HomeMy WebLinkAbout02-09-2006 Airport Commission IOWA CITY AIRPORT,COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, FEBRUARY 9, 2006 - 5:45 P.M.
1. Determine Quorum
2. Approval of Minutes from January 12, 2006 and January 23, 2006 meetings
3. Public Discussion - Items not on the agenda
4. Items for Discussion/Action:
•
• A. Parcel of Land: Parcel No. 1020177001 (the "Hagen parcel" located on Highway 1
between land owned by Patricia Wade and Ann Hargrave)
B. Runway 07 Project- Earth Tech
C. T Hangars-Consider resolution awarding contract and authorizing the chairperson to
sign and the secretary to attest a contract for construction of the project to repair the
floors in Hangars Band C
D. Aviation Commerce Park
E. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management
F. Kim Brogan Agreement
G. Subcommittees' Reports
5. Chairperson's Report
6. Commission Members' Reports
7. Staff Report
8. Set next regular meeting for March 9, 2006 at 5:45 p.m.
9. Adjourn
City of Iowa City
MEMORANDUM
TO: Airport Commission
FROM: Susan Dulek, Assistant City Attorney
DATE: February 2, 2006
RE: "Comment' on Agenda Items for February 9, 2006 meeting
Agenda Item 4A: Former Hagen Parcel
Just a reminder that the Commission does not have the authority to sell land. If the
Commission would like to sell this parcel, the Commission would make a recommendation to
City Council to that effect that would include the proposed buyer and sale price.
Agenda Item 4B: T-Hangar Floors
Bids are to be opened on February 6. As a result, I do not have a copy of the bid tab for you
or Earth Tech's (Earth Tech is the Commission's consultant on this project)
recommendation. Under Iowa law, the bid must be awarded to the "lowest responsible
bidder." I will have those documents for you at the meeting.
If you have questions about this matter, please donot hesitate to contact me.
Copy to:
Michael Tharp
MINUTES DRAFT
Iowa City Airport Commission
January 12, 2006
Iowa City Airport Terminal—5:45 PM
Members Present: Randy Hartwig, Chair; John Staley; Dan Clay; Howard Horan
Members Absent: Greg Farris
Staff Present: Sue Dulek, Michael Tharp
Others Present: Harry Wolf, Jack Young, Michelle Robnett, Ron Duffe, Rick
Mascari, Kim Brogan,Rob Nichols
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:47 PM.
RECOMMENDATIONS TO COUNCIL:
APPROVAL OF MINUTES FROM DECEMBER 8, 2005 MEETING:
Chairperson Hartwig asked if there were any additions or changes to the above-named
minutes. Staley moved to accept the minutes of the December 8,2005 meeting as
written; seconded by Horan. Motion passed 3-0; Farris absent.
PUBLIC DISCUSSION: Rick Mascari addressed the Commission. He asked if he
could, at his own expense, insulate his hangar. He explained the procedure that he would
like to use and answered the members' questions. Hartwig noted that this item would be
added to a future agenda so they can then give him a decision.
Jack Young with the Big Kids' Toy Show addressed the Commission. He stated that they
are working on getting sponsors lined up for the upcoming program, and that they should
know by the February meeting where they are with this.
ITEMS FOR DISCUSSION/ACTION:
A. Runway 07 Project—Earth Tech-- Dave Hughes of Earth Tech was unable to
attend this evening's meeting, according to Chairperson Hartwig. He stated that
there is not much to report, other than the work on the culvert is continuing. He
also stated that they received a letter from the F.A.A. that basically stated that
they could go ahead with the plans that are in place for the coming year,which
amounts to grading work and a continuation of the construction, surveys, etc.
