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01-13-2005 Airport Commission
se IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, JANUARY 13, 2005 —5:45 P.M. 1. Determine Quorum 2. Approval of Minutes from December 9, 2004 meeting 3. Public Discussion - Items not on the agenda 4. Unfinished Items for Discussion/Action 5. Items for Discussion/Action: A. Runway 07 Project- Earth Tech B. Aviation Commerce Park (1) Update (2) Consider a resolution authorizing the Chairperson to sign and Secretary to attest to an extension of the agreement with Iowa Realty Commercial to sell and/or lease property in the Aviation Commerce Park. C. Strategic Plan - Consider resolution approving the Iowa City Municipal Airport Five- • Year Strategic Plan FY 2006-2010. D. Airport Budget E. Airport Management F. Obstruction Mitigation Project- Stanley Consultants G. Airport Viewing Area H. Iowa Dept. of Transportation Grant- Consider a resolution accepting a FY05 Iowa Dept. of Transportation grant for hangar roof/floor repair. Hangar Repair-Consider a resolution awarding the contract to repair roofs on hangars B and C to CBMS L.L.C, d/b/a Super Seal Coatings. J. Commission Goals for 2005 6. Chairperson's Report 7. Commission Members' Reports 8. Staff Report 9. Set next regular meeting for February 10, 2005 at 5:45 p.m. 10. Adjourn Int Minutes DRAFT Iowa City Airport Commission December 9,2004 Iowa City Airport Terminal Members Present: Randy Hartwig,John Staley, Dan Clay, Carl Williams, Michelle Robnett Members Absent: None Staff Present: Sue Dulek,Jeff Davidson Others Present: David Hughes, Harry Wolf, Dean Thornberry,Jay Hoenck, Rick Mascari, Dennis Gordon Call to Order: The meeting was called to order at 5:50 PM Recommendations to Council: None Approval of Minutes: Mr. Williams moved and Mr. Clay seconded motion to accept minutes from November meeting. Motion carried 3-0 with Staley and Robnett being absent. Ms. Robnett arrived. Public Discussion—Items not on the Agenda: Mr. Thornberry addressed the Commission to present information about the Air Lift LifeLine Pilots organization and to request permission to post information on the Terminal bulletin board. Unfinished Items for Discussion/Action: None Items for Discussion/Action: A. Runway 7/25 Project — Earth Tech: Mr. Hughes presented some preliminary information pertaining to the options available on the width of the runway extension. B. A.I.P Grant—Mr. Hughes presented the completed A.I.P. pre-application that was filed with the DOT in November. Mr. Hughes went over the projects the Commission and FAA foresee for the next five year period and longer range. Specifically, near term is continuing the 7/25 extension project. Additionally,the need to upgrade the north hanger taxi way was agreed. C. Aviation Commerce Park — Mr. Wolf from Iowa Realty was present and indicated there should be one "serious" offer for the Commission to consider before or by the next Commission meeting. Mr. Williams asked if there was a written offer on lot/lots. Mr. Wolf responded that there is a document that has not been signed by either party but that we are very close to a verbal agreement and that both parties are in agreement with the economics and are looking into applicable covenants. Mr. Mascari asked if Iowa Realty were doing any advertising of the property. Mr. Wolf indicated that whereas the listings had been made inactive pending the resolution of the current sale under discussion, there is not any active marketing. If the sale currently under discussion should go through there may be a need to re- examine the pricing, and land use of the remaining lots. Mr. Mascari told the Commission that every year that passes costs the Commission $80,000 in lost benefits and urged the Commission to be aggressive in marketing the land. Mr. Staley arrived. D. Strategic Plan—Mr. Davidson had a first draft of the Commission's Strategic Plan which the Commission went over in detail to correct/amend facts and agree on specific wording. E. Airport Budget — Commission reviewed budget and how year to date figures compare to budgeted amounts. Specific accounts were questioned to find out specific information about. e s-s 2 F. Airport Management — There was a resolution to extend the contract with Snyder & Associates. Moved by Mr. Staley, seconded by Mr. Clay. Resolution passed 5-0 on a roll call vote. Mr. Clay discussed the possible use of a student intern and the discussion with University of Dubuque on duties and responsibilities. The issue of moving the Airport Manager's office to terminal in conjunction with the possible internships was also discussed. The Commission authorized Mr. Clay to interview applicants. G. Obstruction Mitigation Project / Stanley Consultants — Mr. Hartwig discussed some of the trees (obstructions) that are in the process of being mitigated. H. Airport Park—Mr. Hartwig discussed the reply from the FAA concerning what is needed to proceed with installing a terminal viewing area. It may be desirable to include these tasks in with other grant applications. The availability of a DOT grant for security items will be explored. Chairperson's Report: The Chair asked members to consider any personal goals for the upcoming year and present at January's meeting. Commission Members Reports: There were none. Administrative Report: None Set Next Meeting:Next meeting set for January 13,2005 Adjournment: Meeting adjourned at 8:45PM Sri CITY OF IOWA CITY itair MEMORANDUM Date: January 5, 2005 To: Iowa City Municipal Airport Commission From: Jeff Davidson, Asst. Director, Department of Planning & Community Development Re: Iowa City Municipal Airport Five Year Strategic Plan Enclosed for your consideration at the January 13 Commission meeting is the Iowa City Municipal Airport Five Year Strategic Plan for fiscal years 2006-2010. This document has been revised according to the comments received at the December Commission meeting. Chairperson Hartwig has approved this document, and it is considered to be in final form pending your approval at the January 13 meeting. It is our intention to have this on the January 18 City Council meeting agenda for "acceptance". The City Attorney's office has indicated that it is inappropriate for the City Council to adopt the Iowa City Municipal Airport Strategic Plan since the airport is under the jurisdiction of the Commission. This is the reason we will have them accept the plan rather than formally adopt it. I have scheduled a few minutes for Chairperson Hartwig to address the City Council regarding this matter at the January 18 work session, which is right before the City Council's formal meeting because of the Martin Luther King, Jr. holiday on the 17th. Bring any questions or comments to the January 13 meeting. ppdadm/mem/airportcomm 1-13-05.doc Iowa City Municipal Airport Five Year Strategic Plan FY2006 - 2010 December 2004 . ' ''.,,:!.. ,..V,,t `.-,''r.. ,\, n:',-:;,.J.>.; sem.y r ` f'' "—...1-• l>, x , ,. • I• . I .113.1. II 11' i.. ),I Mi .. -I 1 1 , 1 ..rte 7 T! tld1 'III_ `pri._....r n rt.�+ti ,_.. _s.