Technician Support Total 1 8 16 16 40 2 2 2 3a 2 2 3b 2 2 3c 2 8 10 • -3- , �� I Senior Project Staff CADD Project Item No. Professional Professional Professional Operator Technician Support Total 3d 2 4 6 3e 4 8 12 3f 2 24 16 42 3g 4 8 12 4 4 2 6 5 4 4 6 2 2 7 4 4 8 4 4 9 2 4 6 10 4 4 11 8 8 12 40 40 13 4 8 12 14 80 80 15 2 2 16 4 4 8 17 4 4 18 2 8 10 19 4 16 20 20 4 4 8 Total Design Services 8 32 76 80 144 10 350 Compensation A. Compensation for services defined in this Project Task Order shall be on an hourly basis with an estimated cost of Thirty-Seven Thousand Five Hundred Dollars($37,500.00). General Conditions Except as specifically amended by this agreement, services shall be provided in accordance with the Consultant Agreement for the Iowa City Municipal Airport between the Iowa City Airport Commission and Earth Tech, Inc., dated August 11,2005. APPROVED APPROVED IOWA CITY AIRPORT COMMISSION EARTH TECH,INC. By By Joe A.Becker Date Date L:\work\ADMIN AGREE\PROF4owaCityTaskOrder8.doc -4- AWN: Sy 10.1s.% ^O"�6 City Attorney's Office Prepared by: Michael Tharp,Operations Specialist, 1801 S.Riverside Dr.Iowa City,IA 52246(319)350 5045 RESOLUTION NO. RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE ON COST FOR THE REMOVAL OF THE UNITED HANGAR WHEREAS, notice of public hearing on the plans specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW,THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: 1. The plans, specifications,form of contract and estimate of cost for the above-named project are hereby approved 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to the Iowa City Airport Commission 3. The City Clerk is hereby authorized and directed to publish notice far the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Bids for the above-named project are to be received by the City of Iowa City,Iowa at the Office of the City Clerk, at the City Hall, before 2:00pm on the 13th day of March, 2008, or at a later date and/or time as determined by the Commission Chairperson or their designee, and thereupon referred to the Airport Commission, for action upon said bids at its next meeting,to be held at the Iowa City Airport Terminal Building, 1801 S. Riverside Drive, Iowa City, Iowa at 5:45pm on the 10th day of April, 2008, or at a later date and/or time as determined by the Commission Chairperson or designee, with notice of said later date and/or time to be published as required by law, or if said meeting is cancelled, at the next meeting of the airport Commission thereafter as posted by the City Clerk. Passed and approved this day of 2008. Approved By: CHAIRPERSON Gaga, a -O8" ATTEST: SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: Ayes Nays Absent Farris Hartwig Horan Rettig Staley Monthly Expense Report - January 'O7 Check Requests During Month Approved Airport Funds CIP Funds Check Requests 1/2/2008 Acterra Group(JetA/Avgas installations $60,311.86 1/2/2008 Dan's Overhead Doors(Hangar H Door Wire) $332.31 1/8/2008 American Association of Airport Executives(Dues $225.00 1/8/2008 Jet Air Inc(Management Services) $750.00 1/8/2008 Van Meter Industrial(Light Fixture) $52.45 1/15/2008 Van Meter Industrial(Light Bulbs-Terminal) $7.89 1/23/2008 Larew Company(Boiler Repair Bldg F) $114.60 1/23/2008 Backflow Prevention Services of Iowa(Annual Tests) $375.00 1/23/2008 EarthTech(Runway 7/25 Paving&Lighting) $18,854.69 1/23/2008 EarthTech(Terminal Apron Rehab) $1,633.84 1/23/2008 EarthTech(Runway 7/25 Obstruction Mitigation) $4,619.52 1/23/2008 EarthTech(Runway 7/25 Design) $8,558.90 Airport Operating Expenses $1,857.25 City CIP Fund Expenses $93,978.81 Total Expenses $95,836.06 Capital Projects Construction Contracts Project Bid Amount Paid During Month Paid During FiscalYear Paid To Date %Paid Runway 7 Grading $950,154.00 $319,891.81 $878,355.01 92.4 South Economic Study-ALP Update $15,000.00 $12,434.12 $12,434.12 