B. Aviation Commerce Park—
a. Update—Harry Wolf addressed the Commission. He stated that
not much has changed since last month—developers are slowly
planning the Wal-Mart project, doing what they can until court
hearings have taken place. He also stated that the listing with
Iowa Realty Commercial is up for renewal at this time and they
are requesting a one-year extension. Members asked questions
of Wolf regarding interest in the property.
b. Consider a resolution extending the listing agreement with Iowa
Realty Commercial to sell and/or lease property in Aviation
Commerce Park—Horan moved to consider the resolution as
stated; seconded by Staley. Motion passed 3-0 on a roll call
vote; Farris absent.
C. Airport"Operations": Strategic Plan—Implementation; Budget; and Airport
Management—Hartwig noted that next month he is going to meet with the
Economic Development group from the City. He stated that if any of the
members wanted to join them on February 18`h,to let him know. Hartwig also
noted the upcoming budget meeting with the City Council, and stated that he
would get more information to the members on dates, times, etc. Hartwig stated
that they will be asking for money in the budget for the parking lot repairs and
asked members what they thought of having pictures of the areas that need
attention. Hartwig noted that he has been reviewing the applications received so
far for the job opening and has been impressed so far.
D. T Hangars—Consider a resolution setting a public hearing on plans and
specifications for repair to the floors in Hangars B and C—Tharp noted that the
project is expected to take 75 days. The members discussed a date and time for
this public hearing. Horan moved the resolution to set the public hearing for
January 23, 2006, at 7:30 A.M.; seconded by Staley. Motion passed 3-0 on a
roll call vote; Farris absent.
E. Kim Brogan Agreement—Kim Brogan addressed the Commission. She stated
that she would like to respond to the letter she received after last month's meeting
in order to clear up a"miscommunication." She stated that she is no longer able
to give ground school lessons on the same scale as previously, due to accepting a
new position. She also gave them some background on the pipes that froze and
broke recently, as well as furnace problems. She questioned the Commission as
to why she was charged rent for two months when she was no longer in the
building. Hartwig noted that one concern is the lease for that space, and he also
noted that he did not feel that he was giving her an okay to stop her lease when he
spoke with her earlier. Hartwig reiterated that the Commission would be willing
to work with her, but that they could not just let her"leave"her lease as she did.
Clay asked if she had a specific solution to ending her lease, and stated that the
members would definitely be willing to work with her, but that the concern is the
broken lease. The discussion continued with Brogan and members discussing her
2
request to break her current lease and to then do business at the Airport, in a
different location. Horan asked questions about the furnace and why it was not
functioning properly. (TAPE ENDS) Horan asked for some type of financial
solution to breaking this lease. The discussion continued with Clay bringing up
the issue of accountability on Brogan's part and stated that the Airport has to be
able to recoup their loss on the deal. Clay stated that he also feels that Brogan
needs to propose some type of agreement that is amenable to both of them.
Brogan stated that she feels that her business has contributed to the Airport's
increase in activity, and that this should be a positive factor. Tharp noted that
with flight instruction,there is an expectation that this would be open at least five
hours per day. Hartwig asked if there is always someone around, and Brogan
stated that there are other instructors available if she is not, and that they have a
sign-up sheet for customers to leave their name and phone number when everyone
is busy. The Commission discussed the fact that they helped her to get started in
her endeavor and that they cannot just let her walk away from her contract,
especially since she still wants to do business on the Airport grounds. Ron Duffe
commented concerning the costs Jet Air pays to the airport for the flight
instruction service they provide. Staley moved that Horan and Tharp form a
subcommittee and that they entertain whatever proposal Brogan submits
and that they act on behalf of the Commission, or they reject it and come to
some other agreement with Brogan; seconded by Horan. Motion passed 3-0;
Farris absent.
F. Judgment against Rob Nichols—Dulek noted that Nichols had to leave. She
stated that there are two options: the Commission could vote on his offer; or it
could be deferred until February's meeting. Hartwig asked Dulek to give the
members some background on this. In 2001,Nichols signed a long-term lease
agreement, which he subsequently broke, and the Judge in the case gave a
judgment of$8,982.72 in rent,plus interest,which now brings his total to
$11,448.66. He is offering to settle this for just over half that amount. Dulek
gave the members some pros and cons on accepting Mr. Nichols' offer. Hartwig
moved to accept the offer as stated; seconded by Horan. Motion passed 3-0;
Farris absent.