���ti... .,.,, r ..ai71.7:R .. ,..i1 I r 1 7r, III 4;17Williatit,t. „um._ Final - Pending Approval CITY OF IOWA CITY Iowa City Municipal Airport Five Year Strategic Plan FY2006 - 2010 December 2004 Iowa City Municipal Airport Commission Randy Hartwig, Chair Daniel Clay Michelle Robnette John Staley Carl Williams Iowa City Municipal Airport Manager Bill Flannery, Snyder& Associates; Interim JetAir; Interim Iowa City City Council Mayor Ernest W. Lehman Regenia Bailey Mike O'Donnell Connie Champion Dee Vanderhoef Bob Elliott Ross Wilburn City Manager Stephen J. Atkins Facilitator Jeff Davidson, Asst. Director, Department of Planning & Community Development JcccgadMairporustrateglc plcn.doc RESOLUTION NO. RESOLUTION APPROVING THE IOWA CITY MUNICIPAL AIRPORT FIVE- YEAR STRATEGIC PLAN FY2006-2010. WHEREAS, the Iowa City City Council has appointed a five-person Iowa City Municipal Airport Commission; and WHEREAS, the Iowa City Municipal Airport Commission is to set the policy for the operation of the Iowa City Municipal Airport; and WHEREAS, the Iowa City Municipal Airport Commission has completed the five-year strategic plan for FY2006-2010. NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, THAT the Iowa City Municipal Airport Five-Year Strategic Plan FY2006-2010 is hereby adopted. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley Williams Passed and approved this day of , 2004. Randy Hartwig, Chairperson Approved by ATTEST: John Staley, Secretary City Attorney's Office wpdalalairpo&resrcomm.Approv strat plan doe CORALt71/F 0 Ailliiiht:ili: • 1 I , • air* 1 1 ,I , tow t_ca xarsuyml ice_ !a \ . , ,illillen J,Nirii� . _ Wit 1i l \11111\ - lk lir ,.. III"' .. I• •I 7441111IIIII it ,i , Ara • `111111!1 .:" f----- li �� .,abe �? .lib ' • /A 111- Anal ....r ..moi ` \° \ %.:144.141, �..rIP A p A go tip �......��� 'J b.' ♦ ice.■■.■.����mem I n• a. ,. \� i�� 1 ` ^�rim PiiS1tu1t'!1!1'llLt1'.1 nai . p. ;�,.4 - t1111..�. • scial igfre I]� �ei � � ill�' ► I-ill : . f0 A CITY CORPOR7TS LfJRT N.1 n / i. '��`� / a 11�m 1 r ••- -IOWA CITY CORPORIT: Fu O I I 9 N I I P �( i � _Tata.. Iowa City Municipal Airport y I = _j • �\ ,�,. Location Map I — —••— ilt CITY OF IOWA CITY II 11 Table of Contents 1 Executive Summary 2 Introduction 5 Vision & Mission Statements 6 Goals & Strategies 9 Conclusion 10 Appendix • August 10, 2004 focus group meeting summary • October 14, 2004 Commission meeting identification of strengths and weaknesses jccogadm/airporUslrateglc plan.doc Executive Summary The Iowa City Municipal Airport exists to serve the general aviation needs of the greater Iowa City community. This strategic plan is to guide the direction of the Iowa City Municipal Airport for the period fiscal years 2006-2010. Through implementation of the 1996 Iowa City Municipal Airport Master Plan • and FAA Airport Layout Plan, facilities will be maintained and upgraded to comply with the latest safety features and Federal Aviation Administration regulations. To answer the question "What do we want the Iowa City Municipal Airport to be in 2010?", the Airport Commission adopted the following Vision Statement: Vision Statement The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area. To answer the question of what needs to be done to reach the vision for 2010, the following Mission Statement was adopted: Mission Statement The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and meet the needs of stakeholders. The Iowa City Municipal Airport Commission has developed six strategic planning goals to be accomplished in the FY2006-2010 period. Strategic Planning Goals • Establish an effective management structure and improve communication with the City Council and City Administration. • Develop and maintain adequate funding mechanisms for airport operations and improvements; increase revenue generated by airport operations, sell property to repay debt for infrastructure development of Aviation Commerce Park. • Increase use of the airport for aviation and other community uses. • Increase the usefulness of the airport for economic development. • Upgrade taxiways and runways and other airport infrastructure. • Enhance appearance and "curb appeal" of the airport; develop a public viewing area on the airport grounds. In preparing this strategic plan, the Iowa City Municipal Airport reviewed the strategic plans of similar- sized communities. The 1996 Iowa City Municipal Airport Master Plan, the FAA Airport Layout Plan, the 2003 Iowa City Municipal Airport Business Plan, and the adopted Comprehensive Plan for the City of Iowa City were also used as resource documents. Implementation of this strategic plan for the Iowa City Municipal Airport will establish a solid foundation for the delivery of general aviation services to the community for the five-year strategic planning period and beyond. jccogadm/airport/strategic plan.cloc 1 Introduction • In 2004 the Iowa City Municipal Airport Commission determined that a strategic plan was needed to guide the direction of the Iowa City '4 1, t-14 'Y.r . • Municipal Airport for the period FY2006 through 2010. The basi141,1—.1-:,;;u- 1Gi.ia —r question to be answered by the strategic plan is: Where are we now ;: ,, �k 4 and where do we want to be in five years?The City of Iowa City's Assistant Director of Planning and Community Development was Tars C �1 brought on board to facilitate the process of developing a five-year strategic plan. At the initial planning session it was agreed by the I Commission that the following elements would be accepted as L _ _ _ _ "givens" and not open to scrutiny in the strategic planning process: Givens 1. That Iowa City will have a general aviation airport. 2. That it will be at the existing location of the Iowa City Municipal Airport. 3. That it will be approximately the size of the existing site. 4. That the City will proceed with closing of the north-south runway and implementation of other 1996 Iowa City Municipal Airport Master Plan and FAA approved Airport Layout Plan elements. Summary of Process The Commission began with stakeholder input sessions involving representatives from key community organizations and other special interest groups. These interest groups included City and County government; the Chamber of Commerce and other business associations; pilots and hangar tenants; businesses in the area; real estate developers and brokers; the Iowa City Area Development Group; citizen groups; and the airport Fixed Base Operator. The results of the stakeholder input sessions are summarized in an appendix to the strategic plan. At an initial strategic planning session the City's Assistant Director of Planning and Community Development reviewed the South Central District Plan of the Iowa City Comprehensive Plan. This district plan shows the Iowa City Municipal Airport as a principle land use in the South Central Planning District. The South Central District Plan shows property redevelopment adjacent to the airport which is consistent with the 1996 Iowa City Municipal Airport Master Plan, particularly to the south of the airport along the alignment of Mormon Trek Boulevard Extended. The next step in the strategic planning process was to develop the Vision Statement and Mission Statement for the Iowa City Municipal Airport. The vision statement addresses the question, "What do we want the airport to be in 2010?" The mission statement addresses the question, "What do we need to reach the vision for 20107' Once the vision statement and mission statement were agreed upon, the commission addressed the strengths and weaknesses to achieving the vision. A five-year plan was developed consisting of goals for achieving the MT I vision for the Iowa City Municipal Airport as well as specific strategies c•.. !-7 E for accomplishing the goals. It is expected that the Airport Manager will develop a work plan for meeting the goals of the Iowa City Municipal d r?