82.9 South T-Hangar Taxilane $140,794.15 $98,935.64 $98,935.64 70.3 West Terminal Apron $337,642.00 $310,193.93 $310,193.93 91.9 Runway 7-25 Paving $1,347,586.13 $500,467.38 $500,467.38 37.1 Jet A/AvGas Self Serve $83,368.40 $60,311.86 $68,648.70 $68,648.70 82.3 Pending Expenses Total Pending Expenses $0.00 $0.00 REVE: 02,08,08 12:03:04 Page: 1 Iowa City General Ledger System FY 2008 Revenue Reporting For the period 01.01.08 to 01.31.08 Estimated YTD Period Account Revenue Revenue Revenue Remainder % 7600 Airport OTHER MISC REVENUE 369100 Reimb of Expenses 17.38 -17.38 369900 Miscellaneous Other Income 14100.00 -14100.00 Total OTHER MISC REVENUE 14117.38 -14117.38 INTEREST REVENUES 381100 Interest on Investments 7000.00 12146.69 -5146.69 173.52 Total INTEREST REVENUES 7000.00 12146.69 -5146.69 173.52 RENTS 382100 Land Rental 42000.00 6741.80 6535.50 35258.20 16.05 382200 Building/Room Rental 186267.00 109571.50 15025.00 76695.50 58.82 Total RENTS 228267.00 116313.30 21560.50 111953.70 50.95 ROYALTIES & COMMISSIONS 384200 Vending Machine Comm 123.00 128.48 7.20 -5.48 104.46 384900 Other Commissions 21860.00 14330.20 2303.10 7529.80 65.55 Total ROYALTIES & COMMISSIONS 21983.00 14458.68 2310.30 7524.32 65.77 TRANSFERS TRANSFERS FROM GOVERNMENTAL ACTIVITIES 393120 General Levy 196000.00 61090.92 10181.82 134909.08 31.17 Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES 196000.00 61090.92 10181.82 134909.08 31.17 Total TRANSFERS 196000.00 61090.92 10181.82 134909.08 31.17 Total Airport 453250.00 218126.97 34052.62 235123.03 48.13 *** GRAND TOTAL *** 453250.00 218126.97 34052.62 235123.03 48.13 EXPE: 02.08.08 12:02:32 Page: 1 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport AIRPORT 560100 Airport Operations SALARIES & WAGES REGULAR SALARIES & WAGES 411000 Perm Full Time 37314.00 21524.84 2875.20 15789.16 57.69 412000 Perm Part Time 21462.00 16358.48 2330.02 5103.52 76.22 413000 Temporary Employees 12000.00 6074.13 844.75 5925.87 50.62 Total REGULAR SALARIES & WAGES 70776.00 43957.45 6049.97 26818.55 62.11 OTHER WAGES 414100 Overtime Wages 1000.00 2262.92 781.84 -1262.92 226.29 414500 Longevity Pay 1050.00 1050.00 100.00 Total OTHER WAGES 2050.00 3312,92 781.84 -1262.92 161.61 Total SALARIES & WAGES 72826.00 47270.37 6831.81 25555.63 64.91 EMPLOYEE BENEFITS GROUP INSURANCE 421100 Health Insurance 7141.00 4044.60 577.80 3096.40 56.64 421200 Dental Insurance 475.00 261.38 37.34 213.62 55.03 421300 Life Insurance 191.00 193.53 -2.53 101.32 421400 Disability Insurance 445.00 123.69 17.75 321.31 27.80 421500 Unemployment Compensation 670.00 670.00 -670.00 Total GROUP INSURANCE 8252.00 5293.20 1302.89 2958.80 64.14 SOCIAL SECURITY CONTRIBUTIONS 422100 Pica 5595.00 3547.26 512.80 2047.74 63.40 Total SOCIAL SECURITY CONTRIBUTIONS 5595.00 3547.26 512.80 2047.74 63.40 RETIREMENT CONTRIBUTIONS 423100 Ipers 4425.00 2669.90 408.86 1755.10 60.34 Total RETIREMENT CONTRIBUTIONS 4425.00 2669.90 408.86 1755.10 60.34 EXPE: 02.08.08 12:02:32 Page: 2 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) EMPLOYEE BENEFITS (CONTINUED) UNION CONTRACT BENEFITS 424500 Monthly Cellular/PCS 300.00 175.00 25.00 125.00 58.33 Total UNION CONTRACT BENEFITS 300.00 175.00 25.00 125.00 58.33 Total EMPLOYEE BENEFITS 18572.00 11685.36 2249.55 6886.64 62.92 PROFESSIONAL & TECHNICAL SERVICES OFFICIAL/ADMINSTRATIVE 431010 Filing Fee 61.00 61.00 431080 Recording Fees 7.00 11.00 -4.00 157.14 Total OFFICIAL/ADMINSTRATIVE 68.00 11.00 57.00 16.18 PROFESSIONAL 432020 Annual Audit Expense 208.00 208.00 432060 Consultant Services 10000.00 617.32 9382.68 6.17 432070 Management Services 10000.00 5250.00 750.00 4750.00 52.50 Total PROFESSIONAL 20208.00 5867.32 750.00 14340.68 29.03 COMMUNICATIONS 433020 Local Phone Service 267.23 53.84 -267.23 433030 Long Distance Service 23.00 24.47 2.66 -1.47 106.39 Total COMMUNICATIONS 23.00 291.70 56.50 -268.70 1268.2 TECHNICAL