G. Subcommittees' Reports—None.
CHAIRPERSON'S REPORT:
Hartwig noted that the main thing he wanted to mention was the upcoming budget talks
with the City. Horan asked that Hartwig email the members with the date and time of
this.
COMMISSION MEMBERS' REPORTS:
Horan stated that he left a voicemail with the new city council member and he will keep
the members up to date.
3
STAFF REPORT:
Tharp discussed the Commission's project list and shared a copy with the members,
stating that he would like to post it in several spots throughout the Airport. Members
briefly discussed the projects.
SET NEXT REGULAR MEETING FOR: February 9, 2006, at 5:45 P.M.
ADJOURN: Meeting adjourned at 7:15 P.M.
4
Airport Commission
ATTENDANCE RECORD
YEAR 2006
(Meeting Date)
TERM 1/12 2/9
NAME EXP.
Daniel Clay 3/1/08 ---
Randy Hartwig 3/1/09 X
Greg Farris 3/1/07 0
John Staley 3/1/06 X
Howard Horan 3/1/08 X
KEY: X = Present
0 = Absent
O/E= Absent/Excused
NM= No meeting
--- = Not a Member
5
MINUTES DRAFT
Iowa City Airport Commission
January 23,2006
Iowa City Airport Terminal—7:30 AM
Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; John Staley
Members Absent: Dan Clay (Advisory Member)
Staff Present: Sue Dulek, Michael Tharp
Others Present: Ron Duffe, Jet Air
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 7:38 AM.
RECOMMENDATIONS TO COUNCIL: None.
ITEMS FOR DISCUSSION/ACTION:
A. T-Hangars-Project to repair the floors.
Hartwig opened the public hearing on plans, specifications, form of contract, and
estimate on cost for the construction to repair the floors in Hangars B and C. No
public comment was received and the public hearing was closed. Farris moved the
resolution approving plans, specifications, form of contract, and estimate on cost for
the construction to repair the floors in Hangars B and C, establishing amount of bid,
directing the City Clerk to publish advertisement for bids, and fixing time and place
for receipt of bids. Staley seconded the motion. Tharp stated that it is a 75-day
project.Resolution No. A06-3 passed 4-0 roll call vote.
B. Rick Mascari Lease.
Commissioners consented to allow Rick Mascari to insulate his hangar at his cost.
C. Kim Brogan Agreement and Sublease.
Horan and Tharp updated the Commission on discussions with Kim Brogan about
possibly terminating her space agreement and subleasing space from another
tenant. Horan stated that the ball is in her court to make an offer to the
Commission.
ADJOURN: Meeting adjourned at 7:45 A.M.
Chairperson Date
Prepared by:Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City,IA 52240(319)356-5030
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT
FOR CONSTRUCTION OF THE 4-1411/4)6A-R PLOD fk PROJECT.
WHEREAS, of has submitted the lowest
responsible bid of$ for construction of the above-named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
1. The contract for the construction of the above-named project is hereby awarded to
, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this day of , 20
CHAIRPERSON
Approved by
ATTEST:
SECRETARY City Attorney's Office
airport/bid documents/awrdcon.doc
City of Iowa City — Airport
Revenue & Expenditures
Fiscal Year 2006
through January, 2006
REVE: 02.02 .06 15:42 :17 Page: 1 ,
Iowa City General Ledger System
Airport Revenue
FY 2006 Revenue Reporting
For the period 01.01.06 to 01.31.06
Estimated YTD Period
Account Revenue Revenue Revenue Remainder 96.