( `- �E. S' ---- Airport Strategic Plan during the five-year planning period. The airport 1 manager's work performance will be evaluated by the commission n ss based on accomplishing the goals of the strategic plan. IccagadMairporUstraleglc plan.doc 2 The Commission's goal was to develop a five-year strategic plan that is understandable to the public and contains measurable strategies for achieving the goals of the plan. The Iowa City Municipal Airport Strategic Plan will be re-evaluated at various points during the five-year planning period. The Iowa City Community The Iowa City Municipal Airport is located two miles southwest of downtown Iowa City in Johnson County. Iowa City is the home of the University of Iowa, with a student body of approximately 29,000. The Iowa City-Cedar Rapids corridor is one of two principal economic growth areas r within the state of Iowa. The Iowa City Municipal Airport is integrated into 11 r the activities of the University of Iowa, including the University of Iowa r Hospitals and Clinics, the medical college, the other academic colleges, �1— 1-' and the athletics department. The Iowa City Municipal Airport is r ----..<.,..A strategically located in close proximity to Interstates 80 and 380, as well as ,``-:` �"y '1 . 1! U.S. Highways 6 and 218, and Iowa Highway 1. r� 9 Y - - Operations and Facilities • The Iowa City Municipal Airport is one of the most active general aviation airports in Iowa. Seventy-four aircraft are based at the Iowa City Municipal Airport. The Iowa City Municipal Airport conducts approximately 18,900 flight operations annually. These operations generate outside dollars into the local economy. • Existing Iowa City Municipal Airport facilities include three • runways, the terminal building, a maintenance facility, hangars, and fueling facilities. The three runways are each 150 feet wide "' •- and therefore able to accommodate larger aircraft than many f other general aviation airports. The existing runway lengths are n •:•-•‘• L L2,553 feet, 3,900 feet, and 4,355 feet. The airport terminal „. includes a pilot's lounge, a weather briefing room, a lobby, a -,p' jow°. classroom, and administrative office facilities. Fueling facilities -Q-- ._ are provided for the Fixed Base Operator. The Fixed Base Q Operator offers fuel sales, charter service, maintenance, flight lessons, and other airport support services. History The Iowa City Municipal Airport had its first recorded flights in 1918. In 1920 the U.S. Postal Service chose the site as a fuel stop between Chicago and Omaha. Public ownership of the Iowa City Municipal Airport was fl �z 4'n'Y established in 1929, and 1937 saw the first asphalt-surfaced • _ ,•.;,' runway. In 1940 Runway 12-30 was extended in an effort to 1 ---,, I t-L'� provide a base of defense for the Rock Island Arsenal. 1941 . ? j' i {{+ saw the first concrete paving of an Iowa City Municipal Airport � I, ., . y'1' runway. In 1944 the Iowa City Airport Commission was formed. •Between 1930 and 1972 commercial passenger flights were u J available at the Iowa City Municipal Airport. jccogatlMairport/straleglc plan.doc 3 1992 Airport Relocation Study In 1992 a consultant was hired to consider the possible relocation of the Iowa City Municipal Airport. Several alternative sites for the proposed relocation were evaluated along with the existing site. After much deliberation it was determined by the Iowa City City Council that the Iowa City Municipal Airport would remain at the existing site. The City Council directed that a master plan be completed to ensure safe aviation operations into the future that are consistent with the requirements of the Federal Aviation Administration. 1996 Master Plan In 1996 an Iowa City Municipal Airport Master Plan was - • - completed. The master plan evaluated several alternatives involving extending runways and/or constructing new runways with different configurations. The most significant elements of the approved master plan were to extend Runway 7-25 by 800 feet, realign Dane Road, close and demolish a portion of \ •t ' Runway 18-36 to allow the extension of Mormon Trek Boulevard between Iowa Highway 1 and Riverside Drive, and - remove the old United Airlines hangar. A program is in place -h. F r s ;; In- for completing the elements of the 1996 master plan as federal �. ' 'x5* , w ,• funds become available. Ongoing work includes the extension `• ' of Runway 7-25. jccogadr airport/strataglc plan ciao 4 Vision Statement and Mission Statement for the Iowa City Municipal Airport Vision Statement: What do we want the airport to be? The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, healthcare, cultural, and recreational opportunities for the greater Iowa City area. Mission Statement: Why does the Iowa City Municipal Airport exist? The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and meet the needs of stakeholders. 7ccogadn Iairporlistratcgic plan.<lac 5 Goals & Strategies 1. Establish effective management structure and improve communication with the City Council and City administration. Strategies: • Airport Commission and City Council adopt the strategic plan. • Determine preferred management arrangement and hire Airport Manager. • Airport Commission member or Airport Manager will attend City Council meetings monthly to give an update on Airport activities. • The Airport Manager will meet periodically with the City Manager to discuss Airport issues. • Provide an annual report to the City Council The management of the Iowa City Municipal Airport and the day-to-day airport administrative functions have been identified as needing improvement. This includes record keeping, communications, documentation, financial control, and marketing. There is a need for a formal policy on lease rates and charges, formalized airport rules and regulations, and a marketing plan. Communication between the Airport Manager and the City Manager should be consistent and at a level that assures the City Manager is well informed on issues and activities. The Airport Commission has reporting responsibility to the City Council relative to the financial and operational viability of the airport;the City Manager is not directly involved. This has made it difficult for the City Manager in that he must answer to the City Council when there are issues at the airport, but he has little authority to seek change. This lack of communication between the Airport Manager/Airport Commission and City Manager/City Council has also impacted how the media deals with airport issues. A more positive team approach is needed between the Airport Commission, which sets policy for the Iowa City Municipal Airport, the Airport Manager, who conducts the daily decision making, and the City Manager/City Council, who have ultimate financial control over the airport. Better communication is needed so that the airport is integrated into other aspects of the City of Iowa City organization. 