SERVICES 435060 Legal Publications 341.00 40.68 300.32 11.93 Total TECHNICAL SERVICES 341.00 40.68 300.32 11.93 TRAINING & EDUCATION 436030 Transportation 1600.00 1600.00 436050 Registration 1700.00 175.00 1525.00 10.29 436060 Lodging 1300.00 90.88 1209.12 6.99 436080 Meals 425.00 187.64 237.36 44.15 EXPE: 02.08.08 12:02:32 Page: 3 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) PROFESSIONAL & TECHNICAL SERVICES (CONTINUED) TRAINING & EDUCATION (CONTINUED) . Total TRAINING & EDUCATION 5025.00 453.52 4571.48 9.03 PROPERTY & LIABILITY INSURANCE 437010 Comp Liability Ins 8266.00 6400.00 1866.00 77.43 437020 Fire & Casualty Ins 14767.00 6803,27 7963.73 46.07 437030 Worker's Comp Ins 74.00 78.00 -4.00 105.41 437042 Fidelity Bond 1097.00 1097.00 437200 Loss Reserve Payment 5000.00 5000.00 Total PROPERTY & LIABILITY INSURANCE 29204.00 13281.27 15922.73 45.48 PUBLIC UTILITY SERVICES 438010 Stormwater Utility Charges 7251.00 4143.72 591.96 3107.28 57.15 438030 Electricity 14530.00 8328.21 1335.22 6201.79 57,32 438050 Landfill Use 40.00 40.00 438070 Heating Fuel/Gas 9291.00 3628.31 2150.53 5662,69 39.05 438080 Sewer Utility Charge 1976.00 1141.06 142.00 834.94 57.75 438090 Water Utility Charge 1600.00 1027.03 129.42 572.97 64.19 438100 Refuse Coll Charges 656.15 198.00 -656.15 Total PUBLIC UTILITY SERVICES 34688.00 18924.48 4547.13 15763.52 54.56 OTHER PROFESSIONAL SERVICES 439020 Plant Care 300.00 300.00 439030 Testing Services 1200.00 440.00 375.00 760.00 36.67 Total OTHER PROFESSIONAL SERVICES 1500.00 440.00 375.00 1060.00 29.33 Total PROFESSIONAL & TECHNICAL SERVICES 91057.00 39309.97 5728.63 51747.03 43.17 REPAIR & MAINTENANCE VEHICLE REPAIR & MAINTENANCE 441010 Vehicle Repairs and Maintenance 1186.00 1186.00 EXPE: 02.08.08 12:02:32 Page: 4 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance $ Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) Total VEHICLE REPAIR & MAINTENANCE 1186.00 1186.00 BUILDING REPAIR & MAINTENANCE 442010 Bldg Rep & Maint 3549.00 4940,26 987.41 -1391.26 139.20 442020 Repair of Structure 10475.50 75.00 -10475.50 442030 Repair of Heating Equip 1063.00 302.10 114.60 760.90 28.42 442040 Repair of Cooling Equip 1000.00 91.00 909.00 9.10 442060 Repair of Electric/Plmbg 1306.00 279.66 1026.34 21.41 442070 Bldg Pest Control 108.00 237.83 33.95 -129.83 220.21 Total BUILDING REPAIR & MAINTENANCE 7026.00 16326.35 1210,96 -9300.35 232.37 EQUIPMENT REPAIR & MAINTENANCE 443010 Equip Rep & Maint 19.54 •19.54 443050 Radio Equipment Rep 104.00 104.00 443060 Telecom Equip Rep 500.00 500.00 443080 Other Repair & Maint 4040.00 1580.72 2459.28 39.13 Total EQUIPMENT REPAIR & MAINTENANCE 4644.00 1600.26 3043.74 34.46 TECHNICAL SERVICES 445060 Laundry Service 520.00 520.00 445070 Equipment Service 941.00 941.00 445140 Outside Printing 216.00 216.00 445230 Technical Services 3000.00 3000.00 Total TECHNICAL SERVICES 4677.00 4677.00 INTRA-DEPARTMENT SERVICES 446100 City Attorney Chgbk 5299.00 3227.33 396.15 2071.67 60,90 446130 ITS-PC/Peripheral Support 400.00 400.00 100.00 446140 ITS-Computer Replacement Chargeb 500.00 277.06 39.58 222.94 55.41 446160 ITS-Network/Internet Charge 720.00 210.00 30.00 510.00 29.17 446200 Photocopying Chargeback 219.00 380.28 49.74 -161.28 173.64 446220 Phone Service-Department Chargeb 668.00 336.94 48.14 331.06 50.44 446300 Phone Equipment/Line Charge 840.00 507.50 72.50 332.50 60.42 EXPE: 02.08.08 12:02:32 Page: 5 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) REPAIR & MAINTENANCE (CONTINUED) INTRA-DEPARTMENT SERVICES (CONTINUED) 446320 Mail Chargebacks 418.00 344.38 55.66 73.62 82.39 446350 City Vehicle Repl 12737.00 7033.10 1001.30 5703.90 55.22 446360 City Vehicle Rental 348.30 -348.30 446370 Fuel Chargeback 4063.30 881.60 -4063.30 446380 Vehicle Repairs & Maintenance 1585.66 -1585.66 Total INTRA-DEPARTMENT SERVICES 21801.00 18713.85 2574.67 3087.15 85.84 MISCELLANEOUS SERVICES & CHARGES 449060 Dues & Memberships 400.00 525.00 225.00 -125.00 131.25 449120 Equipment Rental 106.00 100.00 6.00 94.34 449140 Tools & Equip Rent 100.00 100.00 449360 Interest Expense 46930.00 27375.74 3910.82 19554.26 58.33 Total MISCELLANEOUS SERVICES & CHARGES 47536.00 28000.74 4135.82 19535.26 58.90 Total REPAIR & MAINTENANCE 86870.00 64641.20 7921.45 22228.80 74.41 OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU GENERAL SUPPLIES 452010 Office Supplies 500.00 314.52 185.48 62.90 452030 Minor Off Equip/Furn 500.00 1578.97 -1078.97 315.79 Total GENERAL SUPPLIES 1000.00 1893.49 -893.49 189.35 BOOKS & PERIODICALS 454010 Book(s) 15.55 -15.55 454020 Subscriptions 1926.00 1796.06 129.94 93.25 454040 Books, Magazines, Newpapers 67.00 78.97 -11.97 117.87 Total BOOKS & PERIODICALS 1993,00 1890.58 102.42 94.86 PRINTING & BINDING (SUPPLIES) 455120 Misc Computer Hardware 391.99 -391.99 EXPE: 02.08.08 12:02:32 Page: 6 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance 1 Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU Total PRINTING & BINDING (SUPPLIES) 391.99 -391.99 Total OTHER PURCHASED SERVICES (CHANGE TO OFF 2993.00 4176.06 -1183.06 139.53 OPERATING SUPPLIES AGRICULTURE SUPPLIES 461040 Ag Chemicals 258.00 258.00 Total AGRICULTURE SUPPLIES 258.00 258.00 BUILDING OPERATION/MAINTENANCE SUPPLIES 462020 Minor Sanitation Equipment 500.00 500.00 462030 Sanitation & Industrial Supplies 536.00 • 536.00 Total BUILDING OPERATION/MAINTENANCE SUPPLI 1036.00 1036.00 CHEMICAL & LAB SUPPLIES 463200 Other Chemicals & Supplies 216.40 -216.40 Total CHEMICAL & LAB SUPPLIES 216.40 -216.40 FUELS & LUBRICANTS 465050 Other Fuels 4225.00 4225.00 465060 Grease & Oil 32.00 54.98 -22.98 171.81 465070 Other Lubricants 35.00 35.00 465080 Fluids Gases & Other 19.00 19.00 Total FUELS & LUBRICANTS 4311.00 54.98 4256.02 1,28 REPAIR & MAINTENANCE SUPPLIES 466040 Plumbing Supplies 55.00 55.00 466050 Electrical Supplies 204.00 567.09 -363.09 277.99 466060 Other Construction Supplies 1000.00 217.98 782.02 21.80 466070 Other Maintenance Supplies 572.00 268.61 60.34 303.39 46.96 Total REPAIR & MAINTENANCE SUPPLIES 1831.00 1053.68 60.34 777.32 57.55 EXPE: 02.08.08 12:02:32 Page: 7 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OPERATING SUPPLIES (CONTINUED) EQUIPMENT REPAIR 467020 Minor Equipment Repair Material 76.00 138.78 -62.78 182,61 467160 General Equipment 24.00 264.83 -240.83 1103.4 Total EQUIPMENT REPAIR 100.00 403.61 -303.61 403.61 SURFACING MATERIALS 468020 Concrete 227.40 -227.40 468030 Asphalt 1500.00 254.90 1245.10 16.99 468050 Sand 47.19 -47.19 Total SURFACING MATERIALS 1500.00 529.49 970.51 35.30 IMPROVEMENT MATERIALS 469040 Traffic Control Improvement 300.00 300.00 469190 Tools & Minor Equipment 500.00 500.00 469260 Fire Ext. & Refills 491.00 491.00 469320 Miscellaneous Supplies & Equipme 434.00 -434.00 Total IMPROVEMENT MATERIALS 1291.00 434.00 857.00 33.62 Total OPERATING SUPPLIES 10327.00 2692.16 60.34 7634.84 26.07 IMPROVEMENTS OTHER THAN BUILDING IMPROVEMENTS OTHER THAN BUILDING 473010 Contracted Improvements 52000.00 7541.80 44458.20 14.50 Total IMPROVEMENTS OTHER THAN BUILDING 52000.00 7541.80 44458.20 14.50 EQUIPMENT & FURNITURE OPERATING EQUIPMENT 474420 Other Operating Equipment 971.00 970.86 .14 99.99 Total OPERATING EQUIPMENT 971.00 970.86 .14 99.99 EXPE: 02.08.08 12:02:32 Page: 8 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance 3 Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) EQUIPMENT & FURNITURE (CONTINUED) FURNITURE & FIXTURES • 475020 Office Furniture 1500.00 1500.00 Total FURNITURE & FIXTURES 1500.00 1500.00 Total EQUIPMENT & FURNITURE 2471.00 970.86 1500.14 39.29 OTHER FINANCIAL USES 490150 Operating Subsidy 7350.00 4287.50 612.50 3062.50 58.33 490190 Interfund Transfers Out- Fu 22190.00 12944.26 1849.18 9245.74 58.33 Total OTHER FINANCIAL USES 29540,00 17231.76 2461.68 12308.24 58.33 Total Airport Operations 366656.00 195519.54 25253.46 171136.46 53.33 Total Airport 366656.00 195519.54 25253.46 171136.46 53.33 • EXPB: 02.08.08 12:02:32 Page: 9 Iowa City General Ledger System FY 2008 Expense Reporting For the period 01.01.08 to 01.