363220 Sale Of Autos 12554.38 -12554.38
369100 Reimb Of Expenses 9596.36 -9596.36
381100 Int. On Investments 738.44 -738.44
382100 Land Rental 41948.00 16046.20 353.92 25901.80 38.25
382200 Building/Room Rental 160756.00 111078.56 17380.03 49677.44 69.10
384200 Vending Machine Comm 40.00 50.40 7.20 -10.40 126.00
384900 other Commissions 10382.00 6559.40 200.00 3822.60 63.18
393120 General Levy 112000.00 55999.98 56000.02 50.00
*** GRAND TOTAL *** 325126.00 212623.72 17941.15 112502.28 65.40
EXPE: 02 .02 .06 15:41:44 Page: 1,
Iowa City General Ledger System
Airport Expenditures
FY 2006 Expense Reporting
For the period 01.01.06 to 01.31.06
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
411000 Perm. Full Time 80790.00 20335.90 2774.88 60454.10 25.17
413000 Temporary Employees 8135.00 910.00 -8135.00
414100 Overtime Wages 710.64 -710.64
414500 Longevity Pay 1050.00 1050.00 100.00
421100 Health Insurance 14921.00 1953.78 12967.22 13.09
421200 Dental Insurance 616.00 140.04 475.96 22.73
421300 Life Insurance 266.00 108.00 158.00 40.60
421400 Disability Insurance 565.00 126.72 21.12 438.28 22.43
422100 Fica 6181.00 2327.08 283.81 3853 .92 37.65
423100 Ipers 4645.00 1513.69 213.32 3131.31 32.59
424500 Monthly Cellular/PCS 187.50 25.00 -187.50
431010 Filing Fee 58.00 -58.00
432020 Annual Audit 187.00 187.00
432050 Appraisal Services 800 .00 800.00
432060 Consultant Services 3000.00 7766.89 -4766.89 258.90
432070 Management Services 10000.00 9000.00 9000.00 1000.00 90.00
433030 Long Distance Serv. 67.00 9.52 57.48 14.21
435051. Wireless Phone Serv. 8.00 8.00
435055 Postage 10.00 10.00
435060 Legal Publications 86.00 10.08 75.92 11.72
436030 Transportation 600.00 1000.00 -400.00 166.67
436050 Registration 665.00 665.00
436060 Lodging 875.00 875.00
436080 Meals 250.00 250.00
437010 Comp. Liability Ins. 9444.00 7798.00 1646.00 82.57
437020 Fire & Casualty Ins. 14333 .00 9748.64 - 4584.36 68.02
437030 Worker's Comp Ins. 306.00 70.00 236.00 22.88
437200 Loss Reserve Payment 5000.00 5000.00
438010 Stormwater Utility Charges 3699.14 -3699.14
438030 Electricity 13139.00 11666.52 256.83 1472.48 88 .79
438070 Heating Fuel/Gas 5265.00 2079.46 1202.48 3185.54 39.50
438080 Sewer Utility Charge 1311.00 1120.55 190.45 85.47
438090 Water Utility Charge 1456.00 749.82 706.18 51.50
439030 Testing Services 1284.00 1270.20 13.80 98.93
439060 Other Prof Services 777.00 777.00
EXPE: 02 .02 .06 15:41:44 Page: 2,
Iowa City General Ledger System
Airport Expenditures
FY 2006 Expense Reporting
For the period 01.01.06 to 01.31.06
YTD Period
Account Appropriated Expenditures Expenditures xpenditures Encumbrance Balance % Used
441010 Vehicle Repairs and Maintenance 1363.00 700.37 662.63 51.38
442010 Bldg. Rep. & Maint. 2307.00 460.33 27.74 1846.67 19.95
442020 Repair Of Structure 544.00 544.00
442030 Repair of Heating Equip 1504.00 1002.50 501.50 66.66
442040 Repair of Cooling Equip 1460.00 1460.00