2. Develop and maintain adequate funding mechanisms for airport operations and improvements: increase revenue generated by airport operations; sell property to repay debt for infrastructure development of Aviation Commerce Park Strategies: • Identify funding sources and apply for federal, state, and private funding each year. • Annually evaluate and revise as needed sources of revenue such as fuel sales, hangar leases, and airport fees. • Sell or lease Aviation Commerce Park properties to generate income. Historically, the City of Iowa City has used General Funds to make up the deficit between revenues and expenses for operation of the Iowa City Municipal Airport. The airport must develop strategies for moving closer to self-sufficiency. This will include strategies involving the fixed-base operator, fuel sales, and hangar revenues. Non-aviation revenue sources should also be investigated. The airport may never be totally financially self-sufficient, but there is potential for moving closer to self-sufficiency. jccogadMalrporUstrategic plan.doc 6 The Aviation Commerce Park is a 17-lot commercial subdivision platted on the north end of the airport property. Roadway, water, and sanitary sewer infrastructure was extended to this area by the City of Iowa City. The arrangement between the City and the Airport Commission involves funds spent for the extension of infrastructure to be repaid from the sale of the lots in Aviation Commerce Park. Once this infrastructure debt is repaid, the subsequent sale of lots will accrue funds for the capital and operating expenses of the Iowa City Municipal Airport. • 3. Increase use of the airport for aviation and other community uses Strategies: • Develop and implement an airport marketing plan with measurable objectives. • Include in the annual report a summary of airport use. • Develop a plan for acquiring a precision instrument approach and implement if feasible. Use of the Iowa City Municipal Airport has been relatively flat for the past several years. Forecasts based on current management operations are for continued but slow growth in the next five years. Projections are based on trends pertaining to fuel usage, hangar rents, and increased aircraft traffic. If a more aggressive marketing and management plan is put into place, use of the airport could increase more significantly. A significant restriction is the lack of a precision instrument landing system approach. A lack of a precision approach limits the attractiveness of the airport for turbine and jet aircraft operators because of the possibility of not being able to get in or out of the airport on a timely basis. It is projected that the Iowa City Municipal Airport will be successful in achieving a precision instrument landing system approach with the help of the FAA. This will significantly increase aircraft activity in Iowa City. It is desirable to integrate the airport more into the non-aviation community. The location of the Iowa City Municipal Airport is a beautiful setting for non-aviation functions such as car shows, flea markets, and recreation. There is significant potential to increase the use of airport for non-aviation functions. 4. Increase the usefulness of the airport for economic development Strategies: • Complete runway extension to open the airport to larger corporate aircraft. • Allow for privately funded hangar construction. • Have the Airport Manager meet at least quarterly with Director of Iowa City Area Development group and Executive Director of the Chamber of Commerce. • Have the Airport Manager meet with at least two community business leaders monthly to discuss the potential for the airport to benefit economic development. • On an annual basis track number of flight types such as business flights, visitor flights, and medical flights. • Host events designed to draw attention to the airport as it relates to Iowa City area businesses. Based on discussions with local community leaders, businesses, and the aviation community, the Iowa City Municipal Airport is an important asset to the area. In 1994, the Iowa City Department of Planning and Community Development conservatively placed the economic impact of the Iowa City Municipal Airport at $1.7 million annually. Today this number likely exceeds $2.5 million annually. A 2000 Iowa State University study stated that the total economic effect of the air transportation industry in Johnson County was nearly $18 million annually. Industry studies have clearly shown the economic benefit to the community of having a close-in regional airport. iccogadmiairpoNslrategic plan.cloc 7 Benefits include employment (wages and salaries), lodging, food, entertainment, and other support services. Indirectly, the community benefits from access to aircraft charter, air ambulance services, organ donor flights, flight instruction, small package freight, and general aviation support to the University and private business. 5. Upgrade taxiways and runways and other airport infrastructure • Strategies: • Have the Airport Manager provide an annual runway, taxiways and ramp condition report. • Have the Airport Manager provide an annual airport infrastructure condition report. • Acquire funding for annual improvements to ensure that all surface areas are in safe and functional condition. Iowa City Municipal Airport Master Plan and Airport Layout Plan improvements to taxiways and runways will be conducted over the next several years. This will result in a transformation from a three-runway airport to a two-runway airport. The length of the principal runway will be extended from 4,355 feet to 5,155 feet. An ongoing program of maintenance and capital improvements consistent with the Airport Master Plan must be budgeted for and conducted to ensure the continued good condition of airport infrastructure. 6. Enhance appearance and "curb appeal" of the airport; develop a public viewing area on the airport grounds Strategies: • Obtain FAA approval and implement viewing area and children's play area. • Identify and apply for grants for use on buildings and facilities needing work. • Increase landscaping in and around the terminal building and entry drive. • Increase use of airport terminal meeting room by outside groups in accordance with established policy. The Iowa City Municipal Airport terminal building has been recently refurbished and is considered an attractive, historically significant asset to a general aviation airport such as the Iowa City Municipal Airport. It is desirable to maintain the adjacent buildings and grounds in similar condition. An open space area with public access should be created to generate interest by the general public in the Iowa City Municipal Airport. Such space should be developed consistent with FAA regulations. Enhanced appearance of the Iowa City Municipal Airport will generate interest in use of the airport property for non-aviation functions as well as aviation functions. jccogadMairporUslralegic plan dee 8 Conclusion The Iowa City Municipal Airport Strategic Plan has presented the vision for the Iowa City Municipal Airport and identified six goals to be accomplished over the next five years. The strategic plan will allow the City of Iowa City to anticipate and respond to changes that will impact the delivery of general aviation services to the Iowa City community. The strategic plan will be reviewed annually by the Iowa City Municipal Airport Commission and the Airport Manager. The elements of the Iowa City Municipal Airport Strategic Plan are a sound investment in the future for the citizens of Iowa City. The Iowa City Municipal Airport Commission welcomes comments on this plan and its implementation. • < t 14V SA Ai kg "NJ i 144 i is r pl v'1F� n rcn 19 r IJ ?'r in u-s a)t•`_;la : or jecogadnVairport'strateglc plan.doe 9 Appendix • August 10, 2004 focus group meeting summary • October 14, 2004 commission meeting identification of strengths and weaknesses jccogadMairpoWstrategic plan.tloc 10 Iowa City Municipal Airport Strategic Plan Focus Group Meeting August 10, 2004; Airport Tenants and Users • Aviation Commerce Park is a priority • Make airport a focal point for non-aviation users as well as aviation users; establish a park • Increase marketing of point-to-point service; for example, from Iowa City to Chicago