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OTHER FINANCIAL USES (CONTINUED) ttt GRAND TOTAL tit 366656.00 195519.54 25253.46 171136.46 53.33 TRID: 02.08.08 12:03:42 Page: 1 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport 560100 Airport Operations 411000 Perm Full Time 01.04.08 Old Sys 080101010008 481029\CIC PAYROLL RECAP\PAYROLL 04 1437.60 01.18.08 Old Sys 080116010009 481283\CIC PAYROLL RECAP\PAYROLL 18 1437.60 Total Perm Full Time 2875.20 412000 Perm Part Time 01.04.08 Old Sys 080101010008 481029\CIC PAYROLL RECAP\PAYROLL 04 1265.58 01.18.08 Old Sys 080116010009 481283\CIC PAYROLL RECAP\PAYROLL 18 1064.44 Total Perm Part Time 2330.02 413000 Temporary Employees 01.04.08 Old Sys 080101010008 481029\CIC PAYROLL RECAP\PAYROLL 04 620.50 01.18.08 Old Sys 080116010009 481283\CIC PAYROLL RECAP\PAYROLL 18 224.25 Total Temporary Employees 844.75 414100 Overtime Wages 01.18.08 Old Sys 080116010009 481283\CIC PAYROLL RECAP\PAYROLL 18 781.84 Total Overtime Wages 781.84 421100 Health Insurance 01.17.08 Journal 080122165807 006474 JAN HEALTH INSURANCE\CIC HEALTH INS 577.80 Total Health Insurance 577.80 421200 Dental Insurance 01.18.08 Journal 080122165807 006473 JAN DENTAL INSURANCE\CIC DENTAL INS 37.34 Total Dental Insurance 37.34 421400 Disability Insurance 01.15.08 New Vouch 080116030006 06877125 Check:616422\LAFAYETTE LIFE INSORAN 17.75 Total Disability Insurance 17.75 TRID: 02.08.08 12:03:42 Page: 2 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report8 Source Description Debit Credit 7600 Airport (CONTINUED( 560100 Airport Operations (CONTINUED( 421500 Unemployment Compensation 01.30.08 New Vouch 080131030227 06878572 Check:617516\IOWA WORKFORCE DEVELOP 670.00 Total Unemployment Compensation 670.00 422100 Fine 01.04.08 Old Sys 080101010008 1040599\FICA\CITY CONTRIBUTION 249,36 01.18.08 Old Sys 080116010009 1180599\FICA\CITY CONTRIBUTION 263.44 Total Fica 512.80 423100 Ipers - 01.04.08 Old Sys 080101010008 1043599\IPERS\CITY CONTRIBUTION 195.86 01.18.08 Old Sys 080116010009 1183599\IPERS\CITY CONTRIBUTION 213.00 Total Ipers 408.86 424500 Monthly Cellular/PCS 01.04.08 Old Sys 080101010008 481029\CIC PAYROLL RECAP\PAYROLL 04 12.50 01.18.08 Old Sys 080116010009 481283\CIC PAYROLL RECAP\PAYROLL 18 12.50 Total Monthly Cellular/PCS 25.00 432070 Management Services 01.16.08 New Vouch 080117030134 06877405 Check:616412\JET AIR INC\FRES 750.00 Total Management Services 750.00 433020 Local Phone Service 01.23.08 New Vouch 080124030035 06878332 Check:616843\IOWA TELECOM COMMUNCIA 53.84 Total Local Phone Service 53.84 433030 Long Distance Service 01.03,08 Journal 080205164112 006502 JAN LONG DIST. CAG\CIC INFO SERVICE 2.66 Total Long Distance Service 2.66 TRID: 02.08.08 12:03:42 Page: 3 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 438010 Stormwater Utility Charges 01.16.08 Journal 080122165807 006472 057-095-03\STORMWTR\01.16.08 Bill D 591.96 Total Stormwater Utility Charges 591.96 438030 Electricity 01.22.08 New Vouch 080123030012 06877696 Check:616730\MIDAMERICAN ENERGY\BLE 149.54 01.22.08 New Vouch 080123030012 06877830 Check:616732\MIDAMERICAN ENERGY\BLE 834.37 01.22.08 New Vouch 080123030012 06877833 Check:616731\MIDAMERICAN ENERGY\ELE 90.13 01.22.08 New Vouch 080123030012 06877834 Check:616731\MIDAMERICAN ENERGY\ELE 261.18 Total Electricity 1335.22 438070 Heating Fuel/Gas 01.22.08 New Vouch 080123030012 06877695 Check:616730\MIDAMBRICAN ENERGY\GAS 10.00 01.22.08 New Vouch 080123030012 06877723 Check:616729\MIDAMERICAN ENERGY\GAS 448.82 01.22.08 New Vouch 080123030012 06877831 Check:616732\MIDAMERICAN ENERGY\GAS 1417.58 01.22.08 New Vouch 080123030012 06877832 