442060 Repair of Electric/Plmbg 450.00 1156.50 1087.50 -706.50 257.00
443010 Equip. Rep. & Maint. 133.00 133 .00
443050 Radio Equipment Rep. 98.00 97.56 .44 99.55
443060 Telecom Equip. Rep. 73.00 73 .00
443080 Other Repair & Maint 8725.00 3330.01 39.85 5394.99 38.17
445060 Laundry Service 766.00 491.08 274.92 64.11
445070 Equipment Service 807.00 518.00 74.00 289.00 64.19
445140 Outside Printing 266.00 29.02 236.98 10.91
445230 Technical Services 2477.00 1575.84 277.14 901.16 63 .62
446100 City Attorney Chgbck 2887.00 2647.84 239.16 91.72
446130 ITS-PC/Peripheral Support 535.00 475.00 60.00 88.79
446140 ITS-Computer Replacement Chargeb 82.00 82 .00
446160 ITS-Network/Internet Charge 360.00 360.00 100.00
446200 Photocopying Chgback 462.00 81.12 380.88 17.56
446220 Phone Service - Department Charg 328.32 -328.32
446230 Long Distance Chargeback 5.00 5.00
446300 Phone Equipment/Line Charge 1495.00 390.00 1105.00 26.09
446320 Mail Chargebacks 322.00 232.51 89.49 72.21
446350 City Vehicle Repl. 12000.00 6007.80 5992.20 50.07
449060 Dues & Memberships 361.00 150.00 150.00 211.00 41.55
449120 Equipment Rental 100.00 -100.00
449140 Tools & Equip. Rent. 1480.00 35.00 1445.00 2.36
449280 Miscellaneous Expense 300.00 -300.00
449360 Interest Expense 49728.00 49728.00
452010 Office Supplies 120.00 120.00
454020 Subscriptions 193 .00 1816.83 -1623.83 941.36
454040 Books, Mag. , Newspap 3.00 18.95 -15.95 631.67
455100 Misc Peripherals 71.00 71.00
461040 Ag Chemicals 487.00 137.77 349.23 28.29
461050 Ag Materials 13.00 13 .00
EXPE: 02.02.06 15:41:44 Page: 3 ,
Iowa City General Ledger System
Airport Expenditures
FY 2006 Expense Reporting
For the period 01.01.06 to 01.31.06
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
462020 Minor Sanitation Equip. 4.15 -4.15
462030 Sanit. & Ind. Supp. 289.00 194.93 94.07 67.45
465050 Other Fuels 2061.00 1935.66 125.34 93 .92
465060 Grease & Oil 85.00 85.00
465070 Other Lubricants 32.97 -32.97
465080 Fluids Gases & Other 17.99 -17.99
466020 Lumber/hardware 153.00 153.00
466030 Paint & Supplies 235.00 235.00
466040 Plumbing Supplies 47.00 51.57 -4.57 109.72
466050 Electrical Supplies 540.00 141.76 398.24 26.25
466060 Bldg. & Improv. Mat. 59.00 59.00
466070 Bldg. & Const. Supp. 583.00 539.82 43.18 92.59
467020 Minor Equip. Rep Mat 55.00 55.00
467100 Auto & Light Truck 108.00 108.00
467140 Snow Removal Equip. 149.00 149.00
467160 General Equipment 8.00 8.00
468030 Asphalt 274.23 -274.23
468050 Sand 42.00 42.00
469040 Traffic Ctrl. Improv 903.00 4629.00 -3726.00 512.62
469190 Tools & Minor Equip. 103.00 332.83 -229.83 323 .14
469260 Fire Ext. & Refills 108.00 108.00
469320 Misc Supplies 480.00 480.00
473010 Contracted Improv. 10000.00 537.24 9462.76 5.37
473020 Non-contracted Impr. 3000.00 3000.00
490190 Interfund Transfers Out- Fu 35712.00 42720.00 -7008.00 119.62
*** GRAND TOTAL *** 324194.00 166489.67 16343 .67 157704.33 51.35