or Omaha. Would be interesting to know number of University of Iowa people in and out of Chicago daily. • Can more than one realtor market Aviation Commerce Park? • Have display in airport terminal of Aviation Commerce Park property • Overall management of airport is an issue. • Is it realistic for an airport to be financially self-sufficient? How does Iowa City Municipal Airport compare with other general aviation airports? • Make community more aware of benefits of airport • Establish spec building at Aviation Commerce Park • Precision approach is necessary for an all-weather airport ($1 million to install; $50,000/year to maintain) • Runway extension is necessary • Airport needs higher profile at City Hall. Use airport for events like fireworks and Jazz Fest. Maybe a small flight show. Car shows, flea markets, blood drives. Leverage resources that already exist. • Strategic plan needs to specifically address 1996 Airport Master Plan • Is price of Aviation Commerce Park property too expensive? • Market Iowa City Municipal Airport as a meeting facility Jccogadm/airport/strategic plan.doc 11 Iowa City Municipal Airport Strategic Planning Session October 14, 2004 Summary of strengths and weaknesses identified at the meeting Strengths: Weaknesses: Many uses Financing Location/proximity Aging condition of physical plant Terminal Public perception Longer runway No draw for general public Business attractor Public viewing area Security Restaurant Hangars Competitive value of property Public and City support New management organization Funding for runway extension Airport Commerce Park Governance by Commission �ccogadMairyarVslrategic plan.doc 12 t. • RESOLUTION NO. RESOLUTION APPROVING THE IOWA CITY MUNICIPAL AIRPORT FIVE- YEAR STRATEGIC PLAN FY2006-2010. WHEREAS, the Iowa City City Council has appointed a five-person Iowa City Municipal Airport Commission; and WHEREAS, the Iowa City Municipal Airport Commission is to set the policy for the operation of the Iowa City Municipal Airport; and WHEREAS, the Iowa City Municipal Airport Commission has completed the five-year strategic plan for FY2006-2010. NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, THAT the Iowa City Municipal Airport Five-Year Strategic Plan FY2006-2010 is hereby adopted. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: • Clay Hartwig Robnett Staley Williams Passed and approved this day of , 2004. Randy Hartwig, Chairperson Approved by ATTEST: geeP-t1 65 John Staley, Secretary City Attorney's Office wpdata'airpoNtedcomm.Approv stat plan.doc • CITY OF IOWA CITY, IOWA FINANCIAL PLAN FOR 2006 - 2008 fund: 7600 Airport 2004 2005 2006 2007 2008 Actual Estimate Budget Projection Projection Beginning Balance 7,099 33,291 51,490 55,422 59,936 Other Misc Revenue 100 Interest Revenues -209 Rents 202, 704 217,155 202, 704 202,704 202,704 Royalties & Commissions 10,422 18,000 10,422 10,422 10,422 Transfers From Governmental Activit 183, 000 112, 000 112, 000 112,000 112, 000 Total Receipts 396,017 347,155 325,126 325,126 325,126 Personnel 122,539 128,493 109,034 116,964 123,526 Services 145,862 101,244 109,825 111,175 112,550 Supplies 6,598 6,779 6,895 7, 033 7,172 Capital Outlay 7,000 10, 000 Other Financial Uses 94, 826 85,440 85,440 85,440 85,440 Total Expenditures 369,825 328,956 321,194 320,612 328,688 Ending Balance 33,291 51,490 55,422 59,936 56,374 ---- FTE ---- Personnel Services 2005 2006 Capital Outlay 2006 Airport Manager 1.00 1.00 Park Equipment 10,000 M.W. I - Airport 1.00 1.00 ) 2.00 2.00 10,000 Transfers In Transfers Out GF Prop Tax Support 112,000 SW T-Hangar Loan Pmt 17,160 Corp Hangar Loan Pmt 36,000 SE T-Hangar Loan Rep 15,960 S T-Hangar Loan Repy 16,320 112,000 85,440 • • ?-- - 107- l CMI firk C ITY OF IOWA CITY 1P4 - ..., � � MEMORANDUM Date: January 4, 2005 To: City Council From: City Manager Re: Airport— Iowa DOT Grants Attached is a copy of a memorandum I received from the Airport Commission concerning pending airport grants. The Commission did not include them in their budget proposal. Given the size of the grant match requirements, I believe we can accommodate these requests. It would be my intent at the conclusion of our budget review to add a line item in the Capital Plan to provide budget authority for these matching grants. Cc: Randy Hartwig Kevin O'Malley U Mgr/memars/airpoA1-0-05.doc • • 12 < O IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 n 3, 27 December 2004 To: Steve Atkins Re: Iowa D.O.T. Grants Steve, As per our conversation, I am forwarding this memo concerning the availability of some D.O.T. grants which I believe were not included in the budget. FY 2002 DOT Hanger Roof Repair — Local match (30%) $21,428.57 FY 2005 IDOT Hanger Roof/ Floor Repair — Local match $21 ,428.57 FY 2005 IDOT Airfield Signage — Local match $ 1,560.00 FY 2005 IDOT Fencing replacement — Local match $ 2,060.00 This omission was inadvertent; I believe the projects warrant inclusion and make sound use of our resources in upgrading / maintaining Airport infrastructure. spectfully, Randy Hartwig Iowa City Airport Commission . Page 1 of I Main Identity From: "Bill Flannery" <bflannery@snyder-associates.com> To: "Randy Hartwig (E-mail)"<rdhartwig@hartwigmotors.com> Sent: Tuesday, December 21, 2004 1:28 PM Subject: Status IDOT Grants-Revised FY2001 IDOT Obstruction Removal Grant(90%) $241,560.00 (Grant accepted by Commission) Local Match $ 26,840.00 Stanley Consultants Services -$ 99,600.00 Gerard Electric (Obstruction Lighting) -$ 8,338.00 Peterson Contractors (Tree Removal) -$ 14,790.00 Remaining Grant $$ Available $ 145,672.00 FY2002 IDOT Hangar Roof Repair Grant(70%) $50,000.00 (Grant accepted by Commission) Local Match (30%) $21,428.57 HR Green Services -$ 5,570.00 (70% IDOT reimbursement not yet requested) Roof Repairs (low bid) -$31,096.51 (Contract not yet awarded) Remaining Grant $$ Available$34,762.06 FY2005 IDOT Hangar Roof/Floor Repair Grant (70%) $50,000.00 (Needs Commission approval to obligate the $$$) Local Match (30%) $21,428.57 (Does current airport budget allow for these $$$?) Available grant funding $71,428.57 FY2005 IDOT Airfield Signage Grant (70%) $ 3,640.00 (Needs Commission approval to obligate the $$$) Local Match $ 1,560.00 (Does current airport budget allow for these $$$?) Available grant funding $ 5,200.00 FY2005 IDOT Fencing Grant(70%) $ 4,800.00 (Needs Airport Security Plan before IDOT grant offer) Local Match$ 2,060.00 (Does current airport budget allow for these $$$?) Available grant funding$ 6,860.00 Total IDOT Grant funding available $350,000.00 Total Local Matching Funds Required $ 73,317.14 Total State Project Funding Currently Available $423,317.14 12/28/2004 . , " FR MINI p 11 REVS: 01.06.05 15:21:34 ' r F R E LA M II" n y Page: 1 Iowa City General Ledger System Budget to Actuals Revenues Summary FY 2005 Revenue Reporting le For the period 07.01.04 to 12.31.04 Estimated YTD Period Account Revenue Revenue Revenue Remainder % 7600 Airport 560100 Airport Operations MISCELLANEOUS REV. 369100 Reimb Of Expenses 75.00 75.00 -75.00 369200 Reimb Damages 50.00 50 .00 -50.00 Total MISCELLANEOUS REV. 125.00 125.00 -125.00 USE OF MONEY & PROP. 381100 Int. On Investments 213.05 213 .05 -213.05 382100 Land Rental 45049.00 2617.88 2617.88 42431.12 5.81 382200 Building/Room Rental 172106.00 91366.86 91366.86 80739.14 53.09 384200 Vending Machine Comm 32.40 32 .40 -32.40 384900 Other Commissions 18000.00 10657.90 10657.90 7342.10 59.21 Total USE OF MONEY & PROP. 235155.00 104888.09 104888.09 130266.91 44 .60 OTHER FINANCING SOURCES 393120 General Levy 112000 .00 55999.98 55999.98 56000.02 50.00 Total OTHER FINANCING SOURCES 112000.00 55999.98 55999.98 56000.02 50.00 Total Airport Operations 347155.00 161013 .07 161013 .07 186141.93 46.38 Total Airport 347155.00 161013 .07 161013 .07 186141.93 46.38 *** GRAND TOTAL *** 347155.00 161013 .07 161013 .07 186141.93 46.38 EXPE: 01.06 .05 15:21:29 Page: 1 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 12 .31.