Check:616732\MIDAMBRICAN ENERGY\GAS 274.13 Total Heating Fuel/Gas 2150.53 438080 Sewer Utility Charge 01.16.08 Journal 080122165807 006472 057-120-00\SEWER\01.16.08 Bill Date 27.52 01.16.08 Journal 080122165807 006472 057-118-03\SEWER\01.16.08 Bill Date 15.36 01.16.08 Journal 080122165807 006472 057-117-00\SEWER\01.16.08 Bill Date 91.36 01.16.08 Journal 080122165807 006472 057-115-00\SEWER\01.16.08 Bill Date 7.76 Total Sewer Utility Charge 142.00 438090 Water Utility Charge 01.16.08 Journal 080122165807 006472 057-120-00\WATER\01.16.08 Bill Date 21.96 01.16.08 Journal 080122165807 006472 057-118-03\WATER\01.16.08 Bill Date 12.39 01.16.08 Journal 080122165807 006472 057-117-00\WATER\01.16.08 Bill Date 72.19 01.16.08 Journal 080122165807 006472 057-115-00\WATER\01.16.08 Bill Date 16.47 01.16.08 Journal 080122165807 006472 057-095-03\WATER\01.16.08 Bill Date 6.41 Total Water Utility Charge 129.42 TRID: 02.08.08 12:03:42 Page: 4 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 438100 Refuse Coll Charges 01.07.08 New Vouch 080108030007 06876786 Check:616126\ALLIED WASTE SERVICES\ 74.00 01.07.08 New Vouch 080108030007 06876786 Check:616126\ALLIED WASTE SERVICES\ 25.00 01.23.08 New Vouch 080124030035 06878000 Check:616652\ALLIED WASTE SERVICES\ 74.00 01.23.08 New Vouch 080124030035 06878000 Check:616652\ALLIED WASTE SERVICES\ 25.00 Total Refuse Coll Charges 198.00 439030 Testing Services 01.30.08 New Vouch 080131030227 06878522 Check:617467\BACKFLOW PREVENTION SE 375.00 Total Testing Services 375.00 442010 Bldg Rep & Maint 01.07.08 New Vouch 080108030007 06876840 Check:616010\DAN'S OVERHEAD DOORS 1 332.31 01.08.08 New Vouch 080109030009 06876925 Check:616051\MIDWEST JANITORIAL SER . 655.10 Total Bldg Rep & Maint 987.41 442020 Repair of Structure 01.23.08 New Vouch 080124030035 06877871 Check:616853\O'KEEFE ELEVATOR CO IN 75,00 Total Repair of Structure 75.00 442030 Repair of Heating Equip 01.30.08 New Vouch 080131030227 06878521 Check:617521\LAREW COMPANY INC\BOIL 114.60 Total Repair of Heating Equip 114.60 442070 Bldg Pest Control 01.08.08 New Vouch 080109030009 06876963 Check:616025\HAWKEYE PEST CONTROL I 33.95 Total Bldg Pest Control 33.95 446100 City Attorney Chgbk 01.31.08 Journal 080205164112 006495 Dec City Atty chgbk\Interdepartment 396.15 Total City Attorney Chgbk 396.15 TRID: 02.08.08 12:03:42 • Page: 5 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01,01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 446140 ITS-Computer Replacement Chargeback 01,01.08 Journal 080122165807 006478 JAN ITS REPL CHGBCE\CIC INFO SERVIC 39.58 Total ITS-Computer Replacement Chargeback 39.58 446160 ITS-Network/Internet Charge 01.01.08 Journal 080122165807 006476 JAN ITS NETN/INTRNET\CIC INFO SERVI 30.00 Total ITS-Network/Internet Charge 30.00 446200 Photocopying Chargeback 01.31.08 Journal 080205164112 006500 DEC PHOTOCOPY\CIC CENTRAL SERVICE C 49.74 Total Photocopying Chargeback 49.74 446220 Phone Service-Department Chargebacks 01.16.08 Journal 080122165807 006477 JAN PHONE CHARGES`CIC INFO SERVICES 48.14 Total Phone Service-Department Chargebacks 48.14 446300 Phone Equipment/Line Charge 01.03.08 Journal 080205164112 006501 JAN PHONE EQUIP CHG\CIC INFO SERVIC 72.50 Total Phone Equipment/Line Charge 72.50 446320 Mail Chargebacks 01.01.08 Mail 080107143321 00100042 DEC POSTAL CHARGES 55.66 Total Mail Chargebacks 55.66 446350 City Vehicle Repl • 01.31.08 EQ Repl 080206120846 00001006 JAN REPLACEMENT COST 1001.30 Total City Vehicle Repl 1001.30 446370 Fuel Chargeback 01,31.08 EQ Div 080206120846 00001008 JAN DIVISION FUEL 881.60 Total Fuel Chargeback 881.60 • • TRID: 02.08.08 12:03:42 Page: 6 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 449060 Dues & Memberships 01.16.08 New Vouch 080117030134 06877317 Check:616507\AMERICAN ASSOCIATION 0 225.00 Total Dues & Memberships 225.00 449360 Interest Expense 01.31.08 Journal 080122165807 006486 Corp Hangar Loan Int\Jan Interfund 1952,63 01.31.08 Journal 080122165807 006486 Airprt SE Hangar Int\Jan Interfund 1007.05 01.31.08 Journal 080122165807 006486 Airprt SW Hangar-Int\Jan Interfund 951.14 Total Interest Expense 3910.82 466070 Other Maintenance Supplies 01.16.08 New Vouch 080117030134 06877339 Check:616466\VAN METER INDUSTRIAL I 52.45 01.23.08 New Vouch 080124030035 06878024 Check:616779\VAN METER INDUSTRIAL I 7.89 Total Other Maintenance Supplies 60.34 490150 Operating Subsidy 01.31.08 Journal 080122165807 006483 Econ Dev Coord 10%\Jan Budgeted Tra 612.50 Total Operating Subsidy 612.50 490190 Interfund Transfers Out Fund 01.31.08 Journal 080122165807 006486 Corp Hangar Loan Prn\Jan Interfund 1047.37 01.31.08 Journal 080122165807 006486 Airprt SE Hangar Prn\Jan Interfund 322.95 01.31.08 Journal 080122165807 006486 Airprt SW Hangar-Prn\Jan Interfund 478.86 Total Interfund Transfers Out-_ Fund 1849.18 Total Airport Operations 25253.46 TRID: 02.08.08 12:03:42 Page: 7 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Transfers Out-_ Fund (CON Total Airport 25253.46 • TRID: 02.08.08 12:03:42 Page: 8 Iowa City General Ledger System Expenditures Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report$ Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Transfers Out-_ Fund (CON *** GRAND TOTAL ttt 25253.46 TRID: 02.08.08 12:03:53 Page: 1 Iowa City General Ledger System Revenues Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport 560100 Airport Operations 382100 Land Rental 01,08.08 Payment 080108100136 00007841 1-3\TOYOTA OF IOWA CITY\PAYMENT 6489.00 01.15.08 Payment 080115101030 00007842 1-16\MENARDS\PAYMENT 46.50 Total Land Rental 6535.50 382200 Building/Room Rental 01.02,08 Payment 080102100857 00007845 1-9\MILLER RICHARD\JAN 08\HANGAR # 163.00 01.02.08 Payment 080102100857 00007847 1-12\FIELD HOWARD\JAN 08\HANGAR #5 163.00 01.02.08 Payment 080102100857 00007858 1-5\BRUMLEY JAMES\JAN 08\HANGAR #2 144.00 01.02,08 Payment 080102100857 00007878 1-11\BARTWIG RANDY\JAN 08\HANGAR # 163.00 01,02.08 Payment 080102100857 00007919 1-4\KRUSB DAVE\JAN 08\HANGAR #18 144.00 01.02.08 Payment 080102100857 00007942 1-8\LOST GARY\JAN 08\HANGAR #4 137.00 01.02.08 Payment 080102100857 00007958 1-3\SAYRE ROBERT\JAIL 08\HANGAR #12 144.00 01.03.08 Payment 080103094343 00007867 1-1\SCHNELL TOM\JAN 08\HANGAR #62 169.00 01.03.08 Payment 080103094343 00007883 1-5\OCRENFELS TRANSFER\JAN 08\HANGA 198.00 01.03.08 Payment 080103094343 00007896 1-14\EDMONDS TERRY\JAN 08\HANGAR # 304.00 01.03.08 Payment 080103094343 00007915 1-2\STEARMAW\JAN 08\HANGAR #47 163.00 01.03.08 Payment 080103094343 00007920 1-4\MELLECKER EDWARD\SAN 08\HANGAR 144.00 01.03.08 Payment 080103094343 00007959 1-7\MEADE JIM\JAN 08\IANGAR #24 144.00 01.04.08 Payment 080104100220 00007895 1-1\FARRIS GREG\JAN 08\HANGAR #29 144.00 01.07.08 Payment 080107101750 00007871 1-15\SHANKLIN DOUG\JAN 08\HANGAR # 163.00 01.07.08 Payment 080107101750 00007876 1-2\WASCARI RICK\JAN 08\HANGAR #30 144.00 01.07.08 Payment 080107101750 00007881 1-4\SCHMBISER RUSS\JAN 08\HANGAR # 198.00 01,07.08 Payment 080107101750 00007892 1-12\TBARSB DAVID\JAN 08\HANGAR #4 163.00 01.07.08 Payment 080107101750 00007910 1-6\POWERS ROBERT\JAN 08\HANGAR #9 137.00 01.07.08 Payment 080107101750 00007916 1-3\SINGLETARY ROBERT\JAN 08\HANGA 137.00 01.07.08 Payment 080107101750 00007921 1-7\DOWNBS 6 ASSOCIATES\JAN 08\HANG 163.00 01.07.08 Old Sys 080108010007 1073057\ADVANCED INFONEERI\RENT BLD 110.00 01.08.08 Payment 080108100136 00007962 1-6\ROHR BRIAN\JAN 08\HANGAR #19 144.00 01.09.08 Payment 080109101512 00007694 1-17\HERTZ CORPORATION\PAYMENT 100.00 01.09.08 Payment 080109101512 00007866 1-2\RANEY CHARLES\JAN 08\HANGAR #1 137.00 01.09.08 Payment 080109101512 00007868 1-11\BULLERS JONATHAN\JAN 08\HANGA 137.00 01.09.08 Payment 080109101512 00007870 1-4\BULGERELLI DAVID\JAN 08\HANGAR 144.00 TRID: 02.08.08 12:03:53 