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport 560100 Airport Operations PERSONNEL 411000 Perm: Full Time 94630 .00 26674.32 26674.32 67955.68 28.19 413000 Temporary Employees 2315 .00 2052.25 2052.25 262.75 88.65 414100 Overtime Wages 840 .00 345.94 345 .94 494 .06 41.18 414300 Term. - Vacation Pay 4719.28 4719.28 -4719.28 414400 Term. - Sick Leave 166.06 166.06 -166.06 414500 Longevity Pay 1450.00 908.34 908.34 541.66 62.64 421100 Health Insurance 14653 .00 3444.00 3444.00 11209.00 23 .50 421200 Dental Insurance 186.72 186.72 -186.72 421300 Life Insurance 319.00 130.09 130 .09 188.91 40.78 421400 Disability Insurance 664.00 188.53 188.53 475.47 28.39 421500 Unemployment Compensation 1240 .00 1240.00 -1240.00 422100 Fica 7591.00 2673 .59 2673 .59 4917.41 35.22 423100 Ipers 5706.00 1609.00 1609.00 4097.00 28.20 424500 Monthly Cellular/PCS 325.00 162.50 162.50 162 .50 50.00 Total PERSONNEL 128493 .00 44500 .62 44500.62 83992.38 34.63 SERVICES 431080 Recording Fees 115 .00 7.00 7.00 108.00 6.09 431111 Engineering Services 2000 .00 2000 .00 432060 Consultant Services 9443 .55 9443.55 -9443 .55 433030 Long Distance Serv. 65.00 17 .14 17.14 47.86 26.37 435051 Wireless Phone Serv. 100.00 100.00 435057 Couriers 43 .00 43.00 435060 Legal Publications 375.00 375.00 436030 Transportation 600.00 450.00 450.00 150.00 75.00 436050 Registration 665.00 665.00 436060 Lodging 825 .00 199.80 199.80 625.20 24 .22 436080 Meals 250 .00 250.00 437010 Comp. Liability Ins. 10919.00 7798 .00 7798.00 3121.00 71.42 437020 Fire & Casualty Ins. 13356.00 13356.00 437030 Worker's Comp Ins. 215.00 215.00 437200 Loss Reserve Payment 5000.00 5000.00 EXPE: 01.06.05 15:21:29 Page: 2 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 12.31.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 438010 Stormwater Utility Charges 2959.80 2959.80 -2959.80 438030 Electricity 17874 .00 7388.39 7388.39 10485.61 41.34 438050 Landfill Use 246.00 246.00 438070 Heating Fuel/Gas 5551.00 382.64 382.64 5168.36 6.89 438080 Sewer Utility Charge 860.00 1245.68 1245.68 -385.68 144.85 438090 Water Utility Charge 993 .00 714.21 714.21 278.79 71.92 439030 Testing Services 1450.00 837 .20 837.20 612.80 57.74 441010 Vehicle Repairs and Maintenance 1156.00 629.03 629.03 526.97 54.41 442010 Bldg. Rep. & Maint. 1448.00 276.00 276.00 1172 .00 19.06 442020 Repair Of Structure 1467.00 20.00 20.00 1447.00 1.36 442030 Repair of Heating Equip 765.00 765.00 442040 Repair of Cooling Equip 544.00 544.00 442060 Repair of Electric/Plmbg 120 .00 120.00 443050 Radio Equipment Rep. 26.00 94.08 94.08 -68.08 361.85 443080 Other Repair & Maint 11225.00 1907.17 1907.17 9317.83 16.99 445060 Laundry Service 634.00 391.92 391.92 242 .08 61.82 445070 Equipment Service 1093 .00 296.00 296.00 797.00 27.08 445090 Hauling 500.00 283 .99 283 .99 216.01 56.80 445140 Outside Printing 385.00 33 .97 33 .97 351.03 8.82 445190 Film Processing 11.00 11.00 445230 Technical Services 2668.00 1000.00 1000.00 1668.00 37.48 445240 Word Processing 50.00 50 .00 446100 City Attorney Chgbck 3874.00 3874.00 446130 ITS-PC/Peripheral Support 535.00 875.00 875.00 -340.00 163.55 446160 ITS-Network/Internet Charge 360.00 150.00 150.00 210.00 41.67 446200 Photocopying Chgback 371.00 162 .52 162 .52 208.48 43 .81 446300 Phone Equipment/Line Change 1080.00 443 .04 443.04 636.96 41.02 446320 Mail Chargebacks 545.00 93.76 93 .76 451.24 17.20 446330 UPS Chargebacks 20.00 20.00 446350 City Vehicle Repl. 9000.00 6018.95 6018.95 2981.05 66.88 449060 Dues & Memberships 361.00 361.00 449140 Tools & Equip. Rent. 1504.00 1476.00 1476.00 28.00 98.14 EXPE: 01.06.05 15 :21:29 Page: 3 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 12 .31.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 449280 Miscellaneous Expense 618 .90 618.90 -618.90 Total SERVICES 101244.00 46213 .74 46213 .74 55030.26 45.65 SUPPLIES 452010 Office Supplies 139.00 94 .20 94.20 44.80 67.77 452030 Minor Off Equip/Furn 25.00 25.00 454040 Books, Mag. , Newspap 196.00 196.00 455100 Misc Peripherals 29.00 29.00 461040 Ag Chemicals 480 .00 480.00 462030 Sanit. & Ind. Supp. 437.00 118.00 118.00 319.00 27.00 465020 Gasoline 24 .75 24.75 -24.75 465050 Other Fuels 2000.00 892 .29 892.29 1107.71 44.61 465070 Other Lubricants 43 .00 43.00 465080 Fluids Gases & Other 11.00 11.00 466020 Lumber/hardware 325.00 158.18 158.18 166.82 48.67 466030 Paint & Supplies 56.00 56.00 466040 Plumbing Supplies 33 .19 33 .19 -33.19 466050 Electrical Supplies 210.00 210.00 466060 Bdlg. & Improv. Mat. 13 .00 1050.00 1050.00 -1037.00 8076.9 466070 Bldg. & Const. Supp. 110.00 110.00 467020 Minor Equip. Rep Mat 86.00 20.00 20.00 66.00 23 .26 467100 Auto & Light Truck 71.00 71.00 468010 Surfacing Materials 99.00 99.00 468020 Concrete 169.00 169.00 468030 Asphalt 76.00 1612.93 1612.93 -1536.93 2122.2 468050 Sand 40.00 44.11 44 .11 -4.11 110.28 469040 Traffic Ctrl. Improv 1060.00 115.20 115.20 944.80 10.87 469190 Tools & Minor Equip. 600.00 24.69 24.69 575.31 4.12 469320 Misc Supplies 450 .00 38.98 38.98 411.02 8.66 469370 Paper Supplies 54.00 54.00 Total SUPPLIES 6779.00 4226.52 4226.52 2552.48 62.35 EXPE: 01.06.05 15:21:29 Page: 4 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 12 .31.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) CAPITAL OUTLAY 473010 Contracted Improv. 7000.00 7000.00 Total CAPITAL OUTLAY 7000.00 7000.00 OTHER FINANCIAL USES 490190 Interfund Transfers Out- Fu 85440.00 42720.00 42720 .00 42720.00 - 50.00 Total OTHER FINANCIAL USES 85440 .00 42720.00 42720 .00 42720.00 50.00 Total Airport Operations 328956.00 137660.88 137660.88 191295.12 41.85 Total Airport 328956.00 137660.88 137660.88 191295.12 41.85 *** GRAND TOTAL *** 328956.00 137660.88 137660.88 191295.12 41.85 REVE: 01.06.05 15 :19:50 If C L_o \ < < Page: 1 Iowa City General Ledger System Budget to Actuals Revenues Summary FY 2005 Revenue Reporting le For the period 07.01.04 to 11.30.04 Estimated YTD Period Account Revenue Revenue Revenue Remainder °s 7600 Airport • 560100 Airport Operations MISCELLANEOUS REV. 369100 Reimb Of Expenses 75 .00 75.00 -75.00 369200 Reimb Damages 50 .00 50.00. -50.00 Total MISCELLANEOUS REV. 125.00 125.00 -125.00 USE OF MONEY & PROP. 381100 Int. On Investments 213.05 213.05 -213 .05 382100 Land Rental 45049.00 1645.06 1645.06 43403 .94 3.65 • 382200 Building/Room Rental 172106.00 78154 .36 78154.36 93951.64 45.41 384200 Vending Machine Comm 32 .40 32 .40 -32.40 384900 Other Commissions 18000.00 10657.90 10657.90 7342.10 59.21 Total USE OF MONEY & PROP. 235155.00 90702.77 90702.77 144452 .23 38.57 OTHER FINANCING SOURCES 393120 General Levy 112000 .00 46666.65 46666.65 65333 .35 41.67 Total OTHER FINANCING SOURCES 112000.00 46666.65 46666.65 65333.35 41.67 Total Airport Operations 347155.00 137494.42 137494.42 209660.58 39.61 Total Airport 347155.00 137494.42 137494.42 209660.58 39.61 *** GRAND TOTAL *** 347155.00 137494.42 137494.42 209660.58 39.61 EXPE: 01.06.05 15:19:46 Page: 1 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 11.30 .04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport 560100 Airport Operations PERSONNEL 411000 Perm. Full Time 94630.00 23922 .28 