Page: 2 Iowa City General Ledger System Revenues Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 01.09.08 Payment 080109101512 00007879 1-16\GORDON DENNIS\JAN 08\RANGAR # 60.00 01.09.08 Payment 080109101512 00007882 1-5\FISHBAUGH JUSTIN\JAN 08\HANGAR 169.00 01.09.08 Payment 080109101512 00007905 1-8\SQUADRONS UP\JAN 08\HANGAR #53 163.00 01.09.08 Payment 080109101512 00007912 1-13\WIECHERT RONALD\JAN 08\HANGAR 186.00 01.10.08 Payment 080110100506 00007909 1-6\JET AIR INC\JAN 08\BUILDINGS D 3926.00 01.10.08 Payment 080110100506 00007911 1-10\OPERATOR PERFORMANCE LAB\JAN 0 1330.00 01.10.08 Payment 080110100506 00007911 1-10\OPERATOR PERFORMANCE LAB\JAN 0 163.00 01.10.08 Payment 080110100506 00007929 1-7\JET AIR\JAN 08\HANGAR #60 169.00 01.11.08 Payment 080111095657 00006720 1-1\FULL JERRY\Sep 07\HANGAR #45 186.00 01.11.08 Payment 080111095657 00007855 1-6\RUYLE JOHN\JAN 08\HANGAR #33 358.00 01.14.08 Payment 080114103641 00007923 1-6\FLANAGAN JAMBS\JAN 08\HANGAR 0 144.00 01.14.08 Payment 080114103641 00007925 1-2\ALEXIS PARK INN & SUITES\JAN 08 137.00 01.14.08 Payment 080114103641 00007937 1-4\SWANSON NAOMI\JAN 08\HANGER #8 137.00 01.15.08 Payment 080115101030 00007872 1-14\HOLLY FORREST\JAN 08\HANGAR # 144,00 01.15.08 Payment 080115101030 00007886 1-8\TUCKER JIM\JAN 08\HANGAR #38 163.00 01.15.08 Payment 080115101030 00007893 1-19\ZUBROD ROY\JAN 08\HANGAR #20 144.00 01.16.08 Payment 080116092503 00007648 1-10\TRATCHEL JACK\Dec 07\HANGAR # 144.00 01.16.08 Payment 080116092503 00007869 1-8\HALL ROBERT\JAN 08\HANGAR #6 137.00 01.16.08 Payment 080116092503 00007875 1-3\BALL DAN\JAN 08\HANGAR #27 144.00 01.16.08 Payment 080116092503 00007884 1-6\LACINA DAVE\JAN 08\HANGAR 157 192.00 01.16.08 Payment 080116092503 00007889 1-9\TRATCHEL JACK\JAN 08\HANGAR #2 144.00 01.16.08 Payment 080116092503 00007891 1.2\CHALKLEY BEN\JAN 08\HANGAR #14 144,00 01.16.08 Payment 080116092503 00007908 1-7\ROOF KEITH\JAN 08\HANGAR #32 512.00 01.17.08 Payment 080117092014 00007887 1-5\NE IA PHIS THERPY ASSOC\JAN 08\ 192.00 01.17.08 Payment 080117092014 00007887 1-5\NE IA PHYS THERPY ASSOC\JAN 08\ 169,00 01.17.08 Payment 080117092014 00007888 1-3\ALLENDER PATRICK\JAN 08\HANGAR 163.00 01.17.08 Payment 080117092014 00007926 1-2\VRANEK DOUGLAS\JAN 08\HANGAR # 137.00 01.17.08 Payment 080117113124 00007359 9-1\YEAGER DAN\Nov 07\HANGAR #17 144.00 01,17.08 Payment 080117113124 00007359 9-1\YEAGER DAN\Nov 07\RANGAR #26 144.00 01.17.08 Payment 080117113124 00007632 9-2\YEAGER DAN\Dec 07\RANGAR #17 144.00 01.17.08 Payment 080117113124 00007632 9-2\YEAGER DAN\Dee 07\HANGAR #26 144.00 01.18.08 Payment 080118091709 00007917 1-2\SAPPHIRE VISTAS LLC\JAN 08\HANG 144.00 TRID: 02.08.08 12:03:53 Page: 3 Iowa City General Ledger System Revenues Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUHD) 01.18.08 Payment 080118113840 00007907 89-1\GURNETT DON\JAN 08\HANGAR #34 310.00 01.29.08 Payment 080129092418 00007942 1-10\LUST GARY\JAN 08\IANGAR #4 137.00 Total Building/Room Rental 15025.00 384200 Vending Machine Comm 01.17.08 Old Sys 080118010014 1173017\AMERICAN BOTTLING\VENDING C 7.20 Total Vending Machine Comm 7.20 384900 Other Commissions 01.07.08 Old Sys 080108010007 1073056\NEWTON HOME OIL\NOV 07 OIL 1952.10 01.17.08 Old Sys 080118010014 1173019\NEWTON HOME OIL\GAS COMNISS 351.00 Total Other Commissions 2303.10 393120 General Levy 01.31.08 Journal 080122165807 006483 Airport Prop Tx Supp\Jan Budgeted T 10181.82 Total General Levy 10181.82 Total Airport Operations 34052.62 • TRID: 02.08.08 12:03:53 Page: 4 Iowa City General Ledger System Revenues Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) Total Airport 34052.62 TRID: 02.08.08 12:03:53 Page: 5 Iowa City General Ledger System Revenues Detail FY 2008 Detail Reporting For the period 01.01.08 to 01.31.08 Trans Date Trans Type Report@ Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) **It GRAND TOTAL t** 34052.62