23922.28 70707.72 25.28 413000 Temporary Employees 2315.00 2052.25 2052 .25 262 .75 88.65 414100 Overtime Wages 840.00 345 .94 345.94 494.06 41.18 414300 Term. - Vacation Pay 4719.28 4719.28 -4719.28 414400 Term. - Sick Leave 166.06 166.06 -166.06 414500 Longevity Pay 1450.00 908.34 908.34 541.66 62.64 421100 Health Insurance 14653 .00 3146.36 3146.36 11506.64 21.47 421200 Dental Insurance 163.38 163 .38 -163 .38 421300 Life Insurance 319.00 130 .09 130.09 188.91 40.78 421400 Disability Insurance 664.00 168.55 168.55 495.45 25.38 421500 Unemployment Compensation 1240 .00 1240.00 -1240.00 422100 Fica 7591.00 2461.13 2461.13 5129.87 32.42 423100 Ipers 5706.00 1449.32 1449.32 4256.68 25.40 424500 Monthly Cellular/PCS 325.00 137.50 137.50 187.50 42.31 Total PERSONNEL 128493.00 41010 .48 41010.48 87482 .52 31.92 SERVICES 431080 Recording Fees 115.00 7.00 7.00 108.00 6.09 431111 Engineering Services 2000.00 2000.00 432060 Consultant Services 3963 .55 3963.55 -3963 .55 433030 Long Distance Serv. 65.00 17.14 17.14 47.86 26.37 435051 Wireless Phone Serv. 100.00 100.00 435057 Couriers 43 .00 43.00 435060 Legal Publications 375.00 375.00 436030 Transportation 600.00 450 .00 450.00 150.00 75.00 436050 Registration 665.00 665.00 436060 Lodging 825.00 199.80 199.80 625.20 24.22 436080 Meals 250.00 250.00 437010 Comp. Liability Ins. 10919.00 7798.00 7798.00 3121.00 71.42 437020 Fire & Casualty. Ins. 13356.00 13356.00 437030 Worker's Comp Ins. 215.00 215 .00 437200 Loss Reserve Payment 5000.00 5000.00 EXPE: 01.06.05 15:19:46 Page: 2 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 11.30.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 438010 Stormwater. Utility Charges 2367.84 2367.84 -2367.84 438030 Electricity 17874.00 6153.13 6153.13 11720.87 34.43 438050 Landfill Use 246.00 246.00 438070 Heating Fuel/Gas 5551.00 259 .52 259.52 5291.48 4.68 438080 Sewer Utility Charge 860.00 1174.86 1174.86 -314.86 136.61 438090 Water Utility Charge 993 .00 632.52 632.52 360.48 63.70 439030 Testing Services 1450 .00 837 .20 837 .20 612.80 57.74 • 441010 Vehicle Repairs and Maintenance 1156.00 629.03 629.03 526.97 54 .41 442010 Bldg. Rep. & Maint. 1448.00 276 .00 276.00 1172.00 19.06 442020 Repair Of Structure 1467.00 20.00 20 .00 1447.00 1.36 442030 Repair of Heating Equip 765.00 765.00 442040 Repair of Cooling Equip 544.00 544.00 442060 Repair of Electric/Plmbg 120 .00 120.00 443050 Radio Equipment Rep. 26.00 94 .08 94 .08 -68.08 361.85 443080 Other Repair & Maint 11225.00 1207 .17 1207.17 10017.83 10 .75 445060 Laundry Service 634 .00 310 .02 310 .02 323 .98 48.90 445070 Equipment Service 1093.00 296.00 296.00 797.00 27.08 445090 Hauling 500.00 283 .99 283 .99 216.01 56.80 445140 Outside Printing 385.00 33 .97 33.97 351.03 8.82 445190 Film Processing 11.00 11.00 445230 Technical Services 2668.00 1000.00 1000 .00 1668.00 37.48 445240 Word Processing 50.00 50.00 446100 City Attorney Chgbck 3874.00 3874.00 446130 ITS-PC/Peripheral Support 535.00 875.00 875.00 -340.00 163 .55 446160 ITS-Network/Internet Charge 360.00 120.00 120.00 240.00 33 .33 446200 Photocopying Chgback 371.00 152.44 152.44 218.56 41.09 446300 Phone Equipment/Line Change 1080.00 443 .04 443.04 636.96 41.02 446320 Mail Chargebacks 545.00 93 .76 93.76 451.24 17.20 446330 UPS Chargebacks 20 .00 20.00 446350 City Vehicle Repl. 9000.00 6018.95 6018.95 2981.05 66.88 449060 Dues & Memberships 361.00 361.00 449140 Tools & Equip. Rent. 1504.00 1476.00 1476.00 28.00 98.14 • EXPE: 01.06. 05 15:19:46 Page: 3 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 11.30 .04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 449280 Miscellaneous Expense 618.90 618.90 -618 .90 Total SERVICES 101244 .00 37808.91 37808.91 63435.09 37 .34 SUPPLIES 452010 Office Supplies 139.00 94 .20 94.20 44.80 67.77 452030 Minor Off Equip/Furn 25.00 25.00 454040 Books, Mag. , Newspap 196.00 196.00 455100 Misc Peripherals 29.00 29.00 461040 Ag Chemicals 480.00 480.00 462030 Sanit. & Ind. Supp. 437.00 118.00 118.00 319.00 27 .00 465020 Gasoline 24 .75 24 .75 -24.75 465050 Other Fuels 2000.00 892.29 892 .29 1107.71 44 .61 465070 Other Lubricants 43 .00 43 .00 465080 Fluids Gases & Other 11.00 11.00 466020 Lumber/hardware 325.00 158.18 158.18 166.82 48.67 466030 Paint & Supplies 56.00 56.00 466040 Plumbing Supplies 33 .19 33 .19 -33.19 466050 Electrical Supplies 210 .00 210.00 466060 Bdlg. & Improv. Mat. 13 .00 1050.00 1050.00 -1037.00 8076.9 466070 Bldg. & Const. Supp. 110.00 110.00 467020 Minor Equip. Rep Mat 86.00 20.00 20.00 66.00 23 .26 467100 Auto & Light Truck 71.00 71.00 468010 Surfacing Materials 99.00 99.00 468020 Concrete 169.00 169.00 468030 Asphalt 76.00 1612.93 1612.93 -1536.93 2122.2 468050 Sand 40.00 40.00 469040 Traffic Ctrl. Improv 1060.00 115.20 115.20 944.80 10.87 469190 Tools & Minor Equip. 600.00 24.69 24.69 575.31 4.12 469320 Misc Supplies 450.00 36.98 38.98 411.02 8.66 469370 Paper Supplies 54.00 54.00 Total SUPPLIES 6779.00 4182.41 4182.41 2596.59 61.70 EXPE: 01.06.05 15:19:46 Page: 4 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2005 Expense Reporting For the period 07.01.04 to 11.30.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) CAPITAL OUTLAY 473010 Contracted Improv. 7000.00 7000.00 Total CAPITAL OUTLAY 7000.00 7000.00 OTHER FINANCIAL USES 490190 Interfund Transfers Out- Fu 85440.00 35600.00 35600.00 49840.00 41.67 Total OTHER FINANCIAL USES 85440.00 35600.00 35600.00 49840.00 41.67 Total Airport Operations 328956.00 118601.80 118601.80 210354.20 36.05 Total Airport 328956.00 118601.80 118601.80 210354.20 36.05 *** GRAND TOTAL *** 328956.00 118601.80 118601.80 210354.20 36.05 • Prepared by: Susan Dulek,Asst.City Attorney,410 E.Washington Street, Iowa City, IA 52240(319)356-5030 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST TO AN EXTENSION OF THE AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN THE AVIATION COMMERCE PARK. WHEREAS, the Iowa City Airport Commission, the Iowa City City Council, and NAI Iowa Realty Commercial have entered into a listing agreement ("Listing Agreement") to sell and lease the property known as the Aviation Commerce Park; WHEREAS, the parties subsequently extended the Listing Agreement, which will expire on January 22, 2005; and WHEREAS, it is in the best interest of the Commission to approve a second amendment to the Listing Agreement, which will extend the term by another six months and which is in substantial compliance with the agreement that is attached, marked Exhibit 1, and incorporated herein. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Chairperson is authorized to sign an amendment of the Listing Agreement in a form that is in substantial compliance with Exhibit 1. Passed and approved this day of , 2005. CHAIRPERSON Approved by ATTEST: (3 —R -0C SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley Williams • SECOND AMENDMENT TO LISTING AGREEMENT • WHEREAS, in Resolution No. 04-120, the City Council approved a listing agreement ("Listing Agreement") among the Airport Commission, the City Council, and NAI Iowa Realty Commercial to sell and lease the property known as the Aviation Commerce Park subdivision; WHEREAS, in Resolution No. 04-202, the City Council approved a six (6) month extension of the Listing Agreement, and the parties subsequently entered into an Amendment to the Listing Agreement that expires on January 22, 2005; and WHEREAS, NAI Iowa Realty Commercial acknowledges that Harry Wolf will be its lead broker should the Listing Agreement be extended; and WHEREAS, Paragraph 13 of the Listing Agreement provides that it may be amended by written agreement of the parties; and WHEREAS, the parties wish to amend the Listing Agreement a second time by extending the term for an additional six (6) months. IT IS THEREFORE AGREED that: Paragraph 5 of the Listing Agreement is deleted in its entirety and the following new Paragraph 5 is substituted in lieu thereof: 5. TERM. The term of this Agreement and Agent's employment, right and authority shall expire on July 22, 2005. All other terms of the Listing Agreement shall remain in full force and effect. NAI IOWA REALTY COMMERCIAL Harry R. Wolf Date • Regional Director THE IOWA CITY AIRPORT COMMISSION Randall D. Hartwig, Chairperson Date • Attest: Secretary Date THE CITY OF IOWA CITY Marian K. Karr, City Clerk Ernest Lehman, Mayor CITY ACKNOWLEDGMENT STATE OF IOWA ss: JOHNSON COUNTY ) On this day of , 2005, before me, the undersigned, a notary public in and for the State of Iowa, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its.City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa Approved by City Attorney's Office 1 Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE CHAIRPERSON TO SIGN AND SECRETARY TO ATTEST TO A CONTRACT FOR THE REPAIR OF THE ROOFS ON HANGARS B AND C. WHEREAS, CBMS, L.L.C. d/b/a Super Seal Coatings has submitted the lowest responsible bid of $15,503.11 for Hangar B and $15,593.40 for Hangar C, and the Commission's consultant, Howard R. Green Company, recommends accepting said bid. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: 1. The contract for the repair of the roofs to Hangars B and C is hereby awarded to CBMS. L.L.C. d/b/a Super Seal Coatings, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest to the contract for the repair of the roofs of Hangars B and C, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this day of , 2005. CHAIRPERSON Approved by ATTEST: 4 '`(-0Y SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley Williams 01/05/2005 11:40 SNYDER AND ASSOCIATES + 13193565008 NO.854 D002 vCild Howard R. Green Company October 4, 2004 • • Mr. Randy D. Hartwig, Chairperson Iowa City Airport Commission Iowa City Municipal Airport 1801 south Riverside Drive Iowa City, IA 52246 • Re: Bids for Repair of the Roofs on Hangars B and C Dear Randy: • Per out telephone conversation with you today, Darren K. Sellers, RRCRO of Howard R. Green Company has reviewed and recommended acceptance of the bid from CBMS, LLC d/b/a/Super Seal Coatings for the above reference project. l'am returning to you the copies of the bids. Regarding the other questions you stated in your letter of September 30, 2004, unfortunately I have no first hand information that would be of assistance to you. Sincerely, How d R. Green Company • • Ri and Y. Blum Enclosures: Bids O:1ProjU180840J\Correatm 80840J-Hartwig Roof Bids.doc 8710 Earhan Lane SW • Cedar Rapids, IA 52404 • PO Box 9009 • Cedar Rapids,IA 52409.9009 219.841.4000 fax 319.841.4012 toll free 800.728.7805 www.hrgreen.com 01/05/2005 11:40 SNYDER RND RSSOCIRTES + 13193565008 NO.854 D003 FORM OF PROPOSAL i, r r' r Il I r IOWA CITY MUNICIPAL AIRPORT ROOF REPAIR PROJECT AUG 0 3 2004 HANGARS B & C IN ` � j'j� IOWA CITY, IOWA 111 IN Name of Bidder c 8,./a r ,r Address of Bidder a-76.3 W 'G Trek,. L So&-►tn l l/a 52CAvict1 .53 . TO: Ron O'Neil Airport Manager ' Iowa City Municipal Airport • 1801 South Riverside Drive Iowa City, IA 52240 The undersigned bidder, having examined and determined the scope of the Contract Documents, hereby proposes to provide the required labor, services, materials and equipment and to perform the Project as described in the Contract Documents and to do all work at the prices set forth herein. BID ITEM#1 —HANGAR B DOLLARS ($.L(603J ) BID ITEM#2—HANGAR C •_DOLLARS Cs15 93,Lll� The undersigned bidder certifies that this proposal is made in good faith, and without.collusion or connection with any other person or persons bidding on the work_ The undersigned bidder states that this proposal is made in conformity with the Contract Documents and agrees that, in the event of any discrepancies or differences between any conditions of this proposal and the Contract Documents prepared by the City of Iowa City, the more specific shall prevail. jj Firm: C + 5, 4G_C Signature: Printed Name: sGt1Tr G:1/4 -e Title: O1,,V1er ' Address: g7G3 /7�frit" 'f'rc • C ( • s, /4f cvn4 114 5.23341 Phone: S%groaa - 399/ S • Contact: 5C0►''r to :erre • Prepared by: Susan Dulek,Assistant City Attorney,410 E.Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. RESOLUTION ACCEPTING A FY2005 IOWA DEPARTMENT OF TRANSPORTATION GRANT FOR HANGAR ROOF/FLOOR REPAIR. WHEREAS, the Iowa Department of Transportation has awarded the Iowa City Municipal Airport a FY 2005 $50,000 grant for hangar roof/floor repair; and WHEREAS, it is in the best interest of the airport to accept said grant. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Iowa Department of Transportation FY 2005 $50,000 grant for hangar roof/floor repair is accepted. Passed and approved this day of , 2005. CHAIRPERSON Approved by ATTEST: SECRETARY City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley • Williams suetairportViesIDOT.doc S" & CITY OF IOWA CITY MEMORANDUM DATE: January 5, 2004 D L'©j IS if b L' TO: Mayor and City Council JAN 0 6 2005 FROM: Marian K.Karr, City Clerk ` RE: 2005 Meeting Schedule-First Quarter Council agreed to the following schedule at the January 3 work session: Thursday,January 6- Special Formal meeting and Budget Work Session(8:30 AM -3:00PM) Monday, January 10 - Special Budget Work Session(6:30 PM) Boards and Commissions Tuesday,January 11 - Budget Work Session(noon-7:00) Monday,January 17 - City Holiday Tuesday,January 18 - Special Work Session(IBA) Regular Formal(7:00 PM) Saturday,January 29 - Special Work Session with IC Legislators re Priorities Monday,January 31 - Regular Work Session Tuesday.February 1 - Regular Formal(set budget public hearing) Monday,February 14- Regular Work Session Tuesday,February 15 - Regular Formal (hold budget public hearing) Monday,February 28 - Regular Work Session Tuesday,March 1 - Regular Formal(approve budget) Monday,March 21 - Special Work Session Tuesday,March 22- Special Formal All meetings are in Harvat Hall. Please note that a special work session with area legislators has been tentatively set for 11:30 AM on Saturday,January 29. cc: City Hall Maintenance • Cable Department Directors U:2005quarterlyschedule.doc I 1._r 10 Prepared by: Eleanor M.Dilkes, City Attorney,410 E.Washington St., Iowa City, IA 52240(319)356-5030 RESOLUTION NO. 05-12 RESOLUTION ESTABLISHING THE AMOUNT OF BOND FOR THE MEMBERS OF THE IOWA CITY AIRPORT COMMISSION. WHEREAS, the control and management of the Iowa City Airport is by the Iowa City Airport Commission; WHEREAS, Iowa Code section 330.20 (2003) provides that each Commission member shall execute and furnish a bond in an amount fixed by the City Council; and WHEREAS, it is in the best interest of the City of Iowa City that the amount of said bond be $50,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The bond that each Iowa City Airport Commission member shall execute and furnish shall be in the amount of$50,000.00. Passed and approved this 4th day of January , 2005. AYOR Appen � ATTEST:2TY'Cr� ri . J / /2— CILERK City Attorney's Office ord&res/ResAiryortCommeond.doc Resolution No. 05-12 Page 2 It was moved by Vanderhoef and seconded by 0'Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: • ABSENT: _.X_ Bailey X Champion X Elliott X Lehman X O'Donnell _X_ Vanderhoef Wilburn